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Home My WebLink About06.02.03 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING June 2, 2003 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) a) Response to Mr. Jeff Thelen - Community Development 7. CONSENT AGENDA a) Approve Council Minutes (5/19/02 Regular) (5/19/02 Special) b) Approve Dew Days Permits - CEEF Fee Waiver - Parks and Recreation c) Approve Tobacco and Beer License Transfer - Super USA - Administration d) Accept Resignation - Heritage Preservation Commission - Administration e) Approve Mutual Aid Agreement - Police f) Accept Donation Rambling River Center - Parks and Recreation g) Adopt Credit Card Use Policy'- Finance h) Approve Hoisington, Koegler Group, Inc. Contract - Parks and Recreation i) Appointment Recommendation- Solid Waste - Human Resources j) Appointment Recommendation -,Community Development - Human Resources k) Approve Soil Testing Request - 3rd and Spruce Street - Community Development I) Approve Bills 8. PUBLIC HEARINGS a) Issuance of Bonds Trinity Health Campus - Finance 9. AWARD OF CONTRACT a) Adopt Resolution - Main Street Project Phase 1 - Engineering (Supplemental) Action Taken Information Received Regular - Approved Special - Not Approved Approved Approved Accepted Approved R34-03 Adopted Approved Approved Approved Approved Approved R35-03 R36-03 .... 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) 2002 Audit Report - Finance b) Approve Preliminary Action Plan 2003 Strategic Planning Retreat - Administration Information Received Approved 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING June 2, 2003 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) a) Response to Mr. Jeff Thelen - Community Development 7. CONSENT AGENDA a) Approve Council Minutes (5/19/02 Regular) (5/19/02 Special) b) Approve Dew Days Permits - CEEF Fee Waiver - Parks and Recreation c) Approve Tobacco and Beer License Transfer - Super USA - Administration d) Accept Resignation - Heritage Preservation Commission - Administration e) Approve Mutual Aid Agreement - Police f) Accept Donation Rambling River Center - Parks and Recreation g) Adopt Credit Card Use Policy - Finance h) Approve Hoisington, Koegler Group, Inc. Contract - Parks and Recreation i) Appointment Recommendation - Solid Waste - Human Resources j) Appointment Recommendation - Community Development - Human Resources k) Approve Soil Testing Request - 3rd and Spruce Street - Community Development I) Approve Bills 8. PUBLIC HEARINGS a) Issuance of Bonds Trinity Health Campus - Finance 9. AWARDOFCONTRACT a) Adopt Resolution - Main Street Project Phase 1 - Engineering (Supplemental) Action Taken Pages 837-839 Pages 841.855 Pages 857.859 Page 861 Pages 863.865 Pages 867-874 Pages 875.876 Pages 877.880 Pages 881-903 Page 905 Page 907 Pages 909-916 Page 917 Pages 918-925 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) 2002 Audit Report - Finance b) Approve Preliminary Action Plan 2003 Strategic Planning Retreat - Administration Pages 926-927 Pages 928-932 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN June 2. 2003 To the City Council of Farmington: My name is Carrie Wilson-Smith, and I currently live at 19879 Emperor Court in Farmington. I reside with my husband, Mike, and our two children, ages 6 and 10. I respectfully request the council consider putting in place a requirement that all builders be required to apply and receive a permit to place a model home in Farmington. Please let me take a moment to express why this request is being placed in front of the council tonight Last week, almost directly across the street, Brandl Anderson placed a model in our court. No notice was given, and due to this not being a thru street, this raised many questions, especially regarding traffic flow. Eighty-two percent of the homes in the court are completed. In fact, the only lots left undeveloped belong to BrandlAnderson. Most model homes are placed on streets which are accessible from both directions. After seeing this model open, I searched the City of Farmington for models on cul-des-acs. I could not find any. I found several which were on thru streets but none on a cul-des-ac. In fact, the Brandl model was in a grouping of models on 198tb Street which attached to our court until they moved into our court. Several people in our court have expressed a concern regarding traffic flow, especially when the Parade of Homes is being held. We have 8 children in our court, and because most of us lack yards and driveways at this time, they tend to be in the court playing (the actual turnaround area). On Saturday, May 31, 9 people stopped at the model. This did not count the numerous cars which drove through the court just to look at the home. In addition, this model, unlike Donnay, Chase, C&M, Middelstat and Windwood models, is open every day, not just on weekends or an extended weekend. As a homeowner of a previous home in Farmington on a very busy street, my husband chose our next home ona cul-de-sac for a reason. We wanted to be away from traffic flow and speeding traffic. My concern is that with the addition of this model, it is going to become just what we moved away from. When you pay in excess of $90,000 for your lot, you try to choose the location very carefully. It just appears that asa homeowner, I was not given any choice with regard to the placement of this model in my neighborhood. Last, I know that prob~bly nothing can prevent the current situation from changing, but maybe it can prevent the same concerns in otherfutute homeowners in Farmingtbn. Thank you for taking the time to listen to my concern. Sincerely, Carrie Wilson-Smith Mikel Smith 19879 Emperor Court Farmington, Minnesota 55024 651-460-2887 ~ It/1ut' Ve/ {II' &1 "u V /11:; p~~.OJ<~ adJ IV yYI c;,a.... City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~~\ TO: Mayor, Councilmembers and City Administrator FROM: Kevin Carroll, Community Development Director SUBJECT: Response to Citizen Comments -- Mr. Jeff Thelen DATE: June 2, 2003 INTRODUCTION During the "Citizen Comments" portion of the May 19th City Council meeting, Mr. Jeff Thelen offered comments regarding various aspects of a development project that has been proposed by local resident J an Karrmann. Ms. Karrmann has appeared before the Planning Commission and the Housing and Redevelopment Authority on several occasions to discuss her desire to acquire property in the Farmington Industrial Park and open a day care facility that would serve Industrial Park employees and parents who live in nearby residential areas. DISCUSSION Most of Mr. Thelen's comments addressed a recent decision by the Planning Commission regarding an exterior building material that Ms. Karrmann had proposed to use for her day care facility. The material in question, which is called "Hardiplank," is a type of durable, low-maintenance lap siding that includes Portland cement. The Planning Commission determined (at its May 13th meeting) that Hardiplank is "concrete." Concrete is an approved exterior wall material under the Industrial Park Design Standards that appear in the City Code. A few days after the last City Council meeting, Mr. Thelen filed an appeal regarding the aforementioned Planning Commission decision (see attached letter from him dated May 21, 2003). Due to publication and notice requirements, Mr. Thelen's appeal cannot be considered by the City Council until its next meeting on June 16th. The pros and cons of Hardiplank will presumably be discussed in detail at that time. Other comments made by Mr. Thelen dealt with the fact that the topic of exterior building materials is addressed not only in the City Code, but also in covenants that were adopted when the development of Phase II of the Industrial Park began in 1996 (the property that Ms. Karrmann wants to acquire is in Phase II). Mr. Thelen was familiar with the concept of covenants, because an earlier set of covenants had been adopted when Phase I of the Industrial Park began around 1990 (Mr. Thelen's business is located in Phase I). Mr. Thelen indicated a belief that insufficient attention has been devoted to the 1996 covenants in connection with Ms. Karrmann's proposal. At some point between 1996 and the present, the design standards that appeared in the 1996 "Phase II Covenants" were incorporated into the City Code, presumably to make them more readily accessible to the general public. Relevant portions of each appear below: 1996 Industrial Park Phase II 2003 [City Code] Industrial Park Design "Declaration of Covenants" Standards 10-6-20 Industrial Park Design Standards 5.0 Building Material And Design: (A) Building Material And Design: 5.01 Exterior Walls: Exterior walls of buildings to 1. Exterior Walls: Exterior walls of buildings to be be constructed .. .shall consist of one or more of constructed shall consist of one or more of the the following materials: following materials and shall receive prior approval of the city: Brick shall be of a size, type, texture, color and placement to be approved by Declarants. (a) Brick: Size, type, texture, color and placement shall be approved. Stone shall have a weathered face or shall be polished, fluted or broken face to be approved (b) Stone: Stone shall have a weathered face by Declarants. or shall be polished, fluted or broken face. Concrete Masonrv Block shall be those (c) Concrete Masonry Block: Concrete generally described as "Customized masonry block shall be those generally Architectural Concrete Masonry Units" or shall described as "customized architectural be broken faced brick-type units with marble concrete masonry units" or shall be broken aggregate; in either case to be approved by faced brick type units with marble aggregate. Declarants. All concrete masonry units shall be All concrete masonry units shall be coated with coated with coating approved by Declarants a city approved coating. There shall be no There shall be no exposed concrete block on exposed concrete block on the exterior of any the exterior of any building unless approved by building unless approved by the city. Declarants. Glass Concrete may be poured in place, tilt up or precast and shall be finished in stone, textured (d) Concrete: Concrete may be poured in or coated in a manner to be approved by place, tilt up or precast; and shall be finished in Declarants and with a minimum life expectancy stone, textured or coated, with a minimum life of 10 years. expectancy of ten (10) years. Although the HRA has not finalized any type of contractual agreement with Ms. Karrman regarding the sale of Industrial Park property, the combination of brick and Hardiplank that Ms. Karrmann originally proposed to use has been previously discussed with and approved (in concept) by the HRA. The HRA's consideration of this topic focused on the design standards that currently appear in the City Code (right hand column, above). The 1996 covenants specifically provide that "..all parcels and lots [in Phase II] shall be developed in conformance with the requirements of the City Code of the City of Farmington." Although the "exterior building material" sections of the 1996 covenants and the current City Code are very similar, the HRA members could address Mr. Thelen's concerns by expressly revisiting their prior approval of the proposed building materials in the specific context of the 1996 covenants. This 2 subject will therefore be placed on the agenda for the next HRA meeting. (The Planning Commission does not need to revisit its "Hardiplank decision," in part because that decision is being appealed, and in part because that decision was properly based upon the City Code rather than the covenants. The Planning Commission does not have the authority to interpret or enforce a contractual document such as the 1996 Declaration of Covenants.) It is admittedly confusing and duplicative to have two similar but not identical sets of standards that govern what can and cannot be done with industrial park parcels. City staff recommends that the City Council authorize or direct City staff and/or the City Attorney to develop options for eliminating, minimizing or resolving such complications. ACTION REQUESTED For information only. 3 7cz., COUNCIL MINUTES REGULAR May 19, 2003 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Ristow, Cordes, Fitch, Fogarty, Soderberg None Joel Jamnik, City Attorney; Ed Shukle, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Karen Finstuen, George Flynn, Jeff Thelen, Jack Benedict, Ernie Darflinger, Jennifer Molitor, Jeff Johnson, Kathy Bettinger, Todd Arey, Tina Weierke, Tracy Weierke, Fred Last 4. APPROVE A GENDA Mayor Ristow pulled item 7h) Approve Traffic Control - School Speed Zones, for discussion. MOTION by Soderberg, second by Fogarty to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Introduce Promoted Employee - Public Works Mr. Matt Waltman was introduced as being promoted to Maintenance Worker in the Public Works Department. b) Heritage Preservation Award - Karen Finstuen - Administration Mr. George Flynn, member of the Heritage Preservation Commission, presented Karen Finstuen with the 2003 Heritage Preservation A ward for her dedication and work in historic preservation in Farmington. Ms. Finstuen thanked Mr. Flynn and the HPC for this recognition. She stated they should be recognized for the hours they dedicate as a volunteer for a commission, as do all the other commission members. She thanked the current City Council and previous City Councils for having the foresight to create an HPC and to adopt an ordinance that protects our history, and also we hope will Council Minutes (Regular) May 19,2003 Page 2 protect our historic buildings both in the downtown and residential neighborhoods. c) Bond Rating Upgrade - Robin Roland - Finance City Administrator Shukle stated this is due to the financial situation of the city and the diligent work of Finance Director Roland and her staff over the years. Moody's Investors Service recommended an upgrade to the city's bond rating from Baal to A3. There has not been a bond rating increase in 10 years. Finance Director Roland stated this is the result of the management team and the direction of the City Council in our fiscally conservative nature of the financial situation of the city. Ms. Shelly Eldridge, of Ehler's and Associates, stated the five-fold increase in reserves since 1997 was one reason the city obtained the upgrade. Moody's expects the city's financial situation to remain stable. These upgrades are relatively rare. She presented the City Council and staff with a bond of achievement. 6. CITIZEN COMMENTS Mr. Jeff Thelen, 616 Lower Heritage Way, stated he is an owner of property in the Industrial Park. There were written promises from the City and the HRA regarding covenants intended to uphold the integrity of the Industrial Park, not only for the first owner, but for all owners after that. Two weeks ago there was a meeting at the Maintenance Facility. He voiced his concerns regarding some possible changes regarding zoning, variances, etc. Phase 2 of the Industrial Park also contained covenants that were binding. He was assured that night that there were no covenants on Phase 2 and that the covenants were removed and included in the code. In fact, covenants that were adopted in 1996 are very much binding. They do exist, and it is a binding document. Council and the HRA can choose to override the covenants, but they cannot be ignored. At the Planning Commission meeting, they were asked to override the decision of the city's zoning officer, that the siding on the day care building was not included in the list of approved materials. The Planning Commissions' decision to override the decision of the zoning officer was based on zoning only, not knowing there were any covenants applied. Mr. Thelen then distributed letters from Mr. Wally Sapp, of Performance Industrial Coating, also JIT Powder Coating, and himself expressing concern about having a day care in the Industrial Park and the type of building proposed. Because the Planning commission has made their determination that Hardi-Plank is the same as a tip-up concrete panel, unless a concerned party voices an appeal to that, that decision sticks for any other subsequent building built in the Industrial Park. He would like more study about the intent of the ordinance and the covenants and where the future of the Industrial Park will lead if this decision is left unchallenged. It is his intent that he will follow through himself and appeal the decision. This way there will be a comprehensive decision based on full disclosure of all documents rather than some covenants being hidden, intentionally or not. Mr. Thelen has until Friday, May 23, 2003 to make the appeal. Council Minutes (Regular) May 19, 2003 Page 3 7. CONSENT AGENDA h) Approve Traffic Control - School Speed Zones - Engineering A request has been received for school speed zone signs to be placed on 208th Street by the Middle Schools, Maple Street by Farmington Elementary and Walnut Street by the District Service Center. Mayor Ristow wanted to clarify why Akin Road, Meadowview Elementary and the High School were not included in this speed zone request. City Engineer Mann explained that Meadowview was not included because it is along a county road, and the county would have jurisdiction on placing the signs. Akin Road Elementary is also on a county road. It has been reviewed twice and school speed zone signs were not warranted. The school district did indicate interest in these three schools receiving school speed zone signs. All schools were considered in the request. MOTION by Soderberg, second by Fogarty approving the placement of school speed zone signs on 208th Street by the Middle Schools, Maple Street by Farmington Elementary and Walnut Street by the District Service Center. APIF, MOTION CARRIED. MOTION by Soderberg, second by Cordes to approve the Consent Agenda as follows: a) Approved Council Minutes (5/5/03 Regular) (4/30/03 & 5/5/03 Special) b) Received Information Parks and Recreation Commission Minutes - Parks and Recreation c) Received Information School and Conference - Police d) Adopted RESOLUTION RJO-03 Accepting Donation - Dakota Electric - Parks and Recreation e) Adopted RESOLUTION RJt-03 Accepting Donation - Dakota Electric - Parks and Recreation f) Approved Temporary Appointment Recommendation - Rambling River Center Advisory Board - Parks and Recreation g) Approved Change Order - 195th Street Project - Engineering i) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Approve Therapeutic Massage License - Sharon Munich - Administration Ms. Sharon Munich has submitted an application for a Therapeutic Massage License. The business will be located at 18598 Elk River Trail, Suite 201. Ms. Munich stated she has been a massage therapist for four years and worked closely with a chiropractor. MOTION by Cordes, second by Fitch to close the public hearing. APIF, MOTION CARRIED. MOTION by Fogarty, second by Soderberg approving a Therapeutic Massage License for Sharon Munich, 18598 Elk River Trail. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT Council Minutes (Regular) May 19,2003 Page 4 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) April 2003 Financial Report - Finance The city is very strong in building permit revenues. Expenditures are at 32% of budget. b) Schedule Budget Goals Workshop - Administration To begin the process of preparing the 2004 budget, a 2004 Budget Goals Workshop was set for June 4,2003, at 6:00 p.m. c) Adopt Resolution - Riverside West Preliminary and Final Plat- Administration Mr. Jack Benedict and Mr. Brian Budenski are seeking approval of the Riverside West Preliminary and Final Plat. The plat consists of five lots and an outlot on approximately 5.7 acres located at the northeast corner of Akin Road and 208th Street, west of Riverside Estates. Middle Creek runs through the middle portion of the property. There are three easements. One runs along the west side, which is a power line easement. On the east side there is a gas line easement. A portion of the flood plain is also shown as an easement. Access is proposed from 20th Street which currently ends in a cul-de-sac. The Planning Commission held public hearings on April 8, 2003, April 29, 2003, and May 13, 2003 in order for the applicants to clarify their proposal regarding the existing cul-de-sac at the west end of 207th Street. Three options have been presented. The first option to deal with the cul-de-sac would be to remove the existing cul-de-sac and make it a straight road. In order to do this, the driveways would have to be extended which would create a drainage problem. The property on the north side of the cul-de-sac would have to have their front yard re-graded, driveway removed and rebuilt. The two properties to the south would also have a significant amount of their front yards and driveways removed and rebuilt. The house on the southwest portion of Riverside Estates is constructed at a slight angle, going around the cul-de-sac. The second option was to leave the current cul-de-sac and extend a road off the back side of the cul-de-sac and into a new cul-de-sac. This would not require as much regrading of yards. The only concern would be a triangle piece that is part of a lot in Riverside Estates. This would require acquisition of the triangle, or obtaining a right-of-way easement over a corner of the property. The third option is the same as option two, but the right of way going to the new cul-de-sac is 15 feet to the north, avoiding the triangle piece. This would avoid having to obtain an easement from the property owner. The width of the street is 28 feet. The Planning Commission was uncomfortable with these options. They voted 3-1 to deny the plat. Council Minutes (Regular) May 19,2003 Page 5 Mr. Jack Benedict, developer, stated Mr. Steve Finden will be the developer on this project. They have been trying to get this to work for everyone with the least amount of disruption. He asked Attorney Ernie Darflinger to speak on the history of this parcel. Mr. Darflinger stated he represented the Nordseths when this was their property. When 20Sth Street was developed, he asked if there could be an entrance to this property off of 20Sth Street. Due to intersections having to be 600 feet apart, this was not possible. When the city purchased the property, he again asked for an entrance off 20Sth Street, and was denied. When the city put in the sewer line Mr. Darflinger sent a letter to City Engineer Kaldunski, stating the city could have the land under certain conditions. There were six conditions, and Mr. Kaldunski agreed to four of them. The other two were an entrance off20Sth Street and that it be zoned commercial. Mr. Kaldunski took this to the Planning Commission in April 1994, and the entrance was again denied. From the beginning everyone has been consistent with not having access off 20Sth Street. There cannot be access offthe west side as there is no place to come in, and there cannot be access off the north because of the water. The access has to come from the east side. The second issue is when Mr. Benedict developed Riverside, he stubbed the road at the end of 207th Street. The city did not want a stub, so Mr. Benedict drew in a cul-de-sac on the Nordseth property. The city did not want a cul-de-sac over the pipeline easement. So the cul-de-sac was placed within the Riverside plat. Now, ten years later, the Planning Commission cannot say they do not like what was designed so we are not going to let you onto this property to develop it. Councilmember Soderberg asked if city staff designed it as a permanent cul-de- sac. Mr. Darflinger stated it was built to the city's standards. This is the entrance to that property, there is no other place to enter the property. Councilmember Soderberg stated typically when development is going to go through, we do not build houses angled to the cul-de-sac. The houses there are built around the cul- de-sac. A driveway leading to the property could be installed. Mr. Darflinger stated if you don't like the way it looks, the city required it to be that way. Attorney J amnik stated in reviewing the records from 1993 and 1994, two points are clear. If access to the property was not contemplated as coming in on 207th Street, you would pull the road back 50 to 75 feet and there would be homes built all the way around the cul-de-sac. That end of the bulb abuts the property line and the end of the plat in a non-traditional design intentionally to provide access to the west. In reading the minutes, in running with a temporary cul-de-sac on a parcel that may be difficult to develop to the west, the concern was the city did not want gravel or temporary, they wanted permanent in case nothing develops to the west. So the upgrade is a special imposition that was placed on the plat in 1993, 1994 to make sure that things were done to standard and high quality rather than a temporary turnaround. The design that was approved contemplated through 20ih to the west through this parcel. All three options do meet city standards for the plat. The problem is that it is unusual to have two cul-de-sacs within that short a distance. Option three is the least disruptive to the existing Council Minutes (Regular) May 19,2003 Page 6 properties outside of the plat. In order to do option 1 there would have to be temporary grading easements. The second option also requires the property owner on the southwest lot in Riverside to grant an easement to design the road through that area, which is also outside of the developer's control. Option three which creates a legally compliant road within the plat, does not require easements from abutting property owners. As all the plat standards have been met, Council is without a sufficient basis for denial. If Council does deny it, they would have to have Findings of Fact. If any option other than three is approved, the motion would have to be contingent on receiving the property owner's approval for an easement. Currently 207th Street is 38 feet. The 28-foot roadway is the minimum standard width for a public street. Councilmember Soderberg asked about the property values of the homes with this non-traditional design. Attorney Jamnik could not answer that question. Councilmember Soderberg stated having two cul-de-sacs seems ridiculous and cannot see it being a benefit to the neighborhood. The gas line easement will take up better than 50% of the parcel. If that becomes a public street, the city will have to assume responsibility for it. Attorney J amnik stated because there are public streets proposed over the easement, the utility company will have to sign the development agreement. The plat might not get passed that step. Councilmember Soderberg suggested a private drive leading to the lots rather than a city street. Attorney Jamnik stated that would be a deviation from our normal development standard. Private streets are normally done in PUD's. Councilmember Fogarty stated she is confused that the city told the developer they had to put in a permanent cul-de-sac. This has not been done in other parts ofthe city. Attorney Jamnik stated it seems that they recognized the parcel to the west would be hard to develop. The Planning Commission at that time did not want a temporary cul-de-sac. It is clear from the minutes, that there was going to be access to the property from that end. Councilmember Fitch mentioned something would have to be designed to allow for fire department equipment to enter. Ms. Jennifer Molitor, 4440 207th Street, stated Mr. Benedict mentioned he has worked with everyone. She has not been contacted by him. This affects her more than him, as she will be the one staying there for a long time. She agreed with Councilmember Fogarty that she never dreamed this would be the plan. When the property was rezoned, she thought there would be 2-3 houses at the most to complete the cul-de-sac. She did not dream there would be another cul-de-sac. Mr. Jeff Johnson, 4460 20ih Street, said Attorney Jamnik stated at the Planning Commission that the plat was 95% compliant. There are sections of the code they feel the plat does not comply with. According to the code, the developer has to present a drawing showing what the future plans are. When this type of extension is expected, the developer has to put in a temporary cul-de-sac. Everyone has Council Minutes (Regular) May 19,2003 Page 7 acknowledged it is a permanent cul-de-sac. There has been no attempt to get a variance from that. He has received opinion from counsel that it would be a violation of city code. There are options they would have to consider in the future if the city were to proceed with that given it is a violation of code. The code also states all subdivisions shall be required to relate well with adjacent subdivisions. There has been an attempt to relate feasibility with reasonability. He does not like it. The Planning Commission and Council have a responsibility to make sure reasonableness is adhered to. The code also discusses extensions of streets, that it must be a reasonable extension. This is not reasonable. It was clearly designed permanent. This type of extension was not anticipated and should not be allowed. Mayor Ristow asked ifthey want the existing cul-de-sac removed. Mr. Johnson stated they would support driveways off of it and do the development from there or an option to access it from the north. The existing cul-de-sac should stay as the western terminus for 207th Street. Ms. Kathy Bettinger, 4422 20ih Street, stated this was brought up in 1994. Why are we dealing with this now? This should have been platted. If there was not going to be access to this land when Riverside Estates was developed, it should have been taken into consideration then, not now. It was not meant to happen. Mr. Todd Arey, 20651 Devonshire Avenue, stated promises were made when this was developed, that there was no way to develop this parcel. An access off of 20ih Street was never discussed. These plans seem to benefit the developer the most by avoiding the residents. Having the double bubble is not something any of the residents bought into. There was a plan without the first existing bubble, and the plan was to take out the ears of the first bubble. That was rejected. The Council is trying to go back to the minutes to see what the intent was, and reading too much between the lines in order to push the development forward regardless of what it costs the residents. Ms. Tina Weierke, 4402 20ih Street, stated she knows a cul-de-sac lot runs for $10,000 more than a regular lot. She would like to know if at the time Mr. Benedict sold the cul-de-sac lots, ifhe told the residents that he is selling a lot for $10,000 more than other lots and that it's a permanent cul-de-sac, but in the case it is temporary the $10,000 would be refunded. She is sure he sold the lots for more money on the basis it is a permanent cul-de-sac, and now he's saying it is temporary. Those lots are obviously more expensive than a lot down the street. Would you buy land without an access, knowing that it's a cul-de-sac? That is not the homeowner's problem or their fault. That is poor judgement on his part. Mr. Benedict should have had that straightened out before he bought the land. The homeowners' should not pay for his neglect in not finding out all the facts before he bought the land. Mr. Fred Last, 4413 207th Street, stated Mr. Brian Budenski told the residents that nothing would be built on that parcel because of gas lines and power lines. The gas line is only 4 feet deep and SOO Ibs. pressure. This is very dangerous. Council Minutes (Regular) May 19, 2003 Page 8 Mayor Ristow asked if an extension is not allowed from the existing cul-de-sac, is it landlocked? Attorney Jamnik replied no, the eastern property line abuts 207th Street, it is not land locked. If the city does not allow the development, the city would have to buy the property. Land that abuts a public street has a right to reasonable access to those roads. City Engineer Mann stated from an engineering standpoint they are comfortable with option 3. The amount of traffic going into the cul-de-sac does not warrant a 38-foot wide street. In addition, it will be offset, so there is no argument to make it line up and match the same width. Any other options would include obtaining easements from property owners. Councilmember Soderberg stated the gas line easement runs from the edge of the cul-de-sac bubble to just beyond the middle of the new proposed bubble. The gas company would have to allow a blacktop driveway as well as a blacktop city street over the gas line easement. Council is not denying access to the property. It goes more to land use. One or two driveways coming off the cul-de-sac is reasonable. Is that within Council's jurisdiction? Attorney Jamnik replied, if the developer can show a satisfactory plat with five lots and it meets the standards, you are without the discretion to say only three lots would be allowed. What would Council's basis be for saying three lots instead of five? You would be creating a standard that is not in the ordinance and therefore be at risk of having that decision overturned. The developer has to go to the gas company for permission. If the gas company says no, the plat cannot be signed, and the city would not be liable. The developer has to convey as part of the signing of the plat, all public right-of-ways. That cannot be done unless the gas company gives their consent. The development agreement will specify that has to be done. The developer cannot convey what he does not have. Right now the developer does not have 100% ownership of the area, it is subject to those easements. Mayor Ristow then asked about the higher price of the cul-de-sac lots. Attorney Jamnik replied the city would not be responsible. Mr. Jeff Johnson stated last time Attorney Jamnik stated they meet 95% of the code. Now he continues to hear they meet 100% of the code. What they are meeting are some ofthe objective criteria. But as far as planning for future expansion, they did not submit the plans when the original platting was done. This would put the original platting in violation. It is not a temporary cul-de-sac, it is permanent. This is done exclusively for the benefit of the developer. He has received an opinion that it is in violation of the code. Attorney Jamnik stated the code does require an extension map. The modification to the plat as submitted in 1993 was at the request of the city. There probably was not a requirement to go back and remap with the change required by the city. Even now, if the city imposes requirements to the design, we do not require the developer to show how this will work in the future. The reason it is termed permanent is because it is expected to last a long time, but not forever. The city has many things that are temporary that have been around for 20 years. Council Minutes (Regular) May 19, 2003 Page 9 Mr. Fred Last stated when it rains hard, with no drains in the cul-de-sac, the water runs down to Devonshire. The street has been flooded twice. With two bubbles, where will the water go? Mayor Ristow stated he would like to have seen more workable solutions. The city was as much responsible by thinking the cul-de-sac was permanent and now we have to grant an access. Attorney J amnik stated option 3 is the only option that does not require approval of other property owners. City Engineer Mann stated ifthe ears are taken out the city would vacate portions of the right-of-way to make it a straight road. The right-of-way would then be vacated back to the owners. The trade-off is the disruption to the yards and more cost to the developer. The developer is willing to do this, ifthe residents agree. MOTION by Fitch, second by Cordes adopting RESOLUTION R32-03 approving the preliminary and final plat for Riverside West contingent upon the following conditions: Execution of a Development Contract between the developer and the city of Farmington and submission of security, payment of all fees and costs and submission of all other documents required under the Development Contract. All engineering issues shall be corrected and approval of construction plans for grading, storm water, the existing cul-de-sac, and utilities by the Engineering division must be granted. Councilmember Fitch asked if the storm water issue will be addressed in the development contract. City Engineer Mann stated that issue will be addressed in the final engineering plans. They will ensure there is no flooding to any homes due to any development that is done. Councilmember Cordes stated it is an unfortunate situation, but this process shows that with some determination by a developer, that any land can be developed. Councilmember Soderberg stated he intends to vote against it, because he does not like the City taking responsibility for that much gas line easement. A private road would be their problem. Poor planning on the developers' part, now becomes the city's problem. Mayor Ristow stated it would be up to the gas company to deny the easement. He hoped the residents understood, the Council cannot deny this plat. Ifthey did, and there was a lawsuit, they would have to explain this to the rest of the city, because the developer does have a right to develop this land. It's landowner's rights. Council has to take the recommendations from staff and the City Attorney. Mr. Todd Arey reminded the Council that the Planning Commission did vote against option 3. If the Council approves this, they are going against their recommendation. The Planning Commission is an officially appointed body by the city to carry out these types of planning issues that you would be going against. Mayor Ristow stated it would not hold ground. Council Minutes (Regular) May 19,2003 Page 10 Mr. Ernie Darlfinger stated it is the developer's plan that if option 3 is approved, they will work with the property owner's to try to bring the road in line as much as possible. But they cannot leave it in the property owner's hands to approve the easement over the triangle portion as to whether this is a go or no go. Councilmember Fogarty stated the property owners have stated they have not been contacted by the developer. Mr. Darflinger could not answer the question. Ms. Jennifer Molitor, stated after the second Planning Commission meeting, they were told there were still issues that were not resolved. City Engineer Mann had stated there needed to be a meeting between the residents and the developer. They came back in two weeks with a conclusion and the residents had not been asked. Yet it is public record that they said they would meet with residents and the developer. Mr. Darflinger stated Mr. Budenski did talk to the residents on the north and knocked on the door to the residence on the south. Mr. Tracy Weierke, 4402 207th Street, stated Mr. Darflinger says he believes the developer will work with them. When they first bought their homes the developer told them the land would not be built on. Now who do they believe? Councilmember Soderberg stated history has shown that once approval is received, the developer has no interest in dealing with residents. Voting for: Ristow, Cordes, Fitch. Voting against: Fogarty, Soderberg. MOTION CARRIED. Mayor Ristow stated the Council has ethics and asked why Councilmember Fogarty is denying this. Councilmember Fogarty stated she stands with Councilmember Soderberg, and she is concerned with the liability. 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Adopt Resolution - Sale of $3,740,000 General Obligation Improvement Bonds Series 2003A - Finance (Supplemental) On April 21, 2003 Council authorized the sale of$3.7 million in General Obligation Improvement Bonds to fund the Main Street project. Bids were received by Ehlers and Associates. In April staff anticipated bond rates of approximately 4.32% interest over 15 years, resulting in an interest cost to the city of $1.58 million. The city received eight competitive bids. The lower bidder was Legg, Mason, Wood, Walker at an interest rate of3.32%. This means a savings to the city over 15 years of $406,000 in interest costs alone. This results in the reduction of the annual levy amount required by approximately $38,000 per year. Ms. Shelly Eldridge, of Ehlers and Associates, stated that with the upgrade in the bond rating it makes it more feasible for the underwriters ofthe bond buyers to issue insurance. This went out as a triple A credit. The low bid was 3.32% the Council Minutes (Regular) May 19,2003 Page II high bid was 3.44%. This reflects well on the community and your financial stability. MOTION by Soderberg, second by Fogarty adopting RESOLUTION R33-03 awarding the sale of the $3,740,000 General Obligation Improvement Bonds of 2003A to Legg, Mason, Wood, Walker to fund both phases of the Main Street project. APIF, MOTION CARRIED. b) Background Information City Administrator Performance Evaluation - Attorney Council received the survey information from the City Attorney. The actual survey will be sent to Council in July and the same procedure will be followed as in the past. Councilmember Fogarty clarified a few points to make sure everyone was on the same page. 13. COUNCIL ROUNDTABLE City Administrator Shukle: Tuesday, May 20, there will be reception for the retirement of Superintendent Ohl at the Eagle's Club. On Wednesday, there is a Chamber of Commerce ribbon cutting at EconoFoods. On Friday, there is a grand opening for Meadowview Elementary School. Police Chief Siebenaler: On Friday, the Police Department initiated notification of a level 3 sex offender moving into the city. He wanted to inform those residents that this person would not be moving to Farmington. City Engineer Mann: Received confirmation from Castle Rock of the joint meeting with Farmington for June 23, at 8:00 p.m. at City Hall. Mayor Ristow: There were 12,000 people from the Good Sam Club in the city. The Chamber conducted tours for the group. He received an invitation from EconoFoods for a ribbon cutting on Wednesday, and an invitation to the grand opening on Friday of Meadowview Elementary. 14. ADJOURN MOTION by Cordes, second by Soderberg to adjourn at 9:12 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~} .7 .-7;7 ~----...--C~ )r7 <-<-cBJ G/"'/ Cynthia Muller Executive Assistant CITY COUNCILWORKSHOP CITY HALL PROJECT MINUTES May 19, 2003 The mayor called the meeting to order at 9:35 p.m. Audience: Mayor Ristow, Councilmembers Cordes, Fitch, Fogarty, Soderberg Ed Shukle, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, City Engineer/Public Works Director; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant; Michael Cox, Wold Architects Aaron Tinklenberg Present: Also Present 1. Review Financing Issue The two options for financing are Lease Revenue Bonds or General Obligation Bonds. The City Hall Task Force recommended Lease Revenue Bonds. These bonds are based on the tax capacity value, which is spread across all taxpayer categories. Staff assured the Council that the City Hall project is affordable in relation to other projects in the city. The funding is available and the project will not get cheaper over time. The city's tax base grows 15% each year. The orderly annexation area with Empire is not considered in this growth. The bonds would be issued next year ifthe project is approved now. Ifthe city waits three months, this pushes the levy dollars out further. Councilmember Cordes stated this would increase the levy 7-10%. If in five years the housing growth has stopped, can the city still afford the project? Staff stated the tax base that is built up will sustain the city. Debt service comes first in payments. If the levy does not increase, the city would maintain the level of staff and services, but would not be in the hole. Councilmember Cordes mentioned there is a possible park referendum in two years. Staff replied this is a market value referendum. It disproportionately taxes residential properties more than commercial. Councilmember Fitch asked what the debt service is now for City Hall? Staff stated on the bond issue it would be $500,000/year if the Spruce Street site is chosen at interest rates of November 2002. Interest rates have dropped significantly since then. Mayor Ristow stated a fire station was pushed off when all the facilities were reviewed. The priorities were police and maintenance facilities. Staff replied that the previous Task Force prioritized facilities as City Hall being third, fire station fourth, and a parks facility fifth. There are three other communities served by the city's fire department. Mayor Ristow was concerned with residents' safety north of Farmington. City Hall Council Workshop May 19, 2003 Page 2 Councilmember Fitch mentioned the levy and that he is concerned with county valuations. He asked if Farmington's tax capacity rate is going down or staying the same. He stated his city taxes have not gone down, and asked how this affects the tax capacity rate. Staff replied the standard is as long as the levy percent goes up and is less than the growth base, the tax capacity rate will go down. The level of growth is always assumed to be 15%. The levy in the proforma has always been 7-10% on top. Councilmember Fogarty asked if the city should not achieve what it needs because of county taxes. Mayor Ristow stated the residents say the enormous growth reflects back on the schools. Councilmember Soderberg replied the school district has commended the city for it's funding. Mayor Ristow asked why the city is going over the moratorium not to exceed 250 homes. The rate rose to 600 new homes. The city has to be committed to the county and the schools. Councilmember Soderberg stated the size of the city dictates the needs of a new City Hall. Councilmember Fitch asked if the city is outgrowing itself too fast. Councilmember Soderberg stated the growth has been dealt with internally. Specific needs of the city dictate the city has outgrown the current City Hall. Mayor Ristow stated the plans for the police and maintenance facilities took 10-15 years, and the city still has the old facilities. Staff stated the plans for the new maintenance facility were set at 40,000 sq. ft. The old facilities are currently used for storage. Councilmember Fitch stated the city's taxes remain the same or higher. There is growth in the number of housing units, and the county valuation is going up. The tax capacity rate is not coming down. Staff replied the city lost HACA, so the city levied back for half of the LGA. The city is in a position to levy the same for 2003. Council can choose to levy back for any losses. Mayor Ristow stated that it comes out ofthe taxpayers' pockets. Councilmember Fitch reminded everyone that there are the Ash Street and Elm Street projects to consider, and asked if $3 million is ample cushion. Staff replied that given the same scenarios ofthe last 5-7 years, it is a feasible project. The CIP for 2001-2005 showed that in 2001 the Main Street project was estimated at a cost of$1.5 million. It will not get any cheaper. The City Hall project can be done, but if Council is not comfortable, that is Council's prerogative. Councilmember Fitch asked what is the best estimate taxes would go up to pay for the project in 2004. Staff replied the rate is a calculation. For 2004, the requested levy in the performa is $4.6 million. The tax capacity value will grow at least 10%, so the difference between 2003 and 2004 is $360,000. Mayor Ristow suggested doing a public survey to see ifthe residents feel we need a new City Hall. Councilmember Fogarty was not sure that could be accomplished in 45 days. City Hall Council Workshop May 19,2003 Page 3 2. Review Siting Options The City Hall Task Force had chosen the site at 3rd and Spruce Street for the location of a new City Hall. Councilmember Fitch stated that soil testing needed to be done on the Blaha site. Staff would be able to have those results in one month. A phase 2 testing cost would be $4-6,000. Council agreed to place a request for soil testing on the June 2 Council agenda. Mayor Ristow stated he is somewhat relieved as far as financing, but is still not convinced on the site. Even if the phase 2 soil testing comes back clean, he still has concerns with the site. He feels the city is trading one space for another, with no room for growth, and congested parking. Staff stated Peer Environmental is available on May 30 to perform the testing, which would be before the June 2 Council meeting. Staffwill check with the City Attorney as to whether it is ok to move forward with the testing prior to the Council meeting. A limited amount oftesting will be done. Mayor Ristow stated that 3rd and Spruce Street is a terrible location for City Hall. This has happened too fast, and he will not support a City Hall being built there. Councilmember Fitch was concerned with expandability. If the 2nd Street parking lot would be used, where would the expansion for parking come from? It would be another expense to acquire the elevator later for more parking. If the elevator should be sold in the meantime, City Hall would be stuck. The site shows 60 parking stalls. Mayor Ristow would like to see the City Hall in the Spruce Street area to allow for room to expand. When the current City Hall was built in 1968, they were told it was possible to expand in the current location. Now the foundation is not able to support a second story. Councilmember Fitch felt 3rd and Spruce Street would be better suited for a business. Michael Cox, of Wold Architects, stated the plan projects a population of 26,000, and not doubling staff. Councilmember Soderberg stated he is stuck on the site, as staffing will level off. Council stated the Task Force wants City Hall to be downtown. The Spruce Street area is supposed to be an extension of the downtown. Council is still in agreement to do the soil testing. This data will be available mid-June. Another workshop will be held following the Budget Workshop on June 4,2003. The meeting adjourned at 11: 1 0 p.m. Respectfully submitted, ~~ /V?~~ Cynthia Muller Executive Assistant 76 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463~7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: M C '1 b C' Adm' . t;. , ( ayor, OunCl mem ers, .lty Imstrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Request to Waive Fees for Dew Days DATE: June 2, 2003 INTRODUCTION Permits would normally be required for events related to the Dew Days Celebration. DISCUSSION The Dew Days Committee and CEEF are requesting that the City Council waive the fees for the permits required for the annual celebration. Council has approved the waiver of the permit fees in past years. BUDGET IMPACT In past years, the total revenue from permit fees for Dew Days would have been less than $3,000.00 if they were required. It is anticipated that based on the preliminary schedule for this year's Dew Days activities, the same activities will be held this year as were held in 2002. This would mean that less than $3,000.00 would have been collected if the permits were required. The permit fees for the Dew Days celebration were not budgeted as revenue in the 2003 budget. ACTION REQUESTED Approve the request to waive the permit fees for the 2003 Dew Days. ~181W Randy Distad Parks and Recreation Director 2003 DEW DAYS FESTIVAL PERMITS The following is a listing of events, sponsors and the established fees for each event which require a permit: Exhibition Temporary Outdoor (Ord 3-17-4) 2003 Fee @ $15.00/event Name of Event Kiss the Pig Bed Races Dew Run Kiddie Parade Art Show Magician Nut and Bolt Toss Carpet Toss Chalk Drawing Paint-a-Snake Pluck-a-Duck Cookie Decorating Water Wars Water Olympics Mini Fire Truck Rides Helicopter Rides Dance Show Medallion Hunt Trout Pond Kid's Time Child ill and Bike Rodeo Pie and Ice Cream Social Stage Entertainment Queen's Tea Grand Day Parade Soonsor Rambling River Center Parks and Recreation Parks and Recreation Festival Committee Dakota Valley Arts Council Dakota County Library Pellicci Hardware Thoroughbred Carpets Parks and Recreation Parks and Recreation Rambling River Center Farmington Bakery Farmington Independent Parks and Recreation Festival Committee Festival Committee Brenda's School of Dance Festival Committee Southern Dakota Sportsmen Club Fire and Police Departments B & B Pizza Rambling River Center Festival Committee Festival Committee Festival Committee 25 events @$15.00/event = $375.00 Location of Event Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown Evergreen Knoll Park Downtown Farmington Middle School West Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown Transient Merchant Permit (Ord 3-18-1) 2003 Fee @ $50.00/quarter Name of Event Arts and Craft Sale Flea Market Carnival Concessions Concessions Concessions Concessions Concessions Concessions Soonsor Festival Committee Festival Committee Festival Committee Softball Tournament Taco Dick's Best Way Famous Dave's Barbeque Drew's Mini-Donut Stop Koegler's Location of Event Downtown Econofoods Parking Lot Downtown Rambling River Park Ballfields Downtown Downtown Downtown Downtown Downtown Concessions Concessions Concessions Concessions Chaser # 1 Ice Cream Shoppe Jazz'n Java Granny's Country Wagon Thoroughbred Carpets Downtown Downtown Downtown Downtown 13 Events @ $50.00 = $650.00 Total Amount of Fees Waived for 2003 Dew Days $1,025.00 7c!" City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Adininistrator't,<'" FROM: Lisa Shadick Administrative Services Director SUBJECT: Approve Tobacco and Off Sale Beer License Transfers DATE: June 2, 2003 INTRODUCTION Farmington Super USA, is requesting tobacco and Off-Sale Beer licenses be transferred to them from Tom Thumb #229. DISCUSSION Farmington Super USA is located at 22280 Chippendale Avenue. The appropriate forms, fees and insurance information have been submitted with the applications. The Police Department has reviewed the forms and approved the applications for issuance. BUDGET IMPACT The fees collected are in accordance with the fee schedule. ACTION REOUESTED Approve transfer of the tobacco and Off Sale Beer licenses to Farmington Super USA. Respectfully submitted, ~tl JItC2~ Lisa Shadick Administrative Services Director City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor, Councilmembers, City Administrator ~ <. . 1 FROM: Lisa Shadick, Administrative Services Director SUBJECT: Accept Resignation - Heritage Preservation Commission DATE: June 2, 2003 INTRODUCTION Timothy Rice has submitted his resignation from the Heritage Preservation Commission because he has moved from the City. DISCUSSION A copy of Mr. Rice's resignation and the City Commission Appointment Process policy is attached. Staff has researched the files and has found that we do not have any applications on file for the HPC. Currently there is another vacancy on this Commission. Staff will continue to recruit new members. The terms for these vacated seats are through 1/31/04. ACTION REOUESTED Accept the resignation of Timothy Rice, and authorize staff to place an ad in the Farmington Independent to recruit new members for the two vacated seats on the Heritage Preservation Commission. Respectfully submitted, ~/lk~ Lisa Shadick Administrative Services Director 7d i_ - COUNCIL POLICY -lOl-.05~1997 CITY COMMISSION APPOINTMENT PROCESS Policy Purpose The purpose of this policy is to set forth the procedures to be used in appointing interested citizens to City Commissions. The appointment of citizens to City advisory commissions and boards shall be made by the City Council on an annual basis to fill all expired terms. The Council shall conduct interviews of all qualified candidates to consider relevant qualifications and interests. and appoint such members as the Council deems in the best interest of the City. Commission seats vacated by resignation and/or removal shall be appointed by first reviewing any applications on file and/or any requests to be appointed by interested citizens having taken notice of an existing vacancy. If no applications are on file, the City shall solicit applications for appointment by advertisement in the legal newspaper and other public mediums as appropriate. Appointments to fill seats vacated by resignation and/or removal shall coincide with the normal expiration date of the seat and shall be made as soon as practical. Appointments to till vacated seats during an unexpired term shall be in accordance with the City Code. ?e.. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator~~ FROM: Daniel M. Siebenaler Chief of Police SUBJECT: Dakota County Police Mutual Aid Agreement DATE: June 2, 2003 INTRODUCTION The Farmington Police Department has historically participated in a Countywide Mutual Aid Agreement for law enforcement agencies. The Mutual Aid Agreement allows the Police Department to call upon the resources of other law enforcement agencies in times of need such as natural disaster or civil disorder. The Agreement also covers liability issues surrounding such resource sharing. DISCUSSION Due to changes in State law or in membership it becomes necessary to amend the Mutual Aid Agreement from time to time. The Dakota County Attorney's Office has completed a full review of the Agreement and has asked that it be ratified by the individual member cities. BUDGET IMPACT There is no budget impact associated with the ratification of this agreement. ACTION REQUESTED Ratify the attached Mutual Aid Agreement. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7-f' TO: ~~ Mayor, Councilmembers, City Administrator FROM: Missie Kohlbeck, Senior Center Coordinator b )-). Patti Norman, Recreation Program Supervisor~ ~ SUBJECT: Adopt Resolution Accepting Donation - Recreation- Swim Bus DATE: June 2, 2003 INTRODUCTION A donation has been received by Farmington VFW. DISCUSSION Farmington VFW has donated $300 to Recreation for the Swim Bus. Staffwill communicate the City's appreciation on behalf ofthe Council to the VFW for their gen~rous donation. ACTION REQUESTED Adopt the attached resolution accepting the donations of $300 for the Swim Bus. Respectfully Submitted, ~~eJh\~ Missie Kohlbeck Senior Center Coordinator RESOLUTION No. ACCEPTING DONATION OF $300 FOR THE 2003 SWIM BUS Pursuant to due call and notice thereof, a regular meeting ofthe City Council ofthe City of Farmington, Minnesota, was held in the Council Chambers of said City on the 2nd day of June, 2003 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Farmington VFW has donated $300 towards the Swim Bus. WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the generous donation of$300 from Farmington VFW to be used for the Swim Bus. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of June 2003. Mayor Attested to the _ day of June 2003. City Administrator SEAL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~ TO: Mayor, Council Members, City Administrator{.c' FROM: Robin Roland, Finance Director SUBJECT: Credit Card Use Policy DATE: June 2, 2003 INTRODUCTION Under Minnesota State Statute 471.382, the City must have a credit card use policy. DISCUSSION For several years, the City has had credit cards issued in its name for use by staff in purchasing goods and services. These credit cards result in efficiencies in purchase times and methods as well as in reduced costs due to reduced check issuance. Staff has produced a credit card use policy, pursuant to state law, for approval by the City council. ACTION REQUIRED Adopt the attached policy. Respectfully submitted, 4-4(J Robin Roland Finance Director Minnesota Statutes 2002, 471.382 Mil1l1~sQt(LStatllt~~20Q2,T(l\)Ie.o f .Ch ap ters Tabt~of cQnt~111s for Cha12teL471 471.382 Credit oards. A city councilor town board may authorize the use of a credit card by any city or town officer or employee otherwise authorized to make a purchase on behalf of the city or town. If a city or town officer or employee makes or directs a purchase by credit card that is not approved by the city councilor town board, the officer or employee is personally liable for the amount of the purchase. A purchase by credit card must otherwise comply with all statutes, rules, or city or town policy applicable to city or town purchases. HIST: 2001 c 13 s 3 Copyright 2002 by the Office of Revisor of Statutes, State of Minnesota. http://www.revisor.1eg.state.mn.us/stats/ 471/3 82.html Page 1 of 1 OS/28/2003 ADMINISTRATIVE POLICY CREDIT CARD USE Purpose To establish the policy and procedure for purchasing goods and services using a credit card issued in the City's name consistent with the authority and restrictions specified in state law (M.S. 471.382). Guidelines The City credit card is intended for purchases needed for City operations. Efficiencies gained through the use of credit cards are: . Less time required at the point of sale with retailers. . Purchases may be made over the internet, resulting in lower costs. . Reservations can be made and held with travel and hospitality vendors. . The total number of checks written is reduced. The Finance Director will determine which personnel will be assigned credit cards. Credit cards will be issued only when it is clear that they will create efficiencies in the normal purchasing process. Each card issued will bear the name of the City of Farmington and the individual cardholder. The employee whose name is on the card is the only one authorized to use that card. The City credit card (not a personal card) should be used for any City business requiring the use of a credit card. It is the responsibility of the individual cardholder to: 1. Ensure that no one else uses the card. 2. Ensure that the card is used only for legitimate City business expenditures in accordance with the cardholder's job duties. Personal charges incurred as a part of travel costs can be included and later reimbursed to the City. 3. Insure that City purchasing guidelines with respect to quotations and bids are followed. 4. Maintain all supporting documentation associated with credit card purchases (receipts, confirmations, purchase orders etc.) with expenditures properly coded and approved by the department. Deliver such documentation to the Finance Department - Accounts payable as soon as feasible, but no later than the 15th of the month. Documentation must be available to match to the credit card statement for the appropriate month. 5. Contact the Finance Department (or the Credit card company during off hours) immediately, if the card is lost or stolen. 6. Any personal charges on the card either made inadvertently or as part of travel expenses must be reimbursed to the City at the time the documentation is submitted to the Finance department. Eff. 2/01 Credit limits will be established by the Finance Director for each cardholder on an individual basis and will be programmed into the card. Cash withdrawals WILL NOT be allowed with the cards. The employee shall be personally responsible financially for any improper or unauthorized use of the credit card, as specified in Minnesota Statutes 471.382. Administration The Finance department will administer the issuance of cards and compliance with the above policies and procedures. Policy violations will result in the cancellation of an individual card. Intentional or negligent misuse of a City credit card will be subject to disciplinary action, up to and including dismissal and/or garnishment of wages if necessary to recover City funds. Cards must be returned to the City at time of separation. Eff. 2/01 TO: FROM: City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7~ Mayor, Councilmembers and City Administrator f, ~ Randy Distad, Parks and Recreation Director SUBJECT: Approve the Hiring of Hoisington, Koegler, Group, Inc. to Develop a Park Master Plan for Meadowview Park DATE: June 2, 2003 INTRODUCTION Meadowview Park is an undeveloped neighborhood park in the Charleswood Development that should have a park design plan developed prior to improvements being completed. DISCUSSION Completing a master plan for Meadowview Park will create a vision for the future of the park. With this in mind, proposals for master planning Meadowview Park were requested from 3 park planning firms: Ingraham & Associates, SRF Consulting Group, Inc and Hoisington Koegler Group, Inc. (HKGI). After reviewing the proposals from each ofthese firms, it is felt that HKGI appears to be the firm best suited for developing a master plan for Meadowview Park based on their previous experiences. Attached to this memo is the proposal that HKGI submitted for master planning Meadowview Park. HKGI has identified in their proposal to undertake a four- step planning process to develop the park master plan. The four-step process is as follows: Step #1: Step #2: Step #3: Step #4: Hold an initial meeting with the neighborhood around Meadowview Park to gather initial input on what components and amenities the neighborhood favors. Hold a second meeting with the neighborhood to receive feedback on the initial draft park master plan in order to see ifthe draft design satisfactorily reflects the initial input received from the neighborhood. ' Present a draft park master plan to the Park and Recreation Advisory Commission (PRAC)at its meeting that reflects the input received during the first two meetings with the neighborhood. Present a final park master plan for Meadowview Park to the City Council for final approval that is based on initial input from the neighborhood and PRAC meetings. The PRAC endorses the idea of involving the neighborhood in developing a park master plan for Meadowview Park. BUDGET IMPACT The 2003 Park Improvement Fund has funds available to be used for the costs related to developing a park master plan for Meadowview Park. This is an acceptable use of these funds. ACTION REQUESTED Approve the hiring ofHKGI to develop a park master plan for Meadowview Park. J?).ctfullY SUF?itted, ~ M~.J),~ ,t)3i1J ~and;lliJd, Parks and Recreation Director mlB ~n Hoisington Koegler Group inc. May 8, 2003 Randy Distad Park and Recreation Director City of Farmington 325 Oak Street Farmington, MN 55024 Re: Design Consulting Services - Meadowview Park Dear Randy: Hoisington Koegler Group Inc. is pleased to present our proposal to provide design services for assisting the City of Farmington in the master planning of Meadowview Park. The following proposal includes a brief firm background and approach, work program, timeline, fee, relevant project experience, references, and personnel experience. I can also forward you relevant project sheets from similar park master plans that our office has recently completed if requested. Firm Background Hoisington Koegler Group Inc. (HKGi) is a multi-disciplinary firm specializing in site design; park and trail planning; landscape design; urban design; comprehensive site, community and strategic planning; transit-oriented design; and site redevelopment. Since its establishment in 1982, HKGi has grown from a one-person planning firm to its current staff size, which includes eight landscape architects, two community planners and one fiscal planner. The firm has developed a solid reputation for creativity and excellence through its work with a number of neighborhood, governmental and business clients throughout Minnesota and the Upper Midwest. Approach An approach to this project must be organized to build an understanding of critical issues and community desires, and to develop a plan that responds creatively to both. Involvement of the community is the key: if the concept developed for the project is to have meaning, it will be as a result of the local knowledge provided by stakeholders. This process places people at the forefront, making them part of the initial investigation, providing ways for them to participate in bringing their ideas to the process and in evaluating others ideas. Participation will include workshop style meetings to gather meaningful input from neighbors and citizens throughout the planning process. Work Program Based on your description of the project and what we learned through our recent meeting, it is our understanding that the project scope includes the following tasks: I. Meet with the neighborhood and park commissioners in a workshop setting to explore potential uses for the park and to take input on the strengths and weaknesses of the site. Present a site analysis to participants that shows both the natural qualities of the park and the relationship of the park to the neighborhood, schools, and broader Farmington. 2. Develop a draft master plan for the park that builds upon both the existing natural features of the site and integrates the ideas and concerns from the participants of the first meeting. 3. Present the draft master plan to the neighbors in an open house setting and take comment on the approach, strengths, and weaknesses of the plan. 4. Integrate appropriate comments into the plan. 5. Present the revised draft master plan to the Park and Recreation Commission for review and approval. 6. Present the draft master plan to the City Council for review and approval. 7. Forward a fully rendered plan and a reduced rendered plan of the park to City staff. Timeline We are prepared to start the project upon receipt of a notice to proceed, and to meet the schedule as presented in the RFP. Fee Based on the work program outlined in this proposal, the total fee for consulting services for the master planning project is proposed to not exceed $5,650.00 plus incidental expenses of printing and mileage. Incidental expenses will be billed at actual costs, and are not anticipated to exceed $500. References The following are references for a portion ofHKGi's park planning related experience: Projects: Project Manager: Reference: Hagemeister Pres eve and Bassett Creek Park Extension Paul Paige Patrick Peters, Community Development Director City of Crystal, MN (763) 531-1130 Phone: Projects: Project Manager: Reference: Phone: Project: Project Manager: Reference: Phone: Veterans Memorial Park and ongoing miscellaneous projects Paul Paige Eric Carlson, Parks and Public Works Director City of Champlin, MN (763) 421-2820 Mankato Park and Open Space Plan Paul Paige Tom Severns, Parks Superintendent City of Manka to, MN (507) 387-8646 Additional references are available upon request. Personnel Paul Paige, RLA will serve as Project Manager and lead designer and will be assisted by Amy Bower and our staff of eight landscape architects as needed. Resumes for Paul and Amy are included later as part of this proposal. Relevant Project Experience HKGi has been providing park and open space planning as a core service to communities for more than 20 years. Included in the appendix are a small sample of successful HKGi projects, all of which relate to a communities desire to plan and develop appropriate park and open space facilities. Thank you for this opportunity to present our proposal. Please feel free to contact me at 612.252.7125 or ppaige@hkgi.com with any questions you may have. We look forward to helping you further this important community project. Sincerely, Hoisington Koegler Group Inc. ~ Paul Paige, RLA Principal If this proposal is acceptable please sign below and mail and/or fax it back to us. We will consider this a notice to proceed on the above described project. Name Title Date PROFESSIONAL EXPERIENCE PAUL PAIGE is a landscape architect with thirteen years of experience in completing public and private projects throughout the country. Paul possesses extensive project management experience, especially in the area of park planning projects and in the construction phase ofproject development. His project experience covers a broad spectrum of the landscape architecture discipline, and he has guided a number of unique projects through to successful completion. These include a land holdings use study, a hospice planning and implementation project, a municipal beach reconstruction project, and campus planning projects for a variety of clients. REPRESENTATIVE PROJECT EXPERIENCE · City of North field, MN; - Bridge Square Plaza design - Master Trail Plan - Neighborhood Park Planning · City of Mankato, MN; Parks and Open Space Master Plan · City of Brooklyn Park, MN; - Village Center Redevelopment - Waite Park - Shingle Creek Improvements - Brooklyn Boulevard Streetscape Design · City of Crystal, MN - Hagemeister Pond Preserve - Bassett Creek Park Extension · City of Champlin, MN; Veterans Memorial Park · City of Blaine, MN; Town Square Park · North Memorial Medical Center, Minneapolis, MN; Hospice Planning and Implementation · City of Circle Pines, MN; Village Master Plan · Easter Lutheran Church, Eagan, MN; Campus planning and design · City of St. Louis Park, MN; - Community Identity Studies - Excelsior Boulevard Streetscape · City of Chanhassen, MN; - Marsh Glen Trail - Memorial Park PAUL PAIGE, RLA VICE PRESIDENT HOISINGTON KOEGLER GROUP INC. EDUCATION B.L.A., University of Minnesota REGISTRATION Landscape Architect, Minnesota MEMBERSHIPS Sensible Land Use Coalition Hoisington Koegler Group Inc. 11111 rln · City of Minneapolis, MN; - Victory Park - 43rd Street and Park Avenue Storm Water Basin · City of Bloomington, MN - Bush Lake Beach Park Planning, Design and Construction - Normandale Lake Bandshell · Potlatch Corporation, Baxter, MN; Land Holdings Use Study · University of Minnesota, West Bank Campus Zone Master Plan and Corridor Study · University of Notre Dame, South Bend, IN; - Campus Planning - Plaza Design and Implementation - School of Business courtyard design · Klingelhutz Construction - Carver North Development, Carver, MN - Carver South Development, Carver, MN - Riverwoods Residential Development, Chaska, MN · City of New Brighton, MN; - A Vision for the Heart of New Brighton - Rice Creek Shopping Center Master Plan City of Elk River, MN; Highway 10 Corridor Study · City of Elk River, MN; Riverfront Pathway along the - Mississippi. Schematic Design and Design Development · City of Little Canada; Market Place Drive Area Studies · General Mills Corporation, Golden Valley, MN; Site and Trail Planning · Landmark Entertainment Group, Hollywood, CA; Site Planning and Documentation · Hyosan Development, Seoul, Korea; Recreational Planning and Design U. S. Fish and Wildlife Service, Patoka River, KS; Environmental Planning and Resource Analysis · U. S. Fish and Wildlife Service, Upper Mississippi River National Wildlife Refuge; Environmental Planning and Resource Analysis · City of Eagan, MN; Oak Hills Church Planning and Rezoning Paul Paige Resume/Continued Hoisington Koegler Group Inc. PROFESSIONAL EXPERIENCE AMY BOWER is a registered landscape architect with experience in completing a wide variety of projects including designing neighborhood and community park master plans, site master plans, and streetscape design projects as well as contributing to the development of a number of comprehensive plans. Park design and planning is one of her strengths. Amy has developed a variety of different park designs, and she played a lead role in the development of the Mankato Park and Open Space Master Plan, a comprehensive project that required a significant amount of needs assessment and public participation. Her communication skill has also helped her play an effective role in projects with an emphasis on public participation including the East Phillips Park Design Charrette in Minneapolis and the East 7th Street! Arcade/Seeger Square Design Charrette in St. Paul. REPRESENTATIVE PROJECT EXPERIENCE · City of North field, MN; - Trail Master Plan - Park Master Plan - Park Signage - Bridge Square Downtown Park Plan · City of Mankato, MN; Park and Open Space Master Plan · Minneapolis Park and Recreation Board; - Cedar Field Park Plan - East Phillips Park-Design Charrette · City of Champlin, MN; Veterans Memorial Park · City of Hastings, MN; - General Seiben Drive Streetscape Improvements - Pioneer Park Plan - Park & Trail Master Plan - Lock and Dam Streetscape · H.B. Fuller Corporation, Vadnais Heights, MN; Corporate Headquarters and Nature Preserve Master Plan · City of Traverse City, MI; Farmers Market · City of St. Paul, MN; East 7th Street! Arcade/Seeger Square Design Charrette · City of Minneapolis, MN; Main Street SE Streetscape AMY J. BOWER, RLA HOISINGTON KOEGLER GROUP INC. EDUCATION M.L.A. - University of Minnesota B.S. Industrial Design - University of Wisconsin-Stout HONORS Minnesota Department of Transportation Entry Sign Competition - 1st Place - June, 1996 Works - Student publication of projects - 1995 Hoisington Koegler Group Inc. 111131 1MB "The first real small town south of the Twin Cities" as one public participant phrased it, Northfield, Minnesota is located 40 minutes south of Minneapolis and St. PauL The City needed to evaluate and update some of its parks, and they wanted to involve potential users of the parks in planning and design HKGi was hired to gather this public input and create park concept plans for each of six parks. With two private colleges, public arboretums, a historic downtown and the scenic Cannon River passing through town, Northfield has a number of recreational opportunities, but new residential growth is changing the way some of the parks are used. HKGi developed plans for two parks serving the entire city, one undeveloped parcel adjacent to a stream corridor, one simple trail corridor between housing developments, and two neighborhood parks. The public participation process proved to be an essential part of the planning process. Participants offered important information to HKGi's planners, such as how the parks were being used, where drainage problems occur, and other important observations that can only be provided by those who use the parks on a regular basis. Bridge Square, a separate project designed by HKGi, provides Northfield's historic downtown with a well-defined connection to the Cannon River. The extremely popular park has long been the site of numerous community events; the new design has helped formalize the space's importance to Northfield's residents. A central axis connects five dlstind areas within Bridge Square park. These areas Include a river plaza, an open lawn, a circular plaza containing a memorial and a lountain, and an entry circle. Bridge Square serves an impor/ant purpose within the context 01 Nor/Meld's historic downtown. Park Concept Plans and Bridge Square Northfield, Minnesota City of Northfield A more natural selling was desired by the residents surrounding Hidden Valley Park. Residents surrounding the presently undeveloped Tyler Park helped /0 create the new park plan. The Memorial Plaza at Bridge Square. Hoisington Koegler Group Inc. (1)(3 ~n Hoisington Koegler Group was hired by the City of North field to develop a new trail system master plan that would address the needs and desires of the people who work and live in the city. A community-based vision and set of guiding principles, which HKGi helped the citizenry formulate, drove the planning process. Amongst the areas of greatest concern to residents were rapid growth compromising connections to favorite community places; the lack of walk ability in newer growth areas; access to trails and safe crossings for school children; and bicycle and pedestrian mobility throughout the city in general. HKGi developed two trail concepts for public scrutiny. One, the Neighborhood Network concept built on existing inner neighborhood trails, offering off-street short cuts through easement lots between houses. The second concepts, the Grand Rounds, offered direct routes, featuring off-street trails within main road ROWs. Based on extensive public participation and input, the final Trail Master Plan combines elements from both concepts but emphasizes using inner neighborhood trails. Trail Master Plan NorthOeld, Minnesota City of NorthOeld --, ;;F The Trail Master Plan encompassess all 01 Northlleld, connedlng residents with the City's dislindive and charaderls/lc plaCes. The Nor/hilled Trail Mas/er Plan iden/illes a serIes 01 proposed sale crossings (depided by red dols on map a/ righl), on-road bike /rails (yellow lines), as well as a wide range of new sidewalks, oll-road hiking /rails, and off-road biking /rails_ Hoisington Koegler Group Inc. 11113 ~n In 1998 the City of Brooklyn Park asked HKGi to develop park plans for two separate parcels of land along Shingle Creek. A specially designed arbor in Waite Park East provides a gateway to the Creek from Brooklyn Boulevard. Waite Park West is a more passive park that invites leisurely strolling. An entrance garden planted with native prairie plant species welcomes visitors. HKGi also developed a series ofimprovements to Shingle Creek. These improvements connect the two parks; provide for better creek flow, erosion control and sediment buildup prevention; create natural habitat; and establishes a preservation plan for significant trees along the creek. These improvements will provide a gateway between a Shingle Creek green belt and a redeveloped Brooklyn Park downtown. ........., ~OIf'MlIX.-:J.."""_ "'... Construdion of the Waite Park East ptaza included impression pavers depiding native ptant species, as well as custom engraved pavers contributed by various members of the community Waite Park and Shingle Creek Improvements Brooklyn Park, Minnesota City of Brooklyn Park ~~ .. J l~ I G ~~ u -~ -.,- ~ ! 7 A speciatly designed arbor in Waite Park East provides a gateway to Shingle Creek from Brooklyn Boulevard. HKGi landscape archileds designed Waite Park lli'st to be a passive park that invites leisurely strolling An entrance garden planted with native prairie plant species opens onto a meandering path which leads park visitors to ShIngle Creek. A new Brooklyn Boulevard bridge will feature /wo overlooks and a decorative facade that will create a more parklike environment along Shingle CreeK. Hoisington Koegler Group Inc. 11113 (gO The City of Mankato hired HKGi to develop a master plan to help guide the City in its park development and parkland acquisition efforts for the next twenty years. HKGi's park planners first performed an analysis on Mankato's current park system and on other recreational opportunities found in the immediate region. Using a combination of the current park inventory, land use maps and population projections, HKGi also performed a needs assessment in order to identify neighborhoods that are currently underserved by the park system as well as to identify areas in which future growth would necessitate the acquisition and development of new parkland. Mankato's natural environment lends the city a truly unique identity that the Parks and Open Space Master Plan recognizes as a force that guides development and should also guide park development. The Minnesota, Le Seuer and Blue Earth Rivers have carved beautiful valleys, bluffs and ravines out of the landscape and the Master Plan recognizes these natural features as opportunities to create unique park and trail amenities. The Master Plan includes a set of both general and specific recommendations dealing with parkland acquisition and development in Mankato's future growth areas, and the creation of a more coherent, well-connected park system through the use of trails, linear parks, and parkways. The final Plan Map provides an effective illustrationof which areas are being well. served by the park system, which areas are under served, and where parkland acquisition efforts should be focused to serve Ihe commumty's growth Parks and Open Space Master Plan Mankata, Minnesota City of Mankato ~::!r ~7'..' '.' , ~,-f;,' ,- , -~.' ;:. /;~.';':'.,;.'~. .- ;f':;;~~,'" . ":~~'~"~!! ~~:--~,~~ ~~?f: . ,'I-t "~/._'''''~'' , " 'f'~. . ~ rl" '. ,~#' ,;.., "I ..'" '. "," ,'}'" ~", ,s,! . (j; \~ ~':" ". ,~ The Master Plan recommends that the City explore methods 10 develop unique park amenities afforded by features like the spent quarry pictured above, Such a park might be able to offer interpretation of the dty's industrial history as well as provide a unique recreallonalopportunity The Depot, which sits on the bank of the Minnesota River near Mankatos civic center, could become the trailhead for an ex/ended por/ion of the Minnesota River Stale Trail. Improved connections between the Depot, the river, and downtown could provide an Idenllflab/e, historic gateway to bolh the trail and the downtown. The Master Plan urges Mankato to more actively promote its historically significant facilities. Hoisington Koegler Group Inc. mil ~n The City of Crystal acquired a I Q-acre parcel adjacent to Bassett Creek Park, a fully developed community park with an expansive trail system, sports fields, play structures and picnic facilities. In seeking an appro- priate use for the newly acquired parcel, the City enlisted the help ofa task force comprised of City staff, representatives from the Parks Com- mission, City Council, and the neighborhood. Hoisington Koegler Group, Inc., in partnership with the Kestrel Design Group, worked with the task force toward the development of a master plan appropriate for the site, the surrounding neighborhood, and the larger Crystal community. Through an extensive public process includ- ing exercises, discussion and an open house, the community decided that this parcel should be considered an extension of Bassett Creek Park rather than a separate park amenity. Historically used as farmland, this parcel is now primarily wetland and wooded lowland areas. The site had been used to dump discarded fill, culminating in a large landform to the southeast that has since reveg- etated. To take advantage of the site's unique character, the master plan includes a Natural Areas Management Plan; a series of board- walks and bridges crossing the wetland; an enhanced planted corridor buffering the adjacent residential area to the west; water quality, habi- tat and vegetation improvements; trails connecting the extension to Bassett Creek Park; expanded parking at the existing lot; and interpre- tive signs covering the site's natural and cultural history. b~ hR..:INGG NW (WfItf of 8.ftwtl (/'fttI; P.m * tM ty H.Jh.Ud ri\lDn -- '"",.r_"''''' ...."S.lO- l">nl to ~pkn lrmptwltJ ~l ~d Bnom__ Ptdnlr\Jn. JUlil' t1GKTING 8 ~N.&.G[ h rw-t'drd 0IIy.1 mtty raum.andll*Un& TRA.lt~with.~"'P4V(O . WOOO<HIP J'OIIh1 ~l(1ft,^'nlAND~~ ~~~"~~1tIlCSfttSl) Rnkn\\lnu.Otonfltdlon hndrt"'M,ttI JruMM,id "" Ntmt OYIRIOOK II _.... ...,.. 1'0"0' b 1CXf1.\oINf ~"'-l1.1 PRAIRI[ "AmlNt OIl ~. l\Iltr"'hi&h:~IO\I'If~ ''''''''- TIWLS~ ~I't.......\rft~ of It" 'loy\tr'm hON 1.t1'\11't1 end PMt The park extension (seen on the left half of this diagram) is conneded to Bassell (reek Park via several trails as well as throl/gh a wetland connedlon beneath Brl/nswick AvenI/e. Bassett Creek Park Extension Crystal, Minnesota City of Crystal The natl/ral vegetation that existed prior to park (onstrl/dlon (shown in the photos above) made the park extension sl/itable for wetland res/oration. Hoisington Koegler Group Inc. (1)13 g]O Hoisington Koegler Group has worked with the City of Champlin for many years with a variety of park and downtown planning efforts. The park planning process for Veterans Memorial Park included extensive participation by the citizens-specificaUy the local Champlin Veterans- and resulted in a plan that designed to respond to specific program requirements of the community. Included in the park design is the construction of a memorial walk and gardens, the placement of a gazebo at the edge of the Mill Pond, the development of a loop trail that links to other community trails, flags, signage, lighting, and related parking. HKGi has been responsible for aU of the planning efforts, development ofthe phasing plan, construction documents for each of the phases, and construction administration. A series of memorial gardens and other more intimate spaces are physically conneded by paths and visvally conneded by Rags, strong axes, and dovble rows of trees. Veterans' Memorial Park Champlin, Minnesota City of Champlin A wall of evergreens provides year rovnd enclosvre and screens the qviet reRective space from a bvsy highway. Strong physical and vlsval connedions to the Cily's trails and natvral systems make the park feel like pari of a larger whole. Hoisington Koegler Group Inc. 11]13 ~n In addition to assisting the City of Hastings with the development of its Parks Master Plan, HKGi has designed a number of individual parks for the City. These parks feature unique recreational features and designs that integrate the natural and built environment even within active park facilities. l I-'~..,- Levee Park sits adjacent to the Mississippi River and downtown Hastings' historic distrid. The park provides a means to reo connect downtown, which was buiit wilh its back to the river, to the riverfront without having to re-orientthe buiidings or the streets. Levee Park wiil provide a pubiic meeting pi ace for downtown and wiii conned to the Hastings River flats park just upriver. .::. r"roY~". , I ~ ~"I~~'...t-..':,t "'.jIIo..l'.-J'.......~~ l~.....~ Roadside Park features wooded groves, meandering paths, and ampie piay and picnic spaces. A unique hili side siide (photo at right) takes advantage of the topography to aeate a fun and dramatic connedion between two piayareas. The pedestrian bridge spanning Highway 55 and conneding the two por/ions of the park also aeates a gateway to the city Parks Master Plans Hastings, Minnesota City of Hastings Wallin Park features wide open play spaces, athletic coults and a dedicated hockey rink (photo above! Even within an adive park environment HKCi's designers have incorporated perennial plantings and trees to emphasize the park 's natural selling Hoisington Koegler Group Ine. 11111 ~n As is the case with many historic river towns, Hastings' downtown long ago turned its back on the Mississippi River, leaving Lake Rebecca Park, an island park just a few blocks upstream, as the only real public access to the river. A handful of encouraging developments, among them the possible donation of more than forty acres to the City and the potential construction of a Mississippi National River and Recreation Area Interpretive Center on the island, inspired the City to explore park expansion and redevelopment opportunities for this highly utilized parkland. HKGi, in conjunction with Locus Architects, created concepts for an Interpretive Center/amphitheater and festival grounds facility on the island, fulfilling one of the City's desires to create a cultural destination for the community. Because ecological restoration was also an important element ofthe community's vision, the master plan developed by HKGi also incorporates habitat restoration, storm water gardens, shoreline and wetlands restoration, and a sculpture garden into the native floodplain habitat. The River fiats Master Plan seeks to make the park a culll/ral destination for the City of Hastings. The plan Incll/des picnIcking facilities, boat and canoe lal/nches, an interpretIVe center/bandshell, and lestlVal grol/nds. __ t..- 1~ '\ , \ ........ '.r- ~:=::.c.___. Hastings River Flats Hastings, Minnesota City of Hastings 2003 Minnesota ~ Award Winner -- ASLA Issl/es sl/ch as orIental/on to the river, the brIdge and downtown, accessIbility, proxlmlly to natl/ral featl/res, and hlstor/cal context all Infll/enced slling of the Interpretive Center/Amphilheater facility. An aerIal perspedlve view of the MississippI rlvetfront shows lake Rebecca and lake Rebecca Park in the foregrol/nd Downtown Hastings lies on the other side of the bridge ~ ~~~ The River fiats incll/des extensillf! areas of environmental restor aI/on and preserval/on. Hoisington Koegler Group Inc. 11113 ~n The mostly rural landscape south of the Mississippi River between Rosemount and Ravenna, Minnesota is beginning to experience tremendous pressure for change. The Minneapolis/St. Paul metro area is projected to continue growing and this beautiful area is seen by many as one of the Unext frontiers" of metropolitan development. At the same time, many people believe that our local and regional quality of life is rooted in the tremendous natural and rural amenities that make this place and others like it special. Finding common ground between these two potentially opposing forces is the basis for the green way effort. Hoisington Koegler Group in partnership with Friends of the Mississippi River conducted a green way strategic planning process covering an area of approximately 60,000 acres in the communities of Hastings, Rosemount, and Marshan, Nininger and Ravenna Townships. Greenway preservation is a way to capture and hold on to the essence of a landscape by protecting the most critical natural and scenic lands. Agriculture, industry, and neighborhoods can continue to grow and thrive, but the preserved fabric of natural landscapes also promotes a healthier ecosystem, a richer culture and a greater quality of life for the community. In addition to leading the planning effort, HKGi guided the plan through the various approvals processes required by each community, and continues to provide consulting services as the plan makes its way through the implementation stage. Mississippi River Greenway Strategic Plan Dakota County, Minnesota City of Hastings 2002 National ~ Award Winner iiiiiii ASLA HKGI developed a serIes of sketches to Illustrate the dfeds of a greenway on the landscape. The top sketch deplds agrIcultural land wIth a greenway Incorporated Into the landscape. The bol/om sketch deplds the same land before incorporatIon of the greenway The pro/eel area includes a wIde variety of landscapes including sand coulees, steep rIver banks, bluffs, bol/omland forests and prairie grasslands. Each landscape, such as the rIver and ilS banks shown above, was mapped and analyzed In order to determIne the most ecologically sound places to locate the different threads of the greenway web. A greenwayopportunitles map (shown at left) consolidated this data Into one graphic to illustrate the local/on of potential greenways. Hoisington Koegler Group Inc. 11113 ~n The Riverwoods Development includes over 100 units of housing including traditional single family lots, patio homes, courtyard homes and row house townhomes. Hoisington Koegler Group was retained by John Klingelhutz of Klingelhutz Construction to plan and design an environmentally sensitive housing development. Project partners also include Pollock Buchanan Architects for housing design and Sathre- Bergquist for engineering and surveying. Unique site features include nearly 4,000 linear feet of walking trails and numerous wetland overlooks, a pedestrian promenade creating a unique more formal wetland walk, a 2+ acre Central park with a pavilion, fountain and playground equipment. Boulevard trees are planned along each main street to further the traditional feeling of the development. Phase I of this development which includes construction of 52 townhomes will be completed in the fall of2002. Phase II which includes 33 single family homes will be completed in the spring of2003. Riverwoods Residential Development Chaska, Minnesota Klingelhutz Construction With 8.9 acres of delIneated wetlands, the opponuniiy to create a strong recrea//onal focus was pursued. ----,' ~ : i- 0- '" ... 1""" Single story, handicap acessible homes with traditional architectural features are Included In this development Hoisington Koegler Group Inc. ml3l ~n Hoisington Koegler Group completed a study for a riverfront pathway in a three block area adjacent to downtown Elk River. After collecting input from a broad spectrum of citizens and public officials, HKGi developed a Concept Plan to link the cultural resources ofthe downtown district with the natural resources of the Mississippi River corridor. The Concept Plan also creates a pathway system that separates active uses from passive uses, while providing overlooks to significant views along the river. Evidence of Elk River's history has been woven into the pathway's design. A plaza space linking the pathway to downtown Elk River includes a terraced amphitheater and the resurrection of the city's historic bandstand. The downtown side of the plaza also incorporates a "Nuts n' Bolts" fountain commemorating the original hardware store that once stood on the site. At the west end of the pathway, a pavilion marks the end of King Avenue, and a garden space on the wooded island across the channel recalls a gardener from the early 1900's who had a wooden footbridge to his island garden. The HKGi design also incorporates picnic areas, an informal grass walkway at the rivers edge, and access to a floating dock structure. The dock will be used in part as an environmental learning station for students and citizens to monitor river resources and communicate with other like studies along the river. The HKGi plan also identified potential future connections to other sections of trails in the City, to a historic farmstead elsewhere along the riverfront, and potentially to Anoka and beyond. Riverfront Pathway along the Mississippi Elk River, Minnesota City of Elk River A small shelter and river overlook celebrate an early Elk River resident who maintained a garden on an Island in the RIver. A more monumental entry to the riverwalk is strategically located for views from Highway 10; its form recalis patterns of the local landscape and a more whimsical character of riverfront elements. Hoisington Koegler Group Inc. IIJI3 ~n HKGi assisted the Hope Community, Inc. and Minneapolis Park and Recreation Board develop a concept design for the improvement of Peavey Park, a high use park located in the northwest corner of the Phillips neighborhood of Minneapolis. Although the park has suffered from the negative perceptions often associated with inner city parks, the park enjoys wide usage by all segments of the community and is viewed as an essential neighborhood amenity. Because of the park's unique role, and the challenges faced by the community in deciding on improvements to the park, the planning process included an extensive amount of public participation. HKGi collaborated with Hope Community to bring a variety of innovative public participation and visioning exercises to the park planning process. These methods, ultimately dubbed the Listening and Visioning Project, proved to be highly effective in encouraging the involvement of large numbers of people from the diverse communities that both live in the area and patronize the park and its programming. As a result, the Peavey Park Master Plan reflects the visions and wishes of an unusually high number of people within the community, ranging from children of all ages and their parents up to the elderly persons who also use the park facilities. Peavey Park Master Plan Minneapolis, Minnesota Minneapolis Park 0 Recreation Board Hope Community, Inc. Pllblic participation was vilalto the sllccess of the Peavey Park Master Plann, The planning process Involved some of the heaviest /lSers of the park, children, in the planning process, Some of the vel}' same exercises were /lSed to encollrage participation byadlllt IIsers of the park, The final design concept for Peavey Park inclllded some new elements, bllt was also bllill IIpon the follndatlons of past sllccesses, such as the labyrinth and Touchstone Plaza, In listening sessions, HKCI planners were told that sports shollld remain an essential part of the park's makellp, bllt stakeholders also expressed an Interest In providing performance, arts, and other cllltllral facilities, The final concept design reflects those desires, Hoisington Koegler Group Ine. [1]131 ~n East Phillips Park Design Charette The American Indian Youth Consortium and the Minneapolis Park and Recreation Board recently assembled a team of residents, interested individuals and representatives of public and private sector service providers to consider the future of East Phillips Park. The park is located on the eastern edge of the Phillips Neighborhood, one of the oldest, largest and most diverse neighborhoods in Minneapolis, and is bordered by Hiawatha A venue, a major transportation route for the city and the regIOn. Minneapolis, Minnesota The American Indian Youth Consortium Minneapolis Park and Recreation Board HKGi first led a visioning session to identify the issues, goals and objectives that the project needed to address and establish. HKGi then led members of the community in a design charrette. At the charrette the community offered essential input and ideas which HKGi designers immediately translated into design sketches and concepts for the participants to review and critique. Three concepts, all of which included variations on the features that community members indicated were important, emerged from this charrette. The concept drawings provide one cornerstone for the efforts to solicit funding and pu blic su pport to redevelop the park and to revitalize the surrounding neighborhood. Members of the local community helped identify themes thatthey determined were imporlantto the area. These themes guided HKG/'s creation of three allemative concept plans. Hoisington Koegler Group Ine. 11]13 ~n When preliminary design work began for playground improvements at Lyndale School, HKGi was presented with the task of preparing several different concept plans for the site. These concepts were intended to function as discussion tools: it was hoped that the plans would spark interest and generate excitement for the project. The concepts were successful. Through discussions of the plans, neighborhood and school representatives revealed their desires for the playground. The master plan blends elements from each concept with requirements identified by the neighboorhood and school. The curvilinear shapes of the various play areas relate well to the form of the school building, and add a feeling of motion and flow to the site. The playground provides for a wide variety of play experiences including a play structure, basketball hoops, foursquare and kickball courts, a loop trail and a large turf field. Educational experiences are also provided, however. A circular space with benches serves as an outdoor classroom and native perennial and grass planting lend an opportunity to learn about indigenous plant species. The playground is inviting from the neighborhood, with ornamental fencing and colorful landscaping marking the perimeter of the site. Residents are welcomed into the playground through walkways defined by special gateway plantings, and encouraged to participate in the site by inclusion of a community garden space. '-.... .- ......... Lyndale Elementary School Playground Improvements Minneapolis, Minnesota Minneapolis Public Schools Spedal School Distrid #T Lyndale Neighborhood Assodation ~...I.. 1 .... ......~- . cC'-:; __.~~_.~ '\ ~d j~~~'i'~!'1 "_" -.' , '-.l~~"l: ." _.. .... ~";--' (~. ~. ;. "t' l~--- Aerial view olthe play structure area highlights the playground's curving forms Hoisington Koegler Group Inc. mil IMU Interstate Park, one of Minnesota's most visited state parks, and the town ofTaylors Falls are separated by U.S. Highway 8. As pedestrians cross the highway move between the town and the park the cross the highway at uncontrolled-and extremely dangerous-points. The community recognized an opportunity to create a safe connection by utilizing the area along the river under the highway bridge. A primary concern in the design of the walkway was the desire to create a connection to the river while blocking out the fact that the space travels under a busy highway. HKGi's walkway concept created several levels stepping down to the riverbank. Walls of basalt boulders further tie the structure to the natural rock of the surrounding river corridor. Because this site has also hosted U.S. Olympic kayak qualifying, gathering places for large crowds were provided for in the concept design. HKGi also assisted in developing the St. Croix River Valley Trail, a non-motorized trail through the City of Taylors Falls and Interstate Park to the Wild Mountain Recreation area and Wild River State Park. The segment will complete the eastern portion of a loop trail in Chisago County linking ten communities, two state parks and a natural scenic nverway. I , , , , " Design concepts for the segment of the SI Croix River Valley Trail near liIylors Falls include a trestle like the one depIcted above, as well as numerous river overlooks and Interprettve markers related to the history and geography found within the river valley. St. Croix River Valley Trail and Walkway Under U.S. Highway 8 mylors Falls, Minnesota City of mylors Falls A re-used train station will serve as the tratthead for the St. Croix Valley Trail and will atso become a community gathering place by virtue of a plaza and community center elsewhere on the station site. \,j A walkway under the Highway 8 bridge connects pedestrIans to the river and its surroundings, rather than to the highway above. The SI Croix River Valley TraIl will lInk Interstate Park to two other state parks, a natural scenIc riverway, and ten other communities, whIch will help make liIylors Falls a recreatIonal destinatIon. Hoisington Koegler Group Inc. 111131 ~n 7/ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator~5. FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation - Parks and Recreation Department DATE: June 2, 2003 . INTRODUCTION The recruitment and selection process for the appointment of a full-time Solid Waste Operator to fill a vacant position in the Department of Parks and Recreation has been completed. DISCUSSION After a thorough review by the Parks and Recreation Department and the Human Resources Office, an offer of employment has been made to Mr. Wayne VanGuilder, subject to ratification by the City Council. Mr. VanGuilder has previous experience as a Solid Waste Operator for Mendota Heights Rubbish and is currently a self-employed truck driver. Mr. VanGuilder meets the minimum qualifications for the position. BUDGET IMP ACT Funding for this position is authorized in the 2003 budget. RECOMMENDATION Approve the appointment of Mr. Wayne VanGuilder as Solid Waste Operator in the Department of Parks and Recreation effective on June 3, 2003. Respectfully submitted, .~~t~ / Brenda Wendlandt, SPHR Human Resources Director CC: Personnel File City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7' o TO: Mayor, Councilmembers and City Administrator4: <.. FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation - Community Development Department DATE: June 2,2003 INTRODUCTION The recruitment and selection process for t he a ppointment of a full-time Administrative Support Technician to fill a vacant position in the Community Development Department has been completed. DISCUSSION After a thorough review of applicants for this position by the Community Development Department and the Human Resources Office, an offer of employment has been made to Ms. Georgia Larson, subject to ratification by the City Council. Ms. Larson has extensive experience in administrative support and customer service and meets the qualifications for the position. RECOMMENDATION Approve the appointment of Ms. Georgia Larson as Administrative Support Technician in the Community Development Department, effective June 4, 2003. Respectfully submitted, , 4'/-' ,I' 1_J-_- .;le'. ?t.ttf'" /?f~.ti~!.'!:LIU;t. c / Brenda Wendlandt, SPHR Human Resources Director CC: Personnel File 71" City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator( ~ FROM: Kevin Carroll, Community Development Director SUBJECT: Approve Soil Testing Request - 3rd & Spruce / Blaha Sites DATE: June 2, 2003 INTRODUCTION At the City Council workshop that was held on May 19t\ a discussion took place regarding the environmental condition of the Blaha property (located at or near the northeast corner of the intersection of Spruce Street and Second Street). Unresolved questions regarding the possible presence of contaminants on that property are impeding the ability of the City and the HRA to make informed decisions about redevelopment options, including options that could potentially combine the Blaha property with the adjacent HRA property in order to create a wider range of development opportunities. DISCUSSION Peer Engineering, Inc. prepared a Phase I Environmental Site Assessment regarding the property in question in 2002. Peer is prepared to immediately proceed with a Phase II Investigation in order to obtain and analyze soil samples, and to check for the presence of asbestos and other hazardous materials in the building(s) on the site. The projected cost is $4,895, and the projected timetable would result in a preliminary report being available in time for the June 16th City Council meeting. See attached "Revised Proposal for Phase II Investigation" from Peer dated May 23,2003. ACTION REQUESTED Authorization to (a) retain Peer Engineering, Inc. to prepare a Phase II Investigation regarding the Blaha parcels located at or near the northeast corner of the intersection of Spruce Street and Second Street, and to (b) immediately execute and return the Revised Proposal for Phase II Investigation. Peer Engineering, Inc. 4801 West 81st Street, Suite 118 Bloomington, Minnesota 55437 952 831-3341 Fax 952 831-4552 Peer Engineering Integ,ated Environmental SolutIons Mr. Kevin Carroll City of Farmington 325 Oak Street Farmington, MN 55024 May 23, 2003 RE: Revised Proposal for Phase II Investigation Blaha's Collision Center 201 Spruce Street F armington, Minnesota Dear Mr. Carroll: Peer Engineering, Inc. (Peer) is pleased to provide this revised proposal to complete a Phase II Investigation at the above referenced property. It is an update of our original proposal dated May 14,2002. Our proposal consists of this letter and the following attachments: . Scope of Services · Cost Estimate · Schedule of Charges and Equipment Rates . Agreement of General Conditions Services will be invoiced monthly in accordance with the attached Schedule of Charges and Equipment Rates. Payment for services is net 30 days with interest added to unpaid balances. Services will be provided in accordance with the terms stated in the attached Agreement of General Conditions. If additional services are required, we will provide you with a scope and cost estimate for those services. Upon receipt of your verbal authorization, we will proceed with the authorized services and invoice in accordance with the attached Schedule of Charges. We will confirm any verbal agreements in writing. We appreciate the opportunity to present this proposal. This proposal is being furnished in duplicate. Please sign one copy of the proposal and return it to us as an authorization to proceed. Mr. Kevin Carroll Proposal for Phase II Investigation Page 2 May 23,2003 If you have any questions regarding this proposal or require additional information, please contact me at (612) 831-3341. Sincerely, Peer Engineering, Inc. 4";'~ Kenneth A. Larsen, P.E., P.G. Vice President Attachments The undersigned authorizes Peer Engineering, Inc. to proceed in accordance with the above- stated terms and is responsible for payment. Date Client Name Authorized Signature Title Print Name SCOPE OF SERVICES PHASE II INVESTIGATION BLAHA'S COLLISION CENTER 201 SPRUCE STREET FARNllNGTON,NUNNESOTA Background PEER completed a Phase I Environmental Site Assessment (ESA) for the Blaha Collision Center property at 201 Spruce Street and four adjacent parcels in Farmington, Minnesota. The Phase I ESA was prepared for a prospective purchaser and developer of the combined properties. The results were summarized in the report entitled Phase I Environmental Site Assessment, Blaha's Collision Center, 201 Spruce Street and Four Adjoining Parcels, Farmington Minnesota, dated February 28,2002. The City of Farmington is considering acquiring the Blaha's Collison Center property to facility future redevelopment as a new City Hall. Based on the Phase I ESA results, Phase II investigation is recommended to determine if significant soil and groundwater contamination exists at the subject property that could affect the City's plans for acquisition and redevelopment. The following outlines the anticipated work effort to be completed. A Cost Estimate to complete the identified tasks is attached. Task I - Sampling Probes Soil probes will be advanced at an estimated five locations to the depth of groundwater (estimated at 10 to 15 feet below the ground surface). Soil samples will be collected from each probe at continuous intervals for organic vapor screening using a photo ionization detector (PID). Each sample will also be evaluated for evidence of staining and other visual evidence of contamination. Duplicate soil samples will also be collected at selected locations and depths for potential laboratory analysis. Ground water samples will be collected from each probe for potential laboratory analysis. Each probe will be sealed upon completion of sampling activities. Task II - Laboratory Analysis Soil and ground water samples will be submitted to a qualified laboratory for analytical testing. In general, the samples submitted for analysis will be selected based on the PID screening results and visual observations. Scope of Services Page 2 The samples will be analyzed for a combination of the following testing parameters: . Volatile Organic Compounds (VOCs) . Diesel Range Organics (DRO) . 8 RCRA Metals For budgeting purposes, we have assumed that three soil samples will be analyzed for each of the above parameters. In addition, we have assumed that three ground water samples will be analyzed for VOCs and DRO only. Task III - Preliminary Asbestos Survey and Hazardous Materials Inventory The purpose of the proposed work is to identify regulated asbestos containing materials (ACM) and hazardous materials associated with the buildings that will require removal prior to demolition. The work will be performed in accordance with generally recognized industry standards and current Minnesota Department of Health (MDH) guidelines, where applicable. The preliminary asbestos survey will include a walk-through reconnaissance of the buildings to identify suspect ACM. The suspect ACM will be inventoried and sampled for laboratory analysis. Materials identified as containing less than one-percent asbestos are not regulated as ACM per current State and Federal regulations. Materials identified as containing greater than one-percent asbestos are considered to be ACM. MDH guidelines require the use of destructive survey methods to ensure that all ACM is identified prior to demolition. Because the buildings are currently occupied, it may not be possible to meet this requirement until after th~ buildings are vacated. The hazardous materials inventory will consist of a walkthrough and observations related to building components that typically contain hazardous substances and that are incidental to the buildings and are expected to remain after the current occupants leave. Typical items addressed during hazardous materials inventories include fluorescent light bulbs and ballasts, mercury- containing switches and thermostats, lead paint, PCB-containing electrical equipment, and chemicals stored in tanks, drums or smaller containers. Scope of Services Page 3 Task IV - Report Preparation A written report will be prepared summarizing the results of the Phase II Investigation. The report will include the following at a minimum: . Description of field methods and procedures. . Soil probe logs documenting subsurface conditions encountered. . Figure showing all probe locations. . Summary table of analytical testing results. . Asbestos bulk sample locations and testing results. . Hazardous material inventory results. . Opinions concerning the presence or absence of significant soil contamination in the probes. . Recommendations regarding the need for additional investigation or evaluation with respect to subsurface conditions. Schedule The probing work is currently scheduled to occur on May 30, 2003. Assuming that the probes are completed on May 30, it is anticipated that the laboratory results will be available by approximately June 11, 2003. Peer will make reasonable efforts to prepare final report for submittal to the City by June 16. If submittal of a final report is not possible, a verbal report of the results will be provided. COST ESTI1\1A TE PHASE IT INVESTIGATION BLAHA'S COLLISION CENTER 201 SPRUCE STREET FARNUNGTON,NUNNESOTA Task I - Sampling Probes Task I Total: 575.00 1,050.00 100.00 125.00. $1,850.00 Professional Services Sampling Probe Services Private Utility Locator Expenses (pill, mileage, sampling supplies) Task II - Laboratory Analysis . Soil (3 samples for DRO, VOCs, 8 RCRA Metals) . Ground Water (3 samples for VOCs, DRO) Task II Total: 795.00 500.00 $1,295.00 Task III - Preliminary Asbestos Survey and Hazardous Materials Inventory Task III Total: 300.00 120.00 30.00 $450.00 Professional Services Bulk Sample Analysis for Asbestos (assume 10 samples @ $12/sa.) Expenses (mileage, sampling shipping) Task IV - Report Preparation Task IV Total: 1,300.00 $1,300.00 Professional Services ESTI1\1A TED PROJECT TOTAL (TASKS I-IV): $4,895.00 Peer Engineering, Inc. Schedule of Charges January 2003 PROFESSIONAL SERVICES Clerical I Clerical II Clerical III Technician I Technician II Technician III Associate Professional I Associate Professional II Associate Professional III Professional I Professional II Professional III Senior Professional I Senior Professional II Senior Professional III Supervising Professional I Supervising Professional II Supervising Professional III Principal Services Assisting Litigation EXPENSES Subcontract services Expenses UNIT CHARGES (EQUIP:MENT, SUPPLIES AND TRAVEL) Per Schedule (see other side or attached proposal) (1) quoted on a per project basis. PER HOUR $35.00 $40.00 $45.00 $40.00 $45.00 $50.00 $40.00 $45.00 $50.00 $55.00 $60.00 $65.00 $70.00 $75.00 $80.00 $85.00 $95.00 $105.00 $115.00 (1) RATE Cost + 15% Cost + 15% ~a..... City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us Mayor, Council Members, City Administrator 2,. C, TO: FROM: Robin Roland, Finance Director SUBJECT: Issuance of Bonds - Trinity Health Campus DATE: June 2, 2003 INTRODUCTION On May 5, 2003, the City Council ordered a public hearing be held at the June 2, 2003 council meeting to consider preliminary approval to a project under Minnesota Statutes section 469.152 through 469.165 which has been proposed by St. Francis Health Services of Morris, Inc. DISCUSSION St. Francis Health Services of Morris, Inc., a non-profit corporation, approached the City to request that the City act as issuer of revenue obligations under Minnesota State Statutes Section 469.152 and Chapter 462C. These obligations (bonds) are called "conduit" debt; the City acts as the conduit for the funding but has no obligation of repayment of any kind. St. Francis Health Services is purchasing the site ofthe closed Trinity hospital, the Trinity skilled nursing facility and the 55 unit Trinity Terrace independent living facility from US Bank. They are proposing to issue a maximum of $6,500,000 in bonds to fund this purchase. As a non profit corporation, they can issue tax-exempt debt by using a City as the conduit. The tax-exempt nature of the funding makes it an appealing investment, thereby increasing the possibility of successful placement with private investors. If the City does not agree to act in this capacity, the bonds could not be issued. Steve Fenlon, representing St. Francis' financial interests, will be present at this hearing to answer any questions. ACTION REQUIRED Adopt the resolution attached giving preliminary approval to a project under Minnesota Statutes section 469.152 through 469.165, referring the proposal to the Minnesota Department of Trade and Economic Development (DTED) for approval, approving a housing program under Minnesota Statutes Chapter 462C and authorizing preparation of necessary documents. Respectfully submitted, #//J Robm Roland Finance Director Council Member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION GIVING PRELIMINARY APPROVAL TO A PROJECT UNDER MINNESOTA STATUTES, SECTIONS 469.152 THROUGH 469.165 REFERRING THE PROPOSAL TO THE MINNESOT A DEPARTMENT OF TRADE AND ECONOMIC DEVELOPMENT FOR APPROVAL, APPROVING A HOUSING PROGRAM UNDER MINNESOTA STATUTES, CHAPTER 462C AND AUTHORIZING PREPARATION OF NECESSARY DOCUMENTS BE IT RESOLVED, by the governing body (the "Council") of the City of Farmington, Dakota County, Minnesota (the "Issuer"), as follows: Section 1. Section 2. General Recitals. a. The purpose of Minnesota Statutes, Sections 469.152 through 469.165 as amended, relating to municipal industrial development (the "IDB Act"), as found and determined by the legislature, is to promote the welfare of the State of Minnesota (the "State") by the active promotion, attraction, encouragement and development of economically sound industry and commerce through governmental action to prevent, so far as possible, the emergence of blighted and marginal lands and areas of chronic unemployment. b. Minnesota Statutes, Chapter 462C, as amended (the "Housing Act"), authorizes a city to finance housing programs or developments upon approval of a housing program as provided in Minnesota Statutes, Section 462C.04, subdivision 2 and issue and sell revenue bonds or obligations which shall be payable exclusively from the revenues of the housing programs or developments. c. Factors necessitating the active promotion and development of economically sound industry and commerce are the increasing concentration of population in the metropolitan areas and the rapidly rising increase in the amount and cost of governmental services required to meet the needs of the increased population and the need for development of land uses which will provide access to employment opportunities for such population, Description of the Proiect. a. Representatives of the St. Francis Health Services of Morris, Inc., a Minnesota nonprofit corporation (the "Corporation") and organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code") has proposed issuance of health care facilities revenue obligations, in one or more series, in an amount not to exceed $2,650,000 (the "Health Care Note"), to finance a project Section 3. Section 4. a. under the IDB Act consisting of financing the acquisition of the existing 65-bed Trinity Nursing Home facility and the vacant 48-bed Trinity Hospital facility both located at 3410 213lh Street West, Farmington, Minnesota and paying costs associated with the financing (the "Health Care Project"). b. Such representatives have further proposed issuance of multifamily housing development revenue obligations, in one ore more series, in an amount not to exceed $3,850,000 (the "Housing Note"), to finance a project under the Housing Act described as financing the acquisition of the existing 55-unit Trinity Terrace independent living facility located at 3330 213lh Street West, Farmington, Minnesota for low and moderate income elderly persons (the "Housing Project"). (Collectively, the Health Care Note and the Housing Note are referred to herein as the "Notes" and the Health Care Project and the Housing Project are referred to herein as the "Proj ect.") c. The Project will be owned and operated by the Borrower. Recital of Representations Made bv the Borrower. a. The Issuer has been advised by representatives of the Borrower that: (i) conventional financing to pay the capital cost of the Project is available only on a limited basis and at such high costs of borrowing that the economic feasibility of operating the Project would be significantly reduced; (ii) on the basis of information submitted to the Borrower and their discussions with representatives of area financial institutions and potential buyers of tax-exempt bonds, the Notes could be issued and sold upon favorable rates and terms to finance the Project; and (iii) the Project would not be undertaken in their present form but for the availability of financing under the IDB Act and the Housing Act. b. The Borrower has agreed to pay any and all costs incurred by the Issuer in connection with the issuance of the Notes, whether or not such issuance is carried to completion. c. The Borrower has represented to the Issuer that no public official of the Issuer has either a direct or indirect financial interest in the Project nor will any public official either directly or indirectly benefit financially from the Project. Health Care Proiect Public Hearing. As required by the IDB Act and Section 147(f) of the Code, an initial resolution was adopted by the Council on May 5, 2003 scheduling a public hearing on the issuance of the Health Care Note and the proposal to undertake and finance the Heath Care Project. 2 b. c. Section 5. a. b. Section 6. Section 7. As required by the IDB Act and Section 147(f) of the Code, a Notice of Public Hearing was published in The Farmington Independent, the Issuer's official newspaper, and a newspaper of general circulation, calling a public hearing on the proposed issuance of the Health Care Note and the proposal to undertake and finance the Health Care Project. As required by the IDB Act and Section 147(f) Code, the Issuer has, on June 2, 2003, held a public hearing on the issuance of the Health Care Note and the proposal to undertake and finance the Health Care Project, at which all those appearing who desired to speak were heard and written comments were accepted. Housing Public Hearing. As required by Section 462C.04, subdivision 2 of the Housing Act and Section 147(f) of the Code, an initial resolution was adopted by the Council on May 5, 2003 scheduling a public hearing on the issuance of the Housing Note and the housing program relating to the Housing Project (the "Program"). As required by the Housing Act and Section 147(f) of the Code, a Notice of Public Hearing was published in The Farmington Independent, the Issuer's official newspaper, and a newspaper of general circulation, calling a public hearing on the proposed issuance of the Housing Note, the proposal to undertake and finance the Housing Project and the approval of the Program. c. As required by the Housing Act and Section 147(f) Code, the Issuer has, on June 2, 2003, held a public hearing on the issuance of the Housing Note, the proposal to undertake and finance the Health Care Project and the approval of the Program, at which all those appearing who desired to speak were heard and written comments were accepted. Program.. a. Pursuant to the Act, the Borrower, on behalf of the Issuer, has delivered a written copy ofthe Program to the Metropolitan Council, with an opportunity to review and comment on the Program. No comments on the Program were received by the Issuer. b. A copy of the Program has been submitted to the Council. Findings. It is hereby found, determined, and declared as follows: a. The welfare of the State and the Issuer requires the provision of necessary health care facilities so that adequate health care services are available to residents of the State and the Issuer at reasonal>le cost. 3 Section 8. b. The Issuer desires to facilitate the selective development of the community and help to provide the range of services and employment opportunities required by the population. The Project will assist the Issuer in achieving those objectives; help to stabilize market valuation of the Issuer; help maintain a positive relationship between assessed valuation and debt; and enhance the image and reputation of the community. c. On the basis of information made available to this Council by the Borrower it appears, and this Council hereby finds, that: (1) the Project constitutes properties, real and personal, used or useful in connection with a revenue producing enterprise within the meaning of Subdivision 2 of Section 469.153 of the IDB Act; (2) the Project furthers the purposes stated in Section 469.152 ofthe IDB Act; (3) the Project would not be undertaken but for the availability of financing under the IDB Act and the willingness of the Issuer to furnish such .financing; and (4) the effect of the Project, if undertaken, will be to: (i) encourage the development of economically sound industry and commerce, (ii) assist in the prevention o(the emergence of blighted and marginal land, (iii) help prevent chronic unemployment, (iv) provide the range of service and employment opportunities required by the. population, (v) help prevent the movement of talented and educated persons out of the State and to areas within the State where their services may not be as effectively used, (vi) promote more intensive development and appropriate use ofland within the Issuer, eventually to increase the tax base of the community; and (vii) provide adequate health care services to residents of the Issuer at a reasonable cost. d. The Issuer acknowledges, finds, determines and declares that the provision of necessary health care facilities so that adequate health care services are available to residents of the State at a reasonable cost is a public purpose. Approval. a. The Project and the issuance of the Notes are hereby given preliminary approval by the Issuer. b. The Program is approved. c. In accordance with Subdivision 3 of Section 469.154 of the IDB Act, the Mayor or the City Administrator, or their designee, is authorized and directed to submit the proposal for the Health Care Project to the Department of Trade and Economic Development of the State ("DTED") requesting approval, and other officers, employees and agents of the Issuer are hereby authorized to provide DTED with such information as it may require. 4 d. The Borrower is hereby authorized to enter into such contracts, in their own names and not as agents of the Issuer, as may be necessary for the transactions described herein by any means available to them and in the manner they determine without advertisement for bids, but the Issuer will not be liable on such contracts. Section 9. Limited Obligation. The Notes, when and if issued for the Project, shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the Issuer. (There will, however, be a charge, lien or encumbrance on the Project, which is not an asset of the Issuer.) The Notes, when and if issued, shall recite in substance that the Notes and the interest thereon, are payable solely from revenues received from the Project and property pledged for payment thereof, and shall not constitute a debt of the Issuer. Adopted: June 2,2003. Mayor ATTEST: City Administrator 5 The motion of the adoption of the foregoing Resolution was duly seconded by Member and, upon vote being taken, the following voted in favor thereof: the following voted against the same: the following were absent: whereupon, said Resolution was declared duly passed and adopted, and approved and signed by the Mayor and attested by the City Administrator. M: Idocsl/50901000000IROL \FEO/ 05. WPD 6 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.falJllington.mn.us TO: Mayor & Councilmembers FROM: Ed Shukle, City Administrator SUBJECT: Supplemental Agenda DATE: June 2, 2003 It is requested that the June 2, 2003 agenda be amended as follows: AWARDOFCONTRACT. 9 (a) Adopt Resolution - Main Street Project Phase 1 - Engineering Four bids were received for Phase I of the Main Street Reconstruction Project. Barbarossa & Sons Inc. has submitted the low bid in the amount of$1,485,810.00. Ci Administrator " ~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: M C 'I b C' Adm" ~ \. ayor, ounCl mem ers, Ity lIDstrator FROM: Lee M, Mann, P,E., Director of Public Works/City Engineer SUBJECT: Main Street Reconstruction Project Phase I - Contract Award DATE: June 2,2003 INTRODUCTION The City Council ordered the project, authorized preparation of the plans and specifications and authorized advertisement for bids for Phase I of the Main Street Reconstruction Project at the April ih, 2003 City Council meeting. Four bids were received for the Main Street Reconstruction Project as shown on the attached bid summary. DISCUSSION Barbarossa & Sons Inc. has submitted the low bid in the amount of $1,485,810,00. The estimated construction amount in the feasibility report was $1,500,000, The total project budget from the feasibility report is $2,095,600, which, based on the bid, allows 27% for engineering, legal and administrative costs and 13.8% for contingencies. Phase 1 of the Main Street Reconstruction Project consists of the reconstruction of the streets and utilities along 4th Street and 5th Street north of the railroad tracks and Willow Street between 4th Street and 5th Street. BUDGET IMPACT The project budget is $2,095,600. The project costs will be allocated per the City's policies as outlined in previous communications, The City sold the bonds for the project on May 19,2003, ACTION REQUESTED Adopt the attached resolution accepting the total base bid of Barbarossa & Sons Inc. in the amount of $1,485,810,00 and awarding the project. Respectfully submitted, ~)Vt~ Lee M. Mann, P.E. Director of Public Works/City Engineer attachment: Bid Summary cc: file RESOLUTION NO. R -03 AWARD BIDS FOR PROJECT NO. 96-01 MAIN STREET AREA RECONSTRUCTION - PHASE I Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 2nd day of June, 2003 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to an advertisement for bids for the 2003 Main Street Area Reconstruction - Phase I, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Contractor Total Base Bid Barbarossa & Sons, Inc, ................................,$1,485,810,00 Heselton Construction LLC ...........................$1,587,534.45 Arcon Construction Company .......................$1 ,698,451.35 Northda1e Construction Company .................$1 ,833,641. 77 ; and, WHEREAS, it appears the firm of Bar baros sa & Sons, Inc, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED that: 1. The base bid of Barbarossa & Sons, Inc, a Minnesota corporation, for $1,485,810.00 is hereby accepted and awarded and the Mayor and Clerk are hereby authorized and directed to enter into a contract therefore, This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of June 2003, Mayor Attested to the day of June, 2003. City Administrator SEAL n -- 1\11 Bonestroo Rosene Anderlik & Associates Bonestroo. Rosene. AnderHk and Associates. Inc. is an Affirmative Action/Equal Opportunity Employer and Employee Owned Principals; Otto G. Bonestroo. F'E . Marvin l. Sorvala. F'E. . Glenn R. Cook. F'E. . Robert G. Schunicht. F'E. . Jerry A. Bourdon. PE. . Mark A. Hanson. P.E. Senior Consultants: Robert W. Rosene. P.E. . Joseph C. Anderlik. F'E. . Richard E. Turner. PE. . Susan M. Eberlin. c.PA. Engineers & Architects Associate Principals; Keith A. Gordon. PE. . Robert R. Pfefferle. P.E. . Richard W. Foster. PE. . David O. Loskota. P.E. . Michael T. Rautmann. PE. . Ted K. Field. F'E. . Kenneth F' Anderson. PE. . Mark R. Rolfs. PE. . David A. Bonestroo. M.B.A. . Sidney F' Williamson. PE.. l.S. . Agnes M. Ring. M.B.A. . Allan Rick Schmidt. F'E. . Thomas W. Peterson. PE. . James R. Maland. F'E. . Miles B. Jensen. F'E. . l. Phillip Gravel III. PE. . Damel J. Edgerton. PE. . Ismael Martinez. PE. . Thomas A. Syfko. PE. . Sheldon J. Johnson. Dale A. Grove. F'E. . Thomas A. Roushar. PE. . Robert J. Devery. PE. Offices; St. Paul. St. Cloud. Rochester and Willmar. MN . Milwaukee. WI . C~Q,.~ Ii ^ \ r.-- website: www.bonestroo.comlil ~i !!<~~ J' t' ! /.,:;;,:~.:; I"(:~~":;-'" J' 'i</ ~~.rL~i:,.-;;':-:--':-"~ II/II ," '.....< dU / '-'~J '.' ... ;:' " tOOJ May 29, 2003 Honorable Mayor and City Council City of Farmington 325 Oak Street Farmington, MN 55024-1374 Re: Main Street Area Reconstruction - Phase 1 Project File No. 141-98-080 A Recommendation of Contract A ward Bids were opened for the project stated above on Thursday, May 29, 2003 at 10:00 A.M. Transmitted herewith are ten (10) copies of the bid tabulation for your information and file. Copies will also be distributed to each bidder. There were a total of four (4) bids. The following summarizes the results of the bids received: Low #2 #3 #4 Contractor Barbarossa & Sons, Inc. Heselton Construction LLC Arcon Construction Co., Inc. Northdale Construction Co., Inc. Base Bid $1,485,810.00 $1,587,534.45 $1,698,451.35 $1,833,641.77 Alternate No.1 No Bid - $45,100.00 No Bid No Bid The low bidder on the project was Barbarossa & Sons, Inc. with a Base Bid of $1,485,810.00. This compares to the Engineer's Estimate of $1,500,000.00. These bids have been reviewed and found to be in order. All of the above Contractors have proven they are capable of perfonning the work associated with this type of project. If the City Council wishes to award the project to the low bidder, then Barbarossa & Sons, Inc. should be awarded the project on the Base Bid Amount of $1,485,810.00. Should you have any questions, please feel free to contact me at (651) 604-4756. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INe. U 5:). p~ Erik G. Peters, P.E. Enclosures 2335 West Highway 36. St. Paul, MN 55113. 651-636-4600. Fax: 651-636-1311 t5 ~ CD c: Cll .21 .21 S Cii S C 'e CD o .s e! CD .c: <( o <Xl o cb ~ ::t - o ci z ~ IT: ~ c ;= o Ql en ca .r:. 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Mayor, Council members, City Administrator FROM: Robin Roland, Finance Director SUBJECT: 2002 Comprehensive Annual Financial Report DATE: June 2, 2003 INTRODUCTION The independent audit of the December 31, 2002 financial records was completed on March 20, 2003. Subsequently, the Comprehensive Annual Financial Report has been issued and the City's auditors, Kern, DeWenter, Viere, Ltd. have issued their opinion on that report. In addition, they have issued a Management Report on the City of Farmington for year-end 2002, Both documents will be presented. DISCUSSION The City's General Fund final audited numbers for 12/31/02 indicate an increase to the fund balance of$458,371; bringing the fund balance total to $2,377,509. As noted in the auditor's management letter, this represents 44,7% ofthe 2002 annual expenditures (and 41.2% of the budgeted 2003 expenditures) of the City's General Fund with a preferred fund balance target of 35% to 40% of annual expenditures. In 2002, actual General Fund revenues exceeded budgeted revenues by $245,835 and actual expenditures were $160,699 more than budgeted. The Water Utility, Sewer Operations, Solid Waste and Liquor Funds all showed increases to their 2002 retained earnings. Solid revenues and expenses within budget in 2002 continued to give these funds a strong base for future operati'ons, As in prior years, the Arena Fund showed an operating loss and a reduction to the fund's retained earnings. In 2003, and beyond, continued support of Arena operations through budgeted transfers from other funds will remain necessary. ACTION REQUIRED For information only. Steve Wischmann from Kern, DeWenter, Viere will be present at the meeting to participate in the presentation and answer any questions Council may have. Respectfully submitted, ~~/ Robin Roland Finance Director lOb City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor and City Council FROM: Ed Shukle, City Administrator SUBJECT: Goals ProgramlPre1iminary Action Plans DATE: June 2, 2003 INTRODUCTION Recently, we held and participated in the 2003 Leadership, Planning and Team Building Retreat. The retreat was held at the Police Station and was attended by the City Council and Management Team. The retreat was facilitated by Don Sa1verda, President of Donald Salverda and Associates, Roseville, Minnesota, The primary objectives of the retreat were: 1. To review progress being made by the city 2, To enhance communication and develop renewed team spirit among participants 3, To discuss changes that are likely to impact the city 4, To develop consensus on issues and opportunities facing the city (1-3 year perspective) 5, To develop an updated goals program for the city (1-3 year perspective) 6, To develop preliminary action plans for the highest priority goals 7, To review the roles ofthe city's leadership team 8, To be an educational and enjoyable day DISCUSSION You received previously, the Executive Summary of the 2003 Leadership, Planning and Team Building Retreat prepared by Mr. Salverda. As a follow up to the retreat, the recommendations from Mr. Sa1verda include developing action plans relative to carrying out the proposed goals. The Management Team has been working on the proposed action plans and has now finalized them for your review and approval. Attached are the external and internal goals with corresponding action plans. BUDGET IMPACT There is no immediate budget impact to approving the above recommendations but some ofthe goals do involve the use of financial resources to carry out the goal and subsequent action plan. ACTION REQUESTED Adopt the goals as developed at the 2003 Leadership, Planning and Team Building Retreat and approve the action plans as proposed, Sincerely, d Shuk1e City Administrator Goal #1 Goal #2 Goal #3 City of Farmington External Goals To manage the city's growth to insure quality and diverse development and future transportation routes. Time Line 1. On-going 2. 9/1/03 3, On-going 4. 9/1/03 5. 10/03 Follow the Comprehensive Plan. Clarify growth projections. Designate MUSA to coincide with desired transportation routes - MUSA Review Committee? Work with the county and MnDOT to push/facilitate the realization of desired transportation routes. 195th Street east of the city's borders and 208th Street. Determine zoning of property between 208th and 195th Street (east of Akin) Once an East-West study is adopted, initiate contact with Empire Township regarding 208th Street and 220th Street Eureka To continually work on maintaining good communication with the public. 1. 2, On-going 12/03 3, 4. 5. On-going Done On-going Evaluate existing publications/communication for effectiveness, Explore expanded cable opportunities (local production capability). Evaluate/update public communications policy. Establish policy and develop standard format on press releases. Insure communication plan is part ofproject planning. To stimulate and promote increased industrial and commercial development and redevelopment. On-going Identify other areas for new industrial development with Comprehensive Plan changes, 10/03 Complete work on Master Plan. 12/03 Complete AUAR ofHwy 50/Denmark area. Promote 12/04 Development of downtown theme and market the theme. Work with Chamber of Commerce, On-going Communicate with property owners. 1. 2, 3. 4. 5, Goal #4 Goal #5 To improve the city's aging infrastructure and municipal buildings. 1. 2. 3, 4, 5, Time-Line 9/1/03 7/03 12/03 On-going Future Complete City Hall Task Force process. Reach conclusion - will Ash Street go forward at this time? Complete/finalize Pavement Management Program (PMP), Research/pursue street funding options. Fire station/liquor store analysis. To expand the city's recreational facilities and opportunities. 1. 2. 6- 7/03 12/04 3. 4. 3/05 On-going Develop task force to analyze needs. Update Comprehensive Plan to be consistent with Recreational Task Force findings Eva1uate/re-eva1uate financing, Investigate partnership/collaborations with organizations both profit/non-profit. Goal #1 Goal #2 Goal #3 Internal Goals To insure the continuous rmancial stability of the city. 1. 2. 3. 4. On-going 9/03 On-going On-going 5. On-going Communicate current financial position (broad based). Prepare action/contingency plans 2003/2004. Adjust strategy (performa) to changing conditions. Lobby the legislature and educate the community regarding city's needs, Explore new sources of revenue on local funding needs (Increase fees? Franchise fees? Street utility?), To improve internal communication and team work. 1. 2, 3, 4, On-going On-going On-going On-going 5. On-going Scheduled department meetings. Labor/management committee, Internal training and development opportunities, Le. Fish. Improved communication, i.e. employee newsletter, management report Recognition of all players' successes. To continue to provide a positive work environment for employees. 1. 2. 3, 7/03 On-going On-going New project management system. Staff Appreciation Picnic/employee recognition. Promote Fish - Play / Choose Your Attitude / Make Their Day / Be There City of Farmington 325 Oak Street Farmington, MN 55024 AGENDA CITY COUNCIL WORKSHOP JUNE 2, 2003 8:30 P.M. CITY COUNCIL CHAMBERS A Proud Past - A Promising Future Committed to Providing High Quality, Timely and Responsive Service to All Of Our Customers 1. Presentation of Chapter 1306 of the Minnesota State Building Code 2. Discussion Regarding Chapter 1306 3. Possible Next Steps . Adopt Chapter 1306 with Staff Recommended Options . Adopt Chapter 1306 with More Stringent Options . Conduct Further Research . Do Not Adopt Chapter 1306 4. Adjourn City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ciJarmington.mn.us TO: Mayor, Council Members, City Administrator<.<, FROM: John Powers, Fire Marshal Ken Lewis, Building Official llfV SUBJECT: Discussion Regarding Chapter 1306 of the Minnesota State Building Code DATE: June 2, 2003 INTRODUCTION The City Council adopted the Minnesota State Building Code on April 21, 2003. Optional Chapter 1306 was NOT included and therefore is not currently part ofthe Farmington City Code. The City Council directed Staff to schedule a special work session to further discuss Chapter 1306. DISCUSSION The Building Code, which is applicable statewide, is updated periodically with advances in materials, techniques, research, and knowledge. A new Minnesota State Building Code (International Building Code with State amendments) became effective March 31, 2003. Once adopted by the State, individual municipalities are required to adopt the Code. The City of Farmington adopted the Code on April 21, 2003. The Minnesota State Building Code also offers several optional chapters that may be adopted by individual municipalities, including Chapter 1306, which requires certain fire suppression systems for specific building types. The City of Farmington discussed the adoption of 1306, but did not include the Chapter with the adoption of the Building Code on April 21, 2003, Some advantages of adopting 1306 are as follows: . Reduces property losses caused by fire. . Defers or delays the need for a full time Fire Department as the City continually grows, . Reduces the potential for loss of life or injury to building occupants and Fire Department personnel. . Reduces fire insurance premiums for the building owner. . Reduces the overall cost of fire protection. Background Prior to 1999, the Farmington City Code included Chapter 1306. The City Council reviewed Chapter 1306 in 1999 and chose to repeal the chapter. According to minutes of the meeting, the main opposition was due to the requirement to sprinkle existing buildings. It was determined that the extra cost of this requirement would be too great for current building owners, Changes have been made to Chapter 1306 in conjunction with the recent adoption of the International Building Code, The current version of 1306 provides options for municipalities to determine what level of fire protection is appropriate, As described below, the City now has the option of requiring fire suppression systems for a narrower range of situations than before. Another option described below allows the City to determine the threshold that would regulate what type and size of group occupancy buildings would require a fire suppression system. According to Chapter 1306,0020, Subpart 1, if Chapter 1306 is adopted, one of the following subparts must also be adopted: Subpart 2 requires fire suppression systems for new buildings and existing buildings that fall into certain building categories as outlined in the attached Chapter 1306.0030. City Staff is NOT recommending this option. Subpart 3 requires fire suppression systems for new buildings, additions to existing buildings, and buildings in which the occupancy classification has changed. The requirements in Subpart 3 would only apply to commercial buildings as outlined in the attached Chapter 1306.0030. City Staff is recommending this option. Another option provided in the Chapter is in Section 1306.0030 (E). According to this Section, if Chapter 1306 is adopted, a municipality must also choose one of the following options to determine fire suppression requirements for certain occupancy groups: 1. Group R-l and R-2 occupancies with 8,500 or more gross square feet of floor area or dwelling units or guestrooms on three or more floors; and attached R-3 occupancies and attached townhouses built to the International Residential Code with 8,500 or more gross square feet of floor area. All floors, basements, and garages are included in this floor area threshold. City Staff is NOT recommending this option, 2, Attached R-3 occupancies and attached townhouses built to the International Residential Code with more than 16 dwelling units or more than three stories in height. City Staff is recommending this option. Staff is recommending the minimum requirements allowed in this chapter to increase safety while not becoming overly burdensome to property owners. The sprinkler system requirements of this chapter would become part of the adopted Building Code and would be applicable throughout the City. ACTION REQUESTED Consider adoption of Chapter 1306 of the Minnesota State Building Code. ~/~ Ken Lewis Building Official Attachment: 1. Chapter 1306 2. Statement of Need and Reasonableness (SONAR) 3. Chapter 1306 Municipal Survey 4. U.S. Fire Loss History 5. Sprinkler Success Stories in Minnesota 6. Fire Sprinkler Facts Chapter 1306 1306.0010 GENERAL. This chapter authorizes optional provisions for the installation of on-premises fire suppression systems that may be adopted by a municipality in addition to the State Building Code. If the municipality adopts them, the sprinkler system requirements of this chapter become part of the State Building Code and are applicable throughout the municipality. This chapter, if adopted, must be adopted without amendment. 1306.0020 MUNICIPAL OPTION. Subpart 1. Requirement. The sprinkler system requirements of this chapter, if adopted, must be adopted with the selection of either subpart 2 or 3, without amendment. Subp. 2. ExiEting and ne''v buildfngs. Automatic sprinkler systems for new buildings, buildings increased in total floor area (including the existing building), or buildings in which the occupancy classification has changed, must be installed and maintained in operational condition within the structure. The requirements of this subpart apply to structures that fall within the occupancy classifications established in part 1306.0030, items A to E. Exceptions: 1. The floor area of minor additions that do not increase the occupant load does not have to be figured into the square footage for occupancy classifications established in part 1306.0030, items ^ to E. 2. The existing portion of R 2 apartment occupancies, attached R 3 occupancies, and attached town homes is not required to be sprinklered under this chapter. Subp. 3. New buildings. Automatic sprinkler systems for new buildings, additions to existing buildings, or buildings in which the occupancy classification has changed must be installed and maintained in operational condition within the structure. The requirements of this subpart apply to structures that fall within the occupancy classifications established in part 1306.0030, items A to E. Exception: The floor area of minor additions that do not increase the occupant load does not have to be figured into the square footage for occupancy classifications established in part 1306.0030, items A to E. 1306.0030 REQUIREMENTS. For purposes of this chapter, area separation, fire barriers, or fire walls do not establish separate buildings. Gross square footage (gsf) means the floor area as defined in the International Building Code. The floor area requirements established in items A to E are based on the gross square footage of the entire building and establish thresholds for these requirements. The following occupancy groups must comply with sprinkler requirements of this chapter, unless specified otherwise: A. Group A-1, A-2, A-3, and A-4 occupancies; B. Group B, F, M, and S occupancies with 2,000 or more gross square feet of floor area or with three or more stories in height; C. Group E occupancies with 2,000 or more gross square feet of floor area or with two or more stories in height; D. Group E day care occupancies with an occupant load of 30 or more; E. Optional occupancy group-municipality may choose option 1 or option 2. 1. Group R 1 and R 2 occupancies with 8,500 or more gross square feet of floor area or d'Nelling units or guestrooms on three or more floors; and attached R 3 occupancies and attached townhouses built to the International Residential Code with 8,500 or more gross square feet of floor area. All floors, basements, and garages are included in this floor area threshold. 2. Attached R-3 occupancies and attached townhouses built to the International Residential Code with more than 16 dwelling units or more than three stories in height. 1306.0040 STANDARD. Automatic sprinkler systems must comply with the applicable standard referenced in the State Building Code. If a public water supply is not available, the building official and fire chief shall approve the use of an alternate on-site source of water if the alternate source provides protection that is comparable to that provided by a public water supply. If an adequate alternate water supply sufficient for hose stream requirements is provided or available, the building official and fire chief may permit the water supply requirements for the hose stream demands to be modified. 1306.0050 SUBSTITUTE CONSTRUCTION. The installation of an automatic sprinkler system, as required by this chapter, would still allow the substitution of one-hour fire-resistive construction as permitted by the International Building Code, Table 601, footnote d. 1306.0060 EXEMPTION. The building official, with the concurrence of the fire official, may waive the requirements of this chapter if the application of water has been demonstrated to constitute a serious life, fire, or environmental hazard, or if the building does not have an adequate water supply and the building is surrounded by public ways or yards more than 60 feet wide on all sides. 1306.0070 REPORTING. A municipality must submit a copy of the ordinance adopting this chapter to the Department of Administration, Building Codes and Standards Division, within 15 days of its adoption. Minnesota Department of Administration Building Codes and Standards Division STATEMENT OF NEED AND REASONABLENESS Proposed Amendment to Rules Governing Special Fire Protection Systems (optional), Minnesota Rules, Chapter 1306 INTRODUCTION Minnesota Rules, Chapter 1306 is intended to provide local jurisdictions with the ability to adopt more comprehensive fire sprinkler protection provisions for structures within their jurisdictions, to provide for the life safety of the constituents, and the fire safety of the property they are entrusted to protect. Fire sprinklers offer a cost effective alternative to fire protection than the traditional fire suppression method, which is extremely costly, both in terms of capital and operating needs and has had a very poor record of effectiveness for saving lives and property. Communities that adopt chapter 1306 have a greater ability to utilize limited taxpayer dollars more efficiently by using volunteer fire departments and a reduced number of fire stations and equipment. The Commissioner of the Minnesota Department of Administration proposes to adopt a new version of Chapter 1306 into the Minnesota State Building Code. Chapter 1306 was first adopted April 25, 1983, as Optional Appendix "E" but has been revised from time to time. This chapter was last modified in 1998 when it was adopted as part of the Minnesota State Building Code. The proposed rules amend the requirements of the 2000 International Building Code, which will be adopted by reference as part of the Minnesota State Building Code. The Agency published its Request for Comments in the State Register on July 1 0, 2000, soliciting opinions and information from the public on the rules regarding Chapter 1306. The Building Codes and Standards Division facilitated a 1306 Advisory Committee that included members from the construction industry, multi- housing interests, fire service, building owners, architects and engineers, fire sprinkler industry, code officials, and the public. All members of the committee contributed to the content of the proposed rules and consensus was reached on all items. ALTERNATIVE FORMAT Upon request, this Statement of Need and Reasonableness can be made available in an alternative format, such as large print, Braille, or cassette tape. To make a request, contact Colleen D. Chirhart, Rules Coordinator at the Department of Administration, Building Codes and Standards Division, 408 Metro Square Building, 121 - ih Place East, St. Paul, Minnesota, 55101-2181, (651) 296-4329, FAX (651) 297-1973 and emai1 at colleen.d.chirhart@state.mn.us. TTY users may call the Department at 1-800-627-3529. I STATUTORY AUTHORITY Minnesota Statutes, section 16B.59 provides that "the State Building Code governs the construction, reconstruction, alteration, and repair of buildings and other structures to which the code is applicable. The commissioner shall administer and amend a state code of building construction which will provide basic and uniform performance standards, establish reasonable safeguards for health safety, welfare, comfort, and security of the residents of this state and provide for the use of modern methods, devices, materials, and techniques which will in part tend to lower construction costs. The construction of buildings should be permitted at the least possible cost consistent with recognized standards of health and safety." Minnesota Statutes, section 16B.61, subdivision I provides that "subject to sections 16B.59 to 16B.75, the commissioner shall by rule establish a code of standards for the construction, reconstruction, alteration, and repair of buildings, governing matters of structural materials, design and construction, fire protection, health, sanitation, and safety, including design and construction standards regarding heat loss control, illumination, and climate control. The code must also include duties and responsibilities for code administration, including procedures for administrative action, penalties, and suspension and revocation of certification. The code must conform insofar as practicable to model building codes generally accepted and in use throughout the United States, including a code for building conservation. In the preparation of the code, consideration must be given to the existing statewide specialty codes presently in use in the state. Model codes with necessary modifications and statewide specialty codes may be adopted by reference. The code must be based on the application scientific principles, approved tests, and professional judgment. To the extent possible, the code must be adopted in terms of desired results instead of the means of achieving those results, avoiding wherever possible the incorporation of specifications of particular methods or materials. To that end the code must encourage the use of new methods and new materials. Except as otherwise provided in sections 16B.59 to 16B.75, the commissioner shall administer and enforce the provisions of those sections. Minnesota Statutes, section 16B.64, subdivision 6, states that "[t]he commissioner shall approve any proposed amendments deemed by the commissioner to be reasonable in conformity with the policy and purpose of the code and justified under the particular circumstances involved. Upon adoption, a copy of each amendment must be distributed to the governing bodies of all affected municipalities. REGULATORY ANALYSIS Minnesota Statutes, section 14.131, sets out six factors for a regulatory analysis that must be included in the SONAR. Paragraphs (1) through (6) below quote these factors and then give the agency's response. "(1) a description of the classes of persons who probably will be affected by the proposed rule, including classes that will bear the costs of the proposed rule and classes that will benefit from the proposed rule" 2 Those who will be affected by the rules include: municipal building officials and inspectors who must become familiar with and enforce applicable new provisions; various types of building contractors, including commercial and residential, who perform both new cons truction and remodeling; architects and engineers who must become familiar with and incorporate applicable new provisions into their design of new and remodeled buildings and structures; building material suppliers who must become familiar with and incorporate applicable new provisions into the manufacture and assembly of their product; building owners who may bear any new costs associated with applicable new provisions, either for new construction or remodeling; all those of the general public who live, work, shop, and conduct business in buildings or other structures will benefit from new safety standards. Those who will bear the costs of the rules include: building owners who ultimately must pay for any costs associated with new provisions; material suppliers and building contractors may bear at minimum, short term costs associated with some new provisions. There will be some minimal cost increase due to the adoption of some of the proposed Minnesota Rule amendments. These cost increases will be identified under other sections that follow. Those who will benefit from the rules include: municipal building officials and inspectors and members of the fire service who prefer a more current standard so that known inadequacies and inconsistencies in the current state rules can be corrected to provide for more uniform and consistent application and enforcement; architects and engineers who prefer to provide a higher level of safety and fire protection in the buildings they design; all those of the general public who live, work, shop, and conduct business in buildings or other structures will benefit from current new safety standards; fire suppression personnel because the hazards are almost completely eliminated in structures with built- in fire protection as evidenced by historical performance of built- in protection; the insurance industry and subsequent policy holders because premiums will be reduced; and community taxpayers who bear the cost for fire protection services. "(2) the probable costs to the agency and to any other agency of the implementation and enforcement of the proposed rule and any anticipated effect on state revenues" There are no anticipated additional costs to this agency or any other agency in the implementation and enforcement of these rules. In addition, there is no anticipated effect on state revenues. However, certain smaller buildings constructed for the state may now be included in groups requiring sprinklers; though many buildings, because of their remote location, would be exempted from these rules. The cost of implementing these rules are minor compared to the costs associated with structure destroyed by fire. Automatic fire suppression systems have proven, over a number of decades to be over 98% effective in controlling the hazards of fire. "(3) a determination of whether there are less costly methods or less intrusive methods for achieving the purpose of the proposed rule" 3 There are no less costly or less intrusive methods for achieving the purpose of this proposed rule. "(4) a description of any alternative methods for achieving the purpose of the proposed rule that were seriously considered by the agency and the reasons why they were rejected in favor of the proposed rule" Based on significant life safety improvements, local building officials can choose to accept alternate options within the code to reduce other code requirements with the installation of fire sprinklers. Fire sprinklers afford the highest level of active fire protection available and, therefore, no alterna tives exist. "(5) the probable cost~ of complying with the proposed rule" According to figures obtained from the Building Codes and Standards Division, the cost of installing fire sprinklers in commercial buildings is approximately $2.24 per square foot. These figures are compiled annually and represent national cost averages for various building occupancies and construction types. To help offset these added costs of building construction, most insurance companies offer discounts on fire insurance to building owners and users whose facilities are protected by automatic fire sprinklers. The number of building code requirements will be reduced, especially with regard to sprinkler protection requirements. "(6) an assessment of any differences between the proposed rule and existing federal regulations and a specific analysis of the need for and reasonableness of each difference" There are no federal regulations that require automatic fire sprinklers in certain buildings or occupancies, however, the Hotel an:! Motel Fire Safety Act of 1990 (Public Law 101- 391) mandates that federal employees traveling must stay in public accommodations that comply with NFP A 13 or 13R with respect to hardwired single station smoke detectors in each room and automatic sprinkler systems with a head in each room. Properties lower than three stories are exempt from the sprinkler requirement. Generally, the overall implications of this rule would mostly likely serve to increase the supply of designers and installers, thereby reduc ing costs. Continued and expanded technology will utilize more efficient more efficient components and existing water supplied, which in turn, should also help to reduce overall costs. Entire developments in communities that have installed fire sprinklers can and have chosen to reduce lot width size, increased hydrant sp'acing, and decreased road width, thereby reduced the need for traditional fire suppression equipment that relied on distance separation, water for suppression, and room in the street for fire fighting equipment. PERFORMANCE-BASED RULES 4 Minnesota Statutes, section l6B.6l authorizes the Department to, by rule, establish a code of standards for construction. This statute also mandates, that to the extent possible, the code must be adopted in terms of desired results instead of the means of achieving those results, avoiding wherever possible the incorporation of specifications of particular methods or materials. The International Building Code establishes minimum regulations for building systems using prescriptive and performance-related provisions. It is founded on broad-based principles that make possible the use of new materials and new building designs. The Department chose to adopt the International Building Code because it incorporates performance-related provisions and will comply with the statutory requirement to adopt, to the extent possible, performance- based standards. ADDITIONAL NOTICE Our Notice Plan also includes giving notice(sJ required by statute. We will mail the Notice of Intent to Adopt to everyone who has registered to be on the Department's rulemaking mailing list under Minnesota Statutes, section 14.14, subdivision la. We will mail a copy of the rules to any person specifically requesting a copy of them. The Department's rules mailing list includes anyone who is interested and has requested to receive a copy of the Department's draft rules and numerous trade associations, including: a. Housing associations b. Health care facility associations c. Building Owners ani Managers Association d. Contractors' associations e. Farmers Home Association f. Mechanical associations g. Electrical associations h. Association of Minnesom Counties 1. Minnesota Association of Townships J. League of Minnesota Cities k. Builders associations 1. Fire associations m AlA Minnesota n Plumbing associations o. Minnesota Pipe Trades Association p. Engineers' associations q. Minnesota Utility Contractors Association r. State Fire Marshal Division s. Minnesota Board of Electricity We will mail the Notice of Intent to Adopt Rules to other interested parties. We will mail a copy of the rules to any person who specifically requests them. Those parties include: a. All municipal code officials and others involved in code administration. This list is taken from the Division's database and includes all municipal building officials responsible for administration of the state building code and officials from other 5 cities, towns, and counties who need to be aware of these proposed rules as they apply to public buildings within their jurisdiction. b. Members of the Construction Codes Advisory Council c. Metropolitan Council We will publish the proposed rules, Statement of Need and Reasonableness, and Notice of Intent to Adopt Proposed Rules on the Department of Administration's Building Codes and Standards Division Web site. We will also give notice to the Legislature per Minnesota Statutes, section 14.116. We will also publish the notice and the proposed rules in the State Register, as required by state law. LIST OF WITNESSES If these rules go to a public hearing, the Department anticipates having the following witnesses testify in support of the need for and reasonableness of the rules: 1. Department of Administration, Building Codes and Standards Division staff. 2. Building Codes and Standards Division's Assistant Attorney General 3. Fire Service staff, if necessary RULE-B Y-RULE ANALYSIS 1306.0010 General. This language is being carried over from the previous code language. This section establishes this rule chapter as an optional section of the state building code. This section is numbered 1306.0100, subpart 1 in the current code. 1306.0020 Municipal option. This section is a modification of the language currently located in 1306.0100. subpart 2. This new proposal divides the section into two categories, with the requirement that one of the two options must be adopted if the rule chapter is adopted. Subpart 1 of this proposal contains the same language as the current language in 1306.0100, subpart 2. Subpart 2 of this proposal is similar to the current language except that it allows a municipality to adopt this special fire suppression rule for new buildings only. Numerous municipal fire and building officials requested the development of this section because they believe that special fire suppression provisions should only be applied to new buildings and not existing buildings. Several municipalities have voted to not adopt this rule chapter because application to existing buildings can become political when it affects retrofitting existing buildings. Many municipalities would adopt 1306 if it only applied to new buildings. 1306.0030 Requirements. This section is similar to the current language in 1306.0100, subpart 3. The language has been revised to coordinate the occupancy classifications with those in the International Building Code. Additional changes relate to changes in the gross square footage size requiring the building the be sprinklered under this rule. 2,000 gross square foot buildings 6 can be attacked by firefighters from the outside. Larger buildings require interior fire lines and require fire fighters to enter the building. 2,000 square foot buildings can be exited by occupancy in a timely manner in the event of a fire emerg;:ncy. Likewise, firefighers have an ability to extinguish the fire utilizing pre-existing openings, such as doors and windows to direct their fire fighting hand lines from the exterior, significantly reducing the hazards posed to them. Larger buildings require more time for occupants to escape the building and require firefighters to lay and extend hand lines into potentially lethal environments. An additional category of attached R- 3 and attached townhouse occupancies was added based on input from the fire service, building official community and city representatives. Attached R-3 or townhouses are being built in unlimited area and unprecedented quantities. These buildings function as one building because fire migrates from roof to roof and from exterior components into interior living spaces and interior roof spaces with other voids, unless buildings are separated. These buildings look like apartment buildings and fire does not recognize interior property lines. Several national and local builders already incorporate fire sprinklers into their townhomes and several communities, because of interpretive differences and local zoning requirements, require sprinklers in R-3 attached occupancies over 8,500 square feet. An additional exception was added to exclude existing apartment occupancies, existing attached R-3 occupancies, and existing attached townhomes from retroactive application of these sprinkler rules. This language clarifies an existing practice and is consistent with requirements for condominiums of the same SIze. 1306.0040 Standard. The language in this section is similar to the current language in 1306, however, the last sentence in this proposal was added to address the need for an adequate alternate water supply that is acceptable for hose stream requirements. This was added to allow the local officials to accept alternate water supplies. 1306.0050 Substitute construction. The language in this section was modified from current language to update the reference in the International Building Code, the model building code being adopted into the State Building Code. 1306.0060 Exemption. This language is entirely new to this rule chapter. The language was added to provide exception to these provisions when: 1) application of water to building contents would create a hazard, or 2) a building does not have adequate water supply. Under certain circumstances, adding water to the contents of a building may actually cause more damage. This section allows alternate methods when water reacts with tre contents of a building causing more hazards. For certain buildings located 60 feet from other buildings but far from an adequate water supply, the cost of an adequate water supply would be greater than the cost of the entire sprinkler system for the building. 1306.0070 Reporting. This language is entirely new to this rule chapter. This language establishes a database of information for the Division to track the number of municipalities that actually adopt this rule chapter and which version of the chapter they chose to adopt. The Division is responsible for plan review and inspections of public buildings and state licensed facilities throughout the state. For plan review and inspection purposes, it is necessary for the Division to know which provisions in the State Building Code apply in each municipality to 7 properly carry out its duties relative to those tasks. Some property does not have an adequate water supply. CONCLUSION Based on the foregoing, the proposed rules are both needed and reasonabb. September 10, 2002 /s/ David Fisher Commissioner 8 Optional 1306 Survey (Revised 4-14-2003) The following cities are planning to adopt 1306 with Subpart 2. Existine: and New Buildine:s and Option 1 for Group R-l and R-2 occupancies with 8,500 or more gross square feet of floor area or dwelling units or guestroom s on three or more floors and attached townhouses built to the IRC with 8,500 or more square feet of floor area. All floors, basements and garages are included in this floor area threshold Blaine Spring Lake Park Mound Stillwater Coon Rapids Shakopee Bloomington New Brighton Golden Valley The following cities are planning to adopt 1306 with Subpart 3. New Buildine:s and Option 2 for attached R-3 occupancies and attached townhouses built to the IRC with more than 16 dwelling units or more than three stories in height. Plymouth Rochester Hopkins The following cities are planning to adopt 1306 with Subpart 3. New Buildine:s and Option 1 St. Louis Park St. Paul Maple Grove adopted this on April 7, 2003 The following cities will not be adopting 1306: Ramsey FIRE LOSS HISTORY Sprinklered vs. Non-Sprinklered Buildings 1987 - 1996 Occupancy Type: Ave. Loss - w/o Ave. Loss - A/S % Reduction Public Assembly - Total $20,600 $ 6,100 70 Eating & Drinking $16,100 $ 5,400 66 Educational (through I ih grade) $14,300 $ 4,600 68 Health Care Facilities - Total $ 4,300 $ 1,600 63 Hospitals $ 4,900 $ 1,600 67 Nursing Homes $ 3,700 $ 1,600 57 Residential Properties: Apartments $ 8,100 $ 4,300 41 High-Rise Apartments $ 3,100 $ 1,800 42 Hotels & Motels $12,400 $ 5,800 54 High-Rise Hotels $11,500 $ 4,400 62 Dormitories $ 7,400 $ 4,800 35 Stores and Offices - Total $23,300 $13,300 43 Department Stores $37,500 $15,200 60 Office Buildings $22,200 $11,300 49 High-Rise Office Buildings $28,400 $12,800 55 Manufacturing Facilities $44,400 $17,700 60 Data from NFPA Report: Us. Experience With Sprinklers - October, 1998 Sprinkler Success Stories Page 1 of8 MINNESOTA DEPARTMENT OF PUBLIC SAFETY STATE FIRE MARSHAL Sprinkler Success Stories Items for inclusion on this page may be submitted to Robert.Dahm(q!state.mn.us. I.~ II. Brooklvn Park II. Bumsville I. Chanhassen II. Duluth II. La Crescent I. Little Canada II. Maolewood II. Minnetonka I. Mt. Iron II. Moundsview II. Northfield I. Rochester II. St. Louis Park II. St. Paul I. Sprin~ Lake Park II. Stillwater II. Waconia Blaine, MN December, 2002 Sprinklers in the trash room of the Cloverleaf Apartments extinguished two different fires during the second week of December. The fires, which originated in a dumpster inside the trash room were extinguished by a single fire sprinkler head on both occasions. The dumpster room and the adjacent hallway sustained a small amount of smoke and water damage, but had the room not been sprinklered either one of the fires could have resulted in loss of life and, or loss of the entire building. No residents were displaced as a result of the fires. The causes of which remain under investigation. Submitted by Harlan Lundstrom, SSM Fire November 19, 2000 A laundry room fire a the Blaine Super 8 was extinguished by the fire sprinkler system. The alarm connected to the sprinkler water flow sounded, but only on the second floor, resulting in that floors occupants evacuating the building. The first floor alarm did not sound due to a malfunctioned, and firefighters found occupants still in their rooms on that ' level. Since the fire had been extinguished by the sprinkler system, first floor occupants were sheltered in their rooms until the smoke could be cleared. Reported in the December 15. 2000 edition of ABC Newspapers Brooklyn Park, MN May 25, 2001 The fire department responded to a water flow alarm at Northview Junior High School. The call was http://www.dps.state.mn.us/finarshallfireprot/SprinkStories.htm1 5/28/03 Sprinkler Success Stories Page 2 of8 upgraded to a working fire based on information from school staff. First arriving units found a heavy smoke condition in the industrial arts area. The fire was contained by the activation of one sprinkler head and extinguished by firefighters. Linseed rags were established as the cause of the fire. Damage was estimated at $4,500 with no injuries. Submitted by Jot! Nisja. Deputy State Fire Marshal - Supervisor May 21, 2001 The fire department responded to a water flow alarm at the Champlin Park High School. The alarm was upgraded when the first arriving officer found a fire in a small room in the industrial arts area that contained the acetylene gas storage and distribution equipment. Students and staff had evacuated the building. The fire was contained by one sprinkler head and extinguished by firefighters. Damage is estimated at $8,000 with no injuries. Submitted by Jot! Nisja. Deputy State Fire Marshal - Supervisor May 17,2001 Brooklyn Park Fire responded to a water flow alarm at a Subway Restaurant.. The first arriving officer found a heavy smoke condition and upgraded the call to a working fire. On investigation a small fire was found in the office area at the rear of the building. One sprinkler head had activated and contained the fire which was quickly extinguished by firefighters. The cause of the fire was determined to be smoking materials that had been discarded into a trash container. Damaged was estimated at $20,000 with no injuries. Submitted by Jot! Nisja. Deputy Stale Fire Marshal - Supervisor Burnsville, l\1N December 30,2000 A sprinkler head protecting the apartment kitchen of an elderly woman quickly stopped a stove top fire. This fast suppression was especially timely because it occurred in one of five apartments in the assisted care living facility that housed memory loss patients. This apartment wing section was separated from the rest of the building a a corridor door, but unknown to building or fire resources; all apartment doors had been removed to better observe the residents. The fire occurred when a portable radio ignited that was placed on a stove burner that was unintentionally turned on. Thick black smoke made its was to the corridor and adjacent apartment units, then the sprinkler activation stopped the fire. A facility staff member suffered smoke inhalation in the attempt of removing residents, but when firefighters entered the area it was reasonable clear. The water flow was shut down limiting the water damage to the apartment carpet and a small section of the corridor floor. The stove and sink area received minor fire damage. Doors have been re-installed and alarm and evacuation procedures evaluated and changed. The effective coverage of the sidewall sprinkler was especially noted. Submitted by Tom Hennum. Burnsville Fire Inspector Chanhassen, l\1N December, 2000 Chanhassen firefighters responded to a water flow alarm in an office/warehouse/light manufacturing facility. The first engine company on scene reported the fire out. Upon investigation it was discovered that two ESFR sprinkler heads were activated, limiting the are offrre to an area approximately 10' x 10'. The frre was determined to be caused by a small tank of liquid was igniting and spreading to cardboard boxes. (This is the same facility reported in the November http://www.dps.state.mn.us/finarshal/fireprot/SprinkStories.htm1 5/28/03 Sprinkler Success Stories Page 3 of8 25 incident below.) November 25, 2000 Chanhassen firefighters responded to a waterflow alarm in 110,000 square foot offIce/warehouse/ light manufacturing facility protected by an ESFR sprinkler system. The system extinguished the fire in a small amount of cardboard, limited the fire area to an area approximately 6' x 6'. The business makes candles. Both illcidellts were reported by the Challhassen Fire Department to the MN Chapter of National Fire Sprinkler Association Duluth, MN June 4, 1999 A couch fire on the fifth floor of a 14 story residential high-rise was controlled by a single sprinkler head. Responding fire companies removed the remains of the couch, ventilated smoke from the apartment and cleaned up water. Submitted by: John Strongitharm. Fire Marshal. Duluth Fire Department - Fire Prevention Bureau La Crescent, MN August 20, 200 I Fire damaged a portion of a company that makes wooden building trusses, but was controlled before it could do major damage. Flames and smoke could be seen in a shed on the business' west side when firefighters arrived, but a sprinkler system and the fire department's new foam truck quickly extinguished the fire. According to the La Crescent Fire Marshal, "It wasn't very much damage considering what it could have been. It's basically a lumber yard and it's not uncommon to lose a lot in a situation like that. Any business that doesn't know whether to put in a sprinkler system should look at this." From Fire Protection Contractor, November 200 I, reprinted from the La Crosse Tribune. Little Canada, MN July 8, 1999 AT 0500 hours, the Little Canada Fire Department responded to Water-N-Woods Sporting Goods. Upon arrival the department observed that the automatic tire sprinkler system had extinguished a fire in the store. Further investigation revealed that the store had been burglarized and several firearms had been stolen. It a appeared that the fire had been set to to cover up the burglary and theft. The resulting fire was extinguished by six sprinkler heads, which also prevented the fire from spreading beyond the immediate area of origin. The store was closed for a couple days to conduct further investigation, inventory and complete clean up. Submitted by Jim Morelall (Asst. Fire Chief) alld Dualle Williams (Fire Marshal). Little Callada Fire Departmellt Maplewood, MN http://www.dps.state.mn.us/fmarsha1/fireprot/SprinkStories.htm1 5/28/03 Sprinkler Success Stories Page 4 of8 Date Unknown An fire was set inside a clothing rack in the women's department of the Maplewood Mall Sears Store. There was heavy smoke in the entire area. The overhead fire protection sprinkler stopped the fire from spreading to other clothing racks. The fire department crew used less than 50 gallons of water to extinguish spot fires on some of the clothing. Damage was contained to the rack of clothing and some bum to the carpet below where ignited clothing had dropped. Submitted by: Blitch Garvais Fire Marshal. City of Maplewood Minnetonka, MN July 6, 1999 An automatic fire sprinkler system had recently been installed in a multi-tenant office/warehouse building on Opportunity Court in Minnetonka. Prior to leaving for the weekend, the sprinkler contractor filled the system with water and added 200 Ibs. of air pressure (this is common industry practice to check for leaks over an extended period of time). The main sprinkler control valve was then shut off as the system was not yet connected to a central station monitoring alarm. On Tuesday, July 6 Minnetonka Fire Inspector Phil Minnell arrived at the building to witness the fmal acceptance test for this newly installed system. Once there, he and the sprinkler contractor found two sprinkler heads leaking. Upon closed examination, and in speaking with the tenant, it was discovered that a tire had occurred over the weekend in a piece of machinery that had ignited an adjacent workbench and plastic garbage can. The fire had been extinguished by the two sprinklers discharging the water that was in the pipes for the acceptance test. Damage was minimal and even the water damage was insignificant. Inspector Minnell advised that the damage was so minimal that it was difficult to discover that there had been a fire. Submitted by: Phil Minnell. Minnetonka Fire Inspector Mt. Iron, MN December 5, 2000 Mountain Iron and Virginia firefighters were called to L & M Supply in Mountain Iron to handle what turned out to be a small fire. The fire was reported about 7:50 AM in some ceiling panels above a lighting display. The fire set off the store's sprinkler system, keeping the damage to a small area. Printed in the January, 2001 issue of the Northland Firewire Mounds View, MN Date Unknown A Mounds View food supplier to schools and restaurants suffered a fire when welding sparks from new construction ignited hi-rack storage pallets containing foam cups and paper napkins. Sprinkler heads activated and, with the held of an employee who also serves as a volunteer firefighter, the fire was contained and damage was limited to wet products on the pallets. Information from Fire Snrinkler News National Fire Sprinkler Association - Minnesota Chapter. Spring, http://www.dps.state.mn.us/fmarshal/fireprot/SprinkStories.html 5/28/03 Sprinkler Success Stories Page 5 of8 N orthfield, MN January 23, 2002 The Northfield Fire Department responded to a fire in the China Buffet, an establishment located in the River Park Mall. The fire, incendiary in cause, was contained to the dining room by the building's fire sprinkler system. The system extinguished the main body of the initial fIre, which he fIre department was able to fully extinguish using minimal water from hose lines. A January 26 article in the NorthfIeld News quotes NorthfIeld Fire Chief Gerry Franek as stating "Because of the quick response of the sprinkler system the damage was kept to a minimum. Bob Barton, Property Manager for the Mall, states in response to the article, "1 can only heartily agree. Due to the fIre sprinkler system there was no structural damage to the building and only minor water damage the neighboring tenants. infomJalionjorm Bob Barlon, Property Manager - River Park Mall as reporled 10 Ihe Slale Fire Marshal Divisioll Rochester, MN December 15, 2001 An early morning fIre in a 150 bed nursing facility was extinguished by a single sprinkler head. The fIre was restricted to on small comer of a kitchen. Rochester Fire responded to the incident. It appears someone set a plastic cup rack on top of a large commercial toaster. Incoming staff turned on the toaster and left for other duties. The heated toaster melted the cup rack generating enough smoke and heat to blacken the comer and ceiling overhead, which activated the sprinkler. There were no witnesses to the event. The building is operating normally. illformalionfrom Deputy Slale Fire Marshal Jerry While. St. Louis Park, MN June 11, 1999 At 0127 hrs, the St. Louis Park Fire Department responded to a fire a Byerly's (grocery store) at 3777 Park Center Boulevard. Upon arrival fire companies found light smoke near the store entry. The fire, located in a serving area for ice cream, had been completely extinguished by a single sprinkler. The cause was determined to be a decorative electric light which ignited nearby combustibles. Damage was contained to the immediate area of origin. June 17, 1999 At 0216 hrs., the St. Louis Park Fire Department responded to a fire at Japs-Olsen Printing located at 7500 Excelsior Boulevard. First arriving fire companies found fire in the warehouse storage racks which had been knocked down by the sprinkler system and employees using hand lines. The department completed extinguishment, performed overhaul operations, and ventilated the structure using roof vents. The fire had activated two in rack sprinkler heads which stopped the upward spread of the fire. Fire damage was confined to the paper products stored in the rack. Paper products stored directly on the floor sustained http://www.dps.state.mn.us/fmarshal/fireprotlSprinkStories.htm1 5/28/03 Sprinkler Success Stories Page 6 of8 water damage. The exact cause of the fire was not determined however, careless smoking is suspected. Submitted by: St. LOllis Park Fire Deparlmelll St. Paul, MN Dates Unknown . Fire originating in a comer in bales of cotton padding used to make mattresses. The fIre sprinkler system controlled the fIre until the fire department arrived. . A sprinkler head located in the basement of a two story wood frame four plex extinguished a fIre of unknown origin. . Fire was extinguished by one sprinkler head in a three story, 25 unit independent living structure. The fIre was confmed to a recliner and throw blankets. The fIre started in the recliner after a burning candle melted its holder and fell into the chair. . Linseed oil rags ignited a one story building housing several businesses. Three sprinkler heads extinguished the fire. . One sprinkler head extinguished a fIre in a furnace area. . Damaged was limited to smoke throughout the building when a sprinkler system extinguished a fIre in the furnace duct area of a vacant building. . Three sprinkler heads activated when a car engine started on fIre in a 81. Paul parking ramp. The fire department arrived to fInd the vehicle heavily involved with fIre in the engine compartment and spreading to the passenger compartment. The sprinkler heads contained the fire so the building and nearby cars were not damaged. lnjormationjrom Fire Sorinkler New< National Fire Sprinkler Association - Minnesota Chapter. Spring and Summer, 1999 September, 2000 . A fire in the trash chute of a senior citizen high-rise apartment building was completely extinguished by one sprinkler head. No evacuation was needed and no other fire damage occurred. . A fire at 3M inside a large dryer that dries sandpaper was completely extinguished by the sprinkler system. The fire appears to have started from an overheated bearing that ignited a sandpaper roll. Submitted by Steve Zaccard, St. Paul Fire Marshal October, 1999 . A fire occurred in a case of book matches located in the basement storage room of restaurant. The fIre spread to one additional cardboard box before being extinguished by the sprinkler system. Estimated damage was $500.00. . In another incident, the gear, bearing and chain area of a roller assembly at a tar paper company caught fIre and was extinguished by fire sprinklers. Damage was estimated at $5,000.00. Reparted to the Natio/IQl Fire Sprinkler Association by Steve Zaccard. St. Paul Fire Department Spring Lake Park, MN Date Unknown . A cardboard box left on a stove top by the overnight cleaning crew ignited when ovens and deep fryers were http://www.dps.state.mn.us/fmarshal/fireprot/SprinkStories.htm1 5/28/03 Sprinkler Success Stories Page 7 of8 heated for the business day. A sprinkler head just above the stove extinguished the fire. Damage was limited to water on the floor. The exhaust system had cleared the smoke. . A resident was heating oil in an eight-plex building, and left the stove unattended. From another room they smelled something burning and found the pan on fire. The fire was put out with a fire extinguisher but flared again. Because of thick srilOke the family had to leave the building and after failing to fmd neighbors home had to run to a local Super America to call 911. The fire department arrived to find that one fire sprinkler head over the stove had extinguished the fire. The fire department set up fans to clear the smoke and shut off the sprinkler system. Damage was limited to $5000 in the $400,000 structure. No other families had to leave there home. Submitted by: Harlan Lundstrom. Fire Protection Bureau Chief . Police investigating a reported car alarm at Northern Imports determined that the alarm was really coming from Monte's Sports Bar. Smoke was showing from the roof when the Spring Lake Fire Department arrived at 3:15 am. The first due engine laid 2 hose lines and entered through the back door of the building. Finding no fire in the kitchen area, they entered the bar. There they found one activated sprinkler head with water flowing and a smoldering fire behind the bar which had been controlled and nearly extinguished by the single activated head. Damage was estimated at $50,000.00, but the save was $450.000. Investigators determined that the fire was caused by improper disposal of smoking material which smoldered in a garbage can until it ignited in the middle of the night. Submitted by Kathi Osmonson. Fire and Life Safety Educator. Sprillg Lake Park - Blaille - MOImdsview Fire Department Stillwater, :MN After discovering a fire out of control in their kitchen, residents of a Stillwater townhouse evacuated and called 911 at 2:20 am, March 28, 2002. Stillwater Fire responded and requested mutual aid from Bayport Fire. Upon arrival of the first engine at 2:28 am, water from just one residential sprinkler head extinguished the fire. If not for the fire sprinkler system, the fire would have grown and spread rapidly before firefighter's arrival. Firefighters and residents in all of the attached townhouses would have been endangered more, and damage from fire, smoke and water would have been substantially worse. Feasibly, all of the attached townhouses could have been damaged or destroyed by fire and smoke. Because of the sprinkler system, total damage from fire, smoke and water is estimated at $4,000, and residents were not displaced from any dwelling unit in the building, including the one that burned. The quick response of the sprinkler proved again the value of such systems. Submitted by Kim Kallestad. Chief-Stillwater Fire Departmellt Waconia, :MN December 18, 2000 The Waconia Fire Department was dispatched to an apartment fire in a 30 unit complex of wood frame construction. While in route the department was advised that the sprinkler system had been activated and the fire appeared to be out. The fire occurred in a second floor two bedroom unit, while the occupant was heating cooking oil to deep fry food. The occupant stepped away from the kitchen for approximately five minutes, returning when he heard a noise to find the oil on fire and cupboard doors burning. The smoke detector and sprinkler system activated simultaneously , the later existinguishing the fire. Fire and heat damaged the stove, cupboards and refrigerator. Smoke damage was kept to a minimum and did not extend beyond the apartment of origin. http://www.dps.state.mn.us/fmarshallfireprot/SprinkStories.htm1 5/28/03 The Fire Officials Guide to Fire Sprinkler Facts Fire Marshal's Association of Minnesota What Is A Fire Sprinkler System? A fire sprinkler system is a set of water pipes connected to your normal water supply on one end and heat activated nozzles on the other. The nozzles are strategically placed in each room of the house to spray water at a fire, keeping it in check until the fire department arrives. The system also has some on-off valves, an activation sensing devise and an alarm buzzer. Everything except the alarm will work with or without electrical power, even if the phones and smoke detectors don't work. How Much Will It Cost? The installation of fire sprinklers in new residential construction is estimated to make up around 1% of the total building cost, similar to the cost of the carpet. Because each home is unique onto itself, it's impossible to give a blanket estimate. It's safe to say that the cost of fire sprinklers will be between $1 and $2 per square foot for new construction. Benefit Analysis Pro *Fire sprinkler technology has been around for over a hundred years proving effective over 95% of the time. *Fire sprinklers protect your family and property 24 hours a day, 7 days a week, 12 months a year. *Saves property from being damaged by fire. *Saves lives of family and fire fighters. *Saves money on your homeowners insurance premiums. *Cost less than the carpeting. *Saves personal items that can never be replaced like photographs, family heirlooms and pets. *The installation of fire sprinklers will be an advantage when selling the house. *Fire sprinklers provide a safer environment for your family. Con *Fire Sprinkler placement could interfere with light fixture or other interior decor locations. *Installing fire sprinklers will cost money (usually $1.00 - $2.00 per square foot in new construction). *Fire sprinkler installation will create an additional inspection and test to be performed at the time of installation. *There's a slight chance of a fire sprinkler leaking or accidentally going off (the same chance as with your regular home plumbing system). *Even with a fire sprinkler system installed you need to continue proper maintenance of smoke detectors together with practical home escape plan. *A fire sprinkler system will require some maintenance, about the same as your normal plumbing, and regular testing. Automatic sprinkler systems have enjoyed an enviable record of protecting life and property for over 100 years. Yet, there are still common misunderstandings about their operation and effectiveness: Myth: "Water damage from a sprinkler system will be more extensive than fire damage. .. Fact: Water damage from a home fire sprinkler system will be much less severe than the damage caused by water from fire-fighting hose lines or smoke and fire damage if the fire goes unattended. Quick response sprinklers release 8-14 gallons of water per minute compared to 100-250 gallons per minute released by a fire hose. Besides, wet stuff always holds more value than ashes. Myth: "When a fire occurs, every fire sprinkler head goes off." Fact: Fire sprinkler heads go off one at a time. They are individually activated by the heat of a fire. Residential fires are usually controlled with a single fire sprinkler head. Ninety percent of all fires are controlled with one or two heads. Water damage is usually confined to the room where the fire started. Sometimes rooms on floors below can also get some water damage. Myth: "A smoke detector provides enough protection." Fact: Smoke detectors save lives by providing a warning system but do nothing to extinguish a growing fire or protect those physically unable to escape on their own, such as the elderly and small children. Too often, battery operated smoke detectors fail to function because the batteries are dead or have been removed. A smoke detector does nothing to protect your property from fire unless you take the proper action when you hear the alarm. Even then you couldn't put the right amount of water in the right place as quickly as a fire sprinkler system. Myth: "Sprinklers are designed to protect property, but are not effective for life safety." Fact: You are twenty times more likely to die in a fire than from carbon monoxide alone. Statistics show fire sprinklers provide a high level of safety. There has never been a multiple loss of life in a fully sprinkled building. Property losses are 85% less in residences with fire sprinklers compared to those without. The combination of automatic sprinklers and early warning systems in all buildings could reduce overall injuries, loss of life and property damage by at least 85%. Why Should I Have A Fire Sprinkler System? The art of fire fighting is putting the right amount of water, in the right place at the right time. When this happens, the fire goes out with the least amount of damage. That's exactly what a fire sprinkler system is designed to do. By placing heat activated water nozzles (sprinkler heads) strategically in each room of the house, fire fighting water will likely be in the right place at the right time. Fire sprinklers are widely recognized as the single most effective method for fighting the spread of fires in their early stages, before they can cause severe injury to people and damage property. If this system is so great, you ask, why doesn't everyone already have one installed? Frankly, we just don't know. Experience has taught the business world that fire sprinklers are important. Just take a look next time you go to the bank or another valuable building. All those little devices evenly placed every 14 feet or so on the ceiling are fire sprinkler heads. Most people who die from fire, die in their homes, while they sleep. Young children and mature adults are the most likely victims. That's why nearly half of all U. S. hotels and motels already have sprinkler systems installed. In fact the federal government won't even let their employees sleep in a non-sprinkled hotel or motel. It's not good for business if employees die while traveling. How Can I Decide What's Right For Me? Consider all the facts: *What do you have to protect? Is it worth the added expense? You wouldn't sprinkle a barn full of hay. How about a barn full of vintage Corvettes? Does anyone sleep in or near the barn? *How close is your house to the street and neighbors? Would a fire be discovered quickly? Do fire fighters have easy access around your house? *How close is the local fire department? How capable are they? Don't count on the fire department to save lives. By the time the fire is reported and they arrive it's usually too late for anyone still inside. *00 you have public water supply including a nearby fire hydrant? Without water your fire department will be lucky to save anything in or near the building where the fire starts.