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HomeMy WebLinkAbout04.05.21 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING APRIL 5, 2021 1. Call to Order Mayor Hoyt called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Hoyt led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Hoyt, Bernhjelm, Pearson, Porter and Wilson (Virtual) Absent-None Staff Present-Administrator McKnight, Community Development Director Kienberger, Public Works Director Gehler, Fire Chief Elvestad, Deputy Fire Chief Price, Police Chief Rutherford and Attorney Jamnik. 4. Agenda Motion by Pearson, second by Bernhjelm, to approve the agenda as amended removing item 14a. APIF, motion carried. S. Announcements/Commendations None 6. Citizen Comments None 7. Consent Agenda Motion by Bernhjelm, second by Pearson, to approve the consent agenda: a) Approve Minutes of the March 15, 2021 City Council Meeting-Administration b) Approve Minutes of the March 15, 2021 City Council Work Session-Administration c) Approve Resolution R13-2021 Accepting a Donation from Nancy Bohn to the Rambling River Center-Parks April 5, 2021 Minutes - 1- d) Approve a Contract for Professional Engineering Services Related to Replacement of Downtown Sidewalks-Public Works e) Approve Contract for 2021 Trail Crack Sealing-Public Works f) Approve Street Maintenance Services Through the South Metro Joint Powers Agreement-Public Works g) Adopt Resolution R14-2021 Accepting a Donation from the Farmington Firefighters Auxiliary Association-Fire h) Adopt Resolution R15-2021 Declaring Surplus Property-Fire i) Adoption Resolution R16-2021 Accepting a Donation from Akin Hills Pet Hospital to the Rambling River Center-Parks j) Approve Code Enforcement Contract for Professional Services-Community Development k) Acknowledge Resignation Community Development-Human Resources 1) Approve Recommendation for Hire Liquor-Human Resources m) Approve Bills-Finance APIF, motion carried. S. Public Hearings None 9. Award of Contract None 10. Petitions, Requests and Communications a) 2020 Fire Department Annual Report Fire Chief Elvestad presented the 2020 fire department annual report to the city council. Topics covered included staffing levels, 2020 statistics, public relations events, education, enforcement, engineering, training and more. Councilmember Pearson congratulated the department on a successful event on Saturday and their recent recruiting efforts. Councilmember Wilson shared he thought they continue to do an outstanding job and liked their continued efforts at partnerships. Mayor Hoyt stated that the department sets the bar high on many levels. April 5, 2021 Minutes -2- b) USDA Request to Build Out Remaining City Hall Expansion Space for Additional Office Space Administrator McKnight shared that the USDA has inquired with city staff about the possibility of building out the remaining space on the second floor of city hall for additional office space. City staff believes that this is a good idea but recommends working with Wold Architects since they were involved with the building construction and with the first USDA buildout to get an approximate cost for this work. Once an estimate is received, city staff can work with representatives from the USDA about leasing the additional space. Councilmember Wilson stated that this is exciting and asked staff to safeguard the city's financial interest in this project. Councilmember Pearson asked about the length of the lease. McKnight stated they would work to make it concurrent with the current leased space. Councilmember Bernhjelm stated this is good news for both entities. Motion by Bernhjelm, second by Wilson,to direct city staff as follows- 1. Direct staff to contact the USDA to make them aware that the city is interested in repeating the same process originally used during the build out of the current USDA space in city hall in order to expand their footprint into the adjacent unfinishedspace. 2. Direct staff to contract with Wold to receive a proposal to work with the city and the USDA on the design of the space, preparing the project plans and specification, oversee the bidding process and be responsible for construction management of the project. 3. Direct staff to provide Wold's proposal at a future city council meeting for consideration. APIF, motion carried. 11. Unfinished Business None 12. New Business a) Agreements Related to the Extension of 202nd Street Public Works Director Gehler presented two agreements on the extension of 202nd Street into Farmington on the Farmington High School property. To complete the work most efficiently, the City of Lakeville will take the lead in working with the developer to construct the Farmington extension as part of the improvements being April 5,2021 Minutes -3- completed in the development. As customary in developments, Lakeville and the developer will enter into a Development Agreement that will describe the public improvements that will be necessary to support development. As part of this agreement, Lakeville has requested the developer to construct the extension of 202nd Street to the high school property. The developer will be responsible for building 202nd Street as a two-lane collector roadway to the edge of the development at the Lakeville/Farmington boundary. The City of Farmington will be responsible for the costs associated with extension of the road to the new school entrance.The cost of the extension is estimated at$150,000 and includes design, administration and construction. The attached joint powers agreement (JPA) between the City of Lakeville and City of Farmington addresses the work to be completed for the extension of 202nd Street. Lakeville will administer the project working with the developer through construction. Once the project is complete, Lakeville will invoice Farmington for the project costs. Any changes to the project scope that affect the Farmington costs must be approved by Farmington prior to execution of the work. Lakeville will have a similar agreement with the school district for the construction of the high school entrance. In addition to addressing construction costs, the agreement also memorializes the understanding for maintenance of the section of 202nd Street in Farmington. Farmington will be responsible for repairs and maintenance including routine pavement work. However, for efficiency of snow removal, Lakeville will plow 202nd Street and the cul-de-sac until it is extended to Flagstaff Avenue in the future. During typical winters, the cost of snow removal will be minimal and Lakeville will not calculate and invoice Farmington for this work. However, should there be a year with excessive snowfall or winter events, the cities will agree to work together for a reimbursement amount that would be reasonable. Outside of the JPA needed to address road construction,there is also an easement that is needed to facilitate this project. The Farmington extension will be constructed within the existing 50' right of way that was dedicated with the construction of the high school. An additional 50' of ROW will be dedicated for the extension of 202nd when the area develops.To accommodate the cul-de-sac at the terminus of 202nd Street, the bulb was tipped south and extends onto school district property.To memorialize this arrangement, the school district will grant a temporary easement to the city for the cul-de-sac that will expire when 202nd is extended easterly and the cul-de-sac removed. The city council is being asked to approve the easement since it makes the city responsible to remove the cul-de-sac in the future and restore the easement area to the pre-construction condition. Councilmember shared that this is a great project, liked the efficiencies and it alleviates issues on Flagstaff Avenue. Mayor Hoyt asked if the school district road was a part of the project. Gehler stated that it is a separate project and contract but has the same contractor. April 5,2021 Minutes -4- Motion by Bernhjelm, second by Pearson, to approve the joint powers agreement with the City of Lakeville for the extension of 202nd Street and authorize the mayor and city administrator to execute the same and approve a temporary easement with ISD 192 for the construction of a cul-de-sac at the end of 202nd Street pending final language review by the parties attorneys. APIF, motion carried. 13. City Council Roundtable Pearson-Shared her appreciation on the repairs made to Flagstaff Avenue last week and encouraged residents to get out and enjoy the weather. Bernhjelm-Thanked Bethels Rock Church for their 5K event last weekend. Wilson-Thanked three donors who were recognized for donations on the consent agenda. McKnight-Reminded the city council of their joint work session with the Planning Commission on Monday, April 12th at 5:00 p.m. Thanked Adam Kienberger for his service to the community over the past seven years and wished him luck in his new position. Kienberger-Thanked the city council for the opportunity over the past seven years. Rutherford-Wished Adam Kienberger well in his new position. Hoyt-Thanked Bethels Rock Church for their event,thanked the fire department for the Easter Egg Hunt event last weekend and thanked Adam Kienberger for his service to Farmington and wished him well. 14. Adjourn Motion by Bernhjelm, second by Porter, to adjourn the meeting at 7:30 p.m. APIF, motion carried. Respectfully Submitted !VP. "0 kw David McKnight, City Administrator April 5,2021 Minutes -5-