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HomeMy WebLinkAbout06.21.21 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING JUNE 21, 2021 1) Call to Order Mayor Hoyt called the meeting to order at 7:00 p.m. 2) Pledge of Allegiance Mayor Hoyt led those in attendance in the Pledge of Allegiance. 3) Roll Call Present-Hoyt, Bernhjelm, Pearson, Porter and Wilson Absent-None Staff Present-Administrator McKnight, Parks and Recreation Director Omlid, Police Chief Rutherford, Fire Chief Elvestad, Planning Manager Wippler, Public Works Director Gehler, Community Development Director DiMaggio and Attorney Jamnik. 4) Agenda Motion by Bernhjelm, second by Pearson, to approve the agenda as amended with Councilmember Wilson pulling item 7e from the consent agenda. APIF, motion carried. 5) Announcement/Commendations a) Welcome Community Development Director DiMaggio Administrator McKnight welcome our new Community Development Director Samantha DiMaggio. She joins us from the City of Le Sueur where she worked in the same position and has experience with the City of Shakopee and DEED. The city council welcomed DiMaggio to her new position. 6) Citizen Comments a) Kyle Thompson-5375 180th Street-He was disappointed the city council chose not to support a Juneteenth proclamation. June 21, 2021 Minutes b) Kelsy Jezierski-18297 Dunbury Avenue-She was disappointed the city council chose not to support a Juneteenth proclamation. 7) Consent Agenda Motion by Pearson, second by Wilson, to approve the consent agenda: a) Approve Minutes of the June 7, 2021 City Council Meeting-Administration b) Approve Minutes of the June7, 2021 City Council Work Session-Administration c) Approve Liquor Store Renovations Change Orders-Administration d) Approve a Joint Powers Agreement with Dakota County to Establish an Organics Drop-Off Site in Farmington-Public Works e Afappnve veasena-l„Ur''r'ng-Human Re secr ees f) Approve Out of State Training-Fire g) Approve Recommendation for Hire-Fire h) Approve Recommendation for Hire-Fire i) Approve Recommendation for Hire-Fire j) Approve Recommendation for Hire-Fire k) Approve Recommendation for Hire-Fire 1) Approve Recommendation for Hire-Fire m) Approve Recommendation for Hire-Liquor n) Approve Additional Staff Issued Business Credit Cards-Finance o) Approve Bills-Finance Motion by Bernhjelm, second by Pearson, to approve item 7e, seasonal hiring. Voting in Favor- Bernhjelm, Pearson, Porter and Hoyt. Abstaining-Wilson. Motion passed 4-0. 8) Public Hearing a) Appeal of a Planning Commission Decision Regarding a Conditional Use Permit Request to Allow an Auto Repair, Major Use Within the B-2 Zoning District Planning Manager Wippler shared with the city council the appeal of the Zoning Board of Adjustment action to deny a conditional use permit for an auto repair, major use at the property address of 310 Third Street. The appeal was submitted by Farmington Enterprises, LLC, the owner of the property. The Planning Commission reviewed the application and held a public hearing for the conditional use permit on May 11, 2021. The Planning Commission denied the conditional use request. June 21, 2021 Minutes City staff recommended denial of the conditional use permit and the Planning Commission did not feel that the proposed use would be harmonious with the surrounding neighborhood. Motion by Bernhjelm, second by Wilson, to close the public hearing. APIF, motion carried. Motion by Bernhjelm, second by Pearson, to deny the appeal of Farmington Enterprises, LLC asking to allow an auto repair, major use at the property located at 310 Third Street. APIF, motion carried. 9) Award of Contract None 10) Petitions, Requests and Communications None 11) Unfinished Business None 12) New Business a) Accept Bids and Award a Contract for the 2021 Downtown Sidewalk Replacement Project Public Works Director Gehler presented the results of the 2021 Downtown Sidewalk Replacement Project. The project,as bid,will entail replacement of sidewalk along Third Street from County Road 50 to Spruce Street, at the intersection of Third Street and Oak Street,along Spruce Street and around City Hall. County sidewalk replacements have also been incorporated along Elm Street through a joint powers agreement. Plans and specifications were developed for the project and advertised for bidding on May 14, 2021. Bids were due on June 8, 2021 with the city receiving four bids. The bid amounts were as follows: Pember Companies $571,685.70 McNamara Contracting $605,736.00 JI-Thies $695,418.10 Urban Companies $892,464.00 Pember Companies was the lowest responsible bidder. The have completed a similar downtown project in Hastings. The city council is asked to accept the bid and award the contract to Pember Companies. June 21, 2021 Minutes Outside of the construction contract,there are other components to this project for the city council to consider- 1. Many of the 52 light bases in the downtown have been damaged to varying degrees over the last 20 years. As part of the project,the bases are planned to be replaced. The bases will be purchased directly by the city to minimize multiple mark-ups on the expense. The specifications have been developed to include installation of the bases assuming no major distribution delays occur. The city council is being asked to authorize the purchase of bases as part of this agenda item that is estimated to be$56,000. 2. With the rest of the new items,including the street light bases,staff will also pursue painting of the poles. Many of the poles have been scratched and the paint is fading. Funding for this work will come from the Street Light Fund and is estimated to cost$6,500. 3. Due to the very favorable bids, staff approached the contractor to gauge the willingness and availability to complete additional work. The contractor is willing to entertain adding segments to the project at the unit bid prices.This pricing was applied to the Oak Street sidewalks along with the pedestrian area between Third Street and Second Street south of the Dakota Motors Building. This cost is estimated to be an additional$150,000. If the city council would like to pursue this work,they should authorize the change to the contract. 4. The project has focused on the replacement of the aging bricks with standard concrete sidewalks. To complete the aesthetics in the downtown,site furniture such as benches, planters and garbage receptacles could be considered. Staff is estimating the cost for replacing the benches and garbage receptacles in place today and adding several planters would cost around $70,000. 5. The engineering contract for this project was completed before the parking lots were added to the project. The additional engineering (survey, design, plan preparation and construction administration) has been quoted at$17,229. The city council is being asked to approve this modification to the contract. In addition, if the city council wishes to complete the additional work on Oak Street, they should authorize staff to negotiate an amended for this work as well. The city council discussed allocating funds for this project with$300,000 dedicated for the sidewalk work and $400,000 dedicated to replacement of parking lots. In addition, Dakota County will contribute funds for their portion of the work. If the city council would like to consider the additional work along Oak Street and the pedestrian walkway,funding could be allocated from the General Fund balance. Councilmember Bernhjelm asked about the possibility of attaching the Spruce Street work to the project next year. Gehler stated the project in 2022 would end at the railroad tracks. Councilmember Pearson asked if the low bid was a surprise. Gehler stated it is the condition of the market at this point. Councilmember Porter shared that she thought the aesthetic improvements were important. Councilmember Wilson shared he has some financial concerns with the addition but also believes aesthetics are important. June 21, 2021 Minutes Motion by Bernhjelm,second by Porter,to accept the bids and award a contract to Pember Companies in the amount of$571,685.70, authorize staff to purchase street light bases estimated to be$56,000, approve a change order for the additional work along Oak Street and the pedestrian way between Second and Third Streets, approve an amendment to the engineering contract and include the streetscape aesthetic improvements. APIF, motion carried. b) 2021/2022 City Council Priorities Update Administrator McKnight provided an update on the city council 2021/2022 city council priorities. Earlier this year the city council set three intentionally broad priorities-business growth, community engagement and infrastructure support. These priorities included the how and who in making progress on each item. McKnight reviewed the progress in all three areas. Recent staff changes slowed some of the work but now that we are approaching full staff levels again,work can begin in a number of areas. Councilmember Bernhjelm stated she was glad that the city council set these priorities for two years with the unexpected issues we have encountered this year. Mayor Hoyt shared that communication like this increases efficiencies and transparency. 13) City Council Roundtable Bernhjelm-Participated in the first BR and E first this morning and shared her thoughts on Juneteenth. Pearson-Shared her thoughts on Juneteenth and thanked residents for their input. Porter-Congratulated the FHS Baseball team for winning the state championship. Wilson-Congratulated the FHS Baseball team for winning the state championship welcome the new firefighters hired on the consent agenda tonight, congratulated the track teams for their success at the state tournament and thanked parks staff for a successful Dew Run. Jamnik-Provided an update on the legislative special session. Gehler-Water rebate program and EAP treatment program are available to residents. DiMaggio-Thanked everyone for the warm welcome today. Omlid-Music in the Park will take place on June 30, 2021 at Rambling River Park. June 21,2021 Minutes Hoyt-Congratulated the Tiger athletic teams,shared about the organics drop off approved on the consent agenda and shared his thoughts on Juneteenth. 13. Adjourn Motion by Wilson,second by Bernhjelm,to adjourn the meeting at 8:00 p.m. APIF, motion carried. Respectfully Submitted vomoe Y "C�p & David McKnight, City Administrator June 21, 2021 Minutes