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Home My WebLink About05.07.07 Council Packet City of Farmington 325 Oak Street Farmington, M:\ 55024 MissiOJl StatemeJlt Through teannvork and cooperation, the City of Farm ington provides quality services thm preserve our proud past and f()ster a promising fitture. 5:30 p.m. Planning Commission Interviews AGENDA PRE-CITY COU~CIL MEETING May 7, 2007 6:30 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 2. APPROVE AGENDA 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA 5. STAFF COMME~TS 6. ADJOURN PUBLIC INFORA1A nON STA IEkfENT Coul/eil workshops are cOl1duc/ed as all il1/orlllal work sessiol1. all discussiol1s shall he cOl1sideredfac/-fll1dil1g, hypo/helical al1d ul10fficial cri/ical/hil1king exercises, which do 110/ rcflccl all official public posi/io/l. COUllcil work sessiol1 ou/eollles should 1101 he cOils/rued by /he al/el1dil1g public alld/or repor/illg lIIedia as /he ar/icula/iol1 oj'a fOf'll/al Ci/)' policy posi/ioll. (111)' of Ii cia I Coul1cil acliolll/orlllall)' lakell a/ a regularlr schcduled Coul1cillllce/illg should be cOl1sidered as afbrllial expressiol1 oj/he Cil)"s posi/iol1 Oil allY givcllllial/er. City of Farmington 325 Oak Street Farmington, ~N 55024 111ission Statement Through temmw)rk and cooperation, the City a/Farmington provides quality services that preserve our proud past and foster a promising.f~iture. AGENDA REGULAR CITY COUNCIL MEETING MAY 7, 2007 7:00 P.M. CITY COuNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.lII. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COiYIiYfENDATIONS a) Homecoming Event Presentation - Marianne Feely b) Introduce New Employee Police Department c) Proclaim Historic Preservation Month - Administration d) Randy Oswald - Lacrosse Presentation 6. CITIZEN COMMENTS / RESPONSES TO COM]}1ENTS IOpen/ol /1udienee Comments) 7. CONSENT AGENDA a) Approve Council Minutes (4/16/07 Regular) b) School and Conference - Administration c) Approve Temporary On-Sale Liquor License - Administration d) Adopt Resolution - Accept Arbor Day Donation from Dakota Electric- Parks and Recreation e) Accept Grant from NRPA for Take Me Fishing Program Parks and Recreation f) Professional Services Agreement - Police Department g) 2007 Assistance to Fire Fighters Grant - Fire Department h) Acknowledge Resignation Fire Department.- Human Resources i) Appointment Recommendation Public Works -- Human Resources j) Approve Wetland Alteration Pern1it Fairhill - Engineering k) Farmington Department Directors Contract- Human Resources 1) School and Conference- Fire Department m) Appointment Recommendation Engineering Intern - Human Resources n) Appointment Recommendation Engineering Intern - Human Resources 0) Approve Bi11s Action Taken Postponed 5/21/07 Introduced Proclaimed Information Received Approved Approved Approved R38-07 Approved Approved Information Received Acknowledged Approved Approved R39-07 Approved Approved Approved Approved 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Neighborhood Preservation Overlay District Update - Administration b) Federal Solicitation for TH3 Funds - Engineering 11. UNFINISHED BUSINESS a) Boulevard Tree Policy Financial Update - Engineering b) Approve 2007 Storm Water System Monitoring - Engineering c) Approve Park Planning Services Proposal- Parks and Recreation 12. NEW BUSINESS a) Workshop Meeting Schedule and 2008 Budget Calendar - Administration b) Approve Economic Development Contract and Market Study Contract - Administration c) Vermillion River Crossing Update - Administration (Supplemental) d) Adopt Resolution - Opposing Farmington Being Placed in the Metropolitan Transit Taxing District 13. COUNCIL ROUNDTABLE a) May 14, 2007 Council Workshop Agenda 14. EXECUTIVE SESSION a) City Administrator Performance Review 15. ADJOURN . Information Received Information Received Approved Approved Approved Information Received Approved Approved 20 Years R40-07 Information Received . . City of Farmington 325 Oak Street farmington, .\11\ 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and f()ster a promisingfitture. AGENDA REGULAR CITY COCNCIL MEETING MAY 7, 2007 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / C02~1MENDATIONS a) Homecoming Event Presentation - Marianne Feely b) Introduce New Employee - Police Department c) Proclaim Historic Preservation Month - Administration 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Opel/lol /1I/d!enee (ommen/I) 7. CONSENT AGENDA a) Approve Council Minutes (4/16/07 Regular) b) School and Conference - Administration c) Approve Temporary On-Sale Liquor License - Administration d) Adopt Resolution - Accept Arbor Day Donation from Dakota Electric- Parks and Recreation e) Accept Grant from )JRPA for Take Me Fishing Program - Parks and Recreation f) Professional Services Agreement - Police Department g) 2007 Assistance to Fire Fighters Grant - Fire Department h) Acknowledge Resignation Fire Department Human Resources i) Appointment Recommendation Public Works - Hurnan Resources j) Approve Wetland Alteration Pennit Fairhill - Engineering k) Fannington Department Directors Contract - Human Resources 1) School and Conference - Fire Departrnent m) Appointment Recommendation Engineering Intern - Human Resources n) Appointment Recommendation Engineering Intern - Human Resources 0) Approve Bills 8. PUBLIC HEARINGS Action Taken Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page J 0 Page J J Page 12 Page J 3 Page J 4 Page J 5 Page J 6 9. A WARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Neighborhood Preservation Overlay District Update - Administration b) Federal Solicitation for TH3 Funds - Engineering 11. UNFINISHED BUSINESS a) Boulevard Tree Policy Financial Update - Engineering b) Approve 2007 Prairie Waterway Monitoring - Engineering c) Approve Park Planning Services Proposal- Parks and Recreation 12. NEW BUSINESS a) Workshop Meeting Schedule and 2008 Budget Calendar - Administration b) Approve Economic Development Contract and Market Study Contract - Administration c) Vermillion River Crossing Update - Administration (Supplemental) 13. COUNCILROUNDTABLE a) May 14, 2007 Council Workshop Agenda 14. EXECUTIVE SESSION a) City Administrator Performance Review 15. ADJOURN Page 17 Page 18 . Page 19 Page 20 Page 21 Page 22 Page 23 Page 24 . . c.--' l/J ...,.>-,,//,,~.,_...-~/ HISTORIC PRESERVATION MONTH 2007 WHEREAS, historic preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering neighborhood pride and maintaining community character while enhancing livability; and WHEREAS, historic preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life and all ethnic backgrounds; and WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; and WHEREAS, ''lvlaking Preservation Work" is the theme for Kational Preservation Month 2007, co-sponsored by the Fannington Heritage Preservation Commission and the National Trust for Historic Preservation. NOW, THEREFORE, I, Kevan Soderberg, Mayor of the City of Farmington, do proclaim May 2007 as \iational Preservation Month, and call upon the people of Fannington to join their fellow citizens across the United States in recognizing and participating in this special observance. Kevan Soderberg, Mayor }~ COUNCIL MINUTES PRE-MEETING APRIL 16, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m, Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by McKnight, second by Fogarty to approve the Agenda, APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember Fogarty noted one ofthe new fire fighters was a firefighter in Burnsville. Staff explained that is his fulltime job, She asked about the bill for professional services for Flagstaff Avenue for $25,000. Staff explained that is for the appraisal firm. Councilmember McKnight asked if it was typical for the liquor operations fund to be this far in the hole in March. Finance Director Roland stated the expenditures reflect a large quantity of inventory purchased. This is not usual. Councilmember Wilson asked if the appointment recommendations for the Fire Department are a result of the City growing or if fire fighters have left. Human Resources Director Wendlandt stated two people have left and there were also two vacancies. This brings the total fire fighters to 52. Councilmember Wilson asked ifthere was a formula to determine the number of fire fighters required. City Administrator Herlofsky replied there is, and it is based on contributions and investments. Human Resources Director Wendlandt stated this amount is similar to other communities of this size. They look at a ratio similar to the police, City Administrator Herlofsky noted they were also looking to have more people available during the day. Council Minutes (Pre-Meeting) April 16, 2007 Page 2 Councilmember Pritzlaffasked about the mowing agreement with Toro. Staffnoted Toro would maintain the test area all the time. Councilmember Fogarty noted they received the City Administrator's performance review form. She suggested that within the next six months City Administrator Herlofsky look for different formats. Councilmember Wilson asked if the boulevard tree policy was still unresolved. Mayor Soderberg stated the practice of replacing boulevard trees has stopped. Councilmember Wilson asked if that is being communicated citywide. City Administrator Herlofsky replied staff is taking an inventory oftrees and will bring back a recommendation at the next meeting. 5. STAFF COMMENTS a) Planning Commission Vacancy - Administration One application has been received since the vacancy was advertised. There are also two applications on file from the January interviews, Council directed staff to advertise for another three weeks on cable and the website and to set interviews prior to the pre-Council Meeting on May 7, 2007. Administrative Services Director Shadick informed Council that video streaming of Council Meetings has been delayed to May 21,2007. 6. ADJOURN MOTION by Fogarty, second by Pritzlaffto adjourn at 6:43 p.m. APIF, MOTION CARRIED. Respectfully submitted, Gd .7/{:/:~_ ft7 c-Lf~ Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR APRIL 16, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Tom Henne, Justine Jacobson, Bev Bohm, Randy Oswald, Ed Samuelson, Jim Bell 4. APPROVE AGENDA Councilmember Wilson pulled item 7a) Council Minutes to abstain. Mayor Soderberg added 5c) Proclamation for National Day of Prayer. MOTION by Pritzlaff, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Proclaim Earth Day - Public Works MOTION by McKnight, second by Pritzlaffto proclaim April 22, 2007 as Earth Day. APIF, MOTION CARRIED. b) Proclaim Arbor Day - Parks and Recreation MOTION by Pritzlaff, second by Wilson to proclaim April 27, 2007 as Arbor Day. APIF, MOTION CARRIED. c) Proclaim National Day of Prayer MOTION by Fogarty, second by Wilson to proclaim May 3,2007 as National Day of Prayer. APIF, MOTION CARRIED, Ms. Justine Jacobson, 3319 2 13th Street and Ms. Bev Bohm, 1217 Maple Street noted there will be a National Day of Prayer event held on May 3,2007 from 7:00 - 8:00 p.m. at Rambling River Park. Attending will be Senator Pat Pariseau, Representative Pat Garafalo, VFW Color Guard and the American Legion. There will be music and playground attendance for children, Council Minutes (Regular) April 16, 2007 Page 2 Mayor Soderberg noted staff is continuing to accept applications for the Planning Commission vacancy. Interviews will be held prior to the pre-Council Meeting on May 7,2007. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by McKnight, second by Pritzlaffto approve the Consent Agenda as follows: b) Received Information First Quarter Building Permit Report - Building Inspections c) Received Information School and Conference - Police Department d) Approved School and Conference - Fire Department e) Approved HV AC Service Agreement - Parks and Recreation f) Received Information Dakota County Fair - Administration g) Approved Mowing Agreement with Toro Company - Parks and Recreation h) Approved Appointment Recommendation Police Administration - Human Resources i) Approved Appointment Recommendation Fire Department - Human Resources j) Approved Appointment Recommendation Fire Department - Human Resources k) Approved Appointment Recommendation Fire Department - Human Resources 1) Approved Appointment Recommendation Fire Department - Human Resources m) Approved Image Trend Contract - Human Resources n) Received Information March 2007 Financial Report - Finance 0) Approved Bills APIF, MOTION CARRIED. a) Approve Council Minutes (4/2/07 Regular)(4/9/07 Special) MOTION by Pritzlaff, second by McKnight to approve the Council Minutes. Voting for: Soderberg, Fogarty, McKnight, Pritzlaff. Abstain: Wilson. MOTION CARRIED. 8. PUBLIC HEARINGS a) Approve Issuance of General Obligation Capital Improvement Bonds - Finance The purpose of this item is to issue capital improvement plan bonds for the City Hall project. The legislature allows bonding authority by cities to plan for and finance public facilities. The new City Hall will be built at the comer of Spruce and 3rd Street. In order to issue the bonds a capital improvement plan must be prepared with a five year period. The plan would begin with 2007. The issue of the bonds is subject to reverse referenda. Residents would have 30 days from this public hearing to submit a petition for reverse referenda to stop the issuance of the bonds. This would be until May 16, 2007. After that time, ifthere is no petition, the City is free to issue the bonds. The bond sale is set for June 4,2007. They would be payable on the 2008 tax levy. The amount of the bonds is $9,990,000. MOTION by Pritzlaff, second by McKnight to close the public hearing. APIF, MOTION CARRIED. MOTION by Fogarty, second by McKnight to approve the Capital Improvement Plan for 2007-2011. APIF, MOTION CARRIED, Council Minutes (Regular) April 16,2007 Page 3 MOTION by Wilson, second by McKnight to adopt RESOLUTION R36-07 giving preliminary approval for the issuance of the City's General Obligation Capital hnprovement Plan Bonds in an amount not to exceed $9,990,000. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Resolution - Authorize Advertisement for Bids for City Hall and First Street Garage - Administration Mr. John McNamara presented the plans for the new City Hall. Wold is ready to go out for bids in April and May. Council approval would be held at the June 4, 2007 Council Meeting. The construction budget for City Hall is $7,674,000. The total project cost including furniture and equipment is $9,143,000, The new First Street Garage will also be bid with the City Hall project. MOTION by Fogarty, second by McKnight to adopt RESOLUTION R37-07 authorizing the advertisement for bids for the construction of City Hall and First Street Garage. APIF, MOTION CARRIED. b) Flagstaff Interceptor Sewer Update - Engineering The Met Council has agreed to participate with the sewer system to be installed in the Flagstaff Avenue area. They will share in 1/3 of the cost. This will also include maintenance costs. Staff has been working with Lakeville to bring this interceptor to the Lakeville border. The cost of the project is $5.4 million which does not include right-of-way acquisitions. 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Ice Arena Discussion - Administration Mayor Soderberg noted this was to discuss Farmington's ice arena, not the school district facilities or the sportsplex, City Administrator Herlofsky stated there have been some questions regarding the ice arena. In the past it was an enterprise fund, and it has been changed to a special revenue fund because it was running a deficit. The rates have been raised for ice time recently, and the City will be advertising that the arena can be used in the off-season for other things. Staff will also be reviewing the schedule for ice time to see if that can be increased. The facility would need to be in operation for at least 2-3 years, Mayor Soderberg stated if there are two more sheets of ice built in the City, there would not be enough demand for the ice arena. There is not enough demand for year around ice and it is more expensive to operate in the summer. There is a facility in Lakeville that is open year around. Mr. Jeff Thelen, 616 Lower Heritage Way, noted it was interesting staff has been talking with Lakeville about their arena. Hopefully, other governmental entities Council Minutes (Regular) April 16, 2007 Page 4 can accept some discussion. In February the school board and the City had one of three joint meetings in the last couple years, He attended both of those meetings. At the first meeting there was discussion among a couple Councilmembers about what the possibility would be of a joint use between the school board and the City for the existing ice arena. There was a request from Councilmember Wilson that the discussion take place. Mr. Thelen thought the school board had agreed to take part in those conversations, Yet four days later the school passed a resolution approving the bond referendum for the ice arena and the rest of the sportsplex to be built on a site specific on Flagstaff Avenue. Not only do we want to talk about the ice arena itself, but what the City can do to keep our arena going, rather than saying it will be shut down. A lot of people are under the assumption we will have three sheets of ice in town. He heard it here we will not have three sheets of ice in the City. Ifwe are working with Lakeville on joint use of their facilities, it would make sense that we would have more conversation with our own school board on joint use of the ice, That conversation never took place. There was a meeting one week later and the decision was already made by the school board that they did not care to take part in any conversation related to the ice arena with the City, They went on their own and the conversation never took place. At the second meeting, there was confusion as to what the participation was from the City Council regarding the sportsplex, At that point it was being portrayed as a partnership between the City and the School Board. Mr. Thelen stated he heard from Mayor Soderberg there was no planning with the City Council and the School Board. There is no financial participation. What is the participation, if any at all, between the City and the School Board? That day there was confusion about what was being portrayed and what the City's actual participation was. He believed Councilmember Fogarty asked the School Board before they start making their public announcements as to what the participation would be, that it be run by the City Council so both parties agree on what the participation will be. Mr. Thelen asked how that went. Has there been any presentation by the School Board for the sportsplex. Mayor Soderberg stated that is not germane to this agenda item for the ice arena, The participation has been clarified, The sportsplex is 100% a school district project. The City does not have any control over it, and is not involved in the finances or the location. It is not right for the Council to take a position. Weare separate entities. Mayor Soderberg stated there have been no more meetings. Staff has been discussing how park and recreation programs will use existing and future facilities, In the future, there will be more discussion of joint use of facilities, With regard to the ice arena, the school district is within their right to have a referendum. If they build two sheets of ice, it is not financially feasible for the City. Councilmember Wilson stated if there is a positive vote in May, that does not mean the arena will be shut down, There would have to be significant investments made in the arena, Council has not made a decision on the future of the arena. It would be worthwhile to look at alternatives at that point. Council Minutes (Regular) April 16, 2007 Page 5 Mr. Tim Burke, 20087 Heathrow Way, stated Councilmember Wilson made reference to what kind of investment the City would have to make if the ice arena were to be an ongoing enterprise as an ice arena. He has heard numbers of over $2 million and he wanted to know where that number came from and who provided it. City Administrator Herlofsky stated there was a facilities report compiled over a year ago that had some costs relating to the actual replacement of the floor, which would be the most extensive portion of the remodeling that was $800,000 - $900,000. The ice making equipment is 30 years old and needs some repairs, So half of the cost would be for the floor and the other half for equipment. Mr. Burke asked if the report could be placed on the City's web site. With regard to the relationship ofthe City's ice and the sportsplex, there is some information people need to know about the City's facility to make an intelligent decision about the sportsplex. If as most people presume, that if two sheets of ice are built by the school district, that there is no economic reason to continue to operate the City's ice arena as an ice arena, then the City is left with two sheets of ice. Perhaps an alternative that is more economical for the community, perhaps not for the City government, but for the community and the people who pay all the taxes, which should be the overriding concern, it might be more economical to put the money into rehabilitating the ice that we have and building an additional sheet of ice. The land that was bought or donated next to the arena was retained specifically with that in mind. Numbers Mr. Burke hears from people that are knowledgeable in the ice arena business are that the rehab ofthe ice, the expansion of the locker rooms, building a new concession stand, and putting in a second sheet of new ice could probably be done for around $6 million. Ifwe are looking at ending up with two sheets of ice in Farmington, and he felt there is a reasonable need for two sheets of ice, that maybe the most economical thing for the taxpayers in Farmington, is to not build two brand new sheets of ice, but to rehab one old sheet of ice and build an additional sheet of ice on a facility that already exists. He has been told there are issues with the DNR because ofthe relationship of the property to the river behind it. He was wondering what staff can say about any issues there might be with those ecological concerns and things that might be required ifthere was to be an expansion of the Schmitz-Maki site. Councilmember Wilson stated he was on the facilities task force and the numbers floating around are consistent with that report. He agreed the report should be placed on the website. Mayor Soderberg stated regarding the ecological concerns, anytime we get within a certain proximity of the trout stream, environmental agencies weigh in. The current arena and any expansion involved would include a thorough study by them. Storm water runoff would be the largest concern, Mr. Burke stated the issue is people in the community are about to make a commitment one way or the other whether to spend $24 million, and a large number of people are going to make that commitment based specifically on the ice, That is what is driving the decision making for a large portion of the community. So there is a need for the City to offer a perspective with regard to its own ice arena and let the community know if a more reasonably priced project is a possibility in Farmington that would obviate the need to build an expensive piece of ice, when we could have a fully Council Minutes (Regular) April 16, 2007 Page 6 functional and essentially brand new two sheets of ice where we are right now. This also addresses some concerns Councilmembers have raised about where traffic is driven by events and the desire to have more activity driven towards the downtown. If we continue to have high school hockey games and youth hockey association tournaments close to the core City, that would be better for the City from an economic development standpoint. That issue was brought up at the meetings the Council had with the school district. There are concerns that the City has with regard to land use, economic development, things that fall within the City's purview, and recreation facilities, The City has a park and recreation department and is the only body of government in Farmington that has a parks and recreation department. Mr. Burke suggested that in order for voters to make an informed decision about the best way to spend all of their tax dollars, not just school or City or state income tax dollars, that the City would serve its constituents by looking at the possibilities at the City ice arena and let residents know ifthere is something that absolutely prohibits this from being part ofthe equation that people consider before they vote on May 8. Some of the people involved in the youth hockey association talk about the condition of the City's ice arena and that it is unreliable and because ofthat we need to build a new facility. What Mr. Burke hears from City staff involved in running the operation is that the ice is good, the facilities are sound, they may be old but they are well maintained and he asked staffs assessment of the facility as it stands right now. City Administrator Herlofsky stated it is a 30 year old facility and he is not aware of any events being cancelled because the ice was not there for them, Mayor Soderberg stated 30 year old facilities require maintenance. Mr. Burke clarified they are saying there is nothing wrong with this facility. Mayor Soderberg replied that is what staff is saying, there is fundamentally nothing wrong with the building. City Administrator Herlofsky added other than things getting old and as we look to the future, making substantial upgrades to the facility. That would take place within the next five years for the equipment. Mr. Burke stated the City has a preventative maintenance program and they replace things on a scheduled basis. There is no reason to believe we are on the verge of a breakdown with that facility. City Administrator Herlofsky stated we are not intending for that to occur. Mr. Burke stated there is nothing that indicates that would happen. Yet there are people out there that are suggesting this facility is unreliable. He wanted to dispel that notion. Mayor Soderberg asked staff if there is anything that would prohibit building a second sheet of ice next to the current arena. City Administrator Herlofsky replied nothing staff is aware of at this point. There are some concerns. There was a consultant that provided staff in 2005 a feasibility study proposal to go through the process. There are certain steps that need to be taken before we could be sure it could be done. City Engineer Mann cautioned we should not downplay the ecological concerns with the amount of parking that would be needed. To identify how we would mitigate that with the proximity ofthe trout stream, right now we do not have a clear idea of how we would achieve that. It is not a guarantee we would be able to come up with something depending on the size of Council Minutes (Regular) April 16, 2007 Page 7 the parking lot, size of the building, and what sort of project we would want to go forward with. There could be limitations. Mr. Burke stated ifthere were an EIS done, would staff need to describe for that study the site plan for buildings and hard surfaces, etc. or would the EIS be done based on the site as it exists. City Engineer Mann was not certain an EIS would be triggered with this type of project. It would be more based on the PCA's rules for trout streams. The site design and layout and storm water management mitigation would all be part of the scrutiny of the project. Mr. Burke asked ifthe PCA would be looking for a proposed site plan before they made their decision. City Engineer Mann replied that would be part of the application process. Mr. Burke asked what it would take to develop a concept like that in terms of time and dollars. City Engineer Mann replied staff would have to research that. Councilmember Pritzlaff stated when we raised the rental rates of the ice, he assumed we were putting a good product out. Staff would not have brought something to Council where we are not providing a good product. Councilmember Wilson stated he was uncomfortable with speculating on the condition of the facility without referring to an official report. Even though we know in the facilities report, Wold assessed certain conditions, if something went wrong tomorrow, then the last comment about the arena was that the Council generally said the arena was in good operating condition. We do not have any current engineering information. Mayor Soderberg stated the ice arena is functional. Mr. Burke stated the current facility is being slandered in the public as an unreliable, outdated, essentially obsolete and unusable facility. Some people are spreading the idea that the ice facility the City operates is not to be counted on. Mayor Soderberg stated it is a very usable sheet of ice and we intend to continue to operate it at least for the next two to three years. Up to now, no one has had to cancel an event or an activity because ice was not available, Mr. Burke then asked with regard to how the operating net on the arena is calculated, first the arena is carrying no capital debt so we are talking about operations. For 2006 staff calculated an operating debt of $70,000 - $80,000. He has been told that some of the salaries that are attributed to that line item are people who do not spend all of their time out there and that it might be more accurately portrayed by properly allocating the time of the City employees based on what they actually do out there. So we might actually see a smaller operating deficit if allocation of employee times were based on where they work as opposed to just assigning a cost to a line item without regard to how much time employees spent there. Mayor Soderberg replied a number of items in the budget are being reviewed in regards as to how things are being allocated. City Administrator Herlofsky stated there are a couple people who are charged for half a year which is consistent with what they do. The budget is an estimate. At the end of the year actual costs are charged to that facility. Actual costs have shown it to be running at a deficit. We will be taking a closer look at this year and next year to see if we Council Minutes (Regular) April 16, 2007 Page 8 can pinpoint some of the costs closer. The supervisor's salary allocation is being reviewed. Mr. Burke felt when we are looking at a relatively small operating deficit, that number is being used toward the argument for new ice, We need to be as accurate with the numbers as possible so the public is not misled on this issue. He hoped the Council would direct staffto explore as quickly as possible what the potential is for the City's ice arena to be expanded. Ifit can be turned into two sheets of ice, one rehab, one new for $6 or 7 million the community comes out ahead. If they know that, they can use that to help make their decision about how they vote on May 8. Mr. Burke feels this is an important thing the City can do right now to contribute to a knowledgeable electorate, He hoped Council would do that and make public what the City can prior to May 8, Councilmember Wilson stated he appreciated a resident who is interested in the budget. However, the questions he was asking relative to the operating costs to the arena, was that insight gained from reviewing the budget or how did he come to those conclusions such as staff allocation. Mayor Soderberg stated he has also had other people bring up those same questions. Mr. Burke added it is from his experience of having served on elected boards before, Mayor Soderberg stated all of the information Mr. Burke mentioned was public information. Mr. Leon Orr, 19161 Echo Lane, stated he has been associated with an organization that has a men's hockey team that skates on hockey arenas throughout the metropolitan area. They have been known to say that their two favorite sheets of ice to skate on because of the quality of the ice, are Farmington and St. Thomas. Any talk about the ice being inferior is nonsense. He checked with the City of Burnsville and they have two sheets of ice. Their first sheet was built a few years before Farmington's, We copied their refrigeration system and put in the identical system, manufactured and installed by the same company, a direct Freon system, Their system is several years old and they are planning on replacing the refrigeration system in 2010, If you apply the same period of time Farmington's would be good for, we would be good until 2012-2013. Burnsville has plans for both sheets of ice to take the floor out and put in a new system, plus replace the boards in both arenas, which are approaching $100,000 each. They are proposing to do the entire proj ect for two sheets of ice for $1.4 million. As far as maintenance, and it is due to the City's present and past good maintenance of the facility, is the reason it performs the way it does, There has not been a leak in the floor. He was at the arena within the past month and was told they are in the process of overhauling one of the compressors. That is an example of how our people have kept that facility up to date. He stated it looks as good today as it did in the early 1970's when it was built. That is to the credit ofthe City. Age is one thing, maintenance does a lot to a facility like this, plus you have the normal expectation of a lifetime of that type of facility. When you consider the rink that we have modeled after as far as the mechanical system, we have another 5-6 years before we have to do anything as far as replacing. If you follow Burnsville's budgeting, it is nothing near $2.1 million that someone has come up with. Mr. Jim Bell, 201 Maple Street, stated he wanted to clarify something Mr. Orr said. It is untrue that Burnsville can be compared to us totally. They have a sand Council Minutes (Regular) April 16, 2007 Page 9 floor, we have a concrete floor. Concrete floors tend to heat up the pipes more than sand floors do. If someone in the opposition of his group brings that up, he will have to clarify that. He took offense to Mr. Burke's comments. Mr. Bell stated he did 27 budgets on that arena and never fudged on salaries once. He took offense to that. Mr. Bell feels this has been a political thing. He is staying neutral. The ice arena is near and dear to his heart. When he heard that is was a $2 million overhaul, I said no way. We maintained that building. If you go inside those compressors, they are just like new. He passed that on to Dwight Bjerke and Dwight passed it on to Jeremy Pire. Youth Hockey's biggest problem with the building over the years is team rooms, concession stand, lobby, etc. It has never been the ice or the boards, In that $2.1 million there is an elevator to get upstairs because the concession stand is upstairs. The concession stand is run by Youth Hockey, and the City does not get one dime from that. They run it totally on their own, Ten years ago we lost all the revenue out of the concession stand. It is not right, that building should be making money from the concession stand, but that is what a former Council decided to do. He stated the arena is nice and there is a need for a second sheet. There are probably other ways of doing it, but we do have this before us. We do have a chance to get two sheets of ice. There are other uses for our building. We have to get together and think about it. He had some ideas himself. It is unfortunate that the opposition group is using this as a forum to get their word out over TV. The youth hockey people and the people that are for this are not here to say the same thing. He feels this whole thing is premature and did not need to be discussed until after May 8. Now we are talking about it and it sounds like a pro-opposition forum, We should all calm down, we will find out after May 8 what will happen and then we can decide what to do with our ice arena, whether we put money into it, whether we use it for the next 20 years, that building will last. There are buildings on the iron range that are still running with the same system. It is just the maintenance part. Whether elevators or bathrooms need to be refigured for the handicapped, the building was handicapped accessible in 1976, Things change. Unless we start tearing things apart, they are perfectly fine. He hates to see our buildings bad mouthed and see this whole thing going on. It is typical Farmington, not sitting down and working together to make something happen. We have an opportunity to have some recreation facilities in this town and it is not only the City that will have to pay for them. The townships are also involved. That is a huge thing, For 27 years he tried to run all the recreation facilities in the school district and was not getting any help from the townships. We need to calm down and see how it comes out May 8 and then we can work from there. Mr. Tom Herme, 905 Larch Street, stated he is hearing the time for discussion is after the vote occurs and he thinks that is the opposite of the way a democratic society runs. We have discussion and then we vote on it. He asked if anyone knows if the youth hockey association has ever offered to step forward and subsidize the cost of any ice in the city above and beyond the hourly rates or what any organization is charged for ice. Mr. Bell replied they put money into the building. Lakeville Youth Hockey put the two team rooms in up on the mezzanine and Farmington Youth Hockey built the concession stand, The school district and Youth Hockey put in the glass behind the players boxes this past year. Council Minutes (Regular) April16,2007 Page 10 They have contributed some money in the past. Mr. Herme asked what would be considered the contribution of all those items just mentioned and has the offer ever been made to pony up $100,000 a year to operate ice in the City. Mayor Soderberg stated the answer to the first question can be researched. He was not aware of the answer to the second question. What we will do with our ice arena will be discussed after May 8. He will not interfere with what happens with the election. Mr. Orr stated historically, there are not many times he and Mr. Bell disagree, however, both Bumsville ice arenas are a concrete floor according to their manager. They are going to dig out the concrete and replace the concrete and the pipes. This can be verified very easily. He wanted to note that what he said was not untrue, They are not sand floors. Mr. Bell stated the first building had sand floors for 25 years. Councilmember Pritzlaff stated he and City Administrator Herlofsky spoke to Dr. Brad Meeks about the $2.1 million and what that includes. He knew the $2.1 million was for more than what is being compared. There was money for the parking lot, etc. The floor was proposed to come before the Council in 2008, He wanted to make sure we are comparing numbers to the same items that need to be done. Weare comparing two sheets of ice with one, but we are also doing other items. Councilmember Wilson believed the school district will also have a forum. The point of this discussion was on the matter of the ice arena. The school district's forum will be Wednesday at 7:00 p.m. at the High School cafeteria. Councilmember McKnight wanted to make sure the facilities report gets on the website as quickly as possible with a prominent link. Councilmember Fogarty thanked everyone for coming to speak on this topic. It is important to discuss this issue and let people know there will not be a third sheet of ice in Farmington. She wanted to respond to the comment about this being a typical Farmington thing. If Farmington is known for having great debates about important issues, then good for us. This is an important issue and it is great to have a debate in the community, People can view it as fighting if they want, but she does not. It is important to discuss these issues and to have good debates. It is important for our future and she was glad we have a citizemy that is very involved in this community. 13. COUNCIL ROUNDTABLE Councilmember McKnight: Clean-up day starts on Saturday. Councilmember Wilson: Saturday, May 5, is park and pond clean-up. He and his cub scout group will be at Lake Julia. There will be a barbecue at Rambling River Park afterwards. Council Minutes (Regular) April16, 2007 Page 11 Councilmember Pritzlaff: In northern Minnesota when they do hydrant flushing, they put the water into the tanker trucks and reuse it for watering rather than letting it go into the street. He also suggested doing it late at night so it does not affect the homeowners or the water pressure, Staff will look into this. City Engineer Mann: There will be an Earth and Arbor Day event at Rambling River Park from 11 :30 a.m. - 1 :00 p.m. on April 22, 2007. Administrative Services Director Shadick: Video streaming of Council Meetings has been delayed to May 21, 2007. Planning Commission meetings will also have video streaming. Mayor Soderberg: Last year for pond clean-up there were 351 registered volunteers and many more participated, This year pond clean-up day is May 5. The State of the City is being rebroadcast. He was made aware that Meadowview Elementary did a jump rope for hearts with 275 children and they raised $15,000 for the Heart Association. Council recessed at 8:36 p.m. and reconvened at 8:45 p,m. for Executive Session. 14. EXECUTIVE SESSION a) Labor Relations Strategy 15. ADJOURN The meeting was adjourned following the Executive Session. Respectfully submitted, ~r-;~ Cynthia Muller Executive Assistant City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7b TO: Mayor, Councilmembers and City Administrat<(9 FROM: Lisa Shadick, Administrative Services Director SUBJECT: School and Conference - Administration DATE: May 7,2007 INTRODUCTION The Minnesota Clerks and Finance Officers Association, (MCFOA), and the College of Continuing Education, University of Minnesota, sponsor the Minnesota Municipal Clerks Institute, (MMCI) in Minneapolis. DISCUSSION The MMCI is a three-year continuing education program leading to professional accreditation, Individuals successfully completing the three-year certification program are awarded educational points toward the designation of Certified Municipal Clerk (CMC) by the International Institute of Municipal Clerks (IIMC). The program emphasizes professional development in the areas of public administration, social and interpersonal skills and addresses emerging issues within the field. The Administrative Services Director is a member of the MCFOA and will be attending the Minnesota Municipal Clerks Institute for the second year of the program. BUDGET IMPACT The estimated cost for the MMCI registration and travel is $400.00 and is included in the 2007 Budget. ACTION REQUESTED Approve attendance for Lisa Shadick, Administrative Services Director, at the Minnesota Municipal Clerks Institute from July 9-13,2007. Respectfully submitted, 7 pi /',,1 i ,. '. ,I ' . I...... >/}'j/'-.. i ( '.~,z /; 7 C7ci LC/ i( L. Lisa Shadick Administrative Services Director City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7e TO: Mayor, Councilmembers, City Administrator ~... . \f Lisa Shadick, Administrative Services Director FROM: SUBJECT: Temporary On-Sale Liquor License - Farmington Municipal Liquors DATE: May 7, 2007 DISCUSSION Farmington Municipal Liquors is requesting a Temporary on-sale Liquor License for a wine tasting event, to be held June 7, 2007, This event will be held at Rambling River Park. Per State Statute, a Temporary Liquor license must first be approved by the City and then forwarded to the State for approval. A City fee has not been established for a Temporary On-Sale Liquor License. Per the Liquor Control Commission, the State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit organizations, Farmington Municipal Liquors qualifies as a non-profit organization. Therefore, no license fee is proposed at this time. ACTION REQUESTED Approve the attached application for a Temporary Liquor License for Farmington Municipal Liquors, for June 7, 2007. Respectfully submitted, ~~ ~l ~4d-C'~ Lisa Shadick Administrative Services Director /~"", ,<~~}~.1[..~r4;',' ~1J:~:t~f~t ~i- ..,~'\l <. ..... ~:.~ t.-.~ '0..~-" .'", "<'~r Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St-Suite 133 St. Paul, MN 55101-5133 (651)296-6439 TDD (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION ORGANIZATION OFFICER'S NAME DATE ORGANIZED 0"> S N ADDRESS ORGANIZATION OFFICER'S NAME ADDRES \"'\ tV ~ocation where license will be used. If an outdoor area, describe ~ {-J Af'C . lv\ Will the applicant contract for intoxicating liquor services If so, give the name and address of the liquor licensee providing the service. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY n:,,\ '(Y-..~ ~-\o.0 DATE APPROVED CITY FEE AMOUNT ~ LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the city or County at least 30 days before the event. PS-09079 (6/98) 7d City of Farmington 325 Oak Street Farmington, Minnesota 55024 (651) 463-7111 . (651) 463-2359 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City AdministratO Missie Kohlbeck ~ Senior Center Coordinato~}" FROM: SUBJECT: Adopt Resolution Accepting Donation for the Arbor Day Program - Parks and Recreation Department DATE: May 7, 2007 INTRODUCTION A donation for the Arbor Day Program has been received from Dakota Electric Association, DISCUSSION Dakota Electric Association has generously donated 150 seedlings and one small bare root tree in support of the Arbor Day Program. The small bare root tree was planted in Evergreen Knoll Park. The seedlings were given to Fifth Grade students at North Trail School participating in the program. Staff will communicate the City's appreciation on behalf of the Council to Dakota Electric Association for their support of the Arbor Day Program. ACTION REQUESTED Approve the attached resolution accepting the donation from Dakota Electric Association. Respectfully Submitted, 7)u~~Y~~ (,~ Missie Kohlbeck Senior Center Coordinator RESOLUTION No. ACCEPTING DONATION OF SEEDLINGS AND A SMALL BARE ROOT TREE FROM DAKOTA ELECTRIC ASSOCIATION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the ih day of May, 2007 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Dakota Electric Association has donated one small bare root tree and 150 seedlings towards the Arbor Day Program. WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farrnington hereby accepts the generous donation one small bare root tree and 150 seedlings, given by Dakota Electric Association in support of the Arbor Day Program. This resolution adopted by recorded vote ofthe Farmington City Council in open session on the 7th day of May 2007. Mayor Attested to the _ day of May 2007. City Administrator SEAL 7e. City of Farmington 325 Oak Street, Farmington, MN 55024 (651)463-7111 Fax(651)463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator) FROM: Patti Norman, Recreation superviso~ SUBJECT: Accept Grant Award from National Recreation & Park Association DA TE: May 7, 2007 INTRODUCTION A $1,000 grant has been awarded from the National Recreation and Park Association (NRPA), DISCUSSION In partnership between the Recreational Boating and Fishing Foundation (RBFF) and the NRPA an exciting program has been introduced to increase awareness and participation in recreational fishing and boating, As an outcome of this partnership, the Farmington Parks & Recreation Department has been designated a 2007 grant recipient of the Take Me Fishing Park Community program and have been awarded $1,000 from the NRP A to help increase public awareness and participation in recreational fishing and boating opportunities in greater Farmington. There is no matching contribution requirement for the City to meet in order to receive this grant. ACTION REQUESTED By motion approve accepting the grant of$I,OOO from the National Recreation and Park Association for the 2007 Take Me Fishing Park Community Program. Respectfully Submitted, c.---- - ...----:--... ", ~, ""-, ----- ~ -~ Patti Norman Recreation Supervisor ?-P City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator {j} FROM: Brian A. Lindquist Chief of Police SUBJECT: Emergency Operations Plan DATE: May 7, 2007 INTRODUCTION The City of Farmington maintains an Emergency Operations Plan in compliance with Federal Emergency Management Agency (FEMA) requirements. From time to time it becomes necessary to update the material in that plan. DISCUSSION In preparation for a pandemic flu event, Dakota County Public Health made available a $12,000 grant to all cities willing to participate in preparedness planning. The City of Farmington took part in the program and has been working towards educating the community in the event of a pandemic event. Most recently, the cities of Farmington and Rosemount conducted a joint table top exercise to test and evaluate our Continuity of Operations Plan. Part of the funding made available from Dakota County Public Health was used to fund the exercise as well as update the Emergency Response Plan. BUDGET IMPACT While the document is required by FEMA, the Emergency Operations Plan itself has no budget impact. In the event of a disaster the document is required to qualify the City for Federal disaster assistance. Respectfully submitted, ~,/E~ Brian A. Lindquist Chief of Police DDI\VVCCTI\N A T CVD"TrV~ A ~Dl<'l<'Ml<'NT .J.. J.'-'-'.' .l...:JIrJU.I'-'.l "4r1...L...J U.I..:J..I."-' ..I.'--'.L:JU .L~'-.JI"''-LJ.L..J.l'f.&-L..J..I..''___ This Agreement is made this 23rd day of _April_, 2007, by and between Searchlight Specialty Services LLC, a Minnesota Limited Liability Company, ("SSS") and the City of Farmington, a Minnesota municipal corporation ("City"), Recitals 1. The City has received grant monies through the Dakota County and State of Minnesota Health and Emergency Management Departments related to planning in the event of a flu pandemic, and conducting community outreach and education on community and individual preparedness; and 2. The City and County have entered into a Grant Agreement for implementation of the planning activities and the use of funding; and 3, The Grant Agreement authorizes the City to engage the services of a consultant to carry out the grant project activities and requires that the City incorporate certain provisions in its contract with a consultant; and 4. The City desires to engage the services of a professional consultant to carry out the goals and purpose of the grant funding; and 5. SSS has expressed willingness to provide such professional services to the City and SSS agrees to engage Merle Lohse specifically to provide such professional services to the City; and 6. The parties wish to define the scope of services and terms of their agreement. NOW, THEREFORE, the parties agree as follows, Terms 1. Scope of Services. Lohse will perform the following services for the City: A. Develop and complete a Continuity of Service annex to the Emergency Operations Plan no later than June 15,2007. B. Develop and complete a Continuity of Service flow chart no later than June 15,2007. C. Prepare a table top exercise regarding continuity of service during a pandemic flu epidemic and coordinate the exercise with City management staff. 1 n "-J . Prepare an .l^l..fter l\.ction Report and Correcti\Te ~A1-ction Report follo\ving the E, table top exercise described in paragraph C no later than June 15,2007. Attend meetings related to the grant process and planning on behalf of the City. 2. Grant Agreement Activities. The City will perform all grant activities under its Grant Agreement with the County, other than those described in paragraph 1 of this Agreement. 3. Term, This Agreement commences upon its execution and terminates upon completion of the Scope of Services under this Agreement, as determined by the City, but at no time later than December 31, 2007. Either party may terminate this Agreement at any time, for any reason, upon thirty (30) days advance written notice provided that any compensation as specified in paragraph 4 paid to SSS shall remain the property of SSS and shall not be recoverable by the City. 4. Compensation, The City will compensate SSS in the amount of $8,000.00 for all services under this Agreement. Fifty (50%) is payable upon completion ofthe Continuity of Service annex referenced in paragraph 1 (A), Fifty percent is payable upon completion of the table top exercise, and After Action and Corrective Action Reports referenced in paragraphs I(C) and (D). 5. Independent Contractor. Both SSS and the City acknowledge and agree that SSS is an independent contractor and not an employee of the City. Any employee or subcontractor who may perform services for SSS in connection with this Agreement is also not an employee of the City. SSS understands that the City will not provide any benefits of any type in connection with this Agreement, including but not limited to health or medical insurance, worker's compensation insurance and unemployment insurance, nor will the City withhold any state or federal taxes, including income or payroll taxes, which may be payable by the Contractor. SSS acknowledges that any general instruction he receives from the City has no effect on his status as an independent contractor. 6, Insurance, SSS will be solely responsible for any personal injuries or damages sustained or caused by respective employees or agents of SSS under this agreement. 7, Indemnification. SSS will hold harmless and indemnify the City, its officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and expenses (including defense, settlement, and reasonable attorney fees) for claims as a result of any damages arising out of the performance of SSS under this Agreement. The City will hold harmless and indemnify SSS, its officers, employees and agents, against any and all claims, losses liabilities, damages, costs and expenses (including defense, settlement, and reasonable attorney fees ) arising out of the performance of the City, its employees or its agents under this agreement. 8. Accounting and Bookkeeping Requirements. SSS agrees to establish and maintain accurate and complete records relating to its performance under this Agreement. SSS will 2 c:t.C"+r"\1.....1~ C" h ...........rl -rYIo t"")~.,"'\+r~.;...... t"") 11 C'"11E"" h ~n.fr\1""'" ')t; f"\11 ;11 '.){"{,,f"\rrl ~n{"p yu-itn opnpr:::ll1,r-:::lr,r,p.ntpc1 lrw-uLUUl.lul.l U.lIU lllU_LL.l\..U.l.1.1 U.L.l LJU-V.1.l .1.LL..LV.1-.1-.1-..u......."..L'-'..L..L ..L..L..L _...........'V'-"-'-"-_...-"-............ ................. O-'......._.~_....~..1 ~---rw-- accounting principles and practices. Upon termination of this Agreement, SSS will turn over all records and grant project information in its possession to the City. The City will retain such information in accordance with the terms of its Grant Agreement with the County. 9. Audit. SSS will allow representatives of the County and the State Auditor to have reasonable access to all accounts and records for the purpose of inspection, audit, and copymg. 10. Confidentialitv/Data Practices. SSS agrees that it will administer all data it collects, creates, receives, maintains or disseminates in performance of this agreement consistent with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and the Minnesota rules implementing the Act. 11. Applicable Law. The execution, interpretation, and performance of this Agreement will, in all respects, be controlled and governed by the laws of Minnesota. 12. Assignment. SSS may not assign this Agreement or procure the services of another individual or company to provide services under this Agreement without first obtaining the express written consent of the City Administrator. 13. Entire Agreement: Amendments. This Agreement constitutes the entire Agreement between the parties, and no other agreement prior to or contemporaneous with this Agreement shall be effective, except as expressly set forth or incorporated herein, Any purported amendment to this Agreement is not effective unless it is in writing and executed by both parties. 14. No Waiver by City. By entering into this Agreement, the City does not waive its entitlement to any immunities under statute or common law. 15. Execution in Counterparts. This Agreement may be executed in counterparts by the parties, 16. Severability. Should any part or portion of this Agreement be deemed illegal or non-binding by a court oflaw, the remainder ofthe Agreement shall remain in effect. IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above. 3 r'T'T'V O'L" 'L" A Dl\/ITNr'.'T'ON '--"......... '-'..I..' ....m'-l.'....i"'l'-.J.J..'-'i' By: Mayor By: City Administrator SEARCHLIGHT SPECIALTY SERVICES By: Its: 4 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7.j TO: Mayor, Council, City Administrator, and Finance Director(!- FROM: Tim Pietsch, Fire Chief SUBJECT: 2007 Assistance to Firefighters Grant DATE: May 7, 2007 INTRODUCTION We are interested in applying for the "2007 Assistance to Firefighters Grant" administered by FEMA. Application deadline is May 4,2007. DISCUSSION We plan on pursuing an Engine during this grant period. We have several members working on this venture. Based on the information that is available, it appears that this could possibly become reality. We are going to spec out a conventional chassis, 1500 gpm pump, and 1000 gallon water tame The rest of the details can be worked out at a later date if we are successful. BUDGET IMPACT We would be responsible for 10% of the vehicles cost. We estimate the cost to be around $350,000 - 365,000, Our share would then be $35,000 - 36,500, This would come from the 2008 budget year, release of grant, ordering, delivery, training, etc, ACTION REQUESTED Infonnational item, no action required at this time. Respec~ful~submitted, ~~~~ Tim Pietsch Fire Chief cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7~ TO: Mayor, Councilmembers, and City Administrato(?- Brenda Wendlandt, Human Resources Director FROM: SUBJECT: Acknowledge Resignation - Fire Department DATE: May 7, 2007 INTRODUCTION The City has received notification from Mr. Jeremy Vogel of his resignation from his position as Fire Fighter in the Fire Department. DISCUSSION Mr. Vogel has been employed as a paid on-call fire fighter with the City since August 1, 2006. His resignation is effective April 26, 2007. The City has appreciated his commitment to the organization and wishes him well in his future endeavors. ACTION REQUESTED Acknowledge the resignation ofMr. Jeremy Vogel effective Thursday, April 26, 2007. Respectfully Submitted, ,j L .l / C L '... '..... c ,,:y'" tt..-:..i:.... C l Brenda Wendlandt, SPHR Human Resources Director cc: Personnel file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7,' TO: Mayor, Councilmembers, and City Administraty FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation - Public Works Department DATE: May 7,2007 INTRODUCTION The recruitment and selection process for the appointment of a full-time Civil Engineer in the Public Works Department has been completed. DISCUSSION After a thorough review by the Public Works Department and the Human Resources Office, a contingent offer of employment has been made to Kris Keller, subject to ratification by the City Council. Mr. Keller has a degree in Mechanical Engineering with an employment focus in civil engineering. Over the last five years, he has worked in the field on both municipal and private development projects. Mr. Keller meets the qualifications for this position. BUDGET IMPACT Funding for this position is authorized in the 2007 budget. ACTION REQUESTED Approve the appointment of Mr. Kris Keller as a Civil Engineer in the Public Works Department effective on May 7, 2007. Respectfully submitted, /' ~/I/.' i(." i , . . /,1/, ... j. ci / I 1{~/ A. l<./ce.(" /: I ,,- . Brenda Wendlandt, SPHR Human Resources Director cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7' J SUBJECT: Mayor, Council Members, Acting City Administrator] Jennifer Collova, Natural Resource Specialist ~ Wetland Alteration Permits - Fairhill Development TO: FROM: DATE: May 7, 2007 INTRODUCTION A Wetland Replacement Plan Application was submitted to the City on March 23,2007. The required comment period expired on April 19, 2007. Comments were received and are included in the decision conditions. A wetland alteration permit is required when projects impact water/wetland resources regulated by local, state and federal agencies implementing the MN Wetland Conservation Act (WCA) of 1991. DISCUSSION Technical Evaluation Panel (TEP) meetings were held and the TEP panel discussed the permit application and forwards a recommendation for approval of the application. Ben Meyer of Bonestroo, the City's consultant, has also reviewed the wetland alteration permit application and recommends approval of the permit. ACTION REQUESTED Approve the Wetland Alteration Permit for the Fairhill Development with the following conditions: 1. Wetland mitigation sites shall be constructed prior to or concurrent with the wetland impacts. 2. An escrow shall be required to cover the cost of yearly monitoring review by the City. At minimum, the escrow shall also cover costs associated with completing the yearly monitoring report and site maintenance for up to five years. 3. This Decision will expire on December 31,2012. cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7~ TO: Mayor, Councilmembers, and City Administrato@ FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Farmington Department Directors Association Settlement DATE: May 7, 2007 INTRODUCTION This memorandum has been prepared to update Council on the status of the City's labor settlement with the Farmington Department Directors (FDDA). DISCUSSION The City has reached a collective bargaining agreement with the Farmington Department Directors effective January 1, 2007. This agreement provides for a two and three-quarters percent (2.75%) wage adjustment effective January 1,2007. The City will continue to contribute a flat rate amount for group insurance provided by the City. This contribution amount will be $720.00 per month for 2007. BUDGET IMPACT Settlement costs negotiated Farmington Department Directors bargaining unit are provided for in the 2007 City Budget. ACTION REQUESTED Adopt the attached resolution ratifying collective bargaining agreement for the Farmington Department Directors. Respectfully submitted, /1 / , /' . x- / / J:'- ./)(L/~''- /~.-I'vc '?~;"""- l- L .' Brenda Wendlandt, SPHR Human Resources Director cc: file RESOLUTION NO. R -07 A RESOLUTION APPROVING WAGE INCREASES BETWEEN THE CITY OF FARMINGTON AND THE FARMINGTON DEPARTMENT DIRECTORS ASSOCIATION FOR THE CONTRACT YEAR OF 2007. Pursuant to due call and notice, thereof, a regular meeting of the City council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the ih day of May, 2007 at 7:00 P.M. Members Present: Members Absent: WHEREAS, the City of Farmington recognizes the Farmington Department Directors Association (FDDA) as the exclusive bargaining representative under M. S, Chapter 179A, for the classifications identified in the collective bargaining agreement; WHEREAS, the City has negotiated in good faith with representatives of Farmington Department Directors Association for the purpose of reaching a collective bargaining agreement for the contract year 2007; and WHEREAS, the settlement terms have been successfully negotiated between the City and the membership of the Farmington Department Directors Association in accordance with procedures established by law. NOW, THEREFORE, BE IT RESOLVED that the City Council of Farmington, Minnesota approves the following: 1) A two and three-quarter percent (2.75%) wage adjustment effective the 151 day of January, 2007. 2) The City shall contribute a flat rate amount for health, dental and life insurance. This rate will be $720.00 per month for 2007, Adopted by the Farmington City Council this 7th day of May, 2007. Kevan Soderberg, Mayor Attested to the day of May 2007. Peter J. Herlofsky, Jr., City Administrator SEAL LABOR AGREEMENT BETWEEN CITY OF FARMINGTON AND THE FARMINGTON DEPARTMENT DIRECTORS ASSOCIATION JANUARY 1,2007 - DECEMBER 31,2007 EMPLOYER PROPOSAL MASTER LABOR AGREEMENT BETWEEN CITY OF FARMINGTON AND FARMINGTON DEPARTMENT DIRECTORS' ASSOCIATION ARTICLE I - PURPOSE OF AGREEMENT This Agreement is entered into between the CITY OF FARMINGTON, hereinafter called the EMPLOYER, and the Farmington Department Directors' Association, hereinafter called the ASSOCIATION. It is the intent and purpose of this AGREEMENT to: 1.1 Establish procedures for the resolution of disputes concerning this AGREEMENT'S interpretation and/or application; 1.2 Place in written form the parties' agreement upon the terms and conditions of employment contained herein for the duration of AGREEMENT; and 1.3 Promote harmonious relations between the EMPLOYER and the ASSOCIATION. ARTICLE II - RECOGNITION 2.1 The Employer recognizes the ASSOCIATION as the exclusive representative for: All Department Directors of the City of Farmington, Minnesota, who are public employees within the meaning of Minn. Stat. 9 179A.03, Subd. 14, excluding employees already in other appropriate unit, confidential non-supervisory employees, the Human Resources Director and the City Administrator. 2.2 In the event the EMPLOYER and the ASSOCIATION are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. 2.3 The EMPLOYER shall not enter into any agreements covering terms and conditions of employment with employees of the bargaining unit under the jurisdiction of this AGREEMENT, whether individually or collectively, which in any way conflicts with terms and conditions ofthe AGREEMENT, except through the certified representative. 1 ARTICLE III - EMPLOYER AUTHORITY 3.1 The EMPLOYER retains the full and unrestricted right to operate and manage all staff, facilities, and equipment; to establish functions and programs; to determine whether services are to be provided or purchased; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct, and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this AGREEMENT. 3.2 Any term and condition of employment not specifically established or modified by this AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify, establish, or eliminate. ARTICLE IV - ASSOCIATION SECURITY 4.1 In recognition of the ASSOCIATION as the exclusive representative, the EMPLOYER shall: 4,11 Deduct each payroll period an amount sufficient to provide the payment of dues established by the ASSOCIATION from the wages of all employees authorizing in writing such deduction, and 4.12 Remit such deduction to the ASSOCIATION. 4.2 The ASSOCIATION may designate an employee and an alternate from the bargaining unit to act as stewards and shall inform the EMPLOYER in writing of such choice. 4.3 The ASSOCIATION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the City as a result of any action taken or not taken by the City under the provisions of this ARTICLE. 4.4 When requested to do so by the ASSOCIATION, the EMPLOYER agrees to deduct from the wages of those employees who are not members of the ASSOCIATION a fair share fee that shall not exceed eighty-five percent (85%) of the regular monthly dues and shall forward such monies to the ASSOCIATION. This provision shall remain operative only as long as it is specifically provided by law and is otherwise legal. 4.5 The EMPLOYER will provide the ASSOCIATION with the names of new hires within the bargaining unit. 4.6 The EMPLOYER shall make space available on the employee bulletin board for positing ASSOCIATION notice(s) and announcement(s). ARTICLE V - EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 2 5.1 DEFINITION OF A GRIEVANCE A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT, 5.2 ASSOCIATION REPRESENTATIVE The EMPLOYER will recognize a representative designated by the ASSOCIATION as the grievance representative of the bargaining unit having the duties and responsibilities established by this Article, The ASSOCIATION shall notify the EMPLOYER in writing of the name of such ASSOCIATION representative and any successor when so designated. 5.3 PROCESSING OF A GRIEVANCE It is recognized and accepted by the ASSOCIATION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and an ASSOCIATION representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal working hours provided that the Employee and the ASSOCIATION representative have notified and received the prior approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 5.4 PROCEDURE Grievances, as defined by Section 4.1, shall be resolved m conformance with the following procedure: Step 1. An Employee claiming a violation concerning the interpretation or application of this AGREEMENT shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the City Administrator in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated and the remedy requested. The City Administrator, the Employee and the ASSOCIATION representative shall meet to discus the grievance and the City Administrator shall provide a written answer to such Step 1 grievance within ten (10) calendar days after the Step 1 grievance meeting. A grievance not resolved in Step 1 shall be appealed in writing to Step 2 within ten (10) calendar days after the City Administrator's written answer in Step 1. Any grievance not appealed in writing to Step 2 by the ASSOCIATION within ten (10) calendar days shall be considered waived. 3 Step 2. A grievance unresolved in Step 1 may be submitted by the ASSOCIATION to the Minnesota Bureau of Mediation Services for mediation or to arbitration within ten (10) calendar days following the City Administrator's Step I written answer. If the grievance is submitted to mediation and is not resolved at mediation, it may be appealed in writing to arbitration within ten (10) calendar days following mediation. Step 3, A grievance unresolved in Step 2 and appealed to Step 3 by the ASSOCIATION may be submitted to arbitration. If the parties are unable to agree on the selection of an arbitrator, the ASSOCIATION shall request a list of arbitrators to be submitted to the parties by the Bureau of Mediation Services. 5.5 ARBITRATOR'S AUTHORITY A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of the AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the ASSOCIATION, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the EMPLOYER and the ASSOCIATION and shall be based solely on the arbitrator's interpretation or application of the express terms of this AGREEMENT and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the ASSOCIATION provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the records. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally, 5.6 WAIVER If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified 4 time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the ASSOCIATION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step, The time limit in each step may be extended by mutual written agreement of the EMPLOYER and the ASSOCIATION in each step. ARTICLE VI - DISCIPLINE 6.1 The EMPLOYER will discipline employees for just cause only. Discipline will be in one or more ofthe following forms: a. verbal reprimand; b. written reprimand; c. special written reprimand or suspension; d, demotion; or e. discharge. 6.2 A special written reprimand may be used at management discretion in lieu of a suspension and will carry the same weight of short-term suspensions (not to exceed 10 working days). Each special reprimand will specify the weight of the equivalent suspenSIOn. 6.3 Notice of suspensions, demotions, and discharges will be in written form and will state the reasons for the action taken. The Association will be provided with a copy of such notice upon approval of the employee, 6.4 Written reprimands, notices of suspensions, and notice of discharge which are to become part of the employee's personnel file shall be read and acknowledged by signature of the employee. The employee will receive a copy of such reprimands and/or notices. 6.5 Employees will not be questioned concerning the investigation of disciplinary action unless the employee has been given the opportunity to have an Association representative present at such questioning. ARTICLE VII - PROBATIONARY PERIOD 7.1 The probationary period for a newly hired or promoted full-time employee shall extend six (6) months from the date of hire or promotion. 7.2 A probationary full-time employee accrues vacation and sick leave beginning the date of hire. Earned sick leave may be used by a probationary full-time employee in accordance with ARTICLE VI. Earned vacation may not be used until completion of the probationary period. 5 7.3 During the probationary period, a newly hired or rehired employee may be discharged at the sole discretion of the EMPLOYER. During the probationary period, a promoted or reassigned employee may be replaced in the position previously held at the discretion of the EMPLOYER. ARTICLE VII - SICK LEAVE 8.1 Eligible full-time employees will accrue sick leave benefits at the rate of eight (8) hours per month to a maximum of one thousand and forty hours (1,040). Eligible part-time employees shall receive pro-rated sick leave based on actual hours worked. 8.2 Employees who are hired before the fifteenth of the month shall accrue sick leave for that month. Employees hired after the fifteenth of the month shall not accrue sick leave until the following month. 8.3 Eligible employees may use sick leave benefits for an absence due to their own illness; exposure to contagious disease or legal quarantine; medical and dental examinations; or an illness or medical or dental appointment of an immediate family member who resides in the employee's household or meets the definition of immediate family. "Immediate Family" shall include the employee's parents, siblings, spouse, children, grandparents or grandchildren of the employee or the employee's spouse. 8.4 Sick leave shall only accrue when an employee is on compensated regular hours or is on approved military leave in accordance with federal and state law, 8.5 Sick leave usage shall be subject to approval and verification by the City Administrator. 8.6 Effective January 1, 2007, employees who have accrued in excess of two hundred and fifty (250) hours of sick leave shall convert twenty-five percent (25%) of any new sick leave accruals into the Post Employment Health Care Savings Plan. Employees must maintain a balance of at least two hundred and fifty hours of sick leave in their account. ARTICLE IX- VACATION 9.1 Eligible full-time employees shall earn paid vacation in accordance with the following schedule based on years of continuous service: Years of Eligible Service 1 through 4 years 5 through 10 years After 11 years After 12 years After 13 years Accrual Per Pay Period 3.07 4.62 4,92 5.23 5.54 Annual Accruals 10 days 15 days 16 days 17 days 18 days 6 After 14 years 15 through 25 years After 25 years 5.84 6.15 7.69 19 days 20 days 25 days 9.2 Employees may take vacation only with the prior approval of the City Administrator or designee. Scheduled vacations are subject to postponement in the case of emergency. 9.3 New hires on probationary status shall earn but shall not use vacation until the employee has successfully completed the probationary period. 9.4 Employees who are on unpaid leave of absence, excluding Military Leave, or who have been suspended without pay shall not earn vacation during that period. Additionally, the accrual dates will be adjusted accordingly. 9.5 Employees using earned vacation leave will be considered to be working for the purpose of accumulating vacation or sick leave. Additionally, no employee will be permitted to waive vacation leave for the purpose of receiving double pay.' 9.6 In the event that available vacation is not used by the end of the benefit year, employees may carry over up to the maximum amount established in the following table. Any hours above this maximum will revert back to the City, unless approved in writing by the City Administrator. Vacation time accruals begin again in the next benefit year. Vacation Accrual Maximums 1 through 10 years 20 days 10 through 20 years 30 days 20 plus years 40 days 9.7 Employees who have completed the probationary period shall be compensated for vacation earned and not used at the time of resignation. Accrued, unused vacation shall be calculated to the nearest day worked and shall be paid at the employee's base pay rate which was in effect at the time of resignation. 9.8 When a holiday occurs while an employee is using approved vacation leave, the employee will receive holiday pay in lieu of vacation for the day on which the holiday is observed. 9.9 Employees having accrued vacation will be allowed to donate a portion of such accrued leave in accordance with the Donation Policy. ARTICLE X - HOLIDAYS 10.1 The EMPLOYER recognizes eleven days as paid holidays for regular full-time employees as follows: 7 Holiday New Year's Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Eve Day Christmas Day Floating Holiday Date January 1 st January - 3rd Monday February - 3rd Monday May - last Monday July 4th September - 1 st Monday November 11 th November - 4th Thursday November - 4th Friday December 24th December 25th Employee's choice 10.2 In order to be eligible for paid holidays, employees must be on compensated payroll status the last scheduled work day preceding the holiday and the first scheduled work day following the holiday. 10.3 When a holiday falls on a Saturday, the previous Friday is designated as the holiday; when on a Sunday, the following Monday is designated as the holiday. lOA To be eligible for the floating holiday an employee must have worked for a minimum of six (6) continuous months in a calendar year. 10.5 Floating holidays will be scheduled with prior approval of the City Administrator and must be taken before the last payroll in December begins. ARTICLE XI - SEVERANCE 11.1 Regular, full-time employees who retire or terminate their employment in good standing with a minimum of fourteen (14) calendar days advance written notice shall receive severance pay calculated at the employee's current rate of pay in accordance with the following schedule: 11.1.1 Upon completion of five (5) years of continuous service, twenty-five percent (25%) of the accrued sick leave in the employee's general sick leave account up to 1,040 hours. 11.1.2 Upon completion of ten (10) years of continuous service, fifty percent (50%) of the accrued sick leave in the employee's general sick leave account up to 1,040 hours. 11.2 An employee who is discharged or who resigns without giving advance notice of fourteen (14) calendar days shall not be eligible for severance pay. 8 11.3 In the event that the employee is deceased, the severance pay benefit shall be paid to the employee's beneficiary. ARTICLE XII - INSURANCE 12.1 Effective January 1, 2007, the EMPLOYER will pay seven hundred and twenty dollars ($720.00) of the cost of insurance coverage for regular, full-time employees for the EMPLOYER'S group health, basic life, supplemental and dependent life, accident and dental insurance. 12.2 The EMPLOYER will provide long-term disability insurance. This provlSlon is contingent upon the availability of such a long-term disability insurance program by a reliable carrier. ARTICLE XIII - PARENTAL LEAVE 13.1 The EMPLOYER shall grant unpaid parental leave m accordance with applicable Minnesota statutes and federal laws. 13.2 An employee who is temporarily disabled due to pregnancy or childbirth may use earned sick leave in accordance with ARTICLE VI - SICK LEAVE in addition to any applicable Minnesota statues and federal laws. ARTICLE XIV - JURY DUTY 14.1 An employee who is required to serve as a juror or who is under subpoena as a witness in court for the EMPLOYER will be paid the difference between the employee's regular take-home pay and fees received as a juror or witness less any expenses allowed by law while serving in such capacity. An employee is required to notify the City Administrator prior to serving as a juror or as a witness. 14.2 An employee excused from jury duty prior to the end of the employee's duty day shall return to work. ARTICLE XV - LEAVE FOR DEATH IN THE FAMILY 15.1 The EMPLOYER will approve leave with pay in cases of death in the immediate family. For regular, full-time employees such leave shall be limited to a maximum of twenty-four (24) work hours within a calendar year. 15.2 The term "immediate family" as referred to in this Article shall include the employee's parents, siblings, spouse, children, grandchildren and grandparents of the employee or the employee's spouse. 9 15.3 The employee is required to provide advance notice of leave for death in the immediate family as soon as possible and must keep the City Administrator informed of the approximate date of the employee's return to work. ARTICLE XVI - MILITARY LEAVE OF ABSENCE 16.1 Military leaves of absence will be administered in accordance with applicable laws, ARTICLE XVII - WAGES 17.1 Effective January 1, 2007, all wage rates shall increase by two and three quarters percent (2.75%) to be applied to salary grades covered by this AGREEMENT. 17.2 Progression through the step schedule on the employee's anniversary date shall require performance evaluation of at least meets expectation as determined by the EMPLOYER in order to progress up to the mid-point of the salary schedule. Thereafter, progression on the salary schedule will be subject to the above noted meets expectation performance requirement plus demonstration that the employee has successfully completed the performance goals previously established as determined by the EMPLOYER. 17.3 The wage schedule, found in Appendix A of this AGREEMENT, shall not constrain the EMPLOYER from hiring an employee at any step in the schedule. ARTICLE XVIII - PROFESSIONAL DEVELOPMENT 18.1 The EMPLOYER shall pay the travel and subsistence expenses of an employee for professional and official travel, meetings and occasions adequate to continue the professional development of the employee and to adequately pursue necessary official and other committees thereof which the employee served as a member. Employees shall seek prior City Council approval for any professional development activity that necessitates out-of-state travel or registration and/or expenses in excess of $300.00. The employee shall use good judgment in outside activities, ARTICLE XIX - SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota and the City of Farmington. In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provisions shall be voided. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be re-negotiated at the written request of either party. 10 ARTICLE XX- WAIVER 20.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions ofthis AGREEMENT, are hereby superseded. 20.2 The parties mutually acknowledge that during the negotiations which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the ASSOCIATION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT or with respect to any term or condition of employment not specifically referred to or covered in this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed. ARTICLE XXI - DURATION This AGREEMENT shall be effective as of January 1, 2007 and shall remain in full force and effect until December 31, 2007. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this day of ,2007. 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It) 00 I'-- o o ~ 00 o Lri 00 I'-- ci o ...... ~ It) ~ N It) ("')- <0 0') ~ It) 0') N It) ("')- <0 0') ~ ...... 00 ci N 0') ...... 00 ci N q ...... 0') ~ ...... 0') ~ 00 ~ 00 00 '<t ....: 00 ~ 00 ~ 00 00 '<t_ I'-- 00 ~ co ..,. uj to o M 00 ~ co "<l' uj to o M 00 ~ ("') ("') ("') N cq, 00 I'-- ~ ("') ~ ("') N cq, 00 I'-- ~ "<l' CO Cl "<l' CO Cl - Q) :c u Q) .~ o a... .... Q) Q) c '0, c W ~ U I::: o t5 ~ (5 VI ..l<: (; S .~ :0 ::J a... 7/ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council, and City AdministratoQ" Tim Pietsch, Fire Chief FROM: SUBJECT: EMT Training DATE: 5/7 /2007 INTRODUCTION Three members of the Fire Department would like to upgrade their skills from First Responder to EMT-B. DISCUSSION Bob Eibner, Justin Elvestad, and Zach Radermacher have enrolled in Hennepin Technical College. Justin and Zach are already members of the Rescue Squad. Bob plans on joining the Rescue Squad at our regular meeting on June 4th, Course training starts on 5/31/2007, Monday and Thursday evenings. BUDGET IMPACT Cost for the course is $650.00 per member for a total of $1950.00, Monies would come from budget category 1061 - 6470, The 2007 budget provides adequate funding for this request. ACTION REQUESTED Approve Fire Chief's request to send these members to training. Respectful~Submitted, /,-~ ~~~ Tim Pietsch Fire Chief cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7h1 TO: Mayor, Councilmembers, and City Administrator (j FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation - Engineering Intern DATE: May 7, 2007 INTRODUCTION The recruitment and selection process for the appointment of an Engineering Intern for the Public Works Department has been completed. DISCUSSION After a thorough review by the Public Works Department and the Human Resources Office, a contingent offer of employment has been made to Justyn Helgeson, subject to ratification by the City Council. Mr. Helgeson worked with our engineering staff in 2006 through the Farmington High School mentorship program, and meets the qualifications for this position. BUDGET IMPACT Funding for this position is authorized in the 2007 budget. ACTION REQUESTED Approve the appointment of Justyn Helgeson as an Engineering Intern III the Public Works Department effective on or about June 1,2007. Respectfully submitted, /1 ' .' ,/ ;r- \-:~)L tt {~.C:'- , /~1::;:Ai!ii' f'~{ .. , , Brenda Wendlandt, SPHR Human Resources Director cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7?J Mayor, Councilmembers, and City Administrator r FROM: Brenda Wendlandt, Human Resources Director TO: SUBJECT: Appointment Recommendation - Engineering Intern DATE: May 7, 2007 INTRODUCTION The recruitment and selection process for the appointment of an Engineering Intern for the Public Works Department has been completed, DISCUSSION After a thorough review by the Public Works Department and the Human Resources Office, a contingent offer of employment has been made to Mitchell Boots, subject to ratification by the City Council. Mr. Boots is currently enrolled in a civil engineering curriculum at Mankato State University, and meets the qualifications for this position. BUDGET IMPACT Funding for this position is authorized in the 2007 budget. ACTION REQUESTED Approve the appointment of Mitchell Boots as an Engineering Intern in the Public Works Department effective on or about June 1,2007. Respectfully submitted, ,7 ., / '/jf. / /. .J ,iZ- '" //.1 );./,'/ /L 1'/.,( h...- vk.. /L-' r v Brenda Wendlandt, SPHR Human Resources Director cc: file /Ocv City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator /~ '...... / FROM: Lisa Shadick, Administrative Services Director SUBJECT: Neighborhood Preservation Overlay District DATE: May 7, 2007 INTRODUCTION/DISCUSSION On January 18, 2006, the City Council and the Heritage Preservation Commission (HPC) held a workshop with various residential property owners. The property owners in attendance own properties identified by the HPC as having possible Landmark Designation status. As a result of the workshop, Council directed staff and the HPC to work with the Planning Commission and create a type of zoning classification to regulate in-fill development in historic Farmington neighborhoods. This zoning classification would be an ordinance for a Neighborhood Preservation Overlay District (NPOD). The ordinance would regulate demolition and new construction in regard to basic form, shape and proportion of building styles located within a specific Neighborhood Preservation Overlay District. A projected timeline for the Neighborhood Preservation Overlay District Ordinance is: May 8, 2007 Planning Commission - Discussion Item May 16, 2007 Neighborhood Meeting - Property owners in a proposed district* June 12, 2007 Planning Commission - Public Hearing for NPOD Ordinance June 18,2007 City Council Approval of NPOD Ordinance * Attached is a map identifying the initial district as proposed by the HPC. ACTION REQUESTED No Council action is requested at this time. This information is simply to update Council on the status of the Neighborhood Preservation Overlay District. Respectfully submitted, 4 -,;/ f~/ .~ ~ /Qtc;t"'-\.-I/( - .><I11C/C!cCC Lisa Shadick Administrative Services Director ~ nBIIIIJ L 8]g []I[] [IT[Q [ill - f- I F ITIIB DJIJJ []]]]J []]I[] DIV - f- t- I lliU0ITIT0Er .............. f- r-J - ~ 'I ~ I- - ~ ~ == I- [jIiJi][jffi] I 1!I."7Uil - ,"~ 'I - []ilJ DJiIJ - I II r'iiiI DIrT :~~~ I; II]Ql! C") l- f- ~~ Ccgj jf......,_ :I: I- OAK STREET I l- I- I- ~ I-~I- ri~ l- I- I l- I w w 'w W I- W w 4112. w w w J - W I- ~ 0:: 0:: ,';1 0:: r.l 0:: 0:: I liiITiIIJlii l- I- f- / !1 I 11'1 - rn rn ~ .c ~ .c .c ~ IT ~ ~ ~ i in - .c f- IlWi CD - ,... SPRUCE STREET L '/ DIJ 1'1 ~ ~ r'~' \ - -. /1 'r - ITIIIIJ I 8 - e- e- - r - I BIII WALNUL:> w~., - - -- ~ DII8 - - - BB ~~ l - - - HISTORIC OVERLA Y DISTRICT (DRAFT) . I - Historic Properties ~ - - - Proposed Historic Overlay District Boundary I . Created on 1/9/07 lOb City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator G FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Federal Funding Opportunity - Trunk Highway 3 DATE: May 7,2007 INTRODUCTION There is potentially an opportunity to obtain funds from the Federal Surface Transportation Program (STP) for improvements to Trunk Highway 3. DISCUSSION The Metropolitan Council and the Transportation Advisory Board will award approximately $92 million from the Federal STP program in a solicitation that will begin this summer, with final project selection taking place in the summer of 2008. Projects selected in this solicitation will be programmed for funding in 2011 and 2012. The STP program is competitive. The evaluation is performance based, meaning projects are scored on a specific set of criteria. Improvements to TH 3 project could qualify for funding under this program. The roadway is classified as an "A" Minor Arterial - Connector". The project would be compared with other "A" Minor Arterial - Connectors. The maximum federal contribution for an "A" Minor Arterial - Connector project is $5.5 million. Projects awarded funding through this program require a 20% local match, which can be made by the project applicant and any local partners. The state may also contribute to the local match. A project on TH 3 would qualify for funding as an "A" Minor Arterial. Mn/DOT has indicated that at some point, the roadway may be upgraded to a "Principal Arterial" which is typically a more competitive classification for STP funding. Solicitations occur every two years. City, Township, County and Mn/DOT staff have had discussions regarding this funding opportunity. County and MnDOT staff feel that a project on TH 3 has good potential to receive funding. A project would need to be identified and an application forwarded to the Transportation Advisory Board by the end of July in order for a project on TH 3 to be considered for this funding, Also, based on discussions with the other agencies, Farmington would most likely need to be the lead agency for this Federal Funding Opportunity - Trunk Highway 3 May 7, 2007 Page 2 project. Staff will bring more information regarding the process and potential project features for discussion at the meeting. BUDGET IMPACT None at this time. ACTION REQUESTED For Council's information and discussion. Council direction to staff whether to bring back estimated costs to prepare an application at the May 21, 2007 meeting. Respectfully Submitted, ~>>t ~~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file /ICL, City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrat{? FROM: Jennifer Collova, Natural Resource Specialist-~ SUBJECT: Boulevard Tree Policy Financial Update DATE: May 7,2007 INTRODUCTION/DISCUSSION As per Council's direction from the April 2, 2007 City Council meeting, staff has investigated the costs associated with the current backlog of tree removal and replacement of the City's boulevard trees. The City's current practice is to remove and replace trees within the boulevard. The City has a backlog of requests for tree removal and replacement. There are currently 225 trees on the list to be replaced. In 2006 there were 31 reported dead boulevard trees added to the list. The 2007 budget allows for the replacement of 30 trees. Staff visited all sites identified on the tree replacement list to compile actual data on removal, stump grinding and replacement necessary to eliminate the tree replacement backlog. Based on the site visits, it has been determined that there are somewhat fewer trees than were originally reported. BUDGET IMPACT Estimated costs for the removal, stump grinding and replacement of trees on the City's backlog list is $125,000. (116 trees) (200 trees) (225 trees) Estimated Costs $28,200.00 $4,400.00 $92,400.00 $125,000.00 Funding for the recommended work would come from the Private Capital Projects Fund. ACTION REQUESTED Authorize the advertisement of bids to remove, grind stumps and replace the trees identified above. Respectfully Submitted, ~~& /' ~:/ ~<' 9 lPA~ Jennifer nova Natural Resource Specialist cc: file //6 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator~ Jennifer Collova, Natural Resource specialist~ FROM: SUBJECT: 2007 Prairie Waterway Monitoring DATE: May 7, 2007 INTRODUCTION/DISCUSSION At the April 2, 2007 City Council meeting, Council asked staff to investigate potential cost-sharing for the Prairie Waterway Monitoring project (see attached memo). Staff contacted the Vermillion River Watershed Joint Powers Organization (VRWJPO), the Minnesota Department of Natural Resources (MDNR) and the Dakota County Soil and Water Conservation District (DCSWCD). The VRWJPO is currently working on funding possibilities and believes they will be able to help out at some percentage. The MDNR is not able to help financially, but staff time and sampling equipment may be able to be utilized. The DCSWCD does not have any funding available for the monitoring. Correspondence from these entities is attached. BUDGET IMPACT The estimated cost to perform the monitoring project is $14,880. These costs would be funded from the Storm Water Fund. ACTION REQUESTED Approve the proposed 2007 Prairie Waterway monitoring project. Respec~tfUIIY. Sul~"I,tted, (bG2Y~ Jennife ColI Natural Resource Specialist cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /1 TO: Mayor, Councilmembers, City Administrator vi I ,) FROM: Jennifer Collova, Natural Resource Specialist ~ SUBJECT: 2007 Stormwater System Monitoring DATE: April 2, 2007 INTRODUCTION Two stormwater system monitoring projects are proposed for 2007. The proposed monitoring will be in the Prairie Waterway and in two stormwater holding facilities - Lake Julia and the deep stormwater pond in Mystic Meadows, Both monitoring projects are proposed to give the City information if these types of stormwater management practices provide appropriate thermal pollution mitigation to the Vermillion River trout stream. The projects also benefit the City in its NPDES non- degradation efforts. The Department of Natural Resources (DNR), the Dakota County Soil and Water Conservation District (DCSWCD), and the Vermillion River Watershed Joint Powers Organization (VRWJPO) have raised concerns regarding these types of stormwater mitigation measures. They have indicated a need for more data in order to determine if these measures are compatible with the trout stream. This information will help the City to determine how to manage stormwater in future developments, DISCUSSION Prairie Waterway The Prairie Waterway system was constructed in the mid-l 990 ' s, with the final phase south of Highway 50 constructed in 2004, Mitigating runoff temperatures was not an issue for the design of the Prairie Waterway at that time. However, with the expansion of the trout stream designation for the Vermillion River, urban drainage and thermal impacts associated with the river are significant issues today. The DNR and the DCSWCD, on behalf of the VRWJPO, have speculated that the Prairie Waterway with its open water systems and the interaction with groundwater may constitute a thermal impact to the river. This monitoring study is proposed to provide data so that the thermal impacts of the Prairie Waterway, or lack thereof, on the Vermillion River can be better understood. This study will help the City be better informed for future planning of ponds that are connected to the groundwater and which are flowing continuously to the Vermillion River. Stormwater Ponds Lake Julia and the deep pond in Mystic Meadows serve as key stormwater management features for the surrounding developments, The surface outlets elevations of the groundwater ponds in Farmington have been set near or above the seasonal high groundwater table to minimize the potential for surface discharge from those ponds and promote infiltration of stormwater runoff reaching the ponds, The approach is primarily aimed at minimizing surface discharge from the ponds to limit or eliminate thermal impacts to downstream cold-water receiving waters, such as designated trout streams and their tributaries. DNR and other agency staff have speculated that the interaction between warm surface water from the ponds creates warm groundwater thus potentially impacting the trout stream. This monitoring study is proposed to provide data on groundwater ponds and potential downstream thermal impacts from the ponds iflwhen they discharge. This information could be used in determining the potential benefit ofretro-fitting where further thermal mitigation is required and/or in establishing a sound technical basis for refinements in the design of future ponds, The results of these efforts can help guide Farmington in determining the degree to which mitigation approaches, like the ones represented by the construction of waterways with continuous flow and groundwater ponds, are of value as a future tool in the City's stormwater management "toolbox" as it seeks to manage development activity. The information produced is also expected to help in determining how to quantify the effects of groundwater ponds on runoff volume in the loading assessment that is currently being prepared from Farmington under the nondegradation requirements for the City's NPDES MS4 permit. BUDGET IMPACT Prairie Waterway The estimated cost to perform the monitoring project is $14,880. These costs would be funded from the Storm Water Fund. Storm water Ponds The estimated cost to perform the monitoring project is $18, 230, These costs would be funded from the Storm Water Fund. ACTION REQUESTED Approve the proposed 2007 stormwater system monitoring projects. ~ec'l1Y Submitted, ~WZ- Jennifer ColIova Natural Resource Specialist cc: file Page 1 of 1 Jennifer Collova From: Berry, Tom [TOM.BERRY@CO.DAKOTA.MN.US] Sent: Monday, April 30, 2007 10:16 AM To: Jennifer Collova Subject: RE: Prairie Waterway Monitoring Jen: Thanks for the email. We are currently working on both the funding and timing of who on behalf of the Watershed will lead the issue. I believe it will get funded by the JPO, the issue comes down to amounUpercentage. Some of it ties to possible assistance from the SWCD to keep costs lower and their capacity to complete the work. I'll get back to you ASAP depending on how the decisions shake out. Tom -----Original Message----- From: Jennifer Collova [mailto:jcollova@CI.FARMINGTON.MN.US] Sent: Monday, April 30, 2007 8:03 AM To: Berry, Tom Subject: Prairie Waterway Monitoring Tom- I am writing (for Lee Mann) to ask if you have anymore information on the VRWJPO allocating any funds for the above monitoring effort. If you can give me a heads-up on what is going on, if anything, that would be great! Thanks! -Jen Jennifer Collova Natural Resource Specialist - City of Farmington 325 Oak Street Farmington, MN 55024 651-463-1605 5/112007 Page 1 of2 Jennifer Collova From: Mann, Lee M [Lee.Mann@bonestroo.com] Sent: Thursday, April 05, 2007 8:59 AM To: Jennifer Collova; Lee Mann Cc: Brasch, Richard G Subject: FW: FW: 2007 Monitoring Proposal for Council meeting fyi Lee M. Mann, PE Principal Tel 651-463-1601 Cell 651-775-5956 lee. man n@bonestroo.com .. Bonestroo From: Brian Nerbonne [mailto:Brian.Nerbonne@dnr.state.mn.us] Sent: Thursday, April 05, 2007 8:55 AM To: Mann, Lee M Subject: Re: FW: 2007 Monitoring Proposal for Council meeting Lee, As I suspected yesterday, there are not funds available to assist with the project. However, my time and some of our equipment are available to help out if that is desirable. We have several temperature loggers (Hobo Watertemp Pro, +/- 0.5 C) that we could loan out, and I'd be willing to do the data download for the units and provide the data to the city. Let me know whether or not the city would like that sort of assistance with the project. Brian Nerbonne Stream Habitat Specialist MN DNR Central Region Fisheries 1200 Warner Rd. St. Paul, MN 55106 (651) 772-7965 brian. nerbonne@dnr.state.mn.us >>> "Mann, Lee M" <Lee.Mann@bonestroo.com> 4/4/20079:48 AM >>> Here you go! Lee M. Mann, PE Principal Tel 651-463-1601 Cell 651-775-5956 lee. man n@bonestroo.com x I Right-click here 5/112007 Page 2 of2 - . From: Brasch, Richard G Sent: Monday, March 26, 2007 2:00 PM To: 'Jennifer Collova' Cc: Mann, Lee M; Markfort, Corey D Subject: 2007 Monitoring Proposal for Council meeting 3-26-07 Hi, Jen: Attached are the two monitoring proposals we discussed several weeks ago, one for the Prairie Waterway and one for the groundwater ponds. The electronic copies are not of great quality, but hopefully will suffice for our immediate needs. I'll forward the originals down via snail-mail. Any questions or items to discuss, please give me a call. Thanks!! Rich Brasch Associate Tel 651-604-4783 rich. brasch@bonestroo.com Ixl Right-click here 2335 Highway 36 W St. Paul, MN 55113 Tel 651-636-4600 Fax 651-636-1311 www.bonestroo.com 5/1/2007 Jennifer Collova "'rom: ent: _0: Cc: Subject: Watson, Brian [Brian.Watson@CO.DAKOTAMN.US] Tuesday, April 03, 2007 5:05 PM Lee Mann Swenson, David; Berry, Tom; Brian Nerbonne Funding Assistance for Temperature Monitoring - Prairie Waterway East Farmington Lee...As a follow-up to our telephone conversation today, the Dakota SWCD has no funding available to perform temperature monitoring in Farmington to supplement the City's efforts that took place last year. The DNR and VRWJPO may have funding available that could assist with your efforts if it meets their goals and objectives, Brian N..... Can you respond to Lee regarding his request, Dave and Tom......lets discuss on Friday when we meet. Brian Watson, District Manager Dakota County Soil and Water Conservation District 4100 220th Street West, Suite 102 Farmington, Minnesota 55024 Phone - (651) 480-7778 Fax - (651) 480-7775 email - brian,watson@co.dakota,mn.us web site- www.dakotacountyswcd.org 1 //~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor, Councilmembers and City AdministratU FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Park Planning Services Proposal DATE: May 7, 2007 INTRODUCTION The City has used a public input process to develop master plans for thirteen City parks. DISCUSSION The CIP identified the following parks be master planned in 2007: the park area in the Riverbend Second Addition Development, Farmington Preserve Park and the community park area in the Fairhill Development. In the thirteen previous individual park master plans developed, the City has used the services of Hoisington Koegler Group, Inc. (HKGI) a consultant firm experienced in park planning. In 2004, the City Council approved using HKGI over a five year period to master plan individual City parks. In the past three years, staff has brought a proposal from HKGI to the City Council and has recommended that the City use HKGI for park master planning services. The City Council has approved the previous three HKGI proposals. In 2007, which would be the fourth year of using HKGI services, staff would like to propose trying a new approach to developing master plans for the three parks identified above in order to reduce costs. Under the new approach, it would be the responsibility of the Parks and Recreation Department and City Planner Lee Smick to create master plans for the two neighborhood parks (Farmington Preserve Park and the park area in the Riverbend Development). The master plan for the community park in the southwest area of the Fairhill Development would be created through public input and would utilize the services of HKGI from start to finish. Staff would also like to utilize additional HKGI services in the following manner for Farmington Preserve Park and for the park area in the Riverbend Development: 1. Create cost estimates for the park improvements identified in the master plans. 2. Complete a final rendering of the master plans created by staff and after they have been approved by the City Council. This will result in having an electronic version of the master plans being created. This would provide the City with the opportunity to electronically retain the three park master plans for future use as well as for posting to the City's web site. Attached in Exhibit A is a proposal from HKGI that identifies the cost of completing the services identified, Staff will work with the HKGI staff to develop a schedule for completing the three park master plans. The park master planning schedule will be distributed after City staff and HKGI staff members have met and determined the timeline for the public input planning meetings. BUDGET IMPACT HKGI is proposing that it will cost $12,850 plus reimbursable expenses such as printing, copying and mileage at a cost of$I,100 for a total not to exceed amount of$13,950 to perform the scope of services that they have identified in Exhibit A. As a result of this new approach to master planning these three parks, staff has reduced the cost by $7,550 from the 2007 budgeted amount of$21,500.00 ACTION REQUESTED By motion approve the attached proposal submitted by HKGI for park planning services, 0;?ctfull~:d)' Ran~tad, Parks and Recreation Director cc: Lee Smick E~~\~~'t ~ April 24, 2007 Mr. Randy Distad Parks and Recreation Director City of Farmington 325 Oak Street Farmington, MN 55024 Re: Proposal for Park Planning Services - 2007 Dear Mr. Distad: This letter outlines a Scope of Services, Fee Schedule and other elements which together constitute an agreement between the City of Farmington, hereinafter referred to as the CITY, and Hoisington Koegler Group Inc., hereinafter referred to as the CONSULTANT for professional planning services for the City of Farmington, hereinafter referred to as the PROJECT. Project: Master Planning and public input process for the Fairhill Development Community Park Area, and rendering and cost estimate services for the Riverbend Development Area Park and Farmington Preserve Park. The CITY and CONSULTANT agree as set forth below: A. WORK PROGRAM - BASIC SERVICES Task 1- Working Meeting with City Staff The first step in the process of the park planning project will be a meeting with City parks, planning, and maintenance staff to review the project parameters, discuss specific department/staff issues relative to the Fairhill Development Community Park, identifY all existing data, set key meeting dates, and finalize the project schedule. Task 2 - Generate Base Map and Site Analysis graphics for Fairhill Community Park Compile existing GIS and aerial data into a working base map for the Fairhill park site. Tour site, photograph features and adjacencies, and compile into a graphic plan of the park that denotes the relevant site features that will impact future planning ideas and options. Task 3 - Prepare for and Conduct Open House for Fairhill Community Park Conduct a community open house to present both the Site Analysis data as well as an initial plan alternative for the park and take input from participants both written and verbal related to the issues and opportunities present in the preliminary design. Key participants are intended to be representatives from key area sports organizations including youth soccer, youth baseball, and adult softball leagues. Task 4 - Modify Plans based on input and develop cost estimate for Fairhill Community Park Based on input from staff and citizens, HKGi will incorporate required changes into the draft park Master Plan for Fairhill Community Park. Additionally, a preliminary cost estimate will be developed for the site that outlines the proposed improvements by line item with related unit quantities and costs to facilitate the budgeting process for upcoming improvements in the park. Task 5 - Seek Approvals for Fairhill Community Park Master Plan The draft park Master Plan will be taken to the Park and Recreation Advisory Board for their review and approval. Following any required plan revisions, the plans will then be taken to the City Council for (I) meeting for the presentation of the process and plans. The Council will be asked for input and adoption. If the adoption is contingent upon plan changes, the plans will be again revised and forward in print and electronic versions to City staff. Upon completion and payment for any document, plan or other work product, in whatever form created, modified or maintained, ownership of such document, plan or work product shall vest in the City. Task 6 - Develop draft Master Plan renderings Based on sketches provided by City staff, HKGi will develop a draft master plan rendering for both Riverbend Development Area Park and Farmington Preserve Park. The renderings will follow the format and graphic style of park master plan drawings produced in prior years. Task 7 - Develop draft cost estimates HKGi will develop preliminary cost estimates for proposed improvements within each of the park master plans. Estimates will be in an excel spreadsheet format, and follow the layout and level of detail of estimates produced for Farmington in prior years. Task 8 - Submit to Staff for review and comment Submit the draft renderings and cost estimates for each of the (2) park sites to City staff for review and comment. Task 9 - Finalize the Park renderings and related Cost Estimates Integrate comments from City staff into the master plan renderings and cost estimates. Print final full size plan graphics and distribute to City staff. B. WORK PRODUCT All plans and documents created or modified by Consultant pursuant to this Agreement shall be the property of the City, and shall be provided in electronic and printed format to the City upon termination or completion ofthis Agreement in a format specified by the City. C. SCOPE OF ADDITIONAL SERVICES The following services have not been requested by the CITY but are available, upon authorization, from the CONSULTANT. I. Meetings in addition to those specified in Basic Services. 2. Planning for parks as identified in the Request for Proposals during year 5. The year 5 project is intended to utilize the same public involvement process. 3. Additional services not specified herein. Park Master Planning Services City of Farmington Page 2 D. FEES FOR PROFESSIONAL SERVICES The CITY agrees to pay the CONSULTANT for services rendered as follows: I. For the CONSULTANT'S Basic Services described in Paragraph A above, a fee based on the CONSULTANT'S current hourly rate schedule (see Attachment A) not to exceed Twelve Thousand Eight Hundred Fifty Dollars ($12,850.00) plus reimbursable expenses of printing and mileage not to exceed $1, I 00. This fee is to accomplish Year 4 of the 5 year planning window and is for the work to be performed during 2007. The following is a breakdown of fees: Fairhill Development Community Park Renderings and Estimates for (2) parks Subtotal Expenses Total $9,750.00 $3, I 00.00 512,850.00 $ \, 100.00 513,950.00 2. For the CONSULT ANT'S Additional Services described in Paragraph B, a fee based on the CONSULTANT'S current hourly rate schedule plus incidental expenses or a negotiated fee. 3. Statements will be submitted to the City on a monthly basis as work is completed and shall be payable within 30 days in accordance with this Agreement. 4. The CONSULTANT reserves the right to suspend services if the CITY IS delinquent III making payments in accordance with this Agreement. E. CITY'S RESPONSIBILITY The CITY shall be responsible for providing the CONSLUL T ANT with the following: I, The assembly of background information including, but not limited to: A. Relevant existing digital base map data 2. Mailing lists, printing, postage and the mailing of invitations for public meetings. 4. Arrangements for public meetings and stakeholder meetings. F. STAFF COMMITMENT Primary HKGi personnel to be assigned to the PROJECT include the following: · Paul Paige will serve as principal-in-charge and project manager of the PROJECT and will actively participate throughout the planning process. In addition to his technical participation in the project, he will also have responsibility for overall PROJECT coordination and scheduling. · Lil Leatham will serve as a project landscape architect. As such, she will be responsible for day-to-day contact with Farmington staff and will participate in the technical aspects of the planning. · Amy Bower will serve as a project landscape architect. She will provide technical and graphic assistance in the completion of the PROJECT. Park Master Plallllill~ Services Ci(v of Farlllill~toll Pa~e 3 G. COMPLETION SCHEDULE The services of the CONSULTANT shall begin upon execution of this agreement and, absent of causes beyond the control of the CONSULTANT, will be completed by December 31,2007. H. NONDISCRIMINATION The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex, national origin, or handicap unrelated to the duties of a position, of applicants for employment or employees as to terms of employment, promotion, demotion or transfer, recruitment, layoff or termination, compensation, selection for training, or participation in recreational and educational activities. I. EQUAL OPPORTUNITY During the performance of this Contract, the CONSULTANT, in compliance with Executive Order 11246, as amended by Executive Order 113 75 and Department of Labor regulations 41 CFR Part 60, shall not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer; recruitment or recruitment advertising; layoff or termination, rates of payor other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT shall post in conspicuous places available to employees and applicants for employment notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The CONSULTANT shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. J. TERM. TERMINATION. SUCCESSORS AND/OR ASSIGNS I. The Term of this Agreement shall be concurrent with the work authorized and shall be In accordance with the schedule to be established between the CITY and the CONSULTANT. 2. Either party may terminate this Agreement by written notice to the other party at its address by certified mail at least ten (10) days prior to the date of termination. 3. Neither the CITY nor the CONSULTANT shall assign, sublet or transfer its interest in this Agreement without the written consent of the other. 4. The time schedule shall not apply and/or time extensions will be allowed for any circumstances beyond the control of the CONSULTANT. 5. This Agreement shall be governed by all applicable laws. 6. Upon termination, Consultant shall be entitled to fees earned through the effective date oftennination. K. DISPUTES In the event the CITY and CONSULTANT are unable to reach agreement under the terms of this contract, disputes shall be resolved using alternative dispute resolution (ADR). Park Master Planning Services City of Farmington Page 4 L. REVOCATION If this agreement is not signed and accepted by both parties within 90 days of the contract date, it shall become null and void. M. DATA PRACTICES Data generated throughout this planning process shall be deemed public and accessible to the public for both inspection and copying unless there is federal law, a state statute, or a temporary classification of data that provides that certain data is not public, in accordance with the Minnesota Government Data Practices Act of 2004. N. INSURANCE CONSULTANT shall maintain insurance as follows at all times during the term of this Agreement: Statutory workers compensation and employers' liability insurance coverage. Comprehensive general liability insurance coverage and automobile liability insurance coverage in the sum of not less than $1,000,000 per policy. O. AUTHORIZA nON IN WITNESS WHEREOF, The CITY OF FARMINGTON and the CONSULTANT have made and executed this Agreement for Professional Services, This day of ,2007. CITY OF FARMINGTON Name Title Attest: Name Title HOISINGTON KOEGLER GROUP INC. R. Mark Koegler, President Paul Paige, Vice President Park Master Planning Services City of Farmington Page .5 ATTACHMENT A HOISINGTON KOEGLER GROUP INC. 2007 HOURLY RATES Senior Principal............................................$130-155/hr Principal............... ......... ..... ............... ........... $ I 20-140/hr Senior Professional..................................... $120-150/hr Professional III............................................... $80-140/hr Profess ional II .................................................. $65-90/hr Professional I .................................................. $60-75/hr T echn ical...................................... .................... $3 5-5 5/hr Secretarial................. ............................................ $50/hr Testimony........................................................... $175/hr Construction Administration............................... $1 OO/hr Incidental Expenses: Mileage... ....................................................... 48.5t/mi Ie Photocopying BW .............................................1 Ot/page Photocopying Color .............. ............ ................ 80t/page Outside Printing...... ............... .................. .....Actual Cost Diazo Printing ....................... ............ ........... .Actual Cost B/W Bond Plots ........................................... $15.00 each Color Bond Plots .......................................... $20.00 each Photo Paper Color Plots ............................... $40.00 each Ida... City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Peter J. Herlofsky, 1:::J. . ~ City Administrator i~ (;:/' '--' SUBJECT: Workshop Meeting Schedule and Budget DATE: May 7,2007 INTRODUCTION/DISCUSSION Attached for Council's review is the budget schedule for preparation of the 2008 budget. Please note that we will be starting within the next week. Also attached is a copy of the workshop schedule for all of2007. Previously Council designated the second Monday of each month for a workshop. I have listed the topics we have discussed to date and I have made some recommendations for discussions at future workshops. There are still some dates open and we can decide on topics at Council's convenience. The main emphasis is to set up a budget discussion for general direction on June 11,2007. This will be combined with, if the Council agrees, a discussion on citywide traffic issues which we would like to discuss in general. ACTION REQUESTED Schedule June11, 2007 workshop to include traffic issues and 2008 budget priorities. ~~fully submitted, // ') / : .. ..-----1(], /~ '--,~, /7 o ,-G/'-~ /\j ~.. / "( Peter J. Herlofsky, Jr. City AdmiIristrator CMuller/Herlofsky/Council Memos/Workshop Mtg Budget City Council Workshops: 2007 Schedule Draft: May 1,2007 pjh 2nd Monday of Each Month January 8 Review Bonestroo Consultant Contract February 12 Strategic Planning March 12 Bye April 9 A. Comprehensive Plan with Planning Commission B. Wold Architects / City Hall May 14 Park Tour June 11 A. Traffic Control Issues B. Budget Suggested July 9 Budget Suggested August 13 OPEN September 10 Budget Suggested October 8 Bye [ICMA Conference] Suggested November 13 (Tuesday) OPEN December 10 OPEN Remainin2: Topics Overall Council & City CommunicationOverall Transportation Planning Council's Role Per Acre Trunk Charge Assessment Policy Council Review ofBonestroo Strategic Planning Retreat H:\Administrator\City Council Workshops 2007,doc 2008 CITY BUDGET DEVELOPMENT CALENDAR DATE ACTIVITY Distribute April 2007 YTD data and Line Item budget forms, personnel costing and 15-May-07 capital outlay request forms Requests for 2008 new technology or technology equipment andstaffing due to 21-May-07 Human Resources 14-Jun-07 Submit Line Item budget forms, personnel costing and capital outlay to Finance 14-Jun-07 Finance department compiles expenditure and revenue data and prepares budget review documents 25-Jun-07 City Administrator & Finance Director meet with Department Heads about DepartmenUdivision budgets 9-Jul-07 City Council budget workshop July City Administrator & Management Team finalize 2008 preliminary budget (Management team budget meetings) 20-Aug-07 Draft Budget document and draft CIP distributed to Council 4-Sep-07 City Council approves preliminary budget, adopts preliminary levy and selects public hearing dates Sept & Oct Budget workshops 3-Dec-07 Truth in Taxation hearing 17 -Dec-07 City Council adopts 2007 Tax Levy and Budget I~.b City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Counci1members FROM: Peter J. Herlofsky ~ City Administrator W SUBJECT: Economic Development Consultant Contract and Commercial/Industrial Market Study Contract DATE: May 7, 2007 INTRODUCTION/DISCUSSION In an effort to move forward with our economic development process, attached are an Economic Development Consultant Contract proposal from Mr. Richard Fursman and a proposal for a Commercial/Industrial Market Study from the Maus Group for your review. These contracts have been approved by the City Attorney and the EDA is recommending Council approval. BUDGET IMPACT Budget information is attached. ACTION REQUESTED Approve the attached Economic Development Consultant Contract from Mr. Richard Fursman and a proposal for a Commercial/Industrial Market Study from the Maus Group. Respectfullysublliitted, / /. , \-;;-~. /1 1/7~ / "--../ ./-c;t-)Y'J)- L i / / Peter J. Herlofs~, Jr. /---; City Administrator I CMuller/Herlofsky/Council Memos/Eco Dev Contracts City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: FROM: SUBJECT: DATE: Mayor, Councilmembers and City Administrator Tina Hansmeier, Economic Development Specialist Market Study/Consultant May 7, 2007 INTRODUCTION At the April 23rd Economic Development Authority [EDA] meeting the following topics were addressed: . Economic Development Consultant . Market study proposal DISCUSSION Since the resignation of the City's Community Development Director late in 2006, the position has remained vacant. Staff has explored a variety of options and has recommended hiring an economic development consultant on an interim basis. The EDA approved staffs' recommendation at its April meeting. The 2007 budgeted salary is attached for the Community Development Director position. A market study proposal consisting of commercial, office/industrial and residential categories was brought to the EDA for consideration. The EDA recommended approval of the proposed market study for the commercial and office/industrial components. Because the Community Development Department as a whole will benefit from this information the EDA has recommended that the City Council pays one-half (V2) the cost of the market study. Please see attached for estimated cost information. ACTION REQUESTED Approve EDA's request to fund one-half (V2) the cost of the proposed market study and approve the EDA's recommendation to hire Global Synergy Group as an Economic Development Consultant for the remainder of 2007 based on the provided budget. Respectfully submitted, ~ce~~ Tina Hansmeier, Economic Development Specialist cc: Peter Herlofsky. Jr.. City Administrator Lisa Dargis. Administrative Support Technician Lee Smick. City Planner City of Farmington 5/2/2007 Community Development Director 2007 Budget Sala PERA FICA Work Com Health Benefits Total $ 85,785 $ 5,362 $ 6,563 $ 490 $ 8,640 $ 106,840 General Fund Budgeted Salary Allocation $ 106,840 EDA City Estimate Share Share Proposed Contracts Commercial & Industrial Market Study $ 65,000 EDA Share (50%) $ 32,500 City Share (50%) $ 32,500 Economic Development Consultant $ 12,000 $ 12,000 Total $ 77,000 I $ 32,500 $ 44,500 General Fund Remaining Balance $ 62,340 H:\Economic Development\2007 Dir Salary pjh AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES AGREEMENT made this 7th day of May, 2007, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation ("City") and GLOBAL SYNERGY GROUP, LLC, a Minnesota limited liability company, ("CONSULTANT") IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES AGREE AS FOLLOWS: 1. INDEPENDENT CONTRACTOR. The City hereby retains the Consultant as an independent contractor upon the terms and conditions set forth in this Agreement. The Consultant is not an employee of the City and is free to contract with other entities as provided herein. The Consultant shall be responsible for selecting the means and methods of performing the work. Consultant will provide services to the City primarily through Richard Fursman, its President. Consultant may assign other personnel to provide services to the City with the approval ofthe City Administrator. 2. TERM. This Agreement shall continue until terminated by either of the parties upon providing the other party seven days written notice. The Consultant shall commence services on June 1, 2007, and shall pursue services diligently. The City shall pay the Consultant for the time spent and reasonable expenses actually incurred under this Agreement prior to the date of notification of cancellation. The Consultant shall have no other recourse against the City for cancellation under this provision. 3. DUTIES AND SCOPE OF WORK. The City engages Consultant to perform the following services: . Provide the City of Farmington with community development advisory services that will include: o Assisting with the planning of downtown redevelopment, new subdivisions, development standards and capital improvements. o Represent or assist the City in negotiations with developers on projects. o Assist in planning and developing creative solutions regarding developments near the new high school, Pilot Knob & Hwy. 50, Vermillion Crossing and other locations. o Work with staff and elected officials to create a strategy for working with adjacent local governments regarding development and growth management. . Meet with staff, elected and appointed officials on community development issues. . Provide timely written and oral reports as required by the City Administrator. 131475vOl 1 JJJ:05/02/2007 In providing services hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 4. CITY DOCUMENTS. Consultant may not remove original City documents from City Hall except as approved by the City Administrator. However, Consultant may copy original documents and may then remove the copies from City Hall if necessary to perform the duties specified under Paragraph 3 of this Agreement. Consultant shall comply with the Minnesota Government Data Practices Act with regard to all government data created, retained or maintained by Consultant. All material generated by the Consultant is considered the property of the City of Farmington and will be turned over to the City once the term of this Agreement is complete. 5. PAYMENT. The City shall pay Consultant a monthly retainer due and payable at the beginning of each month as noted: Retainer Hourly Rate Mileage $1,300 $130 $.0485/Mile The Consultant will conduct the work identified in the "Scope of Work" and provide a minimum of 10 hours of work to the City each month. Any additional time and expenses required to meet the month's objectives will be cleared with the City Administrator or designee and billed at the hourly rate. The travel time spent to and from Farmington will not be charged except for the mileage. Application for payment shall be made monthly and the City shall pay Consultant's bill within 30 days of receipt Consultant's bill and report of services rendered. 6. INDEMNIFICATION AND INSURANCE. A. Indemnification. The Consultant shall defend, hold harmless, and indemnify the City, its officers, agents, and employees, for and against any and all claims, demands, actions, or causes of action, of whatever nature or character, arising from the Consultant's performance of work or services provided for herein. B. Insurance. The Consultant shall purchase and maintain insurance to protect Consultant from claims under the Worker's Compensation Acts. The Consultant shall provide the City with evidence of insurance in the form of a certificate from the insurer naming all policies no later than fifteen (15) days after the execution of this Agreement. 7. SUBCONTRACTORS. Consultant shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Consultant shall comply with Minnesota Statute 9 471.425. Consultant must pay subcontractors for all undisputed services provided by subcontractor within ten days of Consultant's receipt of 131475vOl JJJ :05/02/2007 2 payment from City. Consultant must pay interest of 1.5 percent per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of $1 00 or more is $10. 8. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 9. EXTRA SERVICES. No claim will be honored for compensation for extra services or beyond the scope of this Agreement without written submittal by the Consultant, and approval of an amendment by the City, with specific estimates of type, time, and maximum costs, prior to commencement of the work.. 10. RECORDS. The Consultant shall maintain complete and accurate records of time and expense involved in the performance of services, which shall be subject to audit by the City upon request. 11. WORK PRODUCT. All materials, including but not limited to reports, exhibits, models, maps, charts, computer data, and supporting documentation produced under work authorized by this Agreement shall become the property of the City upon completion of the work or termination ofthis Agreement. 12. NOTICES. Pursuant to this Agreement, notices shall be hand delivered or mailed as follows: AS TO CITY: City of Farmington 325 Oak Street Farmington, Minnesota 55024 Telephone: (651) 463-7111 AS TO CONSULTANT: Richard Fursman Global Synergy Group, LLC 1666 Village Trail E Suite 7 Maplewood, MN 55109 Telephone: ( ) 13. GOVERNING LAW. This Agreement shall be governed by the laws of the State of Minnesota. 131475vOl JJJ :05/02/2007 3 14. ASSIGNMENT. The Consultant may not assign or subcontract any of the services to be performed hereunder without the written consent of the City, which consent shall not be unreasonably withheld. 15. MODIFICATION. This Agreement shall not be modified, amended, rescinded, waived, or terminated without the approval in writing of the City. IN WITNESS WHEREOF, the City and the Consultant have executed this Agreement this day of ,2007. CITY: CITY OF FARMINGTON CONSULTANT: GLOBAL SYNERGY GROUP, LLC BY: BY: Kevan A. Soderberg, Mayor Richard Fursman - President AND Peter 1. Herlofsky, City Administrator/Clerk 131475vOl 111:05/02/2007 4 AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES AGREEMENT made this 7th day of May, 2007, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation ("City") and MAUS GROUP, LLC, a Minnesota limited liability company ("CONSULTANT") IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES AGREE AS FOLLOWS: 1. INDEPENDENT CONTRACTOR. The City hereby retains the Consultant as an independent contractor to conduct market analyses to identify future demand for retail, office, industrial space, and residential development in the City of Farmington, upon the terms and conditions set forth in this Agreement. The Consultant is not an employee of the City and is free to contract with other entities as provided herein. The Consultant shall be responsible for selecting the means and methods of performing the work consistent with the identified task and work plans and within the budgetary parameters specified in its proposal titled Future Demand for Real Estate Development, Farmington, Minnesota, April 16, 2007, attached hereto. 2. TERM. The Consultant shall commence services upon execution of this Agreement and shall pursue services diligently. This Agreement shall terminate upon completion of Consultant's services provided under this Agreement. The City reserves the right, however, to cancel this Agreement at any time it deems to be in the best interest of the City upon giving written notice to the Consultant. If this Agreement is cancelled under this provision, the City shall pay the Consultant for the time spent and reasonable expenses actually incurred under this Agreement prior to the date of notification of cancellation. The Consultant shall have no other recourse against the City for cancellation under this prOVISIon. 3. DUTIES. The City engages Consultant to perform services in the time prescribed and set forth on the attached proposal titled Future Demand for Real Estate Development, Farmington, Minnesota, April 16, 2007, consistent with the specific market proposals selected by the City Council at its meeting of May 7, 2007, as indicated by the signature of the City Administrator on the specific individual proposal below. In providing services hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 4. CITY DOCUMENTS. Consultant may not remove original City documents from City Hall. However, Consultant may copy original documents and may then remove the copies from City Hall if necessary to perform the duties specified under Paragraph 3 of this Agreement. Consultant shall comply with the Minnesota Government Data Practices Act with regard to all government data created, retained Of maintained by Consultant. 131477vOl JJJ:05/02/2007 1 5. PAYMENT. The City shall pay Consultant as specified in the proposal a not-to-exceed amount consistent with the work proposals/market research studies selected by the City Council. City will pay the retainer as specified in the proposal upon posting by Consultant of a letter of credit or performance bond in the amount of the retainer to secure performance as required under M.S. 574.26, or alternately the Consultant may waive payment/deposit ofthe retainer and be paid upon invoice for services provided to the City, in accordance with the terms otherwise outlined in its proposal. 6. INDEMNIFICATION AND INSURANCE. A. Indemnification. The Consultant shall defend, hold harmless, and indemnify the City, its officers, agents, and employees, for and against any and all claims, demands, actions, or causes of action, of whatever nature or character, arising from the Consultant's performance of work or services provided for herein. B. Insurance. The Consultant shall purchase and maintain insurance to protect Consultant from claims under the Worker's Compensation Acts. The Consultant shall provide the City with evidence of insurance in the form of a certificate from the insurer naming all policies no later than fifteen (15) days after the execution of this Agreement. 7. SUBCONTRACTORS. Consultant shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Consultant shall comply with Minnesota Statute ~ 471.425. Consultant must pay subcontractors for all undisputed services provided by subcontractors within ten days of Consultant's receipt of payment from City. Consultant must pay interest of 1.5 percent per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. 8. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 9. EXTRA SERVICES. No claim will be honored for compensation for extra services or beyond the scope of this Agreement or the not-to-exceed price for the services identified in the proposal without written submittal by the Consultant, and approval of an amendment by the City, with specific estimates of type, time, and maximum costs, prior to commencement of the work. l31477vOl JJJ :05/02/2007 2 10. RECORDS. The Consultant shall maintain complete and accurate records of time and expense involved in the performance of services, which shall be subject to audit by the City upon request. 11. WORK PRODUCT. All materials, including but not limited to reports, exhibits, models, maps, charts, computer data, and supporting documentation produced under work authorized by this Agreement shall become the property of the City upon completion of the work or termination of this Agreement. 12. NOTICES. Pursuant to this Agreement, notices shall be hand delivered or mailed as follows: AS TO CITY: City of Farmington 325 Oak Street Farmington, Minnesota 55024 Telephone: (651) 463-7111 AS TO CONSULTANT: Maus Group, LLC Bruce A. Maus Telephone: (612) 339-7000 13. GOVERNING LAW. This Agreement shall be governed by the laws of the State of Minnesota. 14. ASSIGNMENT. The Consultant may not assign or subcontract any of the services to be performed hereunder without the written consent of the City, which consent shall not be unreasonably withheld. 15. MODIFICATION. This Agreement shall not be modified, amended, rescinded, waived, or terminated without the approval in writing of the City. IN WITNESS WHEREOF, the City and the Consultant have executed this Agreement this 7th day of May, 2007. CITY: CITY OF FARMINGTON CONSULTANT: MAUS GROUP, LLC BY: BY: Kevan A. Soderberg, Mayor Bruce A. Maus, AND: Peter 1. Herlofsky, Administrator/Clerk 131477vOI JJJ:05/02/2007 3 Future Demand for Real Estate Development Farmington, Minnesota April 16,2007 In response to your request, we have prepared separate work programs and budgets to conduct market analysis to identify future demand for retail, office, industrial space, and residential development in Farmington. Separating these market research tasks into individual proposals results in an increase in overall cost due to duplicate meetings, design consulting, and study area evaluation. The proposed costs are shown below. Error! Not a valid link. This compares to a cost of $74,500 in the previous proposal. If two market analyses are chosen, costs can be reduced from those shown above by combining some meetings and work tasks. QUALIFICATIONS AND EXPERIENCE Maus Group, LLC is a real estate consulting firm specializing in project management, community development, site selection and financing. Bruce Maus has had extensive experience over the past 30 years working in community and economic development. . Bruce Maus began his career working in city government with responsibilities in community and economic development. From there he moved to the Port Authority in St. Paul and was responsible for financing over $100 million in new projects in the early 1980's. Between 1984 and 1992, he was the General Manager for VenStar, a commercial real estate development company with properties in four cities in Minnesota. Over the past 14 years, Mr. Maus has advised companies in developing over 6 million square feet of new development in 10 states. In addition, Mr. Maus has served as a consultant to cities regarding the development of industrial parks and downtown redevelopment. McComb Group, Ltd. is a full-service retail and real estate consulting firm specializing in market research and financial feasibility. The firm has extensive experience in the retail industry and has conducted market research for retail stores and shopping centers of all types including regional malls, community centers and specialty centers. McComb Group, Ltd. has a team that is qualified to conduct the research described in this proposal. McComb Group's professional staff associated with this engagement includes the following: . James B. McComb, President, founded the predecessor of McComb Group in 1974 following six years as a member of the corporate staff with Dayton Hudson Corporation. His experiences at Dayton Hudson and daily association with merchants and shopping center developers provided the impetus for McComb Group's approach to shopping center and retail market research and financial feasibility, which includes strong elements of design and merchandise sensitivities. The firm's approach to shopping center research 131477vOl JJJ:05/02/2007 4 and marketing has undergone continuous development and refinement over the past 20 years. . William A. Gorton, Executive Associate, has over 25 years experience developing supermarkets and retail shopping centers, representing supermarket chains as well as prominent independent supermarket owners. Mr. Gorton provides advice and assistance related to real estate development, leasing and contract negotiations, business acquisitions, project management, sales forecasting, site evaluation and market analysis, financing, capital planning, financial forecasting, business planning, strategy development, business development and the marketing of programs and services. Mr. Gorton has provided these services while employed Fairway Foods, Inc., subsidiary of Holiday Stationstores, Inc.; Kohl's Food Stores, Inc., subsidiary of the Great Atlantic & Pacific Tea Company; SuperValu, Inc.; Loblaw's, Inc.; and Stearns Bank N.A. St. Cloud, MN. He received a JD from William Mitchell College of Law and is a member of the Minnesota State Bar Association. . Fred Katter, Executive Associate, has 30 years of real estate development experience including single family, multi-family and senior housing residential including for-rent and for-sale, office, industrial, and retail stores and shopping centers. He is experienced with site selection and acquisition, architectural selection and design supervision, general contractor selection and contract negotiations with subcontractors, construction supervision, environmental remediation, and construction, mortgage and equity financing. During his career, Mr. Katter has developed the following: . 4,077 housing units in Minnesota and Illinois . 600 apartment unit in Minnesota . Conversion of 434 rental apartments to condominiums . 360,000 square feet of industrial space in Minnesota and Florida . 300,000 square feet of commercial/office space in Minnesota . 725 hotel rooms in Minnesota and Iowa . As a consultant, directed work outs for developments with over 2,789 units in California, Arizona, Colorado, Oklahoma, New Mexico, Texas, Florida, New York, Michigan, Indiana, Illinois, Minnesota and Michigan. . Served as Owner's Representative for developments of 534,000 square feet of supermarket space and 179 units of condominiums. . Linda Oie, Associate, conducts market research, demographic and consumer analysis for client engagements. Ms. Oie manages the firm's geographic information systems (GIS) and demographic databases using a variety of computer platforms and proprietary software. Prior to joining McComb Group, Ltd., Ms. Oie was employed as Marketplace Information Manager at SuperValu, Inc. Her responsibilities included conducting strategic consumer-based analysis of existing and prospective supermarkets, profiling SuperValu customers, and delineating trade areas for existing and proposed stores. 131477vOl JJJ:05/02/2007 5 . Susan Nache, Consultant, performs market research, demographic analysis, and consumer research tasks. Ms. Nache conducts consumer research analysis and cross- tabulation on McComb Group's survey processing software; and is familiar with software programs used by McComb Group, Ltd. for financial feasibility and statistical analysis. Mr. McComb will be responsible for managing and directing the overall research program and will participate directly in findings and conclusions. Individual work tasks will be assigned to personnel within the firm based on qualifications and experience. REPORT PURPOSE This proposal was prepared with the understanding that the results of our work will be used by the client to update the comprehensive plan and may be used for that purpose. Our report will be prepared for that purpose and will be subject to the following qualifications: . Our analysis will not ascertain the legal and regulatory requirements applicable to this project, including zoning, other state and local government regulations, permits and licenses. No effort will be made to determine the possible effect on the proposed project of present or future federal, state or local legislation, or any environmental or ecological matters. . Our report and analysis will be based on estimates, assumptions and other information developed from research of the market, knowledge of the industry and discussions with the client. Some assumptions inevitably will not materialize and unanticipated events and circumstances may occur; therefore, actual results achieved will vary from the analysis. . Our analysis will not evaluate management's effectiveness or be responsible for future marketing efforts and other management actions upon which actual results are dependent. . Our report will be intended solely for the purpose described above and should not be used for any other purpose without our prior written permission. Permission for other use of the report will be granted only upon meeting company standards for the proposed use. These qualifications will be included in our final report. If the report is used for purposes other than specified above, we reserve the right to review the materials for proper use of our work. 131477vOI JJJ:05/02/2007 6 RETAIL MARKET ANALYSIS Farmington is in the process of updating its comprehensive plan and desires a market driven analysis of future demand for retail, food service and services development potential through 2030. The objectives of this work program are summarized below. . Identify existing and potential retail areas in Farmington, delineate trade areas and estimate future trade area population and households for 2010,2015,2020,2025 and 2030. . Identify Farmington's strengths and weaknesses from a retailers' perspective. . Identify shopping areas that are competitive with Farmington retail areas and those that are likely to evolve in the future. . Prepare a market driven estimate of residential development in Farmington retail trade areas from 2007 to 2030. . Estimate demand for retail, food service, service and office service uses m Farmington for 2010,2015,2020,2025 and 2030. . Identify potential for new retail areas in Farmington. . Identify the type of shopping environments that the projected retail, service and office service uses are likely to desire. . Identify the types of shopping areas and retail stores that are supportable m Farmington and the likely development timing based on market demand. The work program described below is designed to fulfill these objectives and identify demand for retail, food services, and services in Farmington. WORK PROGRAM The work program outlined below is designed to fulfill the above objectives. Retail market analysis will include estimating future residential growth potential. Work tasks are summarized below: . Study Area Evaluation Existing retail areas in Farmington will be evaluated to determine their suitability for future development. Factors to be evaluated include, but are not limited to: location, ingress and egress, access, visibility, current and future traffic counts, and relationship to adjacent uses. Potential locations for new retail locations will be identified. The budget assumes that city staff will identify retail buildings and tenant miX m Farmington, their square footage, and year built. 131477vOl JJJ:05/02/2007 7 . Residential Growth Trends Comprehensive plans for adjacent communities will be evaluated to determine residential and commercial development potential. Past growth trends in the south growth corridor will be evaluated to determine residential growth trends in Farmington and surrounding communities. This analysis will be used to prepare market driven estimates of household growth in Farmington's trade areas for 2010,2015,2020,2025 and 2030. . Competitive Shopping Areas Shopping areas competitive with Farmington commercial areas will be identified and evaluated to determine competitive impacts on future retail development. Principal competitors will be identified and evaluated for tenant mix, retail GLA, and anchor stores. Future developments and redevelopments in the study area will be identified to the extent possible. The budget assumes that city staff will identify retail tenants in competitive retail areas in Lakeville, Hampton, Cannon Falls, and Randolph. . Business Interviews Owners and managers of businesses in Farmington will be interviewed to obtain their observations on retail trends, competitive pressures, where their customers live, strengths and weaknesses, and other information pertinent to the study. . Customer Survey Retail businesses in downtown Farmington will be asked to participate in a survey of their customers to determine where they live and work, and why they shop at that business. As contemplated, employees of each store will conduct the survey as customers pay for their goods or services. The budget assumes 35 to 40 business participants. Each merchant participant will be provided with survey results for their business. This information will be used to help identify the primary trade area for the downtown Farmington commercial area and the amount of inflow patronage. The budget assumes that city staff will arrange for distribution of survey forms and instructions, and collection of completed survey instruments. . Developer/Broker Interviews Developers and brokers interested in retail locations in Farmington will be interviewed to determine their development plans and their ideas of the type of businesses or development that is suitable for the area. . Trade Areas The primary trade areas for downtown and other Farmington retail areas will be delineated based on arterial road patters, drive times, and McComb Group experience. The economy of the trade area will be analyzed to identify and quantify those factors that 13l477vOl JJJ :05/02/2007 8 generate support for retail and service establishments. Factors to be evaluated include, but are not limited to: population, households, building permits, and household income. Trade area household growth trends will be evaluated to determine residential growth potential for target years of 2010, 2015, 2020, 2025 and 2030. Retail and service purchasing power of trade area households will be estimated. . Retail Development Potential Future retail development potential for Farmington retail areas will be estimated taking into consideration competitive impacts, trade area demographics, and trade area purchasing power and estimated market share. Future retail and service sales potential for Farmington will be estimated by business type based on purchasing power, competitive shopping centers, and current retail trends. Estimates of retail, service and office service space supportable by sales potential will be prepared for target years of2010, 2015, 2020, 2025 and 2030. The type of shopping center environments suitable for the potential uses will be identified, as well as suitable locations. . Development Strategy The estimated future demand for retail uses in Farmington will be compared with the available supply of developable land and its location. Developable sites will be evaluated for retail use. Development areas will be prioritized as to their suitability for retail development. The objective of this task is to compare estimated future absorption with land available for retail development and estimate likely land absorption for the potential uses. . Design Consulting Consultant will be available to meet with City staff to review development potential as it relates to specific areas in Farmington and discuss how and where to accommodate future growth potential. The budget provides for four hours of meeting time for Jim McComb. The results of our work will be documented in a final report designed to meet client needs. The report will contain appropriate graphics and explanations of our principal findings, conclusions and recommendations. MEETINGS Four meetings, excluding design consulting, are planned during the course of the evaluation and include the following: . Start-Up Meeting will be held at the beginning of the engagement to finalize research objectives and obtain client-provided information. . Client Meeting to discuss preliminary results of market research tasks. . Report Meeting to discuss results of work tasks and findings. This meeting will cover all aspects ofthe research program. 13] 4 77vO 1 JJJ:05/02/2007 9 . City Council Meeting to report results of findings and recommendations. This meeting will cover all aspects of the research program. The budget provides for four client meetings as described above. Additional meetings will be billed at our normal hourly rates plus expenses. BUDGET The budget for the retail market analysis and work products described in this proposal is shown below. Professional Services Study Area Evaluation Residential Growth Trends Competitive Shopping Areas Business Interviews Customer Survey Developer/Broker Interviews Trade Areas Retail Development Potential Development Strategy Design Consulting Report Preparation Meetings Total Professional Services Bud2:et $ 2,200 4,300 3,200 1,700 3,500 1,600 3,300 6,500 1,600 1,100 800 3,900 $ 33,700 Expenses (Estimated) Mileage Demographics Computer Report Production Reproduction Miscellaneous Total Expenses $ 300 900 150 1,000 250 200 $ 2.800 TOTAL BUDGET $ 36,500 The professional fees for the services outlined in this proposal total $33,700 and will be performed at a price not-to-exceed that amount. Expenses, estimated at $2,800, are to be reimbursed based on actual cost. The budget is based on the amount of time required to perform the work tasks and our normal hourly billing rates of $260 for principals, $190 for executive associates, $140 for senior associates, $100 for associates, and $75-$100 for consultants. Company policy requires a retainer of approximately one-half the estimated budget for the project or $18,000. The retainer will be applied to the final invoice as a credit for billing of 131477vOl JJJ:05/02/2007 10 professional services and expenses. Invoices for professional services and expenses will be rendered at mid-month and month-end as our work progresses. Standard billing terms are net ten days. A finance charge of 1.5 percent will be charged on all unpaid balances outstanding more than 30 days. ACCEPTANCE PROCEDURES To indicate acceptance of the proposal, please sign a copy of the proposal and return it to us together with your check for the retainer as authorization to proceed with this engagement. We appreciate the opportunity to submit this proposal and look forward to hearing from you soon. If you have any questions concerning the proposal, please call me at (612) 339-7000. Accepted By: Peter J. Herlofsky, Jr. City Administrator Bruce A. Maus Maus Group, LLC Date: 13l477vOI JJJ:05/02/2007 11 OFFICE AND INDUSTRIAL MARKET ANALYSIS Farmington is in the process of updating its comprehensive plan and desires a market driven analysis of future demand for office and industrial development potential through 2030. The objectives ofthis work program are summarized below. . Identify existing and future areas where office and/or industrial development would be appropriate. . Identify office and industrial locations that are competitive with Farmington and those that are likely to evolve in the future. . Determine Farmington's historic absorption of office and industrial space in the south office/industrial submarket. . Identify Farmington's strengths and weaknesses from the perspective of a commercial office and/or industrial developer or tenant. . Identify appropriate locations for office and/or industrial development in Farmington. . Determine the long-term demand and space absorption for officelindustrial development in Farmington for target years of2010, 2015, 2020, 2025 and 2030. . Determine the long-term demand and absorption rate for Farmington's current officelindustria1land supply. . Participate in meetings with city staff and other consultants working on the comprehensive plan to communicate results of residential, retail and office/industrial market demand. The work program described below is designed to fulfill these objectives and identify demand for officelindustrial space development for future years. WORK PROGRAM The work program outlined below is designed to fulfill the above objectives. Specific work tasks are described below. . Study Area Evaluation Existing and potential business park and industrial locations in Farmington will be evaluated to determine their suitability for development. Factors to be evaluated include, but are not limited to: location, ingress and egress, access, visibility, current and future traffic counts, and relationship to adjacent uses. The budget assumes that city staff will identify office and industrial buildings in Farmington, their square footage, and year built. 131477vOl JJJ:05/02/2007 12 . Developer/Broker Interviews Developers and brokers interested in office/industrial locations in Farmington will be interviewed to determine their development plans and their ideas of the type of businesses or development that is suitable for the area. . Office/Industrial Demand Market analysis will be conducted to determine the historic absorption of office, office warehouse, office showroom, industrial and single tenant uses in the south metro area. The portion of that absorption that has been captured in Farmington will be quantified. Estimated future absorption for office, office warehouse, office showroom, industrial, and single tenant space will be estimated for the southwest submarket and Farmington. Future absorption will be analyzed by type of product and location criteria, and compared with potential development areas within Farmington. . Development Strategy The estimated future demand for office/industrial uses in Farmington will be compared with the available supply of developable land and its location. Developable sites will be evaluated for office/industrial use. Development areas will be prioritized as to their suitability for office/industrial development. Alternative office/industrial development absorption estimates will be prepared for development locations that are suitable for both uses. The objective of this task is to compare estimated future absorption with land available for each type of development and estimate likely land absorption for the potential uses. . Design Consulting Consultant will be available to meet with city staff to review development potential as it relates to specific areas in Farmington and discuss how and where to accommodate future growth potential. The budget provides for eight hours of meeting time for Bruce Maus and Jim McComb. The results of our work will be documented in a final report designed to meet client needs. The report will contain appropriate graphics and explanations of our principal findings, conclusions and recommendations. MEETINGS Four meetings, excluding design consulting, are planned during the course of the evaluation and include the following: . Start-Up Meeting will be held at the beginning of the engagement to finalize research objectives and obtain client-provided information. . Client Meeting to discuss preliminary results of market research tasks. . Report Meeting to discuss results of work tasks and findings. This meeting will cover all aspects of the research program. l3l477vOl JJJ:05/02/2007 13 . City Council Meeting to report results of findings and recommendations. This meeting will cover all aspects of the research program. The budget provides for four client meetings as described above. Additional meetings will be billed at our normal hourly rates plus expenses. BUDGET The budget for the office/industrial market analysis and work products described in this proposal is shown below. Professional Services Bud2:et $ 2,600 2,100 15,300 2,500 2,100 2,000 4,700 $ 31,300 Study Area Evaluation Developer/Broker Interviews Office/Industrial Demand Development Strategy Design Consulting Report Preparation Meetings Total Professional Services Expenses (Estimated) Mileage Demographics and CoStar Computer Report Production Reproduction Miscellaneous Total Expenses $ 300 1,200 150 1,000 250 200 $ 3.100 TOT AL BUDGET $ 34,400 The professional fees for the services outlined in this proposal total $31,300 and will be performed at a price not-to-exceed that amount. Expenses, estimated at $3,100, are to be reimbursed based on actual cost. The budget is based on the amount of time required to perform the work tasks and our normal hourly billing rates of $260 for principals, $190 for executive associates, $140 for senior associates, $100 for associates, and $75-$100 for consultants. Company policy requires a retainer of approximately one-half the estimated budget for the project or $17,000. The retainer will be applied to the final invoice as a credit for billing of professional services and expenses. Invoices for professional services and expenses will be rendered at mid-month and month-end as our work progresses. Standard billing terms are net ten days. A finance charge of 1.5 percent will be charged on all unpaid balances outstanding more than 30 days. 131477vOl JJ1:05/02/2007 14 ACCEPTANCE PROCEDURES To indicate acceptance of the proposal, please sign a copy of the proposal and return it to us together with your check for the retainer as authorization to proceed with this engagement. We appreciate the opportunity to submit this proposal and look forward to hearing from you soon. If you have any questions concerning the proposal, please call me at (612) 339-7000. Accepted By: Peter J. Herlofsky, Jr. City Administrator Bruce A. Maus Maus Group, LLC Date: 131477vOl JJJ:05/02/2007 15 RESIDENTIAL MARKET ANALYSIS Farmington is in the process of updating its comprehensive plan and desires a market driven analysis of future demand for residential development. The objectives of this engagement are summarized below. . Evaluate historic residential growth trends in Farmington and surrounding communities. . Determine the share of housing that Farmington has captured in the south metropolitan growth corridor. . Prepare a market driven estimate of residential development in Farmington from 2007 to 2030. . Identify the types and mix of housing suitable for development in Farmington. The work program described below is designed to fulfill these objectives and identify demand for residential development for future years. WORK PROGRAM The work program outlined below is designed to fulfill the above objectives. Specific work tasks are described below. . Residential Evaluation Existing and future residential areas in Farmington will be evaluated to determine their suitability for development. Factors to be evaluated include, but are not limited to: location, access, visibility, urban services availability, relationship to adjacent uses, and terrain. . Residential Growth Trends Past growth trends for single family and multi-family housing in the south growth corridor will be evaluated to determine residential growth trends in Farmington and surrounding communities. This analysis will be used to prepare market driven estimates of Farmington's household growth for 2010,2015,2020,2025 and 2030. . Residential Market Demand Utilizing market driven demand estimates for housing in Farmington described above, market demand for housing types suitable for Farmington will be identified. Housing types to be considered include single family and multi-family. The multi-family analysis will address, but not limited to: detached townhomes, townhouses, row housing, garden apartments, and other types of housing in rental and for sale products. . Development Strategy 13l477vOl JJ1:05/02/2007 16 The estimated future demand for single family and multi-family housing in Farmington will be compared with the available supply of developable land and its location. Developable sites will be evaluated for residential use. Development areas will be prioritized as to their suitability for residential development. The objective of this task is to compare estimated future absorption with land available for residential development and estimate likely land absorption. . Design Consulting Consultant will be available to meet with City staff to review development potential as it relates to specific areas in Farmington and discuss how and where to accommodate future growth potential. The budget provides for four hours of meeting time for Jim McComb. The results of our work will be documented in a final report designed to meet client needs. The report will contain appropriate graphics and explanations of our principal findings, conclusions and recommendations. MEETINGS Four meetings, excluding design consulting, are planned during the course of the evaluation and include the following: . Start-Up Meeting will be held at the beginning of the engagement to finalize research objectives and obtain client-provided information. . Client Meeting to discuss preliminary results of market research tasks. . Report Meeting to discuss results of work tasks and findings. This meeting will cover all aspects of the research program. . City Council Meeting to report results of findings and recommendations. This meeting will cover all aspects of the research program. The budget provides for four client meetings as described above. Additional meetings will be billed at our normal hourly rates plus expenses. BUDGET The budget for the residential market research and work products described in this proposal is shown below. Professional Services Residential Evaluation Residential Growth Trends Residential Market Demand Development Strategy Design Consulting Report Preparation Meetings Total Professional Services Bud2:et $ 2,700 4,100 2,700 1,500 1,100 800 3,800 $ 16,700 131477vOl JJJ:05/02/2007 17 Expenses (Estimated) Mileage Demographics Computer Report Production Reproduction Miscellaneous Total Expenses TOTAL BUDGET $ 200 300 100 750 200 100 $ 1.650 $ 18,350 The professional fees for the servIces outlined in this proposal total $16,700 and will be performed at a price not-to-exceed that amount. Expenses, estimated at $1,650, are to be reimbursed based on actual cost. The budget is based on the amount of time required to perform the work tasks and our normal hourly billing rates of $260 for principals, $190 for executive associates, $140 for senior associates, $100 for associates, and $75-$100 for consultants. Company policy requires a retainer of approximately one-half the estimated budget for the project or $9,000. The retainer will be applied to the final invoice as a credit for billing of professional services and expenses. Invoices for professional services and expenses will be rendered at mid-month and month-end as our work progresses. Standard billing terms are net ten days. A finance charge of 1.5 percent will be charged on all unpaid balances outstanding more than 30 days. ACCEPTANCE PROCEDURES To indicate acceptance of the proposal, please sign a copy of the proposal and return it to us together with your check for the retainer as authorization to proceed with this engagement. We appreciate the opportunity to submit this proposal and look forward to hearing from you soon. If you have any questions concerning the proposal, please call me at (612) 339-7000. Accepted By: Peter J. Herlofsky, Jr. City Administrator Bruce A. Maus Maus Group, LLC Date: 131477vOl JJJ:05/02/2007 18 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fa.x (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers "9) Peter J. Herlofsky;..". . ...... City Administrat4~ ..1 I) FROM: SUBJECT: Supplemental Agenda DATE: May 7, 2007 It is requested the May 7,2007 agenda be amended as follows: NEW BUSINESS 12c) Vermillion River Crossing Update - Finance Review amendment to abatement agreement. IF YOU HAVE ANY QUESTIONS, PLEASE CALL ME OR ROBIN ROLAND. /d~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: /\J Mayor, Council Members, City Administrato{ Jt 3 Robin Roland, Finance Director TO: SUBJECT: Vermillion River Crossing update DATE: May 7, 2007 INTRODUCTION In the course of changing development partners and re- financing the Vermillion River Crossings development, the Knutsen's have requested that the Abatement Agreement referred to in the initial development agreement dated August 1,2005 and amended May 15,2006, be brought to the City Council. DISCUSSION The original development agreement states "... the parties agree that (i) the developer consents to the special assessments being levied against the property... and (ii) to the extent then permitted by law, the City will enter into a tax abatement agreement with respect to the project as soon as reasonably possible, and as to the extent that tax abatements are received, the City will pay the proceeds to the developer in order to reimburse the developer for the costs of the assessments paid (including any interest component thereof). The tax abatement agreement will provide that tax abatements will be paid for the maximum 10-year term allowed by law for each parcel, commencing in the year of full assessment of the initial improvements on each respective parcel." The subsequent amendment to the development agreement (adopted May 15,2006) extended the 10 year term to a 15-year term as the maximum term had changed statutorily. The abatement agreement proposed by the attorney for the developer asks that the abatement term be extended to a 20-year maximum. Statutorily, to be able to extend the maximum to the 20 year abatement period, the City would be required to request that Dakota County and Independent School District 192 abate the taxes as well and that one or both of those entities would decline that request. Then and only then, the abatement agreement maximum could be extended to 20-years. The developer is requesting this extension in order that they might capture more of the special assessment amounts which the developed properties will pay. If the abatement term is extended, the City would forgo an additional five years of property tax revenue from this development. The original agreement allowed the City to capture the special assessment revenue to repay the bonds issued for the Spruce Street Extension but forgo any additional property tax revenue generated by this development for 10 (now 15) years. The County and School District were not impacted and would see the immediate effect of an increase in their property tax revenues upon development. The abatement agreement will require a public hearing and staff would propose that hearing take place at the May 21, 2007 Council meeting. ACTION REQUIRED Direct staff as to maximum abatement term (either 15 or 20 years) to be used when drafting the abatement agreement for the Vermillion River Crossings development. Resp. e~~~~yllY s..u~~itted, ! ~// ~ // ((~I--=Y-~.-/~ /' ~Robin Roland Finance Director City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Peter J. Herlofsky City Administrator SUBJECT: Supplemental Agenda DATE: May 7,2007 It is requested the May 7,2007 agenda be amended as follows: NEW BUSINESS Add 12d) Adopt Resolution Opposing Farmington Being Placed in the Metropolitan Transit Taxing District Councilmember Fogarty requested this be added to the agenda. Also attached is an excerpt showing the changes to the statute. /'1/' !L7 / / /C::?d RESOLUTION NO. R -07 RESOLUTION OPPOSING THE CITY OF FARMINGTON, MINNESOTA BEING PLACED IN THE METROPOLITAN TRANSIT TAXING DISTRICT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 7h day of May 2007 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, the state legislature is considering modifying the metropolitan area transit taxing district to include the City of Farmington, and; WHEREAS, the City of Farmington' s tax burden would be increased by over $209,000 the first year alone, and; WHEREAS, the City of Farmington will see no transit related service improvements with the imposition of the new taxes, and; WHEREAS, the City of Farmington will gain no transit related capital improvements, and; WHEREAS, the City of Farmington has in good faith sought to work with the Metropolitan Council and other agencies to find equitable solutions to transit services and financing, and; WHEREAS, the City of Farmington has suggested to those agencies that the City of Farmington transition into the district as services and/or capital improvements are extended to the City of Farmington that deliver transit services for our residents. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota that the City of Farmington herby states its opposition to its immediate placement into the Transit Taxing District. This resolution adopted by recorded vote of the Farmington City Council in open session on the ih day of May 2007. Mayor Kevan A. Soderberg day of March, 2007. Attested to the Peter J. Herlofsky, Jr., City Administrator SEAL Excerpt From SF 1986 Source: Internet May 7, 2007 PJH S.F. No. 1986, 3rd Engrossment - 85th Legislative Session (2007-2008) Posted on Mar 24, 2007 66.8 Sec. 25. Minnesota Statutes 2006, section 473.446, subdivision 2, is amended to read: 66.9 Subd. 2. Transit taxing district. The metropolitan transit taxing district is hereby 66 .1odesignated as that portion of the metropolitan transit area lying \vithin the follo','/ing 66 . 11lla-med cities, to\\'11O, or unorganized territory within the counties indicated: 66. 12(a) j\noka County. }.noka, Blaine, Centerville, Columbia Heights, Coon Rapids, 66 . 13Fridley, Circle Pines, Hilltop, Lexington, Lino Lakes, Spring Lake Park; 66. 14 (b) Ca-rver County. Chanhassen, the city ofChaska; 66.1S(C) Da-kota County. "\pple Valley, Bumsville, Eagan, Inver Grove Heights, Lilydale, 66 . 16Mendota, Mendota Heights, Rosemount, South St. Paul, Sunfish Lake, West St. Paul; 66. 17(d) Ramsey County. }..Jl of the territory within Ramsey County; 66. 18(e) Hennepin County. Bloomington, Brooklyn Center, Brooklyn Park, Champlin, 66. 19Chanhassen, Crystal, Deephaven, Eden Prairie, Edina, Excelsior, Golden Valley, 66.2oGreen'l/Ood, Hopkins, Long Lake, Maple Gro'/e, Medicine Lake, Minnea-polis, 66. 21Minnetonka, Minnetonlca Beach, Mound, Ne'N Hope, Orono, Osseo, Plymouth, Richfield, 66.22Robbinsdale, St. "^.nthony, St. Louis Park, Shorewood, Spring Park, Tonka Bay, Wayzata, 66. 23\Voodland, the unorga-nized territory of Hennepin County; 66.24(f) Scott County. Prior Lake, Sa'lage, Shakopee; 66.2S(g) Washington County. Baytown, the city of Stillv/ater, V{hite Bear Lake, Bayport, 66. 26Birch'l/00d, Cottage Grove, Dell','/ood, Lake Elmo, Landfall, Mahtomedi, Nevrport, 66. 270akdale, Oak Park Heights, Pine Springs, St. Paul Park, Willemie, '.1/ oodbury means the 66. 28metropolitan area. 66. 29The Metropolitan Council in its sole discretion may provide transit service by 66. 3ocontract beyond the boundaries ofthe metropolitan transit taxing district or to cities and 66.31tOwnS within the taxing district which are receiving financial assistance under section 66.32473.388 , upon petition therefor by an interested city, township or political subdivision 66. 33within the metropolitan transit area. The Metropolitan Council may establish such 66. 34terms and conditions as it deems necessary and advisable for providing the transit 66.3sservice, including such combination of fares and direct payments by the petitioner as 67 .1wi11 compensate the council for the fu11 capital and operating cost ofthe service and the 67.2related administrative activities of the council. The amount of the levy made by any 67. 3municipality to pay for the service shall be disregarded when calculation oflevies subject 67. 4to limitations is made, provided that cities and towns receiving financial assistance under 67. ssection 473.388 shall not make a special levy under this subdivision without having first 67. 6exhausted the available local transit funds as defined in section 473.388. The council shall 67. mot be obligated to extend service beyond the bounda-ries of the taxing district, or to cities 67. 8and towns within the taxing district which are receiving financial assistance under section 67.9473.388, under any law or contract unless or until payment therefor is received. 67.1oEFFECTIVE DATE.This section is effective Julv 1, 2007. /3CL- May 14, 2007 Park and Recreation Advisory Commission and City Council Park Tour Schedule Time Location Action 6:00 p.m. City Hall Depart on bus 6:05 p.m. Evergreen Knoll Park Stop, walk in park and review improvements 6:25 p.m. Farmington Preserve Stop and walk park land to be master planned in 2007 6:40 p.m. Meadow Creek Third Stop, walk in park and Addition Park area review improvements 6:55 p.m. Dakota County Estates Drive by and review park Park to show improvements to be completed in 2007 7:05 p.m. Hill Dee Park Drive by and review improvements 7:15 p.m. Silver Springs Park Stop, walk in park and review improvements 7:30 p.m. Vermillion Grove Park Stop, walk in park and review improvements 7:45 p.m. Meadowview Park Stop, walk in park and review improvements 8:00 p.m. City Hall End of tour Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. 0; R55CKSUM LOG23000VO COUNCIL MEETING ON MAY 7, 2007 Vendor 4 PAWS ANIMAL CONTROL LLC AFFINITY PLUS FEDERAL CREDIT U AFLAC AGGREGATE INDUSTRIES INC AIR WAY INC ALCORN BEVERAGE CO. INC, ALEX AIR APPARATUS INC ALL STAR WIRELESS ALLIED WASTE SERVICES ALLlNA MEDICAL CLINIC ALPHA CONSTRUCTIONS SERVICES AMERICAN ASSOCIATION OF RETIRE AMERICAN ENGINEERING TESTING I Business Unit POLICE ADMINISTRATION EMPLOYEE EXPENSE FUND EMPLOYEE EXPENSE FUND STREET MAINTENANCE INFORMATION TECHNOLOGY DOWNTOWN LIQUOR REV & EXP PILOT KNOB LIQUOR FIRE SERVICES GENERAL FUND BALANCE SHEET PATROL SERVICES PATROL SERVICES SOLID WASTE OPERATIONS REVENUE HUMAN RESOURCES SOLID WASTE OPERATIONS REVENUE SENIOR CENTER PROGRAMS TH #3 IMP WATER UTILITY EXPENSE CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page- 04/16/2007 - 05/06/2007 Object PROFESSIONAL SERVICES Amount 1,597.50 1,597,50 CREDIT UNION PAYABLE 2,230,00 2,230,00 EMPLOYEE BENEFITS 3,664,10 3,664,10 STREET MATERIALS 1,250,63 1,250.63 OFFICE SUPPLIES 220,00 220,00 COST OF GOODS SOLD COST OF GOODS SOLD 25.790,00 26,863,32 52,653,32 EQUIPMENT REPAIR SERVICE 180,00 180,00 MN SALES TAX DUE EQUIP SUPPLIES & PARTS CELLULAR PHONES ,97- 15.96 35,00 49,99 OTHER PERMITS 150.00 150,00 PROFESSIONAL SERVICES 438,00 438,00 OTHER PERMITS 150,00 150,00 PROGRAMMING EXPENSE 270.00 270,00 PROFESSIONAL SERVICES PROFESSIONAL SERVICES 13,925.77 180,20 14,105.97 ()l R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page - 2 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount AMERICAN PLANNING ASSOCIATION PLANNING & ZONING SUBSCRIPTIONS & DUES 605,00 605,00 ANDERSENINC,EARLF STREET MAINTENANCE SIGNS & STRIPPING MATERIALS 687,79 PARK MAINTENANCE OTHER SUPPLIES & PARTS 485,68 1,173.47 ANDERSON & SONS CO INC, RAY SOLID WASTE OPERATIONS REVENUE OTHER PERMITS 150,00 150,00 ANOKA RAMSEY COMMUNITY COLLEGE LEGISLATIVE CONTROL TRAINING & SUBSISTANCE 595,00 595,00 APPLE VALLEY FORD PATROL SERVICES VEHICLE SUPPLIES & PARTS 37.81 PATROL SERVICES VEHICLE REPAIR SERVICE 813,18 NATURAL RESOURCES VEHICLE SUPPLIES & PARTS 141,07- 709,92 ARCTIC GLACIER ICE DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 229,25 PILOT KNOB LIQUOR COST OF GOODS SOLD 316.95 546,20 ASSURANT EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND EMPLOYEE BENEFITS 860,61 860,61 ATOM PATROL SERVICES TRAINING & SUBSISTANCE 275,00 275.00 ATOMIC WASTE LLC SOLID WASTE OPERATIONS REVENUE OTHER PERMITS 160.00 160,00 AUTOMATIC SYSTEMS CO, WATER UTILITY EXPENSE EQUIPMENT REPAIR SERVICE 930,77 930,77 AVERY CO" CRAIG C ESCROW FUND DEPOSITS PAYABLE 14,427,00 14,427,00 B & B PIZZA SOLID WASTE OPERATIONS PROGRAMMING EXPENSE 250,00 250,00 .. , R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page- 3 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount BATCHELDER, JIM RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 88,00 88.00 BCAlTRAINING & DEVELOPMENT PATROL SERVICES TRAINING & SUBSISTANCE 100,00 100,00 BELLBOY CORPORATION DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 438,15 PILOT KNOB LIQUOR COST OF GOODS SOLD 988,85 1,427,00 BELLOWS, ANDY INVESTIGATION SERVICES TRAINING & SUBSISTANCE 327,91 327,91 BELZER'S CHEV/DODGE/KIA, JEFF SOLID WASTE OPERATIONS VEHICLE SUPPLIES & PARTS 63,30 63.30 BERGQUIST & SON INC, KEN SOLID WASTE OPERATIONS REVENUE OTHER PERMITS 115.00 115.00 BERRY COFFEE COMPANY ADMINISTRATION OFFICE SUPPLIES 51,62 EMPLOYEE EXPENSE FUND COFFEE FUND 154,87 206,49 BEXAR COUNTY FORENSIC SCIENCE INVESTIGATION SERVICES PROFESSIONAL SERVICES 658,00 658,00 BIFF'S BOXES SOLID WASTE OPERATIONS REVENUE OTHER PERMITS 120,00 120,00 BOER BOOM, ROB INFORMATION TECHNOLOGY MILEAGE REIMBURSEMENT 34.99 34,99 BONESTROO ROSENE ANDERLlK INC GENERAL ACCOUNTING PROFESSIONAL SERVICES 1,221,50 ENGINEERING SERVICES PROFESSIONAL SERVICES 6,851.38 STREET MAINTENANCE PROFESSIONAL SERVICES 281,00 STREET CONSTRUCTION PROFESSIONAL SERVICES 1,144,75 ANNUAL SEALCOATING PROJECT PROFESSIONAL SERVICES 2,295.43 195TH ST EXTENSION PROFESSIONAL SERVICES 10,372.22 SPRUCE ST EXTENSION PROFESSIONAL SERVICES 162.72 ELM ST RECONSTRUCTION PROFESSIONAL SERVICES 14,111,64 TH #3 IMP PROFESSIONAL SERVICES 6,778.50 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page - 4 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount CITY HALL PROFESSIONAL SERVICES 468,54 FIRST STREET GARAGE PROFESSIONAL SERVICES 62,50 PRIVATE CAPITAL PROJECTS PROFESSIONAL SERVICES 15,365,28 FLAGSTAFF AVE PROFESSIONAL SERVICES 36.326,15 HILLDEE RECONSTRUCTION PROFESSIONAL SERVICES 2,271,16 210TH STREET EAST PROFESSIONAL SERVICES 62,50 MIL & OVERLAY ANNUAL PRJ PROFESSIONAL SERVICES 301,00 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 21,410,21 HUNTER LIFT STATION PROFESSIONAL SERVICES 3,463,00 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 20,933,30 NPDES Phase II PROFESSIONAL SERVICES 1,951.98 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 9,973.74 WELL #8 PROFESSIONAL SERVICES 5,078,11 160,886,61 BUGALOOS ICE CREAM SHOPPE INC SOLID WASTE OPERATIONS PROGRAMMING EXPENSE 50,00 50.00 BUGBEE'S LOCKSMITH BUILDING MAINT SERVICES PROFESSIONAL SERVICES 1,50 1,50 BUREAU OF CRIMINAL APPREHENSIO PATROL SERVICES TELEPHONE 270,00 270,00 CAMPBELL KNUTSON LEGISLATIVE CONTROL LEGAL 2,408.00 ADMINISTRATION LEGAL 1,381,89 HUMAN RESOURCES LEGAL 70,00 PLANNING & ZONING LEGAL 588,00 POLICE ADMINISTRATION LEGAL 7,417,33 ENGINEERING SERVICES LEGAL 1,423,75 RECREATION PROGRAM SERVICES LEGAL 70,00 HRAlECONOMIC DEVELOPMENT LEGAL 28,00 POLICE FORFEITURES LEGAL 611,33 STREET CONSTRUCTION PROFESSIONAL SERVICES 3,059,91 ASH STREET PROJECT LEGAL 140,00 SPRUCE ST EXTENSION PROFESSIONAL SERVICES 299,00 PRIVATE CAPITAL PROJECTS LEGAL 8,163,00 FLAGSTAFF AVE LEGAL 1,072.15 210TH STREET EAST LEGAL 392.00 27,124,36 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/200710:38:09 Council Check Summary Page - 5 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount CANNON VALLEY PRINTING RECREATION PROGRAM SERVICES OUTSIDE PRINTING 2,469,50 2,469,50 CAP AGENCY SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 137.85 137.85 CARQUEST PATROL SERVICES VEHICLE REPAIR SERVICE 5,77 FIRE SERVICES VEHICLE REPAIR SERVICE 75,54 STREET MAINTENANCE VEHICLE SUPPLIES & PARTS 123,39 NATURAL RESOURCES VEHICLE SUPPLIES & PARTS 158,51 PARK MAINTENANCE VEHICLE SUPPLIES & PARTS 65.24 SEWER OPERATIONS EXPENSE VEHICLE SUPPLIES & PARTS 3,16 SEWER OPERATIONS EXPENSE OTHER SUPPLIES & PARTS 4.76 SOLID WASTE OPERATIONS VEHICLE SUPPLIES & PARTS 49.67 FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 439,64 925,68 CATCO PARTS SERVICE SOLID WASTE OPERATIONS VEHICLE SUPPLIES & PARTS 163,53 163,53 CHRISTIAN LIFE SCHOOL GENERAL FUND REVENUES RENTAL INCOME 20,00 20,00 CINTAS - 754 POLICE ADMINISTRATION PROFESSIONAL SERVICES 173,60 STREET MAINTENANCE UNIFORMS & CLOTHING 122,01 PARK MAINTENANCE UNIFORMS & CLOTHING 242.64 BUILDING MAINT SERVICES UNIFORMS & CLOTHING 1.32 BUILDING MAINT SERVICES PROFESSIONAL SERVICES 61,65 SEWER OPERATIONS EXPENSE UNIFORMS & CLOTHING 122,01 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 77,07 SOLID WASTE OPERATIONS UNIFORMS & CLOTHING 241,25 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 77.07 STORM WATER UTILITY OPERATIONS UNIFORMS & CLOTHING 122,01 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 15,39 WATER UTILITY EXPENSE UNIFORMS & CLOTHING 122,01 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 77.07 FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 268,92 FLEET OPERATIONS UNIFORMS & CLOTHING 79,20 1,803,22 CITY CENTER DEVELOPMENT LLC DOWNTOWN LIQUOR REV & EXP BUILDING RENTAL 10,794,85 10,794,85 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page - 6 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount CMI MAILING & MARKETING SVS RECREATION PROGRAM SERVICES OUTSIDE PRINTING 2,490,97 ELM ST RECONSTRUCTION PROFESSIONAL SERVICES 755,91 ELM ST RECONSTRUCTION POSTAGE 952.48 SEWER OPERATIONS EXPENSE POSTAGE 537,98 SOLID WASTE OPERATIONS POSTAGE 537,98 STORM WATER UTILITY OPERATIONS POSTAGE 537.97 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 433.75 WATER UTILITY EXPENSE POSTAGE 2,638,96 8,886,00 CNH CAPITAL PARK MAINTENANCE RENTAL OF EQUIPMENT 417,05 417,05 COCA-COLA ENTERPRISES DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 656,00 PILOT KNOB LIQUOR COST OF GOODS SOLD 338,00 994,00 COFFEE GUYS SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 68,00 68,00 COLLEGE CITY BEVERAGE INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 32,299,60 PILOT KNOB LIQUOR COST OF GOODS SOLD 32,297,82 64,597.42 CONBOY, WENDY ENGINEERING SERVICES MILEAGE REIMBURSEMENT 24.49 ELM ST RECONSTRUCTION OTHER SUPPLIES & PARTS 3,15 SOLID WASTE OPERATIONS MILEAGE REIMBURSEMENT 3,15 30,79 CORNERSTONE ENERGY INC POLICE ADMINISTRATION NATURAL GAS 1,412.41 FIRE SERVICES NATURAL GAS 1,934,47 PARK MAINTENANCE NATURAL GAS 53.81 BUILDING MAINT SERVICES NATURAL GAS 3,056,74 SENIOR CENTER PROGRAMS NATURAL GAS 264.92 SWIMMING POOL OPERATIONS NATURAL GAS 43.75 ICE ARENA OPERATIONS EXPENSE NATURAL GAS 2,525,60 DOWNTOWN LIQUOR REV & EXP NATURAL GAS 208,85 PILOT KNOB LIQUOR NATURAL GAS 375,13 SEWER OPERATIONS EXPENSE NATURAL GAS 1,060,06 SOLID WASTE OPERATIONS NATURAL GAS 1,060,06 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page - 7 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount STORM WATER UTILITY OPERATIONS NATURAL GAS 212,02 WATER UTILITY EXPENSE NATURAL GAS 1,131,16 13,338,98 CRABTREE COMPANIES INC HUMAN RESOURCES PROFESSIONAL SERVICES 350,00 CITY HALL MACHINERY & EQUIPMENT 20,904,05 21,254,05 CRAWFORD DOOR SALES OF GENERAL FUND BALANCE SHEET MN SALES TAX DUE 5,22- BUILDING MAINT SERVICES BUILDING REPAIR SERVICE 285,56 SEWER OPERATIONS MN SALES TAX DUE 13,05- SEWER OPERATIONS EXPENSE BUILDING REPAIR SERVICE 356,96 SOLID WASTE OPERATIONS BUILDING REPAIR SERVICE 356,95 STORM WATER UTILITY MN SALES TAX DUE 1,31- STORM WATER UTILITY OPERATIONS BUILDING REPAIR SERVICE 71,40 WATER UTILITY MN SALES TAX DUE 6,53- WATER UTILITY EXPENSE BUILDING REPAIR SERVICE 356,96 1,401,72 DAKOTA COMMUNICATIONS CENTER PATROL SERVICES CONTRACTUAL SERVICES 16,794,67 FIRE SERVICES CONTRACTUAL SERVICES 8,397,33 25,192,00 DAKOTA COUNTY ENVIRONMENTAL MG SOLID WASTE OPERATIONS SUBSCRIPTIONS & DUES 400,00 400,00 DAKOTA COUNTY HISTORICAL SOCIE BOARDS & COMMISSIONS SUBSCRIPTIONS & DUES 100,00 100,00 DAKOTA COUNTY LICENSE CENTER CAPITAL ACQUISITION VEHICLES 1,529,92 1,529,92 DAKOTA COUNTY LUMBER COMPANY PARK MAINTENANCE OTHER SUPPLIES & PARTS 24.05 24,05 DAKOTA COUNTY TREASURER SNOW REMOVAL SERVICES STREET MATERIALS 14,645,70 14,645,70 DAKOTA COUNTY TREASURER/AUDITO PARK MAINTENANCE TRAINING & SUBSISTANCE 75,00 HRAlECONOMIC DEVELOPMENT OTHER 610,26 STORM WATER TRUNK OTHER 1,22 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page- 8 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount FLEET OPERATIONS TRAINING & SUBSISTANCE 75,00 761,48 DARGIS, LISA ADMINISTRATION OFFICE SUPPLIES 40.97 COMMUNITY DEVELOPMENT MILEAGE REIMBURSEMENT 54.80 HRA/ECONOMIC DEVELOPMENT SUBSCRIPTIONS & DUES 25.00 120,77 DAY DISTRIBUTING CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 2,811,55 PILOT KNOB LIQUOR COST OF GOODS SOLD 4,262,80 7,074,35 DELEGARD TOOL CO STREET MAINTENANCE VEHICLE SUPPLIES & PARTS 50.00 PARK MAINTENANCE OTHER SUPPLIES & PARTS 283,97 EMPLOYEE EXPENSE FUND DEPOSITS PAYABLE 30,43 FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 34,01 FLEET OPERATIONS OTHER SUPPLIES & PARTS 798.49 1,196,90 DICK'S SANITATION INC SOLID WASTE OPERATIONS REVENUE OTHER PERMITS 150,00 150.00 DIRKS, BREANNA PATROL SERVICES TRAINING & SUBSISTANCE 75,00 75,00 DISCOUNT STEEL INC SOLID WASTE OPERATIONS OTHER SUPPLIES & PARTS 319,50 319,50 DISTAD, RANDY RECREATION PROGRAM SERVICES OFFICE SUPPLIES 26,36 RECREATION PROGRAM SERVICES MILEAGE REIMBURSEMENT 182,85 209,21 DL T SOLUTIONS INC INFORMATION TECHNOLOGY EQUIPMENT REPAIR SERVICE 2,432,00 2,432,00 ECOLAD CORP, SOLID WASTE OPERATIONS OTHER SUPPLIES & PARTS 905.52 905.52 ECONO FOODS POLICE ADMINISTRATION OTHER SUPPLIES & PARTS 96,96 FIRE SERVICES TRAINING & SUBSISTANCE 39,90 BUILDING MAINT SERVICES OTHER SUPPLIES & PARTS 14.29 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page - 9 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 69,02 SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 14,20 234,37 EIDE BAILLY LLP GENERAL ACCOUNTING PROFESSIONAL SERVICES 6,913,74 HRAlECONOMIC DEVELOPMENT PROFESSIONAL SERVICES 2,281,53 ICE ARENA OPERATIONS EXPENSE PROFESSIONAL SERVICES 842,23 DOWNTOWN LIQUOR REV & EXP PROFESSIONAL SERVICES 628,52 PILOT KNOB LIQUOR PROFESSIONAL SERVICES 628,52 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 1,068.49 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 1,068,48 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 1,068,49 14,500,00 ELK RIVER FORD INC CAPITAL ACQUISITION VEHICLES 23,146,00 23,146,00 EMPIRE TOWNSHIP SEWER OPERATIONS REVENUE ENTERPRISE SALES 472.05 472.05 EVERGREEN LAND SERVICES FLAGSTAFF AVE PROFESSIONAL SERVICES 255,00 255.00 EXTREME BEVERAGE LLC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 76,00 PILOT KNOB LIQUOR COST OF GOODS SOLD 396,00 472,00 FARGO NORTHERN LLC WATER UTILITY EXPENSE LAND 100,000,00 100,000,00 FARMINGTON BAKERY INC HUMAN RESOURCES TRAINING & SUBSISTANCE 18,12 18,12 FARMINGTON CLINIC FIRE SERVICES PROFESSIONAL SERVICES 640,00 640.00 FARMINGTON EMPLOYEE CLUB EMPLOYEE EXPENSE FUND EMPLOYEE CLUB 50,00 50.00 FARMINGTON PLUMBING & HEATING GENERAL FUND BALANCE SHEET MN SALES TAX DUE 73.13- FIRE SERVICES BUILDING REPAIR SERVICE 1,198.13 1,125,00 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page - 10 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount FARMINGTON PRINTING INC ENGINEERING SERVICES OFFICE SUPPLIES 6,92 SENIOR CENTER PROGRAMS OFFICE SUPPLIES 6,92 SENIOR CENTER PROGRAMS OUTSIDE PRINTING 83,07 96.91 FARMINGTON, CITY OF LEGISLATIVE CONTROL TRAINING & SUBSISTANCE 1,00 ADMINISTRATION OFFICE SUPPLIES 15,96 BUILDING INSPECTIONS TRAINING & SUBSISTANCE 64,00 POLICE ADMINISTRATION OFFICE SUPPLIES 12.94 PATROL SERVICES OFFICE SUPPLIES 4,78 PATROL SERVICES VEHICLE LICENSES, TAXES, FEES 27,00 SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 10,60 STORM WATER UTILITY OPERATIONS MILEAGE REIMBURSEMENT 10,67 146,95 FEELY ELEVATOR WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 401,24 401,24 FIRST AMERICAN TITLE STREET CONSTRUCTION LAND 188,798,45 188,798,45 FLANAGAN SALES INC DAISY KNOLL PARK OTHER CONSTRUCTION COSTS 1,442.86 EVERGREEN KNOLL PARK OTHER CONSTRUCTION COSTS 1,442,86 WESlVlEW ACRES OTHER CONSTRUCTION COSTS 1,442,86 DAKOTA CTY ESTATES PARK OTHER CONSTRUCTION COSTS 480,96 4,809,54 FRONTIER COMMUNICATIONS COMMUNICATIONS TELEPHONE 2,578,92 POLICE ADMINISTRATION TELEPHONE 1,973,60 PATROL SERVICES TELEPHONE 67,27 ICE ARENA OPERATIONS EXPENSE TELEPHONE 53,35 SEWER OPERATIONS EXPENSE TELEPHONE 533,40 SOLID WASTE OPERATIONS TELEPHONE 53,35 WATER UTILITY EXPENSE TELEPHONE 352,58 5,612.47 FRONTIER COMMUNICATIONS OF AME COMMUNICATIONS TELEPHONE 99.95 DOWNTOWN LIQUOR REV & EXP TELEPHONE 2.83 102.78 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/200710:38:09 Council Check Summary Page - 11 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount FRONTIER COMMUNICATIONS-ACCESS POLICE ADMINISTRATION TELEPHONE 143.05 FIRE SERVICES TELEPHONE 143.06 INFORMATION TECHNOLOGY TELEPHONE 337,23 623,34 GALLES CORPORATION ICE ARENA OPERATIONS EXPENSE EQUIP SUPPLIES & PARTS 233.91 233,91 GBI HOMES ESCROW FUND DEPOSITS PAYABLE 2,000,00 2,000,00 GEISE, TRACY GENERAL ACCOUNTING TRAINING & SUBSISTANCE 36,98 36.98 GERSTER JEWELERS HUMAN RESOURCES OTHER 100.00 SENIOR CENTER PROGRAMS OTHER SUPPLIES & PARTS 30,90 130.90 GOPHER STATE ONE-CALL INC SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 145,00 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 145.00 290,00 GRAINGER INC PARK MAINTENANCE OTHER SUPPLIES & PARTS 621.69 SWIMMING POOL OPERATIONS BUILDING SUPPLIES & PARTS 130.28 ICE ARENA OPERATIONS EXPENSE BUILDING SUPPLIES & PARTS 130,26 882,23 GRIGGS COOPER & CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 7,749,57 PILOT KNOB LIQUOR COST OF GOODS SOLD 7.916,92 15,666.49 HAWKINS INC WATER UTILITY EXPENSE CHEMICALS 55.00 WATER UTILITY EXPENSE NATURAL GAS 636,77 691,77 HEAL THPARTNERS EMPLOYEE EXPENSE FUND EMPLOYEE BENEFITS 6,891,18 6,891,18 HEDBERG AGGREGATES DAISY KNOLL PARK OTHER CONSTRUCTION COSTS 773,66 WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 3,558.44 4,332,10 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page - 12 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount HEDLUND IRRIGATION & LANDSCAPI PARK MAINTENANCE EQUIP SUPPLIES & PARTS 31,95 31,95 HEIKES EQUIPMENT INC WATER UTILITY EXPENSE MACHINERY & EQUIPMENT 1,860,00 1,860,00 HENNINGSEN CONST, SERVICE INC SOLID WASTE OPERATIONS REVENUE OTHER PERMITS 125,00 125,00 HERLOFSKY JR, PETER J ADMINISTRATION CELLULAR PHONES 25,00 ADMINISTRATION MILEAGE REIMBURSEMENT 85.85 110,85 HIGHLAND SANITATION SOLID WASTE OPERATIONS REVENUE OTHER PERMITS 105,00 105,00 HOHENSTEINS INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 1,104,50 PILOT KNOB LIQUOR COST OF GOODS SOLD 1,960,30 3,064,80 HOLLATZ, LEE INVESTIGATION SERVICES TRAINING & SUBSISTANCE 42,63 42.63 HUGHES, RUSSELL RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 88,00 88.00 ICERINK SUPPLY CO ICE ARENA OPERATIONS EXPENSE BUILDING & STRUCTURE 9,182,00 9,182,00 ICMA RETIREMENT TRUST -457 EMPLOYEE EXPENSE FUND ICMA PAYABLE 5,376,00 5,376,00 IKON OFFICE SOLUTIONS ADMINISTRATION RENTAL OF EQUIPMENT 3,071,89 3,071,89 IMAGES ON METAL INC RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 251,30 251,30 INDEPENDENT BLACK DIRT CO INC PARK MAINTENANCE OTHER SUPPLIES & PARTS 73,48 PARK MAINTENANCE LANDSCAPING MATERIALS 85,73 DAISY KNOLL PARK OTHER CONSTRUCTION COSTS 85,73 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/200710:38:09 Council Check Summary Page - 13 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 24,50 269,44 INTERNATIONAL CITY/COUNTY ADMINISTRATION SUBSCRIPTIONS & DUES 840,00 840,00 INTOXIMETERS PATROL SERVICES EQUIPMENT REPAIR SERVICE 269.45 269.45 JIFFY-JR PRODUCTS SOLID WASTE OPERATIONS UNIFORMS & CLOTHING 54,61 54,61 JIT POWDER COATING CO PARK MAINTENANCE OTHER SUPPLIES & PARTS 639.00 WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 213.00 852,00 JOHNSON BROTHERS LIQUOR COM PAN DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 11,208.18 PILOT KNOB LIQUOR COST OF GOODS SOLD 16,106,01 27,314.19 JOHNSON LOGGING INC PARK MAINTENANCE LANDSCAPING MATERIALS 479.25 479,25 KDWA-AM DOWNTOWN LIQUOR REV & EXP ADVERTISING 17,50 PILOT KNOB LIQUOR ADVERTISING 17,50 35.00 KEEPRSINC POLICE ADMINISTRATION UNIFORMS & CLOTHING 400.46 PATROL SERVICES UNIFORMS & CLOTHING 96,60 497,06 KELLY ELECTRIC INC BUILDING MAl NT SERVICES BUILDING REPAIR SERVICE 40,04 SEWER OPERATIONS EXPENSE BUILDING REPAIR SERVICE 50.06 SOLID WASTE OPERATIONS BUILDING REPAIR SERVICE 50,06 STORM WATER UTILITY OPERATIONS BUILDING REPAIR SERVICE 10.00 WATER UTILITY EXPENSE BUILDING REPAIR SERVICE 50,06 200.22 KEYS WELL DRILLING WATER UTILITY EXPENSE PROFESSIONAL SERVICES 120.00 120.00 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/2007'10:38:09 Council Check Summary Page - 14 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount KORBA, JERRY RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 88,00 88,00 KROOG, RACHAEL NPDES Phase II PROGRAMMING EXPENSE 700.00 700.00 KRUPENNY & SON DISPOSAL SERVIC SOLID WASTE OPERATIONS REVENUE OTHER PERMITS 105,00 105.00 KULLA. NICOLE GENERAL FUND REVENUES RENTAL INCOME 20.00 20,00 LAKEVILLE, CITY OF PATROL SERVICES CONTRACTUAL SERVICES 531,12 FIRE SERVICES CONTRACTUAL SERVICES 265,57 SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 575,10 1,371,79 LARSON, LENA SOLID WASTE OPERATIONS MILEAGE REIMBURSEMENT 12.32 SOLID WASTE OPERATIONS PROGRAMMING EXPENSE 84,43 96.75 LASERSHARP INC FIRE SERVICES EQUIPMENT REPAIR SERVICE 188,70 188.70 LAW ENFORCEMENT LABOR SERVICES EMPLOYEE EXPENSE FUND LELS DUES PAYABLE 316.00 316.00 LAWSON PRODUCTS INC FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 407,86 407.86 LE PAGE & SONS SOLID WASTE OPERATIONS REVENUE OTHER PERMITS 125,00 125,00 LEAGUE OF MINNESOTA CITIES - P ADMINISTRATION OFFICE SUPPLIES 133,66 133.66 LEAGUE OF MN CITIES INSURANCE DOWNTOWN LIQUOR REV & EXP INSURANCE 4,190,00 PILOT KNOB LIQUOR INSURANCE 4,190,00 INSURANCE INSURANCE 156,820,50 165,200.50 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page- 15 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount LIGHTNING DISPOSAL SOLID WASTE OPERATIONS REVENUE OTHER PERMITS 110,00 110,00 LINDQUIST, BRIAN PATROL SERVICES TRAINING & SUBSISTANCE 85,00 EMPLOYEE EXPENSE FUND TUITION REIMBURSEMENT 1,622,65 1,707,65 LLOYD'S CONSTRUCTION SERVICES SOLID WASTE OPERATIONS REVENUE OTHER PERMITS 125,00 125,00 LOCAL GVMT INFO SYSTEMS ASSN, HUMAN RESOURCES DATA PROCESSING 1,318,00 GENERAL ACCOUNTING DATA PROCESSING 2,158,00 BUILDING INSPECTIONS DATA PROCESSING 1,706,00 POLICE ADMINISTRATION DATA PROCESSING 4,071,00 CAPITAL ACQUISITION MACHINERY & EQUIPMENT 5,132,18 CITY HALL PROFESSIONAL SERVICES 300,00 SEWER OPERATIONS EXPENSE DATA PROCESSING 421,33 SOLID WASTE OPERATIONS DATA PROCESSING 421,33 STORM WATER UTILITY OPERATIONS DATA PROCESSING 421,33 WATER UTILITY EXPENSE DATA PROCESSING 421,34 INFORMATION TECHNOLOGY DATA PROCESSING 2,615,15 18,985.66 LONE OAK COMPANIES INC SEWER OPERATIONS EXPENSE OUTSIDE PRINTING 523,92 SOLID WASTE OPERATIONS OUTSIDE PRINTING 523,92 STORM WATER UTILITY OPERATIONS OUTSIDE PRINTING 523,92 WATER UTILITY EXPENSE OUTSIDE PRINTING 523,91 2,095,67 M, AMUNDSON LLP DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 725,04 DOWNTOWN LIQUOR REV & EXP OTHER SUPPLIES & PARTS 236.59 PILOT KNOB LIQUOR COST OF GOODS SOLD 725,52 PILOT KNOB LIQUOR OTHER SUPPLIES & PARTS 100,35 1,787,50 MACQUEEN EQUIPMENT SEWER OPERATIONS EXPENSE VEHICLE SUPPLIES & PARTS 29,52 29.52 MADDEN & ASSOCIATES, FRANK HUMAN RESOURCES PROFESSIONAL SERVICES 21,20 21,20 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page - 16 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount MANLEY BROTHERS ESCROW FUND DEPOSITS PAYABLE 2,000,00 2,000,00 MARK VII DISTRIBUTORS INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 6.930,31 PILOT KNOB LIQUOR COST OF GOODS SOLD 9,202,92 16,133,23 MAXIMUM VOLTAGE PATROL SERVICES EQUIPMENT REPAIR SERVICE 127,78 PARK MAINTENANCE VEHICLE SUPPLIES & PARTS 38,34 FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 60,78 226,90 MCGRAW HILL CONSTRUCTION ENR STREET MAINTENANCE SUBSCRIPTIONS & DUES 82,00 82,00 MEDICA EMPLOYEE EXPENSE FUND EMPLOYEE BENEFITS 60,743,60 60,743,60 METRO ALARM PILOT KNOB LIQUOR PROFESSIONAL SERVICES 320,00 320.00 METRO PEST MANAGEMENT FIRE SERVICES PROFESSIONAL SERVICES 57,26 57,26 METROCALL INC INVESTIGATION SERVICES PROFESSIONAL SERVICES 13,42 SEWER OPERATIONS EXPENSE CELLULAR PHONES 10,54 WATER UTILITY EXPENSE CELLULAR PHONES 10,54 34,50 METROPOLITAN COUNCIL ENVIRONME SEWER OPERATIONS EXPENSE MCES FEES 66,099,61 66,099.61 MEYERS,DANN SEWER OPERATIONS EXPENSE INSURANCE DEDUCTIBLE 4,270,08 4,270,08 MIDWEST RADAR & EQUIPMENT PATROL SERVICES VEHICLE SUPPLIES & PARTS 120.00 120,00 MINNESOTA AFSCME COUNCIL #5 EMPLOYEE EXPENSE FUND AFSCME UNION DUES PAYABLE 761,84 761,84 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page- 17 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount MINNESOTAAG GROUP INC WATER UTILITY EXPENSE MACHINERY & EQUIPMENT 8,092,93 8,092.93 MINNESOTA COACHES INC RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 244,00 244.00 MINNESOTA HISTORICAL SOCIETY BOARDS & COMMISSIONS SUBSCRIPTIONS & DUES 125,00 125.00 MINNESOTA PIPE AND EQUIPMENT WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 392.45 392,45 MINNESOTA RECREATION & PARKAS RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 672,00 672,00 MINNESOTA STATE RETIREMENT SYS EMPLOYEE EXPENSE FUND HEALTH CARE SAVINGS PLAN 2,342.11 2,342,11 MN CHILD SUPPORT PAYMENT CENTE EMPLOYEE EXPENSE FUND CHILD SUPPORT PAYABLE 1,314.24 1,314,24 MN DEPT OF REVENUE EMPLOYEE EXPENSE FUND GARNISHMENT PAYABLE 51.44 51,44 MN NCPERS LIFE INSURANCE EMPLOYEE EXPENSE FUND PERA LIFE INS PAYABLE 66,00 66,00 MOODY COUNTY CLERK OF COURTS EMPLOYEE EXPENSE FUND CHILD SUPPORT PAYABLE 175,00 175,00 MOTOROLA CAPITAL ACQUISITION MACHINERY & EQUIPMENT 127,635.31 127,635.31 MUZAK - NORTH CENTRAL DOWNTOWN LIQUOR REV & EXP PROFESSIONAL SERVICES 56,98 PILOT KNOB LIQUOR PROFESSIONAL SERVICES 60.23 117,21 MVTL LABORATORIES INC WATER UTILITY EXPENSE PROFESSIONAL SERVICES 98,75 98,75 NATIONAL RECREATION & PARK ASS RECREATION PROGRAM SERVICES SUBSCRIPTIONS & DUES 45,00 45,00 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page - 18 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount NEWBAUER, DAN RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 75.00 75,00 NITELlTES LIGHTING INC ICE ARENA OPERATIONS EXPENSE PROGRAMMING EXPENSE 80,36 80,36 NORTHERN DAKOTA COUNTY LEGISLATIVE CONTROL TRAINING & SUBSISTANCE 30,00 COMMUNITY DEVELOPMENT TRAINING & SUBSISTANCE 10,00 40.00 NORTHERN SAFETY TECHNOLOGY PATROL SERVICES VEHICLE SUPPLIES & PARTS 789,17 PATROL SERVICES VEHICLE REPAIR SERVICE 12,14 801,31 OAK GROVE ARMS PATROL SERVICES OTHER SUPPLIES & PARTS 1,150,20 1,150,20 OFFICEMAX - A BOISE COMPANY ADMINISTRATION OFFICE SUPPLIES 994,71 994,71 ON-SITE HOSE INC SOLID WASTE OPERATIONS VEHICLE SUPPLIES & PARTS 544,88 544.88 ORKIN EXTERMINATING BUILDING MAINT SERVICES PROFESSIONAL SERVICES 92.92 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 21.80 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 21,80 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 4,36 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 21,80 162.68 PATCHIN MESSNER & DODD FLAGSTAFF AVE PROFESSIONAL SERVICES 45,800,00 45,800,00 PAUSTIS WINE CO, DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 387,38 PILOT KNOB LIQUOR COST OF GOODS SOLD 300,00 687,38 PEER ENGINEERING INC STREET CONSTRUCTION PROFESSIONAL SERVICES 1,700.00 ELM ST RECONSTRUCTION PROFESSIONAL SERVICES 10,798.43 12,498.43 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page- 19 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount PETERSON, JUSTIN RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 88,00 88,00 PHILLIPS WINE AND SPIRITS INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 6,871,02 PILOT KNOB LIQUOR COST OF GOODS SOLD 7,239.46 14,110,48 PIERCE. SANDY POLICE ADMINISTRATION MILEAGE REIMBURSEMENT 11,64 11,64 PINE BEND LANDFILLINC SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 3,652,64 3,652.64 PIONEER PRESS SENIOR CENTER PROGRAMS SUBSCRIPTIONS & DUES 104,78 104,78 PIZZA MAN NPDES Phase II PROGRAMMING EXPENSE 741,00 741,00 POLFUS IMPLEMENT INC, NATURAL RESOURCES OTHER SUPPLIES & PARTS 580,37 PARK MAINTENANCE EQUIP SUPPLIES & PARTS 47,91 PARK MAINTENANCE RENTAL OF EQUIPMENT 11,225,10 11,853,38 POSTMASTER SENIOR CENTER PROGRAMS POSTAGE 900,00 900,00 PRIVATE UNDERGROUND INFORMATION TECHNOLOGY PROFESSIONAL SERVICES 165,00 165,00 PRUDENTIAL INSURANCE CO OF AME EMPLOYEE EXPENSE FUND EMPLOYEE BENEFITS 2,443,23 2,443.23 PUBLIC EMPLOYEES RETIREMENT AS EMPLOYEE EXPENSE FUND PERA PAYABLE 12,845,30 EMPLOYEE EXPENSE FUND PERA 15,908,56 28,753.86 QUALITY WINE AND SPIRITS CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 5,140.05 PILOT KNOB LIQUOR COST OF GOODS SOLD 8,032,96 13,173,01 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page - 20 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount R & R SPECIAL TIES OF WISCONSIN ICE ARENA OPERATIONS EXPENSE PROFESSIONAL SERVICES 51,30 51.30 RANDY'S SANITATION SOLID WASTE OPERATIONS REVENUE OTHER PERMITS 115,00 115,00 RESOURCE RECOVERY TECHNOLOGIES SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 24,334,68 24.334.68 RIVERTOWN NEWPAPER GROUP BOARDS & COMMISSIONS LEGAL NOTICES PUBLICATIONS 43,50 ADMINISTRATION LEGAL NOTICES PUBLICATIONS 203,00 HUMAN RESOURCES EMPLOYMENT ADVERTISING 174,00 PLANNING & ZONING LEGAL NOTICES PUBLICATIONS 123,25 ANNUAL SEALCOATING PROJECT LEGAL NOTICES PUBLICATIONS 319,00 DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 31.50 DOWNTOWN LIQUOR REV & EXP ADVERTISING 147,88 PILOT KNOB LIQUOR COST OF GOODS SOLD 96,30 PILOT KNOB LIQUOR ADVERTISING 147,87 SOLID WASTE OPERATIONS LEGAL NOTICES PUBLICATIONS 29,00 STORM WATER UTILITY OPERATIONS LEGAL NOTICES PUBLICATIONS 87,00 1,402,30 ROC INC BUILDING MAINT SERVICES PROFESSIONAL SERVICES 1,977,28 SENIOR CENTER PROGRAMS PROFESSIONAL SERVICES 901,31 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 225,33 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 225,33 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 45.07 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 225.33 3,599.65 ROLAND, ROBIN EMPLOYEE EXPENSE FUND TUITION REIMBURSEMENT 976,00 976,00 SAUBER PLUMBING & HEATING CO. WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 3,396,00 3.396.00 SAUTER,ROBERT EMPLOYEE EXPENSE FUND TUITION REIMBURSEMENT 1,500,00 1,500.00 SCHORZMAN, KEVIN ENGINEERING SERVICES MILEAGE REIMBURSEMENT 50.44 STORM WATER UTILITY OPERATIONS MILEAGE REIMBURSEMENT 56.26 106,70 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page - 21 04/16/2007 - 05/06/2007 / Vendor Business Unit Object Amount SCHWlNESS LLC PILOT KNOB LIQUOR BUILDING RENTAL 14,492.49 14,492.49 SCOVILL, SHAWN PATROL SERVICES TRAINING & SUBSISTANCE 94,52 94,52 SIEM, NATE EMPLOYEE EXPENSE FUND TUITION REIMBURSEMENT 855,00 855.00 SNAP-ON INDUSTRIAL SOLID WASTE OPERATIONS OTHER SUPPLIES & PARTS 308,89 308.89 SOUTHSIDE REDI-MIX, INC PARK MAINTENANCE OTHER SUPPLIES & PARTS 258,52 258,52 SOUTHWEST PACKAGING & DISPLAY CAPITAL ACQUISITION MACHINERY & EQUIPMENT 3,360.00 3,360.00 SPRINT PATROL SERVICES CELLULAR PHONES 485,55 485,55 ST CLOUD STATE UNIVERSITY POLICE ADMINISTRATION TRAINING & SUBSISTANCE 395,00 PATROL SERVICES TRAINING & SUBSISTANCE 395,00 790,00 STANG, KATHRYN SENIOR CENTER PROGRAMS RECREATION FEES - SENIOR CTR 10,00 10,00 STAR TRIBUNE HUMAN RESOURCES EMPLOYMENT ADVERTISING 1,566.20 SENIOR CENTER PROGRAMS SUBSCRIPTIONS & DUES 112.58 1,678,78 STREICHER'S PATROL SERVICES UNIFORMS & CLOTHING 2,210.18 INVESTIGATION SERVICES OTHER SUPPLIES & PARTS 282,12 2,492,30 SUBWAY NPDES Phase II PROGRAMMING EXPENSE 100.00 100,00 SUNDANTZ CREATIONS 2007 PATROL SERVICES UNIFORMS & CLOTHING 57,50 R55CKSUM LOG23000VO CITY OF FARMINGTON 05/03/20071 0:38:09 Council Check Summary Page- 22 04/16/2007 - 05/06/2007 Vendor Business Unit Object Amount INVESTIGATION SERVICES UNIFORMS & CLOTHING 69,96 127,46 SUNDGREN,MARK INVESTIGATION SERVICES TRAINING & SUBSISTANCE 43.85 43.85 SWEDIN. ROSEMARY GENERAL ACCOUNTING MILEAGE REIMBURSEMENT 57,23 57,23 TENNIS ROLLOFF LLC SOLID WASTE OPERATIONS REVENUE OTHER PERMITS 150.00 150,00 TERMINAL SUPPLY CO, SNOW REMOVAL SERVICES OTHER SUPPLIES & PARTS 198,23 198,23 TOTAL MEDIA INC GENERAL FUND BALANCE SHEET MN SALES TAX DUE 3,28- INVESTIGATION SERVICES EQUIP SUPPLIES & PARTS 53,71 50.43 TRI COUNTY BEVERAGE & SUPPLY DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 170,00 170.00 TWIN CITY TACTICAL PATROL SERVICES UNIFORMS & CLOTHING 352,55 352,55 UNITED PARCEL SERVICE POLICE ADMINISTRATION POSTAGE 21,90 EMPLOYEE EXPENSE FUND DEPOSITS PAYABLE 12,70 34,60 UNIVERSITY OF MINNESOTA COMMUNITY DEVELOPMENT TRAINING & SUBSISTANCE 70,00 70,00 VAN BLARCOM, BEN WATER UTILITY EXPENSE MILEAGE REIMBURSEMENT 101.85 101.85 VEIT DISPOSAL SYSTEMS SOLID WASTE OPERATIONS REVENUE OTHER PERMITS 110,00 110,00 VEOLlA ENVIRONMENTAL SERVICES SOLID WASTE OPERATIONS REVENUE OTHER PERMITS 115,00 115,00 R55CKSUM LOG23000VO Vendor VINOCOPIA WASTE MANAGEMENT WEISENBACH SPECIALITY PRINTING WENDLANDT, BRENDA WINE MERCHANTS WlNGFOOT COMMERCIAL TIRE WITMER ASSOCIATES INC WOLD ARCHITECTS & ENGINEERS IN ZARNOTH BRUSH WORKS INC Business Unit PILOT KNOB LIQUOR SOLID WASTE OPERATIONS REVENUE STORM WATER UTILITY NPDES Phase II WATER UTILITY WATER UTILITY EXPENSE HUMAN RESOURCES HUMAN RESOURCES DOWNTOWN LIQUOR REV & EXP PILOT KNOB LIQUOR SOLID WASTE OPERATIONS FIRE SERVICES CITY HALL PARK MAINTENANCE CITY OF FARMINGTON Council Check Summary 04/16/2007 - 05/06/2007 Object COST OF GOODS SOLD OTHER PERMITS MN SALES TAX DUE PROGRAMMING EXPENSE MN SALES TAX DUE PROGRAMMING EXPENSE TRAINING & SUBSISTANCE MILEAGE REIMBURSEMENT COST OF GOODS SOLD COST OF GOODS SOLD VEHICLE TIRES EQUIP SUPPLIES & PARTS PROFESSIONAL SERVICES EQUIP SUPPLIES & PARTS Report Totals 05/03/20071 0:38:09 Page - 23 Amount 368,00 368,00 150,00 150.00 57,37- 939,87 33,96- 556.46 1,405,00 ~VALS: SODERBERG FOGARTY 1,100,07 169,56 1,269,63 1,392.70 2.069.80 3.462.50 ITZLAFF 100,97 100,97 6,99 6,99 43,367,66 43,367,66 545.33 545.33 1,635,787,95