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HomeMy WebLinkAbout1997 Minutes Parks and Recreation Commission Regular January 8, 1997 1. The meeting was called to order by Chairperson Johnson at 7:30 p.m. Members present: Johnson, Gerten, and Richardson. Members absent: Karelis and Schlawin. Also present: Director Bell, Program Supervisor Lillejord. 2. Motion by Gerten, second by Richardson to approve the agenda with the following additions: a. Discuss walkway snow removal. b. Review Nelson Hills 6th PUD. c. Review East Farmington 3rd PUD. APIF, Motion carried. 3. Motion by Johnson, second by Richardson to approve the minutes of December 11, 1996. APIF, Motion carried. Motion by Gert~n, second by Richardson to approve the minutes of December 18, 1996. For: Richardson, Gerten. Abstain: Johnson. 3. The proposed referendum was discussed. Director Bell informed the Commission of the status of the slide presentation and the Council's desire to approve the referendum date. Staff was directed to add discussion of a meeting date with the Council on the next Commission agenda. 4. Discussion of the snow plowing of walkways adjacent to residences followed. Member Gerten suggested that a sentence should be added stating that paved walkways are considered sidewalks. The consensus of the Commission was to recommend this policy and ordinance change to the management team. 5. Motion by Gerten, second by Richardson to accept the land corridor for the walkway in the Nelson Hills 6th addition. The path should be constructed at the time of the streets. APIF, Motion carried. 6. Motion by Johnson, second by Richardson to accept cash in lieu ofland on the East Farmington 3rd addition. APIF, Motion carried. 7. Commission members directed staff to ask member Karelis if she intended to remain on the commission. If not, it is recommended that the Council appoint someone at this time to fill her remaining term. 8. Motion by Johnson, second by Gerten to adjourn at 8:48 PM. APIF, Motion carried. Submitted by, ,J~ ~-I ~~ James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Special January 22, 1997 1. The meeting was called to order by Acting Chairperson Gerten at 7:30 p.m. Members present: Gerten, Schlawin and Richardson. Members absent: Karelis, Johnson. Also present: Director Bell. 2. The commission discussed the proposed referendum and reviewed the preliminary narrative for the video presentation. 3. Motion by Schlawin, second by Richardson, to adjourn at 8:35 p.m. APIF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Special January 27, 1997 1. The meeting was called to order by Chairperson Johnson at 7:30 p.m. Members present: Gerten, Johnson, Richardson and Schlawin. Members absent: Karelis. Also present: Director Bell, Gene Rendino 2. The commission discussed the referendum costs. Potential cuts were identified and the commission members will study the ballfield complex costs on their own and report back their ideas at the next meeting. Member Johnson had to leave at 8:35 p. m. 3. Motion by Gerten, second by Schlawin, to adjourn at 8:40 p. m. APIF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Special February 5, 1997 The meeting was called to order by Chairperson Johnson at 7:00 p.m. Members Pn'sent: Johnson, Gerten, Rendino and Richardson Members Absent: Karelis . Also Present: Program Supervisor Lillejord Motion by Gerten, second by Rendino to approve the agenda. APIF, Motion carried. The commission discussed the referendum. The following actions were taken: a. The commission will present a $3.9 million referendum to the City Council on Monday, February 10, 1997. Motion by Gerten, second by Johnson. APIF, Motion carried. b. Staffwas directed to obtain figures for the 3.9 million referendum as it would apply to the average household. c. Motion by Gerten, second by Johnson to present the date of April 22, 1997, for the referendum, to the City Council on February 10, 1997. APIF, Motion carried. The commission requested that during the Council/P ARAC meeting on Monday, February 10 discussion be held regarding member Roxie Karelis' absence at meetings. Motion by Richardson, second by Gerten to adjourn at 8:10 p.m. APIF, Motion carried. ubmitted by, I I ~ ' LI Ht) \ ~illejOr ~ecreation Program Supervisor Approved ~ I,~ [q, Minutes Parks and Recreation Advisory Commission Regular February 12, 1997 The meeting was called to order by Chairperson Johnson at 7:30 p.m. Members Present: Johnson, Gerten, Rendino and Richardson Members Absent: Karelis Also Present: Program Supervisor Lillejord Motion by Johnson, second by Rendino to approve the agenda with the addition of Member Karelis' absence at meetings to New Business. APIF, Motion carried. Motion by Johnson, second by Richardson to approve the minutes of January 8, 1997 as presented. APIF, Motion carried. Motion by Gerten, second by Richardson to approve the minutes of January 22, 1997 as presented. APIF, Motion carried. Motion by Johnson, second by Richardson to approve the minutes of January 27, 1997 as presented. APIF, Motion carried. Motion by Johnson, second by Rendino to approve the minutes of February 5, 1997 as presented. APIF, Motion carried. The commission discussed the referendum. The following actions were taken: a. The commission will present a $3.5 million referendum to the City Council on Wednesday, March 5, 1997. Motion by Johnson, second by Rendino. APIF, Motion carried. b. Staffwas directed to obtain figures for the 3.5 million referendum as it would apply to the average household. c. The commission requested that Craig Schlawin hold off on the video presentation until the joint meeting on March 5, 1997. The commission requested that staff contact member Roxie Karelis to discuss her absence at meetings and her possible resignation. Commission members then directed staff to write a memo to council to appoint another member to the Commission. Motion by Gerten, second by Johnson. APIF, Motion carried. Motion by Johnson, second by Rendino to adjourn at 8:20 p.m. APIF, Motion carried. lubmitted by, ~t~~J~r ~ecreation Program Supervisor Approved Minutes Parks and Recreation Commission Special March 5, 1997 1. The meeting was called to order by Chairperson Johnson at 6:00 p.m. Members present: Gerten, Johnson, Rendino Richardson and Retterath. Also present: Director Bell, Programmer Lillejord and Consultant Neprash. 2. The commission met early to discuss and finalize their presentation to the City Council at the 7:00 workshop. The commission met with Council and discussed the referendwn. Member Gerten presented the Council with the proposed referendwn items packet. The consensus of Council was to go ahead with the referendwn with question 1 (excluding the land purchase). Question 2 is to include the land. 3. Motion by Johnson, second by Gerten, to adjourn at 9:52 p. m. APIF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Regular March 12, 1997 1. The meeting was called to order by Acting Chairperson Gerten at 7:34 p.m. Members present: Gerten, Rendino, Retterath, and Richardson. Members absent: Johnson. Also present: Director Bell, Rosalie Besse. 2. Motion by Gerten, second by Rendino to approve the agenda., APIF, Motion carried. 3. Motion by Rendino, second by Richardson to approve the minutes of February 12, 1997. Voting For: Gerten Rendino and Richardson. Abstain, Retterath. 3. The proposed referendum was discussed. Director Bell informed the Commission of the status of the slide presentation and the Council's desire to approve the referendum date. Staff was directed to add discussion of a meeting date with the Council on the next Commission agenda. 4. Discussed the [mal referendum costs and items to be presented to Council. The presentation of the referendum should include the following: . Preliminary drawings of the neighborhood parks, including location and size. . Trail map of routes. . Park equipment examples. . Finalized video presentation. The commission requested staff to research the bonds coming due and when they are paid off. 5. The next referendum workshop will be Wednesday, March 26, 1997 at 7:00 P.M. 6. Motion by Richardson, second by Rendino to adjourn at 9:20 PM. APIF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Special March 26, 1997 1. The meeting was called to order by Chairperson Johnson at 7:30 p.m. Members present: Gerten, Johnson, Rendino, Retterath and Richardson. Also present: Director Bell, Randy Oswald, Rose Reinardy and Rosalie Besse. 2. The commission discussed funding for the referendum items. The Commission directed staff to consider funding playground equipment with P.I.F. and CDBG dollars m the following priority: 1. Rambling River 2. Hill Dee 3. Evergreen Knoll When and if the charitable gambling organizations were contacted, Commission members felt that the question should indicate what park and equipment is needed. This will be discussed at the next regular meeting. Money jars were discussed. It was felt that the Friends of the Parks would be best suited for this activity. Staffwas directed to consider budgeting for certain items in the yearly budgets. 3. Motion by Richardson, second by Johnson, to adjourn at 9: 11 p.m. APIF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Regular April 9, 1997 1. The meeting was called to order by Chairperson Johnson at 7:36 p.m. Members present: Johnson, Gerten, Rendino, Retterath, and Richardson. Members absent:. None Also present: Director Bell, Rosalie Besse. 2. Motion by Gerten, second by Rendino to approve the agenda with the following changes: A. Review Parks and Recreation Registration form. B. Add policies to C.I.P. discussion.. APIF, Motion carried. 3. Motion by Johnson, second by Rendino to approve the minutes of March 5, 1997. APIF , Motion carried. Motion by Gerten, second by Richardson to approve the minutes of March 12, 1997. Voting for Gerten, Richardson, Rendino and Retterath. Abstain Johnson. Motion by Johnson, second by Rendino to approve the minutes of March 26, 1997 with the addition to the last sentence of item 2 to read " and the impact future defeasements and projects will have on the tax capacity rate". APIF, Motion carried. 3. Nominations for chairperson was requested by chairperson Johnson. Motion by Gerten, second by Rendino to nominate member Johnson as chairperson. Motion by Richardson, second by Retterath to close the nominations. APIF, Motion carried. Voting for Johnson as chairperson, Gerten, Rendino, Retterath, Richardson. Abstain Johnson. Motion by Rendino, second by Johnson to nominate member Gerten as vice-chairperson. Motion by Richardson, second by Johnson to close the nominations. APIF, Motion carried. Voting for Gerten as vice-chairperson, Rendino, Johnson, Retterath, Richardson. Abstain Gerten. 4. Discussed the c.I.P. and parks policies. Discussed how to finance the many items that need to be addressed. A consensus that the park improvement fund and the budget must be reviewed. The commission would continue to support the 1/2 mile radius for neighborhood park location. Neighborhood parks and trails should be placed in accordance with the parks plan. 5. Reviewed the Parks and Recreation registration form. No changes were necessary. 6. Commission members were asked to bring there policy books to the next meeting for updating. 7. Motion by Johnson, second by Rendino to adjourn at 8:53 PM. APIF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Regular May 14, 1997 1. The meeting was called to order by Chairperson Johnson at 7:35 p.m. Members present: Johnson, Gerten, Retterath, and Richardson. Members absent:. Rendino Also present: Director Bell 2. Motion by Johnson, second by Gerten to approve the agenda with the following additions: A Review donations policy. B. Report on meeting Chairperson Johnson had with the Mayor and Councilmember Cordes. C. Accept letters from concerned citizens. APIF, Motion carried. 3. Motion by Johnson, second by Gerten to approve the minutes of April 9, 1997. APIF , Motion carried. 4. Discussed recreation programming in the Townships. Motion by Richardson, second by Gerten to recommend the policy to the Council. APIF, Motion carried. 5. Discussed the maintenance of development entrance signs. Further study of what other cities are doing is necessary. Requested staff to get a cost for new 9 1/2 inch letters at Akin Park Estates. Consensus is that if the signs are not on public property, the owners and not the City should maintain them. 6. Directed staff to recommend the following to the donations policy: a. The final decision for the design of equipment purchased as result of cash donations shall remain with the P ARAC and staff Public input will be requested. b. Make the public aware of design standards. 7. Motion by Johnson, second by Richardson to accept the letters from citizens regarding the proposed referendum and to forward them to the City Council. APIF, Motion carried. 8. Chairperson Johnson reported on the meeting with Mayor Ristow and Councilmember Cordes regarding park funding issues. 9. Discussed park funding ideas. Directed staff to send letters in behalf of the Commission to charitable gambling organizations and service organizations requesting funds for equipment at Rambling River, Hill Dee and Evergreen Knoll Parks. Also directed staff to research the transfer of Liquor Store profits to the P.I.F. 10. Commission members were asked to bring their policy books to the next meeting for updating. 11. Motion by Gerten, second by Richardson to adjourn at 8:53 PM. APIF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Regular June 11, 1997 1. The meeting was called to order by Chairperson Johnson at 7:32 p.m. Members present: Johnson, Gerten, Rendino, and Richardson. Members absent:. Retterath Also present: Director Bell 2. Motion by Johnson, second by Richardson to approve the agenda. APIF, Motion carried. 3. Motion by Gerten, second by Johnson to approve the minutes of May 14, 1997. Voting for: Johnson, Gerten, Richardson. Abstain: Rendino , Motion carried. 4. Reviewed the gambling funds request letter and recommended the following changes; a. All five P ARAC member signatures. b. Discuss ideas in the letter. c. Send to Townships and other organizations. 5. Motion by Gerten, second by Richardson to recommend a cash dedication for Troy Hill 4th Addition. Voting for: Gerten, Rendino, Richardson. Against: Johnson, Motion carried. 6. Director Bell reported on the status of the 1998 Budget. 7. Discussed parks financing and how the past few weeks newspaper articles affect parks. 8. Motion by Johnson, second by Gerten to adjourn at 8:37 PM. APIF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Regular July 9, 1997 1. The meeting was called to order by Chairperson Johnson at 7:37 p.m. Members present: Johnson, Gerten, Rendino, Retterath and Richardson. Members absent:. None Also present: Director Bell 2. Motion by Johnson, second by Gerten to approve the agenda with the addition of discussion of July 7, 1997 Council Meeting. APIF, Motion carried. 3. Motion by Johnson, second by Rendino to approve the minutes of June 11, 1997. Voting for: Johnson, Gerten, Rendino Richardson. Abstain: Retterath. Motion carried. 4. Discussed and reviewed the donations request letter. Commission suggestions included: . Sending letters to all organizations plus the Fairview Foundations . Review grants list for any options. . Ask business owners. . Add all items to the donations list. . Copy the City Council on the letter. 5. Discussed the proposed gateway signs and the consensus was to use green lettering and to keep it simple. 6. Discussed the July 7, 1997 City Council meeting and the comments on the Parks Department. 7. General round table discussion included: . Softball complex - various items to be passed on to the Recreation Program Supervisor. . Infield on field #2 needs ag lime. . The meeting with Mayor Ristow and Councilmember Cordes should be scheduled after the Commission evaluates the P.I.F. and expenses. 8. Motion by Rendino, second by Retterath to adjourn at 8:43 PM. APIF. Motion carried. Submitted by, James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Regular August 13, 1997 1. The meeting was called to order by Chairperson Johnson at 7:31 p.m. Members present: Johnson, Gerten, Rendino, Retterath and Richardson. Members absent:. None Also present: Director Bell 2. Motion by Johnson, second by Retterrath to approve the agenda with the addition of: 1. Sod - Nelson Hills Farm PUD 2. Accept letter from Castle Rock Township 3. CIP - 1998 - 2002 APIF, Motion carried. 3. Motion by Johnson, second by Richardson to approve the minutes of July 9, 1997. APIF, Motion carried. 4. Director informed the Commission the annual Liquor Store contribution to the P. 1. F. 5. Discussed the 1997 - 1999 projects and funding means. The recommendations are as follows: . 1997 Rambling River Park - Phase I Play Structure Hill Dee Park Play Structure Evergreen Knoll Park Play Structure Fairhills Park Swing Set I Equipment Pine Knoll Park Swing Set / Equipment Dakota Estates Park Swing Set / Equipment . 1998 Rambling River Park - Phase II Equipment Prairie Creek Park Grading Daisy Knoll Park Grading Westview Acres Park Play Structure . 1999 Prairie Creek Park Play Structure / Equipment Daisy Knoll park Play Structure / Equipment Park Place Park - North Play Structure / Equipment These items are to be funded by Liquor Store profits, CDBG funds and P. 1. P. Member Retterath left at 8:45 p.m. for another commitment. 6. Discussed the sod placement at Nelson Hills Farm PUD. Motion by Richardson, second by Gerten to recommend placing sod along the trail in Nelson Hills Farm PUD. APIF, Motion carried. 7. Motion by Gerten, second by Rendino to accept the letter staff received from Castle Rock Township regarding the request for funds for park improvements. APIF, Motion carried. Chairperson Johnson will present the letter to Mayor Ristow when the next meeting is scheduled with the Mayor and Councilmember Cordes. 8. Discussed C.1.P. and the Commission added trail maintenance dollars and requested the park improvements be listed. The members will pass any further suggestions they may have on to Director Bell within the week. 8. Chairperson Johnson scheduled a special for Tuesday, August 26, 1997 at 7:30 p. M. The purpose of the meeting is to discuss play structure options. 9. Motion by Gerten, second by Johnson to adjourn at 9:39 PM. APIF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Special August 26, 1997 Members Gerten and Rendino reviewed playground equipment catalogs. Chairperson Johnson arrived at 8:30 p.rn. 1. The meeting was called to order by Chairperson Johnson at 8:30 p.m. Members present: Gerten, Johnson, and Rendino. Members absent: Retterath and Richardson. Also present: Director Bell and Rosalie Besse. 2. Members reviewed equipment choices based on recommendations from the Hill Dee neighborhood residents. Big Toys equipment was the choice for Hill Dee. A boat structure is the choice for Rambling River Park, with Kompan equipment recommended for Evergreen knoll. 3. Motion by Rendino, second by Johnson, to adjourn at 9:01 p.m. APIF, Motion carried. Member Rendino left for another commitment. The remaining members discussed playground equipment options. 4. All attending left at 9:25 p. m. Submitted by, James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Regular September 10. 1997 1. The meeting was called to order by Chairperson Johnson at 7:30 p.m. Members present: Johnson, Gerten, Rendino, and Richardson. ylembers absent:. Retterath Also present: Director Bell- arrived at 9:05 pm after his meeting with the City Council. Rosalie Besse. .., Motion by Johnson, second by Rendino to approve the agenda. APIF. Motion carried. 3. Motion by Johnson. second by Richardson to approve the minutes of August 13. 1997. APIF, Motion carried. -t. Reviewed the Parks and Recreation policy manual. 5. Member Rendino informed the commission that he will be sending a letter to the City Council resigning from the commission because of a job change to Atlanta. He indicated what a pleasure it has been working with his fellow members. Member Rendino left the meeting at 8: 5 8 pm. 6. Discussed playground equipment at Rambling River Park, Hill Dee Park and Evergreen Knoll Park. The manufacturers representatives will be in Farmington next week and an order will follow shortly. 7. The new MUSA area south of 195 th st. was discussed. The concept design provided by the developer was in the scope of the P ARAC wishes for that area. If at all possible. the commission felt the park land that is dedicated should be graded and developed at once by the developer. Tree preservation was a concern of the commission. 8. Discussed the C.1.P. and recommended the same items as listed in 1997. Staff was directed to arrange the dates to fit in the P ARAC plans. 9. Motion by Gerten. second by Johnson to adjourn at 8:39 PM. APIF, Motion carried. Submitted by, Dawn Johnson P ARAC Chairperson Approved Minutes Parks and Recreation Commission Regular October 8, 1997 1. The meeting was called to order by Chairperson Johnson at 7:32 p.m. Members present: Johnson, Gerten, Retterath, and Richardson. Members absent: None Also present: Director Bell and Rosalie Besse. 2. Motion by, Gerten, second by Johnson to approve the agenda with the following changes: a. Review East Farmington 3rd Addition b. Discuss joint Farmington / Lakeville Grant. APIF, Motion carried. 3. Motion by Johnson, second by Gerten to approve the minutes of August 26, 1997. Voting for: Johnson, Gerten. Abstain: Richardson, Retterath, Motion carried. Motion by Gerten, second by Johnson to approve the minutes of September 10, 1997. Voting for: Johnson, Gerten, Richardson. Abstain: Retterath, Motion carried. 4. Reviewed Hill Dee Park and Rambling River Park equipment. Staff indicated delivery of the new equipment is slated for the week of October 19, 1997. Discussed Evergreen Knoll Park needs. Motion by Johnson, second by Retterath to purchase the castle from Kompan. APIF, Motion carried. The commission directed staff to purchase swing sets for the remaining parks on the parks equipment replacement schedule. 5. Director Bell presented a proposed joint grant with the City of Lakeville for securing funding for Arts in the Parks. Motion by Gerten, second by Johnson to support the joint application with Lakeville. APIF, Motion carried. Ideas were requested of the commission members. Chairperson Johnson will contact the Recreation Program Supervisor to help in the project. 6. Director Bell reported that the City has received $3,000 from the Farmington Chorale for the Concert Series in the Park for the 1998 season. 7. Reviewed and discussed the East Farmington 3rd Addition Plat. The commission discussed the original recommendation of 2 - 3 acres on the north end of the P. U.D. This was not indicated on the P.U.D. and members indicated a desire to have land added to the park land in the Prairie Watenvay. Motion by Gerten, second by Retterath to recommend park land east of the Sauber House to be added to the Prairie Watenvay land and the remainder of the Dedication Ordinance requirements be in cash. APIF, Motion carried. Chairperson Johnson requested that staff research the possibility of public use for the Sauber House. 9. Motion by Gerten, second by Johnson to adjourn at 8:39 PM. APIF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Special October 27, 1997 1. The meeting was called to order by Chairperson Johnson at 7:03 p.m. Members present: Gerten, Johnson, Richardson and Retterath. Also present: Director Bell. 2. The commission met to discuss the East Farmington 4th Addition. The developer requested that the Sauber property be developed with lots on the east portion rather than a portion be dedicated. Their reasoning for this request is that the site will not accommodate a ballfield and the block parks have play equipment for the residents. Originally a park was considered in the area to accommodate the multi-family housing, which is no longer being proposed. A possible pond may also be required in the area. This property could be used to pond and enhance the Prairie Waterway. This will be determined by City staff. Motion by Gerten, second by Johnson to accept cash for the East Farmington 4th park dedication requirements, rescind the October 8, 1997 decision for land and to allow staff to consider a pond in the area. 3. Motion by Gerten, second by Johnson, to adjourn at 7:31 p. m. APIF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Regular November 12, 1997 1. The meeting was called to order by Chairperson Johnson at 7:31 p.m. Members present: Johnson, Gerten, Retterath, Sperbeck and Richardson. Members absent: None Also present: Director Bell and Rosalie Besse. 2. Motion by, Johnson, second by Gerten to approve the agenda with the following changes: a. Add park dedications. b. Add thank you letters. c. School communication. APIF, Motion carried. 3. Motion by Johnson, second by Gerten to approve the minutes of October 8, 1997. Voting for: Johnson, Gerten Richardson Retterath. Abstain: Sperbeck, Motion carried. Motion by Johnson, second by Richardson to approve the minutes of September 10, 1997. Voting for: Johnson, Gerten, Richardson Retterath. Abstain: Sperbeck, Motion carried. 4. Director Bell informed the Commission of the status of the Hill Dee structure. 5. Director Bell presented the plan for the Rambling River structure construction. Saturday, November 15, 1997 at 8:00 A.M. 6. Reviewed the 1998 expenditures for park structures and equipment. Swings originally scheduled for 1997 will be purchased in 1998. 7. Motion by Johnson, second by Sperbeck to recommend increasing the Park Dedication Fees for residential MUSA to $17,000 per acre. APIF, Motion carried. 8. The commission directed staff to write thank you letters to B&B Pizza, Farmington Subway and Farmington Bakery for donating food for the volunteers on the Hill Dee Park structure project. Also send letters to the individuals and cc the Council. 9. Discussed school correspondence regarding more play equipment at ARES. The Commission felt it was not a City issue and Member Johnson was going to respond to the individual. to. Discussed the Parks Plan with new member Sperbeck. 11. Motion by Gerten, second by Retterath to adjourn at 8:45 PM. APIF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Regular December 10, 1997 1. The meeting was called to order by Chairperson Johnson at 7:37 p.m. Members present: Johnson, Gerten, Sperbeck and Richardson. Members absent: Retterath Also present: Director Bell and Rosalie Besse. 2. Motion by, Johnson, second by Richardson to approve the agenda with the following changes: a. Frontier property. APIF, Motion carried. 3. Motion by Gerten, second by Sperbeck to approve the minutes of November 12, 1997. APIF. Motion carried. 4. Director Bell informed the Commission of the status of the new play structures. Letters to the participants at Rambling River Park have been sent and the letters to those who participated at Hill Dee will be sent this week after receiving the names from Ms. Besse. 5. The 1998 park structure expenditures were discussed. Director Bell informed the Commission on the status of equipment at Pine Knoll and Fairhills Parks. The tire swings will have to be moved in the future. Handicapped issues at Rambling River and Evergreen Knoll Parks. 6. Reviewed the 1998 grant applications that are being presented to the Council. The Commission supported applications for all three grants and the NSP loan. 7. Director Bell presented a request from Heritage Development to remove the tractor from 190 tho St. and to move it to Daisy Knoll Park. Members were concerned with liability issues and with the location enticing children to play on it. Motion by Johnson, second by Sperbeck to recommend to the developer that the tractor be placed at the entrance to the plat off of County Rd. 31. APIF, Motion carried. 8. The senior center van was discussed. Director Bell reported on the condition of the rear of the van in relation to the lift repairs. Discussions as how to replace it and how financing could be obtained. Members offered suggestions that staff will study further. 9. Director Bell presented the request from Frontier Communications regarding the City's interest in obtaining the property adjacent to the Ice Arena. Motion by Sperbeck, second by Gerten to add the Frontier property to the 1998 CIP discussions with the City Council. APIF, Motion carried. 11. Motion by Johnson, second by Gerten to adjourn at 9:10 PM. APIF, Motion carried. ~ubmitted by, ~~~~. James Bell Parks and Recreation Director Approved '/,~ ~~ ~ f