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HomeMy WebLinkAbout01.05.09 Council Minutes 7a- COUNCIL MINUTES REGULAR January 5, 2009 The meeting was opened by City Administrator Herlofsky at 7:00 p.m. City Administrator Herlofsky performed the swearing-in ceremony for Todd Larson as Mayor and Julie May and Terry Donnelly as Councilmembers. 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:03 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Larson, Donnelly, Fogarty, May, Wilson Absent Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Todd Reiten, Municipal Services Director; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Beve Preece 4. APPROVE A GENDA Councilmember Fogarty pulled the Bonestroo contract from item lOa) Organizational Matters for future discussion. MOTION by Fogarty, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS Mr. Charles Weber, 5220 Robin Lane, asked about the status of moving the senior center to the old City Hall building. City Administrator Herlofsky stated he has discussed this with the Parks and Recreation Director and a plan will be ready by the end of the month. Mr. Weber asked if there was a reason why they could not begin working on the old City Hall building now. City Administrator Herlofsky stated we need to develop a plan so we know what we are doing and things are done in the proper order. Mayor Larson suggested setting a timeline for this project so everyone knows what is going on. City Administrator Herlofsky explained the problem is limited resources. We have to make Council Minutes (Regular) January 5, 2009 Page 2 sure there is a plan so nothing is wasted along the way. Mayor Larson agreed to have something by the end of January. Councilmember Fogarty suggested placing this on the February workshop. Ms. Jody Kelly, 908 lih Street, representing the Farmington Warrior to Citizen campaign, gave an update on what is happening with the committee. Farmington was designated as Minnesota's first Yellow Ribbon City. The purpose of the group is to bring community resources together to support military families in Farmington. Ms. Annette Kuyper updated Council on a list of upcoming events. Mayor Larson suggested placing this schedule on Cable Channel 16. 7. CONSENT AGENDA MOTION by Fogarty, second by Wilson to approve the Consent Agenda as follows: a) Approved Council Minutes (12/15/08 Pre-meeting & Regular) b) Received Information Boards and Commissions Attendance - Administration Councilmember Wilson noted those members with perfect attendance at their commission meetings. He thanked all those who serve on boards and commISSIOns. c) Adopted RESOLUTION R1-09 Approving Gambling Event Permit - Administration d) Approved Appointment Recommendation Fire Department - Human Resources e) Lease Agreement for Ambulance Station with Allina Medical Transportation- Human Resources Councilmember Wilson noted he is the City representative for the ALF Board. The transition has been made to Allina and things are going well. This lease agreement allows the ambulances to use the facility at Fire Station 2. The current ALF structure will still exist, but Allina will be providing ambulance and paramedic services. He thanked City Administrator Herlofsky and Human Resources Director Wendlandt for their hard work in putting this agreement together. The change will be official February 1,2009. f) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Annual Organizational Matters - Administration MOTION by Fogarty, second by Wilson as follows: 10a(1). That Councilmember Fogarty be designated as Acting Mayor from January 6, 2009 through December 31, 2009. Council Minutes (Regular) January 5, 2009 Page 3 10a(2). That the Farmington Independent be designated as the official publication from January 6, 2009 through December 31, 2009. 10a(3). Appoint the firm of Campbell Knutson, Joel Jamnik as City Attorney from January 6, 2009 through December 31, 2009. 10a(5). That the Anchor Bank of Farmington, League of Minnesota Cities 4M Fund, RBC Dain Rauscher, Wells Fargo Investments. Smith Barney Inc., and Roundbank (Farmington) be designated as the Official Depositories from January 6, 2009 through December 31, 2009. 10a(6). That all sworn personnel in the Farmington Police Department be designated as process servers for the calendar year 2009. 10a(7). Approve a $1,000,000 Faithful Performance bond for the City Clerk. 10a(8). ORDINANCE NO. 008-598 Establishing Fees and Charges for licenses and permits for 2009 was adopted December 15,2008. 10a(9). Appointments to Boards and Commissions - Candidates will be interviewed January 14, 2009 and appointments will be made at the January 20, 2009 Council Meeting. 10a(10). Appoint Councilmember Wilson as the primary and Councilmember Fogarty as the alternate representative to the ALF Ambulance Board. 10a(1l). Appoint Kevan Soderberg, resident, as the City's representative to the CEEF Committee. 10a(12). Appoint Councilmember Fogarty, City Administrator Peter Herlofsky and a Planning Commission member on the Farmington/Empire Planning Advisory Committee. 10a(13). Appoint Councilmembers Donnelly and May to the MUSA Review Committee. 10a(14). Appoint Mayor Larson, City Administrator Peter Herlofsky, and a Planning Commission member to the Farmington/Castle Rock Discussion Group. 10a(15). Appoint Mayor Larson as the Director and Councilmember Wilson as the alternate to the Dakota Communications Center Board of Directors. 10a(16). Appoint Robin Roland as Director and Brenda Wendlandt as Alternate to LOGIS for 2009. 10a(17). Appoint by RESOLUTION R2-09 Peter J. Herlofsky, Jr. as the Responsible Authority for data practices and Brenda Wendlandt as Data Practices Act Compliance Officer and Brian Lindquist as Responsible Authority for law enforcement for 2009. APIF, MOTION CARRIED. Council Minutes (Regular) January 5, 2009 Page 4 b) Approve Change Order 195th Street Extension Project - Engineering Change Order no. 2 includes payment for several items that were added to the contract due to existing field conditions. Item 1 is compensation for the contract having to make adjustments to a manhole outlet structure ordered in the field anticipating the pipe would be at a certain elevation, and it was not. The surveyor is willing to cover the cost. Items 2-5 are storm water related items. They were shown on the plan sheets to be installed, but when the recap of the quantities was done per the plans, they were inadvertently omitted. Mayor Larson was concerned with this. City Engineer Schorzman explained how the plans are reviewed. The items are necessary for the plans. The fact they were omitted from the recap sheets tends to have little impact on the cost. Mayor Larson suggested plans should be reviewed closer as he was concerned with missing bid items. Councilmember Wilson stated the dollar amounts are minor considering the project. He is concerned that the dollar value of a change order could have resulted in a different structure in how the bids came in. Item 6 was an increase to an existing bid item for muck excavation near the bridge. Councilmember May noted she asked prior to the meeting about soil borings. Staff explained this item would have occurred no matter how many borings were done. Borings cost $500 each so there is a balance between getting the number exact and the cost benefit. MOTION by Wilson, second by Fogarty to approve Change Order #2 for the 195th Street Extension Project in the amount of$25,302.37. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE a) Set Date Council Pictures - Administration Councilmember Fogarty noted there are a lot of photographers in town and suggested looking around for a lower cost. Staff will review this further. b) Fire Department Annual Meeting - Administration The Fire Department Annual Meeting will be held on January 16,2009. Councilmember May: Stated she is excited to serve on the Council. It is a new venture, and she promised to study and work hard. She was humbled to be representing the taxpayers of Farmington and promised to be a good advocate for them and to be fiscally responsible. She thanked all her supporters. Council Minutes (Regular) January 5, 2009 Page 5 Councilmember Fogarty: Thanked everyone who helped with Toys for Town. The day went very quickly and there were a lot of volunteers. She noted we are short on applications for Boards and Commissions. She recommended extending the deadline to January 13,2009. Councilmember Wilson: Welcomed the new Councilmembers. He suggested having an informal social event with the new Council and new School Board. Councilmember Donnelly: Stated he was excited to be here and very humbled. He hoped to be a good public servant for Farmington. He enjoyed his time on the School Board, but this is a new adventure and he was looking forward to it. City Administrator Herlofsky: Informed Council a lot of information will be sent to them over the next few years. If they want a different format or something changed, they should let him know. Municipal Services Director Reiten: All of the new recycling bins have been delivered to residents. Old bins can be set out on collection day or they can keep it. Councilmember Wilson noted there is a lot of ice from the weekend. He asked if it was too cold for the sand and salt to work. Municipal Services Director Reiten confirmed this and they are placing salt again so with the sun out it should begin to work. Mayor Larson: fire. He encouraged residents to shovel out fire hydrants in case of a He thanked City staff and Mayor Soderberg for making his transition extremely easy. Every question has been answered promptly. He urged residents to check the cable TV channel for the Yellow Ribbon events. He suggested eliminating the pre-Council meetings. City Attorney Jamnik will revise the by-laws and bring them to the next meeting. 14. ADJOURN MOTION by Fogarty, second by Wilson to adjourn at 8:02 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~~P7~ CC'ynthia Muller Executive Assistant