Loading...
HomeMy WebLinkAbout2007 Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on January 10,2007 e Members Present: Randy Oswald, Robin Hanson, Karen Neal and Dawn Johnson. Members Absent: Paula Higgins Other's Present: Parks and Recreation Director Randy Distad. I. Call To Order Chair Oswald called the meeting to order at 6:37 p.m. due to Commission members attending a presentation on the updating of the City's Comprehensive Plan that was held in the City Hall Council Chambers Quorum was present. II. Approval of Agenda. Moved by Higgins and seconded by Neal to approve the agenda as amended pulling the Feely Family Donation presentation item. APIF. Motion carried. III. Approval of December 6, 2006 Meeting Minutes. Neal noted that she was not at the November meeting and so couldn't have made the second on the motion to approve the agenda and motion for approving the minutes. Distad stated that he will make the revisions. Moved by Johnson and seconded by Hanson to approve the December 6, 2006 meeting minutes as amended. Voting for approval: Johnson, Oswald, Hanson and Higgins. Voting not for approval: none. Voting in abstention: Neal. Motion carried. IV. Presentations A. Feely Family Donation This item was previously pulled from the agenda. e V. Old Business A. 2007 Work Plan Neal liked the work plan because it included the dates for completion. Others Commission members commented that they also liked the work plan. Commission members thought it was the correct number of goals especially considering the time it will take to update the City's Comprehensive Plan's Park and Recreation Chapter. Moved by Neal and seconded by Johnson to approve the 2007 Work Plan for the Commission. APIF. Motion carried. B. Newland Communities Fairhill Development Update Distad informed the Commission that there was a meeting held with Newland Communities and the Dakota County Soil and Water Conservation (SWCD) staff about the possibility to cross North Creek with some kind of a park service road where an existing field road was located. Distad said that it was not looked upon favorably by the SWCD staff but that the SWCD staff were supportive of having a trail crossing on the existing field road and that it could be built to allow mowers to drive across but they were not supportive of it being upgraded to allow vehicles to cross North Creek. Distad stated that a vehicle crossing would allow park facilities to be built between the railroad tracks and North Creek. Since this was only a discussion item no action was taken. C. Referendum Timeline Commission members commented that generally they thought it was a good starting point but that the dates will have to be somewhat flexible in order to allow for the approvals to occur along the timeline. e D. Farmington School District's Sportsplex Discussion Distad shared information with Commission members that school district staff had prepared for the school board regarding the construction of a sportsplex at the new high school. Hanson commented that she likes the proposal because it does not impact tax payers as much as what it would have if the City had built it. Oswald stated that he has mixed feelings about it but that he understood from a financial perspective, it makes sense for the school district to construct. His concern is what kind of access to the facility will the Parks and Recreation Department and the public have. Since this was only a discussion item, no action was taken. VI. New Business e A. 2007-2008 Arena Fees Distad shared that the Arena fees will need to be reviewed as the current 2007 budget does not provide enough revenue to cover the cost of the Arena's budget. There has also been a conversation started about whether or not the City should subsidize the cost to operate and make capital improvements to the arena. Currently some of the liquor store profits are being used to make up the deficit. However, these profits used at the Arena could be steered back to the Park Improvement Fund if the Arena covered its cost through the fees that it charges. He suggested that a Commission member volunteer to be available to serve on a subcommittee should one be formed to review the Arena's current fees that are charged. Neal volunteered to serve on the subcommittee if needed. By consensus, remaining Commission members were supportive of Neal being on the subcommittee. B. Comprehensive Plan's Park and Recreation Chapter Update Distad stated that he would be bringing forward to the City Council at the January 16th meeting approval to hire a consultant to assist with the process of updating the Park and Recreation Chapter of the City's Comprehensive Plan. He is not sure if this will be given approval as the current City Council has been somewhat reluctant to hire consultants. He asked Oswald if he could attend the meeting in the event that questions were asked about the Commission's support for this. VII. Additions to the Agenda There were no additions to the agenda. VIII. Staff Report Distad stated that the Park Dedication Ordinance text amendments have not been brought to the Planning Commission because proper notice of a public hearing has not been published yet in the Farmington Independent. Distad stated that he has spoken with Planning Commission staff and he has been assured that proper notice will be given for a public hearing to be held at the February 2007 meeting. e Distad also informed the Commission that he was recently elected President of the Minnesota Recreation and Park Association in the recent election that was held. He stated that it is a three year commitment with the first year being in training, the second year being President and the third year being Past President. Commission members congratulated him on his election. IX. February 2007 Meeting Agenda Items The following agenda items were identified: 1. Feely family donation 2. 2007 Work Plan review with new commission members 3. Recognition of outgoing Commission members 4. Election of Commission officers 5. Newland Communities Fairhill Development Update IX. Adjournment Before calling for adjournment, Oswald thanked Hanson and Higgins for the time and work that they were involved with on the Commission. Moved by Hanson and seconded by Neal to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 7:33 p.m. ~c~fU~~d, k}~y ~stad Parks and Recreation Director and Recording Secretary e ... Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on February 14,2007 e Members Present: Randy Oswald, Tim White, Karen Neal and Dawn Johnson. Members Absent: Charlie Weber Other's Present: Mayor Kevan Soderberg, Robin Hanson, Paula Higgins, Krista Fleming Newland Communities, Peter Coyle Newland Communities and Parks and Recreation Director Randy Distad. I. Call To Order Chair Oswald called the meeting to order at 5.56 p.m. Quorum was present. II. Recognition of Outgoing Park and Recreation Advisory Commission Members Mayor Kevan Soderberg presented plaques to outgoing Commission members Paula Higgins and Robin Hanson recognizing and thanking them for the years of service that they provide to the City by serving on the Commission. III. Introduction of Commission Members Commission members introduced themselves to one another. IV. Election of Officers Oswald asked for Chair nominations. Neal nominated and Oswald seconded the nomination of Johnson for the Chair position. There were no other nominations received for the Chair position. Johnson was elected Chair of the Commission. Oswald asked for nominations for Vice Chair. Johnson nominated and White seconded the nomination of Neal for the Vice-Chair position. There were no other nominations received for the Vice-Chair position. Neal was elected as the Vice-Chair of the Commission. e V. Approval of Meeting Agenda. Moved by Neal and seconded by Oswald to approve the agenda APIF. Motion carried. VI. Approval of January 10,2007 Meeting Minutes. Moved by Johnson and seconded by Neal to approve the January 10,2007 meeting minutes. Voting in favor: Johnson, Oswald, and Neal. Voting not in favor: none. Voting in abstention: White. Motion carried. VII. Presentations None VIII. Old Business A. Newland Communities Fairhill Development Preliminary Plat Krista Fleming of Newland Communities shared with the Commission that work on this development has occurred over the past 2 years and that they are pleased to finally be able to submit a preliminary plat for the Fairhill Development. Fleming shared information with the Commission members about the 195th Street bridge crossing over North Creek and the railroad and that it will cost about $12 million to construct. She stated that they have had to deal with a lot of agencies prior to their submitting a preliminary plat. Site constraints included railroad right of way, two gas pipeline easements and North Creek. It Peter Coyle who is the legal representative for Newland Communities discussed issues that this development will be addressing including additional parks and an east/west crossing of I 95th Street for the City. He reviewed legal requirements under State Statutes that allow for 10% of the land to be dedicated for a park and that a court case involving the City of Bloomington stated that 10% ofland is reasonable for park dedication. He stated that the City of Farmington requires more than 10% but that he wasn't going to "quibble" about the amount required by Farmington. He stated that 1/3 of the site will be preserved for the public as park and open space. He further stated that every park whether public or private would be within a V4 mile of every resident in the development. He stated that the PUD Ordinance calls out the preservation of natural area and open space. Coyle further stated that the City has not asked for cash in lieu and wants all land. He also noted that there is a provision in the City's Park Dedication Ordinance that allows credit for private parks. e Fleming stated that Newland Communities is a national development company. They will be here for the duration of the development. Fleming reviewed the preliminary plat. She stated that there will be 20 miles of pedestrian pathways and 6 miles of paved trails. She stated that the neighborhood parks would be private. Fleming reviewed how the park dedication was calculated for the development. Steep slopes were removed from the determination of the final park dedication amount. She discussed some possible ideas on what could be developed in the Central Park area. This included trails, an amphitheatre and a tot lot. Coyle said the idea with the Central Park area was to keep it more natural to accommodate trails. Fleming discussed the Diamond Path Road right of way and if the road were built that it would result in three less acres of park land. She stated that there have been issues that have surfaced about Diamond Path Road extending through the area between the railroad tracks and North Creek because of the negative impact it would have on the storm water ponds and wetland mitigation area planned there. Fleming stated that the developer would be interested in being involved in the planning process especially in the Central Park area because the private facilities will be constructed adjacent to the park. Johnson voiced her concern with still not having a 55 acre park in the southwest corner of the development. She is also concerned with what could be done with the Central Park area because of the steep slope. Distad stated that the Central Park area does provide the City with some potential park facilities that it currently does not have including a sledding hill, an amphitheatre and a disc golf course. He said that his concern with the Central Park area is that there isn't very good public access to the park because there is limited parking shown. He also said that if a sledding hill were created, there probably should be some kind of a facility built to allow users to access and warm up in. Fleming identified that there was parking shown on the street to the east of the private facility that would allow the public to use in order to access the park. Fleming stated that they would like to put together a concept plan for the Central Park area that would show the potential park facilities and possible additional parking space that they would be willing to provide to staff and Commission members for review. e Oswald stated that he shared the view that Johnson had with a 55 acre park not being created in the southwest area of the development but also understood where the developer was coming from and said that it would be nice to have these other amenities for the community to use. He is concerned about the public parking and access to the Central Park. He asked the developer if the City were to accept the park dedication as they were proposing if the City could purchase additional park land at a later date to increase the 42.5 acre park being shown in the southwest corner. Fleming stated that the developer would be willing to sell additional park acreage to the City in the future. Oswald moved to approve the PUD and Preliminary Plat for the Fairhill Development under the condition that the City has the opportunity to purchase additional park acreage at a later date. White seconded the motion. APIF. Motion carried. B. Park and Recreation Chapter Plan Update Distad informed Commission members about two public meetings that have occurred over the past two weeks to begin the process of updating the Comprehensive Plan's Park and Recreation Chapter Plan. He shared with Commission members some of the early comments received from these two public meetings. He stated that a survey will be mailed to youth sports organizations to gather input from them as well before the written narrative portion ofthe plan is updated. He reviewed the time line for completing the update to the Park and Recreation Chapter. He said that this item will continue to be a monthly item for the Commission to discuss. e IX. New Business A. Rose Lake Conceptual Development Plan Review Distad reviewed the concept plan that has been submitted by Winkler Development, Inc. He stated that it hasn't changed much from the previous concept plan that had been seen in 2005. He identified that the ponding area will be a deep pond of about 40 feet. The excavated material will be used to raise the entire site to make it suitable to build on. Distad stated that the proposed park being dedicated is in the location identified in the Existing and Proposed Park, Trails and Open Space Plan Map. After removal of the wetland area in the park, the proposed park will be 5.28 acres. Commission members reviewed the trail and sidewalk locations that staff is recommending. They agreed with the location of the trails and sidewalks that staff had identified. e B. May Park Tour Distad stated that he and City Administrator Peter Herlofsky would like to pull together a park tour that would include the City Council members and the Commission members. He stated that May 14th from 6:00-8:00 p.m. would be a good time and date to have the tour because the City Council has set aside the second Monday of each month as a workshop date. This would allow the Commission and City Council members to see what was completed last year in parks and what is planned this year for park development. Commission members by consensus agreed to hold a workshop with the City Council that would consist ofa park tour on May 14th from 6:00-8:00 p.m. C. Fountain Valley Golf Course Discussion Distad stated that he was approached by the Fountain Valley Golf Course developer to see if the developer could come to a Commission meeting to discuss the park size and location, trail and sidewalk locations and discuss the clubhouse building. Commission members would like to have the developer come to the March 14th meeting to discuss these items. D. Fundraising Idea Johnson suggested that vending machines be placed in the warming house at the outdoor rinks as a means as a fundraiser for parks. Distad stated that it had been tried previously but that it was heavily vandalized and money and product were stolen from the machines. He also stated that typically the vending sales would go back to the general fund and wouldn't necessarily be available specifically for parks. He said he would be willing to revisit this idea next fall. e E. Meadowview Boardwalk Project Distad stated that staff have done some extensive research on several different types of boardwalks and have found a system that staff would like to build that would be considerably less expensive than the boardwalk design originally created for the City. He said that the construction cost is reduced because the system allows staff and/or volunteers to construct the boardwalk. The boardwalk is a patented system that comes from Wisconsin. He stated that there are several communities in Minnesota that have constructed this type of boardwalk system and that they have been satisfied with the results. He said that communities in Wisconsin have also used this system as well according to the manufacturer's representatives. He said that staff will be requesting approval from the City Council to move forward this year to construct the boardwalk from 200th Street West through the wetland to Meadowview Park in accordance with the master plan developed for Meadowview Park. He said that staff would be looking for volunteers from the community to assist with this project. Oswald stated that he thought that the Boy Scouts would be interested in providing assistance with this project. Commission members by consensus agreed that this boardwalk system should be constructed. F. Subcomittees Distad shared that in previous years, Commission members had served on a few subcommittees and they included: park master planning, trail and sidewalk snow removal, veteran's memorial and MUSA committee. Commission members volunteered to serve on the following sub committees: Park Master Planning: Neal Trail and Sidewalk Snow Removal: Neal and White Veteran's Memorial: Johnson MUSA Committee: Johnson G. Commission Photos Commission members by consensus wanted to wait on making any decision regarding photos being taken until the new member is appointed to replace Randy Oswald. - H. Veteran's Memorial Downtown Location Distad stated that there has been some discussion about having a veteran's memorial built downtown and in the location of where the existing City Hall sits. Distad took a straw pool to see if Commission members favored a downtown location. Two Commission members stated that they did not like a downtown location. One Commission member stated they did. One Commission member abstained because of being new to the Commission and not fully knowing and understanding the background information about the veteran's memorial location. e X. Additions to the Agenda There were no additions to the agenda. XI. Staff Report There was no staff report provided due to time constraints. XII. March 2007 Meeting Agenda Items The following agenda items were identified: I. Fountain Valley Golf Course Discussion 2. Fairhill Development Central Park Concept Plan Review XIII. Adjournment Moved by Oswald and seconded by Neal to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 8:09 p.m. ~C1~ll~JJlP ~tad Parks and Recreation Director and Recording Secretary e e Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on March 14,2007 e Members Present: Randy Oswald, Tim White, Charlie Weber, Karen Neal and Dawn Johnson. Members Absent: None Other's Present: Colin Garvey and Parks and Recreation Director Randy Distad. I. Call To Order Chair Johnson called the meeting to order at 6.00 p.m. Quorum was present. II. Approval of Meeting Agenda. Moved by Oswald and seconded by Johnson to approve the agenda with the following amendments: Remove Item II. Recognition of outgoing PRAC members as this was inadvertently left on from the February 14,2007 meeting agenda. APIF. Motion carried. III. Approval of February 14,2007 Meeting Minutes. Moved by Oswald and seconded by Johnson to approve the February 14,2007 meeting minutes. Voting in favor: Johnson, Oswald, White and Neal. Voting not in favor: none. Voting in abstention: Weber. Motion carried. e IV. Presentations I. Fountain Valley Golf Course Park and Trail Discussion Distad provided a brief introduction to Commission members about the location of the Fountain Valley Golf Course development and what Colin Garvey the developer was asking the Commission members to do. He further informed Commission members that the property has already been annexed into the City and that a Comprehensive Plan Amendment and rezone has also been completed. He showed Commission members where a park and trails were identified on the Existing and Proposed Park, Trails and Open Space Plan Map. Mr. Garvey shared with Commission members that he was looking for some direction on whether or not trails and sidewalks should be included in the development. Commission members said that they should be and that the Plan Map shows trails along 225th Street, Biscayne A venue, TH 50 and an interior north and south trail that should be run through the middle ofthe development from TH 50 to 225th Street. Garvey also stated that he has heard that the Commission was possibly interested in the existing clubhouse building. He stated that the clubhouse would need to be relocated due to the main north and south road needing to be constructed through the area where the clubhouse currently sits. He said that it would need to be moved more to the west resulting in a new foundation needing to be constructed. Commission members Johnson asked what would happen to the clubhouse if the City were not interested in it. Garvey said he was planning on relocating the building to the commercial site and would be constructing a new foundation to put the clubhouse on within the commercial site. Commission members by consensus stated that they would be interested in having staff and the developer determine what the appraised value would be for the clubhouse. Garvey thought that the City should pay for the appraisal. Distad asked what if the developer and the City split the cost of the appraisal. Garvey said he would agree to that. Distad said that he would try to bring back more information to the April Commission meeting about what it would cost to have the clubhouse property appraised. e v. Old Business A. Park and Recreation Chapter Comprehensive Plan Update Distad stated that the information contained in the Commission member's packet was the most up to date information regarding public input thus far on updating the Park and Recreation Chapter. He said that input has been received so far from the two public meetings held., from input received from Farmington Youth Athletic Association member organizations and from at-large input received from the public off ofthe form that is posted to the City's web site. He stated that input will continue to be collected through March and then staff will begin looking at the input collected and then based on the input given begin to write the narrative portion of the update. He said that both the Park and Recreation Advisory Commission and Rambling River Center Advisory Board will be shown updated drafts as they are produced and will be asked to give feedback to staff on the content created in the update. He said this fall that there would be a public open house to receive public comments on the draft update that will be produced between April and August. He further commented that both the Commission and the Rambling River Center Advisory Board will be provided with opportunities to comment on the updated plan as the narrative portion of the plan is developed. e VI. New Business A. Selection of Playground Equipment Distad presented the playground equipment proposals for Westview Park, Daisy Knoll Park and Dakota County Estates Park that were submitted by six different vendors. After review and discussion by Commission members the following vendors were selected to provide playground equipment in the following parks: Westview Park: Webber Recreational Design, selling Miracle playground equipment, was selected to provide the 2-5 year old equipment. Daisy Knoll Park: Earl F. Anderson, selling Landscape Structure playground equipment, was selected to provide the 5-12 year old equipment. Dakota County Estates Park: Minnesota/Wisconsin Playground selling Game Time playground equipment was selected to provide the 5-12 year old equipment. B. Park and Recreation Department's 2006 Annual Report Distad distributed that Department's annual report to Commission members. Distad stated that the annual report will be presented to the City Council on March 19th and asked for comments from Commission members. White stated that he was impressed by the amount of work that staff members completed on an annual basis. Distad agreed and said that all Department staff members are hard working and dedicated staff. Distad stated that information about what the Commission accomplished in the past year was inadvertently left out but that it would be added to the annual report that is presented to the City Council. VII. Additions to the Agenda There were no additions to the agenda. e VIII. Staff Report The following items were presented by staff: 1. Information provided about staff doing some of the development of the individual park master plans in order to save money. 2. Notification given that a meeting will occur with the Charleswood Townhome Association about the boardwalk project through the wetland in Meadowview Park. 3. Update provided on no new applications received for the opening on the Commission. 4. Update provided about the Central Park concept plan in the Fairhill Development. IX. April 2007 Meeting Agenda Items The following agenda items were identified: 1. Concept plan review for the Central Park area in the Fairhill Development 2. Fairhill Development Central Park concept plan review 3. Discuss the route and schedule for the park tour with the City Council on May 14th x. Adjournment Moved by Oswald and seconded by Neal to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 7:34 p.m. ~ctf,~ed, Ran~lstad Parks and Recreation Director and Recording Secretary e .J ... ~ Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on April 11, 2007 e Members Present: Aaron Fitzloff, Tim White, Charlie Weber, Karen Neal and Dawn Johnson. Members Absent: None Other's Present: Krista Fleming and Peter Coyle, Newland Communities; Michelle Leonard, Farmington Independent; David McKnight, City Council member; Randy Oswald; David Schreier, Farmington Area Historical Society and Parks and Recreation Director Randy Distad. I. Call To Order Chair Johnson called the meeting to order at 6.00 p.m. Quorum was present. II. Recognition of Outgoing and Incoming Commission Members Council member David McKnight presented a recognition plaque to outgoing Commission member Randy Oswald and thanked him for his years of service to the City. He also thanked the Commission for the time and effort that they provide to the City by serving on the Park and Recreation Advisory Commission (PRAC). Oswald commented on how he enjoyed being on the Commission and thanks staff for the work that they do. Commission member Aaron Fitzloff was introduced and he provided some background information about himself. Commission members introduced themselves to Commissioner Fitzloff. II. Approval of Meeting Agenda. Moved by Johnson and seconded by White to approve the agenda. APIF. Motion carried. III. Approval of March 14,2007 Meeting Minutes. Moved by Neal and seconded by Johnson to approve the March 14, 2007 meeting minutes. Voting in favor: Johnson, Weber, White and Neal. Voting not in favor: none. Voting in abstention: Fitzloff. Motion carried. e IV. Presentations None e v. Old Business A. Fairhill PUD Agreement and Central Park Concept Plan Krista Fleming from Newland Communities, Inc. (the Developer) provided some background information about the location for Central Park in the development. She reviewed information that was presented at the February 14,2007 Commission meeting and how the park dedication was determined. She stated that she thought that the park dedication requirements were approved and that the Commission was satisfied with the park dedication being given. She also stated that she was back at this meeting to further discuss the Central Park Concept Plan. Fleming stated that the private parks would be planned, constructed and maintained by the developer and long term the maintenance would be paid for by the future Homeowners Association. Johnson asked if private parks would be available for the public to use. Fleming stated that private parks would supplement the public parks in the development. Fitzloff stated that he thought the private parks would be primarily used by the people who will live in the development. Johnson asked what kinds of things would be in the private parks. Fleming stated that each park would be different, some parks may only have benches in them while others may have play structures. White asked what kind of direction the Developer received when going through the platting process. Fleming stated that the park ordinance regarding credit for private parks was changed after they had submitted their preliminary plat and felt that it wasn't fair to them because they had worked on developing their preliminary plat based on the previous version of the ordinance where credit for private parks may be given if the private parks met certain conditions. Weber said that he thought that private parks should be allowed because the City would not have to construct the parks or maintain the parks. He said that he would support giving credit for the private parks. White said that he thought that private parks should be given credit in the development. Fitzloffasked why the area next to the park in the southwest corner of the development wasn't being shown as a park. Fleming stated that they designated this area for housing after the school district informed the Developer that they were not interested in a school site in the southwest corner of the development. Fleming added that if the private neighborhood parks went away then some residents in the development would not live within a V4 mile of a park, which is a standard that the City has. '- e Fleming then reviewed the central park concept plan that had been sent to Commission members and was requesting feedback from Commission members about what they thought should be included in the park. She said that they provided some ideas that they came up with but that any or all of the ideas had to be incorporated into the park plan. Johnson asked for clarification on how large the central park area was. Fleming stated that the central park was more than 40 acres total but when you remove the steep slope it ends up being about 35 acres of developable park land. She also stated that the park in the southwest area of the development is shown as a 42 acre park. Fleming requested that the Developer receive credit for improvements made in the central park area and then reviewed some of the possible ideas for the central park area. Fleming stated that she did not need any answers or recommendations tonight for what is developed in the park but would like some in the future before they begin constructing the park. Neal said that she liked the concept plan for the central park area. White said that he would like to make sure that there is adequate parking available to the public. Neal asked Fleming if there was public parking at the Stonemill Farm development in Woodbury. Fleming said that public streets have parking available. Fitzloff asked about the possibility of a frisbee golf course. Fleming said that they looked at a frisbee golf course and that is may have to be a shorter course due to some site constraints and that they are open to looking at a frisbee golf course if the City wants it. Randy Oswald asked when the park might be deeded to the City. Fleming said that the preliminary plat and PUD is scheduled to be presented at the May 8th Planning Commission meeting. She stated that the PUD Agreement is still being completed. They would like to have the final project in the City Council's hands by June or July. Distad stated that there was earlier discussions about when the park in the southwest area of the development would be deeded to the City and that staff had expressed an interest in having it deeded as part of the Fairhill First Addition plat. Moved by Weber to approve the Fairhill Concept Plan for the public parks and open spaces and that park dedication credit be given for the private park spaces. Seconded by Neal. Voting in favor: White, Fitzloff, Weber and Neal. Voting against: Johnson Motion carries. B. Fountain Valley Golf Course Distad informed the Commission members that he was able to research that the current market value for the clubhouse at the Fountain Valley Golf Course was $344,800. Motion by Johnson and seconded by White to not pursue the purchase of the Fountain Valley Golf Course clubhouse. APIF. e VI. New Business A. Community War Memorial Distad introduced David Schreier who then provided a presentation to the Commission members regarding a community war memorial that the Farmington Area Historical Society was working on. His key point was that the community war memorial was different from a veteran's memorial because it was honoring area soldiers who died in battle. He said that a veteran's memorial is dedicated to all people who have served and been discharged from the military. The Historical Society is interested in constructing the memorial in Rambling River Park. Fitzloff asked if this monument would be identical to what was shown in the packet. Schreier said that the monument would not be quite as tall and would be made out of Minnesota Granite. Weber asked if this was different from a veteran's memorial. Schreier said that it was a veteran's memorial to soldiers who died in battle. Schreier said that he is not here to get approval for the monument only that he wanted to inform the Commission about the memorial. He said that he would be back at a later date for approval. Weber and Neal asked if Schreier was working with the other veteran's memorial group. Schreier stated that he had sent a letter to the other veteran's group about working together but that he has not heard anything back from the group. Neal said that she wants one memorial and not two different memorials. Schreier emphasized that he would like the memorial to be constructed in Rambling River Park. He stated that he also talked to City Administrator Peter Herlofsky about having this memorial in a possible downtown park but that he was not interested in this memorial being in a downtown park. e Commission by consensus stated that they want Mr. Schreier's group and the other veteran's memorial group to work together and develop a memorial on one site. C. Discuss Schedule for May Park Tour with City Council Distad reviewed the draft schedule and explained the reasons behind what parks were selected to be toured. He asked for feedback on the schedule. Commission members did not have any feedback and by consensus agreed that the schedule was fine as developed. e D. Picnic Shelter Selection Distad stated that three proposals for picnic shelters were received. He identified the three vendors. He showed the Commission members the drawings. After some discussion, Commission members by consensus selected the shelter proposal from Flanagan Sales, Inc. E. Skate Park Alternative Location Distad provided a brief background about the school district's offer to allow the tennis courts behind Akin Road Elementary School to be used as a skate park. He was looking for direction on whether or not to move the current skate park equipment to this site. Johnson stated that she did not think this was a good location. Other Commission members agreed and by consensus agreed that the skate park should remain where it is until a more suitable site on City property could be found. VII. Additions to the Agenda There were no additions to the agenda. VIII. Staff Report The following items were presented by staff: 1. Update was given on the status of the playground equipment order 2. Daisy Knoll Park entrance improvements will be paid by the Water Board. 3. Minnesota Recreation and Park Association's A ward of Excellence nominations that will be submitted for Depot Way Arts Park and the Green Team. 4. Information provided about the Sno Tigers Snowmobile Club meeting that was coming up. 5. Asked about having Commission members pictures on the City's web site. e IX. May 2007 Meeting Agenda Items The following agenda items were identified: 1. Park Dedication Ordinance Review 2. Park and Recreation Master Plan Review 3. Additional Funding Discussion 4. Veteran's Memorial Update 5. Rambling River Days X. Adjournment Moved by White and seconded by Fitzloff to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 8:02 p.m. ~c~yt~!llJJ ~~/Drstad Parks and Recreation Director and Recording Secretary e Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on May 9, 2007 _ Members Present: Aaron Fitzloff, Charlie Weber, Karen Neal and Dawn Johnson. Members Absent: Tim White Other's Present: Parks and Recreation Director Randy Distad. I. Call To Order Chair Johnson called the meeting to order at 6.02 p.m. Quorum was present. II. Approval of Meeting Agenda. Moved by Neal and seconded by Weber to approve the agenda. APIF. Motion carried. III. Approval of April 11, 2007 Meeting Minutes. Moved by Johnson and seconded by Fitzloffto approve the Aprilll, 2007 meeting minutes. APIF. Motion carried. IV. Presentations None v. Old Business A. Veteran's Memorial Update Distad provided an update to Commission members that the veteran's memorial group has been contacted by the City Administrator about using the old City Hall site for a veteran's memorial site. The group stated that they wanted to discuss it with other members before making any decision. He also stated that the City Council will need to take action on what to do with the old City Hall site and whether or not the building will be tom down or reused for some other public or private purpose. - B. Fairhill Development Central Park Plan Discussion Distad asked for Commission members thoughts/ideas for additional park amenities in the 40 acre community park that is located more in the center of the Fairhill Development. The following were ideas that were given by various Commission members: . alternative type play structures . climbing boulder . benches along the trail . exercise fitness trail . disc golf course . a picnic shelter . a gazebo . creating a cross country ski trail in the winter VI. New Business A. Rambling River Days Distad provided a draft schedule of the events that will be occurring during the celebration and highlighted the items that Parks and Recreation Department staff members would be involved with. He stated that if Commission members were interested in volunteering for any events, they could just show up at the event and staff would provide them with a task that they could complete. He also stated that the location of the celebration has been moved from the downtown area to the Schmitz-Maki Arena and will also use the property east of the ice arena. e B. Additional Funding Sources Discussion Commission members discussed several ideas about how additional funding could be created for park and trail improvements. The main ideas included the following sources of funding: I. Capital Improvement Fee charged to each participant for use of facility 2. Request funding in the budget for creating a trail replacement program 3. Dedicating a portion of the levy to park improvement fund '" This item will be brought forward as part of the budget discussions with the City Council. e c. Park and Recreation Master Plan Distad reviewed the content of the master plan that has been assembled so far. He asked if the Commission members liked the direction that was being taken regarding the outline of the master plan and what was being proposed to be included in the master plan document. Commission members by consensus were in support of the outline of the master plan and liked the direction that was being taken regarding the format and content proposed by staff. D. Park Dedication Discussion Distad reviewed the City's current park dedication ordinance with Commission members in order to educate new commission members on what is required of developers when a development is created during the platting process. He stated that a recent revision included not giving credit to a developer for private parks but that the developer could still create the private parks but just wouldn't be able to satisfy the park dedication requirement through private parks. Weber stated that he doesn't understand why the City wouldn't give credit because it reduces the cost to the City because the park has to be maintained by an association and not the City. Johnson explained that public parks promote community and when private parks are created, it excludes the rest of the community from using it. She felt that Parks and Recreation should be in the business of promoting community through its parks and trail system. Since this was an information only item, no action was taken. VII. Additions to the Agenda There were no additions to the agenda. e VIII. Staff Report The following items were presented by staff: 1. There is a conflict with the June 13,2007 meeting date. It was determined to move the meeting to June 27th and make it a combined June and July meeting. (the June meeting was later cancelled due to a conflict in the Director's schedule) 2. School District's Sports and Wellness Referendum Update given on the results of the election. 3. The master plans for the three parks will follow a different format this year. Staffwill complete the two neighborhood parks and a consultant will be hired to complete the Fairhill Development community park plan and will also do the final renderings and cost estimates of the master plans for the two neighborhood parks. 4. A reminder was given about the park tour scheduled with the City Council for Monday, May 14th. 5. Asked about having Commission members pictures on the City's web site. IX. June 2007 Meeting Agenda Items The following agenda items were identified: I. Rambling River Days Review 2. Recreational Facilities Discussion 3. Park Master Planning Public Input Meeting X. Adjournment Moved by Johnson and seconded by Neal to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 8:08 p.m. mS!i/J Randy Distad Parks and Recreation Director and Recording Secretary e e Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on June 13,2007 No meeting was held. e e ~- Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on July 11,2007 e Members Present: Aaron Fitzloff, Charlie Weber, Karen Neal and Dawn Johnson. Members Absent: Tim White Other's Present: Parks and Recreation Director Randy Distad. I. Call To Order Chair Johnson called the meeting to order at 6.00 p.m. Quorum was present. II. Approval of Meeting Agenda. Moved by Johnson and seconded by Neal to approve the agenda. APIF. Motion carried. III. Approval of April 11, 2007 Meeting Minutes. Moved by Neal and seconded by Fitzloffto approve the July 11,2007 meeting minutes. APIF. Motion carried. IV. Presentations None e V. Old Business A. Park and Recreation Chapter Master Plan Distad provided an update to Commission members about the status of the Park and Recreation Master Plan that staff are working on. Distad provided an outline of the content that will be contained in the Introduction, Executive Summary, Community Background and Parks Sections. He also showed a map that contained the location of future parks, trails and greenways. He asked if the Commission wanted to continue with the standard of having at least 20 acres of park and open space for every 1,000 residents. He said that this standard was adopted in the previous comprehensive plan. Commission members by consensus were in agreement to continue with the park acreage standard. Distad stated that staff would continue bringing information for the remaining parts of the master plan over the next few meetings that would result in a final draft plan being developed. B. City Council May Park Tour Discussion Distad asked for comments from Commission members regarding the tour that was held with the City Council in May. Fitzloff stated that as a result of the tour, he was able to see parks that he has not seen before. He thought it was a good idea to continue with this tour on an annual basis. Neal agreed and stated that she to would like to see an annual tour be held with the City Council so that an awareness can be created about what is happening with the City's park and trails system. Consensus by Commission members was to hold an annual park tour with the City Council preferably in May. VI. New Business A. Recreational Facilities Discussion Distad reviewed the three facility studies that have been done that relate to recreational facilities. He stated that he wanted to provide this information because there has been three new Commission members appointed since these studies have been done. Fitzloffmentioned that he has been asked to be on a committee made up of various community members that are looking into trying to pull the community together in order to look at trying to get recreational facilities built. He said that he doesn't have a lot of information at this time to share but would at future meetings. No action was taken, as this item was meant as an informational item. B. 2008 Requested Park Improvement Fund Budget Distad reviewed the requested Park Improvement Fund budget and the park projects that are being requested to be completed. By consensus, Commission members supported the budget requests. tit C. Park Master Planning Public Meetings Distad shared information about the public meetings that were held for the following three parks: Riverbend Development Park, Farmington Preserve Park and Fairhill Development Community Park and Youth Athletic Complex. He informed the Commission members that staff received positive feedback from the public that attended " ..... the meeting regarding the draft master plan that was presented. There were a couple of comments that were provided about some minor revisions and that since the draft master plan received positive feedback that they will be presented to the Commission at its August 22nd meeting. e D. Maintenance Policy for Right of Ways and Boulevards Distad reviewed the draft policy that was developed by staff regarding the maintenance of right of ways and boulevards. He stated that staff felt it was important to develop a policy in order to provide clarification about what City staffs responsibilities are and what residents responsibilities are for right of ways and boulevards. Moved by Neal and seconded by Johnson to recommend to the City Council to approve the right of way and boulevard maintenance policy. APIF. Motion carried. E. Fees and Charges for 2008 Distad reviewed the information contained in the packet and explained that he felt that no action should be taken on the fees until after the Rambling River Center Advisory Board has had the opportunity to review and make a recommendation to the Commission concerning the Rambling River Center's fees and charges. F. Vandalism in Parks There was a general discussion about vandalism that has occurred in several City parks and what can be done about it. Neal stated that there has been issues with vandalism and negative behavior occurring in Dakota County Estates Park and that she has called the Police Department several times. She is concerned and is wondering what we can do about vandalism that is occurring not only in Dakota Count y Estates Park but also in other City parks. Fitzloff said that he works for the City of Burnsville Parks and Recreation Department and they have the same issue in Burnsville. They have had a number of portable toilets burned down and have to clean up graffiti in parks. A suggestion was made by Neal to see about changing the park hours to see ifthat might discourage vandalism and that perhaps the parks should close earlier than 11 :00 p.m. It was decided by consensus to continue discussing this item at future meetings. VII. Additions to the Agenda e There were no additions to the agenda. VIII. Staff Report The following items were presented by staff: 1. The August meeting will be moved to the 22nd rather than on the 8th. 2. An update was provided about the Fairhill Development related to the platting process being slowed down. 3. A summary ofthe Rambling River Days celebration was provided. IX. August 2007 Meeting Agenda Items The following agenda items were identified: 1. 2008 Fees and Charges 2. Naming Park in the Riverbend Development 3. Community Recreational Facilities Meeting Update 4. No-Smoking Policy in City Parks 5. Park Master Plans Presentation and Approval X. Adjournment Moved by Johnson and seconded by Fitzloffto adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 7:43 p.m. Res ectfu~IY ~ andy Dis ad e Parks and Recreation Director and Recording Secretary -, ~ Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on August 22, 2007 e Members Present: Aaron Fitzloff, Charlie Weber, Karen Neal and Dawn Johnson. Members Absent: Tim White Other's Present: Lee Smick, City Planner, Lillian Leatham, Hoisington Koegler Group, Inc., Rachel Roe, Park and Recreation Intern and Parks and Recreation Director Randy Distad. I. Call To Order Chair Johnson called the meeting to order at 6.00 p.m. Quorum was present. II. Approval of Meeting Agenda. Moved by Johnson and seconded by Neal to approve the meeting agenda. APIF. Motion carried. III. Approval of July 11, 2007 Meeting Minutes. Moved by Neal and seconded by Fitzloffto approve the July 11,2007 meeting minutes. APIF. Motion carried. IV. Presentations A. Fairhill Development Community Park and Youth Athletic Complex Lillian Leatham from Hoisington Koegler Group, Inc. presented the draft master plan for the community park and youth athletic complex in the Fairhill Development. She explained that staff and the consultant had met with a number of youth athletic organizations to get feedback on the development of the park master plan. The plan being presented tonight is a reflection of the comments received from the youth organizations. The plan included the following improvements: youth baseball complex, soccer complex, playground equipment, picnic shelters, hockey and pleasure skating rinks, warming house, parking lot, trails, basketball court, storage building for maintenance equipment, concessions and restroom facility for baseball complex and batting cages. e Johnson asked if the hockey rinks were moved what else could go in the northwest comer of the park. Distad stated that if the rinks were moved, then staff would have to work with the consultant to come up with an alternative plan for this part of the park. Fitzloffliked the plan but said that he was concerned with all of the hard surface that was being shown for parking. Fitzloff also stated that he thought that perhaps the outdoor hockey rinks could be moved so that they were adjacent to the community center. Distad stated that there are alternative ways to construct a parking lot that allows water to infiltrate rather than run off of a hard surface. He said that this is something that would be more closely looked at when construction plans were developed. He stated that the outdoor rinks could be installed in one location but then moved at a later date should a community center be constructed. He stated the idea was to keep as much contiguous green space available for soccer and lacrosse so that field dimensions could be changed depending on the needs of youth soccer and lacrosse. Distad stated that he will also be meeting with Newland Communities to discuss the park master plan. He stated that he has not received any feedback from them and felt that the northwest area of the park that contained the hockey rinks and parking lot might be a concern for the developer because of the perceived impact that this might have on the residential lots in addition to the plan showing one lot being lost in order to construct a parking lot. He thought that the Commission should approve the plan but make it conditional upon the outcome of the meeting with Newland Communities staff. If Newland Communities was opposed to the skating rinks and parking lots then he would like the Commission to review the plan again at its September meeting and make revisions to the plan if they are warranted. Moved by Neal and second by Johnson to recommend approval of the park master plan for the community park and youth athletic complex in the Fairhill Development on the condition that if changes need to be made to the plan depending on the outcome of the meeting with Newland Communities then the master plan would be brought back to the next Commission meeting for further review and possible revisions. APIF. Motion carried. e B. Riverbend 2nd Addition Park Master Plan Distad stated that this year staff revised the process for creating master plans. HKGI was hired to develop a master plan for the community park in the Fairhill Development and staff created a master plan for the two neighborhood parks. This involved having the Parks and Recreation Department staff work with City Planner Lee Smick to develop e a draft plan. A public open house was held and residents around the two neighborhood parks were invited to attend. The plans that are being presented tonight are a result of the feedback received during the public open houses. He introduced City Planner Lee Smick. Smick presented the master plan for the park that will be deeded to the City from the Riverbend 2nd Addition Development. The master plan included the following improvements: playground equipment, spray ground aquatic feature, outdoor hockey and pleasure skating rinks, warming house and picnic shelter building with restrooms, climbing boulder, fishing dock, gazebo, informal soccer field and trails. A parking lot will be constructed when the streets are constructed in the development so will exist before the park improvements are made. Fitzloff and Neal questioned whether or not there were too many facilities in the park. Distad said that this is a 6.2 acre park that could accommodate these facilities but didn't think that anymore facilities should be added. He said that the spray ground is a feature that has also been shown in Evergreen Knoll Park and by constructing a spray ground in this park it would provide this aquatic feature in both the north and south areas of the community. He also stated that staff has been interested in expanding the number of hockey and pleasure skating rinks in the community and with a parking lot being constructed would provide a great location for the rinks. The idea was to start spreading outdoor ice skating facilities around the community rather than having just one outdoor ice skating facility located adjacent to Farmington Middle School West. Johnson asked if the climbing boulder couldn't be a series of climbing boulders in order to make it more interesting and challenging for kids to climb. Distad stated that this could be added to the plan. Moved by Weber and seconded by Fitzloffto recommend approval of the master plan for the park in the Riverbend 2nd Addition Development to the City Council with the revision of adding a series of climbing boulders to the master plan. APIF. Motion carried. C. Farmington Preserve Park Master Plan City Planner Lee Smick presented the draft master plan for Farmington Preserve Park. The following improvements were identified: playground equipment, picnic shelter, additional paved walking trails, hard surface court with court games, landscaping, mowed walking trail around a wetland, informal ballfield with backstop and restored prairie areas. e An existing paved parking lot and paved trails were constructed when the streets were constructed in the development. Fitzloff wondered if the ballfield could be changed at a later date to a full ag-lime infield that would allow organized play on it. Distad stated that the informal ballfield was the same idea that was used in Meadowview Park with the idea being that it would be available for unorganized neighborhood play only. He said that in the future this could be looked at and if there was a need to change the field so that it was a full aglime infield in order for it to be used for organized play it could be done but for now he feels that it should stay as an informal ballfield for neighborhood play. Moved by Neal and seconded by Johnson to recommend approval of the park master plan for Farmington Preserve Park to the City Council. APIF. Motion carried. D. Vandalism in Parks Neal said that she went to the Police Department about changing the park hours and creating a no-smoking rule in parks as a way to decrease the vandalism in parks. She said that the Police Department didn't think that it would reduce the vandalism. Johnson suggested that maybe surveillance cameras should be put into parks and that it could be portable and could be moved from park to park. Weber was concerned that the camera would be vandalized or stolen once people caught on that a video camera was installed in the park and also questioned where it could be installed in parks. Because there was no clear consensus on the direction to take with vandalism, Commission members by consensus decided to not take any action but that vandalism should be a continued topic of discussion at future meetings. e E. Fees and Charges Distad reviewed the fees that were being recommended for revisions in 2008. He pointed out that staff members are recommending that the fees at the arena should go from $170 an hour to $200 an hour for prime time ice rentals and from $155 an hour to $185 for non-prime time ice rentals. Fitzloff said that he thought that it was too big of an increase in the fee and suggested that it be increased only to $185 an hour for prime time and $170 for non-prime time. Johnson stated that she thought it was too much of an increase as well but would be okay with increasing the fee to $185 an hour for prime time and $170 an hour for non-prime time. Distad explained that the idea was to raise the rental fee in order to cover the cost to operate and maintain the arena. He stated that Lakeville is increasing their ice rental fees to $200 an hour for prime time ice. e Distad stated that the picnic shelter fees are being recommended by staff to increase by $5.00 a day and that the outdoor pool fees are being recommended to be increased as well. Johnson stated that she was okay with the pool and shelter fees going up. Neal also stated that she was okay with the fees going up at the outdoor pool and asked about the youth scholarship program and whether or not youth scholarships are given for the outdoor pool. Distad stated that scholarship money is made available for families to purchase season passes if the cannot afford one and the scholarship funding is provided by the Rotary Club of Farmington. Neal moved and F itzloff seconded to approve the fees and charges schedule as recommended by staff with the exception of the ice rental fees at the Schmitz-Maki Arena being recommended to change on January 1,2008 to$185.00 an hour for prime time ice rentals and $170 an hour for non-prime time ice rental rather than the staff recommendation of $200 an hour for prime time ice rentals and $185.00 an hour for non-prime time ice rental. APIF. Motion carried. F. Rec Facility Committee Update Fitzloffupdated Commission members about the Friends of Farmington Committee that he has asked to be a member of. He stated that the Committee is developing mission and purpose statements. They have met a couple of times with the most recent meeting occurring on August 16th and they have mostly been working on defining what the group is looking to accomplish. He stated that the group consists of many different groups/organizations in the community including the City (including staff, City Council and Advisory Commission members), Farmington School District, Rotary Club and several youth sports organizations. He stated that the Committee is trying to identify goals and objectives that it wants to work on in order to move the community forward. Each Committee member has been asked to come back to the next meeting with a list of what the needs are in the community. The Committee has created a web site that can be found at www.friendsoffarmington.org but that it currently does not have much information because it has just been created. e VI. New Business A. Riverbend Development Park Name Distad stated that the park in the Riverbend 2nd Addition Development needs to be named and that responsibility falls to the Commission to recommend a park name to the City Council. He suggested that the park be named North Creek Park. Johnson asked if there were any other ideas for a park name. There were no other names suggested. Neal moved and Johnson seconded to recommend to the City Council that the park name "North Creek Park" be used for the park that will be deeded to the City in the Riverbend 2nd Addition Development. APIF. Motion carried. B. No Smoking Policy in City Parks Commission members discussed whether or not if the City should get into policing its parks for smoking and whether or not it is something that can even be enforced. Distad stated that he would try and research other communities to see who has a smoking ban in City parks and whether it is by policy or by ordinance. He said that he would try to provide actual policies or ordinances that have been approved by other cities for the September meeting. No action was taken C. Minnesota Recreation and Park Association (MRP A) Board and Commission Training Survey Distad asked that the survey form be provide to him so that he could send the completed forms to the MRP A office. He stated that he is on the planning committee that is looking to put a training symposium together in the spring of 2008 and would provide more information at future meetings in order to keep Commission members updated about the training. VII. Additions to the Agenda Johnson distributed information to other Commission members about Adaptive Recreation programs that are provided through a collaboration of four south metro communities who pool their resources in order to provide adaptive e recreation to people with disabilities in these four communities. " VIII. Staff Report The following items were presented by Distad: e 1. Presented the Award of Excellence plaques that the City received for the Green Team and Depot Way Arts Park. 2. An update was provided about that staff wanted to wait until after the mowing season was completed in order to bring the right of way and boulevard maintenance policy to the City Council so that there wasn't confusion about when the policy would be implemented as staffwould like to implement the policy beginning in 2008. 3. Commission members were asked about taking a group photo to be posted on the City's web site. By consensus Commission members were all agreeable to having a group photo being taken at the September meeting. IX. September 2007 Meeting Agenda Items The following agenda items were identified: 1. Photo of Commission members 2. Comprehensive Plan Overview 3. Renaming of Open Space 4. No-Smoking Policy in City Parks 5. Fairhill Development's Park Master Plan Status 6. Friends of Farmington Committee Report x. Adjournment Moved by Johnson and seconded by Neal to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 8:09 p.m. .~~S'1WJ e Randy Distad Parks and Recreation Director and Recording Secretary e Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on September 12, 2007 e Members Present: Aaron Fitzloff, Charlie Weber, Tim White, Karen Neal and Dawn Johnson. Members Absent: None Other's Present: Jody Pire, Dakota County Public Health Department, Pat Stieg, Dakota County Public Health Department and Parks and Recreation Director Randy Distad. I. Call To Order Chair Johnson called the meeting to order at 6.00 p.m. Quorum was present. II. Approval of Meeting Agenda. Chair Johnson suggested that the Agenda be amended so that the No Smoking Policy discussion be moved up from the third item under Old Business to the first item under Old Business because there were staff from Dakota County who wished to participate in the discussion. Moved by Weber and seconded by Neal to approve the meeting agenda as amended. APIF. Motion carried. III. Approval of August 22, 2007 Meeting Minutes. Moved by Weber and seconded by White to approve the August 22,2007 meeting minutes. APIF. Motion carried. IV. Presentations None . : V. Old Business A. No Smoking Policy Discussion Jody Pire and Pat Stieg from the Dakota County Public Health Department introduced themselves. Distad stated that they would like to participate in the no smoking policy that the Commission was discussing tonight. Distad stated that the information that was included in the packet came from information that Pire had provided. Pire distributed some additional information about tobacco free parks. Commissioner White asked how the policy is enforced. Pire stated that it relies on the honor system and peer pressure. Stieg said that follow up in communities that have adopted the policy has shown that it is followed and there is good compliance with the policy. Chair Johnson asked if there were any communities who have opposed the policy. Stieg responded that most communities have adopted it but that there have been a few communities who have opposed it mainly because City Councils have not wanted to act on it. Chair Johnson suggested that maybe that the City should try the policy first and then if it is successful after a few years to look at seeing if a no smoking ordinance should be investigated. Stieg explained that Dakota County did create some areas that are exempt from the policy including Native American sacred grounds and public parking lots. Commission members thought that this item should be continued to the next meeting and that Director Distad should work with Dakota County staff in developing a draft policy for the City. Moved by Weber to table the no smoking policy item until the October 10, 2007 meeting. B. FairhiIl Development Park Master Plan Distad shared information about a meeting that he had with Newland Communities concerning the master plan for the community park and youth athletic complex. He stated that the developer had issues with the location of the outdoor rinks and parking lots and the lights for these facilities would create an issue for adjacent property owners. Distad stated that staff will be meeting with Hoisington Koegler Group staff in order to make revisions to the park plan that address the issues identified by the developer. A revised master plan and cost estimate will be brought back to the October 2007 meeting for further review and approval. t C. North Creek Park Distad informed Commission members that the Riverbend Development neighborhood park name that the Commission recommended to the City Council was approved. The park's name is officially now known as North Creek Park. Distad asked if the Commission would like to bring back the park plan for further review based on a comment provided by a resident about adding a tennis court. Distad stated that tennis courts are not commonly placed in neighborhood parks but rather it is a facility that is normally shown in a community park. He stated that the Pairhill Development park maybe an ideal location for tennis courts and will discuss this idea when meeting with HKGI staff. ~ 2. Distad informed Commission members about the MRPA Annual Conference and NRPA Annual Conference that staff will be attending. He also made them aware that Chair Johnson will be attending one day of the MRP A conference. e IX. October 2007 Meeting Agenda Items The following agenda items were identified: 1. Comprehensive Plan presentation and discussion 2. Park and Recreation Master Plan 3. Update on Email addresses for Commission members 4. No Smoking Policy 5. Budget Update 6. Fairhill Development Park Master Plan 7. Friends of Farmington Committee Update X. Commission Photo A photo was taken of Commission members and will be placed on the City's website. XI. Adjournment Moved by White and seconded by Weber to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 7:23 p.m. ~71Y~~ ~ad Parks and Recreation Director and Recording Secretary e e e Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on October 10,2007 Members Present: Charlie Weber, Tim White, Karen Neal and Dawn Johnson (arrived at 6: 15 p.m.) Members Absent: Aaron Fitzloff Other's Present: Jody Pire, Dakota County Public Health Department; Pat Stieg, Dakota County Public Health Department; Lee Smick, City Planner; and Parks and Recreation Director Randy Distad. I. Call To Order Vice-Chair Neal called the meeting to order at 6.01 p.m. Quorum was present. II. Approval of Meeting Agenda. Moved by White and seconded by Weber to approve the meeting agenda. APIF. Motion carried. III. Approval of September 12, 2007 Meeting Minutes. Moved by Weber and seconded by White to approve the September 12,2007 meeting minutes. APIF. Motion carried. IV. Presentations None V. Old Business A. Tobacco Free Parks and Trails Policy Distad stated that the packet contained information from other communities on whether or not a policy or ordinance had been adopted for tobacco free parks. e Neal asked why trails were now included. Distad stated that it made sense to include trails because trails go through parks and open space and if trails were not included some may see it as a loop hole and that they could smoke while walking on trails. Neal asked if signage would be included along trails. Distad stated that signage would be installed along trails to show that tobacco use was not allowed on trails. White asked the representatives from Dakota County if other communities who have adopted it as a policy have been following and enforcing it and how it has been received in other communities. Jody Pire stated that almost all communities have adopted a policy and that compliance with the policy has been on the honor system and that communities don't actively police the parks to see if people are using tobacco products. She said that it has been well received in other communities who have adopted it as a policy. Weber moved and White seconded to adopt a tobacco free policy in City parks and trails and that a recommendation be forwarded to the City Council to approve adoption of the policy. APIF. Motion carried. B. Comprehensive Plan Update City Planner Lee Smick presented the Comprehensive Plan's Land Use Map and reviewed the five major policies that are the overarching policies for the entire Comprehensive Plan. She stated that each chapter of the Comprehensive Plan will have its own goals, objectives and strategy statements. Distad then presented a draft of the Park and Recreation Master Plan Chapter. He presented information on parks, trails, recreation programs and recreational facilities. He stated that the document will continue to be worked on and a final draft will be presented at the December Commission meeting. e C. Fairhill Development Community Park and Youth Athletic Complex Master Plan Approval Distad informed Commission members of the revisions that were made to the park master plan. He stated that the outdoor rinks were moved back to the main part of the park and that youth soccer fields and a parking lot were identified in the northwest area of the park including a parking lot. In addition to this change, two tennis courts were added that are new to the park plan. Moved by White and seconded by Neal to approve the revised master plan for the Fairhill Develoment Community Park and Youth Athletic Complex and forward a recommendation to the City Council to approve the revised plan. APIF. Motion carried. e D. Friends of Farmington Committee Report Commission member Fitzloff was absent from the meeting. Distad stated that Fitzloff had sent an email informing him that no new information was available since the Committee has not met since the last Commission meeting in September. VI. New Business There was no new business VII. Additions to the Agenda There were no additions to the agenda. VIII. Staff Report The following items were presented by staff: 1. Distad gave an update on the 2008 budget and stated that staff and the City Council will be meeting in a workshop to discuss the budget further. 2. Distad gave a brief summary of the National Recreation and Park Association's annual conference that was held in Indianapolis. He stated that he was appreciative that the City Council allowed Kellee Omlid, Missie Kohlbeck and Don Hayes from the Parks and Recreation Department along with himself to attend this conference. He said that staff members enjoyed meeting other park and recreation professionals from around the country during the conference and that the educational sessions were good. 3. Distad informed Commission members that it would not work out to have City email accounts created for Commission members due to the cost and time it would take to manage these accounts. e Commission member Johnson and Neal asked Distad about the recent article that was written in the Farmington Independent regarding the existing City Hall being demolished and Veteran's Memorial being built on the site. Distad stated that he wasn't aware that any formal decision has been made for the existing City Hall to be demolished and replaced with a Veteran's Memorial. He stated that this has been discussed with the veteran's group but that the City Council has not taken any formal action approving this. He was aware that the Rambling River Center Advisory Board had also asked this question at its last meeting and was also concerned because they see the existing City Hall as a possible site to move the senior center to. Distad said that he can bring back more information at the next Commission meeting. IX. NovemberlDecember 2007 Meeting Agenda Items Since the November 14th meeting date conflicted with the Minnesota Recreation and Park Association's annual conference, the Commission by consensus decided that the November and December meeting should be combined into one meeting. The following agenda items were identified: 1. Park and Recreation Master Plan 2. Status of Demolition of Existing City Hall and Replacing it with a Veteran's Memorial XI. Adjournment Moved by White and seconded by Weber to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 7: l6 p.m. mSUb~ Randy DiS~ Parks and Recreation Director and Recording Secretary e e Farmington Parks and Recreation Advisory Commission Minutes from the Regular Meeting on November 14,2007 No meeting was held. ! e It