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Home My WebLink About08.18.03 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING August 18, 2003 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Introduce New Solid Waste Operator 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) a) Mr. Jeff Krueger 7. CONSENT AGENDA a) Approve Council Minutes (8/4/03 Regular) b) Church of the Advent Reuse Study Final Report - Administration c) Adopt Resolution - Approve Gambling Premises Permit Eagle's Club - Administration d) Adopt Resolution - Accepting Donation - Parks and Recreation e) Adopt Resolution - Safe and Sober Grant 2003 - Police Department :t) School and Conference - Fire Department g) Capital Outlay - Parks and Recreation h) Capital Outlay - Public Works i) 2003 Pond Restoration Project - Engineering j) Approve Trunk Hwy 3 Ditch Grading Contract - Engineering k) Approve Certificate of Plat Correction - Vermillion Grove - Community Development 1) Approve Bills ~. PUBLIC HEARINGS a) Approve On-Sale Liquor License La Margarita Restaurant - Administration 9. AWARD OF CONTRACT Action Taken Introduced Information Received Approved Information Received R55-03 R56-03 R57-03 Approved Information Received Approved Information Received Approved Approved Approved Approved 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) July 2003 Financial Report - Finance b) Distribute Draft 2004 Budget Document - Finance c) Approve Proposal Janitorial Services - Parks and Recreation d) Set Public Hearing - Blaha Property Redevelopment Plan - Community Development e) Adopt Ordinance - Wetland Buffer - Community Development f) Discuss Pre-Council Meetings - Administration 11. UNFINISHED BUSINESS a) Executive Search Firm Request for Proposals - Human Resources (verbal) b) Ash Street Joint Powers Agreement - City Attorney 12. NEW BUSINESS a) Adopt Resolution - 2004 - 2008 Dakota County CIP - Engineering 13. COUNCIL ROUNDTABLE 14. EXECUTIVE SESSION - Collective Bargaining Negotiations 15. ADJOURN Information Received October 1,2003 Approved September 2, 2003 Ord 003-497 Tabled 9/2/03 September 3, 2003 Approved R58-03 City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising fUture. AGENDA REGULAR CITY COUNCIL MEETING August 18, 2003 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Introduce New Solid Waste Operator 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) a) Mr. Jeff Krueger 7. CONSENT AGENDA a) Approve Council Minutes (8/4/03 Regular) b) Church of the Advent Reuse Study Final Report - Administration c) Adopt Resolution - Approve Gambling Premises Permit Eagle's Club- Administration d) Adopt Resolution - Accepting Donation - Parks and Recreation e) Adopt Resolution - Safe and Sober Grant 2003 - Police Department f) School and Conference - Fire Department g) Capital Outlay - Parks and Recreation h) Capital Outlay - Public Works i) 2003 Pond Restoration Project - Engineering j) Approve Trunk Hwy 3 Ditch Grading Contract - Engineering k) Approve Certificate of Plat Correction - Vermillion Grove - Community Development 1) Approve Bills ~. PUBLIC HEARINGS a) Approve On-Sale Liquor License La Margarita Restaurant - Administration 9. AWARDOFCONTRACT Action Taken Pages 1-8 Pages 9-25 Pages 26-27 Pages 28-29 Pages 30-31 Page 32 Page 33 Page 34 Pages 35-41 Pages 42-43 Pages 44-47 Page 48 Page 49 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) July 2003 Financial Report - Finance b) Distribute Draft 2004 Budget Document - Finance c) Approve Proposal Janitorial Services - Parks and Recreation d) Set Public Hearing - Blaha Property Redevelopment Plan - Community Development e) Adopt Ordinance - Wetland Buffer - Community Development f) Discuss Pre-Council Meetings - Administration 11. UNFINISHED BUSINESS a) Executive Search Firm Request for Proposals - Human Resources (verbal) b) Ash Street Joint Powers Agreement - City Attorney 12. NEW BUSINESS a) Adopt Resolution - 2004 - 2008 Dakota County CIP - Engineering 13. COUNCIL ROUNDTABLE 14. EXECUTIVE SESSION - Collective Bargaining Negotiations 15. ADJOURN Pages 50-51 Page 52 Pages 53-67 Page 68 Pages 69-75 Page 76 Pages 77-81 Pages 82-88 7~ COUNCIL MINUTES REGULAR August 4, 2003 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Ristow, Cordes, Fitch, Fogarty, Soderberg None Joel Jamnik, City Attorney; Dan Siebenaler, Interim City AdministratorlPolice Chief; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Randy Distad, Parks and Recreation Director; Lisa Shadick, Administrative Services Director; Jim Atkinson, Assistant City Planner; Tim Gross, Assistant City Engineer; Cynthia Muller, Executive Assistant Jeff Krueger, Julie May, Jay Clinkscales, Jack, Thomas, and Ashley Fogarty, Aaron Tink1enberg, Michelle Leonard 4. APPROVE AGENDA Councilmember Cordes pulled the July 28, 2003 Minutes to abstain. Councilmember Fitch pulled item 7i) Cataract Fire Relief Association 2004 Pension Request for discussion. MOTION by Soderberg, second by Cordes to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS Mr. Jeff Krueger, 5324 186th Street, spoke regarding the article in the July 26,2003 ThisWeek newspaper regarding Council e-mails. The article talked about Counci1members Fitch and Cordes trying to hide information from the public. Mr. Krueger wanted to give them a chance to respond. Mayor Ristow stated Mr. Krueger can ask the question, but he addresses the Council as a whole and they will respond at the next meeting. Mr. Krueger stated he has read the e-mails and Councilmember Cordes was very upset about a particular e-mail being made public regarding HRA member Nick Roberts. Mr. Krueger asked Councilmember Cordes why she felt that information was not relevant to the citizens of Farmington. He also asked Counci1member Fitch the same question. Mr. Krueger then asked Mayor Ristow in the July 3, 2003 Special Meeting, Mayor Ristow said there was a motion and a second to approve the Separation Council Minutes (Regular) August 4, 2003 Page 2 Agreement for City Administrator Shukle, however a motion was not made. Mayor Ristow had said there was a motion by Fitch, second by Cordes. Mr. Krueger stated Mayor Ristow has told him on past occasions that he had no idea how these Councilmembers were going to vote. He asked why the Mayor would think that one would motion and the other would second, and he never made the mistake of incorporating Councilmembers Soderberg or Fogarty. Mr. Krueger stated his suspicious mind tells him it may have been scripted. Councilmembers Pitch and Cordes never said anything as far as a motion or second, but yet the Mayor assumed that is what they are going to do. Mayor Ristow stated he asked the City Attorney twice before the roll was called and Mr. Krueger might not have heard it in the crowd. He did not pull it out ofthe air. Mr. Krueger replied he has listened to the tape many times and it was never stated. Mayor Ristow stated it is up to Councilmembers Pitch and Cordes to say whether they did not make a motion, but the intent was there. Mr. Krueger stated he is not saying the agreement is not valid. Mayor Ristow said he understood what Mr. Krueger was saying, that there was a script. There was no script. He asked twice before the roll was called. Mr. Krueger said it is clear on the tape that a motion and second was never given, yet Mayor Ristow stated it was. Mr. Krueger wanted it brought out and he received a response from Mayor Ristow. a) Mr. Dave Pritzlaff Staff mailed Mr. Pritzlaff a response to his comments from the July 21, 2003 meeting. 7. CONSENT AGENDA MOTION by Fogarty, second by Soderberg to approve the Consent Agenda as follows: a) Approved Council Minutes (7/21/03 Regular) (7/16/03 Special) b) Approved Temporary On-Sale Liquor License - St. Michael's Church - Administration c) Set August 18, 2003 for Public Hearing On-Sale Liquor License La Margarita Restaurant - Administration d) Adopted RESOLUTION R49-03 Accepting Donation - Parks and Recreation e) Received Information School and Conference - Parks and Recreation f) Acknowledged Resignation Solid Waste - Human Resources g) Approved Appointment Recommendation Solid Waste - Human Resources h) Adopted RESOLUTIONS RSO-03, RSI-03, RS2-03 Schedule Project Assessment Hearings - Various Projects - Engineering j) Received Information Parks and Recreation Commission Minutes - Parks and Recreation k) Approved Bills APIF, MOTION CARRIED. MOTION by Soderberg, second by Fogarty approving the July 28, 2003 Special Minutes. Voting for: Ristow, Fitch, Fogarty, Soderberg. Abstain: Cordes. MOTION CARRIED. Council Minutes (Regular) August 4, 2003 Page 3 7i) Cataract Fire Relief Association 2004 Pension Request - Finance Councilmember Fitch stated the memo states there is an increase in the amount of money going to the cataract association. The total city contribution for 2004 is proposed at $55,000. The annual benefit will increase to $3,050. The attached document states $69,938 for the city's contribution. Finance Director Roland stated the form is the required form the Cataract Relief Association has to fill out every year. First they fill out the form prior to the coming budget year to make the request of the city for the appropriate level of funding. It is then filled out again after their annual financial statement is prepared. This is the time the actual funding level is determined. The annual benefit is for every year of service that a member ofthe fire department serves, they get $3,000 in a lump sum at their retirement. The Cataract Relief Association has been at the $3,000 annual benefit for the last three years. They are now requesting that in 2004 that be increased to $3,050. The city has been establishing a standard amount of a fire levy each year. The city contributes that amount no matter what the contribution level has been required up to this time. In 2001 the city contributed $50,000 toward the Fire Relief Association's Pension. The requirement based on the form was only $20,285. The reason is because the Fire Department has a special fund that invests all oftheir money. Those investment earnings carry a good portion of the pension. The form presented to the Council which shows $69,938 is their best guess as to what the required contribution from the city will be in 2004. That is based on a pension benefit of $3,050 per year for each year of service. The numbers contained in the report for 2004 are 2002 numbers. They used the 2002 investments and contributions from the city and from the state. In 2003 all of those numbers will increase. As of June 30, there is almost a $100,000 increase from the end of 2002 in their investment money alone. There will probably be an increase in state funding in 2003. Therefore, when they do the actual report, the $69,938 could remain or it could be the $55,000 budgeted. It will depend on what happens in the coming year. The state auditor's office is asking cities to review section 5 of the 2003 schedule and defer making contributions until later in 2004 when the auditor's office has reviewed the 2003 schedules. Council needs to be aware of whether they vote to increase the pension or not, it is possible the city will be required to make a larger contribution in 2004 to the Fire Relief Association based on either their current pension or an increased pension by $50 per year of service. Councilmember Fitch asked ifthe Certification Form effective August 4,2003 is binding the Council to something. Finance Director Roland replied it is binding the city to pay the required contribution in 2004. Councilmember Fitch stated $69,938 is the request on the form we are signing. Ifwe sign this, we are not obligated to pay that? Finance Director Roland replied if that is what the form comes out to in the middle of 2004 that is what the city is obligated to pay. Council Minutes (Regular) August 4, 2003 Page 4 City Attorney Jamnik stated the Council action tonight is to increase the pension benefit by $50. The $69,938 or $55,000 is an estimate of what that will cost. The Council is being asked to bind itselfto the $3,050 pension benefit. The Certification benefit is for Council's information only and is an administrative certification. Mayor Ristow asked where the money would come from. Finance Director Roland replied the difference would be unbudgeted. Interim City Administrator Siebenaler stated the city would have to identify the difference between $55,000 and what the actual contribution would be, whether it would come from existing funds or the general fund balance. This process is contingent on review by the state auditor's office. Councilmember Cordes asked if the contribution for 2004 would be the same for 2003 and would the city have to look at increasing the amount again. Finance Director Roland replied it is possible, depending on the market, the number of people in the Fire Department who collect a pension, etc. Councilmember Cordes asked if the $50 increase goes to all former people who are collecting pensions and not just current people. Finance Director Roland replied they are paid a lump sum upon retirement, so this amount would be paid to future retirees. MOTION by Fitch, second by Cordes to approve an amendment to the Fire Relief Association by-laws increasing the annual pension benefit to $3,050 effective January 1,2004. APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Adopt Resolution - Vacating Easements Bristol Square First Addition- Community Development The First Addition of Bristol Square was approved in 1998. Since then, the configurations of Out lots I, J, and M were modified to accommodate a new design for the 4th Addition. Each of these outlots contained easements around the perimeters. Staff asked Council to approve vacating the easements in order for the Fourth Addition to be recorded by the County. MOTION by Soderberg, second by Cordes to close the public hearing. APIF, MOTION CARRIED. MOTION by Fogarty, second by Soderberg adopting RESOLUTION R53-03 vacating the described drainage and utility easements in the Fourth Addition of Bristol Square. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Resolution - Accept Donation - Parks and Recreation Premier Banks donated $10,000 towards the purchase of a new scoreboard at the Arena. They have asked that several conditions be placed on the donation as follows: Council Minutes (Regular) August 4, 2003 Page 5 1. They would be able to have exclusive advertising rights on the scoreboard for the life of the scoreboard. 2. They would be able to have two years of advertising on the Arena's resurfacer at no cost. 3. Allow Premier Banks to have the first right of refusal for purchasing advertisement on the resurfacer after the initial two years of free advertisement have expired. The annual cost of advertising on the resurfacer is $500 per year. The city currently does not have anyone that has purchased advertising. Council thanked Premier Banks for their generous donation. Staff had begun to ask all the banks if they would be willing to buy advertisement on the scoreboard. Premier Banks was the first bank staff went to and they offered to donate all the money for the scoreboard. MOTION by Cordes, second by Soderberg adopting RESOLUTION R54-03 accepting a donation of $10,000 from Premier Banks for a new scoreboard at the Arena. APIF, MOTION CARRIED. b) Approve Wetland Permit Application Meadow Creek 3rd Addition- Community Development The Final Plat for Meadow Creek Third Addition was approved on June 16,2003. In association with the plat the applicant is proposing to alter Wetland A. He has applied for a Wetland Alteration Permit which Council was asked to review. The city's Engineering Consultant has reviewed the permit and recommended approval. Councilmember Fitch asked when the mitigation plan is done does that add water to Middle Creek. Staff replied the final product will be a higher quality wetland. In addition, the requirements are that no more water is discharged than what was done prior to the plat. This is a wetland, so it is not included in the storm water ponding requirements. The purpose of storm water ponding is to hold back water and release it slowly into the system. Wetland mitigation involves cleaning the water. The purpose of a wetland is to slow the water down and allow it to settle and put cleaner water into the system. A condition to the permit is the applicant shall provide at least 1 year of maintenance as described in the MnDOT Seeding Manual 2000 Edition "Early Maintenance" to all areas seeded with native vegetation including the buffers adjacent to Wetland "A" and Wetland "B", along with such other maintenance as may be required by the recommendation portion of the memo from John Smyth dated July 12,2003. MOTION by Fogarty, second by Soderberg to approve the Wetland Alteration Permit for Meadow Creek Third Addition with the above condition. APIF, MOTION CARRIED. c) Set Workshop Date - City Hall Task Force - Administration A Council/City Hall Task Force Workshop was scheduled for August 19,2003 at 7:00 p.m. The purpose is to discuss possible alternative locations for a City Hall. Council Minutes (Regular) August 4, 2003 Page 6 11. UNFINISHED BUSINESS a) Adopt Joint Powers/Orderly Annexation Agreement - Ash Street Project - Engineering (Supplemental) City Attorney Jamnik provided a draft of the Joint Powers Agreement with Castle Rock Township regarding the Ash Street project. Any differences will be resolved later in the week. A final version will be supplied at the August 18, 2003 Council Meeting. Some of the changes in the agreement were reviewed. 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: Councilmember Fitch had suggested having meetings prior to the Council meetings. She asked if Council wanted to consider this, as she felt it would help communication. Councilmember Cordes stated in light of recent events and e-mails, if anyone has anything to say that is where Council Roundtable comes in. She would not be interested in pre-meetings. Councilmember Fitch stated he would look carefully at that. The press would be available to come. He would not want anyone to think they are trying to do something behind closed doors. It would have to be well publicized so the public and the press know what will be discussed. Mayor Ristow asked if they would go by what is on the agenda. Councilmember Fogarty thought so, but that could be open for discussion. Interim City Administrator Siebenaler suggested Council think this over during the next two weeks, and decide what kind of structure they would like, things to be discussed such as only items on the agenda or other items as well. It would be open to the public and the press. He suggested each Councilmember bring ideas to the next meeting. Councilmember Fitch: He noticed a lot of signs are being covered by tree branches. One in particular is 193rd and Everest Path. In the area of Embers Avenue there are yield signs covered by branches and assorted other areas. Staff will review the situation. There have been a lot of questions regarding integrity and honesty particularly directed toward himself. At this point, he asked the City Attorney to give him a direct answer to the two questions he asked him relative to where all this came from. He received a two page answer, but it did not directly answer the questions dealing with communication with Counci1member Fogarty. When we talk about integrity and accuse other Councilmembers oftheir integrity, he would like to see integrity ~uestioned all the way around. There was a room full of angry residents regarding the 207t Street project. His point of view was some Councilmembers voted against it putting the city at great legal risk. Nothing changed when the Development Contract came, there was no one in the audience, and it sailed through without a second look. If you want to question integrity he has a question ofthose particular two votes on Council. Council Minutes (Regular) August 4, 2003 Page 7 Interim City Administrator/Police Chief Siebenaler: The County Fair is in session and reminded residents this is a great tradition and invited them to come. National Night Out will be held August 5. Twelve neighborhoods will be having block parties. Friday night the Police Department staffwill be serving ice cream at the Fair. On August 15 the American Cancer Society will be sponsoring the Ramble Amble at Dakota City. Several staff members will be walking and raising funds. Mayor Ristow: Farmington made the news with the Dakota County Sherriffs office showing how quickly a car can be dismantled. Councilmember Soderberg: Stated he would like to respond to Councilmember Fitch's comments regarding integrity and the vote on the Development Contract for 207th Street. Councilmember Soderberg stated he did vote against the proposal for the double bubble in the 207th Street cul-de-sac and that was the time for him to disagree. The Council as a body passed that. While he disagreed, the Council had already approved it by the time the Development Contract came to Council. That is the definition of teamwork. You disagree when you have the opportunity to disagree. But after the decision has been made, you carry forward. He did not find any inconsistencies in the Development Contract. He thought about voting against it, but the Development Contract itself was in order with a legal binding decision of the Council. 14. ADJOURN MOTION by Cordes, second by Soderberg to adjourn at 7:56 p.m. APIF, MOTION CARRIED. Respectfully submitted, " ~ 1,// I, .-z< ~ )'''''7' d~ '-~l c.j(C:<:k- " ~c,<J .--.,' t';nthia Muller Executive Assistant City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 76 TO: Mayor, Councilmembers, Interim City Administrator'~ FROM: Lisa Shadick, Administrative Services Director SUBJECT: Church of the Advent Adaptive Use Study - Final Report DATE: August 18,2003 INTRODUCTION On January 21,2003, the Heritage Preservation Commission received approval from Council to begin an Adaptive Use Study of the Church of the Advent. DISCUSSION The Church of the Advent was listed on the National Register of Historic Places on December 31, 1979 and the HPC has determined that the property is eligible for designation as a Farmington Heritage Landmark. The four general objectives of the Adaptive Use Study were: 1) Gather all available information about the historic church: 2) Work with the property owner and city officials to identify preservation, land use and community issues; 3) Develop adaptive use and concept plans; and 4) Submit a written report with specific preservation planning recommendations. A panel consisting of city staff and technical consultants led by the City's historic preservation planning consultant, Robert Vogel, conducted the Adaptive Use Study. Attached is the final report for the Adaptive Use Study of the Church of the Advent. BUDGET IMPACT None. ACTION REQUESTED For information only. Respectfully submitted, ~d~4 Lisa Shadick Administrative Services Director Cc: HPC Members Robert Vogel ADAPTIVE USE STUDY: CHURCH OF THE ADVENT 412 OAK STREET, FARMINGTON, MINNESOTA ,~:"<~ .': "'::...~. '.:',,": . ... r* ..~ _..... ....., -- --.... ..-..... .. ..~..;. . . ..~~l'.l;;:-: ~~-------,,- . .__........'.:~.~.... --- -- .... ." - ---~ '..~~ ~. '""!. ....; '!l.:~'" ~ A Report Prepared for The Heritage Preservation Commission City of Farmington By Robert C . Vogel Preservation Planning Consultant July, 2003 Adaptive Use - The process of converting (recycling) an historic building to a new use that is different from its original function. For example, converting a commercial building into housing. Historic Preservation in Farmington: A Handbook The Farmington City Council hereby declares as a matter of public policy that the preservation, protection, perpetuation and use of areas, places, buildings, structures, and other objects having special historical interest or value is a public necessity, and is required in the interest of the health, safety, welfare and prosperity of the people. Historic Preservation ordinance, City Code 82-11-1 The primary goal of the city historic preservation program is conservation of significant, scarce, non-renewable historic resources. The achieve this goal, we must accept stewardship of historic properties as a shared responsibility between the public and the private sector. Historic Preservation Element, Farmington 2020 Comprehensive Plan Update The key to . . . preservation successes is imagination. Asking the question, "What could this building become?" may reveal more possibilities than, "What has this building been?" James Biddle, in the Forewod to BuDt to Last: A Handbook on Recycling Old BuDdings INTRODUCTION This report was prepared by Robert C. Vogel, Preservation Planning Consultant, for the Heritage Preservation Commission (HPC) of the City of Farmington. It provides information about the preservation and use of the Episcopal Church of the Advent in order to advise the city and the building's owners concerning the range of potential adaptive use and treatment options for the historic property. In addition, the report recommends an adaptive use/redevelopment altemative to the property's current use as a religious facility. Official concem by the City of Farmington for the preservation of historically significant religious properties arose out of the controversy surrounding the demolition of St. Michael's Catholic Church in 2001- 2002. Built in 1911, the St. Michael's Church was determined eligible for designation as a Farmington Heritage Landmark; although the HPC recommended a reuse study, the property was sold and redeveloped for townhouses. A short time after the old brick church was razed, the HPC became aware of plans being made by the Episcopal Church of the Advent to sell the historic church building located at 412 Oak Street. With the cooperation of church leaders, the HPC obtained City Council approval to conduct an adaptive reuse study to ensure that the Church of the Advent's historical significance could be maintained after the property was sold. At the time the study was initiated, the Church of the Advent was planning to purchase and move into the building currently occupied by the Farmington Lutheran Church; and the Dakota Valley Arts Council had made an offer to acquire the Church of the Advent property for use as a community arts center. Subsequently, Farmington Lutheran declined the purchase offer made by the Church of the Advent, which has temporarily suspended its relocation plans. Following a brief introductory section, the report is divided into three parts. The first part describes the historic property and the scope of the reuse study. The Data Collection & Analysis section organizes the preservation issues and adaptive reuse alternatives examined by the study. The report concludes with a summary of the study's principal findings and recommendations. BACKGROUND INFORMATION Location The Episcopal Church of the Advent is located at 412 Oak Street in the Oak Street Historic Preservation Planning Area, one of the city's oldest residential neighborhoods. Description The historic church is a one-story, frame, Gothic Revival style building with two major additions. It has a rectangular plan, measuring 18 by 30 feet, and the axis of its gable roof is oriented perpendicular to the street. The exterior walls are finished with board-and-batten wood siding and the steeply-pitched roof, originally covered with wooden shingles, is now finished with composition shingles. A small entry vestibule and a cross-gabled belfry dominate the fa~ade. Fenestration is symmetrical, with six lancet windows, a small trefoil window under the gable, and a Gothic-arched entrance with double doors. The design of the church was adapted from a patternbook plan published by Richard Upjohn in 1852 and adapted by Bishop Henry Whipple as the prototype for small Episcopal churches in Minnesota. The vestry was enlarged by the addition of a frame guild hall in 1905 and in 1975 a large addition was constructed at the rear of the property. The design and materials of both additions compliment the form, detailing, and architectural character of the original church building. The property is in a good state of preservation. Historical Significance Built circa 1871 (different sources give varying dates between 1868 and 1872), the Church of the Advent is a product of the dissemination of the Gothic Revival aesthetic and represents a well-preserved specimen of nineteenth-century religious architecture. Contextually, it relates to the influence of pattembook architecture on Victorian period church design and the standard plan for small-town Episcopal churches developed by Bishop Henry Whipple. The Church of the Advent is an established and familiar community landmark in the historic Oak Street neighborhood, where it compliments and enhances the historic integrity of adjacent period houses. The church was nominated to the National Register on the basis of its architectural distinction and important historical connection to Henry B. Whipple, an important Minnesota churchman. Whipple moved to Minnesota shortly after it became a state and established several important churches and schools while serving as 2 bishop of the Minnesota diocese of the Protestant Episcopal Church between 1859 and 1901. Construction was supervised by John H. Thurston of Farmington and the church was consecrated by Bishop Whipple in 1873. In its local historic context, the Church of the Advent is significant as a rare surviving specimen of nineteenth-century architecture associated with the broad pattern of historical development in the Oak Street neighborhood and a notable example of the Gothic Revival style. Registration Status The Church of the Advent was listed in the National Register of Historic Places on December 31, 1979. The HPC has determined that the property IS eligible for designation as a Farmington Heritage Landmark Current Ownership and Use The Church of the Advent is owned by the Episcopal Diocese of Minnesota and continues to function as a religious facility. Adaptive Use Study Objectives The Church of the Advent Adaptive Use Study was authorized by the Farmington City Council on January 21, 2003. In general, the Minnesota Historic Properties Reuse Team (HPRT) approach provided the conceptual underpinnings for the Church of the Advent study, which had four general objectives: 1) Gather all available information about the historic church; 2) Work with the property owner and city officials to identify preservation, land use, and community issues; 3) Develop adaptive use alternatives and concept plans; and 4) Submit a written report with specific preservation planning recommendations. Study Participants The City Council directed Robert Vogel, the city's historic preservation planner, to carry out the adaptive use study and empanel a team of consultants that would provide technical assistance. The 3 following team members were recruited and participated in the study (their areas of expertise are given in parentheses): . Kevin Carroll, Community Development Director, City of Farmington (city staff, development professional) . Timothy Rice, Horty Elving & Associates, Inc. (architect, Farmington HPC member) . Linda Michie, GLT Architects (architect, Newport HPC chairperson) . Carol Morphew, Ramsey County Property Management (design professional) . Charles Nelson, Minnesota Historical. Society (historical architect, historic preservation professional) . Timothy Glines, Minnesota Historical Society (historic preservation professional) The Dakota Valley Arts Council (DV AC) and the Episcopal Church of the Advent were represented by Harbee Theraldson, a Farmington resident and former member of both the Farmington HRA and the HPC. David Schrier, representing the Farmington Area Historical Society, attended the team's initial meeting on March 7, 2003. Several members of the church congregation and the DV AC participated in the team meeting held at the Church of the Advent on April 9. The study work plan and preliminary findings were discussed by the HPC at its regularly scheduled public meetings on January 16, March 20, and May 15, 2003. Lisa Shadick, the city's Administrative Affairs Manager and staff liaison to the HPC, also attended the team meeting on April 9. 4 ~o ~ ~~ t.. ~& CHURCH OF THE ADVENT 412 Oak Street Farmington. Minnesota NO' YO SCAl( 'AU OI'CfI$OlI\ ~...,,) OAK STREET TO NORTH ~ ~~~ Q,~~ ,.. 5 4.(\ ~~& i$~ v~~ ~ "'~ ~ ~ DATA COLLECTION & ANALYSIS Data Collection Preservation planning data and information about the Church of the Advent were obtained from: . Church of the Advent (Episcopal), National Register of Historic Places registration form prepared by Susan P. Reynolds, June 5, 1979, on file at the Minnesota Historical Society, State Historic Preservation Office · The Church of the Advent: The First Hundred Years, by Catherine Gaines Boehlke (privately printed, 1973) · Farmington 2020 Comprehensive Plan Update (City of Farmington, 2000) . Historic Preservation in Farmington: A Handbook, by Robert C. Vogel for the Heritage Preservation Commission (revised edition, 2000) On March 6, 2003, a walk-through inspection of the church was conducted by Robert Vogel, accompanied by Building Official Ken Lewis, Fire Marshall John Powers, and Community Development Director Kevin Carroll, to identify building and safety code problems. A plan of the existing church building was drawn by Timothy Rice, assisted by Michael J. Ness, a student intern at Horty Elving. The following published sources and websites were consulted during the study: · America's Endangered Historic Urban Houses of Worship, white paper prepared by the Partners for Sacred Places (Philadelphia, 2002) · A Primer for Historic Properties Reuse Teams in Minnesota, Minnesota Historical Society, State Historic Preservation Office (St. Paul, 1994) · Conservation of Urban Religious Properties, National Trust for Historic Preservation Information Series No. 47 (Washington, 1990) 6 · The Economics of Rehabilitation, by Donovan Rypkema, National Trust for Historic Preservation Information series no. 53 (Washington, 1991) · How to Care for Religious Properties, by Michael Lynch, Preservation League of New York State (Albany, 1982) · Making Historic Properties Accessible, by Thomas C. Jester and Sharon C. Park, AlA, Preservation Briefs no. 32, U.S. Department of the Interior, National Park Service (Washington, 1993) · www.sacredplaces.org, website of the Partners for Sacred Places (a national, non-sectarian, non-profit organization based in Philadelphia that is devoted to helping congregations and communities sustain and actively use older houses of worship) · Secretary of the Interior's Standards for the Treatment of Historic Properties, U.S. Department of the Interior, National Park Service (Washington, 1993) · www.thisweek-online.com (Thisweek newspapers articles conceming the Church of the Advent) The following agencies, organizations, and individuals responded to the team leader's requests for specific information relating to preservation issues and adaptive use concepts: · Faribault Art Center, Faribault · John Gertz, Historic Preservation Specialist, City of Eden Prairie · John Fortney, Farmington, warden of the Episcopal Church of the Advent and member of the Farmington HPC · Lakeville Area Arts Center, Lakeville (housed In the rehabilitated All Saints Church) · Minnesota State Arts Board, St. Paul · Perpich Center for Arts Education, St. Paul 7 · Southeastern Minnesota Arts Council, Rochester Team Meetings Once the reuse team was assembled, on-site meetings were held for the purpose of identifying preservation issues and discussing reuse options. An organizational meeting and on-site inspection was held on March 7, 2003. This was followed by a meeting with representatives of the DVAC at the Church of the Advent on April 9. Subsequent discussions with the study team participants were conducted by telephone and e-mail. Preliminary Report After consulting with individual team members, in early May, 2003, team leader Robert Vogel issued a preliminary report with the study's principal findings and recommendations. Copies of the preliminary report were distributed to the HPC and city staff for review and comment. With the comments on the preliminary findings in hand, the final report was assembled and printed in the offices of Robert C.. Vogel & Associates, Historians, Archeologists, and Preservation Planners. Preferred Reuse Option The adaptive use study identified and considered three potential adaptive use concepts that would be compatible with the historic preservation values of the property: . Community arts center . Commercial . Residential The consensus was that conversion to a community arts center was the preferred adaptive use alternative. Conceptually, this approach seemed to offer the highest potential for utilizing the property to its full capacity, while protecting those features that are significant to its historical and architectural values. All of the important elements of the property are readily adaptable for use as classrooms, offices, studio, and performance space without extensive structural changes. Little or no external alteration would be necessary and only minor internal changes would be required for compliance with health, fire, safety and accessibility codes. This alternative assumed that the Church of the Advent would be acquired by the Dakota Valley Arts Council (DVAC) or 8 some other nonprofit arts organization. The estimated cost of historic rehabilitation work was in the $100,000 to $250,000 range. 9 FINDINGS & RECOMMENDATIONS Findings 1) The Church of the Advent is historically significant in the context of Farmington history and derives its historic preservation value from its architectural distinction as a notable example of the Gothic Revival Style. Built circa 1871, with major additions in 1905 and 1975, the church retains historic integrity of those features necessary to convey its architectural significance and visually contributes to the character of the surrounding residential neighborhood. The property was listed in the National Register of Historic Places in 1979 and has been determined eligible for designation as a Farmington Heritage Landmark. 2) While the circa 1871 sanctuary is the primary heritage resource, the whole building and its site should be considered as historically significant. Although not part of the original building, the additions containing the fellowship hall, kitchen, office, and community room are compatible with the original church in design, materials, texture, and color. The 1905 addition has acquired historical significance in its own right and the contemporary design of the 1975 addition appears to have been the result of conscious decisions to preserve the historical integrity and aesthetic qualities of the original church. 3) The distinguishing original design features of the historic church are its simple rectangular plan, steeply-pitched gable roof, board and batten siding, cross-gabled belfry, and lancet windows. The interior design of the circa 1871 sanctuary also exhibits distinctive stylistic features that characterize nineteenth-century churches as well as fixtures unique to this property. 4) The circa 1871 church building is structurally sound and in a good state of preservation. In general, past efforts to repair deteriorated architectural features and correct structural problems have been carried out in such a manner so as to preserve the historic form and fabric of the building. The original wood siding, trim, windows, and doors of the nineteenth-century church have been preserved intact. 10 5) The major design problem with the church is the lack of adequate insulation in the circa 1871 building. Installation of a modern fiberglass insulation system would be an effective and historically sensitive solution to this problem. 6) Though not designed to be accessible for people with disabilities, with minor modifications most of the historic property could be brought into compliance with the Americans with Disabilities Act (ADA) and other accessibility laws 7) The DV AC appears to have developed a vision and plan for adaptive use of the Church of the Advent that is economically feasible and consistent with the city's historic preservation policies. Their proposal responds to a well... defined need for space to accommodate cultural activities and would strengthen the connection between the historic property and the community at large. Other communities, including Lakeville, have successfully adapted religious buildings for use as arts or cultural centers. 8) The commercial potential of a privately-owned and rehabilitated Church of the Advent is difficult to determine. (No pro forma or financial analysis has been completed.) Converting the historic church to commercial use would require some internal changes, primarily for building and fire safety code compliance, and adapting the original sanctuary for active business use may pose a significant design challenge. However, the new sanctuary, fellowship hall, and office areas seem to be readily adaptable to work space in an historically sensitive manner. Examples of potential commercial uses include law office, artist's studio, architect or engineer's office, and facility for public service organization. Its location close to downtown, availability of off-street parking, and the possibility of Federal investment tax credits for qualified rehabilitation work could attract private sector investment in the historic church as an income-producing property. This option poses an undetermined level of economic risk and the change in use would require a conditional use permit. 9) Converting the historic church to residential use as a single- or multi-family dwelling would require substantial internal changes that could be carried out in a manner consistent with historic preservation standards. The historic preservation merits of this adaptive use are obvious: the 11 property is located in a residential neighborhood and its scale and proportions are compatible with surrounding single-family dwellings. Small churches have proven adaptable to residential use in other communities and the Secretary of the Interior's standards for rehabilitation provide sufficient flexibility for a preserved Church of the Advent to accommodate modem housing requirements without any significant loss of historic integrity. From the perspective of zoning, the major impediment would be the lack of a garage, though there is ample off-street parking at the rear of the property. 10) If the current use of the Church of the Advent as a religious facility continues, some kind of shared use may be appropriate. For example, the church could rent the old sanctuary (seating capacity is approximately 70) for use as a wedding chapel or performing arts space with only minor alterations to provide handicap accessibility. The circa 1871 building is currently underused outside of summer weekend worship services. Use of the fellowship hall and community room for receptions would require upgrading the restroom and kitchen facilities as well as minor alterations for health and safety code compliance. The revenue generated could finance needed repairs and rehabilitation work. 11) Moving any part of the Church of the Advent building to the Dakota County Fairgrounds or another location would not be appropriate under any foreseeable circumstances. Moving the building from this location would destroy the relationship between the church and its historical association with the development of Farmington's oldest neighborhood - this loss of historic integrity would probably disqualify it for listing in the National Register and would severely compromise its landmark value. Recommendations 1) If the Church of the Advent is sold, the preferred alternative use is conversion to a community arts center owned and operated by a non-profit organization such as the DVAC. 2) Regardless of ownership or use, the recommended treatment is preservation in place, with rehabilitation through repairs and minor alterations that will make possible an efficient contemporary use of the building while preserving its historically significant features. All future work should 12 comply with the Secretary of the Interior's Standards for the Treatment of Historic Properties. 3) The City Council should designate the Church of the Advent as a Farmington Heritage Landmark as soon as possible. 13 City of Farmington 325. Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us TO: Mayor, Councilmembers and Interim City Administr* Lisa Shadick Administrative Services Director FROM: SUBJECT: Gambling Premise Permit - Eagle's Club DATE: August 18, 2003 INTRODUCTION The Farmington Eagles Club is requesting a Gambling Premises Permit at 200 3rd Street, Farmington, MN 55024. DISCUSSION Pursuant to State Statute and pertinent City Code, an organization must first obtain a resolution from the City, granting permission for gambling to occur at a specific location. The Farmington Eagles Club is requesting approval to conduct gambling activity at 200 3rd Street. The appropriate application and fees have been received and the application has been reviewed by the City Attorney. BUDGET IMPACT Gambling fees are included in the revenue portion ofthe 2003 budget. ACTION REQUESTED Consider the attached Resolution approving a Gambling Premises Permit at 200 3rd Street. Respectfully submitted, ~ Il-/i-4ke Lisa Shadick Administrative Services Director 7c RESOLUTION NO. R -03 APPROVING A MINNESOT A LAWFUL GAMBLING PREMISES PERMIT APPLICATION FOR THE EAGLE'S CLUB Pursuant to due call and notice thereof, a regular meeting of the City Council ofthe City of Farmington, Minnesota, was held in the Council Chambers of said City on the 18th day of August 2003 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue or renew a Gambling Premises Permit unless the City Council adopts a Resolution approving said permit; and, WHEREAS, the Eagle's Club of Farmington has submitted an application for a Gambling Premises Permit to be conducted at the Eagle's Club, 200 3rd Street, for Council consideration. NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gamblin! Premises Permit for the Eagle's Club of Farmington to be conducted at the Eagle's Club, 200 3 Street is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 18th day of August 2003. Mayor Attested to the day of 2003. Interim City Administrator SEAL City of Farmington 325 Oak Street Farmington, Minnesota 55024 (651) 463-7111 . (651) 463-2359 www.ci.farmington.mn.us 7d TO: Mayor, Councilmembers and City AdmiIDstra~ Randy Distad Parks and Recreation Director FROM: SUBJECT: Adopt Resolution Accepting Donation - Parks and Recreation Department DATE: August 18, 2003 INTRODUCTION A donation for Pollution Prevention Day has been received from Dakota Electric Association. DISCUSSION Dakota Electric Association has once again generously agreed to donate $1,000 and be a sponsor for Pollution Prevention Day, which will be held in Rambling River Park on Friday, September 12, 2003. Pollution Prevention Day has been held for Farmington students since 1997. For 2003, staff is anticipating approximately 475 4th grade participants. Staff will communicate the City's appreciation on behalf of the Council to Dakota Electric Association for their support of Pollution Prevention Day. ACTION REQUESTED Adopt the attached resolution. ~YSj5~ Randy Distad Parks and Recreation Director RESOLUTION No. R -03 ACCEPTING DONATION OF $1000 FOR POLLUTION PREVENTION DAY Pursuant to due call and notice thereof, a regular meeting ofthe City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 18th day of August, 2003 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Dakota Electric has donated $1000 towards Pollution Prevention Day. WHEREAS, it is in the best interest ofthe City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the generous donation of $1000 from Dakota Electric to be used for Pollution Prevention Day. This resolution adopted by recorded vote of the Farmington City Council in open session on the 18th day of August 2003. Mayor Attested to the day of August 2003. Interim City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7~ TO: Mayor and councilmembe$ Daniel M. Siebenaler, Interim City Administrator FROM: SUBJECT: Resolution accepting 2003 Safe and Sober Grant DATE: August 18, 2003 INTRODUCTION The Farmington Police Department has participated for several years with the Minnesota Department of Public Safety in the Safe And Sober Program. The Farmington Police Department is eligible to participate in 2003 -2004 and has prepared a resolution to accept Safe and Sober Funding. DISCUSSION Safe and Sober is a traffic safety program sponsored by the Minnesota Department of Public Safety. The purpose of the program is to promote traffic safety through education and enforcement at the local level. In order to facilitate these activities the program offers a grant incentive to pay the cost of equipment and personnel during enforcement campaigns. For the 2003 - 2004 Grant year the Farmington Police Department is partnering with the Cities of Lakeville, Inver Grove Heights and Rosemount and the Dakota County Sheriffs Office in a coordinated education and enforcement effort. BUDGET IMPACT Farmington's portion ofthe 2003 - 2004 Safe and Sober Grant will be approximately $6,000.00. This funding is particularly important during the coming challenging budget year. ACTION REQUESTED Adopt the attached Resolution Authorizing the Execution of Agreement for the 2003 - 2004 Safe and Sober Grant. anie M. Siebenaler Interim City Administrator RESOLUTION NO. R -03 EXECUTION OF AGREEMENT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 18th day of August, 2003 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, The Minnesota Office of Traffic Safety sponsors a Safe and Sober Campaign to promote traffic safety through efforts of education and enforcement, and WHEREAS, The Farmington Police Department has actively and successfully participated in the Safe and Sober Campaign in past years, and WHEREAS, The Safe and Sober Campaign awards grant funding to those police departments that demonstrate a commitment to traffic safety through education and enforcement. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the project entitled SAFE & SOBER COMMUNITIES during the period from October 1, 2003 through September 30, 2004. BE IT FURTHER RESOLVED THAT the Dakota County Sheriff Department is hereby authorized to be the fiscal agent and administer this grant on behalf of the Farmington Police Department. This resolution adopted by recorded vote of the Farmington City Council in open session on the 18th day of August 2003. Mayor Attested to the _day of 2003. City Administrator SEAL 7.f' City of Farmington 325. Oak Street, Farmington. MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us FROM: Mayor, Councilmembers and Interim City Administra~ Ken Kuchera, Fire Chief TO: SUBJECT: School and Conference - Fire Department DATE: August 18, 2003 INTRODUCTION The Fire Department is planning attendance at a review session for the Performance Training Systems Fire Inspector Test Bank. DISCUSSION The Minnesota State Fire Service Certification Board has requested the attendance of Fire Marshal John Powers at a review of the Performance Training Systems Fire Inspector Test Bank. This review will be held August 26 - 29,2003 in Palm Beach Gardens, Florida. As Fire Marshal Powers was one ofthe original creators ofthe test bank, this gives him a special insight into the process. He will be representing the Minnesota State Fire Chiefs Association as well as the Fire Instructors Association of Minnesota. BUDGET IMPACT Attendance will be paid at the regular wage for two days and vacation time will be used for the remaining two days. ACTION REQUESTED Approve attendance at the Performance Training Systems Fire Inspector Test Bank review. Respectfully submitted, ~k~ Ken Kuchera '- Fire Chief City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us 7j TO: Mayor, Councilmembers and Interim City Administrat FROM: Randy Distad, Parks and Recreation Director SUBJECT: Capital Outlay: Arena Overhang Improvements DATE: August 18,2003 INTRODUCTION The overhang on the front of the Arena has been leaking for a number of years and should be repaired. The light fixtures for the front of the arena have also not been working correctly and need to be replaced DISCUSSION Michael Rautmann, an engineer with Bonestroo, Rosene, Anderlik and Associates, worked with staff to develop a design plan that would address the light fixture issue and the leaking overhang that occurs at the front entry ofthe arena. Staffthen solicited several quotes for this work. BUDGET IMPACT The low quote received to repair the leaking overhang was $5,000.00. The low quote received to replace the existing light fixtures will be $2,000.00. Total cost of these improvements will be $7,000.00. The City will spend $3,000.00 less than the budgeted amount of $10,000.00 that was approved in the 2003 Capital Budget for this improvement project. ACTION REQUESTED No action is requested. This is for informational purposes only. ~tfilllY 1JJIJJ Randy ~ Parks and Recreation Director 74 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminarton.mn.us TO: Mayor, Councilmembers, Interim City AdmiJJjstratck~'/ Lee M. Mann, P.E., Director of Public Works/City Engineer FROM: SUBJECT: Capital Outlay - Public Works DATE: August 18, 2003 INTRODUCTION The 2003 Budget provides for the acquisition of a water truck. The amount budgeted is $63,900. DISCUSSION Staff has researched the water truck options and has determined that a water tank and pump that will meet the street division's needs can be purchased for $11,000. This tank can easily be installed on and removed from one ofthe City's existing plow/dump trucks. Instead of ordering a chassis with the water tank, since the tank option described above is available, a one-ton truck with a crane will be purchased. This purchase would have been looked at for the 2004 budget to replace the existing truck w/crane. The existing crane does not have the needed power and the existing truck is not reinforced adequately to handle the crane. The cost of the one-ton truck with crane is $40,000. The existing truck will be repaired and it is planned that the existing crane will be liquidated at the Dakota County auction. BUDGET IMPACT The amount budgeted for the water truck is $63,900. The cost of the water tank and the truck w/crane is $51,000. ACTION REOUESTED For Council information. Respectfully Submitted, ~fr1!Y1~ Lee M. Mann, P .E., Director of Public Works/City Engineer cc: file //' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 F,u (651) 463-2591 www.ciJarmington.mn.us FROM: Mayor, Councilmembers, Interim City Administrat~ Tim Gross, P .E., Assistant City Engineer ~ TO: SUBJECT: 2003 Pond Restoration DATE: August 18, 2003 INTRODUCTION In response to resident complaints about weeds, and because of difficulty that staff has experienced in getting grasses and aquatic plants to establish in the City's storm water ponding facilities, the City is contracting with Prairie Restoration, Inc. to restore and provide maintenance for five (5) storm water ponding outlots with native grasses, wildflowers, and aquatic plants. DISCUSSION As the City of Farmington has grown in the past few years, the number and size of storm water ponds in the City has grown significantly. It has proven difficult to establish these storm water ponds with adequate vegetative cover and many have been overtaken by weeds, some noxious, in the process. In addition, the typical grass crops that have been used to seed storm water facilities in the past have shown themselves to be poor performers in controHing erosion and are susceptible to invasion by weeds in dry weather because of their short root masses. City staff has identified five (5) locations in town ranging from a small backyard storm water pond to large holding facilities incorporating bike trails. Some locations are completely overcome by weeds while others are new sites with little to no weed cover and sparse grass cover. These locations represent the range of storm water pond situations that occur in Farmington and will provide a baseline against which future restoration projects can be compared and planned. Prairie Restorations, Inc. of North field would restore these ponding facilities. The restoration process occurs in two parts: 1. In the fall of this year, Prairie Restoration will spray to kill the existing vegetation that surrounds the pond up to the outlot property lines. It is necessary to allow the pond outlot remain in this condition until next spring, so that any weeds that have seeded this year and are lying dormant, have an opportunity to sprout next year. 2. In the spring of next year, Prairie Restoration will again spray the area to kill vegetation that has sprouted. A few days after this final spraying, native grasses, wildflowers and aquatic plants will be planted. Prairie Restoration will be maintaining the ponding areas for 3 years after the initial planting. This maintenance period includes periodic mowing and spraying to control weeds. At the duration of the 3 year period, the pond restoration will be complete. Long term maintenance will include controlled burning every 3 or 4 years to control dead plant matter and to promote root growth. BUDGET IMPACT The cost for the 2003 Pond Restoration has been budgeted for 2003 in the storm water utility fund. ACTION REQUESTED For informational purposes only. Respectfull y Submitted, ~~ Tim Gross, P .E. Assistant City Engineer cc: Lee Mann, Director of Public Works/ City Engineer file -- L - CllllllULU~/-0 r-- ~: :lh~NI ~tB~S~_~=I~~~ty of Fa'm.ington r~,r1['sr' n H It IS B:l EI:j, atlOn Areas · ~1'Jr:::r=;\l(t '''' R~ ~ Prairie Restor / tU'-~ /LI 1 .w. ~ sb2 ~~ 0TTrm. EMERA .N r .... oJ, 1D+Hp:Iq ~;:m;JJ;Q I E ~i~ 1 l)~~..l..lt:JW ~ < W -l~+ .w'~~r1 t'-B ~~:U~ r\\ ~ ~~"""" ~O 1500 Feet ~~~~~~I:ffi5UI~~~_~ 0 ~E 10 _I r- llo!. lLl.: ; ~ \ ..~~ I ~ ~ll L ID1 c- O"" m~li"~~J)~\I\ij6-',f'" II ~alli(l ~':.~l~- ~22W" F /I 'Oloun ~ LL,\f'1 11\'111 iIl\:ill. _ I ~ ~ V amon rn;m~ - D U Jill UUl t) L"I ~ J::J I~ ()' . ~6 ~ :?: I ~==R, . ,- '", ~ . :::o~ _;::: ^ ,- ~ I I 1 1 , < _= '=_ . . 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Hi . . ~~ .. :-, ~.J .. ~ ....,..., I I City of Farmington Municipal Facility Pond N W*E o I 100 200 s 300 -A- 400 500 Feet ~_-----1 City of Farmington Autumn Glen 2nd & Autumn Glen 3rd N W+E s 100 200 300 400 Feet . _..... """. !' "., ',,' It I - ~ ~, (J~.... ~';I.'I Jf' c 0 0 0 ..... N 0) "0 C C .- 0 UJ E a.. a:; z*~g L- Q) cu '- u. U5 .c ::: '+- CO 0 co .- ~ ..... 0 .r- \.. ......1.. 'l i City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 . www.ci.farminlrton.mn.us )' (J TO: Mayor, Councilmembers, Interim City Administrawr ~ FROM: Lee M. Mann, P .E., Director of Public Works/City Engineer SUBJECT: Award Contract - Trunk Highway 3 Ditch Grading Project DATE: August 18, 2003 INTRODUCTION Staffhas solicited quotations to improve drainage along the east side ofTH 3, south of209th Street. DISCUSSION The proposed project involves regrading and establishing a 220' ditch section located on the east side of Highway 3 just south of 209th Street. This grading will facilitate drainage in the area of the previous water main project that was constructed in 2000. Previous to the project, the water in the area infiltrated quickly and did not stand for a great length of time. In the process of building the water main, the soils got mixed and no longer infiltrate as well. Consequently, water stands in the ditch for much greater lengths of time causing maintenance difficulties for the adjacent property owners. Hoffbeck Trucking, Inc. has submitted the lowest quotation for this project in the amount of $5,772.50 (see attached tabulation of quotations). BUDGET IMPACT The $5,772.50 amount for the ditch grading project will be paid for from the City's storm water utility fund. ACTION REQUESTED Authorize by motion the award of contract for the Trunk Highway 3 ditch grading to Hoffbeck Trucking, Inc. in the amount of $5,772.50. Respectfully submitted, ~~rvttV);VI-- Lee M. 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Q) --- ;s:l1')..>o: ~ <ll a-...J City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us 7/{ FROM: Mayor, Council Members, !~ Interim City Administratorrp" Jim Atkinson Assistant City Planner TO: SUBJECT: Land Surveyor's Certificate of Correction to Plat - Vermillion Grove 2nd Addition DATE: August 18,2003 INTRODUCTION / DISCUSSION The City Council approved the final plat for Vermillion Grove 2nd Addition on February 19, 2002. Two typos were included on the plat and must be corrected to accurately depict the easements that are currently in place. The typos are described on the attached document. ACTION REQUESTED Approve the attached Certificate of Correction to Plat for Vermillion Grove 2nd Addition. Respectfully submitted, q~~ Jim Atkinson Assistant City Planner LAND SURVEYOR'S CERTIFICATE OF CORRECTION TO PLAT Name of Plat: VERMILLION GROVE 2ND ADDITION Pursuant to the provisions of Chapter 505.174, Laws of Minnesota, 1957, John C. Larson, the undersigned, a Licensed Land Surveyor in and for the State of Minnesota, declares as follows: That I prepared the plat of VERMILLION GROVE 2ND ADDITION, dated April 18th, 2002, and filed on May 29th, 2002 in the office of the Registrar of Titles, Dakota County, Minnesota, in Book 41 on Page 50. That said plat contains errors, omissions, or defects in the following particulars, to-wit: The widths of the drainage and utility easements along the common lot line between Lots 58 and 59, Block 2, were not dimensioned. (said easements in Lot 59 are a part ofthe common elements of the 8th Amendment ofCIC NO. 323, VERMILLION GROVE CONDOMINIUMS) There is insufficient data to accurately locate the drainage and utility easement along the northerly line of Lot 56, Block 2. That said plat is hereby corrected in the following particulars, to-wit: The widths of the drainage and utility easements along the common lot line between said Lots 58 and 59, Block 2, are 21.00 feet. (said easements in Lot 59 are a part of the common elements of the 8th Amendment ofCIC NO. 323, VERMILLION GROVE CONDOMINIUMS) The drainage and utility easement on said Lot 56, Block 2 is dimensioned per the following sketch: 1--.> <1'. 0-. ~'if7', '7 Jp. <1'" " , )... ~ ~ . / !t2 . ;;: tr) )... I::: -I<) i-Q: -!"J~ ::J !2 !:2 tr) ...... ;::::: ""- I ......... .::J (:) ~ 1 .....,;"{... " , ~ ..' I .... ~O!f? "'1 I ' ~;{I--. .! / " ~I--.O IV) , C5 ~ --.J ,,' I CO "- oq;4J~ '" CO ~~O IN , ~0~ I~ , Q0~ \ l,--.J I \ 1\ I \ \ \ \ \ /,~ \ \ 'I!!! 56 \ \ '..... I Co fV)~~ \ :/~ ) -/~ ~I - ....1 _- ..Iv.... - '. - - - , -- , -- '-- Q", o''''S '" <. 5 :J~" o 59 59" -4 """'<<.~ /' W "",,</-.,g.Pa 'a.. I Dated: 7-;L5 -03 /' ohn C. Larson, Licensed Land Surveyor License No. 19828, State of Minnesota The above Certificate of Correction to the plat of VERMILLION GROVE 2ND ADDITION has been approved by the City Council of Farmington at a regular meeting of the City Council of Farmington, Minnesota, held on the day of ,20.03. By: Mayor This Certificate of Correction has been reviewed and approved this _ day of ,2003. By: Fred M. Johnson, Dakota County Surveyor --1-------, VERMILLION GROVE 2ND ADDITION ~.~f~~l ~ ,,- I' ;cA c~~ -L___J BEARINGS ARE BASED ON THE EAST UNf . DENOTES FOUND IRON MONUMENT. ~~'~4:~~~~t~~t~TE:S~M~~CTOZ~AVE ; DENOTES FOUND .AJOICIAl LAND MARK. A BEARING OF' NOO. lS'30-W. ~~A~U~~~~Ol._ ~~~. ~~CATES 1 .;,:;----_ :.:.~TSH~U':'~ ~~~E"'t.\"':' ~E~AR ----- ~ ---- i p~ '................ ~A~EB~~i~ :CHTH~ ~~.or:~ON~::~TS BEING 5 FEET IN \ 3"~~~...=EttT~~- ........ .... '.. MARKED BY UC[NSE NUUBER 19828. ~gTJ'E~E~N U:~~ ~ ~ - ---~ ~___, "":,::~::--__~_m___m_m_m_______~_______________m_____m__________;_~~C~, ~L--------_--~-------__ ~~~.;;A:: :A:H~ ~,~OOC'~-""--~F .,-------,,; :,'_'L___~;~ l~Jl;;~;--l?:-:;'~-{~_i ,l=-':~i.'~-~~Ibvf ~\ ~~~{~\ :: r I J ~ I . 36 . J5 [\~$. ~ ~ i'n~l IIIL" \ ~~ \ ~e&g\ I ~o I I ~ I : i : #; ,,' ~ : \ ~~ I V'rk \V'~ ~ \ \ ~ 'II I:: 38 I ~ : I I~~~ 2 ,'f ~ cj i \ ~::\. ..4'j \0.)., \ 39 i: I I~. I 37 G [,.21 ;~1 ~~ _------<F-~ --_______J_\.-_~- ~\ 1. i ~I ~1 ~ 1\ I I I I I I~ " 1 UI~ ...'" 91.2&70 -;.'. l!J l!J .~\ .." 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DATE: August 18, 2003 INTRODUCTION Pursuant to City Ordinance 3-12-6-2, a public hearing must be held to establish an On-Sale Liquor License and an On-Sale Sunday Liquor License. DISCUSSION Mr. Carlos Alberto Carrillo submitted an application for an On-Sale Liquor License and an On- Sale Sunday Li~or License for Choice One Minnesota, Inc., dba La Margarita Restaurant located at 953 8t Street. The required attachments, fees and insurance information have been submitted with the application. Police Chief Siebenaler has reviewed the forms and approved the application. BUDGET IMPACT The fees collected are as proposed in the revenue portion of the budget. ACTION REOUIRED Approve an On-Sale Liquor License and an On-Sale Sunday Liquor License for Choice One Minnesota, Inc. Respectfully submitted, ~.-dhd~ Lisa Shadick Administrative Services Director /00- CITY OF FARMINGTON SUMMARY OF REVENUES AS OF JULY 31, 2003 58.33 % Year Complete -========-- $ $ $ % $ GENERAL FUND Property Taxes 3,188,070 528,666 1,538,724 48.27 1,188,515 Licenses/Permits 1,033,700 107,837 885,853 85.70 810,052 Fines 82,500 5,000 36,390 44.11 35,751 Intergovernment Revenue 414,975 134,196 210,857 50.81 397,456 Charges for Service 329,779 7,637 108,644 32.94 131,081 Miscellaneous 330,500 51,973 176,771 53.49 175,927 Transfers 225 000 18 705 130474 57.99 200,958 Total General Fund 5 604,524 854,014 3,087713 55.09 2,939,740 SPECIAL REVENUE HRA Operating Fund 27,000 837 7,514 27.83 9,240 Police Forfeitures Fund 8,050 203 7,178 89.17 3,755 Park Improvement Fund 152,500 5,077 42,162 27.65 63,882 Recreation Operating Fund 186,700 23,505 69,932 37.46 101,815 ENTERPRISE FUNDS Ice Arena 243,300 479 96,323 39.59 113,853 Liquor Operations 2,410,500 239,818 1,505,763 62.47 1,341,751 Sewer 1,298,000 261,344 813,452 62.67 795,140 Solid Waste 1,358,500 82,166 624,506 45.97 628,530 Storm Water 270,000 14,950 153,753 56.95 436,022 Water 1,790000 125056 756,906 42.29 872 474 Total Revenues 13349,074 1,607,449 7,165,202 53.68 7,306,202 I CITY OF FARMINGTON SUMMARY OF EXPENDITURES AS OF JULY 31, 2003 58.33 % Year Complete :~:~:~:}~:~:~:~:~:~:~:r~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:I:~:~:~:i:~:~:;:;:;:;:~:i:i:;:~:;:i:~:~:~:;:~ ::::;:;:;:::;:;:;:;:;:::;:;:::;:::::;:;:;:;:;:;::::: ffft~nl).~fff{ :~:i:;:;:;:;:;:;:::i:i:~:i:;:::~:~:~:}~:;:fi:~ ........U(f.... .'. 1.111::~:::~::I:lill\:\II:~\::~:.1 ::PlaCeNt: .................................................... IJl........:..::.:::.:!;!'tJ} ~llm\::~~I.\~\\~:::::::~ j::::\:::I:\:\\~~:::::mti.M$I:\\\\:I:\\\II~:~:\I:::::~I\\\:::~::::::I .......................... .......................... .......................... .......................... ...... . . .. . . .... ... . .. ....S.OOGET... .......Mm....... tttt!io.~ll:::t .... ,.. 'CURRENT:' .......... ........ .... ... ~t:....:.....:.:...::.....:..::: :;:I:;:;:;:~:~:i:::.}. .:. ,:: .:;:~:r~:i:i:i: :;:;:;: .: :'. "':;:;:::: .......................... .......................... GENERAL FUND $ $ $ % $ % Legislative 61,120 6,748 48,343 79.10 34,692 49.01 Administration 418,660 104,393 329,093 78.61 197,828 55.86 Human Resources 191,820 13,293 77 ,467 40.39 62,235 47.97 MIS 92,330 1,100 50,616 54.82 30,005 52.85 Elections 10,870 - 0.00 2,746 12.12 Communications 76,350 2,773 27,721 36.31 32,419 48.92 Finance 372,730 28,822 219,526 58.90 231,076 60.91 PlanninglZoning 155,360 11,273 82,538 53.13 89,588 64.09 Building Inspection 316,330 34,772 194,531 61.50 143,838 53.02 Community Development 87,350 45,325 99,536 113.95 45,004 52.04 Police Administration 456,300 36,045 309,613 67.85 209,273 53.65 Patrol Services 1,120,280 91,201 676,627 60.40 550,317 57.27 Investigation Services 171,980 12,278 96,003 55.82 52,027 34.52 School Liason Officer 80,830 6,539 45,359 56.12 44,449 66.28 Emergency Management 1 ,400 17 646 46.14 85 6.07 Fire 371,000 38,823 163,509 44.07 135,871 40.69 Rescue 47,690 (1,238) 22,306 46.77 14,731 39.23 Engineering 259,430 29,016 167,098 64.41 151,763 62.00 G.I.S. 12,820 26 3,051 23.80 619 5.94 Streets 419,200 43,662 257,486 61.42 216,083 58.75 Snow Removal 105,640 1,882 48,648 46.05 37,528 44.15 Signal Maint 95,600 7,884 46,669 48.82 45,087 52.67 Fleet Maint - - - 0.00 71 ,484 60.56 Park Maint 244,162 40,214 219,910 90.07 172,351 83.67 Forestry 110,000 1,024 12,144 11.04 17,369 16.88 Building Maint 105,300 12,488 68,038 64.61 56,784 53.82 Recreation Programs 256,850 38,380 230,143 89.60 147,868 51.77 Outdoor Ice 27,640 - 3,802 13.76 6,602 25.51 Transfers Out 100 000 - - 0.00 - 0.00 Total General Fund 5.769042 606 740 3 500 423 60.68 2.799 722 52.96 SPECIAL REVENUE HRA Operating 88,840 6,310 51,978 58.51 29,868 57.27 Police Forfeitures Fund 8,050 1 ,438 4,011 49.83 7,238 89.91 Park Improvement Fund 134,500 5,180 46,874 34.85 58,818 50.36 Senior Center 108,020 10,663 71,175 65.89 82,851 76.31 Swimming Pool 124,560 25,159 81,991 65.82 58,527 48.65 ENTERPRISE FUNDS Ice Arena 273,900 17,980 139,824 51.05 133,493 56.15 Liquor Operations 2,247,750 231,278 1,407,886 62.64 1,339,072 60.82 Sewer 1,263,767 66,327 707,275 55.97 621,047 52.59 Solid Waste 1,363,631 93,742 785,193 57.58 664,849 54.70 Storm Water 242,939 7,986 84,821 34.91 104,469 44.01 Water Utility 1 104503 196394 660 569 59.81 416419 27.60 Total Expenditures 12,729,502 1,269,197 7,542,020 59.25 6,316,373 51.46 /o/; City of Farmington 325 . Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, Interim City Administrato FROM: Robin Roland, Finance Director SUBJECT: Distribute Draft 2004 Budget Document DATE: August 18, 2003 INTRODUCTION The draft 2004 budget document will be distributed at the meeting. DISCUSSION The 2004 budget process, which began with a workshop on June 4, 2003, has progressed to the preliminary document stage. The document outlines the financial plan for the City's general fund and other essential funds for the year 2004. The budget is based on the goals outlined by council at the June 4th workshop and includes the recommended tax levy for 2004. The Council will be asked on September 2, 2003 to approve the preliminary tax levy for 2004 as well as the preliminary budget. Consistent with the budget calendar presented earlier this year, a workshop would be held subsequent to the preliminary approval so that Council and City staff might discuss the plan in more depth before the Truth in Taxation hearing in December. ACTION REQUIRED Accept draft 2004 Budget document and set a workshop to discuss the budget. Staff suggests either September 24th or October 1 st for the workshop. 7~ Robin Roland Finance Director IOe City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us FROM: Mayor, Councilmembers and Interim City ArJmjnistrat~ Randy Distad, Parks and Recreation Director TO: SUBJECT: Approve Janitorial Services Proposal DATE: August 18, 2003 INTRODUCTION With the retirement of Marilyn Speiker in July 2003, options for cleaning city buildings were examined. It was determined that contracted janitorial services would be a financially responsible alternative to hiring full time staff. DISCUSSION & BUDGET IMPACT Ms. Speiker cleaned City Hall and the Rambling River Center 40 hours a week. Two other full- time staff members cleaned the Fire Station a total of 8 hours a week. The Police Station and Central Maintenance Facility together were being cleaned a total of 20 hours a week by another contracted person. It was determined that cleaning City facilities required increased manhours which might not be reasonable to continue with full-time staff if other alternatives were available. It was determined that due to the sensitive and confidential nature of the Police Station, the Police Department would need to research their own contracted cleaning services. Staff solicited two cleaning companies for proposals: Service Master, a nationally franchised cleaning service company and Residential, Office and Commercial (ROC), a privately owned cleaning service company. ROC had a substantially lower priced proposal than Service Master. ROC's quote for cleaning City Hall, Maintenance Facility, Rambling River Center and Fire Station was just over $42,000.00. Service Master's quote was for just over $70,000. In comparison, two full time custodial staffwith benefits would cost $63,000 a year. ACTION REQUESTED Approve the attached proposal with ROC to clean City Hall, Central Maintenance Facility, Rambling River Center and the Fire Station. Respectfully s~ PI] f7 /"~~ Randy DIstad, Parks and Recreation Director ROCINC P.O. BOX 28384 Oakdale MN 55128 Peter Mogren 612-581-2776 Art Harris 612-251-3598 Fax 651-773-4807 www.rocjanitodal.col11 Terms and Conditions 1. ROC will provide a customer service manager to insure complete fulfillment of cleaning proposal and 24 hour emergency service. 2. ROC will carry workers compensation and liability insurance. 3. ROC will provide a $10,000.00 "Janitorial Service Bond". 4. ROC will conduct criminal back ground checks and drug screen all personal. 5. ROC personal will wear photo identification badges and professional uniforms. 6. ROC will service building 5 days per week. 7. ROC will provide everything needed to complete scope of work unless listed in line #8 8. Farmington will supply toilet paper, paper towels, hand soap, sanitary bags, plastic bags and urinal screens. ROC can provide these items at an additional cost. 9. Farmington agrees not to hire ROC's employees for one year after termination of this agreement. 10. Cost to complete scope of work is $775.00 monthly plus MN sales tax. ROC will invoice Farmington on the 1st day of the month and invoices are due by the 15th of the same month. A 1.5% interest rate per month will be applied to all invoices over 30 day's past due. 11. This agreement can be terminated by either party for any reason with a thirty day written notice. 12. There will be no credit given for holidays Farmington is closed. Start Date Peter Mogren Owner ROC,Inc. City of Farmington Roes Mission: To he the BEST Janitorial Company in the Twin Cities 4 ROCINC P.O. BOX 28384 Oakdale MN 55128 www.roe.janitorial.eom Main Dinnine: Area . Empty trash, replace liner as needed . Sweep and mop tile floors . Vacuum carpets and mats . Spot clean glass . Vacuum chairs & couches . Dust TV's . Vacuum all edges and corners . Dust all ledges and art work . Clean light switches . Clean and sanitize desks . Dust computers, screens, printers and faxes . Sanitize phones . Clean and sanitize door and handle . Spot clean walls . Clean trash cans and lids . Clean air vents returns and defuses Kitchen . Sweep and mop tile floors Peter Mogren 612-581-2776 Art Harris 612-251-3598 Fax 651-773-4807 _Daily _Daily _Daily _Daily _Daily _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Monthly _Daily Roes Mission: To hc the BEST Janitorial Company in the Twin Cities 3 ROCINC P.O. BOX 28384 Oakdale MN 55128 Peter Mogren 612-581-2776 Art Harris 612-251-3598 Fax 651-773-4807 www.rocjanitorial.com Lare:e & Small Activity Rooms . Empty trash, replace liner as needed . Sweep and mop tile floors . Vacuum carpets and mats . Spot clean glass . Vacuum chairs & couches . Dust TV's . Vacuum all edges and corners . Dust all ledges and art work . Clean light switches . Clean and sanitize desks . Dust computers, screens, printers and faxes . Sanitize phones . Clean and sanitize door and handle . Spot clean walls . Clean trash cans and lids . Clean air vents returns and defuses Restrooms . Empty trash and replace liner . Clean trash can and lid . Clean and sanitize sinks, urinals, toilets and mirrors . Clean and sanitize countertops, walls and stalls . Refill hand soap, toilet paper and towels . Clean towel and toilet paper dispensers . Empty sanitary bags and replace liner . Clean light switches . Clean and polish fixtures . Sweep and mop floors with sanitizer . Clean and sanitize door and handle . Clean light fixtures . Clean stalls and walls . Dust ledges and air vents . Pour sanitizer in drains . Clean baseboards and edges _Daily _Daily _Daily _Daily _Daily _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Monthly _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Weekly _Weekly _Weekly _Weekly _Weekly Roes Mission: To he the BEST Janitorial Company in the Twin Cities 2 ROCINC P.O. BOX 28384 Oakdale MN 55128 _ www.roc.j~l1ito.-ial.com July 28, 2003 Peter Mogren 612-581-2776 Art Harris 612-251-3598 Fax 651-773-4807 Farmin2ton Ramblin2 River Center Entrvwavs and Lobbv . Clean entry door glass inside and out . Empty trash outside doors . Sweep and mop Doors . Vacuum carpet and mats . Empty cigarette holders . Clean and sanitize door and handle . Wipe reception desk . Dust ledges . Clean thresholds . Clean kick plates . Spot clean walls . Clean air return vent and diffusers Office. Computer Lab & Hallwavs . Empty trash, replace liner as needed . Sweep and mop tile Doors . Vacuum carpets and mats . Spot clean glass . Vacuum all edges and corners . Dust all ledges and art work . Clean light switches . Clean and sanitize desks . Dust computers, screens, printers and faxes . Sanitize phones . Clean and sanitize door and handle . Spot clean walls . Clean trash cans and lids . Clean air vents returns and defuses _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Weekly _Weekly _Weekly _Weekly _Monthly _Daily _Daily _Daily _Daily _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Monthly Roes Mission: To he the BEST Janitorial Company in the Twin Cities 1 ROCINC P.O. BOX 28384 Oakdale MN 55128 Peter Mogren 612-581-2776 Art Harris 612-251-3598 Fax 651-773-4807 www.roc.ianitol"ial.com Terms and Conditions 1. ROC will provide a customer service manager to insure complete fulfillment of cleaning proposal and 24 hour emergency service. 2. ROC will carry workers compensation and liability insurance. 3. ROC will provide a $10,000.00 "Janitorial Service Bond". 4. ROC will conduct criminal back ground checks and drug screen all personal. 5. ROC personal will wear photo identification badges and professional uniforms. 6. ROC will service building 5 days per week. 7. ROC will provide everything needed to complete scope of work unless listed in line #8 8. Farmington will supply toilet paper, paper towels, hand soap, sanitary bags, plastic bags and urinal screens. ROC can provide these items at an additional cost. 9. Farmington agrees not to hire ROC's employees for one year after termination of this agreement. 10. Cost to complete scope of work is $775.00 monthly plus MN sales tax. ROC will invoice Farmington on the 1 st day of the month and invoices are due by the 15th of the same month. A 1.5% interest rate per month will be applied to all invoices over 30 day's past due. 11. This agreement can be terminated by either party for any reason with a thirty day written notice. 12. There will be no credit given for holidays Farmington is closed. Start Date City of Farmington Peter Mogren Owner ROC,Inc. Roes Mission: To be the BEST .Janitorial Company in the Twin Cities 3 ROCINC P.O. BOX 28384 Oakdale MN 55128 Peter Mogren 612-581-2776 Art Harris 612-251-3598 Fax 651-773-4807 www.rocjanifol"ial.com Break room . Clean and sanitize tables and countertops . Empty trash and replace liner as needed . Spot clean glass . Clean and polish sinks . Clean and polish drinking fountains . Sweep and mop floors . Clean and sanitize tables and countertops . Clean trash cans and lids . Vacuum edges and corners . Clean refrigerator (Fridays) . Dust ledges and art work . Clean light switches . Clean and sanitize doors and handle Restrooms and Locker rooms . Empty trash and replace liner . Clean trash can and lid . Clean and sanitize sinks, urinals, toilets and mirrors . Clean and sanitize countertops, walls and stalls . Refill hand soap, toilet paper and towels . Clean towel and toilet paper dispensers . Empty sanitary bags and replace liner . Clean light switches . Clean and polish fixtures . Sweep and mop floors with sanitizer . Clean and sanitize door and handle . Clean light fixtures . Clean stalls and walls . Dust ledges and air vents . Pour sanitizer in drains . Clean baseboards and edges _ Daily _Daily _Daily _ Daily _Daily _Daily _Daily _Daily _Weekly _Weekly _Weekly _Weekly _Weekly _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Weekly _Weekly _Weekly _Weekly _Weekly Roes Mission: To be the BEST Janitorial Company in the Twin Cities 2 ROCINC P.O. BOX 28384 Oakdale MN 55128 Peter Mogren 612-581-2776 Art Harris 612-251-3598 Fax 651-773-4807 www.rocjanitorial.com July 28, 2003 Farmin2ton Maintenance Facility Entrvwavs and Lobbv . Clean entry door glass inside and out . Empty trash outside doors . Sweep and mop Doors . Vacuum carpet and mats . Empty cigarette holders . Clean and sanitize door and handle . Wipe reception desk . Dust ledges . Clean thresholds . Clean kick plates . Spot clean walls . Clean air return vent and diffusers _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Weekly _Weekly _Weekly _Weekly _Monthly Office Areas & Hallways . Empty trash, replace liner as needed . Sweep and mop tile Doors . Vacuum carpets and mats . Spot clean glass . Vacuum all edges and corners . Dust all ledges and art work . Clean light switches . Clean and sanitize desks . Dust computers, screens, printers and faxes . Sanitize phones . Clean and sanitize door and handle . Spot clean walls . Clean trash cans and lids . Clean air vents returns and defuses _Daily _Daily _Daily _Daily _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Monthly Roes Mission: To he the BEST Janitorial Company in the Twin Cities 1 ROCINC P.O. BOX 28384 Oakdale MN 55128 Peter Mogren 612-581-2776 Art Harris 612-251-3598 Fax 651-773-4807 __~~ www.ror,janitorial.rom Terms and Conditions 1. ROC will provide a customer service manager to insure complete fulfillment of cleaning proposal and 24 hour emergency service. 2. ROC will carry workers compensation and liability insurance. 3. ROC will provide a $10,000.00 "Janitorial Service Bond". 4. ROC will conduct criminal back ground checks and drug screen all personnel. 5. ROC personal will wear photo identification badges and professional uniforms. 6. ROC will service building 1 time per week. 7. ROC will provide everything needed to complete scope of work unless listed in line #8 8. Farmington will supply toilet paper, paper towels, hand soap, sanitary bags, plastic bags and urinal screens. ROC can provide these items at an additional cost. 9. Farmington agrees not to hire ROC's employees for one year after termination of this agreement. 10. Cost to complete scope of work is $195.00 monthly plus MN sales tax. ROC will invoice Farmington on the 1 st day of the month and invoices are due by the 15th of the same month. A 1.50/0 interest rate per month will be applied to all invoices over 30 day's past due. 11. This agreement can be terminated by either party for any reason with a thirty day written notice. 12. There will be no credit given for holidays Farmington is closed. Start Date Peter Mogren Owner ROC, Inc. City of Farmington Roes Mission: To be the BEST Janitorial Company in the Twin Cities 2 ROCINC P.O. BOX 28384 Oakdale MN 55128 Peter Mogren 612-581-2776 Art Harris 612-251-3598 Fax 651-773-4807 www.rocjanitorial.com July 28, 2003 Farmin2ton Fire Station Main Office & Medin!! Room . Clean glass on entry doors . Empty trash, replace liner as needed . Sweep and mop tile floors . Vacuum carpets and mats . Spot clean glass . Vacuum all edges and corners . Dust all ledges and art work . Clean light switches . Clean and sanitize desks . Dust computers, screens, printers and faxes . Sanitize phones . Clean and sanitize door and handle . Clean trash cans and lids . Clean air vents returns and defuses Restrooms . Empty trash and replace liner . Clean trash can and lid . Clean and sanitize sinks, urinals, toilets and mirrors . Clean and sanitize countertops, walls and stalls . Refill hand soap, toilet paper and towels . Clean towel and toilet paper dispensers . Empty sanitary bags and replace liner . Clean light switches . Clean and polish fixtures . Sweep and mop floors with sanitizer . Clean and sanitize door and handle . Clean light fixtures . Clean stalls and walls . Dust ledges and air vents . Pour sanitizer in drains . Clean baseboards and edges _Weekly _Weekly _ Weekly _ Weekly _ Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Monthly _ Weekly _Weekly _ Weekly _ Weekly _ Weekly _ Weekly _ Weekly _ Weekly _ Weekly _ Weekly _ Weekly _Weekly _Weekly _Weekly _Weekly _Weekly ROC's Mission: To he the BEST .1anitorial Company in the Twin Cities 1 ROCINC P.O. BOX 28384 Oakdale MN 55128 Peter Mogren 612-581-2776 Art Harris 612-251-3598 Fax 651-773-4807 www.roc.ianitorial.com Terms and Conditions 1. ROC will provide a customer service manager to insure complete fulfillment of cleaning proposal and 24 hour emergency service. 2. ROC will carry workers compensation and liability insurance. 3. ROC will provide a $10,000.00 "Janitorial Service Bond". 4. ROC will conduct criminal back ground checks and drug screen all personal. 5. ROC personal will wear photo identification badges and professional uniforms. 6. ROC will service building 5 days per week. 7. ROC will provide everything needed to complete scope of work unless listed in line #8 8. Farmington will supply toilet paper, paper towels, hand soap, sanitary bags, plastic bags and urinal screens. ROC can provide these items at an additional cost. 9. Farmington agrees not to hire ROC's employees for one year after termination of this agreement. 10. Cost to complete scope of work is $1545.00 monthly plus MN sales tax. ROC will invoice Farmington on the 1st day of the month and invoices are due by the 15th of the same month. A 1.5% interest rate per month will be applied to all invoices over 30 day's past due. 11. This agreement can be terminated by either party for any reason with a thirty day written notice. 12. There will be no credit given for holidays Farmington is closed. Start Date Peter Mogren Owner ROC,Inc. City of Farmington ROC's Mission: To be the BEST Janitorial Company in the Twin Cities ROCINC P.O. BOX 28384 Oakdale MN 55128 Peter Mogren 612-581-2776 Art Harris 612-251-3598 Fax 651-773-4807 www.roc.ianitol"ial.com Restrooms . Empty trash and replace liner . Clean trash can and lid . Clean and sanitize sinks, urinals, toilets and mirrors . Clean and sanitize countertops, walls and stalls . Refill hand soap, toilet paper and towels . Clean towel and toilet paper dispensers . Empty sanitary bags and replace liner . Clean light switches . Clean and polish fixtures . Sweep and mop floors with sanitizer . Clean and sanitize door and handle . Clean light fixtures . Clean stalls and walls . Dust ledges and air vents . Pour sanitizer in drains . Clean baseboards and edges _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Weekly _Weekly _Weekly _Weekly _Weekly Roes Mission: To be the BEST Janitorial Company in the Twin Cities 3 ROCINC P.O. BOX 28384 Oakdale MN 55128 Peter Mogren 612-581-2776 Art Harris 612-251-3598 Fax 651-773-4807 www.roc.janitorial.com Council Chambers & Conference Rooms . Empty trash, replace liner as needed . Sweep and mop tile floors . Vacuum carpets and mats . Spot clean glass . Vacuum all edges and corners . Dust all ledges and art work . Clean light switches . Clean and sanitize desks . Dust computers, screens, printers and faxes . Sanitize phones . Clean and sanitize door and handle . Spot clean walls . Clean trash cans and lids . Clean air vents returns and defuses Break room . Clean and sanitize tables and countertops . Empty trash and replace liner as needed . Spot clean glass . Clean and polish sinks . Clean and polish drinking fountains . Sweep and mop floors . Clean and sanitize tables and countertops . Clean trash cans and lids . Vacuum edges and corners . Clean refrigerator (Fridays) . Dust ledges and art work . Clean light switches . Clean and sanitize doors and handle _Daily _Daily _Daily _Daily _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Monthly _ Daily _Daily _Daily _ Daily _Daily _Daily _Daily _Daily _Weekly _Weekly _Weekly _Weekly _Weekly Roes Mission: To be the BEST Janitorial Company in the Twin Cities 2 ROCINC P.O. BOX 28384 Oakdale MN 55128 Peter Mogren 612-581-2776 Art Harris 612-251-3598 Fax 651-773-4807 __www.roc.jallito.-ial.com July 28, 2003 Farmin2ton City Hall Entrvwavs and Lobby . Clean entry door glass inside and out . Empty trash outside doors . Sweep and mop Doors . Vacuum carpet and mats . Empty cigarette holders . Clean and sanitize door and handle . Wipe reception desk . Dust ledges . Clean thresholds . Clean kick plates . Spot clean walls . Clean air return vent and diffusers _Daily _Daily _Daily _Daily _Daily _Daily _Daily _Weekly _Weekly _Weekly _Weekly _Monthly Office Areas & Hallwavs . Empty trash, replace liner as needed . Sweep and mop tile Doors . Vacuum carpets and mats . Spot clean glass . Vacuum all edges and corners . Dust all ledges and art work . Clean light switches . Clean and sanitize desks . Dust computers, screens, printers and faxes . Sanitize phones . Clean and sanitize door and handle . Spot clean walls . Clean trash cans and lids . Clean air vents returns and defuses _Daily _Daily _Daily _Daily _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Weekly _Monthly Roes Mission: To he the BEST Janitorial Company in the Twin Cities 1 ROCINC P.O. BOX 28384 Oakdale MN 55128 Peter Mogren 612-581-2776 Art Harris 612-251-3598 Fax 651-773-4807 www.rocjanitorial.com July 28, 2003 Randy Distad CPRP Parks & Recreation Director City of Farmington 325 Oak Street Farmington MN 55024 Dear Mr. Distad, Thank very much for allowing ROC Janitorial to prepare a proposal for the City of Farmington. On July 24th I toured the four buildings that we are biding on. I met some very nice people at each place and they helped me understand each buildings needs. As I told you on the phone my option is that City Hall, Rambling River Center & the Maintenance Building need five day per week service. There are some areas of each building that could get by with 3 day per week service but the money you would save is very minimal. The fire station is bid at 1 day per week. The total cost to service the four buildings is $3290.00 per month plus sales tax. The Fire station is $195.00, City Hall $1545.00, Rambling River Center $775.00 and the Maintenance Building is $775.00. This is your total cost other than consumable supplies as listed. ROC would only be interested in servicing all four buildings. ROC Janitorial mission statement is "To be the BEST Janitorial Company it the Twin Cities". We at ROC know to be the best we need to provide four things: 1. Quality, ROC does every thing we can to provide the highest standards for our employees, supplies, supervisors. ROC's training and benefits lead the industry. We believe providing our employees with a living wage, and benefits that the rest of us take for granted that you're building will be cleaner. 2. Service, ROC provides full time customer service managers whose job it is to insure that ROC delivers what we promise. 3. Trust. ROC performs back ground checks, drug screening, photo name tags & company paid uniforms. 4. Value. ROC delivers all this at a cost that is not the highest or cheapest but the Best value. Inclosing I feel ROC is the BEST Company to service The City of Farmington's janitorial needs. I will talk top you when I get back around August Ith. We can meet and discuss any questions you may have. Sincerely, Peter Mogren Owner ROC, Inc. ROC's Mission: To be the BEST Janitorial Company in the Twin Cities lod City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, Interim City Administrat r FROM: Kevin Carroll, Community Development Director SUBJECT: Set Public Hearing - Blaha Property Redevelopment Plan DATE: August 18, 2003 INTRODUCTION The Farmington Housing and Redevelopment Authority [HRA] and the City Council have each expressed preliminary support for the concept of acquiring and redeveloping the Blaha property, located at the northeast comer of the intersection of Spruce Street and Second Street. A public hearing will have to be scheduled and held before further steps toward that objective can be taken. DISCUSSION The owners of the two parcels of property located at the northeast comer of the intersection of Spruce Street and Second Street have indicated a preliminary willingness to sell those parcels, under the right circumstances. A business known as Blaha's Collision Center operated at that location for many years. The property is currently leased by a business known as Budget Transport, Inc. Budget Transport has indicated that it intends to move its operations to a different location by September 30, 2003. The HRA and the City Council have previously indicated that they would consider the acquisition and redevelopment of the parcels in question. The HRA is prepared to make an offer on the property. The City Attorney has indicated that under Minnesota Statute Sec. 469.028, subdivision 1, the HRA must "apply to the governing body of the city" when the HRA determines that any particular redevelopment project should be undertaken. The HRA's application must be accompanied by (1) "a redevelopment plan," (2) "a statement of the method proposed for financing the project," and (3) "the written opinion of the planning agency, if there is one." The aforementioned redevelopment plan must also be reviewed at a public hearing, to be conducted by the City Council. At its meeting on August 11 th, the HRA passed a motion authorizing City staff to convey to the City Council a request that a public hearing be set for 7:00 p.m. on September 2, 2003. The public hearing would be held before, and conducted by, the City Council. The public hearing would be on the proposed redevelopment of the two Blaha parcels. The HRA also authorized City staff to prepare a general redevelopment plan that is consistent with the HRA's discussions regarding the redevelopment of the site, and to prepare or obtain the other information that must accompany the application referred to in the preceding paragraph. The completed application, with all required elements, will be provided to the City Council in advance of the proposed public hearing on September 2,2003. If, after the public hearing, the City Council adopts a resolution in support of the proposed acquisition and redevelopment of the property, the HRA will then engage in further discussions with the property owners in order to determine whether a mutually acceptable sale price can be achieved. The scheduling of a public hearing does not obligate the City Council to do anything other than conduct the hearing in question. All final decisions regarding the topic in question would be made at a later time. ACTION REQUESTED Motion to set a public hearing on the proposed acquisition/redevelopment of the Blaha property for 7:00 p.m. on September 2,2003. ft. oIl unity Development Director cc: Francis Blaha UJ >. '~ 0 ....... 1 r JJ U) "'0 "I L- ..s=. ,.- I- L "'0 f-- C ~ <U a> = () I--- ::l - L- 0.. f---- C/) I >. ....... F== "L- a> -- ...... <( 0:: I c o ....... 0) c E L- <U LL I I D~ t:::--- L- ~S~ '\ <t:: & ~ CIl " ,.... CT a) CIl V co 'l.() o . N co II ~ ro ,..: '0 ..... '" L ~ OJ 0 Qj <..> ;;; L..-- a.. CIl (3 >- c: " ......, 0 u '" ~ ---'1-1 '" 0 a; l:! - " 0 CIl IL - .2:' 'E ro "- I E ::J ~ / ----' I - .L I v I \ '\ ~ ~ II ~ ~ .~I ..... .~ ~ "- :.!::~ "3 l\--J ~I --A ~ ~ ~ JL- ~ ~ ~ L ~ ~ _' I a.. ,1II1II rr- C/) .\ \i" ~. .... I iJE- ~ ~ 0- CIl '" a) ~ ~ ~ "'. ~ ",' >. <D ro~ -.-..... .. ." <t:: 0- CIl l.() r-- m co ,.... .n .' ~ (13'. .. ,C':.. ffi ;i?ii" - ~ ro ...... .0 :.:J ~ is~ ~A ~ ~'J ~ --= - ~~U ;~> 7 /~ I ~"m vb_ \' J ---, I 1\ rJ L.... ~r I i I " ) - ~ r==lJ r ~ I- [] -=- -:::-- ~-- -= Minnesota Statutes 2002, 469.028 Page I of3 Minnesota Statutes 2002. Table of Chapters Table of contents for Chapter 469 469.028.:~n:'~al governing body. ~phrl; u; "'; 0:0- Findings, notice, determination. When an authority determines that a redevelopment project should be undertaken, it shall apply to the governing body of the city in which the project is located for approval. The application shall be accompanied by a redevelopment plan, a statement of the method proposed for financing the project, and the written opinion of the planning agency, if there is one. Before approving any redevelopment plan, the governing body shall hold a public hearing thereon after published notice in a newspaper of general circulation in the municipality at least once not less than ten days nor more than 30 days prior to the date of the hPr'li;;g. ~ Subd~:" ~ndingS, notice, determination; governing ~.. ..' ... ""u~ityshall not proceed with the project unf''tss the governing body finds by resolution that: (1) the land in the project area would not be made available for redevelopment without the financial aid to be sought; (2) the redevelopment plans for the redevelopment areas in the locality will afford maximum opportunity, consistent with the needs of the locality as a whole, for the redevelopment of the areas by private enterprise; and (3) the redevelopment plan conforms to a general plan for the development of the locality as a whole. The governing body shall within 30 days after submission of the application, or resubmission as hereinafter provided, give written notice to the authority of its decision with respect to the project. When an authority has determined the location of a proposed redevelopment project, it may, without awaiting the approval of the governing body, proceed, by option or otherwise, to obtain control of the real property within the area, but it shall not, without the prior approval by the governing body of the redevelopment plan, unconditionally obligate itself to purchase any such property. A plan which has not been approved by the governing body when submitted to it may be again submitted to it with the modifications necessary to meet its objections. Once approved, the determination of the authority to undertake the project and the resolution of the governing body shall be conclusive, in any condemnation proceeding, of the public need for the project. .. Subd. 3. Acquisition of open land. project may include any work or under undeveloped land determined to following conditions: A re acquire open or ted by virtue of the physical characteristics of the file:IIC: \Documents%20and%20Settings\kcarro l1\Local %20Settings\ T emporary%20Intem... 8/11/2003 fOe City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us FROM: Mayor, Council Members, _Af/ Interim City Administratof~ V'" Jim Atkinson \ti Assistant City Planner TO: SUBJECT: Zoning Code Text Amendments for Section 10-6-17 (E): Wetland Buffers DATE: August 18, 2003 INTRODUCTION The City of Farmington is proposing revisions to Section lO-6-l7 (E) concerning Wetland Buffers in the Zoning Code. Negative impacts resulting from private residential lots platted within wetland buffers have made it necessary to review the standards concerning the buffers. DISCUSSION Wetland Buffer Requirements The wetland buffer provides a native natural environment and a necessary habitat for many birds and native wildlife adjacent to a wetland. Property owners with wetland buffers are encouraged to leave dead trees and branches in the buffer area, providing the habitat needed for the native wildlife. Clearing and removal of vegetation in the buffer area is prohibited, except for selective clearing and pruning of individual trees and shrubs which are dead or diseased and the clearing of noxious weeds or hazards. All buffer areas are measured from the wetland edge as marked in the field. Section 10-6-17 (E) subd. 8 identifies the buffer area widths depending upon the type of wetland the buffer is adjacent to in the field. As shown in the table in this Section, the wetland buffer width may vary from 100 feet to 0 feet. Issues with Wetland Buffers Platted Within Residential Lots The City currently allows residential lots to be platted within a wetland buffer. Recent issues concerning homeowners not abiding by the wetland code have caused the City to review the wetland buffer ordinance. A number of builders preparing lots along the south side of 200th Street in Charleswood have graded the wetland buffers and removed the vegetation, which is prohibited by ordinance. Most residents that moved into these homes south of 200th Street did not realize the restrictions placed on their lots and have either encroached into the wetland buffer with structures or gardens or have become upset after learning that their yard space is smaller than they expected due to the wetland buffer. For these reasons, the City determined that a revision to the wetland buffer ordinance was needed in order to relocate the wetland buffers outside of the residential lots. Benefits to the Wetland Buffer Relocation There are a number of benefits to the newly crafted ordinance including the following: 1. The buffers would be platted with the outlot that includes the wetland. This outlot is typically dedicated to the City where City control benefits the wetland and wetland buffers. 2. The homeowner may utilize his entire property with the exception of required setbacks and easements. 3. The orange fences erected to delineate the buffers will inform the homeowner that encroachment is not allowed beyond the fence. 4. The disturbed portions of the buffers will be seeded, mulched, and disked, insuring that the disturbed areas of the wetland buffer are prepared for native vegetation and wildlife. 5. The monumentation required to identify the buffer and wetland areas will assist in informing the homeowner where the boundary line for the buffer is located. Wetland Buffer Ordinance The ordinance proposes that the wetland buffer be located outside of lots. A buffer setback of 10 feet to structures within the lot will be the only encroachment of the wetland buffer within the property. The wetland edge and wetland buffer delineation line will be required on plans submitted to the City. An orange fence and monumentation will be erected during construction to identify the wetland buffer area and shall not be removed until sod is installed on all lots adjacent to the wetland buffer, Additionally, building permits shall not be issued until the orange fence and monumentation is installed and disturbed areas of the buffer are seeded, mulched, and disked. Finally, the monumentation will be required at every lot comer or every 300 feet, whichever is less, and at all angle points of a lot. Planning Commission Review The Planning Commission reviewed the proposed ordinance at its meeting on July 8, 2003 and recommended approval. The Commission also directed staff to distribute the proposed ordinance to local developers for comrnents. Staff received two (2) responses, both of which were in support of the ordinance in its current form. ACTION REQUESTED Approve the attached ordinance regarding wetland buffers. Respectfully submitted, q~OL- Jim Atkinson Assistant City Planner CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING TITLE 10 CHAPTER 6 OF THE FARMINGTON CITY CODE, THE CITY'S ZONING ORDINANCE, CONCERNING WETLAND BUFFERS THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Section 10-6-17(E)(1) of the Farmington City Code is-amended in its entirety to read as follows: 1. For lots of record created after June 7, 1999 (date of original wetlands ordinance . adoption), a buffer area shall be maintained abutting all wetlands. The following requirements shall be met concerning the wetland buffers: (a) The wetland and buffer shall be platted as an outlot if established as part of a subdivision application. All other applications shall require dedication of a conservation easement over a wetland and buffer. (b) A wetland line and wetland buffer delineation line rnust be shown on the plan submitted to the City. (c) An orange fence shall be erected at the wetland buffer line during construction and shall not be removed until sod is installed on all lots adjacent to the wetland buffer. (d) Permanent rnonumentation shall be erected at the time of the installation of the orange fence as required in Section 10-6-17 (E)(4) of the City Code. (e) Building permits shall not be issued until orange fence and monumentation is installed and disturbed areas of buffer are seeded, mulched, and disked. SECTION 2. Section lO-6-17(E)(2) of the Farmington City Code is amended in its entirety to read as follows: 2. Buffer area vegetation shall be considered adequate when the buffer has a continuous, dense layer of perennial grasses, flowers, trees and/or shrubs. Vegetation shall be considered unacceptable if: (a) It is composed of noxious weeds; or (b) Topography or sparse vegetation tends to channelize the flow of surface water; or (c) For some other reason the vegetation is unlikely to retain nutrients and sediment. SECTION 3. Section 10-6-17(E)(4) of the Farmington City Code is amended in its entirety to read as follows: 4. Buffer areas shall be identified by permanent rnonumentation acceptable to the City at every other lot comer or every three hundred feet (300'), whichever is less, and at all angle points of lot. SECTION 4. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this _day of Farmington. , 2003, by the City Council of the City of CITY OF FARMINGTON By: Gerald Ristow, Mayor ATTEST: By: City Administrator SEAL By: City Attorney Published in the Farmington Independent the _ day of ,2003. 107136 2 r'__L-I J<R-E NT DizDI t"lANCE 1 L-a, fA 1J E - 'O\A~MONv\~r / H'O~~ I f I \ fZ.~A 1<- P12o.pep:..ry LINt,./ :".j' . ..J1Ui.. J'\ 1? V\ FFf:1L- <se1'9~ W~D ~ ~ ltl~/Pe; ~-r Ai!:G;4 "F2eVI56'Do-g.DI NAHGC o L-IA/€ HOM~ .' ,\M. WE/LAN!? 6t::xErtE . 1)CCK. 'fiL C arrenf Orcl'naj,c...e.- 1 0-6-17 1 0-6-17 (E) Wetland Buffer Areas: 1. For lots of record created after June 7, 1999 (date of original wetlands ordinance adoption), a buffer area shall be maintained "/ abutting all wetlands. Buffer area vegetation shall be established and maintained in accordance to the following requirements: (see illustration filed in the office of the city clerk). 2. Buffer area vegetation shall be considered adequate when the buffer has a continuous, dense layer of perennial grasses, flowers, > trees and/or shrubs that have been undisturbed for at least ten (10) consecutive years. Vegetation shall be considered unacceptable if: (a) It is composed of noxious weeds; or (b) Topography or sparse vegetation tends to channelize the flow of surface water; or (c) For some other reason the vegetation is unlikely to retain nutrients and sediment. 3. Where buffer areas, or a portion thereof, are not vegetated or have been cultivated or otherwise disturbed within ten (10) years of the permit application, such areas shall be replanted and maintained according to each of the following standards: (a) Buffer areas shall be planted with a seed mix containing one hundred percent (100%) perennial native plant species, except for a one time planting of annual nurse or cover crop such as oats or rye. (b) The seed mix to be used shall consist of at least fifteen (15) pounds pure live seed (PLS) per acre of native grass seed and one pound PLS per acre of native forbs. Native grass and native forb mixes shall contain no fewer than four (4) and five (5) species respectively. (c) The annual nurse or cover crop shall be applied at a rate of twenty (20) pounds per acre. (d) Native shrubs may be substituted for forbs. Such shrubs may be bare root stock and shall be planted at a rate of sixty (60) plants per acre. Shrubs shall be distributed so as to provide a natural appearance and shall not be planted in rows. July 2002 City of Farmington 1 0-6-17 1 0-6-17 (e) Buffer area plantings along the Vermillion River corridor or other areas of buffer area plantings along trout stream habitat shall follow planting guidelines included in the Farmington surface water management plan. (Approved tree species are listed on figure 4-5 in the Farmington surface water management plan filed in the office of the city clerk.) (f) Native grasses and forbs shall be planted by a qualified contractor by using a drill designed for native grass seeding or by broadcasting or hydroseeding at Minnesota department of transportation rates (1995 MNDOT standard specifications for construction). (g) No fertilizer shall be used in establishing new buffer areas. (h) All seeded areas shall be mulched immediately with clean straw at a rate of 1.5 tons per acre. Mulch shall be anchored with a disk or tackifier. (i) Buffer areas (both natural and created) shall be protected by erosion control measures as determined by the city. These must be employed during construction until permanent ground cover is established to prevent siltation of the buffer area and wetland. (j) A walking trail may be established within a wetland buffer area. The trail should be constructed to minimize erosion. An undisturbed area of vegetative buffer at least ten feet (10') in width should remain between the trail and the wetland edge. (See illustration filed in the office of the city clerk.) (k) Applicants may obtain from the city a set of standard seeding and planting specifications for buffer areas, which meet all the city requirements. 4. Buffer areas shall be identified by permanent monumentation acceptable to the city. In residential subdivisions, a monument is > required for each lot. In other situations, a monument is required for each three hundred feet (300') of wetland edge. 5. The clearing and removal of vegetation in the buffer area is prohibited, except for selective clearing and pruning, of individual trees and shrubs which are dead, diseased, noxious weeds, or hazards. July 2002 City of Farmington /0+ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor and Councilmembers Daniel M. Siebenaler, ~/ Interim City Administrator~ TO: SUBJECT: Discussion of workshops preceding City Council meetings DATE: August 18,2003 INTRODUCTION At the August 4th, 2003 City Council meeting the subject of conducting workshops immediately prior to regular City Council meetings was raised. Council agreed to take the idea under advisement and place it on the agenda for August 18, 2003 for further discussion. Any workshop held by the City Council would be a public meeting and notice would be published in compliance with Minnesota State law. DISCUSSION During it's discussion of this issue Council is encouraged to consider both the benefits and pitfalls of such workshops. In addition Council should consider and define guidelines for the conduct of the workshop, that is, "What topics will be open for Council discussion? What rules or policies will Council abide by? And, What are the desired outcomes of the workshops? ACTION REQUESTED Discuss the concept of City Council Workshops prior to regular City Council meetings and provide staff direction. aniel M. Siebenaler Interim City Administrator lIb CAMPBELL KNUTSON rhomas J. Campbell Rogcr N, Knutsoo rhol11as ivI. Scott Elliott B. KOelsch .loci .I. .Iamnik Aodrca McDowell Poehler rVlatthcw K. Brokl* 'Also licensed /II lVisconslI1 Professional Association Attorneys at Law (651) 452-5000 Fax (651) 452-5550 August 14, 2003 AlllllOr's DJI'ftl J Jiol: (65'1 ) 234.6219 /-/lloil Address: 1/0I/lllik@,k.lml'.co/ll .Ioho F. Kelly Matthew .I. Foli Sorco M, Mattick Margueritc M. McCarron Gina M. Brandt To: Farmington City Council _Ale Dan Siebenaler, Interim City Administrato( ~ From: Joel Jamnik, City Attorney Subject: Request for Council Approval-Ash Street Joint Powers Agreement with Castle Rock Township We have received the Township's approved revisions to the proposed draft (see attached). While the Township continued their meeting from Tuesday, August 13 to Wednesday August 20 to be able to respond to any additional changes, the Director of Public Works and I are recommending approval of the draft as presented. If the Council concurs, a motion approving the proposed Joint Powers Agreement and authorizing the Mayor and Administrator to sign the agreement would be the recommended Council action: Suite 317 · Eagandale Office Center · 1380 Corporate Center Curve · Eagan, MN 55121 JOINT POWERS/ORDERLY ANNEXATION AGREEMENT CITY OF FARMINGTON - TO'WNSHIP OF CASTLE ROCK ASH STREET RECONSTRUCTION AND UTILITY Il\1PROVEMENTS 1.0 Parties. This Agreement is entered into by and between the City of Farmington, a Minnesota municipal corporation ("Farmington") and the Town of Castle Rock, a Minnesota municipal corporation ("Castle Rock") pursuant to the authorization contained in M,S. 9471.59 and 9414.0325, 2.0 Recitals. A. Farmington and Castle Rock each have authority to construct public improvements as defined in M,S, Chapter 429. B. Farmington and Castle Rock have determined that the reconstruction of Ash Street and related improvernents including sanitary and storm sewer services to the surrounding properties, as described in the attached feasibility Report, are in the public interest and that they are necessary, feasible, and economical, 3.0 Purpose. The purpose of this Joint Powers Agreement is to define the duties and obligations of Farmington and Castle Rock regarding the reconstruction of Ash Street and the related utility improvements and, where appropriate to effectively maintain and serve the affected properties to facilitate the orderly annexation of identified properties receiving urban services and to maintain Township jurisdiction over those properties not yet receiving urban services. 4.0 Duration This Agreement shall terminate one (1) year following substantial completion of the combined project as related to the improvement project but shall continue with regards to the orderly annexation of the identified properties until annexation occurs or the parties terminate this Agreement. 5.0 Definitions. "Ash Street Reconstruction Project" means the reconstruction of that portion of Ash Street lying between the railroad tracks east of First Street and State Trunk Highway 3, as more fully described in the Feasibility Report dated June 2003, prepared jointly by the engineers for Farmington and Castle Rock Township, including grading, bituminous paving of street and pathways, installation of concrete curb and gutter, installation of storm sewer pipe and catch basins, turf re-establishment and landscaping, and utility adjustments, "Storm Water Facilities Project" means the construction of storm water piping systems, the acquisition, enlargement, and improvement of storm water ponds and sedimentation ponds all of which are required to collect, treat and convey all or some of the surface water runoff from the Ash Street Reconstruction Project and surrounding areas, "Combined Projects" means the Ash Street Reconstruction Project and the Storm Water Facilities Project. 6.0 Proiect Terms and Conditions. In consideration of the mutual undertakings herein expressed, the parties agree as follows: A. Project Design. Farmington shall prepare plans and specifications for those portions of the Combined Projects, which are located within each jurisdiction. The plans and specifications may be combined for purposes of preparing bid documents and advertising for bids, B. Advertisement for Bids. Farmington shall advertise for and receive bids for the combined projects, Farmington shall provide Castle Rock with a copy of the bid tabulations, C. Contract Award. Upon receipt of the bid tabulation, the Castle Rock Engineer shall confer with the Farmington Engineer and concur in the recommendation of the award of bid to the lowest responsible bidder, Farmington shall approve of the recommendation prior to the award of a contract. Contract shall be let by the City of Farmington, D. Contract Documents. Farmington shall prepare all construction contract documents and the Farmington attorney shall approve them, E. Construction Supervision. Each party shall have its own contact person to review field work, occurring within its corporate boundaries, as described in the contract documents for conformance with contract specifications and shall coordinate efforts wherever possible to ensure that the construction of the Combined Projects proceeds in an efficient manner. F. Change Orders. During the course of construction, each party may request change orders for the portion of the Combined Projects located within its boundaries. Change orders shall be submitted to Farmington and may be approved by Farmington pursuant to the terms of the construction documents consistent with the Feasibility Report dated June 2003, prepared jointly by the Engineers for Farmington and Castle Rock Township, G. Allocation of Proj ect Costs. The City of Farmington shall be responsible for all project costs identified in the report as Township or City costs, including Township engineering costs previously incurred or to be incurred, H. Indemnification. As to the Combined Projects, the City of Farmington agrees to indemnify and hold the Town of Castle Rock harmless from any and all claims, causes of action, lawsuits, judgments, charges, demands, costs and expenses involved therein and attorneys' fees and costs and expenses connected therewith, arising out of the Combined Projects except as to any work performed by SEH by contract on behalf of Castle Rock. Nothing herein will constitute a waiver of limitations of liability available at Minnesota Statute Chapter 466 and other applicable law, I. Ownership/Maintenance. Upon completion of the Ash Street Reconstruction Project, the City shall own or otherwise be responsible for and maintain the storm water facilities portions of the proj ect located within the proj ect area, The City of Farmington will own the City water and sewer utilities located within its jurisdiction, on city property, or on city easements through areas of Castle Rock as shown in the Feasibility Report dated June 2003 prepared jointly by the Engineers for Farmington and Castle Rock Township, J. Storm Sewer Usage. Those lands, defined by the Feasibility Report dated June 2003 prepared jointly by the engineers for Farmington and Castle Rock Township, which are designated as draining into the various storm water ponds which are to be developed pursuant to the Storm Water Facilities Project, shall not be assessed for ongoing existing drainage to these ponds, but may be assessed for additional drainage, caused by more intense use of the property than the use of the property at the time of the Storm Water Facilities Project. Assessment for storm water shall not justify initiation of annexation of the property by either Farmington or Castle Rock Township, 7.0 Proiect Financinl! and Assessments. A. Chapter 429/444. Township hereby authorizes City to undertake proceedings on behalf of the Parties to enable the City to impose special assessments against properties served by the project assessed for the improvements, or to establish equivalent availability and connection charges. The ability of Farmington to assess for the Storm Water Facilities Project costs is limited by 6,0 (1) herein, Further, Farmington and Castle Rock Township agree that assessment for sanitary sewer and water improvement constructed as part of the combined projects, shall not occur until after the project is done and the cost finalized, B. Approvals. All financing methods will be mutually developed by City engineering and financial staff or consultants, and approved by City Council prior to, or contemporaneously with, any statutorily required hearings/meeting procedures, 8.0 Orderlv Annexation of Benefited Properties A. Immediately Served Properties. Castle Rock Township hereby consents and agrees to the annexation of those properties described in Exhibits A and B when the construction of sanitary sewer and water serving the area in Exhibits A and B contained in the Combined Projects, is 85% or more completed, B. Subsequently Served Properties. Castle Rock Township hereby agrees to the annexation of those properties within the orderly annexation area described in Exhibits C and D that petition for or otherwise connects to city provided sanitary sewer and water services, Castle Rock Township and Farmington agree to adopt the necessary orderly annexation agreement amendments to this agreement to accomplish the annexation of the properties, C. Unserved properties. Farmington and Castle Rock Township hereby agree that not to annex properties unserved for sanitary sewer and water service by Farmington in the orderly annexation area absent a petition by lOO% of affected property owners, for those property owners not addressed in Article 8,0 A or Article 8,0 B herein, IN 'WITNESS WHEREOF, the parties have hereunto executed this Agreement. Pursuant to Council authority granted on the thday of ,2003, CITY OF FARMINGTON By: Gerald Ristow Its: Mayor By: Its: Interim City Administrator Pursuant to Town Board authority granted on the _th day of ,2003. TOWN OF CASTLE ROCK By: Randy Becker Its: Chairman of Board of Supervisors By: Maralee Rother Its: Clerk /~~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmin2ton.mn.us TO: Mayor, Councilmembers. Interim City Adrrlllistrator./J Lee M. Mann, P.E., Director of Public Works/City Engineer FROM: SUBJECT: Dakota County 2004 - 2008 CIP - City Requests DATE: August 18, 2003 INTRODUCTION Dakota County is in the process of preparing the County's 2004 - 2008 Capital Irnprovement Program (see attached letter). City staff has previously met with the County and forwarded a letter to the County with projects to include in their draft CIP. The County's process now includes a requirement that cities provide a resolution requesting that projects be included, before the draft CIP goes to the County Board. DISCUSSION Pursuant to our meeting with Dakota County staff on April 23, 2003, the following projects that the City of Farmington would like programmed in Dakota County's 2004-2008 CIP, as identified over the last several years, were forwarded for inclusion in the draft County CIP: CR 74, Ash Street, RR Tracks to Trunk Highway 3 - 2005 At our 4/23 meeting, it was indicated by County staff that this project would be more likely to be funded in 2005. CR 64 (195th Street), from Autumn Glen to TH 3 - 2005/2006 CR 64 (195th Street) from Autumn Glen to Trunk Highway 3 has been identified by the City and the County as a minor arterial east-west corridor in Farmington and through the County. Based on the timing of the development of the Seed/Genstar property, the roadway may be needed as early as 2005. CSAH 31, CSAH 50 to CSAH 74 - 2005? This project is included based on the development interest and rnaster planning efforts south of CSAH 50 adjacent to the alignment of the southerly extension of CSAH 31. CSAH 50, Division Street to TH 3 - 2005 (preliminary engineering) The preliminary engineering for this project is currently scheduled in 2005. It was indicated to the County that the construction of the project be scheduled as soon after 2005 as possible, realizing that the timing is dependent on Tumback funds. 20th Street The concept of the County participating in the construction costs of City streets that support or relieve parallel County Roads has been discussed with the County. The extension of 208th Street to TH 3 would provide a significant, positive impact on Elm Street (CSAH 50) from a traffic standpoint. Therefore, it is requested that the County adopt a policy based on this concept and program funding for the extension of208th street from its current easterly terminus to TH 3. 19Sth Street, FlagstaJJto Cedar The City Council in the past has requested that the extension of 195th Street to Cedar be programmed. Traffic Signals along Pilot Knob Road The County continues to monitor the intersections along Pilot Knob Road and program traffic signals as warrants are met. Subsequent to our communications to the County, the School District has also indicated a desire to have a trail constructed on the north side of 195th Street between CSAH 31 (Pilot Knob Road) and Akin Road. The School District has budgeted for this project and discussions have begun with the County. There is a potential that this project could be accomplished in 2003. The County has reviewed the projects submitted and has sent back their draft response in the attached letter. Staff recomrnends that the City Council formally request that the following projects be included in the County's 2004-2008 CIP: . CR 64, Pedestrian Trail, CSAH 31 to Akin Road - 2004 (if not accomplished in 2003) . CR 74, Ash Street, RR Tracks to Trunk Highway 3 - 2005 . CR 64 (1 95th Street), from Autumn Glen to TH 3 - 2005 or 2006 . CSAH 50, Division Street to TH 3 - 2005 (preliminary engineering) . Traffic Signals along Pilot Knob Road (as warranted) BUDGET IMPACT It is currently the County's policy that the costs of the roadway improvements are split 55% County and 45% City. City financial participation in the projects identified is yet to be determined but would likely include a combination of funding mechanisms that would be identified in individual project feasibility reports. ACTION REQUESTED Adopt the attached resolution requesting inclusion of construction projects in the Dakota County 2004-2008 CIP. Respectfully Submitted, ~ 'frl~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file RESOLUTION NO. R - 03 A RESOLUTION REQUESTING THE INCLUSION OF CONSTRUCTION PROJECTS IN THE DAKOTA COUNTY 2004 TO 2008 TRANSPORTATION CIP Pursuant to due call and notice thereof, a regular meeting of the City Council of Farmington, Minnesota, was held in the Council Chambers of said City on the 18th day of August, 2003 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following resolution: WHEREAS, Dakota County has asked cities and townships to request projects for inclusion in the Dakota County 2004 to 2008 Transportation CIP; and WHEREAS, the following transportation projects are important to the City of Farmington : ; and Year 2004* 2005 2005 or 2006 2005 2007 Future CIP Future CIP As warranted WHEREAS, the City of Farmington intends to participate in costs associated with these projects in accordance with applicable County cost sharing policies; NOW, THEREFORE, BE IT RESOLVED, that the City of Farmington hereby requests that these projects be included in the Dakota County 2004-2008 Transportation CIP for construction in the year indicated: *if not accomplished in 2003 Year 2004* 2005 2005 or 2006 2005 As warranted BE IT FURTHER RESOLVED, that the City of Farmington hereby requests the following projects be considered for inclusion in future Dakota County Transportation CIP's: This resolution adopted by recorded vote of the Farmington City Council in open session on the 18th day of August, 2003. CITY OF FARMINGTON Mayor Attested to the _ day of 2003. Interim City Administrator SEAL ~~ DATE: Dakota County Transportation Department Western Service Center · 14955 Galaxie Avenue · Apple Valley, MN 952.891.7100 · Fax 952.891.7127 · www.co.dakota.mn.us ~ /,I ~~ /i ~...@. ,- '/ " ,,/1/ I/. ,. (,,/ . I / (/~' Jte IF>l~ "",- .:> .......,:, ~ " '.............. I .., '. " ................. <:"{}/>(J ......... ". u ". ~.., .......... " ) / July 16, 2003 FROM: Dakota County City Public Works Directors/Engineers Dakota County Township Clerks ".........y. Mark Krebsb~~ortation Director/County Engineer " Transportatio~ -~partment Responses to CitylTownshipCommemts on the Dakota County 2004-2008 CIP TO: SUBJECT: This spring staff began work on the 2004-2008 County Capital Improvement Program (CIP). Your city/township was mailed a copy of the 2003-2007 CIP with a request for comments and proposals for additional projects to be included in the 2004-2008 CIP. We have received your requests and met with many cities and townships to develop a draft CIP. Unfortunately, funding constraints have not allowed all projects to be included as requested. Attached is a copy of the Transportation Department's draft responses to your 2004-2008 CIP requests. The County Administrator and the County Board have not reviewed these comments. The County Administrator will review these comments this month and the County Board in September. Dakota County requests a resolution from the city/township supporting their 2004-2008 CIP requests by August 29, 2003. A sample resolution is attached. If the draft CIP does not fully address all of your project requests, you may want to add an additional "NOW, THEREFORE, be it further resolved, that the CityfTownship of _ hereby requests the following projects be considered for possible inclusion in the future Transportation CIPs" and list any projects that are currently not included in the draft 2004-2008 CIP. If you have questions or need explanation on some portion of the proposed CIP, please call Holly Anderson at 952.891.7090 or e-mail hollv~anderson@co.dakota.mn.us. Thank you for your assistance with development of this Transportation CIP. Attachments DRAFT WHEREAS, Dakota County has asked cities and townships to request projects for inclusion in the Dakota County 2004 to 2008 Transportation CIP; and WHEREAS, the following transportation projects are important to the CitylTownship of ; and Project Year WHEREAS, the CitylTownship of intends to participate in costs associated with these projects in accordance with applicable county cost sharing policies; NOW, THEREFORE, be it resolved, the CitylTownship of hereby requests that these projects be included in the Dakota County 2004-2008 Transportation CIP for construction in the year indicated. 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