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HomeMy WebLinkAbout11.15.21 Council Packet CITY OF Meeting Location: Farmington City Hall FARMINGTON 430 Third Street Farmington, MN 55024 CITY COUNCIL REGULAR MEETING AGENDA November 15, 2021 7:00 P.M. Action Taken 1. CALL TO ORDER 7.00 P.M. 2. PLEDGE OFALLEGL4NCE 3. ROLL CALL 4. APPROVE AGENDA S. ANNOUNCEMENTS/COMMENDATIONS a) Donation to 360 Communities for Farmington Food Shelf Acknowledged b) Dakota County Commissioner Slavik Information Received 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA a) Approve November 1, 2021, City Council Work Session and Meeting Minutes—Administration Approved b) Adopt Resolution Approving 2022 Non-Bargaining Compensation—Human Resources R57-21 c) Adopt Resolution Approving 2022 Fire Compensation—Human Resources R58-21 d) Approve 2022 Seasonal Wages—Human Resources Approved e) Adopt Resolution Approving AFSCME Clerical, Technical, Professional Contract for 2022-2024—Human Resources R59-21 f) Adopt Resolution Approving Maintenance Contract for 2022-2024—Human Resources R60-21 g) Approve Reclassification of Park Maintenance Worker—Human Resources Approved h) Adopt Resolution Accepting Donation from Edward Panyk to the Rambling River Center—Parks R61-21 i) Adopt Resolution Accepting Donations to the Park Naming Contest—Parks R62-21 J) Approve Certificate of Completion and Release of Development Contract for Round Bank—Community Development Approved k) Approve Community Waste Abatement Grant Application—Public Works Approved 1) Approve Policy and Procedures for Federal Awards Administration- Finance Approved m) Approve Bills - Finance Approved REGULAR AGENDA 8. PUBLIC HEARINGS a) Adopt Ordinance Approving 2022 Fee Schedule Ord 021-765 b) Adopt Resolution Vacating Drainage and Utility Easements at 3072 212th Street West R63-21 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Approve Contract for Solid Waste/Recycling Services Approved 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 00 Y Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Joshua Solinger, Liquor Operations Manager SUBJECT: Donation to 360 Communities for Farmington Food Shelf DATE: November 15, 2021 INTRODUCTION From October 1 through October 31, 2021, customers at the Farmington Mall Liquor Store and the Pilot Knob Liquor Store were asked if they would like to donate$1 or more to the Farmington food shelf. DISCUSSION The total donation for the food self drive is$12,804 for 2021. We want to thank the customers of the liquor stores and the staff that made this a very successful drive for our community.The donation for 2020 was $6,566. BUDGET IMPACT NA ACTION REQUESTED Please help us celebrate this very successful drive and ask any questions you may have regarding our donation. CITY OF 0 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 ® L O Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Dakota County Commissioner Slavik DATE: November 15, 2021 INTRODUCTION County Commissioner Mike Slavik will be in attendance at the city council meeting and provide an update on county activities. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Hear the update provided by Commissioner Slavik and ask any questions you may have. CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 I O FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Administrative Assistant SUBJECT: Approve November 1, 2021 City Council Work Session and Meeting Minutes- Administration DATE: November 15, 2021 INTRODUCTION Attached for your review are the minutes of the November 1, 2021, city council work session and meeting. DISCUSSION N/A BUDGET IMPACT N/A ACTION REQUESTED Approve the minutes of the November 1, 2021, city council work session and meeting. ATTACHMENTS: Type Description D Exhibit Work Session Minutes D Exhibit Meeting Minutes City of Farmington City Council Work Session Minutes November 1, 2021 1. Call to Order Mayor Hoyt called the work session to order at 5:00 p.m. Present: Hoyt, Bernhjelm, Pearson, Wilson Absent: Porter Also Present: David McKnight, City Administrator; Lynn Gorski,Assistant City Administrator;Justin Elvestad, Fire Chief,Samantha DiMaggio,Community Development Director; Kellee Omlid, Parks and Recreation Director; Katy Gehler,City Engineer/Public Works Director; Cynthia Muller,Administrative Assistant 2. Approve Agenda MOTION by Bernhjelm, second by Wilson to approve the agenda. APIF, MOTION CARRIED. 3. Discussion Items a. 2022 Draft Fee Schedule Assistant City Administrator Gorski presented the 2022 fee changes. In the Parks and Recreation area, changes were made to arena rates for ice rental, turf rental and changing the timing of rental rate increases from July 1 annually to June 1. There are increases to shelter rentals and park development fees. In Community Development, changes were made to building permits, new application fees for tax abatement and tax increment financing were added, and code enforcement cost recovery increased from $40 to $75. In Fire, a live burn trailer rental and instructor were added, and a mobile food preparation vehicle permit was added. In Public Works/Engineering, SAC and WAC fees, sanitary sewer trunk area charge, surface water quality management, water trunk area charge and park development fee increased 3%. A clarification was added regarding the preliminary platting process and grading fees. Water tower communication devices increased 5%. Water user rates increased 4%, stormwater fund increased 5%, residential and commercial sewer rates also increased. Councilmember Wilson asked that the hockey groups be informed of the new fees. Regarding water rates, he asked about a break even point compared to other cities. Public Works Director Gehler explained the purpose of the tier groups is to promote water conservation and the cost is to encourage proper watering. She has a table with the percentage of how much water falls into each tier she could provide to Council. Councilmember Wilson asked if neighboring communities are doing the same with their development fees. Staff noted we are in line with other cities. The rates reflect the ability to pay for utility portion of projects with cash. Council Work Session Minutes November 1,2021 Page 2 Mayor Hoyt asked if we looked at impervious coverages for storm water charges. Staff confirmed that was reviewed. Community Development Director DiMaggio explained the code enforcement fee. We pay a consultant $70/hour for code enforcement. We collect$40 per incident. If the violation goes to court,the planning budget pays the legal costs. We were quite low compared to other cities and we need to recover our costs. Mayor Hoyt asked how we arrived at such small increases like ice rental. Parks and Recreation Director Omlid plans to do something different next year for park fee rental and rent shelters in two-hour increments to get more rentals. Regarding ice rental, we looked at what other cities are doing. Community Development Director DiMaggio noted regarding development fees, we have what the developer pays and our actual costs. That is analyzed every year. The 2022 fee schedule will be on the November 15 City Council agenda for approval. b. Solid Waste Discussion This topic was discussed at the October 4, 2021, work session and Council had requested further information. A question was asked about the number of properties and the dollar amount payable for past due utility accounts. The delinquent amounts going into the November 1, 2021, meeting included 583 accounts totaling$354,426.40. This amount includes all delinquent city utilities, not just solid waste costs. A question was asked about the current amount of city liability in the area of vacation and sick leave balances. The amount the city would be eligible to pay is just under$68,000 as of the end of October 2021. The possibility exists of potential city liability in the area of unemployment. City staff estimates the maximum amount of liability over the next year of$172,000. The fund balance in the Solid Waste Fund was in the area of$1.4 million in mid- October. Mayor Hoyt asked about a timeline for changing over solid waste service to Dick's Sanitation. Public Works Director Gehler stated staff is moving forward and the contract will be on the November 15 or December 6 Council agenda. They are continuing to talk about transition of services and January 1 is the target date. Changes to weekly recycling will be across the entire county. Councilmember Bernhjelm asked if the solid waste fund balance will role over to the enterprise funds. City Administrator McKnight has not talked to the city attorney Council Work Session Minutes November 1,2021 Page 3 yet. We need to determine if the sale of the vehicles also goes into that fund. Councilmember Bernhjelm asked if the funds can be used to offset new water tower expenses or are we restricted. City Administrator McKnight stated perhaps we can use the sale of the trucks to pay a quarter of the utility bills. As of January 1, everyone will pay for solid waste quarterly, so residents will be paying ahead. Councilmember Bernhjelm would like to use the funds on something residents are already billed for. Mayor Hoyt asked if we will receive a price scale from Dick's prior to taking action. Staff confirmed we will. Mayor Hoyt noted there will be a lot of changes in a short period of time. Councilmember Pearson asked that a communication plan be provided at the next meeting as weekly recycling is coming anyway. Mayor Hoyt added we don't want to scramble in December to get information from Dick's. We need to provide as much certainty for staff as possible. c. Follow-Up Discussion on CDA Workforce Housing This topic was discussed at the October 4, 2021, work session. Community Development Director DiMaggio spoke with Councilmember Porter and she is excited about this project now. Councilmember Bernhjelm felt this is the perfect time to add workforce housing. It was the consensus of the City Council to move forward with this project. d. County Road 50 and Flagstaff Avenue Intersection Mayor Hoyt has discussed the issue of the schedule of a future traffic control upgrade at the County Road 50 and Flagstaff Avenue intersection with County Commissioner Slavik. The county goes through a formal CIP process each year to prioritize the intersections most in need of upgrades. Public Works Director Gehler explained the CIP process. Discussions start in March to review the CIP and discuss priorities. In April,the county brings their draft CIP. In June the city sends an official letter and resolution to the county with the city's priorities. The CIP is then approved in October. The county rates intersections throughout the county. They do a warrant analysis and the Regetta development on Flagstaff did not meet the traffic warrants. Councilmember Pearson stated the roundabout on Flagstaff by Meadowview Elementary is a disaster. There are constant accidents. Cars leaving the high school on Flagstaff turn south, make a U-turn at Regetta to go north on Flagstaff. There is more of an issue than just County Road 50 and Flagstaff. There is too much traffic in that area. Council Work Session Minutes November 1,2021 Page 4 Mayor Hoyt stated this was brought forward because we have a dire need to make this a political issue. He talked to county commissioners. The county asked staff to meet in November because in December the county adopts the CIP for next year. We need to do something now with county and city staff. Councilmember Pearson stated Flagstaff needs to be looked at. The schools, including Meadowview, should be part of the conversation. Mayor Hoyt wanted a plan on paper. Councilmember Pearson predicted with targeted development in that area, the problem will get worse. Councilmember Wilson stated Flagstaff needs to be turned from a country road to a full two-lane highway with turn lanes. Councilmember Bernhjelm wants to push the County Road 50 and Flagstaff traffic light forward. If we invest in a light, we should also look at roads in and out of the high school. Mayor Hoyt noted public safety and infrastructure are in line with Council goals. We have not had a strong advocacy for Farmington at high levels. Are we willing to commit the dollars to do it? Councilmember Pearson felt we should talk to the developers and the schools regarding the issue. Councilmember Wilson agreed we must involve the school district. Mayor Hoyt asked staff to contact Commissioner Slavik to meet within the next few weeks. After that meeting, Council will discuss the level of traffic control. City Administrator McKnight should talk with the school district regarding traffic making a U-turn at Regetta. 4. City Administrator Update a. Update on City Activities City Administrator McKnight noted Council wanted to change the interview process for boards and commissions. Councilmember Bernhjelm recalled last year we had so many candidates, it took two nights for interviews. She asked if staff could narrow down the candidates to the top three first. Councilmember Pearson suggested a 10- minute phone screening by staff. Councilmember Bernhjelm wanted to move up the interviews to December instead of January and have the terms start in January. Mayor Hoyt agreed with the staff person for that commission narrowing down the applicants. Community Development Director DiMaggio has a board and commission policy that addresses attendance and use of social media. She will provide that to department heads. Parks and Recreation Director Omlid suggested updating the application form. Mayor Hoyt wanted information to state the importance of attendance and to make it a priority. It was decided the City Council will conduct interviews on December 13. Background checks will be done on the selected candidates. Council Work Session Minutes November 1,2021 Page 5 Assistant City Administrator Gorski has been working on the development process. She has interviewed city staff and met with surrounding cities on what works well and what doesn't. A letter is going out to developers, brokers and land owners with a survey for them to return, or she would prefer an in-person meeting. She has some recommendations to bring to the City Administrator and Council. City Administrator McKnight reminded Council of the boards and commissions reception on December 2. Each commission chair will prepare a summary of their activities for the year. He encouraged everyone to support our Police Department at this time. Councilmember Pearson noted plans are underway for the Spirit of Giving event. Councilmember Wilson asked that starting with the first quarter of 2022, an abbreviated powerpoint be provided for the financial summary. It would be helpful to residents. Councilmember Bernhjelm asked that a Dakota County Regional Chamber meeting be scheduled here in March. Mayor Hoyt encouraged everyone to connect with Sgt. Patrick Sunderman. He is part of the U.S. Army Marksmanship Unit and competed in the Olympics. He is from Farmington. Mayor Hoyt also reminded everyone that 2022 is Farmington's 1501h Anniversary. 5. Adjourn MOTION by Wilson, second by Bernhjelm to adjourn at 6:26 p.m. APIF, MOTION CARRIED. Respectfully submitted, Cynthia duller Cynthia Muller Administrative Assistant COUNCIL MINUTES REGULAR November 1, 2021 1. CALL TO ORDER The meeting was called to order by Mayor Hoyt at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Hoyt led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Hoyt, Bernhjelm, Pearson, Wilson Members Absent: Porter Also Present: Leah Koch, City Attorney; David McKnight, City Administrator; Lynn Gorski, Assistant City Administrator; Chris Regis, Finance Director;Justin Elvestad, Fire Chief; Samantha DiMaggio, Community Development Director; Kellee Omlid, Parks and Recreation Director; Katy Gehler, City Engineer/Public Works Director;Jennifer Gabbard, Human Resources Director; Cynthia Muller, Administrative Assistant Audience: 4. APPROVE AGENDA MOTION by Bernhjelm, second by Wilson to approve the agenda. APIF, MOTION CARRIED. S. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Bernhjelm, second by Pearson to approve the Consent Agenda as follows: a) Approved October 4, 2021, City Council Work Session and Meeting Minutes— Administration b) Approved Flexible Work Arrangement Policy—Administration C) Approved Temporary On-Sale Liquor License for the Faribault Commandery#8 Knights Templar—Administration d) Approved Temporary On-Sale Liquor License for the Knights of Columbus— Administration e) Adopted RESOLUTION R53-21 Approving Gambling Event Permit—Farmington Area Education Foundation—Administration f) Acknowledged Third Quarter 2021 New Construction Report and Population Estimate—Community Development g) Accepted Resignation Parks and Recreation Commission —Parks h) Approved Purchase of Toro Groundsmaster 5910 Lawnmower—Parks i) Approved 2021-2022 Farmington High School Hockey Game Ice Rental Agreement—Parks Council Minutes(Regular) November 1,2021 Page 2 j) Adopted RESOLUTION R54-21 Accepting Donation from Farmington VFW Post 7662 to the Halloween Walk—Parks k) Adopted RESOLUTION R55-21 Accepting Donation from nobleconservationsolutions to the Schmitz-Maki Arena—Parks 1) Adopted ORDINANCE 021-764 Amending Title 9, Chapter 1, of the Farmington City Code Regarding Parking Restrictions—Police m) Approved Purchase of Live Fire Burn Trailer—Fire n) Approved Position Classification for the Administrative Services Manager Position in Police Department and Placement of Staff Member for the Position— Human Resources o) Approved 2022 Benefits—Human Resources P) Acknowledged Financial Review for the Quarter Ending September 30, 2021— Finance q) Approved Bills—Finance r) Approved Bills Part Two - Finance APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Adopt Resolution Certifying Delinquent Municipal Services to 2022 Property Taxes Notices were mailed to property owners with delinquent utility invoices as of July 31, 2021, as well as delinquent mowing invoices and code violations. To avoid certification, the delinquent amount had to paid by October 14, 2021. As of the meeting, the current delinquent amount is$266,005.51. MOTION by Bernhjelm, second by Wilson to close the public hearing and adopt RESOLUTION R56-21 certifying the delinquent accounts as an addition to the 2022 real estate taxes of the appropriate properties. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Approve Westview Acres Street and Utility Improvement Final Transfers and Potential Rambling River Center Project Funding for the 2019 Westview Acres reconstruction project included contributions from the utility funds for the portion of the work related to replacement of each utility that was part of the project. At the March 15, 2021, meeting, the city council approved the final acceptance and final contractor payment for the project. An initial transfer of utility funds was completed in 2019 to support project payments throughout construction based on work completed to date. With the finalization of the project, it is appropriate to transfer the remaining utility funds to the construction fund to cover the expenses related to the utilities. Council Minutes(Regular) November 1,2021 Page 3 In addition to these transfers, it is also appropriate to finalize the reallocation of municipal state aid funds set aside for this project. There was a total of $988,143 in MSA allotments received and set aside for future uses. Portions of this MSA funding were used for the Westview project, however, after the city received favorable bids, not all of the MSA funds were needed for the Westview project. Allocations have been discussed for the overlay program,the construction of 202nd Street (new street near FHS) and contributions toward the downtown sidewalk project. There are also funds available to address the need for an ADA ramp at the Oak Street entrance to the Rambling River Center. There is an accessible entrance on 4th Street. A quote for$30,000 has been received to replace the concrete patio with a ramp and railings. The proposed transfers to the Westview project account are: Sanitary Sewer Fund $111,316 Water Fund $138,691 Stormwater Fund $122,375 The remaining MSA funds should be reallocated to other CIP projects as follows: 2019 Allocation to Overlays $250,000 2020 Allocation to Overlays $100,000 2020 Allocation to 202nd Street $150,000 Total Previous Allocations $500,000 Downtown Sidewalk Project $195,742 Councilmember Wilson supported these transfers. He asked if the project was done on an open bid or bid locally. Staff stated it was a bid from the sidewalk contractor and was done through an open bid and is a change order to the sidewalk project. MOTION by Wilson, second by Bernhjelm to approve the final transfers from the utility funds and allow the use of the surplus for projects within the capital improvement plan. APIF, MOTION CARRIED. MOTION by Bernhjelm, second by Wilson to approve the ramp project at the Rambling River Center. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Pearson: There was a nice amount of trick-or-treaters out for Halloween. As we progress from fall to winter, she encouraged residents to prepare their homes for winter. Bernhjelm: Parking restrictions go into effect starting tonight. Wilson: Thanked the Fire Department for their open house. The coolest thing the high school has done was the Day of Victory event. Huge kudos to the school district. Koch: The American Rescue Plan has been in the news and the money is being disbursed. Council Minutes(Regular) November 1,2021 Page 4 Gorski. There will be a wine tasting on November 4 at Celts. Farmington Liquors held a fundraiser in October and raised $12,804 for the food shelf. DiMaggio: The downtown businesses are hosting a Spirit of Giving event on December 11. Omlid: Thanked the 22 businesses that participated in the Halloween Walk. Parks and Recreation is hosting a holiday light tour. Residents should sign up by November 15. Staff is putting together an online map for the event. Regis: He is reviewing the city policy for donations. Gehler: Saturday and Sunday there will be a pumpkin drop-off on Municipal Drive. Gabbard: Open enrollment started today. The city is looking to hire a building inspector and warming house attendants. Elvestad: The Fire Department's Turkey Bingo will be held November 13. McKnight: Thanked the community for supporting the police officers this week. Hoyt: Veteran's Day is coming up and thanked those who served. Congratulations to the Tiger football team. He recently connected with Sgt Patrick Sunderland who finished 12t1 in marksmanship in the Olympics. The Park and Rec Halloween Walk was an amazing event. The Police Citizens Academy graduation was held on Tuesday. There are a lot of holiday events coming up and residents should watch the city's website. We had a triple homicide last week in Farmington. It was the first homicide in six years. There are real people involved, our neighbors. Be patient with the investigation. Huge kudos to the police department for getting out truthful information and quickly. Reach out to those affected. 14. ADJOURN MOTION by Bernhjelm, second by Pearson to adjourn at 7:23 p.m. APIF, MOTION CARRIED. Respectfully submitted, Cynthia MuCCer Cynthia Muller Administrative Assistant CITY OF O 430 Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 r O Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Gabbard, Human Resources Director SUBJECT: Approve 2022 Non-Bargaining Compensation-Human Resources DATE: November 15, 2021 INTRODUCTION Annually,the city council reviews the compensation of the non-bargaining employees.This process is done in conjunction with the annual budget process. DISCUSSION Annual salary adjustments for non-bargaining employees have been reviewed and are proposed at 2.75% effective January 1, 2022. Non-bargaining employees include department directors, supervisors, and confidential employees. All other employees belong to collective bargaining units which require the city to formally negotiate changes to the terms and conditions of employment through the collective bargaining process.At this time, only AFSCM E has settled their 2022-2024 contract, and the contract stipulates a 2.75% increase for 2022. This item is also on the agenda for city council consideration. BUDGET IMPACT The costs of these adjustments is included in the proposed 2022 budget, and is approximately $225,000.00. ACTION REQUESTED If the city council is in agreement with this proposal, a motion should be made to approve the attached resolution adjusting the 2022 non-bargaining compensation. ATTACHMENTS: Type Description D Backup Material 2022 Compensation D Resolution 2022 Non-Bargaining Compensation Resolution Updated 10.28.2021 1.0275 2022 Position and Salary Structure Effective January 1,2022 Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 by DBM Rating Minimum Midpoint All- Part-time Liquor Clerks $14.25 $14.83 $15.42 $15.79 $16.17 Al2- $41,330 $42,307 $43,306 $44,283 $45,261 $46,259 $47,237 $48,214 $49,192 $50,378 $51,584 Hourly Rate $19.87 $20.34 $20.82 $21.29 $21.76 $22.24 $22.71 $23.18 $23.65 $24.22 $24.80 Liquor Clerk RRC Program Assistant-part-time A13- $45,656 $46,738 $47,861 $48,922 $50,003 $51,106 $52,166 $53,269 $54,350 $55,661 $56,992 Hourly Rate $21.95 $22.47 $23.01 $23.52 $24.04 $24.57 $25.08 $25.61 $26.13 $26.76 $27.40 Administrative Support Technician Custodian B21- $49,982 $51,168 $52,374 $53,581 $54,746 $55,952 $57,158 $58,323 $59,530 $60,944 $62,400 Hourly Rate $24.03 $24.60 $25.18 $25.76 $26.32 $26.90 $27.48 $28.04 $28.62 $29.30 $30.00 Sr Administrative Support Technician Accounting Technician Solid Waste Operator B22- $54,330 $55,619 $56,909 $58,198 $59,509 $60,778 $62,088 $63,378 $64,667 $66,227 $67,808 Hourly Rate $26.12 $26.74 $27.36 $27.98 $28.61 $29.22 $29.85 $30.47 $31.09 $31.84 $32.60 Accounts Payable Specialist Administrative Support Specialist Facilities/Park Maintenance Worker Park Maintenance Worker Solid Waste/Maintenance Worker B23- $58,635 $60,050 $619443 $62,837 $64,251 $65,624 $67,018 $68,432 $69,826 $71,490 $73,216 Hourly Rate $28.19 $28.87 $29.54 $30.21 $30.89 $31.55 $32.22 $32.90 $33.57 $34.37 $35.20 Facilities Maintenance Worker Communications Specialist B24/B31- $64,064 $65,582 $67,122 $68,640 $70,158 $71,698 $73,216 $74,755 $76,274 $78,125 $79,976 Hourly Rate $30.80 $31.53 $32.27 $33.00 $33.73 $34.47 $35.20 $35.94 $36.67 $37.56 $38.45 Administrative Assistant Engineering Technician Maintenance Worker Mechanic 1325/632- $70,574 $72,259 $73,923 $75,608 $77,272 $78,978 $80,662 $82,326 $84,011 $86,029 $88,088 Hourly Rate $33.93 $34.74 $35.54 $36.35 $37.15 $37.97 $38.78 $39.58 $40.39 $41.36 $42.35 IT Specialist Liquor Store Manager Police Administration Supervisor C41- $75,982 $75,650 $79,602 $81,411 $83,221 $85,030 $86,840 $88,650 $90,459 $92,622 $94,848 Hourly Rate $36.53 $36.37 $38.27 $39.14 $40.01 $40.88 $41.75 $42.62 $43.49 $44.53 $45.60 Accountant Building Inspector PW Project Coordinator Recreation Supervisor Community Development Specialist C42- $80,309 $82,222 $84,136 $86,050 $87,963 $89,877 $91,790 $93,704 $95,618 $97,906 $100,256 Hourly Rate $38.61 $39.53 $40.45 $41.37 $42.29 $43.21 $44.13 $45.05 $45.97 $47.07 $48.20 Planning Manager Building Official Civil Engineer Parks and Facilities Supervisor Municipal Services Coordinator C43- $86,299 $88,733 $91,187 $93,621 $96,075 $98,530 $100,963 $103,397 $105,830 $108,368 $110,968 Hourly Rate $41.49 $42.66 $43.84 $45.01 $46.19 $47.37 $48.54 $49.71 $50.88 $52.10 $53.35 Public Works Supervisor C44/C51- $91,478 $94,515 $97,115 $99,715 $102,315 $104,915 $107,515 $110,136 $112,715 $115,440 $118,206 Hourly Rate $43.98 $45.44 $46.69 $47.94 $49.19 $50.44 $51.69 $52.95 $54.19 $55.50 $56.83 Assistant City Engineer Liquor Operations Manager Deputy Fire Chief C45/C52- $96,970 $100,194 $102,939 $105,706 $108,472 $111,218 $113,984 $116,730 $119,496 $122,346 $125,278 Hourly Rate $46.62 $48.17 $49.49 $50.82 $52.15 $53.47 $54.80 $56.12 $57.45 $58.82 $60.23 Police Captain D61- $102,315 $106,205 $109,117 $112,029 $114,962 $117,894 $120,806 $123,718 $126,651 $129,688 $132,808 Hourly Rate $49.19 $51.06 $52.46 $53.86 $55.27 $56.68 $58.08 $59.48 $60.89 $62.35 $63.85 Deputy Police Chief IT Director D62- $107,411 $111,488 $114,566 $117,645 $120,702 $123,781 $126,838 $129,917 $132,995 $136,178 $139,443 Hourly Rate $51.64 $53.60 $55.08 $56.56 $58.03 $59.51 $60.98 $62.46 $63.94 $65.47 $67.04 Assistent City Administrator Community Development Director Finance Director Fire Chief Human Resources Director Municipal Services Director Parks and Recreation Director Executive Director-DBB D63 $112,778 $117,083 $120,307 $123,531 $126,755 $129,958 $133,182 $136,427 $139,651 $142,979 $146,411 Hourly Rate $54.22 $56.29 $57.84 $59.39 $60.94 $62.48 $64.03 $65.59 $67.14 $68.74 $70.39 1)64/13711.-. $118,414 $122,928 $126,318 $129,709 $133,078 $136,469 $139,859 $143,229 $1469619 $150,134 $160,035 Hourly Rate $56.93 $59.10 $60.73 $62.36 $63.98 $65.61 $67.24 $68.86 $70.49 $72.18 $76.94 Dir PW/City Engineer Police Chief D65/D72- $124,342 $129,085 $132,642 $136,178 $139,734 $143,291 $146,848 $150,405 $153,941 $157,643 $161,429 Hourly Rate $59.78 $62.06 $63.77 $65.47 $67.18 $68.89 $70.60 $72.31 $74.01 $75.79 $77.61 E81- $130,562 $135,533 $139,256 $143,000 $146,723 $150,467 $154,170 $157,914 $161,658 $165,526 $169,499 Hourly Rate $62.77 $65.16 $66.95 $68.75 $70.54 $72.34 $74.12 $75.92 $77.72 $79.58 $81.49 City Administrator CITY OF FARMINGTON RESOLUTION NO. R57-21 APPROVING ANNUAL ADJUSTMENTS FOR ALL NON-REPRESENTED EMPLOYEES FOR CALENDAR YEAR 2022 Pursuant to due call and notice thereof, a regular meeting of the City Council and the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 15th of November, 2021 at 7:00 p.m. Members present: Hoyt, Pearson, Porter, Wilson Members absent: Bernhj elm Member Pearson and Member Wilson Introduced and seconded the following: WHEREAS, annual salary adjustments for non-bargaining employees are in order to recognize annual inflationary increases in cost of living standards; and, WHEREAS, the annual percentage adjustments of two and seventy-five percent (2.75%) for non- represented employees effective January 1, 2022, are within the expenditure guidelines established in the 2022 Budget; and, WHEREAS, non-bargaining employees are defined as those public employees not formally represented by an exclusive bargaining group as defined under Minnesota Statue. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the aforementioned adjustments effective January 1, 2022, for all non-represented employees. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of November 2021. M or Attested to this 4-h day of �'7�A� �: ,2021. City Administrator SEAL CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 v r FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Gabbard, Human Resources Director SUBJECT: Approve 2022 Fire Compensation-Human Resources DATE: November 15, 2021 INTRODUCTION Periodically,the city reviews positions for the compensation.This year,we looked into our Fire Department salaries. DISCUSSION The last time that the Paid-on-Call position was reviewed was in 2018. 1 n 2018,the wage for our firefighters went from$11.55 to$12.00 per hour. Since then,firefighters have received COLA increases every year, however based on the information received, information from our comparable cities, and an in conjunction with input from fire personnel, it has been determined that an increase for our firefighters' hourly wage is warranted. We are proposing that first year cadets receive an hourly rate of$14.00 per hour, and that firefighters receive an hourly rate of$15.00 per hour. Additionally,we are also asking for an adjustment for the fire officer monthly stipends. Currently, our fire officers receive a monthly stipend, however we are now suggesting that these stipends should be an hourly rate, not a monthly rate, as our command staff is not fairly compensated based on our comparable cities. We are proposing the following pay rates, per hour: 2022 Proposed Pay Rates Candidate$14.00 (first year of employment) Firefighter$15.00 Crew Leader$16.00 Lieutenant$16.75 Captain $18.00 District Chief$19.00 Assistant Chief$19.25 Lastly, we are also asking for a Duty Chief Pay Rate of $5 per hour. Each command officer rotates as a Duty Chief outside the hours when the Fire Chief and Deputy Chief are working. We currently do not pay for these hours, but command officers are responsible to cover the overnights and an entire weekend as the Duty Chief. The Duty Chief is expected to respond to calls within two minutes and the Duty Chief position is staffed 24/7. By making these changes,we come more in line with our comparable cities. BUDGET IMPACT The cost of these adjustments will be funded through the 2022 fire department budget. Typically the wage line item in this budget is a year behind, as it is typically based off of call volumes from the previous few years. ACTION REQUESTED By motion, approve the attached resolution adjusting the pay rates for our fire employees effective December 27, 2021. ATTACHMENTS: Type Description D Resolution 2022 Fire Compensation Resolution CITY OF FARMINGTON RESOLUTION NO. R58-21 APPROVING WAGE ADJUSTMENTS FOR ALL PAID ON-CALL FIREFIGHTERS FOR THE CALENDAR YEAR OF 2022 Pursuant to due call and notice thereof, a regular meeting of the City Council and the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 15d, of November 2021, at 7:00 p.m. Members present: Hoyt, Pearson, Porter, Wilson Members absent: Bernhj elm Member Pearson and Member Wilson introduced and seconded the following: WHEREAS, annual salary adjustments for non-bargaining employees are in order to recognize annual inflationary increases in cost-of-living standards; and WHEREAS,the hourly rate for paid on-call firefighters be increased to $14.00 per hour for a cadet,and $15.00 per hour for a firefighter, effective December 27, 2021; and WHEREAS, the stipend for fire officers will be an hourly rate, effective December 27, 2021, as follows: Assistant Chief $19.25 District Chief $19.00 Captain $18.00 Lieutenant $16.75 Crew Leader $16.00 Duty Chief $5.00 WHEREAS, non-bargaining employees are defined as those public employees not formally represented by an exclusive bargaining group as defined under Minnesota Statute. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the aforementioned adjustments for all fire department employees. This resolution adopted by recorded vote of the Farmington City Council in open sessionon the 15a`dayof November 2021. M/O"' r �h Attested to this .l a day of ?-Jc�-�-<_�,�.� , 2021. , City Administrator SEAL CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Gabbard, Human Resources Director SUBJECT: Approve 2022 Seasonal Wages-Human Resources DATE: November 15, 2021 INTRODUCTION The purpose of this memorandum is to provide information and present a new seasonal wage schedule for city council approval. DISCUSSION The State of Minnesota's new minimum wage will take effect on January 1, 2022 at $10.33 per hour. Luckily, last year we adjusted seasonal wages, and now all wages are above the new minimum wage. The seasonal rates have increased by 2.75%, due to the non-bargaining rate increase for 2022. The city faces issues with recruitment and retaining of seasonal staff and this adjustment will help deal with this issue. BUDGET IMPACT Funding for these positions is included in the various department budgets for 2022. ACTION REQUESTED Approve the attached seasonal wage schedule effective January 1, 2022. ATTACHMENTS: Type Description D Backup Material 2022 Proposed Seasonal Wages 2022 Seasonal Wages POSITION Grade STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 Recreation Assistant(helps at programs) A $ 10.75 $ 11.05 $ 11.33 $ 11.61 $ 11.87 Skate Guard/Scoreboard Assistant Instructors Off Ice Rate of Pay Warming House Attendant Park Maintenance B $ 11.66 $ 11.99 $ 12.30 $ 12.60 $ 12.88 Building Maintenance Solid Waste Tennis Instructors Seasonal Liquor Stock Person Skating Instructors C $ 11.97 $ 12.31 $ 12.63 $ 12.93 $ 13.20 PW Maintenance Worker Warming House Supervisor D $ 14.60 $ 15.02 $ 15.41 $ 15.77 $ 16.12 Arena Supervisors Program Supervisor Engineering Interns E $ 15.27 $ 15.69 $ 16.11 $ 16.50 $ 16.86 Head Skate Instructors F $ 16.59 $ 17.06 $ 17.50 $ 17.95 $ 18.35 Head Tennis Instructor Snow Plow Operator, Non-CDL Assistant Skating Supervisor G $ 18.65 $ 19.17 $ 19.68 $ 20.14 $ 20.58 Skating Supervisor H $ 22.72 $ 23.36 $ 23.96 $ 24.54 $ 25.07 Tennis Supervisor Snow Plow Operator, CDL *All step increases reflect the State of Minnesota's minimum wage increase from$10.08/hr to$10.33/hr in 2022. **Hourly increase was$.29/hr for the lowest paid wage($10.75)to$0.67/hr for the highest paid wage($25.07) Effective 01.01.2022 CITY OF 0 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Gabbard, Human Resources Director SUBJECT: Approve AFSCM E Clerical,Technical, Professional Contract for 2022-2024-Human Resources DATE: November 15, 2021 INTRODUCTION This memorandum has been prepared to update the city council on the status of the city's labor settlements with the AFSCME Clerical, Technical, Professional union. DISCUSSION The city has reached a collective bargaining agreement with the AFSCME Clerical, Technical, and Professional bargaining unit effective January 1, 2022 through December 31, 2024. A summary of the changes is attached. Once finalized,the entire collective bargaining agreement may be found on the city's website. BUDGET IMPACT Settlement costs negotiated with the AFSCME Clerical,Technical, and Professional bargaining unit are provided for in the 2022, and subsequent years, city budgets. When compared to the contract in place for 2018-2021,the increased cost for 2022 is approximately$60,000.00 with$45,000.00 attributed to wages and$15,000.00 towards benefits.The estimated increase over the life of the contract for wage adjustments is$150,000.00. ACTION REQUESTED Adopt the attached resolution ratifying the collective bargaining agreement for the AFSCM E Clerical, Technical, and Professional Unit. ATTACHMENTS: Type Description D Backup Material AFSCME CTP Summary D Backup Material AFSCME CTP Draft Contract D Backup Material 2022 AFSCME CTP Resolution CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 #E FarmingtonMN.gov 2022— 2024 TENTATIVE AGREEMENT The following outlines the tentative agreement reached through the negotiation process with the AFSCME Clerical, Technical, and Professional Unit. 1. Duration Three-year contract A three-year contract provides known costs which is beneficial in developing and implementing short- and long-term financial plans. 2. Insurance Both parties agree to maintain the current contract language which states: "The Employer's contribution shall cover the cost of single basic life, dental and the 2800/5600 HDHP single coverage at 100%. For Employee plus Child(ren), Employee plus Spouse or Family coverage, the contribution shall be the contribution for the previous year increased or decreased by an amount equal to fifty percent (60%) of the increase or decrease to the HDHP 2800/5600 with HSA coverage option. The employee will pay any excess of the monthly amount contributed by the employer through payroll deduction." The city maintains the current language which is consistent through all collective bargaining agreements. This was important language to maintain given the uncertainties with regards to healthcare. 3. Wages Annual Adjustments: 2022: 2.75% January 1, 2022 2023: 2.75% January 1, 2023 2024: 2.75% January 1, 2024 The city also adjusted the entire wage scale in this contract so that wages are at or slightly above the market at this point. 4. Uniform Allowance Uniform allowance was increased to $200 for safety boots and relevant safety clothes. We also added that Custodians would have the ability to get safety boots. 5. Vacation Time Payout The city also agreed to allow bargaining unit employees under this contract, to payout up to 40 hours in their vacation accruals. The employee is subject to all taxes. CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 >, Farmington M N.gov uuuuuuuuuuoomi.�i 6. Health Care Savings Plan (HCSP) Lastly,the city recognized changes that this bargaining unit wanted to make regarding their HCSP contributions. According to the following schedule: Years 0-4 5-9 10- 14 15- 19 20 or more years years years years years Contrib. 1% 2% 3% 4% 5% LABOR AGREEMENT BETWEEN CITY OF FARMINGTON AND THE AMERICAN FEDERATIONS OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, COUNCIL 5, LOCAL UNION 3815 AFL-CIO CLERICAL, TECHNICAL & PROFESSIONAL JANUARY 1 , 2022 - DECEMBER 31 , 2024 10/26/2021 TABLE OF CONTENTS ARTICLE PAGE 1. PURPOSE OF AGREEMENT .............................................................4 2. RECOGNITION ....................................................................................4 3. DEFINITIONS.......................................................................................4 4. EMPLOYER SECURITY ...................................................................6 5. UNION SECURITY................................................................................6 6. EMPLOYER AUTHORITY.....................................................................7 7. EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE............................7 8. DISCIPLINE.............................................................................9 9. WORK SCHEDULES................................................................10 10 OVERTIME..........................................................................................10 11. SENIORITY........................................................................................ .11 12. LAY-OFF...............................................................................................11 13. JOB POSTING................................................................................... .12 14. PROBATIONARY PERIOD.................................................................12 15. SICK LEAVE.......................................................................................13 16. SEVERANCE PAY..............................................................................14 17. VACATION..........................................................................................15 18. HOLIDAYS...........................................................................................16 19. INSURANCE .......................................................................................17 20. PARENTAL LEAVE............................................................................18 21. JURY DUTY........................................................................................18 22. LEAVE FOR DEATH IN THE FAMILY................................................18 23. UNPAID LEAVES OF ABSENCE.......................................................18 05.24.2021 2 24. MILITARY LEAVE OF ABSENCE ..................................................... .19 25. CALL BACK AND STANDBY............................................................ .19 26. PART-TIME/TEMPORARY EMPLOYEES..........................................19 27. TRAINING.......................................................................................... .19 28. UNIFORMS ........................................................................................ .20 29. WORKING OUT OF CLASSIFICATION .............................................20 30. WAGES...............................................................................................21 31. SAVINGS CLAUSE.............................................................................21 32. WAIVER............................................................................................. .21 33. DURATION..........................................................................................21 APPENDIX A- HCSP CONTRIBUTIONS....................................22 APPENDIX B-WAGES RANGES.............................................23 05.24.2021 3 MASTER LABOR AGREEMENT BETWEEN CITY OF FARMINGTON AND AFSCME, COUNCIL 5, LOCAL UNION 3815 AFL-CIO ARTICLE 1 - PURPOSE OF AGREEMENT This AGREEMENT is entered into between the CITY OF FARMINGTON, hereinafter called the EMPLOYER, and AFSCME, COUNCIL 5, LOCAL UNION 3815, AFL-CIO, hereinafter called the UNION. It is the intent and purpose of this AGREEMENT to: 1.1 Establish procedures for the resolution of disputes concerning this AGREEMENT'S interpretation and/or application; 1.2 Place in written form the parties' agreement upon the terms and conditions of employment contained herein for the duration of this AGREEMENT; and 1.3 Promote harmonious relations between the EMPLOYER and the UNION. ARTICLE 2- RECOGNITION 2.1 The EMPLOYER recognizes the UNION as the exclusive representative for: All clerical, technical and professional employees of the City of Farmington, Minnesota, who are public employees within the meaning of Minn. Stat. 179A.03, Subd. 14, excluding employees already in other appropriate unit, supervisor, confidential, and all other employees. 2.2 In the event the EMPLOYER and the UNION are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. 2.3 The EMPLOYER shall not enter into any agreements covering terms and conditions of employment with employees of the bargaining unit under the jurisdiction of this AGREEMENT, whether individually or collectively, which in any way conflicts with terms and conditions of the AGREEMENT, except through the certified representative. ARTICLE 3- DEFINITIONS 3.1 UNION: The American Federation of State, County and Municipal Employees, Council 5, Local Union 3815, AFL-CIO. 3.2 UNION MEMBER: A Member of AFSCME, Council 5, Local Union 3815, AFL- CIO. 05.24.2021 4 3.3 EMPLOYEE: A Member of the exclusively recognized bargaining unit. 3.4 EMPLOYER: The City of Farmington. 3.5 UNION OFFICER: Officer elected or appointed by AFSCME, Council 5, Local Union 3815, AFL-CIO. 3.6 OVERTIME: Work performed at the express authorization of the EMPLOYER in excess of forty (40) hours in a seven (7) day period. 3.7 WORK SHIFT: A work period including rest breaks and a lunch break. 3.8 REST BREAKS: A rest break shall consist of a fifteen (15) minute period. 3.9 STRIKE: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slow down, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. 3.10 BASE PAY RATE: The Employee's hourly pay rate exclusive of any other special allowances. 3.11 SENIORITY: a) Job Classification Seniority: Length of continuous service in a job classification included in the unit in accordance with ARTICLE II - RECOGNITION. Job classification seniority shall reflect the length of continuous employment in an individual job classification from the date the employee assumed his/her current job classification title. b) EMPLOYER Seniority: Length of continuous service with the EMPLOYER. 3.12 FULL-TIME An employee who is regularly scheduled to work forty (40) hours per EMPLOYEE: week and 2,080 hours per year. 3.13 PART-TIME An employee who is regularly scheduled to work less than forty (40) EMPLOYEE: hours per week and more than fourteen (14) hours or thirty-five percent (35%) of the scheduled work week. 3.14 ON-CALL All Employees who are not classified as Regular Full-time, Regular EMPLOYEE: Part-time or Temporary employees. These employees perform work of a non-continuous or irregular nature where the work schedule cannot be predicted in advance. 3.15 TEMPORARY An employee who is not in a classified position because the EMPLOYEE: employment is limited by duration or a specific project or task. 05.24.2021 5 3.16 CONTINUOUS An employee's length of service from the most recent date of hire, re- SERVICE: hire, or reinstatement. An employee's continuous service will be termed broken if that employee voluntary resigns, is terminated for just cause, or retires. 3.17 EMERGENCY: An unanticipated set of circumstances that creates an immediate need for employees to work to safeguard public safety, prevent injury to clients, employees or the public, prevent catastrophic loss or maintain current standard staffing ratios. ARTICLE 4- EMPLOYER SECURITY The UNION agrees that during the life of this AGREEMENT it will not cause, encourage, participate in or support any strike, slow-down or other interruption of or interference with the normal functions of the EMPLOYER. ARTICLE 5- UNION SECURITY 5.1 In recognition of the UNION as the exclusive representative the EMPLOYER shall: 5.11 Deduct from each payroll period an amount sufficient to provide the payment of dues established by the UNION from the wages of all employees authorizing in writing such deduction, and 5.12 Remit such deduction to the UNION. 5.2 The UNION may designate certain employees from the bargaining unit to act as stewards and shall inform the EMPLOYER in writing of such choice. 5.3 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this ARTICLE. 5.4 When requested to do so by the UNION, the EMPLOYER agrees to deduct from the wages of those employees who are not members of the UNION a fair share fee that shall not exceed eighty-five percent (85%) of the regular monthly dues and shall forward such monies to the UNION. This provision shall remain operative only as long as it is specifically provided by the law and is otherwise legal. 5.5 The EMPLOYER will provide the UNION with the names of new hires within the bargaining unit. 5.6 The EMPLOYER shall make space available on the employee bulletin board for posting UNION notice(s) and announcement(s). 05.24.2021 6 ARTICLE 6- EMPLOYER AUTHORITY 6.1 The EMPLOYER retains the full and unrestricted right to operate and manage all staff, facilities, and equipment; to establish functions and programs; to determine whether services are to be provided or purchased; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct, and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this AGREEMENT. 6.2 Any term and condition of employment not specifically established or modified by this AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify, establish, or eliminate. ARTICLE 7- EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 7.1 DEFINITION OF A GRIEVANCE A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 7.2 UNION REPRESENTATIVES The EMPLOYER will recognize representatives designated by the UNION as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The UNION shall notify the EMPLOYER, in writing, of the names of such UNION representatives and of their successors when so designated. 7.3 PROCESSING OF A GRIEVANCE It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and a UNION representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal working hours provided that the employee and the UNION representative have notified and received the prior approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 7.4 PROCEDURE Grievances, as defined by Section 7.1, shall be resolved in conformance with the following procedure: Step 1. An Employee claiming a violation concerning the interpretation or application of this AGREEMENT shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the employee's supervisor as designated by the EMPLOYER. The EMPLOYER-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar 05.24.2021 7 days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER-designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 2 representative. The EMPLOYER-designated Step 2 representative shall give the UNION the EMPLOYER'S Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the EMPLOYER-designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be considered waived. Step 3. A grievance unresolved in Step 2 and appealed to Step 3 by the UNION may be submitted to the Minnesota Bureau of Mediation Services for mediation or to arbitration within ten (10) calendar days following the EMPLOYER-designated representative's final Step 2 answer. If the grievance is submitted to mediation and is not resolved, it may be appealed to arbitration within ten (10) calendar days following the EMPLOYER- designated representative's final Step 3 answer. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the UNION may be submitted to arbitration. If the parties are unable to agree on the selection of an arbitrator, the UNION shall request a list of arbitrators to be submitted to the parties by the Bureau of Mediation Services. 7.5 ARBITRATOR'S AUTHORITY A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the EMPLOYER and the UNION and shall be based solely on the arbitrator's interpretation or application of the express terms of this AGREEMENT and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, 05.24.2021 8 providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 WAIVER If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the EMPLOYER and the UNION in each step. 7.7 Election of Remedy: An employee who has passed their initial probationary period and whose grievance related to a suspension, demotion, or discharge remains unresolved after the Employer's Step 3 response may choose to proceed to Step 4 of the grievance process outlined in this Article or to a procedure such as Veteran's Preference or another administrative procedure. If appealed to another procedure, with the exception of claims subjected to the jurisdiction of the United States Equal Employment Opportunity Commission, the employee is precluded from making a further appeal of the issue through the grievance procedure. ARTICLE 8- DISCIPLINE 8.1 The EMPLOYER will discipline employees for just cause only. Discipline will be in one or more of the following forms: a) oral reprimand; b) written reprimand; c) suspension; d) demotion; or e) discharge. 8.2 Notice of suspensions, demotions, and discharges will be in written form and will state the reasons for the action taken. The UNION shall be provided with a copy of such notice. 8.3 Written reprimands, notices of suspension, and notice of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. The employee and the Union shall receive a copy of such reprimands and/or notices. 8.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the EMPLOYER. 8.5 Employees will not be questioned concerning the investigation of disciplinary action unless the employee has been given an opportunity to have a UNION representative present at such questioning. 05.24.2021 9 8.6 Grievances relating to this Article shall be initiated by the UNION in Step 3 of the grievance procedure under ARTICLE VII. 8.7 An employee who is absent without leave and without notification to the EMPLOYER for three (3) consecutive days will be considered to have resigned. ARTICLE 9-WORK SCHEDULES 9.1 The sole authority in establishing work schedules is the EMPLOYER. The normal work year will be 2,080 hours for a full-time employee and shall be accounted for by each employee through: a) hours worked on assigned shifts; b) assigned training hours; and c) authorized paid leave time. 9.2 Nothing contained in this or any other Article shall be interpreted to be a guarantee of a minimum or maximum number of hours the EMPLOYER may assign employees. 9.3 The normal work day for a full-time employee shall be eight (8) hours. The normal work week for a full-time employee shall be forty (40) hours Monday through Sunday. 9.4 Service to the public may require the establishment to regular shifts for some employees on a daily, weekly, seasonal or annual basis other than the normal work day. 9.5 Service to the public may require the establishment of regular work weeks during which work is scheduled on Saturdays and/or Sundays. 9.6 The EMPLOYER will give seven (7) calendar days of advance notice to the employees affected by a change in scheduled shifts. (For liquor store employees this advance notice will be provided whenever practicable.) In the event that work is required because of unusual or emergency circumstances such as, but not limited to fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. 9.7 With prior approval of the employee's immediate supervisor, an employee may use both rest breaks together in the first half or the second half of a shift. ARTICLE 10- OVERTIME 10.1 Regular, full-time FLSA non-exempt employees will be compensated at one and one-half (1 '/) times the employee's regular base pay rate for hours worked in excess of forty (40) hours in a seven (7) day period. Sick and vacation leave will be counted as time worked for the purpose of computing overtime. Regular full-time FLSA exempt employees shall not be subject to overtime pay. Bargaining unit FLSA exempt employees will be subject to the same policies and procedures as all other FLSA exempt employees with the City. Changes of shifts do not qualify an employee for overtime under this ARTICLE. 10.2 Overtime will be distributed as equally as practicable. 05.24.2021 10 10.3 Overtime refused by employees will for record purposes under ARTICLE 10.2 be considered as unpaid overtime worked. 10.4 For the purpose of computing overtime compensation overtime hours worked shall not be pyramided, compounded or paid twice for the same hours worked. 10.5 Overtime will be calculated to the nearest fifteen (15) minutes. 10.6 Employees have the obligation to work overtime or call backs if requested by the EMPLOYER unless unusual circumstances prevent the employee from so working. 10.7 At the discretion of the EMPLOYER, FLSA non-exempt employees may be paid for overtime worked in accordance with Section 10.1 or be allowed to accumulate compensatory time off in accordance with Section 10.1. Accrual and use of compensatory time off shall be subject to the prior approval of the EMPLOYER and accrual shall not exceed forty (40) hours. ARTICLE 11- SENIORITY 11.1 Seniority rosters shall be maintained by the EMPLOYER on the basis of job classification seniority and EMPLOYER seniority as defined in ARTICLE III - DEFINITIONS, section 3.11. 11.2 The EMPLOYER will provide the UNION with an updated seniority roster no later than January 31St of each year and will include the job classification and EMPLOYER seniority for each employee. 11.3 Employees who separate from employment shall lose their seniority except when such separation is due to lay-off. An employee shall be considered separated from employment in case of: resignation, retirement, and discharge. 11.4 An employee who is rehired following separation from employment shall be considered a new employee for purposes of seniority. 11.5 Part-time employees included in the unit in accordance with ARTICLE II - RECOGNITION shall accrue seniority as defined in ARTICLE III - DEFINITIONS, Section 3.11 on a pro- rata basis. The basis for pro-rating seniority will be the normal 2,080 hour work year. ARTICLE 12- LAY OFF 12.1 The EMPLOYER shall be the sole authority in determining which job classification(s) and department(s) are to be affected by a lay-off. Employees shall be laid-off on the basis of job classification seniority only when the job-relevant qualification factors between employees are equal provided all temporary or seasonal employees within that job classification are laid off first. In case job classification seniority between two employees is equal, EMPLOYER seniority shall prevail. 12.2 Employees laid-off by the EMPLOYER shall retain recall rights for a period of twelve (12) months from the date of lay-off. If an opening occurs in the job classification from which the employee was laid-off within the twelve (12) month recall period, the employee will be 05.24.2021 11 recalled to fill that position provided, that at the time of recall, the employee meets the qualifications and other conditions of employment as determined by the EMPLOYER. It shall be the employee's responsibility to keep the EMPLOYER informed of the employee's current address. The EMPLOYER shall notify employees on lay-off to return to work by certified mail. The employee must return to work within two (2) weeks of receipt of this notification to be eligible for re-employment. If the EMPLOYER does not receive confirmation of receipt of this notice within thirty (30) calendar days of sending it by certified mail, the EMPLOYER may fill the vacant position to which the employee was recalled and the employee loses recall rights to that position. 12.3 No new or temporary employees shall be hired in a respective classification until all employees on layoff in that classification, desiring to return to work, has been recalled. Employees shall be recalled based on the EMPLOYER'S need. 12.4 An employee laid off in one job classification shall have the right to replace an employee in a job classification of equal or less pay within the bargaining unit in accordance with Section 11.5 provided that: a. The employee meets the qualifications and other conditions of employment of the job classification as determined by the EMPLOYER; b. The employee's job performance is satisfactory as determined by the EMPLOYER; c. The employee has job-relevant qualifications which are equal to those of the employee who would be replaced as determined by the EMPLOYER; and d. The employee has greater EMPLOYER seniority than that of the employee who would be replaced. ARTICLE 13- JOB POSTING 13.1 Job vacancies within the designated bargaining unit will be posted in a conspicuous place in the building where the employees work for five (5) work days prior to the filling of such vacancies. 13.2 EMPLOYER seniority will be the determining criterion for transfers and promotions only when the job-relevant qualification factors between employees are equal as determined by the EMPLOYER. ARTICLE 14- PROBATIONARY PERIOD 14.1 The probationary period for a newly hired or promoted full-time employee shall extend six (6) months from the date of hire or promotion. The probationary period for a newly hired or promoted part-time employee shall extend one thousand and forty (1040) hours from the date of hire or promotion. 14.2 A probationary full-time employee accrues vacation and sick leave beginning the date of hire. Earned sick leave may be used by a probationary full-time employee in accordance 05.24.2021 12 with ARTICLE XIV. Earned vacation may not be used until completion of the probationary period. 14.3 During the probationary period a newly hired or rehired employee may be discharged at the sole discretion of the EMPLOYER. During the probationary period a promoted or reassigned employee may be replaced in the position previously held at the discretion of the EMPLOYER. 14.4 An employee who has been promoted or transferred may elect to return to the employee's former position by providing written request to the employee's immediate supervisor within thirty (30) calendar days of the promotion or transfer. 14.5 A probationary employee who completes his/her probationary period shall be listed on the seniority roster as follows: 14.51 As of the date of hire into the employee's current job classification for job classification seniority; and 14.52 As of the original date of hire for EMPLOYER seniority. ARTICLE 15- SICK LEAVE 15.1 Regular, full-time employees shall earn sick leave credited to the general sick leave account at the rate of eight (8) hours per month to a maximum of one thousand and forty (1040) hours. 15.2 Employees working any part of a pay period will receive the sick leave accrual amount for that pay period. 15.3 Sick leave benefits shall only accrue when an employee is on compensated regular hours or, in accordance with state and federal laws, is on approved military leave. 15.4 Paid sick leave may be granted only if it has been earned. To be eligible for sick leave payment an employee must notify his/her department head or the department head's designee as soon as possible but not later than thirty (30) minutes following the starting time of the employee's scheduled shift. This notice may be waived if the employee can conclusively establish that he/she could not reasonably have been expected to comply with this requirement because of circumstances beyond the control of the employee. The employee must keep his/her department head, or designee informed of the approximate date of the employee's return to work. 15.5 An employee may utilize his/her earned sick leave on the basis of a request approved by the EMPLOYER for absences necessitated by the following: 1) inability to perform the duties of his/her position by reasons of illness or injury; 2) exposure to contagious disease or legal quarantine; 3) illness in the employee's immediate family for such periods as his/her absence shall be necessary and in compliance with state and federal laws; 05.24.2021 13 4) medical or dental examinations or treatment of the employee or the employee's immediate family. 5) Sick Leave Donation. As provided for in the City of Farmington Vacation/Compensatory/Sick Leave Donation policy. 15.6 The term "immediate family" as referred to in this Article shall include the employee's parents, siblings, spouse, children, grandchildren or grandparents of the employee or the employee's spouse. 15.7 Sick leave usage shall be subject to approval and verification by the EMPLOYER. 15.8 Employees who have accrued in excess of two hundred and fifty (250) hours of sick leave shall convert twenty-five percent (25%) of any new sick leave accruals into the Post Employment Health Care Savings Plan (HCSP). Employees must maintain a balance of at least two hundred and fifty hours of sick leave in their account. The accrual will be adjusted and contribution made to the HCSP every pay period where an employee has in excess of two hundred and fifty (250) sick hours accrued. ARTICLE 16- SEVERANCE PAY 16.1 Regular, full-time employees who retire or resigns their employment in good standing with a minimum of fourteen (14) calendar days of advance written notice or with a waiver shall receive severance pay in accordance with the following schedule: Upon completion of five (5) years of continuous service 25% of the accrued sick leave in the employee's general sick leave account; Upon completion of ten (10) years of continuous service 50% of the accrued sick leave in the employee's general sick leave account. Payment of severance pay shall be to the employee's Health Care Savings Account in accordance with the rules and procedures of the Post Employment Health Care Savings Plan. 16.2 An employee who retires or resigns in good standing may make a reasonable request to be granted a waiver of the minimum fourteen (14) calendar day notice requirement. The EMPLOYER will make a reasonable attempt to honor the request; and will make a determination on a case by case basis. A determination to grant the waiver will not be construed to set a precedent for any other request(s) under this article and shall not be grievable. 16.3 An employee who is discharged or who resigns without giving advance notice of fourteen (14) calendar days or without a waiver shall not be eligible for severance pay. 16.4 In the event that the employee is deceased the severance pay benefit shall be paid to the employee's beneficiary. 05.24.2021 14 ARTICLE 17-VACATION 17.1 Regular, full-time employees shall earn paid vacation in accordance with the following schedule based on years of continuous service: Years of Continuous Service Hours of Vacation 1 through 4 80 hours (3.07 hours/pp) 5 through 10 120 hours (4.62 hours/pp) After 10 128 hours (4.92 hours/pp) After 11 136 hours (5.23 hours/pp) After 12 144 hours (5.54 hours/pp) After 13 152 hours (5.84 hours/pp) After 14 160 hours (6.15 hours/pp) After 17 172 hours (6.62 hours/pp) After 21 184 hours (7.08 hours/pp) After 25 years 200 hours (7.69 hours/pp) 17.2 Earned vacation shall be accrued on a pro-rated monthly basis. 17.3 Employees may take vacation only with the prior approval of the employee's Supervisor or Department Head. Scheduled vacations are subject to postponement in case of emergency.Alternates shall be called prior to contacting the primary operator if the primary operator is on scheduled leave. The Employer's responses to written requests for vacation/compensatory time off will be in a timely manner not to exceed 5 working days upon receipt of the Employee's original request. 17.4 Employees who are on unpaid leave of absence or who have been suspended without pay shall not earn vacation. 17.5 New hires on probationary status shall earn but shall not use vacation until the employee has completed the probationary period. 17.6 Employees who have completed the probationary period shall be compensated for vacation earned and not used at the time of resignation. Accrued, unused vacation shall be calculated to the nearest day worked and shall be paid at the employee's base pay rate which was in effect at the time of resignation. 17.7 The Maximum vacation that can be accrued is as follows: Years of Continuous Service Hours of Vacation One through 9 years 160 hours 10 through 19 years 240 hours 20 or more years 320 hours In the event that available vacation is not used by the end of the benefit year, employees may carry over up to a maximum amount established in the following table. Any hours above this maximum will revert back to the City, unless approved in writing by the Human Resources Director. Vacation time accruals begin again in the next benefit year. 05.24.2021 15 Effective January, 2021, employees who have at least 100 hours of vacation, will have the ability to cash out up to 40 hours of their vacation accruals per year. Each employee must notify Human Resources with a completed form, before May 15th. The pay out will be on the first payroll in June each year. Additionally, this payout will be subject to all taxes. 17.8 Preference for vacation periods shall be made known to the EMPLOYER or the EMPLOYER-designated representative before November 15 of each calendar year for the following calendar year. In the case of conflict for a preferred vacation period(s), the senior employee will be given preference. 17.9 After November 15, vacation scheduling will be on a "first come, first served" basis. 17.10 When a holiday occurs while an employee is using approved vacation leave, the employee will receive holiday pay in lieu of vacation for the day on which the holiday is observed. 17.11 Vacation Donation. As provided for in the City of Farmington Vacation/Compensatory/Sick Leave Donation policy. ARTICLE 18- HOLIDAYS 18.1 Regular full-time employees and regular part-time employees, excluding part-time liquor store employees, working not less than twenty (20) hours per week shall be entitled to compensated time off for designated holidays, provided the employee is on compensated payroll status the last scheduled work day preceding the holiday and the first scheduled work day following the holiday. Regular part-time employees, excluding liquor store employees, working not less than twenty (20) hours per week shall earn holiday pay on a pro-rata basis based on the number of hours worked in the payroll period. Part-time liquor store employees will be paid at one and one half (1'/2) times for holiday hours worked in lieu of holiday pay. Designated holidays shall be eight (8) hours each and are as follows: New Year's Day January 1 Martin Luther King Day Third Monday in January Presidents' Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Veteran's Day November 11 Thanksgiving Day Fourth Thursday in November Day After Thanksgiving Day Fourth Friday in November Christmas Eve Day December 24 Christmas Day December 25 Floating Holiday Employee's Choice 18.2 When a designated holiday falls on a Saturday, the preceding day (Friday) shall be officially observed as the holiday. When a designated holiday occurs on a Sunday, the following day (Monday) shall be officially observed as the holiday. 05.24.2021 16 18.3 An employee who is expressly required by the EMPLOYER to work on a designated holiday shall receive one and one-half(1 '/2) times the employee's base pay rate for hours worked during the designated holiday provided that the employee has worked or been on paid leave during the employee's normal work week. The employee shall also receive holiday pay in accordance with Section 17.1. If the employee has taken unpaid leave of absence during the normal work week and then works a designated holiday during that work week, the employee shall receive one (1) times the employee's base rate for hours worked during the designated holiday. 18.4 To be eligible for the floating holiday an employee must have worked for a minimum of six (6) continuous months in a calendar year. 18.5 Floating holidays will be scheduled with prior approval of the Supervisor and must be taken before the last payroll in December begins. Additionally, employees may not carry the pager or work on their floating holiday. ARTICLE 19- INSURANCE 19.1 The Employer's contribution shall cover the cost of single basic life, dental and the 2800/5600 HDHP single coverage at 100%. For Employee plus Child(ren), Employee plus Spouse, or Family coverage, the contribution shall be the contribution for the previous year increased or decreased by an amount equal to sixty percent (60%) of the increase or decrease to the HDHP 2800/5600 with HSA coverage option. The employee will pay any excess of the monthly amount contributed by the employer through payroll deduction. The city's contribution amount includes dollars allocated to either the HRA or HSA. Generally, the dollars allocated to the HRA or HSA is equal to half the deductible. For 2019, the EMPLOYER nontrihi Linn dellars ivill 6)e-.:. Lingle Gov ge __ I-IDHP w*th HS (C)E) - �Trrg-r��v �� Single Gey age HDHP iNoth I-JC4 (AGh 83().- - Single Coverage HDHP with HRA (0E) 1..8 nlec ey ge - HDHR with HRA (4Gh) $8Z1.10 €mployee plus Ghild(ren\ Coverage 9 �E-Cgqlq}Fee plus Spouse Coverage 0 m�' Fainrly!Coverage $ 1593.24 19.2 The EMPLOYER will provide long-term disability insurance. This provision is contingent upon the availability of such long-term disability insurance program by a reliable carrier. 19.3 Employer contribution dollars remaining after an employee has purchased health insurance, dental insurance, life insurance, and short-term disability coverage shall be either paid out in taxable cash or contributed to the employee's deferred compensation account and/or Health Savings Account (HSA). If an employee has waived health insurance coverage, the value of the lowest single premium offered by the City, along with dental insurance, basic life insurance and short-term disability coverage shall be used to calculate either the remaining taxable cash or the contribution to the employee's deferred compensation account and/or HSA account. 05.24.2021 17 ARTICLE 20- PARENTAL LEAVE 20.1 The EMPLOYER shall grant unpaid parental leave in accordance with applicable Minnesota statutes and federal laws. 20.2 An employee who is temporarily disabled due to pregnancy or childbirth may use earned sick leave in accordance with ARTICLE XIV - SICK LEAVE in addition to any applicable Minnesota statutes and federal laws. ARTICLE 21- JURY DUTY 21 .1 An employee who is required to serve as a juror or who is under subpoena as a witness in court for the EMPLOYER will be paid the difference between the employee's regular take- home pay and fees received as a juror or witness less any expenses allowed by law while serving in such capacity. An employee is required to notify the employee's Department Head prior to serving as a juror or as a witness. 21.2 An employee excused from jury duty prior to the end of the employee's duty day shall return to work. ARTICLE 22- LEAVE FOR DEATH IN THE FAMILY 22.1 The EMPLOYER will approve leave with pay in cases of death in the immediate family. For regular, full-time employees such leave shall be limited to a maximum of twenty-four (24) work hours within a calendar year. 22.2 The term "immediate family" as referred to in this Article shall include the employee's parents, siblings, spouse, children, grandchildren and grandparents of the employee or the employee's spouse. 22.3 The employee is required to provide advance notice of leave for death in the immediate family as soon as possible and must keep his/her Department Head informed of the approximate date of the employee's return to work. ARTICLE 23- UNPAID LEAVES OF ABSENCE 23.1 In order to be considered for an unpaid leave of absence an employee must have completed six (6) months of continuous service with the EMPLOYER. 23.2 An unpaid leave of absence may be granted by the City Administrator or his/her designee. A request for such leave shall be submitted in writing by the employee to the Department Head or his/her designee as soon as is practicable. An unpaid leave of absence may be granted by the City Administrator for a period not to exceed six (6) months in any calendar year. The EMPLOYER shall respond in writing to the employee's request as soon as is practicable. 23.3 Benefits shall not accrue during an unpaid leave of absence. An employee may continue participation in group insurance provided that the employee pays the full cost of the 05.24.2021 18 premiums. Upon returning to work following an unpaid leave of absence the employee will be paid at the same salary step held as at the time the leave began. 23.4 An employee shall be granted an unpaid leave of absence for conducting UNION business in accordance with applicable state law and consistent with the provisions of this Article. ARTICLE 24- MILITARY LEAVE OF ABSENCE 243.1 Military leaves of absence will be administered in accordance with applicable laws. ARTICLE 25- CALL BACK AND STANDBY 25.1 An employee called in for work at a time other than the employee's scheduled shift (except for part-time liquor store employees) will be compensated for a minimum of two (2) hours' pay at one and one-half (1 '/2) times the employee's base rate of pay. A part-time liquor store employee called in for work at a time other than the employee's scheduled shift will be compensated for a minimum of two (2) hours' pay at one (1) times the employee's base rate of pay. 25.2 An employee on call back is considered to be on duty for the full two hours. Additional call backs received within the same two-hour call back period do not qualify for additional call back pay. ARTICLE 26- PART-TIME/TEMPORARY EMPLOYEES 26.1 A part-time employee who is regularly scheduled to work a minimum of twenty-four (24) hours per week or more shall receive the following benefits: sick leave, severance pay, vacation, holiday and funeral leave. A part-time employee who is regularly scheduled to work a minimum of twenty (20) hours per week or more shall receive the following benefits: holidays. The employee shall only receive the benefits outlined in this article, which shall be pro-rated in the ratio of actual hours worked. 26.2 Temporary employees employed for no more than 960 hours per calendar year either in a full-time or part-time capacity will be paid at an hourly rate as determined by the EMPLOYER for the term of their employment. Such employees will not be eligible for any rights or benefits under this AGREEMENT including ARTICLE VII - EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE. 26.3 Part-time employees will be placed in the same salary grade as full-time employees having the same job classification and will progress through the salary steps (excluding merit) based on their anniversary date. 26.4 Benefits will not be provided for part-time liquor store employees. ARTICLE 27- TRAINING Training required and authorized by the EMPLOYER shall be paid for by the EMPLOYER. 05.24.2021 19 ARTICLE 28- UNIFORMS 28.1 Employees will be required to wear uniforms if provided by the EMPLOYER. 28.2 For job classifications for which safety boots are required by OSHA regulations the EMPLOYER will provide a clothing allowance of up to two hundred dollars ($200.00) per calendar for employees to purchase safety clothing or safety boots relevant to job needs. Employees included in this allowance includes Custodians. Safety boots must meet the standards required by OSHA regulations Employees must provide information verifying the boots meet safety requirements. If an employee leaves employment within one month of purchasing safety boots, they must reimburse the City for the cost of those boots. ARTICLE 29- WORKING OUT OF CLASSIFICATION Employees assigned by the EMPLOYER to assume the full responsibilities and authority of a higher job classification for forty (40) consecutive working hours or more shall be paid at an amount equal to the minimum step of the higher pay grade or at one step above the employee's current rate of pay, whichever is greater. Holiday pay will be included as working hours when determining eligibility for out of classification pay. ARTICLE 30 -WAGES A. Implement the attached Salary Schedule (Developed by Fox Lawson based on the results of the wage study they conducted in 2013). The implementation includes: ➢ Employees move through steps on their anniversary date upon a satisfactory performance evaluation. For 2022: Cost of Living Adjustment of 2.75% effective January 1, 2022 For 2023: Cost of Living Adjustment of 2.75% effective January 1, 2023 For 2024: Cost of Living Adjustment of 2.75% effective January 1, 2024 Employees will contribute to the Post Retirement Health Care Savings Plan with the HCSP schedule, found in the Appendix A of this AGREEMENT of their gross salary. B. The wage schedule, found in Appendix B of this AGREEMENT, shall not constrain the EMPLOYER from hiring an employee at any step in the schedule. C. Progression through the step schedule (Appendix B) on the employee's anniversary date shall require satisfactory performance as determined by the EMPLOYER. The employee is responsible for completing performance evaluation paperwork and submitting it to the Supervisor by their anniversary date. If the employee is responsible for delaying the performance evaluation process and hands in paperwork after the anniversary date, any increase would retroactive to that later date and not the anniversary date. 05.24.2021 20 D. The positions of Planning Manager, Civil Engineer, Economic Development Manager, Recreation Supervisor and Natural Resources Specialist are considered exempt from the Fair Labor Standards Act for the purpose of overtime. ARTICLE 31-SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota and the City of Farmington. In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction, or administrative ruling or is in violation of legislation or administrative regulations, such provisions shall be voided. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be re-negotiated at the written request of either party. ARTICLE 32- WAIVER 32.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this AGREEMENT, are hereby superseded. 32.2 The parties mutually acknowledge that during the negotiations which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT or with respect to any term or condition of employment not specifically referred to or covered in this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed. ARTICLE 33 DURATION This AGREEMENT shall be effective as of January 1, 2022, and shall remain in full force and effect until December 31, 2024. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this _16 '""� _day of 2021. For the,,Employer For the Union: 05.24.2021 21 APPENDIX A — HCSP CONTRIBUTIONS All employees of this bargaining group shall contribute to the following contribution scale for the Post-Retirement Health Savings Plan (HCSP), garnered by the Minnesota State Retirement System. This contribution scale is based on years of seniority with the City of Farmington. Years 0—4 years 5 — 9 years 10— 14 years 15 — 19 years 20 or more years Contrib. 1% 2% 3% 4% 5% 05.24.2021 22 APPENDIX B —WAGE RANGES Wage ranges will be attached to the contract. 05.24.2021 23 RESOLUTION NO.R59-21 A RESOLUTION APPROVING WAGE INCREASES BETWEEN THE CITY OF FARMINGTON ANDAFSCME, COUNCIL 5,LOCAL UNIT 3815 CLERICAL, TECHNICAL, PROFESSIONAL BARGAINING UNIT FOR THE CONTRACT YEARS OF 2022, 2023, AND 2024. Pursuant to due call and notice,thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 15th day of November, 2021 at 7:00 P.M. Members Present: Hoyt, Pearson, Porter, Wilson Members Absent: Bernhj elm Member Pearson and Member Wilson introduced and seconded the following: WHEREAS, the City of Farmington recognizes AFSCME as the exclusive bargaining representative under M. S.Chapter 179A, for the clerical, technical, and professional classifications identified in the collective bargaining agreement; WHEREAS, the City has negotiated in good faith with representatives of AFSCME for the purpose of reaching a collective bargaining agreement for the contract years 2022, 2023 and 2024; and WHEREAS, the settlement terms have been successfully negotiated between the City and the membership of AFSCME, Council 5, Local Union 3815 Clerical, Technical, Professional bargaining unit in accordance with procedures established by law. NOW, THEREFORE,BE IT RESOLVED that the City Council of Farmington, Minnesota approves the following: 1) The adjustment to the wage schedule bringing wages to at or slightly above market. 2) A cost of living adjustment of 2.75% effective January 1,2022. 3) A cost of living adjustment of 2.75%effective January 1, 2023. 4) A cost of living adjustment of 2.75% effective January 1, 2024. 5) The Employer's contribution shall cover the cost of single basic life, dental and the 2800/5600 HDHP single coverage at 100%. For 2022, for Employee plus Child(ren), Employee plus Spouse or Family coverage, the contribution shall cover approximately 75% of the cost of basic life, dental and 2800/5600 health coverage. For subsequent years, the contribution shall be the contribution for the previous year increased or decreased by an amount equal to fifty percent (60%) of the increase or decrease to the HDHP 2800/5600 with HSA coverage option. The employee will pay any excess of themonthly amount contributed by the employer through payroll deduction." Adopted by the Farmington City Council this 15th day of November, 2021. M or Attested to the %.5 day of Y���.�..._��.�.r 2021. � City Administrator SEAL CITY OF 0 43o Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 M0 FarmingtonMN,gov TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Gabbard, Human Resources Director SUBJECT: Approve AFSCM E Maintenance Contract for 2022-2024-Human Resources DATE: November 15, 2021 INTRODUCTION This memorandum has been prepared to update the city council on the status of the city's labor settlements with the AFSCM E Maintenance unit. DISCUSSION The city has reached a collective bargaining agreement with the AFSCME Maintenance bargaining unit effective January 1, 2022 through December 31, 2024. A summary of the changes is attached. Once finalized,the entire collective bargaining agreement may be found on the city's website. BUDGET IMPACT Once finalized,the entire collective bargaining agreement may be found on the city's website. Settlement costs negotiated with the AFSCME Maintenance bargaining unit are provided for in the 2022, and subsequent years, city budget. When compared to the contract in place for 2021,the increased cost for 2022 is approximately$50,000.00 with $30,000.00 attributed to wages and $10,000.00 towards benefits.The estimated increase over the life of the contract for wage adjustments is $110,000.00. ACTION REQUESTED Adopt the attached resolution ratifying the collective bargaining agreement for the Maintenance Unit. ATTACHMENTS: Type Description D Backup Material AFSCME Maintenance Summary D Backup Material AFSCME Maintenance Draft Contract D Resolution 2022 AFSCME Maintenance Resolution CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington MN.gov 2022— 2024 TENTATIVE AGREEMENT The following outlines the tentative agreement reached through the negotiation process with the AFSCME Maintenance Unit. 1. Duration Three-year contract. A three-year contract provides known costs which is beneficial in developing and implementing short- and long-term financial plans. 2. Insurance Both parties agree to maintain the current contract language which states: "The Employer's contribution shall cover the cost of single basic life, dental and the 2800/5600 HDHP single coverage at 100%. For Employee plus Child(ren), Employee plus Spouse or Family coverage, the contribution shall be the contribution for the previous year increased or decreased by an amount equal to fifty percent (60%) of the increase or decrease to the HDHP 2800/5600 with HSA coverage option. The employee will pay any excess of the monthly amount contributed by the employer through payroll deduction." The city maintains the current language which is consistent through all collective bargaining agreements. This was important language to maintain given the uncertainties with regards to healthcare. 3. Wages Annual Adjustments: 2022: 2.75% January 1, 2022 2023: 2.75% January 1, 2023 2024: 2.75% January 1, 2024 The city also adjusted the entire wage scale in this contract so that wages are at or slightly above the market at this point. 4. Uniform Allowance Uniform allowance was increased to $200 for OSHA approved safety boots. 5. Vacation Time Payout The city also agreed to allow bargaining unit employees under this contract, to payout up to 40 hours in their vacation accruals. The employee is subject to all taxes. CITY OF © 43o Third St., Farmington, MN 55024 FARMINGTON &) 651-280-6800 FarmingtonMN.gov woo 6. Health Care Savings Plan (HCSP) Lastly,the city recognized changes that this bargaining unit wanted to make regarding their HCSP contributions. According to the following schedule: Years 0-4 5-9 10- 14 15- 19 20 or more years years years years years Contrib. 1% 2% 3% 4% 5% LABOR AGREEMENT BETWEEN CITY OF FARMINGTON AND THE AMERICAN FEDERATIONS OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, COUNCIL 5, LOCAL UNION 3815 AFL-CIO MAINTENANCE UNIT JANUARY 1 , 2022 - DECEMBER 31, 2024 TABLE OF CONTENTS ARTICLE PAGE 1. PURPOSE OF AGREEMENT ............................................................4 2. RECOGNITION ..................................................................................4 3. DEFINITIONS.....................................................................................4 4. EMPLOYER SECURITY ....................................................................6 5. UNION SECURITY.............................................................................6 6. EMPLOYER AUTHORITY..................................................................6 7. EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE.........................7 8. DISCIPLINE .......................................................................................9 9. WORK SCHEDULES.........................................................................10 10. OVERTIME.........................................................................................10 11. SENIORITY........................................................................................11 12. LAY-OFF..............................................................................11 13. JOB POSTING...................................................................................12 14. PROBATIONARY PERIOD................................................................12 15. SICK LEAVE......................................................................................13 16. SEVERANCE PAY.............................................................................14 17. VACATION.........................................................................................15 18. HOLIDAYS.........................................................................................16 19. INSURANCE ......................................................................................17 20. PARENTAL LEAVE...........................................................................18 21. JURY DUTY.......................................................................................18 22. LEAVE FOR DEATH IN THE FAMILY...............................................18 23. UNPAID LEAVES OF ABSENCE..............................................18 2 24. MILITARY LEAVE OF ABSENCE ....................................................19 25. CALL BACK AND STANDBY...........................................................19 26. PART-TIME/TEMPORARY EMPLOYEES........................................19 27. TRAINING .........................................................................................20 28. UNIFORMS .......................................................................................20 29. WORKING OUT OF CLASSIFICATION ...........................................20 30. WAGES.............................................................................................21 31. SAVINGS CLAUSE...........................................................................21 32. WAIVER............................................................................................22 33. DURATION........................................................................................22 APPENDIX A- HCSP CONTRIBUTIONS..................................23 APPENDIX B-WAGE RANGES .....................................................24 3 MASTER LABOR AGREEMENT BETWEEN CITY OF FARMINGTON AND AFSCME, COUNCIL 5, LOCAL UNION 3815 AFL-CIO ARTICLE 1- PURPOSE OF AGREEMENT This AGREEMENT is entered into between the CITY OF FARMINGTON, hereinafter called the EMPLOYER, and AFSCME, COUNCIL 5, LOCAL UNION 3815, AFL-CIO, hereinafter called the UNION. It is the intent and purpose of this AGREEMENT to: 1.1 Establish procedures for the resolution of disputes concerning this AGREEMENT'S interpretation and/or application; 1.2 Place in written form the parties' agreement upon the terms and conditions of employment contained herein for the duration of this AGREEMENT; and 1.3 Promote harmonious relations between the EMPLOYER and the UNION. ARTICLE 2 - RECOGNITION 2.1 The EMPLOYER recognizes the UNION as the exclusive representative for: All maintenance employees of the City of Farmington, Minnesota, who are public employees within the meaning of Minn. Stat. 179A.03, Subd. 14, excluding employees already in other appropriate unit, supervisor, confidential, and all other employees. 2.2 In the event the EMPLOYER and the UNION are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. 2.3 The EMPLOYER shall not enter into any agreements covering terms and conditions of employment with employees of the bargaining unit under the jurisdiction of this AGREEMENT, whether individually or collectively, which in any way conflicts with terms and conditions of the AGREEMENT, except through the certified representative. ARTICLE 3- DEFINITIONS 3.1 UNION: The American Federation of State, County and Municipal Employees, Council 5, Local Union 3815, AFL-CIO. 3.2 UNION MEMBER: A Member of AFSCME, Council 5, Local Union 3815, AFL- CIO. 4 3.3 EMPLOYEE: A Member of the exclusively recognized bargaining unit. 3.4 EMPLOYER: The City of Farmington. 3.5 UNION OFFICER: Officer elected or appointed by AFSCME, Council 5, Local Union 3815, AFL-CIO. 3.6 OVERTIME: Work performed at the express authorization of the EMPLOYER in excess of forty (40) hours in a seven (7) day period. 3.7 WORK SHIFT: A work period including rest breaks and a lunch break. 3.8 REST BREAKS: A rest break shall consist of a fifteen (15) minute period. 3.9 STRIKE: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slow down, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. 3.10 BASE PAY RATE: The Employee's hourly pay rate exclusive of any other special allowances. 3.11 SENIORITY: a) Job Classification Seniority: Length of continuous service in a job classification included in the unit in accordance with ARTICLE 2- RECOGNITION. Job classification seniority shall reflect the length of continuous employment in an individual job classification from the date the employee assumed his/her current job classification title. b) EMPLOYER Seniority: Length of continuous service with the EMPLOYER. 3.12 FULL-TIME An employee who is regularly scheduled to work forty (40) hours per EMPLOYEE: week and 2,080 hours per year. 3.13 PART-TIME An employee who is regularly scheduled to work less than forty (40) EMPLOYEE: hours per week and more than fourteen (14) hours or thirty-five percent (35%) of the scheduled work week. 3.14 ON-CALL All Employees who are not classified as Regular Full-time, Regular EMPLOYEE: Part-time or Temporary employees. These employees perform work of a non-continuous or irregular nature where the work schedule cannot be predicted in advance. 3.15 TEMPORARY An employee who is not in a classified position because the EMPLOYEE: employment is limited by duration or a specific project or task. 3.16 CONTINUOUS An employee's length of service from the most recent date of hire, re- 5 SERVICE: hire, or reinstatement. An employee's continuous service will be termed broken if that employee voluntary resigns, is terminated for just cause, or retires. 3.17 EMERGENCY: An unanticipated set of circumstances that creates an immediate need for employees to work to safeguard public safety, prevent injury to clients, employees or the public, prevent catastrophic loss or maintain current standard staffing ratios. ARTICLE 4- EMPLOYER SECURITY The UNION agrees that during the life of this AGREEMENT it will not cause, encourage, participate in or support any strike, slow-down or other interruption of or interference with the normal functions of the EMPLOYER. ARTICLE 5- UNION SECURITY 5.1 In recognition of the UNION as the exclusive representative the EMPLOYER shall: 5.11 Deduct from each payroll period an amount sufficient to provide the payment of dues established by the UNION from the wages of all employees authorizing in writing such deduction, and 5.12 Remit such deduction to the UNION. 5.2 The UNION may designate certain employees from the bargaining unit to act as stewards and shall inform the EMPLOYER in writing of such choice. 5.3 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this ARTICLE. 5.4 When requested to do so by the UNION, the EMPLOYER agrees to deduct from the wages of those employees who are not members of the UNION a fair share fee that shall not exceed eighty-five percent (85%) of the regular monthly dues and shall forward such monies to the UNION. This provision shall remain operative only as long as it is specifically provided by the law and is otherwise legal. 5.5 The EMPLOYER will provide the UNION with the names of new hires within the bargaining unit. 5.6 The EMPLOYER shall make space available on the employee bulletin board for posting UNION notice(s) and announcement(s). ARTICLE 6- EMPLOYER AUTHORITY 6.1 The EMPLOYER retains the full and unrestricted right to operate and manage all staff, facilities, and equipment; to establish functions and programs; to determine whether services are to be provided or purchased; to set and amend budgets; to determine the 6 utilization of technology; to establish and modify the organizational structure; to select, direct, and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this AGREEMENT. 6.2 Any term and condition of employment not specifically established or modified by this AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify, establish, or eliminate. ARTICLE 7- EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 7.1 DEFINITION OF A GRIEVANCE A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 7.2 UNION REPRESENTATIVES The EMPLOYER will recognize representatives designated by the UNION as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The UNION shall notify the EMPLOYER in writing of the names of such UNION representatives and of their successors when so designated. 7.3 PROCESSING OF A GRIEVANCE It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and a UNION representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal working hours provided that the employee and the UNION representative have notified and received the prior approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 7.4 PROCEDURE Grievances, as defined by Section 7.1, shall be resolved in conformance with the following procedure: Step 1. An Employee claiming a violation concerning the interpretation or application of this AGREEMENT shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the employee's supervisor as designated by the EMPLOYER. The EMPLOYER-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER-designated representative's final answer in 7 Step 1. Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 2 representative. The EMPLOYER-designated Step 2 representative shall give the UNION the EMPLOYER'S Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the EMPLOYER-designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be considered waived. Step 3. A grievance unresolved in Step 2 and appealed to Step 3 by the UNION may be submitted to the Minnesota Bureau of Mediation Services for mediation or to arbitration within ten (10) calendar days following the EMPLOYER-designated representative's final Step 2 answer. If the grievance is submitted to mediation and is not resolved, it may be appealed to arbitration within ten (10) calendar days following the EMPLOYER-designated representative's final Step 3 answer. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the UNION may be submitted to arbitration. If the parties are unable to agree on the selection of an arbitrator, the UNION shall request a list of arbitrators to be submitted to the parties by the Bureau of Mediation Services. 7.5 ARBITRATOR'S AUTHORITY A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty(30) days following close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the EMPLOYER and the UNION and shall be based solely on the arbitrator's interpretation or application of the express terms of this AGREEMENT and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 8 7.6 WAIVER If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the EMPLOYER and the UNION in each step. 7.7 Election of Remedy: An employee who has passed their initial probationary period and whose grievance related to a suspension, demotion, or discharge remains unresolved after the Employer's Step 3 response may choose to proceed to Step 4 of the grievance process outlined in this Article or to a procedure such as Veteran's Preference or another administrative procedure. If appealed to another procedure, with the exception of claims subjected to the jurisdiction of the United States Equal Employment Opportunity Commission, the employee is precluded from making a further appeal of the issue through the grievance procedure. ARTICLE 8- DISCIPLINE 8.1 The EMPLOYER will discipline employees for just cause only. Discipline will be in one or more of the following forms: a) oral reprimand; b) written reprimand; c) suspension; d) demotion; or e) discharge. 8.2 Notice of suspensions, demotions, and discharges will be in written form and will state the reasons for the action taken. The UNION shall be provided with a copy of such notice. 8.3 Written reprimands, notices of suspension, and notice of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. The employee and the Union will receive a copy of such reprimands and/or notices. 8.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the EMPLOYER. 8.5 Employees will not be questioned concerning the investigation of disciplinary action unless the employee has been given an opportunity to have a UNION representative present at such questioning. 8.6 Grievances relating to this Article shall be initiated by the UNION in Step 3 of the grievance procedure under ARTICLE 7. 9 8.7 An employee who is absent without leave and without notification to the EMPLOYER for three (3) consecutive days will be considered to have resigned. ARTICLE 9-WORK SCHEDULES 9.1 The sole authority in establishing work schedules is the EMPLOYER. The normal work year will be 2,080 hours for a full-time employee and shall be accounted for by each employee through: a) hours worked on assigned shifts; b) assigned training hours; and c) authorized paid leave time. 9.2 Nothing contained in this or any other Article shall be interpreted to be a guarantee of a minimum or maximum number of hours the EMPLOYER may assign employees. 9.3 The normal work day for a full-time employee shall be eight (8) hours. The normal work week for a full-time employee shall be forty (40) hours Monday through Sunday. 9.4 Service to the public may require the establishment to regular shifts for some employees on a daily, weekly, seasonal or annual basis other than the normal work day. 9.5 Service to the public may require the establishment of regular work weeks during which work is scheduled on Saturdays and/or Sundays. 9.6 The EMPLOYER will give seven (7) calendar days of advance notice to the employees affected by a change in scheduled shifts. In the event that work is required because of unusual or emergency circumstances such as, but not limited to fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. 9.7 With prior approval of the employee's immediate supervisor an employee may use both rest breaks together in the first half or the second half of a shift. ARTICLE 10- OVERTIME 10.1 Regular, full-time FLSA non-exempt employees will be compensated at one and one-half (1 "/) times the employee's regular base pay rate for hours worked in excess of forty (40) hours in a seven (7) day period. Sick and vacation leave will be counted as time worked for the purpose of computing overtime. Regular full-time FLSA exempt employees shall not be subject to overtime pay. Changes of shifts do not qualify an employee for overtime under this ARTICLE. 10.2 Overtime will be distributed as equally as practicable. 10.3 Overtime refused by employees will for record purposes under ARTICLE 10.2 be considered as unpaid overtime worked. 10.4 For the purpose of computing overtime compensation overtime hours worked shall not be pyramided, compounded or paid twice for the same hours worked. 10 10.5 Overtime will be calculated to the nearest fifteen (15) minutes. 10.6 Employees have the obligation to work overtime or call backs if requested by the EMPLOYER unless unusual circumstances prevent the employee from so working. 10.7 On January 1 of each year, all overtime will be accumulated as compensatory time until the compensatory time leave bank reaches forty (40) hours. After the forty hours of compensatory time is accumulated, any overtime hours will be paid in accordance with 10.1. Use of compensatory time off shall be subject to the prior approval of the EMPLOYER. Once an employee uses compensatory time, he/she cannot accrue any more compensatory time during that calendar year. 10.8 Any compensatory time not used by December 1St of each year, will be cashed out and paid to the employee on the second pay period in December. 10.9 An employee may elect to cash out his/her compensatory time on the first pay period in July provided the employee has notified Human Resources by June 15. ARTICLE 11- SENIORITY 11.1 Seniority rosters shall be maintained by the EMPLOYER on the basis of job classification seniority and EMPLOYER seniority as defined in ARTICLE 3- DEFINITIONS, Section 3.11. 11.2 The EMPLOYER will provide the UNION with an updated seniority roster no later than January 31St of each year which will include the job classification and EMPLOYER seniority for each employee. 11.3 Employees who separate from employment shall lose their seniority except when such separation is due to lay-off. An employee shall be considered separated from employment in case of: resignation, retirement, or discharge. 11.4 An employee who is rehired following separation from employment shall be considered a new employee for purposes of seniority. 11.5 Part-time employees included in the unit in accordance with ARTICLE 2 - RECOGNITION shall accrue seniority as defined in ARTICLE 3 - DEFINITIONS, Section 3.11 on a pro- rata basis. The basis for pro-rating seniority will be the normal 2,080 hour work year. ARTICLE 12— LAY-OFF 12.1 The EMPLOYER shall be the sole authority in determining which job classification(s) and department(s) are to be affected by a lay-off. Employees shall be laid-off on the basis of job classification seniority only when the job-relevant qualification factors between employees are equal provided all Temporary or seasonal employees within that job classification are laid off first. In case job classification seniority between two employees is equal, EMPLOYER seniority shall prevail. 11 12.2 Employees laid-off by the EMPLOYER shall retain recall rights for a period of twelve (12) months from the date of lay-off. If an opening occurs in the job classification from which the employee was laid-off within the twelve (12) month recall period, the employee will be recalled to fill that position provided that at the time of recall the employee meets the qualifications and other conditions of employment as determined by the EMPLOYER. It shall be the employee's responsibility to keep the EMPLOYER informed of the employee's current address. The EMPLOYER shall notify employees on lay-off to return to work by certified mail. The employee must return to work within two (2) weeks of receipt of this notification to be eligible for re-employment. If the EMPLOYER does not receive confirmation of receipt of this notice within thirty (30) calendar days of sending it by certified mail, the EMPLOYER may fill the vacant position to which the employee was recalled and the employee loses recall rights to that position. 12.3 No new or temporary employees shall be hired in a respective classification until all employees on layoff in that classification, desiring to return to work, has been recalled. Employees shall be recalled based on the EMPLOYER'S need. 12.4 An employee laid off in one job classification shall have the right to replace an employee in a job classification of equal or less pay within the bargaining unit in accordance with Section 11.5 provided that: a) The employee meets the qualifications and other conditions of employment of the job classification as determined by the EMPLOYER; b) The employee's job performance is satisfactory as determined by the EMPLOYER; c) The employee has job-relevant qualifications which are equal to those of the employee who would be replaced as determined by the EMPLOYER; and d) The employee has greater EMPLOYER seniority than that of the employee who would be replaced. ARTICLE 13- JOB POSTING 13.1 Job vacancies within the designated bargaining unit will be posted in a conspicuous place in the building in which the employees work for five (5)work days prior to the filling of such vacancies. 13.2 EMPLOYER seniority will be the determining criterion for transfers and promotions only when the job-relevant qualification factors between employees are equal as determined by the EMPLOYER. ARTICLE 14- PROBATIONARY PERIOD 14.1 The probationary period for a newly hired or promoted full-time employee shall extend six (6) months from the date of hire or promotion. The probationary period for a newly hired or promoted part-time employee shall extend one thousand and forty (1040) hours from the date of hire or promotion. 12 14.2 A probationary full-time employee accrues vacation and sick leave beginning the date of hire. Earned sick leave may be used by a probationary full-time employee in accordance with ARTICLE 14. Earned vacation may not be used until completion of the probationary period. 14.3 During the probationary period a newly hired or rehired employee may be discharged at the sole discretion of the EMPLOYER. During the probationary period a promoted or reassigned employee may be replaced in the position previously held at the discretion of the EMPLOYER. 14.4 An employee who has been promoted or transferred may elect to return to the employee's former position by providing written request to the employee's immediate supervisor within thirty (30) calendar days of the promotion or transfer. 14.5 A probationary employee who completes his/her probationary period shall be listed on the seniority roster as follows: 14.51 As of the date of hire into the employee's current job classification for job classification seniority; and 14.52 As of the original date of hire for EMPLOYER seniority. ARTICLE 15- SICK LEAVE 15.1 Regular, full-time employees shall earn sick leave credited to the general sick leave account at the rate of eight (8) hours per month to a maximum of one thousand and forty (1040) hours. 15.2 Employees working any part of a pay period will receive the sick leave accrual amount for that pay period 15.3 Sick leave benefits shall only accrue when an employee is on compensated regular hours or, in accordance with state and federal laws, is on approved military leave. 15.4 Paid sick leave may be granted only if it has been earned. To be eligible for sick leave payment an employee must notify his/her department head or the department head's designee as soon as possible but not later than thirty (30) minutes following the starting time of the employee's scheduled shift. This notice may be waived if the employee can conclusively establish that he/she could not reasonably have been expected to comply with this requirement because of circumstances beyond the control of the employee. The employee must keep his/her department head informed of the approximate date of the employee's return to work. 15.5 An employee may utilize his/her earned sick leave on the basis of a request approved by the EMPLOYER for absences necessitated by the following: 1) inability to perform the duties of his/her position by reasons of illness or injury; 2) exposure to contagious disease or legal quarantine; 13 3) illness in the employee's immediate family for such periods as his/her absence shall be necessary and in compliance with state and federal laws; 4) medical or dental examinations or treatment of the employee or the employee's immediate family. 5) Sick Leave Donation. As provided for in the City of Farmington Vacation/ Compensatory/Sick Leave Donation policy. 15.6 The term "immediate family" as referred to in this Article shall include the employee's parents, siblings, spouse, children, grandchildren or grandparents of the employee or the employee's spouse. 15.7 Sick leave usage shall be subject to approval and verification by the EMPLOYER. 15.8 Employees who have accrued in excess of two hundred and fifty (250) hours of sick leave shall convert twenty-five percent (25%) of any new sick leave accruals into the Post Employment Health Care Savings Plan (HCSP). Employees must maintain a balance of at least two hundred and fifty hours of sick leave in their account. The accrual will be adjusted and contribution made to the HCSP every pay period where an employee has in excess of two hundred and fifty (250) sick hours accrued. ARTICLE 16- SERVERANCE PAY 16.1 Regular, full-time employees who retire or resigns their employment in good standing with a minimum of fourteen (14) calendar days of advance written notice or with a waiver shall receive severance pay in accordance with the following schedule: Upon completion of five (5) years of continuous service 25% of the accrued sick leave in the employee's general sick leave account; Upon completion of ten (10) years of continuous service 50% of the accrued sick leave in the employee's general sick leave account. Payment of severance pay shall be to the employee's Health Care Savings Account in accordance with the rules and procedures of the Post-Retirement Health Care Savings Plan. 16.2 An employee who retires or resigns in good standing may make a reasonable request to be granted a waiver of the minimum fourteen (14) calendar day notice requirement. The EMPLOYER will make a reasonable attempt to honor the request; and will make a determination on a case-by-case basis. A determination to grant the waiver will not be construed to set a precedent for any other request(s) under this article and shall not be grievable. 16.3 An employee who is discharged or who resigns without giving advance notice of fourteen (14) calendar days or without a waiver shall not be eligible for severance pay. 14 16.4 In the event that the employee is deceased the severance pay benefit shall be paid to the employee's beneficiary. ARTICLE 17-VACATION 17.1 Regular, full-time employees shall earn paid vacation in accordance with the following schedule based on years of continuous service: Years of Continuous Service Hours of Vacation 1 through 4 80 hours (3.07 hours/pp) 5 through 10 120 hours (4.62 hours/pp) After 10 128 hours (4.92 hours/pp) After 11 136 hours (5.23 hours/pp) After 12 144 hours (5.54 hours/pp) After 13 152 hours (5.84 hours/pp) After 14 160 hours (6.15 hours/pp) After 17 172 hours (6.62 hours/pp) After 21 184 hours (7.08 hours/pp) After 25 200 hours (7.69 hours/pp) 17.2 Earned vacation shall be accrued on a pro-rated monthly basis. 17.3 Employees may take vacation only with the prior approval of the employee's Supervisor or Department Head. Scheduled vacations are subject to postponement in case of emergency.Alternates shall be called prior to contacting the primary operator if the primary operator is on scheduled leave. The Employer's responses to written requests for vacation/compensatory time off will be in a timely manner not to exceed 5 working days upon receipt of the Employee's original request. 17.4 Employees who are on unpaid leave of absence or who have been suspended without pay shall not earn vacation. 17.5 New hires on probationary status shall earn but shall not use vacation until the employee has completed the probationary period. 17.6 Employees who have completed the probationary period shall be compensated for vacation earned and not used at the time of resignation. Accrued, unused vacation shall be calculated to the nearest day worked and shall be paid at the employee's base pay rate which was in effect at the time of resignation. 17.7 The Maximum vacation that can be accrued is as follows: Years of Continuous Service Hours of Vacation One through 9 years 160 hours 10 through 19 years 240 hours 20 or more years 320 hours In the event that available vacation is not used by the end of the benefit year, employees may carry over up to a maximum amount established in the table above. Any hours above 15 this maximum will revert back to the city, unless approved in writing by the Human Resources Director. Vacation time accruals begin again in the next benefit year. Effective January, 2021, employees who have at least 100 hours of vacation hours, will have the ability to cash out up to 40 hours of their vacation accruals per year. Each employee must notify Human Resources with a completed form, before May 15th. The payout will be on the first payroll in June each year. Additionally, this payout will be subject to all taxes. 17.8 Preference for vacation periods shall be made known to the EMPLOYER or the EMPLOYER-designated representative before November 15of each calendar year for the following calendar year. In the case of conflict for a preferred vacation period(s), the senior employee will be given preference. 17.8 After November 15th, vacation scheduling will be on a "first come, first served" basis. 17.9 When a holiday occurs while an employee is using approved vacation leave, the employee will receive holiday pay in lieu of vacation for the day on which the holiday is observed. 17.10 Vacation Donation. As provided for in the City of Farmington Vacation/Compensatory/Sick Leave Donation policy. ARTICLE 18- HOLIDAYS 18.1 Regular full-time employees and regular part-time employees, working not less than twenty (20) hours per week, shall be entitled to compensated time off for designated holidays, provided the employee is on compensated payroll status the last scheduled work day preceding the holiday and the first scheduled work day following the holiday. Regular part-time employees, working not less than twenty (20) hours per week, shall earn holiday pay on a pro-rata basis based on the number of hours worked in the payroll period. Designated holidays shall be eight (8) hours each and are as follows: New Year's Day January 1 Martin Luther King Day Third Monday in January Presidents' Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Veteran's Day November 11 Thanksgiving Day Fourth Thursday in November Day After Thanksgiving Day Fourth Friday in November Christmas Eve Day December 24 Christmas Day December 25 Floating Holiday Employee's Choice 18.2 When a designated holiday falls on a Saturday, the preceding day (Friday) shall be officially observed as the holiday. When a designated holiday occurs on a Sunday, the following day (Monday) shall be officially observed as the holiday. 16 18.3 An employee who is expressly required by the EMPLOYER to work on a designated holiday shall receive one and one-half(1 1/2) times the employee's base pay rate for hours worked during the designated holiday provided that the employee has worked or been on paid leave during the employee's normal work week. The employee shall also receive holiday pay in accordance with Section 17.1. If the employee has taken unpaid leave of absence during the normal work week and then works a designated holiday during that work week, the employee shall receive one (1) times the employee's base rate for hours worked during the designated holiday. 18.4 To be eligible for the floating holiday an employee must have worked for a minimum of six (6) continuous months in a calendar year. 18.5 Floating holidays will be scheduled with prior approval of the Supervisor and must be taken before the last payroll in December begins. Additionally, employees may not carry the pager or work on their floating holiday. ARTICLE 19- INSURANCE 19.1 The Employer's contribution shall cover the cost of single basic life, dental and the 2800/5600 HDHP single coverage at 100°/x. For Employee plus Child(ren), Employee plus Spouse or Family coverage, the contribution shall be the contribution for the previous year increased or decreased by an amount equal to sixty percent (60%) of the increase or decrease to the HDHP 2800/5600 with HSA coverage option. The employee will pay any excess of the monthly amount contributed by the employer through payroll deduction. The city's contribution amount includes dollars allocated to either the HRA or HSA. Generally, the dollars allocated to the HRA or HSA is equal to half the deductible. For 2019, the EMPLOYER Gentrih„tmen dollars will boa Single Coverage __ HDHP with HS (OE) $ 834.1 Single Cy age HDHP with S (AGh) $ -830.69 30.68 Single Coverage HDHP �erith 4 (GE) 878.19 Single Coverage HDHP with HRA (AGh) $ 871.19 Employee plus Child(ren) Coverage $ 1348.30 Employee Spouse Coverage $ 1348.30 Family Geverage $ 1593.24 19.2 The EMPLOYER will provide long-term disability insurance. This provision is contingent upon the availability of such long-term disability insurance program by a reliable carrier. 19.3 Employer contribution dollars remaining after an employee has purchased health insurance, dental insurance, life insurance, and any short-term disability coverage shall be either paid out in taxable cash or contributed to the employee's deferred compensation account and/or Health Savings Account (HSA). If an employee has waived health insurance coverage, the value of the lowest single premium offered by the City, along with dental insurance, basic life insurance and any short-term disability coverage shall be used to calculate the remaining taxable cash or contribution to the employee's deferred compensation account and/or Health Saving Account (HSA). 17 ARTICLE 20- PARENTAL LEAVE 20.1 The EMPLOYER shall grant unpaid parental leave in accordance with applicable Minnesota statutes and federal laws. 20.2 An employee who is temporarily disabled due to pregnancy or childbirth may use earned sick leave in accordance with ARTICLE 14- SICK LEAVE in addition to any applicable Minnesota statutes and federal laws. ARTICLE 21- JURY DUTY 21.1 An employee who is required to serve as a juror or who is under subpoena as a witness in court for the EMPLOYER will be paid the difference between the employee's regular take-home pay and fees received as a juror or witness less any expenses allowed by law while serving in such capacity. An employee is required to notify the employee's Department Head prior to serving as a juror or as a witness. 21.2 An employee excused from jury duty prior to the end of the employee's duty day shall return to work. ARTICLE 22- LEAVE FOR DEATH IN THE FAMILY 22.1 The EMPLOYER will approve leave with pay in cases of death in the immediate family. For regular, full-time employees such leave shall be limited to a maximum of twenty-four (24) work hours within a calendar year. 22.2 The term "immediate family" as referred to in this Article shall include the employee's parents, siblings, spouse, children, grandchildren and grandparents of the employee or the employee's spouse. 22.3 The employee is required to provide advance notice of leave for death in the immediate family as soon as possible and must keep his/her Department Head informed of the approximate date of the employee's return to work. ARTICLE 23- UNPAID LEAVES OF ABSENCE 23.1 In order to be considered for an unpaid leave of absence an employee must have completed six (6) months of continuous service with the EMPLOYER. 23.2 An unpaid leave of absence may be granted by the City Administrator or his/her designee. A request for such leave shall be submitted in writing by the employee to the Department Head or his/her designee as soon as is practicable. An unpaid leave of absence may be granted by the City Administrator for a period not to exceed six (6) months in any calendar year. The EMPLOYER shall respond in writing to the employee's request as soon as is practicable. 18 23.3 Benefits shall not accrue during an unpaid leave of absence. An employee may continue participation in group insurance provided that the employee pays the full cost of the premiums. Upon returning to work following an unpaid leave of absence the employee will be paid at the same salary step held as at the time the leave began. 23.4 An employee shall be granted an unpaid leave of absence for conducting UNION business in accordance with applicable state law and consistent with the provisions of this Article. ARTICLE 24- MILITARY LEAVE OF ABSENCE 24.1 Military leaves of absence will be administered in accordance with applicable laws. ARTICLE 25- CALL BACK AND STANDBY 25.1 An employee called in for work at a time other than the employee's scheduled shift will be compensated for a minimum of two (2) hours' pay at one and one-half (1 '/2) times the employee's base rate of pay. 25.2 An employee on call back is considered to be on duty for the full two hours. Additional call backs received within the same two-hour call back period do not qualify for additional call back pay. 25.3 An employee assigned by the EMPLOYER to be on standby with a pager, shall be compensated as follows: Monday through Thursday: one (1) hour of straight time per day paid at the top pay rate for the position subject to standby (pager) pay. Friday through Sunday and Holidays: two hours of straight time per day paid at the top pay rate for the position subject to standby (pager) pay. In case of switching of standby duty by employees, the EMPLOYER'S obligation is limited to compensation for standby based on time sheet records. 25.4 Carrying of a pager is required as determined by the EMPLOYER. A six (6) month schedule will be posted in advance for a period of thirty (30) calendar days giving employees the opportunity to voluntarily sign up for particular weeks. For any time not signed up for the EMPLOYER shall retain the full authority to assign employees as equally as practicable. This schedule will then be re-posted giving all employees advance notification. Each employee assigned to carry a pager must sign up for one (1) week in a rotation period. The length of a rotation period will depend on the number of employees assigned to carry a pager as determined by the EMPLOYER. ARTICLE 26- PART-TIME/TEMPORARY EMPLOYEES 26.1 A part-time employee who is regularly scheduled to work a minimum of twenty-four (24) hours per week or more shall receive the following benefits: sick leave, severance pay, vacation, holidays and funeral leave. A part-time employee who is regularly scheduled to work a minimum of twenty (20) hours per week or more shall receive the following benefits: 19 holidays. The employee shall only receive the benefits outlined in this article, which shall be pro-rated in the ratio of actual hours worked. 26.2 Temporary employees employed for no more than 960 hours per calendar year either in a full-time or part-time capacity will be paid at an hourly rate as determined by the EMPLOYER for the term of their employment. Such employees will not be eligible for any rights or benefits under this AGREEMENT including ARTICLE 7- EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE. 26.3 Part-time employees will be placed in the same salary grade as full-time employees having the same job classification and will progress through the salary range based on actual hours worked (2,080 hours = 1 year of service). ARTICLE 27 - TRAINING Training required and authorized by the EMPLOYER shall be paid for by the EMPLOYER. ARTICLE 28- UNIFORMS 28.1 Employees will be required to wear uniforms if provided by the EMPLOYER. 28.2 For job classifications for which safety boots are required by OSHA regulations, the EMPLOYER will provide an allowance of up to two hundred dollars ($200.00) for employees to purchase safety boots relevant to job needs. Safety boots must meet the standards required by OSHA regulations. Employees must be able provide information verifying the boots meet safety requirements. ARTICLE 29- WORKING OUT OF CLASSIFICATION Employees assigned by the EMPLOYER to assume the full responsibilities and authority of a higher job classification for forty (40) consecutive working hours or more shall be paid at an amount equal to the minimum step of the higher pay grade or at one step above the employee's current rate of pay, whichever is greater. Holiday pay will be included as working hours when determining eligibility for out of classification pay. For the purposes of snow removal, an employee who has the required license and is required by the EMPOYER to operate one of the following pieces of heavy equipment to plow a route normally performed by an employee in a higher job classification, shall be paid at an amount equal to the minimum of the higher pay grade or at one step above the employee's current rate of pay, whichever is greater. 1. Plow truck with or without the wing attachment. 2. Motor Grader 3. Front End Loader 4. Skid Loader with the plow attachment 20 ARTICLE 30- WAGES A. Implement the attached Salary Schedule (Developed by Fox Lawson based on the results of the wage study they conducted in 2013). The implementation includes: Employees move through steps on their anniversary date upon a satisfactory performance evaluation. For 2022: Cost of Living Adjustment of 2.75% effective January 1, 2022 For 2023: Cost of Living Adjustment of 2.75% effective January 1, 2023 For 2024: Cost of Living Adjustment of 2.75% effective January 1, 2024 Employees will contribute to the Post-Retirement Health Care Savings Plan with the HCSP schedule, found in the Appendix A of this AGREEMENT of their gross salary. B. The wage schedule, found in Appendix B of this AGREEMENT, shall not constrain the EMPLOYER from hiring an employee at any step in the schedule. C. Progression through the step schedule (Appendix A) on the employee's anniversary date shall require satisfactory performance as determined by the EMPLOYER. The employee is responsible for completing performance evaluation paperwork and submitting it to the Supervisor by their anniversary date. If the employee is responsible for delaying the performance evaluation process and hands in paperwork after the anniversary date, any increase would retroactive to that later date and not the anniversary date. ARTICLE 31- SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota and the City of Farmington. In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction, or administrative ruling or is in violation of legislative or administrative regulations, such provisions shall be voided. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be re-negotiated at the written request of either party. 21 ARTICLE 32- WAIVER 31.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this AGREEMENT, are hereby superseded. 31.2 The parties mutually acknowledge that during the negotiations which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT or with respect to any term or condition of employment not specifically referred to or covered in this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed. ARTICLE 33- DURATION This AGREEMENT shall be effective as of January 1, 2022 and shall remain in full force and effect until December 31, 2024. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this day of For the EMPLOYER For the UNION 22 IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this /S fh dayof 2021. For the EMPLOYER For the UNION 22 APPENDIX A — HCSP CONTRIBUTIONS All employees of this bargaining group shall contribute to the Post-Retirement Health Savings Plan (HCSP) with the following contribution scale, garnered by the Minnesota State Retirement System (MSRS). This contribution scale is based on an employees' years of seniority with the City of Farmington. Years 0-4 5- 9 10 - 14 15- 19 20 or more years years years years years Contrib. 1% 2% 3% 4% 5% 23 APPENDIX B —WAGE RANGES Wage ranges will be attached to the contract. 24 RESOLUTION NO. R60-21 A RESOLUTION APPROVING WAGE INCREASES BETWEEN THE CITY OF FARMINGTON AND AFSCME,COUNCIL 5,LOCAL UNIT 3815 MAINTENANCE BARGAINING UNIT FOR THE CONTRACT YEARS OF 2022,2023,AND 2024. Pursuant to due call and notice,thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 15th day of November, 2021 at 7:00 P.M. Members Present: Hoyt, Pearson, Porter, Wilson Members Absent: Bernhj elm Member Pearson and Member Wilson introduced and seconded the following: WHEREAS, the City of Farmington recognizes AFSCME as the exclusive bargaining representative under M. S. Chapter 179A, for the maintenance classifications identified in the collective bargaining agreement; WHEREAS, the City has negotiated in good faith with representatives of AFSCME for the purpose of reaching a collective bargaining agreement for the contract years 2022,2023 and 2024; and WHEREAS, the settlement terms have been successfully negotiated between the City and the membership of AFSCME, Council 5, Local Union 3815 Maintenance bargaining unit in accordance with procedures established by law. NOW,THEREFORE,BE IT RESOLVED that the City Council of Farmington, Minnesota approves the following: 1) A cost-of-living adjustment of 2.75% effective January 1, 2022. 2) A cost-of-living adjustment of 2.75% effective January 1, 2023. 3) A cost-of-living adjustment of 2.75% effective January 1, 2024. 4) The Employer's contribution shall cover the cost of single basic life, dental and the 2800/5600 HDHP single coverage at 100%. For 2021, for Employee plus Child(ren), Employee plus Spouse or Family coverage, the contribution shall approximately cover 75% of the cost of basic life, dental and 2800/5600 health coverage. For subsequent years, the contribution shall be the contribution for the previous year increased or decreased by an amount equal to sixty percent (60%) of the increase or decrease to the HDHP 2800/5600 with HSA coverage option. The employee will pay any excess of themonthly amount contributed by the employer through payroll deduction." Adopted by the Farmington City Council this 15'day of November,2021. 7'or Attested to the is day of �'7��-.-..-z (.�.�> 2021. Administrator SEAL CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Gabbard, Human Resources Director SUBJECT: Approve Reclassification of Park Maintenance Worker-Human Resources DATE: November 15, 2021 INTRODUCTION The purpose of this memorandum is to provide information and request approval for the reclassification and subsequent pay increase for our Park Maintenance Workers. DISCUSSION In order to keep the city's compensation structure accurate and up-to date, positions are periodically reviewed to ensure the positions are appropriately placed in the salary hierarchy. During this review, it was determined that the Parkkeeper position should be re-evaluated and updated and renamed to Park Maintenance Worker. We have three employees affected by this reclassification. They have been assigned and have been successfully performing higher level job responsibilities for some time. These employees are Timothy Larson, Dan Schmitz and Dan Thielbar. After a discussion with the staff members and the Park and Recreation Director, the Parkkeeper job description was updated and revised to accurately reflect all the duties now being performed.The revised job description was then sent to the city's compensation consultant, Arthur J Gallagher & Co, for evaluation. Attached is an explanation of their findings which confirms that the Park Maintenance position should be upgraded to a B22. The following is the salary range for both the current and proposed band/grade. Current Band/Grade: B21 Salary Range: $23.39-$29.20 Proposed Band/Grade: B22 Salary Range: $25.42-$31.73 BUDGET IMPACT Current hourly rates, and new hourly rates are provided below. Funding for these changes are provided in the 2022 proposed budget. Employee Current Proposed Larson,Timothy $29.20 $30.99 Schmitz, Dan $26.18 $27.84 Thielbar, Dan $29.20 $30.99 ACTION REQUESTED Approve the position reclassification and salary change for our Park Maintenance Workers, effective October 13, 2021. ATTACHMENTS: Type Description ❑ Backup Material Job Evaluation Memo- Park Maintenance Worker 46) Gallagher Insurance Risk Management Consulting October 25, 2021 Jennifer Gabbard Human Resources Director City of Farmington, MN 430 Third St. Farmington, MN 55024 Dear Ms. Gabbard: We received the request to evaluate the Park Maintenance Worker position at the City to determine appropriate job grade using Decision Band Method®. We reviewed the job description to understand the essential duties, level of responsibilities, and other requirements. We compared the position with similar or related positions in the organization, and reviewed the City's overall DBM® hierarchy to ensure equity was maintained among all jobs. Our recommendation can be found on the following pages. We look forward to assisting your organization with any job evaluation or compensation needs it may have in the future. If you have any questions, or wish to see additional documentation, please do not hesitate to contact me at(651) 234-0843. Sincerely, Gallagher Human Resources & Compensation Consulting Mike Verdoorn Principal Consultant 901 Marquette Ave S Minneapolis, MN 55402 02021 Arthur J.Gallagher&Co.All rights reserved. Gallagher Insurance ( Risk Management Consulting Park Maintenance Worker This position was evaluated at B21 as a Park Keeper. The Park Maintenance Worker is responsible for general parks maintenance, athletic field maintenance, park forestry, park facility and amenity construction and maintenance, trail maintenance, landscaping, park and snow removal, equipment operation and maintenance, and park improvement projects. We have examined the essential duties and have classified the position using the Decision Band Method®. The job evaluation shows the following: Highest Banded Task: B2 Number of Highest Banded Tasks: 5—9 among 12 major responsibility areas Percent of Time on High Banded Tasks: 30- 50% Degree of Difficulty/Diversity: Medium The position performs tasks that require "operational' decision making, such as performing park improvement projects including roofing, bridge repair, concrete work, asphalt repair, playground preparation and restoration work; completing repair of outdoor rink warming houses and hockey rink boards; performing preventative and routine maintenance on trucks,trailers, mowers, painter, weed whips, and other equipment. Overall, this position is able to determine "how and when" the assigned operations are performed, but not what operations are required. The position receives a sub-grade of two (2), because of the medium complexity and diversity of B2 tasks performed in relation to similarly banded and graded positions. Thus, we recommend evaluating the position at B22. 2 02021 Arthur J.Gallagher&Co.All rights reserved. CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Iwrl�llrr�,� Farmington MN,gov TO: Mayor, Councilmembers and City Administrator FROM: Kellee Omlid, Parks and Recreation Director SUBJECT: Adopt Resolution Accepting Donation from Edward Panyk to the Rambling River Center-Parks DATE: November 15, 2021 INTRODUCTION Edward Panyk recently gave a donation to the Rambling River Center. DISCUSSION Edward Panyk recently made a$200.00 donation to the Rambling River Center. Mr. Panyk joined the Rambling River Center as a new member on November 1, 2021 and two days later he wrote the donation. The donated money will be placed in the Rambling River Center's Capital Improvement Fund, so it may either be used for future building improvements at the Rambling River Center or to purchase new equipment or furniture. Staff will communicate the city's appreciation on behalf of the City Council to Edward Panyk for this generous donation. BUDGET IMPACT NA ACTION REQUESTED Adopt the attached resolution accepting the donation of$200.00 from Edward Panyk to the Rambling River Center. ATTACHMENTS: Type Description D Resolution Donation Resolution RESOLUTION NO. R61 -21 ACCEPT DONATION OF $200.00 FROM EDWARD PANYK TO THE RAMBLING RIVER CENTER Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 15th day of November, 2021 at 7:00 p.m. Members Present: Hoyt, Pearson, Porter, Wilson Members Absent: Bernhj elm Member Pearson and Member Wilson introduced and seconded the following: WHEREAS, a donation of$200.00 was made by Edward Panyk to the Rambling River Center; and, WHEREAS, it is required by State Statute that such donation be formally accepted; and, WHEREAS, it is in the best interest of the city to accept this donation. NOW, THEREFORE,BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donation of$200.00 from Edward Panyk to the Rambling River Center. This resolution adopted by recorded vote of the Farmington City Counci n session on the 15th day of November, 2021. M or 44 Attested to the /S day of dministrator SEAL CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: Kellee Omlid, Parks and Recreation Director SUBJECT: Adopt Resolution Accepting Donations to the Park Naming Contest-Parks DATE: November 15, 2021 INTRODUCTION The city acquired property in the Fairhill Estate at North Creek development for a park through the park dedication process. The parks and recreation commission (PRC) is responsible for selecting and recommending to city council a name for new city parks. DISCUSSION The PRC at its January S, 2020 meeting approved having a contest for the public,specifically,the neighborhood in the development,to name the park. However,the park naming contest was postponed with the goal of waiting until the development was 50%constructed. The naming contest included the following: • Deadline to submit names was September 15, 2021 • Open to residents of Fairhill Estate at North Creek or those building within the development • Name could not include"Fairhills" or"North Creek" • City of Farmington reserved the right to choose an alternate name for the park if there are only a few submissions or the submissions were not preferred • Prizes would be given to the person whose park name was selected by the PRC and approved by city council • Prizes would be solicited from local businesses • The city would provide a 10-punch card open skate pass at Schmitz-Maki Arena for the 2021-2022 season • The commission would select one name and forward to city council to approve the name of the park in the development Former PRC member Laurie Suchanek volunteered to solicit prizes from local businesses. Thanks to her visits to local businesses and encouraging them to contribute prizes for the contest several businesses donated. The businesses and prizes are as follows: • Farmington Lanes: Bowling package for four people and $25 Farmington Lanes gift certificate • Farmington Tap House: $20 Farmington Tap House gift certificate • Pizza Man: $40 Pizza Man gift certificate • Main Street Day Spa: $60 valued gel polished manicure • Gerster Jewelers: $30 Gerster Jewelers gift certificate and Snappy Dog Salsa The two developers, M/I Homes and True Gravity Ventures, emailed the survey link to residents of Fairhill Estate at North Creek and those building within the development. The survey link opened August 30, 2021 and closed September 15, 2021. Thirty-five names were submitted for the park. PRC reviewed the submitted names at their October 11, 2021 meeting and narrowed the list of potential park names to three per the city property naming policy. At their November 10, 2021 meeting, PRC will select one name for the park and forward this recommendation to city council for approval. BUDGET IMPACT The only budget impact is the Schmitz-Maki Arena 10-punch open skate admission card valued at$45. ACTION REQUESTED Adopt the attached resolution accepting the prizes donated by Farmington businesses for the park naming contest. ATTACHMENTS: Type Description D Resolution Donation Resolution RESOLUTION NO. R 6 2-21 ACCEPT PARK NAMING CONTEST PRIZE DONATIONS FROM VARIOUS FARMINGTON BUSINESSES Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 15th dayof November, 2021 at 7:00 p.m. Members Present: Hoyt, Pearson, Porter, Wilson Members Absent: Bernhj elm Member Pearson And Member Wilson introduced and seconded the following: WHEREAS,the following Farmington area businesses have provided the following donations for prizes for the Fairhill Estate at North Creek developmentpark naming contest; and, WHEREAS, it is required by State Statute that such donation be formally accepted: Farmington Lanes Bowling package for four people and $25 Farmington Lanes gift certificate Farmington Tap House $20 Farmington Tap House gift certificatePizza Man $40 Pizza Man gift certificate Main Street Day Spa $60 valued gel polish manicure Gerster Jewelers $30 Gerster Jewelers gift certificate and Snappy Dog Salsa ;and, WHEREAS, it is in the best interest of the city to accept this donation. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby acceptswith gratitude the generous donations listed above for the Fairhill Estate at North Creek development park naming contest. This resolution adopted by recorded vote of the Farmington City 1 essionon the 15th day of November, 2021. -44ayor Attested to the .4-5 dayof 2021. City Administrator SEAL CITY 4F 0 430 Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 I� Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler, Planning Manager SUBJECT: Approve Certificate of Completion and Release of Development Contract for Round Bank-Community Development DATE: November 15, 2021 INTRODUCTION As part of an anticipated transaction, Round Bank, has requested the release of the property they own located at 3380 Vermillion River Trail from the Development Contracts and addendum for the Tamarack Ridge and Tamarack Ridge 4th developments. The subject property is legally described as Lot 1, Block 1 Tamarack Ridge 4th Addition. DISCUSSION The Development Contract for the Tamarack Ridge plat is dated August 21, 2000 with an addendum dated October 16, 2000. The Development Contract for the Tamarack Ridge 4th Addition plat is dated June 20, 2005. Construction of the Round Bank building started in 2005 and a Certificate of Occupancy was issued by the City on February 21, 2006. All requirements outlined in the terms of the above-referenced Development Contracts have been completed and all fees due with the Contract have been paid and satisfied. BUDGET IMPACT NA ACTION REQUESTED Approve and authorize the execution of the attached Certificate of Completions and Release of Development Contracts for the Tamarack Ridge and Tamarack Ridge 4th Addition plats. ATTACHMENTS: Type Description D Backup Material Certificate of Completion and Release of Development Contract-Tamarack Ridge Certificate of Completion and Release of D Backup Material Development Contract-Tamarack Ridge 4th Addition '(Space Reserved for Recording Data) CERTIFICATE OF COMPLETION AND RELEASE OF DEVELOPMENT CONTRACT Date: )1c, , 2021 WHEREAS, the CITY OF FARMINGTON, a Minnesota municipal corporation (the "City") and ROCK CLIFF DEVELOPMENT, LLC, a Minnesota limited liability company ("Developer") entered into a Development Contract dated August 21, 2000 ("Development Contract")recorded September 8,2000 as Dakota County Document No. 1716523 and Addendum to Development Contract dated October 16, 2000, recorded January 4, 2001 as Dakota County Document No. 1741934 for the plat of Tamarack Ridge, collectively, ("the Contract"); and WHEREAS, the Contract provided for the development of a parcel of land legally described in Exhibit"A" attached hereto(the"Development Property");and WHEREAS, Developer has complied with all terms and conditions of the Contract and that any sums due and owing under the Contract have been satisfied; NOW, THEREFORE, pursuant to Paragraph 31 H. of the Development Contract, the undersigned, on behalf of the City, certify that the Developer has complied with all terms and conditions of the Contract. THIS CERTIFICATE SHALL BE CONCLUSIVE DETERMINATION OF THE SATISFACTION AND TERMINATION OF THE DEVELOPMENT CONTRACT AND ADDENDUM TO DEVELOPMENT CONTRACT AND COVENANTS IN THE CONTRACT AND SHALL RELEASE THE REAL PROPERTY AS LEGALLY DESCRIBED IN THE ATTACHED EXHIBIT"B" (THE"RELEASED PROPERTY")FROM THE SAME. 2188920 1 CITY OF FARMINGTON By oshua Hoyt, ayo And r IL, avid McKnight, ministrator STATE OF MINNESOTA ) )ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this /,5"/4 day of >- y , 2021, by Joshua Hoyt and by David McKnight, respectively the Mayor and City Administrator of the City of Farmington,a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ` CYNTHIAA MULLER Nutdry Public S NOTARY PUBLIC POV MINNESOTA CYNTHIA MULLER x., NOTARY PUBLIC Z MINNESOTA TA MY Commission Expires Jan.31,2025 This Instrument was Drafted by: CAMPBELL KNUTSON, Professional Association Grand Oak Office Center I 860 Blue Gentian Road,Suite 290 Eagan,Minnesota 55121 (651)452-5000 Fiji] 2188920 2 EXHIBIT "A" Legal Description of the Development Property All that part of the North Half of the Southwest Quarter of Section 29, Township 114,Range 19, lying southerly and southeasterly of the centerline of County State Aid Highway No. 66 as now traveled and its westerly extension. Except the West 100.00 feet of the East 133.00 feet of the South Half of the North Half of said Southwest Quarter and also except the West 150.00 feet of the East 183.00 feet of the North Half of the North Half of said Southwest Quarter. Together with: All that part of the South Half of said Southwest Quarter described as follows: Beginning at a point on the West line of said Southwest Quarter, 658.00 feet North of the Southwest corner of said Southwest Quarter, thence running East 1077.00 feet,thence due North 662.00 feet to the North line of said South Half of the Southwest Quarter;thence West 1077.00 feet to the West line of said Southwest Quarter;thence South along said West line to the point of beginning. Except that part thereof lying South of the North line of the South 665.00 feet of said Southwest Quarter. 2188920 3 EXHIBIT "B" Legal Description of the Released Property Lot 1, Block 1, TAMARACK RIDGE 4TH ADDITION,Dakota County,Minnesota 22795164v2 218892v1 4 (Space Reserved for Recording Data.) CERTIFICATE OF COMPLETION AND RELEASE OF DEVELOPMENT CONTRACT Date: 1J5 , 2021 WHEREAS, the CITY OF FARMINGTON, a Minnesota municipal corporation (the "City") and FARIVHNGTON-SEVERSON LIMITED PARTNERSHIP, a Minnesota limited partnership ("Developer"), VALLEY MINING, L.L.C., a Minnesota limited liability company ("Developer"), and ROUND BANK, a Minnesota corporation ("Developer") entered into a Development Contract dated June 20, 2005 ("Development Contract") recorded August 24, 2005 as Dakota County Document No. 2354389 for the plat of Tamarack Ridge 4th Addition; and WHEREAS, the Development Contract provided for the development of a parcel of land as legally described in Exhibit"A" attached hereto (the"Development Property"); and WHEREAS, Developer has complied with all terms and conditions of the Development Contract and that any sums due and owing under the Development Contract have been satisfied; NOW, THEREFORE, pursuant to Paragraph 34 H. of the Development Contract, the undersigned, on behalf of the City, certify that the Developer has complied with all terms and conditions of the Development Contract. THIS CERTIFICATE SHALL BE CONCLUSIVE DETERMINATION OF THE SATISFACTION AND TERMINATION OF THE DEVELOPMENT CONTRACT AND ADDENDUM TO DEVELOPMENT CONTRACT AND COVENANTS IN THE CONTRACT AND SHALL RELEASE THE REAL PROPERTY AS LEGALLY DESCRIBED IN THE ATTACHED EXHIBIT`B"(THE"RELEASED PROPERTY")FROM THE SAME. 2188930 1 CITY OF FARMINGTON By oshua Hoyt,Mayor' 111 And t David McKnight, Ci inistrator STATE OF MINNESOTA ) )ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this /��"�h day of 2021, by Joshua Hoyt and by David McKnight, respectively the Mayor and City Administrator of the City of Farmington, a Minnesota municipal corporation,on behalf of the corporation and pursuant to the authority granted by its City Council. �j CYNTHIAA MULLER 1io{ary Public NOTARY PUBLIC r< MINNESOTA t. .i MY C.OMMission Expires Jen.31,2025 This Instrument was Drafted by: CAMPBELL KNUTSON, Professional Association Grand Oak Office Center I 860 Blue Gentian Road,Suite 290 Eagan,Minnesota 55121 (651)452-5000 Wil 218893v1 2 EXHIBIT"A" Legal Description of the Development Property Outlot A,TAMARACK RIDGE,according to the recorded plat thereof,Dakota County,Minnesota. 218893v1 3 EXHIBIT "B" Legal Description of the Released Property Lot 1,Block 1, TAMARACK RIDGE 4TH ADDITION,Dakota County,Minnesota. 22795165v2 218893v1 4 CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Lena Larson, Solid Waste Supervisor SUBJECT: Approve Community Waste Abatement Grant Application-Public Works DATE: November 15, 2021 INTRODUCTION The Dakota County Commissioners adopted the 2018-2038 Dakota County Solid Waste Master Plan (Master Plan) in September of 2018.The Master Plan is developed to support the objectives of the Metropolitan Solid Waste Management Policy Plan(Policy Plan). A key theme of the current Policy Plan is that fundamental change is necessary if the region is to continue to move beyond current trends and meet the goals of the Waste Management Act(Minn. Stat. §115A). Dakota County Solid Waste Ordinance 110 requires each municipality in the County to have a solid waste abatement program that is consistent with the Master Plan. Dakota County has provided landfill abatement funding assistance to communities in Dakota County since 1989. DISCUSSION For 2022, Dakota County restructured the funding mechanism and offered a grant program outlining base and supplemental requirements for funding.The city is eligible for up to$21,164.50 for the base requirements (administration,residential communications,municipal facilities verification and education,special collections) and$15,123.00 for supplemental funding requirements(multifamily recycling,additional special collections and reduce/reuse activities,in-person education/event recycling and organics,and gap funding). City staff applied for the full amount of the base and some supplemental funding totaling$33,363.89. Dakota County requires a 25%match/in-kind funding. BUDGET IMPACT The 2022 funding available for Farmington to assist the County in meeting the 2022 goals outlined in the Master Plan is $36,287.00.The city will provide a 25% match with staff time and miscellaneous supplies. ACTION REQUESTED Approve the Community Waste Abatement Grant Application with Dakota County and authorize the Mayor and City Administrator to execute the same. ATTACHMENTS: Type Description D Backup Material 2022 Waste Abatement Grant Application Dakota County Community Waste Abatement Grant Program 2022 Application Application Deadline: October 1, 2021 Municipality: Farmington Application Submittal Date: 10/27/2021 Funding Period: January 1, 2022 - December 31, 2022 2022 Report and Reimbursement July 15, 2022 for January-June 2022 Request Due Dates: 1 January 15, 2023 for July- December 2022 Authorized Representative(Contract Signatory) Name: Joshua Hoyt Title: Mayor E-mail: jhoyt@FarmingtonMN.gov Phone: 651-280-6800 Municipality Primary Contact Designated Liaison: Lena Larson Title: Municipal Services Coordinator E-mail: Ila rson@FarminetonjRagv Phone: 651-280-6905 Mailing Address: 430 Third Street, Farmington, MN 55024 Municipality Secondary Contact Designated Back-up: Katy Gehler Title: DPW/City Engineer E-mail: kgehler@Farmtgjt �ov Phone: 651-280-6841 Municipality Communications Contact Name: Lauren Siebenaler Title: Communications Specialist E-mail: Isiebenaler@FarmingtonMN.&ov Phone: 651-280-6807 Budget Summary Fund Eligibility Fund Request Part 1: Base Funding Request(Required) 1. Administration $9,000.00 $9,000.00 2. Residential Communications $4,500.00 $4,500.00 3. Municipal Facilities Verification and Education $1,720.00 $1,720.00 4. Special Collections $5,944.50 $5,944.50 Subtotal $21,164.00 $21,164.50 Part 2:Supplemental Funding Request(Optional) 1. Multifamily Recycling $5,944.50 $3,021.13 2. Additional Special Collections and Reduce/Reuse Activities $3,170.40 $3,170.38 3. In-Person Education+Event Recycling and Organics $3,963.00 $3,963.00 4. Gap Funding $2,045.00 $2,044.88 Subtotal $15,123.00 $12,199.54 Total Eligible Grant Funding $36,287.00 Total Grant Funding Request $33,363.89 Total Grant Match/In-Kind Funding(25%) $123,075.87 Total Cost of Proposed Activities(Request+Match) $156,439.76 Total Grant Diversion Potential (Tons) 12.50 1Page A. Application and Reporting Instructions 1. Complete all pages of the Application, excluding shaded areas for reporting. 2. If multiple municipalities submit one Application,the Application must itemize descriptions, costs,and funding requests for each municipality. Insert additional rows as needed. 3. Submit Application by October 1, 2021 to Dakota County for review. Email to: gena.gerard@co.dakota.mn.us. 4. Finalize Application and collect signature of authorized representative (i.e.,authorized contract signatory). 5. Submit signed Application to Dakota County for approval. Email to:gena.gerard@co.dakota.mn.us. 6. Obtain Grant Agreement from Dakota County. 7. Execute Grant Agreement. 8. Complete all shaded areas for the mid-year and final reports as described in Guidelines Section VII. B. Grant Request and Reimbursement Expenses Part 1: Base Funding(Required) 1. Grant Administration Description of Expense Cost Basis Funding Jan-Jun Jul-Dec Calculation Request Actual Actual Name:Lena Larson Staff:Salary to administer Grant Title:Municipal Services #Hours:133.57 Requirements for Base Funding#1 Coordinator(M.S.Coord.) $63 $8,415 RAM membership$300 RAM webinars/conference$250 Event/membership Training ARM workshop/member$35 fees $585 Mileage Other: Funding Request Subtotal $9,000 Coord.(178.43 hours$11,241) DPW(20 hours$2,260) Matching Funds Comm.Coord.(21 hours$861) $14,362 Description of Activity(Minimum Grant Requirements) ® a. Fulfill responsibilities necessary for effective grant administration and demonstrate performance of waste abatement programs. ® b. Identify and ensure new municipal Liaison(s)is properly trained to fulfill responsibilities by attending the Dakota County Master Recycle r/Composte r class or equivalent as approved by the County Liaison. ® c. Participate in solid waste management training(e.g.,Association of Recycling Managers[ARM]regional meetings,ARM workshops,RAM/SWANA conference)to support effective implementation of responsibilities. Describe training plans for(b)and(c):Participate in ARM training and workshops, RAM/SWANA Conference. ® d. Ensure municipal Liaison(s)attends at least four of the six Program meetings hosted by the County Liaison. ® e. Refer persons,groups,and organizations as appropriate to eCounty Programs(e.g.,business,multifamily,school). ® f. Provide reasonable support to implement the Solid Waste Master Plan,as requested by the County. ® g. Maintain current waste management information on the municipal website: i. Describe municipal solid waste collection requirements for haulers; ii. Describe municipal solid waste collection requirements for generators,including commercial generators,events, multifamily properties; iii. Post the County's standardized messages for residential recycling materials(i.e.,the yes/no"what to recycle"list); and iv. Link to Dakota County website pages for Dakota County Recycling Requirements,the Recycling Guide,The Recycling Zone,Residential Recycling,Business Recycling,Multifamily Recycling,School Recycling,Event Recycling,and Environmental Education Resources 2 1 P a g e ® h. Demonstrate Program compliance and waste abatement metrics in mid-year and final reports that include information for all Base and Supplemental funded projects,as described in Reporting and Reimbursement below. ® L Submit reimbursement requests by County deadlines with substantiating documentation,as described in Reporting and Reimbursement below. ❑ Other:Click or tap hereto enter text. Diversion Potential(Tons) 0 Other Potential Outcomes(Optional) • List training attended/memberships obtained • Provide links to website pages Activity Report:Jan-Jun • Additional Information(optional) • List training attended/memberships obtained • Provide links to website pages Activity Report:Jul-Dec • Additional Information(optional) 2. Residential Communications Description of Expense Cost Basis Funding Jan-Jun Jul-Dec Calculation Request Actual Actual Staff:Salary to administer Grant Name:Lena Larson Requirements for Base Funding#2 Title:M.S.Coord. #Hours: $0 $245/page x 4 4 articles on required topics pages printing plus $245/per page x 4 pages $75 per issue Article expense(%of cost) printing and mailing mailing and postage $1,280 Communications Coord. 55 hours x$41 $2,255 Dasher Boards at Schmitz-Maki Arena,1 wall board/1 dasher Other: board $965 Funding Request Subtotal - $4,500 30 hours x$63/hr Matching Funds MS Coord./Comm.Coord. 5 hours x$41/hr $2,095 Description of Activity(Minimum Grant Requirements) ® a. Provide written waste abatement information to all residents of single-family and multifamily dwellings by including County standardized messaging articles and images in Municipality-mailed newsletters on each of the following topics,with full pages preferred as resources allow: L Curbside recycling; ii. Residential services at the Recycling Zone; iii. Residential organics drop-off site(s);and iv. Local reuse opportunities for residents(e.g.,local donation and exchange options,County online Dakota County Reduce&Reuse Map,County Fix-It Clinics). ® b. Promote County staff-developed electronic media messages(e.g.,website,social media,a-news)about solid waste and household hazardous waste management,including all priority waste abatement topics listed above using County messaging standards. ® c. Serve as a resource to residents on waste abatement-related inquiries(e.g.,email,phone). ® d. Provide funding source credit on all print materials,written as:Partially funded by Dakota County and the Minnesota Pollution Control Agency. © e. Submit written residential waste abatement information to County Liaison for review at least three business days before printing. ❑ Other:Click or tap here to enter text. Diversion Potential(Tons) 0 Other Potential Outcomes(Optional) • List mailed newsletter article topic,date mailed,and#households receiving mailer • List social media platforms used,which County messages were promoted,and when Activity Report:Jan-Jun I • Additional Information(optional) Activity Report:Jul-Dec I • List mailed newsletter article topic,date mailed,and#households receiving mailer 31 Page • List social media platforms used,which County messages were promoted,and when • Additional Information(optional) 3. Municipal Facilities/Parks Description of Expense Cost Basis Funding Jan-Jun Jul-Dec Verification and Education Calculation Request Actual Actual Name:Robert/Greggory #Hours:30 hours x Staff:Salary to administer Grant Title:Custodian $37/hr Requirements for Base Funding#3 Lena Larson,M.S.Coord. 9.69 hours x$63/hr $1,720.00 Mileage Education materials for employees emails $0 Other: Funding Request Subtotal - $1,720.00 Parks Supv.10 hours x$63/hr Parks staff 20 hours x$39/hr M.S.Coord./Parks Supv./Parks M.S.Coord.20.31 x Matching Funds 1 staff $63/hr $2,689.53 Description of Activity(Minimum Grant Requirements) ® a. Ensure collected recyclables and organics generated at municipal facilities/parks are delivered to the respective licensed facility,or to another facility approved by the County Liaison. ® b. Provide monitoring and verification of best waste management practices at least once annually,by: i. Visually inspecting waste management at all municipality-controlled facilities,including parks;and ii. Reporting on status of compliance with Dakota County Ordinance 110 using the Municipal Recycling Tracking Tool or another tool provided by Dakota County,to verify recycling programs for facilities under the municipality's control collect the Designated List of Recyclables wherever trash is collected and follow best waste management practices. ® c. Provide County standardized solid waste abatement messaging in print or electronic format to each municipal employee, volunteer,tenant,and custodial/housekeeping staff annually,and other people responsible for sorting,collecting,or transporting waste to external carts or dumpsters,within 30 days of a new hire or new tenant,and within 30 days of a substantive change to your recycling or waste program Describe plan:Ensure recyclables are delivered to respective licensed facilities.Provide monitoring and verification of BWMPs at least annually by visually inspection waste stations at all facilities and parks.Report on Municipal Recycling Tracking Tool to verify. Provide county standardized solid waste abatement messaging in electronic form to all employees,including tenants and custodial staff annually.Human Resources will share information with new hires. M Other:Click or tap hereto enter text. Diversion Potential(Tons) 0 Other Potential Outcomes(Optional) Set a positive example for residents and businesses. • Describe how delivery to licensed facilities was ensured • Describe how monitoring and verification was done • Describe how municipal employees were educated,or attach education piece(s)used • Describe how custodial/housekeeping staff/vendors/tenants were educated,or attach education piece(s)used Activity Report:Jan-Jun • Additional Information(optional) • Describe how delivery to licensed facilities was ensured • Describe how monitoring and verification was done • Describe how municipal employees were educated,or attach education piece(s)used • Describe how custodial/housekeeping staff/vendors/tenants were educated,or attach education piece(s)used Activity Report:Jul-Dec • Additional Information(optional) 4. Special Collections Description of Expense Cost Basis Funding Jan-Jun Jul-Dec Calculation Request Actual Actual Staff:Salary to administer Grant Name:Lena Larson #Hours:16.67 x Requirements for Base Funding#4 Title:M.S.Coord. $63/hr $1,050.50 Paper shredding in September 4 hour event Vendor services at Drop-off Day $350/hr $1,400.00 4 1 P a g e Mobilization and Mattress recycling in September contractor staffing at Drop-off Day 4 hour event $1,100.00 Pumpkin recycling the weekend after Halloween $550.00 DC Tribune Ads/Social media 2 half page ads and Promotion expense pushes social media pushes $1,844.00 Other: Certified will collect per mattress recycling fees directly from customers(in 2021 it was Anticipated Revenue $25 per mattress) Funding Request Subtotal(Deduct Revenue) - - $5,944.50 M.S.Coord.13.33 drop-off 12 CFLS&holiday lighst 25.33 x$63/hr Matching Funds four PW staff(Drop-off) 24 x$39 $2,531.50 $7,371.70/month Public cardboard Drop-off(plus 3x$39/hour x 52 3 hours/wk for monitoring) weeks $94,544.40 Description of Activity(Minimum Grant Requirements) M a. Implement one or more drop-off collection days,events,curbside collections,permanent drop-off collection sites,or combination thereof to collect specific traditional and non-traditional solid waste materials from residents for reuse or recycling. M b. Collect all of the following materials from residents for reuse or recycling or organics composting,with preference given to reuse: M i. Confidential paper for shredding ® ii. Mattresses and box springs ® iii. Pumpkins M c. The following optional materials may also be collected from residents for reuse or recycling,with preference given to reuse (check all that apply): ❑L Bicycles M ii. Cardboard ❑iii. Carpet M iv. CFLs ❑V. Furniture M vi. Holiday Lights ❑vii. Scrap Metal ❑viii. Textiles ❑ix. Other materials as pre-approved by the County Liaison M d. Obtain confirmation that collected materials are delivered to a reuse location or to a licensed recycling/organics facility,or to another facility approved by the County Liaison. M e. Obtain and report weights for each material collected. M f. Promote special collection opportunities to all single-family and multifamily residents using County messaging standards. M g. Submit promotional communications to County Liaison for review at least three business days before publication. M h. Ensure special collection opportunities are conveniently located and scheduled,with an independent collection opportunity for each municipality having 1,000 households or more;a municipality with fewer than 1,000 households may coordinate with a neighboring municipality for co-collection. ❑ Other:Click or tap here to enter text. 3 tons paper,4 tons mattresses,3 tons pumpkins, Additional 900 tons Diversion Potential(Tons) cardboard,100 CFLs,and 1.5 tons holiday lights with matching funds. Other Potential Outcomes(Optional) • List material collected,name of vendor/hauler,event name,city,date,and tons weighed or reported by vendor/hauler;include quantities(#pieces)if available • Describe how delivery to a reuse location or licensed facility was ensured • Describe how collection opportunities were promoted to all residents Activity Report:Jan-Jun • Additional Information(optional) 51 Page • List material collected,name of vendor/hauler,event name,city,date,and tons weighed or reported by vendor/hauler;include quantities(#pieces)if available • Describe how delivery to a reuse location or licensed facility was ensured • Describe how collection opportunities were promoted to all residents Activity Report:Jul-Dec • Additional Information(optional) Jan-Jun Jul-Dec BASE FUNDING SUMMARY Report Report Total Base Funding $21,164.50 Total Base Funding Matching Funds $119,343.72 Total Base Funding Diversion Potential(Tons) 11.5(plus 900+cardboard with matching funds) Total Base Funding Staff Hours 587 Part 2:Supplemental Funding(Optional) Cost Basis Funding Jan-Jun Jul-Dec S. Multifamily Recycling Description of Expense Calculation Request Actual Actual Staff:Salary to administer Grant Name:Lena Larson #Hours:47.51 x Requirements for Supplemental#5 Title:MS Coord. $63 $2,993.13 Mileage(to WSC&MF Other: buildings) 50 x.56 $28.00 Funding Request Subtotal - $3,021.13 Matching Funds M.S.Coordinator 12.49 x$63/hr $788.00 Description of Activity(Minimum Grant Requirements) a. Conduct any of the following activities(check all that apply): ❑ i. Take or maintain an inventory of all multifamily properties in the Municipality,create a list or directory,and provide a copy to Dakota County. ® ii. Develop new or strengthen existing points of contact("touchpoints"such as business license renewals,rental license renewals, rental inspections,fire inspections,and property manager meetings)to implement city requirements. Describe plan:work with the Deputy Fire Chief to incorporate inspections with fire inspections. ® iii. Send a mailing to property managers and owners about recycling resources,in coordination with County staff. ❑ iv. Identify,strengthen,or both:municipal planning and construction procedures to support recycling and organics in new or remodeled buildings(e.g.,internal chutes;adequate internal and external space). Describe plan:Click or tap hereto enter text. ® v. Work with County Liaison to identify and provide technical assistance to up to three multifamily properties enrolled in the Dakota County Multifamily Recycling Program to implement best waste management practices by: 1. First attending Dakota County Multifamily Recycling Program technical assistance training; 2. Providing on-site needs assessments to systematically evaluate and document opportunities to enhance recycling and waste prevention,and to meet best practices,using County materials; 3. Using needs assessments to complete applications for the Dakota County Multifamily Recycling Program in collaboration with property managers to request County-supplied containers,labels,signage,education materials,staff and resident education as needed,and other technical assistance; 4. Implementing approved plans in coordination with property managers,haulers,County staff,and other partners; 5. Providing targeted on-site employee and resident education about recycling and waste prevention,including the recycling system within the building,in partnership with the County Liaison,using County messaging standards; 6. Promoting reuse and bulky waste collection opportunities for multifamily tenants at move-in/move-out; 7. Collaborating with the County Liaison for culturally specific needs such as translation and interpretation; 8. Following all Dakota County Multifamily Recycling Program protocols for outreach and technical assistance,best waste management practices,and education,using County messaging standards;and 9. Tracking and reporting on outcomes for each participating property,using forms or tools provided by the County Liaison. ❑ Other:Click or tap here to enter text. 6Page Diversion Potential(Tons) 0 Other Potential Outcomes(Optional) • Attach updated multifamily inventory,if applicable • List new points of contact with multifamily properties,if applicable • Describe communications about recycling resources and requirements,if applicable • Describe activities related to planning and construction procedures,if applicable • Provide the#of multifamily buildings that were invited to participate in the program,#of multifamily buildings that received technical assistance or education,total# households/units served,and#residents that received in-person education,if applicable. Activity Report:Jan-Jun • Additional Information(optional). • Attach updated multifamily inventory,if applicable • List new points of contact with multifamily properties,if applicable • Describe communications about recycling resources and requirements,if applicable • Describe activities related to planning and construction procedures,if applicable • Provide the#of multifamily buildings that were invited to participate in the program,#of multifamily buildings that received technical assistance or education,total# households/units served,and#residents that received in-person education,if applicable. Activity Report:Jul-Dec 1 • Additional Information(optional). 6. Additional Special Collections Description of Expense Cost Basis funding Jan-Jun Jul-Dec and Reduce/Reuse Activities Calculation Request Actual Actual Staff:Salary to administer Grant Name:Lena Larson #Hours:34.11 x Requirements for Supplemental#6 Title:M.S.Coord. $63/hr $2,148.93 Advertising$821.45 DC Tribune Other: Social Media pushes$200 $1,021.45 Funding Request subtotal - $3,170.38 Matching Funds I M.S.Coord. 15.89 hrs x$63/hr i $1,001.00 Description of Activity(Minimum Grant Requirements) ® a. Provide updates to the County's online Dakota County Reduce&Reuse Map. ❑ b. Implement any of the following three activities(check all that apply): ❑ 1.Implement one or more additional Special Collection drop-off days,events,curbside collections,permanent drop-off collection sites,or combination thereof to collect specific(see Section 4.c.)traditional and non-traditional solid waste materials from residents for reuse or recycling. ®2.Coordinate with County Liaison to implement one or more residential reduce/reuse activities(check all that apply): ® i. Host residential swap events. ® ii. Implement a reusable bag exchange at specific location(s)(e.g.,local store,farmer's market,co-op). ❑iii. Host or facilitate a lending library for tools,lawn and gardening equipment,kitchenware,crafting,camping equipment,or other items as pre-approved by the County Liaison. ® iv. Host residential reduce or reuse education classes(e.g.,simple mending,how to downsize). ❑V. Add material reuse at existing collections(e.g.,cleanup days). ❑vi. Leverage existing residential activities to plan or start reuse activities(e.g_coordinate with realtors to promote reuse prior to home sales;coordinate with a local repair business to host a repair event). ❑vii. Facilitate changes to municipality codes,policies,and practices that are barriers to reuse(e.g.,clothing drop box prohibitions). ❑viii. Other reduce/reuse activities as pre-approved by the County Liaison:Click or tap here to enter text. Describe plans for reduce/reuse activities in(i)to(viii):Work with Parks and Recreation or other partners to find opportunities to host residential swap events and/or a reusable bag exchange,and/or a reduce or reuse education class. ❑ 3.Facilitate changes to internal policies and practices to reuse supplies and equipment(e.g.,furniture,computers,pens) when they are no longer needed,for both internal and external reuse. i. Attend Minnesota Pollution Control Agency Green Team meetings. ❑ Other:Click or tap here to enter text. Diversion Potential(Tons) 0 Other Potential Outcomes(Optional) New opportunities for residents to reduce. 71 Page * List or attach Reduce and Reuse Map updates * List material collected,name of vendor/hauler,event name,city,date,tons and if available quantities(#pieces) * Describe reduce/reuse activity,city,location,date,waste prevention weights if available, and tracked number of people participating,if applicable Describe changes to internal policies and practices,if applicable Activity Report:Jan-Jun * Additional information(optional) * List or attach Reduce and Reuse Map updates * List material collected,name of vendor/hauler,event name,city,date,tons and if available quantities(#pieces) * Describe reduce/reuse activity,city,location,date,waste prevention weights if available, and tracked number of people participating,if applicable * Describe changes to internal policies and practices,if applicable Activity Report:Jul-Dec * Additional information(optional) 7. In-Person Education* Description of Expense Cost Basis Funding Jan-Jun Jul-Dec Calculation Request Actual Actual Staff:Salary to administer Grant Name:Lena Larson Requirements for Supplemental#7 Title:Municipal Srvcs.Coord. #Hours $0 Printing/copying Tricia&the Toonies(Dew Days, a family event with 200+ Event/booth fees attendees) $850/event $850.00 Rachael Rocks(Pollution Prevention Day—41h graders, curbside recycling,550 students)(Coordinate with County on content to include $275/session 5 standardized messaging) sessions $1,375.00 Schiffely Puppets(Pollution Prevention Day,Recycling Zone, 550 students)(Coordinate with County on content to include standardized messaging) $750/performance $750.00 Other: Funding Request Subtotal $2,975.00 M.S.Coord./Rec Staff(see 9. M.S.Coord.11.24 Matching Funds I Gap funding) hours x$63/hr, $708.12 Description of Activity(Minimum Grant Requirements) ® a. Provide in-person waste abatement education for adults and youth through face-to-face interactions during presentations or at booths,events,or gatherings to educate 1%or more of the Municipality's population through a direct learning experience,on the following topics: i. Curbside recycling(required) fl. Residential organics drop site(s)(optional) iii. Residential services at the Recycling Zone(optional) iv. Local reuse opportunities for residents(optional) Describe plan for education activities,including event name,city,location,date,and number/range of people to educate: Pollution Prevention Day,in September,held at Rambling River Park for all 4th graders in the Farmington Area School District. Usually around 550 students and 20-24 teachers,plus 20-24 helpers.Invite Tricia&the Toonies to Dew Days in June,which is a well attended community festival. ® b. Use County materials for promotional and distribution handouts. ® c. Review display and education materials with County liaison in advance of in-person education. ❑ d. If conducting online education,provide a live format with interactive opportunities(i.e.,no pre-recorded videos). ® e. Use messaging standards on County website for verbal education. ® f. Coordinate with County Liaison for any education requests in schools,businesses,and multifamily residences. 81 Page ❑ g. Track and report on outcomes using County forms,on an annual basis or more often as requested,including monitoring presentation attendance(e.g.,sign-in sheet or head count),online webinar attendance(e.g.,number of people who log on), booth interactions(e.g.,clicker or tally sheet),and game interactions(e.g.,clicker or tally sheet). ❑ Other:Click or tap hereto enter text. Diversion Potential(Tons) 0 Other Potential Outcomes(Optional) Resident and student education • List event name,city,location,date,and tracked number of people educated Activity Report:Jan-Jun • Additional information(optional) • List event name,city,location,date,and tracked number of people educated Activity Report:Jul-Dec • Additional information(optional) S. Event Recycling and Organics Cost Basis Funding Jan-Jun Jul-Dec Collection* Description of Expense Calculation Request Actual Actual Staff:Salary to administer Grant Name:Lena Larson Requirements for Supplemental#8 Title:Municipal Srvc.Coord. #Hours $0 Dew Days,community festival in $1000 4 days Recycling/organics services June recycling services $988.00 Other: Funding Request Subtotal - - $988.00 $12 remaining recycling services 8.57 hrs x$63/hr Matching Funds I M.S.Coord./PW staff 4 hrs x$39/hr $695.91 Combined Subtotal for#3 and#4* 1 $3,963.00 Description of Activity(Minimum Grant Requirements) ® a. Implement recycling,back-of house organics collection,or both,at events. L Contact and assist event coordinators to plan and implement recycling collection,back-of-house organics collection, or both. ii. Assist with obtaining temporary containers,proper bags,signage,hauler services for collection,and as appropriate, recruit waste station staffing. iii. Assist with applying best waste management practices for standardized messaging to vendors,volunteers,and custodial staff;labeled and an appropriate number of co-located recycling and trash containers in strategic locations to prevent overflow;and delivery to a licensed/permitted facility. iv. For recyclables collection,prioritize events on public property that generate at least one ton(8cy)of trash(e.g., community events,athletic tournaments,fairs,markets,concerts,etc.). V. For organics collection,prioritize events of at least 300 people that generate back-of-house organics and at least one ton(8 cy)of trash. vi. Obtain confirmation that collected materials are delivered to a licensed or otherwise approved recycling/organics facility if grant funds are being used for hauling services at city events. ® b. Coordinate with the County Liaison to develop or update municipal permits and agreements to require recycling/back-of-house organics with best waste management practices at events,tournaments,and festivals(e.g.,event permit,event vendor agreement,facility rental agreement,event hauler agreement),consistent with city codes and County Ordinance 110. ❑ Other:Click or tap here to enter text. 1 ton based on 25 pounds per cart emptied,W/Th 10 carts F/Sa 30 Diversion Potential(Tons) carts Other Potential Outcomes(Optional) Provide an opportunity for residents to recycle at events. • List event,city,date,weights if available,and tracked number of people participating if applicable Activity Report:Jan-Jun • Additional information(optional) • List event,city,date,weights if available,and tracked number of people participating if applicable • Additional information(optional) Activity Report:Jul-Dec *Supplemental Funding categories#7 and#8 share one funding allocation;combined subtotals may not exceed maximum fund eligibility. 9 1 P a g e 9. Gap Funding Description of Expense Cost Basis Funding Jan-Jun Jul-Dec Calculation Request Actual Actual Staff:Salary to administer Grant Name:Lena Larson Requirements for Supplemental#9 Title:M.S.Coord. #Hours M.S.Coord.13.76 hours x$63/hr,Rec Staff 20 hours x $55,parks 2 hours x 7.In-person Education and 8. $39(all for Pollution Other: Event Recycling and Organics Prevention Day) Funding Request Subtotal $2,044.88 Matching Funds $1,518.00 Description of Activity(Minimum Grant Requirements) ❑ a. Complete,or make progress toward completing,one or more waste abatement projects included in eligible grant categories above,for which additional funding is needed,with first priority given to filling funding gaps in Base Funding categories,and second priority given to filling gaps in Supplemental Funding categories.). Describe plan:Click or tap here to enter text. ❑ Other:Click or tap here to enter text. Diversion Potential(Tons) 0 Other Potential Outcomes(Optional) • List activity,description,city,date,weights if available,tracked number of people Activity Report:Jan-Jun participating if applicable,and any other outcomes • List activity, description, city, date, weights if available, tracked number of people Activity Report:Jul-Dec participating if applicable,and any other outcomes Jan-Jun Jul-Dec SUPPLEMENTAL FUNDING SUMMARY Report Report Total Supplemental Funding Request $12,199.54 Total Supplemental Matching Funds $3,720.25 Total Supplemental Diversion Potential(Tons) 1 Total Supplemental Funding Staff Hours 61 Jan-Jun Jul-Dec APPLICATION SUMMARY Report Report Total Base and Supplemental Funding Request(Combined) $33,363.89 Total Base and Supplemental Matching Funds(Combined) $123,063.97 Total Base and Supplemental Diversion Potential(Combined) 12.5+900+cardboard Total Base and Supplemental Funding Staff Hours(Combined) 648 101Page C. Application Signature I,the undersigned authorized representative and contract signatory,certify that this application was prepared under my direction or supervision, and that the information is true,accurate, and complete to the best of my knowledge. I certify that all activities proposed in this Application will be implemented as planned and support Dakota County waste abatement activities. I certify that a mid-year report will be submitted to Dakota County by July 15, 2022, and a final report will be submitted to Dakota County by January 15, 2023,to demonstrate compliance with this application. Authorized Representative(Contract Signatory): Joshua Hoyt Title: Mayor Signature(electronic signature acceptable): _ Date: D. Reporting and Reimbursement Sign below and submit to Dakota County for approval. Email to:gena.gerard@co.dakota.mn.us. Report and Reimbursement Request for January 1,2022—June 30,2022* Due:July 15,2022 I,the undersigned,certify that this report was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my kno Authorized Representative(Contract Signatory): Title: ✓'-I4 v c Signature(electronic signature acceptable): Date: //�S / Total Reimbursement Request: Report and Reimbursement Request for July 1,2022—December 31,2022* Due:January 15,2023 I,the undersigned, certify that this report was prepared under my directio ervision, and that the information is true, accurate, and complete to the best of my kn5o e. Authorized Representative(Contract Signatory): Title: Signature(electronic signature acceptable): Date: // / Total Reimbursement Request: *Attach documentation for all expenses as described in Dakota County Community Waste Abatement Grant Program 2022 Guidelines. 111 Page CITY OF 0 430 Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 OFarmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: Chris Regis, Finance Director SUBJECT: Approve Policy and Procedures for Federal Awards Administration-Finance DATE: November 15, 2021 INTRODUCTION An outcome of the 2020 annual financial audit was the recommendation from the city's auditors to update policies and procedures for the receipt and management of federal awards and to increase the micro-purchase threshold to comply with current federal law. DISCUSSION Effective August 31, 2020,the federal micro-purchase threshold,which is the threshold that allows for purchases without soliciting competitive quotations was increased from $3,500 to$10,000 in the Federal Acquisition Regulations (FAR).The City of Farmington's current threshold is at$3,500. 1 n addition, effective November 12, 2020,federal guidance was again revised to allow nonfederal entities to establish a micro-purchase threshold higher than the new$10,000 threshold.This change would allow the City to increase their threshold up to$25,000 if certain requirements are followed. Requirements include an annual self-certification and clear documentation of the justification to support the increase in the threshold.Acceptable reasons for justification must meet one of the following criteria: • A qualification as a low-risk auditee, in accordance with federal criteria for the most recent audit, •An annual internal institutional risk assessment to identify, mitigate, and manage financial risks, or •A higher threshold consistent with state law. The city would meet the last criteria by implementing a threshold consistent with state law,which in Minnesota allows for federal procurements up to$25,000 to be made without competitive price or rate quotations. BUDGET IMPACT Approval of the increase in the micro-purchase threshold up to$25,000 would provide efficiency in the purchase of goods and services with federal funds. ACTION REQUESTED Adoption of the Policies and Procedures for Federal Awards Administration and an increase in the micro- purchase threshold from$3,500 to$25,000. ATTACHMENTS: Type Description © Backup Material Federal Awards Policy and Procedures City of Farmington Policies and Procedures for Federal Awards Administration 1 TABLE OF CONTENTS OVERVIEW.......................................................................................................................... 3 Purpose............................................................................................................................. 3 Hierarchyof Authority ....................................................................................................... 3 Revisions .......................................................................................................................... 3 ComplianceFailures......................................................................................................... 3 General Accounting and Financial Management. ................................................................ 3 Purchasing and Procurement............................................................................................... 5 Payrolland Timekeeping.................................................................................................... 10 GrantAdministration........................................................................................................... 12 Grant Development, Application, and Approval.............................................................. 12 Grant Program Implementation....................................................................................... 13 Financial and Budgetary Compliance............................................................................. 13 RecordKeeping .............................................................................................................. 14 OtherGuidelines............................................................................................................. 15 Year-end Closing and Reporting........................................................................................ 15 Additional Federal Awards Compliance Requirements...................................................... 16 GeneralInformation............................................................................................................ 16 Activities Allowed/Un-allowed and Allowable Costs/Cost Principles .................................. 17 CashManagement............................................................................................................. 18 Eligibility ............................................................................................................................. 18 Equipment and Real Property Management...................................................................... 19 Matching, Level of Effort and Earmarking .......................................................................... 20 Period of Performance ....................................................................................................... 21 Procurement, Suspension and Debarment........................................................................ 21 ProgramIncome................................................................................................................. 22 Sub-recipient Monitoring .................................................................................................... 23 Special Tests and Provisions ............................................................................................. 24 2 OVERVIEW Purpose - This manual has been prepared to document the policies and procedures forthe administration of federal awards of the City of Farmington ("City"). The Office of Management and Budget (OMB) Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards(Uniform Guidance) requires all recipients and sub-recipients of federalfunds to establish and maintain internal controls designed to reasonably ensure compliance with Federal laws, regulations and program compliance requirements. Written policies and procedures are part of the necessary internal controls and are required as a precondition to receiving federal funds. These policies and procedures areintended to be sufficiently comprehensive to adequately meet such requirements. However, in no case are these policies and procedures intended to supersede or IimitFederal or State laws or regulations, or the provisions of individual grant agreements. Hierarchy of Authority- In the event that conflicting guidance on the administration offederal awards is available, the City has deemed federal guidance to be most authoritative, followed by other state or local agencies. Revisions - Guidance provided by the Federal government through the OMB UG Compliance Supplement are expected to be updated each year. Such updates are considered by the City as they become available and policies and procedures will berevised accordingly. Compliance Failures- Compliances failures, whether noted internally by managementor through the external audit process, will be addressed immediately by reviewing thereason for the failure with responsible personnel and devising an improved process toencourage compliance in the future. General Accounting and Financial Manaaement It is the policy of the City to comply with all statutory, regulatory, and contractual requirements in the conduct of, and accounting for, its financial operations. The official books of record for the City will be maintained subject to the following provisions: 1. The City will account for its operations in accordance with the Generally Accepted Accounting Principles (GAAP) applicable to local units of government. 2. The City will comply with the Super Circular issued by the Office of Managementand Budget (OMB), Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200). 3 3. The City will comply with all contractual requirements detailed in its duly executed grant agreements with awarding agencies. 4. The City will contract annually with an independent CPA firm for the purposes of conducting the City's external financial audit. To the extent that the City has expended federal awards in excess of the applicable single audit limit(currently $750,000), the City will have a single audit performed in accordance with OMB UG. 5. To ensure continuing compliance with all applicable accounting requirements, the City may, at its discretion, contract with a CPA firm to provide internal auditing and/or consulting services. 6. The Finance Director shall be responsible for the maintenance of all accounting and financial records (including journals, timesheets, bank statements, audit reports and similar documents). Such records shall be retained as required by contractual or regulatory requirements. The City has adopted the state's records retention schedule as its official guide for records storage, filing and destruction. 7. The City and employees are required to comply with the City's conflict of interest procedures and report any potential conflicts of interest to their managers. No employee, officer or agent may participate in the selection, award or administration of a contract supported by a federal award if he or she has a real or apparent conflict of interest. Such violations may result in appropriate discipline. 8. The City will request prior approval from Federal agencies or pass-through entities for program or budget changes. 9. The City has implemented the new federal purchasing procedures which follow: acquisitions for micro-purchases (below$25,000 or below$2,000 for construction subject to the Davis Bacon Act) may be awarded without soliciting bids if the City considers the price to be reasonable.Procurements for small purchases (less than $175,000 - Minn. Stat. § 471.345), in which case quotations must be obtained from an adequate number of sources. Procurements made by sealed bid should be made to the lowest responsible (not necessarily the lowest bidder). Procurements made by competitive proposal must have standards to evaluate the selected recipient. Procurement made by non-competitive proposals (to one vendor) may be used only if one of the following applies a) the item is available 4 from a single source, b) an emergency exists c) the Federal agency expressly authorizes non-competitive proposals, or d) competition is seen as inadequate after solicitation to several vendors. 10.Other procurement procedures include: contractors who develop or draft specifications for bids are precluded from bidding on them. The City must maintain oversight so that contractors perform work as bid. Multiple provisions must be included in contracts (see Appendix II of grant procurement guidelines ofsuper circular procedures). The City must verify to httn://www.sam.gov/if contract is $25,000 or more to review if on the suspended and debarred list for federal grants. 11. Procedures for inventory of federal capital purchases will be maintained by the Finance Department, with the help of the Engineer, and all items will be tracked annually. See Eauioment and Real Property Management for further procedures. 12.The Finance Director(or designee) or the City Administrator are required to certify expenditures. Purchasina and Procurement It is the policy of the City to ensure that all disbursements of City funds are properly reviewed and authorized, and consistent with sound financial management principles,and made in compliance with all applicable federal, state and local laws. In order to meet these objectives, all disbursements of City funds shall be subject to the following provisions, to the extent that they do not conflict with or contradict with any specific federal, state or local law or council policies (the most specific or restrictive law, policyor procedure will be followed): 1. Substantial state and federal requirements exist pertaining to standards of conduct and conflict of interest. It is the intent of the City for all employees, officers or agents to conduct all activities associated with procurements in compliance with the highest ethical standards, including the avoidance of any real or perceived conflict of interest. It is also the intent of the City to impose appropriate sanctions or disciplinary actions, including but not limited to termination and/or prosecution, for any employees or officers who violate any ofthese requirements. 2. The City avoids the acquisition of unnecessary or duplicative items. Additionally,the City considers consolidating or breaking out procurements to obtain a more 5 economical purchase. And, where appropriate, the City makes an analysis of leases versus purchase alternatives, and other appropriate analyses to determine the most economical approach. 3. To foster greater economy and efficiency, the City enters into state and local intergovernmental agreements where appropriate for procurement or use of common or shared goods and services. This includes cooperative purchasing agreements where practical and beneficial. Depending on the purchase requested, the City may purchase it from a cooperative or inter-local agreement ifthe price is competitive and the goods or service are needed in a timely manner. The Finance Director and the City Administrator will make this determination. 4. The City awards contracts only to responsible contractors possessing the abilityto perform successfully under the terms and conditions of a proposed procurement. The City considers such matters as contractor integrity and business ethics, compliance with public policy, ability to complete the project ontime and in accordance with specifications, record of past performance, and the contractor's financial and technical resources. 5. The City will award a contract to a contractor who has the appropriate experience, expertise, qualifications and any required certifications, necessary to perform the work. Contractors should also have the financial resources to sustainthe project while the initial work is being completed and during each service period until he or she submits invoices for payment to the City as work is completed. Contractors should have the proper equipment or the capability to subcontract for the proper equipment necessary to complete the contracted work. 6. Debarment and Suspension: The City will not subcontract with or award subgrants to any person or company who is debarred or suspended from receiving federal funds. The Finance Director, or designee thereof, is required to check for excluded parties at the System for Award Management (SAM) website before any procurement transaction paid with federal funds. This list is located at: htto://www.sam.gov/. 7. All procurement transactions paid with federal funds are conducted in a manner providing full and open competition. In an environment of full and open competition, no proposer or bidder has a competitive advantage over another. Allpotential proposers and bidders must be provided the same information and havethe same opportunity to submit a bid or proposal. Providing a competitive advantage to one or more potential proposers or bidders over another can open 6 the potential for disputes and lawsuits that can be costly and can significantly delay the completion of projects. In accordance with 2 CFR 200.322, preferenceis given for goods, products and materials produced in the United States. 8. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals(RFPs) are excluded from competing for such procurements. The City does not engage in the following situations that may restrict full and open competition, including but not limited to: a. Placing unreasonable requirements on firms for them to qualify to do business. b. Requiring unnecessary experience and excessive bonding. c. Noncompetitive pricing practices between firms or between affiliated companies. d. Noncompetitive contracts to consultants that are on retainer contracts. e. Organizational conflicts of interest. f. Specifying only a "brand name" product instead of allowing "an equal' product to be offered and describing the performance or other relevant requirements of the procurement. g. Any arbitrary action in the procurement process. h. The City conducts federal procurements in a manner that prohibits the useof statutorily or administratively imposed state or local geographical preferences in the evaluation of bids or proposals, except in those cases where applicable Federal statutes expressly mandate or encourage geographic preference. 9. All solicitations will incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description will not, in competitive procurements, contain features which unduly restrict competition. The description will include a statement of the qualitative nature of the material, product or service to be procured and, when necessary, will set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications willbe avoided if possible. 10.The City will make independent estimates of the goods or services being procured before receiving bids or proposals to get an estimate of how much thegoods and services are valued in the current market. To accomplish this, after bids and proposals are received, but before awarding a contract, the City 7 conducts either a price analysis or a cost analysis, depending on the type of contract, in connection with every procurement with federal funds in excess of $175,000. 11.The City takes all necessary affirmative steps to assure that minority businessesand women's business enterprises, and labor surplus area firms are used when possible. To accomplish this, the City uses the following required affirmative steps: a. Placing qualified small and minority businesses and women's business enterprises on solicitation lists. b. Assuring that small and minority business, and women's business enterprises are solicited whenever they are potential sources. c. Dividing total requirements, when economically feasible, into smaller tasksor quantities to permit maximum participation by small and minority businesses, and women's business enterprises. d. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises. e. Using the services and assistance, as appropriate, of such organizationsas the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. f. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed above. 12. Federal methods provide for procurement by micro-purchase. Micro-purchase isa purchase of supplies or services using simplified acquisition procedures, the aggregate amount of which does not exceed $25,000. The micro-purchase method is used in order to expedite the completion of its lowest-dollar small purchase transactions and minimize the associated administrative burden and cost. 13.Small purchase procedures may be used in those relatively simple and informal procurement methods for securing nonprofessional services, supplies, or other property that do not cost more than $175,000. 14.Sealed bids ($175,000, formal advertising, price is a major factor). Requirementsfor sealed bids: a. The invitation for bids will be publicly advertised and bids must be selected 8 from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids. b. The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services for the bidder to properly respond. c. All bids will be publicly opened at the time and place prescribed in the invitation forbid. d. A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. e. Any or all bids may be rejected if there is a sound documented reason. f. Competitive proposal (> $175,000, fixed price or cost reimbursement, request for proposal (RFP) with evaluation methods). Requirement for competitive proposal procedures: g. Requests for proposals must be publicized requests and identify all evaluation factors and their relative importance. h. Proposals must be solicited from an adequate number of qualified sources. i. The organization must have a written method for conducting technical evaluations of the proposals received and for selecting recipients. j. Contracts must be awarded to the responsible firm whose proposal is most advantageous tothe program. k. The organization may only use qualification-based methods, whereby competitors' qualifications are evaluated, and the most qualified competitor is selected, in the procurement of architectural/engineering professional services. 15. Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used when using federal funds only when one or more of the following circumstances apply: a. The item is available only from a single source. This must be documented. b. The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation. c. Any Federal awarding agency expressly authorizes noncompetitive proposals in response to a written request from the City. d. After solicitation of several sources, competition is determined inadequate. 16.Time and materials type contract means a contract whose cost to the City is the sum of: the actual costs of materials, and direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses and profit. 9 a. The City may use a time and materials type contract paid with federal funds in accordance with the above only (1) after a determination that no other contract is suitable; and (2) if the contract includes a ceiling price thatthe contractor exceeds at its own risk. 17.The City ensures that all prequalified lists of persons, firms, or products whichare used in acquiring goods and services are current and include enough qualified sources to ensure maximum open and free competition. The City accomplishes this by conducting internet searches, including using vendor searches and by using other less technologically-advanced tools to locate andidentify potential contractors. Federal guidelines are followed regarding the number of bids required. 18.The City requires that construction or facility improvement contracts, or subcontracts exceeding $175,000, include a bid guarantee equivalent to 5%ofthe bid price from each bidder (such as bid bond or certified check), a performance bond on the part of the contractor for 100 percent of the contractprice, and a payment bond on the part of the contractor for 100 percent of the contract price. Note: The City's purchasing policy does not apply to procurement by contractors or subcontractors on projects, federally supported or otherwise. Payroll and Timekeel2ina The following provisions apply to the payment of employees and recording of time andeffort (as required) in accordance with OMB UG: 1. The payroll records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated including: a. The total number of hours worked each day. b. The use of any holiday, personal, vacation, sick or other approved time off with pay. c. The total number of hours to be paid. d. The allocation of those hours to each program or department for which work was performed, when necessary. e. The dated signature or electronic signature of the employee and 10 supervisor for each payroll period. 2. Be incorporated into the City's official records. 3. Reasonably reflect the total activity for which the employee is compensated. 4. Encompass federally-assisted and all other compensated activities by the City on an integrated basis but may use subsidiary records. 5. Support the distribution of the employee's salary or wages among specific activities if the employee works in more than one area. 6. Budget estimates are not an allowable form of allocation, but may be used in the interim if: a. The system for establishing estimates provides reasonable approximations. b. Significant work changes are entered into the system in a timely manner. c. The City's internal controls include review of after-the-fact interim charges. 7. Salaried employees charged to a federal grant will document time and effort as outlined in paragraph 1 above. The time must also be supported by records indicating the total number of hours worked each day. It is the responsibility of the employee being charged to a federal award(s) to clarify documentation requirements with the City Administrator or Finance Director and provide appropriate documentation to the Payroll Staff as it becomes available. The employee should retain a copy of the documentation for his/her personal records. If an after-the-fact correction is necessary to an employee's timesheet due to errors in the allocation of time worked, such corrections must be submitted to the Finance Director and approved in writing by both the employee and his/her supervisor. Certifications should never be signed prior to the end date of the payroll period beingcertified. Each certification should be provided to the Finance Department when available. Employees should retain a copy of the certifications for his/her personal records. 11 Grant Administration The following policies and procedures will also be applied, to the extent that they do not conflict with or contradict any existing Council policies: Grant Development. Application, and Approval 1. Legislative Approval - The point at which legislative approval is required is determined by the requirements of the grant program. If the grant must be submitted by"an individual authorized by the legislative body", then City Council approval is required prior to submitting the application. If such legislative approval is not specifically required by the written terms of the grant, then the City Administrator or designee may, at his or her discretion, approve grant applications. 2. Matching Funds - Grants that require cash local matches must be coordinated through the Finance Department. At a minimum, funds must be identified within the existing budget to provide the match, or a budget amendment will be required. Depending on the nature of the grant, there may also be some policy implications that will bear discussion. For example, will the grant establish a levelof service that cannot be sustained once the grant funds are depleted. In all cases involving matching funds, the grant applicant should contact theFinance Department to determine the strategy for securing matching funds. Refer to the section within this manual titled "Matching, Level of Effort and Earmarking" for additional information on compliance with the provisions of theOMB UG Compliance Supplement. 3. Grant Budgets - Most grants require the submission of an expenditure budget. The Finance Director will review this portion of the grant request prior to submission. Frequently, a technical review will discover inconsistencies in the calculations, cost centers that might have been overlooked, or identify reimbursable expenses of which program staff may not be aware-particularly inthe area of indirect costs. 12 Grant Program Implementation 1. Notification and Acceptance of an Award - Official notification of a grant award is typically sent by a funding agency to the program director and/or other official designated in the original grant proposal. However, the authorization to spend grant funds is derived from the City Council through the approval of a grant budget. Such notification should also be directed to the Finance Department. 2. Establishment of Accounts - The department that obtained the grant will providethe Finance Director with information needed to establish revenue and expense accounts for the project, as well as a project code for tracking purposes. Ordinarily, this information will include a copy of a summary of the project and detail of the full project budget. 3. Purchasina Guidelines -All other City purchasing guidelines apply to the expenditure of grant funds. The use of grant funds does not exempt any purchase from normal purchasing requirements. All typical paperwork and bidding requirements as well as normal staff approvals apply. When in doubt, theprogram director should contact the Finance Director for further assistance. Financial and Budaetary Compliance 1. Monitorina Grant Funds - Departments may use some internal mechanism (suchas a spreadsheet) to monitor grant revenues, expenditures and budgetary compliance, at the grant level. The Finance Director maintains all this informationin financial software system as well; this is considered to be the City's "official" accounting system by the granting agencies. Program Directors are strongly encouraged to use financial software reports provided by the Finance Department for their grant tracking. If any "off-system" accounting records are maintained, it is the responsibility of the Program Director to ensure that the program's internal records agree to theCity's accounting system. 2. Fiscal Years - Occasionally, the fiscal year for the granting agency will not coincide with the City's fiscal year. This may require adjustments to the City's internal budget accounts and interim financial reports as well as special handlingduring fiscal year- end close. It is the responsibility of the Program Director to bring such discrepancies to the attention of the Finance Department at the time the grant accounts are established. 13 3. Grant Budgets -The terms of each specific grant will dictate whether any budget transfers between budgeted line items will be permitted. In no case will the Program Director be authorized to exceed the total budget authority provided by the grant. If grant funds have not been totally expended by fiscal year-end, it is the responsibilityof the Program Director to notify the Finance Director that budget funds need to be carried forward to the new fiscal year, and to confirm the amounts of such carry- forwards. Carry- forwards of grant funds will be subjected to maximum allowable amounts/percentages based on the grant award agreement and/or the OMB UG Compliance Supplement. Capital Assets - The City is responsible for maintaining an inventory of assets purchased with grant funds. The City is accountable for them and must make them physically available for inspection during any audit. The City Council must approve of any sale of these assets. Customarily, the proceeds of the sale can only be used on thegrant program that purchased them. (Refer to the specific regulations governing the original grant). The Finance Director will coordinate this grant requirement. All transactions that involvethe acquisition or disposal of grant funded capital assets must be immediately brought to the attention of the Finance Director. Refer to the City's capital assets procedures and the section of this manual titled Eauioment and Real Proaerty Manaaement for additional information. Record Keegina 1. Audit Work-papers - The City's external auditors audit all grants at the end of each fiscal year. The Finance Director will prepare the required audit work papers. Program Directors may be asked to assist in this process, if necessary. 2. Record Keeping Reauirements - Grant record keeping requirements may vary substantially from one granting agency to another. Consequently, a clear understanding of these grant requirements at the beginning of the grant processis vital. The Finance Department will maintain copies of all grant draw requests and approved grant agreements (including budgets). The Program Director should maintain all other records. 14 Other Guidelines Specific information on policies and procedures related to compliance with the provisions of the OMB UG Compliance Supplement have been addressed later in thismanual and should be considered along with the information in this section. Year-end Closina and Reportina The following provisions will govern the year-end close-out process of the City forpurposes of external financial reporting: 1. To the extent that the City is required to have a single audit completed in accordance with OMB UG, the City will accumulate the information necessary to prepare a Schedule of Expenditures of Federal Awards ("SEFA") in accordance with federal and state requirements. This schedule will be characterized as follows: a. The schedule will include all federal financial assistance, including: grants, contracts, property, loans, loan guarantees, interest subsidies, cooperative agreements, insurance or directappropriations. Amounts will be reported whether received directly from the Federal government or through a pass- through entity (in the event that the City is determined to be a sub- recipient and not a vendor). b. The schedule will be prepared on the same basis of accounting as the related financial statements. c. Federal awards will be grouped based on Federal awarding agency. Each federal award with current expenditures will be listed along with its Assistance Listing Number, pass-through grantor name(if applicable) andaward/pass- through grantor number(if applicable). Such information will agree to the award documentation. d. If the Assistance Listing Number of a federal award cannot be reasonably determined, it shall be reported in the schedule using the two-digit prefix for the related Federal agency, followed by"UNKNOWN'. e. To the extent that amounts are passed-through to sub-recipients, a schedule of federal awards provided to sub-recipients will be prepared. f. In addition to current year expenditures, the schedule will list approved award/grant amount, accrued/deferred revenue at the beginning of the year, current year cash received, current yearactual expenditures, and accrued/deferred revenue at the end of the year. If expenditures were incurred relative to this award in the prior year(s), this amount should be 15 disclosed as memorandum-only. g. Any adjustments to prior year awards, expenditures, and balances (including transfers between grants) will be disclosed in the footnotes to the schedule. h. Accrued/deferred revenue in the schedule shall agree to the amounts recorded as receivable/deferrals in the related financial statements. i. To the extent that a separate line item is included in the financial statements for federal revenue, this amount shall agree to expenditures inthe schedule. Any reconciling items will be disclosed in the footnotes to the schedule. Additional Federal Awards Compliance Reauirements A number of the federal awards received by the City are passed-through the State of Minnesota. Management will consider both the OMB UG Compliance Supplement andany applicable compliance requirements as set forth by the State of Minnesota. General Information Source of Information - Each year the Federal government (Office of Management and Budget) issues a comprehensive document on the compliance requirements each grant recipient is obligated to follow in general terms, along with program-specific guidance on various grant awards. There are 12 compliance requirements identified, each of which is considered individually in this manual. The following pages document the policies and procedures of the City related to compliance with such procedures, as applicable. In each year that the City is subject toa single audit, applicable compliance requirements are expected to be tested in detail by the City's independent auditors. Objectives - The objectives of most compliance requirements are generic in nature. While the criteria for each program may vary, the main objective of the compliance requirement is relatively consistent across all programs. As such, the policies and procedures of the City have been based on the generic sense of the compliance requirement. For selected compliance requirements, this manual addresses the specificregulations applicable to individual grants. This is not intended to imply that a program is not subject to such policies if it is not specifically mentioned here. It is the intention ofthe City that all federal awards are subject to the following policies and procedures. Controls over Compliance - In addition to creating policies and procedures over compliance with provisions of federal awards, the City has implemented internal 16 controls over such compliance, generally in the form of administrative oversight and/or independent review and approval. In order to document these control activities, all independent reviews must be signed/initialed and dated. Documentation -The City will maintain adequate documentation to support both the compliance with applicable requirements as well as internal controls over such compliance. This documentation will be provided to the City's independent auditors and/or pass-through granter agencies, as requested, during the single audit and program audits. Activities Allowed/Un-allowed and Allowable Costs/Cost Principles Source of Governing Reouirements -The requirements for activities allowed or un- allowed are contained in program legislation, Federal awarding agency regulations, andthe terms and conditions of the award. The requirements for allowable costs/cost principles are contained in 2 CFR 200 Subpart E, program legislation, Federal awardingagency regulations, and the terms and conditions or the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. All grant expenditures will follow 2 CFR 200 Subpart E, State law, city policy, andthe provisions of the grant award agreement, which will also be considered in determining allowability. Grant funds will only be used for expenditures that are considered reasonable and necessary for the administration of the program. 2. Grant expenditures will be approved by department heads/program managers initially through the purchasing process and again when the bill or invoice is received. This will be evidenced by approval via the City's accounting software. Accounts payable disbursements will not be processed for payment by the Finance Department until necessary approval has been obtained. 3. Payroll costs will be documented in accordance with 2 CFR 200 Subpart E as described in the section of this manual titled Payroll and Timekeeping. An indirectcost rate will only be charged to the grant to the extent that it was specifically approved through the grant budget/agreement. When allowable, indirect costs will be charged based on the Cost Allocation Plan of the City. 17 Cash Manaaement Source of Governina Reauirements - The requirements for cash management are contained in OMB UG 2 CFR 200.302 &305, program legislation, Federal awarding agency regulations, and the terms and conditions or the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Substantially all the City's grants are awarded on a reimbursement basis. As such, program costs will be expended and disbursed prior to requesting reimbursement from the grantor agency. 2. Cash draws will be initiated by the Finance Director or City Administrator who will determine the appropriate draw amount. Documentation of how this amount was determined will be retained and signed/dated. 3. The physical draw of cash will be processed through SWIFT (Minnesota's State- wide Integrated Financial Tools payment system) or through the means prescribed in the grant agreement. 4. Supporting documentation from SWIFT or a copy of the cash draw paperwork will be filed along with the approved paperwork described above and retained for audit purposes. 5. When cash is received in advance or drawn, the City will work to minimize time lapse between transfer of funds and disbursement by the City. Eli i ilit Source of Governina Reauirements - The requirements for eligibility are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. 1. Federal grants will only benefit those individuals and/or groups of participants that are deemed to be eligible. 18 Eauipment and Real Property Management Source of Governing Reauirements -The requirements for equipment are contained in OMB UG 2 CFR 200.310-316, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The following policies and procedures will also be applied, to the extent that they do not conflict with or contradict any existing Council policies: 1. All equipment will be used in the program for which it was acquired or,when appropriate and allowable, other federal programs. 2. When required, purchases of equipment will be pre-approved by the grantor or pass-through agency. The Finance Director, or designee will be responsible for ensuring that equipment purchases have been previously approved, if required,and will retain evidence of this approval. 3. Equipment records will be maintained, and an appropriate system shall be usedto safeguard equipment. Equipment should be assigned to a program and physical location on the inventory. If such equipment is moved, it will be noted and adjusted in the City's capital assets records. 4. When equipment is no longer needed for a federal program, it may be retained orsold with the Federal agency having a right to a proportionate amount of the current fair market value. Proper sales procedures shall be used that provide for competition to the extent practicable and result in the highest possible return. Procedures for Disposition of Eauipment: 1. The City will keep, sell or otherwise dispose of the equipment with no further obligation unless disposal requirements are specifically detailed in the grant. 2. A record of the date, reason and method of disposal or sale will be maintained withthe equipment inventory. Equipment purchased will be identified and kept in a capital asset listing. An equipmentlisting shall be maintained that includes the following: a. Asset number and description of the equipment b. Location of the equipment 19 c. Depreciation method &years of expected life d. Acquisition date e. Cost of the equipment f. Equipment classification (land, building, equipment, etc.) g. Make, Model, &Serial number or other identification number h. Vendor and invoice number to purchase equipment i. Disposition data including date and sale price of the equipment A physical inventory of the property will be conducted periodically, and the results will be reconciled with the capital asset listing. A control system will be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage or theft will be investigated. Maintenance procedures are in place to keep the equipment in good condition. Matchina. Level of Effort and Earmarkina Source of Governing Reauirements - The requirements for matching are contained inOMB UG 2 CFR 200.306, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for level of effort and earmarking are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The City defines"matching", "level of effort", and"earmarking" consistent with thedefinitions of the OMB UG Compliance Supplement: Matching or cost sharing includes requirements to provide contributions (usually non- federal) or a specified amount or percentage of match federal awards. Matching may bein the form of allowable costs incurred or in-kind contributions (including third-party in- kind contributions). Level of effort includes requirements for (a) a specified level of service to be provided from period to period, (b) a specified level of expenditures from non-federal or federal sources for specified activities to be maintained from period to period, and (c) federal funds to supplement and not supplant non-federal funding of services. Earmarking includes requirements that specify the minimum and/or maximum amount of percentage of the program's funding that must/may be used for specified activities, including funds provided to sub-recipients. Earmarking may also be specified in relationto the types of participants covered. 20 In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Compliance with matching, level of effort and earmarking requirements will bethe responsibility of the Finance Director. 2. Adequate documentation will be maintained to support compliance with matching, level of effort, and earmarking requirements. Such information will bemade available to city administration, auditors, and pass-through or grantor agencies, as requested. 3. Maintenance of effort for grants through the State Minnesota will be determinedat the State level. Period of Performance Source of Governina Reauirements -The requirements for period of performance of federal funds are contained in OMB UG 2 CFR 200.308-309 & 344, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Costs will be charged to an award only if the obligation was incurred during the funding period (unless pre-approved by the Federal awarding agency or pass- through grantor agency). 2. All obligations will be liquidated not later than 120 days after the end of the funding period (or as specified by program legislation). 3. Compliance with period of performance requirements will initially be assigned tothe individual approving the allowability of the expense/payment. This will be subject to review and approval by the Finance Department as part of the payment processing. Procurement. Suspension and Debarment Source of Governing Reauirements- The requirements for procurement are containedin OMB UG and 2 CFR 180, program legislation, Federal awarding agency regulations 21 and the terms and conditions of the award. The requirements for suspension and debarment are contained in OMB UG and 2 CFR 180, which implements Executive Orders 12549 and 12689, Debarment and Suspension; program legislation; Federalawarding agency regulations; and the terms and conditions of the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Purchasing and procurement related to federal grants will be subject to the general policies and procedures of the City (described in the section of this manual titled Purchasing and Procurement). 2. Contract files will document the significant history of the procurement, includingthe rationale for the method of procurement, selection of the contract type, contractor selection or rejection and the basis of contract price. 3. The Finance Director will be responsible for determining whether the City is entering into a transaction that may be subject to suspension or debarment procedures and executing appropriate oversight and control activities at that time. The Finance Director, or designee thereof, is required to check for excludedparties at the System for Award Management (SAM) website: httr)://www.sam.gov/. Program Income Source of Governina Reauirements - The requirements for program income are found in OMB UG 2 CFR 200.307, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Program income will include (but will not be limited to): income from fees for services performed, the use or rental of real or personal property acquired with grant funds, the sale of commodities or items fabricated under a grant agreement, and payments of principal and interest on loans made with grant funds. [twill not include interest on grant funds unless otherwise provided in theFederal awarding agency regulations or terms and conditions of the award. 2. The City will allow program income to be used in one of three methods: 22 a. Deducted from outlays b. Added to the project budget c. Used to meet matching requirements In the absence of specific guidance in the Federal awarding agency regulationsor the terms and conditions of the award, program income shall be deducted from program outlays. 3. Program income, when applicable, will be accounted for as a revenue source inthe same project code as the federal grant. Sub-recipient Monitorina The City will ensure that every subaward is clearly identified to the subrecipient as a subaward and includes the following information at the time of the subaward and, if anyof these data elements change, include the changes in subsequent subaward modification. Required information includes: 1. Federal Award Identification. a. Subrecipient name (which must match the name associated with its unique entity identifier); b. Subrecipient's unique entity identifier; c. Federal Award Identification Number (FAIN); d. Federal Award Date (see§200.39 Federal award date)to the recipient bythe Federal agency; e. Subaward Period of Performance Start and End Date; f. Amount of Federal Funds Obligated by this action by the pass-through entity to the subrecipient; g. Total Amount of Federal Funds Obligated to the subrecipient by the pass- through entity including the current obligation; h. Total Amount of the Federal Award committed to the subrecipient by the pass-through entity; i. Federal award project description, as required to be responsive to the Federal Funding Accountability and Transparency Act(FFATA); j. Name of Federal awarding agency, pass-through entity, and contact information for awarding official of the Pass-through entity; k. Assistance Listing Number and Name; the pass-through entity must identify the dollar amount made available under each Federal award andthe Assistance Listing Number at time of disbursement; I. Identification of whether the award is R&D; and 23 m. Indirect cost rate for the Federal award (including if the de minimis rate is charged per§200.414 Indirect (F&A) costs). The City will perform a written risk assessment of each subrecipient, evaluating their risk of noncompliance with Federal statutes, regulations, and the terms and conditionsof the subaward for purposes of determining the appropriate subrecipient monitoring described in 2 CFR 200.332. The City will monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved. The City will verify that every subrecipient is audited as required by OMB UG 2 CFR200 Subpart F when it is expected that the subrecipient's Federal awards expended during the respective fiscal year equaled or exceeded the threshold. Special Tests and Provisions In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. The Finance Director will be assigned the responsibility for identifying financial- related compliance requirements for special tests and provisions, determining approved methods for compliance, and retaining any necessary documentation. Program-related compliance requirements will be the responsibility of the department administering the grant. 24 CITY OF O 430 Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 ®a ® FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Chris Regis, Finance Director SUBJECT: Approve Bills-Finance DATE: November 15, 2021 INTRODUCTION Attached is the October 1, 2021- November 8, 2021 city council check register and recently processed automatic payments for your review. DISCUSSION N/A BUDGET IMPACT N/A ACTION REQUESTED Approve the attached payments. ATTACHMENTS: Type Description D Backup Material Check Register 11/08/2021 R55CKS2 LOGIS600V COUNCIL MEETING NOVEMBER 15, 202 PITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 1 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 100298 10/29/2021 100493 BELLBOY CORPORATION 7.83 LIQUOR SUPPLIES&MIXESORDER 197983 0104101000 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 415.25 LIQUOR&SPIRITS ORDER 197990 0091798200 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 359.76 LIQUOR SUPPLIES&MIXES ORDER 197991 0104100700 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 58.55 BAG ORDER 197991 0104100700 6115 6250 OTHER SUPPLIES&PARTS PILOT KNOB LIQUOR 06100 02 83.58 LIQUOR SUPPLIES&MIXES ORDER 198006 0104061000 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 36.65 BAG ORDER 198006 0104061000 6110 6250 OTHER SUPPLIES&PARTS DOWNTOWN LIQUOR REV&EXP 06100 02 118.30 BAG ORDER 198007 0104062100 6115 6250 OTHER SUPPLIES&PARTS PILOT KNOB LIQUOR 06100 02 202.46 LIQUOR SUPPLIES&MIXES ORDER 198007 0104062100 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,282.38 100299 10/29/2021 117735 CLEAR RIVER BEVERAGE 200.83 BEER ORDER 197961 602331 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 327.00 BEER ORDER 197967 602348 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 7.17- BEER ORDER CREDIT 197982 602342 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 244.00 BEER ORDER 198036 603211 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 764.66 100300 10/29/2021 100071 COLLEGE CITY BEVERAGE INC 15.20- BEER ORDER CREDIT 197994 737838 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 3,813.04 BEER ORDER 197995 737782 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 16.50- BEER ORDER CREDIT 197997 737724 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 88.73- BEER ORDER CREDIT 197998 730383 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 7,081.00 BEER ORDER 197999 737725 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 58.50 BEER ORDER 198032 739866 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 7,858.00 BEER ORDER 198058 739867 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 18,690.11 100301 10/29/2021 109232 HELM ELECTRIC INC 836.29 REPAIR STREET LIGHT ON 190TH 198010 145088 6602 6505 EQUIPMENT REPAIR/MAINTENANCE STREETLIGHT UTILITY EXPEN 06600 08 836.29 100302 10/29/2021 109758 IMAGE TREND,INC 347.78 ELITE FIRE HOSTING FEE-ANNUAL 197833 130812 1060 6505 EQUIPMENT REPAIR/MAINTENANCE FIRE SERVICES 01000 06 347.78 100303 10/29/2021 117341 INBOUND BREWCO 234.00 BEER ORDER 197988 12093 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 234.00 100304 10/29/2021 110766 JOHNSON CONTROLS FIRE PROTECTION LP 592.27 FIRE ALARM REPAIR 198089 88169981 1060 6515 BUILDING REPAIR/MAINTENANCE FIRE SERVICES 01000 06 410.64 FIRE ALARM REPAIR 198090 88206393 1060 6515 BUILDING REPAIR/MAINTENANCE FIRE SERVICES 01000 06 1,002.91 100306 10/29/2021 100049 LOCAL GOVERNMENT INFORMATION SYSTEMS R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 2 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 2,514.00 OCT'21 APPL SUPPORT INV 197497 50963 1011 6402 DATA PROCESSING HUMAN RESOURCES 01000 04 4,785.00 OCT'21 APPL SUPPORT INV 197497 50963 1021 6402 DATA PROCESSING FINANCE 01000 02 3,101.00 OCT'21 APPL SUPPORT INV 197497 50963 1031 6402 DATA PROCESSING BUILDING INSPECTIONS 01000 07 2,365.00 OCT-21 APPL SUPPORT INV 197497 50963 1050 6402 DATA PROCESSING POLICE ADMINISTRATION 01000 05 382.00 OCT'21 APPL SUPPORT INV 197497 50963 1060 6402 DATA PROCESSING FIRE SERVICES 01000 06 1,169.75 OCT'21 APPL SUPPORT INV 197497 50963 6202 6402 DATA PROCESSING SEWER OPERATIONS EXPENSE 06200 08 996.75 OCT'21 APPL SUPPORT INV 197497 50963 6302 6402 DATA PROCESSING SOLID WASTE OPERATIONS D63DO 08 996.75 OCT'21 APPL SUPPORT INV 197497 50963 6402 6402 DATA PROCESSING STORM WATER UTILITY OPERA 06400 08 996.75 OCT'21 APPL SUPPORT INV 197497 50963 6502 6402 DATA PROCESSING WATER UTILITY EXPENSE 06500 08 3,631.00 OCT'21 APPL SUPPORT INV 197497 50963 7400 6402 DATA PROCESSING INFORMATION TECHNOLOGY 07400 04 20,938.00 100306 10/29/2021 107747 M.AMUNDSON LLP 1,048.11 CIRGARETTES&POP ORDER 197984 330018 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,048.11 100307 10/29/2021 100063 MACQUEEN EQUIPMENT,INC 50.91 STARTER RELAY FOR SWEEPER 0730 197610 P37700 6402 6220 EQUIP SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08 50.91 100308 10/29/2021 109318 MCKNIGHT,DAVID 45.00 OCT'21 CELL MCKNIGHT 197944 20211031 MCKNIGHT 1010 6412 CELLULAR SERVICES ADMINISTRATION 01000 01 45.00 100309 10/29/2021 107945 SCHWINESS,LLC 10,031.45 NOV'21 RENT PK LIQUOR STORE 197959 2769 6115 6556 BUILDING RENTAL PILOT KNOB LIQUOR 0610D 02 10,031.45 100310 10/29/2021 108220 SOUTH METRO RENTAL INC 268.57 CHAIN SAW HELMETS 197623 118036 1076 6290 UNIFORMS&CLOTHING NATURAL RESOURCES 01000 07 268.57 100311 10/29/2021 108813 STRESE,TOM E 197.12 MILEAGE REIMB:STRESE DULUTH 197945 20211018-STRESE 1051 6485 MILEAGE REIMBURSEMENT PATROL SERVICES 01000 05 MILEAGE 197.12 100312 10/29/2021 114206 SUN LIFE FINANCIAL 1,224.44 OCT'21 LTD INSURANCE 198020 237780 LTD OCT'21 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02 1,224.44 100313 10/29/2021 114206 SUN LIFE FINANCIAL 3,300.58 OCT'21 LIFE INSURANCE 198023 237780 OCT'21 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02 3,300.58 100314 10/29/2021 114206 SUN LIFE FINANCIAL 3,300.58 NOV'21 LIFE INSURANCE 198024 237780 NOV'21 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 3 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 3,300.58 100315 10/29/2021 114206 SUN LIFE FINANCIAL 1,224.44 NOV'21 LTD INSURANCE 198025 237780 NOV 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02 1,224.44 100316 10/29/2021 108450 WSB&ASSOCIATES INC 6,160.00 AUG'21 CODE ENFORCEMENT SERVIC 197671 R-017977-000-5 1030 6401 PROFESSIONAL SERVICES PLANNING&ZONING 01000 03 6,160.00 100317 11/5/2021 100193 APPLE VALLEY,CITY OF 21,946.00 4TH QTR CABLE JPAAGREEMENT 198106 7376 4005 6401 PROFESSIONAL SERVICES CABLE/COMMUNICATIONS PROJ 04000 01 21,946.00 100318 11/5/2021 102768 BATTERIES PLUS 85.64 BATTERY FOR MOBILECAMERA 198170 P43406239 7400 6220 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 85.64 100319 11/6/2021 100493 BELLBOY CORPORATION 23.83 LIQUOR SUPPLIES&MIXES ORDER 198208 0104167300 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 177.10 LIQUOR&SPIRITS ORDER 198221 0091919600 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 122.31 LIQUOR SUPPLIES&MIXES ORDER 198222 0104137600 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 109.95 BAG ORDER 198222 0104137600 6110 6250 OTHER SUPPLIES&PARTS DOWNTOWN LIQUOR REV&EXP 06100 02 1,230.70 LIQUOR&SPIRITS ORDER 198261 0092026000 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,663.89 100320 11/5/2021 117736 CLEAR RIVER BEVERAGE 229.90 BEER ORDER 198210 604221 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 317.00 BEER ORDER 198243 604240 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 546.90 100321 11/6/2021 100071 COLLEGE CITY BEVERAGE INC 82.50 BEER ORDER 198202 739778 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 15.00- BEER ORDER CREDIT 198203 739768 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 5,844.98 BEER ORDER 198205 739779 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 5,757.00 BEER ORDER 198206 741760 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 135.00 BEER ORDER 198207 742125 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 12.05- BEER ORDER CREDIT 198248 1394-00025 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 11,792.43 100322 11/5/2021 118139 DIMAGGIO,SAMANTHA 45.00 OCT'21 CELL DMAGGIO 198279 20211031 DIMAGGIO 1030 6412 CELLULAR SERVICES PLANNING&ZONING 01000 03 106.40 OCT'21 MILEAGE REIMB 198279 20211031 DIMAGGIO 2000 6485 MILEAGE REIMBURSEMENT HRA/ECONOMIC DEVELOPMENT 02000 03 151.40 100323 11/6/2021 100022 FARMINGTON PRINTING INC 40.62 COPY PAPER 197700 14099 6115 6210 OFFICE SUPPLIES PILOT KNOB LIQUOR 06100 02 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 4 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 40.61 COPY PAPER 197700 14099 6110 6210 OFFICE SUPPLIES DOWNTOWN LIQUOR REV&EXP 06100 02 5.23- 197700 14099 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 99.00 BUSINESS CARDS:KOHLBECK,M. 197935 14101 1010 6450 OUTSIDE PRINTING ADMINISTRATION 01000 01 175.00 100324 11/5/2021 117006 FERGUSON ENTERPRISES LLC 348.00 WATER LINE TRACER REPAIR 198117 0200614 6502 6505 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 06 307.79 METAL LOCATOR 198191 0201967 6502 6950 MACHINERY,EQUIPMENT&TOOLS WATER UTILITY EXPENSE 06500 08 307.79 METAL LOCATOR 198191 0201967 6402 6950 MACHINERY,EQUIPMENT&TOOLS STORM WATER UTILITY OPERA 06400 08 307.80 METAL LOCATOR 198191 0201967 6202 6950 MACHINERY,EQUIPMENT&TOOLS SEWER OPERATIONS EXPENSE 06200 08 1,271.38 100325 11/5/2021 117498 GILBERTSON,PETER 84.56 OCT'21 MILEAGE 198269 20211031 7400 6485 MILEAGE REIMBURSEMENT INFORMATION TECHNOLOGY 07400 04 GILBERTSON 84.56 100326 11/5/2021 112416 IMPACT MAILING OF MN,INC 39.70 JUL'21 US BILL MAIL PREP 198147 154037 6202 6401 PROFESSIONAL SERVICES SEWER OPERATIONS EXPENSE 06200 08 42.43 JUL'21 UB BILL MAIL PREP 196147 154037 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 2.73- 198147 154037 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 39.69 JUL'21 US BILL MAIL PREP 198147 154037 6402 6401 PROFESSIONAL SERVICES STORM WATER UTILITY OPERA 06400 08 39.70 JUL'21 UB BILL MAIL PREP 196147 154037 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 190.54 JUL'21 US BILL POSTAGE 198147 154037 6202 6445 POSTAGE/SHIPPING FEES SEWER OPERATIONS EXPENSE 06200 08 190.54 JUL'21 US BILL POSTAGE 198147 154037 6302 6445 POSTAGE/SHIPPING FEES SOLID WASTE OPERATIONS 06300 08 190.54 JUL'21 UB BILL POSTAGE 198147 154037 6502 6445 POSTAGE/SHIPPING FEES WATER UTILITY EXPENSE 06500 08 190.52 JUL'21 US BILL POSTAGE 198147 154037 6402 6445 POSTAGE/SHIPPING FEES STORM WATER UTILITY OPERA 06400 08 920.93 100327 11/5/2021 110525 IN-SITU INC 50.00 NOV'21 CELL SVS:WTR LVS SFTWR 198185 6335 6502 6412 CELLULAR SERVICES WATER UTILITY EXPENSE 06500 08 50.00 100328 11/5/2021 100063 MACQUEEN EQUIPMENT,INC 81.43 STARTER RELAY FOR 0730 197687 P37731 6402 6220 EQUIP SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08 81.43 100329 11/5/2021 100527 METRO ALARM CONTRACTORS INC 337,44 DEC'21-FEB'22 PK ALARM MONIT 198211 045358 6115 6560 CONTRACTUAL SERVICES PILOT KNOB LIQUOR 06100 02 337.44 100330 11/5/2021 100070 MINNESOTA VALLEY TESTING LABORATORIES 71.00 BAC-T SAMPLE(6)&MTHLY REPRT 197737 1111525 6502 6535 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 71.00 100331 11/5/2021 108226 MUNICIPAL EMERGENCY SERVICES,INC R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 5 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 632.37 FIRE HELMET STICKERS 197839 IN1630735 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06 5,241.87 TURN OUT GEAR 198272 IN1631289 1060 6290 1 TURNOUT GEAR FIRE SERVICES 01000 06 5,874.24 100332 11/5/2021 114052 SWANK MOTION PICTURES,INC 435.00 MOVIE PARK LICENSING 198156 DB 3076962 1094 6460 MEMBER DUES&LICENSURE PARK&RECREATION ADMIN 01000 09 435.00 100333 11/5/2021 108808 VINOCOPIA,INC 197.50 WINE ORDER 198228 0289770-IN 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 197.50 100334 11/5/2021 113972 YOUNGFIELD HOMES 3,000.00 ER 21058 FLAGSTONE WAY 198162 ER 21058 FLAGSTON14600 2255 DEPOSITS PAYABLE PRIVATE CAPITAL PROJECTS 04600 07 WAY 3,000.00 ER 6576 UPR 210TH ST W 198336 ER 6576 UPR 210TH 4600 2255 DEPOSITS PAYABLE PRIVATE CAPITAL PROJECTS 04600 07 ST W 3,000.00 ER 6613 UPR 210TH ST W 198337 ER 6613 UPR 210TH 4600 2255 DEPOSITS PAYABLE PRIVATE CAPITAL PROJECTS 04600 07 ST W 9,000.00 156246 10/29/2021 118295 KLOECKL,DOMINIC 240.00 FLAG FB OFFICIAL 197941 2021 FLAG FB 1095 6401 PROFESSIONAL SERVICES RECREATION PROGRAM SERVIC 01000 09 OFFICIAL 240.00 156249 10/29/2021 113303 ARTISAN BEER COMPANY 506.10 BEER ORDER 197996 3501025 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,634.90 BEER ORDER 198047 3502235 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 689.35 BEER ORDER 198062 3503458 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 2,830.35 156250 10/29/2021 116826 BENOLKEN,BRIAN 163.44 REF UTIL CR@20012 ENGLISH AVE 188522 20012 ENGLISH AVE 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 OVRPYMT 163.44 156251 10/29/2021 117284 BLACK STACK BREWING,INC 387.00 BEER ORDER 198045 14758 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 387.00 156252 10/29/2021 114075 BLACKFIRE CREATIVE DESIGNS 60.00 BUSINESS CARDS:BARR,S 197947 5508 1050 6450 OUTSIDE PRINTING POLICE ADMINISTRATION 01000 05 1,050.00 SQ52 REPLACEMENT GRAPHICS 197948 5496 7100 6430 INSURANCE DEDUCTIBLE INSURANCE 07100 02 1,110.00 156263 10/29/2021 117296 BODY KNOWLEDGE LLC R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 6 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 800.00 '21 WELLNESS FAIR 197939 418 7001 6401 PROFESSIONAL SERVICES EMPLOYEE BENEFITS-WELLN 07000 04 800.00 156254 10/29/2021 114472 BREAKTHRU BEVERAGE MN BEER,LLC 7,478.15 BEER ORDER 197963 341453439 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 43.20 BEER ORDER 197985 341347734 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 8,502.75 BEER ORDER 197992 341347733 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 9,499.40 BEER ORDER 198000 341347871 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 10,835.60 BEER ORDER 198004 341271632 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 12,145.45 BEER ORDER 198042 341453306 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 48,504.55 156255 10/29/2021 114471 BREAKTHRU BEVERAGE MN WINE&SPIRITS 2,754.34 LIQUOR&SPIRITS ORDER 197986 341393853 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 984.33 WINE ORDER 197987 341393852 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 161.45 WINE ORDER 198001 341394443 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 923.62 LIQUOR&SPIRITS ORDER 198005 341394442 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 4,272.60 LIQUOR&SPIRITS ORDER 198044 341480421 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 9,096.34 156256 10/29/2021 108360 CANNON RIVER WINERY 156.00 WINE ORDER 197964 12382 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 312.00 WINE ORDER 197989 12384 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 468.00 156267 10/29/2021 117736 CHOICE PLASTICS,INC. 112.06 CART RECYCLING 197739 P033602 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 112.06 156268 10/29/2021 100133 DAKOTA COUNTY FINANCIAL SRVS 1,026.52 SEPT'21 RADIO SUBSCRIBER FEES 197936 00042310 1050 6560 CONTRACTUAL SERVICES POLICE ADMINISTRATION 01000 05 1,539.78 SEPT'21 RADIO SUBSCRIBER FEES 197936 00042310 1060 6560 CONTRACTUAL SERVICES FIRE SERVICES 01000 06 2,566.30 156259 10/29/2021 110844 DAKOTA COUNTY FINANCIAL SRVS 65.18 AUG'21 DIESEL FUEL 198094 00042124 1076 6272 FUEL NATURAL RESOURCES 01000 07 997.60 AUG'21 DIESEL FUEL 198094 00042124 1060 6272 FUEL FIRE SERVICES 01000 06 214.93- 198094 00042124 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 110.21 AUG'21 DIESEL FUEL 198094 00042124 1072 6272 FUEL STREET MAINTENANCE 01000 08 3,341.21 AUG'21 DIESEL FUEL 198094 00042124 6302 6272 FUEL SOLID WASTE OPERATIONS 06300 08 21.18 AUG'21 DIESEL FUEL 198094 00042124 1090 6272 FUEL PARK MAINTENANCE 01000 09 4,340.45 156260 10/29/2021 100241 DELEGARD TOOL CO 544.06 AUTOMOTIVE SCAN TOOL LICENSE 197611 68951/1 7200 6460 MEMBER DUES&LICENSURE FLEET OPERATIONS 07200 08 96.08 AC POWER INVERTER FOR 0713 197612 76463/1 1072 6230 VEHICLE SUPPLIES&PARTS STREET MAINTENANCE 01000 08 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 7 10/1/2021 - 11/6/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 1,491.96 TRUCK SCAN TOOL SUBSCRIPTION 197880 K68951/1 7200 6505 EQUIPMENT REPAIR/MAINTENANCE FLEET OPERATIONS 07200 08 2,132.10 156261 10/29/2021 114949 DVS REGISTRATION 14.25 0592 REGISTRATION FEES 198018 #05922021 EXPL 1050 6234 VEHICLE LICENSES,TAXES,FEE POLICE ADMINISTRATION 01000 05 TAB RENEW 14.25 156262 10/29/2021 100149 ECM PUBLISHERS,INC 19.25 PH:ROBERTS/UTILITY EVAC 197395 856419 1030 6455 LEGAL NOTICES PLANNING&ZONING 01000 03 19.25 156263 10/29/2021 100419 EMPIRE TOWNSHIP 80.00 LIGHT FEE EMPIRE BALLFIELDS 197538 2021 FIELD RENTAL 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 80.00 156264 10/29/2021 109931 FACTORY MOTOR PARTS 142.96 BATTERY FOR 0730 SWEEPER 197563 1-Z27086 6402 6220 EQUIP SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08 279.91 FRONT BRAKES FOR 0561 197685 1-7181982 1051 6230 VEHICLE SUPPLIES&PARTS PATROL SERVICES 01000 05 26.13 STOCK FILTERS 197686 95-332577 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 451.00 156265 10/29/2021 100077 FRONTIER COMMUNICATIONS 103.85 OCT'21 WELL HOUSE LINE 198065 651-460-4974 6502 6411 TELEPHONE/CABLE SERVICES WATER UTILITY EXPENSE 06500 08 OCT'21 103.85 156266 10/29/2021 102071 GOODYEAR TIRE&RUBBER COMPANY,THE 956.16 TIRES FOR ZAMBONI 0930 197445 124-1102981 7200 6232 VEHICLE/EQUIPMENT TIRES FLEET OPERATIONS 07200 08 956.16 156267 10/29/2021 100027 GREAT LAKES COCA-COLA DISTRIBUTION,LLC 460.10 POP ORDER 197968 3608214286 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 460.10 156268 10/29/2021 116589 GREATAMERICA FINANCIAL SERVICES 217.85 OCT'21 POSTAGE METER RENTAL 197811 30265541 1010 6555 RENTAL OF EQUIPMENT ADMINISTRATION 01000 01 217.85 156269 10/29/2021 105389 GRENGS,TROY 455.00 FLAG FB OFFICIAL 198026 2021 FLAG FB 1095 6401 PROFESSIONAL SERVICES RECREATION PROGRAM SERVIC 01000 09 OFFICIAL 455.00 156270 10/29/2021 118213 HEALTHSOURCE SOLUTIONS 111.00 '21 WELLNESS FAIR-EXTRA EES 198063 202012270 7001 6401 PROFESSIONAL SERVICES EMPLOYEE BENEFITS-WELLN 07000 04 111.00 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 8 10/1/2021 - 11/6/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 156271 10/29/2021 100074 HOHENSTEINS INC 620.70 BEER ORDER 197965 449916 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 832.50 BEER ORDER 198035 451810 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 395.30 BEER ORDER 196060 453646 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,848.50 156272 10/29/2021 113417 INDEED BREWING COMPANY,LLC 210.00 BEER ORDER 198046 106347 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 210.00 156273 10/29/2021 111773 INNOVATIVE OFFICE SOLUTIONS,LLC 11.76 BATTERIES 197498 IN3508020 1010 6220 EQUIP SUPPLIES&PARTS ADMINISTRATION 01000 01 24.56 CARD READER/SCISSORS 197498 IN3508020 1010 6960 FURNITURE,OFFICE EQUIP,IT ADMINISTRATION 01000 01 19.11 TAPE,CLIPS 197498 IN3508020 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01 46.45 1099 ENVELOPES 197499 IN3509659 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01 101.88 166274 10/29/2021 100129 JG WEAR 456.00 UNIFORM SWEATSHIRTS 197953 99040 7200 6290 UNIFORMS&CLOTHING FLEET OPERATIONS 07200 OB 456.00 156275 10/29/2021 109846 JJ TAYLOR DISTRIBUTING COMPANY OF MN INC 3,889.30 BEER ORDER 197969 3237651 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 15.50- VIZZY LEMONADE CREDIT 197970 3165307 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 6,467.26 BEER ORDER 198037 3237688 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 3,743.85 BEER ORDER 196038 3237669 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 14,084.91 156276 10/29/2021 100033 JOHNSON BROTHERS LIQUOR COMPANY 1,422.75 LIQUOR&SPIRITS ORDER 197960 1909710 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 727.72 LIQUOR&SPIRITS ORDER 197971 1906991 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 3,120.20 WINE ORDER 197972 1906992 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,831.56 LIQUOR&SPIRITS ORDER 197973 1906993 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,066.88 LIQUOR&SPIRITS ORDER 197974 1906995 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 51.20 KINKY COCKTAILS ORDER 197975 1906996 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 682.67 WINE ORDER 197976 1906997 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,610.25 WINE ORDER 198002 1907193 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,473.49 LIQUOR&SPIRITS ORDER 198003 1907189 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 747.82 LIQUOR&SPIRITS ORDER 198039 1911845 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 502.44 LIQUOR&SPIRITS ORDER 198040 1911847 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,081.18 WINE ORDER 198041 1911846 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,334.25 LIQUOR&SPIRITS ORDER 198051 1911133 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 435.70 WINE ORDER 198052 1911134 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 280.08 LIQUOR&SPIRITS ORDER 198053 1911844 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 33.51 MISS MARY'S PALOMA MIX ORDER 198054 1911848 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 9 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 506.36 WINE ORDER 198055 1911849 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 25.60 KINKY COCKTAILS ORDER 198056 1911850 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 8.92- LIQUOR&SPIRITS ORDER 198057 169562 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 89.51- WINE ORDER CREDIT 198059 169563 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 17,835.23 156277 10/29/2021 118296 JOHNSON,JOSEPH 270.00 FLAG FB OFFICIAL 197940 2021 FLAG FB 1095 6401 PROFESSIONAL SERVICES RECREATION PROGRAM SERVIC 01000 09 OFFICIAL 270.00 156278 10/29/2021 118294 JONES,TREVOR 150.00 FLAG FB OFFICIAL 197942 2021 FLAG FB 1095 6401 PROFESSIONAL SERVICES RECREATION PROGRAM SERVIC 01000 09 OFFICIAL 150.00 156279 10/29/2021 100121 LEAGUE OF MINNESOTA CITIES 10.00 LMC TRAINING-MCKNIGHT 197946 354509 1010 6470 TRAINING&SUBSISTANCE ADMINISTRATION 01000 01 10.00 156280 10/29/2021 115466 LIFE INSURANCE COMPANY OF NORTH AMERICA 387.57 OCT'21ACCIDENT&CI INSURANCE 198021 A1960331 OCT'21 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02 387.57 NOV'21ACCIDENT&Cl INSURANCE 198022 A1960331 NOV'21 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02 775.14 156281 10/29/2021 111035 MEDICINE LAKE TOURS 216.00 MYSTERY LUNCH TRIP 198069 20211116-MYSTERY 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 LUNCH 216.00 156282 10/29/2021 100095 METROPOLITAN COUNCIL ENVIRONMENTAL SVS 138,425.37 NOV 2021 WASTE WATER MCES FEES 197607 0001130553 6202 6565 MCES FEES SEWER OPERATIONS EXPENSE 06200 08 138,425.37 156283 10/29/2021 100290 PAUSTIS&SONS WINE COMPANY 502.75 WINE ORDER 197981 142664 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 587.75 WINE ORDER 198043 143387 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,090.50 156284 10/29/2021 100032 PEPSI COLA COMPANY 109.90 POP ORDER 197966 49153153 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 109.90 156286 10/29/2021 100034 PHILLIPS WINE AND SPIRITS,INC 1,217.72 LIQUOR&SPIRITS ORDER 197977 6285091 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 269.54 WINE ORDER 197979 6285092 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 636.10 WINE ORDER 198049 6289009 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 10 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 217.53 LIQUOR&SPIRITS ORDER 198050 6289008 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,340.89 156286 10/29/2021 117905 PRYES BREWING COMPANY LLC 201.00 BEER ORDER 198034 W-28621 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 201.00 156287 10/29/2021 103239 RCM SPECIALTIES INC 65.78 EMULSION 22 GALS 197954 8248 1072 6253 STREET MATERIALS STREET MAINTENANCE 01000 08 65.78 156288 10/29/2021 114619 RED BULL DISTRIBUTION COMPANY,INC 153.50 RED BULL ORDER 198061 K-01107011 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 153.50 156289 10/29/2021 112561 RICOH USA,INC 948.88 NOV'21 COPIER LEASES 198091 105514887 1010 6555 RENTAL OF EQUIPMENT ADMINISTRATION 01000 01 948.88 156290 10/29/2021 118150 RISTOW,DENISE 90.00 YOGA OCT.21 198068 YOGA-OCT'21- 1093 6560 CONTRACTUAL SERVICES SENIOR CITIZEN SERVICES 01000 09 RISTOW 90.00 156291 10/29/2021 110990 SCHINDLER ELEVATOR CORPORATION 734.19 QTRLY ELEVATOR MAINT CONTRACT 198102 8105774187 1015 6515 BUILDING REPAIR/MAINTENANCE CITY HALL 01000 01 734.19 156292 10/29/2021 107018 SHAMROCK GROUP 90.52 ICE CUBE ORDER 197962 2686225 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 167.32 ICE CUBE ORDER 198031 2686224 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 45.12 ICE CUBE ORDER 198033 2688365 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 302.96 156293 10/29/2021 112051 SOUTHERN GLAZER'S OF MN 4,295.99 LIQUOR&SPIRITS ORDER 197993 2135460 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 4,295.99 156294 10/29/2021 100062 SWEET KNEADS BAKERY 70.00 CAKE FOR PROMOTION 198088 4374 1060 6480 MEETING EXPENSE FIRE SERVICES 01000 06 70.00 156295 10/29/2021 110597 TACTICAL SOLUTIONS 390.00 ANNUAL RADAR CALIBRATION 197937 8726 1051 6505 EQUIPMENT REPAIR/MAINTENANCE PATROL SERVICES 01000 05 390.00 156296 10/29/2021 118297 TOURVILLE,STEVEN&JILLIAN 13.95 REF UTIL CR@18265 EMERALD TRL 197943 REFUND:18265 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 11 10/1/2021 - 11/6/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div EMERALD TRL 13.95 156297 10/29/2021 116302 TOWN SPORTS,LLC 124.95 ADMIN EMBROIDERED UNIFORMS 197949 POLICE 2021 1050 6290 UNIFORMS&CLOTHING POLICE ADMINISTRATION 01000 05 JACKETS 447.75 EMPLOYEE UNIFORMS 198009 POLOS-'21 LIQUOR 6110 6290 UNIFORMS&CLOTHING DOWNTOWN LIQUOR REV&EXP 06100 02 STORE 447.75 EMPLOYEE UNIFORMS 198009 POLOS-'21 LIQUOR 6115 6290 UNIFORMS&CLOTHING PILOT KNOB LIQUOR 06100 02 STORE 1,020.45 156298 10/29/2021 111032 WALL,JANELLE 123.18 LEARN TO SKATE PRINTER INK 198064 20211016 WALL 2502 6220 EQUIP SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 102.54 LEARN TO SKATE SUPPLIES 198064 20211016 WALL 2502 6570 PROGRAMMING EXPENSE ICE ARENA OPERATIONS EXPE 02500 09 225.72 156299 10/29/2021 100334 WINE MERCHANTS 251.02 WINE ORDER 197978 7350263 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 199.51 WINE ORDER 198048 7351316 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 450.53 166300 10/29/2021 100330 WINEBOW 406.75 WINE ORDER 197980 MN00102066 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 406.75 166301 11/5/2021 118311 ACHAIBAR,RADIKA 1,120.00 RENTAL REFUND 103021 196105 103021 1000 2255 DEPOSITS PAYABLE GENERAL FUND BALANCE SHEE 01000 1,120.00 156302 11/5/2021 118302 HOME PRO AMERICA LLC 1.00 VOID BLDG PRMT 49590 198159 VOID BLDG PRMT 1000 2420 BUILDING PERMIT SURCHARGE GENERAL FUND BALANCE SHEE 01000 49590 70.00 VOID BLDG PRMT49590 198159 VOID BLDG PRMT 1001 4305 BUILDING PERMITS GENERAL FUND REVENUES 01000 01 49590 71.00 156303 11/5/2021 117724 @TITLE,LLC 157.77 REF UTIL CR@18322 ECHO DR 198292 21-3013/31 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 157.77 156304 11/5/2021 118303 567 WORKSHOPS 224.04 RENTAL REFUND DOOR ERROR 198104 10252621 1001 4972 RENTAL INCOME-RRC GENERAL FUND REVENUES 01000 01 15.96 RENTAL REFUND DOOR ERROR 198104 10252621 1000 2415 MN SALES TAX DUE GENERAL FUND BALANCE SHEE 01000 240.00 166306 11/5/2021 113906 AMERICAN SOLUTIONS FOR BUSINESS R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 12 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 295.68 AWARDS FOR FLAG FOOTBALL 197850 INV05580647 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 295.68 156306 11/5/2021 110959 ANCONA TITLE&ESCROW 338.65 REF UTIL CR@4422 207TH ST W 198290 2021-201214 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 338.65 156307 11/5/2021 100011 ANDERSEN,EARL F 117.60 30X30 DISABLED CHILD 197955 0127945-IN 1072 6254 SIGNS&STRIPING MATERIALS STREET MAINTENANCE 01000 08 117.60 156308 11/5/2021 113303 ARTISAN BEER COMPANY 661.00 BEER ORDER 198266 3503406 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 661.00 156309 11/5/2021 108446 ASPEN MILLS,INC. 99.00 BOOTS ELVESTAD 198086 282276 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06 34.85 UNIFORM ITEMS:MATTINGLY,S. 198087 282151 1060 629D UNIFORMS&CLOTHING FIRE SERVICES 01000 06 97.30 UNIFORM ITEMS:ALTHOFF,B. 198108 282423 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06 200.00 UNIFORM ITEMS:ALLBEE,J 198112 282620 1060 629D UNIFORMS&CLOTHING FIRE SERVICES 01000 06 431.15 156310 11/5/2021 100079 ASPENWALL TREE SERVICE,INC. 1,480,00 BLVD TREE REMOVAL 198197 21-1236 5751 6560 CONTRACTUAL SERVICES FORESTRY MANAGEMENT 05700 1,480.00 156311 11/5/2021 118155 AV FOR YOU,LLC 20.00 MOVIE IN PARKAUDIO/VISUAL 198144 34049 1095 6560 CONTRACTUAL SERVICES RECREATION PROGRAM SERVIC 01000 09 20.00 156312 11/5/2021 100112 BADGER METER INC 419.76 OCT'21 BEACON MBL HOSTING SERV 198186 80084992 6502 6505 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 419.76 156313 11/5/2021 114075 BLACKFIRE CREATIVE DESIGNS 57.46 NUMBER DECALS: NEW LAWNMOWERS 198175 5534 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 57.46 156314 11/5/2021 114472 BREAKTHRU BEVERAGE MN BEER,LLC 87.60 TIPSY TOMATO BL MARY ORDER 198223 341522634 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,953.45 BEER ORDER 198251 341594236 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 10,218.90 BEER ORDER 198252 341522468 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 12,259.95 156315 11/5/2021 114471 BREAKTHRU BEVERAGE MN WINE&SPIRITS 1,013.58 LIQUOR&SPIRITS ORDER 198220 341480805 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 85.45 WINE ORDER 198239 341576353 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 78.00 WINE ORDER 198240 341576355 6100 1405 10 INVENTORY DOWNTOWN LIQUOR OPERATIONS 06100 02 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 13 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 120.15 WINE ORDER 198242 341576354 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 2,955.61 LIQUOR&SPIRITS ORDER 198250 341575764 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 4,252.79 166316 11/5/2021 110218 BURNETTITLE 189.52 REF UTIL CR@18145 EMPIRE TRL 198291 2161021-05312 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 189.52 156317 11/5/2021 108360 CANNON RIVER WINERY 156.00 WINE ORDER 198241 12453 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 156.00 156318 11/5/2021 100025 CINTAS CORP LOC 754 35.71 OCT'21 WEEKLY UNIFORM SERVICES 197857 4097913145 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 35.69 OCT'21 WEEKLY UNIFORM SERVICES 197857 4097913145 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 2.45- 197857 4097913145 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 35.69 OCT'21 WEEKLY UNIFORM SERVICES 197857 4097913145 6202 629D UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 08 38.14 OCT'21 WEEKLY UNIFORM SERVICES 197857 4097913145 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08 35.69 OCT'21 WEEKLY UNIFORM SERVICES 197857 4097913145 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 35.27 OCT'21 WEEKLY UNIFORM SERVICES 197857 4097913145 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 42.28 OCT'21 WEEKLY UNIFORM SERVICES 197872 4098597007 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 42.27 OCT'21 WEEKLY UNIFORM SERVICES 197872 4098597007 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 2.91- 197872 4098597007 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 42.27 OCT'21 WEEKLY UNIFORM SERVICES 197872 4098597007 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 OB 45.18 OCT'21 WEEKLY UNIFORM SERVICES 197872 4098597007 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 OS 42.27 OCT'21 WEEKLY UNIFORM SERVICES 197872 4098597007 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 41.76 OCT'21 WEEKLY UNIFORM SERVICES 197872 4098597007 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 42.28 OC721 WEEKLY UNIFORM SERVICES 198122 4099256675 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 42.27 OCT'21 WEEKLY UNIFORM SERVICES 198122 4099256675 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 2.91- 198122 4099256675 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 42.27 OCT'21 WEEKLY UNIFORM SERVICES 198122 4099256675 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 08 45.18 OCT'21 WEEKLY UNIFORM SERVICES 198122 4099256675 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08 42.27 OCT'21 WEEKLY UNIFORM SERVICES 196122 4099256675 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 41.76 OCT'21 WEEKLY UNIFORM SERVICES 198122 4099256675 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 44.22 OCT'21 WEEKLY UNIFORM SERVICES 198317 4099932771 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 44.21 OCT'21 WEEKLY UNIFORM SERVICES 196317 4099932771 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 3.04- 198317 4099932771 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 44.22 OCT'21 WEEKLY UNIFORM SERVICES 198317 4099932771 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 08 47.26 OCT'21 WEEKLY UNIFORM SERVICES 198317 4099932771 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08 44.22 OCT'21 WEEKLY UNIFORM SERVICES 198317 4099932771 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 43.69 OCT'21 WEEKLY UNIFORM SERVICES 198317 4099932771 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 984.76 166319 11/5/2021 106830 CREST EXTERIORS R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 14 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 70.00 VOID BLDG PRMT 49535 198161 VOID BLDG PRMT 1001 4305 BUILDING PERMITS GENERAL FUND REVENUES 01000 01 49535 1.00 VOID BLDG PRMT49535 198161 VOID BLDG PRMT 1000 2420 BUILDING PERMIT SURCHARGE GENERAL FUND BALANCE SHEE 01000 49535 71.00 156320 11/5/2021 118326 CROWN UNDERGROUND LLC 500.00 UTIL PRMT 37382 ESCRO REL 198333 UTIL PRMT 37382 4600 2255 DEPOSITS PAYABLE PRIVATE CAPITAL PROJECTS 04600 07 ESCRO REL 500.00 UTIL PRMT 38056 ESCRO REL 198334 UTIL PRMT 38056 4600 2255 DEPOSITS PAYABLE PRIVATE CAPITAL PROJECTS 04600 07 ESCRO REL 500.00 UTIL PRMT 38325 ESCRO REL 198335 UTIL PRMT 38325 4600 2255 DEPOSITS PAYABLE PRIVATE CAPITAL PROJECTS 04600 07 ESCRO REL 1,500.00 156321 11/5/2021 110844 DAKOTA COUNTY FINANCIAL SRVS 556.67 2021 ANNUAL SUPPORT-PERMITS 198164 00042283 1070 6280 BOOKS&SUBSCRIPTIONS ENGINEERING SERVICES 01000 07 556.67 166322 11/6/2021 110986 DCA TITLE 159.62 REF UTILCR@1020 HONEYSUCKLE LN 198286 21-090233-RR 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 159.62 156323 11/6/2021 100057 DICK'S SANITATION SERVICE 13,768.80 OCT'21 RECYCLING COMMERCIAL 198324 DT0004270579 6302 6560 CONTRACTUAL SERVICES SOLID WASTE OPERATIONS 06300 08 7,920.00 OCT'21 WASTE HAULING FEES 198325 DT0004279250 6302 6560 CONTRACTUAL SERVICES SOLID WASTE OPERATIONS 06300 08 46,978.18 OCT'21 RECYCLING RESIDENTIAL 198326 DT0004270580 6302 6560 CONTRACTUAL SERVICES SOLID WASTE OPERATIONS 06300 08 1,996.24 OCT'21 RECYCLING SCHOOLS 198327 DT0004248668 6302 6560 CONTRACTUAL SERVICES SOLID WASTE OPERATIONS 06300 08 70,663.22 156324 11/5/2021 115062 DISTINCTIVE DESIGN BUILD,LLC 3,000.00 ER 1534 SPRUCE ST 198163 ER 1534 SPRUCE ST 4600 2255 DEPOSITS PAYABLE PRIVATE CAPITAL PROJECTS 04600 07 3,000.00 156325 11/5/2021 115815 EDGEWATER TITLE GROUP,LLC 66.67 REF UTIL CR@1123 WILLOW TRL 198287 34420 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 66.67 166326 11/5/2021 116191 EXECUTIVE TITLE OF MN,LLC 27.93 REF UTIL CR@3063 212TH ST W 198289 MJ21080548/91 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 27.93 156327 11/5/2021 109931 FACTORY MOTOR PARTS 274.62 BATTERIES FOR 4798 197814 1-Z27163 1060 6230 VEHICLE SUPPLIES&PARTS FIRE SERVICES 01000 06 274.62 156328 11/6/2021 111431 FERGUSON WATERWORKS R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 15 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 39.35 GLOVES 197624 0482526 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08 39.35 GLOVES 197624 0482526 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 39.35 GLOVES 197624 0482526 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE 06200 08 39.35 GLOVES 197624 0482526 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08 750.00 TAILGATE DIFFUSER HOSE 198187 0484136 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 272.00 TAILGATE DIFFUSER ELBOW 198188 0484764 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 1,179.40 156329 11/5/2021 100077 FRONTIER COMMUNICATIONS 74.83 NOV'21 ARENAALARM LINE 198099 651-463-3016 2502 6411 TELEPHONE/CABLE SERVICES ICE ARENA OPERATIONS EXPE 02500 09 NOV'21 74.83 156330 11/5/2021 110895 GALLAGHER BENEFIT SERVICES,INC 400.00 OCT'21 POSITION EVALUATION 198138 202135645 1011 6401 PROFESSIONAL SERVICES HUMAN RESOURCES 01000 04 400.00 156331 11/5/2021 111456 GLOBAL CLOSING&TITLE SERVICES 449.65 REF UTIL CR@504 SUNNYSIDE CIRC 198282 MN-09-214343 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 80.50 REF UTIL CR@18796 DYLAN DR 198293 MN-09-214358 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 146.49 REF UTIL CR@19425 ELMWOOD CIR 198294 MN-09-214405 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 676.64 156332 11/5/2021 100027 GREAT LAKES COCA-COLA DISTRIBUTION,LLC 407.60 POP ORDER 198246 3608214399 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 407.60 166334 11/5/2021 100074 HOHENSTEINS INC 355.80 BEER ORDER 198201 451812 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 574.00 BEER ORDER 198244 453644 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 929.80 156335 11/5/2021 111773 INNOVATIVE OFFICE SOLUTIONS,LLC 7.01 MARKERS 197688 IN3516892 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01 42.14 PENS,NOTE PADS,TAPE 197688 IN3516892 6115 6210 OFFICE SUPPLIES PILOT KNOB LIQUOR 06100 02 5.42- 197688 IN3516892 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 42.15 PENS,NOTE PADS,TAPE 197688 IN3516892 6110 6210 OFFICE SUPPLIES DOWNTOWN LIQUOR REV&EXP 06100 02 66.98- RETURN:AIR PURIFIER 198172 SCN-109583 CR 6110 6960 FURNITURE,OFFICE EQUIP,IT DOWNTOWN LIQUOR REV&EXP 06100 02 4.31 198172 SCN-109583 CR 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 23.21 156336 11/5/2021 103123 IPROMOTEU INC 533.00 FIRE TATTOOS 198273 1909364MPT 1060 6250 OTHER SUPPLIES&PARTS FIRE SERVICES 01000 06 533.00 166337 11/5/2021 109846 JJ TAYLOR DISTRIBUTING COMPANY OF MN INC R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 16 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Cc Dept Div 4,731.00 BEER ORDER 198204 3237725 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 3,741.25 BEER ORDER 198247 3237724 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 8,472.25 156338 11/5/2021 100033 JOHNSON BROTHERS LIQUOR COMPANY 2,295.13 WINE ORDER 198199 1917004 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 610.89 WINE ORDER 198213 1912042 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 799.77 LIQUOR&SPIRITS ORDER 198214 1912041 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 226.02 LIQUOR&SPIRITS ORDER 198216 1912038 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 892.51 LIQUOR&SPIRITS ORDER 198218 1912039 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 672.04 LIQUOR&SPIRITS ORDER 198224 1911843 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 733.13 WINE ORDER 198225 1912040 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 435.70 WINE ORDER 198226 1911132 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 2,260.35 LIQUOR&SPIRITS ORDER 198229 1917002 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,412.08 LIQUOR&SPIRITS ORDER 198233 1916788 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 5,162.85 LIQUOR&SPIRITS ORDER 198234 1916999 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 100.53 AGALIMA MARGARITA ORDER 198235 1917003 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,288.70 WINE ORDER 198236 1917001 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 3,045.25 LIQUOR&SPIRITS ORDER 198237 1917000 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 5,930.15 LIQUOR&SPIRITS ORDER 198253 1916780 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,550.48 WINE ORDER 198254 1916784 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,046.93 WINE ORDER 198257 1916790 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 396.53 LIQUOR&SPIRITS ORDER 198258 1916789 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 611.62 LIQUOR&SPIRITS ORDER 198259 1916782 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 7.55 MASTER MIXES BL MARY ORDER 198260 1916783 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 652.53 LIQUOR&SPIRITS ORDER 198263 1916787 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 31,130.74 156339 11/5/2021 116827 JOHNSON LITHO GRAPHICS OF EAU CLAIRE LTD 291.50 WINTER 21-22 CURRENTS POSTAGE 198107 129959 6202 6445 POSTAGE/SHIPPING FEES SEWER OPERATIONS EXPENSE 06200 08 291.50 WINTER 21-22 CURRENTS POSTAGE 198107 129959 6302 6445 POSTAGE/SHIPPING FEES SOLID WASTE OPERATIONS 06300 08 291.50 WINTER 21-22 CURRENTS POSTAGE 198107 129959 6402 6445 POSTAGE/SHIPPING FEES STORM WATER UTILITY OPERA 06400 08 291.50 WINTER 21-22 CURRENTS POSTAGE 198107 129959 6502 6445 POSTAGE/SHIPPING FEES WATER UTILITY EXPENSE 06500 08 1,167.02 WINTER 21-22 CURRENTS POSTAGE 198107 129959 1094 6445 POSTAGE/SHIPPING FEES PARK&RECREATION ADMIN 01000 09 2,333,02 156340 11/5/2021 118298 KLEIN,JANET LEE 115.00 VOID BLDG PRMT 49544 198165 VOID BLDG PRMT 1001 4305 BUILDING PERMITS GENERAL FUND REVENUES 01000 01 49544 1.00 VOID BLDG PRMT49544 198165 VOID BLDG PRMT 1000 2420 BUILDING PERMIT SURCHARGE GENERAL FUND BALANCE SHEE 01000 49544 116.00 166341 11/5/2021 118310 LOMPIAN WINES LLC R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 17 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 384.54 WINE ORDER 198262 79209080 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 384.54 156342 11/5/2021 114625 MASTER MECHANICAL,INC 214.50 HVAC REPAIR 198331 70733 1015 6515 BUILDING REPAIR/MAINTENANCE CITY HALL 01000 01 214.50 156343 11/5/2021 117764 MINNESOTA TITLE 100.08 REF UTIL CR@9 7TH ST 198280 MT-2108-1297-AV/62 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 163.86 REF UTIL CR@19895 DOVER DR 198295 MT-2109-1236-AV/58 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 600.42 REF UTIL CR@20315 DUNBAR AVE 198296 MT-2108-1227-AV/83 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 864.36 156344 11/5/2021 115503 MN,IT SERVICES 4.20 INTERPRETOR SVS 197938 W21090583 1051 6401 PROFESSIONAL SERVICES PATROL SERVICES 01000 05 4.20 156345 11/5/2021 107932 MOOD MEDIA 55.85 NOV'21 2021 RADIO SVS-LIQUOR 198143 56495595 6115 6401 PROFESSIONAL SERVICES PILOT KNOB LIQUOR 06100 02 55.86 NOV'21 2021 RADIO SVS-LIQUOR 198143 56495595 6110 6401 PROFESSIONAL SERVICES DOWNTOWN LIQUOR REV&EXP 06100 02 111.71 156346 11/5/2021 102935 NORTHERN DOOR COMPANY 310.32 DOOR REPAIR 198315 69713 1072 6515 BUILDING REPAIR/MAINTENANCE STREET MAINTENANCE 01000 08 310.31 DOOR REPAIR 198315 69713 1090 6515 BUILDING REPAIR/MAINTENANCE PARK MAINTENANCE 01000 09 21.33- 198315 69713 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 310.31 DOOR REPAIR 198315 69713 6202 6515 BUILDING REPAIR/MAINTENANCE SEWER OPERATIONS EXPENSE 06200 08 331.64 DOOR REPAIR 198315 69713 6302 6515 BUILDING REPAIR/MAINTENANCE SOLID WASTE OPERATIONS 06300 08 310.31 DOOR REPAIR 198315 69713 6402 6515 BUILDING REPAIR/MAINTENANCE STORM WATER UTILITY OPERA 06400 08 306.59 DOOR REPAIR 198315 69713 6502 6515 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 1,858.15 156347 11/5/2021 100093 PELLICCI HARDWARE&RENTAL 60.44 EVENT TABLE AND CHAIR RENTAL 197391 K47057/F 6110 6555 RENTAL OF EQUIPMENT DOWNTOWN LIQUOR REV&EXP 06100 02 10.08 HANGERS 197424 K47016/F 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 14.98 DISINFECTANT 197424 K47016/F 1090 6242 CLEANING SUPPLIES PARK MAINTENANCE 01000 09 30.61 TRASH BAGS AND GLOVES 197425 K47028/F 1015 6242 CLEANING SUPPLIES CITY HALL 01000 01 30.61 TRASH BAGS AND GLOVES 197425 K47028/F 1060 6242 CLEANING SUPPLIES FIRE SERVICES 01000 06 .84- 197425 K47028/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 61.22 TRASH BAGS AND GLOVES 197425 K47028/F 1072 6242 CLEANING SUPPLIES STREET MAINTENANCE 01000 08 12.24 TRASH BAGS AND GLOVES 197425 K47028/F 1090 6242 CLEANING SUPPLIES PARK MAINTENANCE 01000 09 30.61 TRASH BAGS AND GLOVES 197425 K47028/F 1093 6242 CLEANING SUPPLIES SENIOR CITIZEN SERVICES 01000 09 30.61 TRASH BAGS AND GLOVES 197425 K47028/F 1050 6242 CLEANING SUPPLIES POLICE ADMINISTRATION 01000 05 12.24 TRASH BAGS AND GLOVES 197425 K47028/F 6202 6242 CLEANING SUPPLIES SEWER OPERATIONS EXPENSE 06200 08 13.08 TRASH BAGS AND GLOVES 197425 K47028/F 6302 6242 CLEANING SUPPLIES SOLID WASTE OPERATIONS 06300 08 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 18 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 12.25 TRASH BAGS AND GLOVES 197425 K47028/F 6402 6242 CLEANING SUPPLIES STORM WATER UTILITY OPERA 06400 08 12.24 TRASH BAGS AND GLOVES 197425 K47028/F 6502 6242 CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08 .29 ELBOW INSERT 197426 K47058/F 1072 6240 BUILDING SUPPLIES&PARTS STREET MAINTENANCE 01000 08 .30 ELBOW INSERT 197426 K47058/F 1090 6240 BUILDING SUPPLIES&PARTS PARK MAINTENANCE 01000 09 .02- 197426 K47058/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 .30 ELBOW INSERT 197426 K47058/F 6202 6240 BUILDING SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08 .32 ELBOW INSERT 197426 K47058/F 6302 6240 BUILDING SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 .30 ELBOW INSERT 197426 K47058/F 6402 6240 BUILDING SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08 .30 ELBOW INSERT 197426 K47058/F 6502 6240 BUILDING SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 4.57 STRAP AND TUBE FOR WATER SOFT 197427 K47018/F 1072 6240 BUILDING SUPPLIES&PARTS STREET MAINTENANCE 01000 08 4.59 STRAP AND TUBE FOR WATER SOFT 197427 K47018/F 1090 6240 BUILDING SUPPLIES&PARTS PARK MAINTENANCE 01000 09 .32- 197427 K47018/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 4.59 STRAP AND TUBE FOR WATER SOFT 197427 K47018/F 6202 6240 BUILDING SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08 4.91 STRAP AND TUBE FOR WATER SOFT 197427 K47018/F 6302 6240 BUILDING SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 4.59 STRAP AND TUBE FOR WATER SOFT 197427 K47018/F 6402 6240 BUILDING SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08 4.53 STRAP AND TUBE FOR WATER SOFT 197427 K47018/F 6502 6240 BUILDING SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 44.98 PAINT 197428 K47079/F 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 5.60 PARTS FOR DOOR REPAIR 197547 K47102/F 2502 6220 EQUIP SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 27.96 FIRE WOOD FOR OPEN HOUSE 197832 K47111/F 1060 6250 OTHER SUPPLIES&PARTS FIRE SERVICES 01000 06 252.00 WATER 16.9 OZ 24PK(84) 197836 1264/F 1060 6480 MEETING EXPENSE FIRE SERVICES 01000 06 199.96 LAUNDRY DETERGENT 197836 1264/F 1060 6242 CLEANING SUPPLIES FIRE SERVICES 01000 06 6.99 SAND FOR CIG RECEPTICLE 197849 K47311/F 6110 6240 BUILDING SUPPLIES&PARTS DOWNTOWN LIQUOR REV&EXP 06100 02 38.93 GLASS CLEANER 197849 K47311/F 6110 6242 CLEANING SUPPLIES DOWNTOWN LIQUOR REV&EXP 06100 02 33.79 AIR FILTERS 197851 K47310/F 6110 6240 BUILDING SUPPLIES&PARTS DOWNTOWN LIQUOR REV&EXP 06100 02 9.99 MOUNTING TAPE 197858 K47125/F 1015 6220 EQUIP SUPPLIES&PARTS CITY HALL 01000 01 1.98 DRILL BITS 197860 47124/F 6302 6220 EQUIP SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 4.62 DRILL BITS 197860 47124/F 1015 6220 EQUIP SUPPLIES&PARTS CITY HALL 01000 01 .13- 197860 47124/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 4.62 DRILL BITS 197860 47124/F 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 9.25 DRILL BITS 197860 47124/F 1072 6220 EQUIP SUPPLIES&PARTS STREET MAINTENANCE 01000 08 1.85 DRILL BITS 197860 47124/F 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 4.62 DRILL BITS 197860 47124/F 1093 6220 EQUIP SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09 4.62 DRILL BITS 197860 47124/F 1050 6220 EQUIP SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05 1.85 DRILL BITS 197860 47124/F 6202 6220 EQUIP SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08 1.85 DRILL BITS 197860 47124/F 6402 6220 EQUIP SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08 1.85 DRILL BITS 197860 47124/F 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 109.36 TRASH BAGS AND PAPER TOWELS 197861 99765/F 1015 6242 CLEANING SUPPLIES CITY HALL 01000 01 109.36 TRASH BAGS AND PAPER TOWELS 197861 99765/F 1060 6242 CLEANING SUPPLIES FIRE SERVICES 01000 06 3.01- 197861 99765/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 218.72 TRASH BAGS AND PAPER TOWELS 197861 99765/F 1072 6242 CLEANING SUPPLIES STREET MAINTENANCE 01000 08 43.74 TRASH BAGS AND PAPER TOWELS 197861 99765/F 1090 6242 CLEANING SUPPLIES PARK MAINTENANCE 01000 09 109.36 TRASH BAGS AND PAPER TOWELS 197861 99765/F 1093 6242 CLEANING SUPPLIES SENIOR CITIZEN SERVICES 01000 09 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 19 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 109.39 TRASH BAGS AND PAPER TOWELS 197861 99765/1' 2502 6242 CLEANING SUPPLIES ICE ARENA OPERATIONS EXPE 02500 09 43.74 TRASH BAGS AND PAPER TOWELS 197861 99765/1' 6202 6242 CLEANING SUPPLIES SEWER OPERATIONS EXPENSE 06200 08 43.74 TRASH BAGS AND PAPER TOWELS 197861 99765/1' 6402 6242 CLEANING SUPPLIES STORM WATER UTILITY OPERA 06400 08 43.74 TRASH BAGS AND PAPER TOWELS 197861 99765/F 6502 6242 CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08 46.75 TRASH BAGS AND PAPER TOWELS 197861 99765/1' 6302 6242 CLEANING SUPPLIES SOLID WASTE OPERATIONS 06300 08 1.25 CLEANER 197862 K47129/F 1015 6242 CLEANING SUPPLIES CITY HALL 01000 01 1.25 CLEANER 197862 K47129/F 1060 6242 CLEANING SUPPLIES FIRE SERVICES 01000 06 .03- 197862 K47129/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 2.50 CLEANER 197862 K47129/F 1072 6242 CLEANING SUPPLIES STREET MAINTENANCE 01000 08 .48 CLEANER 197862 K47129/F 1090 6242 CLEANING SUPPLIES PARK MAINTENANCE 01000 09 1.25 CLEANER 197862 K47129/F 1093 6242 CLEANING SUPPLIES SENIOR CITIZEN SERVICES 01000 09 1.25 CLEANER 197862 K47129/F 1050 6242 CLEANING SUPPLIES POLICE ADMINISTRATION 01000 05 .50 CLEANER 197862 K47129/F 6202 6242 CLEANING SUPPLIES SEWER OPERATIONS EXPENSE 06200 08 .53 CLEANER 197862 K47129/F 6302 6242 CLEANING SUPPLIES SOLID WASTE OPERATIONS 06300 08 .50 CLEANER 197862 K47129/F 6402 6242 CLEANING SUPPLIES STORM WATER UTILITY OPERA 06400 08 .50 CLEANER 197862 K47129/F 6502 6242 CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08 9.90 SCREWS 197864 K47195/F 1093 6220 EQUIP SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09 21.00 ANTIFREEZE FOR PARK TOILETS 197665 K47222/F 1090 6240 BUILDING SUPPLIES&PARTS PARK MAINTENANCE 01000 09 35.98 CASTER PLATE 197867 K47221/F 1015 6240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01 221.80 CLEANERS/DISP GLOVES 197868 K47230/F 1015 6242 CLEANING SUPPLIES CITY HALL 01000 01 12.99 FLEX TAPE 197871 K47231/F 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 .50 PLUMBING SUPPLIES 197873 K47258/F 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 116.45 PLUMBING SUPPLIES 197874 K47256/F 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 1,309.90 PET WASTE BAGS 197875 2873/F 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 2.52 BAR CARPET 197877 K47271/F 1072 6220 EQUIP SUPPLIES&PARTS STREET MAINTENANCE 01000 08 2.50 BAR CARPET 197877 K47271/F 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 .17- 197877 K47271/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 2.50 BAR CARPET 197877 K47271/F 6202 6220 EQUIP SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08 2.67 BAR CARPET 197877 K47271/F 6302 6220 EQUIP SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 2.50 BAR CARPET 197877 K47271/F 6402 6220 EQUIP SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08 2.47 BAR CARPET 197877 K47271/F 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 9.99 SCREW BIT SET 197885 K47282/F 6502 6950 MACHINERY,EQUIPMENT&TOOLS WATER UTILITY EXPENSE 06500 08 7.99 NUT DRIVER 197886 K47284/F 6502 6950 MACHINERY,EQUIPMENT&TOOLS WATER UTILITY EXPENSE 06500 08 139,80 WATER SOFTENER SALT 197908 K47334/F 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 2.87 CHISELS AND DRILL BITS 197909 K47360/F 1015 6220 EQUIP SUPPLIES&PARTS CITY HALL 01000 01 2.87 CHISELS AND DRILL BITS 197909 K47360/F 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 .08- 197909 K47360/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 5.75 CHISELS AND DRILL BITS 197909 K47360/F 1072 6220 EQUIP SUPPLIES&PARTS STREET MAINTENANCE 01000 08 1.15 CHISELS AND DRILL BITS 197909 K47360/F 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 2.87 CHISELS AND DRILL BITS 197909 K47360/F 1093 6220 EQUIP SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09 2.87 CHISELS AND DRILL BITS 197909 K47360/F 1050 6220 EQUIP SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05 1.15 CHISELS AND DRILL BITS 197909 K47360/F 6202 6220 EQUIP SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 20 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 1.23 CHISELS AND DRILL BITS 197909 K47360/F 6302 6220 EQUIP SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 1.15 CHISELS AND DRILL BITS 197909 K47360/F 6402 6220 EQUIP SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08 1.15 CHISELS AND DRILL BITS 197909 K47360/F 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 9.62 PROPANE FOR FORKLIFT 0734 197956 K47370/F 6302 6220 EQUIP SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 8.99 PROPANE FOR FORKLIFT 0734 197956 K47370/F 1072 6220 EQUIP SUPPLIES&PARTS STREET MAINTENANCE 01000 08 .62- 197956 K47370/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 9.00 PROPANE FOR FORKLIFT 0734 197956 K47370/F 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 9.62 PROPANE FOR FORKLIFT 0734 197957 47373/F'21 6302 6220 EQUIP SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 8.99 PROPANE FOR FORKLIFT 0734 197957 47373/F'21 1072 6220 EQUIP SUPPLIES&PARTS STREET MAINTENANCE 01000 08 .62- 197957 47373/1''21 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 9.00 PROPANE FOR FORKLIFT 0734 197957 47373/1''21 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09 5.35 MOUNTING PUTTY 197958 K47359/F 6110 6240 BUILDING SUPPLIES&PARTS DOWNTOWN LIQUOR REV&EXP 06100 02 50.98 SQUEEGEE/PLNGR:DAISY KNOLL 198011 K47348/F 6502 6242 CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08 67.94 STORAGE TOTES 198109 47262/1''21 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 13.04 PIPE THREAD TAPE/BUSHINGS 198121 K47446/F 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 5.24 SPRAYER AND LIME AWAY 198123 K47396/F 1015 6242 CLEANING SUPPLIES CITY HALL 01000 01 5.23 SPRAYER AND LIME AWAY 198123 K47396/F 1060 6242 CLEANING SUPPLIES FIRE SERVICES 01000 06 .14- 198123 K47396/F 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 10.49 SPRAYER AND LIME AWAY 198123 K47396/F 1072 6242 CLEANING SUPPLIES STREET MAINTENANCE 01000 08 2.10 SPRAYER AND LIME AWAY 198123 K47396/F 1090 6242 CLEANING SUPPLIES PARK MAINTENANCE 01000 09 5.24 SPRAYER AND LIME AWAY 198123 K47396/F 1093 6242 CLEANING SUPPLIES SENIOR CITIZEN SERVICES 01000 09 5.24 SPRAYER AND LIME AWAY 198123 K47396/F 1050 6242 CLEANING SUPPLIES POLICE ADMINISTRATION 01000 05 2.10 SPRAYER AND LIME AWAY 198123 K47396/F 6202 6242 CLEANING SUPPLIES SEWER OPERATIONS EXPENSE 06200 08 2.24 SPRAYER AND LIME AWAY 198123 K47396/F 6302 6242 CLEANING SUPPLIES SOLID WASTE OPERATIONS 06300 08 2.10 SPRAYER AND LIME AWAY 198123 K47396/F 6402 6242 CLEANING SUPPLIES STORM WATER UTILITY OPERA 06400 08 2.10 SPRAYER AND LIME AWAY 198123 K47396/F 6502 6242 CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08 16.99 GLOVES 198126 K47410/F 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09 7.99 WOOD SCREWS 198127 K47441/F 1015 6220 EQUIP SUPPLIES&PARTS CITY HALL 01000 01 2.07 PLUMBING SUPPLIES 198128 K47438/F 2502 6220 EQUIP SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 2.24 GRIP WRENCH SET 198131 47456/1' 1015 6950 MACHINERY,EQUIPMENT&TOOLS CITY HALL 01000 01 2.25 GRIP WRENCH SET 198131 47456/1' 1060 6950 MACHINERY,EQUIPMENT&TOOLS FIRE SERVICES 01000 06 .06- 198131 47456/1' 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 4.50 GRIP WRENCH SET 198131 47456/F 1072 6950 MACHINERY,EQUIPMENT&TOOLS STREET MAINTENANCE 01000 08 .90 GRIP WRENCH SET 198131 47456/F 1090 6950 MACHINERY,EQUIPMENT&TOOLS PARK MAINTENANCE 01000 09 2.25 GRIP WRENCH SET 198131 47456/1' 1093 6950 MACHINERY,EQUIPMENT&TOOLS SENIOR CITIZEN SERVICES 01000 09 2.25 GRIP WRENCH SET 198131 47456/1' 1050 6950 MACHINERY,EQUIPMENT&TOOLS POLICE ADMINISTRATION 01000 05 .90 GRIP WRENCH SET 198131 47456/F 6202 6950 MACHINERY,EQUIPMENT&TOOLS SEWER OPERATIONS EXPENSE 06200 08 .96 GRIP WRENCH SET 198131 47456/F 6302 6950 MACHINERY,EQUIPMENT&TOOLS SOLID WASTE OPERATIONS 06300 08 .90 GRIP WRENCH SET 198131 47456/F 6402 6950 MACHINERY,EQUIPMENT&TOOLS STORM WATER UTILITY OPERA 06400 08 .90 GRIP WRENCH SET 198131 47456/F 6502 6950 MACHINERY,EQUIPMENT&TOOLS WATER UTILITY EXPENSE 06500 OB 8.99 SCREWS 198134 K47469/F 1015 6220 EQUIP SUPPLIES&PARTS CITY HALL 01000 01 5.48 PIPE BUSHINGS 198137 K47474/F 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 21 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 14.99 HOSE NOZZLE 198139 47450/F'21 6302 6220 EQUIP SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 19.25 COAT HOOKS 198140 K47468/F 6110 6240 BUILDING SUPPLIES&PARTS DOWNTOWN LIQUOR REV&EXP 06100 02 77.36 TRASH CAN/BAGS,CLNG TWLS/KEYS 198141 K47487/F 6110 6242 CLEANING SUPPLIES DOWNTOWN LIQUOR REV&EXP 06100 02 4,230.28 156348 11/5/2021 100034 PHILLIPS WINE AND SPIRITS,INC 320.04 WINE ORDER 198215 6289186 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,103.66 LIQUOR&SPIRITS ORDER 198217 6289185 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 420.06 WINE ORDER 198230 6292912 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 2,173.80 LIQUOR&SPIRITS ORDER 198231 6292911 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,680.63 WINE ORDER 198255 6292730 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 648.72 LIQUOR&SPIRITS ORDER 198264 6292729 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 6,346.91 156349 11/5/2021 110664 PREMIER TITLE INSURANCE AGENCY INC 230.77 REF UTIL CR@708 SPRUCE ST 198283 OR5420/3 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 115.84 REF UTIL CR@2869 213TH ST W 198288 36201/34 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 346.61 156350 11/5/2021 110760 PRO-TECH DESIGN,INC 102.00 TROUBLESHOOTANT FOR IST ST GR 197855 102788 7400 6401 PROFESSIONAL SERVICES INFORMATION TECHNOLOGY 07400 04 102.00 156351 11/5/2021 111109 RAINBOW TREE CARE 19,519.50 2021 EAB TREATMENT-AREA2 198184 411637 5751 6560 57511 CONTRACTUAL SERVICES FORESTRY MANAGEMENT 05700 19,519.50 156352 11/5/2021 112661 RICOH USA,INC 22.03 NOV'21 COPIER FAX CARD LEASE 198066 105522207 1010 6555 RENTAL OF EQUIPMENT ADMINISTRATION 01000 01 865.08 NOV'21 COPIER LEASE 198066 105522207 1010 6555 RENTAL OF EQUIPMENT ADMINISTRATION 01000 01 887.11 156353 11/5/2021 112632 RICOH USA,INC 15.19 OCT'21 COPIER MAINTENANCE 198171 5063076214 1010 6505 EQUIPMENT REPAIR/MAINTENANCE ADMINISTRATION 01000 01 15.19 156354 11/5/2021 117089 ROCK HARD LANDSCAPE SUPPLY 54.00 MULCH FOR PARK SIGNS 197863 3022520 1090 6255 LANDSCAPING MATERIALS PARK MAINTENANCE 01000 09 27.00 MULCH FOR PARK SIGN 198316 3007285 1090 6255 LANDSCAPING MATERIALS PARK MAINTENANCE 01000 09 81.00 156355 11/5/2021 110022 SCHWICKERT'S TECTA AMERICA,LLC 166.08 ROOF INSPECTION AND REPAIRS 198136 S510084443 1072 6515 BUILDING REPAIR/MAINTENANCE STREET MAINTENANCE 01000 08 166.08 ROOF INSPECTION AND REPAIRS 198136 S510084443 1090 6515 BUILDING REPAIRWAINTENANCE PARK MAINTENANCE 01000 09 11.42- 198136 S510084443 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 166.08 ROOF INSPECTION AND REPAIRS 198136 S510084443 6202 6515 BUILDING REPAIR/MAINTENANCE SEWER OPERATIONS EXPENSE 06200 08 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 22 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 177.50 ROOF INSPECTION AND REPAIRS 198136 S510084443 6302 6515 BUILDING REPAIR/MAINTENANCE SOLID WASTE OPERATIONS 06300 08 166.08 ROOF INSPECTION AND REPAIRS 198136 S510084443 6402 6515 BUILDING REPAIR/MAINTENANCE STORM WATER UTILITY OPERA 06400 08 164.07 ROOF INSPECTION AND REPAIRS 198136 S510084443 6502 6515 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 994.47 156356 11/5/2021 107018 SHAMROCK GROUP 83.12 ICE CUBE ORDER 198200 2688366 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 43.72 ICE CUBE ORDER 198209 2692618 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 66.64 ICE CUBE ORDER 198245 2692617 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 193.48 156357 11/5/2021 116090 SIEBENALER,LAUREN 40.88 OCT'21 MILEAGE REIMB 198157 20211022 1014 6485 MILEAGE REIMBURSEMENT COMMUNICATIONS 01000 01 SIEBENALER 40.88 156358 11/5/2021 112051 SOUTHERN GLAZER'S OF MN 3,810.49 LIQUOR&SPIRITS ORDER 198212 2137271 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 4,591.13 LIQUOR&SPIRITS ORDER 198238 2140501 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 4,219.72 WINE&LIQUOR ORDER 198249 2137277 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 4,077.43 WINE&LIQUOR ORDER 198256 2140505 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 16,696.77 156359 11/5/2021 118317 TIER ONE LANDSCAPE 1,850.00 WELL 9 LANDSCAPING 198338 21234 6502 6560 CONTRACTUAL SERVICES WATER UTILITY EXPENSE 06500 08 1,850.00 156360 11/5/2021 114967 TITLE SPECIALISTS,INC 331.40 REF UTIL CR@406 13TH ST 198281 212289/39 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 331.40 156361 11/5/2021 112307 T-MOBILE USA INC 6.66 OCT'21 GPS SERVICE 198160 823329497 OCT'21 6502 6412 CELLULAR SERVICES WATER UTILITY EXPENSE 06500 08 6.66 OCT'21 GPS SERVICE 198160 623329497 OCT'21 6202 6412 CELLULAR SERVICES SEWER OPERATIONS EXPENSE 06200 08 6.67 OCT'21 GPS SERVICE 198160 823329497 OCT'21 6402 6412 CELLULAR SERVICES STORM WATER UTILITY OPERA 06400 08 19.99 156362 11/5/2021 114013 TRADEMARK TITLE SERVICES,INC 270.79 REF UTIL CR@816 13TH ST 196264 21-5786/64 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 102.29 REF UTIL CR@901 9TH ST 198285 21-5843/89 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 373.08 156363 11/5/2021 100140 US BANK TRUST N A 500.00 2015A PAYING AGENT FEES 198270 6299668 3093 7130 FISCALAGENT FEES 2015A 195TH ST RECONSTR P 03093 02 500.00 166364 11/5/2021 100242 VOLUNTEER FIREFIGHTERS'BENEFIT ASSOC MN R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 23 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 780.00 2021 FIREFGHTR LIFE INSURANCE 198142 2021 INSURANCE 1060 6158 EMPLOYEE BENEFITS FIRE SERVICES 01000 06 780.00 156365 11/6/2021 100334 WINE MERCHANTS 113.51 WINE ORDER 198219 7351361 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 129.51 WINE ORDER 198232 7352344 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 97.51 WINE ORDER 198265 7352298 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 340.53 156366 11/5/2021 100330 WINEBOW 990.00 WINE ORDER 198227 MN00102466 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 990.00 166367 11/5/2021 118072 WINSUPPLY LAKEVILLE MN CO. 50.10 LIGHT BULBS 198314 379609 01 1072 6240 BUILDING SUPPLIES&PARTS STREET MAINTENANCE 01000 08 50.10 LIGHT BULBS 198314 379609 01 1090 6240 BUILDING SUPPLIES&PARTS PARK MAINTENANCE 01000 09 3.44- 198314 379609 01 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 50.10 LIGHT BULBS 198314 379609 01 6202 6240 BUILDING SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08 53.54 LIGHT BULBS 198314 379609 01 6302 6240 BUILDING SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 50.10 LIGHT BULBS 198314 379609 01 6402 6240 BUILDING SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 OB 49.50 LIGHT BULBS 198314 379609 01 6502 6240 BUILDING SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 750.00 LIGHT BULBS 198314 379609 01 1015 6240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01 1,050.00 156368 11/5/2021 118342 HEIKKILA PROPERTIES 5,241.36 FACADE REIMBURSEMENT 198340 2021 FACADE REIMB 2000 6550 DEVELOPER PAYMENTS HRA/ECONOMIC DEVELOPMENT 02000 03 5,241.36 20211016 10/25/2021 100085 DAKOTA ELECTRIC ASSOCIATION 20.53 SEPT'21 ELEC 220TH ST LIFT STN 197373 200001405224 6202 6422 ELECTRIC SEWER OPERATIONS EXPENSE 06200 08 SEPT'21 281.58 SEPT'21 ELEC DNMRK/SPRCE ST LT 197374 200004222477 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 SEPT'21 20.65 SEPT'21 ELEC SPRUCE ST MNMNT L 197375 200004099123 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 OB SEPT'21 23.43 SEPT'21 ELEC PARK&REC SIGN 197394 200002260479 1090 6422 ELECTRIC PARK MAINTENANCE 01000 09 SEPT'21 19.44 SEPT'21 PK CITY SIGN NORTH ENT 197422 200010011266 1090 6422 ELECTRIC PARK MAINTENANCE 01000 09 SEPT'21 2,220.61 SEPT'21 ELEC WELL#9 197683 200010028004 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 SEPT'21 323.02 SEPT'21 ELEC FIRE STATION 1 197835 200001679489 1060 6422 ELECTRIC FIRE SERVICES 01000 06 SEPT'21 2,909.26 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 24 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 20211017 10/25/2021 108980 MINNESOTA ENERGY RESOURCES CORPORATION 48.20 SEPT'21 GAS PK LIQ STORE 197392 0507026961 SEPT'21 6115 6423 NATURAL GAS PILOT KNOB LIQUOR 06100 02 48.20 20211018 10/25/2021 100135 PUBLIC EMPLOYEES RETIREMENT ASSN. 26,554.33 197932 102121937461 7000 2113 PERA PAYABLE EMPLOYEE EXPENSE FUND 07000 02 35,433.38 197933 102121937462 7000 6154 PERA EMPLOYEE EXPENSE FUND 07000 02 61,987.71 20211019 10/26/2021 108980 MINNESOTA ENERGY RESOURCES CORPORATION 67.60 SEPT'21 GAS DT LIQ STORE 197387 0731950432 SEPT'21 6110 6423 NATURAL GAS DOWNTOWN LIQUOR REV&EXP 06100 02 67.60 20211020 10/28/2021 102160 CARDMEMBER SERVICES 107.20 COPY DRAWER-REGIS,C 197247 6913-1541-9/20 1021 6960 FURNITURE,OFFICE EQUIP,IT FINANCE 01000 02 2.14 FRGN TRANS FEE:COPY DRAWER 197248 FRGN TRANS 1021 6960 FURNITURE,OFFICE EQUIP,IT FINANCE 01000 02 FEE-1541-9/20 10.97 21 KISS PIG SELLS 197250 3544-3346-9/20 4502 6570 PROGRAMMING EXPENSE RRC CAPITAL IMPROVEMENT F 04500 09 104.80 COFFEE 197252 3544-7083-9/15 1093 6570 PROGRAMMING EXPENSE SENIOR CITIZEN SERVICES 01000 09 60.67 CUPS 197253 3544-2277-9/13 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 6.58 REPLCMNT BLADES FOR TIRMMER 197254 3544-5782-9/13 1093 6220 EQUIP SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09 9.98 KOO KOO ICE COFFEE 197255 3544-0430-9/20 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 9.98 KISS THE PIG TISSUE 197256 3544-8922-9/20 4502 6570 PROGRAMMING EXPENSE RRC CAPITAL IMPROVEMENT F 04500 09 25.98 KOO KOO RYDER SUPPLIES 197257 3544-8955-9/20 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 920.00 CASH COUNTING DEVICE 197259 6913-1049-9/8 6110 6950 MACHINERY,EQUIPMENT&TOOLS DOWNTOWN LIQUOR REV&EXP 06100 02 920.00 CASH COUNTING DEVICE 197259 6913-1049-9/8 6115 6950 MACHINERY,EQUIPMENT&TOOLS PILOT KNOB LIQUOR 06100 02 290.66 2021 EMPLOYEE PICNIC 197270 6913-7369-9/8 7001 6401 PROFESSIONAL SERVICES EMPLOYEE BENEFITS-WELLN 07000 04 45.00 SAMS MEMBERSHIP 197279 3544-8106-9/15 1093 6460 MEMBER DUES&LICENSURE SENIOR CITIZEN SERVICES 01000 09 30.00 COFFEE&CONNECTIONS 197280 3082-9691-9/21 2000 6570 PROGRAMMING EXPENSE HRA/ECONOMIC DEVELOPMENT 02000 03 995.39 PARK BENCH 197281 6607-8480-9/16 2305 6950 MACHINERY,EQUIP&TOOLS FAIR HILLS PARK 02300 09 139.95 5 SSD DRIVES-IT 197463 0915-4809-9/20 7400 6220 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 25.98 2 USB DRIVES-IT 197463 0915-4809-9/20 7400 6220 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 97.11 K9 STORM TRAINING SUPPLIES 197471 4021-3122-9/15 2200 6220 EQUIP SUPPLIES&PARTS K-9(EFF.2019) 02200 05 56.31 TRUCK MARKER LIGHT 197472 4021-9097-9/21 6302 6230 VEHICLE SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 44.00 PLEXIGLASS 197473 4021-6387-9/21 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 92.80 CARABINERS AND PLEXIGLASS 197474 4021-9546-9/20 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 48.15 VELCRO 197475 4021-4894-9/13 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 239.00 K9 SMOKE HARNESS 197476 4021-1138-9/14 2200 6220 EQUIP SUPPLIES&PARTS K-9(EFF.2019) 02200 05 90.00 PERMITS TO PURCHASE HANDGUN 197477 4021-5799-9/9 1050 6450 OUTSIDE PRINTING POLICE ADMINISTRATION 01000 05 4.78 K9 SMOKE HARNESS FGN TRANS FEE 197478 FRGN TRANS 2200 6220 EQUIP SUPPLIES&PARTS K-9(EFF.2019) 02200 05 FEE-1138-9/14 194.15 BAAR/MAILHOT PROPHX CONF HOTEL 197479 4021-1501-9/10 1050 6470 TRAINING&SUBSISTANCE POLICE ADMINISTRATION 01000 05 412.32 K9 TRAINING HOTEL 197480 4021-7458-9/20 2200 6470 TRAINING&SUBSISTANCE K-9(EFF.2019) 02200 05 309.24 K9 TRAINING HOTEL 197481 4021-6837-9/13 2200 6470 TRAINING&SUBSISTANCE K-9(EFF.2019) 02200 05 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 25 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 275.00 STATE LICENCSE RENEWALS 197485 1228-0323-9/10 1060 6460 MEMBER DUES&LICENSURE FIRE SERVICES 010DO 06 243.23 SEPT'21 VERIZON DATA SERVICE 197486 6913-3707-9/20 7400 6412 CELLULAR SERVICES INFORMATION TECHNOLOGY 07400 04 306.52 LODGING:EDAM CONFERENCE 197708 3082-4070-10/4 2000 6470 TRAINING&SUBSISTANCE HRA/ECONOMIC DEVELOPMENT 02000 03 12.49 MEAL:EDAM CONFERENCE 197709 3082-3514-10/4 2000 6470 TRAINING&SUBSISTANCE HRA/ECONOMIC DEVELOPMENT 02000 03 12.42 MEAL:EDAM CONFERENCE 197710 3082-1500-9/30 2000 6470 TRAINING&SUBSISTANCE HRA/ECONOMIC DEVELOPMENT 02000 03 32.14 COFFEE&CONNECTIONS 197711 3082-0366-9/24 2000 657D PROGRAMMING EXPENSE HRA/ECONOMIC DEVELOPMENT 02000 03 306.52 LODGING:EDAM CONFERENCE 197712 3082-4153-10/4 2000 647D TRAINING&SUBSISTANCE HRA/ECONOMIC DEVELOPMENT 02000 03 107.20- CANCELLED:COPY DRAWER 197713 6913-6951-9/27 1021 696D FURNITURE,OFFICE EQUIP,IT FINANCE 01D00 02 167.75 POSTAGE MACHINE INK 197714 6913-5348-9/22 1010 6220 EQUIP SUPPLIES&PARTS ADMINISTRATION 01000 01 177.32 LUNCH FOR P2 DAY PRESENTERS 197715 686011262-9/13 6302 6570 PROGRAMMING EXPENSE SOLID WASTE OPERATIONS 06300 08 47.69 DROP-OFF DAY AD 197716 6860-7751-10/6 6302 6492 ADVERTISING SOLID WASTE OPERATIONS 06300 08 412.32 K9 TRAINING HOTEL 197717 4021-5603-9/27 2200 6470 TRAINING&SUBSISTANCE K-9(EFF.2019) 02200 05 75.00 SEPT'21 TLO SUBSCRIPTION 197718 4021-4425-10/4 1052 6401 PROFESSIONAL SERVICES INVESTIGATION SERVICES 01000 05 412.32 K9 TRAINING HOTEL 197719 4021-6529-10/4 2200 6470 TRAINING&SUBSISTANCE K-9(EFF.2019) 02200 05 41.10 DOM VIOLENCE AWARENESS MAGNETS 197720 4021-1298-10/4 1050 6220 EQUIP SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05 325.00 STRESE SOTA CONFERENCE 197721 4021-6602-10/6 1051 6470 TRAINING&SUBSISTANCE PATROL SERVICES 01000 05 74.71 CAR COVER FOR FORFEITURE 197722 4021-1043-9/27 2100 6220 EQUIP SUPPLIES&PARTS POLICE FORFEITURES 02100 05 208.95 SIEM SEARCH AND SEIZURE TRNG 197723 4021-8634-9/30 1051 6470 TRAINING&SUBSISTANCE PATROL SERVICES 01000 05 20.00 FOX NPCA MEMBERSHIP 197724 4021-3318-9/29 2200 6460 MEMBER DUES&LICENSURE K-9(EFF.2019) 02200 05 81.62 BATTERIES 197725 4021-2297-10/6 1050 6220 EQUIP SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05 99.95 FITNESS ROOM DIP ATTACHMENT 197726 4021-3169-9/28 1050 6220 EQUIP SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05 16.28 NOTE CARDS/BOX 197727 4021-5247-9/27 1050 6210 OFFICE SUPPLIES POLICE ADMINISTRATION 01000 05 49.98 360 COMM OFFICE NOISE MACHINE 197728 4021-7730-9/24 1050 6220 EQUIP SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05 40.00 NEUMANN NASRO MEMBERSHIP 197729 4021-7006-9/22 1052 6460 MEMBER DUES&LICENSURE INVESTIGATION SERVICES 01000 05 19.95 OCT'21 EPERMT PAYPAL FEES 197730 6913-8955-10/6 1031 6545 PYMT PROCESSING FEES BUILDING INSPECTIONS 01000 07 12.98 OCT'21 WEB HOSTING FEES 197731 5212-5787-9/27 2003 6505 EQUIPMENT REPAIR/MAINTENANCE DAKOTA BROADBANK 02003 01 6.97 VELCROTAPE:FIRE TRK HOTSPOTS 197915 0915-9779-9/29 7400 6220 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 84.75 15 USB CABLES:FIRE TRK HOTSPTS 197916 0915-0277-9/27 7400 6220 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 209.99 HEADSET SAMANTHA D 197917 0915-3546-9/27 7400 6220 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 249.99 HEADSET IT 197918 0915-1142-9/24 7400 6220 EQUIP SUPPLIES&PARTS INFORMATION TECHNOLOGY 07400 04 100.00 RE-CERTIFICATION CLASS/DAMON 197919 2145-9054-9/24 7200 6470 TRAINING&SUBSISTANCE FLEET OPERATIONS 07200 08 104.50 MEMBERSHIP SOCIAL TREATS 197920 3544-0019-9/27 1093 6570 PROGRAMMING EXPENSE SENIOR CITIZEN SERVICES 01000 09 353.50 IPAD FOR PROGRAMS 197921 0915-5129-9/27 1093 6570 PROGRAMMING EXPENSE SENIOR CITIZEN SERVICES 01000 09 16.00 MEMBERSHIP SOCIAL 197922 3544-3892-9/24 1093 6570 PROGRAMMING EXPENSE SENIOR CITIZEN SERVICES 01000 09 610.60 TV 197923 0915-2030-9/22 1093 6960 FURNITURE,OFFICE EQUIP,IT SENIOR CITIZEN SERVICES 01000 09 49.90 SEPT 21 ZUMBA 197924 3544-9053-9/23 1093 6460 MEMBER DUES&LICENSURE SENIOR CITIZEN SERVICES 01000 09 3.33 EXTRA FLAG FB COACHES SHIRT 197925 6984-6394-9/24 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 10.00 EXTRA FLAG FB COACHES SHIRT 197926 6984-7612-9/24 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 348.00 WEB LINKANALYTICS&QR CODE 197927 0915-5308-9/30 1010 6505 EQUIPMENT REPAIR/MAINTENANCE ADMINISTRATION 01000 01 .99 CELL PHONE STORAGE OCT 2021 197928 0915-5115-10/6 1014 6412 CELLULAR SERVICES COMMUNICATIONS 01000 01 150.00- RFND:DOOR REPAIR 197929 3387-0008-9/29 1060 6515 BUILDING REPAIR/MAINTENANCE FIRE SERVICES 01000 06 150.00 GARAGE DOOR REPAIR 197930 3387-9983-9/10 1060 6515 BUILDING REPAIR/MAINTENANCE FIRE SERVICES 01000 06 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 26 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 64.12- REFUND FOR SALES TAX 198146 0915-6235-10/25 1093 6960 FURNITURE,OFFICE EQUIP,IT SENIOR CITIZEN SERVICES 01000 09 10,741.58 20211021 10/29/2021 117261 USPS POSTALONE 84.98 POSTAGE RRC 102821 198145 RRC NEWSLETTER 1014 6445 POSTAGE/SHIPPING FEES COMMUNICATIONS 01000 01 20211028 84.98 20211022 10/14/2021 116564 FP MAILING SOLUTIONS/POSTALIA 500.00 10/13/21 POSTAGE METER RESET 197706 61858118 20211012 1014 6445 POSTAGE/SHIPPING FEES COMMUNICATIONS 01000 01 500.00 20211101 11/1/2021 100085 DAKOTA ELECTRIC ASSOCIATION 1,399.77 SEPT'21 ELEC PK LIQ STORE 197604 200003759891 6115 6422 ELECTRIC PILOT KNOB LIQUOR 06100 02 SEPT'21 1,989.46 SEPT'21 ELEC WELL#4 197628 200001318526 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 SEPT'21 2,708.65 SEPT'21 ELEC WELL#8 197629 200004199709 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 SEPT'21 26.87 SEP721 ELEC DAISY KNOLL TOWER 197630 200001318518 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 SEPT'21 6,370.58 SEPT'21 ELEC 9TH ST STREET LTS 197631 200001038421 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 SEPT'21 1,963.17 SEPT'21 ELEC WELL#5 197632 200002785533 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 SEPT'21 1,647.35 SEPT-21 ELEC WELL#7 197633 200003490737 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 SEPT'21 2,377.53 SEPT'21 ELEC WELL#6 197634 200001550151 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 SEPT'21 120.88 SEPT'21 ELEC VERM GROVE LS 197635 200003215779 6202 6422 ELECTRIC SEWER OPERATIONS EXPENSE 06200 08 SEPT'21 135.80 SEPT'21 ELEC 195TH WATER TOWER 197636 200002567095 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 SEPT'21 5.00 SEPT'21 ELEC CIV DEF SIREN 197638 200002260958 1054 6422 ELECTRIC EMERGENCY MGMT SERVICES 01000 05 SEPT'21 5.00 SEP721 ELEC CIV DEF SIREN 197639 200001962271 1054 6422 ELECTRIC EMERGENCY MGMT SERVICES 01000 05 SEPT'21 406.93 SEPT'21 ELEC FIRE STATN#2 197834 200003971959 1060 6422 ELECTRIC FIRE SERVICES 01000 06 SEPT'21 34.91 SEPT'21 ELEC TUNNEL LIGHT 197859 200005468327 1090 6422 ELECTRIC PARK MAINTENANCE 01000 09 SEPT'21 19,191.90 20211102 11/1/2021 100394 XCEL ENERGY R55CKS2 LOGIS600V CITY OF FARMINGTON 11/9/2021 8:09:50 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 27 10/1/2021 - 11/8/2021 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 7.97 SEPT'21 ELEC CIV DEF SIREN 197637 51-4874006 SEPT'21 1054 6422 ELECTRIC EMERGENCY MGMT SERVICES 01000 05 7.97 20211103 11/3/2021 100394 XCEL ENERGY 7,271.39 SEPT'21 ELEC NON-METER ST LT 197815 51-4874005 SEPT'21 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 8.45 SEPT'21 ELEC CITY GARAGE 197815 51-4874005 SEPT'21 1090 6422 ELECTRIC PARK MAINTENANCE 01000 09 .81- 197815 51-4874005 SEPT'21 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 5.07 SEPT'21 ELEC CITY GARAGE 197815 51-4874005 SEPT'21 1072 6422 ELECTRIC STREET MAINTENANCE 01000 08 3.38 SEPT'21 ELEC CITY GARAGE 197815 51-4874005 SEPT'21 6402 6422 ELECTRIC STORM WATER UTILITY OPERA 06400 08 12.64 SEPT'21 ELEC CITY GARAGE 197815 51-4874005 SEPT'21 6302 6422 ELECTRIC SOLID WASTE OPERATIONS 06300 08 125.06 SEPT'21 ELEC CITY GARAGE 197815 51-4874005 SEPT'21 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 15.21 SEPT'21 ELEC CITY GARAGE 197815 51-4874005 SEPT'21 6202 6422 ELECTRIC SEWER OPERATIONS EXPENSE 06200 08 200.36 SEPT'21 ELEC ROUND ABOUT 197815 51-4874005 SEPT'21 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 64.35 SEPT'21 ELEC TRAFFIC SIGNAL 197815 51-4874005 SEPT'21 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 60.35 SEPT'21 ELEC LIFT STATIONS 197815 51-4874005 SEPT'21 6202 6422 ELECTRIC SEWER OPERATIONS EXPENSE 06200 08 5,161.89 SEPT'21 ELEC WELL#1&3 197815 51-4874005 SEPT'21 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 46.06 SEPT'21 ELEC DOWNTOWN ST LTS 197815 51-4874005 SEPT'21 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 12,973.40 20211104 11/6/2021 100136 PUBLIC EMPLOYEES RETIREMENT ASSN. 26,713.16 198312 1103211650531 7000 2113 PERA PAYABLE EMPLOYEE EXPENSE FUND 07000 02 35,650.96 198313 1103211650532 7000 6154 PERA EMPLOYEE EXPENSE FUND 07000 02 62,364.12 Report Totals 769,641.19 A LS HOYT BERNHJELM PEARSON PORTER 56�JWILSON CITY OF O 430 Third 5t., Farmington, MN 55024 FARMINGTON © 651-280-6800 Ilo O FarmingtonMN,gov TO: Mayor, Councilmembers and City Administrator FROM: Lynn Gorski, Assistant City Administrator SUBJECT: 2021 Fee Schedule DATE: November 15, 2021 INTRODUCTION Each year the city reviews and makes recommendations on fees charged for work items, rentals and services that are performed. DISCUSSION The management team reviewed the 2021 fee schedule to asses if there were any recommended changes to the upcoming 2022 schedule. The attached draft 2022 fee schedule reflects the changes that are proposed by management for 2022. The changes on the following proposed fee schedule are in red. Below is a summary of the areas recommended for change in the city's 2022 fee schedule. Parks&Recreation Schmitz-Maki Ice Arena Rates • An increase of $5 per hour in ice rental rates is recommended to cover operational and maintenance expenses. • An increase of$5 per hour in turf rental rates is recommended to cover operational expenses. • Staff proposes changing the timing of rental rate increases from July 1 annually to June 1 as this is when summer ice starts. User groups will be granted the $175/hr. +tax for June 1 —June 30, 2022, as those fees are already approved. Park Facilities *An increase of $5 per half-day and full-day shelter rentals is recommended to cover operational expenses. Park Development Fees • These fees are proposed to increase 3%to help cover the increasing costs of equipment, amenities, and construction. Community Development Building Permits • Under additional plan review, added verbiage to clarify this is for decks, interior finishes, additions and removed thatverbiage from commercial, new SFD/MFD • Pools I nground-increased fee from$165 to$180 as extra inspections are needed • Retaining wall—the permit cost will come from Schedule I according to the valuation of the project • Permit Pack Reprint—increased from$25 to$50 to cover the cost of plotter paper • Individual On-site Sewage Treatment—remains at$275, but there is no county fee Application Fees • These are new fees for tax abatement and tax increment financing applications. Miscellaneous • Code Enforcement Cost Recovery — increased from $40 to $75 based on actual expenditures of staff and attorney time Fire Miscellaneous • Live Burn Trailer Rental and I nstructor—this is a new training prop that we would like to make available for other departments to use for training their staff. • Mobile Food Preparation Vehicle Permit—the fire department has the authority through the MN State Fire Code to inspect food trucks for compliance of the fire code. The fire department inspects these vehicles as we find them or know of them operating. Many of the events these vehicles are at happen on the weekends when no fire inspection staff is typically available to conduct inspections. This permit will allow food trucks to get inspected on their own schedule and the permit would be valid for one year. The owner of the food truck would be purchasing a Mobile Food Preparation Vehicle Permit versus the Transient Merchant Permit. Public Works/Engineering Utility Service Connection Permits • The city SAC & WAC fees are proposed to increase 3% based on the Construction Cost I ndex(CCI) for the Minneapolis area. Platting Fees, Escrows,&Sureties(Area charges to support development) • The Sanitary Sewer Trunk Area Charge, Surface Water Quality Management, Water Trunk Area Charge, and Park Development Fee are proposed to increase 3% based on the Construction Cost Index (CCI)for the Minneapolis area. • After a preliminary plat is approved, grading authorization can be issued to allow mass grading of the site out ahead of the development contract. In practice, a surety and escrow are collected with the grading authorization similar to the development contract. These items have been added to the fee schedule for clarity to developers. Water Tower Communication Devices(Antenna Lease Rates) • The fees are proposed to increase 5% based on the language related to annual increases included in the existing leases. Solid Waste Charges and Fees • Charges and fees have not been adjusted due to ongoing contract discussions. Utility Charges and Fees The utility rates have been updated to address the Capital Improvement Plan (CI P) that incorporated annual street reconstruction projects going forward. The goal of the rate adjustments in the utility funds was to finance the annual work on a cash basis. The following increases are proposed to support this goal: • The water user rates increased by 4% that accounts for annual increase in costs plus 1% growth. The Water Board Reviewed and approved the water rates at their October 25, 2021, meeting and are recommending inclusion in the City's 2022 Fee Schedule. • The stormwater fund is increased by 5%. • The residential sewer base rate increased $1.00 and the volume rate increased $1.50. The commercial sewer base rate increased by$2.00 and the Volume rate increased by$1.50. All the proposed parks and recreation fees were reviewed and recommended for approval by both the Rambling River Center Advisory Board and Parks and Recreation Commission. The proposed water fees were reviewed and recommended for approval by the Water Board. The city council reviewed the proposed fee schedule at the November 1, 2021 work session. BUDGET IMPACT The revenue from the proposed fee schedule for 2021 has been incorporated into the draft 2022 budget. ACTION REQUESTED Hold the public hearing on the 2022 fee schedule and ask any questions you may have. Once the city council is comfortable a motion may be made to approve the 2022 fee schedule by ordinance. ATTACHMENTS: Type Description D Cover Memo Proposed 2022 Fee Schedule D Cover Memo Ordinance- 2021 Charges and Fees D Cover Memo Ordinance Summary CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA ORDINANCE NO. 0 21 —7 6 5 AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES, PERMITS OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 2022 THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. FEES FOR LICENSES AND PERMITS. The City Council of the City of Farmington,pursuant to statutory authority or directive,requires certain licenses,permits or other city approvals for certain regulated activities; and as a condition of issuing these licenses and permits establishes the attached fees, effective January 1, 2022. SECTION 2. EFFECTIVE DATE AND CODIFICATION. This ordinance shall be effective immediately upon its passage and shall govern all licenses,permits, and approvals for regulated activities occurring or undertaken in the 2022 calendar year. This ordinance need not be codified but may be attached to the City Code as an Appendix. ADOPTED this 15''day of November 2021, by the City Council of the City of Farmington. CITY OF FARM By: shua Hoyt,May f Attest: By: d McKnight City Administrator SEAL Approved as to form the day of Novembe 2021. City ttorn j4/7 Summary published in the Dakota County Tribune the " day of 7r <- Qti,20, . CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA SUMMARY OF ORDINANCE NO. 0 21 -7 6 5 AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES,PERMITS OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 2022 NOTICE IS HEREBY GIVEN that, on November 15,2021, Ordinance No. 0 21 -7 6 5 was adopted by the City Council of the City of Farmington,Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of this ordinance,the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the fees for licenses,permits and services established by the ordinance include for example licenses regulating the keeping of animals, gambling,tobacco and liquor sales,zoning, development and building approvals and licenses, charges for staff and consultant services, and charges for use of public facilities. A printed copy of the whole ordinance is available for inspection by any person during the city's regular office hours. APPROVED for publication by the City Council of the City of Farmington this 15'x'day of November, 2021. CITY OF FARM By: oshua Hoyt, aY4" Attest: By: ` bavi'd McKnight City Administrator SEAL Approved as to form the /57#ay of November,2021. By: City Attorn y Summary published in the Dakota County Tribune the�If day of 20 .-�I?/ . iCITY SERVICES 2022 Changes General Personnel Charges When the City charges for staff time,the hourly rate will be multiplied by a factor of 1.5,which includes salary,and benefits.Specific rates available from Finance Department upon request. Escrow Deposits Escrows are set to recover costs incurred by the City related to some permitting actions. Escrows shall be determined as defined in this fee schedule and may include,but are not limited to,administrative costs,personnel charges,and outside services. When the City requires an escrow,the amounts represent initial deposits,not actual charges.Additional deposits may be required if costs incurred go above the original escrow amount.Any unused escrow will be returned to the applicant.An Escrow Deposit Agreement may be required. FIRE 2021 Amount False Alarms(after 3 per occurrence)Fire Alarms Non-Residential $150 up to five, $500 thereafter Residential $150 up to five, $300 thereafter Service and/or testing personnel conducting fire drills,maintenance,testing or service of the $150 per response alarm or sprinkler system,who caused a nuisance or unintentional alarm. Malicious/Mischievous False Alarms Staff time plus equipment rate Fire/Rescue Response(Non-Contracted Services) Apparatus/Vehicle Includes Personnel Rate per hour Arial Ladder Truck $525 Brush Truck $158 Chief $125 Engine $315 Light Rescue $158 Tender $225 Utility Vehicle 105 Invalid/Lift Assist $150 up to five, $300 thereafter Hazardous Material Incidents Unauthorized Burning Extinguishment Fee Personnel and Equipment Rates Paid On-Call Personnel Rate $25/hour/person Miscellaneous Fire Report Fee $15 Fire/Rescue Standby Current hourly 2-Hour Minimum for Pyrotechnic rate/person/vehicle Displays (vehicle would include personnel) Live Burn Trailer Rental $300/day New Live Burn Instructor $75/hour New Mobile Food Preparation Vehicle Permit $50 New Fireworks Establishments with mixed sales $100 Establishments Selling Fireworks Only $350 Pyrotechnic Display Permit and Inspection $100 (Fireworks sales as accessory item) :FIRE 2021 Amount Flammable Tank System 500 Gallons or Less $25 501-1,000 Gallons $50 1,001 Plus Gallons 1.5%up to$10,000 Tank Removal $100 pertank Temporary Tent $40 MPGA Permit-30 days(limited to 2 per year) $20 Open Burning Fire Permit(30 days) $25 Fire Alarm System—New or Alteration 1.5%of contract cost up to $10,000(minimum of$50) 1%of contract cost over$10,000 Fire Suppression System—New or Alteration 1.5%of contract cost up to$10,000(minimum of $50)1%of contract cost over$10,000 Day Cares $50 Complaint,Requested,or Routine Fire Life Safety Inspection-Initial inspection and follow up Free inspection Re-inspection of any type $75 Billed at equipment rate listed below plus personnel rate for staff time.Staff time is billed at a one hour minimum. Equipment rates during regular work hours are billed at a one hour minimum;personnel rates for call outs after regular hours are billed at a two hour minimum at time and a half.ALL CITY EQUIPMENT MUST BE OPERATED BYA CITY EMPLOYEE. Air Compressor,Hammer,Hose $35/hour Backhoe $60 hour Blower $25 hour Bucket Truck $60 hour Chipper $50/hour Compacting Tamper $25 hour 5 yd Dump Truck aterTanker $45 hour Flail Mower $75 hour Front End Loader $75/hour Generator—Small $50 hour Generator—Trailer $100 hour Grader $85 hour Paint Striper $30/hour Pickup Truck $30 hour Sewer Jetter actor $175 hour Skidster $60 hour Street Sweeper $85/hour 1Ton Truck $35 hour Trailer Pum $50 hour Trash Pum $25 hour TV Sewer Camera 200 hour POLICE SERVICES 2021 ArnOUnt Billed at equipment rate listed below plus personnel rate for staff time.Staff time is billed at a 2 hour minimum. Equipment rates during regular work hours are billed at a one hour minimum;call outs after regular hours are billed at a two hour minimum. Audio Video CD/DVD $35 Public Data-Offenders List $20/week False Alarms(after 3 per ordinance) Non-Residential $150 Residential $150 Investigative Case Reports $1/page Photographs $5/copy Research Fee $30/hour-1 hour minimum Miscellaneous Accident Reports for Insurance Purposes $5 Fingerprinting Non-Resident(No charge for resident) $50 Transient Merchant,Peddler,Solicitor $65/person annually $45/person for 6 months Police Personnel Event Coverage $100/hour non-profit $150/hour for profit Pawn Shops Annual License Fee $8,000/Year Billable Transaction Fee Electronic $1.50/transaction Billable Transaction Fee Manual $2.50/transaction Pawn Shop Investigation $1,000 LICENSES-GENERAL DOG LICENSE 2021 Amount Male or Female $20/dog 2 years Lifetime License $50/dog License Enforcement Service Charge $25/dog Tag Replacement Fee $5 Dangerous Dog Registration $100 Warning Symbols At cost Pursuant to Ordinance 6-2-14 the owner shall pay an additional $50 as appropriate Dog Kennel(3 or more dogs) $300/year for a 4th dog.Exception—New residents—see note under animal licensing above. Permitted in agricultural zone only. GAMBLING LICENSE 2021 Amount Gambling Event Investigation Fee $50 Gambling Premise Investigation Fee $50 BUSINESS LICENSE 2021 Amoutit Bed and Breakfast $50 Cigarette/Tobacco Sales $200/year $150 plus administrative Reinstatement after revocation time per fee schedule Saunas $5,000 annual business $300 original investigation $150 renewal investigation Therapeutic Massage Business License $50(includes 1 therapist Therapist $50 Business Investigation $300 Therapist Investigation 200 MISCELLANEOUS Temporary Outdoor Exhibition $50/Event Tents and Temporary Membrane Structures $40 LICENSES- • •• 2022 2023 Billing Beer,Off-Sale $75 ear $75 ear Beer,On-Sale $250 ear $250 ear Temporary On-Sale Liquor $0 $0 Display and Consumption $300/year $300/year On-Sale Liquor $3,500/year $3,500/year On-Sale Sunday Liquor $200 ear $200 ear Club License $300 ear $300/ye r Investigation Fee $300 $300 Transfer Fee $300 $300 On-Sale Wine $300/year $300/year Investigation Fee $100/year $100/year Brew Pub $250/year $250/year Cocktail Room $2501yearr Taproom $250 ear $250/ear Investigation Fee $100/year $100/year PARKS AND RECREATION The Current Advertising Rates 2021 Amount (Full Color Advertising) To qualify for non-profit status o 501c3 tax exempt status is required. Half Page per Publication Rate: Government/Non-Profit Commercial/For Profit $325 (H)7.5 wide x 4.5 high $375 (V)3.667 wide x 9.25 high Includes Tax Half Page 1-year Rate(4 issues per Government/Non-Profit Commercial/For Profit year) $1,040/year $1,200/year Includes Tax Quarter Page per Publication Rate: Government/Non-Profit Commercial/For Profit 3.667 wide x 4.5 high $225 Includes Tax $250 Quarter Page 1 Year Rate(4 issues per Government/Non-Profit Commercial/For Profit $720/year year) $800/year Includes Tax PARK FACILITIES RENTAL RATES 2021 Amount Shelter Half Day $65(includes tax) 7:00 a.m.—2:45 p.m.or $70(includes tax) Shelter Full Day $90(includes tax) 3:15 p.m.—11:00 P.M. $95(includes tax) 7:00 a.m.-11:00 p.m. Event Application Fee $60(includes tax) Requires insurance certificate and Events in Parks(150 or more people) $285(includes tax) separate fees for portable toilet and Weddings $285(includes tax) trash service. Warming House Rental Rate Private Skating Party $40(includes tax) 8:00 a.m.to 12 p.m.only with minimum two hour charge. OUTDOOR FIELD RENTAL RATES 2021 Amount Baseball Fields See Schedule H Soccer Fields See Schedule H NAMBLING RIVER CENTER RENTAL RATES 2021 Amount Annual Membership $38/individual(includes tax) Includes both regular and fitness center membership Member Incentive Programs 30-day money-back guarantee(Financial Support Program) Fitness Room Non-Member One-Time Visitor Pass $7.00(includes tax) Rambling River Center Room Rental Rates See Schedule G Rambling River Center Damage Deposit Banquet Room $500 Rambling River Center Damage Deposit Meeting Rooms $75 Rambling River Center Non-Member User Fee $4 includes tax Rambling River Center Newsletter Advertisement $90(includes tax) 2 inch by 1 inch ad space for 1 year DVD Rental Included with rental fee if requested Sound System Rental $150(includes tax) VCR Rental Included with rental fee if requested RECREATIONAL PROGRAMS 2021 Amount Programs,Lessons,Activities Coverall direct costs Special Event Minimum or no fee charged SCHMITZ-MAKI ARENA ADVERTISING RATES 711121-6130122 Full 4 x 8 Sheet includes tax One Year $440/year Three Years $385/year Entire fee must be paid up front. ($1,155 annual) 4 x 4 Sheet includes tax One Year $280/year Three Years $250/year Entire fee must be paid up front. $750/annual Ice Resurfacer includes tax One Year $735/year Three Years $650/year Entire fee must be paid up front. ($1,950/annual) Dasher Boards includes tax One year $545/year Three Years $490/year Entire fee must be paid up front. ($1,470/annual) SCHMITZ-MAKI ARENA RATES 711121 6/30/22 6/1/22-5/31/23 Dry Floor Renta I $500/day+tax $150/da +tax Saturday and Sunday(7:00 a.m.— $240/hr+tax Ice Time-Prime Time $235/hr+tax 10:00 a.m.) Monday—Friday Saturday and Sunday(10:15 p.m.— $180/hr+tax Ice Time-Non-Prime Time $175/hr+tax 6:45 a.m.) Monday—Friday Summer Ice(June-August) $175/hr+tax $180/hr+tax Open Hockey $10(includes tax) Open Skating $5.00/person(includes tax) Open Skating Free Style $10 includes tax Open Skating Punch Card 10 punches$45 Expires on April 1 each year. (includes tax) Skate Rental $4 air $4/sharpened pair or 10 Skate Sharpening sharpened pairs for $35(includes tax) Indoor Turf Rental $80/hour+tax $85/hour+tax PERMITS-BUILDING GENERAL 2021 Amount Building Permit 2009 MN State Statute Grading permit fees may apply 326B.1530 (see Schedule 1) Additional Plan Review Fee(after 1st review)Decks,Interior Finishes,Additions $25 DeCkS,iRtffieF -- es,additieRs,ete.Commercial,New SFD/MFD(after 1st review) $100 Re-inspection Fee $65 Basement Finish All Inclusive See Schedule I Includes building,plumbing,HVAC and fireplace Bathroom Finish All Inclusive $105+state surcharge as Includes building,plumbing and recommended by MN state HVAC code section Building Demolition See Schedule I Building Moving House $160+state surcharge as recommended by MN state code section 1300.0160 Requires special exception in addition to fees listed Garage $50+cost of utility locations Surety $10,000 flat Decks See Schedule Garages See Schedule Grading permit fees may apply Gazebos Freestanding See Schedule Pools Above Ground $105+state surcharge as Grading permit fees may apply recommended by MN state code section 1300.0160 Inground $165+state surcharge as Grading permit fees may apply $180+state surcharge recommended by MN state code section 1300.0160 Retaining Wall(Over 4 feet) $140 Grading permit fees may apply Schedule I Porches See Schedule Miscellaneous Requested Inspections $105 Investigation Fee/Stop Work Order $65 Permit Pack Reprint $25 $50 Permit Card Reprint $5 Cancelled Permits $10 Expired Permits 50%of Base Fee Expired Temporary Certificates of Occupancy 50%of Base Fee 2021 Roof Amount $70+state surcharge as recommended by MN state code section 1300.0160 Siding $70+state surcharge as recommended by MN state code section 1300.0160 Window/Door Replacement $70+state surcharge as recommended by MN state code section 1300.0160 Combo Permits Two(2)Items $115+state surcharge as recommended by MN state Two of the following permits:Roof, cSiding,or Window/Door ode section 1300.0160 Replacement Three(3)Items $150+state surcharge as recommended by MN state Three of the following permits: code section 1300.0160 Roof,Siding,or Window/Door Replacement Individual On-site Sewage Treatment $275($232 City, $43 $275-No County Fee County) Re-inspection(after 2 fails) $50 Septic Abandonment $60 Temporary Buildings on Construction Sites $150 ELECTRICAL PERMITS 2021 Amount Single-Family Residential See Schedule L Multi-Family Residential and Commercial See Schedule L Solar PV Installation See Schedule M MECHANICAL PERMITS 2021 Amount $65/fireplace+state Fireplace surcharge as recommended by MN state code section 1300.0160 Commercial Heating 1.25%of contract cost +state surcharge (contract valuation x .0005)minimum of 9100 Re-inspection $65 Residential Heating New Construction $85+state surcharge as recommended by MN state code section 1300.0160 Repair/Replace $55+state surcharge as recommended by MN state code section 1300.0160 Re-inspection $65 PLUMBING PERMITS 2021 Amount $30+state surcharge as Heater,Water Softener recommended by MN state code section 1300.0160 Commercial Heating Includes 1.25%of contract cost Sprinkling Systems +state surcharge(contract valuation x .0005)minimum of $100 Re-inspection $65 Residential Heating New Construction $85+state surcharge as recommended by MN state code section 1300.0160 Repair/Addition $55+state surcharge as recommended by MN state code section 1300.0160 Re-ins ection 65 UTILITY SERVICE CONNECTION PERMITS 2021 Amount Erosion Control/Grading/Landscaping/As-buil[s Includes 2 inspections each for Initial Permit Fee $225 grading and turf Re-inspection Fee $65 Escrow-Single Family Residential $3,000 Escrow-All other site grading permits 125%of Estimated Restoration Cost Sewer Connection Permit $75 each ROW permit required for work in the ROW plus surety Lateral Connection Charge $2,160 Lateral Equivalent Charge See assessment rolls City Sewer Availability Charge(CSAC) $555/REU $S70/REU MCES Sewer Availability Charge(SAC) $2,485/REU REU Determination by Metropolitan Council Re-inspection Fee $65 UTILITY SERVICE CONNECTION PERMITS 2021 Amount Water Connection Permit $75 each ROW permit required for work in the ROW plus surety Lateral Connection Charge $1,515 each Re-inspection Fee $65 Funds construction of trunk infrastructure to support new development.Water connection charge will not apply to fire Reserve Capacity Connection(WAC)Fee $2,455/REU sprinkler lines. Meters 4"and up will need a separate analysis and the fee will be determined by the city engineer. $2,530/REU PERMITS-CONSTRUCTION RELATED EXCAVATION 0-1000 cubic yards $50 Grading plans required plus 1,000-25,000 $150 personnel charges to review the application.CUP required for 25,001-50,000 $300 50,000 cubic yards and above. 50,001—250,000 $500 250,000+ $1000 Filling $75+staff time CUP required Landfills,Sludge Ash,Incinerator Ash,etc. $150,000 initial $60,000/year+$30/ton renewal Excavation/Filling/Mining Surety Per estimated costs of code compliance ROW PERMITS 2021 Amount Utility Construction Permit Fee for work up to 1,000 linear feet $160 Fee for work over 1,000 linear feet $0.16 per linear foot Escrow Deposit $500 Minimum General Excavation Permit Fee $160 Escrow Deposit $500 Minimum Obstruction Permit $50 DEVELOPMENT/SUBDIVISIONPERMITS- APPLICATION FEES 2021 Amount Annexation Petition $250+$20/acre up to 10 acres,$5/acre over 10 acres Comprehensive Guide Plan Amendment $450 Conditional Use Permit/Special Exception $250 Interim Use Permit $250 Rezoning Administrative Fee $450 Appeal of ZoninDecision $150 Appeal of Planning Commission Decision $150 Zoning Certificate,Verification of Zoning $25 Site Plan Review $150 Sketch Plan Review $150 Subdivision Waiver,Administrative Fee $125/staff time Vacation of Public Right-of-Way $200 Variance Request $250 Actual cost which may Environmental Assessment Worksheet Review include both personnel and outside services Preliminary Plat Fee $750 base+$10/lot Escrow 3 lots or less$1,000 4-10 lots$2,500 11 or more$5,000 Grading Authorization Surety for 125%of Adding to schedule, Estimated Construction no change in fee. Costs Inspection Escrow:$10,000 Final Plat Fee $300 Escrow 3 lots or less$1,000 4-10 lots$2,500 11 or more$5,000 APPLICATION FEES 2021 Amount PUD(Planned Unit Development)Fee $500+$22/acre PUD Amendment Fee $300 Tax Abatement Application Fee $6000 New Fee Tax Increment Financing Application Fee $6000 New Fee Wetland Conservation Act Administration Fee $250 Wetland Replacement Plan Surety 125%of estimated construction cost Wetland Replacement Plan Monitoring $5,000 5-year Surety PLATTINC FEES,ESCROWS&SURETIES 2021 Amount Platting fees are generally collected with the approval of a Development Contract.Acreage charges shall be based on the gross area of the development,less Remove dedicated parkland floodways,steep slopes,dedicated parkland,delineated wetlands,and oversizing of county ROW. Fees based on REU shall use the MCES determination for flows. The Sanitary Sewer Trunk Area $2,595/Acre Charge funds trunk improvements Sanitary Sewer Trunk Area Charge $2,519/acre identified in the city's Comprehensive Sanitary Sewer Plan. $1.63/sq.yd.of This fee funds initial seal coating of bituminous area newly constructed streets two to Sealcoating Fee three years after initial construction as required by engineering guidelines. Surface Water Management Fee(Development) The Surface Water Management Residential,Low Density $12,744/acre Fee funds the trunk storm water improvements identified in the Residential,High Density $21,169/acre city's Surface Water Management Commercial/Industrial/Institutional $25,484/acre Plan. Surface Water Quality Management Residential(single/multi) $110/acre The Surface Water Quality $115/Acre Commercial/Industrial/School/Other $231/acre Management Fee is collected to $238/Acre fund future excavation of sediments deposited in sedimentation ponds. The Trunk Area Charge funds the $4,844/Acre Water Trunk Area Charge $4,703/acre trunk improvements identified in the city's Water Supply and Distribution Plan. Per Parkland Parkland and Trail Fees Dedication Ordinance Calculation Park Development Fee multiplied by $24,938/acre the total acres required to be Park Development Fee $24,212/acre dedicated for parkland in the development. Future Through Street Sin Actual Cost Wetland Huffer,Conservation,and Natural Area Signs Actual cost Public Improvement Surety 125%of Estimated Public Improvement Construction Estimate Contract Administration Escrow 3%of Estimated Public Improvement Construction Estimate Construction Observation Escrow 5%of Estimated Public Improvement Construction Estimate PERMITS-SPECIAL Sign Permit,Review Plans Estimated Value:up to$500 $20 Signs which need a conditional use $500.01-$1,000 $30 permit must pay both the $1,000.01-$2,500 $60 established sign permit fee,plus the Over$2,500 $80 conditional use permit fee. Urban Chicken Permit Initial Permit $100 Renewal Permit $40 Dock Permit $40 WATER TOWER COMMUNICATION DEVICES 2021 Amount This fee must be paid prior to any research or site meetings.Thefee covers staff time or outside costs to Lease Administration Fee $500 review plans and specifications. Surety may be required for any approved work. Lease rates noted are the initial rate indicated in any new lease agreements and the rate will increase by 5%annually on January 1 ,regardless of the date that the lease is signed or type of equipment. Base Lease Rate $3,741.31/month This lease rate covers up to 3 $3,928.38/month($47,140.56 ($44,895.72 annually) antennas and 300 sq.ft.of space at annually) the base of the tower. Additional Antenna Lease Rate $1,247.14/month This rate will be added to the base $1,309.50/month($15,714.00 ($14,965.68 annually) lease rate,beginning with the 4th annually) antenna array,for each additional antenna array. Additional Space Rental Lease Rate $6.91/month/sq.ft. This charge will apply if the $7.26/month/sq.ft. ($82.92/year/sq.ft.) installation occupies more than a ($87.12/year/sq.ft.) total of 300 sq.ft.at the base of the tower.Square footage will be calculated based on a rectangular area described by adding 3 ft.to the maximum width and length,or by the actual size of easement requested,whichever is larger.This will not include access easements, or line easements from the tower to the enclosure/equipment. MISCELLANEOUS Ag Preserve Filing $75 Candidate Filing $5 10,000-100,000 population Code Enforcement Cost Recovery $40 Re-Inspection/ Plus Cost of Abatement $75 Administrative Fee INVOICINGBILLING AND i Assessment Certification Fee $35 administrative fee+8%interest Late Payment Penalty 10%of current delinquent charge Returned Item Fee $30 Special Assessment Search $25 COUNTER CD/DVD $35 Comprehensive Plan Document $40 Copies $.25/page Color Copies 8 1/2 x 11 $.50/page Color copies 11 x 17 $1/page Large Format co (Excluding 2'Contour $3/copy Flood Plain Map(Copy of FEMA Ma $5 Flood Plain Ma other $15 New Resident List Photo or Electronic Copies) $3.50 month or$42 ear Photographs $5/copy Redevelo ment Plan $10 AmountUTILITY CHARGES AND FEES WATER 2021 BaseFee-AllClasses $15Per quarterly bill $15.60 per quarter Volume Charges up to 20,000 gallons $1.66 per 1,000 gallons Tier 1 $1.73 per 1,000 gallons 20,001 gallons to 40,000 gallons $2.50 per 1,000 gallons Tier 2 $2.59 per 1,000 gallons 40,001 gallons and up $3.33 per 1,000 gallons Tier 3 $3.45 per 1,000 gallons Irrigation Meters $3.33 per 1,000 gallons $3.45 per 1,000 gallons Hydrant Usage/Water acquired at Maintenance Facility $2/1,000 gallons $60 minimum Hydrant Meter Deposit $5,000 refundable deposit Meter Reading(If no change in ownership) $37.50 Meter Testing Fee $75 Meters Actua I Cost+(SO%or $30+tax)whichever is larger amount Water Disconnection Fee $75 Water Reconnection Fee $75 SANITARY SEWER 2021 Amount Base Fee Residential $38.94/qtr Includes first 10,000 gallons $39.94 per quarter Commercial $83.93/qtr Includes first 20,000 gallons $85.93 per quarter Volume Charges Residential Use Over 10,000 gallons $3.89/1,000 gallons $5.39 per 1,000 gallons Commercial Use Over 20,000 gallons $4.20/1,000 gallons Based on actual water consumed $5.70 per 1,000 gallons during the most recent quarter or the customer's winter quarter whichever is less. Sump Pump Ordinance Non-Compliance $100/month added to sewer bill OTHER 2021 Storm Water Utility $21.25/storm water $22.31/storm water unit/qtr unit/qtr Street Light Utility $6.90/REU/qtr PENALTIES 2021 A o.nt Water Use Restriction Penalties 1st Offense Warning 2nd Offense $50 3rd and Subsequent Offenses 100 SOLID WASTE CHARGES AND FEES Customers who overfill their containers more than 50%of the time during a quarter and do not request a level of service change will automatically be raised to the next level of service. SOLID WASTE RATES 2021 AmOlAnt 30 gallons $62.16/qtr 60 gallons $77.03/qtr 90 gallons $90.54/qtr 120gallons $108.78/qtr 150 gallons $122.30/qtr 180gallons $137.16/qtr 210 gallons $153.38/qtr 240gallons $165.54/qtr 270 gallons $179.05/qtr 300 gallons $217.57/gtrx pickups/week 600 gallons $377.03/gtr x pickups/week 900 gallons $536.49/qtr x pickups/week 1200gallons $695.95/gtrx pickups/week 1500 gallons $855.40/qtr x pickups/week 1800 gallons $1,014.86/qtr x pickups/week SPORTS • 1-20 teams $120.00 300 gallon container delivery 21-60 teams $180.00 included to one site$25.00 delivery charge per each additional site. $50 61-90 teams $240.00 per hour additional labor charge if more than one dumping of trash is 90 teams or more Will be addressed on an required plus$20.00 per container individual basis. dumped. OTHER 2021 Level of Trash Service Change 1st request no charge Subsequent requests $37.50/year/owner Container Replacement Fee $37.50 Damaged carts Out of Cab Charge $5.00 per stop Return Collection Trip Charge 90 gallons or less $15/trip/first container$5 each additional 300 gallons or less $25/trip/first container$15 each additional Extra Bag Charge 2 or more bags per Lids that do not appear to be closed occurrence-$2.50/bag- at the time of collection or bags $5 minimum outside of container.A bag equal to 13 gal.or tall kitchen bag. Bulk Items Per contract Automobile Tires(up to 17") $10 plus$2.50 each additional tire Curbside Recycling Services Commercial Per contract Curbside Seasonal Yard Waste Collection Per contract SOLID Temporary 300 gallon container for MSW $35 container delivery and pickup Per trip charge to empty $25 Residential Rolloffs(MSW or construction/demolition)Request Form Required $143/load plus 2 week limit disposal/processing costs Residential Rolloff Rental(over 7 days) $10/day $150.15/load plus Commercial Rolloffs(MSW or construction/demolition) disposal/processing costs Minimum 2 loads per month Commercial Rolloffs Disposal Cost(MSW or construction/demolition) $128 per ton Temporary Discontinuance Fee $30 Private Hauler—Commercial DumpsterAnnual Fee $100 SCHEDULEG RAMBLING RIVER CENTER ROOM ROOM NAME 2021 Amount2022 Changes Arts and Crafts Room $65 for 2 hour time block+$32.50 each additional hour(capacity 30 people) Banquet Room $350for 4 hour rental block of time and one additional hour for set up and clean up time(5 hours total),use of up to 12 round tables and chairs and mandatory cleaning fee for cleaning the room after rental ends,which includes trash removal and tear down. If cleaning takes more than 2 hours, then billing for additional cleaning time beyond the 2 hours will be at a rate of $55 per additional hour(capacity 130 people and includes use of kitchenette) $90.00 for each additional hour rented beyond the original 4 hour block. Empire Room $80 for 2 hour time block and$40 each additional hour(capacity 57 people) Garage $60 per stall or$200 entire garage per day Garage Set Up/Tear Down $70 per day Two Small Conference Rooms $20 for 2 hour time block and$10 each additional hour(capacity 15 people) 'Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous year. SCHEDULE H OUTDOOR FIELD USE FEE SCHEDULE Non-Tournament Outdoor Field Use Charges: 2021 Amount 2022 Changes Adult Groups $55(includes tax) Summer Outdoor Use Fee—Groups primarily serving local youth under 18 $14/participant years of age.Calculated based on the number of registered participants as of the first day of scheduled practice. Youth groups not qualifying or choosing not to pay the Seasonal Use Fee $50(includes tax) Tournaments• 2021 Amount Baseball and Softball Fields $65/field/day Fee includes use plus initial dragging, (includes tax)(fee setting of the base path and pitching, does not include and painting of foul and fence lines trash fee) once each tournament. Soccer Fields $65/field/day Full size soccer fields may be sub- (includes tax)(fee divided into small fields but are only does not include charged per full size field.Any portion trash fee) of a full size field constitutes use of that full size field. Other $17(includes tax) Additional dragging baseball or softball fields per field per dragging Additional labor or materials requested by group At prevailing rates Portable Toilets If use is requested by user group, then entire cost paid by user group. Soccer field lining $55(includes tax) per hour for labor +tax $30 (includes tax)per hour for painting 2009 MN State Statute 32613.1530 BUILDING VALUE RANGE 2021 Amount 2022 Changes $0-$500 $29.50 $501-$2,000 $28.00 for the first$500 $3.70 per additional$100 $2,001-$25,000 $83.50 for the first$2,000 $16.55 per additional$1,000 $25,001-$50,000 $464.15 for the first$25,000 $12.00 per additional$1,000 $50,001-$100,000 $764.15 for the first$50,000 $8.45 per additional$1,000 $100,001-$500,000 $1,186.65 for the first$100,000 $6.75 per additional$1,000 $500,001-$1,000,000 $3,886.65 for the first$500,000 $5.50 per additional$1,000 $1,000,001 and up $6,636.65 for the first$1,000,000 $4.50 per additional$1,000 This fee schedule was develo ed with information orovided bv the State Building,Codes and Standards Division. 2021 Amount 2022 Changes Cost per Square Foot Decks $19.00 Entry Covered Porches $29.00 Four Season Porches $76.66 Garages Wood Frame $41.81 Masonry Construction $28.93 Carport $19.11 Pole Building $18.60 Gazebos Wood Framed/Screened $53.35 Single Family Dwellings-Basement Finished Basements $26.70 Unfinished Basements $20.50 Crawl Space $11.54 Conversion Basement Finish $14.00 All Inclusive Basement Finish $17.00 Single Family Dwellings-Type V-Wood Frame First Floor $89.00 Second Floor $89.00 Five Course 1"Floor Lookout Unfinished $76.66 Sheds $26.70 Three Season Porches Wood Framed $53.35 SCHEOULEJ MEETING ROOM GUIDELINES NON-CITY USE City of Farmington ITEM DESCRIPTION 2022 Changes The city of Farmington meeting rooms are scheduled by the city Administration Department and are available for use on a rental basis by youth,local civic and resident,non-resident and profit making groups.The policies that follow are needed to insure the proper use and control of the facility so that all people may equally enjoy them. RESERVATIONR Requests for use of the rooms should be directed to the Administration Department at 651-280-6803. Reservations will be held verbally for 48 hours without a deposit. Reservations can be made no more than 60 days in advance. ROOMSMEETING City functions have first priority for booking the meeting rooms.The city reserves the right to pre-empt a scheduled use when necessary to conduct essential city business. COUNCILLARGE • ROOM Accommodates 16 people around a table. Parking accommodates approximately 10 vehicles with on-street parking,2 handicapped stalls in the back parking lot and additional parking in the Second Street parking lot. COUNCILSMALL • •• Accommodates 10 people around a table. Parking accommodates approximately 10 vehicles with on-street parking,2 handicapped stalls in the back parking lot and additional parking in the Second Street parking lot. ROOM NAME 2021 Amount $25 for 2 hour time block Large Conference Room $8 each additional hour $20 for 2 hour time block Small Conference Room $8 each additional hour Notes on fees: 1.A reservation date can be tentatively held verbally for 48 hours. 2.The fee may be waived if a city staff member is assigned to a group as a part of their work duties and assumes responsibility for the room reservation. A 30-day cancellation notice is required for a full refund. If we are notified of your cancellation 30 days prior,a full refund will be given. No refunds will be issued for cancellations made less than 30 days prior to an event. A permit authorizing the use of the rooms requested will be issued to the applicant after the application is approved.The Administration Department reserves the right to cancel the permit if the regulations of use are violated. Permit holders will not assign,transfer or sublet to others the use of the facilities.The individual signing the permit must be 21 years of age or older. SUPERVISIONDAMAGE 1. Every group using the facility must be under competent adult(21+)leadership.The organizing user or groups will assume full responsibility for the group's conduct and any damage to the building or equipment. 2.The city reserves the right to assign or require supervisory staff,police or maintenance personnel at an additional cost to the user if deemed necessary by the particular function or activity.An estimated cost will be calculated at the time of the reservation.The group will be billed for the actual cost after the event. The organization or user group using city of Farmington facilities will agree to indemnify the city of Farmington,and its employees for any and all damage to the building,or other property,by any person or persons attending the affair,and likewise,the city of Farmington and its employees against all liability and all damages to any person for injuries,including death. RULES FOR USE 1.The entire building is a smoke free facility and users are responsible for ensuring that members of their group do not smoke within the building. 2. Persons attending meetings or events should stay in the rooms assigned to their use. 3.The city of Farmington requires,as a condition of this agreement,that alcoholic beverages are prohibited. 4.General cleanup of the facility is the responsibility of the group. If any item such as rice or confetti is thrown in the building or on the grounds,your group is responsible for cleaning up this material.Additionally,if the building is not cleaned up,the cost the city incurs for cleanup will be assessed to your group. 5.Technology is not available for non-city users. 6. Events which will be using an open flame such as candles are prohibited. 7.The catering kitchen is not designed for preparing food,but rather for serving food that has already been prepared elsewhere. User groups are responsible for providing their own utensils,serving ware,coffee and condiments. 8.Signs may not be posted outside of City Hall regarding your event. HOURSOF The hours of use for the meeting rooms are as follows: Monday—Friday from 8:30 a.m.—4:00 p.m. The rooms are not available when City Hall is closed in observance of the following holidays: New Year's Day,Martin Luther King Jr.Day,President's Day,Memorial Day,41h of July,Labor Day,Veteran's Day,Thanksgiving Day and the day following, Christmas Eve and Christmas Day. ROOM SET-UP AND DECORATIONS Adhering decorations or any items to walls,tables,chairs,etc.in any manner is prohibited.The above guidelines have been established for your benefit and to promote responsible use.The City Administrator must approve exceptions to these policies. REQUEST FOR ELECTRICAL INSPECTION(REI)PERMIT Single Family Residential ITEM DESCRIPTION 2021 Amount 2022 Changes Basement remodel/finish up to 11 circuits-2 inspections $82 City service fee $10 Fireplace per inspection $41 Furnace or furnace and air conditioner-per trip $41 Garage additions/remodel up to 11 circuits-2 inspections $82 Inspection fee-one trip $46 Inspection fee-two trips $82 Investigation fee or the total inspection fee,whichever is greater up to$1,000 $82 New home and service up to 400 amps and up to 30 circuits-2 inspections $170 New home and service 401 to 800 amps and up to 30 circuits $174 More than 30 circuits $7.35 each New home extra inspections $41 Off peak systems-per inspection $41 Per circuit calculation $7.35 per circuit Per trip calculation $41 per trip Pools up to 11 circuits-2 inspections $82 Porches/additions up to 11 circuits-2 inspections $82 Re-inspection fee-per trip $41 Residing home-per inspection $41 Service upgrade up to 400 amps plus circuits $41 Reconnect circuits $2.35 each New extend $7.35 each Service upgrade up to 800 amps plus circuits $70 Reconnect circuits $2.35 each New extend $7.35 each Single trip inspection $41 State surcharge $1 Separate grounding residential $41 Service panel residential $100 Service panel and remodel residential $170 REQUEST FOR ELECTRICAL INSPECTION(REI)PERMIT Multi Family Residential&Commercial ITEM DESCRIPTION r 2022 Changes 0-400 amp power source $70 401-800 amp power source $120 Over 800 amp power source $170 Carnivals/fair 2 hour charge minimum plus power supplies and units $180 City service fee $10 Commercial remodel up to 12 circuits-2 inspections $82 Concrete encased electrode inspection $41 Electric and LED signs and outside lighting transformers/power supplies each $41 Fire and temp control each device $41 Furnace and air conditioner or combinations per trip $41 Inspection fee-one trip $41 Per trip charge minimum $41 Investigation fee-total fee doubled $82 or total fee doubled, whichever is greater up to $1000 Luminaire retrofit modifications per fixture $0.33 Multi-family units up to 12 circuits-2 inspections per unit $100 New or extended circuits each up to 200 amps $7.35 New or extended circuits above 200 amps each $18.85 Separate bonding inspections for swimming pools and equipotential planes per trip $46 Special inspection fee plus mileage at current IRS mileage rate $100/hour State surcharge $1 Transformer up to 10KVA each $17.50 Transformer above 10KVA each $35 RV pedestal $41 Swimming pool commercial $82 Street/park lot/outdoor or traffic standards $6 MFG home pedestal $41 New multi-family dwelling $100 Failure to file permit $82 or total fee doubled, whichever is greater up to $1000 SCHEDULE M SOLAR PV INSTALLATION ELECTRICAL INSPECTION FEES Single Family Residential ITEM DESCRIPTION 2021 Amount 2022Chani,es 0 watts to 5,000 watts $90 5,001 watts to 10,000 watts $150 10,001 watts to 20,000 watts $225 20,001 watts to 30,000 watts $300 30,001 watts to 40,000 watts $375 $375 Plus 40,001 watts to 1,000,000 watts $37.50 for each additional 10,000 watts over 40,000 $3,975 Plus 1,000,000 watts to 5,000,000 watts $25 for each additional 10,000 watts over 1,000,000 $10,810 Plus $15 for each additional 10,000 5,000,000 watts or larger watts over 5,000,000 CITY OF 0 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler, Planning Manager SUBJECT: Vacate Drainage and Utility Easements at 3072 212th Street West DATE: November 15, 2021 INTRODUCTION The City has received a petition from Zoe Roberts to vacate certain drainage and utility easements on the property addressed as 3072 212th Street West and legally described as Lots 2 and 3, Block 7 New Sunrise Addition (please see Exhibits A and B depicting and describing, respectively,the easements to be vacated). Per State Statute§412.851,the City Council must conduct a public hearing regarding the proposed vacation after published and posted notice of said vacation. DISCUSSION Ms. Robert's home was built on Lot 3, Block 7 in 2019. Since then,she has purchased the adjoining vacant lot(Lot 2, Block 7) and has combined the two lots into a single PI D number through Dakota County. Ms. Robert's has expressed a desire to construct an addition onto the west side of her existing house and in order to accommodate the expansion the interior side yard drainage and utility easements for both lots will have to be vacated as an addition would encroach upon those easements. There are no City utilities located within these easements. BUDGET IMPACT NA ACTION REQUESTED After any public comment is taken, close the public hearing regarding the vacation of drainage and utility easements and adopt the attached resolution authorizing the vacation of said easements. ATTACHMENTS: Type Description D Resolution Vacation Resolution D Backup Material Exhibit A- Easement Depiction 0 Backup Material Exhibit B- Easement Descriptions RESOLUTION NO. R63-21 A RESOLUTION VACATING CERTAIN EXISTINGDRAINAGE AND UTILITY EASMENTS NEW SUNRISE ADDITION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington,Minnesota,was held in the Council Chambers of said city on the 15'day of November, 2021 at 7:00 P.M. Members Present: Hoyt, Pearson, Porter, Wilson Members Absent: Bernhj elm Member Wilson and Member Porter introduced and seconded the following: WHEREAS,two five-foot wide side yard drainage and utility easements need to be vacated from Lots 2 and 3,Block 7 as dedicated on the New Sunrise Addition plat; and WHEREAS,the City of Farmington has received a request from Zoe Roberts, property owner of Lots 2 and 3, Block 7 New Sunrise Addition, to vacate the two five-foot wide side yard drainage and utility easements depicted on Exhibit"A"and legally described on Exhibit"B"; and, WHEREAS, it appears that it is in the public interest to vacate the drainage and utility easements as depicted in Exhibit"A"and legally described in Exhibit"B"; and, WHEREAS, pursuant to Minn. Stat. §412.851, the Farmington City Council has conducted a hearing preceded by published and posted notice to consider the easement vacations requested by Zoe Roberts. NOW,THEREFORE,BE IT RESOLVED by the City Council of Farmington: 1. The two five-foot wide side yard drainage and utility easements depicted in attached Exhibit "A"and legally described in the attached Exhibit`B"are hereby vacated as requested. 2. The City Clerk is directed to file a certified copy of this resolution with the County Auditor andCounty Recorder in and for Dakota County, Minnesota. This resolution adopted by recorded vote of the Farmington City Council s- o the 15th day of November 2021. May Attest to theCS:day of2021. City Administrator SEAL DRAFTED BY; City of Farmington 430 Third Street Farmington, MN 55024 0/onwnn xo Lsn uxroa rLowN -9 vii-i a�9s n —.iir Mx YLL Y,ewoa 3x o ———— 3,15,80.00 N 8 W� -`II 1 1 1i 2 1\• I ,g I 1`` N I 1C') t � ala� r 1 1 4 I I I I 1 $S ' ��vm'ws W 8 I 1,•,: i i 8^ eero9-sr311 N I F{ ;• F"' 1= d 1 I I � `�� •fe► _______ AVM r_-3•J01219WVC3-'t.snoox____ ui mo win 3 M N K I I I 1 ; r d 1 I I EI I I N M I r} 1A N�h Y M,9t16o0 5 - i � I I I I I `•' GSLIu I I u ms 9GZLG 3.L9MLLOON ! __ __.� W Awn ,$I €? m iro n 81 Q I Lam_ �11J I 4• / •'P / ��.`J/ 3.,GAm 0 x L I L__________J / A W i I L E n8nIn /o 0A wF LJ .I y, b w l �'a'B FL------ V ____ L Ix • : = s: r-----ti^i r---_-----_ ry iii u ff •/�'r ----- N� gi i r- -- g L--------J - r/ •----------� n r _ 1 r--------ti n - -i W (� '�yGp W p- ' 3.e91L99 N I I I I I I RN �1 1 I i L1 � m L_________J `3 A9FL90N ¢ r -----� r —� W i IR G9L .n IL _ __ a ma_M.s.cv.w• 9Cm �' ��ej�� .Re ��N � i i 9a� M.9GeClV C -..zo s N0213Wy�11 a > 3 t� I I $ � � Q p > c9z<--- eY'G/rt N i a I a 1 \ I �'rn M.ecn.a s > �� • 3a L 1—J PYO c.r----- ---- — {5 5 1 ' 1 1 1 1 , Q Y�$�J2 ! 1 79t G 11 3.9C,CY.10 N �„ i� �n 9 I i DRAINAGE AND UTILITY EASEMENT VACATIONS Exhibit°B" 1. Legal Description of Property—Lot 2,Block 7,NEW SUNRISE ADDITION,Dakota County, Minnesota. Legal Description of Drainage and Utility Easement to be Vacated: That part of Lot 2,Block 7,NEW SUNRISE ADDITION,Dakota County,Minnesota,described as follows: The easterly 5 feet,except the northerly and southernly 10 feet of the easterly 5 feet. 2. Legal Description of Property—Lot 3,Block 7,NEW SUNRISE ADDITION,Dakota County, Minnesota. Legal Description of Drainage and Utility Easement to be Vacated: That part of Lot 3,Block 7,NEW SUNRISE ADDITION,Dakota County,Minnesota,described as follows: The westerly 5 feet,except the northerly and southernly 10 feet of the westerly 5 feet. CITY OF O 430 Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 VY>W�ly FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Katy Gehler, PWD/City Engineer SUBJECT: Contract for Solid Waste/Recycling Services DATE: November 15, 2021 INTRODUCTION The expiring solid waste operations contracts have been discussed at a number of work sessions this year. Council directed staff to work combining the services from the three expiring contracts as well as addressing changes in service due to new county requirements. During the Oct.4, 2021 work session council was presented a scoping document to ensure staff was tracking concerns and council wishes for the new contract. (Scoping document attached). DISCUSSION A new contract has been drafted with our current contracted hauler, DSI,that combines the services as presented. Some of the general terms of the contract of note are below. • The agreement is slated to be for a term of 5 years with one 5-year extension and up to two 2-year extensions. • The agreement incorporates the new weekly recycling requirements from Dakota County Ordinance 110. • The city and DSI will share 50% revenue on recyclables. • DSI will purchase the city waste haulers and all of the current city carts at$775,103. • DSI collects,transports and disposes of refuse and recycling at no charge to city facilities. • DSI will use their current practices for non-payment of accounts. • Valet service will continue to be provided for seniors and those with decreased mobility that can show need. The residential rates proposed within the contract are as follows: Current Quarterly Pricing Rates* ` 2022 2023 2024 2025 2026 *Trash & Recycling Weekly 35 Gallon $62.16 $ 66.21 $ 68.20 $ 70.24 $72.35 $74.52 *Trash & Recycling Weekly 65 Gallon $77.03 $ 77.07 $ 79.38 $ 81.76 $ 84.22 $ 86.74 *Trash & Recycling Weekly,95 Gallon '$90.54 $ 94.59 $97.43 $ 100.35 $ 103.36 $ 106.46 *The current rates provide every other week recycling service. The proposed rates include weekly recycling service. The schedule proposes a 3%annual escalator. The full rate schedule is included in the contract as Attachement C. The contract has been reviewed by the City Attorney and recommended for approval. BUDGET IMPACT Budget impacts were discussed at the Nov. 1, 2021 work session. The Solid Waste Fund will have a balance to support any employee liabilities resulting from the transition of service. ACTION REQUESTED Approve the contract as presented and authorize the Mayor and City Administrator to execute the same. ATTACHMENTS: Type Description ❑ Backup Material Trash and Recycling Services Scoping Document ❑ Cover Memo Contract Current Services Pro osed Services Customers All residential dwellings No Change Commercial/Industrial are required to have service through the city All existing accounts,plus current vendor accounts. Non-residential except those that meet the exemption requirements. that are served by other haulers can maintain service with that hauler. Trash Services Weekly trash service for all households,available in 30,60,90 gallon No Change curbside or alleyways All trash is delivered to transfer station and transported to Redwing,the All trash is delivered to transfer station and transported to Redwing approved waste processor. (approved waste processor). Vendor will have contract with Red Wing for waste processing and backhaul. Contract will require Red Wing to provide copies of process waste amounts to Farmington for record tracking and potential waste abatement incentive. Residents can set out extra bags for fee. No Change Residential return trips for fee. No Change Medical walk ups with documentation from medical professional Doorstep/Valet Collection option (currently have 3)no charge Commercial(300 gallon)return trips for fee. No Change Temporary containers for fee No Change Recycling Services Residential:Single stream,every other week service,64/94 gallon cart, Residential:Single stream,per county ordinance 110,every week additional carts available for an annual rental fee. service,64/94 gallon cart,additional carts available for an annual rental fee Commercial:Single stream service provided at the level the customer No change needs The city does not receive proceeds of recycling revenues Include a revenue sharing provision. Revenue sharing can be provided to residents on their bill. Yard Waste Services Optional subscription service,weekly April-November or by the bag No Change. with stickers. Bulky items and specialty pickups available or drop-off at Recycle MN for a reduced fee Collection available or drop-off for a fee proposed by vendor for items they directly process. Residents may use other haulers for specialty items(i.e.appliances, Offer other hauler's for items that are processed more cost mattresses,electronics) effectively through other vendors • -. None A county drop-site was added in Farmington Option for organics within the contract period should the city wish to pursue OwnershipCart The city owns all carts Vendor will purchase the city's carts as an asset. Replacement will be on an as needed basis at vendor's discretion. 1 Current Services Pro osed Services Service Days Collection is done Monday-Friday,no earlier than 7 a.m. Collection will occur within vendor's typical working days. Generally this will be M-F for scheduled residential,no earlier than 7AM and no later than 5PM. Vendor should work business accounts to define schedule for pick-ups that could include weekend(Saturday)service. Holidays-11 observed. Collection is moved one day forward or one day Six observed holidays. In weeks there are holidays,all services are back if the collection day falls on a holiday. delayed one day. Extended leave,snow bird policy-a property owner can request a Extended leave option for longer term discontinuance of more than a discontinuance for up to six months.$30 fee covers administration and month but less than six months for vacancy. No fee for service as pulling carts carts are not pulled. Collection Schedules The city retains the right to approval all routing and collection schedules.Vendor may propose routing and collection changes from time to time as becomes necessary or apparent for efficient collection.Vendor is required to communicate routing and collection changes to customers. City bills customers on utility bill,contractor bills city and city adds Vendor will handle all of the invoicing directly recycling fees to utility bill City annually assesses unpaid bills and certifies amounts to property Vendor will use their typical practices for unpaid bills. taxes. Public Education Per County requirements recycling information is distributed annually Vendor will assist in distribution of educational materials. Participation in local educational activities to promote environmental Vendor will participate in public outreach events. and program awareness Reporting Data collected for tonnages of waste delivered to the transfer station. Vendor will provide data on the tonnage of waste delivered to Red Wing and copies of Red Wing Invoices to meet county requirements. Annual report-tonnages,customer service calls,public education Annual report to City Council/Residents Collections from City Facilities and Parks Trash and recycling is collected at city facilities like other customers. Vendor will provide service to all city facilities for no fee Trash collection at parks is completed as a collaboration with parks and Explore options for more efficient collection and disposal. solid waste staff. Park recycling is brought back to Maintenance Facility No Change Trash and recycling is provided for special events No Change Cardboard drop-off Sites No change in service. Explore compactor options to reduce number of tanks at the Maintenance Facility site. Staff for mattress drop-off and shred event City led and staffed event,not part of contract Downtown cans emptied twice a week by staff No change Term of Contract Recycling contract has historically run on 5-year terms. 5-years Customer Services Trash related customer service issues fielded and addressed by one city Vendor will designate one employee to manage operational issues employee,Recycling customer service issues addressed by the vendor. that arise,one employee to manage customer service issues,and one employee to resolve contract related issues. Customer service hours are 7 a.m.-4:30 p.m.Monday-Friday Customer service hours are 7:30 a.m.-5:00 p.m.,Monday-Friday. Webpage and Social Media Vendor will maintain a webpage on their website with information specific to Farmington residents. Civic Live notifications Vendor offers ReCollect as a subscription that pushes weekly notifications(text or email)for service. 2 SOLID WASTE / RECYCLING SERVICES AGREEMENT BETWEEN THE CITY OF FARMINGTON AND DICK'S SANITATION THIS SOLID WASTE / RECYCLING SERVICES AGREEMENT is made and entered into effective the 1st day of January, 2022 (the "Effective Date"), by and between the CITY OF FARMINGTON, a Minnesota Municipal Corporation organized and existing under the laws of the State of Minnesota (the "City") and DICK'S SANITATION SERVICE, INC., a Minnesota Corporation(s) ("DSI" or the "Contractor"). WITNESSETH A. WHEREAS,the City has found and determined that the public health and safety of the City will be promoted and preserved by establishing an arrangement for the collection, transportation, and disposal of solid waste kept and accumulated by residences and businesses within the City as defined in City Code Section 7-1-2; and B. WHEREAS,DSI is engaged in the business of collection and recycling of solid waste and is familiar with the requirements of the City and its solid waste services; and C. WHEREAS, the City has determined DSI to be qualified to carry out the terms of this Agreement upon the terms and conditions and for the consideration hereinafter provided: and NOW, THEREFORE, in consideration of the foregoing and the covenants, promises, undertakings,and obligations herein created,granted,and assumed,the parties hereto agree as follows: 1. DEFINITIONS 1.1. For purposes of this Agreement,terms not otherwise defined herein shall have the following meanings: 1.1.1. Affiliate: Any entity, directly or indirectly, through one or more intermediaries,controlling,controlled by,or under common control with the relevant party. 1.1.2. Bulky Wastes: Stoves,refrigerators,water heaters,washing machines and similar "white goods," bicycles, lawn mowers, lawn chairs, furniture and other waste material other than construction debris, or hazardous waste with weights or volumes greater than those allowed for bags or carts. Bulky household solid waste does not include electronic waste. 1.1.3. Collection: The aggregation of Municipal Solid Waste (MSW), Recyclables,Bulky Wastes, Organics and Yard Wastes from the place at SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota which they are generated including all activities up to the time they are delivered to a processing facility. 1.1.4. Cart: The wheeled, lidded container in which Solid Waste, Recyclable materials or Yard Wastes can be stored and placed for curbside collection. 1.1.5. City Administrator: The Farmington City Administrator or their designee. 1.1.6. City-Designated Solid Waste Disposal Facility: The facility designated by the City where DSI is required to deposit Trash and/or recyclables collected under this Contract. 1.1.7. Collection Vehicle:Any vehicle licensed and inspected as required by the state and county and approved by the City for solid waste collection within the corporate boundaries of the City. 1.1.8. Composting Facility: Facility licensed to process yard waste and/or source separated organics in conformance with state and local regulations. 1.1.9. Confidential/privileged: Information protected by privilege under applicable law and information which by its nature would reasonably be considered confidential or proprietary. 1.1.10. Contract: The City of Farmington service agreement for solid waste and recyclables collection services and as subsequently amended. 1.1.11. County: Dakota County,MN 1.1.12. Dwelling Unit: A building or portion thereof designed or used exclusively for residential occupancy as dwelling units. 1.1.13. Electronic Waste: Any discarded consumer electronic device with a circuit board including,but not limited to:televisions,computers,laptops, tablets, computer monitors, peripherals (e.g., keyboard, printer, mouse, etc.), cell phones, PDAs, DVD recorders/players and video cassette recorders/players,fax machines and other items as specifically referenced in Minnesota Statutes Section 115A.1310. 1.1.14. Hazardous Waste: Has the meaning prescribed in Dakota County Ordinance No. 110 "Hazardous Waste means any refuse, sludge,spent solutions or other waste material or combinations of refuse, sludge, spent solutions or other waste materials in solid, semi-solid, liquid, or contained gaseous form which, because of its quantity, concentrations, or chemical,physical, or infectious characteristics may(a)cause or significantly contribute to an increase in mortality or an increase in serious irreversible or incapacitating reversible illness;or(b)pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, or disposed of, or otherwise managed. Categories of hazardous waste materials include, but arenot limited to: explosives, flammables, oxidizers, poisons, irritants and SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota corrosives. Hazardous waste does not include source,special nuclear, or by-product material as defined by the Atomic Energy Act of 1954, as amended." 1.1.15. Holidays: There are six(6)major Holidays observed each year:New Year's Day,Memorial Day,Fourth of July,Labor Day,Thanksgiving Day, Christmas Day. 1.1.16. Mixed Municipal Solid Waste(MSW): Has the meaning prescribed in Dakota County Ordinance No. 110 : "garbage, refuse, and other solid waste from residential, commercial, industrial, and community activities that the generator of the waste aggregates for collection but does not include auto hulks, street sweepings, ash, construction debris, mining waste, sludges, tree and agricultural wastes, tires, lead-acid batteries, motor orvehicle fluids and filters, and other materials collected, processed, and disposed of as separate waste streams." Also referred to in this contract as"Trash". 1.1.17. Non-Recyclable Paper.Non-recyclable paper includes,but is not limited to, paper napkins, towels, and tissues; paper plates and cups; food containers; paper bags and waxed paper (fast food wrappers, parchment paper,etc.);paper milk and juice cartons (remove plastic spouts-NO juice boxes or pouches); cardboard pizza boxes; boxes from refrigerated and frozen food and beverages; coffee filters (and grounds); and tea bags. 1.1.18. Multiple Unit Residential Dwelling: Any building consisting of more than three(3)Residential Dwelling Units. 1.1.19. Person: Includes any natural person, corporation, firm or association. 1.1.20. Pick-up(Stop):A collection of one or more containers from a Residential Single Dwelling. One pick-up may include more than one container or extra bag or bundle. 1.1.21. Premises: Any dwelling house, dwelling unit,building, and every other place or premises where any person resides, or a business is operated within the City. 1.1.22. Problem Material Waste: Waste that is too large to fit into a standard Trash cart and require special collection by DSI. Problem material waste includes (but is not limited to): furniture, appliances, mattresses, and bed springs. Problem material waste does include household electronic waste. 1.1.23. Recyclables:Has the meaning prescribed in Dakota County Ordinance No. 110: "Materials that are suitable for separating from solid waste for the purpose of recycling including, but not limited to,paper, glass,plastics, metals, automobile oil, batteries, etc. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material.. For a more complete definition and list of recyclable materials,please see the Dakota County,Minnesota Designated List of Recyclables. SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota 1.1.24. Recyclables Pick-up: Each instance that recyclables are picked up at aResidential Dwelling Unit(RDU) or a commercial account. 1.1.25. Recyclables Processing Facility.Facility designed for centralized sorting, processing,and/or grading of collected recyclable materials for marketing. The facility will conform to all applicable rules, regulations and laws of state, local or other jurisdictions. 1.1.26. Residential Dwelling Unit(RDU):Any eligible,occupied dwelling having a kitchen occupied by a person or group of persons. 1.1.27. Residuals: Waste materials left after recovery of recyclables and/or the physical, chemical or biological processing of wastes. 1.1.28. Single Stream Recycling/Single Sort Recycling: The recycling system inwhich residents set out recyclables in one container without further sortingby residents, and the materials are later processed at a processing facility into their individual marketable commodities. 1.1.29. Solid Waste: Has the meaning prescribed in Dakota County Ordinance No. 110,which states: "Solid Waste" means garbage, refuse, sludge from a water supply treatment plant or air containment treatment facility, and other discarded waste materials and sludges, in solid, semisolid, liquid, or contained gaseous form, resulting from industrial, commercial, mining, and agricultural operations, and from community activities, but does not include hazardous waste, animal waste used as fertilizer, earthen fill, boulders, rock, sewage sludge, solid or dissolved material in domestic sewage or other common pollutants in water sources, such as silt, dissolved or suspended solids in industrial waste water effluents or discharges which are point sources subject to permits under section 402 of the federal Water Pollution Control Act, as amended, dissolved materials in irrigation return flows, or source, special nuclear, or by- product material as defined by The Atomic Energy Act of 1954, as amended. 1.1.30. Source Separated Organics (SSO): Has the meaning prescribed in Dakota County Ordinance No. 110,which states: Source Separated Compostable Material means materials that: 1. Are separated at the source by waste generators for the purpose of preparing them for use as compost; 2. Are collected separately from mixed municipal solid waste, and are governed by the licensing provisions of Minn. Stat. §115A.93; 3.Are comprised offood wastes,fish animal waste,plant materials, and compostable materials that meet the standards in ASTM D6400 and ASTM D6868 as incorporated by reference under Minn. Rule. 7035.0605; 4. Are delivered to a facility to undergo controlled microbial degradation to yield a humus-like product meeting the MPCA's class SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota I or class II, or equivalent, compost standards and where process residues do not exceed 15% by weight of the total material delivered to the facility; and 5. May be delivered to a transfer station, mixed municipal solid waste processing facility, or recycling only for the purposes of composting or transfer to a composting facility, unless the MPCA determines that no other person is willing to accept the materials. 1.1.31. Trash: See Mixed Municipal Solid Waste. 1.1.32. Volume-based charges: Charges that vary based on limits of MSW which a premise is permitted to dispose of,often measured by the Trash Cart size. Yard Waste: Has the meaning prescribed in Dakota County Ordinance No. 110,which states: "Yard Waste"means garden wastes, leaves, lawn cuttings, weeds, shrub and tree waste, and prunings generated at residential, commercial, or public properties. 2. TERM OF AGREEMENT 2.1. This Agreement shall commence on the Effective Date and remain in effect through December 31, 2026. 2.2. At the expiration of the initial contract term, the parties, upon mutual consent, may extend the contract for one (1) initial five (5) year term, and up to two (2) additional two year terms each under prices as may mutually be negotiated for the option years by delivering written notice of its intent to extend the term to DSI at least six(6)months prior to the expiration of the contract term. 2.3. Pursuant to Section 21, infra, The City reserves the right to terminate this Agreement for material breach by DSI subject to Section 19;provided,however, that DSI will be given written notice of such material breach and a thirty (30) business day period to cure before termination is effective. If said material breach is cured within the period, the termination will become null and void. Termination shall notaffect the City's right to make a claim against DSI or its Performance Bond for the damages on account for such a breach. 2.4. No assignment of any rights or obligations under this Agreement shall be made without written approval of the City Council and by mutual agreement of both parties,unless such assignment is to an affiliated entity or subsidiary of DSI. 3. GENERAL COLLECTION REQUIREMENTS 3.1. DSI is declared to be an Independent Contractor and nothing in this Agreement shall be construed to create the relationship of employer and employee between the City and DSI, its agents or its employees. 3.2. DSI shall furnish all labor and equipment as shall be necessary and adequate to insure satisfactory collection,transportation and proper separation and processing of the MSW, Recyclables, Bulky Wastes and Yard Wastes from all residential dwellings and businesses (Premises) in the City. All work to be performed hereunder shall be done so as to protect to the highest extent the public health and safety.DSI shall collect,transport and arrange or provide processing of all MSW, SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota Recyclables, Bulky Wastes and Yard Wastes from all Premises within the corporate limits of the City, as follows: 3.2.1. Licenses and Permits.DSI shall ensure at its own expense that all driver and truck licenses and permits are current and in full compliance with local,state and federal laws and regulations.Any Processing Facility used to handle MSW, Recyclables, Bulky Wastes and Yard Wastes from the City must have current permits and licenses and make the same available upon request by the City. 3.2.2. Compliance with Law. DSI shall comply with all Federal, State, County and City laws, regulations and local ordinances pertaining to the Collection and processing of Recyclables, Solid Waste and Yard Waste. 3.2.3. Frequency of Collection. MSW collection shall be weekly for each Premise.Recyclables collection shall be weekly for each Premise.Bulky Waste collection shall occur at least once every week for premises requesting the service from the City. Yard Waste collection shall be weekly during the season beginning on or about mid-April and continuing through mid-November, weather permitting and as needed. Residents shall place all Carts curbside no later than 7:00 AM on collection day. DSIshall furnish the City and all of its Premises with a written copy of theschedule of collection for each Premise. 3.2.4. Hours of Collection. Collection shall not start before 7:00 a.m. or continue after 5:00 p.m. on the same day. Exceptions to collection hours shall occur only by prior permission of the City. DSI shall request permission from the City for any exception first via telephone and then in writing(email to the City Administrator or designee is acceptable)with an explanation as to the reason for the exception. 3.2.5. Holidays. When a Holiday falls on the day that Collection will normally be made, each subsequent collection day will be delayed one day. It shall be DSI's responsibility to inform residents in a timely manner of any change in the collection schedule as a result of a Holiday. 3.2.6. Delays. DSI shall make every effort to maintain established scheduled pick-ups even though conditions such as weather may be adverse. In no event shall DSI be required or suffer penalty for failure to perform a scheduled pickup when prevented from doing so as the result of an undue accumulation of snow, unsafe driving conditions, and/or other circumstances beyond the reasonable control of DSI.. In such case, collection shall be made on the next day, if reasonably practicable. 3.2.7. Containers.DSI shall provide each residence with a Trash Cart,a clearly distinguished Recycling Cart and when requested by a subscribing customer, a Yard Waste Cart. The cost of providing the Cart is built into the rate of the Agreements and DSI may not charge additional fees for carts. DSI shall be responsible for the maintenance of the Carts and except in the case of abuse and/or misuse by a resident, shall replace damaged or broken Carts free of charge.Upon the termination of this Agreement, DSI shall collect all Carts at DSI's expense. Carts shall be handled with SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota reasonable care to avoid damage and are to be replaced in anupright position with the lids closed. 3.2.8. DoorstepNalet Collection. DoorstepNalet Collection rather than curbside or alley collection must be allowed for senior citizens and persons with decreased mobility for no additional charge with verification of need. 3.2.9. Missed Collections. In the case of alleged missed collections, DSI shall investigate,and, if such allegations are verified,DSI shall then arrange for the Collection of the subject materials no later than 4 p.m. the next business day. 3.2.10. Spills or Leaks. Any contents spilled or fluids leaked from the MSW, Recyclables,Bulky Wastes or the trucks shall be cleaned up immediately in a professional manner. If DSI fails to clean up any scattered or spilled material or leaked material or fluids within three hours after oral or written notice (email is acceptable) from the City, the City may cause such work to be done and deduct the reasonable cost thereof from any payments due and owing DSI, in addition to any other remedies provided herein. 3.2.11. City Property. DSI must provide Trash and Recyclables Collection, at no additional cost to the City, for the properties in Attachment A. Sizes of recyclable containers to be serviced by DSI and frequency of service will be determined by the City. The city may add or delete properties to this property list on an as needed basis. 3.2.12. Fees for Special Events.Cleanup fees and schedules for all special events or other services in the City Parks shall be negotiated between the party arranging the special events and DSI , provided, however, that DSIshall not have exclusive rights to provide service at these events and the parties arranging special events may contract for services with a hauler oftheir choice.DSI will provide containers,transportation and disposal for refuse and recycling at mutually agreeable City sponsored events without compensation. 4. COLLECTION EQUIPMENT AND PERSONNEL 4.1. Provision of Equipment. DSI shall provide all equipment necessary for Collection and transportation of collected Trash,Recyclables,Bulky Wastes and Yard Wastes. All trucks shall be maintained so the material being collected and transported will not be seen and will not blow, fall or leak from the vehicle and fluids will not leak from the trucks. 4.2. Maintenance of Equipment. DSI shall maintain equipment, used in the performance of this Agreement in a clean and sanitary condition and shall at all times operate such equipment in compliance with State law and City ordinances. 4.3. Compliance with Truck Road Weight Restrictions. It shall be DSPs sole responsibility to comply with all road weight restrictions. DSI shall immediately inform the City of any notices of exceeding such restrictions. The City retains the right to inspect and/or weigh DSPs trucks at any time. SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota 4.3.1. DSI shall be responsible to notify customers receiving service in alleyways that their service will be provided curbside when road weight restrictions are in effect. 4.4. Personnel. DSI shall retain sufficient personnel and equipment to fulfill therequirements and specifications of this Agreement. DSI`s personnel shall be trained both in program operations and in customer service,and DSI shall insurethat all personnel maintain a positive attitude with the public,and shall: 4.4.1. Conduct themselves at all times in a courteous manner and use no abusive or foul language. 4.4.2. Make a concerted effort to have at all times a presentable appearance and attitude. 4.4.3. Wear a uniform and employee identification badge or name tag. 4.4.4. Drive in a safe and considerate manner. 4.4.5. Manage Carts in a careful manner so as to avoid spillage and littering ordamage to the Cart. Carts shall not be replaced in the street and shall bereplaced in an upright position. 4.4.6. Monitor for any spillage or vehicle leaks and be responsible for cleaning up any litter,breakage or leaks. 4.4.7. Avoid damage to personal or City property. 4.4.8. Not perform their duties or operate vehicles while consuming alcohol or illegally using controlled substances or while under the influence of alcohol and/or such substances. 5. INSURANCE; INDEMNIFICATION 5.1. General Liability. DSI shall maintain Commercial General Liability insurance in a minimum amount of$5,000,000 per occurrence;$5,000,000 aggregate.The policy shall cover liability arising from premises, operations, products-completed operations, personal injury, advertising injury, and contractually assumed liability. The City, including its elected and appointed officials, employees, and agents, shall be endorsed as additional insured,to the extent such liabilities have been assumed by DSI hereunder. Such limits of liability may be satisfied through both primary and excess/umbrella policies, certificates of which will be provided to City upon written request. 5.2. Automobile Liability. DSI shall maintain Business Automobile Liability insurance,including owned,hired,and non-owned automobiles,with a minimum combined single liability limit of$5,000,000. 5.3. Workers' Compensation.DSI shall maintain Workers' Compensation insurance for all its employees in accordance with statutory requirements of the State of Minnesota. DSI shall also carry Employers' Liability Coverage with minimum limits as follows: $1,000,000—Bodily Injury by Disease per employee a $1,000,000—Bodily Injury by Disease aggregate • $1,000,000-Bodily Injury by Accident SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota 5.4. Pollution Liability Insurance.DSI shall maintain Pollution Liability insurance in a minimum amount of$1,000,000 per occurrence: $2,000,000 aggregate, for claims arising from the discharge, dispersal, release or escape of any irritant of contaminant into or upon land,any structure,the atmosphere,watercourse or body of water, including groundwater. This shall include on and off-site clean up and emergency response costs. 5.5. Certificate of Insurance. DSI shall, prior to commencing any services, deliver to the City Certificate of Insurance as evidence that the above coverages are in full force and effect. The insurance requirements may be met through any combination or primary and umbrella/excess insurance. DSI's policies shall be primary insurance and non- contributory to any other valid and collectible insurance available to the City with respect to any claim arising out of DSI's performance under this Agreement. DSI's policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty(30)day's advanced written notice to the City,or ten (10)days' written notice for non-payment of premium. 5.6. Performance Bond. DSI shall obtain a Performance Bond in the amount of $750,000 payable to the City for the use of said City. The Performance Bond shall be signed by DSI with a City-approved Surety Company as surety. The Performance Bond shall at all times be kept in full force and effect.The bond shall be filed with the City Administrator/Clerk or the designee. 5.7. Payments. DSI shall pay all bills or claims for wages, salaries and supplies, incurred in the operation of the collection service. The City has no obligation or responsibility for bills or debts incurred by DSI. 5.8. Indemnification. DSI shall defend, indemnify and save harmless the City from any and all claims and causes of action which may be asserted against the City to the extent caused by negligent act or negligent omission, or any misfeasance or malfeasance of DSI or its affiliates, employees or agents in connection with its performance under thisAgreement. DSI shall defend, indemnify,keep and save harmless the City and its respective officers,agents and employees against any or all suits or claims thatmay be based upon any injury or damage to persons or property that may occur, or that may be alleged to have occurred, to the extent caused by DSI or its affiliates, employees, or agents in the course of the negligent performance of this Agreement, and also any claims to the extent negligently caused by DSI or its affiliates, employees, or agents in connection with: 5.8.1. the Minnesota Environmental Response and Liability Act("MERLA") enacted in 1983: 5.8.2. its federal counterpart, the Comprehensive Environmental Response Compensation and Liability Act of 1980 as amended by the Superfund Amendments and Reauthorization Act("SARA"of 1986(together known as CERCLA): 5.8.3. any administrative rule or statue of Minnesota or any other State: 5.8.4. any common law theory of and other State or the United States: or 5.8.5. claims based upon the clean-up of abandoned or existing sites contaminated or allegedly contaminated with hazardous substances,if any SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota claims described in(a)through(e) are based upon solid waste transported from the City by DSI or his/her subcontractors or his/her or their agents or in connection with any claim based on lawful demands of subcontractor, work person,suppliers;and whether or not the persons injured or whose property was damaged were third parties, employees or DSI or employees of an authorized subcontractor;and DSI shall at his/her own expense defend the City in all litigation,pay all attorneys'feesand all costs and other expenses arising out of the litigation or claim or incurred in connection therewith;and shall,at his/her own expense, satisfyand cause to be discharged such judgments as may be obtained against theCity,or any of its officers,agents or employees. 6. MSW (TRASH) COLLECTION 6.1. Waste Removal. DSI shall provide for the removal of Trash from all Premises in the City. DSI shall offer its services to all residential dwellings and all businesses in the City, without exception, by written notice, describing service schedules and rates and Cart options. Such notice shall be delivered at least annually in a form and content approved by the City. 6.2. Refusal Notice.If any subscribing person places any items out for pickup and the item is not taken by DSI, DSI shall provide notification to the resident of reason(s)for refusal to pick up the item. 6.3. Carts. DSI shall make carts available to each Premise for Trash Collection. 6.4. Required Disposal.Pursuant to MN 115A.46 and 115A.471 all waste collected by DSI in the City shall be delivered to the transfer station, and transported to the Red Wing Resource and Recovery facility or as otherwise as approved by the City. 7. RECYCLABLES COLLECTION 7.1. Single Sort Recycling: DSI shall not require separation of Recyclables by type but shall permit City residents to aggregate all of their Recyclable Materials into the same Cart for collection by DSI. 7.2. Recyclables to be Collected: DSI shall collect at the List of Recyclables as determined by Dakota County in addition to those Recyclables for which it has found or developed markets. 7.3. Additional Recyclable Materials. After maximizing the use of their recycling Cart, residents who have a large amount of Cardboard or other Recyclables may bundle this material up and leave it beside the Recycling Cart for pickup and DSI shall pick up such additional Recyclables at its regular Collection time at no additional charge. Customers may request a second Recycling Cart at a cost not toexceed the approved rate schedule. 7.4. Ownership of Recyclables. All recyclables placed for Collection by residents shall remain the responsibility and ownership of the residents until picked up by DSI. The City requires that all collected Recyclables must be delivered to the Recycling Processing Facility;there shall be no scavenging of materials set out by residents. SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota 7.5. Changes to Collection System.DSI shall not make changes to the Single Stream Collection or processing system without written direction of the city. 7.6. Processing of Recyclables. DSI shall haul all collected Recyclables to a Recyclables Processing Facility or end market for sale or reuse, or to an intermediate collection center for later delivery to a Recyclables Processing Facility or end market. A weight ticket shall be received by DSI showing the tonnage of Recyclables collected within the City. Such invoice must be in a form sufficient to qualify the recyclables as having been properly processed for purposes of this Agreement. DSI may not transport the Recyclables to a mixed municipal solid waste disposal facility. DSI or its subcontractors shall not landfill,incinerate,compost or make fuel pellets out of the Recyclable Materials. All costs of transporting and depositing the Recyclables with the Recyclables Processing Facility or the end market shall be at the sole expense of DSI. 7.7. Recycling Revenue Sharing. DSI agrees to take all reasonable measures to maximize revenue from the sale of recyclable materials. If revenue from the sale of recyclables exceeds the cost to process recyclable materials DSI will refund 50%of the net proceeds to the City. 8. YARD WASTE COLLECTION 8.1. DSI shall provide separate yard waste collection as an additional service during the months of mid-April through mid-November,weather permitting.DSI shall be responsible for notifying customers of the beginning and end of yard waste season. 8.2. Yard waste shall be prepared as specified by DSI and shall be collected atcurbside on the same day as Trash collection. 8.3. Yard Waste may not be placed or collected in plastic bags,to comply with Minnesota Statute (M.S. 115A.931, Subd. (c)and M.S. 325E.046). 8.4. Yard waste service shall be made available on an annual subscription basis or on an on-call by the bag basis. DSI shall provide Yard Waste carts to subscription customers. Charges for yard waste services shall be in accordance with the approved rate schedule. 9. BULKY WASTE AND ELECTRONIC WASTE COLLECTIONS 9.1. DSI shall Collect Bulky Waste or Electronic Waste from Premises at the resident's request. Collection shall be made within one(1)calendar week of the request. 9.2. DSI shall provide Collection,processing and marketing or disposal services related to these bulky items and electronic waste. 9.3. DSI shall set their own price schedule for bulky item collection and provide Farmington customers a percentage discount as show in Attachment C. 9.4. The City's ordinance,nor this agreement shall be interpreted to preclude customers from obtaining service from other haulers for bulky waste. SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota 10. SOURCE SEPARATED ORGANICS (SSO) COLLECTIONS 10.1. DSI and the City agree to monitor the Dakota County Organics Drop site in Farmington. Should the City determine the need for a curbside collection program, DSI will work with the City to develop a SSO pilot program. 11. Public Education and Outreach 11.1. Education. DSI will assist in the distribution of educational materials in compliance with Dakota County educational requirements related to solid waste. This shall include, but is not limited to,two (2) education/outreach actions per year, which may include direct-mail pieces, Farmington specific recycling education advertising in the City of Farmington Newspaper of Record,literature drops at Premises, or other City-approved options. The method of distribution and content of materials shall be approved by the City in writing prior to distribution. Additional agreed upon education actions may be implemented, such as targeting new residents or recycling incentives programs. 11.2. Outreach. DSI will participate in public outreach events that may include,but are not limited to, annual education day coordinated with Farmington Schools, Earth Day activities, and the Farmington Community Expo. 12. COLLECTION REPORTS 12.1. Weight Records. DSI will keep accurate records of the weights and types of recyclables collected in the City. Collected recyclables will be weighed after completion of a route or at the end of the day,whichever occurs first,on a certified scale. All recyclables and MSW collected in the City shall be weighed separately from recyclables and MSW collected in other geographic subdivisions.A copy of each weight ticket for separated recyclables and for MSW shall be kepton file, as shall records of facilities that the recyclables are taken to and the recyclable markets used for recyclables generated in the City and/or amount of City recyclables stored by those facilities. 12.2. DSI shall participate with the City in tests such as waste sorts to confirm the methodology and accuracy of the above data for weights of MSW and recyclables or to identify opportunities to increase recycling. 12.3. Quarterly Reports. Upon request, DSI will submit quarterly reports to the City. Reports shall be due to the City by the fifteenth(15th)day of April,July, October and January. DSI is encouraged to include in its reports recommendations for continuous improvement in the City's recycling program (e.g.,public education, business recycling, etc.). DSI agrees to make one annual report at a City Council meeting. At a minimum,DSI shall include the following information in these reports: A. Total tons of recyclables and MSW collected. "Total tons" is defined as the combined number of tons recorded from the total actual recyclable and MSW pick-ups (stops) recorded for each of the three (3) months of the reporting quarter. B. Method used to collect and report total quantities of recyclables and MSW SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota collected. C. Available pick-ups(stops). "Available pick-ups"is defined as the number of residential accounts billed for each of the three (3) months of the reporting quarter. D. Total number of MSW pick-ups(stops),"defined as the combined number of actual MSW pick-ups recorded for each of the three (3) months of the reporting quarter. E. Total number of Recycling Pick-ups (stops) made, defined as the combined number of actual Recycling pick-ups recorded for each of the three(3)months of the reporting quarter. F. Total number of Bulky Waste Pick-ups made, and Total number of Electronics Waste Pick-ups made, defined as the combined number of actual pick-ups recorded for each of the three(3)months of the reporting quarter. G. Total number of Yard Waste Pick-ups made, defined as the combined number of actual Recycling pick-ups recorded for each of the three(3) months of the reporting quarter. H. Log of all complaints,including the nature of the complaints,to include the following: 1. Names, addresses, and contact numbers of the complainants; 2. The date and time received; 3. DSI`s response; and the date and time of the response. 4. Log of addresses of premises that did not put out recyclables containers that month. I. Education materials provided to City residents that quarter. J. Suggestions for improvements to the City's recycling program. 12.4. Monthly Reports.Upon request,DSI shall also submit a report monthly in compliance with Section 14.3,Customer Service. 12.5. Access to Records. DSI shall provide to the City during normal business hours, reasonable access to non-confidential/non-privileged records to include books, documentation,papers, weigh tickets and other records that are directly pertinent to the required reports required by this Agreement.DSI shall document and retain dated market weight receipts of recyclable materials sold for the last three years,which upon request will be made available to the City for review. 12.6. The City may request and DSI must provide in electronic format;the name,address, phone number,email and service level(s)for each premises in the City. 13. BILLING 13.1. Billing. DSI shall collect all charges from each Premise for its Collection services. 13.2. Contracts for Additional Collections. DSI may, independently of this SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota Agreement,contract with any premise to collect Trash or Solid Waste excluded from the mandatory Collection by the Agreement. DSI 's charge for the servicesshall be listed in Attached Exhibit A,subject to change with the written approvalof the City. If the Collection is not listed, the price shall be negotiated between DSI and the customer. 13.3. Delinquent Accounts. DSI may handle delinquent accounts in the same manner as its other customers. This may include suspension of service. DSI shall provide notice when it has suspended service on an account. 13.4. Extended Leave Discontinuance. A Premise can obtain a discontinuance of service of more than a month but less than six months for an extended leave or vacancy. There shall be no charge for suspending service. 13.5. Collection Fees. Volume/weight-based Trash fees must be offered to each Premise (MN§I15A.93 subd.3). The rate that DSI shall charge will be in accordance with the approved rate schedule. Other rates not included in the rate schedule in Attachment C shall be mutually agreed upon. 13.6. Rate increase. City or DSI may propose amendments to the rate schedule before September 15 of any given year for the next calendar year. The parties shall enter into negotiations in good faith and any new rate changes shall be reduced to writing in the form of an amendment to this Agreement. Rate increases may not take effect during a billing cyclefor any customer.Rate increases must take effect on the next billing cycle after the rate increase is approved. 13.7. Late fees. DSI will charge no more than $10.00 per month in late fees, with the maximum amount of late fees due and owing at any given time capped at$30.00. DSI agrees to make good faith efforts to reduce or eliminate late fees by utilizing payment plans, grace periods, etc.... 14. INDEPENDENT CONTRACTOR 14.1. Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating, or establishing the relationship of employer/employee between the parties.DSI shall,at all times,remain an independent contractor with respect to the services to be performed under this Agreement. Any and all employees of DSI or other persons engaged in the performance of any work or services required by DSI under this Agreement shall be considered employees or subcontractors of DSI only and not of the City; and any and all claims that mightarise, including worker's compensation claims under the Worker's Compensation Act of the State of Minnesota or any other state,on behalf of said employees or other persons while so engaged in any of the work or services provided to be rendered herein,shall be the sole obligation and responsibility of DSI. 15. CUSTOMER SERVICE REQUIREMENTS 15.1. Complaints. DSI shall provide staffing of a telephone equipped office to receive missed Collection complaints and other complaints between the hours of 7:30 a.m. until 5:00 p.m. Monday through Friday. DSI shall have an answering machine or voice mail system activated to receive phone calls after hours. The SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota address and telephone number of the office shall be given to the City in writing, with ten(10)days prior notice of a change therein.DSI shall also allow complaints to be made electronically(by e-mail). 15.2. Immediate Complaint Response. Complaints on service will be taken and collected solely by DSI. The City shall route all customer service calls it receives regarding solid waste operations to DSI. DSI is responsible for corrective actions. DSI shall answer all complaints courteously and reasonably promptly. 15.3. Monthly Customer Service Report to City. Upon request, each month DSI shall provide the City with a report of all customer complaints,the nature of these complaints and a description of how each complaint was resolved. The names of the complainants and contact numbers or e-mail addresses must also be included. 15.4. Failure to Perform. Subject to any other provision herein, in the event DSI fails to collect the MSW, Recyclables, Bulky Wastes, and Yard Waste as required by this Agreement, the City may,at its option,hire such labor and equipment as may be necessary to collect and dispose of such MSW, Recyclables and Yard Waste after DSI is given five(5)business days to remedy the situation. The City may,at the City's sole option, terminate this Agreement in accordance with Article Eighteen (18). In the event remedy does not occur, DSI shall reimburse the City for all reasonable collection expenses the City incurs above and beyond the amounts the City is obligated to pay for such collection under this Agreement or the City shall utilize the Performance Bond for such expenses. 15.5. Location of Customer Service Center. DSI agrees to ensure their customer service center is co-located with their primary operations center(the operations location primarily servicing Farmington) for the duration of this contract. 16. SPECIAL CONDITIONS 16.1 Cardboard Dumpster at City Facilities. DSI agrees to maintain dumpsters for cardboard recycling for public use at a location to be determined by the City, at no cost to the City. The size, number and frequency of collection for this dumpster shall be determined by the City and may be dependent upon seasonal needs (i.e.holiday season may require additional collection or containers). 16.2 Routing and Collection Schedules. The City must approve all routing and collection schedules.DSI may propose routing and collection changes from time to time as becomes necessary or apparent for efficient collection.DSI is required to communicate routing and collection changes to customers. 16.3 Christmas Tree Collection.DSI agrees to provide Christmas tree collection for bare Christmas Trees (lights, ornaments,tinsel, etc.... removed) during the first two weeks of each year.Fees for Christmas tree collection will be in accordance with the approved rate schedule. Customers with subscription yard waste service shall receive Christmas tree collection included in the cost of subscription yard waste. 16.4 Farmington Specific Webpage and Social Media. DSI agrees to maintain a webpage on their website with information specific to Farmington residents. DSI also agrees to, upon request, establish Farmington specific social media SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota page(s)todistribute information to Farmington residents. 16.5 Contact information. DSI agrees to provide contact information to the City of Farmington for the following: at least one employee of DSI authorized to manage operational issues that arise, at least one employee of DSI authorized to managecustomer service issues as they arise, at least one employee of DSI authorized toresolve contract related issues as they arise. 16.6 Park Recycling. DSI and the city agree that DSI will provide for the necessary labor,equipment and processing at no charge to the city for recycling in the city's parks. This section extends to any city park land the city deems to be eligible for recycling services.Recycling in parks is expected to be a joint effort between the city and DSI to ensure that usage is sufficient to merit recycling in a given park, that the recyclable loads collected in parks are "clean" and that recycling receptacles are accessible to DSI on a curbside basis. 17. Purchase of City Assets 17.1 Refuse Cart Ownership. DSI agrees to purchase from the City all refuse carts owned by the city as detailed on Attachment B. The City shall provide a bill of sale documenting such purchase no later than December 31, 2021. Notwithstanding the foregoing, if City early terminates this Agreement prior to expiration of the term then City agrees to buy-back such carts for a purchase price of$10.00 and DSI shall provide a bill of sale for such buy-back no later than thirty days following such termination. 17.2 Vehicle and Equipment Ownership.If applicable, DSI agrees to purchase from the City the vehicles and equipment owned by the City as detailed on Attachment B. The City shall provide ownership documents and any existing/extended warranty documents to DSI upon receiving payment no later than December 31, 2021. 17.3 As is.Assets are being transferred on an"AS IS" basis. City disclaims any and all warranties, express or implied, regarding the assets, including,but not limited to,their physical condition, and makes no warranty or merchantability or fitness of the assets for any particular purpose, express or implied.DSI releases City from any and all claims at law or equity regarding the acquired assets and their physical condition,merchantability, or fitness for any particular purpose. 18. ASSIGNMENT AND SUBCONTRACTING 18.1. DSI shall not assign or subcontract except to affiliates of the Contractor this Agreement or any interest therein or any privilege or right granted therein without the prior written consent of the City. Consent to one assignment or subcontract shall not be deemed to be consent to any subsequent assignment or subcontract. 19. MISCELLANEOUS 19.1. Liquidated Damages. Subject to any other provision herein, including the requirement to provide DSI notice and an opportunity to cure, DSI agrees, in addition to any other remedies available to the City, that the City may withhold SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota payment from DSI in the amounts specified below as liquidated damages for failure of DSI fulfilling its obligations: 19.1.1. Failure to respond to legitimate service complaints within 24 hours in areasonable and professional manner—fifty dollars ($50)per incident. 19.1.2. Failure to collect properly notified missed collections—two hundred and fifty dollars ($250)per incident. 19.1.3. Failure to provide monthly and/or annual reports or requested data—one hundred dollars ($100)per incident. 19.1.4. Failure to complete the collections within the specified timeframes without proper notice to the City—one hundred dollars($100)per incident. 19.1.5. Failure to clean up spills during collection operations—two hundred fifty dollars ($250)per incident. 19.1.6. Failure to report on changes in location of Recyclables Processing operations two hundred fifty dollars ($250)per incident. 19.1.7. Failure to collect Farmington's List of Standard Recyclables within one month of notification of a change to the List one hundred dollars($100) per week of non-collection. 19.1.8. Failure to maintain current County licenses to haul MSW,Recyclables, Organics,Bulky Wastes or Yard Waste five hundred dollars($500)per day. 19.1.9. Notwithstanding anything in the foregoing, the City shall have a maximum of sixty (60) days to raise the failure of DSI's obligations, by written notice to DSI. In the event such failure is not timely raised, the City waives the right to impose such Liquidated Damages. 19.2. Waiver.The waiver by the City of any breach or violation of any term covenant, or condition of this Contract shall not be a waiver of any subsequent breach or violation of the same or any other term, covenant, or condition hereof. 19.3. Binding Effect.The terms, covenants,and conditions of this contract shall apply to, and shall bind and inure to the benefit of the parties, their successors, and assigns. 19.4. Data Practices. DSI agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality. DSI must immediately report to the City any requests for third parties for information relating to this Agreement. The City agrees to promptly respond to inquiries from DSI concerning data requests. DSI agrees to hold the City,its officers,and employees harmless from any claims resulting from DSI`s unlawful disclosure or use of data protected under state and federal laws. 19.5. Force Majeure: Whenever a period of time is provided for in the Contract for either the City or DSI to so or perform any act or obligation,neither parry shall be liable for any delays or inability to perform due to causes beyond the control of said party such as war, riot, unavoidable casualty or damage to personnel, materials or equipment, fire, flood, storm, earthquake,tornado or any act of God, SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota but not strike or lockout. The time period for the performance in question shall be extended for only the actual amount of time said party is so delayed. 19.6. Excluded Waste:Notwithstanding anything herein to the contrary:(a)Contractor shall have no obligation to collect any material which is or contains, or which Contractor reasonably believes to be or contain, radioactive, volatile, corrosive, highly flammable, explosive, biomedical, infectious, biohazardous, toxic or hazardous material as defined by applicable federal, state or local laws or regulations ("Excluded Waste"); (b) if Contractor finds what reasonably appears to be discarded Excluded Waste,Contractor shall promptly notify the City and the producer of the Excluded Waste, if the producer can be readily identified; and(c) title to and liability for any Excluded Waste shall remain with the producer of the Excluded Waste, even if Contractor inadvertently collects or disposes of such Excluded Waste. Bulky Wastes, Electronic Waste, Mixed Municipal Solid Waste, Problem Material Waste, Recyclables, Source Separated Organics, Solid Waste, and Trash all exclude Excluded Waste. 19.7. The City and residents must comply with any description of and/or procedures with respect to removal of contaminants or preparation of recyclable materials and organic materials as reasonably provided by Contractor. If the City fails to do so, they shall not be considered Recyclables or Source Separated Organics, as applicable, and Contractor may decline to collect such materials without being in breach of the contract. Contractor shall not be responsible for and has not made any representation regarding the ultimate recycling of Recyclables by any third party facilities. 19.8. The rights granted to Contractor under the contract shall be exclusive. The City may, in its sole discretion, enforce the exclusivity provisions of the contract against third-party violators, taking into account the cost of doing so and other factors. Contractor may independently enforce the exclusivity provisions of the contract against third-party violators, including, but not limited to, seeking injunctive relief and/or damages, and the City shall use good-faith efforts to cooperate in such enforcement actions brought by Contractor. The City shall use its best efforts to adopt ordinances, rules or regulations that have the effect of requiring third parties, including, without limitation, customers, to comply with the provisions of the contract, including,without limitation,the exclusive service rights granted to Contractor pursuant to the agreement. 19.9. Notwithstanding anything herein to the contrary, to the extent supplied by Contractor,in the event that a waste container becomes lost,unsightly,unsanitary, broken,or unserviceable because of the acts or omissions of the City or a resident (excluding normal wear and tear), the City or relevant customer will be charged for the resulting repairs or replacement and such amounts will be paid to Contractor upon demand. 19.10. Any equipment furnished hereunder by Contractor shall remain the property of Contractor; however, the residents and the City (as applicable) shall have care, custody and control of the equipment while at the service locations. Residents shall not alter the equipment and shall use the equipment only for its proper and intended purpose.Residents and the City must provide unobstructed access to the equipment on the scheduled collection day.The word"equipment"as used herein SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota shall mean all containers used for the storage of non-hazardous solid waste. 19.11. Notwithstanding anything herein to the contrary,Contractor may pass through and the customers shall pay to Contractor any documented increases in disposal fees, increases in Contractor's costs due to changes in local, state or federal rules, ordinances or regulations applicable to Contractor's operations or the services provided hereunder, and any increases in and newly imposed taxes, fees or other governmental charges assessed against or passed through to Contractor (other than income or real property taxes). 19.12. City warrants that the Residents' and City's pavement, curbing or other driving surface or any right of way reasonably necessary for Contractor to provide the services described herein are sufficient to bear the weight of all of Contractor's equipment and vehicles reasonably required to perform such services. Contractor will not be responsible for damage to any such pavement,curbing,driving surface or right of way, and City agrees to assume all liabilities for any such damage, which results from the weight of Contractor's vehicles providing service at Residents' and City's location. 20. PERFORMANCE REVIEW Upon receipt of Contractor's annual report,the City shall schedule an annual meeting with Contractor. The objectives of this annual meeting will include(but not be limited to): 20.1. Review DSI's annual program and material report. 20.2. Review efforts DSI has made to expand participation in the waste diversion programs (Recycling, SSO, Yard Waste). 20.3. Review DSI's performance based on feedback from customers to City staff. 20.4. Review Contractor's recommendations for improvements to the City's program, including enhanced public education and other opportunities. 20.5. Review staff recommendations for improving DSI's service. 20.6. Discuss other opportunities for improvement in the remaining years of the current Agreement. 21. TERMINATION The City may terminate this Agreement if DSI fails to fulfill its obligations under the Agreement in a proper and timely manner, or otherwise violates the terms of the Agreement if the default has not been cured after thirty (30) days written notice has been provided. The City may also terminate this Agreement immediately if DSI fails to maintain County permits requiredto collect and transport MSW, Recyclables, Source Separated Organics or Yard Waste. The Cityshall pay DSI all compensation earned prior to the date of termination minus any damages and costs incurred by the City as a result of the breach. If the Agreement is cancelled or terminated, all finished or unfinished documents, data, studies, surveys, maps, photographs, reports or other materials prepared by DSI under this Agreement shall, at the option of the City, become the property of the City,and DSI shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota IN WITNESS WHEREOF,the parties have hereunto executed this Agreement,by their officers,as of the day and year first above written. CITY OF FARMINGTON DICK'S SANITATION SERVICE,INC. Bye--- By -- Jos—&ua Hoyt,M r L By. David McKnight, Administrator STATE OF MINNESOTA ) )SS. COUNTY OF (,�c� c���v ) Subscribed and sworn to before me by Ile y't and HcL,v'j re- ,respectively,the Mayor and City Administrator of the City ofa Mina Mtn en�sota municipal corporation this ,5`1" Day of,tfe, �n.�6N- ,20� 7MMAAMULLER S NOTARY PUBLIC MINNESOTA Nofary Public My COmm45ion Expires Jen 31,2025 STATE OF MINNESOTA ) )SS. COUNTY OFL `J ' (ice! Subscribed and sworn to before me on behalf of DSI by al's,& T( i p I ,the '4n(-�-- jMOK of DSI ,a Minnesota corporation(Title) this t N\ Day of K)t tUA- 2Q-Ll SUSAN J WMER NOTARY PUBLIC MINNESOTA My Commissian Expires Jam 31,2025 Notary Public F SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota Attachment A City Facilities This list is provided for reference. The city and DSI both recognize that there will be changes atthe discretion of the city in service locations, service size and frequency depending on need anduse of facilities. Seasonal collections shall be April—November each year, as determined by weather and use. Facility and Location Type of Service&Estimated Service Level City Hall Trash: 1 300 gallon 2x/wk Tu&F 430 Third Street Recycling:2 yards lx/wk Organics: 195 gallons EOW Rambling River Center Trash: 1 300 gallon 2x/wk Tu&F 325 Oak Street Recycling:2 95 gallons EOW Organics: 195 gallons lx/mo Maintenance Facility Trash: 1 300 gallon 2x/wk Tu&F 19650 Municipal Drive Recycling: 4 yards lx/wk Police Station Trash: 1 300 gallon 2x/wk Tu&F 19500 Municipal Drive Recycling:4 yard EOW Fire Station#1 Trash: 1 300 gallon lx/wk W 21625 Denmark Avenue Recycling: 195 gallon EOW Fire Station#2 Trash: 1 300 gallon lx/wk W 19695 Municipal Drive Recycling: 195 gallon EOW Schmitz-Maki Arena Trash: 1 300 gallon 3x/wk M/W/F(changes 114 Spruce Street seasonally) Recycling:2 yards EOW Organics:temporarily discontinued Rambling River Park Trash:2 300 gallons 2x/wk M&Th 17 Elm Street Recycling:n/a Feely Fields Trash: 3 300 gallons 2x/wk M&Th 21250 Denmark Avenue Recycling:n/a Liquor Store north Trash:2 300 gallons M&Th 18350 Pilot Knob Recycling: Liquor Store#1 Trash:2 300 gallons M&Th 923 8`h Street Recycling: 6 yards 2x/wk SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota Attachment B Transition of Assets Description of Asset Purchase Price 2006 Perterbilt 320 with Rapid Rail $50,000.00 2008 Perterbilt 320 with Rapid Rail $50,000.00 2014 Perterbilt 320 with Rapid Rail $127,500.00 2017 Perterbilt 320 with Rapid Rail $170,000.00 2019 Autocar with Labrie Automizer $210,000.00 Carts—35 Gallon $20,000.00 1,000 carts @$20.00 per cart Carts—65 Gallon $56,325.00 2,500 carts @$22.53 per cart Carts—95 Gallon $91,278 3,300 carts @$27.66 per cart Total Assets $775,103.00 SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota Attachment C Rates and Charges Residential Service Rates Monthly Pricing Cart Size 2022 2023 2024 2025 2026 *Trash service weekly 35 Gallon $ 14.82 $ 15.26 $ 15.72 $ 16.19 $ 16.68 *Trash service weekly 65 Gallon $ 19.78 $ 20.37 $ 20.98 $ 21.61 $ 22.26 *Trash service weekly 95 Gallon $ 24.28 $ 25.01 $ 25.76 $ 26.53 $ 27.33 Recycle Service weekly 35 Gallon $ 7.25 $ 7.47 $ 7.69 $ 7.92 $ 8.16 Recycle Service weekly 65 Gallon $ 7.25 $ 7.47 $ 7.69 $ 7.92 $ 8.16 Recycle Service weekly 95 Gallon $ 7.25 $ 7.47 $ 7.69 $ 7.92 $ 8.16 Quarterly Pricing *Trash&Recycling Weekly 35 Gallon $ 66.21 $ 68.20 $ 70.24 $ 72.35 $ 74.52 *Trash&Recycling Weekly 65 Gallon $ 81.09 $ 83.52 $ 86.03 $ 88.61 $ 91.27 *Trash&Recycling Weekly 95 Gallon $ 94.59 $ 97.43 $ 100.35 $ 103.36 $ 106.46 Optional Seasonal Yard Waste 195 Gallon 1 $ 129 1 $ 133 $ 137 $ 141 1 $ 145 Commercial Service Rates Container Monthly Pricing Size 2022 2023 2024 2025 2026 *Trash service weekly 1 yd $51.13 $52.66 $54.24 $55.87 $57.54 *Trash service weekly 1.5 yd $72.52 $74.70 $76.94 $79.25 $81.63 *Trash service weekly 3 yd $125.68 $129.45 $133.33 $137.33 $141.45 *Trash service weekly 4 yd $178.83 1 $184.19 $189.72 $195.41 $201.27 *Trash service weekly 6 yd $231.98 1 $238.94 $246.11 $253.49 $261.10 *Trash service weekly 8 yd $285.13 $293.69 $302.50 $311.57 $320.92 *Trash service weekly 10 yd $338.29 $348.44 $358.89 $369.65 $380.74 Quarterly Pricing *Trash service weekly 1 yd $153.38 $157.98 $162.72 $167.60 $172.63 *Trash service weekly 1.5 yd $217.57 $224.10 $230.82 $237.74 $244.88 *Trash service weekly- 3 yd $377.03 $388.34 $399.99 $411.99 $424.35 *Trash service weekly 4 yd $536.49 1 $552.58 $569.16 $586.24 $603.82 *Trash service weekly 6 yd $695.95 $716.83 $738.33 $760.48 $783.30 *Trash service weekly 8 yd $855.40 $881.06 $907.49 $934.72 $962.76 *Trash service weekly 10 yd $1,014.86 $1,045.31 $1,076.66 $1,108.96 $1,142.23 SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota Commercial Service Rates (Cont.) Container Monthly Pricing Size 2022 2023 2024 2025 2026 Recycling service weekly 1 yd $35.79 $36.86 $37.97 $39.11 $40.28 Rec clin service weekly 1.5 yd $50.77 $52.29 $53.86 1 $55.47 $57.14 Recycling service weekly 3 yd $87.97 $90.61 $93.33 $96.13 $99.02 Recycling service weekly 4 yd $125.18 $128.94 $132.80 $136.79 $140.89 Recycling service weekly 6 yd $162.39 $167.26 $172.28 $177.45 $182.77 Rec clin service weekly 8 yd $199.59 $205.58 $211.75 $218.10 $224.64 Recycling service weekly 10 d $236.80 $243.90 $251.22 $258.76 $266.52 Quarterly Pricing Recycling service weekly 1 yd $107.37 $110.59 $113.90 $117.32 $120.84 Recycling service weekly 1.5 yd $152.30 1 $156.87 $161.57 $166.42 $171.41 Recycling service weekly 3 yd $263.92 $271.84 $279.99 $288.39 $297.05 Recycling service weekly 4 yd $375.54 $386.81 $398.41 $410.37 $422.68 Recycling service weekly 6 yd $487.17 $501.78 $516.83 $532.34 $548.31 Recycling service weekly 8 yd $598.78 $616.74 1 $635.25 $654.30 $673.93 Recycling service weekly 10 yd $710.40 $731.71 1 $753.67 $776.28 $799.56 Other Charges Trip Charge: $15 per trip Extra Bag Charges*: $5 minimum charge,$2.50 per bag. Container Replacement Charge(customer caused damage): $55 Bulk Item Discount: 9% * Rates do not include MN Tax on trash-Residential 9.75%,Commercial 17.00% SOLID WASTE SERVICES AGREEMENT City of Farmington,Minnesota