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Home My WebLink About07.02.07 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingj~tture. AGENDA PRE-CITY COUNCIL MEETING July 2, 2007 6:30 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 2. APPROVE AGENDA 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA 5. STAFF COMMENTS a) Discuss City Hall Groundbreaking 6. ADJOURN !'UBUC iNFORMATION Sj~1TE!v!EN[ ~ouncil workshops are condue/ed as an inforlllal work session, all diseussions shall he considered fact-finding, hypothetical and unofficial critical thinking exercises, which do not reflect an official public position. Council work session outcomes should not be construed by the attending puhlic and/or reporting media as the articulation ofaformal City policy position. Only official Council action normally taken at a regularly scheduled Council meeting should be considered as a formal expression of the City's position on any given malter. City of Farmington 325 Oak Street Farmington, M~ 55024 MissiOJl Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfitture. AGENDA REGULAR CITY COUNCIL MEETING JULY 2, 2007 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Introduce Promoted Employee - Public Works '. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for ,1udienee COllllllel1lS) 7. CONSENT AGENDA a) Approve Council Minutes (6/18/07 Regular) b) Approve 2008 ALF Ambulance Budget - Administration c) School and Conference - Hunzan Resources d) Approve Bills Page 1 Page 2 Page 3 Page 4 8. PUBLIC HEARINGS a) Liquor License Violation - EI Tequila Restaurant - Police Department Page 5 9. AWARDOFCONTRACT a) Hunter Lift Station - Engineering (Supplemental) Page 6 ]0. PETITIONS, REQUESTS AND COMMUNICATIONS a) 225tl1 Street Road Maintenance Agreement - Engineering b) Review TH3 Surface Transportation Program Application -- Engineering (verbal) Page 7 11. UNFINISHED BUSINESS a) Flagstaff Property Acquisitions - Engineering (verbal) ]2. NEW BUSINESS a) Sign Ordinance - Elm Street Project - Administration Page 9 13. COUNCIL ROUNDTABLE 14. ADJOURN . . . City of Farmington 325 Oak Street Farmington, M?\ 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING JULY 2, 2007 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDA TIONS a) Introduce Promoted Employee - Public Works Postponed CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (6/18/07 Regular) b) Approve 2008 ALF Ambulance Budget - Administration c) School and Conference -Human Resources d) Approve Bills _ Approved_ Approved Information Received Approved 8. PUBLIC HEARINGS a) Liquor License Violation - El Tequila Restaurant - Police Department Accepted Stipulati~ 9. AWARDOFCONTRACT a) Hunter Lift Station - Engineering (Supplemental) R56-07 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) 225111 Street Road Maintenance Agreement - Engineering b) Review TH3 Surface Transportation Program Application - Engineering (verbal) R55-07 InFo. rmation Received..... ~~__.. m__. 1 I. UNFINISHED BUSINESS a) Flagstaff Property Acquisitions - Engineering (verbal) Info17nation Received.. 12. NEW BUSINESS a) Sign Ordjnance - Elm Street Project - Administration _ Approved (l."", COUNCIL MINUTES PRE-MEETING June 18, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Dircctor; Brian Lindquist, Police Chief; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by Pritzlaff, second by McKnight to approve the Agenda. APIF~ YlOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember McK.night asked about the May Financial Report and noted the liquor store revenues versus expenditures had a S 1 00,000 difference. Finance Director Roland replied there is a difference in cost of goods sold and the journal entry was made backwards. The liquor store broke even for the month. Staff is monitoring liquor store operations and will be developing a plan to address possible concerns. 5. STAFF COM1VlENTS Police Chief Lindquist noted the Torch Run is on Thursday from Mendota Heights to Farmington. As traffic is being diverted to Ash Street because of the Elm Street project, police officers have been spending more time on Ash Street. The Police Department is also prepared for Rambling River Days this weekend. 6. ADJOURN MOTION by McKnight, second by Pritzlaffto adjourn at 6:37 p.m. APIF~ MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant . . . COUNCIL MINUTES REGULAR June 18, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Bill Pritchard, Ron Thelen Audience: 4. APPROVE AGENDA Mayor Soderberg and Councilmember Fogarty pulled the Council Minutes to abstain from voting. Councilmember Wilson asked about item 9a) Award City Hall and 1 st Street Garage Bid. He noted this was the same information from the previous meeting and did not see any action requested, so he was unsure as to what was to be done with this item. Mayor Soderberg replied the action is to accept the bids. City Administrator Herlofsky stated the Planning Commission did take action on this item. Councilmember Wilson asked that when there is action from another commission, it be included in a separate cover memo along with the action requested. City Engineer Mann pulled item Sa) Introduce Promoted Employee to bring back to the next meeting. MOTION by McKnight, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS b) Farmington Rotary History Update - Chad Collignon Mr. Collignon was not present at the meeting. 6. CITIZEN COMj~IENTS 7. CONSENT AGENDA MOTION by Wilson, second by McKnight to approve the Consent Agenda as follows: b) Awarded Annual Sidewalk Replacement Project Contract - Engineering c) Received Information Seasonal Employees - Hu.man Resou.rces Council Minutes (Regular) June 18,2007 Page 2 d) Adopted RESOLUTION R51-07 Accepting Safety Camp Donation - Parks and Recreation e) Received Information May 2006 Financial Report - Finance f) Approved Extension Request Recording of Twin Ponds Final Plat - Planning g) Approved Extension Request Fairhill Preliminary Plat - Planning h) Adopted RESOLUTION R52-07 Authorizing Advertisement for Bids Flagstaff Avenue Project - Engineering i) Approved Bills APIF, MOTION CARRIED. a) Approve Council Minutes (6/4/07 Regular) (6/11/07 Special) MOTION by Fogarty, second by Wilson to approve the June 4, 2007 Minutes. Voting for: Fogarty, McKnight, Pritzlaff, Wilson. Abstain: Soderberg. MOTION CARRIED. MOTION by Pritzlaff, second by McKnight to approve the June 11,2007 Minutes. Voting for: Soderberg, McKnight, Pritzlaff, Wilson. Abstain: Fogarty. MOTION CARRIED. 8. PUBLIC HEARINGS a) Adopt Resolution - Vacate Drainage and Utility Easement Riverbend - Planning Mattamy Homes is requesting vacation of several drainage and utility easements within the original Riverbend plat approved in 2005. They are replatting the northern 75 acres ofthis development and adding 13 lots to what was originally approved. Due to the new lot configurations, the easements need to be vacated and new drainage and utility easements will be dedicated with the plat. MOTION by Pritzlaff, second by McKnight to close the public hearing. APIF, MOTION CARRIED. MOTION by Fogarty, second by Wilson to adopt RESOLUTION R53-07 vacating the drainage and utility easements in outlots A, B, D and E and lots 1-22, Block 1; lots 1-12, Block 2; lots 12-15, Block 7; lots 1- 5, Block 8; lots 1-15, Block 9; lots 1-7, Block 10 in Riverbend. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT a) Award City Hall Bid and 1 st Street Garage - Wold Architects Mr. Mike Cox, Wold Architects, presented the bids for City Hall and I st Street Garage. The Planning Commission approved the plans on June 12, 2007 with some conditions: 1. Screen or relocate the mechanical equipment on the City Hall roof. The intent is to minimize the sight line of the equipment. The equipment will be moved 20 ft towards the back. 2. Add 1 ft. in width to an entry driveway. 3. Stripe an additional vehicle stall at the 1 st Street Garage. These items have no or minimal impact on the project. . . . Council :\1inutes (Regular) June 18, 2007 Page 3 . The low bidder is Lund Martin Construction. The bid is $7,569,000 plus the alternate of$136,000 for a total cost of57,705,000. . Councilmember Pritzlaffread a portion of the June 4, 2007 Council Minutes. He reviewed the code and noted major projects are to be reviewed by the Planning Commission. At the Planning Commission meeting it was stated the packet was received from Wold on May 9,2007 for review. This gave staff less than 30 days to review the plans and receive bids. Other developments have a 60-day review period. He was concerned with the procedure and the process. He did not want to see this project receive special treatment. We have procedures and we need to follow them. He asked about the height of the building and saw where it was 42 ft. tall. The mechanical system is 9 ft. tall. He was aware the roof deck may sit down from the outside wall, but it could still put us over the 45 ft. height limit. Mr. John McNamara stated the top of the curved roofis 42 ft. in height and the mechanical system is on a lower roof and is 8 ft. off the lower roof. The maximum height is the curved roof at 42 ft. Councilmember Pritzlaff also was not comfortable with a City employee being the project manager. He noted we would not have an outside person to hold accountable. City Administrator Herlofsky replied a construction manager is a different process. Doing a project with an architect and a contractor and having a City employee as project manager is not unusual. Councilmember Pritzlaffwanted to see a process for change orders, how they come to Council and a timeline. City Administrator Herlofsky stated most of the time routine change orders come up during construction and an adjustment needs to be made. Items of major consequence will be brought to Council for consideration. If an item occurs, Council will be informed as soon as possible. There are times a decision will need to be made so the project can continue. Mayor Soderberg noted City Administrator Herlofsky has been given the latitude to make those decisions. There are statutorily limits on dollar amounts he can approve. He felt the City was well protected by having City Administrator Herlofsky as the project manager. Councilmember Wilson asked Mr. Cox to be more specific with moving the equipment on the roof and ifit would be a reduction or an increase in the cost of the project. Mr. Cox explained the procedure and that it might decrease the cost. Councilmember Wilson asked how confident Wold is in what is proposed by Lund Martin meeting the way Council intends to have the building designed. Mr. Cox stated there will be change orders for adjustments and if there is something unknown, the contingency would be used. Councilmember Wilson was confident City Administrator Herlofsky would do a good job managing the project. He noted the school district put together a change order process for the high school and he was impressed by that. . Councilmember McKnight thanked Wold Architects and staff for their work. Councilmember Fogarty asked if where the Blaha building is located would be mostly parking lot. Mr. Cox stated soil borings have been taken and there could Council Minutes (Regular) June 18,2007 Page 4 always be issues with where a building is located. The parking lot will be located . where the Blaha building is, but the question is what was there before that building. There are water conditions so there will not be a basement in the building. Councilmember Fogarty thanked Wold and staff for all their hard work. Mayor Soderberg thanked all ofthe members ofthe City Hall Task Force for their participation in this project. MOTION by McKnight, second by Fogarty to enter into a contract with Lund Martin Construction for a total amount of $7,705,000 including the Planning Commission recommendations. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Comprehensive Annual Financial Report December 2006 - Finance Finance Director Roland and a representative from Eide Bally presented the December 2006 Financial Report. The fund balance increased in 2006 by $263,453, bringing the fund balance to $1.5 million or 21 % of the annual expenditures of the year. Budgeted revenues were short by $81,000, however expenditures were $291,000 less than budgeted. Finance Director Roland noted the Public Works Department did an outstanding job in compiling information from the GIS system to come up with a cost estimate for infrastructure. MOTION by Wilson, second by Pritzlaffto approve the December 31,2006 Comprehensive Annual Financial Report. APIF, MOTION CARRIED. b) Dakota County 2008-2012 CIP Requests - Engineering The City would like the following projects included in Dakota County's 2008- 2012 CIP: . - CR 64 (195th Street) from Autumn Glen to TH3 - 2008/2009 Newland is not willing to start this project this year based on marketing conditions, but are willing to start the project next year. - CSAH 31, CSAH 50 to CSAH 74 - 2009 - CSAH 74, Denmark to CSAH 31 - 2009 - Traffic Signal at Flagstaff and CSAH 50 - 2009 Due to the new high school on Flagstaff, Mayor Soderberg would like to see a signal installed early and then get reimbursed by the County. City Engineer Mann suggested this be included in the August Transportation Workshop. - 195th Street, Flagstaff to Cedar- 2012 - Traffic Signals along Pilot Knob Road This will also be discussed at the August Transportation Workshop. . Council Minutes (Regular) JUDe 18, 2007 Page 5 - 20Sth Street - Cost Participation Policy Mayor Soderberg requested staff check with the railroad on assisting with the cost of 20Sth Street. Mayor Soderberg asked staff to check with the County on placing speed monitors on County roads such as Ash Street. Council agreed with these projects. c) Adopt Ordinance - Zoning Code Definitions - Planning Staff provided Council with a schedule for updating the zoning ordinance. The first update is zoning definitions. The Planning Commission recommended approval of the ordinance. Council discussed several of the changes in the definitions. Council decided to delete the change for daycare facilities as they already have state regulations. MOTION by Fogarty, second by McKnight to adopt ORDINANCE 007-573 approving all changes except daycare facility, in home. APIF, MOTION CARRIED. d) Adopt Resolution - Approve Riverbend 2nd Addition Final Plat - Planning Mattamy Homes is planning 27 lots and several outlots in the Riverbend 2nd Addition. These lots will be in the southern portion of the development. The development is also proposing a centrally-located park. There are also a number of trails. There is an adverse possession claim regarding a certain piece of property. A number of property owners within Dakota County Estates are claiming they have property rights to these areas as they have been maintaining them for a number of years. The developer is outloting the areas in question to proceed with the platting of the property. Mayor Soderberg asked about when the trails will be built as the ordinance requires they be built prior to construction of homes. If they are outlots, he understood they would not be built until a later date. City Engineer Mann noted the actual construction of the trails will be addressed in the development contract. The City is not allowed to put trail easements on plats. Councilmember Fogarty asked ifthere could be a trail overlay shown in the future. MOTION by Pritzlaff, second by McKnight to adopt RESOLUTION R54-07 approving the Riverbend 2nd Addition Plat contingent upon the preparation and execution of the Development Contract and the satisfaction of all engineering comments as well as approval of the construction plans for grading, stonn water and utilities by the Engineering Division. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS Council Minutes (Regular) June 18,2007 Page 6 13. COUNCIL ROUNDTABLE . Councilmember Fogarty: Rambling River Days is this weekend. Councilmember McKnight: Council received calls on the Elm Street project and encouraged residents to continue to shop all the businesses that are difficult to access. He received calls regarding speed on the detour and Council spoke with the Police Chief and they are doing enforcement. He urged residents to go the speed limit and follow the detour routes. He encouraged residents to enjoy Rambling River Days this weekend. Councilmember Wilson: The Post Office dedication is Saturday at 10:30 a.m. Councilmember Pritz/aff: He attended a meeting on Elm Street and the contractor will have more people working on this project than usual. It will be a long project and should finish around November 15, 2007. He spoke with staff about the detour route and the difficulty with reaching the businesses. The mill and overlay on Denmark should be finished this week. The County will open Elm Street on Friday at noon, so it will be open for Rambling River Days. . City Attorney Jamnik: Property acquisitions along Flagstaff are continuing negotiations. The City may have to file on parcels the first week of July in order to maintain the construction timeline. An update will be provided at the July 2,2007 Council Meeting. City Administrator Herlofsky: There will continue to be weekly meetings at City Hall on the Elm Street project for anyone wanting information. County representatives will be in attendance to outline what has been completed and what to expect in the future. There will be a final Rambling River Days meeting on Tuesday night. City Engineer Mann: Regarding the infrastructure information provided for the financial report, the credit belongs to Kevin Schorzman along with several of the Engineering staff. Mayor Soderberg: He received comments at 5:30 a.m. on the Elm Street project and about the overlay on Denmark. He spoke with County representatives prior to the Council Meeting, and the Denmark project should be done in two days. They also discussed the signage issue. They were very responsive to concerns and want to make sure businesses remain accessible. Crossings will be left open as long as possible as a hard surface. Crossings at 1 st Street, 3rd Street and 6th Street will be open. Others will be . Council Minutes (Regular) June 18, 2007 Page 7 closed. He heard the intersection at 1 st and Spruce is a difficult crossing. A resident asked if we can have an all-way stop at that intersection. Staff will review the situation. Saturday night there was a musical group playing in the McVicker lot. There were several people attending and businesses stayed open later than usual. The Downtown Business Association will continue that practice on the 3rd Saturday of the month. He encouraged residents to have fun at Rambling River Days. 14. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 8:36 p.m. APIF, MOTION CARRIED. Respectfully submitted, / ,< Cynthia Muller Executive Assistant City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor and Councilmembers FROM: Peter J. Herlofsky, JI. City Administrator SUBJECT: 2008 ALF Ambulance Budget DATE: July 2,2007 INTRODUCTION/DISCUSSION Attached is the 2008 Budget received from ALF Ambulance. According to the Joint Powers Agreement, the annual budget for the following year must be submitted to the City Council for approval or disapproval. ACTION REQUESTED Approve the 2008 ALF Ambulance Budget. Respectfully submitted, Peter J. Herlofsky, JI. City Administrator CMuller/Herlofsky/Council Memos/AL!-' Gudgel June 19, 2007 Mr. Peter Herlofsky City Administrator City of Farmington 325 Oak Street Farmington, MN 55024 Dear Peter: ALF Ambulance hereby requests that you submit the 2008 Budget to your City Council for approval. Per the Joint Powers Agreement the annual budget for the following year must be submitted to each city council on or before July 1 for approval or disapproval. The ALF Ambulance Board approved the budget at its regular meeting on June 12,2007. Sincerely, Tom Kelley, Administrator ALF Ambulance TKljc Attachments: Board Transmittal Letter 2008 Budget Spreadsheets Resolution Members of the ALF Board of Directors The Joint Powers Agreement states "On or before July 1 ol each year, the annual operating budget for the following calendar year as recommended by the Board shall be submitted to each member City Councillor approval or disapproval." The Executive Management Committee is responsible for submitting a proposed budget to the Board for their consideration. On behalf of the Executive Management Committee, I am pleased to present the proposed ALF budget for 2008. The Executive Management Committee is responsible for enforcement of the adopted budget. The following is a discussion of the salient issues. 2007 budget compared to 2007 estimate Statement of Revenues and Expense Based on the current operations, the 2007 estimate of operations is incurring approximately a $47,000 loss of net income. The primary reasons for the loss of income are as follows: a) Personnel costs - especially as it relates to health insurance costs - are exceeding initial budget estimates. b) Net service billings, including bad debt expense, are approximately $20,000 less than originally anticipated. Other Comments: The 2007 budget initially provided approximately S90,000 to refurbish unit 10. Staff recommended and the Executive Committee concurred that Medic lObe replaced in 2008 rather than refurbished in 2007. The Executive Management Committee also concurred with the recommendation to acquire three power cots ($33,000) to minimize risk of employee injuries and the acquisition of five 800 megahertz mobile radios ($18,000); these items were not previously budgeted in 2007. Page] Recommendation: In order to provide a balanced budget and sufficient cash flows for future equipment acquisitions, it is recommended that the fee structure be increased by 4.5% effective July 1, 2007. 2008 Bud2et The proposed budget provides approximately $2,993,949 of appropriations in the coming year which is a $207,030 or 7.4% increase compared to the prior year. 2007 2008 Increase/ Estimate Proposed (Decrease) Revenues Gross Service Billings $ 3,959,190 $ 4,462,344 $ 503,154 12.7% Less Medicare/Medicaid (1, I 90,562) (1,407,630) (217,068) 18.2% Net Service Billings 2,768,628 3,054,714 286,086 10.3% Member city subsidy 58,975 61,039 2,064 3.5% Other 61,288 59,368 144 0.1% Total revenues $ 2,888,89 I $ 3,175,121 $ 286,229 9.9% Expenses Salaries 1,513,675 1,606,542 92,868 6.1% Benefits 453,246 499,083 45,837 10.1% Total salaries and benefits 1,966,921 2,105,625 138,704 7.1% Community Support 110,766 114,089 3,323 3.0% Commodities 130,852 134,064 3,212 2.5% Collection service and bad debt 390,269 423,051 32,782 8.4% Contractual services 180,761 210,500 33,259 18.4% Capital outlay - not capitalized 7,350 3,100 (4,250) -57.8% Total expenses 2,786,919 2,990,429 207,030 7.4% Net income before depreciation 101,972 184,692 79,200 77.7% Depreciation 102,000 107,000 5,000 4.9% Net income $ (28) $ 77,692 $ 74,200 Page 2 The following is a list of salient issues for the coming budget year. a) Member City subsidy's The ambulance service continues to receive an annual subsidy from the three member cities. The subsidy has been stabilized at $.50 per capita for almost two decades. The 2008 subsidy is proposed to be $61,039. b) Salary and benefit costs. The proposed budget is based on the terms of the tentative collective bargaining agreement proposals. In addition, ALF staff is evaluating the power shift and may propose changing coverage hours, although continuing with lO-hour shifts, which will result in salary savings. Other factors resulting in increased personnel costs include anticipated double digit increase in health insurance and mandatory increase in the employer share of costs for PERA. A summary of personnel cost increases are as follows. Salary and Benefit - increases Personnel Salaries Benefits Total Salaries - cost of living $ 62,275 $ 10,867 $ 73,142 Salaries - Step increases 30,593 5,338 35,931 Other benefit adjustments 25,847 25,847 PERA - rate increase 3,784 3,784 Total increase $ 92,868 $ 45,836 $ 138,704 c) Non-personnel operating costs. Non-personnel costs such as commodities, professional services, contractual repairs and bad debt expense is estimated to be $884,804 which is an increase of $64,805 or 7.9% compared to the prior years. The most significant factor is collection services and bad debt expenses which are estimated to be $423,081 which is a $32,782 increase. The most significant programmatic change is the increased payments to the Dakota County EMS for education, transport and specialist fee which is proposed to increase from $7,500 in 2007 to $9,380 in 2008. Schools and conferences are proposed to also include appropriations for Spanish lessons which are focused on EMS providers. d) Reimbursements for Community Support ALF has for many years reimbursed member cities for its in-kind contributions for services as personnel management, payroll processing, financial reporting, accounts payable, dispatching services and the respective cities providing quarters in their fire departments for ALF crews. The reimbursement is distributed to the cities in direct proportion to their cash contributions to ALF since 1986. The reimbursement is $114,089 which is an increase of3%. Page 3 e) Capital outlay acquisitions The proposed 2008 budget includes $115,000 for replacement of medic #10. Also includes $22,000 for two additional power cots. Budget also includes replacement of four computers and a server at a cost of $10,300. Total capital outlay is therefore approximately $153,300. Recommendation: Increase transport fees by 9% effective January 1, 2008. A 9% increase in rates will generate approximately $503,154 of gross revenues, however, Medicare and Medicaid write- offs will adversely impact revenues by approximately $217,068. The net revenues from billings, therefore is only approximately $286,086. Analysis of working capital: Proposed budget and rate increase will result in $1.323 million of working capital, however, the overwhelming majority of the working capital (approximately $1.176 million is accounts receivable). The net cash balance at the end of 2008 is approximately $186,464. Working Capital 2008 2007 Proposed Estimate Budget Current Assets Cash and investments $ 219,330 $ 186,464 Accounts receivable, net 1,107,45] ],176,065 Other receivable 12,803 19,044 Prepaid expenses 33,101 33,101 Total Current Assets $ 1,372,685 $ 1,414,674 Current Liabilities Accrued salaries 58,921 58,921 Accounts payable 32,415 32,415 Total Current Liabilities 91,336 91,336 Total Working Capital $ 1,281,349 $ 1,323,338 Page 4 Future budgets The transport rates in future years will continue to eclipse inflation rates due to the federal policy of transferring the Medicare/Medicaid financial responsibilities to the local medical services level. In addition, ALF will have significant cash outlays due to capital equipment replacement needs. The replacement of medic # 15 and medic # 14 will be addressed in the 2009 and 2010 budgets respectively; each ambulance costs about $122,000. In addition, the five defibrillator monitors will be proposed for replacement in 2009 at a cost of $90,000. Recommendation. Board approval of the Resolution Approving the 2008 budget and rate adjustments effective July 1,2007 and January 1,2008. Subject to Board approval, the budget will be forwarded to the respective member cities for their approval. Respectfully submitted Tom Kelley Ambulance Administrator Page 5 ALF AMBULANCE 2008 Proposed Budget ALF AMBULANCE 2008 BUDGET Statement of Revenue and Expenses 2005 2006 2007 2007 2008 Actual Actual Budget Estimate Estimate Operatinq Revenues Gross Service Billings 3,024,526 3554,935 3,901,066 3.959,190 4,462.344 Less Medicare,Medicaid (767,922) (1,018,569) (1,167,658) (1,190,562) (1,407,630) Net Service Billings 2,256,604 2,536.366 2.733.408 2.768,628 3,054,714 City Support 60,951 63.603 58.975 58,975 61,039 Township Support 23,361 23.500 24,000 23.432 23.432 Miscellaneous 14,522 19,164 11,050 21.091 19.171 LMCIT Dividend 6463 2,179 4,800 2,200 2,200 State-aid PERA 3.967 3,967 3,967 3,967 3,967 SOT Grant 3,089 Investment Income 8668 10.893 9,500 10.598 10,598 Total Revenues 2.374.536 2,662.761 2,845,700 2,888,891 3,175.121 Operatinq Expenses 6012 Salaries 1,278,299 1.361,174 1,443,038 1,513,675 1,606542 6041 PERA 65.134 75,510 90.190 94,605 104.425 6044 FICA 96,016 101,253 110,392 115.796 122.900 6051 Hospitalization + life 105.448 126.566 140,215 173.580 197,734 6053 Long-term Disability 4,859 7,914 5,706 5,850 6,197 6054 Dental Insurance 10,368 11.115 12.000 13,464 14,810 6055 Workers Compensation 40,389 42,070 50,506 49.951 53,016 0310 Community Support 104.409 107,540 110.766 110.766 114089 10 Office Supplies 5,241 5,275 5,500 5,500 5,975 6112 Forms printing 744 1,180 3.380 2,210 6115 Education Equipment/Supplies 1,596 5,231 5.485 5.850 4,220 6~20 Operating Supplies 6,131 5,016 6,200 6.200 6.400 6121 Motor Fuels 17.479 25.652 24,858 28,217 31 ,039 6124 Clothing 10,517 10.745 13,080 13.580 14,725 6131 Equipment Parts 2.508 2,920 3,150 3,200 3,360 6150 Promotions 4,312 1,882 5.825 5.875 5,135 6160 Medical Supplies 43,361 52.481 47,806 56,650 58,500 6180 Computer Supplies/Software 2,000 2.400 2,500 6210 ProfeSSional Services 18,648 19,832 45.750 25,750 34.905 621 ~ Attorney Fees 1,520 3,447 2,500 4,000 4,000 62',6 Collection Services 105.209 108,365 111.530 113.406 117,579 6:'20 Medical Director 40,961 28,905 15,000 12,000 12.360 6221 Audit 4,575 4,575 4,804 5,550 5,650 623'4 Use of Personal Auto 6,739 7,262 7,900 7,700 7.700 6~'5? Print Public Information 1,144 1.331 1,500 1.500 1,500 6261 Insurance 21,325 20,977 24,590 22,236 23,570 62-76 Telephone 12,341 13,677 13,300 11,050 8,625 62~7 Postage 603 717 850 850 900 iviamler:ance Agreelnents -ry ,.....~ (l r ,nn r o"If"'I.r"'I c t\~r'\ (":0 r'\cr. ! ,U 10 :.J, (LO O,";:J::::JV U,UOV U,V:..JU Contract Auto Repair 22,766 25,894 26.250 27,000 28.000 Data Processing 20,364 24,957 28,355 27.440 26,690 I. ;'6,: Contract RadiO Repair 293 620 500 /50 500 Lease Contracts ipagers,coplers\ 5.718 7884 6878 6,900 6,975 TUition Flelmhw'sement 292 1 500 1,500 3,000 11 'ochools and Conferences i 1 ,459 11,123 15.390 16650 '8,8S0 BUSiness Meetings 610 1046 950 950 1 000 J j Cues (-'.nd SGbscr';pt:ons 2.233 2.731 3,2).1 2,885 2.925 Lcenses 630 650 Uncoilectble Accounts 206,983 257.433 259.674 276,863 305.471 .~:_5 interest expense Otl"ler 800 50AOO 17.300 Cap:ta\ Out'ay-Not Capitalized 8.950 8,998 9.200 7,350 3.100 Total Expenses 2.297.556 2..)98.882 2.714 601 2.786.919 2.990.429 Net changes - before deprec. 76.980 S 163,879 $ 131,099 $ 101.972 $ 184.692 Depreciation 119.592 _---2 30, 1 02 131J20 102.000 107.000 Net changes :42612) 8) 33.777 ~) ;9 $ (28) S ;7692 ----.- -- -~-,,~~_._- ALF AMBULANCE Capital Outlay 2007 2007 2008 Note Budget Estimate Estimate Replace Unit 10 - 2008 90.000 115,000 c: ~piace Unit 15 - 2009 Heplace Unit 14 - 2010 Equipment for New Ambulance including VHF mobile radio 2.500 6.000 Portable Radios for 800mhz @ S1 ,750 ea. 5.100 14,000 8 in 2007. 0 In 2008. 5 in 2009 Mobile Computer $4,000 ea., replace every 5 years 4,000 ,LI,mbulance Stretcher, sWitch to Power Cot, $11000 ea. 4,000 33,000 22.000 ET - CO2 10.000 6,000 Defib Monitors - Replace 5 L1fePak 12's ($18,000 ea.) Mobile Radios 800mhz 83.600 ea. 18.000 Desktop PC's, replace at 4 years Administrator - new 2003 1,450 Paramedic Services Manager - new 2005 Office Coordinator - new 2004 1 ,450 Supervisor - new 2007 Education Coordinator - new 2004 1 ,450 Apple Valley Medic - new 2003 1 ,450 Lakeville Medic - new 2002 Farmington Medic - new 2002 ALF Main Server, replace @ 3 years - new 2005 4,500 Total Equipment - Capitalized $ 115,600 $ 71,000 $ 153,300 Capital Outlay - Not Capitalized (included in line item 6540) [ducation Laptop Battery Charger/Conditioner 8800 ea. for each station f-\lr'Nay Bag (5) at $500ea in 2006. Drug bags 8 S 750 each in 2007. _dke\/ilie 1.500 750 800 800 3,750 3,750 1.500 ')00 :;00 500 300 SOO , .800 1.SCO 1,800 -- S iO.100 S 7.350 S 3.100 S 125.700 S 78,350 S 156.400 -------- ----~------ ~-- ---~-- --------- --_._~~- knage Trend - softvl3re for mobiles Ouarters Furniture, Appliance Replacement /1.pc1e Sdgers Minltor, tone-outs 4 c:: 5450 ea. 20C7 Total Equipment - Not Caoltaiized Total Acquisition of Equipment Medicare Write-offs 2008 Medicare Med icad Total Gross revenue per transport $ 1,471 $ 1,471 "'aximum revenue per transport (325) (325) Write off per transport 1,146 1,146 Estimated number of transports 1.098 130 1,229 Total write-offs $ 1,258,115 $ 149,515 $ 1,407,630 2007 Medicare Medicad Total Gross revenue per transport $ 1,320 $ 1.320 * Maximum revenue per transport (322) (322) Write off per transport 998 998 Estimated number of transports 1,066 127 1,193 Total write-offs $ 1,064,103 $ 126,459 $ 1,190,562 2006 Medicare Med icad Total Gross revenue per transport $ 1,206 $ 1,206 * Maximum revenue per transport (319) (319) Write off per transport 887 887 Estimated number of transports 1,035 123 1,158 Total write-offs $ 918,345 $ 109,137 $ 1,027,481 2005 Medicare Medicad Total Gross revenue per transport $ 1,054 $ 1,054 " Maximum revenue per transport (392) (532) V'lrite off per transport 662 521 Eslimated number of transports 940 280 1,220 Total write-offs $ 622,131 $ 145,967 $ 767.922 6, 19/2007 ALF AMBULANCE RESOLUTION NO. 07-03 RESOLUTION APPROVING THE 2008 BUDGET \VHEREAS~ Section 9A of the amended Joint Powers Agreement to Provide Ambulance Service states, "On or be/ore Ju(v 1 of each ,t'ear, the annual operating budget for the/allowing calendar year as recommended by the Board shall be submitted to each member city council/or approval or disapproval. No action lvithin 75 da)s shall constitute approval. " NOW~ THEREFORE~ BE IT RESOLVED by the ALF Board of Directors: 1. The 2008 ALF Ambulance Budget, is hereby approved; 2. The Administrator is hereby authorized to transmit the 2008 ALF Ambulance Budget to the member city councils for their approval or disapproval; 3. If all member cities approve or take no action on the proposed budget within 75 days, the budget is deemed approved. PASSED this ~ day of June, 2007. ALF AMBULANCE BOI\RD OF DIRECTORS BY: /, Chair ATTEST: 7' Secretary City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us --) / C'__. TO: Mavor. Councilmembers, and Citv Administrator .; , ...; FROM: Brenda Wendlandt. Human Resources Director SUBJECT: School and Conference - Human Resources DATE: July 2, 2007 INTRODUCTION The Minnesota Public Employers Labor Relations Association (MPELRA) summer trammg conference will be attended, by the Human Resources Director and HRlPayroll Technician, Wednesday through Friday, August 15th through August 1 ih in Alexandria, MN. DISCUSSION The MPELRA summer conference provides Human Resource professionals the opportunity to attend seminars on the latest developments in labor relations and human resource management. The conference is designed to increase the skills and knowledge of the participants through continuing education. It is also an opportunity for attendees to participate in peer discussions about the challenges employers face in today's economy. BUDGET IMPACT Ifregistration is received by July 16,2007, the cost of the conference is $390.00. It is anticipated that the costs for the registration, mileage, meals and lodging will be approximately $1200.00. This amount is provided for in the 2007 budget. ACTION REQUESTED For information only. Respectfully submitted, Brenda Wendlandt. SPI lR Human Resources Director cc: file .!"''-'-;:.. '--;:)L--:'.t_ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers and City Administrator FROM: Brian A. Lindquist, Chief of Police SUBJECT: Liquor Law Violations Public Hearings for the Suspension of Liquor License DATE: July 2,2007 INTRODUCTION As part of its liquor licensing authority the City of Farmington conducts periodic compliance checks on all licensed liquor retailers in the city. During a recent compliance check one licensed liquor retailer in Farmington sold alcoholic beverages to an underage adult. The seller has been charged with the violation and staff is recommending additional sanctions against the license holder. DISCUSSION On May 22, 2007, the Farmington Police Department conducted compliance checks at all licensed liquor retailers in the city. A 19-year-old female, working under the direct supervision of a police officer entered each business and attempted the purchase of an alcoholic beverage. They were given strict instruction to openly identify themselves if asked to do so and not to conceal their age in any way. If asked for identification they were instructed to provide their actual Minnesota Driver's License. In each case the sale was observed by a police officer. The youthful buyer set the alcohol down and the Police Officer immediately informed the sellers that they had just sold to an underage person. The actual sellers have been charged criminally with the violation. Under Minnesota Statutes and Farmington Ordinance (3-12-13.1) the Council has a right to impose penalties for violation of liquor laws. It is important for the City to send a clear message of owner accountability and zero tolerance for these violations. Per Farmington Ordinance 3-12-13.1 "The council has a right to suspend or revoke any license for the sale of intoxicating liquor" for any such violation. In instances where similar violations have occurred in other cities penalties have ranged from escalating civil fines to civil fines plus suspensions up to three days. Since the inception of compliance checks in the City of Farmington the city has imposed a civil penalty on violators and increasingly more severe penalties on those licensees with multiple violations. The City Attorney has prepared and delivered a Hearing Notice to the violator including a description . of the offense and the recommended penalties and the date of this Public Hearing. The license holder has been advised of their right to attend this Public Hearing and to be represented by an attorney. ACTION REQUESTED This is the first offense for EI Tequila and staff is recommending a civil penalty of $250.00 and a 3 day license suspension. These penalties have been discussed with the City Attorney and we believe the penalties are both reasonable and sustainable. Council should note that staff recommendations are not binding and Council has the right to depart from them to be either more lenient or more severe depending on results of this public hearing. \ '/ Brian A. Lindquist Chief of Police . . Cf "] {-"<{f~.l~ ff,\;j.l; rl'; lrIT/)~1 i 1'f~ cr,' I'.~ ~\'~l , ..L iL j 'i,.,fl.:!. d.t!. .ltL..L~1d:'b lv':"'Ji.. 325 Oak Street, F anningt on, I\1.N 55024 (651) 463-7111 Fax (651) 463-2591 ,\,y",~w. d. farwit."1 gton.n;r.n.rr5. TO: Mayor and Councilmembers FROM: Peter J. Herlofsky City Administrator SUBJECT: Supplemental Agenda DATE: July 2,2007 It is requested the July 2, 2007 agenda be amended as follows: A\VARD OF CONTRACT 9a) Hunter Lift Station - Engineering The low bidder was Engineering & Construction Innovations, Inc. with a bid of $174,490. /Respectfully sub1l'1itted, ! / c._" ) / City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council members, City Administrator / FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Award Contract - Hunter Lift Station DATE: July 2,2007 INTRODUCTION/DISCUSSION The City Council authorized advertisement for bids for the Hunter Lift Station Project at the May 21, 2007 City Council meeting. Bids were taken on Friday, June 29, 2007. Five bids were received as shown on the attached bid summary. BUDGET IMPACT The low bidder on the project was Engineering & Construction Innovations, Inc. with a base bid of $174,490.00 which is less than the engineer's estimate of $354,000.00. The project will be funded as outlined in previous communications and the Finance Director has confirmed the City's ability to complete the project based on the low bid received. ACTION REQUESTED Adopt the attached resolution accepting the base bid of Engineering & Construction Innovations, Inc. of $174,490.00 and awarding the project. Respectfully submitted, Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file RESOLUTION NO. R -07 AWARD BIDS FOR PROJECT NO. 07-04 HUNTER LIFT STATION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 2nd day of July, 2007 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to an advertisement for bids for the Hunter Li ft Station Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement from firms determined to be responsible and competent for the Project: Low #2 #3 #4 #5 ; and, Contractor Engineering & Construction Innovations, Inc. Gridor Constr., Inc. Jay Bros., Inc. CCS Contracting, Inc. Magney Constmction, Inc. Bid Amount $174,490.00 $192,162.00 $193,739.00 $203,350.00 $242,100.00 WHEREAS, the firm of Engineering & Constmction Innovations, Inc. is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED that: 1. The bid of Engineering & Construction Innovations, Inc. in the amount of $174,490.00, is hereby accepted and awarded and the Mayor and Clerk are hereby authorized and directed to enter into a contract therefore. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of July 2007. Mayor day of July, 2007. Attested to the City Administrator SEAL 733'1 Highway 36 W 5t IvHISSl13 T(, 651-5364600 fax 651-536131 i VjVj~\i, I) 0 Ii ('S t r-e)(), C 0 [11 June 29, 2007 :tt Bonestroo Honorable Mayor and City Council City of Farmington 325 Oak St. Farmington, MN 55024-1374 Re: Hunter Lift Station Replacement Project Project No. 000141-06283-0 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the Project stated above on Friday, June 29, 2007. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder. There were a total of 5 Bids. The following summarizes the results of the Bids received: [ontrador Low Engineering & Construction Innovations, Inc. #2 Gridor Constr., Inc. #3 Jay Bros., Inc. #4 CCS Contracting, Inc. #5 Magney Construction, Inc. BId Amount $174,490.00 $192,162.00 $193,739.00 $203,35000 $242,100.00 The low Bidder on the Project was Engineering & Construction Innovations, Inc. with a Base Bid of $174,490.00 This compares to the Engineer's Estimate of $354,000.00. Due to the extremely competitive nature of bidding recently, the low bid was well below the Engineer's estimate. These Bids have been reviewed and found to be in order. If the City Council wishes to award the Project to the low Bidder, then Engineering & ConstruC1ion Innovations, Inc. should be awarded the Project on the Base Bid Amount of $174,490.00. 5 t 5t. C,oun F\oche~,ter Ci1ledgo Engineers Architects City of Farmington Hunter I ift Station Replacement Page 2 June 29 2007 Should you have any questions, please feel free to contact me at 651-604-4872. Sincerely, BONESTROO ~(L- Mark R. Rolfs, r.E. Enclosure e 0 B ~ e 0 U '-' ci ~ E C7l vi" Z e e ::2' '- -~ 0 Q) '.;:0 <!' 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CL CD N w n LU CL 3 ~-'..J Z Z '" ~ CO m <D --' 0 cr: 0 <( <( <( ~ <( f'" os S z \...j ex: :r: f-- w >- 0 .2: >--; a:: Z co ,-_. D_ C') U 0 f-- 0:: >- ::';' >- >- >- a:: 0 0 w 0 CO 2 u ::: CO (") <( w 0 0 CO 0 <{ '<t >- :2 n u u u 00 "'" 'CT <{ en >- e.. --' >- 00 f-- f-- >- e... 0 ~~ 0 0 0 ~ t-....; M '<t en CD r-- co m J~: Ii (//a.... City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator .. FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Revised 22Sth Street Maintenance Agreement (Castle Rock Township) DATE: July 2,2007 INTRODUCTION/DISCUSSION Attached is the proposed revision to the current maintenance agreement between the City of Farmington and Castle Rock Township that takes into account the recent annexation of the Fountain Valley Golf Course (original agreement, memo to Council and comparison is also attached). The revised agreement delineates the breakdown of costs to be shared on the subject segment of 22S1h Street with the addition of the section abutting the Golf Course. The Town Board has approved this agreement. BUDCETIMPACT The City's share of the costs of maintaining 22S1h Street will be funded from the City's Road Maintenance Fund. ACTION REQUESTED Approve by motion the proposed joint resolution with Castle Rock Township (attached) regarding the maintenance of22Sth Street from Trunk Highway 3 to Biscayne Avenue. Respectfully Submitted, Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file IN THE MATTER OF THE JOiNT RESOLLTIO~ OF THE TOWN OF CASTLE ROCK AJ\'D THE CITY OF FARMINGTON, PROVIDING FOR JOINT MAINTE~A~CE OF 22STH STREET R55-07 JOINT RESOLUTHON \VHEREAS, the City of Farmington has annexed properties from 9th Street to Biseayne Avenue abutting sections of 225th Street on the north side, a township road under the jUlisdietion and authority of Castle Rock Township, and; WHEREAS, Minnesota Statutes ~414.038 provides that "[ w ]henever a municipality annexes property abutting one side of a township road, the segment ofroad abutting the annexed property must be treated as a line road and is subject to 164.14" which in tum specifies that the city and town "may enter into agreements providing for the equitable division of the costs and responsibilities to be bome by each" and; NOW, THEREFORE, the Township of Castle Rock and the City of Farmington jointly agree to the following: 1. The Township and City hereby establish that section of 225th Street from its westem intersection at State Trunk Highway 3 east to the southeast comer of the Fountain Valley Golf Course property (Biseayne Avenue) as a line road subject to the joint authority and responsibility of both the city and township over the entire right of way along this segment. 2. With respect to the western portion of this segment (from Highway 3 east to the eastemmost entrance to the Executive Estates Plat), the City will improve or cause this segment to be paved to current city standards, and thereafter Castle Rock Township would plow it in the winter (at the Township's expense) and the City would perfom1 all other required maintenance (at the City's expense). 3. With respect to the east em portion of this segment of225th Street from the eastemmost entrance to Executive Estates to Biscayne Avenue that is not paved, Castle Rock Township agrees to continue to grade the gravel portion of the roadway sharing the cost with the City of Farmington at 63% Township and 37% City. If or when this eastern portion is paved by the developer of Executive Estates and/or The City of Farmington in a manner consistent with City standards, the City shall perform all required maintenance (with the exception of snow plowing, which will be perfom1ed by Castle Rock Township) on that portion of the road until December 31,2008. This interim joint maintenance agreement will expire on said date, unless the City and the Township have jointly agreed by then to extend or modify the interim agreement. Factors to be considered at that time will include the relative number or proportion of City and Township properties served by the roadway. Approved and Adopted this _~ day of~,~,_, TOWN OF CASTLE ROCK BY: Its Town Board Chair \ . A.ND 71'!;'. (. .,,/ . I -'" _, &.:' l.,.<__L L /__., 1,'-," ~___~ ,/i Its Town Board Clerk Approved and Adopted this day of ,2007. CiTY OF FARMITNGTON BY: A?\ro 2 Its Mayor Its City Administrator EXHIBIT A - --z- - "3^ V 3 NA V~SI8 I a... - ~ z ~ ~ ~ ~ ~ -1J. t- Wt- Wz O::W t-:i ~II:-~ (l)W ::E:W t-O:: r-- U)C) '"""'L...J r-- t-- ~<C --- t-- e-- - r-- - r--I ~ .J I- - t1.t.J1t17-<.t., ,-( I T I~ _ ~ </o/&-irlo --I _ _ w w - Em -- - .0::: .......... -- : ~ L /YIII=-~ en :I: c III....... .s - I" I ~ CI an .5 - - ('II E r-- - I II ('II III - *<x: c II.. 10- C .... - 0 0 0 ~ - :e '-- - :e ~ I ~ - 0 0 (3 :J - Q. Q. \ ~ - II - E E CI ""-- ~- J!l c I II J!l :;::l [7 ~ I ~ I III III III Ll. - CIl III ";C I II II ~ w w - " MHOIH DID Ie )Jk1 ~l )~- Jl ~ Yrl ~. I I I 7)1 City of Far:millgtoll 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 \VW\v.cLfannLflgton,rnn. us TO: 1\l\J II V. Mayor, City Council and City Administrator \A \ Kevin Carroll, COli'JI1Unity Development Director FROM: SUBJECT: 225th Street Maintenance Agreement (Castle Rock Township) DATE: May 1,2006 INTRODUCTION A proposed Joint Resolution with Castle Rock Township regarding the future maintenance of a portion of 225th Street is ready for the City Council's consideration. DISCUSSION Staff members of the City of Famlington and Castle Rock Township, with the assistance of the members of the Fannington/Castle Rock Discussion Group, have negotiated the tenns of a roadway maintenance agreement for a portion of 225th Street. The roadway segment in question, which is depicted on the map that is included with the attached Joint Resolution, lies adjacent to the Executive Estates residential development in Fannington (on the north) and a number of parcels of property located in Castle Rock Township (on the north and south). Castle Rock Township representatives have previously indicated that the existence of a mutually acceptable maintenance agreement would be a prerequisite to the Tovmship's approval of the plans for the reconstruction of the portion of 2251h Street adjacent to the Executive Estates development. The Town Board of Castle Rock Township approved the attached Joint Resolution at a recent meeting. ACTION REQUESTED Motion to approve the proposed Joint Resolution with Castle Rock Township regarding the future maintenance of a portion of 2251h Street. Respectfully Submitted, 1/ ~ // J2u---?-~ ~ Kevin Canoll Community Development Director cc: Castle Rock Township Lee Marm, City Engineer/Public Works Director 16-1 , R4S~~06 TOlWN OF CASTLE ROlCK CITY OlF FARMINGTON IN THE MATTER OF THE JOINT RESOLUTION OF THE TOWN OF CASTLE ROCK AND THE CITY OF FARMINGTON, PROVIDING FOR JOINT MAINTENANCE OF 22STH STREET JOINT RESOLUTION WHEREAS, the City of Farmington has annexed properties abutting one side of 22Sth Street, a township road under the jurisdiction and authority of Castle Rock Township, and; WHEREAS, Minnesota Statutes 9414.038 provides that "[w]henever a municipality annexes property abutting one side of a township road, the segment of road abutting the annexed property must be treated as a line road and is subject to 164.14" which in turn specifies that the city and town "may enter into agreements providing for the equitable division of the costs and responsibilities to be borne by each" and; NOW, THEREFORE, the Township of Castle Rock and the City of Farmington jointly agree to the following: 1. The Township and City hereby establish that section of22Sth Street from its western intersection at State Trunk llighway 3 east past the Executive Estates Plat to the southwest comer of the Fountain Valley Golf Course property as a line road subject to the joint authority and responsibility of both the city and township over the entire right of way along this segment. 2, With respect to the western portion of this segment of225tl1 Street (from Highway 3 east to the easternmost entrance to the Executive Estates Plat), the City will improve or cause this segment to be paved to current City standards, and thereafter Castle Rock Township will plow it in the winter (at the Township's expense) and the City will perform all other required maintenance (at the City's expense). 3. With respect to the eastern portion of this segment of 22Sth Street (from the easternmost entrance to the Executive Estates Pla+ to the southwest comer of the Fountain Valley Golf Course property), the following will apply: if or when this eastern portion is paved by the developer of Executive Estates, and if that work is done in a manner consistent with City standards, the City shall perform all required maintenance (with the exception of snow plowing, which will be performed by Castle Rock Township) on that portion of the road until December 31, 2008. This interim joint maintenance agreement will expire on said date, unless the City and the Township have jointly agreed by then to extend or modifY the interim agreement. Factors to be considered at that time will include the relative number or proportion of City and Township properties served by the roadway segment in question, and the existence (or lack thereof) of pavement on 22Sth Street along the southern border of the Fountain Valley Golf Course property. thlS \Dprovecl and j,c.c of TOWN OF CASTLE ROCK BY AND -~ Its Town Board Chair })!~,: c c'- {"'-'=--( >.'oc_/L l Its Town Board Clerk P.ppro\!ed anG f',oor::,~C' ;!m day CITY INGTON AND 2 Its MaY,Qf /~ -------.-- Its City Administrator . ,'--- I ,. ... ...LJj I J i-~' I I "'-"'n<ll .. ..l \ ~ r-/ --I~LJ~ -- ., -- I n Z lI- T :n: - ) _r I ,- _. . -.-. 6}i~ CASTLE ROCK TO\t/NSHIP ~ ,$ ~ it V ---" ,-- ... '" -'- iJ \, .. C UT51D1 CITY U"', T5 J "\ I;; I \ I- "'. ~ ...- - --- -,' .. .- -.-.- ---7 t",~'r/ ~ =-_!-'- (f -- ---. -' , 7~l L 0,- . ---...--..----.---.---- ------ I 1-- --I ......... ! I 1 ~r- 1- ; ! .-.-.--.- _ a: 0 ..J <( '. -.- z z l!! z w U ...... .- ------ -. - . - '-- - I J 1 I I I 225TH STREET 225th Street Agreement Western Portion ! - - Eastern Portion 0 Existing City of Farmington l . . TOWN OF CASTLE ROCK CITY OF FARMINGTON IN THE MATTER OF THE JOINT RESOLUTION OF THE TOWN OF CASTLE ROCK AND THE CITY OF FARMINGTON, PROVIDING FOR JOINT MAINTENANCE OF 225TH STREET JOINT RESOLUTION WHEREAS, the City of Farmington has annexed properties from 9th Street to Biscavne Avenue abutting sections one side of 22Sth Street on the north side, a township road under the jurisdiction and authority of Castle Rock Township, and; WHEREAS, Minnesota Statutes 9414.038 provides that "[w]henever a municipality annexes property abutting one side of a township road, the segment of road abutting the annexed property must be treated as a line road and is subj ect to 164.14" which in turn specifies that the city and town "may enter into agreements providing for the equitable division of the costs and responsibilities to be borne by each" and; . NOW, THEREFORE, the Township of Castle Rock and the City of Farmington jointly agree to the following: 1. The Township and City hereby establish that section of 22Sth Street from its western intersection at State Trunk Highway 3 east past the Executi'le Estates Plat to the southwest southeast comer of the Fountain Valley Golf Course property (Biscayne Avenue) as a line road subject to the joint authority and responsibility of both the city and township over the entire right of way along this segment. . 2. With respect to the western portion of this segment ~tfl Street (from Highway 3 east to the easternmost entrance to the Executive Estates Plat), the City will improve or cause this segment to be paved to current City standards, and thereafter Castle Rock Township wHl-would plow it in the winter (at the Township's expense) and the City will would perform all other required maintenance (at the City's expense). 3. With respect to the eastern portion of this segment of 22Sth Street ffrom the easternmost entrance to tfte.-Executive Estates Plat-to the south\vest comer of the Fountain Valley Golf Course property), the following 'Nill apply: Biscavne Avenue that is not paved. Castle Rock Township agrees to continue to grade the gravel portion ofthe roadway sharing the cost with the City of Farmington at 63% Township and 37% City. tf-If or when this eastern portion is paved by the developer of Executive Estates, and/or The City of Farmington and if that 'Nork is done in a manner consistent with City standards, the City shall perform all required maintenance (with the exception of snow plowing, which will be performed by Castle Rock Township) on that portion ofthe road until December 31,2008. This interim joint maintenance agreement will expire on said date, unless the City and the Township have jointly agreed by then to extend or modify the interim agreement. Factors to be considered at that time will include the relative . . . number or proportion of City and Township properties served by the roadway segment in question, and the existence (or lack thereof) of pavement on 22Stlt Street along the southern border of the Fountain Valley Golf Course property. Approved and Adopted Approved and Adopted this _ day of , ~2007. this _ day of , ~2007. TOWN OF CASTLE ROCK CITY OF FARMINGTON BY: BY: Its Town Board Chair Its Mayor AND AND Its Town Board Clerk Its City Administrator 2 EXHIBIT A Map o fro ad segments subject to this Agreement. 3 /'7 I"'~" c:7...J> City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor and Councilmembers FROM: Peter J. Herlofsky, Jr. City Administrator SUBJECT: Sign Ordinance - Elm Street Project DATE: July 2,2007 INTRODUCTION/DISCUSSION At our weekly meetings to discuss the Elm Street construction, the issue has arisen regarding additional signing for some of our businesses in the construction area. In order to assist, we have contacted the City of New Prague and have gained infom1ation on how their City has operated with a major construction project. Attached is a picture of a sign the City of New Prague has authorized in its community to allow businesses to note their presence. We have brought this information to the local businesses at our meeting and have encouraged them to look at a similar option. This option has been brought to the businesses as a cost they would incur and they would be in a position to make the appropriate decisions regarding the number and the proposed locations. In order for this to be accomplished, the City will have to waive Section 10-6-3 (B) 1 subdivision b requirement for a conditional use permit for an off-premises directional sign. At this point, no locations have been determined, but we have encouraged the businesses to review the area and their customer base and make an appropriate recommendation to us. BUDGET IMPACT None. ACTION REQUESTED Authorize City staff to review the sign request from local businesses and waive the ordinance section noted above. Some of these signs may be in the right-of-ways and they will be reviewed by Engineering as well as Planning staff to make sure they do not create any traffic hazards. Respectfully submitted, Peter J. Herlofsky, Jr. City Administrator CMul1er/J lerlofsky/Council Memos/Sign Ord Elm St Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. R55CKSUM LOG23000VO July 2, 2007 Council Meeting KDHL, RADIO STATION Vendor Business Unit RAMBLING RIVER CENTER 4 PAWS ANIMAL CONTROL LLC AFFINITY PLUS FEDERAL CREDIT U ALCORN BEVERAGE CO. INC. ALLlNA MEDICAL CLINIC ALLSTATE SALES & LEASING CORP. AMERI-KART CORP AMERICAN ENGINEERING TESTING I AMERICAN LEGION AMERICAN PAVEMENT SOLUTIONS IN ANCOM TECHNICAL CENTER APPLE VALLEY FORD ASPEN EQUIPMENT CO. POLICE ADMINISTRATION EMPLOYEE EXPENSE FUND DOWNTOWN LIQUOR REV & EXP PILOT KNOB LIQUOR HUMAN RESOURCES SOLID WASTE OPERATIONS SOLID WASTE OPERATIONS 195TH ST EXTENSION TH #3 IMP ICE ARENA OPERATIONS EXPENSE ANNUAL SEALCOATING PROJECT FIRE SERVICES PATROL SERVICES FLEET OPERATIONS CITY OF FARMINGTON 06/27/200711 : 18: 50 Council Check Summary Page - 06/18/2007 - 07/01/2007 Object Amount ADVERTISING 204.00 204,00 PROFESSIONAL SERVICES 1,597.50 1,597,50 CREDIT UNION PAYABLE 2,230.00 2,230,00 COST OF GOODS SOLD 6,419.95 COST OF GOODS SOLD 9,807,00 16,226.95 PROFESSIONAL SERVICES 585,00 585.00 VEHICLES 109,427.00 109,427.00 OTHER SUPPLIES & PARTS 8,711.71 8,711,71 PROFESSIONAL SERVICES 1,656,30 PROFESSIONAL SERVICES 6,677.91 8,334.21 SUBSCRIPTIONS & DUES 105.00 105.00 PROFESSIONAL SERVICES 14,943.46 14,943.46 RENTAL OF EQUIPMENT 12.00 12.00 VEHICLE SUPPLIES & PARTS 153.43 153.43 MACHINERY & EQUIPMENT 2,745,57 2,745.57 ~ R55CKSUM LOG23000VO CITY OF FARMINGTON 06/27/200711:18:50 Council Check Summary Page- 2 06/18/2007 - 07/01/2007 Vendor Business Unit Object Amount ASPEN MILLS FIRE SERVICES UNIFORMS & CLOTHING 36.55 36.55 BARCO PRODUCTS COMPANY PARK MAINTENANCE OTHER SUPPLIES & PARTS 318.00 318.00 BELLBOY CORPORATION DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 818.11 PILOT KNOB LIQUOR COST OF GOODS SOLD 714,59 1,532.70 BERG, JASON RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 1,725.00 1,725.00 BERRY COFFEE COMPANY ADMINISTRATION OFFICE SUPPLIES 17.86 EMPLOYEE EXPENSE FUND COFFEE FUND 53.59 71,45 BONESTROO ROSENE ANDERLlK INC ENGINEERING SERVICES PROFESSIONAL SERVICES 6,371.50 STREET MAINTENANCE PROFESSIONAL SERVICES 1,349.02 ASH STREET PROJECT PROFESSIONAL SERVICES 62,50 195TH ST EXTENSION PROFESSIONAL SERVICES 42,467.19 208th ST WEST PROFESSIONAL SERVICES 27.00 SPRUCE ST EXTENSION PROFESSIONAL SERVICES 387.84 ELM ST RECONSTRUCTION PROFESSIONAL SERVICES 4,522,00 TH #3 IMP PROFESSIONAL SERVICES 3,924,82 CITY HALL PROFESSIONAL SERVICES 396.50 PRIVATE CAPITAL PROJECTS PROFESSIONAL SERVICES 30,803.65 FLAGSTAFF AVE PROFESSIONAL SERVICES 26,968.08 HILLDEE RECONSTRUCTION PROFESSIONAL SERVICES 4,627.41 MIL & OVERLAY ANNUAL PRJ PROFESSIONAL SERVICES 904,59 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 4,751.30 HUNTER LIFT STATION PROFESSIONAL SERVICES 13,037,70 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 19,914.43 NPDES Phase II PROFESSIONAL SERVICES 1,660.50 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 2,470.30 WELL #8 PROFESSIONAL SERVICES 4,765.57 169,411,90 BOSAAEN, BRENT & ANGELA SEWER OPERATIONS ACCOUNTS RECEIVABLE UTILITIES 64.12 64,12 R55CKSUM LOG23000VO CITY OF FARMINGTON 06/27/200711 :18:50 Council Check Summary Page - 3 06/18/2007 - 07/01/2007 Vendor Business Unit Object Amount BRAUN TURF FARMS ASH STREET PROJECT CONTRACTUAL SERVICES 5,005.50 5,005,50 BURKE, JACKIE SWIMMING POOL OPERATIONS UNIFORMS & CLOTHING 35,00 35.00 CAMERON, MICHAEL SEWER OPERATIONS ACCOUNTS RECEIVABLE UTILITIES 58,07 58.07 CAMPBELL KNUTSON LEGISLATIVE CONTROL LEGAL 2,184.00 ADMINISTRATION LEGAL 707.67 HUMAN RESOURCES LEGAL 140.00 PLANNING & ZONING LEGAL 266.00 POLICE ADMINISTRATION LEGAL 5,291,86 ENGINEERING SERVICES LEGAL 471.50 RECREATION PROGRAM SERVICES LEGAL 70,00 HRAlECONOMIC DEVELOPMENT LEGAL 125.00 POLICE FORFEITURES LEGAL 639,83 STREET CONSTRUCTION PROFESSIONAL SERVICES 280.00 195TH ST EXTENSION LEGAL 210,00 SPRUCE ST EXTENSION PROFESSIONAL SERVICES 154.00 PRIVATE CAPITAL PROJECTS LEGAL 3,034.93 FLAGSTAFF AVE LEGAL 946.00 HUNTER LIFT STATION LEGAL 70.00 14,590,79 CANNON RIVER WINERY DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 480,00 480.00 CARLSON, TARA L RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 120.00 120.00 CARQUEST PATROL SERVICES VEHICLE SUPPLIES & PARTS 123.53 FIRE SERVICES VEHICLE REPAIR SERVICE 15.91 PARK MAINTENANCE VEHICLE SUPPLIES & PARTS 44.00 SEWER OPERATIONS EXPENSE OTHER SUPPLIES & PARTS 15.82 SOLID WASTE OPERATIONS VEHICLE SUPPLIES & PARTS 211.75 STORM WATER UTILITY OPERATIONS VEHICLE SUPPLIES & PARTS 112.95 STORM WATER UTILITY OPERATIONS OTHER SUPPLIES & PARTS 6,28 WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 68.56 FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 426,77 1,025.57 R55CKSUM LOG23000VO CITY OF FARMINGTON 06/27/200711 :18:50 Council Check Summary Page - 4 06/18/2007 - 07/01/2007 Vendor Business Unit Object Amount COLLEGE CITY BEVERAGE INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 16,307,55 PILOT KNOB LIQUOR COST OF GOODS SOLD 22,276.35 38,583.90 COMMERCIAL ASPHALT CO STREET MAINTENANCE STREET MATERIALS 2,216,28 2,216.28 CORNERSTONE ENERGY INC POLICE ADMINISTRATION NATURAL GAS 446,88 FIRE SERVICES NATURAL GAS 312.81 BUILDING MAINT SERVICES NATURAL GAS 954.12 SENIOR CENTER PROGRAMS NATURAL GAS 116,86 ICE ARENA OPERATIONS EXPENSE NATURAL GAS 104.43 DOWNTOWN LIQUOR REV & EXP NATURAL GAS 14.91 WATER UTILITY EXPENSE NATURAL GAS 19.16 1,969.17 CULLIGAN ULTRAPURE INDUSTRIES DOWNTOWN LIQUOR REV & EXP PROFESSIONAL SERVICES 20.45 PILOT KNOB LIQUOR OTHER SUPPLIES & PARTS 20.45 40,90 CURRAN, RACHEL GENERAL FUND REVENUES RECREATION FEES - GENERAL 20.00 20.00 DAKOTA COMMUNICATIONS CENTER PATROL SERVICES CONTRACTUAL SERVICES 13,541.33 FIRE SERVICES CONTRACTUAL SERVICES 6,770,67 20,312.00 DAKOTA COUNTY LICENSE CENTER PATROL SERVICES VEHICLE LICENSES, TAXES, FEES 116.75 POLICE FORFEITURES VEHICLE LICENSES, TAXES, FEES 17.50 SEWER OPERATIONS EXPENSE VEHICLES 1,626.81 1,761,06 DAKOTA COUNTY LUMBER COMPANY PARK MAINTENANCE OTHER SUPPLIES & PARTS 51.51 STORM WATER UTILITY OPERATIONS OTHER SUPPLIES & PARTS 35.45 86.96 DAKOTA COUNTY PROPERTY RECORDS ADMINISTRATION PROFESSIONAL SERVICES 46.00 46.00 DAKOTA COUNTY TREASURER/AUDITO POLICE ADMINISTRATION SUBSCRIPTIONS & DUES 8,859.34 8,859.34 R55CKSUM LOG23000VO CITY OF FARMINGTON 06/27/200711: 18:50 Council Check Summary Page- 5 06/18/2007 - 07/01/2007 Vendor Business Unit Object Amount DAVE'S ELECTRIC SERVICE HRAlECONOMIC DEVELOPMENT BUILDING REPAIR SERVICE 290.00 290.00 DAY DISTRIBUTING CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 1,865,39 PILOT KNOB LIQUOR COST OF GOODS SOLD 1,764.75 3,630.14 DCX LLC SWIMMING POOL OPERATIONS COST OF GOODS SOLD 278.00 278,00 DEER RIVER HIRED HANDS INC PARK MAINTENANCE OTHER SUPPLIES & PARTS 1,731,36 DAISY KNOLL PARK OTHER CONSTRUCTION COSTS 1,731.36 EVERGREEN KNOLL PARK OTHER CONSTRUCTION COSTS 1,731.35 WESTVIEW ACRES OTHER CONSTRUCTION COSTS 1,731.36 DAKOTACTY ESTATES PARK OTHER CONSTRUCTION COSTS 1,731.36 8,656,79 DIRECT SAFETY COMPANY PARK MAINTENANCE OTHER SUPPLIES & PARTS 139.02 139.02 DONOHUE, KIM GENERAL FUND REVENUES RECREATION FEES - GENERAL 20.00 20.00 ECM PUBLISHERS INC WATER UTILITY EXPENSE ADVERTISING 55.00 55.00 ECONO FOODS POLICE ADMINISTRATION OTHER SUPPLIES & PARTS 12.99 RECREATION PROGRAM SERVICES TRAINING & SUBSISTANCE 44.41 RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 81.38 RAMBLING RIVER CENTER OTHER SUPPLIES & PARTS 33.73 SENIOR CENTER PROGRAMS OTHER SUPPLIES & PARTS 7.51 SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 15,09 SWIMMING POOL OPERATIONS COST OF GOODS SOLD 16.40 SWIMMING POOL OPERATIONS TRAINING & SUBSISTANCE 9.98 SWIMMING POOL OPERATIONS PROGRAMMING EXPENSE 6.35 WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 1.70 229.54 ENVIRONMENTAL ENHANCEMENTS LLC PRIVATE CAPITAL PROJECTS PROFESSIONAL SERVICES 787.91 787.91 R55CKSUM LOG23000VO CITY OF FARMINGTON 06/27/200711 :18:50 Council Check Summary Page- 6 06/18/2007 - 07/01/2007 Vendor Business Unit Object Amount ERICKSON, DAVID & JOSIE SEWER OPERATIONS ACCOUNTS RECEIVABLE UTILITIES 72.10 72.10 EVERGREEN LAND SERVICES FLAGSTAFF AVE PROFESSIONAL SERVICES 9,214.08 9,214.08 FARMINGTON EMPLOYEE CLUB EMPLOYEE EXPENSE FUND EMPLOYEE CLUB 50.00 50.00 FARMINGTON PRINTING INC FIRE SERVICES OUTSIDE PRINTING 83.07 SOLID WASTE OPERATIONS OFFICE SUPPLIES 6,92 STORM WATER UTILITY OPERATIONS OUTSIDE PRINTING 25.56 115.55 FARMINGTON, CITY OF RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 100.00 RAMBLING RIVER CENTER OTHER 250.00 350.00 FEDEX FLAGSTAFF AVE PROFESSIONAL SERVICES 25.08 25.08 FEELY ELEVATOR GENERAL FUND BALANCE SHEET MN SALES TAX DUE 41.54- PARK MAINTENANCE OTHER SUPPLIES & PARTS 680.54 WATER UTILITY MN SALES TAX DUE 9,18- WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 164,76 794,58 GATEWAY INC INFORMATION TECHNOLOGY OFFICE SUPPLIES 386.01 386.01 GEMPLER'S INC GENERAL FUND BALANCE SHEET MN SALES TAX DUE 12.09- PARK MAINTENANCE OTHER SUPPLIES & PARTS 198.14 186,05 GODFREY'S CUSTOM SIGNS SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 1,106.32 1,106.32 GOPHER STATE ONE-CALL INC SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 446.60 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 446,60 893.20 R55CKSUM LOG23000VO CITY OF FARMINGTON 06/27/200711: 18:50 Council Check Summary Page - 7 06/18/2007 - 07/01/2007 Vendor Business Unit Object Amount GRABER, KRYSTLE SWIMMING POOL OPERATIONS UNIFORMS & CLOTHING 29,99 29.99 GRAFIX SHOPPE CAPITAL ACQUISITION VEHICLES 341.00 341.00 GRIGGS COOPER & CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 4,127.19 PILOT KNOB LIQUOR COST OF GOODS SOLD 4,979.01 9,106.20 HARMON AUTO GLASS SOLID WASTE OPERATIONS VEHICLE REPAIR SERVICE 245,54 245,54 HAUGEN, NICK SWIMMING POOL OPERATIONS UNIFORMS & CLOTHING 35.00 35.00 HAWKINS INC WATER UTILITY EXPENSE CHEMICALS 14,937.10 14,937.10 HAYES, APRIL RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 70.00 70.00 HEDBERG AGGREGATES PARK MAINTENANCE OTHER SUPPLIES & PARTS 219.08 219.08 HEIKES FARMS INC STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 113.75 113.75 HELM ELECTRIC INC EVERGREEN KNOLL PARK OTHER CONSTRUCTION COSTS 7,195.00 7,195.00 HENNEK,CY SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 14.00 14.00 HERMEL WHOLESALE SWIMMING POOL OPERATIONS COST OF GOODS SOLD 525,89 525.89 HINCE, JOE SOLID WASTE OPERATIONS UNIFORMS & CLOTHING 89.99 89,99 HOFFMAN, PAUL RAMBLING RIVER CENTER OTHER SUPPLIES & PARTS 100.00 100,00 R55CKSUM LOG23000VO CITY OF FARMINGTON 06/27/200711 :18:50 Council Check Summary Page - 8 06/18/2007 - 07/01/2007 Vendor Business Unit Object Amount HOHENSTEINS INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 711.45 PILOT KNOB LIQUOR COST OF GOODS SOLD 482.20 1,193.65 HORIZON COMMERCIAL POOL SUPPLY SWIMMING POOL OPERATIONS OTHER SUPPLIES & PARTS 263,72 263.72 HUGHES, RUSSELL RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 88.00 88.00 ICMA RETIREMENT TRUST-457 EMPLOYEE EXPENSE FUND ICMA PAYABLE 5,261,00 5,261,00 INTERNATIONAL CODE COUNCIL INC BUILDING INSPECTIONS SUBSCRIPTIONS & DUES 100,00 100.00 INTIME SOLUTIONS INC PATROL SERVICES PROFESSIONAL SERVICES 167.00 167.00 JENKINS, DENNIS & LAURI SEWER OPERATIONS ACCOUNTS RECEIVABLE UTILITIES 13.52 13.52 JIRIK SOD FARMS INC SNOW REMOVAL SERVICES OTHER REPAIR 369.60 369.60 JOHNSON BROTHERS LIQUOR COMPAN DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 4,393.78 PILOT KNOB LIQUOR COST OF GOODS SOLD 5,373.88 9,767.66 JOHNSON, THAREN RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 575,00 575,00 KELLER, KRIS ENGINEERING SERVICES OFFICE SUPPLIES 16.50 16,50 KIEFER AND ASSOCIATES, ADOLPH SWIMMING POOL OPERATIONS UNIFORMS & CLOTHING 93,86 93.86 KLOTTER, ANDREW SEWER OPERATIONS ACCOUNTS RECEIVABLE UTILITIES 110.43 110,43 R55CKSUM LOG23000VO CITY OF FARMINGTON 06/27/200711:18:50 Council Check Summary Page - 9 06/18/2007 - 07/01/2007 Vendor Business Unit Object Amount KRENZEL, NICOLE GENERAL FUND REVENUES RECREATION FEES - GENERAL 102.00 102.00 KUEHN, BRITTNEE SWIMMING POOL OPERATIONS TRAINING & SUBSISTANCE 138.75 138.75 LAKEVILLE, CITY OF PATROL SERVICES CONTRACTUAL SERVICES 531.12 FIRE SERVICES CONTRACTUAL SERVICES 265.57 796.69 LAW ENFORCEMENT LABOR SERVICES EMPLOYEE EXPENSE FUND LELS DUES PAYABLE 316,00 316,00 LEAGUE OF MN CITIES INSURANCE EMPLOYEE EXPENSE FUND EMPLOYEE BENEFITS 33,914.00 INSURANCE INSURANCE 46,431.75 80,345.75 LEXISNEXIS INVESTIGATION SERVICES PROFESSIONAL SERVICES 150,00 150.00 M. AMUNDSON LLP PILOT KNOB LIQUOR COST OF GOODS SOLD 848.24 PILOT KNOB LIQUOR OTHER SUPPLIES & PARTS 227.49 1,075,73 MADDEN & ASSOCIATES, FRANK HUMAN RESOURCES PROFESSIONAL SERVICES 116.60 116,60 MAHLSTEDT,BRENT RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 115.50 115.50 MARK VII DISTRIBUTORS INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 3,786.65 PILOT KNOB LIQUOR COST OF GOODS SOLD 6,270,33 10,056.98 MATTAMY HOMES SEWER OPERATIONS ACCOUNTS RECEIVABLE UTILITIES 20.43 20.43 MAXIMUM VOLTAGE GENERAL FUND BALANCE SHEET MN SALES TAX DUE 3.51- PATROL SERVICES EQUIP SUPPLIES & PARTS 57.50 PARK MAINTENANCE VEHICLE SUPPLIES & PARTS 92.59 SEWER OPERATIONS EXPENSE OTHER SUPPLIES & PARTS 19.17 165.75 R55CKSUM LOG23000VO CITY OF FARMINGTON 06/27/200711 : 18: 50 Council Check Summary Page - 10 06/18/2007 - 07/01/2007 Vendor Business Unit Object Amount MCNAMARA CONTRACTING INC STREET MAINTENANCE STREET MATERIALS 123.36 123.36 METROCALL INC INVESTIGATION SERVICES PROFESSIONAL SERVICES 13.42 13.42 METROPOLITAN COUNCIL ENVIRONME SEWER OPERATIONS EXPENSE MCES FEES 66,099.61 66,099.61 MILLER, JASMINE GENERAL FUND REVENUES RECREATION FEES - GENERAL 25.00 25.00 MINNESOTA AFSCME COUNCIL #5 EMPLOYEE EXPENSE FUND AFSCME UNION DUES PAYABLE 778.96 778.96 MINNESOTA AG GROUP INC WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 58.70 58.70 MINNESOTA PIPE AND EQUIPMENT STREET MAINTENANCE SIGNS & STRIPPING MATERIALS 7.03 WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 45.80 52.83 MINNESOTA STATE RETIREMENT SYS EMPLOYEE EXPENSE FUND HEALTH CARE SAVINGS PLAN 2,431,85 2,431,85 MISKOWlCZ, LEWIS RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 269.50 269.50 MN STATE FIRE CHIEFS ASSOCIAT FIRE SERVICES SUBSCRIPTIONS & DUES 1,000.00 1,000.00 MN CHILD SUPPORT PAYMENT CENTE EMPLOYEE EXPENSE FUND CHILD SUPPORT PAYABLE 1,341.00 1,341,00 MN DEPARTMENT OF HEALTH WATER UTILITY REVENUES ENTERPRISE SALES 8,950,00 8,950.00 MN MUNICIPAL UTILITIES ASSOC I HUMAN RESOURCES PROFESSIONAL SERVICES 65,00 65,00 R55CKSUM LOG23000VO CITY OF FARMINGTON 06/27/200711 :18:50 Council Check Summary Page- 11 06/18/2007 - 07/01/2007 Vendor Business Unit Object Amount MN NCPERS LIFE INSURANCE EMPLOYEE EXPENSE FUND PERA LIFE INS PAYABLE 66.00 66.00 MOENCH, DARRELL SEWER OPERATIONS EXPENSE INSURANCE DEDUCTIBLE 611.89 611.89 MONRO GOLF CAMP, DOUG RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 1,185.00 1,185,00 MONSTER MURAL, THE GENERAL FUND BALANCE SHEET MN SALES TAX DUE 5.14- RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 84.14 79.00 NEPPL, SUSAN GENERAL FUND REVENUES RECREATION FEES - GENERAL 45.00 45.00 NORMAN, PATTI RECREATION PROGRAM SERVICES OTHER SUPPLIES & PARTS 25.39 RECREATION PROGRAM SERVICES MILEAGE REIMBURSEMENT 12.86 SWIMMING POOL OPERATIONS COST OF GOODS SOLD 11.24 SWIMMING POOL OPERATIONS MILEAGE REIMBURSEMENT 12.85 62.34 NORTHERN SAFETY TECHNOLOGY PATROL SERVICES VEHICLE SUPPLIES & PARTS 330.30 330,30 NORTHERN TOOL & EQUIPMENT CO PARK MAINTENANCE OTHER SUPPLIES & PARTS 27.67 STORM WATER UTILITY OPERATIONS OTHER SUPPLIES & PARTS 358,25 WATER UTILITY EXPENSE EQUIP SUPPLIES & PARTS 53.24- 332,68 NORTHWEST BITUMINOUS INC EVERGREEN KNOLL PARK OTHER CONSTRUCTION COSTS 330.00 330.00 OFFICEMAX - A BOISE COMPANY ADMINISTRATION OFFICE SUPPLIES 801.30 801,30 ORKIN EXTERMINATING BUILDING MAINT SERVICES PROFESSIONAL SERVICES 92.92 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 21,80 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 21,80 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 4.36 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 21.80 162,68 R55CKSUM LOG23000VO CITY OF FARMINGTON 06/27/200711: 18:50 Council Check Summary Page - 12 06/18/2007 - 07/01/2007 Vendor Business Unit Object Amount OVERHEAD DOOR COMPANY FIRE SERVICES BUILDING REPAIR SERVICE 495.00 495.00 PAUSTIS WINE CO. DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 120,00 PILOT KNOB LIQUOR COST OF GOODS SOLD 254.98 374,98 PEARSON, OLIVIA SWIMMING POOL OPERATIONS UNIFORMS & CLOTHING 35,00 35.00 PELLlCCI HARDWARE & RENTAL POLICE ADMINISTRATION OTHER SUPPLIES & PARTS 14.67 BUILDING MAINT SERVICES EQUIP SUPPLIES & PARTS 5.31 BUILDING MAl NT SERVICES BUILDING SUPPLIES & PARTS 56.92 BUILDING MAINT SERVICES BUILDING REPAIR SERVICE 5.31 SENIOR CENTER PROGRAMS OTHER SUPPLIES & PARTS 19.67 SWIMMING POOL OPERATIONS EQUIP SUPPLIES & PARTS 7,90 SWIMMING POOL OPERATIONS BUILDING SUPPLIES & PARTS 111.15 ICE ARENA OPERATIONS EXPENSE BUILDING SUPPLIES & PARTS 582.68 ICE ARENA OPERATIONS EXPENSE OTHER SUPPLIES & PARTS 3.18 806.79 PELLlCCI, AMANDA SWIMMING POOL OPERATIONS TRAINING & SUBSISTANCE 46,25 46.25 PHILLIPS WINE AND SPIRITS INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 1,855.60 PILOT KNOB LIQUOR COST OF GOODS SOLD 2,542.75 4,398,35 PIERCE, JOSH RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 550,00 550,00 PIETSCH, KELLY RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 65.18 65,18 POLAR CHEVROLET/MAZDA SEWER OPERATIONS EXPENSE VEHICLES 24,450.91 24,450.91 PUBLIC EMPLOYEES RETIREMENT AS EMPLOYEE EXPENSE FUND PERA PAYABLE 13,184.97 EMPLOYEE EXPENSE FUND PERA 16,217.47 29,402,44 R55CKSUM LOG23000VO CITY OF FARMINGTON 06/27/200711 :18:50 Council Check Summary Page - 13 06/18/2007 - 07 to 1/2007 Vendor Business Unit Object Amount QUALITY WINE AND SPIRITS CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 811.75 PILOT KNOB LIQUOR COST OF GOODS SOLD 1,030.60 1,842.35 REAMER,MARK RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 1,320.00 1,320.00 REED BUSINESS INFORMATION HUNTER LIFT STATION LEGAL NOTICES PUBLICATIONS 127.11 127,11 RENT 'N' SAVE PORTABLE SERVICE PARK MAINTENANCE PROFESSIONAL SERVICES 843,48 843.48 RESOURCE RECOVERY TECHNOLOGIES NATURAL RESOURCES PROFESSIONAL SERVICES 441.50 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 25,826.58 26,268.08 RIGID HITCH INC STORM WATER UTILITY OPERATIONS VEHICLE SUPPLIES & PARTS 59.37 WATER UTILITY EXPENSE VEHICLE SUPPLIES & PARTS 16.77- 42,60 RIVERTOWN NEVVPAPER GROUP RAMBLING RIVER CENTER ADVERTISING 178.65 DOWNTOWN LIQUOR REV & EXP ADVERTISING 253,73 PILOT KNOB LIQUOR ADVERTISING 253,73 686.11 ROC INC BUILDING MAINT SERVICES PROFESSIONAL SERVICES 1,977,27 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 225.33 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 225.33 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 45.07 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 225,33 2,698.33 ROTTY, KIRSTEE RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 55,00 55.00 SIGNATURE LIGHTING INC ICE ARENA OPERATIONS EXPENSE OTHER SUPPLIES & PARTS 541,02 541,02 SIPLE, SABRINA RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 100.00 100.00 R55CKSUM LOG23000VO CITY OF FARMINGTON 06/27/200711:18:50 Council Check Summary Page - 14 06/18/2007 - 07/01/2007 Vendor Business Unit Object Amount SPECIALTY WINES AND BEVERAGES PILOT KNOB LIQUOR COST OF GOODS SOLD 206.00 206.00 STREICHER'S PATROL SERVICES OTHER SUPPLIES & PARTS 276.90 PATROL SERVICES UNIFORMS & CLOTHING 10.69 287.59 SVL SERVICE CORPORATION BUILDING MAINT SERVICES PROFESSIONAL SERVICES 1,685.39 1,685.39 TROPHY HOUSE INC, THE RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 381.04 381.04 UNITED PARCEL SERVICE COMMUNICATIONS POSTAGE 11.79 11.79 UNIVERSITY OF MINNESOTA SEWER OPERATIONS EXPENSE TRAINING & SUBSISTANCE 175.00 WATER UTILITY EXPENSE TRAINING & SUBSISTANCE 175.00 350.00 VIDEOTRONIX INC BUILDING MAINT SERVICES PROFESSIONAL SERVICES 149.60 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 187.02 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 187,02 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 37.40 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 187.03 748.07 VIKING INDUSTRIAL CENTER SEWER OPERATIONS EXPENSE UNIFORMS & CLOTHING 344.79 344.79 WYANDT, SHANE RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 600,00 600.00 YAHOO! INVESTIGATION SERVICES PROFESSIONAL SERVICES 20.41 20.41 ZAHL-PETROLEUM MAINTENANCE CO DOWNTOWN LIQUOR REV & EXP OTHER SUPPLIES & PARTS 127.80 PILOT KNOB LIQUOR OTHER SUPPLIES & PARTS 127.80 255.60 ZYLLEA, AMANDA RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 70.00 70.00 . . R55CKSUM LOG23000VO Vendor ({)f0 ~ CITY OF FARMINGTON Council Check Summary 06/18/2007 - 07/01t2007 Business Unit Object Report Totals Soderberg Fogarty McKnight Pritzlaff Wilson 06/27/200711 :18:50 Page- 15 Amount 790,693.20