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HomeMy WebLinkAbout11.15.21 Council Minutes COUNCIL MINUTES REGULAR November 15, 2021 1. CALL TO ORDER The meeting was called to order by Mayor Hoyt at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Hoyt led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Hoyt, Pearson, Porter, Wilson Members Absent: Bernhjelm Also Present: Joel Jamnik, City Attorney; David McKnight, City Administrator; Lynn Gorski, Assistant City Administrator; Chris Regis, Finance Director; Gary Rutherford, Police Chief;Justin Elvestad, Fire Chief; Samantha DiMaggio, Community Development Director; Kellee Omlid, Parks and Recreation Director; Katy Gehler, City Engineer/Public Works Director;Jennifer Gabbard, Human Resources Director; Cynthia Muller, Administrative Assistant Audience: Commissioner Mike Slavik; Katie Ellis, 360 Communities 4. APPROVE AGENDA MOTION by Porter, second by Wilson to approve the agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Donation to 360 Communities for Farmington Food Shelf During the month of October, Farmington Liquor stores held a food drive for the Farmington Food Shelf. Total donations amounted to $12,804 for 2021. The 2020 donation was$6,566. Ms. Katie Ellis, 360 Communities, was in attendance to accept the donation. b) Dakota County Commissioner Slavik Dakota County Commissioner Mike Slavik gave an update on county activities. Residents will be receiving 2022 property tax notices in the mail today. Farmington is the lowest in the county overall. The average property will see a $10 reduction in county taxes. Dakota County has the lowest county tax rate in the state. Libraries are transitioning back to normal library hours and park programs. The upcoming year will be busy for transportation projects. CR86 will be a two- year project south of Farmington. A roundabout will be constructed on TH3 at CR66. The county received the city's resolution requesting a traffic signal at CR50 and Flagstaff. The county is analyzing the area and will meet with city staff next week. CDA workforce housing is being discussed with the city. Council Minutes(Regular) November 15,2021 Page 2 Councilmember Wilson noted the CR50 and Flagstaff intersection may not show a lot of activity now. He asked if the county looks at the type of population on the road and future development. Commissioner Slavik replied no, they do not consider that, but county staff has been observing traffic. He did bring up the high school and surrounding development. Councilmember Porter asked for a breakdown of the two regional parks with improvements. The county did an $11.5 million upgrade to White Tail Woods Regional Park and Lake Byllesby. Councilmember Pearson noted corporations are pushing IT equipment now. She asked if the county connects with businesses to expand their IT offerings at libraries. Commissioner Slavik replied no, the county uses federal funds to purchase equipment. We are still not back to pre-2020 checkout numbers for chromebooks. County libraries are no longer charging children a late fee as of January 1, 2022. Mayor Hoyt noted he and city staff attended the ribbon cutting for the new CDA housing on Robert Street. It is a great project and it was nice to see how it can fit in Farmington. He noted very few people are as committed to their job as Commissioner Slavik. He genuinely cares about his jurisdiction. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Pearson, second by Wilson to approve the Consent Agenda as follows: a) Approved November 1, 2021, City Council Work Session and Meeting Minutes - Administration b) Adopted RESOLUTION R57-21 Approving 2022 Non-Bargaining Compensation— Human Resources C) Adopted RESOLUTION R58-21 Approving 2022 Fire Compensation —Human Resources d) Approved 2022 Seasonal Wages— Human Resources e) Adopted RESOLUTION R59-21 Approving AFSCME Clerical,Technical, Professional Contract for 2022—2024—Human Resources f) Adopted RESOLUTION R60-21 Approving Maintenance Contract for 2022-2024— Human Resources g) Approved Reclassification of Park Maintenance Worker—Human Resources h) Adopted RESOLUTION R61-21 Accepting donation from Edward Panyk to the Rambling River Center- Parks i) Adopted RESOLUTION R62-21 Accepting Donations to the Park Naming Contest- Parks j) Approved Certificate of Completion and Release of Development Contract for Round Bank—Community Development k) Approved Community Waste Abatement Grant Application —Public Works 1) Approved Policy and Procedures for Federal Awards Administration - Finance m) Approved Bills- Finance Council Minutes(Regular) November 15,2021 Page 3 APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Adopt Ordinance Approving 2022 Fee Schedule City staff has reviewed the 2021 fee schedule to determine changes for 2022. The City Council reviewed the changes at the November 1, 2021, work session. There were changes to fees for parks and recreation, community development, fire and public works/engineering. Various fees were reviewed and approved by the Parks and Recreation Commission, the Rambling River Center Advisory Board and the Water Board. Councilmember Porter asked if the fees traditionally follow the curve of inflation. Assistant City Administrator Gorski stated yes and they are included in the 2022 budget. MOTION by Wilson, second by Porter to close the public hearing. APIF, MOTION CARRIED. MOTION by Wilson, second by Porter to adopt ORDINANCE 021-765 approving the 2022 fee schedule. APIF, MOTION CARRIED. b) Adopt Resolution Vacating Drainage and Utility Easements at 3072 212th Street West The city has received a petition from Zoe Roberts to vacate certain drainage and utility easements at 3072 212th Street West in the New Sunrise Addition. Ms. Roberts' home was built on Lot 3, Block 7 in 2019. She has now purchased the adjoining vacant lot (Lot 2, Block 7) and has combined the two lots into a single PID number. She wants to construct an addition onto the west side of her existing house, therefore the interior side yard drainage and utility easements for both lots will have to be vacated. There are no city utilities located within these easements. Councilmember Wilson asked if the addition will be consistent with development in the neighborhood. Planning Manager Wippler stated yes, it is for additional living room space. MOTION by Wilson, second by Porter to close the public hearing and adopt RESOLUTION R63-21 authorizing the vacation of the easements. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Approve Contract for Solid Waste/ Recycling Services The expiring solid waste operations contracts have been discussed at a number of work sessions this year. The services from the three existing contracts have been combined as well as addressing changes in service due to new county requirements. A new contract has been drafted with our current contracted hauler, DSI, that combines the services. General terms of the contract are: - The agreement is slated to be for a term of five years with one five-year extension and up to two two-year extensions. Council Minutes(Regular) November 15,2021 Page 4 - The agreement incorporates the new weekly recycling requirements from Dakota County Ordinance 110. - The city and DSI will share 50% revenue on recyclables. - DSI will purchase the city waste haulers and all of the current city carts at$775,103. - DSI collects, transports and disposes of refuse and recycling at no charge to city facilities. - DSI will use their current practices for non-payment of accounts. - Valet service will continue to be provided for seniors and those with decreased mobility that can show need. The Solid Waste Fund will have a balance to support any employee liabilities resulting from the transition of service. There will be no change for customers. DSI will have fewer holiday changes than the city. Councilmember Pearson confirmed the $4 increase includes moving to weekly recycling. Councilmember Wilson thanked Public Works Director Gehler for her work and organization put into this. He was very concerned about the rates for weekly recycling, but is very happy with the small increase. Councilmember Porter was pleasantly surprised to see the insignificant increase and thanked Public Works Director Gehler for her work. Mayor Hoyt thanked the entire team for working on this transition. There will be a lot of communication coming out in the next few weeks. Roll-offs were not part of the contract and will be discussed at a future time. City Administrator McKnight stated Council talked about the sale of the vehicles and using the funds to pay the first quarter utility bills. Staff will bring that to the next meeting. Mayor Hoyt added DSI customers will pay ahead. So they will get a fourth quarter bill, but the city will use the funds to pay the first quarter bill. MOTION by Pearson, second by Porter to approve the solid waste/recycling services agreement with DSI. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Wilson: Kudos to the Fire Department for Turkey Bingo. Congratulations to the Farmington football team who did a great job. Porter: Congratulations to the Farmington Tigers. Snow is coming and she encouraged residents to shovel their sidewalks and adhere to the parking restrictions. She urged residents to check in on each other. Pearson: With Thanksgiving approaching,this is the time of year we express gratitude and give thanks for what we have. She encouraged residents to shop local. Jamnik: Things have been quiet at the city attorney's office. Council Minutes(Regular) November 15,2021 Page 5 Gorski. We have openings on our boards and commissions. The application deadline is December 6 at 4 p.m. Applications are available on our website or at City Hall. McKnight: On December 2 we will be having a reception for our board and commission members at the Rambling River Center. Regis: The Federal Awards Administration policy adopted tonight increases the micro-purchasing threshold from $3,500 to $25,000. DiMaggio: There will be a ribbon cutting on November 18 at 3 p.m. at Fisson Training and Dog Kennels at 923 8th Street in the Farmington Mall. Omlid. Trains and Treats will be held at the Rambling River Center on November 27. The model train club rebuilt the train display. The secret holiday shop is December 4. Parents are encouraged to shop downtown while their children are at the holiday shop. This is the last day to register your home for the holiday lights tour. The Rambling River Center is selling Metro Dining Cards. These are great for gifts. Rutherford: 360 Communities does amazing work. There is a hygiene drive taking place through December 10. Toys for Town donation bins are out. Last year the police department served over 120 families. Donate a new, unwrapped toy or cash for food. Elvestad: Turkey bingo was a huge success and a record-breaking year. He thanked the City Council for approving the firefighter wage scale. Solinger: Thanked his crew for their work on the fundraiser. They are working on cool things for the liquor stores. Hoyt: This time of year things get busy. There are lots of opportunities to donate. The community continues to show up. He attended the coffee break at the Rambling River Center and was at the high school for Veteran's Day. He spoke to Riverview Elementary third graders about city government. The Spirit of Giving event is coming back this year on December 11 in downtown from 4-8 p.m. There will be lots of activities. Turkey bingo was a great event. He will be attending the Mayor j Manager meeting on Friday with Secretary of State Simon. He encouraged residents to support Farmington. 14. ADJOURN MOTION by Porter, second by Wilson to adjourn at 7:50 p.m. APIF, MOTION CARRIED. Respectfully submitted, Cynthia JUCCer Cynthia Muller Administrative Assistant