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HomeMy WebLinkAbout09.29.75 Special Council Minutes 175 MINUTES COUNCIL MEETING SPECIAL SEPTEMBER 29, 1975 1. The meeting was called to order by the Mayor at 7:30 P.M. Present: Mayor Daily, Councilman Akin, Kuchera, McElmury Absent: Councilman Johnson Also present: Administrator Ford, Engineer Blaisdell and Insurance Agent Lundquist 2. The review of all minutes was deferred. 3. The council was informed that bids had been received at 2:00 P.M. that day on two contracts contained within the 1975 construction schedule. Bids were received and read publicly as follows: Alternate CONTRACT 1975-4 Fischer Construction $42,233.40 2,000.00 Richard Knutson, Inc. 42,470.14 2,000.00 De-Luxe Construction, Inc. 46,810.08 2,000.00 Three Way Construction Co. , Inc 54,498.20 2,500.00 Orfei & Sons, Inc. 58,215.05 1,510.31 Fredrickson Excavating Co. 59,322.80 2,500.00 Nodland Associates, Inc. 66,947.00 2,000.00 Bianconi Construction Co. 69,405.16 4,300.00 CONTRACT 1975-5 Fischer Construction 28,678.60 McNamara-Vivant Contracting Co. , Inc 32,627.50 Minnesota Valley Surfacing Co. 32,628.60 H.J.A. Construction Co. 33,560.80 Alexander Construction Co. , Inc. 35,740.00 Northwest Bituminous Co. , Inc. 37,745.00 B-tu-mix Company 413,901.00 4. Motion by Akin, second by Kuchera to adopt resolution #R87-75 awarding Contract #1975-4 to the apparent low bidder, Fischer Construction in e amount of $42,233.40 base bid plus $2,000 alternate for a total award of $44,233.40 contingent upon a successful bond sale on October 20, 1975. APIF, motion carried. 5. Motion by McElmury, second by Kuchera to adopt resolution #R88-75 awarding contract #1975-5 to the apparent low bidder, Fischer Construction in the amount of $28,678.60 contingent upon a sucessful bond sale on October 20, 1975. APIF, motion carried. 6. Motion by McElmury, second by Kuchera to adopt resolution #R89-75 which amends resolution #R86-75 by changing the amount of bonds to be sold for Fund #6-83A-752 Improvement bonds of 1975 from $115,000 to $95,000. APIF, motion carried. 7. The appointment of a bi-centennial chairperson was deferred to the meeting of October 6, 1975. 8. Motion by Akin, second by Kuchera that the council join in with the Mayor in his proclamation declaring World Lions Service Day in Farmington and designating same as October 8, 1975. APIF, motion carried. 9. Arena Project Engineer Norris Breivik informed the Council that the Arena Contractor had requested an extension of work days based on several justifications which he has asserted. Mr. Breivik informed the council that they had asked for more documentation in this request and would be coming back to the council with his recommendations. The contractor was asking that the completion time, of 181 calendar days be computed on the basis of his request to a completion date changed from December 8, 1975 to January 1, 1976. 10. Mr. Breivik also requested of the council that his service agreement for engineering services be modified to the extent that the following items be removed from his supervision and that they be included in a separate service agreement with Mr. William J. Southerland, also a consulting engineer. Mr. Breivik stated the reason for this request was that it would be a disadvantage to him as regards his insurance premiums if the value of this work flowed through his contract with no commensurate income to him as a result of the inspection of this work. The items to be included in Mr. Southerland's service agreement would be for the following mechanical work: Electrical, Plumbing, refrigeration, heating, and ventilating and sprinkler system. The total amount of the agreement with Mr. Southerland for such services would be $3000. It was the censensus of the council that this would be permissable on the condition that every and all phases of construction be covered and under the jurisdiction of one or the other contracts and that the contract with Mr. Southerland should be for specific items and the agreement with Mr. Breivik for all others. Motion by Akin, second by Kuchera that the Administrator and Mayor be authorized to sign an agreement with Mr. Breivik amended as above. APIF, motion carried. 176 11. Motion by Kuchera, second by Akin authorizing the Administrator and the Mayor to enter into an agreement in accordance with above. APIF, motion carried. 12. The City Attorney discussed with the Council the previous sale of the International Scout by the City to Mr. Dale Wisherd on a bid basis. The Attorney informed the council that there was a possibility that the City could have been in technical violation of the law regarding a certificate of condition of speedometer and mileage. The Attorney advised the council that since the bid proposals stated "As is" might possibly have been a waiver of the legal requirement It was the consensus of the council that whatever legal rights the city might possess in the matter, not be pursued and that the General Services Superintendent be instructed to contact the next highest bidder and to sell the vehicle to him at that price and to return the $100 bid surety to Mr. Wisherd. 13. The City Administrator presented to the council a memo to which was attached two agreements and a proposed model ordinance dealing with the provision of ambulance service in Farmington through a 4-municipality consortium contracting for services with Dakota County Ambulance. There was considerable discussion on these agreements and the overall approach to ambulance service. Motion by McElmury, second by Daily and the agreements and the ordinance be approved. Following this motion again there was discussion and Mr. McElmury withdrew his motion , Mayor Daily withdrew his second and it was agreed that action be deferred to the Meeting of October 6, 1975. 14. It was agreed by the members of the council that approval of subdivision tree planting plans be delegated to the General Services Superintendent under the subdivision ordinance, title 11 of the City Code. 15. A suggested list of charges from the General Fund to the HRA Fund was reviewed by the Council and Motion by Kuchera, second by McElmury that said list be sub- mitted to the HRA with amendments. APIF, motion carried. 16. The question of a mutual aid fire agreement was deferred to the meeting of October 6, 1975. 17. The council instructed the City Administrator to provide for interviews of four recommended candidates by the PARAC for the position of Park and Recreation Director/Arena Manager. Such appointments to be set between 1:00 and 3:00 P.M. , Saturday, October 4, 1975 and the Mayor set a special meeting of the council for that time. The council also asked the Administrator to convey to the Park and Recreation Commission their appreciation for a job well done in screening and interviewing potential applicants. 18. Motion made and carried to adjourn at 10:00 P.M. Respectfully submitted, William, J. F-ord__ City Administrator_-�.�_ I)VJF./kf