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HomeMy WebLinkAbout05.02.22 Work Session Packet clTv of Meeting Location: FARMINGTONFarmington City Hall e6, f, 430 Third Street IIIIIIII e' Farmington, MN SS024 CITY COUNCIL WORK SESSION MEETING AGENDA May 2, 2022 5:00 PM 1. CALL TO ORDER 2. APPROVE AGENDA 3. DISCUSSION ITEMS (a) American Rescue Plan Act Funds 4. CITY ADMINISTRATOR UPDATE S. ADJOURN - CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON 651-28o-6800 Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Chris Regis, Finance Director SUBJECT: American Rescue Plan Act Funds DATE: May 2, 2022 INTRODUCTION The city has received funding as part of the American Rescue Plan Act(ARPA). Guidelines on the proper use of these funds has been developed by the United States Treasury Department. Staff has been working on evaluating the use of these funds that fit within the guidelines of the United States Treasury Department. DISCUSSION The city was allocated$2,523,436 from ARPA. Based on the most recent guidance from the US Treasury the city can elect to treat these funds as revenue replacement. By electing to treat the funds as revenue replacement,the city will be permitted to use the funds to fund"government services." Examples of government services are as follows: Road building and maintenance,and other infrastructure General government administration,staff,and administration facilities Provision of police,fire,and other public safety services Government services is the most flexible eligible use category under ARPA,and funds are subject to streamlined reporting and compliance requirements. A committee of city staff has reviewed the ARPA guidelines and has developed a list of projects to be funded by the ARPA funds. The projects overview is as follows: Total of all projects$2,935,865 Project descriptions: City Fiber Projects: Fiber-Audit Project(Externa1)-$65,000 The City of Farmington has several fiber segments which have poor documentation due to the age of when they were installed.This has led to discovery of dead segments in a few areas. LOGIS will conduct an audit to test and document all external fiber,which will lead to a more accurate count of what is available for future project build outs. Fiber-Audit Project(Buildings)-$35,000- Completed The City of Farmington has several fiber segments which have poor documentation due to the age of when they were installed. This has led to discovery of dead segments in a few areas. LOGIS will conduct an audit to test and document all City and School fiber which will lead to a more accurate count of what is available for future project build outs. Fiber- New Liquor Store Farmington Mall Suite 945 to City Hall-$60,593 Fiber would be run from Farmington City Hall to the Farmington Mall,this would allow us to connect our new liquor store to the City's network. It would also create a backbone that opens opportunities for Fiber to Parks in the area,and future ISP collaboration. Fiber- Co Rd 64(195th St W)from Akin Rd to Hwy 3-$117,878 LOG IS will extend fiber from the Police Station to Hwy 3,this creates a middle-mile backbone along 195th for future collaboration,certain park projects and buildout of our watertower project. Fiber- Hwy 3 between 195th& Elm St. - Backbone-$171,230 This would extend fiber down Hwy 3 from 195th to Elm Street. I n doing so this creates a redundant loop in our backbone along with opening opportunities for future projects such as the fiber to certain parks and ISP partnerships. Park Fiber Projects: Fiber—Parks Project- $327,834 The City of Farmington would like to extend fiber and power to several of our city parks to provide residents with free WiFi,cameras to discourage vandalism,and provide extra lighting. In addition to these benefits,this will create future opportunities for partnering with fiber Internet Service Providers allowing them to easily extend their reach into neighborhoods by utilizing our fiber backbone. IT and Parks have identified priority sites for these projects. Parks and Recreation Projects: All-Inclusive Playground at Rambling River Park-$350,000 Some of the playground equipment at Rambling River Park was removed in fall 2021 as it failed safety inspections. New playground equipment is needed and will be installed in a different location within the park to reduce the chances of flooding the equipment. An all-inclusive playground allows children and adults of all abilities to have the opportunity for an experience where everyone can interact and play together. The price includes turf as the surface instead of engineered wood fiber,which is currently installed in all playgrounds in the city. Turf is also an ADA accessible surface and lower maintenance. The City of Farmington doesn't have an all-inclusive playground and adding one to the city's gateway park to the downtown would be a destination for residents and visitors to the community. Minnesota Energy Resources made a $5,400 donation through their charitable giving grants to this project. Replacement of Two Boilers at City Hall-$250,000 The two Fulton Pulse boilers at City Hall were installed in 2009, but haven't been reliable,are constantly breaking down,and have led to costly repairs. One of the boilers hasn't worked for the last six months even though techs have serviced it multiple times. Service techs have mentioned to staff others with this exact unit have experienced the same issues and have replaced it already. The two pulse boilers would be replaced with two high efficient compensating boilers. Demolition of Bathhouse-$27,600 The outdoor pool was demolished in 2017. The 2005 city council approved master plan for the park includes a long-term option of replacing the swimming pool with a zero-depth splash pad and new building accommodating changing rooms and large picnic shelter. Although the bathhouse has two restrooms,it serves no other purpose than storage of some materials. Based on information from daily cleanings,it appears the restrooms aren't used regularly. The bathhouse is a target for vandalism,an eyesore,and a safety concern as can't see what is happening behind the building. Recreation Scheduling Software(RecTrac)-$34,730 Parks and Recreation has a number of different platforms to support operations(i.e.,program registrations, shelter reservations,ice scheduling,memberships,etc.)for recreation,Schmitz-Maki Arena,the Rambling River Center,and parks. RecTrac is a fully integrated parks and recreation management software. Moving to RecTrac would provide the department with a centralized solution that is more customer and user friendly. RecTrac is a LOGIS'solution,so support and training for end users would be local. The$34,730 is the implementation costs;the city will incur approximately$25,000 in annual costs which will need to be budgeted. Tennis Court Improvements at Rambling River Park-$325,000 The tennis courts at Rambling River Park need to be reconstructed. The courts have major cracking throughout and are a safety issue. During reconstruction,one of the tennis courts will be converted into two pickle ball courts,so the space would end up with one tennis court and two pickle ball courts. The cost includes changing the playing surface to post-tension concrete instead of asphalt, painting the courts, installation of posts and nets,and replacing the fencing. LED Message Display- $60,000 Parks and Recreation has a message board from the 1980's that staff has to manually change the letters. The sign is in poor condition and in a location(Spruce St. and Denmark Ave.)that isn't visible to much of the community. Replacing this sign with a LED message display on Pilot Knob Road near the Police Station or Hill Dee Park would be more visible,efficient,and effective. Not only would it be used to promote parks and recreation programs,but also for displaying city information and events. Police Projects: Fencing—Entire Police Department Property- $869,500 The Farmington Police Department building is critical infrastructure for multiple reasons,with the continued provision of police services being the most obvious. However,there are several other reasons for this designation. The city's Emergency Operations Center is in this building. Some of the city's redundant backup servers are in this building and it serves as a hub for the city's fiber network. The integrity of our evidence room is critical to the successful resolution of prosecutions for crime victims. Finally, our department armory is here,and we have a significant number of firearms secured in it. If this building was breached,the trickledown of negative results would be substantial. Installing temporary fencing during an incident takes 24- 48 hours and is both expensive and dangerous. Grant funding sources have been explored,but no grants have been located. EOC Trailer and Cones-$16,500 This would coverthe cost of the materials forthe recently built barricades,100 traffic cones and a trailer to house and transport them. This trailer would have emergency lighting,including scene lights,and would be used for multiple scenarios,including disasters, parades, Dew Days and any other situation where scene control is necessary. The city does not currently have this capability. Community Development Projects: Comprehensive Plan Update-$85,000 Minnesota statutes require metro cities to update their comprehensive plan every ten years. The city's comprehensive plan was last updated in 2019-2020. Staff is recommending an update do to numerous parcels showing the future use as"agriculture" but staff has met with landowners who would like to know what the use would be should they choose to sell their land for non-ag purposes. In addition, local roads are not currently shown and the county has made some modifications to their future roads. City Wide Alternative Urban Areawide Review(AUAR)-$140,000 The AUAR process is a hybrid of the Environmental Assessment Worksheet(EAW)and the Environmental Impact Statement(EIS) review processes. Responsible Governmental Units(RGU)can use an AUAR as a planning tool to understand how different development scenarios will affect the environment of their community before the development occurs.The process is designed to look at the cumulative impacts of anticipated development scenarios within a geographic area. This study is required for buildings over 1 million square feet,it will take 6-9 months to complete and is good for five years and it can be updated. Staff has explored grant funding sources,but have not located any grants. Staff will continue to seek out grant funding sources if available. All of the projects to be presented have been reviewed by the city's audit firm, MMKR,and they have informed us that these projects are appropriate ARPA projects. BUDGET IMPACT Funds received under ARPA will be used to reimburse the city for selected projects. ACTION REQUESTED Ask any questions you have and give staff guidance as to which projects the city council wishes to pursue. CITY OF FARMINGTON 2020 TRANSFERS POTENTIAL PROJECTS Priority ITEM COMMENT ALL PROPOSED Status ARPA Qualified MILL/OVERLAY PROJECTS Increased funding for our annual mill/overlay projects $100,000 On Going ONBOARDING PROGRAM $20,000 Complete NEO GOV $50,000 Complete FIRE RADIOS Upgrade the remaining fire radios at one time $150,000 $150,000 Complete DOWNTOWN SIDEWALKS Additional fundinq to repair downtown sidewalks $300,000 $300,000 Complete SPEED TRAILER Additional speed trailer for the police department $17,000 $17,000 Complete CARD READER SYSTEM UPGRADE Physical security card reader upgrade $50,000 Complete CMF CAMERA REPLACEMENT Replace camera pole at CMF overlooking recycling area $10,000 Complete SURFACE LAPTOPS Space surfaces for when needed $10,000 Complete GRAPHICS CARD FOR GIS $5,000 Complete EOS GPS SURVEY MOBILE DEVICES GIS and street condition tracker(2) $16,000 Complete AVL INTEGRATED SYSTEM Police and Fire $10,000 Complete CITY HALL FLOOR SCRUBBER $7,500 $7,500 Complete HOLIDAY DECORATIONS Downtown holiday decorations $30,000 $30,000 Complete NEW STREET BANNERS Banners to hang on street lights downtown $10,000 $10,000 Complete FLOOR POLISHING UNIT $3,000 Complete TORO MOWER New mower to be used in our parks system to replaced aged equipment $125,000 Complete City Fiber Audit-Buildings $35,000 Completed ROUNDABOUT TRAIL PROJECT Funding for trail on east side of Highway 3 south of new roundabout In Process PARKING LOTS Replacement of parking lots at RRC,RRP,Arena,Feely Fields $500,000 $400,000 In Process FLEET(PLOW TRUCK) General Fund's turn to purchase a new plow truck $225,000 $225,000 Ordered STREET MAINTENANCE Increased funding for our annual street maintenance projects $100,000 Completed EDA GRANTS Increased funding for EDA grants $50,000 $50,000 In Process COMMUNICATION PLAN Hire an outside consultant to assist with the proposed communication plan $40,000 7 FIRE CHIEFS VEHICLE Replacement of our oldest vehicle used by our fire chiefs $60,000 In Process-Lease FIRE STATION LAND Purchase land for future fire station next to new water tower $300,000 FORESTRY MANAGEMENT/EAB Increased funding for our EAB/other forestry programs $65,000 $45,000 JEF FLEET SOFTWARE $45,000 In Process CARDBOARD RECYCLING AREA UPGRADE Concrete installation in cardboard recycling/organics recycling area $7,500 $7,500 5 City Fiber Audit-External VtS $65,000 X City Fiber Audit-Internal ©k $35,000 Completed X 6 City Fiber Projects DT Liquor Store,CO Rd 64(195th St W)from Akin Rd to Hwy 3,Hwy 3 $349,701 X between 195th&Elm St.Backbone 10 Park Fiber Projects $327,834 X 2 Playground RRP u f All-inclusive Playground at Rambling River Park $350,000 X 1 City Hall Boiler Replacement�� Replace two boilers at City Hall $250,000 X 9 Demolition of Bathhouse nk $27,600 X 7 Parks and Recreation Software o(< Purchase RecTrac $34,730 X 13 Parks and Recreation LED Message X Display '` $60,000 4 Fencing cl K7" Fence Entire Police Department Property $869,500 X 8 EOC Trailer and Cones<3k $16,500 X 3 Comprehensive Plan Update c k--/,e/--,41,$4,..Q $85,000 X 11 Capacity Study with Empire Township $20,000 Access Control System $113,000 Completed 12 Tennis Court Improvements RRP $325,000 X TOTAL $5,269,865 $1,242,000 2017 Facility Analysis