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HomeMy WebLinkAbout06.01.09 Council Packet City of Farmington 430 Third Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation. the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING JUNE 1,2009 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS / COMMENDA TIONS a) Pond Management Presentation - Natural Resources b) Recognize Retirement - Jay Clinkscales c) Recognize Retirement - Terry Verch Information Received Recognized Recognized 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (5/18/09 Regular) b) Approve Submission of Assistance to Firefighters Grant Application - Fire Department c) Adopt Resolution - Accept Donation 2009 Spring Skating Competition- Parks and Recreation d) Approve 3.2 Beer License - Administration e) Accept Resignation Parks and Recreation Commission - Administration f) City Administrator Evaluation Summary - Administration g) Approve Bills Approved Approved R24-09 Approved Accepted Information Received Approved 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) 2008 Comprehensive Annual Financial Report - Auditors b) Approve Rambling River Park Master Plan - Parks and Recreation Accepted Approved 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE a) Council Pictures (verbal) b) Reduced Work Schedule (verbal) c) 208th Street Parking Update (verbal) June 15, 2009 Inlormation Received Information Received 14. ADJOURN City of Farmington 430 Third Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING JUNE 1,2009 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Pond Management Presentation - Natural Resources b) Recognize Retirement - Jay Clinkscales c) Recognize Retirement - Terry Verch Page 1 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (5/18/09 Regular) b) Approve Submission of Assistance to Firefighters Grant Application - Fire Department c) Adopt Resolution - Accept Donation 2009 Spring Skating Competition - Parks and Recreation d) Approve 3.2 Beer License - Administration e) Accept Resignation Parks and Recreation Commission - Administration t) City Administrator Evaluation Summary - Administration g) Approve Bills Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 8. PUBLIC HEARINGS 9. A WARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) 2008 Comprehensive Annu~l Financial Report - Auditors b) Approve Rambling River Park Master Plan - Parks and Recreation Page 9 Page 10 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE a) Council Pictures (verbal) b) Reduced Work Schedule (verbal) c) 208th Street Parking Update (verbal) 14. ADJOURN So- City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator FROM: Jennifer Dullum, Natural Resource SpeCialist~ SUBJECT: Storrnwater Facility Maintenance Update DATE: June 1,2009 INTRODUCTIONIDISCUSSION The City of Farmington currently has 12 stormwater facilities undergoing maintenance. This presentation is an overview the restoration process and the current projects for 2009. BUDGET IMPACT None at this time. ACTION REOUESTED For Council's information. Respectfully Submitted, ~l~ Natural Resource Specialist 7a- COUNCIL MINUTES REGULAR May 18, 2009 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7 :00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Larson, Donnelly, Fogarty, May, Wilson None Andrea Poehler, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Lisa Shadick, Administrative Services Director Kara Hildreth, David McKnight, David Pritzlaff, Charlie Weber, Steve Fenlon 4. APPROVE AGENDA Councilmember Wilson pulled item 7j) Approve 2009 Administrative Services Agreement-FSA and HRA for separate vote. City Administrator Herlofsky noted an adjustment will be made to the May 4, 2009 Council minutes. MOTION by Fogarty, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Fogarty, second by Wilson to approve the Consent Agenda as follows: a) Approved Council Minutes (5/4/09 Regular) (5/11/09 Special) b) Approved 2009 Mowing Contract - Natural Resources c) Approved Metro WaterShed Partners Funding - Natural Resources d) Adopted RESOLUTION R21-09 Accepting Donations Rambling River Center- Parks and Recreation e) Approved Request to Waive Fees Farmer's Market - Administration f) Approved Bonestroo Contract Amendment - Engineering g) Approved Appointment Recommendation Fire Officers - Human Resources h) Approved Appointment Recommendation Fire Officers - Human Resources i) Acknowledged Retirement Fire Department - Human Resources Council Minutes (Regular) May 18, 2009 Page 2 k) Approved Natural Resources Inventory and Management Plan Services Proposal- Planning I) Approved Appointment Recommendation Fire Officer - Human Resources m) Approved Appointment Recommendation Fire Officer - Human Resources n) Received Information April 2009 Financial Report - Finance 0) Approved Bills APIF, MOTION CARRIED. j) MOTION by Fogarty, second by May to approve the 2009 Administrative Services Agreement-FSA and HRA. Voting for: Larson, Donnelly, Fogarty, May. Abstain: Wilson. MOTION CARRIED. 8. PUBLIC HEARINGS a) Approve Issuance of Bonds - St. Francis Health Services - Finance St. Francis Health Services owns the Trinity Care Center, 3410 213 th Street. The bonds would refinance existing debt which was used to construct and equip this property. The bonds would not exceed $3,750,000. The City is not responsible for any of the payments. The City is only a conduit for St. Francis to issue the debt. St. Francis, as a not for profit organization, does not have the authority to issue tax-exempt debt. Mr. Steve Fenlon, Midwest Healthcare Capital, was present to answer questions. MOTION by Fogarty, second by Wilson to close the public hearing. APIF, MOTION CARRIED. MOTION by Fogarty, second by Donnelly to adopt RESOLUTION R22-09 giving preliminary approval to the project under Minnesota Statutes Sections 469.152 through 469.165. APIF, MOTION CARRIED. b) Approve Therapeutic Massage License for Debbie Odegard - Administration Ms. Debbi Odegard has applied for a Therapeutic Massage license to practice at Rite Touch Salon and Tan, 923 8th Street. MOTION by Wilson, second by May to close the public hearing. APIF, MOTION CARRIED. MOTION by Fogarty, second b6' May to approve a Therapeutic Massage license for Debbie Odegard at 923 8t Street. APIF, MOTION CARRIED. c) Approve Therapeutic Massage License for Cassandra Hatten - Administration Ms. Cassandra Hatten has applied for a Therapeutic Massage license to practice at Healthpro Chiropractic, 19685 Pilot Knob Road. MOTION by Fogarty, second by Wilson to close the public hearing. APIF, MOTION CARRIED. MOTION by Wilson, second by Fogarty to approve a Therapeutic Massage license for Cassandra Hatten at 19685 Pilot Knob Road. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT a) 2009 Trunk Utility Project - Engineering There were ten bids received for this project. The low bid was from Nodland Construction for $1,359,795.80. The estimate was $2.1 million. Funds will come from the sanitary, storm and water funds. City Administrator Herlofsky noted the Council Minutes (Regular) May 18, 2009 Page 3 low bid is due to City Engineer Schorzman pushing to have projects bid earlier in the season. MOTION by Wilson, second by May to adopt RESOLUTION R23- 09 accepting the base bid of Nodi and Construction Company, Inc. in the amount of$I,359,795.80 and awarding the project. Voting for: Donnelly, Fogarty, May, Wilson. Abstain: Larson. MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Approve Agreements to Rambling River Center Construction Project - Parks and Recreation Quotes for the HV AC system for the multi-purpose room have been received. The estimate was $30,000, and the low quote was $20,350. A quote for painting the ceiling in that area was received for $2,892. As part of the fund raising effort, 10,000 letters will be sent throughout the school district asking people to donate to this project. The budget for the project is $265,000 and there is $185,000 left in the budget. The above items are not included. Councilmember Wilson asked that photos of the progress be placed on the website to generate some interest. He suggested donations could be taken for pavers or a plaque, etc. Staff noted a plaque listing donors will be displayed in the building. Staff has also discussed having naming rights for some of the rooms, working with the Legion for a breakfast fund raiser, working with the VFW for a steak fry, etc. The goal for fund raising is $90,000. MOTION by Fogarty, second by Wilson to approve the Agreement with Farmington Plumbing and Heating for the removal and replacement of the HV AC system and the Agreement with Bernie's Painting to paint the ceiling in the multipurpose room. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Approve City Administrator Employment Agreement - Council The Council completed the City Administrator's review prior to this meeting. No changes have been noted in the contract. Councilmember May felt it was a good review process. Many residents have been laid off or had hours cut, including City staff. She felt we must show respect for the taxpayers while at the same time showing respect for those who work for the City to make this a fine community in which to live. She believed City Administrator Herlofsky was doing the job he was hired to do, but also felt he has a fair compensation package as is. While we would all like to get a raise or more time off, it is not prudent now. We have a difficult budget cycle ahead. She could not approve the increases to the salary and additional time off. Councilmember Fogarty stated City Administrator Herlofsky is doing a fantastic job. The budget has been tough this year. He did not get a raise on May 1, 2009, and he has no problems with that. She was disappointed that people would make judgments about the future economy when it is not here. City Administrator Herlofsky was part of the suggestion and part of the solution of reducing hours. He took that reduction along with the rest of staff and the reduction in pay. She had no reason to believe he would not do the same in the future should it be Council Minutes (Regular) May 18, 2009 Page 4 needed. She would not withhold approving a contract based on something that may happen in 2010. Councilmember Wilson thanked Council for their efforts to complete the 360 review. While on the Council, he has approved many contracts within the 2% - 3% range for increases. He noted the City Administrator is not looking for a raise in 2009, but we have had reductions in the form of hours being cut and that has affected everyone. He appreciated the City Administrator following suit. In 2010,2011, and 2012 this contract would propose to increase $5,000 per year which is approximately 4% per year. That would be higher than we would give to any other group in the City. He felt the raise should be consistent with others. He appreciated the work City Administrator Herlofsky is doing, but felt the terms are , outside of what the market looks like right now. Therefore, he will vote against the contract. Councilmember Donnelly would like to look at this contract as a way to show some continuity in Farmington and put a better face on the City as a whole. We would show people we are going in a good direction and will continue in that direction rather than re-start and try another option. There is a salary increase, but as we go through the budget process if we have to come up with some cuts for the other employees, the City Administrator would be one of those. The other employee groups have received raises. The review was very good and his performance was good. As a way to show continuity throughout the area, we want to stabilize things and move in a positive direction. Councilmember Fogarty noted regarding the increases, City Administrator Herlofsky is not being given a 4% increase per year. The logic behind the numbers is he is willing to take no increase for 2009. We still assumed an increase in the base salary and building on that. What we built in the outer years is less than 3% which makes it less than what any other employees are being compensated for. Just because he is not taking the pay increase, did not mean he did not deserve to have it built on in out years. The logic was to keep him at a lower percentage increase than the rest of the staff in the City. Mayor Larson stated he wanted to have the review before approving the contract. It was a good review with more positives than negatives. He stated the City Administrator will forego his raises just as any other City employee if it comes to that. When talking to other City officials and organizations, they all say continuity is important in Farmington. We finally have some stability other groups can work with. Mayor Larson stated that is important to him. He does not agree with the extra personal days and the raises seem a little high, but what City Administrator Herlofsky brings to Farmington that people do not see is a positive for the City. It is important to move forward in a positive light. He will approve the contract. Council Minutes (Regular) May 18, 2009 Page 5 Mr. David Pritzlaff, 20255 Akin Road, noted he was on the Council when Mr. Herlofsky was hired. He suggested looking at a one year contract and doing a contract every year rather than for three years. That perspective does not tie Council's hands from one year to the next. If one party wants out of the contract, there are not so many years to payout. Approving a contract with no raise this year and 4% next year, you are tying your hands. He suggested a one year contract and renew it every May. Regarding the extra sick day per month, multiplying that out with the salaries for the next three years sick time comes to $70,000. It seems a large amount to pay someone to not work. He asked if this time can be carried over to each year and cash it out in the second or third year with the salary increases. The sick time he has used is very minimal and Mr. Pritzlaff did not see why he needed another day per month. Mr. Pritzlaff stated City Administrator Herlofsky does do a good job, but on the other hand the City is doing him a favor. This is his last five years and sets him up for a good retirement through PERA. He is doing the City a favor by doing a good job and we are doing him a favor by setting him up. Giving the increases and the extra sick time looks like the City is giving a lot. Councilmember Fogarty stated Mr. Herlofsky does not get sick time. It is personal time off; a comprehensive package. He is limited in what he can carry over and this has been in the contract since the beginning. It is inappropriate for a former Councilmember or resident to speculate on when Mr. Herlofsky will or will not retire. He has made no formal announcement of his intentions and it is not for us to judge. Nor is it a factor we are allowed to take in, nor should we take in when negotiating contracts. Councilmember May noted comments are being made about continuity. In her working world, pay is a small factor of employment. She was getting the sense that unless there is an increase he may not want to stay. These are hard economic times. We have one of the highest foreclosure rates and talking about an increase is a slap in the face. She did not know how we will sit down at budget time when we are approving increases. She has not heard of other cities doing this. She was baffled with separating the review out from the pay issue. Councilmember May felt strongly about the increases. She did have it noted to do a one year contract instead of three years as a compromise and revisit it next year. Councilmember Wilson noted the LMC has a sample contract. There are many of the same components, but it does have a portion regarding Council providing a greater compensation each year, but no guarantees. He asked if there were other standards of contracts looked at or if the only intent was a modification of the existing contract. Councilmember Fogarty stated they did do a comparison of City Administrator salaries and found Mr. Herlofsky to be right in the middle. With no changes it would very quickly put him behind the average for this size a community and for the responsibilities he carries. Councilmember Donnelly stated this contract is the same as before except for the salary, the annual leave, and phone allowance. He noted a superintendent's contract has an end date and Council Minutes (Regular) May 18, 2009 Page 6 this contract does not. City Attorney Poehler stated it is not uncommon to not have an end date because it has a provision on behalf of the City Administrator and on behalf of Council. The contract can be terminated for any reason. The presumption is he will continue employment until either party decides they are unhappy with the situation. Councilmember Donnelly wanted to have continuity and not have to go over this each year. There will still be a review each year. Councilmember Wilson stated he appreciated Mr. Herlofsky's service and he does a nice job. The component of the LMC contract is not an end date to a contract. It gives Council the flexibility to do the annual review, if he does a good job, then he gets x amount of increase. His only concern with the contract is the rubber stamp of guaranteed numbers for three consecutive years. The salaries need to be reflective of where we are in 2009. In 2010 the economy may be different. Councilmember Fogarty noted very few jobs serve at the political whim of the electorate and the Council. This is very standard for this type of position because of the volatility. She understood it was not common in other fields, but in this field it is. It is common for the review not to be associated with the contract for that very reason. She does not want to go through this every year. If the economy gets better, Mr. Herlofsky could become very expensive for us to keep. This also protects the City and ensures he will be here for a certain price tag. Councilmember May noted the average Joe does sit down with their boss every year and he says yes or no to a raise. Most of us have heard sorry no money this year, but work more hours and work hard. MOTION by Fogarty, second by Donnelly to approve the Employment Agreement for the City Administrator. Voting for: Larson, Donnelly, Fogarty. Voting against: May, Wilson. MOTION CARRIED. 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: Congratulated Anna's Banana's on their new facility. The children grow up around the building and her staff is very welcoming. It is attracting residents from Lakeville and Apple Valley. Council had discussed a goal setting retreat. She would like to find a date, time, and location. It is important for Council to set some good solid goals before staff gets far into a budget process. It will be difficult for them to meet our expectations out of a budget, if Council cannot tell them what our expectations are. Right now we are five voices with very different expectations and goals. We need to come up with some continuity and that is up to Council to do. For six years we have not been able to layout our goals and plans and tell staff to give us the options to meet our goals through the budget process. She did Council Minutes (Regular) May 18, 2009 Page 7 not want public input, however they are welcome to listen. She wanted Council talking to each other. Councilmember Wilson: He attended the ribbon cutting for Healthpro Chiropractic. They had some good comments regarding the proximity of their home to the business location and they had received some good feedback from staff on market information. Hats off to staff and they should continue to be helpful to potential business prospects. Councilmember Donnelly: He also attended the ribbon cutting at Anna's Banana's and she made some nice comments about Farmington and how daycare parents help each other out. He agreed with the goal setting retreat and asked that it be in a neutral setting. He felt an outside facilitator would be good to sort things out. Councilmember Fogarty also agreed with getting a facilitator and choosing a site off campus. City Administrator Herlo/sky: On May 26, 2009, all of the Yellow Ribbon signs should be up on TH3, and on Pilot Knob and CSAH50. Annette Kuyper has arranged for a photograph of the Yellow Ribbon committee and Councilmembers at 6:00 p.m. at Pilot Knob and 180th Street. Staff met with the school district today, and Sunday, September 20,2009, at 2:00 p.m. is the scheduled time for the dedication of the new high school. While at the ribbon cutting for Anna's Banana's, he was told people ask questions about Farmington when they move in. Staff has arranged to have City and school district information available at the daycare. Mayor Larson: At the meetings with the school district, they discuss ways the City and the school can get together to share ideas and share costs. 14. ADJOURN MOTION by Fogarty, second by Wilson to adjourn at 8:00 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~???~ Cynthia Muller Executive Assistant rlBllltT81 rlBE DEPABTIEIT 7); 111.111/1111 JI" 430 Third Street Farmington, MN 55024 (651) 480-6940 MEMO TO DATE FROM SUBJECT CC Mayor Larson, Councilmember's Donnelly, Fogarty, May and Wilso~ May 19, 2009 \3 Troy Corrigan - Assistant Fire Chief 2009 Assistance to Firefighters Grant Peter Herlofsky, Robin Roland, Tim Pietsch, File The Department of Homeland Security 2009 Assistance to Firefighters Grant application period is now open. We have been very successful with this program in the past. To date we have received nearly $250,000 from this program which was used to purchase SCBA's, breathing air compressor, turnout gear and most recently mobile data terminals. This year I have prepared applications requesting funding for the purchase of a rescue-pumper type apparatus and basic turnout gear. The requests will be in the amount of $390,000 for the rescue pumper $32,775 for the turnout gear. If awarded these requests, we would be required to fund 5% ($19,500 for the rescue pumper and $1,638 for the turnout gear) of the cost of our project. Copies of the applications are attached for your review. Action Requested: Approve submission of the applications to the Department of Homeland Security for consideration. Overview *Did you attend one of the workshops conducted by DHS's regional fire program specialist? No, I have not attended workshop *Are you a member, or are you currently involved in the management, of the fire department or non-affiliated EMS organization applying for this grant with this application? Yes, I am a member/officer of this applicant If you are a grant writer or otherwise not affiliated with this applicant, please complete the information below. If you are a member/officer of this applicant, please do not complete the information requested below. After you are finished press the Save and Continue button below. Preparer Information * Preparer's Name * Address 1 Address 2 * City * State * Zip Contact Information . Title Prefix . First Name Middle Initial . Last Name . Business Phone "Home Phone Mobile Phone/Pager Fax .Email " Title Prefix " First Name Middle Initial . Last Name . Business Phone .Home Phone Mobile Phone/Pager Fax "Email Alternate Contact Information Number 1 Fire Chief Mr. Tim Pietsch 651-280-6941 Ext. 651-463-3853 Ext. 651-755-2428 651-280-6899 tpietsch@ci.farmington.mn.us Alternate Contact Information Number 2 Fire Marshal Mr. John Powers 651-280-6951 Ext. 952-888-2415 Ext. 651-775-6555 651-280-6899 jpowers@ci.farmington.mn.us Applicant Information . Organization Name . Type of Applicant . Type of Jurisdiction Served If other, please enter the type of Jurisdiction . EmpJoyerJdentificatIon...Nl.l.mb.er . What is your organization's QVNSNl.lm.ber? Headquarters or Main Station Physical Address . Physical Address 1 Physical Address 2 . City . State 'Zip Mailing Address · Mailing Address 1 Mailing Address 2 . City . State 'Zip Account Information . Type of bank account . Bank routing number - 9 digit number on the bottom left hand corner of your check 'Your account number Additional Information . For this fiscal year (Federal) is your organization receiving Federal funding from any other grant program No that may duplicate the purpose and/or scope of this grant request? . If awarded the AFG grant, will your organization expend more than $500,000 in Federal funds during your organization's fiscal year in which this AFG grant was awarded? . Is the applicant delinql.lenLonany Eederaldebt? If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: Farmington Fire Department Fire Department/Fire District City 41-6005151 108509795 (call 1-866-705-5711 to get a DUNS number) 21625 Denmark Avenue Farmington Minnesota 55024 - 9468 !:',!eed helJliQf..ZIP.!4.7 430 Third Street Farmington Minnesota 55024 -1374 Need help for ZIP+4? Checking 091903462 100108 No No Department Characteristics (Part I) * Are you a member of a Federal Fire Department or contracted by the Federal government and solely responsible for suppression of fires on Federal property? * What kind of organization do you represent? If you answered combination, above, what is the percentage of career members in your organization? If you answered volunteer or combination or paid on-call, how many of your volunteer Firefighters are paid members from another career department? * What type of community does your organization serve? * What is the square mileage of your first-due response area? * What percentage of your response area is protected by hydrants? * In what county/parish is your organization physically located? If you have more than one station, in what county/parish is your main station located? * Does your organization protect critical infrastructure of the state? * How much of your jurisdiction's land use is for agriculture, wild land, open space, or undeveloped properties? * What percentage of your jurisdiction's land use is for commercial, industrial, or institutional purposes? * What percentage of your jurisdiction's land is used for residential purposes? No Paid On-Call/Stipend % 1 Suburban 88 6% Dakota No 90% 3% 7% * How many occupied structures (commercial, industrial, residential, or institutional) in your jurisdiction are more than four stories tall? * What is the permanent resident population of your 16988 Prirna.ryIEirst:[)Ye_BesJ;lQl1seAreaQJ..jYriSdiQtiQJlserved? * How many active firefighters does your department have 52 who perform firefighting duties? * How many stations are operated by your organization? 2 * Do you currently report to the National Fire Incident Reporting System (NFIRS)? If you answered yes above, please enter your FDIN/FDID 19104 * What services does your organization provide? Structural Fire Suppression Medical First Response Wildland Fire Suppression Basic Life Support 8 Yes FormallYear-Round Fire Prevention Program Hazmat Operational Level Rescue Operational Level Department Characteristics (Part II) . What is the total number of fire-related civilian fatalities in your jurisdiction over the last three years? . What is the total number of fire-related civilian injuries in your jurisdiction over the last three years? . What is the total number of line of duty member fatalities in your jurisdiction over the last three years? . What is the total number of line of duty member injuries in your jurisdiction over the last three years? . Over the last three years, what was your organization's average operating budget? . What percentage of your TOTAL budget is dedicated to personnel costs (salary, overtime and fringe benefits)? . What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? Grants? Donations? Fund drives? Fee for Service? 2008 o 2007 o 2006 o o o o o o o 1 o o 642471 60% 100 % 0% 0% 0% 0% Other? 0 % If you entered a value into Other field (other than 0), please explain . How many vehicles does your organization have in each of the types or class of vehicle listed below? You must include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. Enter numbers only and enter o if you do not have any of the vehicles below. Type or Class of Vehicle Engines or Pumpers (pumping capacity of 750 gpm or greater and water capacity of 300 gallons or more): Pumper, PumperfTanker, Rescue/Pumper, Foam Pumper, CAFS Pumper, Quint (Aerial device of less than 76 feet), Type I Engine, Type II Engine, Type 111111 Wildland/Urban Interface Tankers (pumping capacity of less than 750 gallons per minute (gpm) and water capacity of 1,000 gallons or more): Tanker, Tender, TankerfTender Aerial Apparatus: Aerial Ladder Truck, Telescoping, Articulating, Ladder Towers, Platform, Tiller Ladder Truck, Quint (Aerial device of 76 feet or greater) Brush/Quick attack (pumping capacity of less than 750 gpm and water carrying capacity of at least 300 gallons): Brush Truck, Patrol Unit (Pick up w/ Skid Unit), Quick Attack Unit, Mini-Pumper, Type III Engine, Type IV Engine, Type V Engine. Type VI Engine. Type VII Engine Rescue Vehicles: Rescue Squad, Rescue (Light, Medium, Heavy), Technical Rescue Vehicle, Hazardous Total Number of Total Number Riding Positions 2 11 2 4 o o 3 9 2 12 Materials Unit Other: EMS Chase Vehicle, Air/Light Unit, Rehab Units. Bomb Unit, Technical Support (Command, Operational Support/Supply). Hose Tender, Salvage Truck, ARFF (Aircraft Rescue Firefighting), Command/Mobile Communications Vehicle, Other Vehicle 3 12 Department Call Volume < 2008 2007 2006 . How many responses per year by category? (Enter whole numbers only. If you have no calls for any of the categories, enter 0) Working Structural Fires 13 11 14 False Alarms/Good Intent Calls 157 110 71 Vehicle Fires 6 4 5 Vegetation Fires 7 8 17 EMS-BLS Response Calls 314 363 436 EMS-ALS Response Calls 0 0 0 EMS-BLS Scheduled Transports 0 0 0 EMS-ALS Scheduled Transports 0 0 0 Vehicle Accidents w/o Extrication 9 22 4 Vehicle Extrications 11 14 19 Other Rescue 5 0 0 Hazardous Condition/Materials Calls Service Calls Other Calls and Incidents Total 46 48 35 10 19 597 15 15 610 12 11 624 What is the total acreage of all vegetation fires? 10 6 2 In a particular year, how many times does your organization receive mutual/automatic aid? In a particular year, how many times does your organization provide mutual/automatic aid? (Please indicate the number of times your department provides or receives mutual aid. Do not include first-due responses claimed above.) 13 5 5 6 4 3 Request Information * 1. Select a program for which you are applying. You can apply for as many activities within a program as you need. If you are interested in applying under both Vehicle Acquisition and EMS Operations and Safety, and/or regional application you will need to submit separate applications. Program Name Operations and Safety . 2. Will this grant benefit more than one organization? Yes If you answered Yes to Question 2 above, please explain. The City of Farmington is located in Dakota County, MN and is a member of the Dakota County Mutual Aid Agreement. Dakota County has a population of over 375,000 that are served by 16 Departments and over 500 firefighters. Through this mutual aid agreement, the communities of Dakota County support one another with equipment and personnel. This equipment will allow the Farmington Fire Department to support these communities when our assistance is requested. * 3. Enter Grant-writing fee associated with the preparation of this request. Enter 0 if there is no fee. $0 Request Details The activities for program Operations and Safety are listed in the table below. Activity Number of Entries Total Cost Equipment 0 $0 Modify Facilities 0 $0 Personal Protective Equipment 6 $ 32,775 Training 0 $0 Wellness and Fitness Programs 0 $0 Grant-writing fee associated with the preparation of this request. Additional Funding Action View Details $ 0 VlewAddiffonal Funding $ 0 View Details View Details $ 0 Yi~w8.ggitiQnaJEYndlng $ 0 Yiew,OetaiJr:? $ 0 View Details $0 Budget 61!g.g?LQ~~gtCL~t!i? b. Fringe Benefits $0 $0 $0 a. Personnel c. Travel d. Equipment $ 32,775 h. Other $0 $0 $0 $0 $0 e. Supplies f. Contractual g. Construction i. Indirect Charges Federal and Applicant Share Federal Share Applicant Share Federal Rate Sharing (%) . Non-Federal Resources (T/1e combined Non-Federal Resources must equal the Applicant Share of $ 1,638) $31,137 $ 1,638 95/5 a. Applicant $ 1638 b. State $ 0 c. Local $ 0 d. Other Sources $ 0 If you entered a value in Other Sources other than zero (0), include your explanation below. You can use this space to provide information on the project, cost share match, or if you have an indirect cost agreement with a federal agency. Total Budget $ 32,775 Narrative Statement Project Description * Please indicate which of these Target Capabilities your request outlined in this application will satisfy. Check all that apply: Responder Safety and Health Firefighting Operations/Support Hazardous Materials Response Search and Rescue * Please provide your narrative statement in the space provided below. Include in your narrative, details regarding (1) your project's description and budget, (2) your organization's financial need, (3) the benefit to be derived from the cost of your project, and (4) how the activities requested in your application will help your organization's daily operations and how this grant will protect life and property. Our system has determined that you are a Rural community while you have entered that you are a Suburban community. In addition to your narrative statement, please explain why you feel that you are a Suburban community. About our Department: The Farmington Fire Department is located in the City of Farmington, in Dakota County in Minnesota. Farmington is located approximately 25 miles south of Minneapolis and Saint Paul, Minnesota. The Farmington Fire Department is a 100% paid .on call department that covers an area of 88 square miles and provides structural and wild-land fire protection, fire prevention, automobile extrication, severe weather response, hazmatlspecial/water rescue and medical first response for the City of Farmington as well as three neighboring Townships. The population directly served is over 25,000; also we have auto aid and mutual aid agreements with 16 neighboring departments that serve over 390,000 people. The Farmington Fire Department also participates in the required NIMS training. Our members are trained to 700/100/200 level and all officers have completed ICS 300 and will be completing ICS 400 this fall. ---------------------------- If you've indicated that less than 100% of your firefighters are trained to the Firefighter" level and you are not asking for training funds in this application, please describe in the narrative section of this application your training program and your plans to bring your membership up to Firefighter II The members that have not been trained to the levels of Firefighter II were either hired in the last 4 months or were unable to complete previously offered courses because of military deployment. These members have recently completed a Firefighter I course. Within the year, we will be sponsoring a Firefighter" course for these members. We require all of our members to be trained to the level of Firefighter II within one year of their hire date. -------------------------- Explain why you feel that you are a Suburban community: The service area for the Farmington Fire Department is 88 Square miles. In addition to the City of Farmington the Farmington Fire Department also provides primary service to the Townships of Castle Rock, Eureka and Empire, Minnesota. These townships account for 74 square miles of our service area. While the township areas are rural, the City of Farmington is not. The City of Farmington covers an area of 14 square miles. Ofthis area, 68% is open area, 8% is commercial/industrial business and 24% is residential. 73% of the population that we serve is located within the City of Farmington. Project's Description and Budget: After a comprehensive risk assessment of our community structure and departmental needs through a review of incident frequencies, types and outcomes, along with open forums with individual firefighters, the Farmington Fire Department has determined that in order to provide needed protection to the Fire Department members and community resources, as well as to comply with state and federal laws, funding is needed to provide basic personal protective equipment. The Farmington Fire Department is seeking funding for the program area of Operations and Safety for the activities of Personal Protective Equipment. In 2004 and 2005 the entire department was outfitted with new turnout gear. Since that time we have both increased the compliment of the department as well as hired new personnel to replace retiring firefighters. In addition to this, the number of fire calls that we are responding to continues to rise. This has caused some of this gear to become worn out and unserviceable. We have not had the funding available to provide these firefighters with new turnout gear. They are currently using gear that was previously used by members that have retired or that we had set aside for use by our explorer post. This gear is poor fitting, worn out and unsafe to wear in actual fire conditions. These members can not be effective firefighters with their turnout gear in this condition. In order to bring our tumout gear into compliance with NFPA 1971, 2007 we are requesting funding in the amount of 32,475.00 to be used to fund the purchase the following NFPA 1971,2007 compliant structural firefighting turnout gear to support our existing mission: 15 New NFPA 1971,2007 Compliant Bunker Coats @ $990.00 each = $14,850.00 15 New NFPA 1971,2007 Compliant Bunker Pants @ $690.00 each = $10,350.00 15 New NFPA 1971,2007 Compliant Protective Hoods @ $30.00 each = $450.00 30 New NFPA 1971,2007 Compliant Pairs of Fire Fighting Gloves @ $60.00 each = $1,800.00 15 New NFPA 1971,2007 Compliant Helmets with shields @ $160.00 each = $2,400.00 15 New NFPA 1971,2007 Compliant Bunker Boots @ $195.00 each = $2,925.00 Total Request 5% Matching Funds Total AFGP Request $31,137.00 $1,638.00 $32,775.00 We will be able to provide the 5% of matching funds or $1,638.00, of the funding requested in this proposal from funds that will be budgeted at the time of this application or that have been already obtained through fund raising efforts. ---------------------------- Our Organization's Financial Need: Because of its proximity to the cities of Minneapolis and St. Paul, as wall as the international airport and major transportation routs, the community has experienced a substantial amount of growth. The 2000 census indicated that the City of Farmington has experienced over 100% growth in population between 1990 and 2000. A vast majority of this growth has been residential, Farmington has become primarily a "bed-room" community without a large commercial tax base, and our revenue streams are limited. This growth has not subsided and the City now has an estimated population of just over 20,000 (over 25,000 including the townships that we serve). This growth has required the City to use the funding that it has available to provide additional and improve existing infrastructure to accommodate this growth. There have also been major changes in State funding contributions to local municipalities. In 2003, the State of Minnesota was facing an over 4 billion dollar budget deficit. The State of Minnesota eliminated their local government aid to the City of Farmington to help erase this deficit. Now during the 2009-2010 budget year, because of the current economic climate, the State of Minnesota is again facing a 4.5 billion dollar budget deficit. Additional cuts were made to local government funding. This last round of cuts eliminated Homestead Tax Credit funding and caused the City of Farmington to make $350,000 in cuts to the approved 2009 budget. $90,000 of this was cut from the Fire Department budget. To further complicate the matter, the State has eliminating the authority of local communities to raise local property taxes and to issue bonds to maintain or fund new acquisitions or building projects. This has put a great hardship on the City of Farmington and has resulted in reductions to the Fire Department's budget. Without funding from this program, the City of Farmington will not be able to come up with the funding to provide the equipment requested in the foreseeable future. The City's current environment does not leave additional room in the tax levy for the additional debt required to support the purchase of this project without creating a financial burden beyond the means of the community. As a department we have worked hard in seeking donations from local businesses and fraternal organizations to obtain items that cannot be purchased through our budget. We recently raised funds through donations to purchase a thermal imaging camera, an automated external defibrillator and four gas detectors. We also have annual fund raising events, but it would take us several years raise the funds required to acquire the equipment requested in this application through these events. Our community has been very supportive with donations, but due the large amount that would need to be raised through donations and the severe budget cuts that have taken place in our department, we will not be able to purchase the requested apparatus without this grant. Recently the City has shown a slower than predicted growth, with shrinking property values and declining revenues the City has had to cut back services and positions. In this case, until we see a turn around, we are forced to do more with less. Even with the paid on call status of Farmington Fire, almost 60% of our budget goes to salaries and training. Couple that with 30% for operating costs for fuel, utilities and maintenance it becomes difficult for us to fund this project. --------------------------------- Benefit to be derived from the cost of your project: If successful in this process, the equipment purchased would benefit the community by allowing us to maintain our basic level of service through the life cycle of this gear and by having a department that has the equipment needed to put 100% of our assets to work at an incident. The City has a very large population of seniors over 65 as well as a large and continually growing population of children under 14. The City currently has 5 schools that over 3,900 elementary age students as well as 6 senior citizen housing facilities that house approximately 1,500 residents. With our current turnout gear situation we have to be more defensive on how we approach the incidents we encounter. As a result, there is a greater chance of injury or death to these students and residents. The personal protective equipment requested in this application would allow us to be more offensive in our approach and put more of our resources to work protecting these residents and safely mitigate the danger. Over the past few years, several manufacturing and distribution firms have moved into the City of Farmington. These facilities include wood, plastics and metal manufacturing and finishing. Because of the chemicals and hazardous materials used in their processes, the personal protective equipment requested in this proposal are vital to the protection of our personnel in any response to these facilities. These facilities provide much needed employment to our community and any down time to these facilities would put financial hardship on not only the business and its employees, but also the city. Farmington has a rather small commercial base at this time and any loss of a business would be economically catastrophic. At this time, we do not feel that we have the personal protective equipment to properly combat an incident at one of these facilities. The personal protective equipment requested in this application would allow us to be more aggressive in combating incidents and put 100% of our resources to work in a response to these facilities. This will allow for a quicker conclusion to the incident. As a result, damage and down time to the facility will be reduced. The City of Farmington is also the home to the Minneapolis Federal Aviation Administration air traffic control center. This center is responsible for the movement of aircraft within nine area states as well as part of Canada. Also located in Farmington is a Northern Natural Gas Company natural gas pumping station and pipeline system that is responsible for providing natural gas to utility companies in Minnesota, Wisconsin, and Michigan. These are extremely important facilities to our region. The services that these facilities provide go well beyond the area that our department serves and are vital to a great number of people and businesses. It is extremely important that we be equipped to safely and effectively respond to any incident involving these facilities in order to reduce the potential for catastrophic life or economic loss. At this time, we do not feel that we have the personal protective equipment to properly combat an incident at one of these facilities. The personal protective equipment requested in this application would allow us to be better equipped to combat any incidents at these facilities. -------------------- How the activities requested in your application will help your organization's daily operations and how this grant will protect life and property. The benefit to our Department daily operations will be the reduction of risk to the fire fighter by having the quantities of reliable personal protective equipment that meets NFPA standards and Minnesota OSHA regulations that allows us to utilize 100% of our on scene firefighters. This spreads the workload and reduces stress to our firefighters allowing for quicker conclusions to incidents which has the benefit of reducing property damage. Our firefighters will be safer because they will have gear that meets the current requirements of NFPA and Minnesota OSHA and provides them with the best protection possible, not outdated, worn out gear that does not provide them with the protection that they need. Thank you for your consideration. * Please describe all grants that you have received from OHS including any AFG grants received from OHS or FEMA, for example, 2002 AFG grant for vehicle or 2003 OOP grant for exercises. (Enter "N/A" if Not Applicable) 2004 AFG for SCBA purchase, 2005 AFG for turnout gear, SCBA and SCBA compressor purchase, 2008 AFG for mobile data terminals purchase. Assurances and Certifications Form 20-16A You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an * are required. Assurances Non-Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and U> the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P. L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. Sections 276a to 276a- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for Federally assisted construction sub agreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in flood plains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. Signed by Troy Corrigan on 04/20/2009 Form 20-16C You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an * are required. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free Workplace Requirements. Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 44 CFR Part 17, "Government-wide Debarment and Suspension (Non-procurement) and Government- wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1. Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three-year periOd preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1 )(b) of this certification: and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees other than individuals) As required by the Drug-Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such proh ibition; (b) Establishing an on-going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantees policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d}(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable DHS awarding office, i.e. regional office or DHS office. (t) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d}(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (t). (B) The grantee may insert in the space provided below the site(s} for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip 55024-9468 55024 -8445 Action 21625 Denmark Avenue 19695 Municipal Drive Farmington Farmington Minnesota Minnesota 430 Third Street Farmington Minnesota 55024 -1374 If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by Troy Corrigan on 04/20/2009 FEMA Standard Form LLL Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-16C for lobbying activities definition. This form is not applicable Overview *Oid you attend one of the workshops conducted by OHS's regional fire program specialist? No, I have not attended workshop *Are you a member, or are you currently involved in the management, of the fire department or non-affiliated EMS organization applying for this grant with this application? Yes, I am a member/officer of this applicant If you are a grant writer or otherwise not affiliated with this applicant, please complete the information below. If you are a member/officer of this applicant, please do not complete the information requested below. After you are finished press the Save and Continue button below. . Preparer Information * Preparer's Name * Address 1 Address 2 * City * State * Zip Contact Information . Title Prefix . First Name Middle Initial . Last Name . Business Phone "Home Phone Mobile Phone/Pager Fax 'Email " Title Prefix " First Name Middle Initial . Last Name . Business Phone 'Home Phone Mobile Phone/Pager Fax 'Email Alternate Contact Information Number 1 Fire Chief Mr. Tim Pietsch 651-280-6941 Ext. 651-463-3853 Ext. 651-755-2428 651-280-6899 tpietsch@ci.farmington.mn.us Alternate Contact Information Number 2 Fire Marshal Mr. John Powers 651-280-6951 Ext. 952-888-2415 Ext. 651-775-6555 651-280-6899 jpowers@ci.farmington.mn.us Applicant Information * Organization Name * Type of Applicant * Type of Jurisdiction Served If other, please enter the type of Jurisdiction * Employer JdentificatIQnNumber * What is your organization's QUN.S_Nymber? Headquarters or Main Station Physical Address * Physical Address 1 Physical Address 2 . City . State .Zip Mailing Address * Mailing Address 1 Mailing Address 2 . City * State .Zip Account Information . Type of bank account * Bank routing number - ~digJt number on the bottom left hand corner of your check .Your account number Additional Information * For this fiscal year (Federal) is your organization receiving Federal funding from any other grant program No that may duplicate the purpose and/or scope of this grant request? * If awarded the AFG grant, will your organization expend more than $500,000 in Federal funds during your organization's fiscal year in which this AFG grant was awarded? . Is the applicant delinquentoni::lDYEederi::lldebt? No If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: Farmington Fire Department Fire Department/Fire District City 41-6005151 108509795 (call 1-866-705-5711 to get a DUNS number) 21625 Denmark Avenue Farmington Minnesota 55024 - 9468 Need help fOL~1P:+_4.? 430 Third Street Farmington Minnesota 55024 - 1374 Need help for ZIP+4? Checking 091903462 100108 No Department Characteristics (Part I) * Are you a member of a Federal Fire Department or contracted by the Federal government and solely responsible for suppression of fires on Federal property? * What kind of organization do you represent? If you answered combination, above, what is the percentage of career members in your organization? If you answered volunteer or combination or paid on-call, how many of your volunteer Firefighters are paid members from another career department? * What type of community does your organization serve? * What is the square mileage of your first-due response area? * What percentage of your response area is protected by hydrants? * In what county/parish is your organization physically located? If you have more than one station, in what county/parish is your main station located? * Does your organization protect critical infrastructure of the state? * How much of your jurisdiction's land use is for agriculture, wild land, open space, or undeveloped properties? * What percentage of your jurisdiction's land use is for commercial, industrial, or institutional purposes? * What percentage of your jurisdiction's land is used for residential purposes? No Paid On-Call/Stipend % 1 Suburban 88 6% Dakota No 90% 3% 7% * How many occupied structures (commercial, industrial, residential, or institutional) in your juriSdiction are more than four stories tall? * What is the permanent resident population of your 16988 Prim~;IJ:YlEjr~t:Due8e~'pQnseAIe.a.QrJYIt~dictiOJl~eJved? * How many active firefighters does your department have 52 who perform firefighting duties? * How many stations are operated by your organization? 2 * Do you currently report to the National Fire Incident Reporting System (NFIRS)? If you answered yes above, please enter your FDIN/FDID 19104 * What services does your organization provide? Structural Fire Suppression Medical First Response Wildland Fire Suppression Basic Life Support 8 Yes FormallYear-Round Fire Prevention Program Hazmat Operational Level Rescue Operational Level Department Characteristics (Part II) . What is the total number of fire-related civilian fatalities in your jurisdiction over the last three years? * What is the total number of fire-related civilian injuries in your jurisdiction over the last three years? . What is the total number of line of duty member fatalities in your jurisdiction over the last three years? . What is the total number of line of duty member injuries in your jurisdiction over the last three years? . Over the last three years, what was your organization's average operating budget? . What percentage of your TOTAL budget is dedicated to personnel costs (salary, overtime and fringe benefits)? * What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? Grants? Donations? Fund drives? 2008 o 2007 o 2006 o o o o o o o 1 o o 642471 60% 100 % 0% 0% 0% Fee for Service? 0 % Other? 0 % If you entered a value into Other field (other than 0), please explain · How many vehicles does your organization have in each of the types or class of vehicle listed below? You must include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. Enter numbers only and enter o if you do not have any of the vehicles below. Type or Class of Vehicle Engines or Pumpers (pumping capacity of 750 gpm or greater and water capacity of 300 gallons or more): Pumper, Pumperrranker, Rescue/Pumper, Foam Pumper, CAFS Pumper, Quint (Aerial device of less than 76 feet), Type I Engine, Type II Engine, Type II/III Wildland/Urban Interface Tankers (pumping capacity of less than 750 gallons per minute (gpm) and water capacity of 1,000 gallons or more): Tanker, Tender, Tankerrrender Aerial Apparatus: Aerial Ladder Truck, Telescoping, Articulating, Ladder Towers, Platform, Tiller Ladder Truck, Quint (Aerial device of 76 feet or greater) Brush/Quick attack (pumping capacity of less than 750 gpm and water carrying capacity of at least 300 gallons): Brush Truck, Patrol Unit (Pick up w/ Skid Unit), Quick Attack Unit, Mini-Pumper, Type III Engine, Type IV Engine, Type V Engine, Type VI Engine, Type VII Engine Rescue Vehicles: Rescue Squad, Rescue (Light, Medium. Heavy), Technical Rescue Vehicle, Hazardous Total Number of Total Number Riding Positions 2 11 2 4 o o 3 9 2 12 Materials Unn Other: EMS Chase Vehicle, Air/Light Unit, Rehab Units, Bomb Unit, Technical Support (Command, Operational Support/Supply), Hose Tender, Salvage Truck, ARFF (Aircraft Rescue Firefighting), Command/Mobile Communications Vehicle, Other Vehicle 3 12 Department Call Volume < 2008 2007 2006 . How many responses per year by category? (Enter whole numbers only. If you have no calls for any of the categories, enter 0) Working Structural Fires 13 11 14 False Alarms/Good Intent Calls 157 110 71 Vehicle Fires 6 4 5 Vegetation Fires 7 8 17 EMS-BLS Response Calls 314 363 436 EMS-ALS Response Calls 0 0 0 EMS-BLS Scheduled Transports 0 0 0 EMS-ALS Scheduled Transports 0 0 0 Vehicle Accidents w/o Extrication 9 22 4 Vehicle Extrications 11 14 19 Other Rescue 5 0 0 Hazardous Condition/Materials Calls Service Calls Other Calls and Incidents 46 Total 10 19 597 What is the total acreage of all vegetation fires? 10 In a particular year, how many times does your organization receive mutual/automatic aid? In a particular year, how many times does your organization provide mutual/automatic aid? (Please indicate the number of times your department provides or receives mutual aid. Do not include first-due responses claimed above.) 13 6 48 15 15 610 6 5 4 35 12 11 624 2 5 3 Request Information . 1. Select a program for which you are applying. You can apply for as many activities within a program as you need. If you are interested in applying under both Vehicle Acquisition and EMS Operations and Safety, and/or regional application you will need to submit separate applications. Program Name Vehicle Acquisition . 2. Will this grant benefit more than one organization? Yes If you answered Yes to Question 2 above, please explain. The City of Farmington is located in Dakota County, MN and is a member of the Dakota County Mutual Aid Agreement. Dakota County has a population of over 375,000 that are served by 16 Departments and over 500 firefighters. Through this mutual aid agreement, the communities of Dakota County support one another with equipment and personnel. This equipment will allow the Farmington Fire Department to support these communities when our assistance is requested. . 3. Enter Grant-writing fee associated with the preparation of this request. Enter 0 if there is no fee. $0 Request Details The activities for program Vehicle Acquisition are listed in the table below. Activity Number of Entries Vehicle Acquisition 1 Total Cost Additional Funding Action Y.iewQetaIl~ $ 390,000 $ 0 View Vehicle Inventory y'iew ~dditional Funding Grant-writing fee associated with the preparation of this request. $0 Budget 6yggetQbJe{,tGIas.s a. Personnel b. Fringe Benefits $0 $0 $0 $ 390,000 $0 $0 $0 $0 $0 c. Travel d. Equipment e. Supplies f. Contractual g. Construction h. Other i. Indirect Charges Federal and Applicant Share Federal Share Applicant Share Federal Rate Sharing (%) * J".JQn-federal Resource..$. (The combined Non-Federal Resources must equal the Applicant Share of $ 19,500) a. Applicant $ 19500 b. State $ 0 c. Local $ 0 d. Other Sources $ 0 If you entered a value in Other Sources other than zero (0), include your explanation below. You can use this space to provide information on the project, cost share match, or if you have an indirect cost agreement with a federal agency. $ 370,500 $ 19,500 95/5 Total Budget $ 390,000 Narrative Statement Project Description * Please indicate which of these Target Capabilities your request outlined in this application will satisfy. Check all that apply: Responder Safety and Health Firefighting Operations/Support Hazardous Materials Response Search and Rescue Emergency Medical Services * Please provide your narrative statement in the space provided below. Include in your narrative, details regarding (1) your project's description and budget, (2) your organization's financial need, (3) the benefit to be derived from the cost of your project, and (4) how the activities requested in your application will help your organization's daily operations and how this grant will protect life and property. Our system has determined that you are a Rural community while you have entered that you are a Suburban community. In addition to your narrative statement, please explain why you feel that you are a Suburban community. About our Department: The Farmington Fire Department is located in the City of Farmington, in Dakota County in Minnesota. Farmington is located approximately 25 miles south of Minneapolis and Saint Paul, Minnesota. The Farmington Fire Department is a 100% paid on call department that covers an area of 88 square miles and provides structural and wild-land fire protection, fire prevention, automobile extrication, severe weather response, hazmatlspeciallwater rescue and medical first response for the City of Farmington as well as three neighboring Townships. The population directly served is over 25,000; also we have auto aid and mutual aid agreements with 16 neighboring departments that serve over 390,000 people. The Farmington Fire Department also participates in the required NIMS training. Our members are trained to 700/100/200 level and all officers have completed ICS 300 and will be completing ICS 400 this fall. If you've indicated that less than 100% of your firefighters are trained to the Firefighter II level and you are not asking for training funds in this application, please describe in the narrative section of this application your training program and your plans to bring your membership up to Firefighter II The members that have not been trained to the levels of Firefighter II were either hired in the last 4 months or were unable to complete previously offered courses because of military deployment. These members have completed a Firefighter I course. Within the year, we will be sponsoring a Firefighter II course for these members. We require all of our members to be trained to the level of Firefighter II within one year of their hire date. Explain why you feel that you are a Suburban community: The service area for the Farmington Fire Department is 88 Square miles. In addition to the City of Farmington the Farmington Fire Department also provides primary service to the Townships of Castle Rock, Eureka and Empire, Minnesota. These townships account for 74 square miles of our service area. While the township areas are rural, the City of Farmington is not. The City of Farmington covers an area of 14 square miles. Of this area, 68% is open area, 8% is commercial/industrial business and 24% is residential. 73% of the population that we serve is located within the City of Farmington. Project's Description and Budget: After a comprehensive risk assessment and analysis of our community and department needs, the Farmington Fire Department is seeking funds to purchase a new NFPA 1901 compliant CAFS equipped commercial chassis engine that will be utilized for both fire and EMS response. We presently operate out of 2 stations and we have 2 engines in our fleet. Two years ago, one of these engines was out of service for a total of 74 days because of a catastrophic pump failure. This left us with one engine to operate out of 2 stations and no backup engine for this period of time and essentially shutting down operations from our one of our stations. Even after repairs were made to this unit, we still have issues with loss of power, inability to draft and inability to provide adequate water supply to our fire fighters. This greatly reduces or ability to conduct interior firefighting operations because we cannot rely on our engines to operate correctly. This past year both of our engines failed their annual pump test and expensive repairs had to be made in order for them to pass this test. We also have an EMS response apparatus that is 23 years old. This unit is becoming unsafe to operate because it does not have proper seat belts and it has an antiquated braking system that we cannot get replacement parts for. We have determined that the best utilization of our resources would be to purchase an apparatus that can respond to both EMS and Fire incidents. If awarded this request, the apparatus purchased would allow us to replace our 16 year old engine and remove our 23 year old EMS response vehicle from service. The engine would remain in our fleet to be utilized as a backup when we have one of the other engines out of service for repairs or maintenance. This will allow us to keep both stations fully operational at all times. Our inability to provide adequate fire suppression in our day to day operations has drastically affected the safety of our firefighters, the community that we serve and our ability to be an effective mutual aid partner with our neighboring fire departments. This request is in the amount of $390,000 and will be used to fund the purchase of a NFPA 1901 compliant 2000 GPM CAFS equipped commercial chassis rescue engine along with required minimum equipment to include radio, ladders, hoses, appliances, nozzles, small tools and equipment. Total Request 5% Matching Funds Total AFGP Request $390,000.00 $19,500.00 $370,500.00 We will be able to provide the 5% of matching funds or $19,500.00, of the funding requested in this proposal from funds that will be budgeted at the time of this application or that have been already obtained through fund raising efforts. The city of Farmington has a comprehensive procurement program in place. This project will be procured through a competitive bidding process. ------------------------- Our Organization's Financial Need: Because of its proximity to the cities of Minneapolis and St. Paul, as wall as the international airport and major transportation routs, the community has experienced a substantial amount of growth. The 2000 census indicated that the City of Farmington has experienced over 100% growth in population between 1990 and 2000. A vast majority of this growth has been residential, Farmington has become primarily a "bed-room" community without a large commercial tax base, and our revenue streams are limited. This growth has not subsided and the City now has an estimated population of just over 20,000 (over 25,000 including the townships that we serve). This growth has required the City to use the funding that it has available to provide additional and improve existing infrastructure to accommodate this growth. There have also been major changes in State funding contributions to local municipalities. In 2003, the State of Minnesota was facing an over 4 billion dollar budget deficit. The State of Minnesota eliminated their local government aid to the City of Farmington to help erase this deficit. Now during the 2009-2010 budget year, because of the current economic climate, the State of Minnesota is again facing a 4.5 billion dollar budget deficit. Additional cuts were made to local government funding. This last round of cuts eliminated Homestead Tax Credit funding and caused the City of Farmington to make $350,000 in cuts to the approved 2009 budget. $90,000 of this was cut from the Fire Department budget. To further complicate the matter, the State has eliminating the authority of local communities to raise local property taxes and to issue bonds to maintain or fund new acquisitions or building projects. This has put a great hardship on the City of Farmington and has resulted in reductions to the Fire Department's budget. Without funding from this program, the City of Farmington will not be able to come up with the funding to provide the equipment requested in the foreseeable future. The City's current environment does not leave additional room in the tax levy for the additional debt required to support the purchase of this project without creating a financial burden beyond the means of the community. As a department we have worked hard in seeking donations from local businesses and fraternal organizations to obtain items that cannot be purchased through our budget. We recently raised funds through donations to purchase a thermal imaging camera, an automated external defibrillator and four gas detectors. We also have annual fundraising events, but it would take us several years raise the funds required to acquire the equipment requested in this application through these events. Our community has been very supportive with donations, but due the large amount that would need to be raised through donations and the severe budget cuts that have taken place in our department, we will not be able to purchase the requested apparatus without this grant. Recently the City has shown a slower than predicted growth, with shrinking property values and declining revenues the City has had to cut back services and positions. In this case, until we see a turn around, we are forced to do more with less. Even with the paid on call status of Farmington Fire, almost 60% of our budget goes to salaries and training. Couple that with 30% for operating costs for fuel, utilities and maintenance it becomes difficult for us to fund this project. ---------------------------------- Benefit to be derived from the cost of your project: The Farmington Fire Department needs an additional front line vehicle that consistently works and is reliable in order to maintain it's basic level of service. We currently have two stations and only one pumper that we can count on to meet our needs. This puts all of our firefighters and the communities we sever at risk because we do not have a second reliable engine that can provide primary or back-up water supply. Our job as a fire department to protect our team and our communities is compromised with our current pumper situation. The lack of an adequate pumper forces us to more frequently call upon others for help. While we enjoy the benefits of mutual aid, we need an additional front line vehicle we can rely on within our department. We have to assure the team entering the burning structure that they will have a guaranteed water supply. Our lack of adequate pumper forces has made it difficult for us to provide auto aid and mutual aid assistance to our neighboring departments. Purchasing a new pumper will enable the Farmington Fire Department to fully contribute our services to the areas we protect. ------------------------- How the activities requested in your application will help your organization's daily operations and how this grant will protect life and property. By purchasing the engine and related equipment requested in this application, the Farmington fire department will be able to streamline its fleet as well as have reliable pumping capabilities that we need to provide the required level of service from both of our stations. This will have a positive effect on our daily operation. It will fill in the gap our department has had for years. This new engine will insure daily safe operations, increase efficiency, and effectively protect our members, and the communities that we serve. Thank you for your consideration. * Please describe all grants that you have received from DHS including any AFG grants received from DHS or FEMA, for example, 2002 AFG grant for vehicle or 2003 ODP grant for exercises. (Enter "N/A" if Not Applicable) 2004 AFG for SCBA purchase, 2005 AFG for turnout gear, SCBA and SCBA compressor purchase, 2008 AFG for mobile data terminals purchase. Assurances and Certifications Form 20-16A You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an * are required. Assurances Non-Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the speCific statute(s} under which application for Federal assistance is being made; and 0> the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. Sections 276a to 276a- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for Federally assisted construction sub agreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in flood plains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human SUbjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and pOlicies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations.t Signed by Troy Corrigan on 05/13/2009 Form 20-16C You must read and sign these assurances by providing your password and checking the box at the bottom of this page. Note: Fields marked with an * are required. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free Workplace Requirements. Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 44 CFR Part 17, "Government-wide Debarment and Suspension (Non-procurement) and Government- wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1. Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s}) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1 }(b) of this certification: and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees other than individuals) As required by the Drug-Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantees policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d}(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable DHS awarding office, Le. regional office or DHS office. (f) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). (B) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the speCific grant: Place of Performance Street 21625 Denmark Avenue 19695 Municipal Drive City State Zip 55024 -9468 55024 -8445 Action Farmington Farmington Minnesota Minnesota 430 Third Street Farmington Minnesota 55024 -1374 If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by Troy Corrigan on 05/13/2009 FEMA Standard Form LLL Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-16C for lobbying activities definition. This form is not applicable 7G City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800. Fax 651.280.6899 www.ci.farmington.mn.us FROM: Jeremy Pire, Facility Maintenance Supervisor TO: Mayor, Councilmembers, City Administrator SUBJECT: Adopt Resolution Accepting Donations for the 2009 Spring Skating Competition DATE: June 1, 2009 Introduction A donation totaling $94.50 was received from Northwest Designs Ink, Inc. for the 2009 Spring Skate Competition. DISCUSSION The ih Annual Spring Skate Competition was held on Saturday, March 28,2009 at the Schmitz Maki Arena. The business identified above donated money to assist in making the skating competition a unique, fun and affordable event for all participants. The money donated was used to offset program costs. Staffwill communicate the City's appreciation on behalf of the Council to the business for their generous donation. ACTION REQUESTED Adopt the attached resolution accepting the donations for the ih Annual Spring Skating Competition from Northwest Designs Ink, Inc. RESOLUTION No. ACCEPT DONATION FOR THE 7th ANNUAL SPRING SKATE COMPETITION FROM NORTHWEST DESIGNS INK, INC. Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 1 st day of June, 2009 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the business identified has donated money to offset costs associated with the 7th Annual Spring Skate Competition; and, WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donations of money from Northwest Designs Ink, Inc. This resolution adopted by recorded vote of the Farmington City Council in open session on the 1 st day of June, 2009. Mayor Attested to the day of June, 2009 City Administrator SEAL ld City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Adnllnistrator Q Lisa Shadick, Administrative Services Director FROM: SUBJECT: On-Sale 3.2 Beer License DATE: June 1, 2009 DISCUSSION B & B Pizza, located at 216 Elm Street, has submitted an application for an On-Sale 3.2 Beer License. The required fees have also been received and the application has been reviewed by the Farmington Police Department. BUDGET IMPACT Fees are included in the revenue estimates of the 2009 budget. ACTION REOUESTED Approve an On-Sale 3.2 Beer License for B & B Pizza, at 216 Elm Street. Respectfully submitted, ~t?~ Lisa Shadick, CMC Administrative Services Director 7e... City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us SUBJECT: Mayor, Councilmembers and City Administrator (] Lisa Shadick, Administrative Services Director (~ Accept Resignation - Park and Recreation Advisory Commission TO: FROM: DATE: June 1, 2009 DISCUSSION Ms. Patti Norman has submitted her resignation for her position on the Park and Recreation Advisory Commission (PRAC). Her term on the PRAC Commission runs through January 31, 2012. Staff will place an advertisement for applicants on the website, the cable access channel and in the Farmington Independent. A copy of Ms. Norman's resignation is attached. ACTION REOUESTED Accept the resignation of Patti Norman from the Park and Recreation Advisory Commission. Respectfully submitted, ~tl~ Lisa Shadick, CMC Administrative Services Director Patti K. Norman 20087 Heamrow Way Farmington, MN 55024 651.463.9341 pnorman@burkecomm.com To: Mayor, City Council members, City of Farmington From: Patti Norman, Commission Member, PRAC Re: Letter of resignation Date: May 27,2009 Please accept this memo as my resignation from the Park and Recreation Advisory Commission effective June 1,2009. Due to my returning to school and the resulting conflict between my class schedules and commission meetings I felt it was in the best interest, of both, that I resign and give someone who has the time and interest to be appointed. I appreciate your confidence and trust in allowing me to serve as a member on your parks and recreation advisory commission these past few months and I look forward to hopefully serving in some capacity again when my schedule allows. Thank you. 7~ Campbell Knutson Professional Association Memo TO: Mayor and City Council members Peter Herlofsky FROM: Andrea McDowell Poehler DATE: May 21,2009 RE: City Administrator Evaluation Summary Report Pursuant to the State's Open Meeting Law, Minn. Stat. Section 130.05, subd. 3, the Cit~ Council conducted a closed meeting for approximately 50 minutes as part of its May 18 Regular Council Meeting to evaluate the performance of City Administrator Peter Herlofsky. The Mayor and all City Councilmembers were in attendance. The law requires that, at its next open meeting, the public body shall summarize its conclusions regarding the evaluation. The following is submitted for council review and approval as a summary of the evaluation conducted on May 18th. City Administrator Herlofsky's performance review was conducted using the format provided by ICMA for a 360 degree performance based assessment. The materials provided by ICMA included an analysis of the on-line surveys provided by raters, individuals previously identified by the City, which included: all City Councilmembers, the City Administrator, department heads, supervisors and certain outside consultants. The ICMA service compiled the information from the surveys which evaluated and provides the results in an anonymous format. At the meeting, the Council reviewed the summary provided by ICMA. As part of its review, the Mayor and each Councilmember provided his or her own analysis of the results of the review summary and identified any issues that they had with Mr. Herlofsky's performance. The Council evaluations indicated that overall Mr. Herlofsky was meeting or exceeding expectations of the Council. Councilmembers stated that it was an excellent review and noted that Mr. Herlofsky exceeded expectations in 79 out of 118 categories. Councilmembers highlighted 2 primary areas identified by the survey as areas for concern and indicated to Administrator Herlofsky a desire that he focus improvement in the following areas: . Page 1 1. Improving employee relations and employee morale; 2. Concentrating on economic development issues within the City As part of the discussion, the Council also specifically highlighted Mr. Herlofsky's exceptional efforts in the area of "technology" and noted his high marks in the area of "integrity." The session established support by Council of Mr. Herlofsky's performance to date. . Page 2 ?:r m N M "<t ~ m o o N <Xl N <n CI) Cl ClI 0- _10 0 0 0 0 0 </) </) 0 0 N N </) <D 0 0 0 0 0 "i CO "<t M .... CO CO .... 0 0 m c: </) </) 0 0 0 0 ~ ~ 0 0 N N CO ~ "<t "<t 0 0 "<t m M "<t "<t ~ 0 m ::r . ,..: on on ci ci N N N N ci ,..: <Xi ,..: ,..: N N N M ci '<i ,..: ,..: N on '<i N o .... ;::: ;::: N E ~ m gj N 0 0 </) </) N N </) .... N Vi m m ;J; ;J; </) ~ <D ~ ~ S; 0 .... m </). 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Z :; 0 l) I-- ~ W ::> 0:: 0 ...J :x: ~ F CD CfJ W l) o/l :; l) w z :J <( 0 CJ > I-- ::> w Z CfJ 0 ~ 10 ii: 0:: 0:: 0 0 CfJ I-- 0 & F z 0 0 ...i w CJ 0 ~ ~I ~ <( :; l) CD LL l) W ...J is CD w Z I-- CJ '" I-- ...J ...J ~ <( 0 CJ ~ en Z '" W I-- 0 CfJ CfJ Z 0 ~ ~ 0:: I-- F I-- I-- ::> ::> 5 > /O~ City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Council members, City Administrato~ Robin Roland, Finance Director V FROM: SUBJECT: 2008 Comprehensive Annual Financial Report DATE: June 1, 2009 INTRODUCTION The independent audit of the December 31, 2008 financial records is complete and the Comprehensive Annual Financial Report has been prepared. The City's auditors, Kern DeWenter Viere (KDV) have issued their opinion on that report. In addition, they have issued a Management Report for the City of Farmington for year-end 2008. Both documents will be presented. DISCUSSION The City's General Fund final audited numbers for 12/31/08 indicate a decrease to the fund balance of $102,173; bringing the fund balance total to $2,037,513. As noted in the auditor's management letter, this represents 22.8% of the 2008 annual expenditures of the City's General Fund with a preferred fund balance target of 35% to 40% of annual expenditures. In 2008, actual General Fund revenues were $10,834 less than budgeted revenues and actual expenditures were $103,093 more than budgeted, resulting in a decrease of the fund balance by 4.8%. Further information and graphical representation will be presented at the meeting. Kara Gaffy of KDV will be at the meeting for the presentation. ACTION REOUESTED Accept the 12/31/08 Comprehensive Annual Financial Report. Respectfully submitted, J;fI#z/ Robin Roland Finance Director loj City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator(j Randy Distad, Parks and Recreation Director FROM: RE: Approve Master Plan for Rambling River Park DATE: June 1, 2009 INTRODUCTION At its January 20, 2009 meeting the City Council approved master plans for Lake Julia Park and Pine Knoll Park but tabled the decision on approving the Rambling River Park master plan to a future date. DISCUSSION The City Council postponed the approval of the Rambling River Park master plan because Council members wanted to have a meeting with the Park and Recreation Advisory Commission (the Commission) to discuss the plan. On April!3, 2009 a work session was held between the City Council and the Commission. During the work session, direction was given by the City Council to have the Commission further refine the master plan so that the improvements would be identified on a prioritized basis and completed through a phased approach. The Commission met on May 13,2009 and discussed and prioritized the improvements and then developed a phased approach to completing the improvements identified in the Rambling River Park Master Plan. The recommended phased approach to developing Rambling River Park is shown in Exhibit A and identifies costs associated with each phase. The phasing of the improvements identified in the master plan could be completed over a 10 - 15 year or more time period but will depend on funding being available. The City's Five Year Capital Improvement Plan (CIP) for park improvements identifies that in 2013 one million dollars would be spent on making improvements to Rambling River Park and that these funds would come from a General Obligation Bond referendum. Now that a master plan has been developed and costs are known, the CIP will be updated to reflect the time line that is shown to develop the park in phases. Attached in Exhibit A is a detailed budget estimate that identifies costs associated with the improvements identified. The following table summarizes the recommended projects within each phase, the timeline for completing each phase and the total costs associated with completing all improvements identified in the master plan. Phase Completion Park Improvements Estimated Timeframe Area Costs One 1- 5 years Communi improve vehicular circulation and parking, provide new $853,910 ty Central trail connections, construct new restroom and shelter; Park Area construct new bb court, relocate sand volleyball court to allow Veteran's Memorial; reconstruct tennis courts and add new lighting; install new playground equipment for 2- 5 year olds and 5-12 year olds; add site amenities such as picnic tables, benches, waste containers and bike racks; improve signage and landscaping; and construction contingency (12%) and design/engineering fees (12%) Two 1-5 years Feely Reconfigure ballfields and parking to allow for a three $1,979,540 Fields field complex with lights and increased parking; provide new trail connections; construct concessions/restroom/equipment storage facility; site amenities such as benches and waste containers; and construction contingency (12%) and design/engineering fees (12%) Three 5-10 years Kuchera's Provide new trail connections including a boardwalk; $251,280 Entrance complete prairie restoration as an educational component; and flood install small playground; add site amenities such as new plain benches, waste containers; and construction contingency wetland (12%) and design/engineering fees (12%) area Four 10-15 years Vermillio Install wayfinding signage for regional trail, reconstruct the $847,000 n River trail and widen to 10 feet, construct new pedestrian bridges Greenway over the Vennillion River; construct new trail head parking lot with signage at Denmark and Spruce Street intersection; add site amenities such as park benches, waste containers and bike racks; and construction contingency (12%) and design/engineering fees (12%) Five 15 years + Arena Construct new covered outdoor hockey rink with warming $828,906 Area house; construct new parking lot including lighting, landscaping and storm water storage facilities; and construction contingency (12%) and design/engineering fees (12%) TOTAL COST $4,760,636 ACTION REQUESTED By motion approve the master plan for Rambling River Park and the recommended phasing plan to complete the improvements. i1... s ectfu. lly Sub~~1'I , , ....~~ Ran y Distad, Parks and Recreation Director Exhibit A Ramblina River Park I Farminaton, Minnesota I I II Preliminarv Cost Estimate: based on Nov, 2008 draft master olan oreoared b Hoisinaton Koealer Grou ,Inc. ADDroX. Dark total acreaae = 76 acres I I Description Qty. Unit Unit price I Totals iiiiiiIIt ..... General Site Improvements lorimarv Dark sian and associated landscapina 2 Each $ 5,000 $ 10,000.00 I aeneral Dark Iiahtina uoarades 1 LS $ 25,000 $ 25,000.00 I subtotal $ 35,000.00 Landscaplna Improvements Landscaoina allowance 1 LS $ 20,000 $ 20,000.00 subtotal $ 20.000.00 Vehicular Circulation & Parklna I park access road (with curb and autter) 95 LF $ 140 $ 13,300.00 I oarkina lot (bnuminous with concrete curbina) 90 perstall $ 1,500 $ 135,000.00 loarkina lot Iiahtinq (assume 4 DOles) 1 LS $ 20,000 $ 20,000.00 I Darkina lot storm sewer allowance 1 LS $ 20,000 $ 20,000.00 stormwater rainaardens allowance 1 LS $ 5,000 $ 5,000.00 subtotal $ 193.300.00 Pedestrian Circulation 18' bnuminous trails connectors 250 LF $ 22 $ 5,500.00 I see areenwav trail I subtotal $ 5 500.00 Site structures restroom buildina 1 LS $ 150,000 $ 150,000.00 small oicnic oavilion 1 LS $ 30,000 $ 30,000.00 uoarades to ex. oicnic sheKer 1 LS $ 20,000 $ 20,000.00 subtotal $ 200 000.00 Basketball Court Ifull court basketball includina 2 hOODS and olave(s benches 1 LS $ 25,000 $ 25,000.00 I subtotal $ 25000.00 Tennis Court upgrades I resurfacina & re-color 1 LS $ 25,000 $ 25,000.00 lliohtina 1 LS $ 50,000 $ 50,000.00 I subtotal $ 75000.00 Re-Iocate Sand Vollvball Courts Ire-locate vollevball courts away from focal comer 1 LS $ 1,500 $ 1,500.00 I subtotal $ 1 500.00 Plavaround 2-5 vr Plav eauiament, safety mulch, installation 1 LS $ 25,000 $ 25,000.00 5-12 vr Plav eauioment, safety mulch, installation 1 LS $ 50,000 $ 50,000.00 exoand alavaround area -cone. edaer 200 LF $ 18 $ 3,600.00 subtotal $ 78,800.00 Picnic Areaslslte furnishings park benches 5 Each $ 1,000 $ 5,000.00 waste receotacles 8 Each $ 500 $ 4,000.00 bike racks 1 Each $ 600 $ 600.00 I Dicnic tables 15 EA $ 1,500 $ 22,500.00 larills 6 EA $ BOO $ 4,800.00 water source/drinkina fountain/soiaot 1 EA $ 10,000 $ 10,000.00 subtotal $~ Field improvements demo of existina fields 1 LS $ 7,000 $ 7,000.00 AduK softball ballfield 280FT foul line includina: outfield and 3 EA $ 1 BO,OOO $ 540,000.00 foul line fencinn, team benches, skinned infield, turf care, bleachers Iinhtina 3 EA FLD $ 120,000 $ 360,000.00 subtotal $ 907000.00 Amentltles aeneral Dark Iiahtina ( oicnic, oath) assume 4 liahts 1 LS $ 20,000 $ 20,000.00 concession and restroom buildina 1 LS $ 200,000 $ 200,000.00 eauioment storaae shed 1 LS $ 50,000 $ 50,000.00 Dark benches 2 Each $ 1,000 $ 2,000.00 waste receotacles 4 Each $ 800 $ 3,200.00 bike racks 1 Each $ 600 $ 600.00 Dark sians and associated landscapina 2 Each $ 5,000 $ 10,000.00 subtotal $ 285,800.00 Pedestrian Circulation 18' bnuminous trails around fields 2,600 LF $ 25 $ 65,000.00 I B' bnuminous trail to Denmark/212 700 LF $ 25 $ 17,500.00 I subtotal $ 82,500.00 Parking demo existing parking lot 1 LS $ 12,000 $ 12,000.00 Dark access road (with curb and autter) 500 LF $ 140 $ 70,000.00 105 stallOarkina lot 105 perstall $ 1,500 $ 157,500.00 DaOOnn lot linhtinn (assume 4 Doles) 1 LS $ 20,000 $ 20,000.00 oarkinn lot storm sewer allowance 1 LS $ 10000 S 10000.00 May 13, 2009 Draft Exhibit A I oarkina lot rainaardens allowance 1 LS $ 5,000 $ 5,000.00 turf seedina allowance for Dark area (excludina olav field areaSl 4 AC $ 3,500 $ 12,250.00 landscaoina (trees) 1 LS $ 16,000 $ 16,000.00 subtotal -,. ~ I .. Restoration of northern park area adjacent to school- 5 Acres 5 AC $ 2,000 $ 10,000.00 trails - 6ft boardwalk throuah flood olain area (23.5 acres) 1,500 LF $ BO $ 120,000.00 assume 50% trails. 6ft woodchip 1,500 LF $ 5 $ 7,500.00 interoretive sionaae (design and install) 1 LS $ 3,000 $ 3,000,00 subtotal $ 140 500.00 small olavaround on ex. parkland 1 LS $ 30,000 $ 30,000.00 I oicnic tables 2 EA $ 1,500 $ 3,000.00 I oark benches 2 Each $ 1,000 $ 2,000.00 waste receotades 1 Each $ 800 $ 800.00 ADA acessibiltv to existina shener (re-arade trail) 1 LS $ 2,000 $ 2,000.00 landscaoina/restoration allowance 1 LS $ 15,000 $ 15,000.00 intreroretive sianage (desian and install) 1 LS $ 2,000 $ 2,000.00 I primarv oark sian and associated landscapina 1 Each $ 5,000 $ 5,000.00 subtotal ... I " 1 I. .... General Improvements sianaae - wavflndina maps and markers 10 EA $ 1,500 $ 15,000.00 sianaae - interoretive 1 LS $ 20,000 $ 20,000.00 lorimarY Dark sian and associated landscaoina 1 Each $ 5,000 $ 5,000.00 secondarv oark sian 3 Each $ 900 $ 2,700.00 restoration and landscaoina allowance 1 LS $ 30,000 $ 30,000.00 subtotal $ 72.700.00 Pedestrian Circulation 10' bituminous trails along Vermillion Greenwav-reaional northside 5,600 LF $ 25 $ 140,000.00 10' bituminous trails alona Vermillion Greenwav-southside 3,600 LF $ 25 $ 90,000.00 city street trails reauired outside of oarkland 1,300 LF $ 25 $ 32,500.00 loedestrian bridOes over Vermillion River 3 EA $ BO,OOO $ 240,000.00 benches alona trail 8 EA $ 1,000 $ B,OOO.OO see Educational Restoration for trails north of river in floodolain subtotal $ 510500.00 Trail head at Spruca and Denmark I Dark access road (with curb and gutter) 80 LF $ 140 $ 11,200,00 24 stall oarkina lot 24 oerstall $ 1,500 $ 36,000.00 I oarkina lot storm sewer allowance 1 LS $ 10,000 $ 10,000.00 stormwater rainaardens allowance 1 LS $ 10,000 $ 10,000.00 oarkinn lot linhtin", (assume 1 ooles) 1 LS $ B,OOO $ 8,000.00 oark benches 2 Each $ 1,000 $ 2,000.00 waste receotacles 1 Each $ BOO $ BOO.OO 10' bituminous trail connections 100 LF $ 25 $ 2,500.00 SiOnaae 1 LS $ 1,500 $ 1,500.00 landscaoina allowance 1 LS $ 10,000 $ 10,000.00 - subtotal .... "'."--- r Development of outdoor rink remove small storaae buildina 1 EA $ 5,000 $ 5,000.00 covered oaved rink (85x21 Oft) 1 EA $ 360,000 $ 360,000.00 small warmina house 1 EA $ 120,000 $ 120,000.00 bike rack 1 EA $ BOO $ 800.00 stormwater rain aardens allowance 1 LS $ 5,000 $ 5,000.00 orimarv Dark sion and associated landscapina 1 Each $ 5,000 $ 5,000.00 subtotal $ 495,800.00 Parklna BO stall oarkina lot BO oerstall $ 1,500 $ 120,000.00 oarkinalot storm sewer allowance 1 LS $ 10,000 $ 10,000.00 stormwater rain nardens allowance 1 LS $ 5,000 $ 5,000.00 oarkinalot IkIhtina (assume 4 ooles\ 1 LS $ 20,000 $ 20,000.00 landscaoina allowance 1 LS $ 10,000 $ 10,000.00 subtotal $ 185000.00 m!M!!~ _..L'_~ 1$" * 12% construction continaencv $ 455418.00 Construction total $ 4 250,588.00 D!Sign...and Englneerina Costs (~2i..~f constructl:~~ $ 510.0!8.18 I * Does not include pedestrian bridge over ralllOad or II T I land actrufsitJons costs II T I May 13, 2009 Draft c ca c: .. c CD E CD > e c. 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Noot......to. cD fA- fA- ...: fA- .,. ...... ~ M "I"'" o N o o o ci o o ...... fA- N "I"'" o N "I"'" "I"'" o N 0000 0000 0000 ciLt'iciatf 01'--0 to. Noot......to. cD fA- fA- cD fA- .,. o "I"'" o N ~ .. ca 0.. .a- 0) '2 .c: = '6 E c: E ~ 8 t; _ Gl e c 'e' -6; 0.. c: g. & e a; ~ .! ~ sa:l CD C Cc a:: Gl .!! "0 .c>eEb c: ';..! ~ IB ~ u..~ei .... en 0 I g 0.. O~.!oE:>. . ~~ U - ca ... c._~:t e"....=-..c ~E..!:.S ~o>E:S~ca 'to;Q:OCCD:!= "'1_O.ceca .w I ~ "0 :; 0 .- CJ.-CO"'= .~ :is .!! > =6 ~ eE~"O"O~ ~~~;ij CX) ~ ~ ~ Qj o o o o o C!. "P'" .,. Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees.