HomeMy WebLinkAbout08.15.77 Council Minutes MINUTES
COUNCIL MEETING
REGULAR
AUGUST 15, 1977
1. The meeting was called to order by the Mayor at 7:00 P.M.
Present: Mayor Akin, Councilmen Johnson, Kuchera, McElmury, Whittier
Also Present: Administrator Ford, Attorney Gorgos, Engineer Blaisdell
2. Motion by McElmury, second by Whittier that the minutes of August 1, 1977
be approved as presented. APIF, motion carried.
3. The Administrator presented to the council bids taken at 3:00 P.M. this
afternoon on Contract 1977-5, project #76-8 and 76-2, Street Improvement. The
bids received were as follows:
McNamara-Vivant Contracting Co. $27,392.74
Fischer Sand & Aggregate Inc 29,532.29
Minnesota Valley Surfacing Co 30,550.79
Alexander Construction 32,245.29
Motion by Kuchera, second by McElmury to adopt Resolution #R50-77 awarding the
BIT-To-r the above contract to McNamara-Vivant, the apparent low bidder, in the
amount of $27,392.74, contingent upon the following compliances on the part of
the developer: That he sign a waiver to his right of public hearing, that he
execute the necessary street easements, that provisions be made for inclusion of
the cost of a first sealcoating, and that the total amount of the estimated cost
be deposited with the city. APIF, motion carried.
4. Motion by McElmury, second by Johnson that the first and final payment on
Contract 1976-8, Fencing, Rambling River Park, US Steel Supply, hereby be authorized
for payment in the amount of $12,204.00. APIF, motion carried.
5. Motion by McElmury, second by Johnson to approve budget adjustment, General
Fund,pC-Capital Outlay Park and Rec, barbecue and table, Westview, deduct $250,
Teeter and swing add $219.50, miscellaneous add $30.50. And to authorize purchase
of same based on competitive quotations. APIF, motion carried.
6. Motion by McElmury, second by Johnson to approve budget adjustment in Fund
#6-48-76 1M',1ving the elimination of waste receptacles and split rail fence
and adding a walkway at a cost of $1640. APIF, motion carried.
7. The council deferred to the meeting of September 6, 1977, the proposed new
rental agreement in the arena with the Farmington Youth Hockey Association.
8. The council considered the staff recommendation presented in a memo dated
August 15, 1977 concerning vending machine concessions in the Arena. Motion by
Kuchera, second by Johnson that the City Administrator negotiate a sati�ctory
one-year, renewable, 30 day notice, contract with Dahlco, Inc. , and bring back
to the council for their review. APIF, motion carried.
9. Motion by Johnson, second by Kuchera to approve the conversion of job status
fromproFationary to permanent, full time of Mr. Robert Zwanziger, Recreation
Technician I, effective August 16, 1977. APIF, motion carried.
10. Motion by Akin, second by Whittier to approve the attendance of Jim Bell and
Bob Zwanziger at the second annual Metro Ice Arena Managers Seminar, September 14-16
in Minneapolis. APIF, motion carried.
11. The Administrator informed the council that a meeting had been held with the
refrigeration contractor in the arena, Holmsten, Inc. , regarding the failure of the
boiler system several months ago. The Administrator informed the council that a
satisfactory agreement was being discussed but that the Administrator was taking
the position that the system failure was the direct responsibility of the contractor
and that the City should not participate in any cost thereof.
12. The Administrator informed the council that attempts to correct the oversite
in the dedication of the Hillview plat, had to date been unsuccessful. During the
plat review, the developer agreed to deed to the city, a sixty foot access which
upon platting of the plat, was labeled "Outlot A" and therefore, not officially
dedicated. The council instructed the City Attorney to pursue this matter to
bring about the necessary compliance on the part of Mr. Harris and to report back
to the council.
13. Mr. Roger Hobson who owns property in Farmington and who found it necessary
to have his sewer connection cleaned, subject to the existing sewer maintenance
policy of the City, appeared before the council to argue that the policy should
be changed in that where stoppage was due to tree roots, the source of those
roots should be determined and the bill paid accordingly. After some discussion
Motion by Akin, second by Whittier that the bill in the amount of $453.08 be split
50 50%. After further discussion, the motion was withdrawn by Akin and the
council instructed the Administrator to put this matter on the Agenda for the
meeting of September 6, 1977, at which time Mr. Bill Hince would be available for
his comments.
14. Motion by Johnson, second by Whittier to approve the County requested
tax a atements for Robert Sender and Robert and Lorraine Kerr. APIF, motion
carried.
15. The council entered into an extensive discussion with members of the Fire
Relief Association concerning their request to amend the by-laws by increasing
,,,,,, Relief
retirement benefits from $300 to $400. The City Administrator reported that
he had checked with the City's Independent Auditor and with the individual in the
State Insurance Commissioners Office who handles these funds and was advised
that the City should feel reasonably secure that no surprises would creep up in
any given year requiring that-this proportionately large levy, because of the
operation of the State mandated formula. There appeared to continue to be,
however, some misgivings in this regard, on the part of some members of the
council. Motion by Akin, second by McElmury that the benefits be increased
from $300 to 400. Voting yes: Akin, McElmury. Voting no: Johnson, Kuchera,
Whittier. Motion not carried.
16. Motion by Whittier, second by Johnson that the City Administrator arrange
to have t e fund balance projected one additional year beyond which the auditor
had now projected it and to report the results back to the council. APIF,
motion carried.
17. Mr. Pat Coughlin, General Manager of Midwest Med-Kab Ambulance Service,
presented his request to the council for an increase in the rates being charged
ambulance users in the City and in connection with the subsidy agreement between
his firm and the cities of Farmington, Apple Valley and Lakeville. He proposed
to set the emergency and non-emergency base call rate at $84 and the mileage
rate at $2.00 per mile. Motion by Johnson, second by McElmury to approve the
above rate increase. Voting or: Johnson, Kuchera, McElmury, Whittier. Voting
against: Akin. Motion carried.
18. Motion by Akin, second by Kuchera that volunteer fire fighter, Wayne Weierke,
having completed his 6 months probation, be appointed as a permanent part time
volunteer fire fighter for the City of Farmington. APIF, motion carried.
19. Motion by McElmury, second by Johnson that the attendance by 9 fire fighters
at the Southeast Sectional Fire School, to be held September 10 and 11, 1977,
Rochester Area VoTech Institute, at a total cost of $90.00 hereby be approved.
APIF, motion carried.
20. No action was taken on a proposed, revised Administrator Ordinance, prepared
by the City Attorney.
21. The Council discussed briefly two proposed resolutions "for discussion only"
dealing with possible changes to the personnel policy, involving reserve military
status and educational levels.
22. Motion by Whittier, second by McElmury to adopt Resolution #R51-77 entitled
Requesting Remittance of Freestanding planning Funds from County Board. APIF,
motion carried.
23. The Administrator furnished copies to the council, of a letter received
from the Minnesota Department of Transportation concerning the installation
of a street light at the intersection of State Highway 50 and County Road 31.
It appeared that in attempting to reconcile the requirements of the Highway
Department, the County, the Railroad and NSP, that the City could be subjected
to a cost of Approximately $600.00. Motion by Akin, second by Kuchera that
the City Administrator be authorized to take whatever steps are necessary to
see that a light is installed. APIF, motion carried.
Minutes of 8/15/77 cont.
24. The Mayor requested the City Administrator, working in conjunction with the
Fire Chief to prepare and submit to the County Fairboard a standard agreement
setting forth their fire protection and fire fighting requirements during a
County Fair.
25. Motion by Akin, second by McElmury to approve the bills for payment as
presented APIF, motion carried.
26. The Mayor set a special meeting for 6:00 P.M. , Thursday August 18, 1977,
as a preliminary work session on the 1978 budget to deal with broad policy
and general matters.
27. Motion made and seconded to adjourn at 9:50 P.M.
Respectfully submitted,
1
William J. Ford APPROVED;
City Administrator
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