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HomeMy WebLinkAbout05.16.22 Council Minutes COUNCIL MINUTES REGULAR May 16, 2022 1. CALL TO ORDER The meeting was called to order by Mayor Hoyt at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Hoyt led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Hoyt, Bernhjelm, Lien, Porter, Wilson Members Absent: None Also Present: Joel Jamnik, City Attorney; Lynn Gorski, City Administrator; Justin Elvestad, Fire Chief; Gary Rutherford, Police Chief; Samantha DiMaggio, Community Development Director; Kellee Omlid, Parks and Recreation Director; Ryan Hayes, Recreation Programs Supervisor; Missie Kohlbeck, Rambling River Center Coordinator; Matt Decur, Assistant City Engineer;Tony Wippler, Planning Manager; Cynthia Muller, Administrative Assistant Audience: Julie Flaten 4. APPROVE AGENDA Councilmember Lien asked about the work session minutes and the interpretation of what was agreed on with the police department fencing. He understood the outcome was more focused on expansion. Councilmember Wilson suggested pulling the minutes for review and bring them back to the June meeting for approval. MOTION by Bernhjelm, second by Porter to approve the agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Bernhjelm, second by Lien to approve the Consent Agenda as follows pulling item 7a): a) Pulled May 2, 2022, City Council Work Session and Meeting Minutes— Administration b) Adopted RESOLUTION R34-22 Approving Gambling Event Permit—Farmington Youth Hockey Association —Administration C) Adopted RESOLUTION R35-22 Authorization to Execute Amended and Restated Joint Powers Agreement Establishing Dakota 911—Administration d) Adopted RESOLUTION R36-22 Approving Amendment to Farmington/Empire OAA—Administration e) Approved Pilot Knob Liquor Store Lease—Farmington Liquors f) Approved Temporary On-Sale Liquor License—Farmington Liquors- Administration Council Minutes(Regular) May 16,2022 Page 2 g) Approved Consent to Assignment—Sapphire Lake 4th Addition Development Contract—Community Development h) Approved Final Acceptance of Public Streets and Utilities—Fairhill Estate at North Creek, Fairhill Estate at North Creek 2nd Addition, and Fairhill Estate at North Creek 3rd Addition—Community Development i) Adopted RESOLUTION R37-22 Accepting Donation from the Farmington Sons of the American Legion to the Rambling River Center—Parks and Recreation j) Adopted RESOLUTION R38-22 Accepting Donation from Happy Harry's Furniture to the Rambling River Center—Parks and Recreation k) Approved Out of State Training—Fire 1) Approved Fire Department Helmet Purchase Policy—Fire m) Approved Purchase of SCBA Container Training System —Fire n) Approved Bills—Finance o) Approved Staff Changes and Recommendations—Human Resources APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Adopt Resolution Vacating Certain Public Right-of-Way—Community Development Dakota County Lumber is requesting the right-of-way be vacated for 100 5` Street. The existing building and existing storage yard located at 100 5th Street encroaches into the right-of-way of Pine Street by about 55 feet. The area to be vacated is Pine Street between 4th and 5`Streets, which was never constructed and a portion of alley located on the south end of the 100 5th Street property was found through title search not to be vacated and was never constructed. Staff has determined these public rights-of-way are no longer necessary and would never be constructed. Mayor Hoyt asked if there are more rights-of-way that exist, and do we do this case by case or as an overlay? Staff can look at that. MOTION by Wilson, second by Bernhjelm to close the public hearing. APIF, MOTION CARRIED. MOTION by Porter, second by Bernhjelm to adopt RESOLUTION R39-22 vacating the public rights-of-way as mentioned above. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Ordinance Rezoning Property from R-4(High Density Residential)to B-3 (General Business)—100 5th Street—Community Development Mr. Colin Garvey is the owner of 100 5th Street, and he has entered into an agreement with Dakota County Lumber to purchase the property. Dakota County Lumber has requested a rezoning for 100 5th Street from R-4 to B-3 to allow for expansion of their supply yard. The 2040 Comprehensive Plan will need to be amended to reflect the zoning change. In the next few months, staff will be reviewing the 2040 Comprehensive Plan and will look at specific corridors throughout the community to update and amend the plan. The change for this Council Minutes(Regular) May 16,2022 Page 3 property will be included in that process. The Planning Commission reviewed the request on May 10, 2022, and recommended approval. Councilmember Lien asked why it was zoned R-4? Planning Manager Wippler explained in the 2016 Downtown Redevelopment Study, it was determined what is underutilized and staff thought this would be a good location for multi-family units. Now the property is being sold to accommodate a business. MOTION by Wilson, second by Bernhjelm to adopt ORDINANCE 022-767 rezoning the property located at 100 5th Street from R-4(High Density Residential)to B-3 (General Business). APIF, MOTION CARRIED. b) Adopt Resolution Approving Final Plat and PUD—Vermillion Commons— Community Development Lennar is proposing 76 townhome units in this first phase of the Vermillion Commons development. Vermillion Commons is located at the northwest intersection of 220th Street W and Denmark Avenue, directly west of Boeckman Middle School. The preliminary plat proposes 276 townhome units over the 75.78 acres yielding 6.7 units/acre. The development is being developed as a Planned Unit Development due to the use of private streets. A deviation that will be addressed through the PUD will be the side corner setback requirement. Code requires a 25-foot side yard setback on a corner, 15 feet is being proposed with this development. This final plat also consists of 19 outlots. Outlot A is 56.17 acres and consists of a mixture of future development. Floodplain/open space as well as easements for four natural gas pipelines. Outlot B is 1.88 acres and will contain a stormwater facility. Outlot J consists of the private roads within the first phase. All remaining outlots consist of common areas around the townhome lots. Access to the site is provided off of Denmark Avenue and 220th Street W, via the extension of 218th Street W and Denton Avenue. There will be 8 ft. wide trails along Denmark Avenue and 220th Street W to the extents of the first phase. Also, 5 foot wide sidewalks will be installed on the south side of 218th Street W and on the west side of Denton Avenue. The developer is proposing 27 off-street parking spaces with the first phase. The two-story townhomes will consist of two-car garages and space for two cars parked in the driveway of each unit. The PUD Agreement outlines the deviations proposed for this development, which are: - Use of private streets within the development - Reduce the corner side yard setback from a minimum of 25 feet to 15 feet. The Planning Commission reviewed the application on May 10, 2022, and recommended approval. Approval of the final plat and PUD Agreement are contingent upon the following: Council Minutes(Regular) May 16,2022 Page 4 1. The plat should be revised to show 10-foot-wide drainage and utility easements around the perimeter of Outot B instead of the coverall easement currently indicated on the plat. 2. The satisfaction of all engineering comments related to the construction plans for grading and utilities. 3. A Development Contract between the applicant and City of Farmington shall be executed and security fees and costs shall be paid. Submission of all other documents required under the Development Contract shall be required. Councilmember Lien asked about changing the corner setbacks from 25 feet to 15 feet. Staff explained that is on a corner lot to add on to the buildable area. Mayor Hoyt added the challenge with this area is the pipeline. The agreement was to adjust the setbacks because of the pipelines. He asked if there was enough room to park a car in the driveway without it blocking the sidewalk. Staff confirmed there is a 25-foot front yard setback. MOTION by Lien, second by Porter to adopt RESOLUTION R40-22 approving the Vermillion Commons final plat and PUD Agreement with the above contingencies. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Parks and Recreation Department's 2021 Annual Report—Parks and Recreation Parks and Recreation staff members compiled an annual report identifying the department's accomplishments in 2021. The report was presented by Kellee Omlid, Parks and Recreation Director; Ryan Hayes, Recreation Programs Supervisor; and Missie Kohlbeck, Rambling River Center Coordinator. Farmington has had three Parks and Recreation Directors in 47 years—Jim Bell, Randy Distad and Kellee Omlid. In 2021, a park was added along with four miles of trails. The city has formed many community partnerships and Farmington is very generous. Certain events were highlighted. The ice arena is under great care and service of equipment by city staff and fleet maintenance. The bleacher exit project was 100%done by staff and they did an awesome job. A lot of great things are happening at the ice arena. Favorite events include the Daddy Daughter Dance and the Halloween Walk. Building maintenance staff assisted with setting up the new liquor store. Registrations for golf lessons sored as residents got outside due to Covid. The Rambling River Center raised $25,000 in donations and received a new treadmill. The zoom classes have become a regular program. A very moving dedication took place for Distad Park and Greenway. Staff thanked the EDA for the new holiday lights. Metal roofs have been installed on all shelters now thanks to parks maintenance. A storm in September knocked down the ballfield lights. Staff is looking forward to what happens with Jim Bell Park and Preserve and updating other parks. Staff stated they were excited to have Director Omlid leading them and thanked members of Council Minutes(Regular) May 16,2022 Page 5 the Rambling River Center Advisory Board and the Parks and Recreation Commission. Councilmember Wilson gave a huge thank you to staff for all they do. Councilmember Porter stated this was a great presentation. She looks forward to this annual report the most. The list of sponsors shows how businesses continue to show up and give back to the community. Councilmember Bernhjelm felt it was a fabulous report and staff can make a lot of things happened with little resources. Councilmember Lien agreed. Mayor Hoyt stated our Parks and Rec Department digs deep and offers a lot. Covid opened a door and made residents look at what we have. This team does an incredible job. A link to the presentation will be on the website. b) Accept Bids and Award a Contract for the 2022 Spruce and Division Street Improvement Project- Engineering This project includes complete replacement of the sanitary sewer, storm sewer, watermain and street as well as reconstruction of the parking lots at Fire Station 1, Rambling River parking lot near the Veteran's Memorial,the existing parking lot at Schmitz Maki Arena, the expansion of the parking lot at Feely Fields and the police station parking lot and a new bituminous surfaced parking lot on the east side of the arena, and a new street lighting system for both arena parking lots and Feely Fields. Council approved final plans and authorized bids at the April 11, 2022, meeting. Three bids were received. The low bidder is BCM Construction of Faribault in the amount of$4,936,693.82. The estimated project cost is$4,722,600. Councilmember Wilson asked if there will be a communication plan with residents and businesses. Assistant Engineer Decur replied yes, once the schedule is set. There will also be construction meetings with some stakeholders. Councilmember Wilson asked if the county is working with us on TH3 and will that project be on our website? Staff replied we have links for MnDOT's website for TH3 on our website. Any newsletters will be on the website. Councilmember Lien asked if the storm sewer cost is only a price increase and not a delivery problem. Staff stated the price increase is for prompt delivery and trucking costs. Mayor Hoyt asked if in the individual bids are administrative costs the same between the two low bids? Staff noted the administrative costs were comparable. The difference is between an excavating contractor and a road contractor. MOTION by Bernhjelm, second by Porter to accept the bids and award a contract for construction of the 2022 Spruce and Division Street Improvement Project to BCM Construction of Faribault in the amount of$4,936,693.82 and authorize the Mayor and City Administrator to execute the same. APIF, MOTION CARRIED. C) Approve Bid for USDA Tenant Improvement-Administration The current City Hall tenants,the USDA, have requested to amend their current lease to include additional office space. Seven bids were received. The low bid Council Minutes(Regular) May 16,2022 Page 6 was from Derau Construction from Burnsville in the amount of$208,200. The cost will come out of the general fund and the lease amount received from the USDA will be added back into the general fund to repay the project cost. MOTION by Bernhjelm, second by Wilson to award the contract to Derau Construction in the amount of$208,200. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Lien: Commended Mayor Hoyt for signing up to be a donor to help a firefighter. Mayor Hoyt noted while he wasn't a match, others were identified who were. Bernhjelm: Welcomed Julie Flaten as the new Assistant City Administrator/ HR Director. Porter: The weather is great and her favorite park is White Tail Woods. She encouraged residents to enjoy the fresh air. Wilson: Thanked Fire Chief Elvestad and the Relief Association for all they do. The Fire Department needs a lot of training and equipment which is acquired through donations and grants. Gorski: The city is looking for election judges. Applications are online and at City Hall and are due by June 13, 2022. She also welcomed Julie Flaten. DiMaggio: Reminded residents when they mow their lawn, they should not put grass clippings in the street. Omlid: Thanked Riverview Elementary for having staff come back to hear about ideas for Jim Bell Park. Sam and Joe DiMaggio will be serving salad at the VFW Steak Fry Saturday night which is a fundraiser for the Rambling River Center. Friday there will be a grab-and-go food truck event with Empire Parks and Recreation at Stelzel Fields. Rutherford: This is Police Week and it ends with a Police Department Open House on Saturday. It will be a fun family event, they will be collecting for the food shelf and Bourbon Butcher will be catering. Elvestad: On the Consent Agenda tonight, council approved the retirement of Aasa Just after 11 years of service. He thanked Aasa for his service. Saturday, eight fire fighters will be doing the stair climb. Hoyt: Kids will be out of school soon. He went to the high school with Commissioner Slavik and Jay Christensen and met with a civics class. We have a lot of opportunities for this community. Continue to shop local. 14. ADJOURN Council Minutes(Regular) May 16,2022 Page 7 MOTION by Porter, second by Bernhjelm to adjourn at 7:57 p.m. APIF, MOTION CARRIED. Respectfully submitted, Cynthia .wluller Cynthia Muller Administrative Assistant