HomeMy WebLinkAbout04.06.09 Council Packet
City of Farmington
430 Third Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promisingfuture.
AGENDA
REGULAR CITY COUNCIL MEETING
APRIL 6, 2009
7:00 P.M.
CITY COUNCIL CHAMBERS
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVEAGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
a) Proclaim Earth Day - Municipal Services
b) Proclaim Arbor Day - Parks and Recreation
c) Proclaim April 15, 2009 Chief Ken Kuchera Day - Fire Department
6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments)
7. CONSENT AGENDA
a) Approve Council Minutes (3/16/09 Regular)
b) Recycling Rate Adjustment - Municipal Services
c) School and Conference - Police Department
d) School and Conference - Fire Department
e) February 2009 Financial Report - Finance
f) Quarterly Investment Report - Finance
g) Adopt Resolution -Interfund Loan Rambling River Center Renovations -
Finance
h) Appointment Recommendation Liquor Operations - Human Resources
i) School and Conference - Administration
j) Approve Mowing Agreement with Toro Company - Parks and Recreation
k) Approve Appraisal Agreement Rambling River Center - Administration
1) Approve Bills
8. PUBLIC HEARINGS
a) Approve On-Sale Liquor License - Administration
9. A WARD OF CONTRACT
Action Taken
Proclaimed
Proclaimed
Proclaimed
Approved
Information Received
Information Received
Approved
Information Received
Information Received
R15-09
Approved
Authorized
Approved
Approved
Approved
Approved
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) 2008 Annual Report - Municipal Services
11. UNFINISHED BUSINESS
a) Approve Contract with YMCA - Administration
b) Consideration of Rescinding the Budget Adjustments of March 2, 2009 -
Councilmember Wilson
c) 2009 Budget Amendment - Administration/Finance
12. NEW BUSINESS
a) Adopt Resolution - Approve Plans and Authorize Bids 2009 Trunk Utility
Improvement Project - Engineering
13. COUNCIL ROUNDTABLE
a) Hydrant Flushing - Municipal Services
14. ADJOURN
Information Received
Motion Failed
Motion Failed
R16-09
R17-09
Information Received
City of Farmington
430 Third Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promisingfuture.
AGENDA
REGULAR CITY COUNCIL MEETING
APRIL 6, 2009
7:00 P.M.
CITY COUNCIL CHAMBERS
Action Taken
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
a) Proclaim Earth Day - Municipal Services
b) Proclaim Arbor Day - Parks and Recreation
c) Proclaim April 15, 2009ChiefKen Kuchera Day - Fire Department
Page 1
Page 2
Page 3
6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Openfor Audience Comments)
7. CONSENT AGENDA
a) Approve Council Minutes (3/16/09 Regular)
b) Recycling Rate Adjustment - Municipal Services
c) School and Conference - Police Department
d) School and Conference - Fire Department
e) February 2009 Financial Report - Finance
f) Quarterly Investment Report - Finance
g) Adopt Resolution -Interfund Loan Rambling River Center Renovations -
Finance
h) Appointment Recommendation Liquor Operations - Human Resources
i) School and Conference - Administration
j) Approve Mowing Agreement with Toro Company - Parks and Recreation
k) Approve Appraisal Agreement Rambling River Center - Administration
1) Approve Bills
Page 4
Page 5
Page 6
Page 7
Page 8
Page 9
Page 10
Page 11
Page 12
Page 13
Page 14
Page 15
PUBLIC HEARINGS
a) Approve On-Sale Liquor License - Administration
Page 16
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICA TIONS
a) 2008 Annual Report - Municipal Services
11. UNFINISHED BUSINESS
a) Approve Contract with YMCA - Administration
b) Consideration of Rescinding the Budget Adjustments of March 2,2009-
Councilmember Wilson
c) 2009 Budget Amendment - Administration/Finance
12. NEW BUSINESS
a) Adopt Resolution - Approve Plans and Authorize Bids 2009 Trunk Utility
Improvement Project - Engineering
13. COUNCIL ROUNDTABLE
a) Hydrant Flushing - Municipal Services
14. ADJOURN
Page 17
Page 18
Page 19
Page 20
Page 21
Sa.,
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO:
Mayor, Council Members, and City Administrator ./J' .'.
I
Lena Larson, Municipal Services Coordinator . ,'"
i./
FROM:
SUBJECT:
Proclaim Earth Day
DATE:
April 6, 2009
INTRODUCTION & DISCUSSION
The United States has celebrated Earth Day on April 22 since 1970. In 1990, it became a global
event. Promoting Earth Day activities and events educates citizens on the importance of acting in an
environmentally sound fashion by reducing waste, conserving energy and water, and adopting more
ecologically sound lifestyles.
In commemoration of Earth Day, the City has several events planned. The 8th Annual Community
Pond & Park Cleanup will be held on May 2nd and the City is partnering again this year with
Farmington Area Community Education to bring the Sth Annual Earth & Arbor Day Celebration to
the community.
Earth & Arbor Day will be held at Rambling River Park from 11 :30am to 1 :OOpm and will give
people an opportunity to learn about how their actions impact the environment. Kids Rock will be
entertaining the Pond & Park Cleanup volunteers and Earth & Arbor Day attendees from 11 :30am to
1 :OOpm and there will be both old favorites and new attractions at the event this year.
Curbside Cleanup Days start on Saturday, April 18 and end May 16. The Curbside Cleanup Day
program gives Farmington residents the opportunity to recycle and dispose of a number of difficult to
dispose of materials.
ACTION REQUESTED
Proclaim April 22, 2009 to be Earth Day in Farmington.
;j_. ~s," ectful..lyJsurmitted,
'/1~l.- C Q
'. _u w ~l.A...~-'\r,,-,
Lena Larson
Municipal Services Coordinator
1-1
<!;>ffice of tfje ma1>or
farrnington,LOinnesota
~artfj lBa1' 2 009
If)rocCamation
WJ-fE'RE.:A..S, in 1970, more than twenty mi{fion .JtJnericans joinea
together on 'Earth 'Day in a aelnonstration of concern for the
environment, ana their corrective action resuftea in the yassage of
sweeying new raws to yrotect our air, lvater ana {ana; ana
WJfE'RE.:A..S, Tfw yeoy{e of :Farmington take great yriae in our City's
naturae Geauty ana suyyort a cwan and safe environment; ana
WJfE'RE.:A..S, Earth 'Day is a nationa{ ana internationa{ carr to action
for a{{ citizens to join in a g{oGa{ effort to save the y{anet; ana
WJfE'RE.:A..S, Earth 'Day activities ana events wife eaucate a{{ citizens
on the imyortance of acting in an environntenta{{y sounafashion
Gy reducing 'waste, conserVi1'lg energy and 'water, using efficient
transyortation, and aaoyting lnore eco{ogica{{y souna {ifes ty {es; ana
WJ-fE'RE.:A..S, r/irough increasea environmenta{ al'varerLess,
:Farmington can lneet the cha{wnge of having an eco{ogica{{y hea{t/iy
com,lnunity ana a vigorous environm,ent for its citizens;
NOW rJ-{rp'RE:FO'Rrp, 'Brp IT P'ROCL.JtIJvlE'D that the City Counci{ of the
City of .J'arlnington aesi{Jnate ana yroc{aim .Jtyri{ 22, 2009 as Earth
'Day.
In lvitness whereof I have hereunto set my hana and causea the sear of
this city to he affixea.
.J\1ayor
'Date
1-2
5};
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers, City Administrato~,
Randy Distad, Parks and Recreation Director\Y
FROM:
SUBJECT:
Arbor Day Proclamation
DATE:
April 6, 2009
INTRODUCTION
The City, as part of its Tree City USA requirements, holds an annual Arbor Day celebration in the
spring.
DISCUSSION
The City has for the past 18 years been designated as a Tree City USA community by the National
Arbor Day Foundation. To continue with this designation, the Council must proclaim Arbor Day in
the City of Farmington and hold an Arbor Day celebration. The City's Arbor Day celebration is
planned for Friday, Apri124, 2009 at 10:00 A.M. in Evergreen Knoll Park. Fifth grade students
from Farmington Elementary School will participate in the planting of several new trees in
Evergreen Knoll Park during the Arbor Day celebration.
The City Council is invited to participate through its collective support of the attached
proclamation, which is also a requirement for the City to fulfill in order to maintain its Tree City
USA designation. City Council members are also invited to attend the Arbor Day celebration in
Evergreen Knoll Park.
BUDGET IMPACT
Expenditures for the Arbor Day Celebration are included in the 2009 Budget.
ACTION REQUESTED
Proclaim Friday, April 24, 2009 as Arbor Day in Farmington.
~~
Randy Distad
Parks and Recreation Director
2-1
Whereas,
Whereas,
Whereas,
Whereas,
Whereas,
Whereas,
Whereas,
Arbor Day Proclamation
In 1872, J Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting oftrees,
and
the holiday, called Arbor Day, was first observed with the planting
of more than a million trees in Nebraska, and
Arbor Day is now observed throughout the nation and the world, and
trees can reduce the erosion of our precious topsoil by wind and
water, lower our heating and cooling costs, moderate the
temperature, clean the air, produce oxygen and provide habitat for
wildlife, and
trees are a renewable resource giving us paper, wood for our homes,
fuel for our fires and countless other wood products, and
trees in our city increase property values, enhance the economic
vitality of business areas, and beautify our community and
trees, wherever they are planted, are a source of joy and spiritual
renewal,
NOW, THEREFORE, I, Todd Larson, Mayor of the City of Farmington, do
hereby proclaim April 24, 2009 as
Arbor Day
in the City of Farmington, and I urge all citizens to celebrate Arbor Day and to
support efforts to protect our trees and woodlands, and
Further,
Dated
2-2
I urge all citizens to plant and care for trees to gladden the heart and
promote the well-being of this and future generations.
this 6th Day of April in the year 2009
Mayor
5~
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO:
Mayor, Council and City Administrator ()
Fire Chief Tim Pietsch
FROM:
SUBJECT:
Naming April 15th as Chief Ken Kuchera Day
DATE:
April 6, 2009
INTRODUCTION/ DISCUSSION
For the last 38 years Farmington has been served by Ken Kuchera. His accomplishments are to
numerous to mention here. He served as Fire Chief for 20 of those years. He started back on
12/1/1971. Many of our current members were not even born yet! He guided this department
through thick and thin.
Many of the present Officers have been mentored by Ken. Ken helped to mold the Farmington
Fire Department into a well respected and aggressive department that we are today. This was his
lifestyle. I could go on and on about Ken's accomplishments and how he touched the lives of so
many; we only need to look at the admiration of those who have worked with and followed Ken
to understand the impact he has made on all of us.
ACTION REQUESTED
The naming of April 15th, 2009 as Chief Ken Kuchera day.
Respectfully su~
~~\
Tim Pietsch
Farmington Fire Chief
3-1
Proclaiming
April 15, 2009
Chief Ken Kuchera Day
Whereas, for the last 38 years Farmington has been served by Ken Kuchera;
and,
Whereas, he served as Fire Chief for 20 years; and,
Whereas, Ken helped to mold the Farmington Fire Department into the well
respected and aggressive department that we are today; and,
Whereas, we only need to look at the admiration of those who have worked with
and followed Ken to understand the impact he has made on all of us.
NOW, THEREFORE, I, Todd Larson, Mayor of the City of Farmington, do
hereby proclaim April 15, 2009 as
Chief Ken Kuchera Day
in the City of Farmington.
Dated this 6th day of April 2009.
Mayor
3-2
7a-
COUNCIL MINUTES
REGULAR
MARCH 16,2009
1. CALL TO ORDER
The meeting was called to order by Mayor Larson at 7 :00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Larson led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Audience:
Larson, Donnelly, Fogarty, May, Wilson
None
Joel Jamnik, City Attorney; Lisa Shadick, Administrative Services
Director; Robin Roland, Finance Director; Randy Distad, Parks
and Recreation Director; Kevin Schorzman, City Engineer; Todd
Reiten, Municipal Services Director; Brenda Wendlandt, Human
Resources Director; Cynthia Muller, Executive Assistant
Justin Elvestad, Chad Thelen, Tim Vanderlinde, Tom Hemish,
Paula Sahin, Mark Snider, Spencer Snider, Austin Snider, Matt
Granos, Nick Cochrane, Lucille Korsman
4. APPROVE A GENDA
Councilmember Fogarty pulled item 7b) Approve Curbside Clean-up Day Agreement for
discussion. Councilmember May pulled item 7i) Approve Proposal for Structural
Engineering Services for discussion. Administrative Services Director Shadick pulled
item 5c) Representative Pat Garofalo to reschedule.
MOTION by Wilson, second by Fogarty to approve the Agenda. APIF, MOTION
CARRIED.
5. ANNOUNCEMENTS
a) Introduce New Employee Liquor Operations
Randy Petrofske, Liquor Operations Manager, introduced C.J. Adelman as a new
liquor store employee. He is also a volunteer firefighter.
b) Introduce New Firefighter
Fire Chief Pietsch introduced Tyler Leppert as a new firefighter.
6. CITIZEN COMMENTS
7. CONSENT AGENDA
MOTION by Wilson, second by Fogarty to approve the Consent Agenda as follows:
a) Approved Council Minutes (3/2/09 Regular) (3/9/09 Workshop)
c) Approved Agreement for Portable Toilet Service - Parks and Recreation
4-1
Council Minutes (Regular)
March 16, 2009
Page 2
d) Approved School and Conference - Fire Department
e) Adopted RESOLUTION R12-09 Accepting Donation - Administration
f) Adopted RESOLUTION R13-09 Approve Gambling Event Permit and
Temporary On-Sale Liquor License - Administration
g) Adopted ORDINANCE 009-600, 009-601, 009-602, 009-603, 009-604
Approving Zoning and Subdivision Ordinance Amendments - Planning
h) Approved Medical Director Agreement with Allina - Police
j) Approved Senior Hardship Deferral Special Assessment - Finance
k) Approved Bills
APIF, MOTION CARRIED.
b) Approve Curbside Clean-up Day Agreement - Municipal Services
Councilmember Fogarty noted electronics are up over 50% in cost over last year.
Curbside clean-up is getting to be very expensive. She asked if it would help the
budget to eliminate this service for one year, or if there could be a drop off for
appliances. Finance Director Roland stated it does not affect the general budget.
Curbside clean-up is budgeted for $155,000 this year. This service was to avoid
the long lines, overtime for staff, etc. The City did increase fees for residential
garbage when this program was instituted.
Councilmember Wilson suggested if we want to change the program, to look at it
next year and then stop billing the residents for it. He asked if we could exceed
the budget in this area and have to backfill from other portions of the solid waste
budget. Municipal Services Director Reiten stated the costs should be
approximately $142,000. Councilmember Wilson noted there is the looting and
traffic issues.
MOTION by Fogarty, second by Wilson to approve the agreement with Certified
Appliance Recycling, LLC for recycling appliances and electronics for curbside
cleanup days 2009. APIF, MOTION CARRIED.
i) Approve Proposal for Structural Engineering Services - Parks and
Recreation
Councilmember May recalled Council had requested staff to obtain bids to look at
the structure of the Rambling River Center building, but questioned whether this
is something we want to do or sell the building as is. Mayor Larson would rather
have a potential buyer determine the structure of the building rather than spending
$2,000 for the City to do this. The schedule shows the seniors moving in to the
old City Hall at the end of October. Councilmember Wilson suggested putting the
building on the market for 6-8 months and see what happens. Councilmember
Donnelly asked what the benefit would be for the City to survey the structure.
Parks and Recreation Director Distad explained if the City would retain
ownership, the idea was to see what deficiencies needed to be repaired in the
event the City rented the building. MOTION by Fogarty, second by Wilson to
deny hiring an engineering firm to determine the structure of the Rambling River
Center building. APIF, MOTION CARRIED.
4-2
Council Minutes (Regular)
March 16, 2009
Page 3
8. PUBLIC HEARINGS
a) 2009 Seal Coat Project - Engineering
The low bid on the project was $1.08/sq. yard which compares to the estimate of
$1.10/sq. yard. The net effect reduces the proposed assessment by $2.00. The
project does include areas being done for the first time after 3 years of being
constructed. Other areas included in the project are on the normal 7-year cycle.
Councilmember Wilson asked how this expense has been able to keep costs down
for other projects such as complete reconstruct or mill and overlay. City Engineer
Schorzman stated it is hard to quantify something that does not happen. Research
indicates there is a benefit to delaying the larger reconstruction projects. The seal
coating seals the surface cracks that develop in the road and keeps the water and
salt out of the base.
Councilmember May recalled when this project was previously discussed it was
noted the cost to residents is more than last year because of the formula. She
would like staff to look at ways to make it more equitable for everyone. Staff will
look at that for next year's project.
Mr. David Pritzlaff, 20255 Akin Road, noted this project is $50 more than in the
last four years. There are fewer multi-family homes included in this project.
Looking at multi-family homes built three years ago and those streets coming into
the section, the City is broke up into seven sections because a seal coat is done
every seven years. If you take the seven sections out, for four years everyone has
paid between $75 - $80. The 5th year they will pay $50 more, and suspected the
6th and 7th year it will go back down to $75 - $80. There is one section in the City
that is paying $50 more than anyone else in the seven years. It does not seem fair
that for whatever street you are on, you are paying $50 more for the same project
people have received the other six years. Last year we thought it would go up
tremendously because of the price of oil. At that point oil was $1 05/barrel, now it
is $45/barrel. From that standpoint, the price should be lower. For any street in
the seal coat project this year, does Council know the future of all these streets for
the next seven years. In 2006 we seal coated 4th Street, in 2007 we did Elm Street
and tore up half a block of 4th Street that we seal coated, and now this year we are
going to tear up 4th Street that was seal coated 3 years ago. He would like to not
see his street, or any other street included with his section, have something major
done to it within the next seven years. Otherwise, all the money we have paid is
nothing but a waste. Looking at the $75-$80 for the last four years and move it to
$130, what is the appraisal factor. Is that a sound assessment? Will it raise the
value of the property $130?
Ms. Paula Sahin, 5413 Upper 183rd Street W, felt it was a great project and that
maintenance is important. This is the wrong year. She is a Human Resources
Manager and sees the 8.1 % unemployment. She lives in a townhome
development that of the 65 units, 16 units are in foreclosure. It is more important
4-3
Council Minutes (Regular)
March 16, 2009
Page 4
to make sure people can stay in their homes so the City continues to receive the
tax money. She looks at her bills this year, and is a first time homeowner as of
October, keeps her heat at 62 degrees and her bill is $150 every month. She
explained the expense she has with having her meter tested. She felt there are
valid reasons behind what Council does, but there are so many different levels of
what is going on in people's lives, and this is just one more thing that will throw
them over the edge. If it comes between paying for heat and paying to have the
street seal coated, she would rather pay for heat.
Ms. Lucille Korsman, 1116 Highland Circle, came to complain about the new seal
coating in Highland Circle. She was not against it or the $132 assessment. She
felt the City should take care of the problem first, before Highland Circle is seal
coated. There are 10 houses in Highland Circle and each homeowner paid
$9,946.80 to have the new road constructed when they were annexed three years
ago. They asked for a cement apron, but the only homes that received this were
the two homes at the entrance of the circle. The other eight received nothing and
now have broken tar on both sides of the road. When she talked to staff about
this, she was told that the residents did not want curb and gutter. Ms. Korsman
explained this was because they do not have any standing water in Highland
Circle. When the blacktop was put in, the homes needed a cement apron which
she feels is cheaper than installing curb and gutter. Before the seal coat is done,
she felt the cement aprons should be installed to protect the edges. Once the
cement aprons are installed, she would be willing to pay the $132.
City Engineer Schorzman stated they will have to do some patching before the
seal coat is done. The biggest issue is there is no edge support on the road. He
was not here when the project was designed, but understood originally it had an
aggregate shoulder to support the edge of the pavement. That was removed
because of an aesthetic issue and replaced with dirt which has not stayed up to
support the edge. As larger vehicles drive on the road, the edge is breaking up. If
it is seal coated, next winter there is the potential to have the same problem. The
cost of doing the cement apron was estimated last year at $35,000 - $40,000.
Aggregate if placed correctly would provide the same support and would be
cheaper, but may not be aesthetically pleasing.
Ms. Korsman stated a lady with the company told her they would place pea rock
around the edge of the circle. Ms. Korsman told her not to because the snow plow
will throw it up in the front yards and it will be all over. She was gone for awhile
and when she came back pea rock had been placed around the outside and inside
of the circle. She went to see Mr. Herlofsky and said they did not want the pea
rock. After a week, the City removed it. Now the blacktop is cracking off and
she felt it did not pay to seal coat it unless there is a cement apron. She stated the
residents have no intention of paying for the cement apron as all ten homeowners
paid the same amount of money and the front two homes received the cement
apron and the other eight homes in the back received nothing. She felt they were
4-4
Council Minutes (Regular)
March 16, 2009
Page 5
entitled to the cement aprons without any cost. Mayor Larson asked City
Engineer Schorzman to research cheaper options.
Councilmember May asked why two homes received cement aprons and the rest
did not. City Engineer Schorzman stated it looks like it is the wrap around from
Ash Street into Highland Circle for the first two properties and then they stopped.
Councilmember May asked ifit cost $5,000/apron. Staff stated it would be linear
feet both inside and outside the circle because you need the edge support in both
places. Councilmember May felt Ms. Korsman does have a legitimate issue if
they paid the same amount as the other two that received aprons. That is the same
argument Mr. Pritzlaffbrought up regarding the seal coat as to why one resident
pays more than the other for the same work. City Engineer Schorzman will bring
options back.
Councilmember Fogarty would like to walk the area with City Engineer
Schorzman as it sounds like it was a functionality of the project vs. choosing one
property over the other. We had to choose two ofthe aprons because of the way
the project went. Ms. Korsman is giving the impression that someone in the City
left the residents with the impression they would all receive aprons.
Councilmember Fogarty wants to know if that was something that was said and if
the City has promised something and not lived up to that promise. If it is a
functionality of the project, she needs to walk the area herself to understand. City
Engineer Schorzman felt it was a tradeoff between urban and rural drainage.
Mayor Larson asked if they did not receive curb and gutter because they have
ditches. Staff explained the ditches were installed in lieu of the curb and gutter.
The residents did not want curb and gutter in the circle. The curb would have
been the solution.
Councilmember Wilson stated each year prior to the project, staff drives through
the area to make sure we are doing appropriate areas as opposed to streets where
more intensive work would be required. He asked if staff has checked out the
other areas being proposed. City Engineer Schorzman stated they drive the areas
in the fall and again in the spring after the frost is out of the ground. Last year
some streets were removed from the project as they would not get to their useful
life with a seal coat before something more extreme needed to be done. Mayor
Larson asked if we patch and seal coat Highland Circle, are we throwing good
money after bad. Staff replied not necessarily. There is the potential for the edge
to still crack and break off, but you also have the rest of the surface of the road
that will benefit. Mayor Larson asked if cement aprons could be looked at after
the economy turns around. Staff agreed they could look at it. An estimate was
obtained last year and it is a matter of Council directing staff to do it.
Councilmember Fogarty did not want to throw good money after bad. If we need
a different solution, she did not want to order a seal coat and then when budgets
are not as tight, turn around and order more work out there. Before we do
anything, she needed more information and longer-term solutions. Do we need to
4-5
Council Minutes (Regular)
March 16, 2009
Page 6
wait three years and do it then and do everything at once? City Engineer
Schorzman stated the work to install aprons would be a matter of sawing off the
edge of the road. It would affect 6 inches - 1 foot of the road and be replaced
with concrete. It would not impact the seal coat.
Ms. Korsman stated they are discussing the finances for doing the cement aprons.
The residents have already paid for that because they paid the same amount of
money the two homes at the entrance paid. They got the cement aprons and the
rest of the homes did not. She did not want to be assessed for the cement aprons.
If they wait 5-6 years, she will not be here to complain about it. All residents paid
the $9,000 and that was to include the cement aprons as long as it was given to the
two homes in the front. She invited all of Council to come to Highland Circle.
Mr. Herlofsky came and all the residents had a nice meeting. She wanted them to
come out so they understand it better.
Mayor Larson asked staff if the lineal footage for curbing was included around
the cul-de-sac or was it left out and no cost assessed to the residents for concrete.
Staff replied it was not included in the cost of the assessment because it was not
done. As far as the front two homes, it had to be wrapped around the radius and
up the side road to tie into Ash Street. Councilmember May stated it was not a
fair assessment. Mayor Larson agreed. Finance Director Roland stated no one on
Highland Circle or any part of the Ash Street project was actually assessed the full
cost of the improvements. Because of Council's policy on special assessments
being no more than the increase to the value ofthe property. Even with the large
assessment no one paid the full price of the project cost because of the cap on the
assessment. It is as fair an assessment as we can put through with the special
assessment policy the City has. It was originally planned to install curb and gutter
and it was rejected by the residents. The alternatives were also not acceptable. It
was built to design. Councilmember May stated it sounds like the residents are
saying it is not working because it is breaking up. She would think the City
would hold some responsibility and see if there is something we need to do to fix
the problem. Maybe we need to look at some bids for the work. It may be
something that needs to be put on the calendar at some point.
Ms. Paula Sahin stated she completely agrees. She can pay someone $11/hour to
do a crappy job and she can pay someone $11/hour to do a stellar job. When
performance reviews roll around, she will pay someone more when they are
performing well. If you are paying the same amount, you should have gotten the
same thing. She thanked Councilmember May for being the advocate on the
Council, because she is the only one who has stuck up for anyone in this room.
She also stated while she is glad they live where they do, there are more than ten
people who live in Farmington. The last 30 minutes has been about this. She
understood being in management is extremely difficult. Council's job is to get
residents to buy into whatever they choose. You are fighting between each other.
You don't have answers. You keep asking questions. Cut the conversation, as
you are not convincing anyone that this is a project any of us support. She was
4-6
Council Minutes (Regular)
March 16, 2009
Page 7
only speaking for herself, but by a show of hands, she will be in the majority. She
asked Council to consider what their actions are doing to the City. We are the
residents of your City. We are paying your wages. Consider that.
Councilmember May stated there is a problem with how assessments are
computed. The only way to get around that is to postpone the seal coat while we
figure out how to better assess each property. She did not know ifit was feasible
to postpone it a year. Mayor Larson asked when the new formulas are adopted.
City Engineer Schorzman stated there are no new formulas. The reason for the
difference is 16 years ago when this process started, the City was broken out into
seven different areas. As those seven areas developed, they developed with
different multi-family and commercial than they had to begin with.
Councilmember Fogarty stated it has nothing to do with specific sectors of the
City. It has everything to do with when particular streets were built within the
City. The reason it ends up uneven is because certain developments came into the
City at certain times. The City has no control over when those are built. The only
way to make this even, is to take it off the rolls, not assess it, and have the City
bear the entire cost. Other cities do this, but every non-profit no longer has any
liability for assessments which puts a bigger burden on the individual homeowner.
Councilmember May noted the City used to have a set amount. Finance Director
Roland replied yes, but it never covered the amount. That was Council's
decision. The same thing could be done now. City Attorney Jamnik stated
Council can change the policy at any time. This hearing is whether or not to do
the improvement. Council will have an opportunity to review the assessment
before it is adopted. As far as equal, or the split, if you have larger lots, the single
REU gives an advantage to larger lots vs. smaller lots. Along Akin Road, if you
have more lineal feet than other areas, you will have an advantage because the 50
ft. lot will pay the same as a 100 ft. lot. For those with a 50 ft. lot, the City's
formula is unfair. When evaluating how policy or formulas cut, you will be able
to find individual parcels for whom a fairness argument can be made and that is
why using the phrase fair and unfair is unfair. That is the problem when the City
is trying to evaluate a reasonable formula that basically accomplishes the overall
goal to have as much of a project cost accommodated by assessments and general
fund subsidy. You have that, but it is something you can change.
MOTION by Wilson, second by May to close the public hearing. APIF,
MOTION CARRIED.
Councilmember Wilson agreed with the residents as far as an increased tax
burden. However, this is one assessment he felt the residents are getting a good
value from. The only way to make it fair and equitable would be to reshuffle the
entire City's housing stock and regroup it. At some point there will be more
development, and then it becomes unbalanced again. We could have a group of
residents that would have a fair claim to come back to Council again. It is a
different amount, but sees the value of the project vs. letting the road go and
4-7
Council Minutes (Regular)
March 16, 2009
Page 8
assessing the resident $4,000 - $6,000 to rebuild the road entirely. A resident
with this improvement is seeing another 15-20 years more life on the road.
City Attorney Jamnik stated the Joint Powers Agreement with ten other cities
indicates the other cities are also bound by statute to do the projects in the same
way. Under Chapter 429 the City does not have the authority to do a ten or five
year average. We are limited to a project analysis. If the oil cost is higher, or if
the mix of properties is different on a per project basis, we still have to use that
project as the basis for the assessments. We are not allowed to do multi-year
averaging. The argument being 429 is an improvement project based statute. If
you do not do that, you create a tax and it does not have the basis under 429.
These ten cities banning together to get the best price possible on seal coat
material are all doing it the same way as far as assessments based on these
individual annualized project costs. The only thing you can change is the mix of
properties, and that is very difficult to do if you are on a seven-year rotating cycle
based on needs or engineering based analysis.
Councilmember May asked if we cannot say using this year that it cannot exceed
previous years by a certain percent? City Attorney Jarnnik replied it would have
to be done on a case by case project basis and the only thing you could make a
decision on is how much the general fund or other revenue sources will write
down this year's assessments. If you did not like the $130, you come up with a
subsidy from the general fund or other revenue source that drops the number
down to an amount determined by Council. You would not be able to raise next
year's $50 project up to $90. You can subsidize down, but you cannot tax up.
Councilmember May felt $50 is a big difference.
Councilmember Donnelly asked if Highland Circle was done three years ago, why
is it being seal coated. City Engineer Schorzman replied the City's standard
plates indicate that new construction be seal coated three years after it is
completed. The reason is a normal asphalt mix may have 5%-6% asphalt in it.
On the surface when exposed to weather and sun, it breaks down very quickly.
With a seal coat it puts 100% oil on the top and it does not break down as quickly
after that.
Councilmember May confirmed the first seal coat is not included with the project.
Staff stated it is included on development projects, but not on reconstruct projects
because you cannot assess for something you have not done yet.
Councilmember Donnelly asked about financing options for the $35,000. Finance
Director Roland stated the City could pay for it and tax the residents. If you
chose not to assess for a seal coat project, it could be paid for out of City levied
funds. Councilmember Donnelly stated the City policy is a 50/50 split between
the residents and the City. It sounds like there is more lineal feet and it is being
divided over the number ofREU's and that is why the cost is higher. City
Engineer Schorzman stated it is more area and less people to split the cost.
4-8
Council Minutes (Regular)
March 16, 2009
Page 9
Councilmember Donnelly stated that is the argument for redistributing the
sections, but we do not want to do that. City Engineer Schorzman stated it is
difficult to do that, but it is something staff will look at and bring to Council in the
fall for more discussions so there is a plan next February or March to go forward.
Comparing 2001 to 2002, there was a 23% increase from 2001 to 2002. That has
been amplified by continued development in this area of single family residential
vs. multi-family or commercial. Councilmember Fogarty stated the residents in
townhomes are getting the short end looking at lineal feet along Akin Road.
There is no way to make this policy 100% fair. Either you put the burden on the
homeowner and put it on the tax rolls, or you assess and make sure the non-profits
also pay for the roads they use. She recalled the residents on Ash Street were not
assessed the full amount. That had to do with them coming into the City and it
was a very complicated formula. She asked if staff recalled what the assessment
could have been. Finance Director Roland will provide Council with that
information. Councilmember Fogarty recalled it was significantly more. The
reality is the amount assessed could have been significantly higher and we chose
not to allow that to happen. The reason two homes and not ten homes received
cement aprons was a functionality of the project we had to complete. The City
had to have those aprons because of the way the curb and gutter came into the
circle, but did not completely go around the circle. She understood residents paid
the same, but it was a functionality of the project. There were other people who
received curb and gutter, but Highland Circle did not by choice, who also paid the
same amount. It is difficult to say they received something those eight homes did
not. There was some choice. Things cannot be applied evenly.
Councilmember May asked if the project can be postponed. City Engineer
Schorzman did not recommend postponing it because the City is in a Joint Powers
Agreement with several other cities and the impact our quantities have on that.
Councilmember May would like to see a cap. Councilmember Fogarty noted if
costs go up, that will put the burden on individual property owners, because we
cannot assess those fees to non-profits. Mayor Larson felt we needed to look at
the formula for next year. MOTION by Wilson, second by Fogarty to adopt
RESOLUTION R14-09 ordering the 2009 Seal Coat project, approving the plans
and specifications and authorizing the City to complete these improvements as
part of the Joint Powers Agreement with Burnsville. Voting for: Larson,
Donnelly, Fogarty, Wilson. Voting against: May. MOTION CARRIED.
City Attorney Jamnik noted this is the improvement decision. Council will have
another opportunity with the assessment hearing. Mayor Larson asked staff to
look for an alternative for Highland Circle to keep the asphalt from breaking up.
It is important to seal coat the road, but it is also important to correct the problem.
He felt it is the City's responsibility to make sure the road stays in tact.
9. AWARD OF CONTRACT
4-9
Council Minutes (Regular)
March 16, 2009
Page 10
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) 2008 Annual Parks and Recreation Report - Parks and Recreation
Parks and Recreation Director Distad presented the 2008 Annual Parks and
Recreation report which summarizes accomplishments related to programs,
services, facilities, parks, and trails. He updated Council on improvements to
parks, attendance at skating rinks, an increase in picnic shelter reservations, use of
the swim bus, registrations for recreation programs, and activities and rentals at
the Rambling River Center. Staff also presented information on the City's
partnership with the Rotary for scholarships, attendance at events held at the pool
and the ice arena and maintenance of the facilities. In 2008 there were 12 full
time staff, one part time, and 75 seasonal staff. There were 799 volunteers
resulting in 4,826 hours, which is more than the equivalent of two full time staff.
Parks and Recreation Director Distad noted the information presented would not
be possible without all of the work and effort the Parks and Recreation staff
provide throughout the year. We have a very talented and hard working staff and
he is proud they work for the City of Farmington. An Award of Excellence was
received from the Minnesota Recreation Park Association for the Party on the
Knoll event and a national award, the Great Lakes Regional Partnership Award
was received from the National Recreation Park Association Great Lakes for the
Depot Way Arts Park for the City's work with the Dakota Valley Arts Council. A
grant was received from the United States Tennis Association for one of the
tennis programs. Staff members are also involved in the Minnesota Recreation
Park Association.
Councilmember Wilson asked if the increase in shelter rentals was due to the
improvements. Staff felt it was a direct result of investment in the parks since
2003. Approximately $2.3 million has been spent in upgrading parks, which
came from development dollars, liquor store profits, or other funding sources.
Councilmember May asked about the status of discussions regarding the pool as
young people are looking for summer employment. Staff has been in discussions
with the YMCA regarding running the pool. Previous summer staff should
contact City Hall.
Mayor Larson asked for an explanation on Party on the Knoll and why it received
an award. Parks and Recreation Director Distad stated it is a special event to
celebrate National Recreation and Parks Month and also to get people into
Evergreen Knoll Park and to show them the pool. Mayor Larson noted the
swimming pool attendance numbers are incredible. He cannot believe we would
event consider shutting it down. It is a big part of the community. He noted the
swim bus is a unique feature and has heard nothing but good things about the
swim bus.
4-10
Council Minutes (Regular)
March 16, 2009
Page 11
11. UNFINISHED BUSINESS
a) Adopt Resolution - 2009 Budget Amendment - Finance
Mayor Larson suggested tabling any decision, and asked if Council wanted to
discuss this item or wait for new information. Councilmember Wilson stated we
have had good discussions in a workshop, but there is a chunk that is undone. He
felt like they have been picking what is behind door number 1,2, or 3. He would
like to lay everything out and discuss it. He appreciated the Fire Department
being here. When he started on the Council he appreciated the Relief Association
spending time with him to go through their pension and how it factors in. He also
appreciated the discussions with Human Resources Director Wendlandt. As a
comparison he was not sure the Stanton 6 comparison exists anymore. Whether
we reduce the $70,200 this year or look at a different number, he recalled the
previous Council worked very hard to bring that number up to where they thought
was a good place to be for the Fire Department. He appreciated the calls from the
Fire Department, because with one swoop we could throwaway a lot of good will
between the Council and the Fire Department. That is not to say he may not favor
the $70,200 reduction this year, but we need to look at it in the bigger picture. He
noted the Human Resources Director gave Council some good information.
Human Resources Director Wendlandt noted Councilmember Wilson had asked
her about the Stanton 6 Group. That survey is no longer done. The LMC took
over the survey. She gave Council a group of comparable cities staff has used for
other departments based on cities with a population of 15,000 - 25,000. The
Stanton 6 survey was for 10,000 - 25,000. She also had a copy for the Relief
Association. The comparables can be used to look at wages and benefits, work
force planning for how many employees each department has, etc.
Councilmember Donnelly stated if we table this, there are some things regarding
letting employees know and those are on hold, such as the 36-hour week. He
asked what new information Council would receive. Councilmember Fogarty
asked if Mayor Larson was proposing we not make these cuts. Mayor Larson
wanted to adopt a package rather than receiving items piece meal. We have
another $75,000 to find. Councilmember Fogarty understood not wanting to
piece meal, but she understood Council has already approved portions of this.
Finance Director Roland explained this is a formality. Council has already
approved the majority of items on the resolution. There were three items
discussed at the workshop and those are the new items listed in the memo and
added to the resolution. We formally adopt a resolution to adopt the budget,
consequently in order to amend the budget, we have to address it through a
resolution. This is a formality that can be done now or on April 6, with additional
items. The additional items are the MSA revenues, the Police overtime, and the
$20,000 of engineering services that will be charged back to other projects. There
would not be a negative effect to wait until April. Finance Director Roland stated
staff was trying to bring forward the options to satisfy as many as Council has
already discussed and leave the balance for April 6. This is not to say staff does
4-11
Council Minutes (Regular)
March 16, 2009
Page 12
not have ideas for the $75,000, but there was not enough time to formalize them
prior to this meeting.
Councilmember May clarified we have already voted on some of these. She
agreed with Mayor Larson and felt Council did not have enough time as these are
serious issues. She would rather have had one or two workshops, thrown a bunch
of ideas together and give everyone a chance to give us their feedback. She was
unclear if they were officially voting on the items or adding a few to the ones
already approved. Finance Director Roland stated it is a formality. Under
statutes, we are required to pass a resolution for the budget. Staff did not present
a resolution before, because as in 2008, we discuss things with Council at
meetings or workshops, the options were discussed and a resolution was brought
back later. Councilmember May asked if things keep getting added to the
previous resolution and that is why items Council has previously approved are on
this resolution. Finance Director Roland stated this is one resolution that
encompasses all of the things discussed up until this point. Councilmember May
asked if Council votes no, are we starting over? Staff replied yes.
Councilmember May proposed they start over and do it all at once. We still are
not where we want to be so why not do it all together.
City Attorney Jamnik explained at the March 2,2009, meeting there was a motion
and second to approve four reductions including the ALF contribution, reduce
summer hours, the fire levy, and reduce seasonal staff and revisit the rest at the
workshop on Monday. That motion passed 4-1 and some issues were revisited on
Monday. The resolution tonight brings you up to date with what Council did on
March 2, and the direction staff has received from the workshop. This documents
the actions Council took on March 2, and at the workshop and re-affirming those
and leaving open subsequent actions. If Council wants to change all of that, you
can. The budget is a living, breathing document; it is not static. Council has the
discretion to do that, but you have taken some steps. You had the full package at
the March 2, meeting and felt comfortable enough to adopt a portion of that,
leaving a portion for the workshop. You acted on part of it and left some of it,
and now you are documenting where you are currently.
Mayor Larson understood, but felt uncomfortable with receiving things piece
meal. That is why he suggested tabling this item, getting the rest of the
information and make a decision then. City Attorney Jamnik noted Council can
do that, but staff has tried to keep the budget current with Council's direction.
Councilmember Fogarty confirmed staff needs to continue to function with the
four cutting measures that have been approved as of March 2, if we table this.
City Attorney Jamnik agreed, as tabling does not reverse the action.
Councilmember Fogarty stated the only way to reverse the action Council has
already given to staff would be to deny this. City Attorney Jamnik stated no, the
resolution merely affirms what Council has already done; it does not over ride, or
tabling the action does not reverse the action on March 2. If you want to reverse
4-12
Council Minutes (Regular)
March 16, 2009
Page 13
the actions from March 2, it will take a new motion. Preferably that would be at
the next meeting, where materials are prepared for that with options and
alternatives for Council to evaluate.
Councilmember May stated her argument for reversing the action is if Council is
going to discuss all the ideas on the table, how do we know because of the ones
discussed later, some earlier options might not need to happen if we are not
looking at the whole package all together. How can we vote on things now and
add something later? She was not sure if that would get us to the best all around
answer. Mayor Larson stated if we decide to do that, we can do it at the April 6,
meeting. That is why he wants to see the rest of the ideas.
Councilmember Fogarty understood what Mayor Larson wanted to do, and was
comfortable with tabling it. She was not comfortable with sending staff different
messages. She had her questions answered and understood the consequences of
her vote on March 2. She understood the desire to have a complete package, so
she was comfortable with tabling it. Councilmember Donnelly also agreed with
tabling the item.
MOTION by Fogarty, second by Wilson to table this item to April 6, 2009.
APIF, MOTION CARRIED.
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
Councilmember Fogarty: Stated she has not heard anything regarding her
appointment to the Met Council.
Councilmember Wilson: Thanked the Farmington boys and girls basketball teams
for a good season. At this time of year, he asked drivers to watch for kids in the road.
Councilmember Donnelly: Wished everyone a happy and safe St. Patrick's Day.
Mayor Larson: Attended the Farmington Elementary Science Fair last
week. There were 35 exhibits with 48 children participating. Their ideas were amazing.
Vinge Tile received a $15,000 business development grant through a program with
Dakota County.
CEEF will hold the annual Easter Egg Hunt and Carnival on April 11, at Meadowview
Elementary School for grades 5 and under.
He will be having a Charity Mayoral Ball on April 25, at the Grand Ballroom with the
proceeds going to CEEF.
4-13
Council Minutes (Regular)
March 16,2009
Page 14
14. ADJOURN
MOTION by Fogarty, second by Wilson to adjourn at 8:48 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
<,;,,~~L:;~ /Y7~%i!<-/
cL"
(Cynthia Muller
Executive Assistant
4-14
76
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO:
Mayor, Council Members and City Administrator rJ"
Todd Reiten, Director of Municipal Services
FROM:
SUBJECT:
Recycling Rate Adjustment
DATE:
April 6th, 2009
INTRODUCTION/ DISCUSSION
Over the past several months the recycling industry has noticed a dramatic decline in market values
for recycling materials. Due to the declines in value the recycling facility that our contractor uses has
had no choice but to assess their haulers $30.00 per ton for processing of recycling materials. DSI has
worked with City staff to provide the best overall values for recycling. As a result of these declines in
recycling markets, DSI has to pass on this cost to the City of Farmington. DSI and City staff will
continue exploring future recycling markets to be sure the residents get the best overall value.
BUDGET IMPACT
The City of Farmington has an estimated monthly tonnage of 115 tons @ $30.00/ton=$3,450.00. At
this time the Sanitation budget will be covering these incurred costs, but with the overall reduction in
garbage tonnage (due to the increase participation in single sort recycling) cost savings from that will
help alleviate the added costs we have received on recycling materials.
ACTION REQUESTED
This memo is for Council's information.
Respectfully Submitted,
./ ~
{"" I '..
C:;it2f2C:l .
Todd Reiten
Director of Municipal Services
cc: file
5-1
7~
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO:
Mayor and Councilmembers f71/'
City Administrator \~
FROM:
Brian A. Lindquist,
Police Chief
SUBJECT:
School and Conference
Police Investigations
DATE:
April 6, 2009
INTRODUCTION 1 DISCUSSION
With the recent addition of a third detective, Officer Breanna Dirks, the Farmington Police
Department sees a need for a detective to be trained in Child Forensic Interviewing. The course
is put on by CornerHouse, an interagency child abuse evaluation and training center in
Minneapolis, MN. The course will be held on May 11 - 15t\ 2009 (if class is full, July class).
This course will cover over 32 hours of training and will include the latest and advanced
techniques in interviewing young children who are victims of physical abuse or sexual abuse.
This is the same training that is attended by other specialists in the field such as child protection
workers. This department in the past has had to rely on other agencies to conduct these types of
interviews as they are often heavily scrutinized in court proceedings.
BUDGET IMPACT
The cost to the City of Farmington will be $950 plus lunch expenses and is included in the 2009
Investigation Division Budget.
ACTION REQUESTED
Information only.
RZU:t~~
Brian A. Lindquist /.~
Chief of Police
6-1
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
lc!
TO:
Mayor, Council and City Administrator 0
Tim Pietsch
FROM:
SUBJECT:
School
DATE:
April 6th, 2009
INTRODUCTION:
Two of our Rescue Squad members would like to become CPR instructors.
DISCUSSION:
Justin Elvestad and Zach Rademacher would like to become certified instructors. The cost is
$190.00 per person, total cost is $380.00. The AHA recommends a ratio of 1 instructor per 6
students. We currently have 4 on staff. The course is through Health Counseling Services. This is
our current CPR center. Monies would come from budget category 1061 - 6470.
ACTION REQUESTED:
Approve Fire Chiefs request to send these individuals to specialized training.
Sincerely, ~.
~t,;,'l '-,.;~/-.
Tim Pietsch
Farmington Fire Chief
7-1
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7.(
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.fannington.mn.us
TO:
Mayor, Councilmembers and City Administrator ~
Robin Roland, Finance Director
FROM:
SUBJECT:
Quarterly investment report - March 31,2009
DATE:
April 6, 2009
INTRODUCTION & DISCUSSION
Pursuant to the City investment policy reporting requirements, the attached investment schedule
reflects the City's holdings as of March 31,2009.
An analysis of the portfolio is also provided to reflect where the holdings are classified by
investment type and maturity.
74?1
Robin Roland
Finance Director
9-1
CITY OF FARMINGTON
INVESTMENT PORTFOLIO ANALYSIS
Credit Risk Value Value Value Value
12/31/2006 12/31/2007 12/31/2008 3/31/2009
Percentaae Percentaae Percentaoe Percentaae
Commercial Paper $ 4,566,578 29.0% $ 7,692,089 33.6% 1,496,250.00 7.3% $ - 0.0%
Negotiated CD's 854,192 5.4% 1,532,283 6,7% $ 6,529,808 31,9% $ 8,920,201 57.9%
US Agencies 9,468,960 60,2% 11,456,267 50,0% 7,977,955 39.0% 5,159,647 33,5%
Municipal Obligations 300,413 1.9% 73,513 0.3% 56,036 0.3% 39,949 0.3%
Anchor Investment Pool 0.0% 3,228,946 15,8% 460,035 3,0%
4M Investment pool 546,209 3.5% 2,172,948 9,5% 1,158,274 5.7% 815597 5.3%
Total Investments $ 15,736.352 $ 22,927,100 $ 20,447,269 $ 15395429
Interest Rate Risk Value Value Value Value
12/31/2006 12/31/2007 12/31/2008 3/31/2009
Percentaae Percentaae Percentaae Percentaae
Less than One (1) year $ 7,230,042 45.9% $ 14,353,573 62.6% $ 11,857,622 58,0% $ 6,905,737 44.9%
One (1) to Five (5) years 5,998,033 38.1% 6,326,630 27.6% 6,280,568 30.7% 5,309,226 34.5%
More than Five (5) years 2,508,277 15.9% 2,246,897 9.8% 2,309,079 11.3% 3180466 20.7%
Total Investments $ 15,736,352 $ 22,927,100 $ 20,447,269 $ 15395429
4/1/2009
9-2
CITY OF FARMINGTON
SCHEDULE OF INVESTMENTS
31-Mar-09
RED = CASH FLOW FOR BOND PMTS
PURPLE = CASH FLOW FOR 195TH
DATE
INSTITUTION TYPE YEILD PURCHASE MATURITY BALANCE CALL DATE
4M FUND MONEY MKT VARIES VARIES VARIES 815,957.86
ANCHOR BANK MONEY MKT VARIES VARIES VARIES 460,035.14
RBC CAPITAL CD 0.85% 1/2/2009 4/2/2009 249,000.00
RBC CAPITAL FNMA 5.63% 7/8/2008 5/19/2009 502,155.63
RBC CAPITAL CD 3.25% 8/27/2008 5/27/2009 96,000,00
RBC CAPITAL CD 3.25% 8/27/2008 5/27/2009 96,000.00
RBC CAPITAL CD 3.15% 8/29/2008 5/29/2009 96,000.00
RBC CAPITAL CD 3.35% 8/29/2008 5/29/2009 96,000.00
RBC CAPITAL CD 3.35% 8/29/2008 5/29/2009 96,000.00
SMITH BARNEY GO BOND 6.75% 3/13/1997 6/1/2009 24,949.06
RBC CAPITAL FHLMC 5.00% 7/8/2008 6/1712009 500,000.00
ANCHOR BANK CD 3.50% 6/5/2008 7/5/2009 100,000.00
RBC CAPITAL CD 3.60% 8/15/2008 8/14/2009 96,000.00
RBC CAPITAL CD 3.60% 8/20/2008 8/20/2009 96,000.00
RBC CAPITAL CD 3.65% 8/21/2008 8/21/2009 96,000.00
RBC CAPITAL CD 3.55% 8/21/2008 8/21/2009 99,000.00
RBC CAPITAL CD 3.55% 8/22/2008 8/21/2009 99,000.00
RBC CAPITAL CD 3.60% 8/22/2008 8/21/2009 96,000.00
RBC CAPITAL CD 3.60% 8/22/2008 8/21/2009 96,000.00
RBC CAPITAL CD 3.60% 8/25/2008 8/25/2009 96,000.00
RBC CAPITAL CD 3.50% 8/25/2008 8/25/2009 99,000.00
RBC CAPITAL CD 3.60% 8/27/2008 8/27/2009 99,000.00
RBC CAPITAL CD 1.30% 1/9/2009 9/9/2009 249,000.00
SMITH BARNEY CD 4.95% 9/19/2007 9/21/2009 96,000.00
SMITH BARNEY CD 4.90% 9/19/2007 9/21/2009 96,000.00
RBC CAPITAL CD 2.00% 1/7/2009 10/7/2009 245,000.00
RBC CAPITAL CD 2.00% 1/7/2009 10/7/2009 245,000.00
RBC CAPITAL CD 1.50% 1/9/2009 10/9/2009 148,000.00
SMITH BARNEY CD 4.05% 10/20/2004 10/20/2009 96,000.00
SMITH BARNEY CD 4.00% 10/20/2004 10/20/2009 96,000.00
ROUNDBANK CD 2.05% 1/6/2009 11/6/2009 240,000.00
RBC CAPITAL CD 1.45% 1/7/2009 11/9/2009 249,000.00
SMITH BARNEY CD 3.60% 5/23/2008 11/23/2009 96,000.00
WELLS FARGO CD 2.50% 12/17/2008 12/17/2009 220,000.00
WELLS FARGO CD 2.60% 12/19/2008 12/18/2009 80,000.00
SMITH BARNEY CD 2.65% 12/31/2008 12/31/2009 240,000.00
SMITH BARNEY CD 2.25% 1/2/2009 12/31/2009 150,000.00
SMITH BARNEY CD 1.75% 1/14/2009 12/31/2009 145,000.00
SMITH BARNEY TI BOND 7.10% 8/4/1999 2/1/2010 15,000.00
SMITH BARNEY CD 1.40% 3/11/2009 3/11/2010 96,000.00
SMITH BARNEY CD 3.65% 4/18/2008 4/19/2010 96,000.00
SMITH BARNEY CD 3.60% 4/18/2008 4/19/2010 96,000.00
SMITH BARNEY CD 4.20% 6/22/2005 6/22/2010 96,000.00
SMITH BARNEY CD 4.10% 9/17/2008 9/17/2010 96,000.00
SMITH BARNEY CD 4.15% 9/17/2008 9/17/2010 96,000.00
SMITH BARNEY CD 4.95% 9/19/2007 9/20/2010 96,000.00
SMITH BARNEY CD 4.80% 9/19/2007 9/20/2010 96,000.00
SMITH BARNEY CD 4.10% 9/24/2008 9/24/2010 96,000.00
SMITH BARNEY CD 3.60% 4/4/2008 10/4/2010 96,000.00
SMITH BARNEY CD 3.85% 5/23/2008 11/23/2010 96,000.00
SMITH BARNEY CD 2.55% 1/23/2009 1/24/2011 96,000.00
RBC CAPITAL CD 3.40% 2/15/2008 2/15/2011 99,000.00
RBC CAPITAL CD 3.45% 2/15/2008 2/15/2011 99,000.00
RBC CAPITAL CD 5.10% 10/10/2008 3/13/2011 95,597.69
SMITH BARNEY CD 5.10% 6/6/2007 6/6/2011 96,000.00
SMITH BARNEY CD 2.80% 1/16/2009 7/18/2011 96,000.00
SMITH BARNEY CD 4.15% 9/24/2008 9/26/2011 96,000.00
SMITH BARNEY CD 4.35% 9/24/2008 9/26/2011 96,000.00
9-3
CITY OF FARMINGTON
SCHEDULE OF INVESTMENTS
31-Mar-09
RED = CASH FLOW FOR BOND PMTS
PURPLE = CASH FLOW FOR 195TH
DATE
INSTITUTION TYPE YEILD PURCHASE MATURITY BALANCE CALL DATE
4M FUND MONEY MKT VARIES VARIES VARIES 815,957.86
SMITH BARNEY CD 2.90% 1/16/2009 1/17/2012 96,000,00
WELLS FARGO FC 3.59% 2/6/2008 2/6/2012 500,000.00 8/6/2009
SMITH BARNEY CD 3.50% 2/13/2008 2/13/2012 96,000.00
SMITH BARNEY CD 3.05% 2/25/2009 2/25/2012 96,000.00
SMITH BARNEY CD 3.00% 3/11/2009 3/11/2012 96,000.00
SMITH BARNEY CD 4.00% 4/9/2008 4/9/2012 96,000.00
SMITH BARNEY CD 4.00% 4/11/2008 4/11/2012 96,000.00
RBC CAPITAL CD 3.45% 2/13/2008 5/15/2012 97,423.76
SMITH BARNEY CD 4.15% 5/21/2008 5/21/2012 96,000.00
SMITH BARNEY CD 4.35% 9/24/2008 9/26/2012 96,000.00
RBC CAPITAL FNMA 5.13% 8/13/2008 11/2/2012 505,471.68 11/2/2009
SMITH BARNEY CD 4.75% 12/5/2007 12/5/2012 96,000.00
SMITH BARNEY CD 4.60% 1/16/2008 1/16/2013 96,000.00
SMITH BARNEY CD 3.40% 1/23/2009 1/23/2013 96,000.00
SMITH BARNEY CD 3.80% 2/13/2008 2/13/2013 96,000.00
RBC CAPITAL CD 3.75% 2/19/2008 2/19/2013 98,000.00
RBC CAPITAL CD 3.75% 2/20/2008 2/20/2013 99,000.00
SMITH BARNEY CD 4.30% 3/19/2008 3/19/2013 96,000.00
SMITH BARNEY CD 4.30% 3/19/2008 3/19/2013 96,000.00
SMITH BARNEY FHLMC 4.00% 7/15/2003 6/12/2013 197,733.33 6/12/2006
SMITH BARNEY CD 4.95% 9/17/2008 9/17/2013 96,000.00
SMITH BARNEY CD 4.75% 12/24/2008 12/24/2013 96,000.00
SMITH BARNEY CD 4.75% 12/24/2008 12/24/2013 96,000.00
SMITH BARNEY CD 4.10% 12/31/2008 12/31/2013 96,000.00
WELLS FARGO FHLMC 2.25% 3/10/2009 3/10/2014 350,000.00 9/10/2009
SMITH BARNEY FHLMC 4.00% 1/31/2008 7/15/2014 500,000.00 1/15/2009
RBC CAPITAL HL 5.80% 4/16/2008 7/23/2014 509,286.33 7/23/2010
SMITH BARNEY CD 5.00% 12/5/2007 12/5/2014 96,000.00
SMITH BARNEY CD 5.50% 6/15/2007 12/15/2014 96,000.00
SMITH BARNEY CD 4.85% 1/16/2008 1/16/2015 96,000.00
SMITH BARNEY CD 4.00% 2/8/2008 2/9/2015 96,000.00
SMITH BARNEY CD 4.00% 2/8/2008 2/9/2015 96,000.00
SMITH BARNEY CD 4.00% 2/8/2008 2/9/2015 96,000.00
RBC CAPITAL FNMA 4.00% 2/1/2008 7/28/2015 500,000.00 1/28/2009
SMITH BARNEY FNMA 4.75% 1/28/2008 7/28/2017 145,000.00 1/28/2009
RBC CAPITAL FNMA 5.00% 12/26/2007 12/26/2017 350,000.00 12/26/2008
SMITH BARNEY FC 4.75% 3/4/2009 3/4/2019 300,000.00
SMITH BARNEY FHLMC 3.00% 3/12/2009 3/12/2019 300,000.00 3/12/2010
TOTAL INVESTMENTS 15,395,610.48
CD=Certificate of Deposit
CP=Commercial Paper
FHLMC, FNMA, HL = Federal "Agencies"
GO BOND, TI BOND = Municipal investments
9-4
l3
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
FROM:
Robin Roland, Finance Director
TO:
Mayor, Councilmembers and City Administra r
SUBJECT:
Adopt Resolution -Interfund Loan Rambling River Center Renovations -
Finance
DATE:
April 6, 2009
INTRODUCTION
At the March 2,2009 City Council meeting, a project renovating the old City Hall building into a
new home for the Rambling River Center was approved. A financing scenario for the project Was
also approved. Council must adopt a formal resolution for the interfund loan as a matter of
course.
DISCUSSION
The approved funding for the renovation of the Rambling River Center included a $100,000 five
year interfund loan to be supported by a $20,000 annual tax levy appropriation each year from
2010 through to 2014. No interest rate was identified by the financing scenario and therefore, no
interest will be attached to the loan. However, any interest earned by the Recreation Operating
Fund (Rambling River Center) for the five year period due to the increased cash balance would
be allocated to the original loaning fund (Storm Water Trunk Fund).
A schedule of the loan amortization is included with this memo and the resolution.
ACTION REQUESTED
Adopt the attached resolution authorizing a $100,000 interfund loan from the Storm Water Trunk
Fund to the Rambling River Center renovation project.
Respectfully submitted,
##
Robin Roland
Finance Director
10-1
RESOLUTION NO. R -09
RESOLUTION APPROVING CERTAIN INTERNAL LOANS FOR
ADVANCE OF BUILDING RENOVATION COSTS - RAMBLING RIVER CENTER
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington,
Minnesota was held in the Council Chambers of said City on the 6th day of April, 2009 at 7:00 PM.
Members present:
Members absent:
Member
introduced and Member
seconded the following resolution:
WHEREAS, the City of Farmington City Council has approved the renovation of the old City Hall building
(325 Oak Street) to house the Rambling River Center; and
WHEREAS, the financing for this renovation will come from three sources including cell tower rental,
fundraising and an advance of funds (or interfund loan) from a capital project fund of the City; and
WHEREAS, the City of Farmington intends that the interfund loan be repaid in five installments generated
from an annual tax levy in each year 2010 through 2014; and
WHEREAS, the City of Farmington desires, by this resolution, to document the making of the loan to the
Rambling River Center and to express the terms and conditions of the loan.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota, that:
1. The amount of the loan to the Rambling River Center is $105,000.
2. There is no interest payable on the outstanding principal amount of the loan for the five year
period.
3. Annual installment payments on the loan will be $21,000 per year for each of the five years
2010 - 2014. These payments will originate as a separate tax levy by the City against all
properties in the City of Farmington and will be adopted as part of the City's annual Budget
and Tax Levy each year during those years identified previously.
This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of
April 2009.
Mayor Todd Larson
Attested to the
day of April, 2009.
Peter J. Herlofsky, Jr., City Administrator
SEAL
10-2
City of Farmington
430 Third Street, Farmington, MN 55024
(651) 280-6800 Fax (651) 280-6899
www.ci.farmington.mn.us
7h
TO:
Mayor, Councilmembers, and City Admi.nistrator (1-
Brenda Wendlandt, Human Resources DIrector .':!'!J
FROM:
SUBJECT:
Appointment Recommendation - Finance
DATE:
April 6, 2009
INTRODUCTION
The recruitment and selection process for the appointment of a temporary part-time liquor store clerk
in the Finance Department has been completed.
DISCUSSION
After a thorough review by the Finance Department and the Human Resources Office, a contingent
offer of employment has been made to Keven Rolfing, subject to ratification by the City Council.
Mr. Rolfing has several years of experience in the liquor industry, and he meets the qualifications for
the position.
BUDGET IMPACT
Funding for this position is authorized in the 2009 budget.
ACTION REQUESTED
Approve the appointment of Keven Rolfing as a temporary part-time liquor store clerk in the Finance
Department effective on April 7, 2009.
Respectfully submitted,
Ad~~
Human Resources Director
cc: personnel file
11-1
7/ .
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO: Mayor and Councilmembers
FROM: Peter 1. Herlofsky, Jr.
City Administrator
SUBJECT: School and Conference
DATE: April 6, 2009
INTRODUCTION / DISCUSSION
.
The City and County Managers Spring Conference has been scheduled for May 6-8, 2009, at the
Grand View Lodge in Nisswa. This is a program sponsored by the Minnesota City/County
Management Association. Topics for this conference are Conflict Reduction, Financial Market
Volatility and Practical Strategies. I would appreciate the opportunity to attend.
Attached is the flyer for the conference.
BUDGET IMPACT
The cost for the program is as follows:
Mileage is approximately 350 miles round trip which is $200, overnight accommodations
including meals is approximately $250, registration is $225. The cost will be approximately
$700.
ACTION REQUESTED
Authorize attendance for the City Administrator.
Cmuller/Herlofsky/Council Memos/School and Conference 4-6-09
12-1
.. "~
12-2
Hello City and County
Administrators and Assistants:
r\1arr; your "Survivor Nisswa," where and rewards await youl This
event be held you d!jd tC) yOiJr survivor skillset as v.:e all enter
what promises to be a clifficult next t,vo years for cities and counties. We ali are members of
a mmarkably meanlngfu! and benefit from a strong state-wide organization that
provides a wonderful opportunity each fvby for us to learn, laugh, process and network. II can
be a jungle out there, but together we can survive anything
As we all carefully watet, the budgets of our organizations to determine jf we will attend this
year's conference, think about this: remember a time when you had an issue/controversy/di-
lemma In your city? Where did you tum for help? Information? Suggestions? Support? Most
likely, you turned to your network of peers - MCMA city or county administrators/managers
or fellow assistants who had been where you were and had that very piece of information,
ordinance, resolution or policy that t1elped you render a solution for your organization. They
lightened your burden, listened quietly as you vented and then offered the information that
they themselves would want had they made that call or sent that email.
We are all stronger because of each other. And, we are all better at what we do when we
have the opportunity to exchange ideas, network with each other and add to our knowledge.
In this time of tight budgets, it is even more important to connect, network and learn skills that
will help you weather these times, both personally and professionally.
The Conference Planning Committee has worked very hard for almost a year to create a con-
ference that will wow you and create a welcoming environment for everyone. The topics are
important and focus on practical applications. The presenters are top-quality experts from
their fields and ours. You will benefit whether you're new to the profession or a veteran.
Register now - you will be glad you did.
And remember - the conference will be better if YOU are there! See you in Nisswa!
Samantha Orduno
2009 MCMA Conference Planning Committee Chair and the
2009 MCMA Conference Planning Committee
I
...,.
12-3
12-4
~~\~~~~)~ NI~' ~~~~~ 4\ ~ ~~~"~~~Pf'
~ ~ iJJ II fQ ~ IS ljJ ~ IS tr tr~ ~g} \eI ~ ~ l11l ~ ~ U1! tS t!U t!!) l:. ts
Wednesday, May 6, 2009
4:00 - 7:00 PM Conference Registration
5:30 - 7:00 Get-Acquainted Reception
7:00 - 8:00 Tribal Feast (Barbecue at the Pavilion)
7:00 - 8:45 Keynote Address: SURVIVOR SKILL #1: Building Alliances with Humor
Malcolm Kushner, Humor Consultant, Trainer
Thursday, May 7, 2009
8:30 -12:00
SURVIVOR SKILL #2: Reducing Conflict and Stress
Anna Maravelas, Psychologist, Author, Corporate Peacemaker, Trainer;
Tom Hedges, City Administrator, Eagan; Tim Houle, County Administrator,
Crow Wing County; Dave Osberg, City Administrator, Hastings; Craig Waldron,
City Administrator, Oakdale
Lunch: Investing in a Volatile Market
Michael Brandeberry, CFp, Financial Planning Manager, Retirement SelVices, ICMA-RC
Program Options
Switching Tribes or Transitioning Off the Island (Preparing for the Next Best Phase
of your Life)
Facilitators: Richard Fursman, President, Brimeyer Executive Search Firm;
Jim Norman, Afton, Interim City Administrator
Knowing the Rules of the Game (Helping Councils and Boards Focus on Policy)
Jim Schug, County Administrator, Washington County;
Vijay Sethi, County Administrator, Clay County
12:00 -1:00
1 :00 - 2:30
3:00 - 5:00
5:00 - 6:00
6:00 - 8:00
Recreation/Social Opportunities
Reception/Networking
Award Dinner
SURVIVOR SKILL #3: When Survival Means Staying the Course
Dick Beardsley, Professional Speaker, Author
Presentation of the Robert Barrett Manager of the Year Award to the Ultimate Survivior
Presentation of the APMP Assistant of the Year
Tribal Council (Joint Business Meeting - MCMA & MACA)
8:00 - 8:30
.;J.
.
Friday, May 8, 2009. . . . ...< ..... '. .>..\:
8: 15 - 9: 15 Program Option: Civic Engagement - The COl'ltinued JOl.ll1ley
conversation)
Facilitators: Dean Lotter, City Manager, New Brighton; Matt Stemwedel,
Administrative Analyst, Woodbury
9:30 - 11 :30 SURVIVOR SKILL #4: Men are from Fleet Farm; Women are from Nordstrom's
Kit Welchlin, Trainer/President, Welchlin Communication Strategies
11 :30 AM Lunch & Adjourn
.
~~ 1W~~tID ~~~W~~Tr~~~
Called" America's Favorite Humor Consultant," Malcolm has
trained thousands of managers, executives and professionals
how to use humor to relate, motivate and communicate. He is
co-creator of the humor exhibit at the Ronald Reagan Presidential
Library, and uses actual clips of presidential humor as illustrations
for his presentations. Frequently interviewed by the media,
Malcolm has been profiled in such publications as Time Magazine,
USA Today, The New York Times, and appeared on CNN, National
Public Radio, CNBC, and The Larry King Show. He has a Masters
in Speech-Communication and a law degree, and is the author of
Presentations for Dummies and Public Speaking for Dummies
I:
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I,
I
I
!
Anna is a corporate peacemaker, author of How to Reduce Work-
place Conflict and Stress and founder of TheraRising, Inc. She
is internationally recognized for her ability to transform negative
cultures into climates of respect, fiscal responsibility and pride. She
has a graduate degree in psychology with additional training in sys-
tem thinking and process mapping, and studies conflict resolution
at Harvard Law School's Negotiation Project. Her groundbreaking
techniques have been featured in The New York Times, Harvard
Management Update, and 0, The Oprah Magazine, as well as on
MSNBC. She gives standing-room-only presentations around the
world on the "Self-Defeating Habits of Otherwise Brilliant People."
~
Dick Beardsley
For a brief moment in the early '80s, Dick Beardsley became the most
famous runner in the world - by losing a race. He was accosted by a
fan, sideswiped by a bus, hobbled by a charley horse, and derailed by a
motOrcycle cop, finally losing the Boston Marathon to Alberto Salazar by
two seconds. After his retirement from marathoning, he suffered through
a near-fatal farm accident, a subsequent addiction to painkillers, a very
public arrest for forging prescriptions, and a struggle to sobriety. His in-
spirational message will demonstrate just how much can be endured no
matter how long and arduous the race - and the value of what is learned 1
along the way. Dick is a recipient of the Minnesota Meeting & Events
Association "Best Speaker Award."
12-5
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Thr~t~!Ji!\V &1tfw~
Investing in a Volatile Market
So you think you'd like to retire some day? Today's roller coaster market requires
understanding your time horizon and risk tolerance, so you can get the right balance of stocks,
bonds and cash, for your retirement portfolio. Michael Brandeberry, Certified Financial Planner
with ICMA-RC, will briefly discuss these concepts over lunch, then be happy to meet with you dur-
ing the afternoon to answer your specific investing questions.
~V~1~"'~~f'JU.
Switching Tribes or Transitioning Off the Island (aka Preparing for the
Next Best Phase of Your Life)
Join a conversation with Richard Fursman and Jim Norman-both long-term city managers in
Minnesota when the rug was pulled out from under them with a new council. Both went on to do
things other than city management. They will reflect on the up and downsides of their experiences
and lead a discussion on how to break away or stay in the game. Topics include seeking your
next position in local government, marketing yourself, what local government is looking for these
days, do's and don'ts of moving on to another career, transitioning to a satisfying retirement, keys
to transitioning: reinventing yourself.
Knowing the Rules of the Game (aka Helping Councils and Boards Focus on Policy
Didn't your professors stress that elected leaders are supposed to focus on global agendas
and direction for their community, while appointed professionals make sure those policies are
implemented and services are delivered as efficiently and effectively as possible? What if your
city councilor county board members haven't read the "manual?" A panel of managers will share
their efforts and experiences in guiding their elected officials along the desired path.
,i
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Civie Engagement - The Continued Journey
Effective citizen engagement continues to be one of the keys to success as we
manage in turbulent times. Following the successful optional session at last year's
Annual Conference, the Civic Engagement Committee has worked this year to place
more resource materials on the MCMA website. Come join in a casual conversation over
breakfast about where the MCMA Civic Engagement effort needs to go next -What support do
members need? What resources need to be developed? Who do we need to talk to?
12-8
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
7'
:J
TO: Mayor, Councilmembers and City Administrator @
FROM:
Randy Distad, Parks and Recreation Director
RE:
Approve Mowing Agreement with The Toro Company
DATE:
April 6, 2009
BACKGROUND
The Toro Company (Toro) assembles new mowing equipment annually and then conducts performance
tests at a variety of sites.
DISCUSSION/BUDGET IMPACT
In the past two years Toro utilized City parks and right of ways as mowing test sites. Staff members were
pleased with the work that was performed by Toro on the test sites.
Attached is a Test Site Access Agreement (the Agreement) that identifies the parameters upon which Toro
will operate in exchange for the City to grant them access to parks and right of ways to mow. The City
does not have to pay Toro for this service nor does Toro pay to access the mowing sites. Toro covers all
of the costs associated with the mowing of the various sites. Toro also will fix any property damage that
they cause in the course of the mowing that they do for the City. As a result of the Agreement being
approved, there should be savings on the cost to mow City parks due to the reduced mowing that the City
will be doing. The value of Toro mowing for the City is approximately $75,000 for personnel, equipment
and fuel costs.
REQUESTED ACTION
Approve by motion the Test Site Access Agreement with The Toro Company.
~IY Submitted,
-~a~
Randy Dis;J
Parks and Recreation Director
13-1
The Taro Company
8111 Lyndale Avenue South, Bloomington, Minnesota 55420-1196
Phone 952-888-8801 www.toro.com Fax 952-887-8258
TEST SITE ACCESS AGREEMENT
TEST SITE ACCESS AGREEMENT entered into between:
TEST SITE City of Farmington
Business Name
325 Oak Street
Test Site Address
Farmington, MN 55024
City, State, Zip Code
And
TORO THE TORO COMPANY
8111 Lyndale Avenue South
Bloomington, MN 55420
DURATION This agreement
begins 4/15/2009
This agreement end 4/14/2010
TORO and TEST SITE agree TERMS AND CONDITIONS set forth on the following
page.
TORO TEST SITE
Signature
Steven A. Points
Name (Please Print)
Manager, Product Evaluation
Title
Signature
Name (Please Print)
Title
Date
Date
ADDENDUM A
13-2
Product Test Agreement
Page 1 of2
TERMS AND CONDITIONS
1. TEST SITE hereby agrees to permit TORO to have ingress and egress to the TEST SITE
property for the purpose of conducting a product testing program using various TORO products
on such property. The maintenance of this property will provide certain benefits to TEST SITE,
but no maintenance of any predetermined area or areas nor any minimum amount of maintenance
is required, it being understood that TEST SITE remains fully responsible for the ongoing
maintenance of such areas including in particular, those remaining areas not maintained by
TORO in connection with this testing program. No compensation of any kind will be paid by
either party to the other.
2. TORO will conduct its testing program at reasonable times, either during normal business
hours or at such other times as the parties may from time to time agree.
3. The equipment used in this testing program will at all times be operated by the employees
ofTORO, or TORO's authorized representatives who have been trained and are competent in the
operation of such equipment.
4. TORO shall conduct its activities upon the premises so as not to endanger any person
thereon, and shall indemnify, save and hold harmless TEST SITE and its employees and
representatives, from any and all claims for loss or injury to person or property caused by the acts
or omission of TORO, its employees and its representatives. TORO hereby assumes full
responsibility for the character and acts of conduct of all of its employees and representatives.
5. TORO shall be solely liable for worker's compensation risks related to its employees and
representatives and shall maintain at its sole expense, appropriate insurance in support of the
testing program, including liability insurance for personal injury and property damage.
6. TEST SITE shall have no liability for equipment left on the premises by TORO and
unattended by its representatives, it being the responsibility of TORO to assume all security risks
related thereto, and to either remove or secure the equipment as TORO deems appropriate or
immediately upon demand by TEST SITE.
7. This Agreement may be terminated by either party with sixty (60) days written notice to
the other party.
Product Test Agreement
Page 2 of2
13-3
7/(
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers and City Administrator (]v
Lisa Shadick, Administrative Services Director '
FROM:
SUBJECT:
Approve Appraisal Services for the Current Rambling River Center Building
DATE:
April 6, 2009
INTRODUCTIONillISCUSSION
At the March 16, 2009 meeting the City Council did not approve a request to hire a consulting
engineer to assess the structural condition of the current Rambling River Center building and
instead determined that it wished to sell the Rambling River Center building in its current condition.
Staff has contacted Mr. Harvey Snyder to provide appraisal Services for the Rambling River Center
Building at 431 Third Street. Mr. Snyder has agreed to provide an appraisal of the property for the
May 4,2009 City Council meeting as indicated in the attached letter from Economic Development
Specialist, Tina Hansmeier.
BUDGET IMPACT
The cost for the appraisal is $1000.00 and will be funded by the Rambling River Center Budget.
ACTION REQUESTED
Approve by motion to hire Mr. Harvey Snyder to perform appraisal services for the Rambling River
Center Building at 431 Third Street.
Respectfully Submitted,
~. d,~/)~, /~ ~
Lisa Shadick, ~
Administrative Services Director
14-1
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ciJarmington.mn.us
March, 2009
Mr. Harv~ Snyder
319 W 17 Street
Hastings, MN 55033
Dear Mr. Snyder:
As a follow-up to our phone conversation, the Farmington City Council would like to use your
services to obtain an appraisal for the Rambling River Center located at 431 Third Street. The
fee we agreed on was $1,000. Please provide me with an appraisal by May 4,2009.
If you need additional information or have any questions, please let me know.
Sincerely,
~JL(1~11aI/SrrrJ&-
Tina Hansmeier
Economic Development Specialist
1 4- 2 Com DevlTinalEco Dev/Snyder Appraisal
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City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ciJarmington.mn.us
TO:
Mayor, CounciImembers, City Administrator ~
Lisa Shadick, Administrative Service Director
FROM:
SUBJECT:
Approve Liquor License - Cancun Restaurant
DATE:
April 6, 2009
INTRODUCTION
Pursuant to City Ordinance 3-12-6-2, a public hearing must be held to establish an On-Sale Liquor License
and an On-Sale Sunday Liquor License.
DISCUSSION
Ms. Maria Araceli Cortes has submitted the required license fees and application for an On-Sale Liquor
License and On-Sale Sunday Liquor License for Cancun Restaurant located at 953 8th Street. The application
and required documentation have been reviewed and approved by the Police Department.
BUDGET IMPACT
The fees collected are included in the revenue estimates of the 2009 budget.
ACTION REQUIRED
Approve an On-Sale Liquor License and an On-Sale Sunday Liquor License for Cancun Restaurant at 953 8th
Street.
Respectfully submitted,
.~ a~/{~,
LIsa ShadlCk .
Administrative Services Director
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Table of Contents
Pu rpose of th is Report........................................ ...................... 3
The Department....... ....................................................... ......... 3 .
Streets........................................................................................ 4
Snow.......................................................................................... 5
Sewe r . . .. ... . . ... . . ... . . .. . . . .. . . . . . . . ... . . .... . . . . . . .. . . . .. . . . .. . . .. . .. . .. .... . .. . . . . . . . . . . .. 6
Water......................................................................................... 7
Fleet. .. ... . . . .. .... ... . . . . ... . . . .. .. .. . .. .. . . . . . .. . . . . . . . . .. . .. . . .. . . . . . . .. . . ... . . ... . . ... . ... 10
Solid Waste.............................................................................. 11
.
.
page 2
2008 Annual Report
Purpose of this Report
The purpose of this report is to summarize the activities and initiatives of
he Municipal Services Department during 2008.
The Department
Municipal Services is made up of several divisions, including Fleet, Sewer,
Streets, Solid Waste, Storm Sewers, and Water. The department is lead by
Todd Reiten, Director of Municipal Services, and includes two supervisors,
eight maintenance workers, five solid waste operators, two mechanics, and
a part-time Administrative Support Technician.
This City department, serving a population of 22,000, was very active in
2008, as this annual report will illustrate. Roughly 2150 phone calls were
taken, and 505 plus visitors were assisted by the Administrative Support
Technician at the Maintenance Facility. The requests range from routine
inquiries for general information to those requiring immediate action; such
as water shutoffs, fallen street signs, and storm damages. Several hundred
extra garbage pickups were requested and scheduled. Close to 1900 service
orders were routed through the Administrative Support Technician from
Utility Billing and 1,309,900 gallons of water was purchased by contractors
for public and private projects in 2008.
:alls conveying concerns about water quality, snow and ice removal, sod
damage, abandoned waste and dumpster requests are an example of the
types of requests handled by Maintenance Facility staff.
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Solid Waste staff
Streets & Utilities staff
Municipal Services
page 3
Streets
The Street Maintenance Division is responsible for approximately 80 miles
of city streets and alleys and 92 cul-de-sacs. Proper maintenance minimizes
deterioration and extends the life of the paved surfaces. Streets also provid
a path for storm water to travel.
Sweeping: In addition to keeping City streets looking good, street sweeping
is an important element in maintaining urban area water quality. City streets
were swept completely in the spring and fall of 2008 to protect water qual-
ity in ponds, lakes, and rivers.
In the spring of 2008, 120 hours were spent cleaning up the dirt and trash
that accumulated on the roads and in the snowbanks over the winter and
60 yards of material was collected. Fallen leaves are a primary reason for fall
sweeping, which took approximately 236 hours to sweep up in the fall of
2008. More than 373 yards of leaves were taken to RRT Processing Solutions
in Empire, where they were composted into a usable material.
Striping: Crosswalks, parking stalls, and yellow curbs along no parking zones
were inspected and 100 gallons of fresh paint was applied to areas that had
substantially deteriorated.
Dust Control: The City contracted Dustcoating, Inc. to apply 6,450 gallons of
magnesium chloride to gravel roads and alleys to control dust and improve
visibility for travelers.
Pot Hole Repairs: To keep streets smooth for Farmington travelers, crews
used 285 tons of blacktop and 1645 gallons of emulsion to patch potholes
and large crevices in the pavement.
Gravel Road & Alley Maintenance: The material on the City's unpaved roads
and alleys breaks down and requires annual upkeep. In 2008, 1,200 tons of
material was added to maintain various streets and alleys.
page 4
2008 Annual Report
Snow Removal & Ice Control
The City is divided into twelve zones. Staff from Streets, Fleet, Solid Waste
lnd Engineering form a team of twelve snow removal operators, each one
'\lith an assigned zone. Priority is given to collector streets, which carry
the heaviest amounts of traffic, followed by residential streets. Plowing
and ice control begins as soon as practical after it starts snowing. The
time varies due to the uncertainty of when a snowfall begins and how
much accumulates. The average cost per two inch snowfall for labor and
ice control materials is approximately $8,000 (this figure does not include
fuel or equipment costs). To keep snow removal costs as low as possible,
generally the City's policy is to start snow plowing operations after snowfall
accumulation reaches two inches. Full snow removal operations typically
start after 2:30am, which is most efficient due to light traffic and the
parking restrictions that are in effect from November 1 to April 15.
The amount of snow that falls determines the number of operators that are
dispatched for snow removal or ice control. In 2008, there were thirty seven
plowable snow events, some of which required re-plowing. There were
several additional weather events that required only ice control. Nearly 1765
tons of salt was applied to City streets to control ice in 2008.
Municipal Services
'" ..::-,
..."
-1lI"__
-~
page 5
Sewer
The Sewer Division is responsible for the operation and maintenance of
83.1 miles of sewers, five lift stations, and one grinder station that convey
wastewater for 6031 customers in the City.
Sewer Inspecting & Televising: Each year, approximately one-seventh of the
sewer system is jetted (cleaned) and inspected for infiltration, blockages,
obstructions, etc. Manholes are inspected, cleaned and repaired as part of
that process.
Known problem areas are inspected each spring and fall. Problem areas are
cleaned with the jetter several times each year to reduce the potential for
backups.
Daily Lift Station Inspections and Maintenance: All five lift stations are
inspected each week day and maintained as necessary. This rigorous
inspection and maintenance program minimizes the chance of sewer
backups and failures.
Operational Improvements
Sewer Inspection Camera System: The City of Farmington inspects
approximately 50,000 feet of sanitary sewer per year as part of a seven year
maintenance program. Late in 2008, the City purchased a sewer inspection
camera system for televising and inspecting City sewer lines. The sewer
inspection camera system gives the City flexibility in maintaining sewer
lines and provides the ability to quickly examine sewers and storm sewers
in emergencies without depending on vendor availability. The average cost
spent on the contracted televising plus additional items needing attention is
$25,000 per year, so the cost of the camera will be recouped in four years.
page 6
2008 Annual Report
Water
The Water Division is responsible for the operation, maintenance, and repair
)f all facilities necessary for the production, storage, and distribution of
_vater to 6057 Farmington residences and businesses. This includes two water
towers and eight wells.
Water Usage: The total gallons of water pumped in 2008 was 788,254,000,
an average of 2.16 million gallons per day. The graph shows, in millions of
gallons, actual usage per month.
2008 Monthly Water Pumpage
140,000,000
120,000,000
100,000,000
80,000,000
60,000,000
40,000,000
20,000,000
o
,e::.
r"=
r"=
G;
r"= r"= r"= -=~
"'" -=
'----
- - - - - - - - - - - -
Jan
May
Sept
Nav
Mar
July
Water Testing: To ensure quality drinking water, 20 samples are collected
from various local businesses each month and tested for bacteria by MN
Valley Testing.
Hydrant Flushing: Hydrants are flushed once each spring and fall to
remove rust from watermains and ensure clean water throughout the year.
During the flushing, hydrants and gate valves are inspected and repaired if
necessary. Flushing requires the expertise of four employees for the majority
of two weeks. In 2008, approximately 25 hydrants were repaired as a result
of the regular inspections.
Daily Well Inspections and Maintenance: Each of the City's eight wells
and pump houses are inspected each week day that they are in use and
maintained as necessary. Regular inspections and routine maintenance
reduces the chances of any unforeseen problems.
Watermain Breaks: Whenever feasible, watermain breaks are repaired
internally. When turned over to contractors, staff oversees and inspects
repairs to watermain breaks.
later Sales: Contractors purchased 1,309,900 gallons of water to use on pri-
vate and public projects throughout the City, generating additional revenue.
Municipal Services
page 7
Operational Improvements
Water Meters: Beginning in August of 2007, the meter reading contract was
discontinued and meter reading was done in-house. Approximately 3,000
meters were read manually and entered by hand, 2,300 were trace read
(walking with a radio frequency meter reader), and roughly 1,100 Orion
meters were electronically read.
In 2008, the Farmington Water Board approved the replacement or upgrade
of all meters that were not electronically read, which will sig~ificantly reduce
the amount of time spent reading meters, from 9 days to Y2 day. This change
will also streamline billing efficiency and accuracy.
The City purchased the water meters and readers from Dakota Supply Group
and contracted with SL-Serco to do the installations. At the end of 2008, the
project was substantially complete. The replaced meters will be disassembled
and recycled at a local metal recycler.
Communications, Education & Outreach
Consumer Confidence Report: To fulfill Minnesota Department of Health
requirements, the City distributes an annual Water Quality Report, known
as the Consumer Confidence Report, to all water customers. Last year it was
incorporated into the City's newsletter, The Bridge.
Water Conservation: As part of its commitment to conserving water,
the City of Farmington enforces a year round Outdoor Water Use Policy,
implemented in 2000. Properties with even addresses (ending in 0, 2, 4, 6,
or 8) can water on even numbered days before noon or after 6pm. Odd
numbered addresses (ending in 1, 3, 5, 7, or 9) can water on odd numbered
days before 12 noon and after 6pm. Three week permits are available for
the establishment of new seed and sod. Over 180 daily watering permits
were issued by staff at City Hall and the Maintenance Facility.
Despite ambitious educational efforts in 2007, 435 citations were issued
to violators of the City's Outdoor Water Use Policy. A
new campaign to promote the City's "Odd/Even Days
& No watering between Noon - 6PM" watering policy
was launched in 2008. Promotional pieces included
a billboard on Pilot Knob, direct mailing, newspaper
advertisements, and press releases in local newspapers
in addition to articles and advertisements in The Bridge,
the 2008 Community Calendar, the City's website and
on Cable Channel 16. As a result of these efforts, only
175 administrative citations were issued in 2008.
In 2008, the Farmington Water Board reinforced their commitment to
water conservation by restructuring the penalty framework of the Outdoor
Water Use Policy. Effective January 1, 2008, the penalties for the first and
page 8
2008 Annual Report
second violations remain at $25 and $50, and the third and any subsequent
violations will be increased to $100. The penalties collected are used to fund
promotion of the water conservation program.
'Vater charges are billed quarterly, based on actual consumption.
Customers control their water charges based on how much water they
consume. The Water Board strengthened their dedication to this philosophy
by implementing a three-tiered water rate system effective January 1, 2008.
Mom's Club Tour: The Mom's Club of Farmington enjoyed a tour of the
Central Maintenance Facility on Wednesday, January 23. Bill Weierke, Tim
Larson, Benno Klotz and Ron Ley shared information about their respective
departments with the parents and their preschool age children.
Municipal Services
page 9
Fleet
Approximately 8] vehicles, 44 pieces of equipment, and 10 trailers from
Police, Fire, Solid Waste, Streets and Utilities, Engineering, Building
Inspections, Parks and Recreation are maintained and repaired by the City
Fleet Division. The vehicles range in size and complexity from patrol squads
and pickups to side-loading automated garbage trucks and a vactor sewer
truck. Equipment maintained and repaired includes sweepers, mowers, a
grader, a loader, an ice resurfacer and a wide variety of other pieces.
The Fleet Division consists of two full-time mechanics. Their designated
work area in the Maintenance Facility includes four bays. Two vehicle
hoists, a heavy-duty truck hoist, and a crane assist with efficient repairs and
maintenance operations. In addition to providing maintenance and repair
services, both mechanics are responsible for a snowplow route.
Routine Maintenance and Vehicle Repairs: City vehicles collectively traveled
463,000 miles in 2008. Fleet Maintenance staff spent 3,800 performing
preventative maintenance and repairing vehicles and equipment
throughout 2008. Minor body work repairs, such as those caused by car-
deer impacts, are done in-house when feasible. Mechanics also travel off-
site to repair breakdowns if necessary.
DOT Inspections: Commercial vehicles over 26,000 pounds are required by
the federal government to have annual inspections. Both mechanics are
certified to perform DOT inspections, and inspections were done on 16 Cit
commercially classified vehicles.
Vehicle & Equipment Updates: The Fleet Division transformed two new
cars into patrol vehicles for the Police Department. The transformation
consisted of the installation of lights and a light bar, a siren, the cage,
the computer and all associated wiring. Some of the equipment was
transferred from vehicles being removed from fleet of police cars.
The Fleet Division also outfitted a Chevrolet Tahoe with special equipment
to assist the Police Department in proper enforcement of commercial
vehicle laws and codes.
page 10
2008 Annual Report
Solid Waste
The Solid Waste Division provides garbage collection services for 6581
esidential accounts and 160 commercial accounts. Lakeville Sanitary, Inc. is
contracted to provide curbside recycling collection as well as special services.
Service Data
2% 13% iii 30 gallon
New Accounts Opened in 2008: New residents and snowbirds
kept Solid Waste Operators busy delivering 200 new containers
and welcome packets.29%
Service Levels: The chart to the right shows the categories of
residential service levels.
.~/
Tons of Garbage Processed: The City delivered 7437.66 tons
of garbage to RRT Processing's Transfer Station in Empire or
RRT's Resource Recovery Facility in Newport. Per the City's Hauler Financial
Incentive Program (HFIP) agreement with Dakota County, $12 is received
for each ton that is processed and not bypassed by facilities. RRT processes
waste into fuel for electricity generation, soil amendments and mulch
products. Bypassed waste is garbage not able to be processed that ends
up in a landfill. In 2008, 6688.36 tons of waste was processed, and the City
received $80,260.32 in processing rebates. Processing rebates are intended
o offset the higher cost of processing over landfilling waste.
Tons of Garbage Landfilled: In addition to the 749.30 tons of bypassed
waste from RRT, City trucks delivered 232.98 tons of construction,
demolition or other non-processible waste to BFI's Pine Bend
Landfill in Inver Grove Heights.
Construction Rolloffs: Solid Waste Operators delivered more than
170 rolloffs to RRT in Empire, BFI's Pine Bend Landfill, or Dunham's
Shavings in Lakeville for residential and commercial customers.
Tons of Recycling Material Collected Curbside:
Total Tons 70% NP & Mixed Paper 30% Rigids Units Avg. Ibs. per unit per week
1082.52 829.84 252.68 6993 5.99
. 60 gallon
o 90 gallon
56% 0 over 90 gallons
In 2007 and 2008, the City's recycling contract with Lakeville Sanitary, Inc.
included a recycling revenue sharing program. The revenue received from
the materials Farmington residents recycled was used to improve City parks
and shelter areas. During 2008, the City received $22,214.65 to use towards
new playground equipment, shelters, picnic tables, park benches and trees.
To further close the recycling loop, the City Parks & Recreation Department
,urchases items made from recycled materials whenever possible. Recycling
_oes make a difference. Check out what's new at Evergreen Knoll, Hill Dee,
Dakota County Estates, Rambling River, Daisy Knoll or Westview Park!
Municipal Services page 11 2008 Annual Report
8000
7000
6000
5000
g 4000
I-
3000
2000
1000
Seasonal Yard Waste Program: Dick's Sanitation/Lakeville Sanitary, Inc.
reported there were 1678 subscribers to the Seasonal Yard Waste Program in
2008. Approximately 2887 yards of compostable material was collected and
processed through the convenient curbside program last year.
Operations
Equipment & Supplies Purchased: The Solid Waste Division purchased a
Kubota Wheel Loader in 2008. The design of the wheel loader provides
better visibility, higher efficiency in loading cardboard due to better mobility
and the design deters operator strain.
Vehicles Purchased: The City purchased a 2008 Peterbilt with a fully
automated refuse collection body from MacQueen Equipment.
Aesthetic Maintenance Performed: To project a clean, professional image,
vehicles and equipment are maintained on a rotating basis. In 2008, the 2003
Peterbilt was sandblasted and painted along with three (3) cardboard cages.
Operational Improvements
,.h ,,<),"O"k~ ,_", "~
Waste Processing: In mid-2oo7 the City began
hauling mixed municipal waste (MSW) to RRT
Processing Solutions transfer station in Empire
where the waste is transferred to Newport.
RRT's Newport Resource Recovery Facility
processes waste into energy. In comparison
to Pine Bend Landfill in Inver Grove Heights,
hauling waste MSW to RRT's transfer station
reduces the trip time for each load by 15
minutes. It also provides the opportunity to
have a substantial amount of the City's waste
processed, which is required by State Statute
and Dakota County's Solid Waste Master Plan.
The percentage of City collected waste that was
processed increased from approximately 50% in
2007 to 87% in 2008.
Waste Collected in Farmington
"0"
"l"j;
o
2005
~]
. Processed
o landfilled
2006
2007
2008
Single Stream Recycling - "It's All Together Now": The City of Farmington
negotiated a new recycling contract changing to single stream recycling
citywide with the intent of making recycling easier for residents and
potentially increasing the amount collected. A 2007 City of Farmington
Recycling Survey indicated that 49.1% respondents thought they would
recycle more and 13.2% thought they would start recycling if they could put
all of their recyclables into one container. This supports benefits reported
by haulers that have implemented this method of recycling collection such
as increased participation and larger quantities of materials collected. The
survey also indicated that 86% of the respondents would be interested in
Municipal Services page 12 2008 Annual Report
one container even if their recycling was collected every other week. Every
other week collection reduces truck traffic on City streets and recycling carts
with lids will reduce or eliminate litter caused by recycling being spilled
,r blown around by the wind. Watch for interesting statistics and more
.nformation in 2oo9!
Special Events/Programs
Curbside Cleanup Days: The City encouraged proper disposal of difficult to
dispose of items through Curbside Cleanup Days. The convenience and easy
accessibility of the curbside program continues to bring in large quantities of
materials; however, overall the materials were slightly less than in 2007. The
number of electronics collected increased again, likely due to the 2006 State
law banning residents from putting televisions and computer monitors in the
trash. The cost of the program in 2008 was under $120,000.
2008 '2007 2006
391-46 396.13 420.26
289 206 2245
152,516 118,556 114,178
928 1266 1423
11.67 26.95 22.03
Garbage (tons)
Tires (total #)
Electronics (pounds)
Appliances (total #)
Steel (tons)
Household Hazardous Waste Drop-off: The City partnered with Dakota
County in offering a one-day Household Hazardous Waste drop-off in
onjunction with the City's tire drop-off event on May 31, adding another
ayer of value and service to the residents by providing the opportunity
to safely dispose of unwanted paints, solvents, and other household
hazardous waste. Dakota County staff reported that 272 cars participated
in the Household Hazardous Waste Collection event and 26,637 pounds of
household hazardous waste was collected.
Corrugated Cardboard Recycled: Cardboard cages located throughout the
City encouraged recycling of 256.24 tons of corrugated cardboard in 2008.
It was about 10 ton less than the 266.30 tons recycled in 2007 and generated
revenues of $10,337.
Christmas Tree Pickup: Streets and Solid Waste worked together to collect
and chip 920 Christmas trees in January of 2008.
Education and Outreach
Earth Day Presentations: Four Wee Tiger preschool classes learned about
recycling and water quality from Municipal Services & Natural Resource staff,
Annual Pond & Park Cleanup: Solid Waste staff assisted the Pond & Park
Cleanup efforts on May 3 by collecting and disposing of 2-4 tons of debris
icked up by 350 volunteers.
Municipal Services
page 13
Earth & Arbor Day Celebration: The City of Farmington and Farmington
Area Community Education partnered together to bring an
Earth & Arbor Day Celebration to the Farmington Community.
The celebration was held on Saturday, May 3, 2008 and gave
residents an opportunity to learn about and celebrate the
earth. "Kids Rock!" entertained participants. There were
several learning stations and exhibits between 11:30am and
1:00pm, including; Naturalist
Dan Newbauer, Mad Science,
Enviroscape (Met Council), Trout
Unlimited, Luscious Landfill Layers,
water quality, and reducing toxicity. There was
also guest appearance by Smokey Bear. The
event was held at the Schmitz-Maki Arena due
to the inclement weather.
Safety Camp: Solid Waste staff shared safety information with par-
ticipants of Farmington Park & Recreations Safety Camp in June.
Pollution Prevention (P2) Day - "Kids Can Make a Difference":
Farmington fourth grade students enjoyed learning activities and
beautiful weather at Pollution Prevention Day, Friday September
11. Pollution Prevention Day began over 10 years ago with an
invitation to six classes of the school district's second graders. The
event is now open to all fourth grade classes across the district.
An estimated 469 students participated in 2008. The goal of Pollution
Prevention Day is to provide a fun day for students to learn how they
impact the environment and that the actions of each individual make a
difference.
On April 21, 2008, the City of Farmington received a Local Government In-
novation Award for this event.
To evaluate the effectiveness of the Pollution Prevention Day program,
Parks & Recreation and Municipal Services staff worked with ISD 192 to
electronically survey students who had attended the Pollution Day pro-
gram four years ago and one year ago. Seven hundred and fourteen
students responded and the results of the survey indicated that students
retained information from the event and it provided value in strengthen-
ing their commitment to the environment.
This program is jointly coordinated by the
Parks & Recreation and Municipal Services
Departments and is partially funded by the
Dakota County Board of Commissioners,
Minnesota Pollution Control Agency, and
Dakota Electric Association.
page 14
-
2008 Annual Report
Landfill Abatement Funding: The City received $17,800 in funding from
Dakota County Commissioners and the Minnesota Pollution Control Agency
to support a landfill abatement program in 2008.
.ocal Negotiated Initiative Funding (LNIF): Staff also applied for and
was awarded an additional $4,950 to expand the Public Recycling in
Public Places Project that was started in 2007. LNIF is additional funding
from Dakota County for communities that wish to do further landfill
abatement activities. With the award of the 2007 LNIF from Dakota
County, the Green Team worked together to establish Recycle on the
Go at the Farmington Outdoor Pool and the Schmitz-Maki Arena. In
2008, the City used additional funding to expand recycling availability
to the new City Hall, Rambling River Center, and Rambling River
and Evergreen Knoll park shelters. Facilities
Management and Parks staff report that the
contamination in the recycling collection
containers is minimal. This successful program
provides additional recycling opportunities for
locations that are not generally monitored.
Customer Communications: Maintenance Facility
administrative support staff assembled more than
600 new resident packets containing a 2008 Community Calendar that
were mailed to new residents in existing homes or delivered by Solid Waste
lperators to new residents in new homes.
In December of 2008, the City distributed the 2008 Community
Calendar to the residents and businesses in Farmington. The
calendar conveniently provides important information and
resources from many City departments at appropriate times
throughout the year.
EXPOSE Farmington is a photo contest held for Farmington
residents. Winning photographers and photos are revealed when
the calendar is distributed, building anticipation of the calendar. In
2008, 142 photo entries were received.
On May 22, the City of Farmington's 2008 Community Calendar received a
Minnesota Association of Government Communicators Award of Excellence
in the category of Calendars - Visual Design.
The Minnesota Association of Government Communicators is a peer
organization of communications professionals dedicated to improving
public sector communications.
Municipal Services
page 15
Promotion of Programs: The Farmington EXPO, Pollution Prevention
Day, and the Earth & Arbor Day Celebration provided opportunities
for staff to interact with the public as well as distribute waste
reduction and recycling promotional messages and items in 2008.
New this year was the use of the outdoor billboard north of
I Highway 50 on the west side of Pilot Knob. Rethink Recycling was
the message and it appeared on the billboard for three months.
Green Team: On February 27, 2008, the City of
Farmington received an Honorable Mention at
the Governor's MnGREAT Awards for the creation
of the Green Team. The Green Team continues its
quest to educate staff on the benefits of being
environmentally friendly. Green Tips are included
in internal publications such as City Space and the
employee calendar.
page 16
2008 Annual Report
//CL
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO: Mayor and Councilmembers
FROM: Peter J. Herlofsky, Jr.
City Administrator
SUBJECT: Pool Operations 2009
DATE: April 6, 2009
INTRODUCTION / DISCUSSION
The YMCA is interested in providing a presence in the community. One of the opportunities
that we feel we can offer them is the operation of our City pool. This will allow us to participate
in other programs with our staff without the burden of running the pool operation. With the
current staffing as we enter 2009, the responsibility for managing the pool was to be handled by
our Parks and Recreation Director Randy Distad, but this will allow his time to be spent in other
program areas. The proposal that is presented to Council is that the pool will be operated by the
YMCA. I have attached a proposal that the YMCA provided to us initially, and after
considerable discussion we are comfortable with all of the items, except item sji., which relates
to finances. We are still working out the issues of what costs associated with the pool can be
appropriately managed by the YMCA. Our estimates are roughly about $5,000 - $10,000 for
additional discussion, but what has the biggest effect on the financial well being of the pool
operation is the weather for the months the pool is open.
ACTION REQUESTED
With that in mind, in order to proceed, it is necessary that action be taken on April 6, 2009, by
authorizing us to enter into an agreement with the YMCA, with the authorization for the City
Attorney to complete a draft agreement and work with the YMCA in completing that task. With
summer coming soon, it is necessary that this decision be finalized at this time to allow either the
YMCA or the City to initiate staffing requirements for the pool.
R~lY SUb. nll~e: ~ _
l' f7=JY$7
Peter J.~;;t, Jr. ..
City Adminis{rator
Cmuller/Herlofsky/Council memos/Pool Ops 2009
17-1
Discussion Outline
YMCA of Greater Saint Paul
And
City of Farmington
The following is intended to outline various discussion points between the YMCA of Greater Saint Paul
(the "Association"), and the City of Farmington. Nothing is intended or is binding until a mutually
acceptable definitive document is negotiated and executed by all required parties.
1. Operation of Outdoor Pool. The City of Farmington and Association will execute a mutually
acceptable agreement for the outdoor pool. The parties will work together to accommodate the City
Council's meeting schedule and the need to have an agreement to operate by March 1, 2009.
a. The YMCA will provide swimming lessons according to its current operating regime of Swim
Academy and will charge $98/participant for an 8 week swim session, $51.50 for St. Paul
YMCA Family members, and $29 for Twin City YMCA Family members. Red Cross lessons
will not be offered.
b. Resident rates will be subsidized by the City and will be offered at $40 for the 8 week lesson.
c. YMCA members will have use ofthe pool at no charge as a privilege of YMCA membership.
d. Day passes and season passes would be offered at 2008 rates as published
e. The hours of open swim operation for will be 1 :00 pm - 8:00 pm with the exception of the first
and last two weeks of the season which will operate 1:00 pm -7:00 pm.
f. The pool will open June 6th and close August 23rd.
g. The City and Park and Rec Department will be helpful in providing information about the
YMCA pool operations, lesson costs, and pass costs through their trained staff.
h. Registration for activities at the outdoor pool will be on-line and available at the YMCA
website as well as available in paper form. The Association asks that the City provide a local
drop box for residents.
2. Operational and Financial Accommodations. The Association is requesting the City to make the
following accommodations to support the Association's operation of the Outdoor pool:
a. Employees. The City will aid the Association in providing previous employee contact
information for the outdoor pool to facilitate hiring for the summer of 2009 including current
employees who work at the indoor pool. The Association will hire the personnel as it deems
appropriate for successful operations.
b. Communications. The Association and the City will cooperate with one another in their
communications to employees, members and the community.
c. 2 year term. The YMCA requests the opportunity to operate the outdoor pool for an initial two
year term with the right of first refusal to continue to operate in subsequent annual renewals.
d. Brochure. The City will publish and include the YMCA information relative to operating the
outdoor pool in all appropriate summer brochures and website.
e. Input from the City. The Association will allow the City to provide input on key strategic
decisions leading up to operating the outdoor pool.
f. Due Diligence. It is understood that the Association will need to ensure it understands all
aspects of operating the outdoor pool and asks the City to provide appropriate and reasonable
accommodations to allow the Association to receive necessary information.
g. Facilities, pool supplies, and equipment. The City would ensure the outdoor pool has all
necessary maintenance, pool supplies, equipment, and furnishings necessary to operate the
outdoor pool available and in place at least 1 week prior to opening the outdoor pool. The City
also agrees to provide the services of a Certified Pool Operator to be compliant with regulations
to operate pools.
h. Outdoor pool temperature. The YMCA requests the pool be heated to a temperature of 82
degrees Fahrenheit.
1
17-2
i. Farmington bus route. The YMCA requests that the City continue to provide a stop at the
outdoor pool as part of its ongoing summer bus schedule.
j. Concession equipment & licensing. The City will ensure the concession stand is fully
operational and will ensure that the appropriate permits/licenses are provided for summer use at
its own cost.
k. Compliance with Federal/State/LocaI laws. The City will ensure that the outdoor pool is
equipped with the proper drains and other necessary requirements to comply with all federal,
state, and local laws and statutes including, but not limited to, the Virginia Graeme Baker Pool
and Safety Act and the Abigail Taylor Pool Safety Act.
I. Insurance walk through. The YMCA will provide appropriate insurance for operating the
pool and will have its insurance carrier evaluate the outdoor pool for safety. If the insurance
carrier requests any improvements and modifications that are not complied with by the City, the
YMCA will have the right to not operate the outdoor pool. We will schedule this walk through
as soon as possible if the City wishes to move forward.
m. Access to Program Materials and Past participants. The Association will need all relevant
program materials, policies and procedures as well as past participant contact information so
that it may work to provide quality service.
n. Sign age. The City will allow the YMCA to display appropriate signage at the outdoor pool.
o. Use of Evergreen Knoll Park. In order to provide high quality programming and community
engagement, the YMCA requests 12 special use opportunities to use the park at no additional
cost. These events will be pre-arranged and provide for opportunities to engage participants and
community members in fun and active activities. A schedule will be provided in advance to the
City.
p. Middle School Jam. The YMCA will operate and staff the Middle School Jam events at the
outdoor pool. The YMCA requests assistance from the appropriate constituents in helping
understand and promote the event.
q. Utility Payments. The YMCA will assume responsibility for the cost of phones, natural gas,
and electricity.
r. Pool Chemical. The YMCA will assume responsibility for the cost of pool chemicals.
s. Financial Accommodations. In exchange for taking over operations responsibility for the
City, the Association will require financial accommodations from the City. The Association
will ask the City provide the following.
i. Maintenance, property upkeep, pool maintenance, and federaI/state code and law
requirements. The City will continue to provide the maintenance for the pool,
required testing and adjustments of pool chemicals and ensure its viable for
programming, provide property upkeep, and pay for appropriate city/federal/state code
and law required payments related to the outdoor pool.
ii. Operating loss. Th@ Cit. hag €lfl@l'atild thil €lutd€l€ll' fl€l€ll at a l€lsS €lf aflflr€l!:imat@ly
$75,999 flill' summ@f. In liilu €lf ilhafging YHCA ~>::im f<ilad@m:,' ratils as '::llll a8
flr€l\'iding assistanil@ t€l €lfl@ratll thll fl!H~I, to@ ASS€llliath~1l l'll€lullsts thll City flr€l';id@ thrilll
illstallm@nts €lll thll :Mrst €lftft@ m€lnth in Junil, Jul:,', and f.UgllSt in th@ am€lunt €lf
$21,999 fl@l' installmllnt t€l rllimlmrsil th@ .^.ss€liliati€ln f€ll' th@ anti@iflatild €lflerating 1€l88
that tOil YHCf. '::illll:fflllFi@nilil in €lflilrating thll €llltd€l€ll' fl€l€ll.
2
17-3
Peter Herlofsky
II/;
m:
It:
Steve Wilson
Wednesday, April 01, 2009 5:02 PM
Peter Herlofsky; Andrea Poehler (External)
Todd Larson
Budget Adjustment Reconsideration
Cc:
Subject:
Peter,
Following a discussion earlier today with Andrea Poehler on the procedural matter of
reconsidering item llc from the March 2, 2009 agenda I am requesting that the following
agenda item be added to the agenda under the appropriate category (new business/old
business, etc). Specifically, I would like the Council to take action on the following
item which would be added to the agenda:
" Consideration of Recinding the Budget Adjustments of March 2, 2009."
Should this motion be successful I would like to direct the Council and Administration to
work together in a workshop setting at the earliest possible date for all parties to
address the entire budget situation at one time and reach a consensus on one "global"
package to resolve the current fiscal situation.
Although there is a resolution pending for the April 6, 2009 meeting, the above
recommendation should be considered prior to this resolution. Should the above resolution
be successful the logical next motion would be to table indefinitely the resolution
formalizing the March 2, 2009 action.
I would kindly request that this communication be forwarded to the entire City Council to
ensure that proper notice has been received by all.
.nk you.
Steve Wilson
Councilmember
City of Farmington
1
18-1
/ 1<2-
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO: Mayor and Councilmembers
FROM: Peter J. Herlofsky, Jr.
City Administrator
SUBJECT: 2009 Budget Amendment
DATE: April 6, 2009
INTRODUCTION / DISCUSSION
In order to formalize the action taken by the Council at previous meetings and to finalize the
amendment for the 2009 budget, attached is the Council resolution and explanation provided by
the Finance Director. The original directive made by the Council was for us to adjust the 2009
budget to enable us to have a balanced budget as we proceed with 2009.
ACTION REQUESTED
Approve attached resolution.
Cmuller/Herlofsky/Council Memos/2009 Budget Amend
19-1
//~
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers and City Administrator
FROM:
Robin Roland, Finance Director
SUBJECT:
2009 Budget Amendment - Finance
DATE:
April 6, 2009
INTRODUCTION
The 2009 budgeted revenues and expenditures require revision as discussed with Council at the
March 2,2009 meeting and March 9, 2009 workshop. .
DISCUSSION & BUDGET IMPACT
As discussed, the Council has already approved by motion the following expenditure reductions
which total $212,600:
. reducing the ALF contribution by $12,400
. eliminating the contribution to the fire relief association by $70,200
. reducing seasonal staffby $30,000
. reducing employee salaries, PERA and FICA by $100,000
From the workshop on March 9th, the following adjustments were recommended by Council:
. increasing MSA maintenance revenue by $20,000 (to actual amount received)
. reducing police overtime by $22,400
. charging engineering staffmg costs to City projects (reduction of $20,000)
Two additional adjustments are proposed:
. increasing Township Fire Contract revenue by $50,000 to more closely reflect the
activity level and the actual amount received
. decreasing training budgets by $25,000 to reflect elimination of out of state
training expenses for 2009
The net effect of all these adjustments offsets the potential loss of $350,000 in Market Value
Homestead Credit (MVHC) which is proposed in the Governor's budget.
19-2
The following chart reflects the changes outlined in this memo.
REVENUES
General Property Taxes
Licenses & permits
Fines & Forfeitures
Interest
Intergovernmental
Charges for services
Miscellaneous
Total Operating Revenue
Transfers in:
Total Transfers In
Total Revenue
EXPENDITURES
Administration
Human Resources/Information Tech
Finance
Community Development
Police
Fire
Engineering
Municipal Services
Parks & recreation
Total Expenditures
Transfers out:
Recreation operating
Total transfers out
Total Expenditures
Increase (decrease) in fund balance
Fund Balance beginning of year
Fund Balance end of year
ACTION REQUESTED
change
2008 2009 approved changes 2009
Actual AdoDted 3/2/2009 4/6/2009 As Revised
$ 6,630,695 7,122,799 (350,000) 6,772,799
360,068 306,450 306,450
75,522 109,000 109,000
218,602 293,000 293,000
596,056 397,100 20,000 417,100
565,065 550,200 50,000 600,200
77,256 30,208 30,208
8,523,264 8,808,757 (350,000) 70,000 8,528,757
353,007 320,000 320,000
8,876,271 9,128,757 (350,000) 70,000 8,848,757
764,376 947,896 (23,617) (4,350) 919,929
243,522 259,590 (4,470) (3,000) 252,120
501,009 514,300 (8,528) (1,400) 504,372
369,675 414,567 (7,676) 406,891
3,437,186 3,569,229 (8,126) (37,400) 3,523,703
734,639 702,819 (79,891 ) 622,928
676,943 679,168 (13,053) (20,000) 646,115
945,223 952,647 (33,633) 919,014
1,203,256 963,541 (33,606) (1,250) 928,685
8,875,829 9,003,757 (212,600) (67,400) 8,723,757
100,000 125,000 125,000
100,000 125,000 125,000
8,975,829 9,128,757 (212,600) (67,400) 8,848,757
(99,558) (137,400) 137,400
2,139,686 2,040,128 2,040,128
2,040,128 2,040,128 2,040,128
Adopt the attached budget amendment resolution.
Respectfully submitted,
#~#t
I Robin Roland
Finance Director
19-3
RESOLUTION NO. R -09
RESOLUTION AMENDING GENERAL FUND BUDGET FOR YEAR ENDED
DECEMBER 31, 2009
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota was held in the Council Chambers of said City on the 6th day of April
2009 at 7:00 p.m.
Members present:
Members absent:
Member
introduced and Member
seconded the following resolution:
WHEREAS, the City Code provides for the increase of the amounts in the budget only if, and to
the extent that actual receipts exceed the estimated revenues, and;
WHEREAS, the City Council may at any time reduce the sums appropriated for any purpose in
the original budget resolution, and;
WHEREAS, the City Council adopted the 2009 budget on Resolution R80-08 on December 15,
2008.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington,
Minnesota that the following revisions to the general fund budget for the year ended December
31, 2009 are authorized:
Adonted ner
R80-08
Revised ner this
resolution
General Fund
Revenues:
Taxes
Licenses & Permits
Intergovernmental
Charges for Services
Fines & Forfeitures
Other Revenues
Transfers In
Total
$7,122,799
306,450
397,100
550,200
109,000
323,208
320.000
9.128.757
$6,772,799
306,450
417,100
600,000
109,000
323,208
320.000
8.848.757
19-4
Expenditures:
Administration
Human Resources/Information Tech
Finance
Community Development
Police
Fire
Engineering
Municipal Services
Parks & Recreation
Transfers Out
Total
947,896
259,590
514,300
414,567
3,569,229
702,819
679,168
952,647
963,541
125.000
9.128.757
919,929
252,120
504,372
406,891
3,523,703
622,928
646,115
919,014
928,685
125.000
8.848.757
This resolution adopted by recorded vote of the Farmington City Council in open session on the
6th day of April 2009.
Mayor Todd Larson
Attested to the
day of April, 2009.
Peter J. Herlofsky, Jr., City Administrator
SEAL
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/~CL
City of Farmington
430 Third Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers, City Administrator fJ
Kevin Schorzman, P .E., City Engineer
FROM:
SUBJECT:
Approve Plans and Specifications/Authorize Advertisement for Bids - 2009
Trunk Utility Improvement Project
DATE:
April 6, 2009
INTRODUCTIONI DISCUSSION
The plans and specifications for the 2009 Trunk Utility Improvement Project were ordered by the
City Council at the February 17,2009 City Council meeting.
The plans for the project are substantially complete. The proposed bid date is May 14, 2009,
with the potential award of the project to occur at the May 18,2009, City Council meeting. The
project is anticipated to start as soon as possible after the award of the contract.
BUDGET IMPACT
The project costs, currently estimated at $2,970,000 will be funded from the trunk utility funds.
No special assessments will be used to fund the project. The proposed funding would be as
follows:
p . tT t I
4th St t
5th St t
o
k
F d T t I
rOJec oas ree ree enmar un o as
Sanitary $ - $ 464,000 $1,160,000 $1,624,000
Storm $ 795,000 $ 168,000 $ 963,000
Water $ 162,000 $ 221,000 $ 383,000
Total: $ 957,000 $ 853,000 $1,160,000 $2,970,000
After the receipt of bids, an updated [mancial analysis will be provided.
20-1
Approve Plans and Specs.-2009 Trunk Utility Improvement Project
April 6, 2009
Page 2 of2
ACTION REQUESTED
Adopt the attached resolution approving the plans and specifications and authorizing the
advertisement for bids for the 2009 Trunk: Utility Improvement Project.
;Z: Ifr~____--
Respectfully Submitted,
Kevin Schorzman, P.E.,
City Engineer
cc: file
20-2
RESOLUTION NO. R-09
APPROVING PLANS AND SPECIFICATIONS,
AUTHORIZING ADVERTISEMENT FOR BIDS
FOR PROJECTS 09-02, 09-03, AND 09-04
COLLECTIVELY KNOWN AS THE
2009 TRUNK UTILITY IMPROVEMENT PROJECT
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington,
Minnesota, was held in the Council Chambers of said City on the 6th day of April, 2009 at 7:00 p.m.
Members Present:
Members Absent:
Member
introduced and Member
seconded the following resolution:
WHEREAS, pursuant to the City Council's adoption of resolution R9-09, plans and specifications have
been prepared with reference to the following improvements:
09-04
Descrintion
Denmark Trunk Sanitary Sewer
Extension
4th Street Trunk: Storm Sewer
Improvements
5th Street Trunk: Sanitary Sewer
Improvements
Location
West side of Denmark Avenue from Spruce
Street to Ash Street
4th Street from ~ block south of Elm Street to ~
block north of Walnut Street
5th Street from ~ block south of Elm Street to ~
block north of Walnut Street
Proi. No.
09-02
09-03
NOW THEREFORE, BE IT RESOLVED that:
1. The plans and specifications for the 2009 Trunk Utility Improvement Project are approved.
2. The City Engineer is authorized to insert in the Farmington Independent and the Construction
Bulletin an advertisement for bids for the construction of such improvements under the approved
plans and specifications. The advertisement shall be published at least once in the Farmington
Independent and in the Construction Bulletin no less than three weeks before the last day for
submission of bids. The advertisement shall specify the work to be done, shall state that the bids will
be opened for consideration publicly at 10:00 a.m. on the 14th day of May, 2009 in the Council
Chambers of the City Hall by two or more designated officers or agents of the municipality and
tabulated in advance of the meeting at which they are to be considered by the Council, and that no
bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit,
cashier's check, bid bond, or certified check payable to the Clerk for 5% of the amount of each bid.
This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of
April, 2009.
Mayor
Attested to the
day of April, 2009.
City Administrator
SEAL
20-3
/30-.
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 . Fax 651.280.6899
www.ci.farmington.mn.us
FROM:
Todd Reiten, Director of Municipal Services
(f
TO:
Mayor, Council Members, and City Administrator
SUBJECT: Hydrant Flushing
DATE:
April 6th, 2009
Introduction
The City of Farmington' s Municipal Services will be flushing hydrants during the weeks of;
. April 20th_24th (Hydrants north ofHWY 50 and west of railroad tracks)
. April 2 ih -May 15t (Hydrants in the remaining areas)
This information is in the 2008 Community Calendar and was in the March-April issue of The
Bridge. It will also be available on the web site, on Cable Channe116, and in The Farmington
Independent and The Farmington Thisweek newspapers.
Flushin2 Operation
Hydrant flushing is done twice a year in the spring and fall. Hydrant flushing is done to check fire
hydrants and flush out any accumulated rust. Rusty water is expected during the flushing process. To
avoid getting rust on clothing residents should avoid doing laundry during hydrant flushing dates. If
laundry stains occur, keep the discolored items damp and pick-up a bottle of rust remover at the City
Hall or Maintenance Facility. A map outlining the tentative schedule is available on the City website.
Action Requested
This memo is for information only, to assist the Mayor and City Council in responding to questions
they may receive during the hydrant flushing procedure.
Respectfully submitted,
-?t@C~ ~
C..... (~
Todd Reiten,
Director of Municipal Services
21-1
Values Statement
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality
services in a highly professional and cost-effective manner.
Fiscal Responsibility
We believe that fiscal responsibility and the prudent stewardship of public funds is
essential for citizen confidence in government.
Ethics and Integrity
We believe that ethics and integrity are the foundation blocks of public trust and
confidence and that all meaningful relationships are built on these values.
Open and Honest Communication
We believe that open and honest communication is essential for an informed and
involved citizenry and to foster a positive working environment for employees.
Cooperation and Teamwork
We believe that the public is best served when departments and employees work
cooperatively as a team rather than at cross purposes.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be visionary and to plan for the future.
Positive Relations with the Community
We believe that positive relations with the community and public we serve leads to
positive, involved, and active citizens.
Professionalism
We believe that continuous improvement is the mark of professionalism and are
committed to applying this principle to the services we offer and the development of our
employees.