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HomeMy WebLinkAbout06.07.76 Council Minutes / 6 MINUTES COUNCIL MEETING REGULAR JUNE 7 , 1976 1. The meeting was called to order.by the Mayor at 7:30 P.M. Present: Mayor Daily, Councilmen Akin, Johnson, Kuchera, McElmury Also Present: Administrator Ford, Attorney Gorgos, Engineer Blaisdell 2. The Mayor then opened the previously published public hearing to review the proposed plat of Hillview 3rd Addition. The council was informed that the pre- liminary plat now before them had arrived at City Hall only that day, therefore, precluding an opportunity to submit it to the PARAC for comment. The council then instructed the Administrator to refer the plat to the PARAC at their meeting of June 17, with the request that the comments come to the council at their meeting of June 21, 1976. - 3. 976.3. Motion by McElmury, second by Johnson to adopt resolution#R4( -76 a resolution continuing public hearing, to continue the public hearing in the review of the proposed plat of. Hillview 3rd, 4th, and. 5th additions to 7:30 P.M. , June 28, 1976. APIF, motion carried. 4. Motion by Kuchera, second by Johnson to adopt resolution #R41=76 a resolution approving plans and specifications for-contract 1976-2, Project 76-3, Sewer and Water, Hillview 2nd and 3rd Additions. And authorize the Engineer to publish advertisement for bids, calling for said bids for 3:00 P.M. , June 28, 1976. APIF, motion carried. 5. Motion by Kuchera, second by Johnson to adopt Resolution #R42-76 a resolution approving the plans and specifications for contract 1976-3, Project 76-2, Street Improvement, Hillview 2nd and 3rd Additions. And authorizing the Engineer to publish an advertisement for bids, calling for the taking of said bids for 3:00 P.M. June 28, 1976. APIF, motion carried. 6. In connection with the above two resolutions, the council., on advice of its attorney, instructed. the Engineer to issue an addendum explaining to the bidders that the cited work called for is on, or at least partially on, a plat not yet approved and filed (Hillview 3rd Addition) . 7. The Mayor then opened the public hearing at 7:45 P.M. to review the proposed plat of Westview Acres, Mohn Addition. The council was informed that this was in effect, a replatting of an area within the previously approved Westview Acres Plat, that it met all of the requirements of the ordinance, that parkland had previously been donated to cover the area .incorporated within the new plat. Motion by Johnson, second by McElmury to adopt Resolution #R43-76 approving the preliminary plat of Westview Acres, Mohn Addition and instructing the developer to prepare the final plat for approval and signature and ultimate filing. APIF, motion carried. 8. The council then took up the matter of the request of Mr. Darryl Moench for fencing along the Rambling River lot line abutting to his property at the same time the council discussed a memorandum to Bill Ford from Leon Orr in regard to the development of fencing policy by the PARAC. Motion by Kuchera, second by Akin that the Park and Recreation Advisory Commission e in ormed that they are to immediately secure competitive quotes for the fencing on the line indicated by Mr. Moench as well as the unfenced portion east of the Municipal Pool and to immediately arrange for the installation of same. APIF, motion carried. 9. The Engineer informed the Council that he had sent correspondence to the contractor involved in project 71-11, Downtown Improvement, indicating that if all work is not completed entirely by June 15, 1976, that it would be the inten- tion of the council to withhold the necessary funds to accomplish the completion and final the project out. 10. The council took note of correspondence received from the New Ulm Freight Lines, Inc. , setting forth a dispute between that. firm and the Public Service Commission. The council took no action. 11. The council was advised that Dakhue Land Fill, Inc. , the firm with which the city contracts to receive refuse and garbage hauled by the municipal collection service, was requesting an increase on that contract of 50. The previous annual fee was $7875 making the new contract amount $8268 to run from June 1, 1976 to May 31, 1977. Motion by Akin, second by Kuchera, authorizing and directing the Mayor and City Administrator to execute the above contract with Dakhue Landfill, Inc. APIF, motion carried. 12. Motion by Kuchera, second by Johnson to authorize the Superintendent of General Services to purchase a lawn mower from Joe Graeves, Inc. , in the amount of $2100.00; to purchase a compressor from Kossow in the amount of $300.00 and to make the necessary budget adjustments to accomplish same. APIF, motion carried. 13. The council discussed briefly a citizens complaint dealing with home pickup of refuse truck workers. The council was informed by the General Services Superintendent that this matter had been handled in a satisfactory manner. 14. The City Council then reviewed the bids which had been received at 2:00 P.M. , June 4, 1976. The bids received were as follows: Name Base Bid Leibfried Construction $18,984.00 Gem Construction 22,839.00 Century 21 Tillges 23,580.00 Aftersomediscussion the council deferred the awarding of bid to the meeting of June 21, 1976. 15. The council received the monthly building permit report from the Building Inspector. 16. The council was informed of an inquiry received by the State Cable Tele- vision Commission requesting the names of the Farmington Cable Television Citizen Advisory Commission required by the ordinance. The council requested the Dakota County Tribune reporter in 'the audience for a short story in the paper express- ing the desire of the council to receive names of individuals interested in serving on such a commission. The matter was taken under advisement by the council. 17. The council discussed briefly the new data privacy act passed by the Minnesota Legislature and the relative correspondence received by the League of Minnesota Municipalities. 18. The council then discussed the continuing negotiation with Dakota County Electric Association which have transpired over the past few months. It was a matter of fact that the REA was interested in a parcel of ground presently owned by Dale and Beverly Neilan, west of Co. Rd. 31 and North of Ash Street. Councilman Akin informed the council that he had at their behest attended a meeting of the REA Board of Directors and had presented them with a compre- hensive list of the normal charges and fees that would apply. These fees and charges are listed on a letter from the City Administrator to the REA and dated May 26, 1976. Councilman Akin further informed the Council that he had advised REA that the City would assume all of the costs contained therein if REA should decide to relocate on that subject parcel. Motion by Akin, second by Kuchera to adopt Resolution #R44-76 which sets forth tie onditions, the stipulations and the particulars of the representation made to REA in accordance with the above mentioned letter. APIF, motion carried. 19. The matter of sealcoating was then discussed by the council. The City Administrator in a memo dated June 4, 1976, had recommended to the council that certain budget adjustments be made and combining the budgeted amounts of General Services sealcoating and PARAC Sealcoating. Also in that memo was a suggested time schedule. Motion by Akin, second by Kuchera authorizing the City Adminis- trator to prepare tTe advertisement for the taking of bids based on the previous years plans and specifications and in accordance with the work shown for contract 1976-5 attached to the aforementioned memo with the timing of the project also in accordance with the aforementioned memo. APIF, motion carried. 20. The City Administrator's recommendations concerning the Titled job descrip- tion and salary for Administrative Assistant Rick Anderson be referred to the HRA for their comments. 21. Motion by Kuchera, second by McElmury that Mr. Paul McQuire be appointed as the Farmington Representative on the Dakota Law Enforcement Association - and that Chief Metcalf be informed of such. APIF, motion carried. 22. The establishment of Recreation Hall License fees required under ordinance #076-37 was deferred to the next meeting. Minutes of June 7, 1976 cont. 23. The City Administrator had posed three preliminary questions to the council in a memo dated June 4, 1976, dealing with the preparation of the 1977 budget. The Administrator had posed three preliminary questions involving personnel policy. Two were deferred and on the third the council authorized the conversion of all non-exempt positioned salaries to an hourly rate. 24. The council clarified their intention in the setting of fees and charges at the first of the year to include and enforce a subdivision waiver fee of $25.00. 25. The council received a list of recommended summer time employment candidates from the Park and Recreation Commission. There was discussion involving this matter dealing with the ascribing of priority in this type of help to residents. Motion by Akin, second by McElmury to approve the hiring of the summertime inUividuals as set forth in the PARAC memorandum. Voting for: Daily, Akin, Johnson McElmury. Voting No: Kuchera. Motion carried. 26. Motion by Johnson, second by Kuchera that the Personnel Policy be changed to requ ri e that priority be given in the hiring of all parttime temporary help subject to the affirmative legal opinion from the City Attorney. Voting for: Johnson, Kuchera, McElmury. Voting No: Daily, Akin. Motion carried. 27. Motion by Johnson, second by McElmury authorizing the hiring of three summer- time CETA employees under the Governor's summer youth program as submitted to the City by the Dakota County Manpower Service. APIF, motion carried. 28. The council authorized the City Administrator to change the proposed 1976 construction schedule to allow for the authorization of bond sale after the taking of bids. 29. Motion by McElmury, second by Kuchera authorizing the City Administrator to sell time excess squad car to the highest bidder, John Russell, Lansboro, Minnesota in the amount of $1200.00. APIF, motion carried. 30. Motion by McElmury, second by Johnson to adopt resolution #R45-76 authorizing and directing the City Administrator to submit an application to t e Metropolitan Council to participate in that bodies HUD Housing Rehabilitation Grant Application. APIF, motion carried. 31. The Mayor asked if there was any new business. Councilman Kuchera preceded to read section 1-7-2 of the title code entitled Administrator. The last sentence of which deals with severance allowance. Mr. Kuchera stated that he did not want to be bound by prior councils in this matter, that he saw no reason for such severance allowance for the Administrator and not other employees, that he had talked to one former councilman, that he wanted concrete answers, that he would keep checking and that he could not live with that provision. Councilman Akin asked if it was only that provision he was talking about, Councilman Kuchera answered in the affirmative. The question then arose as to whether or not amending the ordinance, by deleting that provision could violate a contractural arrangement. Councilman Johnson said that an amendment could not and should not apply to the encumbent. Councilman Kuchera asked the Administrator if he (the Administrator) was aware that the ordinance could be changed at will by the council. The Adminis- trator declined to comment. The Mayor then asked the Attorney for his opinion, and the Attorney replied that it was very possible that a contractural arrangement did exist. No action taken. 32. Motion by McElmury, second by Akin that the bills be paid as presented. APIF, motion carried. 33. The council approved the accomodation of a college intern from Inver Hills Community College as requested by the Police Chief in a memo to the Mayor and Council dated June 2, 1976. 34. Motion made and carried to adjourn at 10:10 P.M. Respectfully submitted, William J. Ford City Administrator WJF/kf