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Home My WebLink About04.21.03 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING April 21, 2003 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Introduce Promoted Employee - Human Resources b) Certificate of Appreciation - Jim Bell c) Proclaim Heritage Preservation Week, May 5-12,2003 d) Proclaim Arson Awareness Week, May 4-10,- 2003 Introduced Presented Proclaimed Proclaimed 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (4/7/03 Regular) b) Approve Charleswood Development Park Name - Parks and Recreation c) Approve Parks and Recreation Commission Request for Recreational Facilities Task Force - Parks and Recreation d) Capital Outlay - Parks and Recreation e) Capital Outlay - Parks and Recreation f) Capital Outlay - Police g) Adopt Resolution - Calling for Bond Sale - Finance h) Adopt Ordinance - Fire Code - Community Development i) Adopt Ordinance - Building Code - Community Development j) Approve Fire Department Medical Direction Agreement - Administration k) Approve Assignment of City's Right of First Refusal/McCarthy Property- Administration 1) Approve Bills Approved Approved Approved Approved Information Received Authorized R27-03 Ord 003~488 Ord 003-489 Approved Approved Approved 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) March 2003 Financial Report - Finance b) Approve Youth Scholarship Program - Parks and Recreation c) Charter Communications - Administration d) Set Council/Planning Commission/HRA Industrial Park Lot Workshop Date and Council/Planning Commission Spruce Street Extension Workshop Date- Community Development 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future, AGENDA REGULAR CITY COUNCIL MEETING April 21, 2003 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Introduce Promoted Employee - Human Resources b) Certificate of Appreciation - Jim Bell c) Proclaim Heritage Preservation Week, May 5-12,2003 d) Proclaim Arson Awareness Week, May 4-10, 2003 Pages 673-674 Page 675 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (4/7/03 Regular) b) Approve Charleswood Development Park Name - Parks and Recreation c) Approve Parks and Recreation Commission Request for Recreational Facilities Task Force - Parks and Recreation d) Capital Outlay - Parks and Recreation e) Capital Outlay - Parks and Recreation f) Capital Outlay - Police g) Adopt Resolution - Calling for Bond Sale - Finance h) Adopt Ordinance - Fire Code - Community Development i) Adopt Ordinance - Building Code - Community Development j) Approve Fire Department Medical Direction Agreement - Administration k) Approve Assignment of City's Right of First Refusal/McCarthy Property - Administration 1) Approve Bills Pages .676-684 Pages. 685-686 Page 687 Page 688 Page 689 Pages 690-691 Pages 692-698 Pages 699-670 Pages 671-678 Pages 679-682 Pages 683-684 Page 685 8. PUBLIC HEARINGS 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) March 2003 Financial Report - Finance b) Approve Youth Scholarship Program - Parks and Recreation c) Charter Communications - Administration d) Set Council/Planning Commission/HRA Industrial Park Lot Workshop Date and Council/Planning Commission Spruce Street Extension Workshop Date- Community Development 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN 5(2, City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.c:i.farmington.mn.us TO: Mayor, Councilmembers, City Administrator f.<. FROM: Lisa Shadick, Administrative Services Director SUBJECT: Proclaim May 5-12, 2003 Historic Preservation Week DATE: April 21, 2003 INTRODUCTION "Cities, Suburbs and Countryside" is the theme for Preservation Week 2003. DISCUSSION Historic Preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride and maintaining community character while enhancing livability. It also provides an excellent opportunity for people to learn more about ways to preserve our heritage for future generations. National Preservation week 2003 is being co-sponsored by the Farmington Heritage Preservation Commission. ACTION REQUESTED Adopt the attached Proclamation designating the week of May 5-12, 2003, as Historic Preservation Week. Respectfully submitted, ;/~d- xfAa~ Lisa Shadick Administrative Services Director ~73 PRESERVATION WEEK PROCLAMATION WHEREAS, historic preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride and maintaining community character with enhancing livability; and WHEREAS, historic preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life, and all ethnic backgrounds; and WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals to helping to preserve the tangible aspects of the heritage that has shaped us as a people; and WHEREAS, "Cities, Suburbs, and Countryside" is the theme for National Preservation Week 2003, co-sponsored by the Farmington Heritage Preservation Commission and the National Trust for Historic Preservation NOW, THEREFORE, we, the City Council of the City of Farmington, do proclaim May 5-12, 2003, as Preservation Week, and call upon the people of Farmington to join their fellow citizens across the United States in recognizing and participating in this special observance. Mayor 07<1 5/ Proclamation WHEREAS, the City of Farmington has recently been subjected to several arson related fires; and WHEREAS, arson is a serious crime that affects all people and can only be stopped when citizens realize the physical and emotional damage suffered by arson victims; and WHEREAS, arson is a serious crime that affects all people and can only be stopped when citizens realize the toll arson takes on communities; and WHEREAS, arson is a serious national problem causing an estimated 500 deaths and $2,000,000,000 in property damage each year; and WHEREAS, over half of the arsons in the country are caused by juveniles and young children; and WHEREAS, arson is frequently used as an act of terrorism and brutality; and WHEREAS, cities, communities and neighborhoods are blighted by arson resulting in the erosion of the tax base, the community's economic structure, loss of employers and jobs; and WHEREAS, the support and promotion of National Arson Awareness Week will honor all that is best within humanity by focusing our collective efforts on a community solution. Now, THEREFORE, I, Gerald Ristow, Mayor of the City of Farmington, on behalf of its citizens do hereby proclaim May 4 - May 10,2003, to be Arson Awareness Week. BE IT FURTHER RESOLVED that Gerald Ristow and the City Council of the City of Farmington pay special tribute to all fire and law enforcement investigative agencies for their dedicated and tireless service. IN TESTIMONY WHEREOF, that Gerald Ristow and the City Council of the City of Farmington have hereunto subscribed their names and have caused the Official Seal ofthe City of Farmington to be hereunto affixed in the City of Farmington on this 21st day of April 2003. Mayor &'75 7a... COUNCIL MINUTES REGULAR April 7, 2003 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7 :00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Ristow, Fitch, Fogarty, Soderberg Cordes Joel Jamnik, City Attorney; Ed Shukle, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Jim Atkinson, Assistant City Planner; Cynthia Muller, Executive Assistant David Pritzlaff, Justin and Tina Markeson, Tom and Cathy Hemish 4. APPROVE AGENDA MOTION by Soderberg, second by Fitch to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Proclaim April Alcohol Awareness Month MOTION by Soderberg, second by Fitch proclaiming April as Alcohol Awareness Month. APIF, MOTION CARRIED. b) Proclaim Arbor Day MOTION by Fitch, second by Soderberg proclaiming April 25, 2003 as Arbor Day. APIF, MOTION CARRIED. c) Proclaim Earth Day - April 22, 2003 MOTION by Fogarty, second by Soderberg proclaiming April 22, 2003 as Earth Day. APIF, MOTION CARRIED. d) Proclaim Volunteer Recognition Week - April 21-25, 2003 MOTION by Soderberg, second by Fogarty proclaiming April 21-25, 2003 as Volunteer Recognition Week. APIF, MOTION CARRIED. 6. CITIZEN COMMENTS ~7~ Council Minutes (Regular) April 7, 2003 Page 2 7. CONSENT AGENDA MOTION by Fitch, second by Soderberg to approve the Consent Agenda as follows: a) Approved Council Minutes (3/17/03 Regular) b) Received Information Park and Recreation Commission Minutes - Parks and Recreation c) Approved Appointment Recommendation - Human Resources d) Approved Appointment Recommendation - Police Department e) Adopted RESOLUTION RI9-03 Accepting Donation Menasha Corp. - Parks and Recreation f) Approved Amendment to Curbside Recycling Agreement - Parks and Recreation g) Approved Temporary On-Sale Liquor License St. Michael's Church - Administration h) Approved Contract Riverland Community College Firefighter Training - Fire Department i) Received Information School and Conference - Fire Department j) Approved School and Conference - Administration k) Approved 2003 Federal Emergency Management Agency Grant - Fire Department I) Approved Street Sweeping Contract - Engineering m) Adopted RESOLUTION R20-03 Amending Fees and Charges Resolution - Community Development n) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Main Street Area Reconstruction Project - Engineering The proposed improvements to the Main Street Project area include the reconstruction of streets, construction of new storm sewer and the reconstruction and upgrading of trunk and lateral sanitary sewer, water main and storm sewer. The reconstruction of the street and utilities along Main Street also require street and utility improvements along 4th Street, 5th Street and Willow Street. Trunk storm sewer needs to be reconstructed along 4th Street from Main Street north to the river. Trunk sanitary sewer needs to be reconstructed along 5th Street from Elm Street to just north ofthe river to the MCES interceptor. It is proposed the improvements be bid as two separate projects due to the size ( and timing aspects of the projects. Phase I would consist of the streets and utilities along all of 4th Street and 5th Street north of the railroad tracks and Willow Street between 4th Street and 5th Street. Phase 2 construction would consist of the reconstruction of Main Street between 3rd and 8th Streets, 4th Street between Main Street and the railroad tracks, 5th Street from Elm Street to the railroad tracks and 6th and 7th Streets 1/2 block north and south of Main Street. During the neighborhood meeting on March 27, 2003, a discussion was held regarding the proposal to close off Main Street at Trunk Highway 3. Residents (P77 Council Minutes (Regular) April 7, 2003 Page 3 who spoke at the meeting were in favor of the closure and a petition was also received. The city's assessment policy states that reconstructed streets and lateral utilities are assessed at a rate of35% of the improvement costs. Assessments for new lateral street and utility costs are calculated at 100% per policy. Trunk sanitary sewer, storm sewer and water main are funded from city trunk funds. Per policy the Council is limited to whether they can assess to the appraised benefit that the properties will receive from the improvements. According to the appraisal the maximum benefit received would be $6,000 per residential equivalent unit. For Phase 1 the actual assessed amount per policy would be $9,600, compared to the $6,000 which is sustainable. In Phase 2 there are two different numbers for the policy. Those that do not have storm sewer would be assessed at 100%, $17,200. Where there is already storm sewer, the assessment amount would be $11,300. The city cannot assess more than what the appraisal suggests. The total project cost is $5,290,000. The assessed amount would be $830,900, and the city cost would be $4,460,000. The costs would be funded with an improvement bond. An annual tax levy to support the bonds would be necessary to fund the 65% of the proj ect costs. Councilmember Soderberg pointed out the difference in the amount the city is able to assess and the actual assessment, will be picked up by the city. He also mentioned the closure at Hwy 3 would just be the access onto Hwy 3, the frontage road would remain open from Willow Street. Councilmember Fitch asked if the decision needed to be made tonight regarding the street closure. City Engineer Mann replied it would not need to be decided tonight, as that part of the project would be done next year. Councilmember Fitch then asked how many other projects similar to this could be coming in the next few years. City Engineer Mann replied there are 4-5 projects. These projects would also include utilities. Councilmember Fitch asked if the city can afford to take on those projects, knowing we may need to eat 15-20% more assessment. City Engineer Mann stated one of the things to be accomplished this year is the pavement management program. The streets will be rated in the order they need to be repaired and costs will be estimated. Mr. Dick Hanson, owner of20 4th Street, asked what the life expectancy is of the improvements. Staff stated it is 50-75 years. The new PVC ripe for sanitary and storm sewer could be longer. Mr. Hanson then asked why 4t Street north of Main Street to the river needs to be redone as it was done 30 years ago. Staff stated it needs to be redone because trunk storm sewer needs to be installed. In 1997, it was identified the pipe needs to be upsized. This needs to happen before improvements can be made to the south. Mr. Hanson then asked why they are assessed when they have adequate service? Why assess them for another part of the city? Staff replied the storm sewer is totally funded by the trunk fund. They are being assessed for street and water main improvements. &,7~ Council Minutes (Regular) April 7, 2003 Page 4 Finance Director Roland then gave a financial presentation. When 4th Street was reconstructed there was a portion paid for by the water and sewer funds, and storm water utilities as well as assessable costs. The difference between the project costs and assessable costs is $205,000. As part of the bond issue, those costs were repaid over time by tax levy dollars. The city is still levying for these bonds because the funds originally used in 1992 were not levied for in the interim. A supplemental levy has been done since 1997 to cover those costs. There are a number of special assessments that were deferred, not entirely paid, or certified. The supplemental levies have had to make up that deficit. In 1994, the city did the Oak Street and Pine Knoll projects. The Oak Street project was a total cost of $882,000. Some costs came from storm sewer, sanitary sewer, water fund, and assessments. The balance was to come from a tax levy. When the bonds were issued Pine Knoll was also done. Pine Knoll had some higher assessments and some were reduced prior to the change in the city's policy. This is reflected as a credit of $240,000, which increased the amount of the city's levy. These amounts should have started in 1994 and will be done in 2009 in order to make up for the city's 65% cost of the project. Subsequent to 1994, bond issues for reconstruction of roads did not rely on a debt levy because funds came from MSA and they were enough to make up the difference, or funds came from the county. Now when reconstruction projects are done there is a gap between the assessments and the city funding. The statutory authority is there for Council's to levy additional taxes over a period of time to cover the debt service on the bonds. Two years ago the city issued Permanent Improvement Revolving fund bonds for Akin Road. The idea is to build up a fund that can be used instead of debt levies. It has not had enough time to accumulate money to be used for the Main Street project. The total project cost is $5.2 million. In 2006 the city would add to the debt levy $277,670 and that would be over 15 years. By 2006 enough debt has fallen off that adding it maintains the level of $1.1 million in debt. Because the city has debt that falls off and levies that are no longer needed for other bond issues, that money becomes available for bond issues such as Main Street. In 2006 the debt as a percentage of the requested levy is less than Council's required 25% limit, which amounts to 21 % of the total levy. The legislature is currently looking at Senate File 330, which eliminates any debt issued after May 31, 2003 that would increase the debt levy in 2004 and 2005. Which means, the city could not do the project, because we could not issue the debt for the project. House file 751 says debt can be issued, but many types of debt would not qualify as special levies, it would only qualify as part of the city's total levy. If these bills are not adopted, the city does have the financial capability to do the project. MOTION by Soderberg, second by Fogarty to close the public hearing. APIF, MOTION CARRIED. Councilmember Fogarty stated she would like to see Council consider closing Main Street. At the neighborhood meeting, this is what the residents wanted. The residents are concerned with the speed offHwy 3. Councilmember Fitch stated he would like to discuss it further. He is not saying he is opposed to shutting it off, he would like to look at a couple alternatives. Mayor Ristow stated it will be discussed before the final closure. MOTION by fR71 Council Minutes (Regular) April 7, 2003 Page 5 Soderberg, second by Fogarty adopting RESOLUTION R21-03 ordering the Main Street Project, authorizing the preparation of plans and specifications for the project and setting the bid date for Phase I of the project. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT a) 2003 Seal Coat Project - Engineering (Supplemental) Allied Blacktop submitted the low bid in the amount of$59,957.60. The estimated assessment amount is $65.04. The total estimated project cost is $83,761. Mayor Ristow asked if there is some portion removed from the project, what does that do to the bid price? City Engineer Mann replied the part that is removed the city does not have to pay for. The project cost could be lower and there would be fewer homes involved. This will not significantly affect the assessment amount. The streets will be evaluated before the project starts. Mayor Ristow would like the evaluation brought back to Council before the project starts. MOTION by Fitch, second by Soderberg adopting RESOLUTION R22- 03 accepting the base bid of Allied Blacktop in the amount of$59,957.60 and awarding the proj ect, and directing staff to prepare the proposed final assessment roll allocating 50% ofthe project costs to the benefiting properties. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) February 2003 Financial Report - Finance As of February 28,2003 revenues for building permits are at 33% of total annual revenue for building permits and the year is only 16.7% over. Expenses are 13% of annual expenditures. b) NPDES Phase II Storm Water Pollution Prevention Program - Engineering The city is required to submit a permit application as part of the implementation of the National Pollutant Discharge Elimination System program, Phase II. The Storm Water Pollution Prevention Program addresses the reduction or elimination of pollutant discharges to the city's storm water system. There are six minimum control measures covered in the regulations: Public Education and Outreach Public ParticipationlInvolvement Illicit Discharge Detection and Elimination Construction Site Storm Water Runoff Control Post-Construction Storm Water Management in New Development and redevelopment Pollution Prevention/Good Housekeeping for Municipal Operations The SWPPP is implemented over a 5-year period and expenditures are funded out of the storm water utility fund. MOTION by Fogarty, second by Soderberg approving the Storm Water Pollution Prevention Program. APIF, MOTION CARRIED. ~~ Council Minutes (Regular) April 7, 2003 Page 6 c) Dakota County East-West Corridor Study - Farmington/Lakeville Joint Resolution - Engineering Four corridors have been identified. Corridor B is north of the city in Lakeville. Farmington is concerned that we be allowed to have connections to corridor B. Lakeville does not want this alignment to go beyond their city limit to the east until the proposed gravel mining to the east is completed. Corridor C is 195th Street. Corridor D is 20gth Street. The resolution acknowledges this street will remain a city street in both cities. Corridor E is Ash Street. The alignment is to be constructed as a 3-lane road between Denmark and TH3 as an interim design until traffic volumes indicate the need for a 4-lane road. The 3-lane road should suffice for 20-25 years. Lakeville and Farmington support Dakota County's East- West Corridor Study. MOTION by Soderberg, second by Fogarty adopting RESOLUTION R23-03 approving the Dakota County East-West Corridor Study. APIF, MOTION CARRIED. d) Adopt Resolution - Street Utility Legislation - Engineering The City Engineer Association ofMN, the MN Chapter of the American Public Works Association and the League ofMN Cities have sponsored a report entitled, "Funding Street Construction and Maintenance in Minnesota's Cities" in order to summarize current street funding mechanisms and recommend new alternatives. The three recommendations that would assist cities directly include: 1) changes to Chapter 42, 2) legislation that would allow cities to institute a Transportation Utility, and 3) legislation that would authorize communities to collect impact fees with building permits. The resolution would show the legislature Farmington's support for the three recommendations. Adoption of this resolution does not indicate that Farmington is committed to instituting a transportation utility fee or impact fees at this time. MOTION by Fitch, second by Soderberg adopting RESOLUTION R24-03 supporting the adoption oflegislation that would provide policy options to address street funding. APIF, MOTION CARRIED. e) Adopt Resolution - Preliminary and Final Plat and Wetland Alteration Permit - Emmaus Grove - Community Development This is the future site of Farmington Lutheran Church and is located on Akin Road, north of 20gth Street. The applicant is also seeking approval of a Wetland Alteration Permit. Outlots A, B, and E are reserved for future development. Outlots C and D are wetland/stormwater ponds. The main access will be along Devonport Drive. A second access is proposed to the north, and will be constructed in a future phase. Some fill is needed in the wetland amounting to .63 acres. The mitigation plans call for 1.26 acres to be replaced. The church has purchased land in Rice County to mitigate the wetlands. MOTION by Soderberg, second by Fogarty adopting RESOLUTION R25-03 approving the preliminary and final plat and wetland alteration permit for Emmaus Grove. APIF, MOTION CARRIED. ~ql Council Minutes (Regular) April 7, 2003 Page 7 f) Adopt Resolution - Preliminary Plat - Meadow Creek 3rd Addition - Community Development Progress Land Company proposes to plat 68 single-family lots on 31.37 acres in the third phase of Meadow Creek. The main issue is the Lake Julia waterway. The location of the ditch has been agreed upon and determined that the design of the ditch would not affect any of the proposed lots. One contingency is that lots 1-5 (closest to the waterway) would not be issued building permits until construction of the ditch is completed. Councilmember Fogarty noted there were nine lots that did not meet the 75-foot width requirement in the front. Staff stated the front yard lot width is measured at the setback line, which does meet the 75- foot requirement. MOTION by Fitch, second by Fogarty adopting RESOLUTION R26-03 approving the Meadow Creek 3rd Addition preliminary plat. APIF, MOTION CARRIED. g) Quarterly Customer Service Report and Annual Summary for 2002 - Administration Council received the Customer Service Response Report for the 4th quarter of 2002 and the 2002 annual report. Staff received a 100% rating for the quarter for "how promptly the city reacted to citizen requests," for "how personally satisfied citizens were with service outcomes," and for being "courteous and helpfu1." h) Quarterly Building Report and Population Estimate - Community Development A decision was made by staffto base the city's population on Certificates of Occupancy rather than upon building permits. Population estimates are as follows: Population as of 1/1/01 13,250 Population as of 1/1/02 14,728 Population as of 1/1/03 16,616 Population as of 3/31/03 16,952 During the first quarter of 2003 the city issued 180 building permits, which is a new record. Of the total 117 were for single-family homes and 63 for townhome units. The average building valuation of the single-family homes was $186,800 and for townhomes was $120,371. If the 180 building permits is 20% of the total for the year, staff is looking at 800-900 building permits for the year, which has serious ramifications in terms of workloads, processing times for building permits, future development, etc. Staff will monitor this over the next couple months. i) AUAR Spruce Street Corridor - Community Development Staff discussed the environmental review ofthe Spruce Street Corridor area, which consists of 450 acres south ofCSAH 50, and west of Denmark Avenue. There are three basic varieties of environmental review: an Environmental Assessment Worksheet (EA W), an Environmental Impact Statement (EIS), and an Alternative Urban Area-wide Review (AUAR). Staff recommended the area be ~.C?'c2 Council Minutes (Regular) April 7, 2003 Page 8 looked at under an AUAR. This allows for an overall picture of the entire area. One issue with trout streams is the temperature and the need to infiltrate water to deal with the temperature and the volume that is entering the river. Infiltration basins are dependent on the type of soils. The soils will vary across this site and the mitigation for the impacts of this development would best be identified by a review that would encompass all of the property. It is proposed that the property owners share in the cost of the AUAR as the properties are developed. This would be more cost effective rather than having several EA Wls, that somewhat duplicate the effort. Councilmember Fitch asked ifthe AUAR is more of a guess than an EA W. Staff replied there would be more planning done before an EA W is performed. That is one difference between an AUAR and EA W. Another difference is the AUAR has a mitigation plan attached to it. The EA W identifies the issues that have to be dealt with, but does not show the plan for how to get that done. Councilmember Fitch asked ifthe AUAR is done now, is it based on an assumption of what could be built? Would there be a limitation of what could be built because of an assumption on an AUAR versus an EA W? Staff replied with the mitigation for trout streams, there will be an assumption as to what level of density will be occurring on those properties. Based on those assumptions and the parameters set by the agencies and developers, there would be a certain amount of basins required per acre. In the future, if there were less development, that could be changed. The mitigation would be worded to account for those changes. Councilmember Soderberg stated he was in agreement with doing the AUAR, as it does look at the entire area and addresses variables in development. Councilmember Fitch asked if the process could be faster than an EA W. Staff replied up front it could be slightly longer, but the EA Wls could take longer at the end. MOTION by Fogarty, second by Soderberg authorizing staff to immediately initiate an AUAR for the Spruce Street Corridor Area in order to complete the environmental review ofthat area in the most efficient and cost- effective manner. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: She received a call requesting letters from children. She contacted the schools and in five days, the schools came up with 500 letters that will be sent to Iraq from school children. St. Mathias School had a penny challenge for kids. In five days the 70 students came up with 78 letters and $1100 in spare change that goes to the Red Cross. tc?3 Council Minutes (Regular) April 7, 2003 Page 9 Councilmember Soderberg: In February he gained a daugher-in-Iaw and in the near future she will be going to Baghdad. People have stopped him and said to thank his children for serving. A clerk in town made a bow for their yard. He thanked the veterans and troops that are serving. He encouraged citizens to give support to parents and troops. Councilmember Fitch: Regarding the winter parking ban, he asked why April 15 was selected as the cut-off date. Police Chief Siebenaler stated April 15 was chosen as it is recognized as the end ofthe possible snow season. Councilmember Fitch noticed some yards had become parking lots in the winter, and yards do not grow back after that. Mayor Ristow stated residents were given a year to obtain off-street parking. Parking in front yards is illegal. Councilmember Fitch also stated he was very excited, rewarded, and happy about how the retreat went. Good progress was made. Finance Director Roland: Council was given a flyer regarding Cities Day at the Capitol on Wednesday. Council should contact her if they plan to attend. Staffwill be attending the press conference. Parks and Recreation Director Distad: He wanted to make Council aware of the light poles and that the banner flags had been put out in support of the troops. Mayor Ristow: Council should respond to Human Resources Director Wendlandt regarding health insurance for the Council. 14. ADJOURN MOTION by Soderberg, second by Fogarty to adjourn at 9:08 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~ fr7d~ Cynthia Muller Executive Assistant C:,~t/ 76 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: ~. Mayor, Councilmembers, City Administrator ' FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approving Meadowview Park as the Name for the Park in the Charleswood Development DATE: April 21, 2003 INTRODUCTION The Park and Recreation Advisory Commission is responsible for choosing and recommending to the City Council a name for each City park. DISCUSSION A park naming contest was initiated with Meadowview Elementary School students. As you can see on the attached list, the elementary school students had quite a variety as well as creative names for the park in the Charleswood Development. After some discussion, the Park and Recreation Advisory Commission selected Meadowview Park and would like to recommend to the City Council that it approve this name for the park in the Charleswood Development. Steve Juetten from Newland Communities who developed the Charleswood Development has requested that the City Council consider Meadowview Park in Charleswood as the name for the park. BUDGET IMPACT There is no budget impact with naming this park other than needing to make a sign for the City's newest park. Payment for the sign will come out of the park improvement fund. ACTION REOUESTED Accept the recommendation from the Park and Recreation Advisory Commission and approve Meadowview Park as the name for the park in the Charleswood Development. YR~S111!J Randy Distad Parks and Recreation Director ~co5 Charleswood Development Park Namin!! Contest Name 1. "The Fun-Filled Park" 2. Egret Park 3. Hidden Valley Park 4. Frog Hunter Park 5. Happy Valley Park 6. Pretty Park 7. Evenson Park 8. Fun Park 9. Meadowview Park 10. "Tiger Trails" 11. Woodwinds Wood Park 12. Elkwood Park 13. Foxtail Park 14. Woodwind Park 15. Whitetail Park 16. Charleswoods Park 17. Hidden Valley Park 18. Charleswood Playland 19. Wooded Trails 20. Green Hill Park 21. Meadow Wood Park 22. Browntail Park 23 . Woodland Park 24. Charlie Horse Park 25. Woodland Park ~ <1?(;, /c: City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: ~ 1\ Mayor, Councilmembers, City Administrator . FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Request by the Park and Recreation Advisory Commission to Assemble a Recreational Facilities Task Force DATE: April 21, 2003 INTRODUCTION The Parks and Recreation Advisory Commission is requesting from the City Council that it be allowed to begin assembling a Recreational Facilities Task Force that would study and analyze the community's current and future recreational facility needs. DISCUSSION In 2002, the City Council and staff, at a retreat, established a goal of increasing the City's adult recreational opportunities and facilities. This goal did not appear to be met in 2002. At the City Council and staff retreat on April 5, 2003, this goal was again identified as a priority in 2003 but the language was modified as follows: To increase the City's recreational opportunities and facilities. Several action steps were identified for this goal including assembling a task force in 2003. The Park and Recreation Advisory Commission, at its March 2003 meeting, identified community organizations to be included in a Recreational Facilities Task Force. These were: Farmington Youth Athletic Association, Farmington School District, youth, older adults, at-large citizens, business owners, City Council and Park and Recreation Advisory Commission. The Park and Recreation Advisory Commission at its April 9th meeting voted to forward a request to the City Council asking that it be allowed to assemble a Recreational Facilities Task Force that represents the above organizations. BUDGET IMPACT . The Parks and Recreation Advisory Commission should be able to assemble a Recreational Facilities Task Force at little or no cost. It is assumed that some type of consultant would be hired to facilitate the task force's discussion and assemble a final report with recommendations to the City Council. It is assumed that there would be a cost for the consultant. Using a Request for Proposals (RFP) process seems to be an appropriate way to secure a consultant to facilitate the task force's discussion and assemble a final report to the City Council. The Park and Recreation Advisory Commission and staff would bring back a recommendation to the City Council on which consultant to hire based on their review of the RFP's received. ACTION REQUESTED Approve the request from the Park and Recreation Advisory Commission allowing a recreational facilities task force to be assembled as outlined above. 1R~~ Randy Distad Parks and Recreation Director c;, 'i?"7 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator C;. C FROM: Randy Distad, Parks and Recreation Director Robin Roland, Finance Director SUBJECT: Approve Capital Outlay for Outdoor Pool DATE: April 21, 2003 INTRODUCTION The City's approved 2003 Capital Outlay Budget identified $15,000.00 for improvements to be completed at the outdoor pool. DISCUSSION Parks and Recreation Department staff members have reviewed improvements needed at the outdoor pool. Through the review process, the following items and their costs were identified as priorities for purchase: lli:!!! Three (3) 20-foot wide Funbrellas that would provide shade for patrons Ground Sleeves and Installation (for Funbrella) Two (2) lifeguard chairs to replace existing chairs that are in poor condition Cap for covering top of fence between big pool and wading pool Twelve (12) chaise lounge chairs that would provide seating for patrons Total ~ $9,000.00 $1,000.00 $2,100.00 $250.00 $1.200.00 $13,550.00 BUDGET IMPACT The 2003 Capital Budget included $15,000.00 for a play structure in the wading pool. However this amount was not shown as a line item in the Recreation Operating fund (Swimming pool) as a capital outlay even though the funds were shown and approved in the City's 2003 Capital Budget. This purchase will be reflected with a budget adjustment at the time of the City's revised 2003 budget. ACTION REQUESTED Approve the capital outlay for the outdoor pool. ~~Im Randy Distad, Parks and Recreation Director Ap-/ / Robin Roland Finance Director 7c/ ~~ 7~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor, Councilmembers and City Administrator~ S. FROM: Randy Distad, Parks and Recreation Director SUBJECT: Capital Outlay: Playground Equipment for the Park in the Charleswood Development DATE: April 21, 2003 INTRODUCTION The new City park in the Charleswood Development has not yet been developed. DISCUSSION Neighborhood parks typically receive playground equipment. Three playground equipment vendors were solicited for proposals: Earl F. Andersen, MinnesotalWisconsin Playground and Webber Recreational Design, Inc. At its April 9th meeting, the Park and Recreation Advisory Commission reviewed the proposals. After some discussion, it was determined that the playground equipment proposal submitted by MinnesotalWisconsin Playground should be selected for the park in the Charleswood Development. BUDGET IMPACT The cost of the playground equipment and the wood fiber fall material is $35,000.00. The Capital Budget in the Park Improvement Fund will cover the cost of this purchase. This purchase was identified in the 2003 budget. ACTION REQUESTED No action is requested. This is for informational purposes only. ~~2)~ C:; Di'tad, Parks and Recreation Director ~q-'7 7f' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Counoilrnem,)ers and Ci ty Administrator tz ,,\ FROM: Daniel M. Siebenaler Chief of Police SUBJECT: Non-Budgeted Purchase Speed Trailer DATE: April 21, 2003 INTRODUCTION Staff from the Police and Engineering Departments have been working with several residents of the Embers Avenue area regarding residential speed complaints. We have met several times to identify possible responses to the issue. One of the suggested responses is the use of a speed trailer. DISCUSSION The Farmington Police Department has a speed display board can be temporarily mounted on top of a squad car and used in conjunction with a mounted radar. This device has been used with some success on Embers Ave. While this device can be effective as an educational tool it is limited in its availability since it requires a squad car. Staff is proposing the purchase of a stand alone speed trailer for use in residential areas of the City. This trailer is complete with a radar unit, a display board and a self-contained power source. The display could be used for 4-5 days continuously before being re- charged. The speed trailer will be used to advise drivers of their speed and to educate then1 to reduce their speed and follow speed limits. The trailer will be used city wide. This device has not been included in the 2003 budget. Staff frorn the Finance Department has identified funds that could be used to pay for the acquisition. BUDGET IMPACT The cost of the speed trailer is $3,500.00. This amount has not been authorized in the 2003 budget but the Finance Department has identi fied funds to cover the cost. ~7b ACTION REQUESTED Authorize purchase of Speed Trailer. Respectfully submitted, 1 ~ c,~~:.. ~ Daniel M. Siebenaler Chief of Police 69'/ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us ~ TO: Mayor, City Council members, City Administratorf<, FROM: Robin Roland, Finance Director SUBJECT: Consider Resolution - Authorizing Bond Sale DATE: April 21 , 2003 INTRODUCTION Funding is necessary in order to construct Phases I and II of the Main Street Project that Council ordered at the City Council meeting April 7, 2003. DISCUSSION & BUDGET IMPACT As identified in the funding plan submitted to and approved by council, the project will be financed by a $3,740,000 General Obligation Improvement Bond. The bonds will be repaid by special assessments against benefiting properties and an annual tax levy. The balance of the $5,290,600 project costs will come from Sewer, Storm Water Utility and Water funds. A copy of the preliminary Bond Sale Report is attached to this memo. The bond issue has a 15 year repayment period. ACTION REQUIRED 1) Adopt the attached resolution calling for the sale of $3,740,000 G.O. Improvement Bonds, Series 2003A on May 19, 2003. Respectfully submitted, $#;'J Robin Roland Finance Director (.., ~...{ Resolution No. Council Member moved its adoption: introduced the following resolution and Resolution Providing for the Sale of $3,740,000 G.O.lmprovement Bonds, Series 2003A A. WHEREAS, the City Council of the City of Farmington, Minnesota, has heretofore determined that it is necessary and expedient to issue the City's $3,740,000 Improvement Bonds, Series 2003A (the "Bonds"), to finance certain improvement projects in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of Farmington, Minnesota, as follows: 1. Authorization: FindinQs. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meetina: Proposal OpeninQ. The City Council shall meet at City Hall on May 19, 2003, for the purpose of considering sealed proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and, after full discussion thereof and upon a vote being taken thereon, the following Council Members voted in favor thereof: ~'73 and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this day of , _' City Clerk fo 9</ City of Farmington, Minnesota Pre-Sale Report April 21, 2003 Proposed Issue: $3,740,000 G.O. Improvement Bonds, Series 2003A Purpose: Finance Phases 1 & 2 of the 2003 Main Street Improvement Project Description: The bonds will finance the reconstruction of the street and lateral utilities which include the non-trunk sanitary sewer, storm sewer and water main. Term/Call Feature: 15 year bonds, callable in 2013 for maturities 2014 and after. (8 years) Funding Sources: Special assessment collections, city trunk funds, and property tax levy. Discussion Issues: Pending legislation Schedule: Pre-Sale Review: Distribute Official Statement: Rating Agency Interview Bond Sale: Estimated Closing Date: April 21, 2003 Week of May 9,2003 Week of May 12, 2003 May 19, 2003 Week of June 16, 2003 ~9S Attachments: Proposed Debt Service Schedule Bond Buyer Index Resolution authorizing Ehlers to proceed with bond sale Ehlers Contacts: Financial Advisors: Bond Analysts: Sid Inman (651 )697-8507 Shelly Eldridge (651 )697-8504 Diana Lockard (651) 697-8534 Debbie Holmes (651) 697-8536 Connie Kuck (651) 697-8527 Bond Sale Coordinator: The Official Statement for this financing will be mailed to the Council Members at their home address for review prior to the sale date. &:,9~ III "0 c: o In - c: Gl E III Gl III g-~ - C) s:: z ~ 11. .... o >. ~ o rea '(j Gl .Q. fJ) - Q. E Gl >< UJ >< ~ O~:gll) 000"- OOIl)N ,...:<0 M M Gl ~ c: Gl > Gl D:: - c: Gl E III III Gl III III c:t ---. c o :p (.) E ~ c:t (5 _ 0 c - 0> ...... 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'. ............ ......... , ,', . I '- ....",..,. ..JIfiP 7. I ""- .~. m 0::: ~ o (() , - . . , - \. ~.. ............. ~ ......",.".- .. I ,#III' lito.. ............... I ~ o -q ........... I I I 7 ..... I ~ ~ .-11""" " "-- ". .......... ~ '- ~ I ~ o N ." , -' ..' . . . . .......... ./ -.... I I .. . , . ~ o o ~ o co . -, ! i N I I .. I I N I I .. I I I N I I i i N ! I ! .' . .. ... , ! ~ol ! ~ i I I ..... z I I i ..-C- ; .. I i -::;; .. -< - ~::;; ......u. ; -0 _U) ~ o <D 1:: ro ,C U S 06 co ..!. co co (T) o o N - o ..- - ...r III 0> ..... ro 'u o III III <( -0 C ro III ...... ~ ,C w >> .0 -0 0> ...... ro c- O> ...... a.. c;, 9C(?' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /4 TO: Mayor, Council Members, City Administrator?:'). John Powers Fire Marshal FROM: SUBJECT: Ordinance Adopting the Minnesota State Fire Code. DATE: April 21, 2003 INTRODUCTION The City of Farmington proposes to amend Title 5, Chapter 2 of the Farmington City Code to adopt the current Minnesota State Fire Code. The City currently uses the 1997 Minnesota Uniform Fire Code. DISCUSSION The Fire Code, which is applicable statewide, is updated periodically with advances in materials, techniques, research, and knowledge. The last significant update occurred with adoption of the 1997 Minnesota Uniform Fire Code, implernented in 1998. The City of Farmington currently uses this Code. A new Minnesota State Fire Code (International Fire Code including State amendments) became effective March 31, 2003. Once adopted by the State, individual municipalities may adopt the Code. Staff is recommending adoption of the Code as described in the attached Ordinance. ACTION REQUESTED Adopt the attached Ordinance adopting the Minnesota State Fire Code. Attachment: 1. An Ordinance adopting the current State Fire Code. (;,99 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE ADOPTING THE MINNESOTA STATE FIRE CODE. THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Title 5, Chapter 2 of the Farmington City Code is repealed and replaced with the following: 5-2-1. Adoption of Minnesota State Fire Code. The Minnesota State Fire Code (2000), and all amendments thereto, is hereby adopted by the City of Farmington as the governing regulations of the City's Fire Prevention Code. The Minnesota State Fire Code is hereby incorporated in this ordinance as if fully set out herein. 5-2-2 Enforcement. Responsibility for enforcement of the provisions of this Chapter shall be given to the Fire Marshal. 5-2-3 Violation and Penalties. Violation of any provision of this chapter shall be subject to the penalties provided under Title 1, Chapter 4 of the City Code. SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this _day of Farmington. , 2003, by the City Council of the City of CITY OF FARMINGTON By: Gerald Ristow, Mayor ATTEST: By: Ed Shukle, City Administrator SEAL By: City Attorney Published in the Farmington Independent the _ day of ,2003. ? e;C) ~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~. TO: Mayor, Council M~ers, City Administrator ~. 4 FROM: Ken Lewis Building Official SUBJECT: Ordinance Adopting the Current Minnesota State Building Code. DATE: April 21, 2003 INTRODUCTION The City of Farmington proposes to amend Title 4, Chapter 1 of the Farmington City Code to adopt the current Minnesota State Building Code. The City currently uses the 1997 Minnesota Uniform Building Code. DISCUSSION The Building Code, which is applicable statewide, is updated periodically with advances in materials, techniques, research, and knowledge. The last significant update occurred with adoption of the 1997 Minnesota Uniform Building Code, implemented in 1998. The City of Farmington currently uses this Code. A new Minnesota State Building Code (International Building Code with State amendments) became effective March 31, 2003. Once adopted by the State, individual rnunicipalities are required to adopt the Code. The following Chapters are included in the Code: 1300, Administration ofthe Minnesota State Building Code; 1301, Building Official Certification; 1302, State Building Code Construction Approvals; 1303, Minnesota Provisions; 1305, Adoption of the 2000 International Building Code; 1306, Special Fire Protection Systems (Optional); 1307, Elevators and Related Devices. 1309, Adoption ofthe 2000 International Residential Code; 1311, Adoption of the 2000 Guidelines for the Rehabilitation of Existing Buildings; 1315, Adoption of the 2002 National Electrical Code; 1325, Solar Energy Systems; 1330, Fallout Shelters; 1341, Minnesota Accessibility Code; 1346, Adoption of the Minnesota State Mechanical Code; 1350, Manufactured Homes; 1360, Prefabricated Structures; ?ol -ifr/ 1361, Industrialized! Modular Buildings; 1370, Storm Shelters (Manufactured Home Parks); 4715, Minnesota Plumbing Code 7670, 7672, 7674, 7676 and 7678, Minnesota Energy Code Optional Chapters The Minnesota State Building Code offers several optional chapters that may be adopted by individual rnunicipalities. The City of Farmington is proposing to adopt Chapter 1306, which requires certain fire suppression systems for specific building types. Some advantages of adopting 1306 are as follows: . Reduces property losses caused by fire. . Defers or delays the need for a full time Fire Department as the City continually grows. . Reduces the potential for loss of life or injury to building occupants and Fire Department personnel. . Reduces fire insurance premiums for the building owner. . Reduces the overall cost of fire protection. Prior to 1999, the Farmington City Code included Chapter 1306. The City Council reviewed Chapter 1306 in 1999 and chose to repeal the chapter. According to minutes of the rneeting, the main opposition was due to the requirement to sprinkle existing buildings. It was determined that the extra cost of this requirement would be too great for current building owners. Changes have been made to Chapter 1306 in conjunction with the recent adoption of the International Building Code. The current version of 1306 provides options for municipalities to determine what level of fire protection is appropriate. As described below, the City now has the option of requiring fire suppression systems for new construction only. Existing buildings would not be affected. Another option described below allows the City to determine the threshold that would regulate what type and size of group occupancy buildings would require a fire suppression system. According to Chapter 1306.0020, Subpart 1, the sprinkler systern requirements of Chapter 1306 must be adopted with the selection of either subpart 2 or 3: Subpart 2 requires fire suppression systems for new buildings and existing buildings that fall mto certam building categories as outlined in the attached Chapter 1306.0030. City Staff is NOT recommending this option. Subpart 3 requires fire suppression systems for new buildings only, and would not require upgrades to existing buildings unless a change of occupancy or major addition occurred. The requirernents in Subpart 3 would only apply to commercial buildings as outlined in the attached Chapter 1306.0030. City Staff is recommending this option. Adopting Subpart 3 would only require new commercial construction to provide a fire suppression system. Existing buildings would not be affected. ,~~ -~ 7df Another option provided in the Chapter is in Section 1306.0030 (E). According to this Section, a rnunicipality must choose one of the following options to determine fire suppression requirements for certain occupancy groups: 1. Group R-l and R-2 occupancies with 8,500 or more gross square feet of floor area or dwelling units or guestrooms on three or more floors; and attached R-3 occupancies and attached townhouses built to the International Residential Code with 8,500 or more gross square feet of floor area. All floors, basements, and garages are included in this floor area threshold. City Staff is NOT recommending this option. 2. Attached R-3 occupancies and attached townhouses built to the International Residential Code with more than 16 dwelling units or more than three stories in height. City Staff is recommending this option. Staff is recommending the rninimum requirements allowed in this chapter to increase safety while not becoming overly burdensome to property owners. The sprinkler system requirements of this chapter would become part of the adopted Building Code and would be applicable throughout the City. ACTION REQUESTED Adopt the attached Ordinance adopting the current Minnesota State Building Code including Chapter 1306 with the specified options. Re:;fu'SUbmitt~d' ~ ;f~ Ken Lewis Building Official Attachment: 1. An Ordinance adopting the current State Building Code. 2. Chapter 1306 )Q~ G.73 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE ADOPTING THE CURRENT MINNESOTA STATE BUILDING CODE. THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Title 4, Chapter 1 of the Farmington City Code is repealed and replaced with the following: 4-1-1. Adoption of Building Code. The Minnesota State Building Code, as adopted by the Commissioner of Administration pursuant to Minnesota Statutes chapter l6B. 59 to 16B75, including all of the amendments, rules and regulations established, adopted and published from tirne to time by the Minnesota Commissioner of Administration, through the Building Codes and Standards Division is hereby adopted by reference with the exception of the optional chapters, not including the optional chapter specifically adopted in this ordnance. The Minnesota State Building Code is hereby incorporated in this ordinance as if fully set out herein. 4-1-2 Adoption of Optional Provisions. The Minnesota State Building Code, established pursuant to Minnesota Statutes l6B. 59 to l6B. 75 allows the Municipality to adopt by reference and enforce certain optional chapters of the most current edition of the Minnesota State Building Code. The following optional provision identified in the most current edition of the State Building Code is hereby adopted and incorporated as part of the building code for the City of Farmington. (A) Chapter 1306, Special Fire Protection Systems. Including the following options: 1. Subp. 3. - New buildings. 2. 1306.0030 (E)2 4-1-3 Application, Administration and Enforcement. The application, administration, and enforcement of the code shall be in accordance with Minnesota State Building Code. The code shall be enforced within the extraterritorial limits permitted by Minnesota Statutes, 16B. 62, subdivision 1, when so established by this ordinance. This code shall be enforced by the Building Official designated the City of Farmington to administer the code (Minnesota statute 16B. 65 subdivision 1). 4-1-4 Permits and Fees. The issuance of permits and the collection of fees shall be as authorized in Minnesota Statutes, l6B. 62, subdivision 1. Permit fees shall be assessed for work governed by this code in accordance with the fee schedule 70c{ -6;-7V adopted by the City of Farmington. In addition, a surcharge fee shall be collected on all permits issued for work governed by this code in accordance with Minnesota statute l6B. 70. 4-1-5 Violations and Penalties. A violation of the code is a misdemeanor (Minnesota statutes 16B). SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this _day of Farmington. , 2003, by the City Council of the City of CITY OF FARMINGTON By: Gerald Ristow, Mayor ATTEST: By: Ed Shukle, City Administrator SEAL By: City Attorney Published in the Farmington Independent the _ day of ,2003. 70$ ~ Chapter 1306 1306.0010 GENERAL. This chapter authorizes optional provisions for the installation of on-premises fire suppression systems that may be adopted by a municipality in addition to the State Building Code. If the municipality adopts them, the sprinkler system requirements of this chapter become part of the State Building Code and are applicable throughout the municipality. This chapter, if adopted, must be adopted without amendment. 1306.0020 MUNICIPAL OPTION. Subpart 1. Requirement. The sprinkler system requirements of this chapter, if adopted, must be adopted with the selection of either subpart 2 or 3, without amendment. Subp. 2. ExistiRg and Rew bwildings. Automatic sprinkler systems for new buildings, buildings increased in total floor area (including the existing building), or buildings in which the occupancy classification has changed, must be installed and maintained in operational condition within the structure. The requirements of this subpart apply to structures that fall within the occupancy classifications established in part 130€>>.0030, items A to E. Ex~eptigRs: 1. The floor area of minor additions that do not increase the occupant load does not ha':e to be figured into the square footage for occupancy classifications established in part 1306.0030, items A to E. 2. The existing portion of R 2 apartment occupancies, attached R 3 occupancies, and attached tov:nhomes is not required to be sprinklered under this chapter. Subp. 3. New buildings. Automatic sprinkler systems for new buildings, additions to existing buildings, or buildings in which the occupancy classification has changed must be installed and maintained in operational condition within the structure. The requirements of this subpart apply to structures that fall within the occupancy classifications established in part 1306.0030, items A to E. Exception: The floor area of minor additions that do not increase the occupant load does not have to be figured into the square footage for occupancy classifications established in part 1306.0030, items A to E. 1306.0030 REQUIREMENTS. For purposes of this chapter, area separation, fire barriers, or fire walls do not establish separate buildings. Gross square footage (gsf) means the floor area as defined in the International Building Code. The floor area requirements established in items A to E are based on the gross square footage of the entire building and establish 706 ~ thresholds for these requirements. The following occupancy groups must comply with sprinkler requirements of this chapter, unless specified otherwise: A. Group A-1, A-2, A-3, and A-4 occupancies; B. Group B, F, M, and S occupancies with 2,000 or more gross square feet of floor area or with three or more stories in height; C. Group E occupancies with 2,000 or more gross square feet of floor area or with two or more stories in height; D. Group E day care occupancies with an occupant load of 30 or more; E. Optional occupancy group-municipality may choose option 1 or option 2. 1. Group R 1 and R 2 occupancies with 8,500 or more gross square feet of floor area or dwelling units or guestrooms on three or more floors; and attached R 3 occupancies and attached townhouses built to the International Residential Code with 8,500 or more gross square feet of floor area. All floors, basements, and garages are included in this floor area threshold. 2. Attached R-3 occupancies and attached townhouses built to the International Residential Code with more than 16 dwelling units or more than three stories in height. 1306.0040 STANDARD. Automatic sprinkler systems must comply with the applicable standard referenced in the State Building Code. If a public water supply is not available, the building official and fire chief shall approve the use of an alternate on-site source of water if the alternate source provides protection that is comparable to that provided by a public water supply. If an adequate alternate water supply sufficient for hose stream requirements is provided or available, the building official and fire chief may permit the water supply requirements for the hose stream demands to be modified. 1306.0050 SUBSTITUTE CONSTRUCTION. The installation of an automatic sprinkler system, as required by this chapter, would still allow the substitution of one-hour fire-resistive construction as permitted by the International Building Code, Table 601, footnote d. 1306.0060 EXEMPTION. The building official, with the concurrence of the fire official, may waive the requirements of this chapter if the application of water has been demonstrated to constitute a serious life, fire, or environmental hazard, or if the building does not 707 ~ have an adequate water supply and the building is surrounded by public ways or yards more than 60 feet wide on all sides. 1306.0070 REPORTING. A municipality must submit a copy of the ordinance adopting this chapter to the Department of Administration, Building Codes and Standards Division, within 15 days of its adoption. ?o~ -c:, -; ~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7' u TO: Mayor and City Council FROM: Ed Shukle City Administrator Subject: Medical Direction Agreement DATE: April 21, 2003 INTRODUCTION The City of Farmington Fire Department requires the services of a medical director in relation to First Responder services and in the utilization and operation of automatic external defibrillators. DISCUSSION Dr. Jeff Swanson, Emergency Room Physician at Burnsville Ridges Hospital, has performed this service in the past but under another affiliation. Dr. Swanson is now an Independent Contractor performing this role for the Fire Department and a different agreement is necessary to recognize him as providing medical direction. Similar agreements exist between Dr. Swanson and ALF Ambulance Service, Lakeville Police Department and Burnsville Fire. BUDGET IMPACT $1.00 per year. ACTION REQUESTED Approve the attached medical direction agreement between the City of Farmington and Dr. Jeff Swanson. Respectfully submitted, ?~? ~ CITY OF FARMINGTON FIRE DEPARTMENT MEDICAL DIRECTION AGREEMENT THIS AGREEMENT between the CITY OF FARMINGTON (hereinafter "City") and DR. JEFF SWANSON (hereinafter "Dr. Swanson") is for the purpose of establishing medical direction services for the Farmington Firebepartment First Responder Service in utilization and operation of Automatic External Defibrillators. WHEREAS, the Farmington Fire Department operates as emergency services First Responder department; and WHEREAS, the Farmington Fire Department is desirous of utilizing Automatic External Defibrillators as part of their First Response services; and WHEREAS, Dr. Swanson is a board certified emergency room physician holding Minnesota Medical License No. 024406; and WHEREAS, Dr. Swanson, of 8966 - 138th Court, Apple Valley, MN 55124, is willing to provide medical direction for the Farmington Fire Department First Responder Service. NOW, THEREFORE, IT IS AGREED: I. MEDICAL DIRECTION Dr. Swanson will provide medical direction to the Fannington Fire Department for their First Responder Automatic Defibrillator Program. Dr. Swanson's medical direction shall include: A. Development and review of policies and procedures defining the standards of patient care and utilization of Autornatic Defibrillators by the Farmington Fire Department First Responder personnel. B. Review of emergency medical response documentation and data regarding the usage of all Fannington Fire Department Autornatic Defibrillators. C. Advice, if requested, on the organization and structure of the Farmington Fire Department First Responder services. D. Serve as a resource and advisor for the Farmington Fire Department First Responder personnel regarding medical care and performance related concerns. 105336,01 RNK:03/26/2003 7/C G:,~o- II. CONTINUING EDUCATION Dr. Swanson will provide oversight and consultation to the Farmington Fire Department First Responder services with regard to continuing education sessions for the review and retraining of all personnel in the Automatic External Defibrillator Program. A. ALF Ambulance, under the direction and oversight of Dr. Swanson, may act as an additional agent in the initial and retraining needs of the Farmington Fire Department First Responder services. III. ~RSTRESPONDERPROGRAM The City, through the Farmington Fire Department, agrees to: A. Abide by all policies, procedures, and protocols established by Dr. Swanson or the use of Automatic External Defibrillators in their First Responder program. B. Ensure that all personnel who shall use the Automatic External Defibrillators receive initial and refresher training as prescribed by Dr. Swanson. ' C. Report any actual or perceived problems associated with the Automatic External Defibrillator Program to Dr. Swanson. IV. REIMBURSEMENT The City agrees to annually reimburse Dr. Swanson the sum of one dollar for the provisions of medical direction services as described in this agreement. v. INDEMNIFICATION The City agrees to indemnify and hold Dr. Swanson harmless for any liability clairns, damages, cost, judgments, or expenses resulting directly or indirectly from any act of commission or omission upon the part of the Farmington Fire Department, its officers, agents, ernployees, or contractors in the performance of its individual services provided by this contract and against all loss by reason of failure of the Farmington Fire Department to fully perform in any respect, all obligations under this contract, to the extent of coverage afforded the City of Farmington, by the League of Minnesota Cities Insurance Trust. 105336.01 RNK:03/2612003 2 "7/1 ~ Dr. Swanson agrees to indemnify and hold the City, its officers, contractors, employees, and agents harmless from any claims, damages, cost, judgments, or expenses resulting directly or indirectly from any act of commission or omission upon the part of Dr. Swanson in the performance of his individual services provided by this contract and against all loss by reason of failure of Dr. Swanson to fully perform in any respect, all obligations under this contract. VI. INSURANCE The City agrees to list Dr. Swanson as an additional insured on the City's insurance policy, but only with respect to advising the Farmington Fire Department as its medical director. VII. TERM AND MODIFICATION AGREEMENT This agreement shall commence upon the date of the contract execution and shall continue until terminated. It is further agreed that: A. This agreement may be terminated by either party, with or without cause, by giving written 60 day notice of the intent to terminate the agreement. B. This agreement may be amended or modified at any time by mutual agreement of Dr. Swanson and the City. Dated: ,2003. CITY OF FARMINGTON BY: Gerald G. Ristow, Mayor AND Edward J. Shukle, Jr., City Administrator Dated: ,2003. DR. JEFF SWANSON 105336,01 RNK:03/26/2003 3 7/(1.. -"~..A - 7/( CAMPBELL KNUTSON Professional Association Attorneys at Law Thomas J, Campbell Roger N, Knutson Thomas M, Scott Elliott B, Knetsch Joel J, Jamnik Andrea McDowell Poehler Matthew K, Brokl* (651) 452-5000 Fax (651) 452-5550 John F, Kelly Matthew J. Foli Soren M. Mattick Marguerite M, McCarron Gina M, Brandt * Also licensed in Wisconsin April 15, 2003 To: City Council Ci~nistrator CW~omey From: Re: Request for Council Approval of Assignment of City's Right of First Refusal/McCarthy Property, and Authorization for Mayor and Administrator to Sign Attached Documents. Background As part of the consideration for the McCarthy settlernent, the City at the request of the Developers obtained a right of first refusal from the McCarthys. The Developers have fulfilled most of their obligations under the settlement agreement by paying the City their allotted percentage of the settlement. We fully expect their continued support regarding their rernaining obligation to assist the City with the razing of the existing structure and restoration upon cornpletion of the McCarthys' new residence. Financial Impact to City None. Acquisition ofthe right of first refusal was accomplished by the City at the Developers' request as part of the settlement and the subsequent assignment now being requested was understood and agreed to by all parties. Action Requested By motion, approve the attached Assignment and Assumption of Contracts and authorize the Mayor and Administrator to execute the documents on behalf of the City. Suite 317 . Eagandale Office Center · 1380 Corporate Center Curve · Eagan, MN 5512l ?/3 4<J'3- ASSIGNMENT AND ASSUMPTION OF CONTRACTS KNOW ALL PERSONS BY THESE PRESENTS, that the City of Farmington, Minnesota, a Minnesota municipal corporation ("Assignor"), in consideration of One Dollar ($1,00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by Assignor, hereby assigns, transfers, sets over and delivers to D.R. Horton-Minnesota, Inc" a corporation under the laws of Delaware ("Assignee") all of Assignor's right, title and interest in, to and under that certain option to purchase property as fully described in Paragraph 9 of that certain settlement agreement and restrictive covenant dated February 18, 2003 between Assignor, Daniel and Theresa McCarthy and Stewart Title Company (the "Settlement Agreement") Arcon Development, Inc., a corporation under the laws of Minnesota, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged does hereby release any and all of its right title and interests arising out of paragraph 9 of the Settlement Agreement. IN WITNESS WHEREOF, the parties have caused this Assignment of Contracts to be executed as of this _ day of ,2003. ASSIGNOR: CITY OF FARMINGTON By Its ASSIGNEE: n.R. HORTON-MINNESOTA, INC. By Its ARCON DEVELOPMENT, INe. , By Its #2780481\1 7ft{ .{; ?' L 7 lOa.... CITY OF FARMINGTON SUMMARY OF REVENUES AS OF MARCH 31, 2003 25,00 % Year Complete $ $ % $ % GENERAL FUND Property Taxes 3,188,070 - - 0.00 - 0.00 Licenses/Permits 1,033,700 100,567 432,075 41,80 251,434 21.60 Fines 82,500 7,255 7,820 9.48 15,503 18.79 Intergovernment Revenue 876,486 4,263 78,854 9.00 74,173 9,08 Charges for Service 329,779 8,434 26,815 8.13 28,752 8.95 Miscellaneous 330,500 62,821 63,118 19,10 75,000 22.69 Transfers 225 000 55 500 55.500 24.67 86185 25.02 Total General Fund 6 066 035 238 840 664 182 10.95 531 047 9.38 SPECIAL REVENUE HRA Operating Fund 27,000 4,435 4,715 17.46 2,240 9.24 Police Forfeitures Fund 8,050 1,510 2,260 28.07 1,100 13.66 . Park Improvement Fund 152,500 1,255 22,242 14.58 6,854 1.75 Recreation Operating Fund 186,700 3,641 8,161 4.37 17 ,129 8.19 · ENTERPRISE FUNDS Ice Arena 243,300 51,068 75,255 30.93 49,119 22.58 Liquor Operations 2,410,500 190,932 519,928 21.57 483,360 20.14 Sewer 1,298,000 295,823 295,823 22.79 432,518 27.99 . Solid Waste 1,358,500 293,588 296,060 21.79 311,396 24.75 Storm Water 270,000 63,844 86,054 31.87 65,722 10.73 i Water 1 790.000 227 576 343 244 19.18 374.237 21.26 Total Revenues 13.810585 1 372.512 2317,924 16.78 2274 722 16.15 7/$' ~~(d CITY OF FARMINGTON SUMMARY OF EXPENDITURES AS OF MARCH 31, 2003 25,00 % Year Com lete 1IIIIIIillllll:I:'::':'~::'::~'lllllllllllill'::I':':::l:I:I:lllllllililllllilli:llllllillllll:I:I:I:I~::I)~ts.u._m)(i:i:::=:i:t~))mg't~r~~tt~~t~III:llIfi.I:,::1:111::1::::i.I.II.,illlll,:IIIII:III:i~:i"'i GENERAL FUND $ $ $ % $ % Llegislative 61,120 2,239 17,434 28.52 14,873 Administration 418,660 25,111 93,222 22,27 85,610 Human Resources 191,820 6,732 22,545 11.75 22,323 MIS 92,330 5,107 36,235 39.25 7,463 Elections 10,870 0.00 8 Communications 76,350 3,022 11,235 14.72 13,055 Finance 372,730 43,063 85,165 22.85 79,707 PlanninglZoning 155,360 5,728 24,673 15,88 37,224 Building Inspection 316,330 13,936 57,092 18.05 79,931 community Development 87,350 3,101 19,659 22.51 20,836 Police Administration 456,300 73,929 142,853 31.31 87,188 Patrol Services 1,120,280 50,224 199,022 17.77 234,276 Ihvestigation Services 171,980 7,353 29,998 17.44 23,191 School Liason Officer 80,830 3,712 15,998 19.79 25,053 Emergency Management 1,400 34 2.43 34 J=ire 371,000 12,576 53,971 14.55 55,099 Rescue 47,690 2,328 6,081 12.75 8,958 Engineering 259,430 16,766 49,746 19.18 56,475 G,I.S. 12,820 1,544 2,947 22.99 63 Streets 419,200 13,944 53,804 12.83 64,954 Snow Removal 105,640 2,795 28,293 26.78 25,880 Signal Maint 95,600 7,786 23,145 24.21 15,025 J=leet Maint 0.00 31,192 Park Maint 244,162 10,035 60,815 24,91 64,852 Forestry 110,000 2,260 3,013 2.74 5,699 Building Maint 105,300 8,053 26,326 25.00 20,936 Recreation Programs 256,850 15,002 58,253 22.68 58,160 Outdoor Ice 27,640 798 3,704 13.40 4,806 Transfers Out 100,000 0.00 21.01 24.18 17.21 13.15 0.04 19.70 21.01 26.63 29.46 24.10 22.35 24.38 15.39 37.36 2.43 16.50 23.86 23.07 0.60 17.66 30.45 17.55 26.43 31.48 5.54 19.84 20.36 18.57 0.00 Total General Fund 5,769,042 337 144 1,125,263 19.51 1 142,871 21.62 SPECIAL REVENUE HRA Operating 88,840 13,110 15,846 17.84 1,696 3.25 Police Forfeitures Fund 8,050 310 1,587 19.71 1,588 19.73 Park Improvement Fund 134,500 7,913 7,913 5.88 22,937 19.64 Senior Center 108,020 8,041 23,892 22.12 1,565 1.44 Swimming Pool 124,560 1,747 2,674 2.15 0.00 ENTERPRISE FUNDS lee Arena 273,900 14,432 56,319 20.56 72,823 30.63 U.iquor Operations 2,247,750 180,669 487,019 21.67 489,598 22.24 Sewer 1,263,767 143,611 311,834 24.67 289,524 24.52 $olid Waste 1,363,631 95,363 280,623 20.58 240,845 19.81 Storm Water 242,939 25,351 36,811 15.15 25,703 10.83 Water Utility 1 104,503 71,000 122,218 11.07 206 797 13.70 Total Ex enditures 12,729,502 898,691 2,471,999 19.42 2,495,947 20.33 7Jb -to~7 -------- 101; City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: FROM: Randy Distad, Parks and Recreation Director SUBJECT: Youth Scholarship Program DATE: April 21, 2003 INTRODUCTION . The City currently does not have a program in place that provides funding to families who are in need of financial assistance to cover Parks and Recreation Department program registration fees. The current method is to waive fees when a request is made. DISCUSSION The Youth Scholarship Program information is attached. The Youth Scholarship Program would accomplish the following: 1. Establish income eligibility guidelines that are tied to the Federal Government's Free and Reduced Hot Lunch Program. This means that eligibility is documented so that those participants who truly qualify are the ones receiving the financial assistance. Currently City staff have to base their decision on a verbal request with no proof of eligibility. 2. Revenue would not be lost due to waiving fees but rather the revenue would come from a scholarship fund that would cover the registration fee. 3. Provide annual written and historical documentation i.e. total number of participants accessing scholarship funds, what programs it is being used for, the dollar amounts based on programs registering for and total amount of funds given out in a given year. The Parks and Recreation Advisory Commission is recommending that funding for the Youth Scholarship Program would come from several different sources: . Take 3% off the top of each youth program registration fee and transfer it into a Scholarship Fund. . Solicit gifts and donations. . Solicit memorials or bequeaths. The money that is accumulated from these funding sources would go into a Scholarship Fund that would be dedicated only for scholarships. Money in the dedicated fund could be invested and earn interest annually. The goal would be to raise enough money in the fund so that future scholarships could be funded from the interest earned during the year. In essence, it would be very similar to an endowment fund. -;J,? ..6, 76"'- Scholarships would be given throughout the year. The application and written record of scholarships received on each individual would be kept in a confidential manner. Scholarships could be used for any youth program that requires pre-registration and could also be used either for an individual pool pass or punch card at the outdoor pool. At the end of the year, the scholarships would be tabulated and an amount equal to the scholarships granted throughout the year would be transferred from the Scholarship Fund into the Recreation Budget and shown as additional revenue. ACTION REOUESTED Approve the Youth Scholarship Program including the dedication of a Scholarship Fund. ~ectfullY st,:i~~ · -hP-vt~ J)~ Randy DIstad, Parks and Recreation Director ") l'l -(p 77 Farmington Parks and Recreation Department's Youth Scholarship Application Form ease complete all information. We reserve the right to verify all information contained on this form. Applicant's name: Date: Address: City: Zip: Hotne phone: Work phone: List number of family members, including par~nt(s), living in household: List children's names and ages who would be receiving scholarship funds: What classes or programs would you like to register for: What is the total cost of the classes or programs that you would like to register for? $ How much of the total cost are you able to pay? $ What is the total amount of scholarship funding that you are requesting? $ Applicants requesting scholarship funding must meet certain income limits. All applicants must show proof of income by providing one of the following documents: D Most recent monthly AFDC or TANF payment stub D A verification letter from a public or private school that states that the applicant qualifies for the Federal Government's Free or Reduced Hot Lunch Program D A verification letter from the Dakota County Family Services Department that states that the applicant qualifies for scholarship funding based on the income limits found on the next page. D The most recent copy of the family's Federal Income Tax Form. NQTICE: This scholarship funding is non-accumulative and cannot be carried from year to year. The application period is during the calendar year. A new form must be completed each year in order to verify that the applicant meets the cUItent year income guidelines for the scholarship program. Scholarship funding may not be available for all classes or prQgrams. Please allow a period of at least two (2) business days to determine scholarship eligibility Acknowledgement of Correct Information: I a~knowledge that the information contained on this application is accurate and correct. I hereby give permission to the Farmington Parks and Recreation Department to verify this information. I understand that if any information on this application form is found to be incorrect, my privileges of applying for scholarship funding could be revoked. Signature of Applicant: ****************************************************************************************** FOR OFFICE USE ONLY, APPLICANT DO NOT COMPLETE Dalte and initials of staff person receiving application: equest is: _Approved _Denied _100% coverage _60% coverage Signature of Parks and Recreation Director or Designee Date )J? -6:,9('3 Farmington Parks & Recreation Youth Scholarship Program 1) Scholarships are given to youth 17 years and younger. 2) Scholarships can be used for all lessons, programs and activities offered by Farmington Parks & Recreation that require pre-registration. Scholarships will not be given for daily admission fees to facilities. 3) Maximum amount given per calendar year will be $lOO/child. 4) Applicants must be residents living within the boundaries ofISD #192. 5) Applications must be completed and received in the Parks & Recreation Department Office located at 325 Oak Street, Farmington, MN. 6) All application and financial information provided are considered private data on individuals and is subject to privacy of information provisions, pursuant to State Statute. 7) Farmington Parks & Recreation staff reserves the right to verify all information contained on the application form in order to grant, deny or revoke any scholarship monies. 8) Applicants will be notified either in person, by mail or phone as to the outcome of their scholarship request in a timely manner. 9) If approved the scholarship form must accompany the completed program registration along with payment of remaining program fees or tuition vouchers from County or State financial aid programs. 10) Failure to attend an activity or program that has been paid through the scholarship program may jeopardize future scholarship funding for the family. 11) Families eligible for the reduced hot lunch program income guidelines are eligible to have 60% of their costs covered by the scholarship program. 12) Persons applying for scholarship funding must meet certain income limits to qualify for scholarship funding. Applicant must show proof of income by attaching one of the following to the scholarship application: a. Most recent monthly AFDC or T ANF payment stub. b. Verification letter from a public or private school indicating the applicant qualifies for USDA Free or Reduced Hot Lunch Program c. Verification letter from the State of Minnesota or Dakota County Family Services Department or another County (i.e. Hennepin, etc.) Family Services Department stating the applicant qualifies for scholarship funding based on USDA Free or Reduced Hot Lunch Program income limits. (See attached sheet for specific government programs in which enrolled participants would be eligible to receive scholarship awards and to review current income limits.) d. The most recent copy of the family's Federal Income Tax Form. 13) Income guidelines are based on the United States Department of Agriculture (USDA) Free and Reduced Hot Lunch Program. The income guidelines for 2003 are as follows: Free MealsYearlv Income $11,518 $15,522 $19,526 $23,530 $27,534 $31,538 $35,542 $39,546 $ 4,004 Household Size 1 2 3 4 5 6 7 8 each additional family member add Reduced Meals Yearlv Income $16,391 $22,089 $27,787 $33,485 $39,183 $44,881 $50,579 $56,277 $ 5,698 14) We understand that from time to time families may encounter some unforeseen and unfortunate circumstances, emotionally or financially, that may cause disruption and discord in the family. During these times this program may provide some scholarship assistance to help the family along. If you feel you are in need of some scholarship assistance and do not meet the income guidelines please attach a letter stating your circumstances. These are special circumstances and will be handled on an individual basis. 15) Scholarships will be granted only if funds are available. 16) Further questions should be directed to the Farmington Parks & Recreation office, 651/463-1850. ).:(C) ~ IOe!- Charter COMMUN ICATlONS. A WIRED WORLD COMPANYTM April 4, 2003 Mr. Ed Shukle City Administrator City of Farmington Farmington City Hall 325 Oak Street Farmington, MN 55024 Dear Mr. Shukle: I'd like to make you aware of upcoming changes to our promotional digital packages that affect about 30% of our customers in the Rosemount area, Starting on May 8, 2003, Charter Communications will be revamping and renaming its promotional value packages for our digital cable customers, While some customers may see increases for these packages, many others will see no increase, The combination of services available will continue to offer discounts off our rate card or regular pricing. These modifications to our value packages are being made to standardize and simplify our product offerings while reflecting recent changes in agreements with programming providers and the prices they charge us for their services, Charter is dedicated to offering our customers numerous entertainment options at competitive prices. These value packages are a way of meeting that goal. In addition, under Charter's new arrangement with Showtime; The Movie Channel (TMC) and Showtime will no longer be sold individually. Instead, these channels will be sold together for $15.00 a month and will be called Showtime Unlimited. We're notifying all current digital customers of these value package changes through the mail. Infonnation on package pricing and features will be included as well as how to contact Charter if they have questions or want to make any changes, A summary of those changes is enclosed for your reference, Lastly, in an effort to standardize our installations, effective May 8, the standard installation will be for one outlet of service. AddItional outlets will be avaIlable for the "addItional outlet" servIce fee, Should you have any questions, please feel free to contact me at 320-229-7306, Sincerely, ~~ Elizabeth G. Engel Director of Operations Enclosure 16900 Cedar Avenue South. Rosemount, Minnesota. 55068 www.chartercom.com . tel: 952,432.2575 . fax: 952.432.5765 ?~I ~ <1> gooooooooooooOOOooo IDOO~OOOOOOOOO~~~OOO ~~g~g~g~~~~~~~~~~~~ "_ EA- EA- EF.t fA a ~~~~~~~~~~~~~~~~~~ ~mmmmmmmmmmmm~~~~~ . , , , , , ' , . ' , . 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Gl Cl '" .>0: CJ '" a.. ~ m ~ .,. ~ ~ 0 000 ~""':..o .,. .,. .,. o m o ~ .,. 000 000 LriLriari w~;;; Q) c c ro ~ U Q) 'S: o ~ Q) ~ I- o "':'l C C C ro ro Q) G .~ .!l1 a;-j > E 0 ~j~ 0>0-5 ~Vj~ ~ ~ ~ Q) Q) Q) '0 '0 '0 :::J :::J :::J 131313 .~.~ .~ ~ ~ ~ 000 .s.s.s '0 '0 '0 222 :~:~ :~ 1:1:1: ~~~ Q) Q) Q) E E E jjj 000 ~ ~ ~ ~oooo ~~o mmo MMO ~u;~ Q) c c ro ~ U Q) 'S: o ~ Q) ~ I- ~ Q) E ~j c 0 ro~ ~~ ~Cii Q) .- a E~~ j~~ ~1!e ~I-~ J()~ G, <;?3 /CJa! City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463.7111 Fax (651) 463.2591 . ~ . www.o.J.armmgton.mn.us TO: Mayor, Councilmembers and City Administrator f\ FROM: Kevin Carroll, Community Development Director SUBJECT: Set Council/Planning Commission/HRA Industrial Park Lot Workshop Date and Council/Planning Commission Spruce Street Extension Workshop Date DATE: April 21, 2003 INTRODUCTION Staff would like to determine the Council's availability for two special meetings that need to be conducted in the near future. DISCUSSION 1. Joint City Council/Planning Commission / HRA meeting: The HRA and the Planning Commission have each discussed the possibility of "splitting up" the 9.3-acre lot that is located on the north side of 208th Street in the northeast comer of the Second Addition of the Farmington Industrial Park. The concept plan that has been discussed would create three new lots that would be approximately 2.4 acres, 3.4 acres and 3.5 acres in size. A Farmington resident wants to purchase the proposed 2.4-acre lot and construct a daycare facility on it. A new survey would have to be completed in order to replat the existing 9.3-acre lot into smaller lots. Staff does not want to incur the expense of a survey unless there is Council support for the proposed replatting. It has been suggested that the City Council, the Planning Commission and the HRA should attempt to jointly determine a mutually acceptable course of action. The City Council is already planning to meet with the City Hall Task Force at 6:00 p.m. on Wednesday, April 30t\ so staff is suggesting that the recommended City Council/Planning Commission/HRA meeting be conducted at 8:00 p.m. on the same date. We have determined that all of the Planning Commission members and at least 3 of the 5 HRA members would be available at that time. 2. Joint City Council/Planning Commission / Spruce Street Corridor Area Task Force meeting: Between now and the end of April, the Spruce Street Corridor Area Task Force and City consultants (Hoisington Koegler Group, Inc.) will be finalizing several preliminary development concepts for the Spruce Street Corridor Area. The Task Force and consultants would like to discuss these concepts with the Planning Commission and City Council in early May in order to help narrow these concepts down to a single preferred development scenario. Staff would like to determine the Council's availability for a joint meeting at 7:00 p.m. on )~3 " ~.~/ 1 ?- '-\ -a,7'5 Wednesday, May 7, 2003. We have determined that all of the Planning Commission members would be available at that time. ACTION REOUESTED 1. Indicate availability for a joint City Council / Planning Commission / HRA meeting (to discuss the possible replatting of an Industrial Park lot) at 8:00 p.m. on Wednesday, April 30,2003. 2. Indicate availability for a joint City Council / Planning Commission / Spruce Street Corridor Area Task Force meeting (to discuss preliminary development scenarios) at 7:00 p.m. on Wednesday, May 7, 2003. Respectfully submitted, eP7 ./ c, ",'/ ;S ,-c. v..-t;- ---' Cu: L/lAP , eJ-J Kevin Carroll Community Development Director