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HomeMy WebLinkAbout02.07.22 Work Session Packet CITY OF Meeting Location: FARMINGTONFarmington City Hall 430 Third Street Farmington, MN 55024 CITY COUNCIL WORK SESSION MEETING AGENDA February 7, 2022 5:00 PM 1. CALL TO ORDER 2. APPROVE AGENDA 3. DISCUSSION ITEMS (a) Access Control System Upgrade Purchase(15 Minutes) (b) Discuss Adding a Parks Maintenance Worker(20 Minutes) (c) Development Process Update-(40 Minutes) (d) Flagstaff Avenue Future Planning(20 Minutes) (e) Emergency Leave Discussion (15 Minutes) 4. CITY ADMINISTRATOR UPDATE S. ADJOURN r'' Pro-Tec Design Proposal TRUSTED SECURITY SOLUTIONS'm 100%Employee Owned Sold To: City of Farmington Ship To: City of Farmington Peter Gilbertson Peter Gilbertson 430 Third Street 430 Third Street Farmington, MN 55024 Farmington, MN 55024 United States United States Phone: (651)478-0850 Phone: (651)478-0850 Fax: Fax: Email: pgilbertson@farmingtommn.gov Email: pgilbertson@farmingtommn.gov Access Control System Upgrade and Replacement - Feenics The following proposal outlines the necessary items for budgeting the replacement of the AMAG system at the City of Farmington. The current system utilizes hardware that although is still available, has become extremely expensive and will soon be out of support and no longer made. The system I've proposed above is manufacturerd by Feenics and utilizes Mercury hardware which is also used by many other access control manufacturers. It is also a hosted and managed software that does not require an on-premis server(but can if so desired). The software can be accessed from a workstation through a thick client software, or can be accessed through a browser or moblie app. The software portion of the proposal is billed annually. When new software is developed or features are added, there is no upgrade time, it happens automatically. Because of this method of software management, there is also no Software Support Agreement associated with Feenics. The proposal will include the base Feenics software as well as the licensing for a Bosch panel integration, LDAP integration, and Database segmentation. It includes controll equipment at the following locations....... City Hall-23 City Maintenance Facility-8 Fire Station 1 -2 Fire Station 2 -5 Police Department-21 New Liquor Store-2 Date Quote Valid For Quote# Rep Terms 12/29/21 30 days PTDQ23248-041 Tim Ferrian I Net 30 days Line Qty Description Unit Price Ext. Price 1 RECURRING YEARLY SOFTWARE ITEMS 2 Software 3 1 AN ENTERPRISE PLUS INSTANCE ALLOWS FOR SHARED INSTANCES TO BE $1,069.23 $1,069.23 CREATED WITHIN ITS SCOPE. 4 2 SINGLE RDR LICENSE, RDR'S 3-32 $0.00 $0.00 5 30 SINGLE READER LICENSE, READERS 33-64 $112.31 $3,369.30 6 29 SINGLE READER LICENSE, READERS 3-32. $95.38 $2,766.02 5929 Baker Road-Suite*400-Minnetonka,MN 55345 Phone:763-553-1477-Fax:763-233-6855 Page 1 solutions@pro4ecdesign.com-www.pro-teedesign.com 1 of 6 7 1 SHARED PLUS INSTANCES.(DATABASE SEGMENTATION) $792.31 $792.31 8 1 LDAP LICENSE-SYNC UP TO 250 RECORD HOLDERS-BILLED ANNUALLY $692.31 $692.31 9 1 1 BOSCH INTRUSION INTEGRATION LICENSE PER PANEL $192.31 $192.31 10 SubTotal Anually $8,881.48 11 12 Hardware &Implementation 13 6 INTELLIGENT CONTROLLER(2 RDRS, 8 INPUTS, 4 OUTPUTS) $1,626.15 $9,756.90 14 27 TWO READER MODULE, 4 DEDICATED INPUTS(DC&REX),4 AUX INPUTS, 2 $624.62 $16,864.74 DEDICATED OUTPUTS(STRIKES), 4 AUX OUTPUTS 15 6 TM2 ENCLOSURE WITH WITH EFLOW104NB $1,050.77 $6,304.62 16 2 4-DOOR COMPLETE POWER MANAGEMENT SYSTEM, 75 WATT POWER $563.08 $1,126.16 SUPPLY, SECONDARY VOLTAGE SUPPLY, LOCK CONTORL RELAY AND DISTRIBUTION BOARD 17 1 OUTPUT BOARD, 16 AUX OUTPUTS $680.00 $680.00 18 24 BATTERY, 12V 7.2 AH SEALED LEAD ACID $16.07 $385.68 19 61 MISC MATERIALS, CONNECTORS, ETC. $17.14 $1,045.54 20 1 WARRANTY&SUPPORT(1 YEAR) $730.00 $730.00 21 1 SHIPPING $400.00 $400.00 22 190 STATE CONTRACT TECHNICIAN $102.00 $19,380.00 23 20 PROJECT MANAGER-LABOR&MATERIAL SCHEDULING&COORDINATION $102.00 $2,040.00 24 8 ENGINEERING SERVICES-SYSTEM DESIGN&DOCUMENTATION $102.00 $816.00 25 SubTotal $59,529.64 26 27 LDAP Integration 28 1 KEEP LDAP/ACTIVE DIRECTORY SYNC SERVICE $1,846.15 $1,846.15 29 24 STATE CONTRACT TECHNICIAN $102.00 $2,448.00 30 SubTotal $4,294.15 31 32 Bosch Integration 33 1 LOCAL WINDOWS 10 IOT SERVER TO ALLOW UP TO(8)BOSCH PANELS TO $1,900.00 $1,900.00 INTEGRATE WITH FEENICS CLOUD HOSTED SOLUTION 34 2 STATE CONTRACT TECHNICIAN $102.00 $204.00 35 SubTotal $2,104.00 36 37 Card Access Additions (Front entrance reader,front exit lock, back double door reader) 38 2 SINGLE READER LICENSE, READERS 3-32. $95.38 $190.76 39 1 INTELLIGENT CONTROLLER(2 RDRS, 8 INPUTS,4 OUTPUTS) $1,626.15 $1,626.15 40 3 BATTERY, 12V 7.2AH SEALED LEAD ACID $17.31 $51.93 41 4 MAGNETIC CONTACT, RECESSED, 1"DPDT, GRAY $15.45 $61.80 42 1 CAT6 PATCH CABLE 5FT YELLOW SLIM BOOT $2.50 $2.50 43 350 CABLE, PLENUM,ALL-IN-ONE COMPOSITE ACCESS CONTROL YELLOW $1.28 $448.00 JACKET 44 1 ELECTRIC LOCK WORK, MATERIAL AND LABOR $2,642.60 $2,642.60 45 3 REX REQUEST TO EXIT DETECTOR, PIR, SOUNDER, LIGHT GRAY $71.28 $213.84 46 2 CARD READER,SIGNO,MULLION MOUNT, SEGS, ICLASS AND PROX, $220.74 $441.48 OSDP/WEIGAND OUTPUT, MOBILE READY 47 24 STATE CONTRACT-INSTALLATION AND PROGRAMMING $102.00 $2,448.00 48 3 PROJECT MANAGEMENT-SCHEDULE, MOBILIZE, AND QC $102.00 $306.00 49 1 CAD DESIGN SERVICES-DRAWINGS AND DOCUMENTATION AND SYSTEM $95.00 $95.00 DESIGN 5929 Baker Road-Suite#400-Minnetonka,MN 55345 Phone:763-553-1477-Fax:763-233-6855 Page 2 solutions@pro-teodesign.com-www.pro-teedesign.com 2 of 6 50 3 MISC MATERIALS, HANGERS, FIRESTOP, CAULK, &CONNECTORS, ETC. $13.85 $41.55 51 1 ONE YEAR WARRANTY $60.00 $60.00 52 1 MATERIAL ACQUISTION AND SHIPPING $113.00 $113.00 53 SubTotal $8,918.61 54 55 Card Reader Technology Upgrade 56 300 COMPOSITE ICLASS SEOS PROX CONTACTLESS SMART CARD 8K, $7.43 $2,229.00 PROGRAM ICLASS/PROX, F-GLOSS, B-GLOSS, MATCHING ICLASS#, NO SLOT, MATCHING PROX#. 57 61 CARD READER,SIGNO,WALL MOUNT, SEGS, ICLASS AND PROX, $230.85 $14,081.85 OSDP/WEIGAND OUTPUT, MOBILE READY 58 52 STATE CONTRACT-INSTALLATION AND PROGRAMMING $102.00 $5,304.00 59 5 PROJECT MANAGMENT-SCHEDULE, MOBILIZE,AND QC $95.00 $475.00 60 4 ENG DESIGN SERVICES $95.00 $380.00 61 1 SHIPPING $220.00 $220.00 62 1 WARRANTY&SUPPORT(1 YEAR) $280.00 $280.00 63 SubTotal $22,969.85 Total $106,697.73 5929 Baker Road-Suite#400-Minnetonka,MN 55345 Phone:763-553-1477-Fax:763-233-6855 Page 3 solutions@pro-tecdesign.com-www.pro-tecdesign.com 3of6 Statement of Work 1. PTD to provide the software and hardware listed above. 2. PTD to provide a 1 year material and labor warranty on the proposed solution. Exclusions 1. Proposal assumes all field devices are in good working order. All changes to be made will occur at the panel and software levels. 2. 110VAC will be needed for powering up the new panels. --------------------------------------------------------------------------------- Thank you again for giving me the opportunity to provide you with this information. If you should need any further clarification or assistance, don't hesitate to contact me! To proceed with the proposal, please sign the Proposal Acceptance portion of the proposal and return to me. Tim Ferrian 5929 Baker Road, Suite 400 Minnetonka, MN 55345 Email tferrian@pro-tecdesign.com Office (763) 231-8617 Cell (763) 370-7115 Fax(763) 233-6855 5929 Baker Road-Suite#400-Minnetonka,MN 55345 Phone:763-553-1477-Fax:763-233-6855 Page 4 solutions@pro-tecdesign.com-www.pro-tecdesign.com 4of6 PROPOSAL ACCEPTANCE Access Control System Upgrade and Replacement - Feenics PTDQ23248-04 12/29/2021 City of Farmington Peter Gilbertson 430 Third Street Farmington, MN 55024 United States City of Farmington Printed Name and Title: Signature: Date: PO#/Reference#(optional): Pro-Tec Design, Inc. Printed Name and Title: Tim Ferrian Senior Business Development Manager Signature: Date: 12/29/2021 5929 Baker Road-Suite#400-Minnetonka,MN 55345 Phone:763-553-1477-Fax:763-233-6855 Page 5 solutions@pro-tecdesign.com-www.pro-tecdesign.com 5 of 6 Standard Terms and Conditions FINANCIAL 1. No provisions of this Proposal/Contract shall serve to void our rights under Mechanics'Lien Laws. 2.We do not accept back charges that have not been previously agreed to by us in writing. 3. Late payments of 60 days or more will bear interest at the standard prevailing commercial rate 4. Unless otherwise specified,you will be billed for 30%of the project total immediately after the receipt of an order. Prompt payment is required to order parts and cover other costs associated with project start-up. 5. Progress billings will be issued monthly and unless specified in a separate contract all payments are due net 30. 6. Nothing in this Proposal/Contract shall be construed to require us to continue performance of work if we do not receive timely payment for properly performed work and suitably stored materials. 7.We retain title to all equipment until installation is complete and all payments due Pro-Tec Design have been paid in full. We reserve the right to retake possession of the same or any part thereof at your cost if default is made by you in any payment.If customer fails to follow the payment schedule(s)above or if Pro-Tec Design anticipates Customer may be unable to perform hereunder, Pro-Tec Design may terminate this contract,defer,discontinue or suspend work,or demand adequate assurance of Customer's performance. If a Customer's account must be placed with an attorney for collection,whether a lawsuit is filed or otherwise,or if the services of an attorney are required to protect Pro-Tec Design's interest,Customer agrees to pay all collection costs,including reasonable attorney's fees. 8.Alterations or modifications of the original quotation or specifications,including changes in quantity,material,design or other features,must be communicated in writing by Customer to Pro-Tec Design and accepted by Pro-Tec Design in writing,it being understood any change may increase prices. Customer shall be liable for an reimburse Pro-Tec Design for any and all work in process at the time of Pro-Tec Design's receipt of notice of changes. SITE CONDITIONS AND WORK PERFORMANCE 9.We are not responsible for protection of our work in place. 10.We will dispose of debris created by our work into Owner-furnished trash bins or container at the site. 11.You shall furnish and make available to us at the site reasonable storage and parking facilities,and convenient delivery access to our work. 12.You shall provide uncluttered and safe access for us to perform our work. The schedule of any other contractors involved in this project shall be made in consultation with us,and unless otherwise agreed to,shall provide time for us to perform our work on an 8-hour day,40-hour week basis.This Proposal/Contract does not include provision for our being required to perform overtime work for any reasons unless otherwise stated. An additional charge to the contract shall be made for any mutually agreed upon overtime. 13.We are not responsible for delays or defaults that are occasioned by causes of any kind beyond our control,Including but not limited to delays or defaults of Architects,the Owner,the Contractor,any Subcontractors,other third parties,civil disorders,labor disputes,and Acts of God.We shall be entitled to equitable adjustment for delays caused by any Architect,Engineer,Contractor,or Owner. 14.If any drawings, Illustrations,or descriptive matter are furnished with this Proposal/Contract,they are approximate and submitted only to show the general style,arrangement,and dimensions of equipment offered. 15.All work will be done during standard business hours,Monday through Friday unless otherwise noted. WARRANTY 16.No liquidated damages will be due. 17.THERE ARE NO WARRANTIES THAT EXTEND BEYOND PRO-TEC DESIGN'S STATED SPECIFICATIONS.PRO-TEC SPECIFICALLY EXCLUDES ALL WARRANTIES, EXPRESS OR IMPLIED,INCLUDING ANY IMPLIED WARRANTY FO MERCHANTIBILITY, IMPLIED WARRANTY OF FITNESS, IMPLIED WARRANTY OF DESIGN,AND ALL OTHER IMPLIED WARRANTIES. Customer's sole remedy in any action at law based hereunder(other than an action based on breach of warranty,which warranties are expressly excluded except as set forth herein)shall be limited to the repair or replacement of nonconforming goods ore parts,or,at Pro-Tec Design's option,refund of the applicable quote. IN NO EVENT SHALL PRO-TEC DESIGN BE RESPONSIBLE FOR ANY CONSEQUENTIAL ORE ECONOMIC DAMAGES OR LOSS,LOST PROFITS OR CONSEQUENTIALDAMAGES FOR PERSONAL INJURY. CUSTOMER AGREES THAT THIS PROVISION IS CONSCIONABLE. 18.Pro-Tec Design will warranty the labor and materials covered under this quotation for one year from the date of first beneficial use of the system provided the Owner is current in their payments to Pro-Tec Design,Inc.Accounts that are not current shall not receive warranty work until said accounts are made current. Pro-Tec Design will respond during normal business hours Monday through Friday.Weekends,Holidays and after hours warranty support will be billable at standard overtime rates.Warranty does not include replacement or repair of equipment damaged by Misuse,Negligence,Over or Under Voltage,or"Acts of God"such as lightning or other weather related incidents.Warranty only covers the repair or replacement of any parts supplied by Pro-Tec and any labor and travel to and from the site to execute said repairs for one(1)year from the date the Owner has beneficial use of the system. No warranty is extended to not in contract(NIC)equipment. NIC equipment is defined as any equipment not supplied by Pro-Tec or existing equipment that is re-used. The troubleshooting, repair or replacement of NIC equipment will be provided by Pro-Tec at a time and materials basis. 19.Pro-Tec Design Is not an insurer of Customer's risks and exposures,Pro-Tec shall not be liable for any failure to perform under this Agreement due to any "Act of God,""Force Majeure,"of another cause beyond Pro-Tec Design's control. Pro-Tec Design shall not be liable for any loss or damage caused in whole or in part from negligence,fault,or wrongful act of Customer or of any third persons or parties. Services provided under this Agreement are for the sole benefit of the Customer and no rights are,or may be,conferred on any other party as a third-party beneficiary,by transfer or assignment,or otherwise. Pro-Tec Design's total liability is limited to the contract price;as matter of law,this limitation does not apply to fraud,willful injury,or willful violation of the law. OTHER 20.This Proposal/Contract,including the provisions printed above and any specifications or other provisions attached hereto,when accepted by you and Pro-Tec Design shall constitute the Contract between us,and all prior representations or agreements not incorporated herein are superseded.Any terms or conditions contained in any Customer proposal/contract/purchase order are expressly rejected and shall not bind Pro-Tec Design or affect or invalidate any terms contained herein. Terms and conditions herein shall not be modified except upon Pro-Tec Design's express written agreement. 21.This Proposal/Contract shall be interpreted and governed by the laws of the State of Minnesota. Any disputes arising out of business conduced hereunder shall be venued in the district court of the State of Minnesota. In case of dispute,the prevailing party shall be awarded reasonable attorney's fees. 22.The design and/or intent of the items listed in this system specification is considered intellectual property and owned by Pro-Tec Design and will not be disclosed to any party other than those intended by Pro-Tec Design. Disclosure of this design/intent will subject the discloser to Consultant Fees equivalent of the above listed design/build quotation. 23.Customer agrees that during the term of this contract and for two years following termination,they will not directly or indirectly solicit for hire nor contract for services any employee who performs services hereunder without Pro-Tec Design's written consent 24.This proposal and any documents associated with it supersede any prior verbal or written information provided. 5929 Baker Road-Suite#400-Minnetonka,MN 55345 Phone:763-553-1477-Fax:763-233-6855 Page 6 solutions@pro-tecdesign.com-www.pro-tecdesign.com 6 of 6 CITY OF 0 43o Third St., Farmington, MN 55024 FARMINGTO-N 651-28o-6800 Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Kellee Omlid, Parks and Recreation Director SUBJECT: Discuss Adding a Parks Maintenance Worker(20 Minutes) DATE: February 7, 2022 INTRODUCTION The city continues to expand the number of parks, acres of land, open space, miles of trails, and outdoor athletic fields it maintains. This has resulted in more demand on the park maintenance staff's time. Thus, staff is requesting to add a full-time Parks Maintenance Worker as soon as possible. DISCUSSION The last time a full-time parks maintenance worker was added was February 2006 and this position works six months in parks maintenance and six months in facility maintenance. However,since 2006 the following parks have been added: • Hillview Park(3 acres) • Jim Bell Park and Preserve(135 acres) • Distad Park and Greenway(54.8 acres) • Farmington Preserve Park(69.8 acres) • Marigold Park(0.26 acres) • Prairie Pines Park(12.88 acres) Sunny Hills Park(2.98 acres of parkland+22.1 acres of open space) is finished other than park signs, benches, and trash and recycling containers. The master planning process for Flagstaff Meadows Park (approximately 3 acres)started in January with the park anticipated to be built in fall 2022 or spring 2023. 1 n total, approximately 304 acres of parkland and open space has been added to the system since 2006. 1 n addition, new parks in Sapphire Lake,Vermillion Commons, and Dakota Meadows will be added in the next two to four years. The city also continues to increase the number of miles of trails. I n January 2006, parks maintenance staff maintained 35 miles of trails and by January 2021 the number had increased to 48. The city will be adding approximately 4.5 miles of trails in the coming years. This includes trails in Dakota Meadows (0.85 miles), Sapphire Lake(0.66 miles), Vermillion Commons (1.34 miles), Vita Attiva(0.78 miles), and Whispering Fields (0.85). Four boardwalks, Meadowview Park (two), Middle Creek Park, and Vermillion Grove Park, have been built since 2006 which staff need to maintain and inspect. With solid waste operations transitioned to DSI in January 2022, parks maintenance staff is now responsible for the collection and disposal of trash in downtown. I n addition, Dakota County, as part of the state's goal to recycle 75 percent of waste by 2030, now requires recycling containers paired within 10 feet of all trash containers. Thus, it takes staff more time as must dump additional containers and at times have to make a second trip to the park(s)for the recycling. A benchmarking study of park maintenance staff was completed in fall 2021 with the results below. These are parks maintenance workers (includes supervisors, but not superintendents and above) based on population. Currently, we have 3.5 full-time park maintenance workers and the rest are seasonal staff. Jeremy Pire, Parks and Facilities Supervisor, is not included in the 5.5 FTEs for Farmington. Full-Time Equivalents—Population: Cottage Grove 12.0-36,600 Apple Valley 23.0-56,400 Burnsville 24.0-64,300 Eagan 24.0—68,900 Lakeville 19.0—69,500 Rosemount 9.0-25,700 Woodbury 29.5—69,900 Farmington 5.5-22,900 Hastings 9.0-22,800 There are a number of maintenance tasks that aren't getting done to the frequency they should. Full playground safety inspections should be completed monthly and staff is averaging twice per year. Tree removals,trimming, and stump grinding is happening as time allows,which isn't enough as this list continues to grow daily. Staff doesn't have time to tend to the details (i.e.,weeds around park signs, mulching,watering, etc.)which is often the park user's first impression. Regular inspections of trails and park facilities needs to be a priority as the system is showing its age and the results of being neglected for years. The growing park and trail system without additional park maintenance workers is making it difficult to maintain these areas to the level of excellence, repair, and safety that is required, needed, and expected by the residents. BUDGET IMPACT The salary range for a Parks Maintenance Worker in 2022 is $54,330 to$67,808 (mid-point is $60,778). Benefits will be approximately$12,156 annually. An additional Parks Maintenance Worker could be funded out of any excess fund balance dollars from 2021 after that is determined from the audit and/or fund balance dollars from 2022. ACTION REQUESTED Discuss adding a Parks Maintenance Worker. Ask any questions regarding the aforementioned information,funding the position, or status of items in the parks system. CITY OF 43o Third St., Farmington, MN 55024 FARMINGTON &) 651-28o-6800 IIIIIYII O Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Lynn Gorski, Assistant City Administrator SUBJECT: Development Process Update-(40 Minutes) DATE: February 7, 2022 INTRODUCTION To improve the city's appeal to new developments and growth opportunities,while creating additional efficiencies for the city and all customers, City Administrator David McKnight, Mayor Hoyt and council members have tasked Lynn Gorski to review the development process and make any recommended changes. DISCUSSION After gathering and reviewing the data collected,Assistant City Administrator, Lynn Gorski will give an overview of findings, recommended changes and steps moving forward. The purpose of the review is to gain insight into the current development process and make any necessary adjustments. The review process included reviewing internal documents,viewing council and planning commission meetings, interviewing staff, along with other city municipalities, and external customers. BUDGET IMPACT N/A ACTION REQUESTED Please ask any questions of staff and provide direction on any additional changes you would like to see. FARM NGTON DEVELOPMENT REVIEW PROCESS CITU OF FARMINGTON STEPS TAKEN 1. Reviewed Farmington's materials 5. Neighboring city input a. Development Review Process 6. Developed survey/letter for outside source Packet a. Landowners b. City Code b. Developers c. Engineering Guidelines c. Consultants 2. Interviewed Farmington's city staff d. Brokers 3. Attended internal meetings 7. Interviewed outside customers/sources a. DRC a. Mailed Survey b. Prospects b. In person Interview/Phone 4. Viewed past Planning Commission g. Report findings — City Council Work Session Meetings Feb. 7 REV E\X/ FARMI NGTON ' S MATER ALS Findings.... 1. Needs updating a. Staff Contact b. Inconsistent 2. Text heavy 3. False expectations (preliminary plat application schedule) NTEPV1 EWED EARM I NOTON C TY STAFF Findings.... 5. Unrealistic timelines 1. Communication internally and externally 6. Land Use 2. Tools/application software 7. Staff— Decisions - Trust 3. Right people at the table 4. Inexperienced engineers/developers PLANN NG COMMSSION MEETINGS Findings.... 1. What are the expectations of the Planning Commission? 2. What are the ground rules for the commission? 3. Are we encouraging pro - business? 4. Are we communicating to businesses and developers what staff recommends before planning commission meetings? NTERVI EWED OUTS DE SOURCES/ CUSTOMERS Findings.... 5. Communication 1. Are staff trusted to make decisions? 6. Land Use — more industrial use zoning 2. Planning Commission — "wild card" 7. Designing through comments 3. Late comments — surprises for developer 8. Inspection's schedule 4. Invite businesses to meetings RECOMMENDAT ONS 1. Sell Farmington — We need to tell our story 9. Increase building inspection FTE 2. Rewrite our packet/applications/guidelines to include simplified steps and make corrections. 10. Increase communication and expectations with all stakeholders 3. Software to provide tools for our customers and 11. Demonstrate and communicate pro-business. employees 4. Have the right players at the table (Bolton/Menk) 12. Allow staff to feel supported in making decisions and owning the process. 5. Open DRC meeting to outside customers 13. Owner of the process. 6. Attorney — Development Contracts 7. Planning Commission and City Council Retreat 8. Remove staff steps out of the Preliminary Plat Application Schedule. Setting up for failure 2021 Application Schedule. Incomplete applications will not be accepted and resubmittal is required prior to the next applications deadline date. Application Deadline Date Planning Commission Meeting Date City Council Meeting Date January 7; 2021 February 11; 2021 February 22, 2021 February 4; 2021 March 11, 2021 March 22; 2021 March 4, 2021 April 8, 2021 April 26, 2021 April 1; 2021 May 13, 2021 May 24, 2021 May 6, 2021 June 10; 2021 June 28; 2021 June 3. 2021 July 8; 2021 July 26; 2021 July 1, 2021 August 12; 2021 August 23, 2021 August 5; 2021 September 9, 2021 September 27, 2021 September 2, 2021 October 14, 2021 October 25, 2021 October 1, 2021 November 11; 2021 November 22, 2021 November 4; 2021 December 9, 2021 December 13; 2021 December 2; 2021 January 13, 2022 January 24, 2022 "*This Schedule is Subject to Change" Brokers Consultants Developers Land-Owners Staff Communication X X X X Technology X X Process X X X X Timeliness c�- X w z Q z z 0 �_- w C� d NOIDNIWdV:l noA >INV H � CITY OF 0 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington MN.gov 1) DRC (Development Review Committee) — Encouraging businesses to attend these meetings. a. Great way for them to have all of the staff in the same room at the same time. i. Meet everyone. ii. Ask questions. iii. Give feedback 2) Applications a. NEW-Sketch Plan - (i.e., concept plan) i. The requirements for this are outlined in code. 1. No longer going to the Planning Commission (optional in code) ii. Lists department contacts and applicable code. b. Original - Plat Review i. This was used for both preliminary and the final plat applications. 1. Preliminary Plat goes to the Planning Commission 2. Final Plat goes to the City Council c. NEW-Subdivision Application—Preliminary Plat L References the new Sketch Plan Application.This is highly recommended! 1. DRC ii. Items required in code are now listed with the hope that nothing gets missed! 1. Applicant Attached 2. Staff Verified d. Plat Submission and Routing Form i. Sharing preliminary plat with partners and allowing them time to respond to staff. ii. Gives partners advance notice of upcoming projects. e. Original—Final Plat Checklist i. This will be replaced with an application similar to the new preliminary plat application. CITY OF Subdivision Application - Sketch Plan FARMINGTONCommunity Development Department 430 Third Street, Farmington, MN 55024 (651) 280-6800 To ensure that all applicants are informed of city requirements and minimum development standards,a sketch plan is recommended.This plan will be reviewed by the city staff and partnering agencies.This process allows the developer to receive feedback on the plat prior to the expense of preparing a detailed plan on project that may require substantial revision before formal approval is given. Name Address City State Zip Email Phone 11111 l�lill Name Address City State Zip Email Phone Contact/Company Name Email Phone Contact/Company Name Email Phone Parcel ID(s) The following data is required as part of the sketch plan review according to the City of Farmington Subdivision regulations,City Code 11-3-1.Sketch plans must contain, at a minimum,the following information. ❑ Plat Boundary 10 North Arrow I ❑ Scale ❑ Street layout on and adjacent to plat ❑ Designation of land use and current or proposed zoning ❑ General lot locations and layout ❑ Significant topographical or physical features Wetland Standards 10-6-17 Floodplain Overlay District 10-5-20 Engineering Department Streets and Alleys 11-4-3 Public Park,Trails, and Open Space Dedication 11-4-9 Parks& Recreation Department To the best of my knowledge,the information provided in this application and other materials submitted are correct. In addition, I have read the relevant sections of the Farmington City Code. Signature of Application Date 1 CITY OF FAIL M 1 N GTO N O 43o Third St,Farmington,MN 55024 t,.. 651-280-6800 OFarmingtonMN.gov PLAT REVIEW APPLICATION Applicant Telephone: Fax: Address: Street City State Zip Code Owner: Telephone: Fax: Address: Street City State Zip Code Location of Property: Address Current Zoning District Current Land Use Description of Project: SUBMITTAL REQUIREMENTS (please attach) PLAT REVIEW OPTION Names,Addresses and Phone numbers of all Preliminary&Final Plat: Owners Together Names,Addresses and Phone numbers of In Sequence Land Surveyor/Engineer Pre Plat Administrative Fee $ Paid Area Bounded By Description Pre Plat Surety$ Paid Total Gross Area Final Plat Fee$ Paid Signature of Property Owner Date Signature of Applicant Date Request Submitted to Planning staff on For Office Use Public Hearing Set for: Advertised in Local Newspaper: Planning Commission Action: Approved Denied Comments: Conditions Set: Planning division: Date: 9/19 I " Subdivision Application — Preliminary Plat FARMINGTONCommunity Development Department 430 Third Street, Farmington, MN 55024 (651) 280-6800 Please note,a sketch plan is recommended prior to applying for a Preliminary Plat. If you haven't submitted a sketch plan to staff for review, please contact the Planning Department prior to submittal of this application.The following data is required as part of the Preliminary Plat application,City of Farmington Subdivision regulations,City Code 11-3-2.This application will not be considered for a public meeting or hearing unless all required documentation is included. Name Address City State Zip Email Phone Name Address City State Zip Email Phone Contact/Company Name Email Phone Contact/Company Name Email Phone Parcel ID(s) Fifteen (15) copies of the preliminary plat,five (5) copies of support documents, and a list of property owners located within three hundred fifty feet(350')of the subject property obtained from and certified by an abstract company, shall be submitted to the planning division along with this application.The required filing fee, as established by city council resolution,shall be paid and any necessary applications for variances from the provisions of this title shall be submitted with the required fee. 1. Proposed name of subdivision; names shall not duplicate or too closely ❑Yes ❑ No ❑Yes ❑ No resemble names of existing subdivisions. 2. Location of boundary lines in relation to a known section, quarter ❑Yes ❑ No ❑Yes ❑ No section or quarter-quarter section lines comprising a legal description of the property. 3. Names and addresses of all persons having property interest,the ❑Yes ❑ No ❑Yes ❑ No developer, designer,and surveyor together with his registration number. 4. Graphic scale of plat, not less than one-inch equals one hundred feet ❑Yes ❑ No ❑Yes ❑ No (1" = 100'), date, and north arrow. 5. Boundary line and total acreage of proposed plat,clearly indicated. ❑Yes ❑ No ❑Yes ❑ No 1 6. Existing zoning classifications for land within and abutting the ❑Yes ❑ No ❑Yes ❑ No subdivision. 7. Location,widths, and names of all existing or previously platted streets ❑Yes ❑ No ❑Yes ❑ No or other public ways,showing type,width, and condition of improvements, if any, railroad and utility rights of way, parks and other public open spaces, permanent buildings and structures, easements and section and corporate lines within the tract and to a distance of three hundred fifty feet(350') beyond the tract. 8. Location and size of existing sewers,water mains, culverts, or other ❑Yes ❑ No ❑Yes ❑ No underground facilities within the tract and to a distance of one hundred feet(100'), beyond the tract. Such data as grades, invert elevations and locations of catch basins, manholes and hydrants shall also be shown. 10.Topographic data, including contours at vertical intervals of not more ❑Yes ❑ No ❑Yes ❑ No than two feet(2').Watercourses,wetlands, rock outcrops, power transmission poles and lines, and other significant features shall also be shown. 11. Streets and Rights of Way: Layout of proposed streets showing the ❑ Yes ❑ No ❑Yes ❑ No right of way widths,centerline gradients,typical cross sections, and proposed names of streets in conformance with city and county street identification policies.The name of any street heretofore used in the city, or its environs shall not be used unless the proposed street is a logical extension of an already named street, in which event the same name shall be used. 12.Widths: Locations and widths of proposed alleys and pedestrian ways. ❑Yes ❑ No ❑Yes ❑ No 13. Sewer Lines and Water Mains: Locations and size of proposed sewer ❑ Yes ❑ No ❑Yes ❑ No lines and water mains. 14. Easements: Location, dimension, and purpose of all easements. ❑Yes ❑ No ❑ Yes ❑ No 15. Lots and Blocks: Layout, numbers, lot areas and preliminary ❑Yes ❑ No ❑Yes ❑ No dimensions of lots and blocks. 16. Setback Lines: Minimum front,side, and rear building setback lines. ❑Yes ❑ No ❑Yes ❑ No 17. Curve;Width at Setback Line: When lots are located on a curve,the ❑Yes ❑ No ❑Yes ❑ No width of the lot at the building setback line. 18. Dedicated or Reserved Areas:Areas,other than streets, alleys, ❑Yes ❑ No ❑Yes ❑ No pedestrian ways, and utility easements, intended to be dedicated or reserved for public use, including the size of such area or areas in acres. 19. Water Supply:Water mains shall be provided to serve the subdivision ❑Yes ❑ No ❑Yes ❑ No by extension of an existing community system. Service connections shall be stubbed into the property line and all necessary fire hydrants shall also be provided. Extensions of the public water supply system shall be designed so as to provide public water in accordance with the standards of the city. 20. Sewage Disposal, Public:Sanitary sewer mains and service connections ❑Yes ❑ No ❑Yes ❑ No shall be installed in accordance with the standards of the city. 21.An accurate soil survey of the subdivision prepared by a qualified ❑Yes ❑ No ❑Yes ❑ No person. 22.A survey prepared by a qualified person identifying tree coverage in ❑Yes ❑ No ❑Yes ❑ No the proposed subdivision in terms of type,weakness, maturity, potential hazard, infestation,vigor, density and spacing. 23.Statement of the proposed use of lots stating type of buildings with ❑Yes ❑ No ❑Yes ❑ No number of proposed dwelling units or type of business or industry,so as to reveal the effect of the development on traffic,fire hazards and congestion of population. 24. If any zoning changes are contemplated,the proposed zoning plan for ❑Yes ❑ No ❑Yes ❑ No the areas, including dimensions,shall be shown. 25. Provisions for surface water disposal, ponding, drainage, and flood ❑Yes ❑ No ❑Yes ❑ No control. 26.Where the subdivider owns property,or has vested interest in, ❑Yes ❑ No ❑Yes ❑ No adjacent to that which is being proposed for the subdivision, it shall be required that the subdivider submit a sketch plan of the remainder of the property so as to show the possible relationships between the proposed subdivision and the future subdivision. In any event,all subdivisions shall be required to relate well with existing or potential adjacent subdivisions. 27.Where structures are to be placed on large or excessively deep lots ❑Yes ❑ No ❑Yes ❑ No which are subject to potential replat,the preliminary plat shall indicate a logical way in which the lots could possibly be re-subdivided in the future. 28.A plan for soil erosion and sediment control both during construction ❑Yes ❑ No ❑Yes ❑ No and after development has been completed.The plan shall include gradients of waterways, design of velocity and erosion control measures, design of sediment control measures, and landscaping of the erosion and sediment control system. 29.A vegetation preservation and protection plan that shows those trees ❑Yes ❑ No ❑Yes ❑ No proposed to be removed,those to remain,the types and locations of trees and other vegetation that are to be planted. 30. Proposed protective covenants ❑ Yes ❑ No ❑Yes ❑ No 31.Traffic Study ❑Yes ❑ No ❑Yes ❑ No 32. Wetland Study ❑Yes ❑ No ❑Yes ❑ No 33. Flood Plain Study ❑Yes ❑ No ❑ Yes ❑ No 34. Other: ❑ Yes ❑ No ❑Yes ❑ No To the best of my knowledge,the information provided in this application and other materials submitted are correct. In addition, I have read the relevant sections of the Farmington City Code. Signature of Application Date Signature of Property Owner Date FOR INTERNAL USE ONLY Date Received: Public Hearing Date: Date PH Advertised: Commission Action: ❑ Approved ❑ Denied Comments: Conditions Set: CITY 430 Third St., Farmington, MN 55024 FARMINGTON 651-28o-6800 ww„w Farmington MN.gov PLAT SUBMISSION AND ROUTING FORM The City of Farmington is requesting your review of the attached Preliminary Plat. Formal comments are due back to the City of Farmington Planning Department within 15 days of receipt.All comments will be compiled and returned to the applicant. Significant issues will be addressed before the Preliminary Plat is considered at the Planning Commission. Formal comments and routing form should be returned to Tony Wippler, Planning Manager,via email at TWiQpler@FarmingtonMN.gov prior to the comment due date. DATE OF SUBMITTAL: COMMENT DUE DATE: APPLICANT NAME COMPANY: PHONE: I EMAIL ADDRESS: ❑ COMMERCIAL ❑ RESIDENTIAL ❑ MIXED USE ORGANIZATIONAL REVIEW REQUIRED ❑ ENGINEERING ❑ PARKS ❑ PLANNING ❑ ECONOMIC DEV. ❑ FIRE ❑ POLICE ❑ DAKOTA CO. P.C. ❑ MN- DNR ❑ SWCD ❑ MERC ❑ NORTHERN NATURAL ❑ DAKOTA ELECTRIC ❑XCEL ❑ OTHER The Plat has been reviewed and we have: ❑ COMMENTS WHICH ARE INCLUDED ❑ NO COMMENTS Signature: Title: Organization: Date: Formal comments and routing form should be returned to Tony Wippler, Planning Manager,via email at TWipplerPFarmingtonMN.gov prior to the comment due date of City of Farmington Final Plat Checklist (Section 11-3-3 of the Farmington City Code) The purpose of this checklist is to aid developers in compiling a complete final plat submission. This checklist MAY NOT be a complete list of requirements given the type of project proposed. Applicants should refer to the City Code to find all applicable requirements. The owner or subdivider shall prepare and submit a final plat, together with any necessary supplementary information. The final plat, prepared for recording purposes, shall be prepared in accordance with provisions of Minnesota state statutes and Dakota County regulations, and such final plat shall contain the following information: (A)General Requirements: ❑ 1. Name of subdivision; which shall not duplicate or too closely resemble names of existing subdivisions. ❑ 2. Location by section, township, range, county and state, and including descriptive boundaries of the subdivision, based on an accurate traverse, giving angular and linear dimensions which must mathematically close. ❑ 3. The location of monuments shall be shown and described on the final plat. Locations of such monuments shall be shown in reference to existing official monuments on the nearest established street lines, including true angles and distances to such reference points or monuments. ❑ 4. Location of tots, streets, public highways, alleys, parks and other features, with accurate dimensions in feet and decimals of feet, with the length of radii and/or arcs of all curves, and with all other information necessary to reproduce the plat on the ground shall be shown. Dimensions shall be shown from all angle points of curve to lot lines. ❑ 5. Lots shall be numbered clearly. Blocks are to be numbered, with numbers shown clearly in the center of the block. ❑ 6. The exact locations, widths and names of all streets to be dedicated. 7. Location and width of all easements to be dedicated. 8. Name and address of surveyor making the plat. 9. Scale of plat (the scale to be shown graphically on a bar scale), date and north arrow. ® 10. Statement dedicating all easements as follows: "Easements for installation and maintenance of utilities and drainage facilities are reserved over, under and along the strips marked 'utility easements"'. ® 11. Statement dedicating all streets, alleys and other public areas not previously dedicated as follows: "Streets, alleys and other public areas shown on this plat and not heretofore dedicated to public use are hereby so dedicated". (Ord. 002-470, 2-19-2002) CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 moo Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Flagstaff Avenue Future Planning(20 Minutes) DATE: February 7, 2022 INTRODUCTION The issue of Flagstaff Avenue and other nearby major roadways as it relates to their future development have been discussed by the city council and EDA in the past few weeks. This item is in need of additional discussion as it relates to any potential direction on this issue. DISCUSSION Flagstaff Avenue has become an ever increasing busy roadway in Farmington. With Farmington High School being located on this street, along with the current and future projected development up and down Flagstaff, planning for the future land use designations amongst other issues has become an important issue for the city. I wanted to provide additional time for the city council to discuss this issue and see if there is any direction for city staff for additional work in this area. BUDGET IMPACT TBD ACTION REQUESTED Discuss the issue of Flagstaff Avenue and potentially other areas of Farmington as it relates to any potential additional future land use work the city council would like to see. CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 lei Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Emergency Leave Discussion (15 Minutes) DATE: February 7, 2022 INTRODUCTION The city council has discussed recently the issue of emergency leave as it relates to the pandemic. Mayor Hoyt and I have also discussed this issue in more detail in recent weeks and decided it would be a good discussion for the city council to have as well. DISCUSSION As you are aware,some other local cities have put in place emergency type leave programs in 2021 and 2022 as a result of the pandemic and the impact on their staff members. I have shared with you one example of what a Dakota County city has put in place. Mayor Hoyt and I have discussed this issue as it relates to the pandemic, city staff mental health, individual city staff member potential impacts and more. We both thought this would be a good discussion for the city council to have as it relates to this issue. BUDGET IMPACT TBD ACTION REQUESTED Discuss the issue of emergency leave as it relates to city staff.