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HomeMy WebLinkAbout2000 Minutes Parks and Recreation Commission Regular January 5, 2000 1. The meeting was called to order by Chairperson Johnson at 7:34 p.m. Members present: Johnson, Feldt, Gerten, Oswald, Sperbeck. Members absent: None. Also present: Director Bell. 2. Motion by, Sperbeck, second by Johnson to approve the agenda. APIF, Motion carried. 3. Motion by Oswald, second by Gerten to approve the minutes of December I, 1999. Voting for: Johnson, Gerten, Oswald, Sperbeck. Abstain: Feldt. Motion carried. 4. The commission members on the Facilities Task Force reported to members the results of the Task Force meetings. Members Gerten and Oswald reported that the central maintenance facility and police facility are important and indications are that the committee is leaning towards placing the facility on the proposed site. The Commission asked if the proposed recreational site has been discussed? The site will be discussed during the prioritization process. 5. The Commission reviewed the proposed 2000 C.I.P. and Director Bell indicated that the improvements at the Rambling River Fields be delayed because of lack of funding in the Park Improvement Fund. They will be added to the future referendum list. 6. Director Bell reported on the status of the following plats: Charleswood - A meeting with the developer was held and the Commission concern regarding access to the park was discussed. Members continue to request an access for residents on the south side of the plat. Vermillion Grove - A meeting was held with Michael Noonan to discuss the concerns of access to the park and site for the playground. Director Bell informed the commission that the issues have been resolved and the changes will be shown during the platting process for commission review. Murphy Farm - The park site can not be determined until the flood limits are determined. The Commission indicated that areas susceptible to flooding are not desirable. Tamarack Ridge - Director Bell infonned the Commission that the pond is going to be redesigned to accommodate the park. 7. Motion by Johnson, second by Gerten to adjourn at 8:58 PM. APIF, Motion carried. Submitted by, L~~ James Bell Parks and Recreation Director Approved '2../...) 00 Minutes Parks and Recreation Commission Regular February 2, 2000 1. The meeting was called to order by Chairperson Johnson at 7:33 p.m. Members present: Johnson, Feldt. Gerten, Oswald and Sperbeck. Also present: Parks and Recreation Director Bell. 2. Motion by Johnson, second by Oswald to approve the agenda with the following additions: Delete 2000 - 2004 CIP Add Election of officers. Add March meeting date APIF, Motion carried. 3. Motion by Gerten, second by Johnson to approve the minutes of January 5, 2000. APIF Motion carried. 4. Director Bell reported on the following plats: Tamarack Ridge - The proposed park area is large enough to accommodate the City's park needs. Trails will also be added. East Fannington 7th - The proposed plans for the park area were accepted by the Commission. Director Bell asked the members for any other ideas they might have. Charleswood 3M - The trail entrance on the south end of the plat will be difficult to construct due to the severe slope. Staff will continue to work with the developer on this issue. S. The Facility Task Force members Gerten and Oswald reported on the (mal task force meeting report. They indicated that the members of the task force seemed to be favorable to the Community Park I Athletic Complex and indicated a desire to work with the school on the school referendum on that site. 6. Director Bell asked the Commission to consider changing the March meeting to March 8th. Chairperson Johnson instructed staff to take the appropriate measures to have the meeting date changed. 7. Member Oswald asked staff if the survey of hunters with permits has been completed? Staff will obtain the infonnation for the March meeting. 8. Director Bell infonned the Commission that officers must be elected for the year 2000. Member Gerten nominated Chairperson Johnson to continue as Chairperson. Motion by Feldt. second by Oswald to close nominations. APIF, motion carried. Motion by Gerten, second by Sperbeck to have Johnson serve as Chairperson. Voting (or: Feldt, Gcrten, Oswald. Sperbeck. Abstain: Johnson. Member Gerten nominated member Sperbeck to be Acting Chairperson. Motion by Feldt. second by Gerten to close nominations. APIF, motion carried. Motion by Gerten, second by Oswald to have Sperbeck serve as Acting Chairperson. Voting (or: Feldt. Gerten, Johnson, Oswald. Abstain: Sperbeck. 9. Member Sperbeck reported on his attendance to the Minnesota State Chamber of Commerce Banquet and the various issues discussed. 10. Motion by Gerten, second by Johnson to adjourn at 8:16 PM. APIF, Motion carried. Submitted by, -L~~ James Bell Parks and Recreation Director Approved ~ I ~ {O'O Minutes Parks and Recreation Commission Regular March 8, 2000 1. The meeting was called to order by Chairperson Johnson at 7:40 p.m. Members present: Johnson, Oswald, and Sperbeck. Members absent: Feldt, Gerten Also present: Recreation Program Supervisor Brekken 2. Motion by Oswald, second by Sperbeck to approve the agenda. APIF, Motion carried. 3. Motion by Johnson, second by Sperbeck to approve the minutes of February 2, 2000. APIF, Motion carried. 3. The Commission reviewed the plans for the park in East Fannington. Suggestions were made to staff to consider the following: . Relocate the dock to the West Side of the pond. . Reposition the ball field backstop from the southwest comer to the northeast comer. . Move shelter to the park from the waterway area. . \dd gardens to the waterway site. . Add tetherball to the park site. . Remove the sand volleyball court. 4. The Commission reviewed the hunting survey. Motion by Oswald, second by Johnson to accept the survey. APIF, Motion carried. Staff is to send the survey to members Feldt and Gerten. 7. Motion by Oswald, second by Sperbeck to adjourn at 8:00 PM. APIF, Motion carried. Submitted by, ~~~ Renee Brekken Recreation Program Supervisor Approved "i J ~ 100 Minutes Parks and Recreation Commission Regular April 5, 2000 1. The meeting was called to order by Chairperson Johnson at 7:39 p.m. Members present: Johnson, Feldt, Gerten, Oswald and Sperbeck. Also present: Parks and Recreation Director Bell. 2. Motion by Johnson, second by Gerten to approve the agenda. APIF, Motion carried. 3. Motion by Johnson, second by Oswald to approve the minutes of March 8, 2000. Voting for: Johnson, Oswald, Sperbeck. Abstain: Feldt, Gerten. Motion carried. 4. Director Bell reported on the Charleswood 3rd Addition and presented the letter staff sent to Mr. Juetten on March 10,2000. The Commission agreed with the following conditions: Genstar's Construction and/or Cost . Provide an easement for the park until the multiple housing area is planned. . Rough grades the park area. . Provide only one (I) access to the park and trail from the single family housing area. . Construct an eight- (8) footpath along the north side of203rd Street. If the developer determines that a concrete path is more appealing for the project, the City will pay 1/2 of the additional cost of three (3) extra feet of width. Genstar's Construction and City Cost (Letter of Credit Reduction) . Final grading and seeding of the park area. . Installation of the Ag lime infield. · Construct an eight- (8) foot wide bituminous trail from the intersection of Everest Ave. to the park. . The City will design the play structure, backstop and basketball court. The developer will invoice and have the equipment installed, per City plans. · The City will study and determine the type of bridge to be place from the park to the island. 5. The East Farmington 7th Addition park plans were reviewed. Director Bell indicated some concerns regarding the suggestions made at the March 8, 2000 meeting. After considerable discussion, the consensus of the commission was to have Director Bell submit a [mal plan at the next meeting with the following changes: . Reposition the ball field. . Eliminate the parking on the park site and allow parking on the south side of Hickory Street and the west side of 12th Street. . Position a parking area closer to the picnic shelter. 6. Director Bell presented the Commission with a letter from two residents of Park Place that are requesting a Skate or Skateboard Park be constructed in Park Place. The Commission directed staff to obtain information on these parks for future consideration in the budget or referendum. 7. Director Bell reported the loss of the Reisinger property to another buyer and the impact it makes on the park and trail plans. The initial cost estimates of the trail have come in higher than anticipated and the 2000 construction project may be have to be done in stages. The Commission indicated a desire to at least get what can be done completed. 8. The Commission received a citizen request for a community garden. The commission is not interested in placing a garden in the parks for the following reasons: . A lack of a secure area for this garden . The time restraints for staff and the potential problems with stolen or damaged items. 9. Member Oswald asked to have the hunting survey placed on the May agenda. 10. Motion by Gerten, second by Oswald to adjourn at 8:58 PM. APIF, Motion carried. Submitted by, -L-~JSL James Bell Parks and Recreation Director Approved -, I S' I 00 Minutes Parks and Recreation Commission Regular May 3, 2000 1. The meeting was called to order by Chairperson Johnson at 8:00 p.m. Members present: Johnson, Oswald, and Gerten. Members absent: Feldt, Sperbeck. . Also present: Parks and Recreation Director Bell, Outdoor Arts Representative Carolyn Papke 2. Motion by Oswald, second by Gerten to approve the agenda. APIF, Motion carried. 3. The approval of the minutes of April 5, 2000 will be delayed until the June meeting for approval so all members are able to review them. 4. The Commission discussed sites for outdoor art with Carolyn Papke of the local arts group. Motion by Johnson, second by Oswald to recommend to the City Council that Depot Way Park be designated as a site for outdoor art. APIF, Motion carried. 5. Director Bell reported on the status of the pool admissions for the 2000 season and the Council decision to go back to the season pass system. The Commission directed staff to report in September the results of the upcoming season admissions. 6. The Commission reviewed the financing plans for the park in East Farmington. The consensus of the commission was to proceed with the plans. 7. The Commission again reviewed the hunting survey. Members requested staff consider the following: . Take down unauthorized deer stands. . Place signs on the edge of each zone indicating which zone and authorized hunting only. . If hunter gets a deer by certain date, another permit may be issued. · Give each hunter 2-3 weeks and then reissue a permit. 7. Motion by Gerten, second by Oswald to adjourn at 9:05 PM. APIF. Motion carried. Submitted by, l~~ James Bell Parks and Recreation Director Approved "1IS/o"C Minutes Parks and Recreation Commission June 7, 2000 I. The meeting could not be called to order due to lack of a quorum. Members present: Feldt, Gerten, Members absent: Johnson, Sperbeck, Oswald. No quorum, therefore no business was conducted. Submitted by, .Je>- BJJL James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Regular July 5, 2000 1. The meeting was called to order by Chairperson Johnson at 7:34 p.m. Members present: Johnson, Gerten, and Sperbeck. Members absent: Feldt, Oswald Also present: Parks and Recreation Director Bell. 2. Motion by Johnson, second by Gerten to approve the agenda. APIF, Motion carried. 3. Motion by Sperbeck, second by Johnson to approve the minutes of AprilS, 2000. APIF, Motion carried. Motion by Johnson, second by Gerten to approve the minutes of May 8, 2000. Voting for: Johnson, Gerten. Abstain: Sperbeck, Motion carried. 4. Director Bell Presented the River Bend Plat schematic. The Commission requested that staff inform the developer that the park should be placed on the east side of the plat. 5. The East Farmington 7dt Addition park plans were reviewed. Director Bell informed the Commission as to the progress of the park plans. The Commission reviewed the proposed design of the playground equipment, shelter, fishing dock and pedestrian bridge and directed staff to pass the preferred choices on to the developer. 6. Director Bell presented the fmal pool season pass rates to the Commission. The consensus of the Commission was to review the pool fmances in the fall and recommend to the City Council pool rates and pass system for the 2001 season. 7. Director Bell reported on the playground and park upgrades to be completed in 2000. All of the older style equipment has been replaced over the past 3 years. Commission members requested staff receive bids on adding to the equipment in the Fairhills and Pine Knoll Parks. Amenities should also be added to Daisy Knoll and Lake Julia Parks. 8. The Commission reviewed the possible locations for the proposed athletic complex. Motion by Sperbeck, second by Gerten to direct staff to contact both Mr. Finnegan and Genstar as to the availability and price of their property. Staff should report back to the Commission in August so they make a recommendation to the City Council. APIF, Motion carried. 10. Motion by Sperbeck, second by Gerten to adjourn at 8:22 PM. APIF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved -l- ~~ Minutes Parks and Recreation Commission Regular August 2, 2000 I. The meeting was called to order by Chairperson Johnson at 7:36 p.m. Members present: Johnson, Feldt and Gerten. Members absent: Oswald, Sperbeck. Also present: Parks and Recreation Director Bell, Outdoor Arts Representatives Sheri Lamb, George Flynn and Sharon Flynn. 2. Motion by Johnson, second by Gerten to approve the agenda with the addition of deer hunting in the preserve. APIF, Motion carried. 3. Motion by Johnson, second by Gerten to approve the minutes of July 5, 2000. Voting for: Johnson, Gerten. Abstain: Feldt. Motion carried. 4. The Commission discussed proposed art objects with the members of the local arts group. Motion by Gerten, second by Johnson to recommend to the City Council that the proposed art objects be placed in Depot Way Park. The commission instructed staff to assist the Outdoor Arts Group in the placing of the art objects. APIF, Motion carried. 5. Director Bell reported on the status of the athletic complex site location process. Staff will proceed with negotiations to secure a site by the end of the year. 6. The Commission reviewed the proposed Murphy Farm Plat park site. The consensus of the Commission was to proceed with the site north of middle creek. 7. Director Bell reported on the status of the East Farmington Plat park development. 8. The park improvements for 2000 were discussed. Director Bell will have plans for additions to the play structures at Pine Knoll and Fairhills Parks for Commission review. 9. The Commission reviewed the hunting policy for the upcoming season. Members requested staff consider the following: · Place signs on the edge of each zone indicating which zone and authorized hunting only. Motion by Gerten, second by Feldt to recommend to Council that the Deer Hunting Policy in the preserve area be offered in 2000. APIF, Motion carried. 10. Member Johnson requested that staff consider adding a clause in the tournament contract for extra portable restrooms for next year's tournaments. ~~..~cs,.J II. Motion by Gerten, second by ~to adjourn at 9:05 PM. APlF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved J_~JlQ Minutes Parks and Recreation Commission Regular September 6, 2000 1. The meeting was called to order by Chairperson Johnson at 7:38 p.m. Members present: Johnson, Gerten, Feldt and Oswald. Members absent: None Also present: Parks and Recreation Director Bell. 2. Motion by Gerten, second by Johnson to approve the agenda. APIF, Motion carried. 3. Motion by Johnson, second by Gerten to approve the minutes of August 2,2000. Voting for: Johnson, Gerten. Abstain: Oswald, Motion carried. Member Feldt arrived at 7:40 P.M. 4. Chief Siebenaler presented the 14 envelopes containing applications for deer hunting. Chairperson Johnson drew 5 envelopes containing the names of the hunters allowed in the 5 hunting zones. S. Director Bell reported on the progress of the search for the proposed athletic complex land and the trail access on the Finnegan property. The consensus of the Commission was to proceed with the negotiations. 6. The proposed park site in the Middle Creek plat was reviewed for the Commission members that were not able to review the site at last months meeting. 7. The East Farmington 7th Addition park plans were reviewed. Director Bell informed the Commission as to the progress of the park plans. The Commission reviewed the additional trail to be built on the Prairie Waterway property. Commission member Feldt requested staff consider getting a price from a local manufacturer to purchase the dock . 8. Director Bell reported on the playground upgrades to the equipment in the Fairhills and Pine Knoll Parks that is to be completed in 2000. 9. The Commission considered a request from a resident for a dog park in Farmington. It was detennined that the City does not have a suitable site and that if a site could be secured, fencing would be required. This cost is not in the budget or five-year C.I.P.. 10. The Commission discussed the name for the park at Troy Hill. Suggestions were given for the next meeting. they are as follows: Crab Apple Park Well Site Park Troy Hill Tot Lot II. A resident that lives adjacent to the park in Troy Hill requested to staff that the park hours be changed. Concerns were over children being in the park until II :00 PM and disturbing the peace and quiet of the neighborhood. Vandalism was also reported to the play structure. The Commission requested that staff research what other cities were doing in parks that are located in neighborhoods before any decisions are made as to hours. Lighting of the area was also discussed. 10. Motion by Feldt, second by Gerten to adjourn at 8:25 PM. APIF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved "\, Minutes Parks and Recreation Commission Regular October 4, 2000 1. The meeting was called to order by Chairperson Johnson at 7:37p.m. Members present: Johnson, Feldt, Gerten, and Oswald. Members absent: None. Also present: Parks and Recreation Director Bell. 2. Motion by Oswald, second by Johnson to approve the agenda. APIF, Motion carried. 3. Motion by Johnson, second by Oswald to approve the minutes of September 6, 2000. APIF, Motion carried. 4. The Commission reviewed the list of proposed names for the park in the Troy Hill sub-division. Motion by Gerten, second by Johnson to name the park Troy Hill Tot Lot. APIF, Motion carried. 5. Director Bell submitted the park hours of the surrounding communities for the Commission to review. The park hours of the surrounding communities are nonnally 10 PM or 11 PM. The consensus of the Commission was not to recommend a change at this time. 6. Director Bell reported on the status of the East Farmington Plat park development. Drawings and pictures were presented to the Commission for review. The developer has ordered most of the necessary items needed for fall installation. Commission members discussed a dock at Lake Julia Park as part of the park plan. Motion by Feldt, second by Johnson to instruct Director Bell to ask for Council approval to order a dock for Lake Julia Park. APIF, Motion carried. 7. Director Bell presented pictures of the additions to the play structures at Pine Knoll and Fairhills Parks for Commission review. The equipment has been ordered and will delivered and installed in the next few weeks. 8. Motion by Gerten, second by Oswald to adjourn at 8:05 PM. APIF, Motion carried. Submitted by, ~~~ James Bell Parks and Recreation Director Approved \ 2--(" I 0-0 Minutes Parks and Recreation Commission November 1, 2000 1. The meeting could not be called to order due to lack of a quorum. Members present: Johnson, Gerten, Members absent: Feldt, Oswald. No quorum, therefore no business was conducted. Submitted by, b~ Parks and Recreation Director Approved \ 2-/ b (e-o Minutes Parks and Recreation Commission Regular December 6, 2000 1. The meeting was called to order by Chairperson Johnson at 7:30 p.m. Members present: Johnson, Gerten, Feldt and Oswald. Members absent: None Also present: Parks and Recreation Director Bell. 2. Motion by Johnson, second by Gerten to approve the agenda. APIF, Motion carried. 3. Motion by Gerten, second by Johnson to approve the minutes of October 4,2000. APIF, Motion carried. Member Feldt arrived at 7:35 P.M. 4. Director Bell informed the Commission as to the progress of the East Farmington 7th Addition park plans. The play equipment and picnic shelter have been ordered for spring installation. The Trail was to be constructed this fall, but due to the weather, it will be delayed until spring. The bridge and dock will be place yet this winter. 5. Director Bell reported on the playground upgrades to the equipment in the Fairhills and Pine Knoll Parks. The equipment has been installed and is completed. 6. Director Bell informed the Commission that Lake Julia Park has been graded and the ag lime infield is in place. The seeding will be completed in the spring. 7. It was reported that the trails in Lake Julia Park and at Autumn Glen have been completed. 8. The Commission reviewed the proposed River Bend Plat for park and trail needs. The location of the park was satisfactory to the Commission. Access will need to be provided to the park. Trails will need to be shown on the plat, therefore staffwas directed to work with the developer on the trail locations. 9. Director Bell informed the Commission on potential Mighty Kicks Soccer Grants. Motion by Gerten, second by Johnson to recommend that staff apply for any grant dollars when they become available. APIF, motion carried. 10. Motion by Gerten, second by Feldt to adjourn at 8:15 PM. APIF, Motion carried. Submitted by, James Bell Parks and Recreation Director Approved 2-/"2.- I I CJ I J B