HomeMy WebLinkAbout05.03.21 Council Minutes CITY OF FARMINGTON
CITY COUNCIL MINUTES
REGULAR MEETING
MAY 3,2021
1. Call to Order
Mayor Hoyt called the meeting to order at 7:00 p.m.
2. Pledge of Allegiance
Mayor Hoyt led those in attendance in the Pledge of Allegiance.
3. Roll Call
Present-Hoyt, Pearson, Porter and Wilson
Absent-Bern hjelm
Staff Present-Administrator McKnight, Deputy Fire Chief Price, Police Chief Rutherford, Human
Resources Director Gabbard, and Attorney Koch.
4. Agenda
Motion by Pearson, second by Porter, to approve the agenda as presented. APIF, motion
carried.
5. Announcements/Commendations
a) Oath of Office and Badge Pinning of Fire Officers
Deputy Fire Chief Price introduced two new fire lieutenants, Steven Endres and Scott Mattingly.
Administrator McKnight administered the oath of office to both new lieutenants.
6. Citizen Comments
None
7. Consent Agenda
Motion by Pearson, second by Wilson,to approve the consent agenda:
a) Approve Minutes of the April 19, 2021 City Council Meeting-Administration
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b) Acknowledge Satisfaction of Joint Powers Agreement Between the City of Farmington
and Farmington Youth Lacrosse Association and Acceptance/Ownership of Turf-
Administration
c) Approve Wold Architects and Engineers Proposal to Provide Professional Services
Related to City Hall Expansion Space Build Out for the United States Department of
Agriculture-Parks
d) Adopt Resolution R20-2021 Accepting Donation from Marlene Swantek to the Rambling
River Center-Parks
e) Adopt Resolution R21-2021 Accepting Donation of Tree Seedlings from Dakota Electric
Association-Parks
f) Approve Joint Powers Agreement Between the County of Dakota and the City of
Farmington for Sentence to Service Program Work Crews-Parks
g) Approve Promotion to Fire Lieutenant-Human Resources
h) Approve Promotion to Fire Lieutenant-Human Resources
i) Approve Bills-Finance
APIF, motion carried.
8. Public Hearings
None
9. Award of Contract
None
10. Petitions, Requests and Communications
a) Human Resources Department Annual Report
Human Resources Director Gabbard presented the department annual report.
Topics discussed with the city council included recruiting, new hires, payroll, compliance issues,
medical benefits and wellness
Councilmember Wilson thanked Gabbard for her work on the medical benefits and wellness
programs.
Councilmember Porter offered her thanks on all of the work.
Councilmember Pearson thanked Gabbard for her work and for the cost savings.
Mayor Hoyt stated that this was great work and thanked Gabbard for her work with staff.
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11. Unfinished Business
None
12. New Business
a) Construction Manager Agreement with APPROV Development for Liquor Store
Buildout
Administrator McKnight presented the draft construction manager agreement with APPRO
Development for the liquor store building project.
The agreement with APPRO Development details the city objectives to complete an interior
remodel of the existing space to accommodate Farmington Liquor Store needs;
construction of a break room, restroom, two offices, sales area and increased storage area;
and the construction of the space before the lease expires at the existing location.
Some of the work involved in this project includes-
• Demo of the existing walls, doors, ACT ceiling, flooring, etc. for the construction of
new space.
• Framing of walls and soffits for new space, rough in electrical, sheetrock, etc.
• Installation of new doors and window frames.
• New plumbing in the restroom and break room.
• Update electrical service.
• Installation of security system, cameras, etc.
The space will be transformed from a 1970's former mall space that has not been used in
many years to a modern day retail space.
Staff has been working with APPRO development to obtain the most recent and realistic
costs for a transition from our current space to the new space. The cost of this type of
move is expensive and is being taken into account with the draft budget. We are finding
the most expensive parts of this transition include the move of the two coolers from the
old space to the new, the construction of new bathrooms, updating of the electrical
system and the construction of a new retail/check-out counter space.
The current budget for this portion of the project is estimated to be $296,377 that includes
$35,017 for the cost of the construction manager contract with APPRO Development. The
overall project cost is estimated at$378,627 with the additional estimates for signage,
security, cameras, communications, etc. This cost does not include the estimate to run
fiber to the facility that I have detailed with the city council previously. We are waiting for
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guidance on the use of recovery act dollars from the US Treasury to see if this is something
that those funds can be used for.
The costs of the project and this agreement will be paid for out of the liquor store fund,
specifically the dollars the city has been setting aside for capital improvement related
costs. This funding pot had an estimated fund balance at the end of 2020 of$860,015.
As a reminder, the city will be receiving$100,000 in funding from the property owner to
help fund this project.
Councilmembers expressed continued support for the project and the move. McKnight
reminded the city council that the dollars to be used for this project have been set aside each
year from store profits.
Motion by Wilson, second by Porter, to approve the agreement with APPRO Development for
construction manager services for the relocation and building of the downtown liquor store.
APIF, motion carried.
13. City Council Roundtable
Pearson-Thanked staff for their continued good work and financial wellness. Encouraged
residents to get out and support Farmington.
Porter-Shared her thanks for the Arbor Day program last week.
Wilson-Thanked a resident for their donation to the Rambling River Center. Thanked the city
administrator and staff for their work on employee safety during the pandemic. Thanked
Mayor Hoyt for his State of the City presentation.
Rutherford-Encouraged residents to attend the Police Department Open House on May 15tH
Hoyt-Thanked those who participated in Park and Pond Cleanup Day and thanked those
involved with the State of the City address last week.
14. Closed Session
Motion by Wilson, second by Pearson,to move into closed session at 7:29 p.m. for the purpose
of discussing labor negotiations strategies. APIF, motion carried.
Present in the closed session were four city councilmembers, Administrator McKnight, Human
Resources Director Gabbard and Attorney Koch.
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15. Adjourn
Motion by Wilson, second by Pearson, to adjourn the meeting at 8:20 p.m. APIF, motion
carried.
Respectfully Submitted
59 �. "C.
David McKnight, City Administrator
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