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Home My WebLink About01.09.06 EDA Packet City of Fannington 325 Oak Street Fannington, MN 55024 . A Proud Past - A Promising Future Committed to Providing High Quality, Timely and Responsive Service to All of our Customers AGENDA HOUSING AND REDEVELOPMENT AUTHORITY January 9, 2006 - 7:00 p.m. City Council Chambers, City Hall 1. Call Meeting to Order 2. Approve Agenda 3. Consent Agenda a. Bills b. December 12~ 2005 Minutes 4. Public Hearings 5. Unfinished Business a. Downtown Area -- Mc Vicker Lot . I indicated last month that Mr. David May (of the principals with Four Star Land Development) had advised me that he needed some additional time to find someone to handle the duties that a departing associate would have otherwise performed in connection with the McVicker project. I have not heard from Mr. May since early December~ but I recently called to leave a message for him~ and I hope to be able to provide you with an update on his progress by Monday night. b. Industrial Park -- Aerospace Fabrication and Materials At the December 12~ 2005 BRA meeting~ the Board members indicated an interest in touring the new Aerospace facility. Staff is seeking guidance with regard to the scheduling of such a tour. Would the Board prefer to do it immediately before or after a regular Board meeting~ or at some other time? If the latter applies~ could Board members make themselves available on a weekday during regular business hours~ or would the tour have to be conducted on an evening or weekend? c. Industrial Park - R & L Trucking Construction plans are still being reviewed by the Engineering Division and the Building Inspections Division. d. Downtown Area - Exchange Bank Building and Larson Building . We have still not yet received building permit applications for the fire escape~ the sprinkler system or the remodeling of the upper level of the Exchange Bank. building. As previously indicated~ staffwill devote additional attention to attempting to expediting the Exchange Bank. renovations as soon as the BRA has obtained title to the Riste Building. ( e. Downtown Area - Riste Building As part of the "due diligence" portion of staff's preparations for the purchase of the Riste Building, we. arranged to have the property surveyed. The survey disclosed the existed of some boundary issues, which are summarized in the attached letter from the City Attorney to Mr. Brown dated December 29, 2005. Since that time, the City Attorney and I have been in contact with Mr. Brown and Dakota County Abstract regarding the issues in question. The City Attorney and I believe that several of these issues could potentially be resolved by splitting off the "flag" portion of Lot 4 (the part that extends to the east and overlaps the west line of the Gerster building). We are currently researching the steps that would be required to split off the area in question and then combine it with Larson Building's lot. Ifwe determine that doing so is feasible, we will then need to slightly modify the recent survey and draft whatever legal documents (deeds, etc.) may be required. to effectuate the transfer of the property. When that has been accomplished, we can proceed with the scheduling of a closing on the EDA's purchase of the Riste Building. At Monday night's meeting, staffwill be seeking the HRA's consent to prepare the aforementioned documents and to make corresponding revisions (if required) in the existing Purchase Agreement. . f. BRA to EDA Transition - Bylaws,. Meeting Schedule Although a "working draft" of by-laws for the new EDA currently exists, the staff recommendation is that the by-laws be reviewed and adopted by the EDA on February 27, when the "full slate" of ED A members will meet for the first time. Incidentally, as of that date the EDA will officially be on its new meeting schedule (4th Monday of each month), so mark your calendars accordingly. . g. Vacant Lot at lh Street and Main Street Before the house located on Elm Street could be moved to the 4th & Main lot, a Special Exception/Conditional Use Permit [CUP] needed to be issued by the City. A public hearing on the CUP was held at the Planning Commission meeting on December 13, at which time the Commission approved the CUP. A preliminary draft of a Contract for Private Development between Mr. Heinen and the HRA was sent to Mr. Heinen in December. Since that time, the City Attorney has made other revisions (including the addition of indemnification provisions, etc.), and the revised document has been sent to Mr. Heinen for his review. I will provide you with an additional update on Monday night. 6. New Business / J1T PowdertXXJting I have attached copies of some e-mails that will provide you with a status report regarding JIT's expansion plans. Progress continues to be being made. The required financing seems to be in place (see attached letter). Mr. Milner will be at Monday night's meeting to answer any questions that you may have. b. CDBG Allocation for Next Fiscal Year The HRA previously approved a staff recommendation that 100% of next year's CDBO allocation be . devoted to costs associated with the Riste Building (primarily hazmat abatement and demolition). A . . ~ . . . Memo to that effect was prepared for the City Council's meeting on January 3,2006. I forwarded a copy . of that Memo to Dan Rogness of the Dakota County CDA. He then contacted me to indicate that upon further reflection, he was concerned that attempting to meet the federal government's "low/mod income" requirements might be unduly burdensome to the City and/or to prospective developers of the Riste site. I would therefore like to discuss this topic with the HRA on Monday night to see if a modification of the HRA's prior CDBG recommendation might be appropriate. c. 305 3rd Street - Former Liquor Store Building Staff will be asking the HRA for authorization to direct the City Attorney to prepare whatever real estate documents maybe needed to transfer ownership of the former liquor store to the EDA, so that the EDA can then (a) take responsibility for marketing the property to prospective tenants and (b) subsequently enter into any leases or contracts that may be required. d. Appointments to EDA City Council member David McKnight was appointed to the EDA on January 3,2006. Chad Collignon (an employee or officer of Round Bank) was appointed to the EDA by the City Council on January 7, 2006. They will officially take office in February. e. Economic Development Plan Staffs expectation is that the EDA will playa pivotal role in the development of a long-term Economic Development Plan for the City. At Monday night's meeting, staffwill present some options regarding the level or nature of the EDA's involvement in that process, and outline the anticipated components of the Plan. With regard to the latter, one of the most critical (and, frankly, time-consuming) elements of the Plan will be a comprehensive analysis of specific regions ofFannington that currently include commercial operations or that could serve as future locations for business development or expansion. Preliminary staff work in this area has resulted in the two maps that I have enclosed, which depict specific commercial/industrial areas in the northern and southern halves of the city. Refined versions of these maps may be available for preliminary discussion at Monday night's meeting. 7. Executive Director's Report A verbal update may be provided at the meeting regarding ongoing or anticipated matters involving housing and/or economic development (other than those referred to above). 8. Adjourn " . . . MINUTES HOUSING AND REDEVELOPMENT AUTHORITY REGULAR MEETING DECEMBER 12, 2005 1. Call Meeting to Order The meeting was called to order by Chairperson Arey at 7:00 p.m. Members Present: Arey, Flaherty, Fogarty, Hardt, Starkman Members Absent: None Also Present: City Attorney Andrea Poehler, Economic Development Specialist Tina Schwanz 2. Approve Agenda MOTION by Starkman, second by Hardt, to approve the agenda. APIF, MOTION CARRIED. 3. Consent Agenda MOTION by Hardt, second by Flaherty, to approve the Consent agenda as follows: a. Bills b. November 14,2005 Minutes c. United Properties (Settlement Agreement) APIF, MOTION CARRIED. 4. Public Hearings None 5. Unfinished Business a. Downtown Area - McVicker Lot The developer is still interested and is working on who will be working with him on the project. b. Industrial Park - Aerospace Fabrication and Materials There is some pond revision work to do, but the business is up and running. c. Industrial Park - R&L Trucking The construction contractor has submitted construction plans. Engineering has reviewed the plans and provided comments. Staff is awaiting responses to the comments and additional plans. d. Downtown Area - Exchange Bank Building and Larson Building Building permit applications still have not been received for the fire escape, the sprinkler system or the remodeling of the upper level ofthe Exchange Bank building. Once the liRA has obtained title to the Riste building, they will devote more attention to expediting these renovations. .. HRA Minutes December 12,2005 Page 2 . . . e. Downtown Area - Riste Building Staffhas received a new list of materials that need to be included in the abatement cost. More materials were added so the cost will be higher. The HRA hopes to close on the sale of the Riste building by the end of2005. f. HRA to EDA Transition - By-Laws; Meeting Schedule Staff provided a draft ofthe by-laws reflecting changes discussed at the November meeting. The January meeting will be held on the 9th, and starting in February the meetings will be held on the fourth Mondays. New terms start February 1. The EDA will be effective January 1,2006. The new by-laws will be adopted at the January meeting. The board discussed the date of the December 2006 meeting and decided to wait until new members are on board to discuss changing the date for the December 2006 meeting. Staff should bring the calendar back in February. A notice should be sent that the January meeting will be held on January 9,2006. g. Vacant Lot at 4th Street and Main Street Staff has made some changes to the contract. This contract as part of the sale transaction requires the developer to actually move the house. If they do not move the house, the HRA gets the property back. The contract also requires the developer provide a letter of credit to cover the costs ofthe move. The sale price is included in the contract and coincides with whatever the county approves and includes the costs associated with the developer's environmental and contamination issues to date. The HRA will not be transitioning this property unless they know the state agrees with the proposed sale price. There is some general release and indemnification language to ensure the HRA is acting as a transitionary body and not taking on any ofthe liability associated with the site. Staff is proposing if the HRA is comfortable with the agreement with the few issues remaining, the HRA approve it contingent on Community Development Director Carroll and City Attorney Poehler finalizing the issues to staff s satisfaction with Mr. Heinen and then move forward with it. The CUP will be on the December 13, 2005 Planning Commission agenda. Staff asked the HRA to make a motion supporting the CUP. Chair Arey noted the two diagrams do not coincide. One says 309 and one says 315. Staff explained after investigating the structure of the homes, the home at 315 was in better condition to move. The house at 309 will be able to be moved at a future date. The issues outstanding in the contract include which house is to be moved, the amount of the letter of credit, the schedule for the move and the closing date, the release and indemnification language, and to check on any additional insurance the HRA would require for a house move. The insurance would be more to make sure things are done right. City Attorney Poehler stated she did not see any major issues with approving the contract. Member Starkman asked if the information could be conveyed to Chair Arey before it is approved. Chair Arey stated he likes to do conditional approvals only as a last resort. He would rather see the contract come back rather than conditionally approve it. The board is pleased with the . . . HRA Minutes December 12, 2005 Page 3 general language of the contract and the direction it is moving in. They are looking forward to the details being worked out and brought back to them at the January 9,2006 meeting. Councilmember Fogarty stated there is a failure to construct clause. If the HRA takes control of the property to turn it over to Mr. Heinen and he fails to construct and it defaults back to the City, those environmental issues now become the HRA's. Attorney Poehler replied they do, but we do have the assurance letters already in hand. He would still be responsible for the environmental issues. MOTION by Hardt, second by Flaherty to support the CUP. APIF, MOTION CARRIED. 6. New Business a. JIT Powdercoating Staff received an e-mail from Mr. Milner explaining the delays in the progress of his expansion. There was a loan committee meeting cancelled, he will not be able to comply with the Extension Agreement until January 1,2006 which is a month later. Staff is still awaiting something in writing verifying his fmancing has been approved. Chair Arey would have liked Mr. Milner to be at this meeting to explain the delays, as the lIRA made it clear than any further delays would be unacceptable. Mr. Milner could not attend this meeting because he had a prior commitment. Chair Arey would like Mr. Milner to attend the January 9,2006 meeting to ensure he can comply by January 11, 2006. Councilmember Fogarty stated she fully expects Mr. Milner at the meeting on January 9,2006 and expects him to be back on schedule. Other members agreed. He is five years behind to begin with. Chair Arey noted he had six trailers parked on the street. Staffhas been discussing what to do with the trailers. They are for equipment and product storage that they are receiving and preparing to ship out. Chair Arey would like to know how this works with the parking restrictions for snow plowing. He would like a follow-up to this at the January 9,2006 meeting. b. CDBG Allocation for Next Fiscal Year Staffis recommending that 100% of next year's CDBG allocation be devoted to the cost associated with redevelopment of the Riste building. A portion of the second floor needs to be allocated for affordable housing. Councilmember Fogarty stated her biggest concern was demolishing the building. Without using all of the CDBG money, the City could not afford it. Council is very put out that Mr. Brown has not taken care of this building himself. The HRA felt they will get a better looking building in the end and have affordable housing. MOTION by Hardt, second by Flaherty authorizing staff to prepare an application for review and approval by the Council that would allocate all of the 2006.CDBG money to the Riste project. APIF MOTION CARRIED. c. 303 3rd Street - Former Liquor Store Building The downtown liquor store has moved to the City Center. Staff arranged for the HRA to take a tour of the former liquor store building. Staffhas not received any inquiries on the building. The board agreed the property should not be sold. They would like to see that comer redeveloped. MOTION by Hardt, second by . . . HRA Minutes December 12, 2005 Page 4 Starkman to support the staff recommendation that the HRA retain ownership of the building and that the City and HRA should seek a tenant for the building and a lease be drafted. APIF MOTION CARRIED. d. Dakota Future Annual Report Staff provided the 2005 Annual Report brochure provided by Dakota Future staff. Member Hardt hoped they held the same event in 2006 as they did in 2005. It was a very nice event. The group promotes development in Dakota County. There could be a cost associated with belonging to this group in the future. Depending on the cost, Chair Arey wondered ifit would be worth while. Staff will look at this further. 7. Executive Director's Report Staff met with the Vermillion Crossings developer last week to review landscape plans. Proposals are underway with new tenants. The only tenant on the development on hwy 3 is H&R Block. Member Hardt asked about the communities along hwy 3 and doing some planning. Staff noted that was discussed at the Chamber meeting. Chair Arey asked about the new Chamber and how it is going. Staffnoted there was some negativity a few months ago, so staff gave a presentation to the Chamber outlining what projects they were working on. This was a positive experience and things are going welL 8. Adjourn MOTION by Hardt, second by Flaherty to adjourn. APIF, MOTION CARRIED. Respectfully submitted, Jr7~ ynthia Muller Executive Assistant . . . ~ DATE , ~ 12/05/2005 12/19/2005 11/30/2005 11/30/2005 11/29/2005 INVOICE LIST FOR HRA MEETING JANUARY 9, 2006 AT 7:00 p.m. t ~ $ $ $ $ $ DESCRIPTION XCEL - 142 ELM ST UNITED PROPERTIES CAMPBELL KNUTSON CAMPBELL KNUTSON PELLlCCI HARDWARE Elm Park Cleanup Invoices Page 1 $ AMOUNT I 7.43 20,458.90 403.00 261.00 10.52 $ 21,140.85 $ ~APPROVAq II Xcel Energy. Please Return This Portion With Your PaymentT 0: Northern States Power Company ':I~~Y!it::!!R#:!m:.:lijlli~it~I: :~~::::i::.::~:::::m!~j:!:il::I::::::::I~:: :);:::::::::::I:~:::::gl,i@i::19r.:'::::m.::::If:~ :::~:::.:.::::::!imlm.:gij!@!ill:ir::.@~: 51-4874009-4 01/03/2006 $18.69 Thank You! AT 01 060015 481088218 A**3DGT 1.1.1111.1.11...111.1.1..111111..11.111.1.1..1111.1.1.111.1.11 P.O. BOX 9477 MPLS, MN 55484-9477 FARMINGTON CITY OF ATTN: ACCTS PAYABLE 325 OAK 8T FARMINGTON, MN 55024-1374 5101030bM48740094M000000018b9000000018b9 Detach and Retain This Portion For Your Records * \ oo?>0 4-1 \~\O[p (l Xcel Energy. FARMINGTON CITY OF ATTN: ACCTS PAYABLE 325 OAK ST FARMINGTON, MN 55024-1374 .:1:::I:lj:::lil;lg!::I:II!lill:li,:jllll\'1irlliill~I!11:: 01/0312006$"8.69 See back of bill for more information. Page 1 of3 Account #: 51-4874009-4 Please pay on or before the date due to avoid assessment of a late payment charge. Statement Date: 12/05/05 Statement # 50470259 . . . ~003t:tO CHECK REQUEST ~ . - /1--(,'/50'''; s 4-I.D I . / ~ . Cc-"" f..-.V &, E 7' /!- DATE REQUESTED: /2-( / :/tlSDATE NEEDED: . c t+-c-c/c. ..:3-.1- ( 'rj-z-1 rt-.J .P 1-. j C1 IV! '( L I::> ! /l--? j? C -rZ-- ---?( e. I 2-- / ~ z/ 45 c;;' t..-+rZfl- [I c, '< -y If /l-t . IE;. , t- f IV;)~ l.1 ( J 7 ?~g 41St... Y l { J );/..... / fL'} ~ --r ~O 0 i 05 c-t.Sv.~tSL. "--~/V'-1r4 . ~ Sc, [Ir S~7: PAYABLE TO: ADDRESS: <?o s, ACCOUNT NO.: /4,v .s5Lf&~ AMOUNT: 42 (J) '-I ~?, 9~ ./ 4MMI $'"SIc""S c.d VI .::. -r~..f4c...~S M l rY IV C.:-.q-p ~ L.-t. S ) / DESCRlPTION: REQUESTED BY: AUTHORlZED BY: PLEASE FILL OUT FORM IN ITS ENTIRETY. ANY FORM"RECEIVED BY THE ACCOUNTS PAYABLE . DEPARTMENT NOT FILLED OUT CORRECTL YIENTIREL Y WILL BE RETURNED. \VHEREAS, United has threatened litigation for the HRA's failure to pay full commissions under the Listing Agreement. NOW, THEREFORE, the parties hereby stipulate and agree as follows: 1. On or before December 20,2005, HRA will pay United a brokerage commission in the amount of $20,458.90 as and for the full and final payment of any and all brokerage commission due from the HRA to United under the Listing Agreement. 2. Effective upon receipt of the payment provided for in Paragraph 1 above, United unconditionally releases HRA and its agents, officers and employees, from all claims, demands, damages, cause of action, or suits of whatever kind and description that might now exist or hereafter exist by reason or arising out of the Listing Agreement. .., ,j. Both parties agree to cooperate so that the terms of this Agreement are carried i ....-----/ 121271 Doc# 2087540\2 ~~ \OOltJJ CAMPBELL KNUTSON Professional Association Attorneys at Law Federal Tax 1.0. #41-1562130 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 (651) 452-5000 City of Farmington Attention: Ms. Robin Roland Finance Director 325 Oak Street Farmington MN 55024 .'.."';,""""",~,>""",:-c,'::",,,.;'f,,t:::t,~.., , ~. .",:..:V~'~:"'}~~:.:,_~_~:,,'f1>ii~~:!,:.:;,;,,~,,'::g::7:'j';~~~:~"':':':'-;"'.~~~~ \~ \~O ~~\~oS . Page: 1 November 30, 2005 Account # 1852G lOGS. GJ-{-O ~ \0 10. td,..jQ3 \0 \t. (ayo3 \0.30 I ~7Y 03 1010 I (f,'Y o..:~ SUMMARY STATEMENT PREVIOUS BALANCE FEES EXPENSES CREDITS PAYMENTS BALANCE 1852-000 RE: GENERAL LEGAL SERVICES (RETAINER) SERVICES RENDERED TO DATE: 3,622.50 4,319.50 730.81 0.00 1852-001 RE: GENERAL LEGAL SERVICES (NON-RETAINER) SERVICES RENDERED TO DATE: 1,906.60 637.00 0.00 0.00 1852-002 RE: PASS THROUGH LEGAL SERVICES SERVICES RENDERED TO DATE: 427.50 405.00 0.00 0.00 1852-003 RE: FORFEITURES (NON-RETAINER) SERVICES RENDERED TO DATE: 320.00 426.50 0.37 0.00 1852-013 RE: HRA GENERAL MATTERS (NON-RETAINER) SERVICES RENDERED TO DATE: 1,951.25 403.00 0.00 0.00 1852-019 RE: ASH STREET POND PROJECT SERVICES RENDERED TO DATE: 21.25 0.00 0.00 0.00 /401.Cb en..ell (b I DO 142;.DO 11-.LfI, .!J) -3,622.50 $5,050.31 . 1 \oo.lt?40o '~CD t oDe. I'DUS- 559 ,e::{) $637.00 -1,906.60 -427.50 4&CD' Ie l{6.?> $405.00 -320.00 '2 tOO. ~.,LI06 $426.87 -1,951.25 20co . fcL{O:> $403.00 -21.25 $0.00 1852-023 RE: HRAlPATRICK ANDERSON PRIVATE DEVELOPMENT CONTRACT SERVICES RENDERED TO DATE: 260.00 0.00 0.00 0.00 -260.00 $0.00 . - CAMPBELL KNUTSON Professional Association Attorneys at Law Federal Tax 1.0. #41-1562130 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 (651) 452-5000 City of Farmington Attention: Ms. Robin Roland Finance Director 325 Oak Street Farmington MN 55024 Page: 1 November 30, 2005 Account # 1852-013G 62 RE: HRA GENERAL MA TIERS (NON-RETAINER) SERVICES RENDERED TO DATE: HOURS 11/03/2005 AMP United Properties - Telephone call from Mary Taylor. 0.20 26.00 11/07/2005 AMP E-mail from Kevin. 0.10 13.00 -11/08/2005 AMP E-mail from Kevin; telephone call from Kevin. 0.20 26.00 11/09/2005 AMP Telephone call from Kevin. 0.20 26.00 AMP United Properties - Telephone call from Mary Taylor. 0.20 26.00 11/10/2005 AMP E-mail from Kevin; review agenda. 0.20 26.00 11/11/2005 AMP E-mail from Kevin. 0.10 13.00 11/17/2005 AMP Telephone call from Kevin; review fax re: extension agreement for Milner. 0.40 52.00 11/18/2005 AMP Milner - Review declarations; review letter from Milner; telephone call to Kevin. 0.50 65.00 - AMP Telephone call form Tina re: surveys; telephone call from Tina. 0.40 52.00 Page: 2 City of Farmington November 30, 2005 Account # 1852-013G 62 . RE: HRA GENERAL MA TIERS (NON-RETAINER) SERVICES RENDERED TO DATE: HOURS 11/21/2005 AMP Telephone call from Kevin re: survey. 0.20 26.00 11/22/2005 AMP Telephone call from Kevin. 0.20 26.00 11/30/2005 AMP Telephone call from Kevin. 0.20 26.00 - AMOUNT DUE 3.10 403.00 TOTAL CURRENT WORK 403.00 PREVIOUS BALANCE $1,951.25 11/22/2005 Payment - thank you -1,951.25 TOTAL AMOUNT DUE $403.00 . . Amounts due over 30 days will be subject to a finance charge of .5% per month (or an annual rate of 6%). Minimum charge - 50 cents. Page: 2 November 30,2005 Account # 1852G FEES EXPENSES CREDITS PAYMENTS BALANCE 1852-024 RE: ASH STREET EASEMENTS L} 1 05 . (.?L{C0 SERVICES RENDERED TO DATE: 2,162.12 2,165.75 471.91 0.00 -2,162.12 $2,637.66 1852-025 RE: LALANI CRIMINAL APPEAL SERVICES RENDERED TO DATE: 82.79 0.00 0.00 0.00 -82.79 $0.00 1852-026 RE: EQB AIRLAKE TO EMPIRE POWER LINE APPEAL (NON-RETAINER) 1000. (9:;,IS SERVICES RENDERED TO DATE: 0.00 96.00 0.00 0.00 0.00 $96.00 1852-029 RE: HRA/2004 REAL ESTATE COMPANY 2000,0Y.D:5 SERVICES RENDERED TO DATE: 1,060.50 261.00 0.00 0.00 -1,060.50 $261.00 . 1852-999 RE: PROSECUTION MA TIERS SERVICES RENDERED TO DATE: 10$ , 17L.( 03 5,739.64 6,927.00 442.22 0.00 -5,739.64 $7,369.22 17,554.15 15,640.75 1,645.31 0.00 -17,554.15 $17,286.06 . Amounts due over 30 days will be subject to a finance charge of .5% per month (or an annual rate of 6%). Minimum charge - 50 cents. __.___~~~~~_~~~i CAMPBELL KNUTSON Professional Association Attorneys at Law Federal Tax 1.0. #41-1562130 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, Minnesota 55121 (651) 452-5000 . City of Farmington Attention: Ms. Robin Roland Finance Director 325 Oak Street Farmington MN 55024 Page: 1 November 30, 2005 Account # 1852-029G 6 RE: HRA/2004 REAL ESTATE COMPANY SERVICES RENDERED TO DATE: HOURS 11/01/2005 AMP E-mail from Kevin; review Phase I; e-mail to Kevin. 0.50 65.00 11/02/2005 AMP E-mail from Kevin. 0.10 13.00 11/09/2005 AMP E-mail from Tina re: recording; telephone call to Tina. . 0.30 39.00 11/30/2005 AS Compile closing list for real estate purchase with 2004 Real Estate Company. AMOUNT DUE 1.20 2.10 144.00 261.00 TOTAL CURRENT WORK 261.00 PREVIOUS BALANCE $1,060.50 -1,060.50 11/22/2005 Payment - thank you TOTAL AMOUNT DUE $261.00 . Amounts due over 30 days will be subject to a finance charge of .5% per month (or an annual rate of 6%). 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C) ..... ffi I~ 08 o .~ C\: t ~. o ~ ::: ~ S I.iJ c: Thomas J. Campbell Roger N. Knutson Thomas M. Scott Elliott B. Knetsch Joel J. Jamnik Andrea McDowell Poehler Matthew K. Brokl" John F. Kelly Soren M. Mattick Henry A. Schaeffer, III Alina Schwartz Marguerite M. McCarron Gina M. Brandt " Also I.iccnscd in Wisconsin . 1380 Corporate Center Curve Suite 317. Eagan, MN 55121 651-452-5000 Fax 651-452-.5550 ek.-Iaw.com CA~:~::~ ~~:nS~ ,- 'i<. December 29, 2005 VIA FACSIMILE AND U.S. MAIL Mr. Hosmer A. Brown Suite 20 I 5050 France Avenue South Edina, Minnesota 55410 Re: Fannington HRN2004 Real Estate Purchase Agreement Dear Mr. Brown: The Farmington HRA staff and I have completed our review of the survey ofthe subject property under the above-noted purchase agreement that was recently forwarded to you. This survey has also been presented to Dakota County Abstract for review in connection with the issuance of a policy for title commitment. While an updated commitment for title has not yet been issued, the Farmington HRA hereby objects to the following issues identified in the survey, to the extent that the issues are not insured over by the title company: 1) The encroachment of the Gerster Building over the west 2.6 feet of the subject property; 2) (torrens); The .05 - .06 foot gap between parcell (abstract) and parcel 2 3) .2 foot +/- overlap into Larson building; 4) Electric Transformers overlapping the northwest comer of Parcel 2 and the Larson Building property, to the extent that the transformers do not serve the Subject Property and/or serve property other than the Subject Property. The Farmington HRA staff is willing to recommend that the Farmington HRA accept title to the property with the existing utility service lines, which may need to be relocated with the demolition of the building. Mr. Hosmer A. Brown December 29,2005 Page Two Please contact the title company prior to next Wednesday, January 4,2005, to determine what they will require to insure over the foregoing. I believe that the Farmington HRA will be willing to reduce the size of the property if a lot split is necessary to convey that portion to the property owner of the Gerster building to remove the encroachment. Please call me to discuss these issues, as soon as you have had a chance to discuss resolutions with the title company. If you have any questions, please contact me. Very truly yours, Campbell Knutson Professional Association AM~ cc: Kevin Carroll By: f\X\~~\)~~~ Andrea McDowell Poehler ~ . . . . . . Page 1 of2 Kevin Carroll From: Kevin Carroll Sent: Friday, January 06, 2006 11: 39 AM To: 'Tim Milner' Cc: Tina Schwanz Subject: RE: Update - Milner Development LLC Expansion Tim, Your last e-mail (included below) referred to the flu. I hope that you are feeling better by now! Ken Lewis has advised me a few days ago that the documents that he received from you or from your architect or contractor in December were not signed. He contacted you again yesterday at my request to encourage you to get signed documents submitted ASAP so that the review process can move forward. Let me know when you think that canl be accomplished. In late November or early December I expressed an interest in having you attend the December HRA meeting. You indicated that your schedule would not make that possible, so we talked about having you come to the January meeting. At the December 13 HRA meeting, the HRA Board members expressed a strong desire to get a status or progress report from you (in person> at the January meeting, which will be held at 7:00 p.m. next Monday. Please let me know if you'll be available to attend. I'm sure that we can move your item to the beginning of the agenda to minimize the time that you'll have to devote to the meeting. Thanks. Kevin Carroll Community Development Director City of Farmington 651-463-1860 (City Hall) 651-775-5962 (cell phone) From: Tim Milner [mailto:TimMilner@aol.com] sent: Thursday, December 22,200511:54 AM To: Kevin Carroll Cc: Milner Tim Subject: Update - Milner Development LLC Expansion Kevin, I have the flu and have decided to shut done for the rest of the week hoping to be better for Christmas. Civil Engineering work is way ahead of schedule because of a cancelation that moved up the survey date. Rather than submitting partials tomorrow, Friday, Dec. 23, I expect to submit COMPLETE drawings to the city on Tuesday, Dec. 27. Much better than my proposed Jan. 9 date. Have a Merry Christmas. Tim Milner President JIT Powder Coating Company 21020 Eaton Ave Farmington, MN 55024 651-463-4664 1/6/2006 Page 1 of 1 l Kevin Carroll From: tim [tim@jitpowdercoating.com] Sent: Friday, January 06, 2006 1 :46 PM To: Kevin Carroll Subject: Re: Update - Milner Development LLC Expansion . Kevin, The drawings were delivered on December 23. Unfortunately, I was not aware of the requirement to have documents signed. Ken Lewis notified me on December 28 that the documents needed to be resubmitted with signatures. Unfortunately, the person who did the structural engineering drawings was out of town for the Holidays. He contacted me on Wednesday, Jan. 3 and said that he would have his documents signed and to Houwman Architects by today. Houwman will add theirs to the set and I should be able to drop everything off either late today or on Monday, Jan. 9. This was relayed to Ken Lewis ~ 4: 15 PM yesterday afternoon. You are correct, I am willing to attend the HRA meeting this Monday, January 9 at 7 PM. I will plan to be there. Will there be requirements for further updates at other HRA meetings this year? If so, I would like to get the dates on my calendar as soon as possible to avoid conflicts (such as the one in December). Tim Milner President JIT Powder Coating Company 21020 Eaton Ave Farmington, MN 55024 651-463-4664 651-463-4627 (Fax) tim@jitpowdercoating.com . . 1/6/2006 DEC-12-2005 13:10 ASSOCIATED BANK EAGAN ~ 6513061650 P.01/01 . Associated Bank December 12, 2005 Tim Milner Milner Development, LLC and JIT Powder Coating Company 21020 Eaton Avenue . Farmington, MN 55024 Dear Tim: Weare pleased to inform yoti. that Associated Bank has approved the financing request made in the October 6, 2005 proposal letter. This approval is for the terms and conditions of a financing package for the purpose of providing Tenn Financing to Milner Development, LLC and JIT Powder Coating Company. . Briefly, we will provide financing for the proposed $1,000,000 expansion of the JIT operating facility in Fannington, MN. Tim, we look forward to working with YOll on this project. Please let us know how you would like proceed. Sincerely, Associated Bank Minnesota, National Association ~l ~. ~ Russell N. Gaydos Vice President . ''')7{\ v.....Ir,... r"\N'\i~I.. Ril . P.::>..r:1I1 MN !=i!=i121-990{). 651.306.1641 · Fax 651.306.1650 . - 4J>n 'p~ - rt_ ::,; :tl )\..U I =A ~ r ~ - r- - l' : I .,' .:h;, .~~ ~~~ ~~ ,~. ~ ~ I~~'i: hT1~FtW JI r r=crj!/~ n; "" Jj) /' ~"g ~/~~ H~ '" I~ ~_ ~ W1!l ',.,!Jlnlih{Jl~ v}..J ~~ Mllnllbt~~~~ _r~ :1 L~ iIiJJIUIl, ,.It ~Im~ ~ ~ 1!!dl4 L/L~ ,!!. ~ n rill ~d~'fri ~ [~ u Uu u ~ ~, ..1 . III w_ -..c:::::::: c :g c ~ ~ ~~Q) ~ 0> r-- .- e I . ~ \. \1 I : !.~ ~\ ~ ~I'tD ~DDg~ i ~ k7 C, - r1 n ga~~ggglS - j ~ - ~~~agg~~W !t. ~~(. ~~~~ : - 1lLr,: IU~. ~ " "H hl"'!If ~~ I 'm~m~mrn~ ~II~I n' I~E~m9IIIB ~ttl I 1iI..l3a111l11l ~ ~ ~=III[ffijJ~mtttI =ID III ~1I~ ~ 1 II v- ~ t= ~ ~\i:f? ~ ' '. ~~I' "" ",-U W ,.--1 ~-4 }? " . ~ F ~ ~ ~" Y II" ; .~~ ." i:1i1l[ W7 ~ . bJ J.=1 II f------ ~ >--- o [ I ""', -{".it""' 1- ~~.z,...(. '';:'">>,''' "*",o'-:t _"',;"i I=l - p I:==J ( ---1 . 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E ~ E W IJ~H~EIlIlllB [B ~ ~ E...~~~ - ~ffilBHRI::t t.~ I I!! ~ ~~ If ti" . .~ '\tII ~ (, E '~ '~"'l~~ ~ c ~ ~~ "- 'r- LU ~ r, ~ [ I ~ L ~tJ ~ o ~ CJ CIl C C o o -; .c ... t:: - o a; ~ ~ z 0 ~ e c c D.. - ~ ~ In en o 0 In CIl _ _ CIl CJ C c .5 CIl ~ ~ ~ In ... ~ ... o 0 ~ 00 e Co c C a:I c:( en I I C I tJ) I M M 0 cine >- _ ~ CIl ~ ~ >- C) 0 CJ 0 ~ ~ c _ CJ _ ;> ~ 'E c c:( c ~~ ~ ~ 'j; ~ :I: :I: LL C 0:: C W LL C> :I: _ .., f---- r n -, \ = \\ ~ CIl ... c:( CIl "C o Z (/) ~ ~ r- (\. ~ ~ .~ l2 CIl ~ CIl E e E E c:( E o ~ 0 o 'u 0 _ ... .c .:.: ~ CIl CIl - ... ';:: e E ~ ~ U) U) 5 -g ~ "Cc~ CIl 0 0 _ g _ E In - is. :g ~ -6 :g en 3: i5 .5 3: ~ .:.i ~ z 0 ~ e c:( '- ~ . CD . Page 1 of2 Kevin Carroll From: Kevin Carroll Sent: Wednesday, December 21, 2005 3:59 PM To: 'Ruthe Batulis' Cc: Tina Schwanz; Robin Roland Subject: FW: Jan 17 Council Agenda Ruthe, A fellow staff member has informed me (see below) of your desire to address the City Council on January 17. Our City Council members have consistently shown a strong interest in getting input from the City's advisory committees before taking action on proposals that involve those committees' areas of expertise. On January 7, 2006, the City Council will be interviewing candidates for the open spots on the new Economic Development Authority. People will be appointed to fill those openings at the City Council's meeting on January 17. That will occur a week after the January HRAlEDA meeting on January 9, so the first time the new EDA will meet with a "full complement" of members will be on February 27, 2006 (the HRA met on the second Monday of each month, but the new EDA will be meeting on the fourth Monday of each month). I would therefore like to suggest that you consider making an EDG Committee presentation/proposal to the EDA at its meeting on February 27, which would enable the EDA to make recommendations to the City Council regarding the concept in general, the composition or membership of the Committee, and other relevant sub- topics. The EDA's recommendations could then be presented to the City Council at its meeting on March 6. You and/or other NDC representatives could also make comments or a presentation that that time. I think that the City Council members are very excited about the upcoming transition from an HRA to an EDA, and that they'll be strongly inclined to seek ways to publicly "empower" the EDA by regularly asking for its advice before making any significant economic development-related decisions. I encourage you to seek and obtain the EDA's support before asking the City Council to adopt any new proposal or initiative. The new seven-member EDA will include two City Council members (the five-member HRA had only one City Council member), so the EDA's support would go a long way toward ensuring the support of the entire Council. At your convenience, let me kno~ what you think of the course of action suggested above. Thanks. Kevin Carroll Community Development Director City of Farmington 651-463-1860 (City Hall) 651-775-5962 (cell phone) From: Cindy Muller Sent: Wednesday, December 21,20052:16 PM To: Robin Roland; Kevin Carroll Subject: Jan 17 Council Agenda Mark Kragnes, Anchor Bank, called me asking me to place the NDC on the Jan 17 Council agenda. Ruthe Batulis wants to talk about the Economic Development Growth Committee. I suggested she do so under Citizen Comments and I will place her on the agenda. Cynthia Muller 1/9/2006 Kevin Carroll ~ - @ From: Sent: To: Subject: Ruthe Batulis [rbatulis@ndcchambers.com] Friday, January 06, 2006 3:50 PM Kevin Carroll Re: Jan 17 Council Agenda --....... I plan to attend the meeting and present as scheduled. Thanks Ruthe Batulis Sent from my BlackBerry Wireless Handheld ? -----Original Message----- From: Kevin Carroll <KCarroll@CI.FARMINGTON.MN.US> To: Ruthe Batulis <rbatulis@ndcchambers.com> CC: Tina Schwanz <Tschwanz@CI.FARMINGTON.MN.US>; Robin Roland <RRoland@CI.FARMINGTON.MN.US> Sent: Fri Jan 06 11:20:37 2006 Subject: RE: Jan 17 Council Agenda Ruthe, We will be finalizing the agenda for the January 17, 2006 City Council meeting early next week. Could we get a response to the December 21 e-mail below by the end of the day on Monday? Thanks. Kevin Carroll Community Development Director City of Farmington 651-463-1860 (City Hall) 651-775-5962 (cell phone) . From: Kevin Carroll Sent: Wednesday, December 21, 2005 3:59 PM To: 'Ruthe Batulis' Cc: Tina Schwanz; Robin Roland Subject: FW: Jan 17 Council Agenda Ruthe, A fellow staff member has informed me (see below) of your desire to address the City Council on January 17. Our City Council members have consistently shown a strong interest in getting input from the City's advisory committees before taking action on proposals that involve those committees' areas of expertise. On January 7, 2006, the City Council will be interviewing candidates for the open spots on the new Economic Development Authority. People will be appointed to fill those openings at the City Council's meeting on January 17. That will occur a week after the January HRA/EDA meeting on January 9, so the first time the new EDA will meet with a "full . complement" of members will be on February 27, 2006 (the HRA met on the second Monday of each month, but the new EDA will be meeting on the fourth Monday of each month) . 1 ~.. . CD . Page 1 of2 Kevin Carroll From: Kevin Carroll Sent: Wednesday, December 21, 2005 3:59 PM To: 'Ruthe Batulis' Cc: Tina Schwanz; Robin Roland Subject: FW: Jan 17 Council Agenda Ruthe, A fellow staff member has informed me (see below) of your desire to address the City Council on January 17. Our City Council members have consistently shown a strong interest in getting input from the City's advisory committees before taking action on proposals that involve those committees' areas of expertise. On January 7, 2006, the City Council will be interviewing candidates for the open spots on the new Economic Development Authority. People will be appointed to fill those openings at the City Council's meeting on January 17. That will occur a week after the January HRAlEDA meeting on January 9, so the first time the new EDA will meet with a "full complemenf of members will be on February 27, 2006 (the HRA met on the second Monday of each month, but the new EDA will be meeting on the fourth Monday of each month). I would therefore like to suggest that you consider making an EDG Committee presentation/proposal to the EDA at its meeting on February 27, which would enable the EDA to make recommendations to the City Council regarding the concept in general, the composition or membership of the Committee, and other relevant sub- topics. The EDA's recommendations could then be presented to the City Council at its meeting on March 6. You and/or other NDC representatives could also make comments or a presentation that that time. I think that the City Council members are very excited about the upcoming transition from an HRA to an EDA, and that they'll be strongly inclined to seek ways to publicly "empower" the EDA by regularly asking for its advice before making any significant economic development-related decisions. I encourage you to seek and obtain the EDA's support before asking the City Council to adopt any new proposal or initiative. The new seven-member EDA will include two City Council members (the five-member HRA had only one City Council member), so the EDA's support would go a long way toward ensuring the support of the entire Council. At your convenience, let me know what you think of the course of action suggested above. Thanks. Kevin Carroll Community Development Director City of Farmington 651-463-1860 (City Hall) 651-775-5962 (cell phone) From: Cindy Muller sent: Wednesday, December 21, 2005 2: 16 PM To: Robin Roland; Kevin Carroll Subject: Jan 17 Council Agenda Mark Kragnes, Anchor Bank, called me asking me to place the NDC on the Jan 17 Council agenda. Ruthe Batulis wants to talk about the Economic Development Growth Committee. I suggested she do so under Citizen Comments and I will place her on the agenda. Cynthia Muller 1/9/2006 Kevin Carroll @) From: Sent: To: Subject: Ruthe Batulis [rbatulis@ndcchambers.com] Friday, January 06,20063:50 PM Kevin Carroll Re: Jan 17 Council Agenda I plan to attend the meeting and present as scheduled. Thanks Ruthe Batulis Sent from my BlackBerry Wireless Handheld ? -----Original Message----- From: Kevin Carroll <KCarroll@CI.FARMINGTON.MN.US> To: Ruthe Batulis <rbatulis@ndcchambers.com> CC: Tina Schwanz <Tschwanz@CI.FARMINGTON.MN.US>; Robin Roland <RRoland@CI.FARMINGTON.MN.US> Sent: Fri Jan 06 11:20:37 2006 Subject: RE: Jan 17 Council Agenda Ruthe, We will be finalizing the agenda for the January 17, 2006 City Council meeting early next week. Could we get a response to the December 21 e-mail below by the end of the day on Monday? Thanks. Kevin Carroll Community Development Director City of Farmington 651-463-1860 (City Hall) 651-775-5962 (cell phone) From: Kevin Carroll Sent: Wednesday, December 21, 2005 3:59 PM To: 'Ruthe Batulis' Cc: Tina Schwanz; Robin Roland Subject: FW: Jan 17 Council Agenda Ruthe, A fellow staff member has informed me (see below) of your desire to address the City Council on January 17. Our City Council members have consistently shown a strong interest in getting input from the City's advisory committees before taking action on proposals that involve those committees' areas of expertise. On January 7, 2006, the City Council will be interviewing candidates for the open spots on the new Economic Development Authority. People will be appointed to fill those openings at the City Council's meeting on January 17. That will occur a week after the January HRA/EDA meeting on January 9, so the first time the new EDA will meet with a "full . complement" of members will be on February 27, 2006 (the HRA met on the second Monday of each month, but the new EDA will be meeting on the fourth Monday of each month) . 1 " . CD . Page 1 of2 Kevin Carroll From: Kevin Carroll Sent: Wednesday, December 21,20053:59 PM To: 'Ruthe Batulis' Cc: Tina Schwanz; Robin Roland Subject: FW: Jan 17 Council Agenda Ruthe, A fellow staff member has informed me (see below) of your desire to address the City Council on January 17. Our City Council members have consistently shown a strong interest in getting input from the City's advisory committees before taking action on proposals that involve those committees' areas of expertise. On January 7, 2006, the City Council will be interviewing candidates for the open spots on the new Economic Development Authority. People will be appointed to fill those openings at the City Council's meeting on January 17. That will occur a week after the January HRAlEDA meeting on January 9, so the first time the new EDA will meet with a "full complemenf of members will be on February 27, 2006 (the HRA met on the second Monday of each month, but the new EDA will be meeting on the fourth Monday of each month). I would therefore like to suggest that you consider making an EDG Committee presentation/proposal to the EDA at its meeting on February 27, which would enable the EDA to make recommendations to the City Council regarding the concept in general, the composition or membership of the Committee, and other relevant sub- topics. The EDA's recommendations could then be presented to the City Council at its meeting on March 6. You and/or other NDC representatives could also make comments or a presentation that that time. I think that the City Council members are very excited about the upcoming transition from an HRA to an EDA, and that they'll be strongly inclined to seek ways to publicly "empower" the EDA by regularly asking for its advice before making any significant economic development-related decisions. I encourage you to seek and obtain the EDA's support before asking the City Council to adopt any new proposal or initiative. The new seven-member EDA will include two City Council members (the five-member HRA had only one City Council member), so the EDA's support would go a long way toward ensuring the support of the entire Council. At your convenience, let me know what you think of the course of action suggested above. Thanks. Kevin Carroll Community Development Director City of Farmington 651-463-1860 (City Hall) 651-775-5962 (cell phone) From: Cindy Muller Sent: Wednesday, December 21, 2005 2: 16 PM To: Robin Roland; Kevin Carroll Subject: Jan 17 Council Agenda Mark Kragnes, Anchor Bank, called me asking me to place the NDC on the Jan 17 Council agenda. Ruthe Batulis wants to talk about the Economic Development Growth Committee. I suggested she do so under Citizen Comments and I will place her on the agenda. Cynthia Muller 1/9/2006 Kevin Carroll @ From: Sent: To: Subject: Ruthe Batulis [rbatulis@ndcchambers.com] Friday, January 06, 2006 3:50 PM Kevin Carroll Re: Jan 17 Council Agenda I plan to attend the meeting and present as scheduled. Thanks Ruthe Batulis Sent from my BlackBerry Wireless Handheld ? -----Original Message----- From: Kevin Carroll <KCarroll@CI.FARMINGTON.MN.US> To: Ruthe Batulis <rbatulis@ndcchambers.com> CC: Tina Schwanz <Tschwanz@CI.FARMINGTON.MN.US>; Robin Roland <RRoland@CI.FARMINGTON.MN.US> Sent: Fri Jan 06 11:20:37 2006 Subject: RE: Jan 17 Council Agenda Ruthe, We will be finalizing the agenda for the January 17, 2006 City Council meeting early next week. Could we get a response to the December 21 e-mail below by the end of the day on Monday? Thanks. Kevin Carroll Community Development Director City of Farmington 651-463-1860 (City Hall) 651-775-5962 (cell phone) From: Kevin Carroll Sent: Wednesday, December 21, 2005 3:59 PM To: 'Ruthe Batulis' Cc: Tina Schwanz; Robin Roland Subject: FW: Jan 17 Council Agenda Ruthe, A fellow staff member has informed me (see below) of your desire to address the City Council on January 17. Our City Council members have consistently shown a strong interest in getting input from the City's advisory committees before taking action on proposals that involve those committees' areas of expertise. On January 7, 2006, the City Council will be interviewing candidates for the open spots on the new Economic Development Authority. People will be appointed to fill those openings at the City Council's meeting on January 17. That will occur a week after the January HRA/EDA meeting on January 9, so the first time the new EDA will meet with a "full . complement" of members will be on February 27, 2006 (the HRA met on the second Monday of each month, but the new EDA will be meeting on the fourth Monday of each month) . 1 Page 1 of2 I Kevin Carroll From: Kevin Carroll Sent: Wednesday, December 21,20053:59 PM To: 'Ruthe Batulis' Cc: Tina Schwanz; Robin Roland Subject: FW: Jan 17 Council Agenda Ruthe, A fellow staff member has informed me (see below) of your desire to address the City Council on January 17. Our City Council members have consistently shown a strong interest in getting input from the City's advisory committees before taking action on proposals that involve those committees' areas of expertise. On January 7, 2006, the City Council will be interviewing candidates for the open spots on the new Economic Development Authority. People will be appointed to fill those openings at the City Council's meeting on January 17. That will occur a week after the January HRAlEDA meeting on January 9, so the first time the new EDA will meet with a "full complement" of members will be on February 27,2006 (the HRA met on the second Monday of each month, but the new EDA will be meeting on the fourth Monday of each month). I would therefore like to suggest that you consider making an EDG Committee presentation/proposal to the EDA at its meeting on February 27, which would enable the EDA to make recommendations to the City Council regarding the concept in general, the composition or membership of the Committee, and other relevant sub- topics. The EDA's recommendations could then be presented to the City Council at its meeting on March 6. You and/or other NDC representatives could also make comments or a presentation that that time. . I think that the City Council members are very excited about the upcoming transition from an HRA to an EDA, and that they'll be strongly inclined to seek ways to publicly "empower" the EDA by regularly asking for its advice before making any significant economic development-related decisions. I encourage you to seek and obtain the EDA's support before asking the City Council to adopt any new proposal or initiative. The new seven-member EDA will include two City Council members (the five-member HRA had only one City Council member), so the EDA's support would go a long way toward ensuring the support of the entire Council. At your convenience, let me know what you think of the course of action suggested above. Thanks. Kevin Carroll Community Development Director City of Farmington 651-463-1860 (City Hall) 651-775-5962 (cell phone) CD From: Cindy Muller Sent: Wednesday, December 21,20052:16 PM To: Robin Roland; Kevin Carroll Subject: Jan 17 Council Agenda Mark Kragnes, Anchor Bank, called me asking me to place the NDC on the Jan 17 Council agenda. Ruthe Batulis wants to talk about the Economic Development Growth Committee. I suggested she do so under Citizen Comments and I will place her on the agenda. . Cynthia Muller 1/9/2006 Kevin Carroll @) From: Sent: To: Subject: Ruthe Batulis [rbatulis@ndcchambers.com] Friday, January 06,20063:50 PM Kevin Carroll Re: Jan 17 Council Agenda I plan to attend the meeting and present as scheduled. Thanks Ruthe Batulis Sent from my BlackBerry Wireless Handheld ? -----Original Message----- From: Kevin Carroll <KCarroll@CI.FARMINGTON.MN.US> To: Ruthe Batulis <rbatulis@ndcchambers.com> CC: Tina Schwanz <Tschwanz@CI.FARMINGTON.MN.US>; Robin Roland <RRoland@CI.FARMINGTON.MN.US> Sent: Fri Jan 06 11:20:37 2006 Subject: RE: Jan 17 Council Agenda Ruthe, We will be finalizing the agenda for the January 17, 2006 City Council meeting early next week. Could we get a response to the December 21 e-mail below by the end of the day on Monday? Thanks. Kevin Carroll Community Development Director City of Farmington 651-463-1860 (City Hall) 651-775-5962 (cell phone) . From: Kevin Carroll Sent: Wednesday, December 21, 2005 3:59 PM To: 'Ruthe Batulis' Cc: Tina Schwanz; Robin Roland Subject: FW: Jan 17 Council Agenda Ruthe, A fellow staff member has informed me (see below) of your desire to address the City Council on January 17. Our City Council members have consistently shown a strong interest in getting input from the City's advisory committees before taking action on proposals that involve those committees' areas of expertise. On January 7, 2006, the City Council will be interviewing candidates for the open spots on the new Economic Development Authority. People will be appointed to fill those openings at the City Council's meeting on January 17. That will occur a week after the January HRA/EDA meeting on January 9, so the first time the new EDA will meet with a "full . complement" of members will be on February 27, 2006 (the HRA met on the second Monday of each month, but the new EDA will be meeting on the fourth Monday of each month) . 1 Page 1 of2 . Kevin Carroll C--:-) From: Kevin Carroll & Sent: Wednesday, December 21, 20053:59 PM To: 'Ruthe Batulis' Cc: Tina Schwanz; Robin Roland Subject: FW: Jan 17 Council Agenda Ruthe, . A fellow staff member has informed me (see below) of your desire to address the City Council on January 17. Our City Council members have consistently shown a strong interest in getting input from the City's advisory committees before taking action on proposals that involve those committees' areas of expertise. On January 7, 2006, the City Council will be interviewing candidates for the open spots on the new Economic Development Authority. People will be appointed to fill those openings at the City Council's meeting on January 17. That will occur a week after the January HRAlEDA meeting on January 9, so the first time the new EDA will meet with a "full complement" of members will be on February 27, 2006 (the HRA met on the second Monday of each month, but the new EDA will be meeting on the fourth Monday of each month). I would therefore like to suggest that you consider making an EDG Committee presentation/proposal to the EDA at its meeting on February 27, which would enable the EDA to make recommendations to the City Council regarding the concept in general, the composition or membership of the Committee, and other relevant sub- topics. The EDA's recommendations could then be presented to the City Council at its meeting on March 6. You and/or other NDC representatives could also make comments or a presentation that that time. I think that the City Council members are very excited about the upcoming transition from an HRA to an EDA, and that they'll be strongly inclined to seek ways to publicly "empower" the EDA by regularly asking for its advice before making any significant economic development-related decisions. I encourage you to seek and obtain the EDA's support before asking the City Council to adopt any new proposal or initiative. The new seven-member EDA will include two City Council members (the five-member HRA had only one City Council member), so the EDA's support would go a long way toward ensuring the support of the entire Council. At your convenience, let me know what you think of the course of action suggested above. Thanks. Kevin Carroll Community Development Director City of Farmington 651-463-1860 (City Hall) 651-775-5962 (cell phone) CD From: Cindy Muller Sent: Wednesday, December 21,20052:16 PM To: Robin Roland; Kevin Carroll Subject: Jan 17 Council Agenda Mark Kragnes, Anchor Bank, called me asking me to place the NDC on the Jan 17 Council agenda. Ruthe Batulis wants to talk about the Economic Development Growth Committee. I suggested she do so under Citizen Comments and I will place her on the agenda. . Cynthia Muller 1/9/2006 Kevin Carroll $ From: Sent: To: Subject: Ruthe Batulis [rbatulis@ndcchambers.com] Friday, January 06, 2006 3:50 PM Kevin Carroll Re: Jan 17 Council Agenda I plan to attend the meeting and present as scheduled. Thanks Ruthe Batulis Sent from my BlackBerry Wireless Handheld ;, -----Original Message----- From: Kevin Carroll <KCarroll@CI.FARMINGTON.MN.US> To: Ruthe Batulis <rbatulis@ndcchambers.com> CC: Tina Schwanz <Tschwanz@CI.FARMINGTON.MN.US>; Robin Roland <RRoland@CI.FARMINGTON.MN.US> Sent: Fri Jan 06 11:20:37 2006 Subject: RE: Jan 17 Council Agenda Ruthe, We will be finalizing the agenda for the January 17, 2006 City Council meeting early next week. Could we get a response to the December 21 e-mail below by the end of the day on Monday? Thanks. Kevin Carroll Community Development Director City of Farmington 651-463-1860 (City Hall) 651-775-5962 (cell phone) . From: Kevin Carroll Sent: Wednesday, December 21, 2005 3:59 PM To: 'Ruthe Batulis' Cc: Tina Schwanz; Robin Roland Subject: FW: Jan 17 Council Agenda Ruthe, A fellow staff member has informed me (see below) of your desire to address the City Council on January 17. Our City Council members have consistently shown a strong interest in getting input from the City's advisory committees before taking action on proposals that involve those committees' areas of expertise. On January 7, 2006, the City Council will be interviewing candidates for the open spots on the new Economic Development Authority. People will be appointed to fill those openings at the City Council's meeting on January 17. That will occur a week after the January HRA/EDA meeting on January 9, so the first time the new EDA will meet with a "full . complement" of members will be on February 27, 2006 (the HRA met on the second Monday of each month, but the new EDA will be meeting on the fourth Monday of each month) . 1 . . . Define Role, Function, Duties of EDA Possible Role/Use of Advisory Task Force Use of Consultants - Timing, Cost, Role Information Gathering Land Use Analysis - Current and Future Commercial Development Incentives/Financing Transportation Issues Managing Growth & Development Affordable Housing & Workforce Issues Downtown Redevelopment/Expansion Highway 3 Corridor "N eighborhood Commercial" Areas Partnerships Public Communication Marketing