HomeMy WebLinkAbout10.03.22 Council Minutes COUNCIL MINUTES
REGULAR
October 3, 2022
1. CALL TO ORDER
The meeting was called to order by Mayor Hoyt at 7:00 p.m.
2. PLEDGE OFALLEGIANCE
Mayor Hoyt led the audience and Council in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Hoyt, Bernhjelm, Lien, Porter, Wilson
Members Absent: None
Also Present: Leah Koch, City Attorney; Lynn Gorski, City Administrator;Julie
Flaten,Assistant City Administrator/HR Director; Chris Regis,
Finance Director; Matt Price, Assistant Fire Chief;Jim
Constantineau, Deputy Police Chief; Kellee Omlid, Parks and
Recreation Director; Cynthia Muller, Administrative Assistant
Audience: Holly Bernatz
4. APPROVE AGENDA
MOTION by Wilson, second by Porter to approve the agenda. APIF, MOTION CARRIED.
S. ANNOUNCEMENTS
6. CITIZEN COMMENTS
7. CONSENT AGENDA
MOTION by Wilson, second by Lien to approve the Consent Agenda as follows:
a) Approved September 19, 2022, City Council Meeting Minutes—Administration
b) Adopted RESOLUTION R67-22 Approving Gambling Event Permit—Farmington
Volleyball Club—Administration
C) Approved Sergeants LELS Union Local#387 Memorandum of Understanding
(MOU)—Administration
d) Approved Bills—Finance
e) Approved Out of State Training—Fire
f) Approved Contract with Soundwave Production —Fire
g) Adopted RESOLUTION R68-22 Accepting Donation from Immanuel Dental to the
Rambling River Center—Parks and Recreation
h) Adopted RESOLUTION R69-22 Accepting Donation from MN Nice Gardens and
Landscapes to the Rambling River Center—Parks and Recreation
i) Adopted RESOLUTION R70-22 Accepting Donation from The Polka Dots to the
Rambling River Center—Parks and Recreation
j) Adopted RESOLUTION R71-22 Accepting Donation from Happy Harry's Furniture
to the Rambling River Center—Parks and Recreation
APIF, MOTION CARRIED.
8. PUBLIC HEARINGS
Council Minutes(Regular)
October 3,2022
Page 2
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a) Adopt Resolution Approving New ERP and Utility Billing Software - Finance
Over the past 18 months, LOGIS has been working with its membership to
research, evaluate and select a new ERP and utility billing software solution to
meet the future needs of the membership. The results of this process have been
the selection of Oracle Cloud ERP and Sprypoint Cloud utility billing software
solutions. LOGIS has negotiated with the vendors on pricing and in order to
secure the best possible price,the LOGIS consortium is asking for a formal 10-
year commitment from its members by November 15, 2022.
There will be an increase in annual costs for the financial software portion
(Oracle Cloud ERP) of$57,027 and $9,155 for the Sprypoint Cloud utility billing
solution. The implementation costs will be $252,555 for the Oracle Cloud ERP
and $109,081 for the Sprypoint Cloud utility billing. Funding of the
implementation costs would be to use one half of the Hy-Vee special
assessments for two years to fund the financial software portion. For the utility
billing implementation, staff recommends using funding from the four utility
funds. These costs are based on all of the members committing to the new
software solutions. If some members opt out or there are new members, these
costs can change.
Councilmember Lien asked if this will make staff's work easier? Staff replied it
will combine financial processes and make utility billing easier. Councilmember
Lien asked if there is an alternative to do our own software? Staff noted the city
could not afford to go out on our own. LOGIS has excellent service.
Councilmember Bernhjelm asked if there will be an increase in utility billing fees
as part of the fee schedule. Staff replied there will be no fee increase;we have
enough in the utility funds. Councilmember Bernhjelm noted we have $203,000
in Hy-Vee assessments. We don't pay until this is implemented and it could take
four to five years to implement. Do we pay in a lump sum or is there a payment
schedule? Staff stated we are not in the first group to implement this, so there is
enough time to find other funding sources. There are a few other cities that are
discussing joining LOGIS. Councilmember Wilson asked staff to identify different
funding other than Hy-Vee assessments. Mayor Hoyt noted there is no action
needed on funding sources tonight. MOTION by Wilson, second by Lien to adopt
RESOLUTION R72-22 approving the city's 10-year commitment to the new LOGIS
ERP and utility billing software applications. APIF, MOTION CARRIED.
13. COUNCIL ROUNDTABLE
Council Minutes(Regular)
October 3,2022
Page 3
Wilson: Congratulations to the marathon and 10-mile finishers at the marathon.
That is a huge accomplishment.
Porter. Applauded everyone for being positive at local sporting events.
Bernhielm: Farmington received the Local Leaders in Government Award.
Congratulations to all city staff for telling our story.
Koch: Tomorrow oral arguments will be held for the Supreme Court that will affect
dedication fees for parks.
Flaten: Thank you to Mayor Hoyt and staff for taking part in interviews this week.
We have received 40 applications for part-time seasonal workers.
Gorski: Hydrant flushing is taking place this week. Thanked Jackie Dooley for
helping put Farmington's 1501h Anniversary campaign together.
Omlid: Thank you to the Rambling River Center board members for their work on
the 40th Anniversary celebration. We are doing a Halloween decorations tour.
Residents should have their homes decorated by October 17 and a map will be provided
for those participating.
Regis: Working on September month end.
Constantineau: The pink patch project is underway for October. Patches are
available at the police department and liquor stores. Proceeds go to the American
Cancer Society.
Price: There were 66 donations at Thursday's blood drive. October 12 is the open
house for fire prevention week.
Hoyt: Fall is here. School is in session so watch for busses and kids. Farmers
are in harvest season so share the road. He spoke at senior political science classes this
week and it was a fun experience. The Rambling River Center anniversary was a great
event.
14. ADJOURN
MOTION by Wilson, second by Porter,to adjourn at 7:21 p.m. APIF, MOTION CARRIED.
Respectfully submitted,
Cynthia wluller
Cynthia Muller
Administrative Assistant