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07-22-21
CITY OF Meeting Location: FARMINGTONFarmington City Hall 430 Third Street Farmington, MN 55024 ECONOMIC DEVELOPMENT AUTHORITY REGULAR MEETING AGENDA July 22, 2021 6:00 PM Ryan Butterfield, Chair; Katie Bernhielm, Vice-Chair Robert Carpentier, Joshua Hoyt, Stephen Hudlemeyer, Tony Kaufman Hannah Simmons 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA S. CITIZENS COMMENTS 6. CONSENTAGENDA (a) Approve Meeting Minutes (June 17, 2021 Special and June 24, 2021 Regular Meeting) (b) Monthly Financial Statements 7. PUBLIC HEARINGS 8. DISCUSSION ITEMS (a) Soucel-ink Order Form and Service Agreement (b) 2021-2022 EDA WorkPlan 9. ADJOURN CITY OF 0 43o Third St., Farmington, MN 55024 FARMINGTON 651.280.6800 Farmington MN.gov TO: Economic Development Authority FROM: Kalley Swift, Community Development Specialist SUBJECT: Approve Meeting Minutes (June 17, 2021 Special and June 24, 2021 Regular Meeting) DATE: July 22, 2021 INTRODUCTION/DISCUSSION Attached for your review are the minutes of the June 17, 2021 Special EDA Meeting and June 24, 2021 Regular EDA Meeting. ACTION REQUESTED Approve the minutes of the June 17, 2021 Special EDA Meeting and June 24, 2021 Regular EDA Meeting. ATTACHMENTS: Type Description D Exhibit June 17, 2021 Special EDA Minutes D Exhibit June 24, 2021 Regular EDA Minutes CITY OF FARMINGTON ECONOMIC DEVELOPMENT AUTHORITY MINUTES SPECIAL MEETING June 17, 2021 1. CALL TO ORDER The meeting was called to order by Chair Butterfield at 6:00 p.m. 2. PLEDGE OFALLEGIANCE Chair Butterfield led those in attendance in the Pledge of Allegiance. 3. ROLL CALL Members Present: Butterfield,Bernhjelm, Hoyt,Simmons,Hudlemeyer,Carpentier, Kaufman Members Absent: None Staff Present: Kalley Swift, Community Development Specialist Others Present: Kristie Kerr,Homestead Community Church; Barbara Wolff, Bloomington Resident; Dean McNeal,Bloomington Resident 4. APPROVEAGENDA Member Simmons noted that item 5 CITIZEN COMMENTS/PRESENTATIONS was on the agenda twice and it should only be one item on the agenda. MOTION by Simmons,second by Hoyt to approve the Agenda with only one item 5 CITIZEN COMMENTS/PRESENTATIONS rather than two.APIF,MOTION CARRIED. S. CITIZEN COMMENTS/PRESENTATIONS 6. CONSENT AGENDA MOTION by Kaufman,second by Hoyt to approve the Consent Agenda as follows: a) Approved Meeting Minutes (April 15, 2021,Special Meeting) b) Executive Director Appointment APIF,MOTION CARRIED. 7. PUBLIC HEARINGS a) Public Hearing to Consider Sale of the EDA Owned"Riste Lot"at 209 Oak Street Chair Butterfield opened the public hearing to consider the sale of the Riste Lot and allowed Kristie Kerr,Homestead Community Church,the ability to speak on behalf of the church.Ms. Kerr expressed gratitude for the EDA holding a Special Meeting in order to approve the sale of the Riste Lot.They have been interested in this lot for many years and are very excited to have it finalized.Homestead Community Church plans on turning it into an accessory outdoor use with green space.Homestead will look to the Riste Lot for future building expansion if they need arises. Community Development Specialist Swift explained the Riste lot was acquired and demolished in 2007 by the HRA/EDA of Farmington using Community Development Block Grant(CDBG) funds and Redevelopment Incentive Grant(RIG) dollars.Since 2007 the City Council and EDA have discussed selling this property for private redevelopment.The EDA may sell and convey property owned by it within the city if it determines that the sale and conveyance are in the best interests of the city and its people and that the transaction furthers its general plan of economic development.The Riste Lot is specifically called out in the Downtown Redevelopment Plan as a vacant and underutilized site in downtown Farmington. Homestead Community Church currently owns the Exchange Bank and Larson Buildings and has invested in the property with facade improvements and interior renovations.Homestead Community Church has expressed interest in acquiring the Riste Lot since 2018 and has kept in frequent contact with city staff about acquiring the property. The Contract for Private Development will require Homestead Community Church to file a lot combination request with Dakota County to ensure the Exchange Bank,Larson Building, and Riste Lot remain under common ownership.A purchase price of$35,000 was agreed upon after the September 2020 appraisal to determine the fair market value of the Riste Lot.Due to Dakota County and federal requirements,a new appraisal was conducted in May 2021 with a fair market value of$36,000.The EDA will have repayment provisions back into the CDBG Program upon the sale of the Riste Lot.The EDA will be required to pay back 76.9%of the fair market value.76.9%of$36,000 is$27,684 required to be reimbursed into the CDBG Program.City staff encourages the sale of the Riste Lot at this time.Specialist Swift opened the room up for questions from the EDA and public present. Member Bernhjelm expressed her excitement in seeing this sale become finalized to Homestead Community Church.She thanked Homestead Community Church for the improvements already made to the Exchange Bank and Larson Buildings.She is in favor of the sale. Member Simmons echoed Member Bernhjelm and expressed her excitement to see this sale finalized.She appreciated Homestead Community Church's patience.MOTION by Hoyt,second by Bernhjelm to close the Public Hearing to Consider Sale of the EDA Owned "Riste Lot"at 209 Oak Street.APIF,MOTION CARRIED.MOTION by Hoyt,second by Kaufman to approve the sale of the Riste Lot and adopt the attached Contract For Private Development and Resolution 01-21 Authorizing Sale of Property.APIF,MOTION CARRIED. 8. DISCUSSION ITEMS 9. DIRECTOR'S REPORT 10. ADJOURN MOTION by Simmons,second by Carpentier to adjourn at 6:12 p.m. APIF,MOTION CARRIED. Respectfully submitted, Kalley Swift Community Development Specialist Page 2 CITY OF FARMINGTON ECONOMIC DEVELOPMENT AUTHORITY MINUTES REGULAR MEETING June 24, 2021 1. CALL TO ORDER The meeting was called to order by Chair Butterfield at 6:00 p.m. 2. PLEDGE OFALLEGIANCE Chair Butterfield led those in attendance in the Pledge of Allegiance. 3. ROLL CALL Members Present: Butterfield,Bernhjelm,Hudlemeyer,Carpentier Members Absent: Kaufman,Hoyt,Simmons, Staff Present: Samantha DiMaggio,Community Development Director; Kalley Swift, Community Development Specialist Others Present: Barbara Wolff,Bloomington Resident; Dean McNeal,Bloomington Resident 4. APPROVEAGENDA MOTION by Bernhjelm,second by Hudlemeyer to approve the Agenda.APIF,MOTION CARRIED. 5. CITIZEN COMMENTS/PRESENTATIONS 6. CONSENT AGENDA Specialist Swift explained that the closing for the sale of the Riste Lot was Friday,June 25,so David McKnight needed to remain Executive Director until the property was officially closed.Swift suggested amending the Executive Director Appointment to either appoint Samantha DiMaggio,Community Development Director effective Monday,June 28, 2021,or to pull the item from the consent agenda and officially appoint Director DiMaggio at the July EDA Meeting. MOTION by Bernhjelm,second by Carpentier to amend the Executive Director Appointment to be effective Monday,June 28,2021 and approve the Consent Agenda as follows: a) Monthly Financial Statements b) Executive Director Appointment APIF,MOTION CARRIED. 7. PUBLIC HEARINGS 8. DISCUSSION ITEMS a) City Council Update/Member Roundtable Member Bernhjelm said that the BR&E Program officially started this week with two different business visits.They were overall great visits and we received positive feedback so far about how the city has handled businesses and the business community.There was a red flag documented for one of the visits,but it was nothing the city could address locally.City staff connected the business with our Open To Business Dakota County Advisor Natalie Mouilso who has since reached out to offer her resources for their red flag. During Monday's City Council meeting,the City Council approved the contract for the downtown sidewalk improvements as well as expanding the project to pave parking lots at Rambling River Center and Rambling River Park.The downtown sidewalk project and the addition of more improvements to the downtown environment shows the effort that we are trying to put all of our resources into one area right now.The downtown sidewalk project and our discussion tonight feels like for the first time we are intentionally putting all of our efforts into a specific area.Member Bernhjelm wanted to give that context before the discussion of reallocating the RRC Plaza dollars since funding these items are coming from the City Council to the EDA when looking at the RRC Plaza funds in the EDA budget. Community Development Director,Samantha DiMaggio took time to introduce herself.She has over 20 years of experience in community and economic development. She is excited to take time and learn the community as well as bring new ideas and resources. b) 2022 Budget Discussion and Recommendation In June,the City Council looks at the first draft of the budget for the following year.The City Council realizes the EDA is underfunded and as a result the responsibilities of the EDA need to match the funding given.The role of the EDA has been defined as supporting the 2021- 2022 City Council priorities of business growth,community engagement,and infrastructure support.Accounting for maximum spend downs in all budget categories for 2021,there is still$52,062 cash available within the EDA budget.Broadly,2022 will be a year of focusing on the BR&E program and launching the new versions of the Fagade Improvement Program and Redevelopment and Property Reinvestment Program. Funding the operation of the EDA,the annual Open to Business fee,the Fagade Improvement Program,and the Redevelopment and Property Reinvestment Programs costs roughly$75,000/year for the EDA,and the EDA has typically seen$40,000/year in the past five years.As the EDA continues to create and execute additional programs,cash available on hand will continue to decrease.Member Bernhjelm asked about the Riste Lot sale and if those funds were accounted for in our budget yet.The reimbursement of the CDBG dollars to the CDA and the expenditure of legal fees,appraisal fees,and closing costs for the Riste Lot will occur after the closing of the property.The EDA will have less than$10,000 added into their budget as cash available later this summer. Member Bernhjelm wanted to propose something to the group and get their reaction.Since the EDA has seen a lot of success from the Downtown Fagade Improvement Program,the EDA should consider increasing the annual budget allocation to at least$30,000.The Redevelopment and Property Reinvestment Program would remain at$20,000 since there has only been one year of the Program which isn't enough time to see how the Program fully functions. Member Bernhjelm recommends asking for at least$50,000 from the City Council.With an increase in funding,the EDA could have a signage conversation next year which would incorporate city-wide signage updates. There was consensus within the EDA to go bigger on the ask from the City Council.Chair Butterfield is comfortable asking for additional funding for 2022,but isn't sure signage or increasing funding to a successful program is the answer when explaining to the City Council why the EDA would like an increase in funds.He would also like to see Director DiMaggio's reaction to our current toolset which may impact EDA budget areas.The EDA discussed more about wayfinding generally throughout the entire city which included the downtown pedestrian wayfinding as well as larger vehicle wayfinding on major corridors and monument city entrance signs which was a discussion item in 2020. Page 2 Director DiMaggio outlined her thoughts on some of the city's economic development tools she was able to review during her first couple of days.After her tour of the city,she believes the fagade program should become city-wide.There are plenty of areas in the city, especially along major corridors,that could benefit from that type of program.Fagades are first impressions.Just like the EDA is saying go big on the funding ask,the Facade program should have that same mentality for going big and allowing any business city-wide looking to make a facade improvement eligible for the program. For the Redevelopment Program,Director DiMaggio is surprised we have money for interior fixes.Member Bernhjelm said the idea is that there are some buildings we felt were not being sold or filled with tenants because there was too much interior work to be done inside,like sprinkling a building,which turned prospects away.The intent is to help make properties more attractive for landowners to get tenants inside or to sell the property for a new use.Chair Butterfield said the spirit of that program is to help businesses invest in a manner to either draw more customers in,increase business capacity,or expand what they do to grow jobs and job creation.Director DiMaggio mentioned some cities do a 429 Plan for property owners who need to sprinkle a building.It allows building owners to repay the city over time as part of their taxes as an assessment.That is something we could look at doing rather than the Redevelopment Program. Director DiMaggio also reviewed our available properties resource on our website which outlines where available properties,buildings,and suites are for businesses.There aren't that many available,so the EDA could look at targeting certain properties for certain uses.A grocery store is talked about a lot in this community. Something the EDA could look at doing is using a RFP for putting a grocery store at a specific location in the city.Submissions would come in from those who are willing to make that specific type of investment and whoever was selected was given a grant.The City of Jordan was successful doing that for getting more restaurants with their Kitchen Equipment Program for commercial kitchens which are expensive.There are things the EDA could do to target their dollars to get specific goals and outcomes rather than putting funding at broader programs and hoping something sticks.Director DiMaggio would like time to figure out Farmington needs and what buildings/sites are available before going farther into that idea. Chair Butterfield asked what the City Council needs out of this discussion.The EDA asking for an additional$50,000-100,000 is the right amount.Member Bernhjelm said the City Council is going to get skittish if the EDA asks for$100,000 without a more detailed plan of where these dollars will go.She said an approach of showing necessary funding for our current programming,funding for new ideas from city staff based off of EDA conversations this fall,and funding for signage/city improvements would help the City Council.Chair Butterfield likes the idea of listing sections of funding needs to the City Council when asking for a larger amount. Director DiMaggio asked why the EDA got tasked with wayfinding.Member Bernhjelm said the EDA wasn't necessarily tasked with it.The EDA has had$100,000 RRC Plaza dollars set aside for years.For at least the past four years,the City Council has had discussions about big projects and none take off,including the RRC Plaza.For the past year or so,there have been conversations for how to spend those EDA RRC Plaza dollars and make an impact now since the project isn't happening in the near future.Last year,staff and the EDA discussed some projects that could get done that are business friendly and would help support driving traffic downtown or along Highway 3.Signage came up.Additionally,through other external Page 3 studies done,we know that there is a need for it.There is nothing driving people off of Highway 3 to go downtown.We have outdated signage as well.Member Bernhjelm emphasized that wayfinding does not have to be the answer,and the EDA does not have to tackle it.It is simply a topic that has been lingering for a while that feels like we can't get done because we don't have the financing.If the EDA doesn't want to tackle it with their budget funds that is okay.Member Bernhjelm stated that the next discussion item which included holiday decor and banners was suggested to be funded by the EDA because when the City Council was allocated the$1.2 million,banners and holiday decor were suggested items to fund with those dollars.Member Bernhjelm and Member Hoyt told the rest of the City Council that those types of items were things the EDA has talked about funding and taking the lead on,so let that group look at those items to fund since those items have a business purpose to it,it helps create a more attractive downtown and facade,and it helps advance some of the implementation steps of the Downtown Redevelopment Plan. Chair Butterfield asked for clarification from the memo.It says that as the EDA continues to create and execute programs,it needs to think about identifying long-term dedicated funding sources.What does finding longer term sources mean?Specialist Swift explained that right now the only funding source the EDA has is an annual allocation from the City Council and it is a general fund transfer.If the EDA analyzes their needs and realizes it needs larger transfers annually when the cash available decreases,the City Council needs to know that well in advance so they can plan for those larger annual transfers within the city budget.Director DiMaggio added that there are other funding sources we could pull from. We could utilize MN DEED dollars.However,in order to secure funding from sources like the state,you usually need your own money to get their money.Her fear is that if we went to the state and said we have$100,000,what will you give us,it wouldn't be a ton.With a lot of DEED projects,they want 50%match.There is concern that if we had a business need, project,or wanted to look into a new industrial/business park,and we want to apply for something like a BDPI,we would need more funds to get the funds we needed from MN DEED. Chair Butterfield outlined that the EDA sold its only asset and we have our fund balance. That is it.If you compare our EDA to other EDAs with the same structure as us,they have 5- 10x more dollars and assets they can use.Does this EDA want to build up our balance and increase our assets to leverage these state and federal funds?If we do,how do we get there? Director DiMaggio said we either need to get allocated more money or we need to stop spending for a while.When she got to the City of Le Sueur,their EDA had been utilizing business loans rather than business grants to help increase their fund balance which at the time was$1.6 million for a city with a population of 4,000.Shakopee's EDA annual amount was almost$1 million. Member Carpentier asked Director DiMaggio about what are some average interest rates for loans businesses would try and take out.Director DiMaggio said that the average rate is around 5%.In Le Sueur,she did some at 3%and in Greater MN right now they are around 6% for riskier loans.Member Carpentier asked if we could get a large one-time allocation if we brought forward the idea or plan for how we are going to transition from grants to loans which would be steps towards becoming self-funding.This would allow the City Council to only have to give a large allocation once during a year where there is a surplus in the budget and not have to worry about PR hits later on if supporting EDA functions would require a tax levy increase.Director DiMaggio said the City of Le Sueur got lucky with the loans which led to the$1.6 million available.Some of the loans they did were partnered with DEED,and Page 4 DEED used to allow you to keep$100,000 of the loan repayments.This is how they ended up at$1.6 million available to use on a large project.They also acquired 150 acres of land along HWY 169 that they have been trying to develop for years.Our EDA just sold our only lot which was valued at$36,000.We have to look at how competitive we want to be and where do we want to take ourselves. An issue Director DiMaggio sees is that the EDA is expected to do big change and make big things happen,but we are only given a small amount of funding to accomplish it.She isn't afraid of getting creative with the funding and allocation that we are given.However, $20,000 for a site readiness program isn't going to get us anywhere,especially if it is infrastructure based.If we want to fund some of these programs and initiatives,we are going to need to find more funding somewhere.We could do a TIF,but when a business comes into that area and they want to do a TIF,they can't because we took a TIF to get the site ready.Director DiMaggio needs more time to see what land we have available,if we are able to acquire it,and how we could help advance the creation of additional industrial or business parks.If it isn't available,then that's okay,but she is nervous for how we are going to grow our commercial base if there is nowhere to grow our commercial base. Member Bernhjelm stated that she has enough information needed at this time to bring the EDA budget discussion to the City Council knowing that we will have further discussions in the fall about our revised EDA program offerings.Chair Butterfield clarified that the EDA needs more money in order to leverage additional funding sources to get something that will be meaningful and move the dial for our#1 priority which is increasing the tax base. c)Reallocating Rambling River Center Plaza Funds Specialist Swift outlined that the EDA has discussed interest in reallocating the RRC Plaza funds for other projects and that the City Council has identified some projects which could be funded through the EDA since these projects help advance some items listed within the Implementation Chapter of the Downtown Redevelopment Plan.The four projects available for discussion are:wayfinding ($15,000),banners ($20,000),holiday decor ($27,744), and streetscaping($40,000). For wayfinding,the EDA reviewed a draft downtown wayfinding plan in 2020 and comments were incorporated into the final plan.That plan is what would be funded if approved tonight.For banners,draft designs are being created.City maintenance staff has assessed the current brackets on city owned light poles downtown,and they need to be replaced if new banners are ordered.For holiday decor,a bid was placed from Parks&Rec and is ready to be purchased with approval tonight.The sale prices for the holiday decor items are on sale until June 30.For streetscaping,the downtown sidewalk project is occurring in 2021.This project is a good time to also update public space infrastructure and streetscaping.Completing these types of improvements is a part of the Downtown Redevelopment Plan and Public Space Improvement Program. Member Bernhjelm pulled up the City Council materials from that week's City Council meeting.In the downtown sidewalk memo,the City Engineer's outlined expenditures did not include revenue from the EDA for funding the downtown sidewalk project or streetscaping.Since City Council approved the downtown sidewalk funding earlier that week utilizing other funding sources,Member Bernhjelm said the EDA does not have to worry about funding that specific project.Member Bernhjelm added that her and Member Hoyt specifically kicked down the banners and holiday decor to the EDA to try and fund vs. Page 5 the Council funding it.She feels strongly about the EDA funding those two projects.Member Bernhjelm also feels that the holiday decor could be sponsored and asked Director DiMaggio how she feels going out and trying to find sponsorships for the$27,744. Director DiMaggio said going out for sponsorships may not be the best use of her time.She asked what local groups would be willing to donate?Is there a way to have Dakota Electric or Xcel sponsor something like this?Member Bernhjelm wants to purchase the holiday decor while we can take advantage of the sale price and reach out to Dakota Electric to see if this is something they want to get behind and sponsor. Director DiMaggio asked why the EDA is funding this when the project is more of a city project.There are so many cool light displays around the area,would people even come into downtown to see these?Member Bernhjelm said we've heard from residents a lot which is why it is a topic for discussion.Our previous holiday decor was in rough shape so we haven't been using them.Last year a group of residents got together and did their own holiday decor.Same goes for the banners.They are in rough shape.Member Bernhjelm doesn't feel like we need to fund all four projects outlined,but a small investment that is visible is a way for the community to see how the EDA has helped out and give the group some exposure.Member Hudlemeyer said we should ask our electric companies to match half the funds.That would be a win.He does feel that we should do this project,especially if we go to the City Council and ask for a large budget allocation soon.We should fund a project which helps further a goal in the Downtown Redevelopment Program and is a project the City Council would like us to fund.We need to do something they have tasked us with.Member Bernhjelm said that there is an expectation that the banners and the holiday decor are going to be funded by the EDA.If it doesn't happen,she will go back to the City Council and let them know why the EDA did not fund the projects. Chair Butterfield asked for clarification on if the sale prices would be available after June 30. City staff clarified that the prices will go up due to time of the year and cost of materials and goods.Member Carpentier and Hudlemeyer discussed supply and demand delays and mid- year price increases seen in all business sectors. Member Hudlemeyer asked what the life expectancy is for these holiday decor items.A$27,000 investment which lasts five years is not too large of an investment to make.Chair Butterfield said to put it in new context.Just the holiday decor project alone is 50%of this body's cash available.If you add the$100,000 RRC Plaza dollars to that total,this is 20%of our total available funding.Why would we take an underfunded committee and allocate 20%of the total possible funding we have when we have a downtown and highway 3 corridor we want to revitalize,an industrial park we need to expand on,and we don't have a grocery store.Chair Butterfield doesn't see how spending 20%of all available EDA funding on holiday decor without a planned winter activity downtown could allow for any credibility for the EDA as a group.He feels that strongly specifically for streetscaping and holiday decor.He thinks wayfinding is okay to use some funds for.Member Carpentier doesn't like the idea of funding wayfinding unless there are ways to increase on it and make it uniform throughout the city.He doesn't want to upset the City Council.The decor needs to get done.He doesn't think we are going to catch heat for using some of our available funding for holiday decor. Member Bernhjelm said she doesn't think we should do all of the projects.We already crossed off streetscaping and she doesn't want to do a small dent in wayfinding without doing it the right way.She wants people to come to the downtown space and feel good about it this year.The banners and holiday decor would help with that and also help our businesses.We've given them facade improvement grants to help clean up the downtown. Page 6 The banners and holiday decor projects aid in continuing that.Chair Butterfield said in the past 4 months we have had multiple requests for grant funding that has exceeded the value that we budgeted for this year.We have turned businesses down and lessened the requested dollars for businesses.To him it doesn't sit great to spend dollars on projects like these when we said no to a business a couple months ago because we put a policy ceiling on annual allocation for our grant dollars. Member Carpentier said what he is hearing is not that having the holiday decor is a bad idea.Instead it is what is the proper part of the organization that should be providing funding for it.He agrees that the holiday decor is not his first choice for what we should be funding.However,he is aware that there is an expectation with this project and he isn't sure if not funding it is worth potentially losing allies and a working relationship with the City Council since we are an advisory board of the City Council.If funding this project shows we are willing to work with the City Council rather than against,it may lead to greater allocations later. He is okay spending the$28,000 on holiday decor.Member Bernhjelm said that the City Council is aware of the$100,000 dedicated to the RRC Plaza in the EDA budget and that the EDA is having discussions about how do we spend these dollars and do something.What the City Council tried to do is say here is a project we need some support on,can you help us out with it since you are already looking for ideas to fund something. Chair Butterfield feels better about the holiday decor if we look at it from the perspective that we are supporting our downtown business community who want to see the holiday decor. He also wants to see a partnership with our local businesses who want to see the holiday decor for matching funds.We could earmark half the holiday decor bid into our budget and then go out for the donations for the other half.Member Carpentier added that we have to be aware of the June 30 deadline for the holiday decor sale prices.Member Bernhjelm proposes we take the risk and simply buy the holiday decor.We then go out and work hard the rest of the year to get the back-end sponsorships.She would rather the EDA attempt to do something like that.As an EDA,we have never gone out and attempted to get a business to sponsor something that we are doing. Businesses are looking for things to sponsor.From our BR&E visit this week,one of the businesses said he was looking to sponsor something in the city that wasn't a sports activity.There are others out there. Dakota Electric is a good example.They are active members of the Dakota County Chamber. Director DiMaggio said it is going to be hard to ask some of our smaller businesses to sponsor because they have already been hit hard this past year.Member Carpentier said most of the youth sports organizations have a lot of cash right now and are possible groups to ask.Member Bernhjelm suggested an idea of asking the youth sports organizations to sponsor a banner which would draw families downtown to see one of their kids on a banner.It is a unique way to celebrate Farmington athletics. Chair Butterfield asked to run through where the discussion has led us.The holiday decor is liked by the group when in partnership with matching funds from businesses.The banners are also liked by the group when going in with the partnership/sponsorship approach.The wayfinding has soured with this committee and there are issues which aren't going to get resolved tonight.The group should focus the remainder of the conversation on what to do with the concept of banners and holiday decor. Member Hudlemeyer said we should order the holiday decor and banners,but still try and get sponsorships/partnerships.Chair Butterfield asked how would we go about a partnership approach.Member Bernhjelm stated we should split these into their individual projects.We could ask Parks&Recreation Director Omlid to engage the youth organizations Page 7 and have a conversation with them about the banner program and ask if they want to get behind the project.For the holiday decor,we can tackle it through city staff and the Dakota County Chamber.Director DiMaggio suggested her and Director Omlid could send out a joint letter asking for donations in order to maximize the return on the projects.We may not get any donations,but that is the risk you have to take.The banners conversation can come back at a later date for a funding discussion,but the holiday decor has a deadline for a decision to make tonight. Chair Butterfield summarized that the projects are looking for$18,000 for banners (50 banners at$100/each and 50 banner brackets at$260/each)and$27,744 for the holiday decor.Member Carpentier suggested trying to get sponsorship for the holiday decor first.If we get no one interested in it then we know up front that this isn't the time to be doing this activity.Member Bernhjelm said that one of the priorities the Council hasn't discussed in detail is the community engagement component.Both of these projects are great opportunities to engage the community on something. Engage the business community for sponsoring our holiday decor and youth groups for the banners.It is a good story to tell if either gets done.Chair Butterfield agrees on the community engagement part,but he still goes back to these projects being$45,000 total if we don't get any engagement.Member Bernhj elm reminded the group that we do not have to make any decision on the banner project tonight.It is something we can work on for the future.Tonight,we only need to make a budget allocation decision on the holiday decor. Chair Butterfield still goes back to how we declined businesses dollars earlier this year for about the same amount of funding and now we are going to put those dollars towards holiday decor.Member Bernhjelm looks at it from a lens of adding decor to a whole street of businesses downtown and helping all of them out by making it a better community space. Ideas were suggested of having the City Council pay for half or just having the EDA allocate funding for 50% of the project and find the other half later.Member Carpentier said that the packet was put together so we could analyze all of the possible action items,but none of these projects listed should be given to the EDA to fund.However,the EDA also needs to exist for something.The only way we are going to get to something larger is if we do some of these smaller projects designated for the group first.He feels the exact same way as Chair Butterfield about denying businesses grant dollars and lessening grant funds requested,but we can't go back in time.It was a really good discussion at the March EDA meeting,and it was hard to make those decisions,but if we open that door again it is going to be really hard to close. Member Bernhjelm said to remember that the$100,000 RRC Plaza dollars were earmarked specifically for downtown projects.These dollar requests are still doing downtown projects. She doesn't think the EDA would be misleading about funding these downtown projects when we had to say no to businesses earlier this year.As an EDA,we already have these dollars allocated within our budget for a downtown project in some scope or form.Chair Butterfield asked about reallocating the RRC Plaza dollars into the general EDA budget so they can be used for anything moving forward,not just downtown projects.MOTION by Bernhjelm,second by Carpentier to reallocate the RRC Plaza dollars in the EDA budget to the general EDA budget-cash available.APIF,MOTION CARRIED. The EDA furthered their discussion about options for potentially fundraising the holiday decor after a potential purchase.Director DiMaggio suggested purchasing the holiday decor in full but make it clear moving forward that the EDA is not funding projects like this Page 8 without a sponsorship program.Asking for donations after the purchase is too late to go asking for sponsorships and donations.She emphasized we either purchase the holiday decor in full or we move onto a new project. MOTION by Bernhjelm,second by Carpentier to have the EDA pay for the holiday lights in full.Voting for: Bernhjelm,Carpentier,Hudlemeyer.Voting against: Butterfield.MOTION CARRIED. 9. DIRECTOR'S REPORT Specialist Swift reviewed the Director's Report which included welcoming new Community Development Director Samantha DiMaggio,reviewing the BR&E visits which happened this week,and the quantity of new inquiries from business prospects. The next meeting is on July 22. 10. ADJOURN MOTION by Hudlemeyer,second by Bernhjelm to adjourn at 7:50 p.m. APIF,MOTION CARRIED. Respectfully submitted, Kalley Swift Community Development Specialist Page 9 More Robust Financial Report Business Object Account Cumulative 12 Cumulative 12 Unit Account Description Actual Budget 2021 2021 2000 HRA/ECONOMIC DEVELOPME _ 1010 CASH * 215,177.31 2000-HRA/ECONOMIC DEVELOPME 1010 CASH-LGA ASSMNT RELIEF 35,000.00 2000-HRA/ECONOMIC DEVELOPME 3510 UNRESERVED FUND BALANCE -293,223.81 2000-HRA/ECONOMIC DEVELOPME 4955 INTEREST ON INVESTMENTS -1,510.78 -2,100.00 2000-HRA/ECONOMIC DEVELOPME 5010 SALES OF ASSETS -34,000.00 0.00 2000-HRA/ECONOMIC DEVELOPME 5205 OPERATING TRANSFERS 19,999.98 -40,000.00 2000-HRA/ECONOMIC DEVELOPME 5360 REFUNDS&REIMBURSEMENTS 22,750.00 2000-HRA/ECONOMIC DEVELOPME 5360 REFUNDS&REIMBRSMNT-DBB -37,689.62 -180,474.00' 2000-HRA/ECONOMIC DEVELOPME 6110 FULL TIME SALARIES 66,139.39 129,430.00 2000-HRA/ECONOMIC DEVELOPME 6152 FICA/MEDICARE 4,848.59 10,030.00 2000-HRA/ECONOMIC DEVELOPME 6154 PERA 4,960.47 9,707.00 2000-HRA/ECONOMIC DEVELOPME 6158 EMPLOYEE BENEFITS 11,451.64 9,046.00 2000-HRA/ECONOMIC DEVELOPME 6159 WORKERS COMP 175.62 790.00 2000-HRA/ECONOMIC DEVELOPME 6220 EQUP SUPPLIES&PARTS-DBB 58.08 2000-HRA/ECONOMIC DEVELOPME 6401 PROFESSIONAL SERVICES 2,395.00 11,650.00 2000-HRA/ECONOMIC DEVELOPME 6403 LEGAL 895.80 2,000.00 2000-HRA/ECONOMIC DEVELOPME 6404 IT SERVICES 4,735.98 9,472.00 2000-HRA/ECONOMIC DEVELOPME 6412 CELLULAR SERVICES-DBB 248.96 540.00 2000-HRA/ECONOMIC DEVELOPME 6422 ELECTRIC 13.86 300.00 2000-HRA/ECONOMIC DEVELOPME 6426 INSURANCE 252.43 130.00 2000-HRA/ECONOMIC DEVELOPME 6450 OUTSIDE PRINTING 0.00 500.00' 2000-HRA/ECONOMIC DEVELOPME 6455 LEGAL NOTICES 22.00 2000-HRA/ECONOMIC DEVELOPME 6460 MEMBER DUES&LICENSURE 1,250.00 2,000.00 2000-HRA/ECONOMIC DEVELOPME 6460 MEMBER DUES&LICENSURE 1,526.00 2000-HRA/ECONOMIC DEVELOPME 6470 TRAINING&SUBSISTANCE 175.00 3,500.00 2000-HRA/ECONOMIC DEVELOPME 6470 TRAINING&SUBSISTANCE-DBB 0.00 5,000.00 2000-HRA/ECONOMIC DEVELOPME 6485 MILEAGE REIMBURSEMENT 0.00 400.00 2000-HRA/ECONOMIC DEVELOPME 6492 ADVERTISING 0.00 2,500.00 2000-HRA/ECONOMIC DEVELOPME 6505 EQUIPMENT REPAIR/MAINT-DBB 234.66 195.00 2000-HRA/ECONOMIC DEVELOPME 6550 DEVELOPER PAYMENTS 7,802.90 2000-HRA/ECONOMIC DEVELOPME 6570 PROGRAMMING EXPENSE 5,080.00 8,000.00 2000-HRA/ECONOMIC DEVELOPME 7140 LEGAL&FISCAL FEES 1,230.50 Total 2000-HRA/ECONOMIC DEVELOPM 0.00 -17,384.00 0.00 -17,384.00 0.00 -17,384.00 7/16/2021 1:26:50 PM Page 1 of 1 EDA Actual vs Budgeted 2021 Object January February March April May June July August September October November December Dec YTD Dec YTD Dec YTD Actual Account Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Budget Budget Variance 2021 2021 2021 2021 2021 2021 2021 2021 2021 2021 2021 2021 2021 2021 2021 Intergovernmental 0 0 0 0 0 0 0 0 0 0 0' 0 0 0 Investment Income 256 313 302', 3201 320, 01 0': 0 0' 0 0' 0 1,511 2,100' (589) Refunds&Reimb 0 0 0 0 0 0 (22,750) 0' 0 0' 0 0 (22,750) (22,750) Misc Revenue 0' 0 0' 0 0' 34,000 0 0 0! 0: 0 0' 34,000 0' 34,000 Total Revenues 256 313 302 320 320 34,000 (22,750) 0 -0 0 0 0 12,761 2,100 10,661 Personnel Services 10,232 12,896' 12,896 12,896 20,240 12,230 (236) 0 0' 0 0 0 81,152 159,003 (77,851) Supplies 29 0 29 0 0 0 0' 0 0 0 0 0' 58 0 58 6401 -PROFESSIONAL SERVICE 1,695' 0' 0 0' 700' 0 0, 0' 0' 0'' 0' 0 2,395 11,650' (9,255) 6403-LEGAL 0 241 138 241 277' 0' 0 0 0' 0 0 0 896 2,000' (1,104) 6404-IT SERVICES 789' 789 789 7891 789, 789 0' 0' 0' 0 0 0' 4,736 9,472 (4,736) 6422-ELECTRIC 14 0 0 0 0 0 0 0 0 0 0 0 14 300' (286) 6426-INSURANCE 11' 48 48 48 48' 48 0' 0' 0' 0' 0 0 252 130 122 6450-OUTSIDE PRINTING 0 0 0 0 0 0 0 0 0 0 0 0 0 500 (500) 6455-LEGAL NOTICES PUBLICA 0' 0 0 0' 22 0' 0' 0' 0 0 0 0 22 22 6460-SUBSCRIPTIONS&DUES 1,250 0 0 0 0 0 0 0 0 0 0 0 1,250 2,000 (750) 6470-TRAINING&SUBSISTANC 175 0 0 0' 0' 0' 0 0 0 0' 0 0' 175 3,500 (3,325) 6485-MILEAGE REIMBURSEME 0 0 0 0 0 0 0' 0 0 0' 0 0 0 400 (400) 6492-ADVERTISING 0, 0' 0' 0' 0 0 0' 0 0 0', 0 0 0 2,500', (2,500) 6550-DEVELOPER PAYMENTS 0 0 0 0 7,803 0 0' 0 0 0 0 0 7,803 7,803 6570-PROGRAMMING EXPENS 0 580 0 0' 4,500 0' 0' 0' 0 0 0 0 5,080' 8,000' (2,920) Services and Charges 3,934 1,658 975 1,078 14,139 838' 0 0 0' 0 0 0 22,623 40,452 (17,829) Fiscal&Legal Fees 0 0 0 0 0 1,231 0' 0 0 0 0' 0 1,231 1,231 Total Exp 14,195 14,554 13,900' 13,974 '34,379 14,29B (236) 0 0 0 0 0 105,063 199,455 (94,392) Transfers In 3,333 3,333' 3,333 3,333 3,333 3,333 0 0 0' 0 0 0 20,000 40,000 (20,000) Transfers Out 0 0 0 0 0 0 0 0' 0 0 0 0 0 0 0 Other Financing Sources 3,333 3,333 3,333 3,333 _3,333 3,333 0' 0 0 0 0 0 20,000 40,000 (20,000) Net Change in Fund Balance (10,606) (10,908) (10,264) (10,321) (30,726) 23,036 (22,514) 0 0 0 0 0 (72,303) (157,355) 85,052 CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 OFarmington MN,gov .;�W— TO: Economic Development Authority FROM: Samantha DiMaggio, Community Development Director SUBJECT: SouceLink Order Form and Service Agreement DATE: July 22, 2021 INTRODUCTION/DISCUSSION The EDA has been working on the development and execution of a BR&E Program since 2019. During the Covid-19 Pandemic, approximately 225 business surveys were sent out and 50 completed surveys were returned. This business and survey data is currently being tracked through various computer programs, but it has been cumbersome,therefore staff is recommending the implementation of SourceLink. SourceLink is a web-based software that was built specifically for economic development and entrepreneur support organizations. The software will track and analyze all interactions between the City of Farmington and our clients (the business community). The annual cost of the software is $1,200 with a minimum three-year contract. ACTION REQUESTED Staff recommends the EDA approve the SouceLink Order form and Service Agreement and authorize the $1,200 annual expenditure for 08/21-08/22. ATTACHMENTS: Type Description ❑ Cover Memo SourceLink Agreement ❑ Cover Memo SourceLink Proposal S LIRCE R&Dfor your entrepreneurial INK community SourceLink® Order Form & Service Agreement ("Agreement") SourceLink ProsM Service ©YES ONO CUSTOMER INFORMATION: Account Setup Included The Resource Navigator® Service ❑YES NNO City of Farmington MN Account Setup N/A Organization Name ("Customer") SiteConnex® Service ❑YES ®NO Account Setup W/A Samantha DiMaggio 651-280-6800 *One-time only fee: includes system setup&consulting Contact Name ("Designated Contact") Phone Geographic Area and/or Industry Sector: City of Farmington MN Samantha DiMaggio 651-280-6820 Number of Authorized Users: Contact Name(`Billing Contact") Phone Annual Maintenance Service NYES ONO 430 3rd St. Hosting, Support,Updates, $1,200 *Recurring annual fee starting year 2: hosting Mailing Address and updates Farmington MN 55024 Implementation Services NYES ONO City State Zip Code Technical Support (e-mail) Unlimited Included Help Documentation Unlimited Included sdimaggio farmingtomm�.gov Training Services (phone/webinar) Up to 2 hours first year; Up to 2 hours annually each year after E-mail Address (additional billed at$50 per hour) M01�2 Additional Services Signature of Duly Authorized Representative of Est Travel Expenses:N/A (billed Customer separately) Samantha DiMaggio, Comm.Dev. Director 07/22/2021 First Year Investment: $1,200 Name and Title Printed Date Annual Renewal Investment: $1,200 The signature above indicates that Customer's agreement to be bound by Effective Date: August 1, 2021 the Terms and Conditions which follow. UNIVERSITY INFORMATION The Curators of the University of Missouri,a public corporation,on behalf of SourceLink®,having offices at 4747 Troost Ave,Kansas City,MO 64110 ("University"). Signature Name and Title Printed Date SIURCE 4747 Troost Ave, Kansas City,MO 64110 1844-804-8775 1 www.ioinsourcelink.com INK" SourceLink®Standard Terms and Conditions 2.3 Authorized User Access.Except with the prior written consent of For good and valuable consideration, the receipt and sufficiency of University, access to the administrative and"back-end"aspects of the which is hereby acknowledged,the Parties agree as follows: Service will be limited solely to Authorized Users as determined by the 1 DEFINITIONS. Customer. 1.1 "Agreement"means(1)Order Form executed by University and a 2.4 Authorized User Management. Customer acknowledges and duly authorized signatory for Customer, and (2) the terms and agrees that, as between Customer and University, Customer is solely conditions contained hereunder. responsible and liable for all Authorized Users, including without 1.2 "Authorized User" means employees of Customer who are limitation, the access and use of the Service and Authorized User's authorized by Customer to use the administrative and/or "back-end" compliance with this Agreement.University will setup Customer with aspects of the Service solely on behalf and for the benefit of Customer the first set of Authorized Users,then Customer Designated Contact will and solely for Customer to provide a public database and/or listing of be trained and expected to manage all Authorized User accounts for resources and for whom subscriptions to the Service have been Customer access to the Services. Customer shall be responsible for purchased and who have been supplied user identifications and ensuring the security and confidentiality of all Authorized User account passwords by or on behalf of Customer(or,by University at Customer's logins and passwords.Customer acknowledges that it will be fully and written request). solely responsible for all liability incurred through use of any 1.3 "Customer Data" means all data, information and/or records Authorized User and that any use of the Service by an Authorized User stored,submitted or inputted by the public,Customer,or an Authorized will be deemed to have been performed by Customer.Customer will be User into or through the Service. solely responsible for removing Authorized Users when individuals no 1.4 "Effective Date"is the date at the bottom of the Order Form which longer require access to the Service. Customer shall notify University denotes when the SourceLink® Service(s) will be turned on for the immediately of any suspected theft, loss or fraudulent use of any Customer. The Annual Maintenance Service fee will be due on each Authorized User accounts. anniversary of the Effective Date during the term of this Agreement. 2.5 Additional Authorized Users.Authorized User accounts cannot be 1.5 "Order Form"means the document,substantially in the form of the shared or used by more than one individual person.Authorized Users cover page of this Agreement or as otherwise executed by University, will be designated, removed and reassigned by Customer Designated by which Customer orders the Service and any additional software, Contact. Additional Authorized Users beyond the number outlined in product or service(s)from University.Each Order Form is subject to the the Order Form must be approved in writing by the University and may terms and conditions of this Agreement.No Order Form shall be binding cause Customer to incur additional fees. on University until accepted in writing by University. Moreover, 3 IMPLEMENTATION SERVICES. Customer agrees that the terms and conditions set forth in this 3.1 Implementation Services.The Parties shall work together in good Agreement shall automatically be incorporated into any purchase order faith to deploy and configure the Service for Customer, including or future custom work order used by Customer in conjunction with the without limitation, providing all reasonable configuration, Agreement;that the terms of this Agreement are and shall be in lieu of implementation, and project management relating to the Service as set all terms or conditions, express or implied, contained in Customer's forth under the Implementation Services on the Order Form.Customer purchase order; and that the terms and conditions of this Agreement will provide any and all necessary information and assistance to shall control in the event of any conflict between this Agreement and University,including without limitation access to Customer's facilities, the terms of conditions of any purchase order used by Customer in hardware and equipment,as reasonably requested by University in order conjunction with this Agreement. to facilitate the performance of the Implementation Services. The fees 1.6 "Service(s)" means (i) the online, web-based application(s) for the Implementation Services will be as set forth in the Order Form. provided by University via the Site,and(ii)any Updates thereto.Each The Implementation Services are limited to training and assistance in Service that is being provided to Customer is defined on the Order Form the operations and use of University's Service. and is indicated with a checkmark to the"yes"box. Services marked 3.2 Technical Support. Customer agrees that University's Technical with a"no"box are not included in this Agreement. Support will be unlimited for questions provided by e-mail to 1.7 "Site" means https://my.joinsourcelink.com and/or other help0ijoinsourcelink.com. Customer will be provided individualized designated websites as may be specified by University from time to phone and/or webinar Training Services as provided for in the Customer time. Order. Additional Training Services will be approved beforehand by 1.8 "Update(s)"means any modifications, enhancements, bug fixes, Customer Designated Contact and billed at the rate specified in the or other updates to the Service generally provided to the customers of Order Form under Implementation Services,Training Services.Phone University at no additional cost. support will be provided 8:30am until 5pm central standard time. 2 SUBSCRIPTION TO SERVICE. Technical support services do not include assistance with computer 2.1 Access to Service. Subject to the terms and conditions of this operations, including but not limited to, basic operations of the Agreement,University hereby grants to Customer, during the term, a computer, system or application software not provided by University, limited, personal, non-exclusive, non-transferable, non-sublicensable and/or peripheral equipment help.University is not responsible for any license in the Geographical Area and/or Industry Sector as outlined on training on or support of University's Service that may be required as a the Order Form to (i) access and use the Service, including in some result of Customer changes to Customer's computer and/or business cases,a public database and/or listing of resources and/or website;and operations subsequent to the initial installation and training originally (ii)permit Authorized Users to access and use the administrative"back provided by University. University only supports the Google Chrome end"aspects of the Service solely in connection with the performance browser for use with Services. of(i) during the term. Customer agrees that its license of the Service 3.3 License for Documentation Manuals, Templates, and Guides. In and any additional software or services is neither contingent upon the some cases, documentation manuals, templates, and guides may be delivery of any future functionality or features nor dependent upon any provided by University to Customer("University Provided Materials") oral or written comments made by University with respect to future to assist with the development of the Service. University grants to functionality or features. Customer, during the term of this Agreement, a non-exclusive license 2.2 Geographic Area and/or Industry Sector.Customer shall have no to access and make copies of such University Provided Materials solely right to use the Service outside of the Geographic Area and Industry for Customer's own internal use.Customer agrees that such University Sector outlined in the Customer Order.Should Customer and University Provided Materials are for Customer's sole use in establishing and mutually desire to have additional Geographic Area and/or Industry maintaining the Service, and that Customer shall not in any way Sector rights,an amendment to this Agreement may be drafted or new reproduce, distribute, or prepare derivative works in such University Agreement formed. Provided Materials without the prior written permission from the Page 2 of 5 University. Within thirty (30) days of the date of termination or 4.5 Customer Designated Contact. Customer shall appoint an expiration of this Agreement, Customer shall destroy all copies of employee of the Customer's organization to serve as the Designated University Provided Materials. Contact set forth on the Order Form.The Designated Contact shall serve 3.4 License to Use Marks. During the term of this Agreement, as primary contact between Customer and University and to receive University grants to Customer a revocable, non-exclusive, non- Services. Customer's support inquiries will be initiated exclusively transferable, limited license to display and use the Marks solely in through the Designated Contact,and University shall have no obligation connection with the establishment,maintenance,and promotion of the to respond to inquiries otherwise initiated. Customer Designated Services. "Marks"means the solely the trademarks or services marks Contact shall be responsible for managing Authorized Users as set forth associated with the Services, which may include, as applicable in Section 2.4.Customer is responsible for informing University of any "SourceLink" "The Resource Navigator" "Resource Navigator" changes to Designated Contact information. "SourceLink Basic" "SourceLink Pro" "SourceLink Enterprise" 4.6 Customer Billing Contact.Customer shall appoint an employee of "SiteConnex""Resource Rail""SourceFinder".Customer agrees to use the Customer's organization to serve as primary contact between the Marks only in the form and manner and with appropriate legends as Customer and University for all billing,invoicing,and payment matters prescribed from time to time by University. Customer agrees that the ("Billing Contact" on the Order Form). Customer is responsible for nature and quality of services rendered by Customer in connection with informing University of any changes to Billing Contact information. the Marks shall conform to standards set by and be under the control of 4.7 Equipment. Customer shall be responsible for obtaining and University.All use of the Marks by Customer at all times shall inure to maintaining any equipment and ancillary services needed to connect to, the benefit of and be on behalf of University. access or otherwise use the Services, including, without limitation, 4 USE OF THE SERVICE, modems, hardware, server, software, operating system, networking, 4.1 Prohibited Uses.Except as expressly provided in this Agreement, web servers, long distance or local telephone service (collectively, Customer and Authorized User(s) will not: (i) make any copy, "Equipment"). Customer shall be responsible for ensuring that such reproduction or derivative work of any of the Service; (ii) make any Equipment is compatible with the Service and complies with all copy or derivative work of or modification to any of the documentation configurations and specifications provided by University,which may be for the Service;(iii)sell,assign,convey or otherwise transfer its rights amended from time to time.Customer will be responsible for accessing to use the Service; (iv) sublicense the Service to any third party or all Services using an up to date version of the Google Chrome browser. otherwise allow any other person or entity to access or use the Service 5 FEES&PAYMENT. other than Authorized Users; (v) decompile, disassemble, reverse 5.1 Payment,Fees,and Travel Expenses. engineer,or modify in any way,any of the Service;(vi)reconfigure,use 5.1.1 All payments to University pursuant to this Agreement shall or redeploy the Service and/or Services in a manner not expressly be in U.S.dollars. Customer agrees to inform University when billing authorized by University; and/or (vii) remove, alter or obscure any processes or information changes.All payments made by Customer to proprietary notice or legend of University, its suppliers or licensors University are non-refundable. upon any and all copies of the Service. Customer will immediately 5.1.2 Unless otherwise stated in the Order Form, payment is due notify University if Customer becomes aware of any violation of the immediately upon receipt of the invoice by Customer. The First Year terms of this Agreement and may take remedial action in the event of Investment is set forth on the Order Form and is a one-time expense to such violation in its sole discretion, including but not be limited to setup and install Services.Fees for the Annual Maintenance Service will suspension of the Service hereunder or termination of this Agreement. be annually due on each anniversary of the Effective Date listed on the 4.2 Data Storage. The Service allows Authorized Users to transmit, Order Form. upload and store Customer Data. University will maintain reasonable 5.1.3 Travel Expenses incurred by University will be billed to efforts to store Customer Data provided under this Agreement, Customer separately after travel occurs.All estimated travel expenses including regular onsite and offsite backups. However, University will be approved in writing by Customer's Designated Contact assumes no responsibility and shall have no liability for loss,damage or beforehand. It is the Customer's responsibility to notify University of errors with respect to Customer Data. the Customer's travel reimbursement policy before anticipated travel 4.3 Appropriate Customer Data. Customer Data shall not (i) be occurs.If no guidance is given to University,University will use rates defamatory, harmful to minors, obscene, indecent, pornographic, and expenditure policies set forth in the University of Missouri Travel libelous,threatening,offensive,or harassing;(ii)contain or cause to be and Expense Policy 22603, available here: placed any worms, viruses or programming routines intended to https://www.joinsourcelink.com/travelpolicy and Customer will be interfere,damage, corrupt, surreptitiously intercept or expropriate any responsible for amounts set forth therein. system, data or personal information; (iii) be materially false, 5.2 Revisions.All fees may be revised by University at any time,upon misleading or inaccurate;(iv)violate any Federal,state or local laws or forty-five(45)days prior written notice to Customer. regulations;or(v)use the Services to store any social security, credit 5.3 Nonpayment. Any amount not received by University when due card, or banking, information. University may take remedial action and not disputed in good faith shall be subject to a late fee of 1.5%per should Customer or any of its Authorized Users violate this Section,and month,or the maximum charge permitted by law,whichever is less.If such remedial action may include,but shall not be limited to,suspension Customer's account is overdue(except with respect to charges disputed of Services hereunder or termination of this Agreement. in good faith), in addition to any of its other rights or remedies, 4.4 Customer Responsibilities. Customer acknowledges that University reserves the right to suspend the Service provided to University's ability to deliver the Implementation Services, and any Customer and its Authorized Users,without liability to Customer,until other Services selected by Customer on the Order Form, is dependent such amounts are paid in full. upon Customer's full and timely cooperation with University,as well as 6 PROPRIETARY RIGHTS. the accuracy and completeness of any information and data Customer 6.1 Reservation of Rights. Subject to the limited rights expressly provides to University. University may adjust the delivery and granted hereunder,University reserves all rights,title and interest in and performance schedule set forth in the Order Form due to any act, to the Service,Marks,University Provided Materials(including without omission or failure by Customer to provide such information and/or limitation all ownership of derivative works or customizations thereof- assistance. University shall not be liable for any costs, expenses or --whether made for or at the direction of Customer)and including all liabilities resulting from the acts or omissions in Customer-provided intellectual property and proprietary rights therein. Customer information or delays to the delivery schedule caused by Customer or acknowledges that no rights are granted to Customer hereunder other resulting from Customer's failure to fulfill any of its obligations under than as expressly set forth herein. this Agreement or the Order Form. 6.2 Customer Data. As between University and Customer, Customer exclusively owns all rights, title and interests in and to all Customer Page 3 of 5 Data.Notwithstanding the foregoing,during the term of this Agreement RELATED TO THIS AGREEMENT,WHETHER INCURRED WITH and thereafter,University reserves the right to anonymously aggregate RESPECT TO ONE CLAIM, OR CUMULATIVELY INCURRED the non-public Customer Data to demonstrate program impact and FROM MULTIPLE RELATED OR UNRELATED CLAIMS provide statistics on activity in the region and nation. Only non- ARISING UNDER THIS AGREEMENT FROM TIME TO TIME, identifying information will be collected and disclosed in respect to such AND WHETHER IN CONTRACT,TORT OR UNDER ANY OTHER non-public Customer Data unless otherwise required by applicable law. THEORY OF LIABILITY,EXCEED AN AMOUNT EQUAL TO THE Customer grants University a perpetual, royalty-free right to use, LICENSE FEES PAID BY CUSTOMER IN THE SIX (6) MONTH reproduce,perform, display,modify,and create derivative works with PERIOD PRIOR TO THE EVENT GIVING RISE TO THE FIRST any Customer Data that is provided to the public using the Services. CLAIM BROUGHT HEREUNDER. 6.3 Ownership of Concept Changes, Innovations, Improvements. If 8.4 Essential Basis of the Bargain. The disclaimers, exclusions and Customer develops or suggests an innovation or improvement that limitations of liability set forth in this Agreement form an essential basis University decides, at its sole discretion,to implement or incorporate of the bargain between the Parties,and,absent any of such disclaimers, into the Service(either temporarily or permanently), Customer hereby exclusions or limitations of liability,the provisions of this Agreement, assigns ownership of the innovation or improvement, including all including, without limitation, the economic terms, would be intellectual property rights therein, to University without additional substantially different. compensation and will execute any documents reasonably required by 9 TERM&TERMINATION. University to effectuate the assignment thereof.The sole consideration 9.1 Term.The term of the Agreement shall commence on the Effective for the assignment will be University giving Customer recognition and Date as determined by University on the Order Form,and shall continue credit for the innovation or improvement in announcing it to members for a period of three(3)years.Upon expiration of the Initial Term,the of the SourceLink®network.Any modifications to the Services made Agreement shall be automatically renewed for additional(3)year term by Customer,regardless of purpose,shall be owned by the University. at the rate specified under "Annual Maintenance Service," unless Customer hereby assigns ownership of such modifications to University Customer provides thirty (30) day advance written notice of non- without compensation and will execute any documents reasonably renewal.Accounts will be renewed without re-incurring Account Setup required by University to effectuate the assignment thereof. fees. 7 INDEMNIFICATION. 9.2 Termination without Cause.University may elect to terminate this 7.1 Indemnification.During the term of this Agreement and thereafter, Agreement at any time with a thirty (30) day written notice of Customer shall defend,indemnify and hold University,its current and termination. former agents, and employees harmless from and against any claim, 9.3 Termination for Cause.Either Party may terminate this Agreement proceeding,suit,demand,expense,loss,penalty,judgment,or liability for cause: (i) upon written notice to the other Party in the event of a of any kind whatsoever, including costs, expenses and reasonable material breach of this Agreement by the other Parry which remains attorneys'fees,resulting from,related to,arising out of,or in connection uncured thirty(30)days after receipt of written notice thereof;or(ii)if with (i) the Customer Data and/or (ii) Customer's or any Authorized the other Parry becomes the subject of a petition in bankruptcy or any User's use of the Service and/or the University Provided Materials, other proceeding relating to insolvency, receivership, liquidation or including the results obtained therefrom,and/or(iii)the exercise of any assignment for the benefit of creditors and such petition or other Customer's rights under this Agreement, including any use of the proceeding is not dismissed within ninety(90)days of the filing thereof. Services. 9.4 Effect of Termination.Upon any termination or expiration of this 8 WARRANTY DISCLAIMERS, DAMAGES EXCLUSIONS, Agreement,the rights and licenses granted hereto to Customer and any AND LIMITATIONS OF LIABILITY of its Authorized Users shall terminate and Customer shall (i) 8.1 Disclaimer. THE SERVICES, UNIVERSITY PROVIDED immediately discontinue all use of the Services;and(ii)promptly pay MATERIALS, AND MARKS ARE PROVIDED "AS IS." all amounts due and owing hereunder;and(iii)within thirty(30)days UNIVERSITY MAKES NO WARRANTIES OF ANY KIND, destroy all copies of the University Provided Materials. Upon any WHETHER EXPRESS,IMPLIED,STATUTORY OR OTHERWISE, expiration or termination of this Agreement and for thirty (30) days AND SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES, thereafter,University agrees to reasonably cooperate with Customer in INCLUDING ANY WARRANTIES OF MERCHANTABILITY, the transfer of any Customer Data in an electronic, industry-standard RESULTS, NONINFRINGEMENT OR FITNESS FOR A format mutually agreed upon by the Parties. In the event that such PARTICULAR PURPOSE WITH RESPECT TO THE SERVICES, transfer requires customized work by University,University may elect UNIVERSITY PROVIDED MATERIALS, OR MARKS. to perform such work and Customer shall pay University for such work UNIVERSITY ALSO MAKES NO WARRANTIES THE at the hourly rate of$150 an hour. OPERATION OF THE SERVICE WILL BE UNINTERRUPTED OR 9.5 Survival.The provisions of Sections 1,5,6,7,8,9.4,9.5,and 10 ERROR-FREE OR THAT ALL ERRORS WILL BE CORRECTED. shall survive expiration or termination of this Agreement for any reason. UNIVERSITY MAKES NO WARRANTIES REGARDING THE 10 MISCELLANEOUS. ACCURACY OR COMPLETENESS OF ANY INFORMATION 10.1 Independent Contractors.The Parties are independent contractors. PROVIDED IN CONNECTION WITH OR RESULTS OBTAINED This Agreement does not create a partnership,franchise,joint venture, THROUGH USE OF THE SERVICE OR UNIVERSITY PROVIDED agency,fiduciary or employment relationship between the Parties. MATERIALS,AND UNIVERSITY SHALL HAVE NO LIABILITY 10.2 No Third Party Beneficiaries.There are no third party beneficiaries FOR ANY CLAIM ARISING FROM ANY USE OF SUCH to this Agreement. INFORMATION OR RESULTS. 10.3 University Name.Customer agrees not use the name or logo of the 8.2 Exclusion of Consequential and Related Damages.IN NO EVENT University of Missouri at Kansas City or The Curators of the University SHALL UNIVERSITY HAVE ANY LIABILITY TO CUSTOMER of Missouri in any promotional advertising or other promotional OR ITS AUTHORIZED USERS FOR ANY LOST PROFITS, materials to be disseminated to the public or any portion thereof or to REVENUE, OR DATA, OR FOR ANY INDIRECT, SPECIAL, use the name of any University faculty member,employee,or student INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES or any trademark, service mark, trade name, or symbol of University, HOWEVER CAUSED AND,WHETHER IN CONTRACT,TORT OR without University's prior written consent. UNDER ANY OTHER THEORY OF LIABILITY, WHETHER OR 10.4 Choice of Law and Venue. This Agreement shall be construed, NOT THE UNIVERSITY HAS BEEN ADVISED OF THE interpreted, and applied in accordance with the laws of the State of POSSIBILITY OF SUCH DAMAGES. Missouri.Any action to enforce the provisions of the Agreement shall 8.3 Limitation of Liability.IN NO EVENT SHALL UNIVERSITY'S be brought in a court of competent jurisdiction and proper venue in the TOTAL AGGREGATE LIABILITY ARISING OUT OF OR State of Missouri. Customer irrevocably submits to the jurisdiction of Page 4 of 5 such courts in any such action or proceeding. Customer further University may freely assign this Agreement and/or payments due under irrevocably and unconditionally waives any objection to the laying of this Agreement without further permission or approval. venue of any suit,action or proceeding in such courts and irrevocably 10.12 Equitable Relief. 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Customer acknowledges that University will immunity laws from time to time applicable to University. provide Customer with confidential and proprietary information owned 10.6 Press.University may disclose the existence of this Agreement and by University. Customer recognizes that such confidential and the identity of Customer in a press release,on-line,or otherwise,and on proprietary information could thereafter easily be used by Customer or the University's website. others to compete with University to University's detriment.Customer 10.7 Force Maieure.Neither Party shall be responsible for any failure therefore agrees that it will hold all information given by University to to perform or delay in performing any of its obligations under this Customer in strict confidence and will not disclose any such information Agreement where and to the extent that such failure or delay results to any other person or entity.Customer also therefore agrees that,during from causes outside the reasonable control of the Party.Such causes the term of this Agreement and for a period of three(3)years following shall include,without limitation,war(whether declared or not),armed the termination or expiration of this Agreement for any reason, conflict or the serious threat of the same(including but not limited to Customer will not own,operate,become employed by,or assist in the hostile attack,blockade,military embargo),hostilities,invasion,act of ownership or operation of a SourceLink®network(except during the a foreign enemy, extensive military mobilization; civil war, riot, term of this Agreement pursuant to the terms hereof),any business or rebellion, revolution, military or usurped power, insurrection, civil enterprise similar to the Service,or any business or enterprise utilizing commotion or disorder,mob violence,act of civil disobedience;act of the confidential and proprietary information given to Customer by terrorism,sabotage or piracy;plague,epidemic,pandemic,outbreaks of University.Customer expressly agrees that University may enforce the infectious disease or any other public health crisis,including quarantine provisions of this Section 10.13 by injunctive relief and specific or other employee restrictions; act of authority whether lawful or performance. unlawful, compliance with any law or governmental order, rule, 10.14 Website.When SiteConnex®forms part of the Services as set regulation or direction, curfew restriction, expropriation, compulsory forth on the Order Form,Customer will be provided a template website acquisition,seizure of works,requisition,nationalization;act of God or where the logo and color scheme may be customized.The website may natural disaster such as but not limited to violent storm, cyclone, also include starter content from University that the Customer can typhoon, hurricane, tornado, blizzard, earthquake, volcanic activity, change. University will assist Customer with the initial setup and landslide, tidal wave, tsunami, flood, damage or destruction by installation of the website template;however Customer will be solely lightning,drought;explosion,fire,destruction of machines,equipment, responsible for the ongoing maintenance and upkeep of existing and any factories and of any kind of installation, prolonged break-down of new online content following the launch of the website(including,but transport,telecommunication,electric current,Internet service provider not limited to, blog posts, events in the calendar system, rotator or hosing facility failures or delays involving hardware, software or images/text, and all content pages). Additional features beyond the power systems,denial of service attacks;incompatibility of Customers' scope of the template website may cause Customer to incur additional equipment or software with the Service;acts or omissions of vendors or fees. Customer agrees to adhere to a reasonable privacy policy on suppliers; general labor disturbance such as but not limited to boycott, Customer's website, which is no less protective of user data than the strike and lock-out, go-slow, occupation of factories and premises; privacy policy included on the SourceLink®website. shortage or inability to obtain critical material or supplies,and the like. 10.15 API Use&Access.When API forms part of the Services as Notwithstanding the foregoing, each Party acknowledges and agrees set forth on the Order Form, University's sole obligation shall be to that the foregoing does not operate so as to excuse it from prompt provide Customer with an API account for access. Customer will be payment of any and all sums due by it to the other in accordance with responsible for selecting and entering into a separate agreement with a terms and conditions of this Agreement. third party vendor for any API development to which the University is 10.8 Notices. 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If any sentence, paragraph, clause or inconsistency between the provisions in the body of this Agreement and combination of the same is found by a court of competent jurisdiction any addendum hereto or any Order Form,the terms of this Agreement to be in violation of any applicable law or regulation,or is unenforceable shall prevail. or void for any reason whatsoever,such sentence,paragraph,clause or combinations of the same shall be severed from the Agreement and the remainder of the Agreement shall remain binding upon the Parties. 10.11 No Assignment. Customer agrees that this Agreement shall not be assigned or transferred and that any attempt on its part to assign or transfer this Agreement or any of its rights or obligations under this Agreement shall be null and void. Customer further agrees that Page 5 of 5 E eTx t � t'y ) psi SourceLink@ 5 43 July 6, 2021 City of Farmington MN E� Making it Easier to Measure Your Economic Impact ;t URCE INK,k R&D for your entrepreneurial community SourceLink® Tracking activities, measuring, and reporting results are key components for growing and sustaining small business community economic development activities. We understand that City of Farmington would like a comprehensive customer relationship management system to support your Business Retention & Expansion efforts. SourceLink has been built specifically for economic development and Example of some standard data points entrepreneur support organizations in support of startup,small growth-oriented businesses, and entrepreneurs. SourceLink tracks Company client interactions and referrals, manages events, and creates easy-to- • Contact Info0 Entity Type customize surveys and informative reports. . NAICS and Company Type • Minority/Woman Owned Integrating data collection into daily activities not only improves efficiency but also makes monthly, quarterly,and yearly reporting Demographics • Language simpler and more accurate. 0 Gender • Race Track Your Client Activity a Ethnicity SourceLink helps your organization be more efficient by providing one • Veteran Status place to track and analyze all interactions between your organization • Disabled. Educational Background and your clients. Required fields ensure data accuracy for later . Household Income reporting. Follow-ups are easy to schedule,so you never lose touch . Marital Status with your clients.You can customize many of the fields to fit your • Number of People In Household specific needs in terms of interactions,follow-ups, etc. Business Snapshots • #Employees Full&PT Snapshots 0 Business Stage Most databases have only one field for a particular value,such as • Revenue revenue.When that value is updated,the history is lost. SourceLink aProfit allows you to take "snapshots"at given points in time on a variety of • Loss Jobs Created measures (revenue, employees, capital raised,obstacles) and then . lobs Saved compare that data overtime. . Avg.Salary ■ Sources of Capital KCSourceLink Interactions Cllent snapshots Int—r,p kere is Poll,:N(ls Surveys pec p.1— Do mems • Counselor Snapshots +AOOSnapshal . Person Spoken With Date euunsemr TO. BestnessStage options . Time Spent(Contact Time, Prep 1212015 M.."Ka." Gng NO Response 8119R01a Mlller.Jenny Ony0lny NORrlp; e Fen�tpl.r Time,Travel Time) 6'18.2014 Mrssea.-ft, On00in0 NOROs00n 0 Interaction Type(Customizable 3118201d Miller,Jenny Ony010y N,RespOnsa menu) 2'1LQ0 Oelesesl.MeA Mnue1 ExpanWsta0e A,ar:-0, 11112U14 Ga1e8551.MeA Mnual 611y DrpMM1 Slay¢ ^pen "_ • Assistance Requested (Customizable menu) • Interaction Notes Page 1 of 7 SourceLink also allows you to attach documents to client files. Business plans, marketing updates, financials can be appended to a client file,shared with others using the system, retrieved, and printed. Unlimited client records and data storage is included. Manage Events Easily Registration and Attendance Plan and manage your events Set Attendance for Session: Resource Partner Reminder with ease. Capture event U $Full Fee $Alternative Fee &Attended IDld Not Attend H registration information and Fee status Name communicate with participants. $0.00 Did Not Attend Baird.Matt(Lee's Summit Chamber of C E-mail invitations directly to $0.00 Attended Barry.Jon(Missouri Secretary ofState) select clients or to distribution $0.00 Attended Best Joshua(Economic Development lists,track attendance, and pull $0.00 Did Not Attend Boyle,Jim(Justine Petersen) registration lists.You can set an $0.00 Attended Bugalskl,Michael(Missouri Department attendance number for an event $0.00 Attended Caldwell,Barbara(SBAIKansas City Dist and easily convert event $0.00 Attended Camis,Jason(Gardner Edgerton Cham $0.00 Attended Carmona.Michael(Hispanic Economic attendees to clients in the $000 Attended Chnstenberry.Terry(Country Club Capi system. $0.00 Attended Constantine.Devon(Mid-Continent Pub! Survey Your Clients Survey your clients on a wide variety of topics,such as: service delivery satisfaction, business growth information,or opinions on topics of your choice. For clients with no e-mail address, the system automatically prints out a paper survey for you to mail. The survey function boasts a range of great benefits: 1. Questions stored in the question library make compiling a survey quick and easy 2. You can also add your own question with the easy-to-create customization features 3. The system automatically emails to groups of clients selected 4. Responses are automatically transferred into the Snapshots field so that data can be easily retrieved to measure economic impact. Unlike the survey programs on the web, you will not have to create the survey then transfer all the data into the client records. SourceLink does it for you. Page 2 of 7 KceurceLINK 1.Would you like one of our staff to contact you for additional business-building resources? Yes No 2.Choose your current business stage. Pre-Venture Existence/Infancy Early Growth Stage Expansion Stage Maturity Decline 3.KCSourceLink works with both established businesses as well as people looking to start a business.Which of the following best describes you? I have not yet started the business. I started a business BEFORE contacting KCSourceLink and the business is still open. I started a business BEFORE contacting KCSourceLink and R has since closed. I started a business AFTER contacting KCSourceLink and it is still open. I started a business AFTER contacting KCSourceLink and it has since closed. If you have not yet started your business please skip to the next page. 4.When did your business start?(Enter in MM/YM format.) Email surveys make it easy to directly capture a wide variety of information from clients Page 3 of 7 Analyze and Report Your Results Analyze your organization's impact from a wide range of informative and easy-to-customize reports. These reports provide data for donor and other supportive audiences that showcase your successes and importance. Examples of reports available through SourceLink Referral Activity for KCSourceLink 1/1/2014- 12/31/2014 Incoming Reauests Count Follow Ups Count Surveys Comoleted Count Additional Request 439 2nd Attempt 3 Paper 33 Initial E-mail 86 Follow up 43 Email 694 Initial Hotline 389 Resource Partner Follow 343 727 Initial Networking 203 -upSurvey 3 Initial Other 177 342 Initial Walk In 41 Web Intake 842 Total Incoming Requests i 2177 Total for All Types i 5226 Activity reports provide insights into your organization's interactions,events,referrals and more Page 4 of 7 Client Data Integrity Report 12;112014-12131/2014 Counselor Goals 45 Active Clients with 46 People included Data Fields Actual Goal First Name 100.00% 100% Last Name 100.00% 100% Email Address or Phone 10000% 1110% Email Address 8923% 90% III i Zip Code 9538% 100% Industry 100.00% 100% Gender 96.92% 100% ! Assistance Requested 93,85% 100% f`{ Business Stage 56 92 9-� 75% FTlPT Employees 7077% 75% Legal Structure 8769% 75% Snapshot Type 95-38% 100% Average Referrals Per Client 4.24 Clients with 1+Interactions 68 Clients with 1+Snapshots 67 The data integrity report identifies where important information might be missing Page 5 of 7 enter impact mepurt S URCE venter from:511=1 throto&30=11 C*fWs}:SourcoUnk TINK O*MTjos�None ;0uroe4ink Mew=e-o"'-w-Atce's tob Marns-(W)OU-8775 747 Troost Av*mL*,Kansas City.MO 64110 Xwft Saved Tlis Period YTD 20211 Fun*V and Cantracib Nsftiod YTD 262' ;cunseling Dans Ctmr*d ,wz C06!-5e;ed 1:5 "18 Loans ctamed,Si so $( ba Cot,--Wirl;Sessce's 22a o!,F5 Ewrt 1-yes7vets Ctxared 0 bri"^Arsdina HO.,-s 11 cc 21;42 Ec rty iaysr±e S� so bu,F-ep F curs 21 CS *1!2 C' Sordrg Ca-w3vry so bwT"�tvrs 000 C Co r5ramm Gth Recew. 0 Total Horns 9208 n1 48 &anmG*s R.eeve:I iS� 53 Con-mas Reow, 0 r**V Cor"acs Recevoc St so S( 'ienz Trained 0 0 ,C%:Train-evk-*ndar'm 0 C Gersder a(Chuft Strad bat Event Tramin.-H.rs Fer-at 4:2 C*.i is(2 51. Total Cl*ft Strad 135 -,is hra-e 5:37%, 12(1 V. Total client Participation 238 i115 Norznarj 0 tv C% 0 to C'.. No Resoonse M7071. xentwx by Busiftm Stage Rm*of Cbwo Strad Aftv Arr*r4a!-v E is As o-I A.-v-Ca 1 any Gr.W&Stage 0 0 KsparciE!h-,,ctji 0;:C"! 0 to 0% spans 0- 0 0 FjZve ktwcan Ax I,,zve C tC Clr.,r 0 to V. j o o I Ot-ve a,=arc Is arv6r C kc cll.., C to V, tare 0 0 'Ahie C 4 Response a 24 Total 14 42 Referrals kmnesses created 0 0 l-DOO Email 6z ReeTas 0 usual Gross Revenue)SW"Growth C'. US-7 Refs s 0 Mual Gross Rearwo;Sales(S) so Othe-;Wf-ais 2 Total Referrals 2 1021 Jobs Jan Feb Mat Apr May )un Jul Aug Sep Oct Nov Dec AnrAid TM T j,--cs Crered 0 a 0 C Icts Crazed ., I o 0 0 C Total Created 0 0 0 0 0 0 0 0 0 C kbs:aged C 0 0 0 C Total Saved 0 C 0 0 0 0 teDoll BA420 Wednesday..4m 30.2021 1:43 PM Pace I of I Impact reports help you show your success to funders and stakeholders Page 6 of 7 SourceLink helps you make BR&E easier. We back our tools with ongoing consultation,training, and technical support, helping your ecosystem evolve to meet the unique local challenges and needs of your economy and your small businesses.We provide on-going hosting,email technical support M-F 8am-5pm CST,24/7 access to help documentation, and up to 2 hours of training annually. Pricing Track your clients,streamline your operations,and get the reports that you need to inform your community and important stakeholders about the work that you do. • Set-up fee waived • Annual license fee$1,200 for up to 2 users Questions Contact Dara Macan at 816-235-6145 or dmacan@ioinsourcelink.com Notice:This Scope of Work has been tailored speciflcolly for City of Farmington MN and is guaranteed for a period of up to three (3)months from 7/6/2021.All content is Copyright 02021 The Curators Of The University Of Missouri On Behalf Of SourceLink® &U.S.SourceLink".All Rights Reserved. Page 7 of 7 CITY OF O 430 Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington MN.gov TO: Economic Development Authority FROM: Samantha DiMaggio, Community Development Director SUBJECT: 2021-2022 EDA WorkPlan DATE: July 22, 2021 INTRODUCTIONIDISCUSSION Staff has utilized the City Council's goals (Business Growth, Community Engagement, and Infrastructure Support) and the following plans/recommendations to complete a 2021-2020 Work Plan for the EDA: 2040 Comprehensive Plan 2019-2021 Strategic Plan (2019), Downtown Redevelopment Plan (2016) Trunk Highway 3 Corridor Plan (2019) ULI Minnesota- Navigating your Completive Future Workshop Key Observations (2017) ACTION REQUESTED Staff is requesting the EDA review the Work Plan and make a formal recommendation on the adoption of the Work Plan and the 2021-2022 EDA Working Calendar. ATTACHMENTS: Type Description D Exhibit 2021-2022 EDA Work Plan CITYOF FARMINGTON 2021 -2022 WORK PLAN MINNESOTA ECONOMIC DEVELOPMENT AUTHORITY OVERVIEW The Economic Development Authority(EDA) has developed the following 2021-2022 Work Plan to be used as a reference and tool for developing priorities, budgets, goals, and initiatives derived from the City's 2040 Comprehensive Plan. The following documents were also utilized as references on the development of this work plan; 2019-2021 Strategic Plan (2019), the Downtown Redevelopment Plan (2016), the Trunk Highway 3 Corridor Plan (2019) and the ULI Minnesota - Navigating your Completive Future Workshop Key Observations (2017). The Farmington City Council has also outlined the following goals which should also be incorporated into the priorities and initiatives of the EDA: 1. Business Growth- It helps provide more amenities to residents and increase and diversify our tax base. 2. Community Engagement- Engage residents to gather input, provide updates and work to encourage positive promotion of our community. 3. Infrastructure Support-Work to proactively improve and maintain the infrastructure systems throughout the community. MISSION STATEMENT To improve the economic vitality of the City of Farmington and to enhance the overall quality of life by creating partnerships, fostering employment opportunities, promoting workforce housing, providing convenient shopping options for residents, and expanding and diversifying the tax base through development and redevelopment. To achieve this mission, a key aspect of the EDA's efforts is to promote the retention and expansion of existing businesses, and the attraction of new businesses to the community. COMPREHENSIVE PLAN The Economic Development chapter of the 2040 Comprehensive Plan provides a framework of the activities of the EDA. "The Economic Development Plan (Chapter 9 of the Comprehensive Plan) provides a high level and long-term roadmap for the City of Farmington and its partners(public, private, and nonprofit sectors) to work together to enhance employment, investment and quality of life opportunities that benefit the entire community. The city recognizes that local government has a responsibility for creating an environment in which economic development can occur. This plan also serves to examine and strengthen the city's ability to compete effectively and prosper in both the regional and increasingly global economy." IIPage The Comprehensive Plan contains eight (8) economic development goals. As part of the process of creating the Strategic Plan in 2019, the EDA validated the importance of these goals for guiding the actions of the EDA by developing a list ranking potential action steps for the EDA to consider: GOAL 1: ➢ A three-year Strategic Plan for Economic Development that provides a dynamic and actionable tool for achieving the community's economic development vision. a. The 2019-2021 Strategic Plan: i. The plan articulates the vision, mission and fundamental principles that guide decision making and actions for the EDA. 1. Vision Statement: • The Economic Development Authority's vision is to improve the economic vitality of the City of Farmington and to enhance the overall quality of life by attracting and retaining businesses, creating partnerships, fostering employment opportunities, promoting workforce housing, business growth, and expanding the tax base through development and redevelopment. 2. Mission Statement: • Farmington is commerce friendly, responsive, and innovative in the realm of economic development. The Economic Development Authority's mission is to position Farmington as one of Minnesota's most desirable cities to open, grow, and maintain a business. ii. The plan provides a framework for identifying potential roles for the EDA, prioritizing use of resources and periodically reviewing actions taken by the EDA. iii. The plan serves as a tool for communicating information about the EDA to the city council, city departments and advisory boards, partner organizations in the economic development community and Farmington residents and businesses. b. Action Step: i. Due to the Covid-19 Pandemic, this plan is still applicable and should be incorporated in the annual work plan until the EDA feels most of the strategic plan has been considered or implemented, at which the plan should be updated. GOALS 2 & 3: ➢ Cultivation of strong relationships between existing businesses and the city to increase business retention. ➢ A desirable commercial environment for residents is created through growth from existing and new businesses. a. The 2040 Comprehensive Plan i. The city's economic development strategy generally focuses on enterprise development rather than the attraction or recruitment of outside businesses to relocate to Fannington. This "grow your own"businesses strategy simply means supporting the development of small to medium sized businesses in the community through a variety of proactive measures. Enterprise development is generally recognized as a relatively low-cost economic development strategy that is particularly well-suited for a variety of rural and urban communities. The following factors support the rationale for focusing on a "grow your own"strategy for economic development: b. Action Steps: i. Continue the Business Retention and Expansion Program 1. Development of a long-range survey. a. Future programs and initiatives will be developed based on this data. 2. Conduct 2-3 business visits per month. 21Page ii. Implement tracking software- SourceLink. 1. Track survey responses and business visits. a. This information will be used for potential program development and future initiatives of the EDA. 2. Ability to develop detailed business lists with contact information. 3. Begin tracking business leads and day to day business contacts. iii. Continue to have active participation in local and regional business groups like the Farmington Business Association and the Dakota County Regional Chamber of Commerce GOALS 4 & 8: ➢ Healthy and diversified growth of existing and new businesses to achieve the community's 2030 and 2040 employment projections. ➢ A well-trained and adaptable workforce is maintained within the community to support the projected business and job growth. a. ULI Minnesota- Navigating your Completive Future Workshop Key Observations (2017) i. Data on demographics, employment and jobs in Farmington, presented at the workshop, offered a point of reference for trends that will affect the city in coming years. b. Action Step: i. The Department of Employment and Economic Development tracks numerous data points, including employment projections. Staff feels that inviting DEED to present annually or once every other year is vital to understanding how the trends and demographics are affecting Farmington and the State of Minnesota. GOAL 5: ➢ Redevelopment of vacant and underutilized properties in older areas to revitalize these vital community areas. a. Hwy 3 Corridor Plan (2019) i. Goal 1: Improve the attractiveness and visual cohesiveness of the corridor. 1. Strategy 2: Encourage activation in existing commercial areas through community events. 2. Strategy 4: Utilization of Community Development Block Grant(CDBG), Dakota Community Development Agency(CDA) loan, and grant programs to assist in the cleanup of low to moderate income residential properties. 3. Strategy 5: Consider developing an incentive program for TH 3 properties similar to the Downtown Fagade Improvement Program. b. Action Steps: i. Funds from the sale of the Riste Lot, $22,750, were returned to the CDA and were placed into the Home Improvement Loan Program, which is administered by the CDA. 1. There is currently a waiting list for participants for these funds. Should that change, staff could create a targeted marketing piece to be shared with the community. ii. Staff will continue to review use of CDBG on: 1. Workforce Housing 2. Utilization of the CDBG fund allocations a. Uses, program options and requirements, etc. iii. Staff will meet with vacant land and property owners in the City. 1. This data will be tracked in LOIS 2. Could also potentially be tracked in SourceLink. 3. GIS maps will be created showing: 31Page a. Current developments b. Available Properties iv. Continue to provide incentive grants or loans for business to improve fagade and interior improvements as well as explore options to partner with state or federal programs to leverage additional dollars into vital areas of the community. GOAL 6: ➢ Public and private sector reinvestment in downtown to revitalize it as the community's commercial, cultural, and recreational center. a. Downtown Redevelopment Plan (2016) *Items pertaining to the EDA. i. Refurbish vacant historic buildings and other commercial buildings. 1. Exteriors and interiors, some buildings with restored exteriors are in need of significant interior improvements to be attractive to potential tenants. 2. Downtown's low rental rates for commercial space create a financing gap for building improvements, so public or non-profit involvement in funding could be critical to jumpstart this initiative. ii. Proactively support the retention of and improvements to current civic/municipal destinations and expand events in downtown. 1. Current and potential downtown events include Farmers'Market, Dew Days, Car Show, and Dazzle Day, which are important for attracting people to downtown and also serve as a cost-effective form of downtown marketing. iii. Redevelop vacant and under-utilized sites for new business and possibly housing. 1. Southwest corner of Highway 50 & 3rd Street as a critical downtown gateway development opportunity. 2. North side of Highway 50 between 3rd and 4th Streets. 3. Sites near Oak and 2nd Street intersection iv. Improve and add outdoor public space for informal gathering places and events. 1. Refurbish Depot Way Arts Park. 2. Create 2nd Street farmers'market pavilion and open space. v. Strengthen downtown identity and wayfinding. 1. Add downtown gateway signage on Highways 50 and 3. 2. Add wayfinding signage, e.g. bike trails, parking. vi. Redevelop sites to provide new housing options in Farmington. 1. Redevelop area west of rail line, north and south of Spruce Street, with apartments or a mix of apartments and rowhouses. 2. Redevelop half block on Walnut Street, between 3rd and 4th Street, with townhouses similar to the north half of the same block. vii. Redevelop Riverside West. 1. Redevelop the commercial site furthest from Hwy 50 with residential budding(s) next to the river's open space long-term. viii. Redevelop Riverside North. 1. Redevelop sites along Pine Street with downtown townhouse and apartment living options. b. Action Steps: i. Continue to administer fagade and redevelopment programs as grants or loans. ii. Encourage reinvestment in the downtown as well as the expansion of our commercial base and cultural and recreational events. iii. Assist with the 2040 Comprehensive Plan update and ensure areas downtown are rezoned accordingly to promote specific future redevelopment in downtown to align with all city-adopted plans. iv. Revisit Downtown branding and advocate for city-wide signage. 4 1 P a e GOALS 7: ➢ Diverse housing options and quality of life amenities that support the needs and preferences of the community's workforce into the future. a. UL/Minnesota- Navigating your Completive Future Workshop Key Observations (2017) i. Housing can provide an important component for downtown vitality. Gen Y and Boomers are attracted to authentic downtown environments, especially those that offer affordable housing opportunities and unique dining venues. Creating a greater residential density in close proximity to downtown benefits retailers and service providers and maybe a counter punch to traditional single-family neighborhoods in the northwest part of the city. As density grows in the downtown area ensuring that businesses cater to these residents will be important to the vitality of the area with more frequent evening hours of operation and programmed activities. b. Action Steps: i. Continue to work with the CDA for their current workforce housing in the city to ensure it stays viable. ii. Also work with the CDA for the development of future workforce housing on land they own along Denmark Avenue as residential developments fill in around the site to the west and south. 51Page 2021-2022 EDA Working Calendar 0 m N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N c0 M OD 00 r r _V cD M 00 N N r N h CO Q) O N N r^ LO to 1, 00 Q) O r N O O O r r r O O O O O O O O r Work Plan X Source Link X BR&E Survey Review X Revisit Downtown Branding X Implement Coffee&Connections X X Update Fa ade Program X Update Redevelopment& Property Investment Program X Annual Review of EDA Activities Review X EDA Work Plan/Calendar for 2022 X Joint Meeting X Update Business Subsidy Policy X X EDA Organizational Meeting X No Meeting this Month C DEED Presentation(Joint with CC) X Future Meetings TBD 6Pa - e