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HomeMy WebLinkAbout10.23.75 Special Council Minutes 187 MINUTES COUNCIL MEETING SPECIAL OCTOBER 23, 1975 1. The meeting was called to order at 6:00 P.M. by the Mayor Present: Mayor Daily, Councilman Akin, Johnson, Kuchera, McElmury Also Present: Administrator Ford 2. The primary purpose of this special meeting was to lend final review of the proposed budget incorporating previous changes and to discuss the proposed budget with various department heads. Appearing at the meeting to discuss pertinent sections of the budget with the council were the following: Paul Asher, Liquor Store Manager Bob Metcalf, Police Chief Rich Newhouse, Park and Rec Director/Arena Manager Appointee Bill Hince, General Services Superintnendent Joan Shea, HRA Commissioner Tom Jensen, Fire Chief During the course of these interviews, several changes were made and clarifications established. Motion by McElmury, second by Johnson to adopt resolution #R98-75 approving the budget with changes and authorizing the City Administrator to submit the budget to the County Auditor. APIF, motion carried. 3. Motion by Kuchera, second by Johnson that the minutes of October 13, 1975 be approved. APIF, motion carried. 4. Motion by Akin, second by Kuchera authorizing Building Inspector Al Knudson to attenTc a code seminar in Albert Lea, on November 7, 1975. APIF, motion carried. 5. The council then discussed possible change orders to the Arena contract as expressed in a memo to Lern Orr from the City Administrator dated 10/23/75. During the course of this discussion it was pointed out that Mr. Leon Orr, Project Manager, was out of town in connection with his regular job, and the information was being presented on his behalf by the City Administrator. There was considerable dis- cussion amongst the council concerning the relative merits of the various change orders, the methods of financing and the necessary timing of said change orders. Motion by Kuchera, second by McElmury that the following change orders be approved contingent upon the concurrence of the project engineer: Change Order #13 - Proceed with the 7 items involving concrete sidewalk, drive and curb Add $1136 Change Order #14 - Proceed with the exterior paintings Fab Con to pay $380 Add 440 Change Order #15 - Proceed with concrete block screen Add 640 And further that these additional costs be financed by increasing the contingency reserve by the addition of $5100 of earned interest to date. Voting For: Daily, Johnson, Kuchera, McElmury. Voting against: Akin. Motion carried. 6. The council deferred any action on the proposed change order involving the rubber matting until further information can be obtained. The council decided against any change in the heating plan as suggested under the proposed change order. 7. Motion by McElmury, second by Kuchera to adopt resolution #R99-75 approving of t�st of delinquent municipal service accounts and authorizing its certification to the County Auditor to spread upon the taxes. APIF, motion carried. 8. The City Attorney informed the council that in the matter of City of Farmington vs Feely, the judge had rendered a decision adverse to the city. This case involved an appeal by the property owner on the assessments levied for two projects, one involving street improvement and one involving a water lateral on Spruce Street between Division Street and County Road 31. At the time these assessments were made the council decided that the amount of assessment which normally would be assessed to the FAA would be picked up and spread back over the abutting and benefited property owners. The court held that this was inappropriate and illegal. In effect, the council was now under court order to amend the Feely assessment by reducing his share of the FAA levy which had been spread back. Motion by Akin, second by McElmury to adopt Resolution #R100-75 amending assessment roll #83 by reducing the amount of Feely assessment by $594. 00 and adding that sum to the ad valorem portion, all involving project #73-3(A) , Water Lateral, Spruce St, between Co. Rd 31 and Division Street, Contract #1974-2, Fund #6-31-74, and certifying same to the County Auditor. APIF, motion carried. 188 9. Motion by Akin, second by McElmury to adopt resolution #R101-75 amending assessment roll #80 by reducing the amount of Feely assessment by $1 ,7 05. 00 and adding that sum to the ad valorem portion, all involving project #70-12, street improvement, Spruce Street, Co Rd. 31 to Division Street, Contract #1974-2, Fund 6-31-74. APIF, motion carried. 10. The City Administrator was informed that it was the intent of the Council that the Mayor and council salaries be increased by amending the ordinance but not to take effect until January 1, 1977. It was agreed that a legal opinion would be sought in this matter. 11. Motion made and carried to adjourn at 9:10 P.M. Respectfully submitted, William J. Ford 11 City Administrator APPROVED WJF/kf