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HomeMy WebLinkAbout2004 . Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on January 14, 2004 Member's Present: Randy Oswald, Dawn Johnson, Buringa (arrived at 6:08 p.m.), Paula Higgins and Debra Ruth Member's Absent: None Other's Present: Senior Coordinator, Missie Kohlbeck; Rambling River Center Advisory Board member Charlie Weber; and Parks and Recreation Director, Randy Distad I. Call To Order Chair Oswald called the meeting to order at 6:00 p.m. in the City Hall Council Chambers. Quorum was present. II. Introduction of New PRAC Member Robin Hanson was introduced as the incoming new member to the Park and Recreation Advisory Commission. Ms. Hanson will begin her term officially in February. She will be replacing Debra Ruth who decided not to seek reappointment. Ms. Hanson provided some brief background information about herself. Debra Ruth was recognized with a plaque commemorating her two years of service to the PRAC. III. Approval of Agenda. Motion by Ruth and seconded by Higgins to approve the Agenda as written. APIF. Motion approved. . IV. Approval of Minutes. Motion by Higgins and seconded by Johnson to approve the December 10,2003 meeting minutes as written. APIF. Motion approved. V. Presentations A. Rambling River Center's Fitness Room Equipment and Fees Senior Coordinator Missie Kohlbeck and Rambling River Center Advisory Board member Charlie Weber presented background information about fitness equipment and other senior center fitness rooms that other communities have created. Mr. Weber presented information about the type of fitness equipment that the Rambling River Center Advisory Board is recommending to purchase for its fitness room. Ms. Kohlbeck explained what types of medical and release forms that other communities use for their fitness rooms. She also presented information about the hours that the Rambling River Center Advisory Board recommended that the fitness room would be open to the public. The fitness room hours would include regular weekday hours that the Rambling River Center (RRC) is open and two evenings a week on Tuesday and Thursday evenings. The evening hours would be staffed by a volunteer. It would not be open on weekends. Ms. Kohlbeck informed the PRAC that there would be a separate fee for the fitness room from the regular RRC membership but that in order to be a member of the fitness room, a RRC membership was required. Parks and Recreation Director Distad stated that while he had thought that there was funding available in the 2004 Capital Outlay budget for the fitness equipment, after some research he discovered that the funding was not shown in the 2004 Capital Outlay budget. There was however funding identified in the 2005 requested Capital Outlay budget for the RRC. Distad stated that he is researching other funding options for the purchase ofthe fitness equipment this year. Motion by Buringa and seconded by Higgins to recommend to the City Council the purchase of new fitness . equipment and the fitness room fee structure. APIF. Motion approved. VI. Old Business . . . A. Recreational Facility Task Force Director Distad updated PRAC on the status of the Recreational Facility Task Force's Final Report to the City Council. He stated that it would come to the February 2004 PRAC meeting for review and then forwarded to the City Council for their review and acceptance. He stated that currently a draft final report was sent to Task Force members for their review and comments. These comments then would be incorporated into the report that the PRAC members would see in February. B. Meadowview Park Master Plan Director Distad informed PRAC members that the Meadowview Park Master Plan was approved by the City Council at its January 5, 2004 meeting by a 3-2 vote. The plan that was approved was the plan that the PRAC had forwarded to the City Council. C. Trail Master Plan Director Distad stated that the Trail Master Plan that was forwarded to the City Council was also approved at the January 5, 2004 meeting. He commented that it was favorably received by the City Council. D. Agreement with Farmington Youth Hockey Association Director Distad commented that the City Attorney has recommended that the City Council be contacted for direction on an Agreement with FYHA concerning the repaying of the costs associated with the sanitary sewer line that was installed to the warming house. The City Attorney felt that the City Council should be informed early on in this process so that they are not surprised later with an Agreement. He informed PRAC members that he will update them on the status of the agreement at the February 2004 meeting. E. Dakota County Regional Park Director Distad informed PRAC members that the Dakota County Commissioners unanimously approved the request to master plan the area in Empire Township that has been identified as a potential future regional park area. This is good news for the City of Farmington as it will provide a large regional park within three miles from downtown Farmington. F. Riverbend Development Final Plat Director Distad reviewed with PRAC members some changes that have been made to the final plat of the Riverbend Development. He showed some new trail alignments and also the opportunity to add a parking lot to the park. He stated that this park could become a trail head for the North Creek Greenway and so adding the parking lot when the development is graded and streets and utilities are constructed would be a good idea rather than waiting until after homes are built. He thought that once homes are built, the likelihood of putting a parking lot in the park would be very slim due to the possibility of opposition from homeowners. PRAC members by consensus agreed that the changes to the plat were appropriate. VIT. New Business A. Discussion on 2004 Chair Position Chair Oswald thanked PRAC members for allowing him to serve this past year as the chair of the PRAC. He shared with PRAC members that he would be interested in continuing to be chair in 2004. B. Park Master Plan and Park Development Schedule Director Distad provided information to Commission members about a park planning and park development schedule for existing, new and future parks. The schedule identifies about three to four parks a year that would receive either new or updated master planning. These parks then would receive improvements the following year that were identified during the master planning process. Motion by Higgins and seconded by Johnson to recommend to the City Council the approval of the park master planning and park development schedule. APIF. Motion approved. . C. Rambling River Park Discussion PRAC members discussed what the future held for Rambling River Park. Director Distad stated that in the park planning and park development schedule, Rambling River Park would have a park master plan completed in 2004. He stated that he thought that the future direction of this park could be determined during the park master planning process. D. Review City Aerial Map to Determine Future Park and Open Space Locations PRAC members reviewed a map that Director Distad had worked with the Assistant City Planner on developing. On the map, future park areas of various sizes were identified. After some discussion about the location and size of future parks, PRAC members by consensus requested Director Distad to come back to a future meeting with a park map that identified for every 640 acres at least 40 acres for a community park and at least two neighborhood parks that are at least five acres in size. VIII. Additions to the Agenda (None) IX. Staff Report (None) X. February Meeting Agenda Topics The following items were identified for the February 2004 meeting agenda: . Review Future Park and Open Space Plan . Review Recreational Facility Task Force Final Report . Election of Officers . Updates on Past Projects . Farmington Lion's Club Request . XI. Adjournment Motion by Ruth and seconded by Higgins to adjourn the meeting. APIF. Motion approved. Meeting adjourned at 8:08 p.m. ctZty l)JtP Randy ~d, CPRP Parks and Recreation Director and Recording Secretary . . Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on February 11, 2004 Members Present: Randy Oswald, Mike Buringa, Dawn Johnson and Paula Higgins (arrived at 7:30 p.m.) Members Absent: Robin Hanson Other's Present: Lance Crombie, Farmington Lions Club; David Urbia, City Administrator; and Randy Distad, Parks and Recreation Director. I. Call To Order Chair Oswald called the meeting to order at 6:02 p.m. Quorum was present. II. Introduction of New City Administrator David Urbia was in attendance at the meeting and introduced himself to Commission members. Commission members also introduced themselves to City Administrator Urbia. III. Election of Officers Chair Oswald opened the floor up for nominations for Chair. Buringa moved to nominate Oswald for Chair for the coming year. Johnson seconded the nomination. Buringa moved to cease nominations, seconded by Johnson. APIF. Chair Oswald opened the floor up for nominations for Vice-Chair. Buringa moved to nominate Higgins for the Vice-Chair position for the coming year. Johnson seconded the nomination. Buringa moved to cease nominations, seconded by Johnson. APIF. Oswald will be the PRAC Chair for 2004 and Higgins will be the PRAC Vice-Chair for 2004. . IV. Approval of Agenda. Motion by Buringa, seconded by Johnson to approve the meeting agenda as amended to include add under Old Business, recommendation to the Recreational Facilities Task Force. APIF V. Approval of Minutes. Motion by Buringa, seconded by Johnson to approve the minutes from the January 14, 2004 meeting. APIF VI. Presentations A. Farmington Lions Club Buringa introduced Lance Crombie from the Farmington Lions Club. Crombie spoke about the Farmington Lions Club mission, which is to raise money for community projects. He identified a number of projects that they do including steak fries, bingo, mural on Feely's elevator and the donation of the clock downtown. Crombie said that he was at the PRAC meeting on behalf ofthe Farmington Lion's Club making a request to the City to see what they can do for the City. Crombie said that the City should develop a wish list and should think big when coming up with a list of projects. Buringa suggested park signs or service entrance signs to the City. Director Distad suggested that they work with the City on developing a trail by St. Francis Health Care's assisted living unit along with the creation of some temporary soccer fields on some open space that St. Francis has just to the south of the assisted living facility. Motion by Buringa and seconded by Johnson to have staff and PRAC members put together a wish list for the Farmington Lions Club with the top priority being the trail and soccer field project on St. Francis property. APIF. . VII. Old Business A. FYHA Agreement Update Director Distad update PRAC members on the status of the agreement. He informed them that he still has to hear back from a few City Council members to make sure that they are okay with moving forward with this agreement. B. Park Sign Update . Director Distad informed the PRAC members that the City Council approved the new park sign design and the purchase of the park signs over a three to four year period. VIII. New Business A. Draft Recreational Facility Needs Study Buringa went on record to say that he emailed City Council members to support the study and the recommendations. He said that of the two responses that he received back, he was pleased with one response but not pleased with the other response. Buringa thought that the Recreational Facilities Task Force should be commended for the time and work that they put into the study. Commission members wondered how the recommendation should be forwarded to the City Council. Director Distad stated that he thought that there should be two separate motions, one motion recommending to adopt the report and a second motion to recommend moving forward with the key recommendations. Motion by Buringa and seconded by Johnson to recommend to the City Council to adopt the facility report. APIF'. Motion by Oswald and seconded by Johnson to recommend to the City Council to move forward on the three recommended actions identified in the needs study report. APIF'. Buringa shared his idea on the possibility of reusing the existing high school as a community center should a new high school be built. Commission members seemed to be intrigued by the idea and thought that should a community center study be approved, it should be examined as an option during the community center study. B. Naming Park in the Vermillion Grove Development Director Distad provided a number of possible names for the park. After some discussion, it was felt that the name of the park should be the same as the development name. Motion by Buringa and seconded by Higgins to . recommend to the City Council to name the park Vermillion Grove Park. APIF'. C. Naming Park in the Middle Creek Development Director Distad provided a number of possible names for the park. In keeping consistent with naming the Vermillion Grove Development's park after the development name, Buringa moved and Johnson seconded to recommend to the City Council to name the park Middle Creek Park. APIF'. D. Name Park in the Meadow Creek Development Director Distad provided a number of possible names for the park. A discussion ensued about whether or not this park should even be named because it abuts an existing park area as well as future park area and that perhaps it should be named at a later date when the additional land that abuts this park comes into the City. Motion by Johnson and seconded by Higgins to not name the park at this time. APIF'. E. Fee Structure for Outdoor Facilities Director Distad provided background information about how the City and School District staff worked together on developing the outdoor field user fees. Johnson seemed to be a little concerned about how this drives the fees up for organizations. Director Distad explained that the City and School District were not trying to cover all of their costs, only a portion of their costs. He also explained that some of the youth organizations are now charging a higher fee in order to begin setting aside money in their reserves for assisting with the future funding of new outdoor fields. Motion by Buringa and seconded by Higgins to recommend to the City Council that the outdoor field user fees be approved. APIF'. . IX. Additions to the Agenda None X. Staff Report Director Distad provided an updated Park and Trail map to Commission members that accurately reflects the current park names and locations and the correct trail locations. . XI. March Meeting Agenda Topics 1. MUSA Review Committee Report 2. Set meeting date with Empire Township's PRAC 3. Review Future Park and Open Space Map 4. Review and Develop a Wish List for Farmington Lion's Club 5. Update on FYHA Agreement 6. Review City Council Action on the Recreational Facility Needs Study Report XII. Adjournment Motion by Buringa, seconded by Higgins to adjourn the meeting. APIF'. The PRAC meeting was officially adjourned at 8:23 p.m. Respecillllly 8m ~ Parks and Recreation Director and Recording Secretary . . . . . Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on March 10, 2004 Members Present: Randy Oswald, Mike Buringa, Dawn Johnson, Robin Hanson and Paula Higgins Members Absent: None Other's Present: Kurt Chatfield, Dakota County Planner; Don Hayes, Park Maintenance Supervisor; and Randy Distad, Parks and Recreation Director. I. Call To Order Chair Oswald called the meeting to order at 6:00 p.m. Quorum was present. II. Approval of Agenda. Distad requested that the Lighting of Tennis Courts at Rambling River Park that is listed under New Business be moved up on the agenda so that is can be discussed after the presentation on the winter park season by Don Hayes, since Don gathered the information about the tennis court lights. Motion by Higgins, seconded by Johnson to approve the meeting agenda as amended. APIF. III. Approval of Minutes. Motion by Johnson, seconded by Buringa to approve the minutes from the January 14,2004 meeting. Voting in favor were Johnson, Buringa and Oswald. Voting to abstain were Higgins and Hanson due to their absence at the meeting. IV. Presentations A. Dakota County Regional Park in Empire Township Kurt Chatfield from Dakota County made a presentation about a proposed Dakota County Regional Park being located in Empire Township. The following were the key points of his presentation: . Distributed handouts that identified current deficiency in a regional park being located within five miles from Farmington and parts of Lakeville and Rosemount. . Described the requirement of the regional park was to provide a large passive area for activities such as picnicking, water craft use, hiking/walking trails and enjoyment of natural areas and viewing wildlife. . Analysis determined that the best site available in Dakota County was in Empire Township on the Butler Family property due to it best meeting the requirements for a county regional park. Motion by Hanson and seconded by Johnson to recommend to the City Council that it support the location of a Dakota County Regional Park being located in Empire Township. APIF. B. Winter Park Season Review Don Hayes, Park Maintenance Supervisor gave a presentation on this past winter season's activities. Key points of the presentation were as follows: . In his opinion it was the best season that he has worked in the more than 20 years that he has worked for the City. . Due to cooperative weather, several rinks were able to be flooded in neighborhood parks. . New snow removal priority policy was very beneficial and only received one phone call about the policy late in the year. . Biggest issue was along Pilot Knob Road trail where Dakota County would plow the roads and throw the snow on top of the trail and then the City would have to come back out and replow the trail. Buringa mentioned that he saw lights on at the rinks by Farmington Middle Schools. Hayes said that he wasn't aware that they had been on and suggested that anytime someone sees the lights on at unusual hours, that he would appreciate a phone call right away so that he can follow up and investigate why the lights were on. VI New Business (item moved up on the agenda) A. Lighting Issues at Rambling River Park's Tennis Courts . Don Hayes gave background information about the current lighting issues at the Rambling River Park's Tennis Courts. These issues include the following: Bulbs burning out and needing to be replaced annually Some of the fixtures on three of the poles don't work at all The age of the poles is a concern The electrical service is not heavy enough to accommodate new lighting fixtures Running a new electrical wiring would involve boring under the Vermillion River, which would require a permit from the Department of Natural Resources The cost to install new electrical service, new poles and new fixtures would run about $40,000.00. Buringa questioned whether or not the City could purchase portable lights that could be used for the tennis courts during the spring, summer and fall and then moved to the outdoor ice rinks in the winter for lighting the outdoor hockey and pleasure rinks that are located by the Farmington Middle Schools. Hayes said that he did not research portable lighting but that he could do some research and come back with some cost estimates. Buringa moved and seconded by Johnson to have estimated costs associated with portable lighting be brought back to the PRAC at its April meeting. APIF. V. Old Business A. Update on Recreational Facility Needs Study Report Director Distad updated PRAC members on the status of the report. He informed them that the City Council adopted the report and approved moving forward with the three key recommendations identified in the Report. Higgins stated that she was pleased that the Report was received well by the City Council. Distad stated that the next step is to send out Request for Proposals to consultants and then select a consultant based on the proposals who will work with the City to complete a Community Center Study. He stated that the funding source for the Community Center Study has to also be identified and once it is, the RFP would then be mailed out. By consensus PRAC members agreed that the RFP should be sent out once the funding source was identified. . B. Discussion on Trail and Soccer Fields on St. Francis Health Care's Property Director Distad reviewed the soccer and field conceptual plan with PRAC members. He stated that there will be a presentation given of the conceptual plan to the St. Francis Board of Trustees later in March. C. Review Farmington Lion's Club Wish List Director Distad shared information about a wish list that was developed by City staff and Commissioner Johnson on items that the City would like to see the Farmington Lion's Club fund. Buringa asked if a range of the estimated costs could be identified for each item on the wish list. Distad said that he could add this to the list. Buringa moved and Hanson seconded that the wish list be forwarded to the Farmington Lion's Club for consideration. APIF D. Update on Riverbend Development Plat Director Distad provided a draft Final Plat for Riverbend Development to PRAC members that identified the changes that were requested in regards to the trails being moved to the outside edge of the park, a parking lot being shown in the park and future trail extensions on the east side of the development across North Creek and to the north connecting with the Lakeville trail system. PRAC members by consensus seemed pleased with these revisions. E. Future Park and Open Space Map Review Item was not discussed as the revised map was not completed and therefore was not available for review. By consensus, PRAC members requested that it be brought to the April 2004 meeting for review if staff were able to complete the map in time for the meeting. . F. Update on Farmington Youth Hockey Association Agreement Director Distad stated that the City Council was informed of the agreement that was being negotiated with the FYHA. Distad said that he has forwarded a copy to Tom Hackert from the FYHA for their review but has not heard anything back yet from FYHA. Distad stated that he will continue to update PRAC members on the status of this Agreement. . VI. New Business B. Empire Township PRAC Meeting Director Distad stated that he has made contact with the Chair of the Empire Township PRAC and that they would prefer that they meet with City staff first and then set up a meeting in the future to have a joint meeting between Empire Township and the City PRACs. Distad stated that he has scheduled attending a meeting of the Empire Township's PRAC in early April and will provide a report to Farmington PRAC members at the April meeting. C. MUSA Review Committee Report Chair Oswald provided information to PRAC members about previous MUSA Review Committee meetings that he has attended. The following key information was provided: . First meeting that he attended was an orientation for all Committee members . Second meeting was presentations by land owners who applied for and are requesting MUSA for their property. He said the most interesting part of the presentations was that a lot of the land owners said that they were contacted by the Farmington School District as a site for a new high school. . Criteria was developed that the selection of property to be granted MUSA is based on. Oswald would be willing to provide a MUSA Review Committee update at future PRAC meetings. D. Community Center Study RFP Director Distad shared the draft RFP that was developed for the Community Center Study. Only revision suggested was to reduce the number of copies from 20 to 15. Distad said that he didn't think that interviews were necessary to select the consultant and the staff would review the proposals and provide a recommendation to PRAC at its May meeting. . VII. Additions to the Agenda None VID. Staff Report None IX. AprU Meeting Agenda Topics Following items were identified for the April meeting agenda 1. Identify date for tour of future park and open space locations 2. Review playground equipment proposals for Tamarack Park 3. Review picnic shelter proposals for Tamarack and Meadowview Parks 4. Presentation by Jack Olwell on physical fitness and physical education 5. Rambling River Park tennis court portable lighting options 6. Review of future park and open space map 7. Update of meeting with Empire Township's PRAC 8. Discussion on Community Center Study Task Force makeup. X. Adjournment Motion by Buringa, seconded by Hanson to adjourn the meeting. APIF. The PRAC meeting was officially adjourned at 8:08 p.m. ~}J1:Jjf) .~~d Parks and Recreation Director and Recording Secretary . Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on April 14, 2004 Members Present: Randy Oswald, Mike Buringa, Dawn Johnson, Robin Hanson and Paula Higgins Members Absent: None Other's Present: Nate Simon, Empire Township Park and Recreation Advisory Board member and Randy Distad, Parks and Recreation Director. I. Call To Order Chair Oswald called the meeting to order at 6:01 p.m. Quorum was present. II. Approval of Agenda. Agenda was amended in the following manner: Jack Olwell presentation was pulled from the agenda Park development and park planning item was added under Old Business Higgins moved and Johnson seconded to approve the meeting agenda as amended. APIF ID. Approval of Minutes. Motion by Buringa, seconded by Higgins to approve the minutes from the March 10, 2004 meeting. APIF . IV. Presentations A. Empire Township's Request for Puppet Wagon Performance Nate Simon from Empire Township's Park and Recreation Advisory Board presented a request that the City of Farmington's puppet wagon be allowed to provide a puppet wagon performance five times during the summer and that Empire Township would be willing to pay $250.00 to cover this cost and would be willing to work with the City so that performances would occur on the same day that other performances are given and that Empire Township would be listed as an additional stop on the puppet wagon performance schedule. Mr. Simon stated that the performance would be open to the public to watch regardless of where they live. It is not intended that the puppet wagon performance would be only for Empire Township residents. Motion by Buringa and seconded by Higgins to approve this request and forward this recommendation to the City Council. APIF. B. Park and Recreation Department's 2003 Annual Report Director Distad provided a brief summary about the annual report. Commission members provided some feedback on the annual report suggesting that more youth sport camps be offered and explore possibility of providing an intramural program that offers off-season sports leagues. Question was raised about what triggers program cancellations. Director Distad stated that it is driven by enrollment in the program and whether or not there is enough people registered to cover the cost of the program. All programs are offered based on an at least break-even basis. However, if it is a new program, it sometimes is run at a deficit just in order to build a base following that will carry over to the next time that the program is offered and as a result registrations will Increase. . V. Old Business A. Cost of Lighting Rambling River Park Tennis Courts Director Distad reviewed the new information concerning the cost to replace the existing lights at the Rambling River Park tennis courts. He informed Commission members that after staff conducted some research on a portable lighting system and the only system that could be found involved the use of a portable generator to power the lights. This didri't appear to be a viable option. Distad also stated that he and Don Hayes, Park Maintenance Supervisor, met with Xcel Energy about other possible sources of power for the lights. Xcel offered to install another power pole from where the existing power poles end just north of the playground equipment. This would mean that the City would not have to run a new underground power under the Vermillion River and thus saving time and work on having to acquire a permit to work in protected waters from the DNR. However this option would not save the City any money as it would still cost the same to run underground wiring from the new pole to the tennis courts as it would going under the Vermillion River. Distad . suggested that this issue should be addressed when a master plan is developed for Rambling River Park. Motion by Hanson and seconded by Higgins to not install new lights at the Rambling River Park and continue using the existing lights until the tennis court lights can be addressed as part of the Rambling River Park master planning process. APIF. B. Future Park and Open Space Map Review and Date of Tour Director Distad provided an updated future park and open space map and suggested that PRAC members should go on a tour to look at the future park locations to make sure that they are in the proper location. By consensus, it was decided that Commission members would go on a tour on Monday, April 26th from 12:00 Noon until 3:00 p.m. Distad stated that he would make sure that notification would be given to the public of the tour and that he would set up transportation for Commission members. C. MUSA Review Committee Update Chair Oswald provided an update to Commission members on the MUSA Review Committee's past meeting. He stated that the Committee reviewed the letter's of interest that were submitted and the request for properties to be annexed. He identified a 10 acre parcel in the southeast part of town that had been given MUSA but then gave it up to another development with the promise that when MUSA was given out the next time that they would be guaranteed to get MUSA. Oswald informed Commission members that at the next Committee meeting that members would be digesting and sorting through requests and would be going back over to review the criteria that was previously identified for selecting properties that would be given MUSA. He stated that he would provide a MUSA update to Commission members at the May meeting. D. Park Planning and Development Schedule Director Distad provided an update on the park planning and park development schedule and identified that now included in the schedule was additional information about park planning and park development projected costs and what potentially the improvements could be in the parks. Distad stated that he has placed it on the April 19, 2004 City Council agenda for approval. . VI. New Business A. Review Playground Equipment Proposals and Plans for Tamarack Park Director Distad presented the six playground equipment plans and proposals that were received. After some discussion, it appeared that Commission members seemed to most favor the playground equipment proposal and plan submitted by Flanagan Sales, Inc. Motion by Hanson and seconded by Higgins to purchase the Little Tikes Playground Equipment from Flanagan Sales, Inc. B. Review Picnic Shelter Proposals and Plans for Tamarack and Meadowview Parks. Director Distad presented the three picnic shelter plans and proposals that were received. After some discussion it appeared that Commission members favored the picnic shelter plans and proposals from Flanagan Sales, Inc. Motion by Hanson and seconded by Higgins to purchase the picnic shelters for Meadowview and Tamarack Parks from Flanagan Sales, Inc. . C. Review RFP Schedule for Community Center Feasibility Study and Makeup of Potential Community Center Study Task Force Director Distad reviewed with Commission members the schedule for selecting a consultant to lead the City through a Community Center Feasibility Study. It is anticipated the PRAC would recommend to the City Council at its May 17th meeting, the name of a consultant that the City should hire for the Study. Commission members also discussed potential organizations from the community that should have representation on a Community Center Feasibility Study Task Force if one is formed. The following organizations were identified: . Service Organization such as a Lion or Rotary Club member . Student from Farmington School District . Park and Recreation Advisory Commission . City Council . Day Care Provider . Chamber of CommercelBusiness Community . . Senior Citizen . Farmington School District employee . Farmington Youth Athletic Association . Ministerial Association . Two Citizen at Large one from the 35-50 year age group and one from the 20-35 year age group By consensus, it was decided that Commission members should bring back to the May 2004 meeting, some possible community member names that would represent these community organizations. D. Indoor Ice Facility at County Fairgrounds Discussion Commission member Higgins raised the question about whether or not the City has contacted the County Fairgrounds about the possibility of a partnership to build an indoor ice facility at the County Fairgrounds. Director Distad stated that no contact has been made yet and that this would be something that would be analyzed as part of a Community Center Feasibility Study. VII. Additions to the Agenda None . VIII. Staff Report Director Distad updated PRAC members on the following items: Contracting with Community Season to provide web-based registrations that will be implemented beginning with summer program registration . Showed Commission members the new Adopt-a-Park sign that will be installed in parks. . Updated Commission members on the postponement of his attending an Empire Township Park and Recreation Advisory Board meeting until April 19th. . Attendance and presentation of the Park and Recreation Wish List at a Farmington Lion's Club April meeting. . Attendance and presentation of a proposal for leasing space for soccer fields and trail construction on St. Francis Health Systems property south of Trinity Terrace. . New park signs were ordered and are expected to be shipped sometime in early May. . Improving site furnishing in parks including purchasing and installing new waste containers, benches and picnic tables. . Meeting with traveling baseball on the partnership that has been established regarding ballfield improvements at Prairieview Park. IX. May Meeting Agenda Topics Following items were identified for the May 2004 meeting agenda 1. Presentation by Jack Olwell 2. Community Center Feasibility Study recommendation 3. Community Center Feasibility Study Task Force makeup discussion 4. MUSA Review Committee Update 5. Future Park and Open Space Map Review and Revisions X. Adjournment Motion by Hanson, seconded by Higgins to adjourn the meeting. APIF. The PRAC meeting was officially adjourned at 8:42 p.m. Yf/rr/u/!:J;fJed, &~istad . Parks and Recreation Director and Recording Secretary . Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on May 12, 2004 Members Present: Randy Oswald, Mike Buringa, Dawn Johnson, Robin Hanson and Paula Higgins Members Absent: None Other's Present: Randy Distad, Parks and Recreation Director. I. Call To Order Chair Oswald called the meeting to order at 6:01p.m. Quorum was present. II. Approval of Agenda. Higgins moved and Hanson seconded to approve the meeting agenda. APIF ill. Approval of Minutes. Motion by Buringa, seconded by Higgins to approve the minutes from the April 14, 2004 meeting. APIF IV. Presentations None V. Old Business A. Review Future Park and Open Space Map Revisions Following revisions were made to the most recent draft map: Designate on the map the parks in East Farmington as private park Make existing trails and sidewalks in different colors so that they can more easily be differentiated . Director Distad stated that he would make these revisions and try to get an updated map to Commission members prior to the packet going out for the June meeting. B. Community Center Feasibility Study Task Force Discussion Commission members discussed the possible makeup of a task force for the Community Center Feasibility Study. The following organizations and possible community members representing the organizations was discussed: City Council Representation: Christy Fogarty Citizen at Large 35-50 age: Paul Gerten Citizen at Large under 35 age: Jeff Ibinger, Juke Schaeffer or Gary Balfe School District: Cindy Ruston, Vern Schoolmeister or Sue Swedin FYAA: Bill Fischer, Michelle Wood or Gina O'Reilly Farmington Lions Club: Dan Nicholai Daycare Provider: Christy Todd Knights of Columbus: John Frank Chamber of Commerce/Business Owner: Marlo Dahl or Mike Heinzerling Ministerial Association: Thomas Yauch or Jamie Thompson Park and Recreation Advisory Commission: Paula Higgins No formal action was taken on the makeup of a Community Center Feasibility Study Task Force . C. MUSA Review Committee Update Chair Oswald provided following details from the last MUSA Review Committee meeting: Committee looked at previous criteria and then looked at new revised criteria that was developed by staff and the Committee concerning priorities. Committee has discussed eliminating properties that the Committee does not feel should be granted MUSA immediately . Seems that properties adjacent to certain transportation corridors are appearing to become top priorities during Committee member's discussion D. Empire Township Park and Recreation Advisory Board Joint Meeting Director Distad stated that after surveying Commission members, the August dates did not seem to work well for all Commissioners to attend this joint meeting. Following dates and times were identified by Commission members that would work in their schedules: September 15th at 6:00 p.m. or October 6th at 6:00 p.m. Director Distad said that he would contact the Chair ofthe Empire Township's Park and Recreation Advisory Board and communicate that the previous August dates did not work and offer the new dates for a possible joint meeting and would report back to the Commission at the June meeting. VI. New Business A. Review and Recommend Consultant for Community Center Feasibility Study Director Distad shared with Commission members that staff had reviewed and discussed all proposals at a meeting and are recommending to the Commission that Ballard King and Associates's be selected to complete the Community Center Feasibility Study. Staff also felt that if the Commission members agreed with the recommendation that Ballard King and Associates should be interviewed prior to a hiring recommendation being forwarded to the City Council. Commission members discussed the proposals and by consensus agreed with the staff recommendation. Commission members also felt that a request should be made to Ballard King and Associates to have them submit to City staff and Commission members at least two previous Community Center Feasibility Studies that they completed. A tentative interview date was identified for June 3, 2004 at 4:00 p.m. By consensus it was determined that Commission members Hanson and Higgins would be on the interview panel and that other Commission members were welcome to sit and listen to the interview. Motion by Hanson and seconded by Higgins to invite Ballard King and Associates to an interview with staff and Commission members about completing a Community Center Feasibility Study for the City of Farmington. APIF. . B. Rambling River Center Advisory Board Ordinance Amendments Director Distad presented amendments to the existing Senior Center Advisory Board Ordinance that were being recommended by the Senior Center Advisory Board. He noted that a some of the significant revisions included: changing the name of the Senior Center Advisory Board to Rambling River Center Advisory Board, creating term limits for Advisory Board members and changing from a two year term to a three year term. Motion by Hanson and seconded by Higgins to approve the amendments to the current Senior Center Advisory Board Ordinance and forward a recommendation to the City Council to approve the amendments. APIF C. Summer Meeting Time Change Chair Oswald suggested that the Commission consider changing the June, July and August meeting times to start at 5:30 p.m. rather than at 6:00 p.m. in order to get done with the meeting earlier so that Commission members still had time after the meeting for personal business. Motion by Hanson and seconded by Johnson to start the June, July and August meetings at 5:30 p.m. APIF VII. Additions to the Agenda None . VIII. Staff Report Director Distad updated PRAC members on the following items: . Information about the status of the partnership with Farmington Youth Baseball on the construction of the baseball field at Prairieview Park and that the ballfield improvements including extension of the backstop height and wings, fending down the first and third base lines, construction of a new pitching mound by traveling baseball and seeding of additional grass in the outfield. . Community Education Advisory Council meeting on school district facility scheduling priorities and that a new system will be tried where all indoor facility users will have one large meeting to schedule the use of indoor school facilities. . Pond and Park Clean up Day was held on May 1 st. Chair Oswald shared that it was a good turnout and that it should continue to grow as more groups adopt parks and ponds in the City. . IX. June Meeting Agenda Topics Following items were identified for the June 2004 meeting agenda 1. Presentation by Jack Olwell (keep to a 15 minute presentation if possible) 2. Future Park and Open Space Map final review 3. Community Center Feasibility Study Task Force makeup discussion 4. MUSA Review Committee Update 5. Date for joint meeting with Empire Township's Park and Recreation Advisory Board 6. Hiring consultant for Community Center Feasibility Study X. Adjournment Motion by Higgins seconded by Buringa to adjourn the meeting. APIF. The PRAC meeting was officially adjourned at 7:35 p.m. /~(flY l}:;;e) ( Q: ~ad Parks and Recreation Director and Recording Secretary . . . Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on June 16, 2004 Members Present: Randy Oswald, Dawn Johnson, Robin Hanson and Paula Higgins Members Absent: Mike Buringa Other's Present: Jim Miller, Sue Miller and Randy Distad, Parks and Recreation Director. I. Call To Order Chair Oswald called the meeting to order at 5:32 p.m. Quorum was present. II. Approval of Agenda. Higgins moved and Hanson seconded to approve the meeting agenda. APIF III. Approval of Minutes. Motion by Higgins, seconded by Hanson to approve the minutes from the April 14, 2004 meeting with the following revisions: 1. Bill Fischer should be identified as representing FY AA only on possible Community Center Task Force. 2. Gina 0 'Reilly and Michelle Wood should be moved from the FY AA to at large over 35 representative on the possible Community Center Task Force. 3. MUSA Review Committee item should state that the Committee discussed the prioritization of properties rather than the elimination of properties. 4. Change the spelling in the first name for Christie Todd. 5. Moving Cindy Rustan to representing a daycare provider from a school district representative on the possible Community Center Task Force. APIF . IV. Presentations A. Physical Fitness and Health by Jack Olwell Director Distad informed the Commission members that Mr. Olwell had a conflict in his schedule and will not be able to make his presentation but is willing to come to the July meeting and make his presentation then. B. Miller Family Request to Purchase Park Property Brian and Sue Miller, 19962 Akin Road presented a request to purchase about a half acre of park that is identified as the Farmington Preserve, which is located to the south of 19Sth Street and east of Akin Road. The Miller family would like to purchase the property that is in back of their existing lot so that their back property line would better match up with other back property lines of adjacent lots. They provided historical information stating that they had thought about purchasing this small parcel from the previous property owner before the City purchased the land. The Miller family indicated to Commission members that they would also like to refurbish this land and plant native plants and creating food plots for animals. They want to keep it in its natural state. They also would remove the buckthorn that is currently growing on this property. Hanson questioned what buckthorn was. Millers stated that it is a non-native invasive species that the Department of Natural Resources has identified should be eradicated because it can crowd out native species. It also it a prolific seed spreader as birds like to eat the berries and then the seeds are spread elsewhere in the birds waste product. Hanson asked if there has been a precedent to selling park land. Distad explained that this property was purchased from a property owner and that it was not received as part of the park dedication. There is a difference in how park property can be disposed of depending on whether or not the City purchases the land or if the land is received through the park dedication process. Since this item was not identified for action, the Commission by consensus requested that this item be brought back to the July meeting for further discussion. . V. Old Business A. Review Future Park and Open Space Map Revisions Director Distad stated that since the map will be going into the City's Comprehensive Plan, it will need to go to the Planning Commission for a public hearing. Hanson moved and Johnson seconded to forward the amended park and open space map to the Planning Commission for a public hearing. APIF . B. Rambling River Center Advisory Board Ordinance Change Commission members discussed suggested ordinance changes from the City Council. Director Distad stated that the Rambling River Center Advisory Board had reviewed the suggested changes and wanted to leave in the possibility of having someone on the board who worked in Farmington but lived in another community. Higgins suggested ifthat were the case perhaps that person could serve in an ex-officio capacity on the board. Motion by Higgins and seconded by Hanson to send a recommendation to the City Council that the words "or work" should be struck from the ordinance and add in the reference to the City Council's policy on filling vacancies on boards and commissions. APIF C. Community Center Feasibility Study Consultant Hiring Commission members discussed the interview that occurred with Jeff King from Ballard King and Associates. Higgins and Hanson stated that they thought the interview went well and were comfortable with recommending to the City Council that it hire BKA. Motion by Hanson and seconded by Higgins to forward a recommendation to the City Council to hire Ballard King and Associates to complete a Community Center Feasibility Study for the City of Farmington. APIF D. Community Center Feasibility Study Task Force Hanson stated that she has spoken with Jeff Ibinger and he has expressed an interest in being a member of the task force if the City Council approves moving forward with the feasibility study. It was also agreed on by consensus by the Commission to have a representative from either the Farmington Independent or This Week newspapers on the task force. E. Empire Township Park and Recreation Advisory Board Joint Meeting Distad informed Commission members that the October 6th date worked best for Empire Townships Park and Recreation Advisory Board. The meeting will occur at Sachs Park in Empire Township. Commission members felt that it should be a light agenda and the focus should be on building a relationship and communicating with . each other our future plans for parks, trails and open space. F. Status of Information Sign Director Distad stated that he checked with Community Development Director Kevin Carroll about the status of creating an informational sign as part of the City business sign located on CSAH 50. Hanson thought that if a sign was installed that it should be available to organizations to access for a fee. VI New Business A. Park and Recreation Master Plan Director Distad stated since the park, trail and open space map has been created and will be moving forward to becoming part of the City's Comprehensive Plan that the next step is to create a new narrative portion for the Park and Recreation Chapter of the comprehensive plan that addresses what the map is proposed to achieve. He stated that over the next year that this narrative portion will become part of the Commission's responsibility to provide input along with staff. He stated that it will be important to receive community input during the process. Hanson suggested that there be several open houses held at future Commission meetings where the community can give feedback on the plan. B. Wood Playground Structure Director Distad informed Commission members of corrective action that was being taken regarding several wood play structures and the fact that they have been sealed with an oil based stain based on the playground manufacturers recommendations. The staining has been completed. Committee looked at previous criteria and then looked at new revised criteria that was developed by staff and the Committee concerning priorities. Committee has discussed eliminating properties that the Committee does not feel should be granted MUSA immediately. Seems that properties adjacent to certain transportation corridors are appearing to become top priorities during Committee member's discussion . VII. Additions to the Agenda . Hanson reported to Commission members about her attendance at a Dakota County Park planning meeting that resulted in the public giving input on three county parks that were being master planned in 2004. Johnson reported that there were several missing railings on the dock at Lake Julia. Hanson reported that there were several neighborhood park ballfields that did not have benches for teams. Johnson brought up an issue about not having enough garbage cans at the Farmington Middle School East ballfields. Distad stated that this was school district property and it would have to be addressed with the school district. VIII. Staff Report No report given. IX. July Meeting Agenda Following items were identified by Commission member for the July meeting: 1. 2005 Park Plan 2. Proposal to purchase City property by Miller family 3. Presentation by Jack Olwell 4. Empire Township Meeting Date 5. MUSA Review Committee Report 6. Discussion on schedule for Community Center Feasibility Study X Adjournment Higgins motioned and Hanson seconded to adjourn the meeting. APIF . Meeting was adjourned at 6:54 p.m. -RctfW1ym RandY&d Parks and Recreation Director and Recording Secretary . . Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on July 14, 2004 Members Present: Randy Oswald, Dawn Johnson, Mike Buringa and Paula Higgins Member's Absent: Robin Hanson Other's Present: Parks and Recreation Director, Randy Distad I. Call To Order Chair Oswald called the meeting to order at 5:33 p.m. at the City Hall Council Chambers. Quorum was present. II. Approval of Agenda. Motion by Buringa and seconded by Johnson to approve the agenda. APIF III. Approval of Minutes. Minutes from the June 2004 meeting were not available to review and approve. Director Distad stated that they will be brought forward at the August meeting for review and approval. IV. Presentations None V. Old Business A. Sale of Park Property Commission members discussed the proposal that the Miller family had presented at the June 2004 meeting. Several concerns were raised about how to ensure that the property will stay in its natural state if it is sold to the Miller family. A concern was also raised about the Miller family trying to sell the property for financial gain after they purchased it from the City. Director Distad stated that if the property was sold to the Miller family that perhaps the City may be . able to put restrictions on the deed that would require the Miller family to keep it in its natural state and if an attempt was made to sell the property that the City would have first right of refusal on the property. Motion by Buringa and seconded by Johnson to recommend to the City Council that a.6 acre parcel of park be sold to the Miller family and that certain conditions be placed on the deed that require the Miller family to keep the property in its natural state and that if the Miller family attempted to sell the property that the City would have first right of refusal on the property and that the proceeds from the sale of the property would go to the Park Improvement Fund for use to either buy land for parks or be used to improve new and existing parks. APIF. B. Amend Park Master Planning and Park Development Schedule Director Distad explained that during a City Council workshop on a five-year capital improvement plan, it was recommended that the park planning and park development schedule be revised to move Rambling River Park back several years and insert Middle Creek Park in the years that Rambling River Park was identified to be master planned and improved. It was felt that it would be better timing to improve Rambling River Park later after other outdoor athletic facilities could be built such as the park in the Seed Genstar property that would be able to be used while Rambling River Park improvements were completed. Buringa moved and Johnson seconded to amend the park planning and park development schedule to move Rambling River Park back to being master planned in 2007 and improved in 2008 and moving Middle Creek Park to be master planned in 2004 and developed in 2005. APIF. C. Discussion on Possible Agenda Topics for Joint Meeting with Empire Township's Park and Recreation Advisory Commission Buringa suggested that a discussion take place on whether or not to have an annual meeting between the two advisory bodies. Oswald suggested that information be shared about what long range plans both advisory bodies may have in regards to parks and recreation. It was also suggested that if the Community Center Feasibility Study be approved by the City Council that perhaps a discussion should take place about Empire Township's interest in a community center. D. MUSA Review Committee Update Chair Oswald and Director Distad gave an update on the status of the MUSA Review Committee and that there has .been some property that has been recommended to the Planning Commission and City Council to be given MUSA and that at the next meeting that there will be a decision on other property that will be recommended for MUSA E. Community Center Feasibility Study Update Commission members voiced their frustration with having the decision tabled by the City Council to hire Ballard King and Associates to complete the Community Center Feasibility Study. It was suggested that Commission member should send a letter to City Council members voicing their frustration, while also strongly recommending to the City . Council to approve hiring BKA for the study. VI. New Business A. Review Manley Development Concept Plan Director Distad presented a concept plan that was developed for property that is now owned by the Manley Development Corporation and has been recommended for MUSA to the Planning Commission and City Council. Director Distad stated that he compared the concept plan with the park, trail and open space map and there are some discrepancies between the two. Primarily it concerns the locations of trails and some of the trails missing that were identified in the trail master plan. He stated that he submitted a memo to the Planning Commission when they reviewed the concept plan expressing his concerns with the missing trails and the trail locations. He noted that the park that has been identified fits with the map that shows locations of future parks. However the size of the park is about 1.7 acres less than what was shown on the future park map. Director Distad asked if that was okay. By consensus it appeared that having a smaller park than what was shown on the future parks map was okay as long as it was possible to add to the park with adjacent development. Director Distad said that could happen with adjacent development in the Murphy property when that was developed. Motion by Johnson seconded by Higgins to recommend that the concept plan be approved with the modifications that the trails identified in the trail master plan should be added to the concept plan. APIF. B. Vermillion River Crossing Concept Plan Director Distad showed Commission members a concept plan that New Century, Inc. presented to the Planning Commission. Director Distad stated that it was submitted as a preliminary plat to the Planning Commission but because it did not include all of the required preliminary plat materials, it was presented as a concept plan. Director Distad stated that he raised two issues in a memo to Planning Commission members. The first issue was that the town square will need to be moved more north in order for it to fit into the development because of the Spruce Street extension needing to be moved more north because of it being to close to a wetland in its current location. The second . issue was that there was no trail shown along the west side of the pond as was identified in the trail master plan. Director Distad stated that he has not heard back from the developer on these two issues. Higgins moved and Buringa seconded to recommend that the Developer show the trail along the west side of the pond and keep the town square at the same size as was shown in the Spruce Street Master Plan and that it should be moved further north to avoid the Spruce Street extension alignment. APIF. VII. Additions to the Agenda None VIII. Staff Report None IX. August Meeting Agenda Topics The following topics were identified for the August meeting agenda: 1. Jack Olwell presentation 2. Community Center Feasibility Study 3. Dew Days Softball Tournament X. Adjournment Higgins moved and Johnson seconded to adjourn the meeting. APIF Meeting was adjourned at 6:43 p.m. Respectfu. 1.IY s~.m~ittll1Led, () . ~~' .RandYDi~ CPRP Parks and Recreation Director and Recording Secretary . Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on August 11, 2004 Members Present: Randy Oswald, Mike Buringa, Paula Higgins and Dawn Johnson (arrived 5:45 p.m.) Members Absent: Robin Hanson Other's Present: Jack Olwell and Randy Distad, Parks and Recreation Director. I. Call To Order Chair Oswald called the meeting to order at 5:34 p.m. Quorum was present. II. Approval of Agenda. Buringa moved and Higgins seconded to approve the meeting agenda. APIF III. Approval of Minutes. Motion by Buringa and seconded by Higgins to approve the minutes from the June 16,2004 meeting. APIF Motion by Buringa and seconded by Higgins to approve the minutes from the July 14,2004 meeting. APIF IV. Presentations A. Physical Fitness and Health by Jack Olwell Jack Olwell gave a presentation on health and fitness titled "Leave No Children on Their Behind". Olwell compared the commonalities between the Parks and Recreation field and physical education in that both fields try to get people active and involved in activities on a voluntary basis. Unfortunately, according to Olwell the two fields are not doing enough to get people active as one only has to look at the rising obesity rate in children and adults in America. . V. Old Business A. MUSA Review Committee Update Chair Oswald and Director Distad described the properties that were being recommended by the MUSA Review Committee for approval to the Planning Commission and then on to the City Council. Several of the properties were located outside the current City boundary. Chair Oswald stated that the MUSA Review Committee will reconvene once the Farmington School District determines where the new high school will be located and if the site selected does not currently have MUSA. B. Community Center Feasibility Study Update and Steering Committee Selection Director Distad updated the Commission members about the City Council approving the request to complete a Community Center Feasibility Study. Commission members discussed and finalized a list of first and second choices for Steering Committee membership. Director Distad will contact potential Steering Committee members inviting them to become a member of the Steering Committee. C. Vermillion River Crossing Concept Plan Director Distad presented a revised concept plan and identified how the new Spruce Street alignment impacts the location of the town square. Director Distad briefly provided information from a meeting that occurred between City staff, City Council members and the developer regarding the location of the town square and the configuration of the big box retailer shown on the concept plan. Director Distad stated that it appears that all of the issues have been resolved with the developer concerning both the configuration of the big box and location of the town square and the preliminary plat will move forward. There are still trails that have not been identified on the preliminary plat that will need to be identified before the plat is approved. . VI New Business A. Consider Demolition of Rambling River Park Concession Stand Director Distad provided a description with photos of the current condition of the concession stand at Rambling River Park. Director Distad stated that the concession stand is old, in disrepair and should be removed. In its . place he suggested that tables and a canopy could be used by those wanting to run a concession stand for tournaments. Power would continue to be available from a post that would contain electrical outlets. Motion by Buringa and seconded by Johnson to remove the concession stand at Rambling River Park. APIF. B. Amend Existing and Proposed Park, Trails and Open Space Plan Map Director Distad explained that due to MUSA being granted to the Murphy, Garvey, Empey and Rother/Cahill properties, which are currently located outside the City's boundary, there was a need to update the Plan Map so that when these properties are annexed into the City the location of parks and trails are identified for these properties. Director Distad showed staff recommended locations of parks and trails and asked for comments about these locations and whether or not there was support for the location of the parks and trails. Commission members seemed to be in agreement with the staff recommended locations. Motion by Higgins and seconded by Johnson to forward a recommendation to the Planning Commission to hold a public hearing on the amendments to the Plan Map and forward a recommendation to the City Council in support of the amendments. APIF. C. Dew Days Softball Tournament Concerns Commission member Buringa brought forward a concern about the alcohol that was consumed, tobacco products that were used and the mess that was left on school grounds during the Dew Days Softball Tournament. Buringa stated that the school will be addressing these concerns in a letter to the tournament organIzer. . D. Review Draft Agreement with Farmington Youth Hockey Director Distad stated that youth hockey seemed concerned about the concession stand lease in the agreement and the fact that the drafted agreement identified that the lease would only apply to the existing arena and would not transfer to a new arena if one were ever built. Director Distad stated that perhaps a compromise might be to allow youth hockey to lease the concession stand at the existing arena either for a period of 15 years or if a new arena were built that the agreement would be opened back up to discuss the potential lease of the concession stand in a new facility. Commission members felt that Director Distad should approach youth hockey about this option and then come back to the September Commission meeting with an answer from youth hockey about this option. Higgins moved and Buringa seconded to table this item to the September meeting. APIF. E. Develop Draft Policy on the Sale of Park Property Director Distad stated that the City Attorney has recommended that language in a policy should reflect a no net loss of park property if it is ever sold. Director Distad also stated that he has not had a chance to survey other communities about what their policy is in regards to selling park property. Moved by Buringa and seconded by Higgins to table this item to the September meeting. APIF. VB. Additions to the Agenda There were no additions to the agenda. VID. Staff Report Director Distad updated Commission members on the status of the development of Tamarack and Meadowview Parks. IX. September Meeting Agenda Following items were identified by Commission member for the September meeting: 1. Policy on sale of park property 2. Review proposals submitted by landscape architectural firms for park master planning 3. Update on MUSA Review Committee 4. Community Center Feasibility Study Task Force Membership Update 5. Summer Recreation Program presentation by Recreation staff . X Adjournment Higgins moved and Johnson seconded to adjourn the meeting. APIF . . . Meeting was adjourned at 7:37 p.m. iiR . tfully SUbtiP'tte . . 0,.... I ~u()J~ ~ . d;D;Jd Parks and Recreation Director and Recording Secretary . Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on September 15, 2004 Members Present: Randy Oswald, Dawn Johnson and Robin Hanson Members Absent: Paula Higgins and Mike Buringa Other's Present: Senior Coordinator Missie Kohlbeck, Recreation Specialist Kellee Omlid, Recreation Supervisor Patti Norman and Parks and Recreation Director Randy Distad. I. Call To Order Chair Oswald called the meeting to order at 6:04 p.m. in the City Hall Conference Room. Quorum was present. II. Approval of Agenda. Hanson moved and Johnson seconded to approve the agenda as written. APIF ill. Approval of Minutes. Oswald moved to approve the August 11, 2004 meeting minutes with an amendment identifying that Commission member Johnson arrived to the meeting at 5:45 p.m. Johnson seconded. Voting in favor of the motion was Oswald and Johnson. Abstaining from the vote due to being absent from the August 11 th meeting was Hanson. . IV. Presentations A. Summer Recreation Programs by Senior Coordinator Missie Kohlbeck, Recreation Specialist Kellee Omlid and Recreation Supervisor Patti Norman. Omlid distributed a summary of the participation numbers that she had in the summer programs that she facilitated and briefly summarized these programs. Kohlbeck provided highlights on summer recreation programs that she facilitated. Kohlbeck shared information about the programs and trips that were offered to the senior community. The summer swim bus numbers were also reviewed by Kohlbeck and they showed that the numbers were down slightly from last year. She attributed the lower number of riders on the swim bus to cooler weather this year from last year. Norman provided a summary of the outdoor pool, tennis program and gymnastics program. Norman stated that the cooler weather and the issue with the diving boards not being installed until later in the pool season as being the cause for lower number of admissions this year from last year. V. Old Business A. Sale of Park Property Director Distad reviewed with the Commission members, information that he received from other communities via email about their policies on the sale of park property. Director Distad stated that in almost all cases, the communities that he received information back from have no formal policy in place but that their unwritten policy is not to sell park property. Director Distad stated that in only one circumstance did a City get rid of park property and that only through a land swap that was made. In this situation the land swap resulted in a no net loss of park property. Director Distad stated that the City Attorney has stated that if a policy is created that the policy should contain a no net loss of park property. Director Distad stated that in the case with the Miller family, he didn't think that there was any land that they would be willing or have available to exchange with the City that would result in a no-net loss of park property. Commission members thought it was a good idea to reconsider the sale of the park property that the Miller family had previously requested. By consensus it was decided that the Miller family should be notified that the Commission will be reconsidering their request at the October meeting so that they can be in attendance at the meeting if they so desire. Director Distad will notify the Miller family about this meeting. . B. MUSA Review Committee . . . Chair Oswald stated that the MUSA Committee is still on hold since the school district has not decided the location of the new high school. Oswald thought that the MUSA Review Committee would be meeting again in October sometime to bring some closure to this years MUSA process. C. Community Center Feasibility Study Steering Committee Update Director Distad updated the Commission members about the Steering Committee member list. He stated that there were only two people who declined being on the Committee and that the people identified as the backup choices have agreed to be on the Committee. Director Distad stated that he would be sending a Steering Committee membership list to Commission members for them to refer to. He also informed the Commission members that the initial kick off meeting for the Steering Committee was going to be held on Tuesday, September 21 st at 6:00 p.m. at City Hall and that the public is being invited to attend the meeting. It was also suggested to contact the Minneapolis Star Tribune and St. Paul Pioneer Press to do a story on the study. Director Distad said that he would try to arrange to have both papers contacted about doing a story D. Meeting with Empire Township Park and Recreation Advisorj Board Director Distad reminded Commission members about the October 6 meeting with Empire Township's PRAB. He stated that that the meeting included a pot luck dinner at the shelter at the Town Hall Park in Empire Township. He asked that Commission members confirm with him sometime prior to this meeting about which Commission members will be attending. E. Status of Agreement with Farmington Youth Hockey Association Director Distad stated that he has heard back from FYHA about the draft agreement and that it appeared that the only issue remaining to be resolved was whether or not the agreement would be carried over to a new facility should one be built prior to the 15 year term of the agreement. Director Distad stated that he traded some emails with their President, Tom Hockert and that the language is being worked out as far as how the agreement will address a new facility. Director Distad stated that if the language could be worked out then the draft agreement would be brought back to the October meeting for review by the Commission. VI New Business A. Review Park Master Plan Proposals Commission members reviewed the proposals received from 8 consultants for park planning services. After some discussion, Commission members provided their top three choices that should be brought back for interviews. The top three identified were Ingraham and Associates, SRF Consulting Group, Inc. and HKGI. Interview date was tentatively scheduled for Monday, September 27th in the afternoon. Oswald and Johnson stated that they would be interested in being members of the interview panel. By consensus this was acceptable to the Commission for Oswald and Johnson to be involved with the interviews. B. Manley Development Concept Plan and Amend Existing and Proposed Park, Trails and Open Space Plan Map Director Distad explained that at tonight's Planning Commission meeting that it would be holding a public hearing on amending the City's Comprehensive Plan to include an amended Existing and Proposed Parks, Trails and Open Space Plan Map. Director Distad also stated that the Manley Development Concept Plan was also being reviewed and stated that the agenda identified that the PRAC meeting would move to the Planning Commission meeting for these two items and then come back to the Conference Room to adjourn the meeting. Director Distad asked if there were any other comments or concerns with either the Manley Development Concept Plan beyond the issues that staff had identified with the trail locations. Commission members did not have any other issues. Director Distad asked Commission members if there were any issues with the Plan Map. Commission members did not have any other issues. The PRAC moved to the Planning Commission meeting at 8:25 p.m. The Manley Development Concept Plan presentation was in session at that time. The Planning Commission asked Director Distad what he thought of the locations of the trails and park. Director Distad stated that the trails did not match very well with the Plan Map. Director Distad also said that he envisioned sidewalks being located on the boulevard and trails being located along the back of the lots next to the ponds and open space. The Planning Commission seemed to favor this approach. The public hearing on the Plan Map was the next item on the agenda and Director Distad made a presentation to the Planning Commission on the . amended Existing and Proposed Park, Trails and Open Space Plan Map. There were no public or PRAC comments made on the Plan Map and so the Planning Commission closed the public hearing and then took action on recommending to the City Council to adopt the Plan Map amendments. Since these two items were completed, the PRAC moved to outside the Council Chambers to adjourn their meeting. VII. Additions to the Agenda There were no additions to the agenda. VIII. Staff Report There was no staff report IX. September Meeting Agenda Following items were identified by Commission member for the October meeting: 1. Policy on sale of park property 2. Update on selecting consultant to develop park master plans 3. Community Center Feasibility Study Steering Committee Update 4. Farmington Youth Hockey Agreement X Adjournment Hanson moved and Oswald seconded to adjourn the meeting. APIF Meeting was adjourned at 8:45 p.m. Re~MIY~ . .'E~tion Director and Recording Secretary .