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HomeMy WebLinkAbout2002 Minutes Parks and Recreation Commission Regular January 23, 2002 1. The meeting was called to order by Chairperson Johnson at 7:35 p.m. Members present: Johnson, Feldt (arrived at 7:51 pm), Gerten, Oswald and Wurdeman. Members absent: None Also present: Recreation Program Supervisor Lillejord. 2. Motion by Oswald, second by Johnson to approve the agenda. APIF, Motion carried. 3. Motion by Oswald, second by Johnson to approve the minutes of November 28, 2001. Voting for Feldt, Gerten, Johnson, Oswald, Wurdeman. APIF, Motion carried. 4. PUBLIC HEARINGS - NONE 5. REPORTS - NONE 6. PROJECT UPDATES a. Report on the status of the trail segment in Autumn Glen Members received infonnation. b. Report on the status of the 1997 LMCR Grant Members received infonnation. 7. UNFINISHED BUSINESS a. Review the 2002 budget and proposed 2002 C.I.P. items Members received and reviewed infonnation. Member Johnson would like to see a piano, for the Senior Center, added to the budget. 8. NEW BUSINESS a. Election of Chair and V ice Chairpersons for 2002 Tabled any action until February's meeting. The Commission wanted to wait until the new member was present. Motion by Oswald, second by Wurdeman to table election of Chair and Vice Chairpersons. Voting for Feldt, Johnson, Oswald, Wurdeman, Gerten. APIF, Motion carried. b. Review Middle Creek East Plat Planning Coordinator L. Smick discussed and reviewed infonnation provided on the proposed Middle Creek East plat. Members discussed the proposed parking lot, for the park, in this development. It was decided that the parking lot would be removed from this plat. The Commission did not want to set a precedent for future parks. c. Spring Recreation Brochure Received and reviewed the current brochure. 9. Motion by Gerten, second by Feldt to adjourn at 8:16 PM. APIF, Motion carried. Submitted by, ~~ Recreation Program Supervisor Approved .~L' o?/ ;)000<. " Minutes Parks and Recreation Commission Regular March 27, 2002 1. The meeting was called to order by Acting Chairperson Gerten at 7:32 p.m. Members present: Johnson(arrived at 7:36.PM), Gerten, Oswald, Ruth and Wurdeman. Members absent: None. Also present: Parks and Recreation Director Bell. 2. Motion by Wurdeman, second by Oswald to approve the agenda with the addition of Skatepark discussion. APIF, Motion carried. 3. Director Bell discussed the Silver Springs Plat 3cd Addition proposed park layout with the Commission. The additional park area along English Ave. is being proposed through negotiations by staff during meetings with the developer. The Commission accepted a smaller area during previous discussions. The consensus of the Commission was to accept the negotiated area along English Ave. rather than request another site. 4. Director Bell presented the proposed Middle Creek East Addition Plat. The developer is having some difficulty in acquiring the original proposed park site. Options were discussed such as: holding true to the original design, asking for 4 acres on another site across the street or moving the park to the north; Motion by Wurdeman, second by Oswald to have staff infonn the developer that the Commission prefers the original site. APIF, Motion carried. 5. The Commission was infonned ofa $1000.00 donation from Empire Township to be used for the skatepark project. Director Bell also discussed a proposal to locate the skatepark at the Presbyterian Church parking lot. The Commission discussed this proposal at length with the following negative observations: Private property, liability issues, no lighting, neighbors within 50' of the lot, noise factor, need for a central location and no need for a second park at this time. Motion by Johnson, second by Ruth to recommend not placing a skatepark at the Presbyterian Church at this time for the above stated reasons. 6. Director Bell infonned the Commission of problems with dogs in the parks and if a dog park would alleviate any of these difficulties. The Commission concluded that staff and police should patrol more and a dog park could be reviewed at the time of any community park plan. 7. Motion by Wurdeman, second by Johnson to adjourn at 8:40 PM. APIF, Motion carried. Submitted by, ~ts~ James Bell Parks and Recreation Director Approved '-\} 'Z- '-l I 0 L- Minutes Parks and Recreation Commission Regular April 24, 2002 1. The meeting was called to order by Chairperson Johnson at 7:35 p.m. Members present: Johnson, Gerten, Ruth, Oswald. and Wurdeman. Members absent: None Also present: Director Bell and Recreation Program Supervisor Norman 2. Motion by Oswald, second by Johnson to approve the agenda with addition of Bike Jump area. APIF, Motion carried. 3. Motion by Wurdeman, second by Johnson to approve the minutes of March 27,2002. APIF, Motion carried. 4. Director Bell presented the latest Middle Creek Plat. The Commission would like to have the park located in the location originally specified by the developer. The idea of a temporary cuI.de-sac on Eastview Ave. was not well received by the Commission. Director Bell asked if the Commission was interested in lighting the trail from Middle Creek Estates to the park. The consensus of the Commission was to proceed with the lighting. 5. Director Bell presented the Commission with plans for the proposed skatepark. The Commission agreed with staff that the skatepark equipment be portable and constructed of steel and plastic laminate. Portability is important for the ability to move the equipment off site in the winter months. Staff will ask for quotes from other companies. For the equipment to be on site prior to Dew Days, the approval must be on the May 5th Council agenda. 6. The Commission members reviewed the proposed C.I.P. projects list. The concession stand at the Rambling River Ballfields was discussed. Staff discussed the advantages of a prefabricated building. Staff will research this option and compare it to a stick built building. 7. Staff has received numerous requests for bike jump areas. The Commission directed staff to look into the Daisy Knoll and Lake Julia Parks as possible locations. 8. Staff was asked to place the Charleswood Park play structure on the next agenda. 9. Motion by Oswald, second by Gerten to adjourn at 8:37 PM. APIF, Motion carried. Submitted by, ~~~ James Bell Parks and Recreation Director Approved s/-z -z.. 1e,"Z- Minutes Parks and Recreation Commission Regular May 22, 2002 1. The meeting was called to order by Chairperson Johnson at 7 :30 p.m. Members present: Johnson, Oswald, Ruth and Wurdeman. Members absent: Gerten Also present: Parks and Recreation Director Bell. 2. Motion by Wurdeman, second by Johnson to approve the agenda with the addition of Bristol Square Plat discussion. APIF, Motion carried. 3. Motion by Oswald, second by Johnson to approve the minutes of April 24, 2002. APIF, Motion carried. 4. Director Bell informed the Commission that the skatepark equipment had been approved by the City Council and is on order. The second rink on the site will also be paved for inline hockey. 5. The Commission reviewed the proposed 2002-2006 C.I.P. Bike jump areas were added to the current list of projects. The name of the ballfield project needs to be changed to athletic complex. Eliminate Senior Center windows. 6. Director Bell discussed the proposed Middle Creek East Addition Plat. The developer has agreed to eliminate the southern most units in order to gain access to the park. 7. The Commission held a general discussion of what types of equipment will be needed in the neighborhood parks and what parks will need equipment this year. The Commission will discuss this issue further next meeting. 8. Director Bell asked the Commission if they would like to comment on the potential use of the area between the Farmington Steak House and Gossips. The consensus of the Commission was that a green space be provided to protect the mural. 9. The Commission directed staff to study the option of eliminating the park on the southeast comer of the Bristol Square Plat. Staff will report back to t.~e Commission later. Director Bell asked if the Commission would be interested in trading this area for land east of the high school. If the area is not used for a park, the Commission will be asking for land. 10. Motion by Oswald, second by Wurdeman to adjourn at 9:30 PM. APIF, Motion carried. The Commission would like to tour the parks and cemetery at the next meeting. Submitted by, --L- b~ James Bell Parks and Recreation Director Approved <0 /2..0 /OG.- I Minutes Parks and Recreation Commission Regular June 26, 2002 I. The meeting was called to order by Chairperson Johnson at 7:31 p.m. Members present: Johnson, Gerten, Ruth, Wurdeman. Members absent: Oswald. Also present: Director Bell and Recreation Program Supervisor Nonnan 2. Motion by Johnson, second by Ruth to approve the agenda. APIF, Motion carried. 3. Motion by Johnson, second by Ruth to approve the minutes of February 27,2002 and May 22, 2002. APIF, Motion carried. 4. Member Wurdeman arrived at 7:36 P.M. 5. Director Bell drove the members around the City to tour the parks and trail system. During the tour, play structures and various ideas were discussed. 6. The Commission members reviewed the proposed Fannington Lutheran Plat. The consensus of the members was to ask for cash in lieu of land to meet the park dedication ordinance. 7. Motion by Wurdeman, second by Johnson to adjourn at 9:03 PM. APIF, Motion carried. Submitted by, ~o--~-~ James Bell Parks and Recreation Director Approved 7 f?..-,-/ (o'Z- Minutes Parks and Recreation Commission Regular July 24, 2002 1. The meeting was called to order by Chairperson Johnson at 7:33 p.m. Members present: Johnson, Oswald, Ruth and Wurdeman. Members absent: Gerten Also present: Parks and Recreation Director Bell. 2. Motion by Oswald, second by Johnson to approve the agenda. APIF, Motion carried. 3. Motion by Wurdeman, second by Johnson to approve the minutes of June 26, 2002. Voting for: Ruth, Johnson, Wurdeman. Abstain: Oswald, Motion carried. 4. Director Bell reported the status of the skatepark. It has been well received and staff has received numerous positive comments regarding the park. The Commission was informed of bike jumps being constructed in Daisy Knoll, Prairie View and Lake Julia Parks. 5. The Commission reviewed the proposed 2002-2006 C.LP. Director Bell discussed all proposed equipment and park improvements with the Commission. 6. The Commission held a general discussion of what types of equipment will be needed in the neighborhood parks and what parks will need equipment this year. The Commission will discuss this issue further at future meetings. 7. Motion by Wurdeman, second by Johnson to adjourn at 8:34 PM. APIF, Motion carried. Submitted by, Jo-~~ James Bell Parks and Recreation Director Approved Minutes Parks and Recreation Commission Regular August 28, 2002 1. The meeting was called to order by Chairperson Johnson at 7:30 p.rn. Members present: Johnson, Gerten, Ruth, Oswald, Wurdeman. Members absent: None. Also present: Director Bell and Recreation Program Supervisor Norman 2. Motion by Wurdeman, second by Johnson to approve the agenda. APIF, Motion carried. 3. Motion by Oswald, second by Johnson to approve the minutes of July 24, 2002. APIF, Motion carried. 4. Director Bell reported that a joint meeting between the P ARAC and DV AC Outdoor Art group would be present at the next meeting to discuss plans for the Depot Way Arts Park. 5. The status of Prairie View Park was discuSsed. Director Bell will keep the commission informed of the construction of the park. 6. Director Bell discussed the possibilities for the purchase of park equipment this year. There will not be a need to order equipment this year, but the commission may want to order equipment this winter for spring installation. 7. The Meadow Creek 3rd Addition was discussed. No major changes have been made since the commission made previous park recommendations. 8. Director Bell informed the commission that the restroom/concession stand building quote came in at $100,000. This is over budget, therefore other building types may have to be determined. 9. Motion by Gerten, second by Oswald to adjourn at 8:51 PM. APIF, Motion carried. Submitted by, --L- bs{L James Bell Parks and Recreation Director Approved q J z- C;; /o;z-- Depot Way Arts Park Notes . Director Bell gave an update/status on the Arts Park. . What types of things are needed? Ideas, suggestions. o Park benches o Items need to durable, vandal proof. o Rotation or exchange program for art pieces. o How many pieces are needed? o Is it the intent to have a gallery park or to have sculpture throughout the city? Or a combination of both? o More murals. o Where does the money come from? Donations, grants, city. o Possibly partner with Dakota City. . Where are we going with the art park? General consensus is to spread it out. . Art Park o Low green fence along Elm St. o Two more arches. o Some sort of gazebo. o Different mediums: floral and/or water feature, variety of sculpture, low voltage path lighting, power sources and elevated gardens. o Farmers market. o Birdbath. . Funding sources. o Need for ongoing, reliable source of income. o Different funding for different types of artwork. (purchases, leased, for sale) o Parks budget - currently Liquor Store profits % go to arena and parks improvement. Suggestion that a % of these funds be earmarked for the arts - discussion should be at the P ARAC level and then forwarded to the City Council. o Joint venture with the Chamber of Commerce. o Vendor licensing. o Special events near park. o Gambling. . McVicker lots should contain a walkway. . Street musicians. Minutes Parks and Recreation Commission Regular September 25, 2002 1. The meeting was called to order by Chairperson Johnson at 7:32 p.m Members present: Johnson, Gerten, Oswald, Ruth and Wurdeman. Members absent: None Also present: Parks and Recreation Director Bell, Recreation Program Supervisor Norman and various members of the DVAC and HPC. 2. Motion by Wurdeman, second by Johnson to approve the agenda. APIF, Motion carried. 3. Motion by Oswald, second by Johnson to approve the minutes of August 28, 2002. APIF, Motion carried. 4. Director Bell led a general discussion of what the citizens attending the meeting would like in the Arts Park. See attached discussion items. 5. Project updates were discussed. Director Bell reported that the storm sewer in Prairie View Park was to be completed soon and then staff will seed the area. The annual boulevard tree planting will take place in the next 30 days at a cost of $20,000 to $25,000. 6. Director Bell reported the status of the skatepark. A few problems have occurred, however staff feels that it is going well. It is being used so much that some bolts are becoming loose. 7. The Commission was informed of bike jumps and tracks have been constructed in Daisy Knoll, Prairie View and Lake Julia Parks. 8. Motion by Oswald, second by Johnson to adjourn at 9:12 PM. APIF, Motion carried. Submitted by, /J /7 ~V/ . , ,... /~s,,;/ / ,~':";t@ " .UZ.:.7- D.L',., ,. ~j,....J James Bell Parks and Recreation Director Approved /C>~3~;;1., Minutes Parks and Recreation Commission Regular October 23, 2002 1. The meeting was called to order by Chairperson Johnson at 7:33 p.rn. Members present: Johnson, Gerten, Ruth, Oswald, Wurdeman. Members absent: None. Also present: Director Bell and Recreation, Program Supervisor Norman OSI..Jo,.) r.:....r:::> 2. Motion by Vi.w:Qemm}, second by Johnson to approve the agenda. APIF, Motion carried. 3. Motion by Johnson, second by Ruth to approve the minutes of September 25,2002. APIF, Motion carried. 4. Director Bell reported that the Minnesota State Touch Football Championship Tournament at Rambling River Fields went well despite all the rain. (r\. ~P.,cfl. """"........... T:> <:: roo-.....; I'- Q.l>'- \ V' ~ . 5. The 2002 projects were reviewed by the Commission. Seven projects have been completed. The new solid waste vehicle is here and will be used on new established town home routes. 6. Director Bell discussed the Capital Improvement and Equipment Plans and the timing of future projects. 7. The Depot Way Arts Park meeting was discussed. The discussion centered on the idea that the art in the Depot Way Arts Park could be considered equipment for the adult population. Items like pieces of art, gazebos, etc. could be purchased as neighborhood park improvements. 8. Due to the Thanksgiving Holiday, Chairperson Johnson would like to change the November meeting date to November 20, 2002. 9. Motion by Johnson, second by Ruth to adjourn at 8:25 PM. APIF, Motion carried. Submitted by, ~o.-- ~>>- James Bell Parks and Recreation Director Approved \ \ 1'-0 (02- Minutes Parks and Recreation Commission Regular November 20, 2002 1. The meeting was called to order by Chairperson Johnson at 7:31 p.m. Members present: Johnson. Gerten. Oswald, Ruth and Wurdeman. Members absent: None Also present: Parks and Recreation Director Bell. 2. Motion by Oswald, second by Johnson to approve the agenda with the following additions: · MRP A Conference update. · Discussion of Outdoor Arts Park Committee. · Snowmobile Signs. APIF, Motion carried. 3. Motion by Johnson, second by Oswald to approve the minutes of October 23,2002 with the following: . Wurdeman arrived late. · Motion to approve agenda was made by Oswald and not Wurdeman. APIF, Motion carried. Member Gerten arrived at 7:36 PM. 4. Members Johnson and Wurdeman reported on their impression of the MRPA Conference. Both members agreed that it was very informative. 5. Director Bell reported that the seeding was completed in Prairie View Park. 6. Director Bell reported the status of the Meadow Creek 3rd Addition Plat. The plat now shows the requested trail entrances, wetland buffers out of residential lots and an area for the neighborhood park. The consensus of the Commission was to develop the park as a potential soccer site. 7. The meeting with the arts community, regarding the Depot Way Arts Park was discussed. Director Bell asked if any member would be interested in coming to the Outdoor Arts Group meetings. Member Oswald gave Director Bell the name of a chainsaw artist for any future projects. 8. . Director Bell presented the Commission with a petition from the Fannington Youth Soccer Association requesting City of Fannington support for additional soccer facilities. Motion by Oswald, second by Ruth to pass the petition on to the City Council with comments. · Of the 84 signatures on the petition. 60 or 71% are Fannington residents. . The P ARAC would like to see some cooperation on an athletic facility from the surrounding Cities and Townships that have residents in the soccer program. . An outdoor athletic facility that includes fields for both adult and youth participation is needed. APIF, Motion carried. 9. Bristol Square 4th Addition was reviewed. The consensus of the Commission was that cash only would be acceptable to fulfill the park dedication requirements. 10. The Commission requested no snowmobiling sign be placed in Lake Julia Park. It was suggested that snowmobile exit sites be place on the city web site. 11. Unless an issue that requires attention, the consensus of the Commission is to cancel the December meeting due to the holidays. 12. Motion by Oswald, second by Johnson to adjourn at 9:12 PM. APIF, Motion carried. Submitted by, ~ 15.#1(#>) l~mes Bell Parks and Recreation Director Approved ~ /a.(, /03