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HomeMy WebLinkAbout09.22.08 EDA Packet . Members Chair David Pritzlaff Vice Chair Christy Jo Fogarty David McKnight Kevan Soderberg Steve Wilson City Staff Representatives 4IIt PererHerlo&ky City Administrator Tina Hansmeier Economic Development Specialist Lisa Dargis Administrative Assistant 430 Tbrid Street Farmington, MN 55024 Phone: 651.463.7111 http://www.ci.farmington.mn.us . ",'i'",.'~.... AGENDA ECONOMIC DEVELOPMENT AUTHORITY September 22~ 2008 - 7:00 p.m. City Council Chambers. City Hall 1. Call Meeting to Order 2. Pledge of Allegiance 3. Approve Agenda (7:00 n.m.) 4. Citizens CommentslPresentations 5. Consent Agenda (see attached) a. July 28, 2008 EDA Meeting Minutes b. July Bills c. July Budget Details d. August Bills e. August Budget Details f. Buds & Bytes Business development Grant Agreement g. Request to use McVicker Property 6. Public Hearings (None) 7. Continued Business a. Industrial Park Expansion Process Update b. 308 Elm Street Hazardous Materials Abatement Estimate 8. New Business a. Business Development Grant Application - Anna's Bananas b. CDBG Allocation Funds Transfer c. Activity/Marketing Updates d. Information request - EDA Member Wilson 9. City Staff Reports a. Dakota County Market Study Presentation Scheduling (verbal) b. Economic Update, see attached c. Downtown Idea Exchange, see attached 10. Adjourn The Farmington EDA 's mission is to improve the economic vitality of the city of Farmington and to enhance the overall quality of life! by creating partnerships, fostering employment opportunities, promoting workforce housing and by expanding the tax base through/ development and redevelopment. ! ':~g'>i ~ ' . . . MINUTES ECONOMIC DEVELOPMENT AUTHORITY Regular Meeting July 28, 2008 1. Call Meeting to Order The meeting was called to order by Chairperson Pritzlaff at 7:00 p.m. Members Present: Pritzlaff, Fogarty, McKnight, Wilson Members Absent: Soderberg Also Present: Tina Hansmeier-Economic Development Specialist, Lisa Dargis- Administrative Assistant, Peter Herlofsky-City Administrator, Michelle Leonard, Chris Buckley, Hosmer Brown IV, Ann Carlon, Ruthe Batulis, Pat Regan, Doug Bonar, Jeff Thelen 2. Pledge of Allegiance 3. Approve Agenda MOTION by Fogarty, second by McKnight to approve the agenda. APIF, MOTION CARRIED 4. Citizen's Comments/Presentations None 5. Consent Agenda a. June 23, 2008 EDA Meeting Minutes b. May & June Bills c. June Budget Details MOTION by McKnight, second by Wilson to approve the consent agenda. APIF, MOTION CARRIED. 6. Public Hearings None 7. Unfinished Business a. Industrial Park Expansion Cost Estimates Staff has provided estimated costs for the Industrial Park Expansion Project. All potential costs known to date have been included, however additional items may be estimated as more is known about the details of the expansion process. Member Wilson asked what the plan for the project is at this point. Staff stated that the consultants will be meeting property owners and providing a summary oftheir findings. The first phase was estimated to cost roughly $12,000. City Administrator Herlofsky stated that the intent of providing estimates for the entire project was to give everyone an idea of what the potential costs may encompass. Member Wilson asked what kind of inquiries staff has received for industrial type uses. Economic Development Specialist Hansmeier stated that the number of inquiries fluctuates monthly. There have been several inquiries EDA Minutes June 23, 2008 Page 2 . over the last several months initiated by DEED to which staffhas responded with the requested information. Member McKnight asked how the roadway and infrastructure amounts are going to be estimated. Staff replied that the estimates could potentially be developed with internal staff. Member Fogarty asked if once we have more estimates in place if staff could provide some comparison to other communities that are somewhat similar to Farmington and how they have approached industrial development. b. 308 Elm Street Demolition The EDA owned building directly east of subway that is currently used to house City vehicles will no longer be used for this purpose once the New City Hall and first street garage are completed. At the June EDA meeting staffwas directed to obtain cost estimates for the demolition of the building and options for the end use of the property. Member Wilson stated that he does not favor any of the options presented. He would prefer to market the property for redevelopment as is. Member McKnight asked for clarification regarding what the cost would be for demolition and placing asphalt on the site. Economic Development Specialist Hansmeier stated that it would be roughly $48,000 plus abatement costs. The abatement estimate would cost $2,000 to obtain. Member Pritzlaff would like staff to determine how much concrete would cost in comparison to asphalt. Member Fogarty stated that she would like to have the abatement estimate done. She would prefer to demolish the building, but is not certain she would . want to spend the money to pave the lot. The EDA members discussed potentially having staff move ahead with the demolition of the building or the abatement of hazardous materials if the abatement estimate was below a certain amount. The Members agreed to move ahead with the hazardous materials survey for the cost of $2,000. MOTION by Pritzlaff, second by Wilson to authorize staff to have the hazardous materials survey completed for $2,000. APIF, MOTION CARRIED. c. EDA-Owned Downtown Advertising Sign The EDA owned advertising sign has been discussed previously with regard to possibly replacing it with an LED message center. An RFP has been created to solicit cost estimates for replacement of the sign. The City Attorney has reviewed the document and has raised 2 concerns about the sign's replacement. The sign is currently a legal non- conforming use. The City's sign code would need to be amended to allow for this type of City message center in order to replace the sign. The City Attorney also expressed concerns that allowing private advertising on the sign would open the way for requests for undesirable advertisements. The sign usage policy could provide roughly 95% coverage against messages the City felt were inappropriate, but the First Amendment to the Constitution could be cited as a defense for denied requests to be contested. Staff anticipates that replacement of the sign will cost roughly $40,000-$50,000. The EDA members felt that they were comfortable with the use of the sign for private advertising purposes. Member Wilson asked if the City could enter into an agreement with a private entity to own the sign. Staff will research options for ownership and cost sharing once . the responses to the RFP have been received. Member McKnight stated that although he would like to have the LED sign; the cost for replacement of the sign would just be too . EDA Minutes June 23, 2008 Page 3 high. The remaining EDA members were in favor of issuing the RPF to determine the cost for replacement of the sign. 8. New Business a. Business Development Grant Selection Staffhas received an application for a Farmington Business Development Grant. The applicant is applying for the micro enterprise use. The grant amount would be in the amount of $7,740 in rental assistance. The business, Buds & Bytes, Inc. would be operating in the former Fan Club Athletics space at 213 Oak Street. The business will be opening on Monday, September 29th. MOTION by Fogarty, second by Wilson to approve that award of $7,740 in microenterprise grant assistance to Buds & Bytes, Inc. APIF, MOTION CARRIED. . b. Request to Encroach into EDA Owned Property - Regan Mr. Patrick Regan ofPOR-MKR Real Estate is making a request to amend his conditional use permit that was previously issued for the property that he owns in the Farmington Industrial Park. Mr. Regan would like to change the access to the site from what was approved on the original plan. The proposed access would require the EDA's approval to allow an access to cross an EDA owned trail outlot. The access would also encroach on property owned by Mr. Bernard Murphy. Mr. Regan stated that he had always intended to modify the access from what was originally submitted. He stated that he and Mr. Murphy have come to an agreement on the design that is now being submitted. There is an existing gravel driveway in the proposed location. The new, black-topped driveway would be shared by the two property owners and would be temporary. The extension of Eastview Ave. at some point in the future would necessitate the reconfiguration of the access. The utilities for Mr. Regan's site run beneath the EDA owned outlot. Member Wilson asked where the trail would be located if Eastview were constructed. Staff stated that the trail would connect south to CR 50. Staff has not received copies of the temporary easement agreement between Mr. Regan and Mr. Murphy. Member Wilson also asked if the EDA would see proceeds if the access would be encroaching on EDA owned property. City Administrator Herlofsky stated that the encroachment is only on the southern portion of the outlot. Member McKnight asked ifthere are trails through the industrial park already. There are not currently trails at that location. The trail would connect from Middle Creek Estates and be extended to CR 50. Chair Pritzlaff asked at what point Mr. Regan's access might become permanent. Mr. Regan stated that if he were to desire to construct another building on his property, this item" would need to be discussed again at that time. Mr. Regan stated that he also has a signed easement agreement with the gas company to put pavement over the gas line easement that runs through his property. This item will need to go to the Planning Commission for consideration on August 12th. MOTION by Fogarty, second by McKnight to make a favorable recommendation to the Planning Commission for amendment of the conditional use permit. APIF, MOTION CARRIED. . EDA Minutes June 23, 2008 Page 4 . c. Farmer's Market Staff has been looking into establishing a local farmer's market. To assess resident interest, staff will be preparing a survey to be placed on the City's website. Inserts will be put in the quarterly utility bills for the next three months notifying residents of the survey. The cost for the survey and flyers is roughly $125. Staffwill be sending letters to local farmers and growers from nearby communities to solicit participation in the market. MOTION by Wilson, second by Pritzlaffto move forward with the resident survey. APIF, MOTION CARRIED. d. Design Standards Workshop A draft set of design standards was created by the Historic Preservation Commission consultant Mr. Robert Vogel. The HPC and Planning Commission have reviewed the standards and would like to schedule a workshop to further defme the details of the standards. A list of possible dates for the workshop has been provided. The EDA members stated that September 22nd would work best for most members of the board. Staff will suggest that date to the other boards. 9. City Staff Reports a. Economic Update Information received. . b. Downtown Idea Exchange Information received. c. Business Guide Information received. d. DCTC Status As of now, Dakota County Technical College will no longer be considering opening classrooms in the expansion space in the New City Hall. They have cited budgetary constraints as the reason that they are not able to move forward with this opportunity at this time. 10. Adjourn MOTION by Fogarty, second by McKnight to adjourn. APIF, MOTION CARRIED. Re:~~_:tfuIA '.' jsUbmitted, ^// \ '/ _.. ~. ~. '. '- '\ I _,. I ",--- 4--- ~, L1sa Dargls--\ ~ Administrative As~st~t t....--, . '" '" ;..: . '" '" co g a c.. ~I~ ~ o OJ o:i ~ ~ ~ '" jjj CD rJ) ~ -- ~ a UJ a U t to '" 0 E :;;r :> Q. E '" 0:: Q) :J iii UJ 0:: rJ) a rJ) 0:: .>< -' Lt 0 <( '" .<= CD Z l.L U a 0 0 a Ui 'u '" >- c iii rJ) I- :J '" -IUJ u 0 r::: o l.L U a .!!1, 0 .0 0:: o c.. z o Ui z <( c.. 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",N N~ ~~ '" "' '" '" '" ... ..,j ai o ... f;t~ ~ N N '" '" "' ...: ~ .. ~~ .n N ~ ~ '" '" N ~ ... ~~ co 0 tli M ..,j ai '" '" ....'" t:l::ii ~ri '" ~ ~ ~ N '" '" '" N "' ~ o .... .... ....- o ... .. '" ~ '" '" .... N- N ... .. a: 15 g- '" b ~ " i'!i LU = o i ~ c \:I '" :I: <I: c ~ ~ " ~l -"c 5 ~ ~~ H ~s '" N o o 0_ ~ ~ N '" 1.0- CQ- N ... o 8 ~ . . . City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: EDA Members FROM: Lisa Dargis, Administrative Assistant SUBJECT: Buds and Bytes Grant Agreement DATE: September 22, 2008 INTRODUCTION Staff is requesting execution of the attached grant agreement. DISCUSSION Buds and Bytes, Inc. was previously awarded a City of Farmington Business Development grant for microenterprise assistance. They were awarded $7,740 in rent assistance for a period of one year. Once the agreement has been executed by both parties, the Dakota County Community Development Agency will begin monthly distribution of funds beginning October 1, 2008. ACTION REQUESTED Execute and enter into the attached Business Development Grant Agreement between the City of Farmington's Economic Development Authority and Buds and Bytes, Inc. Respec$)~ submitted, .. ,/,,~: ,/ \", X--:7 \: / _/ r :;....-....". >< ~. 'ro"o ..........;~..". '.... ./ "/u ). J/"';/ '"" /...... "'-...........' /" \. '-- "- "'--..". ~... --.,) Lisa Dargis, Adtninishative Assistant City of Farmington Business Development Grant . Grant Agreement This agreement is made and entered into this _ day of , 2008, by and between Buds and Bytes, Inc., a Minnesota corporation, having its principal offices at 213 Oak Street, Farmington, Minnesota (hereinafter referred to as "Grantee") and the Economic Development Authority in and for the City of Farmington, a public body corporate and politic, having its principal offices at 430 Third Street, Farmington, Minnesota (hereinafter referred to as "Grantor"). WHEREAS, the Grantor is a Subrecipient of Dakota County Community Development Agency in the County's Community Development Block Grant ("CDBG") Program; and WHEREAS, the Grantor has established a Business Development Grant funded by its entitlement of CDBG funds; and WHEREAS, the Grantee has proposed a business development project to include rental assistance for a period of one year; and WHEREAS, one hundred percent (100%) of the Grantee's shares are held by Christopher Buckley and Vida Raine ("Business Owners"); and WHEREAS, the Grantee certifies both Business Owners qualify as low/moderate income persons; and . WHEREAS, the Grantee operates a microenterprise business ("Bud and Bytes") in the City of Farmington and leasescommercial space within Farmington pursuant to a lease agreement ("Lease"); NOW THEREFORE, in consideration of the Grant and the mutual covenants contained herein, the parties agree as follows: 1. The Grantor agrees to provide a maximum of $7,740.00 in CDBG funds to the Grantee for the purpose of rental assistance to support a Bud and Bytes, a microenterprise. 2. The Grantor will provide assistance in the amount of seventy five percent (75%) of monthly lease payments under the Bud and Bytes Lease for the period beginning October 1, 2008 and ending September 20, 2009, ("Term") up to the maximum total amount provided under Paragraph 1 for the Term. 3. Grant funds will be paid on a reimbursement basis for payments required to lease operational space for the Grantee's business, upon monthly verification by Grantee of rent payments in a form satisfactory to the EDA, which may include copies of lease payments, certification of payments by Grantee's lessor under the Lease. 4. Prior to commencement of the Term of this Agreement and throughout the Term of this Agreement, the Grantee will provide the Grantor copies of the Lease for Grantee's business located in the City of Farmington, including any updates 5. The Grantee agrees not to relocate outside of the City of Farmington for a period of three years after the date of this grant agreement. 6. The Grantee shall defend, indemnify, and hold harmless the officers and employees of the Grantor and the Dakota County CDA from all liability and claims for damages arising from . 1 . . . bodily injury, death, property damage, sickness, disease, or loss and expense resulting from or alleged to result from Grantee's operations under this Agreement. 7. The Grantee agrees to keep in force at all times during the term of this Agreement a comprehensive general liability insurance policy covering any injury and/or property damage caused by any negligent act or omission on the part of the Grantee, its agents, or employees in the performance of or with relation to the work or services to be performed or furnished by the Grantee under the terms of this Agreement. The Grantee further agrees to maintain worker's compensation coverage in accordance with state law. Evidence of such insurance policies shall be provided to the Grantor prior to initiation of clearance activities covered by this Agreement. 8. The Grantee agrees to comply with all local, state, and federal equal employment opportunity laws and ordinances as they pertain to unlawful discrimination on account of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, familial status, disability or age. 9. The Grantee agrees to comply with other Federal CDBG contract provisions as detailed in Attachment A. 10. Grantee agrees that if there occurs any breach in the terms of this agreement after payment of CDBG funds that is not cured within 30 days or such longer period as may be necessary after written notice from the Grantor to the Grantee of such breach, the Grantor may take whatever action, including legal, equitable or administrative action, which may appear necessary or desirable to the Grantor, to enforce performance and observance of any obligation, agreement, or covenant of the Grantee under this Agreement. In addition, upon said breach and the failure to cure said breach within 30 days or such longer period as may be necessary after written notice from the Grantor to the Grantee of such breach, the Grantor shall have the option to require the Grantee to reimburse the Grantor CDBG funds, plus any expenses incurred by the Grantor to include, but not necessarily be limited to, administrative and legal expenses and any investment of CDBG funds. IN WITNESS WHEREOF, the parties hereto have hereby executed this Agreement as of the year and date written above. GRANTOR: GRANTEE: CITY OF FARMINGTON ECONONUC DEVELOPMENT AUTHORITY BUDS AND BYTES, INC. BY: BY: ITS: ITS: BY: ITS: 2 . Attachment A - PROVISIONS FOR CDBG FUNDED CONTRACTS I. SPECIAL EQUAL OPPORTUNITY PROVISIONS A. Activities and Contracts Not Subiect to Executive Order 11246. as Amended (Applicable to Federally assisted construction contracts and related subcontracts of$10,000 and under.) During the performance ofthis contract, the contractor agrees as follows: 1. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of payor other forms of compensation; and selection for training, including apprenticeship. 2. The Contractor shall post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause. The Contractor shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. Contractors shall incorporate the foregoing requirements in all subcontracts. B. Executive Order 11245 (Applicable to Federally assisted contracts and related subcontracts of$IO,OOO and over.) . 1. Section 202 Equal Opportunity Clause During the performance ofthis contract, the contractor agrees as follows: (A) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affIrmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment, or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this non-discrimination clause. (B) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration without regard to race, color, religion, sex, or national origin. (C) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice advising the said labor union or workers' representatives of the contractor's commitment under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. CD) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders ofthe Secretary of Labor. (E) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the Department and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and others. (F) In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be cancelled, terminated, or suspended in whole or in part and the contractor may be declared ineligible in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (G) The contractor will include the provisions of the sentence immediately preceding paragraph (A) and the provisions of paragraphs (A) through (G) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of . 1 September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The . contractor will take such action with respect to any subcontract or purchase order as the Department may direct as a means of enforcing such provisions, including sanctions for non-compliance. Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the Department, the contractor may request the United States to enter into such litigation to protect the interest of the United States. 2. Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity (Executive Order 11246). (A) The Offer's or Bidder's attention is called to the "Equal Opportunity Clause" and the "Standard Federal Equal Employment Opportunity Construction Contract Specifications" set forth herein. (B) The goals and timetables for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows: Goals for Women / Minority Participation 5% Overall Timetables: N/A These goals are applicable to all the Contractor's construction work (whether or not it is Federal or federally assisted) performed in the covered area. The Contractor's compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41- CFR 60-4.3 (a), and its efforts to meet the goals established for the geographical area where the contract resulting from . this solicitation is to be performed. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade, and the contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor or from project to project for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, the Executive Order and the regulations in 41 CFR Part 60-4. Compliance with the goals will be measured against the total work hours performed. (C) The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance Programs within 10 working days of the award of any construction subcontract in excess of $ 10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the name, address and telephone number of the subcontractor; employer identification number; estimated dollar amount of the identification number; estimated dollar amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in which the contract is to be performed. (D) As used in this Notice, and in the contract resulting form this solicitation, the "Covered Area" is Dakota County, Minnesota. 3. Standard Federal Equal Employment Opportunity Construction Contract Specifications (Executive Order 11246) (A) As used in these specifications: (1) "Covered area" means the geographical area described in the solicitation from which this contract resulted; (2) "Director" means Director, Office of Federal Contract Compliance Programs, United States Department of Labor, or any person to whom the Director delegates authority; (3) "Employer identification number" means the Federal Social Security number used on the Employer's Quarterly Federal Tax Return, U.s. Treasury Department Form 941. (4) "Minority" includes: . (a) Black (all persons having origins in any of the Black African racial groups not of Hispanic origin); 2 . . (b) Hispanic (all persons of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish Culture or origin, regardless of race); (c) Asian and Pacific Islander (all persons having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands): and (d) American Indian or Alaskan Native (all persons having origins in any of the original peoples of North American and maintaining identifiable tribal affiliations through membership and participation or community identification). (B) Whenever the Contractor, or any subcontractor at any tier, subcontracts a portion of the work involving any construction trade, it shall physically include in each subcontract in excess of $10,000 the provisions of these specifications and the Notice which contains the applicable goals for minority and female participation and which is set forth in the solicitations from which this contract resulted. (C) If the Contractor is participating (pursuant to 41 CFR 60-4.5) in a Hometown Plan approved by the u.s. Department of Labor in the covered area either individually or through an association, its affrrmative action obligations on all work in the Plan area (including goals and timetables) shall be in accordance with that for those trades which have unions participating in the Plan. Contractors must be able to demonstrate their participation in and compliance with the provisions of any such Hometown Plan. Each Contractor or subcontractor participating in an approved Plan is individually required to comply with its obligations under the EEO clause, and to make good faith effort to achieve each goal under the Plan in each trade in which it has employees. The overall good faith performance by other Contractors or Subcontractors toward a goal in an approved Plan does not excuse any covered Contractor's or Subcontractor's failure to take good faith efforts to achieve the Plan goals and timetables. (D) The Contractor shall implement the specific affirmative action standards provided in paragraphs (G)(1) through (16) of these specifications. The goals set forth in the solicitation from which this contract resulted are expressed as percentages of the total hours of employment and training of minority and female employees the Contractor should reasonably be able to achieve in each construction trade in which it has employees in the covered area. The Contractor is expected to make substantially uniform progress toward its goals in each craft during the period specified. (E) Neither the provisions of any collective bargaining agreement, nor the failure by a union with whom the Contractor has a collective bargaining agreement, to refer either minorities or women shall excuse the Contractor's obligations under these specifications, Executive Order 11246, nor the regulations promulgated pursuant thereto. (F) In order for the non-working training hours of apprentices and trainees to be counted in meeting the goals, such apprentices and trainees must be counted in meeting the goals, such apprentices and trainees must be employed by the Contractor during the training period, and the Contractor must have made a commitment to employ the apprentices and trainees at the completion of their training, subject to the availability of employment opportunities. Trainees must be trained pursuant to training programs approved by the u.s. Department of Labor. (G) The Contractor shall take specific affirmative actions to ensure equal employment opportunity. The evaluation of the Contractor's compliance with these specifications shall be based upon its efforts to achieve maximum results from its actions. The Contractor shall document these efforts fully, and shall implement affrrmative action steps at least as extensive as the following; (1) Ensure and maintain a working environment free of harassment, intimidation, and coercion at all sites, and in all facilities at which the Contractor's employees are assigned to work. The Contractor shall specifically ensure that all foremen, superintendents, and other on-site supervisory personnel are aware of and carry out the Contractor's obligation to maintain such a working environment, with specific attention to minority or female individuals working at such sites or in such facilities. (2) Establish and maintain a current list of minority and female recruitment sources, provide written notification to minority and female recruitment sources and to community organizations when the Contractor or its unions have employment opportunities available, and maintain a record of the organizations' responses. (3) Maintain a current file of the names, addresses and telephone numbers of each minority and female off-the-street applicant and minority or female referral from a union, a recruitment source or community organization and of what action was taken with respect to each such individual. If such individual was sent to the union hiring hall for referral and was not referred back to the Contractor by the union or, if referred, not employed by the Contractor, this shall be documented in the file with the reason therefore, along with whatever additional actions the Contractor may have taken. . 3 ~ (4) Provide immediate notification to the Director when the union or unions with which the Contractor has a collective bargaining agreement has not referred to the Contractor a minority person or woman sent by the Contractor, or when the Contractor has other information that the union referral process has impeded the Contractor's efforts to meet its obligations. (5) Develop on-the-job training opportunities and/or participate in training programs for the area which expressly include minorities and women, including upgrading programs and apprenticeship needs, especially those programs funded or approved by the Department of Labor. The Contractor shall provide notice of these programs to the sources compiled under (G)(2) above. (6) Disseminate the Contractor's EEO policy by providing notice of the policy to unions and training programs and requesting their cooperation in assisting the Contractor in meeting its EEO obligations; by including it in any policy manual and collective bargaining agreement; by publicizing it in the company newspaper, annual report, etc.; by specific review of the policy with all management personnel and with all minority and female employees at lease once a year; and by posting the company EEO policy on bulletin boards accessible to all employees at each location where construction work is performed. (7) Review, at least annually, the company's EEO policy and affirmative action obligations under these specifications with all employees having any responsibility for hiring, assignment, layoff, termination or other employment decisions including specific review of these items with onsite supervisory personnel such as Superintendents, General Foremen, etc., prior to the initiation of construction work at any job site. A written record shall be made and maintained identifying the time and place of these meetings, persons attending, subject matter discussed, and disposition of the subject matter. (8) Disseminate the contractor's EEO policy externally be including it any advertising in the news media, specifically including minority and female news media, and providing written notification to and discussing the Contractor's EEO policy with other Contractors and Subcontractors with whom the Contractor does or anticipates doing business. (9) Direct its recruitment efforts, both oral and written, to minority, female and community organizations, to schools with minority and female students and to minority and female recruitment and training organizations serving the Contractor's recruitment area and employment needs. Not later than one month prior to the date for the acceptance of applications for apprenticeship or other training by any recruitment source, the Contractor shall send written notification to organizations such as the above, describing the openings, screening procedures, and tests to be used in the selection process. (10) Encourage present minority and female employees to recruit other minority persons and women and, where reasonable, provide after school, summer and vacation employment to minority and female youths both on the site and in other areas ofa Contractor's work force. (11 ) Validate all tests and other selection requirements where there is an obligation to do so under 41 CFR part 60-3. (12) Conduct, at least annually, an inventory and evaluation at least of all minority and female personnel for promotional opportunities and encourage these employees to seek or to prepare for, through appropriate training, etc., such opportunities. (13)Ensure that seniority practices, job classifications, work assignments and other personnel practices, do not have a discriminatory effect by continually monitoring all personnel and employment related activities to ensure that the EEO policy and the Contractor's obligations under these specifications are being carried out. (14)Ensure that all facilities and company activities are non-segregated except that separate or single-user toilet and necessary changing facilities shall be provided to assure privacy between the sexes. (15)Document and maintain a record of all solicitations of offers for subcontracts from minority and female construction contractors and suppliers, including circulation of solicitations to minority and female contractor associations and other business associations. (16)Conduct a review, at least annually, of all supervisors' adherence to and performance under the Contractor's EEO policies and affirmative action obligations. (H) Contractors are encouraged to participate in voluntary associations which assist in fulfilling one or more of their affirmative action obligations [(G)(1) through (16)]. The efforts of a contractor association, joint contractor-union, contractor-community, or other similar groups of which the contractor is a member and participant, may be asserted as fulfilling anyone or more of its obligations as enumerated above provided that the Contractor actively participates in the group, makes every effort to assure that the group has a positive impact on the employment of minorities and women in the industry, ensures that the concrete 4 . . . . . benefits of the program are reflected in the Contractor's minority and female workforce participation, makes a good faith effort to meet its individual goals and timetables, and can provide access to documentation which demonstrates the effectiveness of actions taken on behalf ofthe Contractor. (I) A single goal for minorities and a separate single goal for women have been established. The Contractor, however, is required to provide equal employment opportunity and to take affirmative action for all minority groups, both male and female, and all women, both minority and non-minority. Consequently, the Contractor may be in violation of the Executive Order if a particular group is employed in a substantially disparate manner (for example, even though the Contractor has achieved its goals for women generally, the Contractor may be in violation of the Executive Order if a specific minority group of women is underutilized). . (J) The Contractor shall not use the goals and timetables or affirmative action standards to discriminate against any person because of race, color, religion, sex, or national origin. (K) The Contractor shall not enter into any subcontract with any person or firm debarred from Government contracts pursuant to Executive Order 11246. (L) The Contractor shall carry out such sanctions and penalties for violation of these specifications and of the Equal Opportunity Clause, including suspension, termination and cancellation of existing subcontracts as may be imposed or ordered pursuant to Executive Order 11246, as amended, and its implementing regulations, by the Office of Federal Contract Compliance Programs. Any Contractor who fails to carry out such sanctions and penalties shall be in violation of these specifications and Executive Order 11246, as amended. (M) The Contractor, in fulfilling its obligations under these specifications, shall implement specific affirmative action steps, at least as extensive as those standards prescribed in paragraph (G) of these specifications, so as to achieve maximum results from its efforts to ensure equal employment opportunity. If the Contractor fails to comply with the requirements of the Executive Order, the implementing regulations, or these specifications, the Director shall proceed in accordance with 41 CFR 60-4.8. (N) The Contractor shall designate a responsible official to monitor all employment related activity to ensure that the company EEO policy is being carried out, to submit reports relating to the provisions hereof as may be required by the Government and to keep records. Records shall at least include for each employee the name, address, telephone numbers, construction trade, union affiliation if any, employee identification number assigned, social security number, race, sex, status (e.g., mechanic, apprentice trainee, helper, or laborer), dates of changes in status, hours worked per week in the indicated trade, rate of pay, and locations at which the work was performed. Records shall be maintained in an easily understandable and retrievable form; however, to the degree that existing records satisfy this requirement, contractors shall not be required to maintain separate records. (0) Nothing herein provided shall be constructed as a limitation upon the application of other laws which establish different standards of compliance or upon the application of requirements for the hiring of local or other area residents (e.g., those under the Public Works Employment Act of 1977 and the Community Development Block Grant Program). 4. Segregated Facilities The Contractor or Subcontractor will not maintain any facility which is provided for their employees in a segregated manner or permit their employees to perform their services at any location under their control where segregated facilities are maintained except that separate or single user toilet and necessary changing facilities shall be provided to assure privacy between the sexes. C. Section 503 Handicapped - Affirmative Action for Handicapped Workers (Applicable to Federally assisted contracts and related subcontracts if$2,500 or over.) . 1. The Contractor will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affmnative action to employ, advance in employment and otherwise treat qualified handicapped individuals without discrimination based upon their physical or mental handicap in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of payor other forms of compensation, and selection for training, including apprenticeship. 2. The Contractor agrees to comply with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the Act. 5 3. In the event of the Contractor's noncompliance with the requirements of this clause, actions for noncompliance . may be taken in accordance with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the Act. 4. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the Director, provided by or through the contracting officer. Such notices shall state the Contractor's obligation under the law to take affirmative action to employ and advance in employment qualified handicapped employees and applicants for employment, and the rights of applicants and employees. 5. The Contractor shall notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the Contractor is bound by the terms of Section 503 of the Rehabilitation Act of 1973, and is committed to take affirmative action to employ and advance in employment physically and mentally handicapped individuals. 6. The Contractor will include the provisions of this clause in every subcontract or purchase order of $ 2,500 or more unless exempted by rules, regulations, or orders of the Secretary issued pursuant to Section 503 of the Act, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the Director of the Office of Federal Contract Compliance Programs may direct to enforce such provisions, including action for non-compliance. D. Section 402 Veterans of the Vietnam Era (Applicable to Federally assisted contracts and related subcontracts of $10,000 or over.) 1. Affirmative Action for Disabled for Disabled Veterans and Veterans of the Vietnam Era (A) The Contractor will not discriminate against any employee or applicant for employment because he or she is a disabled veteran or veteran of the Vietnam Era in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ, advance in employment and otherwise treat qualified disabled veterans and veterans of the Vietnam Era without discrimination based upon their disability or veteran status in all employment practices such as the . following: employment upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of payor other forms of compensation, and selection for training, including apprenticeship. (B) The Contractor agrees that all suitable employment openings of the Contractor which exist at the time of the execution of this contract and those which occur during the performance of this contract, including those not generated by this contract and including those occurring at an establishment of the Contractor other than the one wherein the contract is being performed but excluding those of independently operated corporate affiliates, shall be listed at an appropriate local office of the State employment service system wherein the opening occurs. The Contractor further agrees to provide such reports to such local office regarding employment openings and hires as may be required. State and local government agencies holding Federal contracts of $10,000 or more shall also list all their suitable openings with the appropriate office of the State employment service, but are not required to provide those reports set forth in paragraphs (D) and (E). (C) Listing of employment openings with the employment service system pursuant to this clause shall be made at least concurrently with the use of any other recruitment source or effort and shall involve the normal obligations which attach to the placing of a bona fide job order, including the acceptance of referrals for veterans and non-veterans. This listing of employment openings does not require the hiring of any particular job applicant or from any particular group of job applicants, and nothing herein is intended to relieve the Contractor from any requirements in Executive Orders or regulations regarding non- discrimination in employment. (D) The reports required by paragraph (B) of this clause shall include, but not be limited to, periodic reports which shall be filed at lease quarterly with the appropriate local office or, where the Contractor has more than on hiring location in a State, with the central office of the State employment service. Such reports shall indicate for each hiring location (1) the number of individuals hired during the reporting period, (2) the number of non-disabled veterans of the Vietnam era hired, (3) the number of disabled veterans of the Vietnam era hired, and (4) the total number of disabled veterans hired. The reports should include covered veterans hired for on-the-job training under 38 U.S.C. 1787. The Contractor shall submit a report within 30 . days after the end of each reporting period wherein any performance is made on this contract identifying data for each hiring location. The Contractor shall maintain at each hiring location copies of the reports submitted until the expiration of one year after final payment under the contract, during which these reports 6 . and related documentation shall be made available, upon request, for examination by any authorized representatives of the contracting officer or of the Secretary of Labor. Documentation would include personnel records respecting job openings, recruitment and placement. (E) Whenever the Contractor becomes contractually bound to the listing provisions of this clause, it shall advise the employment service system in each State where it has establishments of the name and location of each hiring location in the State. As long as the Contractor is contractually bound to these provisions and has so advised the State system, there is no need to advise the State system when it is no longer bound by this contract clause. (F) This clause does not apply to the listing of employment openings which occur and are filled outside the 50 states, the District of Columbia, Puerto Rico, Guam and the Virgin Islands. (G) The provision of paragraphs (B), (C), (0), and (E) of this clause do not apply to openings which the Contractor proposes to fill from within his own organization or to fill pursuant to a customary and traditional employer-union hiring arrangement. This exclusion does not apply to a particular opening once an employer decides to consider applicants outside of his own organization or employer-union arrangement for that opening. (H) As used in this clause: (1) "All suitable employment openings" includes, but is not limited to openings which occur in the following job categories: Production and non-production; plan and office; laborers and mechanics; supervisory and non-supervisory; technical; and executive administrative, and professional openings that are compensated on a salary basis of less than $ 25,000 per year. This term includes full time employment, temporary employment of more than 3 days duration, and part-time employment. It does not include openings which the contractor proposes to fill from within his own organization or to fill pursuant to a customary and traditional employer-union hiring arrangement or openings in an educational institution which are restricted to students of that institution. Under the most compelling circumstances an employment opening may not be suitable for listing, including such situations where the needs of the Government cannot reasonably be otherwise supplied, where listing would be contrary to national security, or where the requirement of listing would otherwise not be in the best interest of the Government. (2) "Appropriate office of the State employment service system" means the local office of the Federal- State national system of public employment offices with assigned responsibility for serving the areas where the employment opening is to be filled, including the District of Columbia, Guam, Puerto Rico, and the Virgin Islands. (3) "Openings which the Contractor proposes to fill from within his own organization" means employment openings for which no consideration will be given to persons outside the Contractor's organization (including any affiliates, subsidiaries, and the parent companies) and includes any openings which the Contractor proposes to fill from regularly established "recall" lists. (4) "Openings which the Contractor proposes to fill pursuant to a customary and traditional employer- union hiring arrangement" means employment openings which the Contractor proposes to fill from union halls, which is part of the customary and traditional hiring relationship which exists between the Contractor and representatives of his employees. (I) The Contractor agrees to comply with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the act. (J) In the event of the Contractor's non-compliance with the requirements of this clause, actions for non- compliance may be taken in accordance with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the act. (K) The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the Director, provided by or through the contracting officer. Such notice shall state the Contractor's obligation under the law to take affirmative action to employ and advance in employment qualified disabled veterans and veterans of the Vietnam era, and the rights of applicants and employees. (L) The Contractor will notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the contractor is bound by the terms of the Vietnam Era Veterans Readjustment Assistance Act, and is committed to take affirmative action to employ and advance in employment qualified disabled veterans and veterans of the Vietnam Era. (M) The Contractor will include the provisions of this clause in every subcontract or purchase order of$ 10,000 or more unless exempted by rules, regulation, or orders of the Secretary issued pursuant to the Act, so that . . 7 such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the Director of the Office of Federal Contract Compliance Programs may direct to enforce such provisions, including action for noncompliance. . E. Section 109 of the Housing and Community Development Act of 1974. No person in the United States shall on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this title. F. "Section 3" Compliance in the Provision of Training. Em1;>lovment and Business 01;>portunities 1. The work to be performed under this contract is on a project assisted under a program providing direct Federal [mancial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project. 2. The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR, Part 135 and all applicable rules and orders of the Department issued there under prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements. 3. The Contractor will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding, if any, a notice advising the said labor organization of workers representative of his commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. 4. The Contractor will include this Section 3 clause in every subcontract for work in connection with the project . and will, at the direction of the applicant for or recipient of Federal financial assistance, take appropriate action pursuant to the subcontract upon a [mding that the subcontractor is in a violation of regulations issued by the Secretary of Housing and Urban Development, 24 CFR Part 135. The Contractor will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 135 and will not let any subcontract unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. 5. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part 135, and all applicable rules and orders of the Department issued hereunder prior to the execution of the contract, shall be a condition of the Federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors and assigns. Failure to fulfill these requirements shall subject the applicant or recipient, its contractors and subcontractors, its successors and assigns to those sanctions specified by the grant or loan agreement or contract through which Federal assistance is provided, and to such sanctions as are specified by 24 CFR Part 135. II. CERTIFICATION OF COMPLIANCE WITH AIR AND WATER ACTS (Applicable to Federally assisted construction contracts and related subcontracts exceeding $100,000) A. During the performance of this contract, the Contractor and all subcontractors shall comply with the requirements of the Clean Air Act, as amended, 42 USC 1251 et seq., and the regulations of the Environmental Protection Agency with respect thereto, at 40 CFR Part 15, as amended. B. In addition to the foregoing requirements, all non-exempt contractors and subcontractors shall furnish to the owner, the following: 1. A stipulation by the Contractor or subcontractors, that any facility to be utilized in the performance of any non- exempt contract or subcontract, is not listed on the list of Violating Facilities issued by the Environmental Protection Agency (EP A) pursuant to 40 CFR 15.20. 2. Agreement by the Contractor to comply with all the requirements of Section 114 of the Clean Air Act, as amended (42 USC 1857c-8) and Section 308 of the Federal Water Pollution Control Act, as amended, (33 USC . 1318) relating to inspection, monitoring, entry, reports and information, as well as all other requirements specified in said Section 114 and Section 308, and all regulations and guidelines issued thereunder. 8 . . '. 3. A stipulation that as a condition for the award of the contract, prompt notice will be given of any notification received from the Director, Office of Federal Activities, EPA, indicating that a facility utilized, or to be utilized for the contract, is under consideration to be listed on the EPA List of Violating Facilities. 4. Agreement by the Contractor that he will include, or cause to be included, the criteria and requirements in paragraph (1) through (4) ofthis section in every non-exempt subcontract and requiring that the Contractor will take such action as the Government may direct as a means of enforcing such provisions. III. CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies to the best of his or her knowledge and belief, that: A. No Federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress in connection with the awarding of any Federal Contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. B. If any funds other than Federally appropriated funds have been paid or will be paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. C. The undersigned shall require that the language of this certification be included in the award documents for all sub- awards at all tiers (including subcontract, sub-grant, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. D. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a pre-requisite for making or entering into this transaction imposed by Section 1332, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 9 . . . City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: EDA Members FROM: Lisa Dargis, Administrative Assistant SUBJECT: Request to Use McVicker Property DATE: September 22, 2008 INTRODUCTION The Farmington Liquor Store's Wine Club has requested to use the McVicker Property. DISCUSSION The Wine Club will be having a wine tasting event on October 18, 2008. They would like to hold the event on the McVicker property to promote downtown business involvement. Liquor Operations Manager, Randy Petrofsky, is aware of all insurance and security requirements for use of the lot. ACTION REQUESTED Authorize use of the McVicker property by Farmington Liquors Wine Club. Resp~~X, "'~J sub~itted, // )( .--..-. ~+-';r';~..:~~..., .. !i '-',--- . l..:f-=.--- Usa D'argis~"A~ifii;trative Assistant ~"" This reservation form gives you priority for the use of the EDA-owned property only. It does not guarantee the cleanliness ofthe property, as it is a public space. We strongly suggest checking the condition ofthe property the day of your reservation. I. 2008 EDA Property Reservation Form Farmington Community Development Department Date Completing Form: q - 1'3 - O("'~ Date of Event: j 0 -/'8- 08 ~"..~\'~ tor. L-i':"'<:>iA.f:? Event Name (Le. wedding, graduation, fundraiser, family reunion,): \.'\.J~~~fu:., ~l.u Estimated No. Attending Event: ?Z:: a Event Fee: N/A Garbage Fee (see #6 belOW):~__.__._....._~. Property Location (please circle one): Public spa6~2X:~~~~~ 3rd Street)." Riste Lot (209 Oak Street) """"''''-'''''. Name of Individual or Group Reserving EDA Owned Property: 9'tl>.t'~;.. ~"'\:G\\lJ " Address: \oC\ ~'\.1'f\. C.ty C ., 1 : "(\,,,..,.....' "" \-''l'.~ ~ (c) State: \,\,~ip: LI\c.. \AlJ ,- ~ f;SOd <I Phone: (w) t d51 - i{ (tJ:?..6io.J' (h) Site Rental Requirements: . 1. Reservations should be made at least two weeks in advance of the event date. 2. To secure a reservation, the reservation form and all necessary documents (Le. insurance certificate, catering license, site layout, etc) must be received in City Hall, located at 430 Third Street. ..3. Glass containers such as bottles, drinking glasses, jars, etc. are not permitted on EDA Owned Property that is reserved. 4. Event organizers are responsible for cleaning and disposing of garbage into the garbage containers during and at the conclusion of the event. 6. If event is larger than 150 people additional garbage containers are required at a rate of 1 gallon for each person over 150 people. Garbage service must be arranged through the City's Solid Waste Service at 651-463-1640 or 1650. 7. Bring this form with you on the day of your reservation as proof that you have reserved EDA property for your event. 8. Portable restroom facilities are to be provided by applicant as necessary to accommodate anticipated attendance. I, the undersigned, hereby agree to release and discharge the City of Farmington, its agents, officers, employees, volunteers and insurers from all claims, demands, actions, judgments and executions. This release includes all claims that I, or the group reserving and using the property may have against the City of Farmington for all personal injuries, death or property damage that may arise out of the r~.s.e~n d use of the City of Farmington's Economic Development Authority owned property. .\S )0- /5~ a~ Signature Date FORCITYUSEONLY Date Form Received: Initials of Staff Receiving all necessary documention: . Insurance Certificate Submitted for Event (please circle one): yes no . . . City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: EDA Members FROM: Lisa Dargis, Administrative Assistant SUBJECT: Industrial Park Expansion Process Update DATE: September 22, 2008 INTRODUCTION Staff is providing an update of the expansion process in follow up to the Phase I landowner meetings. DISCUSSION Consultants Lee Mann and Bruce Maus have met with all four of the property owners in the proposed industrial park expansion area. The responses received from the parties involved were generally positive. All four property owners are interested in working with the City of Farmington on this project. The property owners have indicated their preference in terms of timing for development of their parcels, and the type of land options they would be most interested in. Due to the fact that the parties involved are amenable to the proposed project, the consultants are now in the process of developing revised cost estimates for the project scope and associated costs for developing a concept layout for the area showing the most practical roadway access and pattern of development. This information will be forwarded to City staff in early October. ACTION REQUESTED This item is for information only. Respectfully bmitted, T' -: /~.... i ~ .// ~/' L~;:dnll~51ve Assistant . . . City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: EDA Members FROM: Lisa Dargis, Administrative Assistant SUBJECT: 308 Elm Street DATE: September 22, 2008 INTRODUCTION Staff is providing the results of the Peer Engineering Hazardous Material Survey. DISCUSSION Staff was directed to obtain a hazardous material survey for the building at 308 Elm Street, commonly referred to as the "Park and Rec. Garage". The results of the Peer Engineering survey have been received and they indicate that abatement of the property will cost $3,700. Attached is a spreadsheet indicating both the estimated costs for the demolition of the building and costs for the various options that have been discussed for the interim use of the property until it is developed. ACTION REQUESTED 1. Direct staff to perform the hazardous abatement and remove the building, or other outcomes as desired. 2. Direct staff to list the property as available for purchase. '>" .,,- Res~~o' / "'f~ubmiited, // .~ /':l~,'::' ......./.,"'. ....".,.'.-......--;::::-..;> ~"''''~'I f"''-;l~ /" c.-r ",- ,<.-.~." , .. ~sa D:;, ~~iS~ live Assistant . ...., CI) e ...., en ..E w co o M . S en o o c o E o E CD a ......... cu Q) '- cu rn > o E ~ '- Q) > o Q) -- cu 0> Q) '- 0> 0> cu L() C/) C/) cu C3 '+- o co "0 c: cu 0> .~ "0 ~ 0> rn C/) o c.. .!!2 "0 0> .S: ~ :::J .0 '+- o c: o E '0 E Q) "0 Q) "0 :::J C3 .S: C/) 2 cu E ~ C/) Q) c: o :2 o E Q) o -- NOaa 000 Q) CD. I"- ('I) -- co - N- CU......('I)N EY.l-Y.l-Y.l- ~ C/) w ........CDOCD co 0 co 2 CD. I"- ('I) cu~c<ic<i ~Y.l-Y.l-~ C/) W -- c: Q) E Q) -- cu .0 <{ J!J. c: cu o .;:: EO) -- o cu E~ 0) C/) o :::J 0>0 .!:: "E "0 cu = N :::J cu alI en c o +:i C. o ~ (/J c o :e o E CD a .... en o tl. "<t ('I) l!) CD Y.l- ......... 0> c: .;:: 0) -- cu ~ C/) ~ 0) 0) ~ N .c -- .3: o C/) c.. o -- ;r -- "0 o C/) l!) I"- co ('I) Y.l- ......... ::::- '0 C/) c.. o -- Co '- .e o o r-- ...... U7 X o '- c.. c.. cu C/) 0) "0 :::J U c: :.=- "0 0) 0) C/) "<t co I"- m N Y.l- ......... cu 0) '- cu rn > o E 0) '- 0> c: J2 :::J .0 -- C/) :::J o c: E :::J :t::: al CD 0') co I"- "<t Y.l- :;:::;- o 0) '- ~ c: 0) -- C/) :::J o c: E :::J :t::: co ...... (t) ('I) o CD Y.l- o co (t) m 0') Y.l- m 0) '- cu rn > o E 0) '- ......... -- o ~ ~ c: 0) -- 0) -- ~ u c: o () 0> c: ~ :::J .0 -- 0) -- ~ u c: o () Peer Engineering, Inc. 7615 Golden Triangle Dr., Suite N Eden Prairie, MN 55344 (952) 831-3341 Fax (952) 831-4552 . UIi,;;:G~.l'i.hteiJ i.3,1.~\t(;l:i..:r.:;,"~rl.i:1;r.:;:~,,~ S(!)liCEc~:,7;,.:;::!?- Ms. Tina Hansmeier City of Farmington 325 Oak Street Farmington, MN 55024 August 27, 2008 RE: Hazardous Materials Survey 308 Elm Street Farmington,M~esota Peer File #18100 Dear Ms. Hansmeier: Enclosed are two bound copies of our Hazardous Materials "Survey report for the above referenced property. Based on a conversation with an abatement contractor, the following dollar costs can be used for budgeting purposes at this time: $2,700.00 for asbestos, $500.00 for hazardous materials, and $500.00 for lead-based paint. . We appreciate the opportunity to be of service. Should you have any questions regarding the report, please do not hesitate to contact me at (952) 831-3341 at your converuence. Sincerely, Peer Engineering, Inc. . ~. - ""'~X., ! .' "- ! t:/(/~ L-) j ___-- Kelly W. 'rown Senior Environmental Professional Enclosures . Affirmative Action, Equal Opportunity Employer . en ~ ~ CD . " -~~ ',' 'l'. \ ,:';-p ; i < ,. i I, '.7';'-':"~' co' ~1' ~~ i.L:J' : t~l Y1\JlrhV~i~\ I, ~~. rr ~' . u ',--" ----,,- ... ~.~. 11,1~...l~J ~',:i , i'~~;'''4'- ,I. If-"..,l..........--..--~.!.'-...:;... :.! ~11' ; .'~rJ! ~.~~.l(\W.~~~~~::~l~: ,~i ;~--.~-----,I~.-.-~ '.' !: l---~.....~9-~..r~..~-~~..~n. .._''=:." ":' J~ ((}.~Yl~.'.i-.",," ~~.~,: ,.., . ~ 0;,;~') ."\~> ~ . r. \ , A :~. r'J I \"0')1." 11 ' ...1 \ . Ii'-='" .( ,-,. 1 ~ ~ . :' i~;L:J' \ir1~1 " -- .. -d . , '( L II '., :~_.6 ~ I~ ,l II ~ ~ L . f \1 ~ ' :/.r.'~' \ H,~<<..." ;~r;.';"':--~:~!~. :.~,=\~;. I; 'Jl r':I';'I... J "-;- Ii __."_-==\1 ~,.I/'-- -. . . t. ,J ~ '. ;t,.. . ' .~~~. '.,:~l' ~ '--C" - -;. (.~~~-r~ '~y (~\ m-. -L..L. ; ~tr).J . tbm ~~JJ.) ~ ~-=-11 .f.tfiflJ .. "-.....-.. ~.!fl..~.\' ~9 I~ILS'?_t i ; ~:-..~l"f.~}i:~!:l.. ,.-;::;~~#~l ~~.~~ ~",?::~-: '( .. 'l'! 11,: l.. Oak str~eet ~r.~"""" ;-~ ~-- v . ]D)((J)Iffi((J)5ZIEN5JIa &- 50N59 meo 9520 County Road! ]9 LOIRETTO, MN 55351 TELEPHONE 163-47g-6945 FAX 163-418-31815 EMAillL 1rRANSlWJiSSKON ID>A'IT1E: JllllRy 2l11tD, 2q)~8 1r0: M5. 1rfum311BI2llill~IiIIlHeftelr' # OIB' rAGES JINCJL1UID>1I:NG 1rms SJRiJEE1r: 1 <CO~ANY: Cliw i!)jfIB'3lJt"!illllfum~il)illl IFAX#: 651-463-16U JP>JBIONE #: 651-463-:n.~211 lP'l~OJP>OSAL PROJECT: Bllllildlfum[l! ID>eIIlill.i!)Ilft[fiil)Jil ~ 3<<Dg JEUm StJl"eett TIllll JF21rrmfum~mll. M"N SPlECillFKC JINCJLUS1iONS: 1. ID>eJITllli!)mslbJ. 2llllldllill31lillll 3lW31Y eaii5ttfumg i'oooillfumg~ SR31b 111l1llcd1 fi!)lllliilllrll21Umll. 2. GlI"31€l1e sutte Revell. SJP'JECillFnC EXCJLUSIONS: 1. S@TI.lI. ttes1tfumg @Jl" ~i!}iDlU:21JiB1.imlated 5tD1H. 2. JLaymntt Oll" llft4:ellllse.TIl slillll'Veyor. 3. JP>ell!!liilit~ Oll" fees. WiJm1tell" COJilldlfi.ti@Jills. 4. Wellft Se21Mg iUlE' iC31JPlpfumg. Sejp>1tk {]Ill" waste U:31lITik JP>llll]jJffifPlm.g @Jl" liemov31ll. 5. S1!JillVey, liemml1!lv31R i!)lt" dlftspil)s31liOlf 1ht2l.7l21J!"ldliUl~5 iUllt" liegWatteldl m31telrD.3l1ls. 6. Erri!)snm:n. iColllltImll. ResttonuOIill beym:n.dlltI'm31U: Iill~edl 31l]}i!)Ve. 7. l'i!)psoil! fimmIPa:)]li:~ seed &, mm1lllllclb1, Olr tt1l.!lJri{ esu:mlb!l.fis!bumneIDl1t. RASE BID: $J14/iJ r[}@or[}@ AJLlfERNA1fES: L JLligJln1ts, bmnn31stts~ 1l:iillermi!)s1t21U:s, 2lJP>pllli21TIIl~es, & ette. llemiOlV31ll 2lIDldl mSjp><!])[;;21ll. ~ $l,5(J@.(J@ . z. Cllllfr i!)jffi W211telr &. seweli wnttlffifum tiille jpllii!}JIDerriy ooes. ~ $70{).(){) 3. IB'wrms!ln. & Rlillst311!J1 6" il):Ii It''e~yded Cll31SS 5 il)velr the lbufilldfumg It''eliElHIJ>V21ll ~llre21. AIIlJID>: $2/1NJ@.@{) JP'lle:a15e feel fIree llG cm.llml!:[ me ROll" darifi.~21timn <<Jllr wlit1ln 31l1llY !Jllilles1bim.ll~. 1rlffi31lIllk Y@UllIt~mr / ~31lli.Jmg Iill~ rreg31Ir~lJinng 11:lImis jplnidlIllg 2llilldl we wMi!ln. Yi!)TIJ] 1tllne lfDemt Q}n\ill~lk OR tills jplJmj<eiC~ \ 0 Re5jplec~-f1!llllny 5lillbnllllli<<edl, % \ lQ ( lQ. D 0 ~~~~ 'rom lffiel!l!lIllell Esfcim.311rmil.l?lt"ojed M31lillmgell" . r Va!iey Creek Express Blower™ Service .'caI651~458-0778 (oil Free 877-77-MULCH Fax 651-458-0822 www.valleycreekmulch.com ./ MN =5209lc: A Divi~ion of Valley Creek Express, Inc. 8362 Tamarack Village Suite 119-443 WoodbUl}f MN 55125 Work Estimate Ail figures are estimates. Actual totals may vary due to the actual amount of product usee PRICES ARE VALID 60 days from estimate date" Contact Person: Phone: Email: CHent: 0 - Address for Billing: City, State, ZiD: Office Phone: IFax: IEmail: Hose length needed: ~)j){) Truck #: Location of Service: '" f. ,...... E' 3O~f cUrIi ':>r b=.> 1" 04#4111 tt{fJ.) 'tBN , Directions: , Jtw'iF\ 5"J,/ 5er.o.~: V~f* ~,t ~ut~\ <.rv\ Qf~'r~~'\dttk, ~ hi l: 10:-</\ . 2CO s.;.. t:- \( htf <is -I (}O <S4 Description of Service: (1~~\ n~.cf <;;eeti~. O~e&'" ~- ck Qc-- i.(;f ' . EsUmate: includes product, deliverv, application and clean-up Product Estimated Quanitity Price per .r~~#.1i1..& ~O' 6t-. \"tV""IV I' 11" GCf1"lx"WS+ $aliL 'iJ . <9J~'Wl'-'/ ~....,)l \i..dl'{<i,., I (.ii.v,~,\ \tl7J. \l~ 11bO 'S:~, & + \) l Estimated Schedule Date: ~lliIv~~ce$ &. Payments: 1/2 down, ba!ancedue upon completion unless otherwise noted. Jobs are scheduled upon receipt of down payment & signed estimate. Trip Charge: A $500 trip charge will be assessed if we arrive at your site on your scheduled day and the site is not prepared for install. Cancellations to your scheduled day must be made at least 24 hours in advance. Total Application Pric 11 fill SiJ!:. · 2'; <f Start Time: Vi~Zl iDJlr Mas'l:eIiCZlrt1J Card #: Expiration Date: Card Holder Name: Address: City, State, Zip: Amount to be applied: Signature: cvv#: . i i1en"eby accept <Bl~i ~enllls Ull1l ti'ie stated ccmtr<u::t and the work estimate as am CldiUlg a91erot fOil" Uve above stalted eluent Client/Contact Person Signature: Date: Valley Creek Express Blower™ Service: Date: E-mail: till~71 <!iillll:llfuJilifritti-6jj, e6~J'( /' Parking Lot Estimate (Rough Estimate) *Price does not include cost associated with the demolition of existing building or curb and gutter . Pave Bituminous Entire Lot Unit Unit Price Quantity Total Saw Cut Bituminous LF $ 5.00 265 $ 1,325.00 Bituminous Removal SY $ 5.00 462 $ 2,310.00 Class 5 (8" Section) TON $ 25.00 458 $11,450.00 Bituminous Base TON $ 80.00 120 $ 9,600.00 Bituminous Wear Course TON $ 80.00 120 $ 9,600.00 Total $ 34,285.00 Contingency (10%) $ 3,428.50 Total Construction Cost $ 37,713.50 27% Engineering and Administration $10,182.65 Total Cost $ 47,896.15 Pave Bituminous Only Where Building Has Been Demolished Unit Unit Price Quantity Total Saw Cut Bituminous LF $ 5.00 180 $ 900.00 Bituminous Removal SY $ 5.00 98 $ 490.00 Class 5 (8" Section) TON $ 25.00 298 $ 7,450.00 Bituminous Base TON $ 80.00 78 $ 6,240.00 Bituminous Wear Course TON $ 80.00 78 $ 6,240.00 total $ 21 ,320.00 . Contingency (10%) $ 2,132.00 Total Construction Cost $ 23,452.00 27% Engineering and Administration $ 6,332.04 Total Cost $ 29,784.04 . pos~i?;lt:- I) ......_.~i:U's-!:. ~..; Project !5D/r V"v/{/r1..;, [o-r Project No Page . Client Prepared by 6T~K.. Date Calculations for Reviewed by Date ~!'~ ~ u tt! . . ~~....~ -;,> _.._..~======---_~. - _=.' .n_ .- '- - -- '-,- ." "~.. ~".~ . -- - -- -- -- - --- - .._.... .......~_. _. ..._u' ...-.-------_.._._._.._--~_..__.._--_.._--_.._-_.-_....-.._..~_...-...__._-_.._--------~..__..__...__._-_.._~......-~-_.._-.-.---~--_._....._..-_.._-- 01 ;~': t../o: ..f ...." I Olel e~r",-.:. :;._(..,~ X .... .-.-.-..ll''' --." ! 7J2.~ );'~:i..~ I ,.'i~ <~-/ .._~.:'::':...._... ...-." ..~_.!.._~......_......_....- /'- ~ _.__..._. _ _.___.f~!!..~.......?-'1 -f. ~:~f......._I.~ ...~..,. C. 3;;){/ ____. c 0.:J:<"-f. e - q:.,~O Ff'" :t :9/' y 110 !-t/r/l ,pi:;' _, ,!.-I.'lf(/.. ']''''Al __..~_.__...__....____..._____.___~....._-------..---..-M~__.._______.____..___L_.___........,~""l._._.__.r",,',",.._"_"_'__0.\'.__'__0...._..__.__ ~;~~._.,.~.. .-="=' ,"''''- .:%" '.:..._:~-:2"q::,~f~~.v ___ __ ..u__ _..._ ._._._ .-'" --.-.... -....-...-...- .-........ :;; f;D ..!~...~~t: _~~::=~n:~r.~..E::~t..::..~..._- _ _..<E.... .. u .!-i._:~..C~.qJJ::~.:i. m..... -.... .-- . .n. ..!!:~~E;:;;;~~.~L';:;:~~~i~~<::.::~:'~:~~'(.li.:;:,,:::::'--:,.Fti0 .72.~:i~:;'f?2'~q!!~,,_1 ...~.:>: :>''J2.EC:::~{b-:1:c:=!'f2.} -::::'1... '.t.Ll? r;:,,: f"L) 4A {c',';' ...-. _ : ~ .__< ~ i -::. ~l_./,.__,;:-. ,; .._....____..~_._..._..!...~~~..__..~~~~:?:__._.._..__!: ._~:lt2__.._._..____..___~___:_::..__ -., ~ ':;' j .c~.!.. " l'\-/ ~ ""<<1 If ..'_' _.... ..._ .~h. ..rL __,__Atc,"-~mp I::. ?:pl.\ctIJ~:_..::'.. .._..4::.?;~..s.~:~.E.~~-. ~t~..... __.ft '::~:i .-~: .-;; ___."-.....,..,-...,..~.,-""o""=.. ') ...fF ~ CJ ..--.~ c~_"- ~ ,g.::. -....-...... , -;-" -'...I ?i7s F.;-< -;::. . ......?:..'?J..~.c..-~~: . 5""'~'~O?' .<'"-'. , l- 'i W h;.s-- ~4t) ~'t.:;; 5.,:''tt-1 C~f- )3,~'L. ...._h..-"..... ..'- ~.,_.~.".~.' yql... \ ...._..__~___.__.,.._____.._..._.._.._..__...._h_~._...__..--.-.... m A}y~::-Z\:-~"~~'~ ..... ~ ...~::t:~~..?:E~l{-:-:,.. ~< "y r;",r" r:r-.:;~ 401 , v f ~ ~~~.::~~ :"". ;...... ~~.::. /V' :;'0 .../~?.J< -.-" ~ .f,~.~.1" _t.,.. (___ .---..- .----...-..-- .-.._._..~--,. -.-----..--..-...,--..--..-..-.. ..----.....--..-......-.-----..-.....--......--..........---....--.-....-.......-.-......--...-..-. \ I ..L- Parking Lot Estimate (Rough Estimate) *Price does not include cost associated with the demolition of existing building or curb and gutter . Concrete Entire lot Unit Unit Price Quantity Total Saw Cut Bituminous LF $ 5.00 265 $ 1,325.00 Bituminous Removal SY $ 5.00 462 $ 2,310.00 Class 5 (6" Section) TON $ 27.00 458 $12,366.00 Concrete (5" Depth) SY $ 35.00 1040 $ 36,400.00 Rebar (#3 or #4) LBS $ 7.50 2498 $18,737.40 total $ 71,138.40 Contingency (10%) $ 7,113.84 Total Construction Cost $ 78,252.24 27% Engineering and Administration $21,128.10 Total Cost $ 99,380.34 Concrete Only Where Building Has Been Demolished (additional 5' around building) Unit Unit Price Quantity Total Saw Cut Bituminous LF $ 5.00 180 $ 900.00 Bituminous Removal SY $ 5.00 98 $ 490.00 Class 5 (6" Section) TON $ 27.00 223 $ 6,021.00 Concrete (5" Depth) SY $ 35.00 675 $ 23,625.00 Rebar (#3 or #4) LBS $ 7.50 1620 $12,150.00 total $ 43,186.00 . Contingency (10%) $ 4,318.60 Total Construction Cost $ 47,504.60 27% Engineering and Administration $ 12,826.24 Total Cost $ 60,330.84 . Project ~;':~~; . 't ~~1''- I." . . / -.' Project No Page . ,. -t ~ Client 'l . Prepared by Date Calculations for Reviewed by /70 . ..--.\ ;== !..... I. . I " t~ p~ r~. ...~.~ r/ (, r ~ ~i.7.J.!_.:~=.... L) ,2.1-;: ~ '-:- .......,.__.._...__..._.~___.. . ._._.. .____~....M._._._._~_......__,...____~..___._~..___..___......__m..__...._...._ .. . . City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: EDA Members FROM: Lisa Dargis, Administrative Assistant SUBJECT: Anna's Bananas, Business Development Grant Application DATE: September 22, 2008 INTRODUCTION Staff has received an application from Anna's Bananas Daycare for a Business Development Grant for the business expansion or relocation use. DISCUSSION Anna's Bananas daycare will be constructing a new daycare facility on Highway 3. The new facility win be over 14,000 square feet in size and will result in a near doubling of the number of staff employed by the company. As the jobs that will be created are typically obtainable by low to moderate income persons, staff feels that this is an appropriate use of CDBG grant funding and meets the requirements of the grant program. Anna's Bananas is a valuable community asset and we are very pleased that they have chosen to relocate their business to a site near their current location in Farmington. Grant funding win be used to assist with construction costs specifically pertaining to the playground area of the facility. ACTION REQUESTED Authorize award of a City of Farmington Business Development Grant in the amount of $15,000 to Anna's Bananas Daycare based on the following contingencies: 1. Receipt of all required supporting documentation per grant program requirements. 2. Approval by the Dakota County Community Development Agency. ~ F...... ./ \. " Re~J>ect~-~}lbmitteCt, ,/ ....n ~, .;.// ~/\ ..//, ~/ .--.....c... ../. \ (J'Lisa Da~~A~stant APPLICANT INFORMA TIOH .. Business Development Grant Program Grant Application NAME OF APPLlCANT{S) ANNA ACHTENBERG DAVID ACHTENRER~r. ADDRESS WI1781 485TH AVE WIl78l 485TH AVE CITY. STATE, ZIP PRESCOTT, WI 54021 PRESCOTT, WI 540?1 PHONE (715) 262-4463 (715) 262-4463 SOCIAL SECURITY # 387-72-8941 474-96-0769 BUSINESS INFORMATION LEGAL NAME OF BUSINESS ANNA~S BANANAS DAYCARE, INC. ADDRESS 21220 CHIPPENDALE AVE . CITY, STATE, ZIP FARMINGTON, MN 55024 BUSINESS PHONE (651) 460-8488 FAX (651) 460-3731 FEDERAL TAX ID# 41-1955666 DATE ESTABliSHED NOVEMBER 23, lqqq SOLE PROPRIETORSHIP CORPORATION x PARTNERSHIP CONTRACT FOR DEED N1A MORTGAGE PRINCIPAL $2,618,000.00 LESSEE N/A TERMS OF LEASE N/A OWNERSHIP INTEREST OF ALL PARTIES NAMED ON TITLE: ANNA I S BANANAS DA YGARE, INC NAME ANNA ACHTENBERG INTEREST 100% Ownership interest of all parties named on title: DABB, LLC NAME DA V I 0 ACHTENBERG INTEREST 100% . NAME INTEREST . FUNDING INFORMATION TOTAL GRANT AMOUNT REQUESTED $ $30 .OOO.~:OO .;,; APPLICANT FUNDS $ $218,000.00 ADDITIONAL SOURCES OF FUNDING $ $?,oJR,OOO 00 NAME OF FINANCIAL INSTITUTION WELLS HARGO. SBA ADDRESS 1455 WEST LAKE STREET. SUITE 306 CITY, STATE, ZIP MINNEAPOLIS MN 55408 CONTACT PERSON JOHN THWING PHONE # (61?) ~ln-?IlO1 REQUIRED ATTACHMENTS .2. 3. Financial statements - Provide balance sheets and income statements for the past two years Personal financial statements of all principals Current satisfactory credit report of owners/partners 4. Corporate resolution (if applicable) 5. Completed W-9 form 6. Most current property tax statement letter from the county clerk/treasurer verifying that there are no outstanding judgments or tax liens against the property 8. Business Plan (for microenterprise applicants only) I/We declare that the information provided on this application and the accompanying attachments is true and complete to the best of my/our knowledge. I/We understand that any intentional misstatements will be grounds for disqualifica- tion and that the City of Farmington has the right to verify this information. I/We agree to provide the project coordi- nator reasonable access to information and reasonable access to the construction project site so that they may moni- tor project implementation. APPLICANT (5) DATE . DATE DATE PROPERTY INFORMATION ESTIMATED DATE OF BUILDING CONSTRUCTION AUGUST 2008 to FEBRUARY 2009 ESTIMATED CURRENT TAX MARKET VALUE ? NUMBER OF STORIES 1 NUMBER OF BUSINESSES 1 NUMBER OF APARTMENTS N/A NUMBER OF BUILDINGS 1 HAS THIS BUILDING BEEN HISTORICALLY REGISTERED? NO PROJECT INFORMATION BRIEF DESCRIPTION OF PROPOSED PROJECT; New 14,000 sq. ft. Daycare & Preschool for Anna's Bananas. Facility will add space for a larger enrollment. Facility will include an expanded playground area and compliment the new Allina Clinic. ESTIMATED PROJECT COSTS EXTERIORlFA<;ADE INTERIOR ELECTRICAL PLUMBING PLAYGROUND SURFACES: ~~~~ Concrete. Resilent Rubber, Woodchips ~~x~~~~~ PLAYGROUND EQUIPMENT: ESTIMATED COST ESTIMATED COST ESTIMATED COST ESTIMATED COST ESTIMATED COST $42,000.00 ESTIMATED COST $50,000.00 MONTHLY LEASE PAYMENT (MICROENTERPRISE APPLICANTS ONLY) ESTIMATED COST TOTAL ESTIMATED COST $92,000.00 . . . . . . MINNESOTA DATA PRACTICES ACT-TENNESSEN WARNING In accordance with the State of Minnesota Government Data Practices Act, the City of Farmington is required to inform you of your rights as they pertain to the confidential information collected from you. Confidential data is that information which is not available to you or the public. The personal information we collect about you is private. The information collected from you and from other agencies or individuals is used to determine the disposition of your application with the City. The dissemination and use of the data collected is limited to that necessary for the administration and management of the Business Reinvestment Loan Program. Persons or agencies with whom this information may be shared, include: 1. City of Farmington personnel administering the loan program. 2. The Dakota County Community Development Agency. 3. City Council Members, Economic Development Authority Members 4. Contracted private auditors. 5. Law enforcement personnel. 6. Those individuals or agencies to whom you give your express written permission. NOTICE PURSUANT TO MS.60A.955 . FORM W-9 C'rve r_ to Ihe reqnesler. Do no! send 10 the IRS .:t:n c . Phone: (S., - ""(,0 - 8"1.{ t t Fax:.fJ,rl -9'0 - 7')1/ o Government 0 Individual 0 Partnership 0 Sole Proprietor 0 Tax Exempt o Lim ited Liability Company (Enter the tBlC classification. D=Disregarded Entity, C=Corporation, P=Partnership) o Exempt from bachp wilhholdiag TIN Enter your TIN in the appropriate box. The TIN' provided must match the lIIIJne given on Line I to avoid backup withholding. For indjvjduals, this generally is your social security number (SSN). However, for a sole proprietor, this could be SSN and/or BIN or tor a resident alien, tltis could be your ITIN. For other entities, it is your employer identiticatioo number (ErN). rryou do not have a number. apply for one immedialely. To apply for a SSN, contact your local Social Securi~ Office ('l'tw\Y.sOl:jals~urity.gov). To apply for an E1N, apply online at www.irs.gw/busincsscs aml select Employer ID Numbers under Businesses TDpic.... You may alsocaJll-BOO.TAX-FORM. or EMPLOYER IDENTIFICATION NUMBER Certification . Under penalties of p...'1jwy, I certi~ that: I. The nllmber on this form. is my correct taXpayer identification number, and 2 1 am not :subject to backup wilhholding because: (a) I am exempt !iom badcup withholding. or (b) I bave not been notified by the Internal Revenue Service (IRS) that I am subject to bac:kup withholding as a resalt of a failure to report all interest Dr dividends, 01" (c) the IRS has notified me that I am no longer subject to backup wic.hhc>lding, and . 3. I am a U.S. person (including a U.S. resident alien}. Certir..:ation InlltnlctiGDS. You must cross out item 2 above if you have beer1 notified by the IRS milt you are currently subjec;t to baclrop withholding beci1= you have laik::d 10 repOrt all interest and ~ds OIl your laX return. You are not required to sign the Certification. but you must provide your com:ct TIN. rfy not provide with your col'rBtttaxpaycr identification number, ).ou may be subject to aS50 penalty imposed by tlte IRS. In addition, u By be 5Ubj % backup wi holding 011 reportable payments. Date~ 1-/?-O~ 'R COMP ErE W-9 INSTRUCTIONS ViSIT THE IRS WEB PAGE ATwww.irs.gov/formspllbs I....~.IIII Business Enterprise Program for Minorities, Females and Persons with Disabilities In oroerto promote the development and use ofminor1ty or minority-o",'Oed businesses or services, Southern II1inoii University, as an Illinois public university, is required to participate in the State orlllinois' BUiiness Enterprise Program (BEP) for minorities. females. and persons with disabilities. The completion of this section will play an important role in our University's goal to obtain goods and services from qualifYing individuals or businesses. PLEASE SELECT THE APPROPRIATE BOXES: If an individual: o MaJe Female Owned mus1 own 51% or more o Not licab'e Select appropriate category: 0 African American o Hispanic o Alaskan American o Native American. o Asian American ~ Caucasian. o Decline To Answer . If disabled. 'ease check: 0 Person with Digabili _._.t__ t:'OIU:UI~1""t ~Ollll\....l tir>C'. I" 0" It nACO . Req~est for Taxpayer Identification Number & Certiticaticm GWe ferra. to tbe RlIut5fer. Do Dot se'" to tile IRS Phone: fDn - SO I - 'Z. OS' 0 Fax:~1 - S-~[ - 20S"/ o Exemp!from backup wilhbolding En~ your TIN !n !.he ~op~ ~ 'Thf: TIN pm";c:!ed. must match the mame given on Line 1 to avoid backup w'tbholdm~. For ]~Ivl(fuals, this generally is your social security number (SSN). However, for a sol~ J.lrop.n~DT, this coul d be. SSN and/or EIN or fur a resident alien. this could be your lTIN. For other entltles. It IS your employer identification number (BIN). Ifyoa do not have a number, apply for one imm~dialely. To apply for a SSN. contact your local Social Security Office ('n'\'Yw.5oelalsecufl(y.goV). To apply for an ErN, apply online al www.in.govlbusinessesandselect Employer IDNlA1t1ben under Businesses Topics. You may also c:al11-llOO-TAX-FORM. . 1I~1{"11 Certification Under penalties of peIjwy, I certi:lY that: 1. The number on Ibis form is my c;mrect 1aXpayer idemU.teation number, and Z. I am not subject to backup withhGtding because: (a) I am exempt &om bacbJp withholding. cr (b) l have not been notified by the Intesnal fu:wnue Service (IRS) that I am subject to backup withholding as a result of a fhilure to repon all interest or dividends, or (c) the IRS bas lIOtified me that I am no IoD~ subject 10 backup withholding. and 3. I am a U.S. person (including a U.S. resident alien). Certitieatioll!nstruclions. You must Cl'OS$ out item 2 above if}'ou have been notified by the IRS Ilmt you are cunently subjel:t to backup witbbolding bec;wse yell have failed to report all interest and dividends on your tax return. You are not required to sign the Certffication, but you must provide yoor comet TIN. lfyou do not provide us with your correct 1aXpa~'er identlficetiOIl number, )'00 may be ~ect to a $50 penalty imposed by the IRS. In addition, you may be subject to 2SOk backup withhclding on reportable payments. ~qucSler'5 name lI11d add~s Board ofTr.tees ..rSoltllen IBiDltis VniversiCy Soutltern III1Do;. Ulli..ersity CSTOODdale Puchaiog Jlepl- lOll Mil.. '!la.2" FkI.r Me 6813 12S5 D...gl:ls Dm-e Carb<mdaJe It. Q!lOl 1'Il0llC 618-4S3-S17' or Gl8-453-S517 rail 6l~2lI or 6111-4534714 SOClAL SECURITY NUMBER or JTIN or R\;lPLOYEIl JOENllFJC^ nON NUMBEJl lZ'f~nl D8~ ~ 7- ""}... 08' VISIT THE IRS WEB PAGEAT www.irs.gov/forrM]/ubs ise Pro ram for Minorities, Females and Persons with Disabilities 10 order to promote tbe development and use of minority or minority-owned business.es ~r.servi~, South~ lUinois Univmity, as an lllioois public university, is required to. participate in the. State of.lllmo~ B~ness Enl~qmse Progr~ (BE?) for minorities, females, and persons with disabilities. .T~C c~ml?l~uon of thIS s.ection WIll play an unportant role 1D our University's goal to obtain goods and services from quahfymg mmvlduals or busmesses. PLEASE SELECT THE APPROPRIATE BOXES: If an individual: Female C Male Ii cable o Asian American ~ Caucasian o Decline To Answer .! ! lfacom 0 Female()wned(mustownSl%ormore Select appropriate category: 0 African American 0 Alaskan American o Hispanic Native American \ \ ~~\~. \~, \ \. ,M.' ,.. '~'. r..~' \\. - ~~\\. \'\\t\\\\~~X\\: ' ",,\.1 ~~\'\\\ ~\~^,:-,,,\\\,,,,~.~.__- ,.. '\\:-"~;..:..~~"J \""'~~ __ ",,""'lUlU' d~~: \,0 00 L\.. des . . . . . . City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: EDA Members FROM: Lisa Dargis, Administrative Assistant SUBJECT: CDBG Allocation Funds Transfer DATE: September 22, 2008 INTRODUCTION Staff is requesting approval to transfer previously allocated CD BG funding. DISCUSSION Funds were allocated in 2006 and 2007 to the "Riste Redevelopment". The demolition of the Riste Building came in well under budget, leaving a remaining fund balance. There is currently $42,833.96 in the fund balance for that project. The Riste funding was allocated for Low jMod Benefit (benefiting low to moderate income persons by way of affordable housing or job creation). Staff would like to transfer $30,000 of the fund balance to support the City of Farmington Business Development Grant Program which is also allocated for Low jMod benefit. Staff feels that the funding would be better utilized by local businesses if it were available as part of the grant program. There has been increased interest in the program and due to the limited amount remaining (roughly $20,000); we will soon have exhausted our grant funding. Staff is also planning to modify the grant program to state that the business relocation or expansion use will have a maximum grant amount of $15,000. There is currently no defined limit for that particular use due to the original intent to award all of the funds as part of a one time application period. As an ongoing revolving program, the implementation of a maximum award would allow us to offer the program to a greater number of recipients. ACTION REQUESTED 1. Authorize staff to request that the Dakota County Community Development Agency transfer $30,000 of our Riste Redevelopment funds allocation to support the Business Development Grant Program. 2. Authorize staff to modify the maximum grant amount for business expansion and relocation to $15,000. R. es. pec~... .....1YY.. submitte.. d, ~rQ ttJsa ~r~s~~trative Assistant Dakota County CDBG Budget Amendment Request Form Date: 9/16/08 Total Amendment(s): $ 55,150.00 . From: CityjTownship of Farmington Please identify Activity Budgets you are requesting to be amended in the CDBG Program. The Dakota County CDA will fill in the shaded areas. You have various amendment options, including: 1. Amend a budget by transferring its balance from one activity to a different activity within the same program year (i.e., transfer $10,000 from acquisition to rehab in FY04). 2. Amend a budget by transferring its balance to a newly created activity within the same program year (i.e., transfer $25,500 from clearance to a newly created rehab activity in FY03). 3. Amend a budget by deleting it entirely with no previous expenditures, and transferring that budget to one or more existing/new activities within the same program year (i.e., delete a relocation activity originally budgeted for $15,000 and transfer it to another existing public service activity in FY02). NOTE: The CDA will determine whether the proposed amendment is either administrative or substantial in nature. If it is substantial (i.e., deleting an activity), then the CDA will need to publish the amendment for public comment and obtain CDA Board approval. A substantial amendment process will take approximately 45 days to complete. The CDA can assist with the identification of original budgets and fund balances. Amendin bud ets WITHOUT creatin and/or deletin activities: Name of Activity and Program Year Original Proposed Budget Dtwn Commercial Rehab - FY03 Bud et Bud et Chan e Amendin bud ets WITH new and/or deleted activities: Name of Activity and Program Year Original Proposed Senior Center Services - FY04 Bud et Bud et Business Development Grant - FY05 $8,000.00 $32,750.00 Budget Chan e +$24,750.00 -$24,750.00 +$30,400.00 McVicker Redevelopment Business Development Grant - FY07 Riste Redevelopment - FY07 $24,750.00 $0.00 $30,400.00 $0.00 $30,400.00 $0.00 -$30,400.00 Local Program Administrator Approved by: #/ /;:;~ ~ ~4q /City or Township Finance Officer . Prepared by: . 'Tl'Tl -<-< NN 00 00 (Xl ...... 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DISCUSSION Downtown City staff is currently working to implement a farmer's market to be held in the downtown. The resident survey has generated over 300 responses and feedback has been positive. Letters to roughly 70 potential vendors will be going out this week. Staff has been considering options for the location of the market and has initially considered the City owned 2nd Street parking lot as the most desirable location downtown due to its visibility from Elm Street. This would also provide an opportunity for downtown businesses to benefit if visitors to the market park on 3rd or Oak Street. The American Legion has also requested to be considered as a site for the market. They have submitted a request to sponsor the market (please see attached) and have adequate room on their site for the vendors. Regardless of location, staff will work with local businesses to coordinate joint event opportunities and promotions. Industrial Park With the industrial park expansion process under way; Staff will be beginning to develop marketing concepts for the project. Marketing efforts for the area will be coordinated with other entities as much as possible (Le. DEED, EDAM, DCR Chamber, EGC, etc). Staff will continue to work with the consultants to ensure that the timing of marketing efforts are coordinated to achieve maximum benefit. Other Areas of the City of Farmington We feature businesses from all areas of our City in the Economic Update and are continuing to receive very favorable response to the publication. The Farmington Business Guide has been equally well received. The updates and corrections to that document are nearly completed and a final version should be available in the next few weeks. . We are having success with the Business Development Grant Program that we have developed for existing businesses and microenterprise assistance and look forward to additional businesses utilizing the funding to grow within our community. While we do not currently have defined incentive programs to provide large grants to lure businesses to our community, there are opportunities to provide incentives for redevelopment of the EDA owned properties that are available. The City's website is potentially the best marketing tool that we have available for impacting businesses that are considering Farmington as a location. The website is going to be redesigned in early 2009. Staff will be considering options to organize and present economic and community development information in a way that utilizes this tool most effectively. ACTION REQUESTED This item is for discussion purposes only. Respe~~lly submitted, 6~''''3-.' ,<"" '/1 ~,JL_.~ " ",({, -;/ t/ ,-' ,"- \ Lisa Dargis, Admi,i~ative Assistant . . . . . American 11Iegion Clifford Larson Post 189 10 North 8th Street P.O. Box 186 Farmington, Minnesota 55024 Phone: (651) 460-9909. Fax: (651) 460-8118 Hi Lisa My name is Bob Paget, I represent the Farmington American Legion. We would like to express our interest in sponsoring and hosting the Farmers Market in Farmington at the American Legion. Our address is 10 N. 8th Street Farmington MN 55024. Our P.O box is 186, and our telephone number is 651-460-9909. Thank you Bob Paget i:.! .~ rrg ~ 0 ill ~ ~ iU; At I j ?:D~ I~J L---- ...~. -'-' - "-~ .. -.. . j Page 1 of 1 . Lisa Dargis From: Steve Wilson Sent: Tuesday, September 16, 2008 3:06 PM To: Peter Herlofsky; Lisa Dargis; Tina Hansmeier Cc: Lee Smick; FA Council Members; Tony Wippler Subject: Economic Development Consulting Fees PeterlLisalTina, For our next EDA meeting, I would like a review of past and current consulting fee expenses that have been directed towards economic development efforts. I would also like to know the legal fees directly associated with this as well. When I refer to the past, I am referring to fees that have been paid to Craig Rapp and the consultants from ICMA that began around the time of our November 2006 bus tour. Ideally we might have a chart which shows the year, summary of expenses, outcomes achieved, etc. As we look to 2009 I know that we have Bonestroo and Bruce Maas having discussions with landowners. If we are to continue that expenditure I woudllike to make sure that we have a sense of what accomplishments we might be looking at in 2009. Thank you. . 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In 2007, the County Board adopted six Strategic Initiatives for Economic Development in Dakota County in order to help enhance and coordinate the economy at a regionalleve!. One of those six initiatives relate to coordinating strategic infrastructure and land development, inciuding brownfield redevelopment, telecommunications and commercial/industrial development. To address commercial and industrial development needs, the CDA hired Maxfield Research to complete a county-wide commercial-industrial market study to assess supply and demand in all cities and townships through 2030. That study was completed in May of 2008 with conclusions made for three categories: commercial/retail, office and industrial development. Hopefully, local jurisdictions will use this study as a key part of their own economic development growth strategies. . Workshops, Training & Networking . Lisa attended the Farmington Rotary Club's Fun Shoot . Lisa attended the business after hours at Gossips Bar & Grill River Valley Home Care, Inc. Helping their clients remain in their homes longer is the goal of the caring professionals at River Valley Home Care, Inc. They offer RN's, LPN's, Home Health Aides, Homemakers, Respite Care, Physical Therapy, Occupational Therapy, Respiratory Therapy and Ventilator Assistance. Their individualized services are tailored to meet each clients needs. Services can be utilized on a daily or intermit- tent basis and they accept Medical Assistance, Private Insurance, VA Benefits and Medicare. River Valley Home Care is located at 916 Eighth Street. For more information call them at (651) 460-4201 or visit them on the web at www.rivervalleyhomecare.com Conferences and Events www.tcdavisbedandbreakfast.com If you are looking for a unique location . to host your . next companyeventQrhqlfday p~rty, tryT.C. DaVis~anor. Witll[OOm far ~5 partici~nts, .theyaff~ra pleasant atmosphere for team BUllding, strategic.. Plapning or Client Meetings.. Contact Steven or Lisa Bolduc to find out how they can. h~lp you make your event a .success. (651)4eo-992~ 530 Oak Street Pa2:e 2 Farmington Economic Update Take a mom.l'ltto sChedule a free insurance and. Investment review with D~n today. 651.460.4300 115 Elm Street Suite J A career agent for Farm Bureau Financial Services for six years in Rice County, Dan Pumper recentl. opened his second office at 115 Elm Street, Suite J located directly across from EconoFoods in Farmington. A wide variety of insurance and investment products are available from auto, hom .te, . BlueCross and BlueShield health, disability income, commercial business and farm annuities, mutual funds, IRAs and financial needs analysis. Although Dan t~ve offices, Jennifer Hurley, a 22 yea Farm resident, and. M. .. . . . ble toarmin~nbff.ie' .~ . .iio:. ..:.. ,.:...~ Page 3 ! I . Town's Edge has been operating in Farmington for over 50 years . ~ . ~'-~-::-'~~1i;?~~,,;;;i;;';" cARQUESrA~tq Looking for parts,accessori$,t": your vehicle? CARQUE$Tpff~~ virtually all makes andl1loi~"" domestic. You'll find parts for.$b farm and industrial vehicles ther~i..... sell the tools and equipment tQftetp~ job. From paint to chel1licals,their/. staff can help you find INhatyoun~d~ products both wholesale andretilU~i.~f call at (651) 460-8334 orsto~Jf\to at 210 Oak Street in downtowl1F$rrn.inflt'C!J www.carquest.cem Town's Edge Salon & Barber Located just east of Highway 3 on 220th Street (County Road 50), Town's Edge Salon & Barber offers a full range of salon services. Their eight stylists and one barber can not only give you the cut or color that you desire, but they also offer perms, pedicures, nails, waxing, eyebrow & lash tinting and ear piercing. They even assist customers with transportation to and from the salon on occasion! . ToWn's Edge is located at 3338 220th Street West Give them a call today at (651) 463-8915 to schedule an appointment. Pae:e 4 Farmington Economic Update Did you miss an issue of The Economic Update? Check out the City's website under News and Information for past issues. www.ci.farmington.mn.us ^.,. . .... ,. ~ Services for Your Business Let Xpress BusJness Solution worry and hassle out of . company's finances. They p sional bookkeeping services Including. Accounts Payable, Accounts Receivable, Bank and Credit Card Reconciliation, Payroll Management and Administrative Support. Talk to a professional from Xpress Business Solutions about how they can help you boost your credit score. In addition to financial services, XBS offers complete design services including logo, print, website and motion design. They can help you create a look that will get your company noticed. To find out more about how they can help your business call (651) 460-4089 or visit them on the web at www.xbizmn.com Xpress Business Solutions 314 Oak Street . 9f; 'ON J!wJad NII\I 'uoJ6u!wJe.::l Ol'v'd 3E:l'v'lSOd 's'n pJepueJS J,JOSaJd ."'\'IIo"D~d'~~ ~ .,,~ ..., '? ~l~j palSanbatl aO!A.las SSaJpp'v' t~oss NIN 'UOJ6u!wJe. J99JJS PJ!41 0&'17 uOJ6U!wJe.:lIO ~!~ Essential Information For Downtown Revitalization Va/. 55, No. 17. September 1, 2008 . Revitalization Projects Downtown builds upon its key assets for reinvention . Downtown Aurora, IL (pop. 143,000), is shifting its focus from heavy industry to more eco- nomically and environmentally sustainable activities such as high- er education, dining, residential development, and recreation. In reinventing itself, it's also build- ing upon its key assets: the Fox River waterfront, a Tax Increment Financing district, a community college in the heart of downtown, and classic buildings. Karen Christensen, downtown development director for the City of Aurora, points to two projects currently in the works that are especially significant for the downtown. The first is a new, 130,000- square-foot community college campus in the downtown core. Waubonsee Community College plans to break ground in October. The second, just to the north of the downtown core, is a major new, 6.5-acre park, for which the city is now in the process of acquiring land. (Continued on page 2) Planning New study aims to collect accurate data on traffic generated by downtown development When suburban-oriented traffic data is applied to planning down- town infill development, it often overestimates the amount of traffic generated and likewise the amount of parking required. A new study aims to create more downtown-ori- ented traffic generation data, which could have a significant impact on the shape of future downtown . development. Currently, the most widely used and accepted source of trip generation data is the Institute of Transportation Engineers' (ITE) Trip Generation manual, which contains the largest database and is periodically updated. However, the ITE Trip Genera- tion rates were developed based on surveys of isolated suburban devel- opment, with little or no pedestri- an, bicycle, or transit accessibility. Therefore, there has been national concern that ITE rates may not be (Continued on page 4) Downtown showing its green side It seems that green has become the new black, and demonstrating environmental consciousness is becoming an important part of community- building. Downtown Bethesda, MD (pop. 55,280), recently received its first public recycle bin. And, it won't be the last. Bethesda Green plans to put 25 to 30 bins downtown. The bins cost $1,000, plus a $1,000 annual maintenance fee, so sponsors are needed. "This is how it happens. You don't just wake up one day and say we've got a green community. It happens bottle by bottle and bin by bin and by everyone participating," said Seth Goldman, president of Honest Tea, which donated $20,000 to Bethesda Green. Inside this issue Data must work hand in hand with political will. ......... 5 Public transit: Increase rider- ship by reducing security concerns. . . . . . . . . . . . . . . . . 6 Special assessment district develops beliefs and policy statements for downtown. . . 7 Smile, you're on concealed camera! ................. 8 @ 2008 Alexander Communications Group, Inc. All rights reserved. ISSN 0012-5822 Downtown @ Idea Exchange A publication of the Downtown Research & Development Center 712 Main Street - Suite 187B Boonton, NJ 07005-1450 Phone: (973) 265-2300 . Fax: (973) 402-6056 Email: info@DowntownDevelopment.com Website: www.DowntownDevelopment.com Editor Paul Felt, ext. 119 pfelt@DowntownDevelopment.com Customer Service Mary Pagliaroli, ext. 101 mpag liaroli@DowntownDevelopment.com Reprints and Permissions Mary Dalessandro, ext. 103 mdalessandro@DowlttownDevelopment.com Publisher Margaret De Witt, ext. 106 msdewitt@DowlltownDevelopmellt.com Downtown Idea Exchange@ is published twice monthly by the Downtown Research & Development Center. The Center provides news, information and data for success- ful downtown revitalization through its newsletters, books, reports, and website. ') Alexander Communications Group . @ 2008 Alexander Communications Group, Inc. All rights reserved. No part if this pub- lication may be reproduced. stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying or otherwise, without the prior written permission of Alexander Communications Group. Subscription Order Form: Please start/renew my one-year subscription to Downtown Idea Exchange for $227.* NAME TITLE FIRM/ORGANIZATION ADDRESS CITY STATE ZIP PHONE FAX EMAIL N15 ~ MAIL: 712 Main Street - Suite 1878 Boonton, NJ 07005.1450 lJIFAX: (973) 402.6056 11 PHONE: (973) 265-2300 @EMAlL: info@DowntownDevelopment.com . North America, $227. Elsewhere. $257 (includes airmail delivery). 2 Downtown builds upon its key assets for reinvention - continued from page 1 Public riverwalk arises through college-city agreement Waubonsee Community Col- lege and the City of Aurora have worked closely and collaboratively throughout the development process on the $50 million down- town campus project. A key part of the Intergovern- mental Agreement (IGA) between the college and the city for this development is Waubonsee's recon- veyance of land along the Fox River to the City of Aurora for the development of a lower riverwalk, close to water level. The college will develop an upper riverwalk and public open space as part of the campus site plan. "The city conveyed to them an old parking lot that's going to be part of their project, and what we're getting from that is construc- tion of the riverwalk," Christensen says. "The city has had plans since the late 1980s to try to construct a riverwalk wherever we have devel- opment opportunities." Both the college-developed upper riverwalk and city-developed lower riverwalk will be accessible to pedestrians. The IGA also anticipates the need for a new parking agreement between Waubonsee and the City and lays the groundwork for such an agreement. The college's new downtown campus will include nearly 60 classrooms and labs, as well as academic and support services so that students can complete their associate degrees entirely at the new campus. "Beyond the college's core educational mission, the new cam- pus will serve as an economic development anchor - providing a positive focal point for the neigh- borhood and contributing to the continued renaissance of downtown Aurora," says Waubonsee President Christine Sobek. . Park will be a catalyst for investment and development As for the second transforma- tional project for downtown that's currently in the works, "RiverEdge Park will create stunningly beauti- ful entertainment, recreational and natural amenities along both banks of the Fox River," its web site promises. "The Park's appeal, as a unique venue and destination, will provide a powerful catalyst for investment and continued develop- ment in our downtown and beyond." The park will include two islands, and will be designed utiliz- ing green technology and sustain- able practices, adding to the quality of life that downtown users will enjoy. A park entrance will be directly across from downtown's train station and a five-minute walk from the downtown core. Elements that will make RiverEdge Park the "part urban and part natural" centerpiece of the community include: · Wilder ParklWest River Edge. This site is currently occupied by the City of Aurora police station, which is being relocated in the near future. New parkland will be opened up, allowing for dramatic vistas down to the river from the west side neighborhoods and pro- viding a connection to the park and river. This area will be designed for . . Downtown Idea Exchange . www.DowntownDevelopment.com September 1, 2008 . picnicking, gatherings, a weekend market and special events staging. · River Crossing/Blues Island Preserve. The central focus of the park will be a new river crossing. This will take the form of an icon- ic pedestrian bridge, whose curved main span will be supported by a single-mast cable suspension sys- tem. The arc shape of the bridge will be echoed on both river shorelines in the form of curving boardwalks. · Garden Market and Event Space. The garden market and event space will form an eastern gateway to the park. It will be composed of raised planters form- ing a weave of pathways and spaces that gently slope down to the river. This space will also house a weekend market. Both urban and natural in form, the gar- den and its market will act as a transition from the downtown to the naturalism of the park. · Outdoor Performance Venue and Lawn. The outdoor perfor- mance venue will be the major functional element of the park. It will act as a platform from which visitors can experience cultural events, the natural setting of the river, and the vibrancy of down- town Aurora. The lawn will serve as a flexible venue for large con- certs and picnics. · Indian Creek Wetland / Envi- ronmental Center. At the north end of the site, Indian Creek flows into the Fox River. A new wetland will be created at the mouth of the stream, restoring it to its more nat- ural form. This wetland will serve as compensatory storage for rain- water, allowing other park ele- ments to be constructed in flood zones and providing an urban wildlife area and environmental education center. . . By 2011, the City intends to make RiverEdge Park, whose performance venue will have a sophisticated sound system, the permanent new home of its Down- town Alive festival. This would allow the city to avoid having to shut down central streets and dis- rupting businesses on event days. Former industrial building to be remade as restaurant In addition to the campus and park, Tax Increment Financing assistance is helping an entrepre- neur create a major new restaurant from an old riverside industrial building in the downtown core. The restaurant will be an expansion location of Ballydoyle Irish Pub & Restaurant, which has been very successful since it was established five years ago in downtown Down- ers Grove, IL (pop. 48,720). The downtown Aurora loca- tion, expected to cost between $8 million and $9 million, will be three times the size of the one in Downers Grove. A permit for the project is now pending, and the developer hopes to open the 12,000-square-foot pub and enter- tainment venue this winter. "The cool thing about that is they're purchasing an old building from the early 1900s, and com- pletely rehabbing it," Christensen says. The developer is acquiring 38,000 square feet of space, so there's plenty of room to grow, as well. Keep old buildings, and reclaim natural space "Aurora is an old industrial city, and so the river is lined with industrial uses," Christensen says. "As property becomes available, or property owners express interest in moving to other locations, we've been approaching them about pur- chasing their property." With assistance from the state's Environmental Protection Agency, the City has also done brownfield cleanup just north of the park area. "We're really on a double plan if you will. One is to rehab our existing old buildings in the core of our downtown. We have about 450 of those buildings, dating from the late 19th Century up to World War II. We're actively working with property owners, and we have for years, on rehabbing those , buildings, as opposed to demolish- ing them," she says. "The second would be to transform our old industrial sites north and south of downtown into reclaimed natural and public areas that also can be used to spur private development. That's the area that we're focusing on in terms of trying to do cleanup, and then bring in larger-scale develop- ment that is in sync with the envi- ronmental sustainability of the natural areas. "We are big advocates of not tearing things down that are wor- thy of being saved or preserved," she says. "And wherever you've got natural areas, people want to be out in open space. They want to use rivers. "Even if you don't have a river, if you've got any kind of natural space at all, anything that you can do to make that a public amenity, I think, spurs pri- vate development. And it also makes you feel good about your community." Contact: Karen Christensen, Aurora Downtown/City of Aurora, (630) 844- 3670, kchristensen@aurora-il.org, www.auroradowntown.org; RiverEdge Park, riveredgeparkaurora.org. . September 1, 2008 Downtown Idea Exchange . www.DowntownDevelopment.com 3 New study aims to collect accurate data on traffic generated by downtown development - continued from page 1 accurate for use in assessing the urban infill development, mixed- use development, and transit-ori- ented development characteristic of downtowns. A lack of current and accurate data on how people travel in down- towns makes it more difficult and expensive to build good-quality, higher density, mixed-use infill and redevelopment projects. To correct this, the California Department of Transportation (Cal- trans) is providing the funding for an important research project to study travel characteristics of infill development in the state's metro- politan areas. More appropriate data needed for infill planning "The research we're doing per- tains particularly to the planning and revitalization of downtowns, mean- ing a more effective use of infill development, as opposed to growing out and away from city centers and town centers," says Jim Daisa, prin- cipal investigator, Kimley-Horn and Associates, who's researching infill development trip rates for both the Caltrans Office of Community Plan- ning and on a national1evel for the Transportation Research Board. "Historically, transportation planners and traffic engineers have used data from the Institute of Transportation Engineers on how much traffic is generated by differ- ent kinds of land uses, like office buildings, shopping centers, and so on. That data was collected at sub- urban locations that are isolated, meaning not in downtown areas. In fact, that was done intentionally. 4 It's much easier to collect data in an isolated office park in the sub- urbs than it is for an office build- ing in a downtown area. "Therefore, the data represents very auto-oriented land uses. In fact, it represents land uses that have negligible transit, walking, or bicycle modes of travel to them. But it's the only data available, so everybody uses it to plan, even urban infill development for down- towns. Although the data is com- pletely inaccurate for that." Over-estimating traffic and parking demand When suburban-oriented data is applied to the planning of down- town infill development, "the bot- tom line is it over-estimates traffic generation, which has a number of implications," Daisa says. "It may not have that much implication for a downtown merchant. But certain- ly for a local agency or a develop- er, who's trying to develop infill, it has substantial consequences. "For example, oftentimes local agencies have traffic impact fees to support the construction of improvements. Well, if you're overestimating the traffic, you're overestimating the fees that are necessary," he says. "It also leads to the design of much larger road- way facilities than are probably needed. If you're overestimating traffic, you're overestimating how many lanes of roadway you need. And that in turn reduces the pedes- trian, bicycle, and transit-friendli- ness of the downtown. So you can see what the consequences are." Too often, a town winds up with huge arterial streets dividing its downtown, creating a barrier for walking, and a layout that encour- ages people to get back in their cars, even for short -distance errands within downtown. There's a close relationship between traffic and parking, obvious- ly, and data for trip generation rates associated with land uses comes into play in the parking requirements that planning departments set as well. In its research for the National Cooper- ative Highway Research Program, Kimley-Horn and Associates will be looking at both traffic and parking. . Creating a new database for urban infill ''What we're trying to do is col- lect empirical data, meaning actual data of urban infill developments, so at least we can start building a much more accurate database for land uses that are more wa1k:able, pedestrian- friendly, transit-oriented, and truly downtown cores," Daisa says. "We're focusing on California right now, because Caltrans is fund- ing this data collection in this state. But we also are doing this on a national level to develop a method- ology for transportation planners to study urban infill areas and down- town areas," he says. The national study will be con- ducted through the National Coop- erative Highway Research Program of the Transportation Research Board/National Academies in . Ir=11 Web Extras ~ To view Trip-Generation Rates for Urban Infill Land Uses in California/Phase 1: Data Collection Methodology And Pilot Application, as well as sample urban infill travel surveys used by Kimley-Horn and Associates, visit www.Downtown- Development.com and click on Web Extras. . Downtown Idea Exchange . www.DowntownDevelopment.com September 1, 2008 . Washington, DC, whose reports provide state-of-the-practice guid- ance to transportation planners and engineers around the country. "What we'd like to do is work with the Institute of Transportation Engineers, the organization that pub- lishes and maintains this data, to develop a whole new document, that says, 'This data is to be used for urban infill, and it's applicable every- where in the country.' But it's going to take some time to collect the data." In the meantime, data from the California study should be useful to inform infill planning across the U.S. . Years of intercept surveys will be needed Researchers must conduct inter- cept surveys, asking people how they travel to and from a particular infillland use. "It will take 10 or 20 years before we have a large enough data- base to match what they have today for suburban sites," Daisa says. How people travel is constantly changing, especially in this era of high gas prices shifting popular preferences and attitudes. Particularly in down- towns, where efforts are focused on boosting public transit options, ser- vice, and ridership, transportation data can become quickly outdated. "It's changing all the time, but the fact is that a lot of the data that's still in use today was collect- ed in the 1960s and 1970s," he says. "It's time to update, or rather create the database for urban infill. The intent would be that it would just be updated over time." . Research should streamline planning for downtowns What will be the lasting impact of this research for downtowns? "Hopefully it will streamline the process of entitling and approv- September 1, 2008 Data must work hand in hand with political will Ultimately, pedestrian-friendly planning and design comes down to a political decision on the part of each municipality. Towns that successfully keep their downtowns from becoming car-oriented at the expense of pedestrians prioritize downtown's economic vitality over traffic impacts. "After World War II, with the advent of suburban development patterns, a lot of downtowns simply died because of malls and new activity centers built on the periphery of the older downtowns," says Jim Daisa, a principal investigator with Kimrey-Horn and Associates, who's leading research expected to improve how traffic impacts are projected for downtowns. "A lot of cities saw the loss of those downtowns and have come back saying, 'we're going to rebuild our downtowns. Economic development is our highest priority. We're going to exempt, to the extent that we can legal- ly, traffic impacts. We want traffic impacts in our downtown, at least initially, until we get the place built up and get a good transit system serving it.''' ing land use in urban infill areas. Right now, a lot of cities require the same kind of environmental review and traffic impact analysis that they do anywhere else in high- growth areas. Although, I think we all know the benefits of mixed use and urban infiIl development in terms of reduced traffic generation, reduced congestion, better air qual- ity, place making - creating good places, providing housing near transit and transportation choices. "It will expedite the process of getting that type of development done. I think it will also promote good smart growth principals, because it will show the trans- portation benefits of urban infill development. "We're already seeing from our preliminary data collection, that the traffic generation of urban infill use is half, if not less, than a similar development in a suburban area. That's pretty substantial, frankly. So the more empirical evidence that smart growth works, by con- centrating your housing and your employment in existing urban cen- ters is an important fact." In a downtown, people can make multiple short trips on foot, and transportation choices are much more viable and attractive than they are in other places. This research effort recalls wise words from the Project for Public Spaces: "Plan for cars and traffic, and you'll get more cars and traffic. Plan for people and pedestrians, and you'll get more people and pedestrians." "It's intuitive, but a lot of traf- fic engineers say, 'Show me the data. Because otherwise, this [ITE Trip Generation manual] is the only tool I have, and this is what I'm going to use,'" Daisa says. "We've got to get beyond the intuition, which I think everybody understands. We've got to show hard facts for the engineers and planners to apply it." California downtown property owners, managers, and associa- tions that would like to participate in the study should contact Daisa directly. Contact: Jim Daisa, (925) 543-0840, KimZey-Horn and Associates, jim. daisa@kimley-hom.com. . Downtown Idea Exchange + www.DowntownDevelopment.com 5 Transportation Public transit: Increase ridership by reducing security concerns A new report suggests several approaches to increasing the use of public transit by reducing security concerns. The recommended mea- sures range from increased lighting to increasing activity around transit stops through cafes and vendor- attended kiosks. The NZ Transport Agency report, Personal security in public transport travel in New Zealand: problems, issues & solutions, by D.M. Kennedy of Booz and Compa- ny (NZ) Ltd., draws on the fmdings of international literature and then explores users' concerns in three New Zealand cities: Auckland, Wellington, and Christchurch. The objectives of the project were to investigate the extent to which perceived concerns about personal security are a deterrent to greater use of public transportation services, and to develop policy rec- ommendations and guidelines to address the causes of concern. The report is relevant to any downtown served by public transit, as enhanced perception of safety among transit users means improved accessi- bility and a stronger downtown. General policy implications Personal safety is a universal concern, and so the diversity of a transit system's target market should II=:JI Web Extras 1~,,=;;;;,0-A1> To view the NZ Transport Agency's report that explores con- cerns about personal security by users of public transport, and high- lights a number of security mea- sures preferred by patrons, visit www.DowntownDevelopment. com and click on Web Extras. 6 be kept in mind in the development and marketing of security measures. The survey findings also implied that security measures are going to be more effective if they are targeted towards increas- ing the frequency of use of existing patrons, rather than persuading non-users of public transport to become users. The literature review noted that people dislike stop/station designs that make them feel enclosed or vulnera- ble. The international literature also showed that improved lighting is one of the most popular (and probably most cost-effective) security mea- sures. Therefore, any security pack- age that is developed should ensure that lighting is satisfactory. About one in seven people said that darkness while traveling on buses made them feel very unsafe or uneasy. And about one in six people said that uncertainty about when the bus will arrive made them feel very unsafe or uneasy. Similar results were found for trains. These con- cerns can be quite easily addressed through improved on-board lighting or real-time information. Mode-specific implications The survey showed strong sup- port for a 'package' of measures that address security concerns at bus stops. These include: · Lighting at bus stops · Emergency alarms or 'panic buttons' at bus stops to alert guards · Security cameras at bus stops. The survey results also showed strong support for measures relat- ing to waiting at train stations: · Random security guard patrols at stations during less busy times · Emergency alarms or 'panic buttons' at stations to alert guards · Open cafes/kiosks at stations · Security cameras at stations. The support for open cafes/ kiosks at stations is notable be- cause this could potentially be a low-cost means of making people feel safer. The overwhelming support for a personnel presence at stations (e.g. guards, attendants at cafes/ kiosks) is also notable. This is consistent with the international literature, which also found that a personnel presence is more popular than cameras. This has implica- tions for policies, such as automat- ic ticketing, that could potentially remove this presence. . Wider policy implications The walking and waiting stages of a public transport journey con- tribute more to people feeling unsafe than the traveling stage. Darkness, alleyways, secluded pathways, and lonely, isolated streets make a number of respon- dents feel unsafe or uneasy. But there is evidence that this reflects a wider issue relating to safety when walking in downtowns (especially at night). Therefore, there are poli- cy implications for police and/or city councils. This wider issue of safety could be addressed through a range of policy measures, but improved street lighting is an obvious option, the report concludes, especially as it received broad support in the sur- vey results - even stronger sup- port than added security or police. Contact: NZ Transport Agency, www.nzta.govt.nz. . . . Downtown Idea Exchange . www.DowntownDevelopment.com September 1, 2008 Management total assessed value of real property. . . . .. Give consideration to starting Special assessment district develops beliefs a hospitality fund from late-hour and policy statements for downtown restaurantlbar receipts to help pay for downtown amenities and addi- tional services required by late-hour operations. · Work with appropriate utility companies and governmental agen- cies to obtain upgrades in electrical services for the downtown area that will accommodate growth without power disruptions. . . A Vision for Downtown Sarato- ga Springs (NY, pop. 26,190), a six-page draft document prepared by the city's Downtown Special Assessment District, summarizes the basic beliefs and policies that will guide the 30-year-old Special Assessment District (SAD) in its continuing efforts to work for a vibrant and successful downtown. Saratoga's downtown vision document was drafted by a commit- tee of the SAD's board of directors, with volunteer help from local planning professionals. Following feedback from downtown property owners and the general public, the board intends to ask the city coun- cil to adopt the fmal document as a policy guide later this year. "The policy statements in the document are an evolution of the principles and activities that have occurred in the downtown over the past 30 to 40 years," the SAD says. "Most of them are not new and they. are not radical. However, there are some minor new initiatives and pol- icy directives in the document. What is also new about the policies is that they are presented in a single and comprehensive document." The over 70 statements the doc- ument makes are grouped into the following categories: · General beliefs about the downtown · Policies for improved aesthet- ics and physical features · Policies for improved parking, traffic movement and safety · Policies for improved eco- nomic development · Policies for coordination and organization. . September 1, 2008 From a downtown management perspective, the most useful ideas to review are those addressing eco- nomic development. Some exam- ples follow. · Support and encourage local- ly owned and operated businesses throughout the downtown area. National chains should conform to local design standards. National chains should be encouraged to participate in local downtown organizations. · Encourage the small high- tech firms that provide support ser- vices to the larger technology firms within the area to locate downtown. · Work to make wireless Inter- net connections available for the entire downtown. · Continue the use of outdoor cafes throughout the downtown area, but provide better design guidelines. · Encourage energy efficiency in new construction. · Encourage property owners to actively participate in existing pro- grams that offer operational energy cost savings. · Expand the city's lO-year tax abatement program for significant renovations of historic buildings to include commercial buildings. · Revise the city's 100year tax abatement program so that it auto- matically is available to all con- struction projects within the downtown area. · Encourage the city to reinvest in the downtown area through its annual operating and capital budget an amount equal to at least the per- centage that the downtown area properties represent of the city's Why create a policy and vision statement? The Downtown Special Assess- ment District believes that there are a number of distinct advantages to preparing a downtown plan or vision statement. These reasons are universally valid and compelling enough to persuade any downtown to begin drafting a policy or vision statement of its own. Among them: · A plan will provide a clear vision for the future for the down- town area. · It will help keep a vigilant eye on both the short- and long-range needs of the downtown in a logical and rational manner. · It will help all the various involved organizations/agencies keep focused on vital activities and priorities. · It will help gain public sup- port for downtown investments. · It will show the city council and other governmental agencies what is needed and what kind of funding and support is required. Contact: City of Saratoga Springs, www.saratoga-springs.org. . If::::J1 Web Extras 1m 0-<0 To view A Vision for Down- town Saratoga Springs in its entirety, visit www.DowntownDevelopment. com and click on Web Extras. Downtown Idea Exchange . www.DowntownDeveJopment.com 7 Idea . . . . . j, \ . )Jtxchange . ' '; , . Revenue shortfalls could hurt enhancement program Although Logansport, IN (pop. 19,680), Mayor Mike Fincher sup- ports the downtown's Corridor Enhancement Program, he's wor- ried that the city may no longer be able to provide funding for the redevelopment program, due to cuts in revenue from the state. The mayor expects a $1.3 million to $2.1 million shortfall in state monies by next year, and believes budget cuts will be necessary. Under the program, businesses are eligible for a reimbursement up to $5,000 for building and land- scape improvements. One option for saving the program with a reduced budget is to fund projects at a lower level than the maximum. "The Corridor Enhancement Pro- gram is a good program, and I sup- port it, but I don't know if we'll have the money to fund it very much longer, if at all," said Finch- er. "I'm trying to look at the big picture." Tour showcases downtown investment Downtown Fresno, CA (pop. 427,700), has seen more than $1 bil- lion in new construction over the past few years. To showcase this achievement and recognize down- town's revitalization, the Economic Development Corporation will host the Billion Dollar Tour later this month. The tour will feature recent- ly completed projects and highlight those still in progress. Although most downtowns may not have seen $1 billion in 8 recent enhancements,. a similar tour on a smaller scale is a great idea. It's the perfect way to teach people about downtown improvements and encourage further investment. The Fresno tour will be sup- ported through sponsorships. To see the types of marketing opportu- nities made available to sponsors, visit www.billiondollartour.coml SponsorshipDetails.html. New streetlights get temporary home Like many downtowns, Sey- mour, TX (pop. 2,910), is installing antique lighting fixtures downtown. But the city is handling things a bit differently. Several lights have already been erected, but on a tem- porary basis. They will be fixed to permanent bases when the best locations are determined. The city is soliciting public comments and opinions regarding the project. Sev- eral people have inquired into pur- chasing the lamps as memorials for individuals who once lived in Sey- mour/Baylor County. Though that is a long-term plan, the city is putting donations on hold while it tries to obtain and plan for future funding for new sidewalks. Parking assessment can fund maintenance Faced with deteriorating park- ing lots in downtown Elko, NV (pop. 16,710), the city was forced to plan upgrades and reconstruc- tion. But the city needed to estab- lish a method for funding regular upkeep of the lots following completion of the work. One sug- gestion was to establish a mainte- nance assessment. All property owners that benefit from the park- ing corridor would participate, and the assessment would be min- imal. It was also recommended that the city hire a third party to perform the work, rather than add it to the workload of city staff or crews. . Smile, you're onconcealedcarnera.! Police inAtlanta,GA (pop. 416,500), haveanewwaytocombat aggressive panhandling. Concealed cameras will allow undercoveroffi.. cers to. capture threatening behavior on tape. Qrackingdown on pan- handling is an important issue. in Atlanta,as itis the secon(jbiggest< complaint about the. city,according to a surveyotvisitors. (Traffic is the most .commongripe.) Battling panhandling is. essential to qreatinga safe, walkable environment downtown. The concealed cameras are the latest effort in a successful battle against downtown crime. .In fact, crime was. down 24 percentforthe first half of this year compared to the same periocUn 2007.Jhecity also established an anti-panhandling ordinance three years ago, although. The Atlanta Journal-Constitution reports that"ithasnlbeen rigorously enforced." Downtown Idea EXChange . www.DowntownDevelopment.com September 1, 2008 . . . j 1 i , I j 1 ~ 1 . . Supporting Merchants Vol. 33, No.9. September 2008 Bridal shows give a forum for businesses In this issue to address needs of lucrative niche market . Bridal Bliss, a downtown-wide showcase produced by the Downtown Development Authority of Royal Oak, MI (pop. 60,060), provides downtown businesses with a coordinated marketing forum. More than two dozen business- es serving the wedding planning market typically participate each year. "We encourage businesses to participate with sales that highlight the wed- ding-related items that they have," says Stephanie McIntyre, downtown manag- er for the Royal Oak DDA. "It's everything from the candy store highlighting gifts for guests, to clothing stores that make custom wedding gowns, to jewelry stores showcasing engagement rings. The event is about businesses showing off what they have, and really putting an emphasis on weddings." The DDA board's consumer marketing committee came up with the idea for Bridal Bliss, which was introduced in 2005. "We've had an increase in participants each year, and we got especially (continued on page 2) Promotional Tips & Ideas Calendar to raise money for downtown Earlier this year, the Downtown Albany Business Improvement District (BID) announced plans to develop a commemorative calendar to celebrate the 400th anniversary of Henry Hudson's historic voyage and landing in what would become Albany, NY (pop. 95,660). The calendar, developed with initial funding from a local philanthropist, is intended to capture the charm and essence of downtown Albany. The cal- endar is being launched in conjunction with this month's arrival in Albany of the Half Moon, a full-scale, operating replica of the Dutch ship of explo- ration that Henry Hudson sailed in 1609. To ensure the calendar features dynamic and compelling images, the . BID conducted an open call for amateur and professional photographers to submit photos. Each applicant could submit up to three images that empha- size the history, architecture, and culture of downtown Albany. Photographs (continued on page 8) <9 2008 Alexander Communications Group, Inc. All rights reserved. Something any downtown can do well. Even if a downtown lacks a hotel or banquet hall to actually host a big wedding, it likely has relevant service pro- viders to show off.. . . . Page 3 Town-gown partnerships can extend to marketing. A civic- minded student group shows the value of working with young people to share their unique perspectives. . . Page 4 Looking Ahead to March. Combat cabin fever with events and activities celebrating read- ing, girl scouts, St. Patrick's Day and the first day of spring. . . . . . . . . . . . . Page 6 Partner up early in the process. That's a key lesson learned for downtowns considering produc- ing a calendar, or other fund- raiser item. . . . . . . . . . Page 9 Operational procedures ensure smoother running of events. laying out consistent proce- dures up front makes it easy for event planners to know the rules. . . . . . . . . . Page 10 Bridal shows give a forum for businesses to show off (Continued from page 1) good news coverage this past year, when one of the major TV stations in Detroit covered it. The news crew came in and did a shot of a dress fitting inside a store that makes dresses on site:' Mcintyre says. The event is well publicized to the media via PRNewswire. Last year's release quoted an intimate apparel bou- tique owner who would be providing expert fittings and the undergannents: ''This is not the traditional, boring bridal trade show," says Rebecca Aughton of Bra-vo Intimates. "We have a beautiful atmosphere of colorful shops, salons and restaurants downtown that are just steps from one another, and the owners offer the personal touch that is so hard to find." . I ~Main St. Association Presents The Downtown Paso Rob es . Market to the masses In addition to its PR effort, the Royal Oak DDA also promoted Bridal Bliss last year with a print, radio, and cable TV campaign. "We also created posters, and produced a walking guide and map that showed the loca- tions of participating business- es," Mcintyre says. Finally, the event was pro- moted with a banner ad on The Knot (www.theknot.com). a com- prehensive online resource for couples seeking information and services to help plan their wed- dings. "It's all over the country, so anyone can personalize by loca- tion," Mcintyre says. Next steps for the DDA include determining where their marketing budget is best spent. To do this they will survey Bridal Bliss guests to learn how they heard about the event. "But as far as our retailers were concerned, we got a lot of positive feedback about the cable campaign, and the radio spots," she says. The cost to promote Bridal Bliss each year runs about $10,000. "Really all of our costs are in the event's marketing, because everything else is done in the stores," she says. Last year's budget was as follows. · Cable TV advertising: $5,000 · Print advertising: $2,000 · Radio advertising: $2,000 · TheKnot.com advertising: $700 · Poster/map printing: $500. . Tweak event timing, features Participating businesses are generally pleased with the foot traffic and sales the event day generates, as well as the number of couples who come back to book their services for their weddings. "From our perspective as well, we've had more and more businesses participating every year, which is great. The more businesses that par- ticipate, the more worthwhile it is for the bride to come down here and check every- thing out," Mcintyre says. One thing the Royal Oak DDA plans to change about Bridal Bliss is when the event is held. Last year's event went from Receive personal 6 S attention from ma~Y 11 a.m. to p.m. on a at- xhibitors in O)1e locatiO)1... urday, at the end of April. e formal wear, florists, "For next year, we're photographers, c~terers, limousine sefV1ces, talking about possibly d h more' ift. h d musicians anmuc.' sh mg t e event ate to . Id soroethingnew, a little bit earlier in the Somethmg o. ething blue... ething borrowed and sOAlm 1 F You' year, when a lot of the som Has It or . The Wedding EXPO ,....'.....-......... other bridal shows are D_.~un"..,-..-.....--'._..-- ~ . " h -"D'_'P'U'_~- - f gomg on, s e says. .........-"'-...-.-- h Y types 0 fl. d in Paso Robles highlights t e m.o~ Events Expo. March is the big Thed ler UpSa~ticiPoting in its Wedding & Speclo month it is for bridal ven ors shows for good reason. Once the holidays and Valentine's Day are over, the business of wedding plan- ning becomes top of mind for engaged couples. 'We're always thinking of ways we can enhance the event, such as adding a bridal fashion show:' she adds. Businesses also devise ways to add their signature touches to the event. For a couple of years running, a restaurant has had its wait staff dress up for the occasion. "Back by popu- lar demand, the waitresses at Lily's Seafood will be CH 22008 l1AM-3PM SUNDAY 1 ......1. 1 {QJ Spring St., Paso Robles Paso Robles Inn fla1 rOOl!:l~_ . . 2 Downtown Promotion Reporter . www.DowntownDevelopment.com September 2008 s~~L~~,~~~~;!S A Self GUided WalkIng Tour" Wn This ad promoting the Ro 01 . highlights the raffle d Y hOok Bridal Bliss event ,on a c once t . town shopping spree 0 0 Wm 0 down- cities registered to Wi~. ver 500 guests from 47 . decked out in bridal 'up-dos' and veils, styled by Alex and Emilio of Alex Emilio Salon," last year's press release teased. Even a vintage clothing vendor at the Royal Oak Farmers Market's antique day, which coincided with Bridal Bliss, hired models to walk around the market and show off its vintage wedding gowns. Another element driving foot traf- fic to the event was a contest offering the chance to win one of three Down- town Royal Oak Shopping Sprees, worth $500, $300, and $200 in gift certificates donated by businesses. "From our raffles, we had over 500 registered guests from 47 cities," she says. Alternate format: Ballroom ~I"",,"i' F i " / J :';' , ! iJ i t . The Paso Robles Main Street Wedding and Special Events Expo is produced each year by the Paso Robles Main Street Association in Paso Robles, CA (pop. 24,300). The expo is held from 11 a.m. to 3 p.m. on a Sunday each March, in the ballroom of downtown's Paso Robles Inn. The expo provides wed- ding, anniversary, and other special event planners with per- sonal attention from a large number of exhibitors at one time and place - includ- ing formal-wear boutiques, florists, photographers, caterers, limousine services, and reception sites like the host property. A downtown bridal and formal wear shop puts on a fashion show throughout the event. Door prizes and gift certificates are given away throughout the afternoon. The free hors d'oeuvres and cake samples are no doubt a big attraction as well, and attendance is free. The Expo is about eight years old, and changed its location twice as it grew in size. Both men and women attend the expo. Between 600 and 700 people typically visit the event each year. The Paso Robles Main Street Associa- tion makes money from the rental of exhibit space. "We usually get the hall for free, because the event is good advertising for the Paso Robles Inn," a down- town hotel that does a lot of wedding business, says . Norma Moye, executive director of the Paso Robles Main Street Association. Marketing for the wedding and event expo in- cludes local newspaper ads, posters around town, fly- ers distributed through stores, and a 28-page program, A Guide to Weddings and More, produced by the Paso Robles Press and the Atascadero News in support of the gala event. There's also a local radio program that gives the Association an hour to talk about its function, which Moye fmds especially helpful in getting the word out. ~ ~fUM Something any downtown can do well As a downtown promo- tion, a wedding expo "is great because it gives a lot of your merchants exposure," Moye says. "You have them all together, and people can make choices and they take notes. It's just a great function. Everybody looks forward to it here. Plus, we get a lot of people from the wider area that are getting mar- ried or having a party." "Pretty much any business can figure out a way to incorpo- rate weddings into the everyday retail that they have. I just think it takes a little bit of creativity and brainstorming," McIntyre says. "It's a huge market, and if you're not tapping into it, you're defmitely missing out. Because there's a huge amount of money spent in this industry. Regardless of what the economy is like, people are still getting mar- ried. So I think it's a great way to market downtown." Using the downtown district instead of a banquet hall makes for "a unique venue, too," she adds. "Rather than being in an enclosed building where you're walk- ing around and looking at cakes, this is a nice way to get outside, walk around, and get to know downtown." Contact: Stephanie McIntyre, Royal Oak DDA, (248) 246- 3286, stephaniem@ci.royal-oak.mi.us, www.downtownroy- aloak.org; Norma Moye, Paso Robles Main Street Association, (805) 238-4103, mainstreet@tcsn.net, www.pasoroblesdowntown.org. . Register to Win One at Three "M.~GIC" SHOPPING SPREES fit. At participating '_m. shops. salons and restaurants 11\;1 Visit .IB www.duwnluwnru.alaalt..r~ ........ for more informalion 'oy~1 oak September 2008 Downtown Promotion Reporter + www.DowntownDevelopment.com 3 Partnerships Town-gown partnerships can extend to marketing "Say there's nothing to do in downtown... we dare you..." That challenge introduces a student-ori- ented, user-friendly guide to downtown Dayton, OH (pop. 166,200), put together by 15 civic-minded Uni- versity of Dayton students. The 54-page full-color handbook, Beyond Brown: A Student Guide to Downtown Dayton, features a price guide, transportation options, parking map, stu- dent-reviewed hot spots, student photography, and a hand-picked directory of downtown's restaurants, entertainment venues, cultural activities, parks and recreation sites, shopping opportunities, and seasonal events. A project of civic-minded student group The guide was a community service project of the first class of Dayton Civic Scholars. "The program is designed to recruit college fresh- men that aspire to be public servants," explains Dean Lovelace, Dayton Civic Scholars director and a Day- ton city commissioner. "We have done the program for three years now, and each group that we recruit has a responsibility to create a capstone project by the time they graduate." In addition to their project, student members of the Dayton Civic Scholars must meet with various local leaders each month for an entire year, and are required to do 160 hours of service per semester. They also attend civic-oriented conferences with Lovelace, such as the National League of Cities Con- gress of Cities and the National Community Invest- ment Fund's Annual Development Banking Conference. So the Dayton Civic Scholars become very well versed in downtown problems and develop- ment strategies, and marketing was the one that the first group sought to address. Breaking student bubble "The very first group that we recruited in 2005, their project was creating a guide, because they felt that, number one, UD is a bubble," Lovelace says. "They felt that people who come to campus here for four years often don't drift off campus much, except to go to the mall. But downtown is only about five minutes away from campus. So they said, 'Why don't we get people past the bubble and going down- town, and taking advantage of all the things that are exciting downtown, ranging from our performing arts center to our restaurants, to just the sense of the core?'" The students avoided reinventing existing guides to downtown - including those from the Dayton Daily News, the Montgomery County Convention and Visitors Bureau, and the Downtown Dayton Partner- ship - choosing instead to tap these resources to cre- ate something specifically for UD students. The students made their choices about what to include in Beyond Brown based on familiarity, and student appeal and accessibility. They also deliberate- ly made the guide useful to every student, not just those of legal drinking age or those with cars. The guide primarily consists of listings, which are organized under color-coded sections: · Transportation & Pricing · Restaurants · Entertainment · Culture · Parks & Recreation · Shopping · Seasonal. The end of the booklet contains a downtown Day- ton map on a two-page spread, and four pages of ads that funded its production. For each section, especially noteworthy venues or businesses are given brief write-ups that include insid- er's tips about what to expect and operating hours. For example, two write-ups stand out under Shopping: · Derailed. Being in a new city probably presents you with the challenge of finding the perfect salon to get your hair cut and styled. Derailed is an eclectic salon with a funky, punk rock, retro, and super fun atmosphere. The hair stylists will make you feel com- fortable from the minute you walk: in the door to when you walk: out with a fun new style. Derailed offers affordable services for men and women, includ- ing cut and style, color, highlight, makeup, condition- ing, and eyebrow and lip waxing. . . II=:JI Web Extras I ('..@ To view Beyond Brown: A Student Guide to Downtown Dayton, visit www.DowntownDevelopment.com and click on Web Extras. . 4 Downtown Promotion Reporter . www.DowntownDevelopment.com September 2008 The student guide to downtown has changed the campus mind set about places to go in Dayton. "For all of the incoming freshman students, part of their orientation is being given the guide. So if they, or their parents, wish to venture beyond campus, . they now have a directory that guides them to what's happening downtown. That's a nice shift, from thinking that they must always stay close to campus," Lovelace says. The student guide has also created a lot of buzz on the side of City Hall. The guide, which came out last spring, should remain relevant for some time to come, but a future class of Dayton Civic Scholars may take on updating it. To improve town-gown rela- tions, "the key thing is that you've got to infuse young peo- ple in the mix," Lovelace says. "Young folks, people under 25 or 30, see things that sometimes people that are a little older don't see. "That's why they recognized some specific places they felt were student-friendly. It's important . for policy-makers and downtown leaders to factor in young ideas in whatever they do, because they see the world differently. They even see our downtown . · National City 2nd Street Market. Shopping this market is a unique expe- rience rather than a hectic trip in the mall. It offers a large selection of over 40 local vendors with products ranging from fresh flowers, meat and produce to crafts and jewelry. If you are look- ing for a unique gift, this is the place to go! It makes for a fun Saturday morning or afternoon with places to sit down and eat a tasty lunch with a local flavor. Check out their website for a list of vendors. Directory has changed closed-off culture September 2008 The Shopping section of Beyond Brown: A Student Guide to Downtown Day- ton, features a photo of a retail center along with a clever quote on the subject from Bo Derek: "Whoever said money can't buy hap- piness simply didn't know where to go shopping." Whoever said mo 't b ~rmply didn't blO nOYhcan uy happiness -80 Oerek . W Were to go shopping. Tmnspori atkm Greyhound. Transportation Center UL East Fiflh Street: . W\\"W.greyhOulld.conl 937.224.1608 Greater Dayton RTA 937,425.8400 $1.25 Fare. Drivers do'no:r curry chunge; plen...e bllV1TexB.tlt fare ready. Farehoxes ~ altnoim. plus one and five dollar bills. Chl.lngc.C:ards are all>O available on board, goodtowurd fulure fares. No cash refunds. }'or route and schedule infonnation, c.aU 937,22(iJ 144-. 4 Soutb Main Street. \\'ww.grl".l1tenlilylonrta.(:om Dayton Checker Cab 937.222.4011 Service a..ailahle fM 24 hours a-day, 7 day& -II \reek. $1.80 pE'.r mile. Ill-East Socoitd Street Dayton Yellow Cab Company 937 .~~8.11SS Senil.>eS'4vuillible24 b(lut!; a 'day~ '7 diq-s u~'e'.ek.I3.00 for the Jim mile, $.2.00 for each additional mile. Minimum of $7.:..0 ctm he -e"pt~ted between U1> auddowlltnwn. 700 EUI l-'ourth Street Liberty Cab 937.222.2822 Servi(!e ,il,\:ailllble ror2.4 huurs a ua}~ '7 daY$ uW't-t:k. $1.J)(II*r ri-ip-e. Diamond Cab Company 937.277.1000 Servic:.e Il:vailable fUf 24 bou" a day, 7 days.a week. $.2.00 per mik~. Pddnq P1f'8Se nOte- thllt thrOUp;hout Ihis_ book. the follOwIng k~' wit!. be used to d~ignate hOli-' lill.lch endl'l)a)'lom. ~-entor estabJil'hlllCnl will cost 10 viml. $O-~OO $5.()()...$10.00 $1O,QO-$15.00 $15.0ll-$1.O.00 $ $S $$.a $$$$ The guide's Transportation & Pricing section includes a pricing key that is suited to student bud- gets: An expensive outing would cost belween $15 and $20. The quote here is by Virginia Woolf: "One cannot think well, love well, sleep well, if one has not dined well." differently from how I see it, and I've been here 50 years. There are places they wrote about where I thought, 'Hmmmn. That's interesting.' That comes with fresh eyes, and their built-up attitudes about places to go." Contact: Dean Lovelace, Dayton Civic Scholars, Fitz Center for Leadership in Community, University of Dayton, (937) 229-4643, dean.lovelace@notes.udayton.edu. . Downtown Promotion Reporter . www.DowntownDevelopment.com 5 Looking Ahead ... to March Combat cabin fever with events and activities celebrating . reading, girl scouts, St. Patrick's Day and the first day of spring A day for reading downtown March 2 would be the 104th birthday of beloved chil- dren's author Dr. Seuss. And what better way to celebrate than to read one of his classic stories. In Rock Island, IL the downtown library invited pre- K through second grade children and their families to come downtown for a free story time to celebrate. And to honor the 50th anniversary of Dr. Seuss's The Cat in the Hat the library also hosted Project 236. Dr. Seuss used just 236 different words to write The Cat in the Hat. Using a word list from the book, the contest invited readers of all ages to create their own story using the same 236 words. Dr. Seuss's birthday falls on National Read Across America Dayan initiative on reading cre- ated by the National Education Association. Daisies, Brownies, Cadettes and more Girl Scout Week is a wonderful time to bring the girls downtown for a celebra- tion of scouting and to fulfill their community service requirements. In Chillicothe, MO four girl scouts troops created a mural for their Gold Award Project. The scrapbook style mural fea- tures pictures from the area, which show how children lived and played from the 1800s through the 1930s. All of the images were chosen for their spe- cial significance in the history of the Girl Scouts. The mural joins over a dozen others throughout the downtown. Quilt festivals brighten downtown Quilting has had a huge resur- gence in recent years. In fact, Downtown Promotion Reporter noted several years ago that nearly 20 million Americans spend a whopping $1.84 billion a year on their quilting hobby. There's even a special day set aside for quilters: March 15 is Quilting Day. The day offers a natural opportunity to host a quilt festival. What these festivals have in com- mon are large displays of quilts in downtown stores, museums, and other venues; quilt competitions (often with cash prizes); a selec- tion of classes/workshops taught by well known quilters; quilt auc- tions/sales; and entertainment. In addition, one quilt artist is often selected to be featured at the festi- val. This "star" artist can attract people from across the country to the festival. In Creston, B.C. over 400 quilts are distributed to down- town merchants for display. A week before the festival local business people are invited to select the quilts they want. This gives businesses a chance to pick quilts that complement their merchandise. While in Walla Walla, WA, the Quilt Festival includes a Quilt Challenge in which partici- pants are asked to create a quilt with their interpretation of a spe- cific theme such as Quilted Memories. The winners receive cash prizes. . Downtown goes green for St. Patrick's Day In downtown New Haven, CT, the annual St. Patrick's Day Parade is becoming greener than ever. This year, the Town Green District partnered with the City of New Haven, Yale University, the St. Patrick's Day Parade committee and others to collect and recycle as many bot- tles and cans as possible. Here's how it worked: 10 recycling sta- tions were set up along the parade route. The stations were marked with donated flags and staffed with volunteers. Volun- teers also worked the parade route collecting empty bottles and cans from the ground and directing parade goers to the recycling stations and empty bins. The District's Clean Team . 6 Downtown Promotion Reporter . www.DowntownDevelopment.com September 2008 monitored the bins and removed culinary use and more, as well March is . . . . full bags. as providing lectures, demon- strations and hands-on activities. Craft Month Spring really is Frozen Food Month in the air Chocolate isn't iust With the first day of spring, for lovers Nutrition Month our thoughts turn to the delights While chocolate themed Poetry Month of warm summer weather and, events tend to fall around Valen- of course, to spring-cleaning. In tine's Day. February 14 isn't the Red Cross Month Elmira, NY over 300 people hit only day for chocolate lovers. Woman's History Month the streets, parks and sidewalks There's also chocolate week, the to help clean up downtown. Vol- third full week in March. Ideas Chocolate Week unteers came from the Kiwanis for celebrating this delicious Club, Key Club, Cub Scouts, week come from two small Third week in March area schools, the community downtowns with a big taste for Girl Scout Week center, and area businesses. chocolate. March 8 - March 14 Volunteers were rewarded for Downtown Rhinelander, WI their hard work with downtown hosts a Taste of Chocolate. The March 1 T-shirts and a celebration lunch public is invited to visit more Pig Day provided by a than 30 participat- March 2 local pizzeria. Cabin Fever Day ing businesses, Dr. Seuss's birthday What exactly Cabin Fever Day, celebrated taste an assort- Read Across America Day are those volun- on March 9, is the perfect time ment of free . teers doing? Quite to get people out of the house chocolate treats, March 3 a lot! and downtown for a party. In browse and shop. Notional Anthem Day In Blooming- Roanoke, VA the Cabin Fever Many of the March 6 ton, IN, for exam- Series includes beach bands, stores and restau- pIe, volunteers oldies, motown, and soul rants also offer Dentist's Day collected and dis- music all under the tagline, specials during March 8 posed of 2,000 "Sure to warm your soul and this evening event. Daylight Savings Time Begins pounds of trash, cure the winter blues!" Chocolate removed graffiti, lovers are also March 9 painted buildings, planted flow- invited to fill out an entry form Napping Day ers and mulched planters at each business they visit for a (Always the day after Daylight throughout downtown. City staff chance to win a basket of down- Savings Time begins) led the cleanup teams and pro- town gifts valued at more than March 9 vided the necessary tools and $500. Cabin Fever Day equipment. The annual Chocolate Lover's Also heralding the arrival Day is a one day chocolate extrav- March 14 of spring and to help residents aganza in downtown Morgantown, National Quilting Day prepare for the spring planting wv. Over 30 businesses partici- March 17 season the Ocean Springs Cham- pate with each one providing a ber of Commerce-Main Street different chocolate item. The cost St. Patrick's Day Tourism Bureau hosts an Annual to sample the goodies is $5 (chil- March 20 Herb & Garden Festival down- dren under three are free). That $5 First Day of Spring town in March. The two-day fee also enters participants in a . event showcases plants and herbs drawing to win a trip for four to March 24 for gardening, landscaping, Hershey Park. . Chocolate Covered Raisin Day September 2008 Downtown Promotion Reporter . www.DowntownDevelopment.com 7 Calendar to raise money for downtown (Continued from page 1) were chosen for the calendar by a juried panel with cash honoraria of $1,000, $500, and $250 awarded for the top three images selected, in each category. All selected photographers will receive photo credits, a framed photograph of their image, and five copies of the published calendar. The calendar will herald the Quadricentennial celebrations by including listings of signature events in and around downtown Albany and along the Hud- son River throughout 2009. Historical references and other relevant information will also be included in the published piece. Finally, the 2009 calendar will act as a fund- raiser for the BID (a 501(c) 3 not-for-profit organi- zation), with corporate underwriting opportunities available for each month. Sponsorships include prominent logo branding and celebratory remarks, in addition to heavy press and publicity activities promoting the commemorative piece. Partner with a photography studio early on Entrants had approximately two months follow- ing the calendar's announcement to submit complet- ed applications and photos. "We had 85 people enter, and most of them submitted three photos each. So it was about 250 photos that were part of the contest," says Nancy Spadaro Bielawa, the BID's director of communica- tions, who fielded inquiries from prospective calen- dar sponsors. "Getting people interested in the photos was pretty easy. The local newspapers were good about reporting the call for entries," she says. "We really didn't advertise it in any other way, outside of our monthly enewsletter. Other than that, we didn't pay for any advertising." The BID also contacted local photography stu- dios and art galleries about the photography contest and calendar. "Our graphic designer, who's putting the calen- dar together, asked that we work with a photography studio to make sure that the images were ready for four-color printing - that they would be absolutely spectacular, and the right resolution. So if the images needed tweaking on the technical end, the photogra- phy studio could do that for us," she says. 8 "In hindsight, we wish we had partnered with a photography studio early on. They really would have been a huge help to us on the front end," to provide technical assistance and guidelines for participants before they set out to take the photographs. If a downtown taking on a photo calendar contest has a photography studio in its district, "I would strongly encourage that they look to partner with them, because they can be a huge asset. Plus, they have access to a lot of photographers," she says. The BID also asked the photography studio to make a special offer available to contestants, which it is including in its follow-up thank-you letters to all photographers. "We have now juried the photos, and we have to communicate with all the participants. We thought, 'Well, it's a built-in audience for them. These are photographers, and they obviously are willing to come downtown, because that's what they did. So perhaps it's a nice way to drive some business to the photography studio,''' she says. . Separate the wheat from the chaH The panel of judges who decided on the fmal 13 images included the philanthropist and downtown property owner who initiated the calendar project, the director of a downtown art gallery, a museum repre- sentative, and a senior art director with one of the local advertising and marketing agencies. First, the photo images had to be of subject matter within the bounds of the downtown BID. The judges then made their evaluations based on the aesthetic appeal of each photo, and its reflection of the character of downtown Albany. "It really was very subjective, once it made the technical specifications," Bielawa says. "The judges really looked at: Did it represent downtown Albany? Was it interesting? Was it appealing? Was it some- thing that you could look at for a month? Was it dif- ferent? Did it 'speak' to you?" The selected photos run the gamut of themes. . IDI Web Extras r f"..<t> To view project details, submission requirements, and an application, visit www.DowntownDevelopment.com and click on Web Extras. . Downtown Promotion Reporter . www.DowntownDevelopment.com I / September 2008 "The photo that won first prize was a unanimous favorite" among the judges and BID staff, she says. "It was a spectacular photo of the interior of the Catholic cathedral here in downtown." Other images weren't especially striking at first, but revealed pleasing nuances with time. People also showed their creativity in the unusual angles and perspectives they took of well-known landmarks. Partner up early on in the process "I would say the judges were most To other downtowns considering intrigued with photos that had people in producing a promotional fund-raiser them," she adds. "But it would be some- such as a calendar, "First consider any thing more artistic than a vacation shot." logical partners that you can think of For example, one people-photo the right up front, that will make your job judges liked was apparently of a tourist easier," Bielawa says. taking a photo of other tourists at a "For example, any photography stu- downtown plaza. dios, or professional photographers that Judges also gravitated to photos that perhaps reside in your district. Because conveyed or suggested some sort of they're experts, they have networking story, as opposed to pictures that were resources with other photographers, and simply beautiful. can perhaps make suggestions about the The photography studio that the BID Half Moon, a replica of the information you include in your call for is partnering with will host an exhibit of Dutch ship that Henry Hudson entries." the winning photographs. The press sailed in 1609, will be fea- Partners in this type of effort, she announcement and exhibit opening will tured on the calendar's cover. says, help downtown do things to make coincide with the First Friday in September, an it easier, more interesting, and more exciting for all. evening event that the downtown BID holds regularly "We were fortunate that our photography studio in conjunction with the neighboring Lark Street BID. was so amenable to helping us out at the eleventh hour. But there were probably lots of other things we could have done with them had we tapped them in the beginning." Her other key word of advice: "Be mindful of what your costs and objectives are. If it is a fund- raiser, think about your funding situation. Do you have a major underwriter up-front? Are you going to try to sell sponsorships for each month? What's a reasonable price point that 12 underwriters will sup- port? And finally, have a back-up plan. What hap- pens if you don't have those? Would you be breaking even? Make those decisions, or at least go through that thought process, up front." When opening up an artistic contest to the gener- al public, downtowns should also brace for unpre- dictability. "It's not always going to be nice, neat and tidy, where everybody's going to submit everything perfectly," she says. "You're going to have to address things that you weren't prepared for." Contact: Nancy Spadaro Bielawa, Downtown Albany BID, (518) 465-2143, ext. 11, nbielawa@downtown- albany.org. . . . . Sell sponsorships/ plan marketing and PR/ and arrange for distribution channels The aforementioned cash rewards for the top three photos were provided by the calendar program's initiator, who provided its startup underwriting. "We also are attempting to sell sponsorships for each month through corporate underwriting as well," Bielawa says. Including the graphic design, printing, and prizes, the run of 1,500 calendars will cost the BID about $11,000 to produce, or $7.33 each. The calen- dars will be sold at $20 apiece. "We are in the process of setting up all our vari- ous distribution points around the district, and also, of course, at the airport and other prominent cultural venues. In addition, the sales will kick-off on the arrival of the Half Moon and our quadricentennial on September 19," she adds. "We're going to do heavy promotion there, and with our press event on September 5 [First Friday], we're going to do pre-sales. We're also going to September 2008 focus in our upcoming newsletter on marketing the calendars as employee and/or client holiday gifts. Businesses are always looking for something unique to give a valued client or employee, and this is absolutely a one-of-a-kind gift. It's being sold at a reasonable price point, and it's tax deductible," she says. Downtown Promotion Reporter . www.DowntownDevelopment.com 9 , , , Management Issues Operational procedures ensure smoother running of events . To manage and control a downtown gathering place with fairness and equity, it's important to have consistent procedures in place, and to make it easy for event planners to understand those rules. For example, the City of St. George, UT (pop. 49,660), makes its Town Square Operational Proce- dures document available at itswebsite. It's well organized and covers all policies without legalese. Best yet, it fits on one page. Here it is. 1. Purpose. The Town Square has been construct- ed to create a beautiful public gathering place in the center of Historic St. George. It is the intent of the city to schedule a variety of high quality, community- wide special events at the Town Square while offering unscheduled public access to the facility throughout the year. Priority will be given to events sponsored by Town Square partners. 2. Scheduling Process. Tentative hold can be placed on an open date and will become permanent at the time of payment of fees at the parks office. This hold will expire after five working days if payment is not made. All events will be coordinated from the Arts Center by a designated city coordinator. 3. Policies. a. The Town Square is maintained as a public park by the Leisure Services Department. All rules, regula- tions and requirements of the Parks Ordinance apply. b. Scheduling requests must be accompanied by a special event application form. c. No motorized vehicles other than maintenance vehicles will be allowed on the square. Motorized wheelchairs or handicap assistance conveyances will be allowed. Additionally, no person upon roller skates, roller blades, gopeds, or skateboards shall go on any side- walk within the downtown "Historic District," includ- ing Town Square, or shall ride upon walls, steps, water features, railings, benches, tables, or planter boxes. d. Hours of operation: winter (ending with day- light savings time) - dawn to 10 p.m.; summer (begin- ning with day light savings time) - dawn to 12 a.m. Special events may be approved for later hours. e. Typical uses allowed include arts and musical gatherings, concerts, movie showings, catered food meetings and events, and festivals. Fund-raising events may be approved by city council. f. Town Square will not be scheduled for wed- dings, private parties, commercial events, religious services, ticketed events, sports leagues, tournaments or scheduled practices. g. The hanging or posting of signage or banners for special events must be approved by the Parks and Facilities Manager or designee. h. Music - City support staff must be in atten- dance to manage sound equipment to insure sensitivi- ty to neighbors and proper amplification standards. i. Food and drink - All food served on site shall be prepared offsite. j. All tables, chairs, tents, etc. needed to produce special events must be provided by the event organiz- er. A fixed sound system in the tower may be sched- uled. City support staff must be in attendance at all scheduled events. k. Parking must be coordinated and approved through the city, county, LDS Church and school dis- trict as part of the special event application process. 1. Wading and playing in all water features is allowed, but features are not attended by staff or life- guards. It is recommended that water shoes with rubber- ized soles be worn as water features can have slippery surfaces. Small children should wear swim diapers. The features will be shut down during cold weather. 4. Fees. As part of the special event application, a determination will be made regarding fees to be charged to the applicant to cover the cost of city sup- port personnel i.e., security, setup, cleanup, and light and sound support. Contact: Tammie Elsworth, City of St. George, (435) 627- 4503, www.sgcity.org. . . Special Events Ordinance mulled A new Special Events Ordinance to be considered this month by the city council of Colorado Springs, CO (pop. 60,890), would formalize how event organizers apply for and obtain special event permits. Depending on event details, organizers may have to arrange for police department support for traffic control, fire marshal permits, medical support or other types of permits. In July, two public forums were held to discuss the proposed eight-page ordinance and seek public comment, which will be reviewed by city council. . 10 Downtown Promotion Reporter . www.DowntownDevelopment.com September 2008 ~ f I f I ac ~ ................................................................................ . a k b . 'h Mar et uSlnesses Wit online coupon program . . ~ ~ t \ Online coupons are a great way to use the Internet to adver- tise downtown businesses. The Sun Prairie, WI (pop. 20,370), Chamber of Commerce posts coupons at its website at www. sunprairiechamber.com. Accord- ing to the chamber, "Even if your business does not have a web site, ... posting a coupon is easy and affordable!" Here are the program details: · Chamber members can sub- mit a coupon for $lO/quarter ($40/quarter for nonmembers). · Coupons can be changed every quarter. · Coupon must be 3.5" x 2" (business card size) in a PDF or Word file. · Coupons are also advertised through the chamber newsletter and local newspaper. Businesses are reminded to include their address, phone num- ber, and any restrictions the offer carries (such as an expiration date). Such advertising can pay off. The chamber boasts over 1 million hits in the last three years. Branding and marketing to energize nightlife Seeking to energize down- town's nightlife two business owners are developing a market- ing program that will benefit all late night businesses. Joel Starr and Lee Trautman, owners of downtown nightspots in Everett, WA (pop. 91,490), were looking for a way to encourage more peo- ple to stay downtown after dark. September 2008 Despite such draws as a hockeyl concert arena and music festivals, few out-of-town visitors stayed after the events. Looking to nearby Seattle's Pioneer Square as a model, the two men decided to brand Everett's distinctive geomet- ric shape. The slogan: "Get lost in the triangle." Starr and Trautman are working to recruit other busi- ness owners to help fund the mar- keting, which would include TV, radio, and print ads, in addition to strategically placed posters. The first round of ads is expected to cost businesses $700 each. Environmental awareness themes encourage pa rticipation Conservation and environ- mental awareness are hot issues today, and events that embrace these themes are a great way to generate public involvement and participation. So why not get downtown involved? Kitchener, Ont. (pop. 190,400), encouraged residents to participate in the fourth annual Blackout Day last month. The event is a challenge to Ontario cities to see which city can con- serve the most energy in one day. In addition to asking resi- dents to use such basic conserva- tion techniques as turning off unnecessary lights, how about encouraging people to have din- ner at a downtown restaurant rather than an evening in front of the television? To learn more visit the Blackout Day website at http://www.blackoutday. ca/index.php. ISSN 0363-2830 Downtown Prolllotion Reporter A publication of the Downtown Research & Development Center 712 Main Street - Suite l87B Boonton, NJ 07005-1450 Phone: (973) 265-2300 . Fax: (973) 402-6056 Email: info@DowntownDevelopment.com Web site: www.DowntownDevelopment.com Editor Paul Felt, ext. 119 pfelt@DowntownDevelopment.com Customer Service Mary Pagliaroli, ext. 101 mpagliaroli@DowntownDevelopment.com Reprints and Permissions Mary Dalessandro, ext. 103 mdalessandro@DowntownDevelopment.com Publisher Margaret DeWitt, ext. 106 msdewitt@DowntownDevelopment.com Downtown Pronwtion Reporter@ is published monthly by the Downtown Research & Development Center. The Center provides news, information and data for successful downtown revitalization through its newslet- ters, books, reports, and website. ~ Alexander Cammunications Group ~J@ 2008 Alexander Communications Group, Inc. All rights reserved. No part of this pub- lication may be reproduced, stored in a retrieval system, or transmitted in any form or by any l1U!ans, electronic, mechanical, plwtocopying or otherwise, without the prior writren permission of Alexander Communications Group. Subscription Order Form: Please start/renew my one- year subscription to Downtown Promotion Reporter for $197.* NAME TITLE FIRM/ORGANIZATION ADDRESS CITY STATE ZIP PHONE FAX EMAlL N15 4J MAIL: 712 Main Street - Suite 187B Boonton, NJ 07005-1450 /;;;I FAX: (973) 402-6056 .. PHONE: (973) 265-2300 @ EMAIL: info@DowntownDevelopmentcom . North America, $197. Elsewhere, $227 Oncludes airmail delivery). Downtown Promotion Reporter . www.DowntownDevelopment.com 11 ~T LBOX ~ ............................................................................................................................... . A RFP outlines requirements for holiday decorations Hapeville, GA (pop. 6,180) is looking for someone to decorate its downtown for the holidays. The city is offering a three-year contract for holiday design/direction. To ensure that the provider shares downtown's goals, Hapeville spells out some important requirements. According to the RFP: "Budget is open to leave room for creative lati- tude. Proposals should include cur- rent and comparative projects in both size/scale to that of Hape- ville's request. Art boards, samples and any other sales aids to help convey the concept will be helpful in determining the successful bid- der. Any award will be based on the design concept that best reflects the City of Hapeville." When life gives you lemons... It's said that no publicity is bad publicity, but that doesn't mean downtowns are clamoring for bad press. But it's what you do with negative publicity that makes the difference. When a small Nevada town received the unenvi- able designation of "Armpit of America" by a major national newspaper, the town made the best of it. It started the "Festival of the Pit," which included such events as the deodorant toss (akin to an egg toss). Following the first success- ful festival, Old Spice even took over sponsorship of the event, adding such activities as a sweaty T-shirt contest and a "quick-draw" deodorant competition. The annual festival is no longer held, as the Boat races . draw people.to..dow.ntoWn shoi1!s Downtowns such as Peekskill, NYlpop.22,440l, areJakinggdvan- tage oftheir natural resources. located along the Hudson River, tpeclty has adopted .an ancient Chinese tradition: dragon b()at racing. Thehoats are. basically long canoes with. decorative dragon heads . and. tails, and always one of the highlight$oF the annual Peekskill Celebration. The "Dragons on the Hudson"hoat raceincludesbothcompetitiv~ and business classes, which serve two distinct purposes.Thecompetitiye classes attract teams and their Fans From all overlthe defending champion is From Ottawa, Canadal.Thebusinessclass isagrE~atWay to advertise and promote local businesses. And the races are very popular. Despite a downpourwhichpLJtthe Festivities on hold this year, hundreds of people returnedforthe conclusion of the races. Other festival events included a basketball c1inic/fireworks, and a Farmer's market. I . Participants have fun splashing are decorated with colorful town is working to focus on its more positive attributes. But it was a good example of using humor to turn a negative situation into a positive one. shopping destinations, and trans- portation services. The easy-to-use touch screens allow users to select a category and then print promotional coupons and maps with point-to-point directions to advertisers, including restaurants or museum attractions. Of course, not every downtown is large enough to support or re- quire such high-tech kiosks. But a simple "You Are Here" map sur- rounded by advertisements and information for local establishments can provide many of the same bene- fits. After all, these kiosks are noth- ing more than an advanced version of that old strategy. . . Interactive signs help visitors explore downtown To help enhance tourists' experience and encourage visitors to explore downtown, Digital City Kiosks partnered with the Washington, DC (pop. 572,100), Chamber of Commerce to pro- vide four interactive kiosks that feature the city's best restaurants, attractions, entertainment venues, September 2008 12 Downtown Promotion Reporter . www.DowntownDeve/opment.com i i Essential Information For Downtown Revitalization Vol. 55, No. 18. September 15,2008 . Revitalization Projects Downtown revitalization plan, loans and grant programs energize investment . Go-to tools to catalyze pri- vate development and strengthen downtown Hutchinson, MN (pop. 13,080), are its five-year-old downtown revitalization master plan, and various downtown loan and grant programs. ill 2002, the Hutchinson Eco- nomic Development Authority provided $168,000 to fund the downtown revitalization master plan. Since its completion the follow- ing year, more than $12 million in new investment has taken place downtown. The master plan emphasizes experiences and activities that will keep people coming back, rather than directing uses for land and strategies to ensure that buildings are occupied. The plan also embraces a step-by-step, project-by-project approach to change, and learning and making adjustments to make each project as right as it can be: "Most likely, as each project is undertaken, the community will look to more fully understand that (Continued on page 3) Planning Rethinking and rebuilding for a cleaner, greener downtown . Last year, a powerful tornado made a direct hit that leveled 95 percent of the buildings in Greensburg, KS (pop. 1,570), including all but one of the build- ings on the main street. With support from state and federal government officials, the town decided to rebuild Greensburg with a real emphasis on "green." BNIM Architects has worked closely with the city to develop a master plan that strives to balance long-term economic, environmen- tal, and social sustain ability. Disaster made opportunity for different kind of town "Greensburg had a very typi- cal rural downtown, with all brick buildings, most of them built 100 years ago, and they had a huge right of way. From building face to building face, it was 104 feet - quite wide compared to what we (Continued on page 5) Public services benefit downtown Private investment is a cor- nerstone of a healthy down- town, but public investment is just as important. According to the Public Life Advocate of Owensboro, KY (pop. 54,070): "Certainly every project cannot locate downtown, but all major public buildings or offices should. Every time [a] post office, police station, or social security offic-e leaves downtown, it pulls customers from restaurants, gift shops, pharmacies, and newsstands. The new public library would have been a fabulous addition to downtown.... And when we design a major new communi- ty building, let's insist on high standards. Allow the public an opportunity to react to several prototypes." Inside this issue Perspectives: Overly strict enforcement can work against downtown progress . . . . . . . 2 Revolving loan program offers low fixed-interest rates. . . . . 5 Wayfinding and directional signage will be integrated into new look of old streets. . . . . 7 Hard work, partnerships credited for revitalization. . . .8 @ 2008 Alexander Communications Group, Inc. All rights reserved. ISSN 0012-5822 Downtown @ Idea Exchange A publication of the Downtown Research & Development Center 712 Main Street - Suite 187B Boonton, NJ 07005-1450 Phone: (973) 265-2300 . Fax: (973) 402-6056 Email: info@DowntownDeve1opment.com Website: www.DowntownDevelopment.com Editor Paul Felt, ext. 119 pfelt@DowntownDevelopmellt.com Customer Service Mary Pagliaroli, ext. 101 mpagliaroli@DowntownDevelopment.com Reprints and Pennissions Mary Dalessandro, ext. 103 mdalessandro@DowntownDevelopment.com Publisher Margaret De Witt, ext. 106 msdewitt@DowntownDevelopment.com Downtown Idea Exchange@ is published twice monthly by the Downtown Research & Development Center. The Center provides news. information and data for success- ful downtown revitalization through its newsletters, books, reports, and website. ,~ Alexander Communications Group ,1@ 2008 Alexander Communications Group, Inc. All rights reserved. No part of this pub- lication may be reproduced. stored in a retrieval system, or transmined in any form or by any means, electronic, mechanical, phatocopying or otherwise, without the prior wrinen permission of Alexander Communications Group. Subscription Order Form: Please start/renew my one-year subscription to Downtown Idea Exchange for $227.* NAME TITLE FIRM/ORGANIZATION ADDRESS CITY STATE ZIP PHONE FAX EMAIL N15 ~ MAIL: 712 Main Street - Suite 187B Boonton, NJ 07005-1450 j;J!FAX: (973) 402-6056 if PHONE: (973) 265-2300 @EMAlL: info@DowntownDevelopment.com . North America. $227. Elsewhere, $257 Oncludes airmail delivery). 2 Perspectives Sometimes overly strict enforcement works against downtown progress By Paul Felt Recently, an old friend who works in outreach programs for the New Jersey Performing Arts Center (NJPAC) in downtown Newark, NJ, invited me to an evening of a free music series that the center hosts on its grounds each Thursday in the summertime. What I experienced, looking through the crowd for my friend Ambrose and then sitting with him on the curb of the lawn, waiting for the show to begin, was a vibrant people place, the likes of which I don't believe I ever expe- rienced in Newark before. That's probably in part because I was born several years after the down- town took a precipitous fall in 1967 - I'm too young to remem- ber Newark's good old days, when people flocked to its department stores. People were constantly walk- ing in front of us, back and forth in front of the dance area next to the stage, many with drinks in hand, some with motorcycle hel- mets in hand. The crowd consisted of all ages and seemed very local, for the most part, which was a very pleasant departure from my three previous visits to NJPAC, for ticketed concert events. I was delighted to finally see this down- town catalyst, now 11 years old, connecting so joyfully with local residents, and to see them taking pride in it as their own special place. This struck me as real progress. . Heavy-handed enforcement puts a damper on fun There was also new infrastruc- ture I got to try for the first time on this visit to downtown Newark, the two-year-old Newark Light Rail. The fare for rides within the down- town zone is a mere 65 cents - the cheapest fare in the city's light rail system. I found it to be fast, clean, and a bargain to boot. The train en route to the festi- val dropped me off conveniently at the front of the NJPAC grounds, giving me a short walk to the free event, funded by corporate spon- sors. After the concert was over, I ran to make a train that was just pulling up to the station, without first stopping to validate my ticket. "Who knows how long it will be until the next train comes?" I thought, followed by "Any reason- able person would see by my receipt that I was simply making a return trip, and paid my way for it up front." So I ran for it. This decision turned out to put a damper on my experience of downtown. That's because failing to validate my 65-cent fare for the return trip resulted in my receiving a $74 ticket from a police officer. People departing the light rail and making their way up the escalator first had to pass a check point, with three officers diligently checking to ensure tickets were properly vali- dated before boarding. ~ 1 1 I . Make transit easy to use, and hard to cheat Is strict enforcement of a transit fare serving the best interest . Downtown Idea Exchange . www.DowntownDevelopment.com September 15, 2008 . t I . l . of downtown? One argument says yes - that enforcing the so-called "quality of life" crimes, crimes that show a lack of respect for city rules and regulations, leads to a more obedi- ent public, and getting a better handle on the bigger crimes. This theory was famously validated in New York City, where a police focus on subway turnstile jumpers put lots of legitimate thugs behind bars. On the other hand, some sys- tems, especially open designs like the light rail in Newark, make it all too easy and tempting for normally law-abiding people to "cheat," and wind up on the wrong side of the law. All of this is to anecdotally set the stage to ask downtown and municipal leaders, as well as park- ing and transportation planners, four questions about such systems. · Is heavy-handed enforcement of transit and/or parking rules detracting unnecessarily from peo- ple's perceptions about downtown? · Are downtown's transit and/or parking management sys- tems designed to be friendly, wel- coming, and accommodating to new or infrequent visitors to down- town, or will "newbies" who don't know the rules and enforcement standards stand a good chance of being penalized severely? · Can downtown's transit and/or parking management sys- tem be changed so that it is more safe, more predictable, and easier overall for all people to access and use? · Can downtown's transit and/or parking management sys- tem be made more difficult to inadvertently or deliberately cheat? Respectful behavior is absolutely necessary for a down- September 15, 2008 town to build public trust. But know when to cut people slack as well! And by all means, let them know when the next train will be coming in real time. This is the 21st Century, after all. Ferry service shows how downtown transit is done Several weeks after that unfor- tunate transit incident capping an otherwise enjoyable downtown experience in Newark, I experienced another approach to public transit that struck me as precisely how things should be done. This was in riding the Staten Island Ferry between lower Manhattan and downtown St. George, Staten Island. What does the old Staten Island Ferry service do so excep- tionally well? · It's free for the public to use. · It runs on a very predictable schedule - every half-hour, with departures posted clearly at its stations. · Its ride path and stations access and show scenic natural and man-made amenities and attractions - including parks with waterfront walking paths on either side. · Boarding and exiting of many people at once is fast and efficient, thanks to large access and egress points. · Its stations are modem, clean, and well lit, and are designed to allow people to connect very easily to other modes of transit. · It's tourist-friendly, commuter- friendly, moms with strollers-friend- ly, and even romantic date-friendly. · The ride itself is an enjoyable experience, exposing passengers to the elements in a good way. · It promotes tourism and links directly to activities in a far small- er and lesser-known downtown, including a ballpark, performing arts theater, and restaurants. · People can and often do 'run for it,' without penalty, when they're in a hurry. · It's well loved and widely used by the public. Paul Pelt is editor of Downtown Idea Exchange and Downtown Promotion Reporter. Contact him at pfelt@Down- townDevelopment.com . Downtown revitalization plan, loans and grant programs energize investment - continued from page 1 project's impacts and potentials, and move the project forward in the context of this plan. The result- ing project will then be a better fit and become a valued part of the fabric and traditions of downtown." Outdoor dining, benches, cinema activate downtown Five years after its introduc- tion, the impact of the master plan "has been very positive. We've maintained a very strong down- town," says Miles Seppelt, eco- nomic development director, City of Hutchinson. "One of the things that we wanted to do was get more people into the downtown, and have them linger in the downtown, and that seems to be happening. "We've got outdoor dining now, which you see people enjoy- ing every night. We have benches Downtown Idea Exchange . www.DowntownDevelopment.com 3 up and down the main street, and I see people sitting on those things, reading newspapers. We did a redevelopment project with our historic downtown movie the- ater, and that's been successfully running now for three years." To put downtown's vacant, 1937 State Theater building back in service, the EDA worked close- ly with its new owners, and pulled together a financial package of $1.8 million to make its restora- tion possible. The husband-and- wife owners now run the venue as a second-run movie house. "We did a redevelopment TIP [Tax Increment Financing] dis- trict, and that helped with some of the funding. We also have a down- town revolving loan program, which we use to make low-inter- est loans, and that was part of the puzzle (see box, page 5). The hus- band-and-wife team had a fair amount of equity to plow into it, and a local bank financed the rest of the project. And here we are." As a business, the revived the- ater is "doing alright. It's probably not everything that they wanted it to be, but it's running, they're get- ting by, and it's working." Former hotel reused as office space Another success guided by the downtown master plan is the $l-million renovation of the former Jorgensen (and later, Hutchinson) Hotel building, a multi-use commercial building built in 1913. The fully occupied first floor of the building is now home to the Hutchinson Chamber of Com- merce and convention and visi- tor's bureau, as well as attorney's and chiropractor's offices. The second and third floors will be 4 renovated in future phases. The Hutchinson EDA provided a low- interest loan for the renovation as well as grants for the new signs and awnings. The revitalization plan cited the former hotel building first among several examples of "wor- thy structures" in a chapter profil- ing the conditions of downtown. keep property taxes down. By 2004, the business had grown to a point where the existing facility was no longer adequate in terms of size and layout, and an expan- sion or relocation was needed. Mter considerable research and debate, it was decided to expand the existing facility. Be- cause of the project's importance . The new Cornerstone Commons in downtown Hutchinson, MN. This TIF redevelopment site was once a vacant gas station, a pawn shop, and a vacant lot. . to the downtown, the Hutchinson EDA provided staff assistance for every phase of the project - from site selection and hiring of the architect to selecting the con- tractor and project coordination. Master plan points direction, reduces fears Downtown Hutchinson has clearly been on an upswing, and a big catalyst for that was doing the downtown revitalization master plan, Seppelt says. leJI Web Extras 1'*=""0uD To view A Future Vision: A Revitalization Master Plan for Downtown Hutchinson, Minnesota, visit www.DowntownDevelopment. com and click on Web Extras. . Another important privately developed project is Cornerstone Commons, a new retail and profes- sional office center built at a cost of $2.125 million. Tenants include an eatery, fitness center, coffee shop, and a Marine Corps recruit- ment office. "That was another redevelopment project that we used a redevelopment TIP district on," Seppelt says. City invests in expanded liquor store, streetscape Key investments by the city are the $1.8-million expansion of a liquor store threatening to leave and a $1.67-million streetscape. A rather unusual public invest- ment, the Liquor Hutch is never- theless an important source of revenue for the city, and helps to Downtown Idea Exchange . www.DowntownDevelopment.com September 15, 2008 . "I've heard it several times, that people wanting to do projects in the downtown say, 'Wow, I really like this plan, and I want to be a part of it.' My suspicion is that they can see where things are going. They know what's going to happen to the left, to the right, and across the street from their property. And that increases their comfort level. So that they feel comfortable making a major investment in the downtown, because they know where it's going," he says. "The master plan was really a stroke of genius. That was the cat- alyst for all these projects." But how does a downtown know when it has a good plan in the fIrst place? "It's a good plan if it comes from the community (i.e., they had a big role in creating it) and if you have 'buy-in' to the extent that you can actually imple- ment it," he says. "As we were creating the plan, we emphasized over and over again that this was an 'action plan' - and that as soon as we were done formulating it, we were going to start implementing it. I think the community buy-in was . Revolving loan program offers low fixed-interest rates The Downtown Commercial Rehabilitation Loan Program adminis- tered by the Hutchinson Economic Development Authority, Hutchinson, MN, is intended to provide an additional financial resource and incen- tive for downtown property owners to improve their places of business. Eligible exterior improvements include windows and doors, paint- ing and other fagade improvements, roofs, foundations, lighting, accessibility, parking lots, and landscaping. Eligible interior improve- ments include general remodeling, HVAC, electrical, plumbing, and handicap accessibility. The minimum loan amount is $3,000. The maximum amount avail- able is $65,000 per lot for up to two lots, or 10% of the total project cost, whichever is greater. No more than $130,000 is available for any particular project. Interest rates are fixed, and two options are available for interest rates and loan terms: · 2% below the current prime interest rate for a 10-year term, or · The current prime rate for a 15-year term. Funding for the downtown revolving loan program initially came from Community Development Block Grants in the 1980s, when loans were made to homeowners for the rehabilitation of housing. As funds were repaid, the city was able to use them for other purposes, includ- ing the downtown revolving loan program and the downtown revitaliza- tion master plan. essential to making the implemen- tation happen. They consider it 'their plan' and so had a stake in seeing it implemented." Sources: Miles Seppelt, Hutchinson Economic Development Authority, City of Hutchinson, (320) 234-4223, msep- pelt@ci.hutchinson.mn.us. . Rethinking and rebuilding for a cleaner, greener downtown - continued from page 1 . see in new downtowns today. The wide streets were designed so that a horse and buggy could do a V-turn," but they presented a chal- lenge in making a more pedestri- an-oriented downtown, says Rachel Wedel, who's part of the planning and urban design group at BNIM. Other formidable, pre-disaster September 15, 2008 challenges are the city's declin- ing, aging population and eco- nomic base. "So when the tornado hit in May 2007, they saw that as an opportunity to rebuild a differ- ent kind of town. They knew that they couldn't simply rebuild the way they were, because they would just continue to die the slow death that they were experi- encing before the tornado," she says. "They decided to set forth on a vision to be a sustainable rural town. That's when the state called us to come in and help them understand what that meant." Triple bottom line: economic, environmental, social In their early talks with BNIM, Greensburg leaders embraced a design philosophy known as "triple Downtown Idea Exchange . www.DowntownDevelopment.com 5 bottom line thinking," Wedel says. "That is, by balancing their economic bottom line with the environmental and social parts of redevelopment, they would be- come a sustainable town. One of the first things they wanted to look at was their downtown area. They knew that they wanted to set themselves apart from every other small town in the region, and many new ideas were discussed." The following are some of the initiatives that resulted from that "triple bottom line" brain- storming. · Comprehensive Master Plan Phase I: The unanimously adopted plan to rebuild is based around the principles of econom- ic, social and environmental sustainability. · LEED Platinum resolution: A resolution, adopted by city council in December 2007, that all city buildings greater than 4,000 square feet must be certi- fied LEED Platinum [under the Leadership in Energy and Envi- ronmental Design rating system of the U.S. Green Building Coun- cil]. Greensburg is the first U.S. city to pass such a resolution. · Sustainable Comprehensive Master Plan II: This plan address- es parks and open spaces, cultural resources, economic strategy, and an implementation program. · Business incubator: The city, BNIM, and the USDA's Rural Development team are working together to create a new business incubator building that will be managed by the city and provide affordable office space for small start-up businesses. This facility of approximately 9,300 square feet will contain five street-level retail shops, nine second-level 6 professional service offices, and a storm shelter. · Greensburg City Hall: Aimed to be the first LEED Plat- inum city hall in the U.S., this new building will house the city's administrative offices and council chambers, which will also serve as a public gathering place for town meetings and municipal court sessions. It will generate clean electric power from solar panels on the roof and a wind tur- bine in front of the building. Streetscape will work with wide street width Another key project will be streetscaping the main street. Interestingly, this opportunity to rebuild downtown will not result in a street grid revised from the horse and buggy days. This was an economically responsible choice on the part of the city. "They had three schemes that were looked at, analyzed, and talked about. Ultimately they decided to keep their setback where it was, and keep the proper- ty lines where they were. This was primarily to help expedite rebuilding. By moving property lines, people may be discouraged to rebuild," Wedel says. The city then embarked on the streetscape design project, which will address environmental responsibility. "That will include storm water reclamation, rain gar- dens, and all kinds of native plant- ings, that will help narrow the streets. They also extended the sidewalk on either side by six feet," she says. The downtown streetscape is designed to minimize water run-of from the street, and to filter water through a planting system that will clean it before it goes to recharge the aquifer. It will also capture rainwater, which will be reused for irrigating the planted zones. All components, from planting and irrigation to seating, signage and materials, will be sus- tainable. Landscaping will be along the widened sidewalks rather than in a center median, so as not to inhibit traditional annual parades down the main street, and detract from the social value of downtown. The streetscape is currently out to rebid, and is expected to begin construction in the spring. . Downtown design guidelines break from past Greensburg also recently established downtown design guidelines, a set of architectural and site-specific practices for creating the kind of downtown it wants. "As far as architectural aes- thetic goes, they're not necessarily wanting to rebuild it exactly the way it was in terms of appear- ance, either. They're willing to look at more contemporary designs, and expand the architec- tural character of the town," Wedel says. For example, the new business incubator building, now being built at one of the main comers of downtown, "definitely has a con- temporary aesthetic," she says. Contact: Rachel Wedel, BN/M Architects, (8/6) 783-/645, rwedel@ bnim.com. . . [] Web Extras 'mm 0.&> To view the Greensburg Downtown Design Guidelines, visit www.DowntownDevelopment.com and click on Web Extras. . Downtown Idea Exchange . www.DowntownDevelopment.com September 15, 2008 Design & Capital Improvements Wayfinding and directional signage will be integrated into new look of old streets . The City of Rocky Mount, NC (pop. 55,890), is working with the NC Department of Transportation to determine if certain exit signs on limited access highways can be modified to guide visitors to its historic downtown. The downtown is also planning visitor-oriented wayfinding and directional signage to coincide with an extensive streetscape renovation. The city's wayfinding consul- tant, Eileen Tennor, principal and owner of Mortar & Ink:, an environ- mental graphic design firm, recent- ly gave a presentation on her ideas to downtown merchants. . Wayfinding sign age promotes tourism, walking Visitor wayfinding is a worthy investment, Tennor says, because visitors come to spend money, and may come back to stay and invest. "The point is that tourism is very important for generating rev- enue. And if the visitor attractions in a downtown don't have the visi- bility that even a modest sign sys- / \.... Historic Train Station ~ Fire Museum .~.. ( ,...--... tern can give them, then people aren't as aware of the opportunity for activities downtown." This is true particularly for regional tourism which draws beyond the usual shops and restaurants, she says. Maintenance of signs should be part of planning Another objective of wayfind- ing is to establish a unique identity and a positive impression in the minds of newcomers. But besides looking good when new, wayfinding signs should con- tinue to look good with a reason- able amount of effort and expense. Thus consideration should be given to the town's ability to keep up the appearance of the system, and to keep it up to date. Send people to scenic routes In designing a good system, "You need to constantly be looking at downtown from the viewpoint of a visitor," Tennor says. "For instance, local people will know shortcuts. They know the way they always go, but that isn't necessarily the way that -+'&)CKf7yfouNl>- ~OL"'KiM.(ll.JNT. <&;)CKPvLoUNl', rl'J_-,~nihUN. 'I'(.'. '. ,. ~~lJfL'-'_. TYPOGRAPHY Slides illustrating a wayfinding designer's concepts for typography, imagery, colors, and hardware for the sys- tem in downtown Rocky Mount, NC. & IMAGERY . ~ f i September 15, 2008 Downtown Idea Exchange . www.DowntownDevelopment.com 7 you want to send visitors. You want to bring visitors along the corridors that make the best impressions," and along the sim- plest, but not always shortest or fastest routes. Visitors learn how to navigate by understanding where they are in relation to landmarks. One-way streets complicate wayfinding In downtown Rocky Mount, the first phase of visitor wayfind- ing is going to focus on the main street. The initial implementation scope will be dictated by con- straints from NCDOT and the implementation budget, which is $140,000. The fact that this downtown has a railroad down the main street, and a grid full of one-way streets, complicates wayfmding: · The main street, a one-way street, must be entered at midpoint with a right turn the only option. · When visitors get lost, they can't go back the way they came. · One-way streets require more turns and more directional signs. On the other hand, the down- town's historic train station is a visitor destination, and its railroad heritage will be evident with a vin- tage locomotive being a part of the imagery of the directional signage. Locals will benefit, too While local residents probably won't use the signs at all for navi- gational purposes, they will benefit from the economic development benefits of downtown wayfinding. "It gives some visibility to vis- itor destinations, and keeps people in town and walking around a little longer than they might otherwise." Contact: E. Tennor, Mortar & Ink, (410) 997-1764,mortar.ink@comcast.net. . Idea c c.Exchangec c Downtown saves money buying on e-Bay Looking for a good deal? Try shopping on e-Bay. We recently reported that Seattle was trying to sell its high-tech toilets on e-Bay (Aug. 15, page 8), and now we learn that Bridgeport, CT (pop. 139,530), has purchased a Gum- Buster machine on the auction site. Constrained by a limited budget, the town could not afford the $6,200 for a new machine, which removes gum from sidewalks and streets with steam. But the Bridge- port Downtown Special Services District purchased a GumBuster on e-Bay for $1,300. Even with the $300 generator from Home Depot necessary to run the machine, it was a bargain for a cash-strapped downtown. Housing tour helps promote downtown living There are many reasons that downtown living is a resurging trend, but in Grand Rapids, MI (pop. 197,800), those factors are underscored by the Parade of Downtown Living. Sponsored by Grand Rapids Magazine, the annu- al parade showcases downtown residential options. Those interest- ed in learning more about the housing alternatives can purchase a wristband for $10 at any tour stop, and shuttle buses take them from location to location. New to this year's parade were volunteer city guides, who share information about downtown with prospective residents. All proceeds go to Dwelling Place, a local nonprofit housing development company, and several downtown restaurants even donated a portion of the tab for diners with parade wristbands. lender's problems delay projects The troubles of a lender in Phoenix, AZ (pop. 1.3 million), highlight a danger that all down- towns face. The financial woes of Mortgage Ltd. has affected at least two important downtown projects, a luxury hotel renovation and the creation of an entertainment dis- trict. The company stopped fund- ing a $75 million dollar loan for the hotel project, and the investor leading the entertainment district is looking for a new lender to take over that project's loan after Mort- gage Ltd. filed for Chapter 11. Phoenix has the advantage of having several projects and multi- ple lenders in the area, so the delays won't put a halt to down- town development. But smaller . cities don't always have those lux- uries, so it's wise to investigate and be prepared to take advantage of alternative funding sources, especially in today's economic climate. Community participates in crime prevention New technology and putting more police and downtown ambas- sadors on the street are two ways to reduce crime, but these approaches can be expensive. Another method that provides solid results but re- quires little investment is to teach downtowners about crime preven- tion. In Wenatchee, WA (pop. 27,860), the police department and the Wenatchee Downtown Association recently held a busi- ness safety workshop. Topics included fraud prevention, employ- ee safety, and how businesses can cooperate to keep downtown safe. The free workshop was open to the public. . . Hard work, partnerships credited for revitalization This has been a banner year for development in downtown Dothan, AL (pop. 57,740). The hard work of The Downtown Group is a primary factor in that resurgence. Cathy Cole, director of the group, "acts asa liaison between city officials and private investment, working with the Downtown Dothan Redevelopment Authority [DDRA], to open new business doors and counter any roadblocks," states the Dothan Eagle. For example, she recently worked with the fire marshall to get an inspection issue cleared up for a new business owner. Other factors credited for the recent investment in the town: the revamping of the DDRA and strong partnerships between key entities, including the city, the county, and the Historical Preservation Commission. The DDRA has also taken over several neglected properties and is looking for private partners to help develop them. J I , . 8 Downtown Idea Exchange . www.DowntownDeve/opment.com September 15, 2008 T ::j: j r. :r 1) ... ,. ~. o UJ ~,.... .... s a:::.: E.e; - en en '00 ~ g (ll g S.e; ~(ll (ll'O en- p~ ~~. N.O ~ g g-~ (ll '"1 ......0 o ~ ~ st- ~~ 0...0 8 a ~~ P-t) Q~ 8 ~ ~ 0 ;420 Ctl t) ('il (ll ......-< ;J;>(ll 0...- -<,g En.S o (ll Jil ~ ~ S' Ctl ~ aP"l I ~ g ::+. ......(ll ~~ (ll ....'0 (ll 0 en en (ll,g e; 0 g..g P"lo... g 8 ~ ~ en en q ~c en g. -,.... wg &g, .s.......:\ en 0 ~o o ~ '00 '00 ,....0 ~ u:> OQ,.o o s::: (ll ~ ~(ll ~~ en CD ...... ~ :l 3 ~ ~ ~. ~ ;, 1 :?.. 1) :l ... :r -+ -- Zl J:i :0 :0 ::> ::> ::> ..0 :0 'Jl -.l .j::.. ::10 0'\ -.0 N w [e ;g. 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