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HomeMy WebLinkAbout1998 Minutes Parks and Recreation Commission Regular January 14, 1998 1. The meeting was called to order by Chairperson Johnson at 7:37 p.m. Members present: Johnson, Gerten, Retterath, and Richardson. Members absent: Sperbeck Also present: Director Bell. 2. Motion by, Retterath, second by Johnson to approve the agenda with the following changes: a. Charleswood Plat. b. Review handouts. c. Interview comments. APIF, Motion carried. 3. Motion by Johnson, second by Richardson to approve the minutes of December 10, 1997. Voting for: Johnson, Gerten Richardson. Abstain: Retterath, Motion carried. 4. Director Bell informed the Commission of the status of the Gateway Sign project and the State grant to landscape the areas on highway 3. The possible locations along highway 50 west of the city were discussed. 5. Director Bell presented handouts indicating the possible relocation of the various spring animals. The Commission members reviewed the plan and the consensus was to implement it. Director Bell also presented a handout indicating the park dedication requirements in other cities. This was presented to the Council at an earlier meeting. 6. Reviewed the Charleswood Plats and the Commission's previous decision on the park dedication issue. Director Bell indicated a need for a trail through the plat based on the City Trail Plan. Motion by Gerten, second by Richardson to have the developer:.:onstruct a trail along the old farm road that is shown on the preliminary plan. The construction costs will be in lieu of park dedication dollars. APIF, Motion carried. The commission directed staff to work with the developer on the exact location of the trail. 7. Reviewed the 1998 expenditures for park structures and equipment. Swings originally scheduled for 1997 will be purchased in 1998 and the commission looked at various catalogs for ideas of what type equipment they would consider for each park. Director Bell indicated that the slide at Rambling River Park will need to be replaced. The commission looked at replacement slides and will recommend a replacement. 8. Motion by Gerten, second by Retterath to adjourn at 9:27 PM. APIF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved Minutes Park and Recreation Commission Regular February 11, 1998 1. Meeting called,.to."arder by M.cting chair-person Gerten at Members present: Gerten, Richardson, Sperbeck, Feldt Members absent: Jo4q~9n. Also present: Park Supervisor Hayes 2. Motion by Ger~en, second by Richardson to approve agenda. APIF, motion carried. ..... .......r- I : .);:) 3. No minutesw~~q.:vailable from January meeting. 4. Johnson nominated for Chairperson, Gerten nominated for Vice- chairperson. No other nominations. Both elected by unanimous vote. 5. Considered park expenditures for 1998. Final decision tabled until March meeting. 6. Motion to recommend the denial of park dedication credit for tot lots in Glenview Plat by Gerten, second by Sperbeck. APIF, mot.ion carried. 7. Motion by Sperbeck; second by Feldt to adjourn at 8:55. APIF, motion C.~f~~.R'~> f:..'~.,.,;::;. Submitted by , Paul Gerten PARAC vice-chair approved Minutes Parks and Recreation Commission Regular March 11, 1998 1. The meeting was called to order by Chairperson Johnson at 7:35 p.m. Members present: Johnson, Gerten, Sperbeck, Feldt and Richardson. Also present: Parks and Recreation Director Bell. 2. Motion by Johnson, second by Gerten to approve the agenda with the addition of Prairie Creek Bast. APIF, Motion carried. 3. Motion by Johnson, second by Richardson to approve the minutes for January 14, 1998. Voting for: Johnson, Gerten, Sperbeck, Richardson. Abstain: Feldt. Motion by Sperbeck, second by Gerten to approve the minutes for February 11, 1998. Voting for: Gerten, Sperbeck, Feldt, Richardson. Abstain: Johnson 4. The 1998 park structure expenditures were discussed. The Commission recommends the following: Westview Park Big Toys 2906 strocture Rambling River Park Landscape Structures 9712 (no slides) Rambling River Park Miracle 137 A slide Director Bell will meet with Westview residents to review the equipment proposed for the Westview Park. Motion by Gerten, second by Johnson to purchase equipment for Rambling River and Westview Parks from the 1998 Capital Outlay Funds. APIF, motion carried. 5. Reviewed the 1998 grant applications that are being presented to the Council. The Commission agreed on all items being requested in the Outdoor Recreation Grant. Director Bell explained the public hearing on Wednesday, March 25, 1998 which is for the public input on the grant application. 6. Director Bell presented the Wexford Square Development. The Commission would like a park in the development that includes a ballfield. Director Bell and the Planning staff will negotiate with the developer. 7. The Commission reviewed the proposed Prairie Creek Bast concept and discussed the plat in relation to the trail plan. The consensus was to request a trail along the waterway to connect the Prairie Creek Park with the City owned land on the east side of the proposed plat. 8. Director Bell reported on the status of the Arena Team Rooms and Pool Bathhouse projects. The contractors are to start construction in mid March. Commission members asked about the status of the Frontier Property and were informed that Frontier is willing to sell to the City but a price needs to be negotiated. 9. Motion by Gerten, second by Richardson to adjourn at 8:43 PM. APIF, Motion carried. Submitted by, ~1S~ James Bell Parks and Recreation Director Approvoo 5) a (9'0 Minutes Parks and Recreation Commission Special March 25, 1998 1. The meeting was called to order by Chairperson Johnson. Members present: Johnson, Gerten, Sperbeck. Members absent: Feldt, Richardson. Also present: Director Bell. 2. Chairperson opened the public hearing for the purpose of getting public input on the 1998 Outdoor Recreation Grant Application. The Commission reviewed the application materials which were presented by Director Bell. The Commission noted that the proposed application contents are similar to those reviewed by the public during the Commission meetings in the spring of 1997. Director Bell stated that the only difference was that the play structure was moved from the Akin Park area on map 3 to the Prairie Creek Park area on map 1. This was done because of access problems to the Akin park area. The developer of this property is starting the development process and access will not be available until 1999 or 2000. No comments were received from the public during the presentation. Motion by Gerten, second by Johnson to close the public hearing. APIF, Motion carried. 3. Motion by Gerten, second by Sperbeck to adjourn at 9:01 PM. APIF, Motion carried. Submitted by, \ ~ ,-/~.0C James Bell Parks and Recreation Director Approved ~-d )S ) <\ ~ Minutes Parks and Recreation Commission Regular April 8, 1998 1. The meeting was called to order by Chairperson Johnson at 7:32 p.m. Members present: Johnson, Gerten, Sperbeck and Richardson. Members absent: Feldt Also present: Parks and Recreation Director Bell. 2. Motion by Johnson, second by Gerten to approve the agenda with the addition of the 1999 Budget. APIF, Motion carried. 3. Motion by Gerten, second by Sperbeck to approve the minutes for March 11, 1998. APIF, Motion carried. Motion by Sperbeck, second by Johnson to approve the minutes for March 25, 1998. Voting for: Johnson, Gerten, Sperbeck. Abstain: Richardson, Motion carried. 4. The 1998 park structure expenditures were discussed. Director Bell informed the Commission that the structure chosen for Westview Park is not accessible. The Commission reviewed alternative structures. Motion by Gerten, second by Johnson to purchase equipment for Rambling River and Westview Parks as presented.. APIF, motion carried. The Commission recommended color selections to Director Bell. 5. Director Bell updated the Commission on the status of the Team Room and Bath House Projects. 6. Director Bell presented the offer Frontier has proposed for the property adjacent to the Ice Arena. The consensus of the Commission was to continue to pursue the property. 7. The 1999 Budget was discussed. Director Bell requested that the Commission bring their ideas for projects to the next meeting. These projects can then be incorporated into the 1999 budget or CIP. 9. Motion by Gerten, second by Richardson to adjourn at 8:53 PM. APIF, Motion carried. Submitted by, ,J~-- ~S--9- James Bell Parks and Recreation Director Approved 5/ r~ J q ~ Minutes Parks and Recreation Commission Regular May 13, 1998 1. The meeting was called to order by Chairperson Johnson at 7:37 p.m. Members present: Johnson, Feldt, Gerten, and Richardson. Members absent: Sperbeck Also present: Director Bell. Jim Allen and Bruce Bullert of Wexford Development. 2. Motion by, Johnson, second by Richardson to approve the agenda with the following additions: a. Cameron Woods I Park Naming Policy b. Report on Joint Planning meeting with Empire Township. C. Tree Maintenance Policy. APIF, Motion carried. 3. Motion by Gerten, second by Johnson to approve the minutes of April 8, 1998. Voting for: Johnson, Gerten Richardson. Abstain: Feldt, Motion carried. 4. Director Bell introduced the developer of the Wexford Development, Jim Allen and his engineer Bruce Bullert. A discussion of the proposed development followed and how parkland could be acquired. The Commission members indicated a desire for land adequate for a ball field, basketball, volleyball, etc. The developer stated that over 2 acres of dedicated land would make the development financially unfeasible. Member Gerten made a motion to accept cash in lieu of land and to acquire land east of the Prairie Waterway contingent on the property owners willingness to sell land for park purposes. The motion died from lack of a second. Further discussions indicated the need to find a solution that allowed the development to proceed. Motion by Gerten, second by Feldt to accept approximately .7 acres of land on the southeast corner of the plat and the rest of the requirement in cash in lieu of land on the condition that the City is unable to purchase parkland on the east side of the Prairie Waterway. If the City can purchase the land east of the Prairie Waterway, the developer will pay cash for the approximate. 7 acres on the southeast corner of the plat. The developer will then be able to develop the property with the three additional units. APIF, Motion carried. 5. Director Bell reported that the play structures ordered in 1998 will be arriving shortly and will be installed as soon as possible. 6. The arena team rooms are proceeding with an anticipated completion date of August 15 - September 1, 1998. The pool bath house will be completed in time to open on June 6, 1998. 7. The Commission discussed the meeting date for regular meetings. Director Bell indicated that meetings held prior to the Planning Commission would aid in the platting process for developers. Motion by Johnson, second by Gerten to change the regular meeting date to the first Wednesday of the month at 7:30 P.M. APIF motion carried. 8. Director Bell introduced a proposal from Jack Benedict regarding the Cameron Woods property. The Commission asked Director Bell to invite the Historical Preservation Commission to the next meeting to discuss the Park Naming Policy. 9. Chairperson Johnson and Director Bell reported on the joint meeting between the City and Empire Township. The Commission indicated a willingness to work with the Township on joint efforts and responsibilities. 10. The Commission reviewed the proposed Boulevard Tree Maintenance Program. The consensus of the Commission was to recommend it for adoption. 11. Director Bell reviewed the 1997 C.I.P. with the Commission and asked members to bring back to the next meeting any additions or deletions for the 1998 C.I.P. 12. Motion by Johnson, second by Gerten to adjourn at 9:40 PM. APIF, Motion carried. Submitted by, ~\bJ~ James Bell Parks and Recreation Director Approved (.,J3)<1~ Minutes Parks and Recreation Commission Regular June 3,1998 1. The meeting was called to order by Acting Chairperson Gerten at 7:36 p.m. Members present: Johnson, Feldt, Gerten, Sperbeck and ~seR. Members absent: Nott& ~ lC.4't..,n.os..,... Also present: Parks and Recreation Director Bell, Heritage Preservation Commission Members Thelen and Marben and Gil Anderson. 2. Motion by Gerten, second Sperbeck by to approve the agenda. APIF, Motion carried. 3. Motion by Gerten, second by Richardson to approve the minutes for May 13, 1998. Voting for: Feldt, Gerten, Richardson. Abstain: Sperbeck, Motion carried. Chairperson Johnson arrived at 7:38 p. m. 4. Gil Anderson appeared before the Commission to present a Hmong proposal for use of the Reisinger Property. The Hmong would use the property for agriculture and recreational use. Mr. Anderson asked if the Commission was interested in sharing the site for recreational purposes. i.e.: soccer and volleyball. The Commission indicated an interest in the proposal, but needs ball fields more than volleyball courts. The Commission asked Mr. Anderson to keep staff informed with any new information he may receive. 5. The Commission discussed the Parks Naming Policy with the HPC members present. The discussion focused on whether parks should be named after individuals. The consensus of the members felt that parks could be named after individuals, however caution must be taken when naming parks. Director Bell was asked to work with the HPC to formulate Park Naming Policy language for the next meeting. 6. Director Bell updated the Commission on the status of the Team Room and Bath House Projects. 7. Director Bell informed the Commission on the upcoming Comprehensive Plan Visioning interviews. 8. The 1999 Budget was discussed. Members discussed items to be placed into the 1999 budget or CIP. 9. The Dakota County Information Sharing Meeting was discussed. Members Richardson and Johnson would be attending. 10. Motion by Gerten, second by Richardson to adjourn at 9:35 PM. APIF, Motion carried. The Commission will tour the parks at 6:30 prior to the July 1, 1998 meeting. Submitted by, James Bell Parks and Recreation Director Approved g I s /~ Minutes Parks and Recreation Commission July 1, 1998 1. The meeting could not be called to order by Chairperson Johnson due to lack of a quorum. Members present: Johnson,. Feldt Members absent: Gerten, Sperbeck, Richardson Also present: Director Bell, Planner Smick, Gil Anderson, Representatives from St. Michael's and Arcon.. No quorum, therefore no business was conducted. Submitted by, James Bell Parks and Recreation Director Approved e J '> /9"? Minutes Parks and Recreation Commission Regular August 5, 1998 1. The meeting was called to order by Chairperson Johnson at 7:31 p.m. Members present: Johnson, Sperbeck and Richardson. Members absent: Feldt, Gerten Also present: Parks and Recreation Director Bell, St. Michael's Church Representatives, Greg Young and Leslie Cornelise. 2. Motion by Johnson, second Sperbeck by to approve the agenda. APIF, Motion carried. 3. Motion by Johnson, second by Sperbeck to approve the minutes for June 3, 1998. Voting for: Johnson, Sperbeck. Abstain: Richardson, Motion carried. Note the change of Richardson from present to absent. 4. The Commission discussed the Parks Naming Policy. The discussion focused on whether parks should be named after individuals. The members felt that parks could be named after individuals, however caution must be taken when naming parks. Motion by Johnson, second by Sperbeck directing Director Bell to make these changes to the Park Naming Policy and fonvard the reconunendations to Council for consideration. APIF, Motion carried. 5. Director Bell requested the Commission consider adding dollars to the 1999 C.I.P. for the following: Play equipment replacement at Dakota Estates Park. Additional play equipment at Fairhills and Pine Knoll Parks. Additional dollars to the main trail expansion which is grant funded. Motion by Johnson, second by Sperbeck to approve the C.I.P. additions. APIF, Motion carried. 6. Director Bell updated the Commission on the status of the Team Room and Bath House Projects. 7. Director Bell discussed the park situation in the Troy Hill Subdivision. The consensus of the Commission was to pursue an area in the development for a play structure. 8. St. Michael's Church presented a plan to have the City develop a park on the south portion of their property. The proposal is to make the land available to the City and the Parks Department would use the park dedication fees to improve the park. This park would be in existence only until the church needed to expand on the site. Director Bell was asked to discuss the proposal with the City Attorney and the Planning staff. The consensus of the Commission was to not pursue this option and to use the dedication funds for other park needs. 9. Director Bell reported on the proposed Arcon Plat and the trail and it's relationship to the park. A revised plan will be presented at the next meeting for Commission review. 10. The Commission reviewed the trails in the Bristol Square Plat and discussed the ownership issues and layout. Motion by Johnson, second by Sperbeck to reconunend that the trails within the plat remain private and the main east I west trail along the north border of the plat be city owned. The north pond on the site should have an additional length of trail on the north side to provide a trail entirely around the pond. APIF, Motion carried. 11. Motion by Richardson, second by Sperbeck to adjourn at 9:00 PM. APIF, Motion carried. r~ James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Regular September 2, 1998 1. The meeting was called to order by Chairperson Johnson at 7:34 p.m. Members present: Johnson, , Gerten, Richardson and Sperbeck. Members absent: Feldt Also present: Director Bell. 2. Motion by, Johnson, second by Gerten to approve the agenda. APIF, Motion carried. 3. Motion by Gerten, second by Johnson to approve the minutes of August 5, 1998. Voting for: Johnson, Richardson. Abstain: Gerten, Motion carried. 4. Director Bell introduced the St. Michael's Church letter regarding the waiving of park dedication fees. The Commission discussed the various options, recognizing the churches financial situation. The options recognized were as follows: . Receive park dedication fees equivalent to 12 1/2 % required in a residential plat. . Receive park dedication fees equivalent to 5 % required in commercial/industrial plats. . Give credit for the construction of a park. This option created a concern regarding the temporary nature ofthe park. Waive the park dedication fees. Concern was expressed over the precedent this may set in future dealings with developers. Member Sperbeck arrived at 8:01. Motion by Johnson, second by Gerten to recommend 5t. Michael's Church dedicate 5 % of the land value in cash to fulfill the park dedication requirements. The outlot areas can be deferred until time of development. APIF, Motion carried. 5. Director Bell reported the status of the team rooms and pool bath house. The team rooms are projected to be completed on September 30. The rubber flooring in the team rooms was discussed. No rubber is budgeted at this time. Director Bell has requested the donation of the flooring from youth hockey. Youth hockey has declined to donate the rubber flooring at this time. The consensus of the Commission was not to spend any more park improvement funds on the team rooms. 6. Director Bell informed the Commission that he attended the past Water Board meeting regarding the use of the well site at Troy Hill for park purposes. The Water Board seemed receptive to using the lot and will consider this request at the next meeting. Motion by Gerten, second by Richardson to place a play structure for Troy Hill in the 1999 C.I.P. APIF, Motion carried. 7. The Commission discussed the condition of the trail in Rambling River Park. The condition of the path does not warrant seal coating at this time. Engineering has reviewed the path and recommends an overlay. Motion by Gerten, second by Sperbeck to use Park Improvement Funds and budgeted seal coating dollars to overlay the path in Rambling River Park. APIF motion carried. 8. Motion by Gerten, second by Richardson to adjourn at 8:48 PM. APIFt Motion carried. Submitted by, James Bell Parks and Recreation Director Approved -L ~~ iohF1~ Minutes Parks and Recreation Commission Regular October 7, 1998 1. The meeting was called to order by Chairperson Johnson at 7:32 p.m. Members present: Johnson, Feldt, Gerten, Sperbeck and Richardson. Members absent: None Also present: Parks and Recreation Director Bell, City Planning Staff Smick and Schultz. 2. Motion by Johnson, second Sperbeck by to approve the agenda with the following additions: a. Comprehensive Plan b. Bike Jump Area Petition APIF, Motion carried. 3. Director Bell presented a proposed joint grant with the City of Lakeville for securing funds for the Arts in the Parks. Motion by Johnson, second by Gerten to support the joint application with Lakeville. APIF, Motion carried. Member Feldt arrived at 7:38. 4. The Commission reviewed the fee schedule for any proposed changes in 1999. Member Johnson asked about adaptive swim lessons. The school district offer them to residents. Motion Sperbeck, second by Gerten to increase Park Dedication Fees to $18,000 per acre for residential development. APIF, Motion carried. 5. Motion by Sperbeck, second by Johnson to approve the minutes for September 2, 1998. Voting for: Johnson, Gerten, Richardson, Sperbeck. Abstain: Feldt, Motion carried. 6. Director Bell updated the Commission on the status of the Team Room Project. 7. Planners Smick and Schultz presented the Comprehensive Plan requirements and the result of the Community vissioning sessions to the Commission. A work session will be necessary for the Commission to provide input for the parks section. Motion by Johnson, second by Sperbeck to hold a special meeting on Thursday, October 15, 1998 at 6:30 P.M. to discuss the Comprehensive Plan. APIF, Motion carried. 8. Director Bell presented a petition from the residents of the Nelson Hills Farm area requesting the City build a Bike Jump Area. Members will consider this proposal at the planning session. Motion by Johnson, second by Feldt, to accept the petition and forward it to the City Council. APIF, Motion carried. 9. Member Sperbeck asked the Commission if a canoe slip ( storage area) could be considered for Prairie Creek Park. 10. Motion by Sperbeck, second by Johnson to adjourn at 8:33 PM. APIF, Motion carried. Submitted by, A 4./ d /7,;iJ 6-dI' I c/Z:~'. e.,J James Bell Parks and Recreation Director Approved //~~q- Minutes Parks and Recreation Commission Special October 15, 1998 1. The meeting was called to order by Chairperson Johnson at 6:33 p.m. Members present: Johnson, Feldt, Gerten, Sperbeck and Richardson. Members absent: None Also present: Director Bell, Planners Smick and Schultz 2. The purpose of the meeting was to discuss the Parks and Open Space portion of the Comprehensive Plan. Areas and needs discussed were as follows: a. A layout of each current park is needed. b. Trends for consideration. 1) Bike Parks / Skate Parks 2) Frisbee Golf 3) Recreation Vehicle Park c. Deficiencies in the park system. 1) Lack ofballfields 2) More trails to connect parks and neighborhoods 3) More neighborhood parks 4 ) Wading Pool upgrades 5) Amphitheater 6) How to pay for improvements d. The policy issue regarding developers paying park fees in addition to completing parks at the time of development. Many ideas were given to the planning staff for incorporation to the master park plan map. Staff will present the changes and ideas to the commission at the November 4, 1998 meeting. 3. Motion by Johnson, second by Gerten to adjourn at 8:43 PM. APIF, Motion carried. Submitted by, A >~/ ~ A ~::r'. r~~ O-~J,.) James Bell Parks and Recreation Director Approved //~~cr Minutes Parks and Recreation Commission Regular November 4, 1998 1. The meeting was called to order by Chairperson Johnson at 7:34 p.m. Members present: Johnson, Feldt, Gerten, Richardson and Sperbeck. Members absent: None Also present: Director Bell, Planner Smick. 2. Motion by, Johnson, second by Sperbeck to approve the agenda. APIF, Motion carried. 3. Motion by Johnson, second by Sperbeck to approve the minutes of October 7, 1998. APIF, Motion carried. Motion by Johnson, second by Sperbeck to approve the minutes of October 15, 1998. APIF, Motion carried. 4. Director Bell introduced a petition from the residents of Silver Springs requesting a park in the Silver Springs Addition. Motion by Sperbeck, second by Johnson to accept the petition. APIF, Motion carried. 5. The commission reviewed the proposed Silver Springs Addition Plat and recommends a small tot lot be included on the east side of English Ave. and a sidewalk should be constructed along English Ave. from 1 89th St to the proposed park. Motion by Fedlt, second by Richardson. APIF, Motion carried. 6. Planner Smick and Director Bell presented the preliminary comprehensive park plan to the commission. Items suggested to be added are as follows: a. Handicapped access discussion. b. Recreation Section should be added. c. Expand implementation section to include C. L P. 8. Motion by Sperbeck, second by Johnson to adjourn at 8:43 PM. APIF, Motion carried. Submitted by, L~..J9 James Bell Parks and Recreation Director Approved ~ I ~ hlJ Minutes Parks and Recreation Commission Regular December 2 , 1998 1. The meeting was called to order by Chairperson Johnson at 7:38 p.m. Members present: Johnson, Feldt, Gerten, Sperbeck. Members absent: Richardson. Also present: Parks and Recreation Director Bell, City Planner Smick. 2. Motion by Johnson, second Sperbeck by to approve the agenda. APIF, Motion carried. 3. Planner Smick presented the updated Comprehensive Plan. The Commission discussed the following items for possible addition to the plan: a. Add a Community Center to the goals section. b. Is private recreation included in the plan? Yes in goal 8. c. Add an accessible statement in goals 4 & 5. d. Do we allow liquor in the parks and is it consistent with goal 9? Yes the City does allow liquor in the parks and the funding source is essential to park development. e. Should snowmobiles be included in the goals? The consensus of the members was to have the trail goal remain as is and not include snowmobiles. The goals should not include specialized forms of recreation. f. Add historical preservation statements to the recreational, park development and trail goals section. Motion by Johnson, second by Sperbeck to pass the Comprehensive Park plan on to the Planning Commission with the above additions. APIF, Motion carried. 4. Planner Smick and Director Bell informed the Commission on the status of the Autumn Glen Plat and the developers request to no longer pursue the development. 5. Director Bell presented a request from a resident of Empire Township requesting the City build an indoor inline skating facility. Members have considered an outdoor bike jump area and inline skating area in future park plans and will consider the request at the time of park development. 6. Motion by Gerten, second by Johnson to adjourn at 8:22 PM. APIF, Motion carried. Submitted by, -1.- ~.JS2- James Bell Parks and Recreation Director Approved d Is /C\q,