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12.05.22 Council Packet
OF CITY Meeting Location: Farmington City Hall FARMINGTON 430 Third Street Wo ft Farmington, MN 55024 CITY COUNCIL REGULAR MEETING AGENDA December 5, 2022 7:00 P.M. Action Taken 1. CALL TO ORDER 7.00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Recognition of Katie Bernhjelm's Contributions as City Councilmember- Administration Recognized 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA a) Approve November 21, 2022, City Council Meeting Minutes— Administration Approved b) Adopt Resolution Approving Polling Locations for 2023—Administration R82-22 c) Approve Temporary On-Sale Liquor License—Knights of Columbus— Administration Approved d) Approve Various License and Permit Renewals—Administration Approved e) Adopt Resolution Granting a Time Extension of Recording of Final Plat— Denmark Housing Addition —Community Development R83-22 f) Consider Contract for Completion of Building Inspection and Report for Substandard Designation for TIF District Creation—Community Development Approved g) Approve Additional Staff Issued Business Credit Cards—Finance Approved h) Approve Bills—Finance Approved I) Approve Amendment to the Fire Services Agreement with Castle Rock Township—Fire Approved J) Approve Reclassification of Communications Specialist Position —Human Resources Approved k) Approve Staff Changes and Recommendations—Human Resources Approved 1) Adopt Resolution Approving The Better Health Collective—Human Resources R84-22 m) Approve Annual Non-Bargaining and Paid-on-Call Firefighter Wage Increase — Human Resources Approved n) Approve Agreement for Demolition of Bathhouse— Parks and Recreation Approved o) Adopt Resolution Approving Dakota County All-Hazard Mitigation Plan— Police R85-22 p) Renew ESRI License Agreement—Public Works Approved q) Approve 2022 Tree City USA Recertification —Public Works Approved r) Approve a Contract with Ehlers for a Utility Rate Study— Public Works Approved REGULAR AGENDA 8. PUBLIC HEARINGS a) Approve 2023 License Renewals—Administration Approved b) Adopt Ordinance Approving 2023 Fee Schedule -Administration Ord 022-770 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Adopt Resolution Approving 2023 Final Budget and Tax Levy- Finance R86-22 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN CITY OF 0 430 Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 FarmingtonMN,gov TO: Mayor,Councilmembers and City Administrator FROM: Lynn Gorski, City Administrator SUBJECT: Recognition of Katie Bernhjelm's Contributions as City Councilmember- Administration DATE: December 5, 2022 INTRODUCTION After each election the city takes time to recognize the service of city councilmembers whose terms are coming to an end. DISCUSSION Katie Bernhjelm started her service with the City of Farmington as a city councilmember in April 2017. Councilmember Bernhjelm served the Farmington community from 2017 to 2022. BUDGET IMPACT N/A ACTION REQUESTED Please take this time to recognize Katie Bernhjelm's contributions to the City of Farmington. CITY OF 0 43o Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 I I Farmington MN,gov TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Administrative Assistant SUBJECT: Approve November 21, 2022, City Council Meeting Minutes-Administration DATE: December 5, 2022 INTRODUCTION Attached for your review are the minutes of the November 21, 2022, city council meeting. DISCUSSION N/A BUDGET IMPACT N/A ACTION REQUESTED Approve the minutes of the November 21, 2022,city council meeting. ATTACHMENTS: Type Description D Exhibit Meeting Minutes COUNCIL MINUTES REGULAR November 21, 2022 1. CALL TO ORDER The meeting was called to order by Mayor Hoyt at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Hoyt led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Hoyt, Bernhjelm, Lien, Porter, Wilson Members Absent: None Also Present: Joel Jamnik, City Attorney; Lynn Gorski, City Administrator;Julie Flaten,Assistant City Administrator/HR Director; Chris Regis, Finance Director; Deanna Kuennen, Community Development Director;John Powell; Public Works Director; Kellee Omlid, Parks and Recreation Director; Gary Rutherford, Police Chief;Justin Elvestad, Fire Chief; Cynthia Muller,Administrative Assistant Audience: Commissioner Mike Slavik, Holly Bernatz 4. APPROVE AGENDA MOTION by Lien, second by Wilson to approve the agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Dakota County Commissioner Slavik Commissioner Mike Slavik gave an update on county activities. Property tax statements were recently sent out and the increase included 1.9%of the preliminary levy set by the county. Valuations of residential properties went up 17%and 2/3 of the tax increase is a valuation increase. The increase will be closer to 6% in 2024 and residents will not be impacted as hard. The county is quadrupling the greenway system which is going through cities and rural areas. Part of the trail system in cities that is included in the greenway might be taken over by the county as far as ownership and maintenance. Part of the greenway system will include building a big bridge over the creek in Farmington. The county will be conducting a pilot program only at the Farmington Library. The county wants residents to be able to check out books, have meeting spaces and use of equipment after hours. Starting the first quarter of 2023, when the library closes at 8 pm, residents over 18 years of age will be able to go inside after hours. Regarding transportation items, in 2023 a left turn lane will be installed on Pilot Knob Road at 206th Street. The bridge on Denmark Avenue will be reconstructed. The plans for CR50 and Flagstaff Avenue are 90%completed. The county is working with the school district to figure out the bus schedules and Council Minutes(Regular) November 21,2022 Page 2 the right-of-way project is closer to completion. The county is also working on the drainage issue. This project will go out for bid in the spring and construction will take place only in the summer. CDA townhomes—The CDA can't say enough about the Farmington staff. They are top notch. The project for these townhomes will go out for bid and a contract awarded in the spring. Councilmember Wilson stated Commissioner Slavik is super visible in the community and appreciated the county's collaboration with the city. He noted the trails taken over by the county will only be Met Council approved greenways. Quadrupling the amount of money put into trails every year is great. Councilmember Wilson asked if the county does a solo bid or partners with cities on trail maintenance. Parks and Rec Director Omlid stated the city plows all trails within the city and county trails are done after that. We work with other cities on trail maintenance such as sealcoating. Councilmember Bernhjelm thanked Commissioner Slavik for his work at the county and collaborating with the city. Councilmember Porter thanked Commissioner Slavik for being an advocate for the city. Councilmember Lien was happy to hear about the left turn lane at 206th Street. Commissioner Slavik added a stop light will be installed at 179th Street and Pilot Knob in the spring and even though it is in Lakeville, it will affect Farmington residents. Mayor Hoyt stated Commissioner Slavik is an ambassador for our community. A sincere thank you for what you do on behalf of our residents. Commissioner Slavik wished everyone a happy holiday season. b) Welcome Public Works Director John Powell, Parks Maintenance Worker John Carpenter and Community Development Director Deanna Kuennen City Administrator Gorski introduced new employees. John Powell is the Public Works Director and started October 31. He brings great experience with other cities. Deanna Kuennen started today as the new Community Development Director and we are excited to have her here. She recently worked for the city of Faribault and for the county. John Carpenter started last Monday and has experience working in other cities. He appreciated the opportunity to work for Farmington. Public Works Director Powell stated he is in the process of talking one-on-one with staff. Community Development Director Kuennen stated it feels good to be here and she is excited about what we can do together. Councilmember Bernhjelm welcomed all three new employees and added they are in good hands with City Administrator Gorski. Councilmembers welcomed everyone. Mayor Hoyt noted each employee has a significant role with dedication to the city. 6. CITIZEN COMMENTS Council Minutes(Regular) November 21,2022 Page 3 7. CONSENT AGENDA MOTION by Bernhjelm, second by Porter to approve the Consent Agenda as follows: a) Approved November 7, 2022, City Council Work Session and Meeting Minutes— Administration b) Approved November 14, 2022, City Council Work Session and Special Meeting Minutes—Administration C) Adopted RESOLUTION R79-22 Approving Gambling Premise Permits— Farmington Youth Hockey Association—Administration d) Approved Community Waste Abatement Grant Application —Administration e) Approved Estoppel Certificate &SNDA Signature for Farmington Mall Liquor Store Location—Administration f) Approved Renewal of Electrical Inspector Contract—Community Development g) Approved Bills—Finance h) Approved Staff Changes and Recommendations—Human Resources i) Approved Contract for iCompass, an Agenda Management Solution —IT j) Adopted RESOLUTION R80-22 Accepting Donation from Nancy Bohn to the Rambling River Center—Parks and Recreation APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT a) Award Contract for 2022 Tree Removal Services—Public Works Staff obtained quotes for trimming and hazardous tree removal in city boulevards. The contract will be utilized to supplement city work crews who are generally busy completing street, utility and other projects and are not able to focus solely on tree work. Staff solicited quotes from three contractors, but only Aspenwall Tree Services Inc. responded. Based on a review of references, competitive rates and skill level, staff recommends awarding the contract to Aspenwall Tree Services Inc. As funds budgeted for 2022 are being used for the tree removal services, and as the work needs to be completed by year end, we are proceeding only with tree removal services at this time (not trimming or stump removal). The agreement will be revised to reflect a completion date for tree removal of December 31, 2022. Funding will be from the Natural Resources budget, available due to unpaid full-time salaries. Tree removal services shall not exceed $21,000. Councilmember Bernhjelm noted the bid was for$12,000. Staff decided to focus on increased tree removal for 2022. In 2023 council will see the bid for stump grinding. Councilmember Lien asked about emerald ash borer trees. Public Works Director Powell noted some trees being removed are ash trees. Work will begin within one to two weeks and be completed in December. We will notify residents in advance. Prices are competitive with other companies. Councilmember Wilson stressed the need to make sure residents have enough Council Minutes(Regular) November 21,2022 Page 4 advance notice. Mayor Hoyt recalled in the past most of the trees were identified by residents that needed trimming or removal. He asked if we have a backlog and where does this get us to? Staff replied this puts a dent in the list of about 5%. MOTION by Porter, second by Lien to award the contract for 2022 tree services to Aspenwall Tree Services Inc. APIF, MOTION CARRIED. b) Accept Bids and Award a Contract for the Boiler Replacement Project—Parks and Recreation There are two Fulton Pulse boilers at City Hall and they haven't been reliable, are constantly breaking down and have led to costly repairs. Staff hired Design Tree Services for design and construction management for the boiler replacement. Seven bids were received. The low bid of$188,571 was received from Major Mechanical. It has not been determined yet which boiler manufacturer to use. Construction start date is April 30, 2023, to be completed in August 2023. Parks and Rec Director Omlid explained the warranties on the various parts and more specifics will be known with the exact type of boiler. ARPA funds will be used to cover the cost. Councilmember Wilson appreciated the thorough approach. Councilmember Porter asked if staff anticipates a substantial cost this winter to maintain what we have. Staff noted technicians have been here a couple times this month. Mayor Hoyt noted there is a lot of volatility in the market. We need to make sure we do not run into a situation in February where the cost is$20,000 higher. We shouldn't be on the hook because of not receiving a proper bid. MOTION by Bernhjelm, second by Lien to accept the bid and award a contract for the City Hall boiler replacement project to Major Mechanical in the amount of$188,571 and authorize the Mayor and City Administrator to execute the same. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Lien: Thank you to the volunteers for organizing Patriotic Day at the high school. Happy Thanksgiving. Porter: Farmington has great community support at local events. Wilson: Huge congratulations to the high school ladies' cross-country team. We have so much amazing talent with the staff we have here. Jamnik: Have a happy and safe Thanksgiving. Council Minutes(Regular) November 21,2022 Page 5 Gorski. Welcomed John, Deanna and John. The city is accepting applications for our boards and commissions, and they are due December 5, 2022. Flaten: We are hiring for two seasonal positions and retooling the communication specialist position. We have narrowed the pool for the police officer position. Kuennen: Looked forward to coming back with new ideas. Powell: Street construction season is wrapping up. Had to use some snow and ice control already. He will be bringing some items to the December work session with new ways of doing things. Omlid: Trains and Treats is this Saturday at the Rambling River Center. Regis: Looking at new capital improvement plan software. Elvestad: Thank you to businesses for turkey bingo donations and to the Firefighters Auxiliary. Rutherford: Toys for Town is underway. As of Friday, we had 50 families and 150 kids registered to receive gifts. We are halfway to our fundraising goal. Wrapping will be Saturday, December 17, 2022. Hoyt: Mother Nature wins the battle along with Father Time. Make the most of the holidays as time flies fast. Slow down when driving and be aware of kids. There are a lot of great things happening in our community. Without people doing the work, events can't happen. 14. ADJOURN MOTION by Bernhjelm, second by Lien to adjourn at 7:47 p.m. APIF, MOTION CARRIED. Respectfully submitted, Cynthia .Muller Cynthia Muller Administrative Assistant CITY C? 0 430 Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 + Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Administrative Assistant SUBJECT: Adopt Resolution Approving Polling Locations for 2023-Administration DATE: December 5, 2022 INTRODUCTION Due to legislation, cities are required to designate polling locations for election and non-election years. DISCUSSION I n case an election were to take place in 2023, Farmington polling locations are as follows: Precinct 1—Rambling River Center, 325 Oak Street Precinct 2—St. Michael's Catholic Church, 22120 Denmark Avenue Precinct 3 - Farmington Maintenance Facility, 19650 Municipal Drive Precinct 4—Farmington Lutheran Church, 20600 Akin Road Precinct 5—Bible Baptist Church, 19700 Akin Road Precinct 6—Farmington City Hall,430 Third Street BUDGET IMPACT Rental cost is included in the 2023 budget. ACTION REQUESTED Adopt the attached resolution designating the above polling locations for 2023. ATTACHMENTS: Type Description D Resolution Resolution RESOLUTION NO. R82-22 DESIGNATING POLLING LOCATIONS FOR 2023 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said city on the 5th day of December 2022 at 7:00 p.m. Members Present: Hoyt,Bernhjelm,Lien,Porter,Wilson Members Absent: None Member Porter and Member Lien introduced and seconded the following: WHEREAS, due to legislation,cities are required to designate polling locations for election and non-election years; and WHEREAS, Farmington polling locations for 2023 are as follows: Precinct 1—Rambling River Center, 325 Oak Street Precinct 2—St. Michael's Catholic Church, 22120 Denmark Avenue Precinct 3 - Farmington Maintenance Facility, 19650 Municipal Drive F Precinct 4—Farmington Lutheran Church, 20600 Akin Road Precinct 5—Bible Baptist Church, 19700 Akin Road Precinct 6—Farmington City Hall, 430 Third Street NOW,THEREFORE, BE IT RESOLVED that after due consideration,the Mayor and City Council of the City of Farmington, Minnesota, hereby designate the above polling locations for 2023. This resolution adopted by recorded vote of the Farmington City Council in open session on the 5` day of December 2022. ayor Attested to the 5" �y day of December 2022. City eministrator SEAL CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 OFarmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Administrative Assistant SUBJECT: Approve Temporary On-Sale Liquor License—Knights of Columbus-Administration DATE: December 5, 2022 INTRODUCTION The Knights of Columbus are requesting a Temporary On-Sale Liquor License for a fundraiser. DISCUSSION The Knights of Columbus are requesting a Temporary On-Sale Liquor License for a fundraiser to be held on January 21, 2023, at 22120 Denmark Avenue. Per State Statute, a Temporary On-Sale Liquor License must first be approved by the city and then forwarded to the state for approval. BUDGET IMPACT The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit organizations. Therefore,the city has not established a fee for a Temporary On-Sale Liquor License. ACTION REQUESTED Approve the attached application fora Temporary On-Sale Liquor License for the Knights of Columbus for their fundraiser on January 21, 2023. ATTACHMENTS: Type Description D Exhibit Temporary On-Sale Liquor Application i I I I i Minnesota Department of Public Safety j Alcohol and Gambling Enforcement Division j 445 Minnesota Street,Suite 222,St.Paul,MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alco bol&Gamblhla Enforcoinant APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date organized r Tax exempt number_ { CIO Lid Il A 05 ,A(.iW �6' A Address City State Zip Code i s MQ_�ti1N r 7l Minnesota Name of person making application Business phone Home phone Date(s)of event Type of organization r ( ' ❑Club Charitable ❑ Religious Othernon-profit Organization officer's name City State Zip Code R:Ws W3 _K } Minnesota Organization officer's name City State zip Code S ' C1 L iZ + -;1'() Minnesota Organization officeer''s name �,} City / 1 State zl Code m !I�L A `' 'j?�!�+(,�1 L<�� W t3' dlV Minnesota �T Organization officer's name City7���� State zip Code Location where permit will be used. If an outdoor area,describe. C;wga oFs..r i co LL., ;Z2.1 Zb 9 LI J, � AV FV N I A.,c 1 (n .5,6614 i i If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. 3 �jn f t If the applicant will carry liquor liability Insurance please provide the carrier's name and amount of coverage, ( 3 APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Date Approve Fee Amount Permit Date Date Fee Paid City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERICS NOTICE:Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. I ONE SUBMISSION PER EMAIL,APPLICATION ONLY, PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALLTEMPORARY PERMITAPPROVALS WILL RE SENT l BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE TEMPORARYAPPLICATION(&STATE,MN,US ` CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Administrative Assistant SUBJECT: Approve Various License and Permit Renewals-Administration DATE: December 5, 2022 INTRODUCTION Per city code the City Council has the authority to approve On-Sale and Off-Sale Beer Licenses, Consumption and Display Permits and Tobacco Licenses. DISCUSSION The following establishments have submitted their applications for renewal: 3.2 Beer Off-Sale Kwik Trip, 217 Elm Street Kwik Trip, 18290 Pilot Knob Road Speedway#4534, 18520 Pilot Knob Road Consumption and Display Permit Muddy Waters Studio, 511 Elm Street Tobacco License Farmington Amcon, 957 8th Street Farmington Municipal Liquor Store, 18350 Pilot Knob Road GYT Enterprises LLC, 10 8th Street Kwik Trip#693, 217 Elm Street Kwik Trip#443, 18290 Pilot Knob Road Premium Tobacco&Vape, I nc., 18350 Pilot Knob Road Speedway#4534, 18520 Pilot Knob Road Tobacco and Vape Store, 919 8th Street The appropriate forms, fees and insurance information have been submitted with the applications. The applications have also been reviewed and approved by the Police Department. BUDGET IMPACT The fees collected are included in the revenue estimates of the 2023 budget. ACTION REQUESTED Approve licenses for the above applicants for 2023. CITY OF O 430 Third St., Farmington, MN 65024 FARMINGTON 651-28o-6800 r + Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler, Planning Manager SUBJECT: Adopt Resolution Granting a Time Extension for Recording of Final Plat- Denmark Housing Addition- Community Development DATE: December 5, 2022 INTRODUCTION The developer of the Denmark Housing Addition is requesting an extension to the timeframe for recording of the approved final plat. DISCUSSION The developer, Dakota County Community Development Agency [CDA], received approval from the City Council for the Denmark Housing Addition final plat on June 20, 2022. Section 11-2-3(E)of the City Code requires that upon approval of the final plat by the City Council,the developer shall record it with the Dakota County Recorder within 6 months of the approval or the approval is considered void, unless a time extension is requested by the developer and submitted in writing and approved by the City Council. Therefore,the Denmark Housing Addition final plat needs to be recorded by December 20, 2022 to meet this deadline. The CDA has submitted a request to the city dated November 30, 2022 (see attached)that the City Council grant an extension to June 30, 2023. BUDGET IMPACT NA ACTION REQUESTED Adopt the attached resolution granting the time extension (June 30,2023)for the recording of the Denmark Housing Addition final plat with the Dakota County Recorder. ATTACHMENTS: Type Description D Backup Material Extension Request D Resolution Extension Resolution Tony Wippler From: Kari Gill <kgiII@dakotacda.org> Sent: Wednesday, november 30,2022 2:01 PM To: Tony Wippler Cc: Lori Zierden Subject: [EXTERNAL]Extension to the Time for Recording Plat-Denmark Housing Addition Tony, Per our earlier conversation,the Dakota County CDA(acting as the General Partner of the Denmark Trail Workforce Housing Partnership)would like to request an extension for recording the Final Plat for the Denmark Housing Addition. Currently there is a deadline of December 20, 2022 for recording this Plat. While we are working hard to meet that deadline,we would like to request an extension through June 30, 2023 in the event we encounter any delays in the process. Please contact me with any questions regarding this request. Thank you for your assistance with this matter. Kari Gill Deputy Executive Director µCQ�ounly Com, 1228 Town Centre Drive, Eagan, MN 55123 A� P:651-675-4477 ■ _ F:651-287-8031 hDA kgillftakotacda.or f° www.dakotacda.org k3; s 7�1 This communication may contain confidential and/or otherwise proprietary material and is for use only by the intended recipient(s). If you received this email in error,please contact the sender and delete the e-mail and its attachments from all computers. CAUTION:This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. PLEASE REPORT SUSPICIOUS EMAILS TO: lTSUPPC)RT@FARMI:GTONMN.GOV J RESOLUTION NO. R83-22 ALLOWING AN EXTENSION FOR THE RECORDING OF THE FINAL PLAT DENMARK HOUSING ADDITION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the council chambers of said City on the 5th day of December 2022 at 7:00 p.m. Members Present: Hoyt,Bernhjelm,Lien,Porter,Wilson Members Absent: None Member Porter and Member Lien introduced and seconded the following: WHEREAS, pursuant to Resolution No. R48-22,the City Council approved the Final Plat of Denmark Housing Addition subject to the following conditions: 1. The satisfaction of all engineering comments related to the construction plans for grading and utilities. 2. A Development Contract between the applicant and the City of Farmington shall be executed and security fees and costs shall be paid. Submission of all other documents required under the Development Contract shall be required. WHEREAS,the developer of Denmark Housing Addition has requested the City Council approve an extension for filing a final plat at Dakota County. NOW,THEREFORE, BE IT RESOLVED that after due consideration,the requested extension for the filing of the final plat for the aforementioned subdivision to June 30, 2023, is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 5th day of December 2022. yor Attested to the 5-'f ti day of December 2022. City AP ministrator SEAL CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler, Planning Manager SUBJECT: Consider Contract for Completion of Building Inspection and Report for Substandard Designation for TI F District Creation -Community Development DATE: December 5, 2022 INTRODUCTION As the City Council is aware,the city has been approached by a developer for the potential redevelopment of 310 3rd Street for market rate apartments. DISCUSSION As part of this redevelopment,the developer will be requesting Tax I ncrement Financing(TI F)from the city in the form of a Redevelopment District. Before the city can start the process of initiating a TI F Redevelopment District, an inspection of the building located at 310 3rd Street must be completed and a report prepared to determine if the building is substandard as defined in state statutes as it relates to the creation of a TI F Redevelopment District. WSB has submitted the attached contract outlining services provided to complete the inspection and substandard report. BUDGET IMPACT The costs associated with completion of the professional services outlined in the contract are a not to exceed total of$5,500. Payment of this would come from the EDA budget. ACTION REQUESTED Authorize the signing of the attached contract with WSB to provide professional services for the completion of building inspection and substandard report for the property located at 310 3rd Street. ATTACHMENTS: Type Description D Contract Inspection and Substandard Report Contract ws b December 1, 2022 Ms. Deanna Kuennen Community Development Director City of Farmington 430 Third Street Farmington, MN 55024 RE: Completion of Building Inspection and Report for Substandard Designation for TIF District Creation Dear Ms. Kuennen: 0 On behalf of WSB,thank you for the opportunity to continue to work with the City of 0 Farmington on the purposed redevelopment of downtown Farmington. The completion of the UJ substandard report will assist with the positioning of the site for the potential use of Tax 3 Increment Financing(TIF)with future redevelopment. WSB will complete the required building inspections and prepare the report for the City to Go determine if the facility is substandard as defined for a TIF Redevelopment District. This report will be delivered in both an electronic and print version to be included in future repositioning of the site. V WSB would propose to complete the report in the next 45 days with a presentation of the final report by January 15th. The completion of the required inspections would be coordinated with city staff and the property owner to reduce potential workplace disruptions. z 2 N Proposed Fee The proposed fee for the above-described professional services is a not to exceed total of w $5.500 for the project. z z_ Should you have any questions or would like to further discuss this proposal, please do not a hesitate to contact me at(612)400-3569. M LU Sincerely, a N WSB Approval Signature �G w D LU a By: a X Jim Gromberg,EDFP Title: ''l c. Economic Development Coordinator " Date: i a /"A,a CITY OF 0 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Chris Regis, Finance Director SUBJECT: Approve Additional Staff Issued Business Credit Cards-Finance DATE: December 5, 2022 INTRODUCTION The city provides business credit cards to staff as needed. DISCUSSION • Staff recommends additional business credit cards be issued for the following: City Administrator—Lynn Gorski—Credit Limit-$10,000 Public Works Director—John Powell—Credit Limit-$5,000 Community Development Director—Deanna Kuennen—Credit Limit-$5,000 HR Director/Asst. City Administrator—Julie Flaten- Credit Limit-$5,000 Recreation Supervisor—Emilee Shearer—Credit Limit-$2,000 1 ce Arena Skating I nstructor—Kinsey Kleppe—Credit Limit-$2,000 Chief Building Official—Ken Lewis—Credit Limit-$3,000 BUDGET IMPACT This does not affect the city budget. ACTION REQUESTED Authorize staff to add city business credit cards for the above listed staff. CITY OF 0 43o Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 ■111 �►. O FarmingtonMN,gov TO: Mayor, Councilmembers and City Administrator FROM: Chris Regis, Finance Director SUBJECT: Approve Bills- Finance DATE: December 5, 2022 INTRODUCTION Attached is the November 5, 2022—November 28, 2022 city council check register and recently processed automatic payments for your review. DISCUSSION N/A BUDGET IMPACT N/A ACTION REQUESTED Approve the attached payments. ATTACHMENTS: Type Description D Backup Material Council Check Summary R55CKS2 LOGIS600V COUNCIL MEETING DECEMBER 5,2022 CITY OF FARMINGTON 11/28/202216:18:08 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 1 11/15/2022- 11/28/2022 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 101268 11/18/2022 100493 BELLBOY CORPORATION 338.60 LIQUOR&SPIRITS ORDER 208116 0097270500 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,171.71 LIQUOR&SPIRITS ORDER 208125 0097316200 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 280.20 LIQUOR SUPPLIES&MIXES ORDER 208128 0106011000 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,790.51 101259 11/18/2022 100253 CAMPBELL KNUTSON,P.A. 464.34 OCT'22 LEGAL FEES-GENERAURETN 208063 1852-000OG OCT'22 1005 6403 LEGAL LEGISLATIVE CONTROL 01000 01 309.50 OCT'22 LEGAL FEES-GENERAURETN 208063 1852-000OG OCT'22 1010 6403 LEGAL ADMINISTRATION 01000 01 154.90 OCT'22 LEGAL FEES-GENERAURETN 208063 1852-000OG OCT'22 1013 6403 LEGAL ELECTIONS 01000 01 354.00 OCT'22 LEGAL FEES-GENERAURETN 208063 1852-000OG OCT'22 1030 6403 LEGAL PLANNING&ZONING 01000 03 887.50 OCT'22 LEGAL FEES-GENERAURETN 208063 1852-000OG OCT'22 1070 6403 LEGAL ENGINEERING SERVICES 01000 07 70.80 OCT'22 LEGAL FEES-GENERAURETN 208063 1852-000OG OCT'22 1094 6403 LEGAL PARK&RECREATION ADMIN 01000 09 7,058.87 OCT 22 LEGAL PROSECUTION 208192 1852-0999G OCT'22 1050 6403 LEGAL POLICE ADMINISTRATION 01000 05 307.60 OCT'22 LEGAL FEES-POLICE 208193 1852-0004G OCT'22 1050 6403 LEGAL POLICE ADMINISTRATION 01000 05 9,607.51 101260 11/1812022 117735 CLEAR RIVER BEVERAGE 685.75 BEER ORDER 208105 659744 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 685.75 101261 1111812022 100071 COLLEGE CITY BEVERAGE INC 40.00- BEER ORDER CREDIT 206118 1543-00177 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 84.60 BEER ORDER 208119 851354 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 84.40- BEER ORDER CREDIT 208139 851181 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 12,361.75 BEER ORDER 208141 851183 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 702.40 BEER ORDER 208142 851182 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 7,462.75 BEER ORDER 208143 851355 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 20,487.10 101262 11/18/2022 109182 DAKOTA 911 6,092.67 DECEMBER 2022 DAKOTA 911 FEES 207654 FA2022-12 1060 6560 CONTRACTUAL SERVICES FIRE SERVICES 01000 06 12,185.33 DECEMBER 2022 DAKOTA 911 FEES 207654 FA2022-12 1050 6560 CONTRACTUAL SERVICES POLICE ADMINISTRATION 01000 05 18,278.00 101263 11/18/2022 100022 FARMINGTON PRINTING INC 77.48 SHELF TAGS 207548 14417 6110 6240 BUILDING SUPPLIES&PARTS DOWNTOWN LIQUOR REV&EXP 06100 02 77.49 SHELF TAGS 207548 14417 6115 6240 BUILDING SUPPLIES&PARTS PILOT KNOB LIQUOR 06100 02 9.97- 207548 14417 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 195.00 BUSINESS CARDS POWELL,KUENNEN 208015 14419 1014 6450 OUTSIDE PRINTING COMMUNICATIONS 01000 01 340.00 101264 11/1812022 100350 FORCE AMERICA DISTRIBUTING,LLC 1,188.20 SALT SPREADER PARTS 208040 001-1680662 1073 6220 EQUIP SUPPLIES&PARTS SNOW REMOVAL SERVICES 01000 08 1,188.20 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/28/202216:18:08 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 2 11/15/2022- 11/28/2022 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Cc Dept Div 101266 11/18/2022 108261 LAMETTRYS COLLISION LAKEVILLE 525.51 AIR CONDITIONER RECHARGE 208036 514387 1051 6510 1 OUTSIDE VEHICLE REPAIR/MAINT PATROL SERVICES 01000 05 525.51 101266 11/18/2022 100049 LOCAL GOVERNMENT INFORMATION SYSTEMS 4,970.00 NOV'22 APPL SUPPORT INV 208101 52826 1021 6402 DATA PROCESSING FINANCE 01000 02 2,608.00 NOV-22APPLSUPPORT INV 208101 52826 1011 6402 DATA PROCESSING HUMAN RESOURCES 01000 04 2,492.00 NOV-22 APPL SUPPORT INV 208101 52826 1050 6402 DATA PROCESSING POLICE ADMINISTRATION 01000 05 397.00 NOV'22 APPL SUPPORT INV 208101 52826 1060 6402 DATA PROCESSING FIRE SERVICES 01000 06 3,528.00 NOV'22 APPL SUPPORT INV 208101 52826 1031 6402 DATA PROCESSING BUILDING INSPECTIONS 01000 07 1,379.00 NOV-22 APPL SUPPORT INV 208101 52826 6202 6402 DATA PROCESSING SEWER OPERATIONS EXPENSE 06200 08 1,379.00 NOV'22 APPL SUPPORT INV 208101 52826 6402 6402 DATA PROCESSING STORM WATER UTILITY OPERA 06400 08 1,379.00 NOV'22 APPL SUPPORT INV 208101 52826 6502 6402 DATA PROCESSING WATER UTILITY EXPENSE 06500 08 2,634.00 NOV'22 APPL SUPPORT INV 208101 52826 7400 6402 DATA PROCESSING INFORMATION TECHNOLOGY 07400 04 20,766.00 101267 11/18/2022 116396 MACQUEEN EMERGENCY GROUP 117.75 MIRROR FOR 0730 207688 P45576 6402 6220 EQUIP SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08 115.20 INTAKE REPAIR ENGING 22 207780 P07883 1060 6510 1 OUTSIDE VEHICLE REPAIR/MAINT FIRE SERVICES 01000 06 42.89 FUEL CAP E11 208065 P07924 1060 6230 VEHICLE SUPPLIES&PARTS FIRE SERVICES 01000 06 275.84 101268 11/18/2022 102796 MARTIN-MCALLISTER 600.00 EIKLENBORG PSYCH 208062 14942 1050 6405 EMPLOYMENT TESTING POLICE ADMINISTRATION 01000 05 600.00 101269 11/18/2022 113442 METERING&TECHNOLOGY SOLUTIONS 644.16 ORION REGISTERS 207690 INV743 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 2,018.00 METER CHAMBERS/REGISTERS 207802 INV791 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 2,662.16 101270 11/18/2022 100070 MINNESOTA VALLEY TESTING LABORATORIES 95.02 BAC-T SAMPLE(7) 207576 1169657 6502 6535 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 95.02 BAC-T SAMPLE(7) 207585 1170251 6502 6535 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 190.04 101271 11/1812022 113031 NRG RELIABILITY SOLUTIONS LLC 1,777.90 OCT'22 ELEC LAW ENFORCE CNTR 208056 3346-2211 1050 6422 ELECTRIC POLICE ADMINISTRATION 01000 05 1,620.09 OCT'22 ELEC CMF 208080 3347-2211 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 45.00 OCT'22 ELEC CMF 208080 3347-2211 6402 6422 ELECTRIC STORM WATER UTILITY OPERA 06400 08 67.50 OCT'22 ELEC CMF 208080 3347-2211 6202 6422 ELECTRIC SEWER OPERATIONS EXPENSE 06200 08 117.92 OCT'22 ELEC CMF 208080 3347-2211 1090 6422 ELECTRIC PARK MAINTENANCE 01000 09 45.00 OCT'22 ELEC CMF 208080 3347-2211 1072 6422 ELECTRIC STREET MAINTENANCE 01000 08 3,673.41 101272 11/18/2022 114206 SUN LIFE FINANCIAL R55CKS2 LOGIS600V CITY OF FARMINGTON 11/28/202216:18:08 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 3 11/15/2022- 11/28/2022 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 3,836.73 DEC-22 LIFE INSURANCE 208099 237780 DEC'22 7000 6156 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02 3,836.73 101273 11/18/2022 108670 TERMINAL SUPPLY COMPANY 330.32 SHOP SUPPLIES WIRE TERMINALS 207689 83544-00 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 330.32 101274 11/18/2022 113424 TITAN MACHINERY 1,014.16 PART FOR STUMP GRINDER 207772 17740455 GP 1076 6220 EQUIP SUPPLIES&PARTS NATURAL RESOURCES 01000 07 1,014.16 101275 11/18/2022 110954 ULINE SHIPPING&SUPPLY SPECIALISTS,INC 391.87 PACKING TAPE 207612 155486031 1050 6210 OFFICE SUPPLIES POLICE ADMINISTRATION 01000 05 479.95 CARPET MATS 208088 155958230 1015 6240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01 871.82 101276 11/18/2022 108808 VINOCOPIA,INC 662.75 WINE ORDER 208104 0316727-IN 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 662.75 101277 11/18/2022 100389 WOLD ARCHITECTS&ENGINEERS INC 464.38 PD SPACE NEEDS STUDY 207852 82473 7600 6401 27004 PROFESSIONAL SERVICES FEDERALAID-COVID19 07600 02 464.38 101278 11/18/2022 108450 WSB&ASSOCIATES INC 6,440.00 SEPT'22 CODE ENFORCEMENT SERVI 208014 R-019521-000-9 1030 6401 PROFESSIONAL SERVICES PLANNING&ZONING 01000 03 6,493.50 SEPT'22 SVS:STAFF AUGMENTATIO 208067 R-021331-000-1 1070 6401 PROFESSIONAL SERVICES ENGINEERING SERVICES 01000 07 12,933.50 159061 11/18/2022 112653 360 COMMUNITIES 7,890.22 OCT'22 360 COMM FUNDRSR 208083 OCT'22 360 COMM 6100 2255 DEPOSITS PAYABLE LIQUOR OPERATIONS 06100 02 FUNDRSR 7,890.22 159062 11/18/2022 100106 4 PAWS ROAD KILL PICK UP 186.00 DEER DISPOSAL 207977 2022 OCTOBER 1072 6401 PROFESSIONAL SERVICES STREET MAINTENANCE 01000 08 186.00 159063 11/18/2022 100058 ADVANCE AUTO PARTS 34.58 DEF FLUID FOR 0925 208021 2131-604973 1090 6274 LUBRICANTS&ADDITIVES PARK MAINTENANCE 01000 09 14.00 BRAKE LIGHT BULBS FOR FLEET 208026 2131-606000 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 80.34 BATTERY FOR 5325 208027 2131-605979 1051 6220 EQUIP SUPPLIES&PARTS PATROL SERVICES 01000 05 10.00 BATTERY CORE CHARGE FOR 5325 208028 4872571 1051 6220 EQUIP SUPPLIES&PARTS PATROL SERVICES 01000 05 69.34 ENGINE TIMING TOOL 208029 2131-603898 7200 6950 MACHINERY,EQUIPMENT&TOOLS FLEET OPERATIONS 07200 08 5.65 FUEL LINE CLIP FOR 0522 208030 2131-603953 1051 6230 VEHICLE SUPPLIES&PARTS PATROL SERVICES 01000 05 213.91 169064 11/18/2022 108782 ALLINA HOSPITALS&CLINICS R55CKS2 LOGIS600V CITY OF FARMINGTON 11/28/202216:18:08 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 4 11/15/2022- 11/28/2022 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 700.00 REPLACEMENTAED PADS 208059 0100028832 1051 6220 EQUIP SUPPLIES&PARTS PATROL SERVICES 01000 05 700.00 159065 11/18/2022 100011 ANDERSEN,EARL F 242.10 STOP SIGNS/POST REFLECTORS 207978 0131354-IN 1072 6254 SIGNS&STRIPING MATERIALS STREET MAINTENANCE 01000 08 242.10 159066 11/18/2022 114024 APPLE CHEVROLET BUICK-NORTHFIELD 143.53 DOOR LATCH FOR 4798 207766 86107 CVW 1060 6230 VEHICLE SUPPLIES&PARTS FIRE SERVICES 01000 06 128.86 DOOR LATCH FOR 4784 207769 86106 CVW 1051 6230 VEHICLE SUPPLIES&PARTS PATROL SERVICES 01000 05 272.39 159067 11/18/2022 113303 ARTISAN BEER COMPANY 474.10 BEER ORDER 208111 3570588 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 361.55 BEER ORDER 208154 3571608 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 835.65 159068 11/18/2022 108446 ASPEN MILLS,INC. 189.95 UNIFORM GRAHAM 208066 302321 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06 250.48 UNIFORM HENNES 208068 303151 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06 92.50 UNIFORM ALLOWANCE JOHNSON 208072 303573 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06 106.65 UNIFORM ALLOWANCE MATTINGLY 208074 303420 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06 639.58 159069 11/18/2022 114472 BREAKTHRU BEVERAGE MN BEER,LLC 15,026.35 BEER ORDER 208115 346444338 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 8.00- BEER ORDER CREDIT 208117 410248153 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 25.60 BEER ORDER 208124 346444759 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 24.00- BEER ORDER CREDIT 208126 410248154 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 207.75 BEER ORDER 208144 346444757 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 18,858.10 BEER ORDER 208145 346444758 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 34,085.80 159070 11/18/2022 114471 BREAKTHRU BEVERAGE MN WINE&SPIRITS 898.50 WINE ORDER 208103 346440914 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 41.44 WINE ORDER 208107 346440916 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 3,062.21 LIQUOR&SPIRITS ORDER 208110 346440915 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 812.71 WINE ORDER 208112 346440913 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 98.73 WINE ORDER 208165 346543093 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 4,913.59 159071 11/18/2022 108360 CANNON RIVER WINERY 360.00 WINE ORDER 208123 14337 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 360.00 159072 11/18/2022 100466 COMMERCIAL ASPHALT COMPANY R55CKS2 LOGIS600V CITY OF FARMINGTON 11/28/202216:18:08 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 5 11/15/2022- 11/28/2022 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 168.92 ASPHALT 207976 221031 1072 6253 STREET MATERIALS STREET MAINTENANCE 01000 08 168.92 159073 11/18/2022 112888 COOL AIR MECHANICAL,INC 247.00 VFDADJUSTMENTS 208089 27985 2502 6515 BUILDING REPAIR/MAINTENANCE ICE ARENA OPERATIONS EXPE 02500 09 247.00 159074 11/18/2022 100030 CORE&MAIN,LP 300.72 CURB BOX REPAIR LIDS 208031 R840286 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 190.67 REPAIR CLAMP 208032 R841520 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 113.29 4 FT.CURB STOP SHUT OFF WRENCH 208032 R841520 6502 6950 MACHINERY,EQUIPMENT&TOOLS WATER UTILITY EXPENSE 06500 08 604.68 159075 11/18/2022 118325 CROWN UNDERGROUND LLC 500.00 ER UP 37620 208037 UP ESCROW RELEAS000 2255 DEPOSITS PAYABLE PRIVATE CAPITAL PROJECTS 04600 07 500.00 ER UP 40293/40140 21)8037 UP ESCROW RELEAS11500 2255 DEPOSITS PAYABLE PRIVATE CAPITAL PROJECTS 04600 07 500.00 ER UP 40781 208037 UP ESCROW RELEAS41500 2255 DEPOSITS PAYABLE PRIVATE CAPITAL PROJECTS 04600 07 500.00 ER UP 40809 208037 UP ESCROW RELEASIB01) 2255 DEPOSITS PAYABLE PRIVATE CAPITAL PROJECTS 04600 07 500.00 ER UP 41087 208037 UP ESCROW RELEASIB00 2255 DEPOSITS PAYABLE PRIVATE CAPITAL PROJECTS 04600 07 500.00 ER UP 41191 208037 UP ESCROW RELEAS11300 2255 DEPOSITS PAYABLE PRIVATE CAPITAL PROJECTS 04600 07 500.00 ER UP 42181 208037 UP ESCROW RELEASI1500 2255 DEPOSITS PAYABLE PRIVATE CAPITAL PROJECTS 04600 07 500.00 ER UP 42460 208037 UP ESCROW RELEAS4600 2255 DEPOSITS PAYABLE PRIVATE CAPITAL PROJECTS 04600 07 4,000.00 169076 11/18/2022 100057 DICK'S SANITATION SERVICE 505.23 FAA DAYCARE RECYCLE&TRASH 208147 4751427T460 6302 6560 CONTRACTUAL SERVICES SOLID WASTE OPERATIONS 06300 08 505.23 FAA DAYCARE RECYCLE&TRASH 208148 4805557T460 6302 6560 CONTRACTUAL SERVICES SOLID WASTE OPERATIONS 06300 08 1,010.46 159077 11/18/2022 109772 DONNELLY JR.ROBERT J. 300,215.24 REIMB OF DEF ASMT-R DONNELLY 208097 2022 ASMT REF- 4900 4125 SPEC ASSESS PREPAID TO CITY PERM IMPRV REVOLVING FUND 04900 02 ROBERT 300,215.24 159078 11/18/2022 110577 DONNELLY,BRIAN J 100,071.75 REIMB OF DEF ASMT-B DONNELLY 208096 2022ASMT REF- 4900 4125 SPEC ASSESS PREPAID TO CITY PERM IMPRV REVOLVING FUND 04900 02 BRIAN 100,071.75 1159079 11/18/2022 100149 ECM PUBLISHERS,INC 50.25 SAMPLE BALLOT 207697 916734 1013 6455 LEGAL NOTICES ELECTIONS 01000 01 42.00 PUBLIC ACCURACY TEST 207698 916733 1013 6455 LEGAL NOTICES ELECTIONS 01000 01 92.25 159080 11/18/2022 100270 EMERGENCY MEDICAL PRODUCTS INC 112.77 MEDICAL SUPPLIES 208071 2498389 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/28/202216:18:08 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 6 11/15/2022- 11/28/2022 Check# Date Amount Supplier J Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 112.77 159081 11/18/2022 118859 ENTERPRISE FM TRUST 2,356.54 NOV-22 ENTERPRISE LEASE PYMT 208197 FBN4601542 5602 6555 RENTAL OF EQUIPMENT GEN CAPITAL EQUIP FUND EX 05600 2,356.54 159082 11/18/2022 111019 EXECUTIVE TITLE 243.60 REF UTIL CR@18273 EMERALD TRL 208150 D22100212/38 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 243.60 159083 11/18/2022 109931 FACTORY MOTOR PARTS 62.30 SWAY BAR LINKS FOR 0571 207519 1-8096791 1051 6230 VEHICLE SUPPLIES&PARTS PATROL SERVICES 01000 05 20.42 LIGHT SOCKET FOR 4781 208043 1-8134742 1060 6230 VEHICLE SUPPLIES&PARTS FIRE SERVICES 01000 06 82.72 159084 11/18/2022 114630 FARMINGTON ISD#192 FACILITIES 63.00 FACILITIES:2022 TENNIS LESSON 208022 2022 TENNIS LESONS1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 63.00 159085 11/18/2022 113454 FARMINGTON PETTY CASH ACCT 200.00 PETTY CASH TRAINS TREATS 208189 112622 1000 1020 PETTY CASH GENERAL FUND BALANCE SHEE 01000 200.00 159086 11/18/2022 100024 GOPHER STATE ONE-CALL 162.00 OCTOBER 2022 LOCATES 207817 2100393 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 162.00 OCTOBER 2022 LOCATES 207817 2100393 6202 6401 PROFESSIONAL SERVICES SEWER OPERATIONS EXPENSE 06200 08 162.00 OCTOBER 2022 LOCATES 207817 2100393 6402 6401 PROFESSIONAL SERVICES STORM WATER UTILITY OPERA 06400 08 486.00 159087 11/18/2022 116589 GREATAMERICA FINANCIAL SERVICES 217.85 NOV'22 POSTAGE METER RENTAL 208102 32805654 1010 6555 RENTAL OF EQUIPMENT ADMINISTRATION 01000 01 217.85 159088 11/18/2022 100074 HOHENSTEINS INC 677.40 BEER ORDER 206109 556041 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 153.00 BEER ORDER 208122 556169 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 912.90 BEER ORDER 208140 558162 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,743.30 159089 11/18/2022 119175 HP INC 35,689.83 33 HP DESKTOPS 208204 9016060735 7400 6960 FURNITURE,OFFICE EQUIP,IT INFORMATION TECHNOLOGY 07400 04 35,689.83 169090 11/1812022 101325 JAYTECH INC 431.34 COOLING TOWER WATER TREATMENT 207747 223162 2502 6515 BUILDING REPAIR/MAINTENANCE ICE ARENA OPERATIONS EXPE 02500 09 431.34 169091 11/18/2022 100129 JG WEAR R55CKS2 LOGIS600V CITY OF FARMINGTON 11/28/202216:18:08 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 7 11/15/2022- 11/28/2022 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 175.00 LS SHIRTS/HOODIE UNIFORMS 208024 99132 1076 6290 UNIFORMS&CLOTHING NATURAL RESOURCES 01000 07 73.70 LS SHIRTS/HOODIE UNIFORMS 208024 99132 1070 6290 UNIFORMS&CLOTHING ENGINEERING SERVICES 01000 07 248.70 159092 11/18/2022 100033 JOHNSON BROTHERS LIQUOR COMPANY 1,177.80 LIQUOR&SPIRITS ORDER 208129 2174347 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 595.40 LIQUOR&SPIRITS ORDER 208130 2174180 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 33.70 LIQUOR&SPIRITS ORDER 208133 2174352 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 224.40 LIQUOR&SPIRITS ORDER 208134 2174350 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 3,750.04 LIQUOR&SPIRITS ORDER 208135 2174348 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 798.30 WINE ORDER 208136 2174351 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 289.50 WINE ORDER 208137 2174349 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 33.70 WINE ORDER 208138 2174188 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,244.70 LIQUOR&SPIRITS ORDER 208158 2178834 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 864.54 LIQUOR&SPIRITS ORDER 208159 2178832 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,485.01 LIQUOR&SPIRITS ORDER 208160 2178831 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 657.89 WINE ORDER 208161 2178833 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 707.20 WINE ORDER 208162 2178835 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 8.50 LIQUOR&SPIRITS ORDER 208163 2178667 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 99.40 WINE ORDER 208164 2178672 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 11,970.08 159093 11/18/2022 111035 MEDICINE LAKE TOURS 1,040.00 WINTER LIGHTS TOUR 208146 20221209ARBORETUWD93 6570 PROGRAMMING EXPENSE SENIOR CITIZEN SERVICES 01000 09 LIGHTS 1,040.00 159094 11/18/2022 100095 METROPOLITAN COUNCIL ENVIRONMENTAL SVS 149,085.30 DEC 2022 WASTE WATER MCES FEES 208025 0001147772 6202 6565 MCES FEES SEWER OPERATIONS EXPENSE 06200 08 149,085.30 159095 11/18/2022 100322 MN NCPERS LIFE INSURANCE 16.00 208202 1117221111203 7000 2119 PERA LIFE INS PAYABLE EMPLOYEE EXPENSE FUND 07000 02 16.00 159096 11/18/2022 117642 MOTOROLA SOLUTIONS CREDIT COMPANY LLC 36,340.10 RADIO LEASE PAYMENT 207684 31516 5602 6950 50 MACHINERY,EQUIPMENT&TOOLS GEN CAPITAL EQUIP FUND EX 05600 36,340.10 159097 11/18/2022 112901 ON SITE TITLE LLC 84.13 REF UTIL CR@3403 213TH ST W 208149 22-762 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 84.13 159098 11/18/2022 100290 PAUSTIS&SONS WINE COMPANY 501.50 WINE ORDER 208106 183588 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 811.50 WINE ORDER 208132 183589 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/28/202216:18:08 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 8 11/15/2022- 11/28/2022 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 1,313.00 159099 11/18/2022 100032 PEPSI COLA COMPANY 225.30 POP ORDER 208120 95879658 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 225.30 159100 11/18/2022 118379 PEQUOD DISTRIBUTING 677.00 BEER ORDER 208127 W-169075 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 677.00 159101 11/18/2022 100034 PHILLIPS WINE AND SPIRITS,INC 131.00 LIQUOR&SPIRITS ORDER 208121 6491699 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 182.45 WINE ORDER 208131 6491700 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 694.11 LIQUOR&SPIRITS ORDER 208156 6495289 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 395.21 WINE ORDER 208157 6495290 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,402.77 159102 11/18/2022 110760 PRO-TECH DESIGN,INC 5,893.84 BADGE PRINTER-FEENICS PROJEC 207841 107119 7400 6960 FURNITURE,OFFICE EQUIP,IT INFORMATION TECHNOLOGY 07400 04 36,246.00 2 OF 3 PAYMENT FEENICS PROJECT 208092 107273 7400 6960 FURNITURE,OFFICE EQUIP,IT INFORMATION TECHNOLOGY 07400 04 9,064.87 FEENICS LICENSING'22 208093 107322 7400 6960 FURNITURE,OFFICE EQUIP,IT INFORMATION TECHNOLOGY 07400 04 51,204.71 159103 11/18/2022 112561 RICOH USA,INC 867.11 NOV'22 COPIER LEASES 208091 106619374 1010 6555 RENTAL OF EQUIPMENT ADMINISTRATION 01000 01 887.11 159104 11/18/2022 112632 RICOH USA,INC 501.75 OCT'22 COPIER MAINTENANCE 208095 5065905580 1010 6505 EQUIPMENT REPAIR/MAINTENANCE ADMINISTRATION 01000 01 501.75 159105 11/18/2022 119227 RUTLEDGE,EDWARD 119.95 2022 SAFETY BOOTS 208020 2022 BOOTS- 1070 6290 UNIFORMS&CLOTHING ENGINEERING SERVICES 01000 07 RUTLEDGE 119.95 169106 11118/2022 110360 SCHMITZ,JAMES 500.00 FIRE OPERATIONS CONFRENCE 208064 20221009 SCHMITZ 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06 198.40 HELMET SHIELD 208064 20221009 SCHMITZ 1060 6290 1 TURNOUT GEAR FIRE SERVICES 01000 06 698.40 159107 11/18/2022 110022 SCHWICKERT'S TECTA AMERICA,LLC 361.00 HVAC REPAIR 207939 S510101858 6502 6515 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 515.71 HVAC REPAIR 207939 S510101858 6402 6515 BUILDING REPAIR/MAINTENANCE STORM WATER UTILITY OPERA 06400 08 257.86 HVAC REPAIR 207939 S510101858 6202 6515 BUILDING REPAIR/MAINTENANCE SEWER OPERATIONS EXPENSE 06200 08 412.57 HVAC REPAIR 207939 S510101858 1090 6515 BUILDING REPAIR/MAINTENANCE PARK MAINTENANCE 01000 09 257.86 HVAC REPAIR 207939 S510101858 1072 6515 BUILDING REPAIR/MAINTENANCE STREET MAINTENANCE 01000 08 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/28/202216:18:08 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 9 11/15/2022- 11/28/2022 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 326.00 HVAC REPAIR 207940 S510101857 6502 6515 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 465.71 HVAC REPAIR 207940 5510101857 6402 6515 BUILDING REPAIR/MAINTENANCE STORM WATER UTILITY OPERA 06400 08 232.86 HVAC REPAIR 207940 S510101857 6202 6515 BUILDING REPAIR/MAINTENANCE SEWER OPERATIONS EXPENSE 06200 08 372.57 HVAC REPAIR 207940 S510101857 1090 6515 BUILDING REPAIR/MAINTENANCE PARK MAINTENANCE 01000 09 232.86 HVAC REPAIR 207940 S510101857 1072 6515 BUILDING REPAIR/MAINTENANCE STREET MAINTENANCE 01000 08 567.00 HVAC REPAIR 207966 5510101854 6502 6515 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 810.00 HVAC REPAIR 207966 5510101854 6402 6515 BUILDING REPAIR/MAINTENANCE STORM WATER UTILITY OPERA 06400 08 405.00 HVAC REPAIR 207966 S510101854 6202 6515 BUILDING REPAIR/MAINTENANCE SEWER OPERATIONS EXPENSE 06200 08 648.00 HVAC REPAIR 207966 S510101854 1090 6515 BUILDING REPAIR/MAINTENANCE PARK MAINTENANCE 01000 09 405.00 HVAC REPAIR 207966 S510101854 1072 6515 BUILDING REPAIR/MAINTENANCE STREET MAINTENANCE 01000 08 1,472.88 HVAC WATER LEAKS 208077 S500008657 1050 6515 BUILDING REPAIR/MAINTENANCE POLICE ADMINISTRATION 01000 05 234.06 IRRIGATION REPAIR 208078 S500008651 6502 6515 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 334.37 IRRIGATION REPAIR 208078 S500008651 6402 6515 BUILDING REPAIR/MAINTENANCE STORM WATER UTILITY OPERA 06400 08 167.18 IRRIGATION REPAIR 208078 S500006651 6202 6515 BUILDING REPAIR/MAINTENANCE SEWER OPERATIONS EXPENSE 06200 08 267.49 IRRIGATION REPAIR 208078 5500008651 1090 6515 BUILDING REPAIR/MAINTENANCE PARK MAINTENANCE 01000 09 167.18 IRRIGATION REPAIR 208078 S500008651 1072 6515 BUILDING REPAIR/MAINTENANCE STREET MAINTENANCE 01000 08 8,913.16 159108 11/18/2022 107018 SHAMROCK GROUP 156.30 ICE CUBE ORDER 208108 2830145 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 156.30 159109 11/18/2022 112051 SOUTHERN GLAZER'S OF MN 2,767.45 LIQUOR&SPIRITS ORDER 208113 2279720 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,266.70 WINE ORDER 208114 2279020 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 4,118.16 LIQUOR&SPIRITS ORDER 208153 2281584 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 9,152.31 159110 11/18/2022 110799 SPECIALIZED ENVIRONMENTAL TECHNOLOGIES 1,758.00 OCT'22 STREET LEAF COMPOSTING 208033 10159 OCT'22 6402 6401 PROFESSIONAL SERVICES STORM WATER UTILITY OPERA 06400 08 1,758.00 159111 11/18/2022 119168 STRATEGIC INSIGHTS INC 3,100.00 PLAN IT CIP SOFTWARE 208023 22PLAN-IT-197 7600 6960 27011 FURNITURE,OFFICE EQUIP,IT FEDERALAID-COVIDI9 07600 02 3,100.00 159112 11/18/2022 100100 STREICHER'S 1,553.98 LAMBERT BODY ARMOR 208194 11599890 1051 6290 UNIFORMS&CLOTHING PATROL SERVICES 01000 05 1,251.00 REUBEN BODYARMOR 208195 11599373 1051 6290 UNIFORMS&CLOTHING PATROL SERVICES 01000 05 2,804.98 169113 11/18/2022 119246 TITLE ONE AGENCY INC 160.63 REF UTIL CR@5338 187TH ST W 208205 IHM-2022-5706 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 160.63 159114 11/18/2022 115646 TRANSUNION,LLC R55CKS2 LOGIS600V CITY OF FARMINGTON 11/28/202216:18:08 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 10 11/15/2022- 11/28/2022 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Cc Dept Div 17.93 EIKLENBORG BACKGROUND CREDIT 208060 10252330 1052 6401 PROFESSIONAL SERVICES INVESTIGATION SERVICES 01000 05 17.93 159115 11/18/2022 119001 URSA MINOR BREWING LLC 373.08 BEER ORDER 208155 E-3250 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 373.08 159116 11/18/2022 109418 VALLEY-RICH CO,INC 4,368.75 EAVES WAY/CT MAIN REPAIR 208035 31375 6502 6535 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 4,368.75 159117 11/18/2022 116494 VETERAN SHREDDING LLC 1,500.00 SHRED EVENT 10/15/2022 208016 22-1929 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 1,500.00 159118 11/18/2022 115986 VIRIDIAN WEAPON TECHNOLOGIES 134.00 EIKLENBORG HOLSTER 208061 #INV48167 1051 6290 UNIFORMS&CLOTHING PATROL SERVICES 01000 05 134.00 159119 11/18/2022 117589 WATERMARK TITLE AGENCY 61.76 REF UTIL CR@19810 EMPEROR CT 208151 96654 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 61.76 159120 11/18/2022 118515 WEBER,LAUREN 420.00 FALL TENNIS 208152 OCT'22TENNIS 1095 6560 CONTRACTUAL SERVICES RECREATION PROGRAM SERVIC 01000 09 -WEBER 420.00 159121 11/18/2022 118072 WINSUPPLY LAKEVILLE MN CO. 359.80 LIGHT BULBS 207748 401391 01 1060 6240 BUILDING SUPPLIES&PARTS FIRE SERVICES 01000 06 359.80 20221101 11/1/2022 112399 DEARBORN LIFE INSURANCE COMPANY 1,453.64 NOV'22 STD INSURANCE PREMIUMS 207775 019839-1 NOV'22 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07D00 02 1,453.64 20221102 11/1/2022 100394 XCEL ENERGY 54.41 DOWN TOWN ST LIGHTS 207271 51-4874005 SEP'22 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 2,808.07 WELLS 3&1 207271 51-4874005 SEP'22 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 68.26 LIFT STATIONS 207271 51-4874005 SEP'22 6202 6422 ELECTRIC SEWER OPERATIONS EXPENSE 06200 08 63.04 TRAFFIC SIGNAL 207271 51-4874005 SEP'22 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 7.14 CITY GARAGE 207271 51-4874005 SEP'22 6202 6422 ELECTRIC SEWER OPERATIONS EXPENSE 06200 08 171.42 CITY GARAGE 207271 51-4874005 SEP'22 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 4.75 CITY GARAGE 207271 51-4874005 SEP'22 6402 6422 ELECTRIC STORM WATER UTILITY OPERA 06400 08 4.75 CITY GARAGE 207271 51-4874005 SEP'22 1072 6422 ELECTRIC STREET MAINTENANCE 01000 08 12.49 CITY GARAGE 207271 51-4874005 SEP'22 1090 6422 ELECTRIC PARK MAINTENANCE 01000 09 214.85 ROUNDABOUT 207271 51-4874005 SEP'22 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/28/202216:18:08 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 11 11/15/2022- 11/28/2022 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Cc Dept Div 8,647.69 NON METERED ST LIGHTS 207271 51-4874005 SEP'22 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 12,056.87 20221103 11/2/2022 117968 EBSO 72,363.35 NOV'22 HEALTH INS PREMIUM 207520 9029-079516-1000 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02 72,363.35 20221104 11/3/2022 115438 AMERITAS LIFE INSURANCE CORP 5,375.60 NOV-22 DENTAL INSURANCE 207934 010-44446 NOV'22 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02 5,375.60 20221105 11/3/2022 117966 VSP INSURANCE CO. 315.31 NOV'22 VISION INS PREMIUM 207419 816312719 NOV'22 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02 315.31 20221106 11/4/2022 100136 PUBLIC EMPLOYEES RETIREMENT ASSN. 25,957.21 207799 110322752381 7000 2113 PERA PAYABLE EMPLOYEE EXPENSE FUND 07000 02 34,834.70 207800 110322752382 7000 6154 PERA EMPLOYEE EXPENSE FUND 07000 02 60,791.91 20221107 11/9/2022 108980 MINNESOTA ENERGY RESOURCES CORPORATION 23.88 OCT'22 GAS 208TH ST WARM HOUSE 207732 0506537581 OCT'22 1090 6423 NATURAL GAS PARK MAINTENANCE 01000 09 23.88 20221108 11/10/2022 100136 PUBLIC EMPLOYEES RETIREMENTASSN. 10,930.06 207830 110922800191 7000 2113 PERA PAYABLE EMPLOYEE EXPENSE FUND 07000 02 16,394.96 207831 110922800192 7000 6154 PERA EMPLOYEE EXPENSE FUND 07000 02 27,325.02 20221109 11/16/2022 108980 MINNESOTA ENERGY RESOURCES CORPORATION 24.76 OCT'22 GAS WELL#5 207693 0507120636 OCT'22 6502 6423 NATURAL GAS WATER UTILITY EXPENSE 06500 08 25.16 OCT'22 GAS VERM GROVE LIFT STN 207694 0503080372 OCT'22 6202 6423 NATURAL GAS SEWER OPERATIONS EXPENSE 06200 08 49.92 20221110 11/16/2022 117633 NOKOMIS ENERGY LLC 7,914.50 OCT-22 ELEC ARENA 207759 AOR3YP-2022-10-31 2502 6422 ELECTRIC ICE ARENA OPERATIONS EXPE 02500 09 5,707.54 OCT-22 ELEC CITYHALL 207759 AOR3YP-2022-10-31 1015 6422 ELECTRIC CITY HALL 01000 01 886.10 OCT'22 ELEC RRC 207759 AOR3YP-2022-10-31 1093 6422 ELECTRIC SENIOR CITIZEN SERVICES 01000 09 14,508.14 20221111 11/17/2022 108980 MINNESOTA ENERGY RESOURCES CORPORATION 212.11 OCT'22 GAS DT LIQ STORE 207777 0731950432 OCT'22 6110 6423 NATURAL GAS DOWNTOWN LIQUOR REV&EXP 06100 02 212.11 20221112 11118!2022 100394 XCEL ENERGY 40.62 OCT'22 ELEC-5262 208TH ST LTS 207580 51-8391412 OCT'22 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 36.89 OCT'22 ELEC-LINDEN ST LFT STN 207581 51-6585658 OCT'22 6202 6422 ELECTRIC SEWER OPERATIONS EXPENSE 06200 08 229.34 OCT'22 ELEC-321 ELM ST LTS 207582 51-8608862 OCT'22 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/28/202216:18:08 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 12 11/15/2022- 11/28/2022 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 306.85 20221113 11/21/2022 100085 DAKOTA ELECTRIC ASSOCIATION 17.72 OCT'22 PK CITY SIGN NORTH ENTR 207752 200010011266 1090 6422 ELECTRIC PARK MAINTENANCE 01000 09 OCT'22 15.96 OCT'22 ELEC PARK&REC SIGN 207760 200002260479 1090 6422 ELECTRIC PARK MAINTENANCE 01000 09 OCT'22 19.72 OCT'22 ELEC 220TH ST LIFT STN 207805 200001405224 6202 6422 ELECTRIC SEWER OPERATIONS EXPENSE 06200 08 OCT'22 20.23 OCT'22 ELEC SPRUCE ST MNMNT LT 207806 200004099123 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 OCT'22 256.48 OCT'22 ELEC DNMRK/SPRCE ST LTS 207807 200004222477 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08 OCT'22 559.92 OCT'22 ELEC FIRE STATION 1 208075 200001679489 1060 6422 ELECTRIC FIRE SERVICES 01000 06 OCT'22 89D.03 20221114 11/21/2022 111046 VOYAGER FLEET SYSTEMS INC 523.20 OCT'21 FUEL FLEET 207586 8690882372244 7200 6272 FUEL FLEET OPERATIONS 07200 08 FLEET 86.92 OCT'22 FUEL RECREATION 207625 8690882372244 1094 6272 FUEL PARK&RECREATION ADMIN 01000 09 RECREATION 712.01 OCT'22 FUEL WATER 207640 8690882372244 6502 6272 FUEL WATER UTILITY EXPENSE 06500 08 WATER 391.45 OCT'22 FUEL STREET 207641 8690882372244 1072 6272 FUEL STREET MAINTENANCE 01000 08 ST/SN 1,058.84 OCT'22 FUEL SEWER 207642 8690882372244 6202 6272 FUEL SEWER OPERATIONS EXPENSE 06200 08 SEWER 5,905.34 OCT'22 FUEL POLICE 207643 8690882372244 1051 6272 FUEL PATROL SERVICES 01000 05 POLICE 413.31 OCT'22 FUEL STORM 207687 8690882372244 6402 6272 FUEL STORM WATER UTILITY OPERA 06400 08 STORM 80.30 OCT'22 FUEL CODE ENFORCEMENT 207699 6690882372244 1030 6272 FUEL PLANNING&ZONING 01000 03 PLAN/ZONE 300.68 OCT'22 FUEL BLDG INSP 207700 8690882372244 BLDG1031 6272 FUEL BUILDING INSPECTIONS 01000 07 INSP 1,726.36 OCT'22 FUEL PARKS 207733 8690882372244 1090 6272 FUEL PARK MAINTENANCE 01000 09 PARKS 5.44 OCT'22 FUEL JANITORIAL 207734 8690882372244 6502 6272 FUEL WATER UTILITY EXPENSE 06500 08 JANITORIAL 7.77 OCT'22 FUEL JANITORIAL 207734 8690882372244 6402 6272 FUEL STORM WATER UTILITY OPERA 06400 08 JANITORIAL 3.88 OCT'22 FUEL JANITORIAL 207734 8690882372244 6202 6272 FUEL SEWER OPERATIONS EXPENSE 06200 08 R55CKS2 LOGIS600V CITY OF FARMINGTON 11/28/202216:18:08 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 13 11/15/2022- 11/28/2022 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div JANITORIAL 3.88 OCT'22 FUEL JANITORIAL 207734 8690882372244 1050 6272 FUEL POLICE ADMINISTRATION 01000 05 JANITORIAL 3.11 OCT'22 FUEL JANITORIAL 207734 8690882372244 1093 6272 FUEL SENIOR CITIZEN SERVICES 01000 09 JANITORIAL 6.21 OCT'22 FUEL JANITORIAL 207734 8690882372244 1090 6272 FUEL PARK MAINTENANCE 01000 09 JANITORIAL 3.88 OCT'22 FUEL JANITORIAL 207734 8690882372244 1072 6272 FUEL STREET MAINTENANCE 01000 OB JANITORIAL 13.98 OCT'22 FUEL JANITORIAL 207734 8690882372244 1060 6272 FUEL FIRE SERVICES 01000 06 JANITORIAL 54.37 OCT'22 FUEL JANITORIAL 207734 8690882372244 1015 6272 FUEL CITY HALL 01000 01 JANITORIAL 1,094.74 OCT'22 FUEL FIRE 207782 8690882372244 FIRE 1060 6272 FUEL FIRE SERVICES 01000 06 381.17 OCT'22 FUEL ENGINEERING 207795 8690882372244 1070 6272 FUEL ENGINEERING SERVICES 01000 07 ENGINEERING 489.61 OCT'22 FUEL NAT RES 207796 8690882372244 NAT 1076 6272 FUEL NATURAL RESOURCES 01000 07 RES 13,266.45 20221115 11/21/2022 108980 MINNESOTA ENERGY RESOURCES CORPORATION 234.09 OCT'22 GAS CMF 207751 0502362190 OCT'22 6502 6423 NATURAL GAS WATER UTILITY EXPENSE 06500 OB 140.45 OCT'22 GAS CMF 207751 0502362190 OCT'22 6402 6423 NATURAL GAS STORM WATER UTILITY OPERA 06400 08 175.57 OCT'22 GAS CMF 207751 0502362190 OCT'22 6202 6423 NATURAL GAS SEWER OPERATIONS EXPENSE 06200 08 187.27 OCT'22 GAS CMF 207751 0502362190 OCT'22 1090 6423 NATURAL GAS PARK MAINTENANCE 01000 09 152.15 OCT'22 GAS CMF 207751 0502362190 OCT'22 1072 6423 NATURAL GAS STREET MAINTENANCE 01000 08 2,018.42 OCT'22 GAS ARENA 207758 0502346011 OCT'22 2502 6423 NATURAL GAS ICE ARENA OPERATIONS EXPE 02500 09 29.57 OCT'22 GAS WELL HOUSE 1 OAK ST 207804 0506788875 OCT'22 6502 6423 NATURAL GAS WATER UTILITY EXPENSE 06500 08 485.03 OCT'22 GAS RRC 207815 0507948331 OCT'22 1093 6423 NATURAL GAS SENIOR CITIZEN SERVICES 01000 09 3,422.55 20221116 11/21/2022 100394 XCEL ENERGY 1,184.30 OC722 ELEC-DT LIQ STORE 207607 51-0013680782 6110 6422 ELECTRIC DOWNTOWN LIQUOR REV&EXP 06100 02 OCT'22 1,184.30 Report Totals 1,102,201.11 ROVALS: HOYT LIENSON BERNHJELM —� d,PORTER CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 ®® Farmington M N.g ov TO: Mayor, Councilmembers and City Administrator FROM: Justin Elvestad, Fire Chief SUBJECT: Approve Amendment to the Fire Services Agreement with Castle Rock Township- Fire DATE: December 5, 2022 INTRODUCTION The City of Farmington and Castle Rock Township have a fire service agreement in place,the current agreement will expire on December 31, 2022. An amendment to the agreement is being proposed. DISCUSSION The Fire Department covers portion of Castle Rock and Eureka Township and all of Empire Township, staff is currently reviewing all township contracts. Staff is proposing a one-year extension of the contract with Castle Rock. BUDGET IMPACT The annual amount due from the township is accounted for in the revenues portion of the annual general fund budget. ACTION REQUESTED Approve the amendment to the fire service agreement between the City of Farmington and Castle Rock Township through December 31, 2023. ATTACHMENTS: Type Description D Contract Fire Agreement-Castle Rock FIRST AMENDMENT TO FIRE SERVICE AGREEMENT THIS FIRST AMENDMENT TO FIRE SERVICES AGREEMENT,made and entered into this?'' 4 day of .k ( � , 20,1 , by and between the CITY OF FARMINGTON, a municipal corporation located in Dakota County, Minnesota(hereinafter referred to as"City"), and the TOWN OF CASTLE ROCK, a political subdivision located in Dakota County, Minnesota(hereinafter referred to as "Town"). RECITALS WHEREAS,the Town and the City entered into a Fire Services Agreement for January 1, 2020 through December 31, 2022 ("Original Agreement"); WHEREAS,the parties are in the process of entering into a new Agreement for fire and services after 2023 ("New Agreement"); WHEREAS,the parties desire to extend the Agreement to resolve remaining issues between the parties necessary to finalize the Agreement. NOW,THEREFORE,the Town and the City, in consideration of the following provisions and covenants, do hereby agree as follows: 1. The term of the Original Agreement shall be extended until the earlier of the following: i) December 31, 2023, or ii)the parties entering into a New Agreement for Fire Services; 2. The parties agree that Compensation for 2023 shall be $71,101.22. 3. Except as specifically amended by this First Amendment,the Original Agreement shall remain in full force and effect. THIS FIRST AMENDMENT is entered into by the undersigned parties on this S' day of �_,�, 92022. [Remainder of page intentionally left blank] [Signature page to follow] 224273v1 CITY OF FARMINGTON BY: Jo Hoyt, ay*4, AND: Ly G ski, City Administrator 2 224273v1 TOWN OF CASTLE ROCK BY: Town Board Chair AND: i Town Board Clerk i i i f I 3 224273v1 CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-280-6800 Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Julie Flaten, Assistant City Administrator/Human Resources Director SUBJECT: Staff Changes and Recommendations—Human Resources DATE: December 5, 2022 INTRODUCTION We are recommending the addition of several seasonal employees. DISCUSSION Staff is recommending the following employees be hired: Seasonal Warming House Attendants: -Sam Bridgeman - Mason Conrad - Dylan Kaiser -Joseph Larson -Ayden Perkinson -Gavin Phillips -Tyrus Levack Warming House Attendants will begin employment on or about December 12th. Seasonal Arena Supervisors: - Nick Simon - Drew Conrad - Mason Conrad Seasonal Arena Supervisors will begin employment about mid-December. The hiring of seasonal employees is contingent on a successful background check and drug screen. There are a few employees who are in the final stages of these requirements. Wages will follow the seasonal employee wage scale. BUDGET IMPACT Wages are included in the 2022 adopted budget. ACTION REQUESTED Approve the appointment of several seasonal employees. CITY OF O 430 Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: Julie Flaten, Assistant City Administrator/Human Resource Director SUBJECT: Adopt Resolution-The Better Health Collective- Human Resources DATE: December 5, 2022 INTRODUCTION Adopt a resolution allowing the City to become a Participating Member of the Better Health Collective effective January 1, 2023 and approve the Membership Agreement and Bylaws of The Better Health Collective. DISCUSSION The City is currently a Participating Member of the Sourcewell Risk Management Pool from which we obtain self-funded health insurance for our eligible employees and their covered dependents. Sourcewell Risk Management Pool is changing to a Political Subdivision Joint Self I nsurance Pool named The Better Health Collective. As a Participating Member of The Better Health Collective the City is required to adopt a resolution providing approval of joining and also of the membership agreement and bylaws. There is no change to employee benefits as a result. BUDGET IMPACT There is no budgetary impact. ACTION REQUESTED Adopt the attached resolution. ATTACHMENTS: Type Description D Backup Material SW Employee Health Benefits Pool Membership Agreement and Bylaws D Cover Memo Resolution RESOLUTION NO. R84-22 BECOME A PARTICIPATING MEMBER OF THE BETTER HEALTH COLLECTIVE AND APPROVE MEMBERSHIP AGREEMENT AND BYLAWS EFFECTIVE JANUARY 1, 2023 Pursuant to due call and notice thereof,a regular meeting of the City Council of the City of Farmington, Minnesota,was held in the council chambers of said City of the 5th day of December 2022 at 7:00 pm. Members Present: Hoyt,Bernhjelm,Lien,Porter,Wilson Members Absent: None Member Porter and Member Lien Introduced and seconded the following: WHEREAS,the City of Farmington is currently a Participant Member of the Sourcewell Risk Management Pool,pursuant to which the City of Farmington obtains self-funded health insurance coverage for the City of Farmington's eligible employees and their covered dependents; and WHEREAS,the Sourcewell Risk Management Pool has determined that it is appropriate and necessary to obtain authorization from the Minnesota Department of Commerce to operate as a Political Subdivision Joint Self Insurance Pool in accordance with Minn. Stat. § 471.617 and Minn.R. Ch. 2785; and WHEREAS, effective January 1, 2023 the self-funded health insurance coverage previously provided by the Sourcewell Risk Management Pool will be provided by the duly authorized Political Subdivision Joint Self Insurance Pool named The Better Health Collective; and WHEREAS,Minnesota law requires Political Subdivision Self Insurance Pools to adopt bylaws containing terms and conditions required by Minnesota law, and a governance structure that complies with Minnesota law,which Participating Members must agree to adhere to; and WHEREAS,the City of Farmington wishes to join the Better Health Collective as a Participating Member effective January 1, 2023. NOW THEREFORE,BE IT RESOLVED that after due consideration,the following is hereby approved: - The City of Farmington agrees to become a Participating Member of The Better Health Collective effective January 1, 2023. - As a Participating Member, the City of Farmington, approves the Membership Agreement and Bylaws of The Better Health Collective in the form attached hereto as Exhibit A. This resolution adopted by recorded vote of the Farmington City Council in open session on the 5 I day of December 2022. Mayo L Attested to the yr� r day of December 2022. i CiYy Ad�fnis6tor SEAL MEMBERSHIP AGREEMENT AND BYLAWS OF THE BETTER HEALTH COLLECTIVE Effective:July 1,2022 INTRODUCTION This combined Membership Agreement and Bylaws ("Agreement") is made by and between The Better Health Collective and the entities listed in Appendix A ("Participating Members" or "Members") to establish and govern the operations of the Better Health Collective Employee Health Benefits Pool (the "Pool"). WHEREAS, Minnesota Statutes, § 471.59, provides that two (2) or more governmental units may, by agreement,jointly or cooperatively exercise any power common to them; and WHEREAS, the Participating Members are governmental units for purposes of Minnesota Statutes, § 471.59;and WHEREAS, Minnesota Statutes, § 471.617, provides that certain governmental entities which together employ more than one hundred(100)employees mayjointly self-insure employee health benefits;and WHEREAS,together the Participating Members employ more than one hundred (100)employees;and WHEREAS, the Participating Members have jointly established in full force and effect certain self- insurance arrangements to provide certain employee health benefits,and those arrangements constitute a self-insurance pool under Minnesota law, including Minnesota Statutes, § 471.617, and Minnesota Rules, Chapter 2785;and WHEREAS,the Participating Members may,in the future,wish tojointly provide other employee benefits, permitted under applicable law,to their employees;and WHEREAS, the Participating Members authorize the Board of Trustees to act as a joint board for the purpose of exercising certain powers as set forth in this combined Membership Agreement and Bylaws. NOW, THEREFORE, each Participating Member in exchange for the mutual covenants, promises, and obligations contained herein,promises and agrees as follows: ARTICLE I. NAME,PURPOSE,AND AUTHORITY 1.1 Name.The name of the Pool created herein Is Better Health Collective. 1.2 Purpose.The purpose of the Pool is to provide health benefits and related services to eligible Employees, Former Employees,and Dependents of Participating Members. 1.3 Authority. 1.3.1 Sourcewell. Sourcewell is a statutory service cooperative authorized pursuant to Minnesota Statutes, § 123A.21, subdivision 7(a)(19) and § 471.617, subdivisions 1-2, to create and operate a joint self-insurance pool for the purposes of providing employee health benefits to statutory and home rule charter cities, counties, school districts, and instrumentalities thereof that wish to jointly self-insure for such benefits. Sourcewell is the Sponsoring Association of the Pool,and it also qualifies as a Participating Member. 1.3.2 Participating Members. Participating Members are Sourcewell, statutory or home rule charter cities, counties, school districts, or instrumentalities thereof that wish to jointly self-insure for employee health benefits pursuant to Minnesota Statutes, § 471.617, subdivision 2. 1.3.3 Joint Powers Act.The governing bodies of Sourcewell (as the Sponsoring Association)and each Participating Member have entered this Agreement pursuant to the Minnesota Joint Powers Act, set forth at Minnesota Statutes, § 471.59, subdivision 1, to govern the formation,operation,and dissolution of the Pool. 1.4 Prior Agreements.This Membership Agreement and Bylaws shall supersede and terminate any prior agreement(s)or bylaws regarding Better Health Collective and its predecessor,the Sourcewell Risk Management Pool. ARTICLE ll. DEFINITIONS 2.1 Board of Trustees. "Board of Trustees," "Board," or"Trustees" mean the governing body of the Pool. 2.2 Bylaws. "Bylaws" mean the elements of this combined Membership Agreement and Bylaws, and any amendments thereto, which prescribe the purpose, governance, and administration of the Pool. References to"Membership Agreement"or"Agreement" include the Bylaws. 2.3 Commissioner. "Commissioner"means the Minnesota Commissioner of Commerce. 2.4 Covered Person. "Covered Person" means an individual enrolled for Coverage under the Plan. 2.5 Coverage. "Coverage" means the right of a Covered Person to benefits provided by the Pool, by virtue of the Coverage Document(s). 2.6 Coverage Document(s). "Coverage Document(s)" mean the documents) specifying the characteristics and duration of Coverage provided through the Pool. Characteristics of Coverage include the kind of loss or benefit the Pool will reimburse, subject to specific exclusions, limitations,or deductibles. 2.7 Da s. "Days" means calendar days. 2.8 Dependent."Dependent" means the legal spouse or child under age 26 of an Employee or Former Employee of a Participating Member. 2.9 Employee. "Employee" means a current employee of a Participating Member who is eligible for participation in the Plan. Page 2 of 24 2.10 Employee Health Benefits Pool."Employee Health Benefits Pool" means a self-insurance pool that covers employee health benefits, disability benefits,or both. 2.11 Financial Administrator. "Financial Administrator" means an entity engaged by the Board of Trustees to invest the Pool's assets and provide other financial or accounting services. 2.12 Former Employee. "Former Employee" means an individual previously employed by a Participating Member who is eligible for continuing participation in the Pian. 2.13 Membership Agreement. "Membership Agreement" or "Agreement" means this combined Agreement and Bylaws,and any amendments hereto,which prescribe the purpose,government, and administration of the Pool. References to "Bylaws" include this Membership Agreement. 2.14 Participating Member. "Participating Member" or "Member" means any Minnesota Political Subdivision that satisfies the Pool's membership requirements and has been approved by the Board of Trustees for participation in the Pool. The Pool's membership is limited to qualified Political Subdivisions. For the avoidance of doubt,the Pool shall not operate as a public/private pool,and shall not offer membership to any private entity. 2.15 Plan. "Plan" means any Plan maintained by the Board of Trustees and authorized by Minnesota law to provide employee health benefits to eligible Employees, Former Employees, and Dependents of Participating Members. 2.16 Policy Year. "Policy Year" means a 12-month period of employee health benefits coverage under a Plan offered by the Pool to a Participating Member. 2.17 Political Subdivision. "Political Subdivision" means a statutory or home rule charter city, county, school district, or instrumentality thereof, and includes any service cooperative that establishes or operates a self-insured employee health benefits pool. 2.18 Pool."Pool" refers to Better Health Collective and means a self-insurance fund or agreement for the reciprocal assumption of risk established by or amongst two or more Political Subdivisions for coverage of their respective risks. 2.19 Premium "Premium" means the amount paid or to be paid by Participating Members for Coverage. "Premium"does not include assessments or penalties. 2.20 Reserve. "Reserve" mean amounts established as pool liabilities for all incurred losses, both reported and unreported,and for unearned Premiums,which are maintained pursuant standards established by the Board of Trustees in compliance with applicable Minnesota statutes and rules. 2.21 Runoff Pool. "Runoff Pool" means a pool that no longer has authority to self-insure, but that continues to exist for the purpose of paying claims, preparing reports, and administering transactions associated with the period in which the Pool provided Coverage. 2.22 Self-insure. "Self-insure" means to assume primary liability or responsibility for certain risks or benefits rather than transferring liability or responsibility to some other entity. Page 3 of 24 2.23 Service Company. "Service Company" means an entity engaged by the Board of Trustees to provide services related to the day-to-day operation of the Pool that are not already reserved for the Board, individual Trustees, Participating Members, the Financial Administrator, or another service provider. 2.24 Sponsoring Association. "Sponsoring Association" refers to Sourcewell and means a statewide nonprofit organization of Political Subdivisions that sponsors or organizes a pool, and which has as its primary purpose providing services to Minnesota Political Subdivisions that are not related to insurance or self-insurance. 2.25 Surplus. "Surplus"means the amount by which the Pool's assets exceed its liabilities and includes paid-in capital and retained earnings. 2.26 Trustee. "Trustee" means an individual selected pursuant to Article III to serve on the Board of Trustees and act on behalf of Participating Members. ARTICLE III. BOARD OF TRUSTEES 3.1 Powers,Duties,and Responsibilities.The Board of Trustees shall be responsible for the operations and financial integrity of the Pool. 3.1.1 Authority to Delegate.The Board is responsible for operation of the Pool. The Board may delegate some or all of its responsibilities to the Chairperson or other Trustees between Board meetings. All responsibilities of the Pool not expressly delegated by the Board to the Sponsoring Association, to a Participating Member, to a Service Company, to a Financial Administrator, or other contractors, as authorized by Minnesota Rules, Part 2785.0800,are the responsibility of the Board. 3.1.2 Responsibilities. The Board of Trustees shall, at a minimum, have the following responsibilities: (a) Fiduciary responsibility for the Pool's operations and financial condition, including but not limited to the review and approval of annual budgets and financial statements; (b) Selection, supervision, and evaluation of the Service Company, Financial Administrator,auditor, insurer,and other service providers; (c) On the basis of the Pool's overall financial condition, authorizing changes in practices related to premiums, reserve, or investment practices; and declaring assessments or dividends,as appropriate; (d) Approving all reports to the Commissioner regarding Pool operations and status; (e) Monitoring for delinquent premiums,loss experience,and the financial condition of members and authorizing disciplinary action or expulsion,as appropriate; (f) Authorizing acceptance or rejection of applications for membership in the Pool; Page 4 of 24 (g) Developing and adopting Board policies as needed to ensure the day-to-day operations of the Pool are conducted in a compliant and transparent manner; (h) Making or recommending changes to this Membership Agreement and Bylaws for the improvement of the Pool's operation and financial integrity; (i) Monitoring the Pool's compliance with all applicable statutes and rules;and (j) Such other activities necessary to carry out the purposes of this Agreement. 3.2 Board Structure, Pool operations shall be managed by a Board of Trustees consisting of seven (7) voting members,who shall include three(3)members representing Sourcewell as the Sponsoring Association. The remaining four (4) members of the Board of Trustees shall consist of one (1) elected official representing Participating Members that are local school districts;one(1)elected official representing Participating Members that are cities, counties,or other governmental units (CCOGA); at least one (1) staff person representing Participating Members that are local school districts or CCOGA; and one (1) at-large representative of Participating Members, who may be either an elected official or a staff person. 3.2.1 Selection of Trustees. (a) Sourcewell shall appoint three (3) Trustees from its Board of Directors or staff. Sourcewell shall present its appointments to the Board of Trustees at least 30 days before the expiration of its Trustee's term or within a reasonable time after a Trustee appointed by Sourcewell resigns, is removed or disqualified as outlined below,or otherwise needs to be replaced. (b) The remaining four (4) Trustees shall be appointed by the Labor Management Committee, The Labor Management Committee shall present its appointments to the Board of Trustees at least 30 days before the expiration of its Trustee's term or within a reasonable time after a Trustee appointed by the Labor Management Committee resigns,is removed or disqualified as outlined below,or otherwise needs to be replaced. 3.2.2 Term, Each Trustee may serve for a term of four(4) years and may be re-appointed for one(1)additional Term. 3.2.3 Resignation,Any member of the Board of Trustees may resign at any time upon written notice to the Board of Trustees or its Chairperson. Such resignation shall take effect on the later of the date specified in the notice or the date notice is received by the Board or the Chairperson. 3.2.4 Disqualification.A Trustee shall be disqualified from service if they no longer serve as an elected official for a Participating Member or as otherwise required by applicable Minnesota law or rule,A Trustee shall also be disqualified based on the unanimous vote of the Board of Trustees in the event a Trustee fails to fulfil his or her obligations as a Trustee or engages in conduct that calls into question a Trustee's honesty, integrity or suitability to serve as a Trustee. Page 5 of 24 3.2.5 Appointment of Successor Trustees. In the event of a Trustee's disqualification or resignation, a successor Trustee shall be appointed in accordance with section 3.2.1 to fulfill the resigning or disqualified Trustee's remaining term. Any person appointed as a Successor Trustee may be re-appointed for one(1) additional Term. 3.3 Meetings.The Board of Trustees shall meet no fewer than four(4)times each calendar year.The time,date,and location of regular meetings shall be determined by the Board. 3.3.1 Organizational Meeting.An Organizational Meeting of the Board of Trustees shall be held in March of each year, at which time the Board shall elect a Chairperson and appoint the members of the permanent committees as outlined below. 3.3.2 Annual Meeting.An Annual Meeting of the Board of Trustees and Participating Members shall be held for the purpose of reviewing the affairs of the Pool and its financials. 3.3.3 Special Meetings.Special meetings of the Board may be called by the Chairperson or any five(5)Trustees. 3.3.4 Quorum.A quorum at any meeting of the Board of Trustees shall consist of a majority of the elected Board of Trustees. 3.3.5 Voting. Unless otherwise provided herein, all decisions of the Trustees shall be made by majority vote of the Trustees present at the meeting at which such vote is taken. A quorum is required for any actions to be taken by the Trustees. 3.3.6 Minutes. Minutes of all regular,special,and emergency meetings of the Board of Trustees shall be sent to each Trustee within a reasonable time after the meeting. 3.3.7 Open Meetings Law.All meetings of the Board of Trustees shall be conducted in compliance with the Minnesota Open Meetings Law at Minnesota Statutes,Chapter 13D. 3.4 Committees.At the Organizational Meeting of the Board of Trustees,the Chair of the Board shall name the members of the permanent committees,as follows: 3.4.1 Labor Management Committee. The Labor Management Committee, as required pursuant to Minnesota Statutes, § 123A.25,shall consist of at least one(1)administrator and one (1) union member representing Participating Members that are local school districts; one (1) administrator and one (1) union member representing Participating Members that are CCOGA; one (1) member representing Former Employees of Participating Members; and one (1) school district and one (1) CCOGA member at large, who can be either an administrator or a union member. Two (2) members of the Board of Trustees shall serve as ex Officio, non-voting members of the Labor Management Committee, with one (1) Trustee representing the Sponsoring Association and one (1) representing Participating Members that are not the Sponsoring Association. The Labor Management Committee shall be tasked to perform the following functions and any other duties delegated to it by this Agreement or resolution of the Board of Trustees: (a) Make recommendations regarding management matters related to Coverage; Page 6 of 24 (b) Assist in the preparation of the Annual Budget; (c) Make recommendations regarding requests for expenses in excess of budget; (d) Review quarterly and annual financial reports;and (e) Review all applications for membership in the Pool and make a recommendation to the Board of Trustees. 3.4.2 Other Committees.The Board may designate other advisory or ad hoc committees and delegate authority to them in accordance with this Agreement and applicable Minnesota statutes and rules. The Board shall consider, but is not required to adopt, committee recommendations and proposals. ARTICLE IV. MEMBERSHIP 4.1 Powers, Duties, and Responsibilities. Each Participating Member shall fulfill the duties and responsibilities as outlined herein. At the discretion of the Board of Trustees, failure by a Participating Member to fulfill its duties and obligations may constitute the basis for expulsion pursuant to Section 4.7.2 herein.These duties and responsibilities include, but are not limited to: 4.1.1 Compliance. The duty to fully comply with this Agreement, as written or amended; any delegation of authority from the Board of Trustees; Board policies and procedures; and applicable Minnesota statutes and rules. 4.1.2 Financial Obligations.The duty to pay to the Pool all Premiums, assessments, and other required contributions within the expected timeline and in the appropriate amounts. 4.1.3 Participation. The duty to actively participate in Annual Meetings and other Pool-related matters as requested or required by this Agreement or the Board of Trustees, and to promptly act on matters requiring resolution of the Member's governing body. 4.1.4 Cooperation. The duty to fully cooperate with the Board of Trustees, the Pool's Service Company and Financial Administrator, and any other service provider engaged by the Board. 4.1.5 Communication. The duty to notify Covered Persons within thirty (30) days if the Participating Member withdraws or is expelled from the Pool and any other circumstance in which the Member is obligated to provide notice to Covered Person. 4.2 Contractual Obligations. 4.2.1 Continuing Duties and Responsibilities. The duties and responsibilities of Participating Members, including the duty to comply with this Agreement, shall continue throughout the Member's participation in the Pool and thereafter as required herein. 4.2.2 Enforcement.This Agreement may be enforced in law or equity by the Board of Trustees or any Participating Member. Page 7 of 24 4.2.3 Consideration. Consideration for the duties and responsibilities imposed upon Participating Members is based upon the mutual promises and agreements set forth herein and the advantages each Member gains through participation in the Pool. 4.2.4 Liability. This Agreement does not constitute consent to liability for any claim against another Participating Member. Nor does it create a partnership,surety, Indemnification, or liability for the general debts or claims against another Member. 4.3 Health Coverage Comparison Shopping and Collective Bargaining. 4.3.1 Member Obligations,The Board of Trustees is not capable or authorized to act on behalf of Participating Members with respect to their collective bargaining obligations. Specifically, but without limitation: (a) Each Participating Member is solely responsible for meeting the collective bargaining limitations provided in Minnesota Statutes, §471.6161,subdivision 5, which require that the aggregate value of benefits provided by a group insurance contract for employees covered by a collective agreement shall not be reduced, unless the public employer and exclusive representative of employees of an appropriate bargaining unit agree to a reduction in benefits; (b) Each Participating Member shall be solely responsible for meeting the requirements specific to school districts pursuant to Minnesota Statutes, § 471.6161,subdivision 8, if applicable;and (c) Each Participating Member shall be solely responsible for complying with the notice and other requirements regarding the adoption or dissolution of a self- insured employee benefit plan as set forth in Minnesota Statutes, § 471.617, subdivision 4. 4.3.2 Pool Obligations.Pursuant to Minnesota Statutes,§§471.617,subdivision 5 and 123A.21, subdivisions 7(c)and 12: (a) The Pool shall rebid contracts for third party administration at least every four(4) years and otherwise comply with applicable Minnesota statutes and rules with respect to establishing Premiums related to employee health benefits;and (b) The Board of shall not impose a fine or other penalty against a school district or other Political Subdivision that solicits bids and other information from competing sources of employee health benefits, provided such action does not occur within five(5) months prior to the end of the Participating Member's Policy Year. However, the Board may prohibit any school district or other Political Subdivision that solicits such a bid from participating in the Pool for up to one(1) year if the entity leaves the Pool to obtain other Coverage. (c) Notwithstanding Minnesota Statutes, § 13.203, the Pool shall provide each Participating Member with the Participating Member's monthly claims data. All such data will be de-identified and shall not include identifying information as defined pursuant to Minnesota Statutes, § 144.291, subdivision 2(d). No Page 8 of 24 Participating Member or its employee or agent shall disclose any information about individual claims or total claims of an individual without the consent of the individual, except that the information may be disclosed to officers, employees, or agents of the Participating Member to the extent necessary to enable them to perform their duties in administering the health benefit program. 4.4 Eligibility and Application. Any Minnesota Political Subdivision may apply to enter the Pool by submitting a Request for Proposal (RFP) or application form and documentation establishing the prospective member's ability to meet the Pool's underwriting standards and any other nondiscriminatory membership criteria adopted by the Board of Trustees. All Coverage offered by the Pool shall be available to all Participating Members and to all eligible Employees, Former Employees,and Dependents according to the same underwriting standards. However,the Board shall not be required to accept prospective members that do not meet the Pool's underwriting standards. 4.5 Approval and Admission of New Members. Upon review and approval of the documentation outlined in Section 4.4 herein, the Board of Trustees shall adopt a resolution approving a prospective member's participation in the Pool and directing the Board Secretary to add the new Member to the list of Participating Members in Appendix Al upon receipt of: 4.5.1 Membership Agreement and Bylaws.An executed copy of this Agreement;and 4.5.2 Board Resolution. A resolution from the governing body of the prospective member outlining the prospective member's commitment to: (a) Fully comply with this Agreement; Minnesota Rules, Parts 2785.0010 to 2785.1600, including joint and several liability; and other applicable Minnesota statutes and rules;and (b) Participate in the Pool for a minimum of one (1) Policy Year. This initial commitment shall automatically renew forsubsequent one-year terms unless the Participating Member provides notice of voluntary withdrawal pursuant to Section 4.7. 4.6 Effective Date.The effective date for membership shall be January 1 orJuly 1,whichever is closest to the date the Participating Member meets the requirements outlined herein. The Board of Trustees may permit entry into the Pool at other times and may impose restrictions and limitations with respect to such entry. 4.7 Leaving the Pool. 4.7.1 Voluntary Withdrawal. A Participating Member may withdraw from the Pool without penalty by providing notice to the Board of Trustees at least five (5) months before the end of the Participating Member's Policy Year subject to the following: 'Appendix A may be modified at any time to pursuant to this Agreement and Bylaws.Such modifications do not constitute an amendment to this Agreement and do not otherwise modify the terms and conditions herein. Page 9 of 24 (a) Withdrawal is prohibited if the Participating Member has not participated in the Pool continuously for a minimum of one(1) complete Policy Year or if there are outstanding Premiums or assessments owed by the Member. (b) The Board shall notify the Commissioner under any circumstances in which the Member's withdrawal may cause the Pool to be in violation of the minimum annual Premium requirement as outlined in Section 8.2.2 herein or would otherwise compromise the Pool's financial integrity, (c) Withdrawal is generally irrevocable upon receipt of the notice by the Board of Trustees. However,the Board may reject the notice if the Member's withdrawal is contrary to applicable law or revoke it at the request of the Member. (c) The Pool shall pay eligible claims incurred by Covered Persons prior to the effective date of withdrawal ("Run Out Claims") provided such claims are presented to the Pool,or its designee,within 180 days after the effective date of the withdrawal. The withdrawing Member shall be responsible for any claims incurred after the effective date of the withdrawal and any Run Out Claims submitted to the Pool after the 180-day period ends. 4.7.2 Expulsion. No less than annually, the Board of Trustees shall review each Participating Member's status and experience to determine whether they meet any criteria for expulsion. Expulsion is subject to the requirements for voluntary withdrawal above except that a Member may be expelled with outstanding Premiums or assessments owing and regardless of whether the minimum membership commitment has been satisfied, if applicable. Criteria for expulsion include: (a) Failure to remit any Premium, assessment,or penalty in the amount required by the date due; (b) Failure to comply with this Agreement and Bylaws,a delegation of authority from the Board, Board policies and procedures, or applicable laws and rules; (c) Failure to perform other assigned obligations with respect to the Pool or any Plan; (d) Failure to satisfy the standards of financial integrity adopted by the Board;or (e) Other action or failure to act which the Board of Trustees determines to be detrimental to the interests of the Pool or any Plan. 4.7.3 Member Interest in Surplus Following Withdrawal or Expulsion. A Member that withdraws or is expelled from the Pool has no right to a share of the Pool's Surplus. ARTICLE V. ADOPTION AND AMENDMENT OF BYLAWS 5,1 Adoption. This combined Membership Agreement and Bylaws is intended to describe the purpose, governance, and operations of the Pool, and to satisfy applicable Minnesota statutes and rules. The Agreement shall be adopted, in writing, by resolution of the governing bodies of each of the Pool's Participating Members, Page 10 of 24 5.2 Amendment.The Board of Trustees shall have the authority to amend or restate this Agreement and Bylaws at any time, provided such action is taken by resolution at a duly noticed meeting of the Board with an agenda that specifically includes the amendment or restatement as an item of business. The Board of Trustees shall solicit the advice and counsel of the Labor Management Committee in considering any material amendment to this Agreement. The Chairperson shall file any changes to this Agreement with the Commissioner within thirty(30)days after adoption. ARTICLE VI. SERVICE COMPANY 6.1 Powers, Duties, and Responsibilities. The Board of Trustees shall engage a Service Company to perform services necessary to the Pool's day-to-day operations and the administration of Coverage, except those services and responsibilities reserved to Sourcewell, other Participating Members, the Board, individual Trustees, the Financial Administrator, the accountant, or other service providers.Such services may include but are not limited to: account and record keeping; billing and collection of Premiums and assessments; claims investigation, settlement, and reserving;claims payment, including those subject to stop-loss insurance or member deductibles; general administration; loss control;and underwriting. 6.2 Selection. 6.2.1 Qualifications.The Board shall select a Service Company licensed by the Commissioner as a self-insurance plan administrator, an insurance company authorized to transact insurance in Minnesota,or a service plan corporation. 6.2.2 Procedures. (a) The Board may issue a request for proposal (RFP) with respect to a need for a Service Company at any time, but at least every four(4)years. (b) The Board shall evaluate responses to the RFP in accordance with applicable law, and criteria adopted by the Board and select a Service Company qualified to provide the required services. Notwithstanding the above, the Board may negotiate with any entity that responds to the RFP or disregard the responses altogether. (c) In evaluating a Service Company,the Board shall verifythe entity's licensures and consider its experience in delivering service required.The Board shall also ensure there are no potential conflicts of interest between the entity and the Pool. 6.3 Compensation and Agreement.The Board shall negotiate with the Service Company with respect to compensation and other necessary terms, which shall be documented in a contract approved by the Board and executed by the Chairperson and the Service Company. 6.4 Annual Review,The Board shall conduct an annual review of the Service Company's performance and take necessary action if the entity is not performing as expected or required pursuant to the Boards contract with the Service Company. ARTICLE VII. FINANCIAL ADMINISTRATOR Page 11 of 24 7.1 Powers,Duties,and Responsibilities.The Board of Trustees shall engage a Financial Administrator to invest the Pool's assets and provide other necessary financial or accounting services. Certain duties relating to financial administration of the Pool may also be delegated to Sourcewell or another Participating Member. Investment of the Pool's assets shall be subject to Minnesota Statutes, § 118A.04, with regard to the permitted types of investments, maturities, and depositories. Pool assets shall not be invested in securities or debts of a Participating Member or any entity under contract with the Pool. 7.2 Selection. The Board shall engage a Financial Administrator that employs persons trained and experienced in money management and investments and possess no less than five (5) years' experience as an organization in these specialties with demonstrated competence.The Board may not engage a Financial Administrator that employs an owner, officer, employee, or agent of the Service Company or any subcontractor of the Service Company. 7.3 Compensation. The Board shall negotiate with the Financial Administrator with respect to compensation and other necessary terms,which shall be documented in a contract approved by the Board and executed by the Chairperson and the Financial Administrator. 7.4 Annual Review, The Board shall conduct an annual review of the Financial Administrator's performance and take necessary action if the entity is not performing as expected or required pursuant to the Boards contract with the Financial Administrator. ARTICLE VIII.COVERAGE, PLAN PARTICIPATION,AND PREMIUMS 8.1 Coverage. As an Employee Health Benefits Pool, the Pool shall provide only employee health benefits, disability benefits,or both,as those terms are defined herein. 8.1.1 Changes in Coverage.The Board of Trustees may,from time to time, amend or terminate an existing Plan,or adopt a new Plan. 8.1.2 Notice of Changes in Coverage. Participating Members shall be solely responsible for notifying their Employees, Former Employees,and Dependents of changes to any Plan(s) offered by the Pool. In addition,each Participating Member shall be solely responsible for meeting obligations related to collective bargaining of benefits pursuant to Section 4.3. 8.1.3 Coverage Administration and Related Requirements. The Pool is subject to the state statutes and rules applicable to insurance companies that provide insurance similarto the coverage offered by the Pool. Such requirements include, but are not limited to, Minnesota Statutes, Chapters 60A, 62A, 62E, 65A, 65B, 70A,72A, and 72C, 79, and 176, and rules adopted under these chapters concerning: (a) Filing and requesting approval for coverage documents; (b) Coverage document content and language; (c) Mandated benefits, including coverage conversion and continuation; (d) Coverage administration, including notices to Covered Persons; Page 12 of 24 (e) Claims administration;and (f) Other practices affecting coverage. 8.1.4 Uniform Underwriting. All Coverages offered by the Pool shall be available according to the same underwriting standards to all Participating Members and, if applicable, to all Member's Employees, Former Employees,and Dependents. 8.1.5 Continuing Responsibility. Notwithstanding cancellation or termination of Coverage to a specific Participating Member, ceasing to offer a particular Coverage or ending or revocation of the Pools authority to self-insure, the Pool retains indefinitely all responsibilities to Members and other Covered Persons associated with the period while Coverage was in force. This responsibility ceases only after the Pool dissolves pursuant Section 12.4 herein. 8.2 Premiums, 8.2.1 Schedule. Participating Members shall pay Premiums owed on a monthly basis with payments due in the month before the Premium is earned. The Board of Directors shall promptly take action to collect past due Premiums. Collection costs shall be the sole responsibility of the delinquent Member. 8.2.2 Minimum Annual Premium. The Pool shall maintain an annual premium volume in accordance with applicable statutory requirements. The Pool shall monitor its premium volume to ensure it is meeting statutory requirements,or other premium volume amount approved by the Commissioner,and shall comply with any and all requirements to notify the Commissioner regarding its premium volume. 8.2.3 New Pool Deposit Premium,The Pool shall maintain an initial deposit premium for its first year of operations in an amount that complies with applicable statutory requirements or pursuant to an arrangement approved by the Commissioner. 8.2.4 Premium Changes.The Board of Directors shall conduct an annual review,based on sound actuarial principals,of Premiums to determine whether a rate adjustment is required for any Participating Member(s)or Plan(s). Premium changes shall be approved by the Board and disclosed to Participating Members at least sixty(60)days prior to the effective date of the change. Participating Members shall be solely responsible for notifying Covered Persons and appropriate union representatives of such changes. 8.3 Former Employees. Participating Members shall be responsible for determining who, if any, of their Former Employees remain eligible for Employee Health Benefits. If the Member withdraws or is expelled from the Pool,its Former Employees shall no longer be eligible for Coverage. ARTICLE IX. FINANCIAL INTEGRITY 9.1 Standards of Financial Integrity. The Board of Trustees shall establish written standards of financial integrity for the Pool.These standards shall comply with applicable Minnesota law and rule,including,but not be limited to,the following: Page 13 of 24 9.1.1 Pool Assets.The Pool's assets: (a) Shall not be commingled with the assets of any Participating Member; (b) Shall not be loaned to anyone for any purpose or used as security for a loan, except as permitted for investments; (c) Shall be employed solely for the purposes stated in this Membership Agreement and Bylaws,and applicable Minnesota law and rule; and (d) Shall not be considered the property or right of any Participating Member or Covered Person,except for benefits underthe Coverage Documents,for declared dividends or distributions, if any, or for its portion of assets remaining after the Pool's dissolution. 9.1.2 Sources of Funds. (a) Except for stop-loss coverage as described below, the Board shall not borrow money, issue debt instruments, or obtain funds through subrogation. (b) The Board may receive funds only from: I. Legal action to collect delinquent debts; H. Participating Members or jointly and severally liable past Members, as applicable, as Premiums, assessments,and penalties; iii. Its insurers and indemnitors pursuant to applicable agreements; iv. Dividends,interest,or proceeds from the sale of investments; V. Refunds of excess payments; vi. Coordination of benefits with other insurance programs; and vii. Collection of money owed to the Pool 9.1.3 Use of Pool Assets. The Board of Trustees shall expend funds for payment of losses, expenses,and for other costs customarily borne by insurers under conventional insurance policies in Minnesota,and for any other purpose permitted or provided by applicable law. 9.1.4 Reserves. The Board of Trustees shall establish Reserves for all incurred loses, both reported and unreported, and for unearned Premiums.To the extent the amount of loss is uncertain, the reserve shall be set conservatively. As the degree of uncertainty is changed by new events or information, the amount of the reserve shall be modified accordingly.Accounting for Reserves shall be as required by the financial statement forms and instructions under Minnesota Rules, Part 2785.1600,subpart 2. 9.1.5 Fidelity Bond. All individuals who handle, or who have authority to gain access to, Pool funds, including Trustees, shall be covered by a fidelity bond or policy of insurance Page 14 of 24 coverage approved by the Commissioner covering losses from dishonesty, robbery, forgery or alteration, misplacement, or mysterious or unexplainable disappearance. The amount of coverage for each occurrence shall be $300,000 or more. The Pool shall purchase a fidelity bond or policy of insurance coverage approved by the Commissioner covering the required service providers and individuals or submit to the Commissioner separate proof of coverage for all required service providers and individuals not covered under the Pool's bond or applicable insurance coverage. 9.1.6 Separate Accounts. The Board of Trustees may, but shall not be required to, establish separate accounts for the payment of claims or certain types of expenses.The accounts shall be used only by the Service Company,its authorized subcontractors,or the Financial Administrator, as appropriate to the account's purpose. The amount in these separate accounts shall not exceed an amount reasonably sufficient to pay the claims or expenses for which the account is established. All monetary and investment assets not in such accounts shall be under the control of the Pool's Financial Administrator. 9.1.7 Maintenance of Sound Financial Condition.The Board of Trustees shall regularly monitor the Pool's revenues, expenses, and loss development, and evaluate its current and expected financial condition. (a) If necessary, the Board shall attempt, in good faith, to maintain or restore the Pool's sound financial condition, using any means at its disposal, including, but not limited to, adjusting premium rates, underwriting standards, dividend rates, expulsion standards, and other powers granted by applicable Minnesota law or rules and this Agreement and Bylaws. (b) If the Board's actions are inadequate to maintain or restore the Pool's financial condition,the Commissioner shall,as appropriate,order an increase in premium rates, revoke the Pool's self-insurance authority pursuant to Section 12.3.2 herein, or order than an assessment be levied against Participating Members under Section 9.5 herein. 9.2 Reporting. 9.2.1 Financial Statements. The Board of Trustees shall prepare annual financial statements containing a statement of net position;statement of revenues,expenses,and changes in net position;and a statement of cash flows.Such statements: (a) Shall be filed with the Commissioner no later than 60 days after the end of the Pool's Fund Year; and (b) Shall be audited by an independent certified public accountant,who shall submit a report to the Commissioner within 180 days of the end of the Pool's Fund Year. (c) Every second annual financial statement shall be accompanied by a statement from a qualified actuary concerning the statement of net position items that are based on actuarial assumptions and methods. The form of the actuary's statement and the scope of their review shall comply with the Commissioner's instructions. Page 15 of 24 (d) The Pool shall file quarterly reports with the Commissioner, in the event the Commissioner requires quarterly reporting to ensure the Pool's financial integrity. 9.2.2 Annual Status Report. No later than 60 days after the end of the Pool's Fund Year, the Board of Trustees shall file with the Commissioner a statement describing any changes that have occurred in the information filed with its initial application for authority to self- insure or its most recent status report. 9.3 Joint and Several Liability. 9.3.1 Pool Liabilities and Expenses. Pursuant to Minnesota Rules,Part 2785.1400,subpart 1(A): (a) Each current Participating Member shall be jointly and severally liable for all Pool liabilities and expenses;and (b) Each past Member shall continue to be jointly and severally liable for the Pool's liabilities and expenses for three(3)complete Fund Years after leaving the Pool. Each past Member shall continue to be jointly and severally liable for the Pool's liabilities and expenses for a period of three(3)complete Fund Years after leaving the Pool. After the period of continuing liability, past Members are no longer jointly and severally liable for the Pool's liabilities and expenses, unless runoff pool liability is applicable. 9.3.2 Runoff Pool Liabilities and Expenses.All current Members participating in the Pool at the time self-insurance authority ends continue to be jointly and severally liable forthe Pool's liabilities and expenses until the Pool is dissolved. All past Members that are jointly and severally liable for the Pool's liabilities and expenses at the time its self-insurance authority ends continue to be jointly and severally liable until the Pool is dissolved. 9.4 Assessment.The Board of Trustees may levy an assessment against current and past Participating Members under the following circumstances: 9.4.1 Assessment to Correct a Deficit. If the Pool's total liabilities exceed its total assets, the Board shall restore a positive Surplus within ninety (90)days by assessing all jointly and severally liable current and past Participating Members according to the following formula: All jointly and severally liable Participating Members and past Participating Members may be assessed proportionately to their share of the total premiums paid and owed during the assessment base period. The assessment base period atthe time of the Pool's self-insurance authority ending,shall remain the basis of assessments under this item until final Pool dissolution. The assessment base period includes all completed quarters of the current fund year and includes the most recent three complete fund years. 9.4.2 Assessment to Increase Surplus.The Board of Trustees may also forestall a deficit or to otherwise improve the Pool's financial strength by assessing all jointly and severally liable Page 16 of 24 current Participating Members. The assessment may be calculated using any reasonable procedure,consistent with these Bylaws 9.5 Cash Flow and Stop-Loss Insurance, 9.5.1 Cash Flow Difficulties. The Board of Trustees shall protect the Pool from cash flow difficulties using methods that include, but are not limited to,the following; (a) Establishing and maintaining a Surplus consisting of funds contributed by Participating Members and the Pool's net position;or (b) Obtaining language in the Pool's stop-loss insurance policy requiring the insurer to advance funds to the Pool if the policy limits have been or are likely to be exceeded. The funds may be considered an advance against the insurer's potential liability for the policy period. 9.5.2 Stop Loss Insurance. The Pool may purchase excess or stop-loss insurance for indemnification of a portion of its losses. If stop loss insurance is required pursuant to Minnesota law, any such stop-loss insurance shall comply with Minnesota Rules, Part 2785.1300 and Minnesota Statutes, §471.617. If the Pool determines that an excess or stop-loss insurance policy will be terminated or modified causing a violation of applicable law or otherwise compromising the Pool's financial integrity, the Pool shall notify the Commissioner prior to the termination or modification taking effect and shall indicate what corrective action will betaken, 9.5.3 Stop-Loss Requirements, The Board of Trustees shall comply with the following with respect to any stop-loss insurance it purchases: (a) If the Board elects to terminate or modify a stop-loss policy in a manner that would violate applicable law or otherwise compromise the Pool's financial integrity,the Board shall notify the Commissioner prior to the effective date of the termination or modification and indicate what corrective action will be taken. (b) No liability transferred to a stop-loss insurer may, directly or indirectly, be returned to the Pool or a Participating Member of the Pool. 9.6 Dividends,The Board of Trustees may, but shall not be required to, declare and pay dividends or distributions from its Surplus subject to the following requirements: 9.6.1 Limitations.The Board shall not declare a dividend or distribution from Surplus if doing so will cause the Surplus to be negative or if the Pool has a stop-loss advancement liability. 9.6.2 Allocation. Any dividend declared shall be allocated in proportion to each eligible Participating Member's share of the total Premiums paid during the period used to calculate the dividend. 9.6.3 Eligibility and Member Responsibilities. Only Members participating in the Pool at the time a dividend or distribution is declared shall be eligible to receive the dividend or distribution. If a dividend be distributed, each Participating Member shall be responsible Page 17 of 24 for determining how the dividend or distribution shall be used in accordance with applicable Minnesota law. ARTICLE X. LIABILITY AND INSURANCE 10.1 Member Liability.Unless otherwise specified in this Agreement, no Participating Member shall be liable forthe acts or omissions of another Member. Nothing in this Agreement shall be construed as a waiver of a Participating Member's limitation of liability pursuant to Minnesota Statutes Chapter 466. 10.2 Trustee Liability, 10.2.1 Limitations. No Trustees shall be held liable for: (a) Mistakes in judgment or other actions made,taken, or omitted by the Trustee in good faith; (b) Any action made,taken,or omitted by any Pool agent,employee,or independent contractor selected by the Trustees with reasonable care; (c) Any loss incurred through investment or failure to invest Pool funds;or (d) Any action taken or omitted by another Trustee. No Trustee shall be required to give a bond or other security to guarantee the faithful performance of their duties except as required by this Agreement or by law. 10.2.2 Defend and Hold Harmless. Pool assets shall be used to defend and hold harmless any Trustee for actions taken by the Trustee within the scope of their authority.The Board of Trustees shall purchase insurance providing fiduciary liability coverage for the Trustees. 10.2.3 Duties. The Trustees shall discharge their duties solely in the interest of the Pool and: (a) For the exclusive purpose of providing benefits to Covered Persons and defraying the reasonable expense of administering the Pool and the Plan(s); (b) With the care, skill, prudence, and diligence under the then prevailing circumstances that a prudent person in a like capacity and familiar with such matters would use in conducting an enterprise of a like character and aims; and (c) In accordance with the documents and instruments governing the Pool and Plan(s)insofar as such documents and instruments are consistent with the law. ARTICLE XI. DISPUTE RESOLUTION 11A Informal Dispute Resolution,The Board of Trustees shall seek to resolve any dispute between the Pool and any Participating Member,or a dispute amongst Members,through informal discussion. Such efforts shall be facilitated by the Chairperson,or,if the Chairperson has a conflict of interest due to the nature of the dispute, by an alternate Officer or Trustee. Page 18 of 24 11.2 Formal Dispute Resolution. If a dispute cannot be resolved through informal efforts, the Board may refer the dispute to formal mediation facilitated by a mediator mutually acceptable to the parties to the dispute. In the event the dispute cannot be resolved through mediation,the parties to the dispute may pursue other reasonable procedures for resolution,including formal litigation. ARTICLE XII. DURATION AND DISSOLUTION 12.1 Duration. Pursuant to Minnesota Statutes, § 471.59, subdivision 4, but subject to the provisions herein regarding Member withdrawal,this Agreement shall be ongoing. 12.2 Merger.To the extent not prohibited by applicable law,the Board of Trustees may apply to merge with any other plan or pool established under Minnesota law. The Board of Trustees shall solicit the advice and counsel of the Labor Management Committee in considering any such merger. 12.3 Ending Self-Insurance Authority. 12.3.1 Voluntary Termination of Authority to Self-insure.The Board of Trustees may elect to end the Pool's self-insurance authority and cease to provide Coverage,provided such decision is made at least 45 days before the end of the current Fund Year,The Board shall provide notice of its decision to the Commissioner within fourteen (14) days. 12.3.2 Revocation of Authority to Self-Insure. The Commissioner shall, by order, revoke the Pool's authority to self-insure upon no less than ten(10)days'written notice if any of the following events occur,and the Commissioner judges the event(s)to be material: (a) Failure of the Pool to comply with applicable Minnesota statutes or rules; (b) Failure of the Pool to comply with any lawful order of the Commissioner; (c) Commission by the Pool of an unfair or deceptive practice as defined in Minnesota Statutes,§§72A.17 to 72A.32,or in related rules; (d) Deterioration of the Pool's financial integrity to the extent that its ability to meet obligations promptly and in full is or will be significantly impaired. 12.3.3 Runoff Period.The Pool shall continue to exist as a Runoff Pool after its authority to self- insure has ended for purposes of paying claims, preparing reports, and administering transactions associated with the period in which the Pool provided Coverage.The Runoff Pool shall continue to comply with applicable Minnesota statutes and rules. No Members shall be permitted to join, leave,or be expelled from the Pool during the runoff period. 12.4 Dissolution. 12.4.1 Authorization to Dissolve.The Board of Directors shall not dissolve the Pool or Runoff Pool without requesting authorization from the Commissioner.The Commissioner shall grant the request within 60 days of receipt if either of the following conditions are met: (a) The Pool demonstrates that it has no outstanding liabilities, including incurred but not reported liabilities;or Page 19 of 24 (b) The Pool has obtained an irrevocable commitment from a licensed insurer that provides for payment of all outstanding liabilities and provision of related services, including claims payment, preparation of reports, and the administration of transactions associated with the period when the Pool or Runoff Pool provided Coverage. 12.4.2 Pool Assets and Liabilities Upon Dissolution.Upon receipt of authorization to dissolve,the Board of Trustees shall distribute the Pool's assets to Participating Members as follows: upon final dissolution of the Pool, all property purchased or owned pursuant to this Agreement shall be sold and the proceeds thereof, together with all other assets not necessary forsatisfaction of the Pool's obligations,shall be distributed in accordance with applicable law to the Participating Members. The amount distributed to each Participating Member shall be based on the following two-step formula: Step 1. 70%of remaining assets will be distributed based on the ratio of(1)the total consecutive Member Months associated with each Participating Member during the final 120 months of coverage provided by the Pool and,if dissolution occurs prior to January 1,2032,the Pool's predecessor (the Sourcewell Risk Management Pool),divided by(2)the total Member Months for all Participating Members in the Pool during the final 120 months of such coverage. For this purpose, a "Member Month" is one month of coverage for each Employee, Dependent, and Former Employee receiving coverage through the Pool and/or the Sourcewell Risk Management Pool. Step 2. 30%of remaining assets will be distributed only to Participating Members who have annual premiums in the last 12 months of coverage greater than the Community Rate of the entire Pool, 30%of remaining assets will be distributed based on the ratio of(1) the amount of annual premium paid by the Participating Member in the last 12 months of coverage that exceeds the Community Rate, divided by(2)the total amount of annual premium paid by all Participating Members that exceeds the Community Rate, Community Rate is calculated by determining the average premium amount for each Participating Member needed to fund the Pool's medical claims experience adjusted for health plan benefits, age composition and the geography of each respective Participating Member. ARTICLE XIII. GENERAL PROVISIONS 13.1 Record Keeping. The Board of Trustees shall maintain within Minnesota all records necessary to verify the accuracy and completeness of all reports submitted to the Commissioner under Minnesota Rules, Part 2785.1600.All records concerning claims, reserves,financial transactions, and other matters necessary for Pool operations are the property of the Board of Trustees. 13.2 Notice. Any notice required by this Agreement shall be in writing and shall be deemed to have been given when deposited in a U.S. Post Office, registered or certified mail, postage prepaid, return receipt requested and addressed as follows: If to the Board of Trustees or the Pool: Better Health Collective Page 20 of 24 202 South 120 Street NE PO Box 219 Staples, MN 56479 If to a Member:To the address set forth in Appendix A or to such other address as any party to this Agreement may,from time to time,specify in writing to the other parties and to the Pool. Any notice required bythis Agreement may be waived by the party or parties to whom such notice is required to be provided hereunder. 13.3 Section Headings.The section headings inserted in this Agreement are for convenience only and are not intended to, and shall not be construed to, limit,enlarge, or affect the scope or intent of this Agreement or the meaning of any provision thereof. 13.4 Validity and Savings Clause. In the event any provision of this Agreement shall be declared by a final judgment of a court of competent jurisdiction to be unlawful,unconstitutional,or invalid as applied to any Member, the lawfulness, constitutionality, or validity of the remainder of this Agreement shall not be deemed affected thereby. 13.5 Counterparts.This Agreement and any amendments thereto may be executed in any number of counterparts which taken together constitute a single instrument. New Members approved for participation in the Pool after the Effective Date of this Agreement shall sign the Agreement and their names and contact information shall be added to Appendix A without the need to amend the Agreement as a whole. 13.6 Amendment. The Board of Trustees may, in accordance with Section 5.2 herein, amend this Agreement and such amendment shall be evidenced in writing and executed by the Members. 13.7 Minnesota Law.This Agreement shall be governed by,and the Pool and Plan(s))shall be operated in accordance with Minnesota Law, including Minnesota Statutes, Chapters 13, 13D, 60A, 62A, 62E, 62L, 70A, 72A, 72C, and 471. 13.8 Other Applicable Law. The Pool and the Plan(s) shall be operated in accordance with applicable federal law,including the Health Insurance Portability and Accountability Act of 1996(HIPAA)and the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA), as it applies through the Public Health Services Act(PHSA). 13.9 Entire Agreement. All agreements, covenants, representations, and warranties among the Members expressed or implied,oral or written,concerning the subject matter of this Agreement are contained herein. All prior or contemporaneous conversations, negotiations, agreements, representations, covenants,and warranties concerning the subject matter of this Agreement are merged into this Agreement. Union contracts,negotiations,and the like are expressly outside the subject matter of this Agreement, are not merged into this Agreement, and remain the sole responsibility of each Member,and not the Board of Trustees or the Pool Page 21 of 24 CERTIFICATION The undersigned,the[Secretary of the Board] hereby certifies that the foregoing Membership Agreement and Bylaws were adopted pursuant to a resolution of the Members,effective as of 12/5/22. [ cretoryj Page 22 of 24 DocuSign Envelope ID:B7AE9CE1-B004-4063-AD63-06ACE54C941A AGREEMENT Pursuant to all applicable state and federal laws,this Membership Agreement and Bylaws of Better Health Collective has been approved by the governing board of the undersigned party as evidence by the signatures below. PARTICIPATING MEMBER / SOURCEWELL HEALTH BOARD OF TRUSTEES Name of' articipatin Member DocuSigned by: Scoff Vtnos�ty. A Drized signature Authorized Signature Scott veronen Name/Title Name/Title 12/7/2022 2:18 PM CST DATE DATE Page 23 of 24 APPENDIX A MEMBERS AND ADDRESSES Page 24 of 24 CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 0-0,090 O FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Julie Flaten, Assistant City Administrator/Human Resource Director SUBJECT: Annual Non-Bargaining and Paid-on-Call Firefighter Wage Increase- Human Resources DATE: December 5, 2022 INTRODUCTION Council is being asked to approve the wage scale for non-bargaining and paid-on-call fire employees. DISCUSSION Annually,the city council reviews the compensation of non-bargaining and paid-on-call fire employees. This process is done in conjunction with the annual budget process. Annual salary adjustments for non-bargaining employees have been reviewed and are proposed at 3.00% effective January 1, 2023. Non-bargaining employees include department directors, supervisors, and confidential employees. It is also recommended to increase the wage of all levels of the paid-on-call firefighter scale by 3.00% effective January 1, 2023. All other employees belong to collective bargaining units which require the city to formally negotiate changes to the terms and conditions of employment through the collective bargaining process. All union contracts have been successfully negotiated with a 3.00%cost of living increase for 2023. BUDGET IMPACT The cost of these adjustments has been factored into the 2023 proposed budget. ACTION REQUESTED Approve the wage scales for non-bargaining and paid-on-call fire employees. ATTACHMENTS: Type Description D Backup Material 2023 Non-Bargaining Wage Structure D Backup Material 2023 Paid-on-Call Fire Wage Structure 3%COLA 2023 Position and Salary Structure Effective January 1,2023 Grade Position Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 B24/B31 Human Resources Specialist 31.727 32.483 33.238 33.994 34.749 35.504 36.260 37.015 37.771 38.678 39.606 Payroll Specialist 65,992.35 67,564.87 69,135.25 70,707.77 72,278.15 73,848.53 75,421.05 76,991.43 78,563.95 80,449.26 82,379.56 C41 Accountant 37.629 38.524 39.420 40.316 41.212 42.108 43.005 43.529 44.796 45.871 46.972 78,268.30 80,130.04 81,993.93 83,857.82 85,721.71 87,585.60 89,449.48 90,539.97 93,175.12 95,411.78 97,702.01 C42 Building Official 39.771 40.719 41.666 42.612 43.560 44.506 45.453 46.400 47.347 48.483 49.647 Parks and Facilities Supervisor 82,724.49 84,695.50 86,664.36 88,633.23 90,604.24 92,573.10 94,541.97 96,512.98 98,481.84 100,844.91 103,265.82 Civil Engineer Network Administrator C43 Public Works Supervisor 42.737 43.946 45.156 46.365 47.575 48.785 49.994 51.203 52.414 53.671 54.959 88,892.46 91,407.64 93,924.96 96,440.14 98,955.31 101,472.63 103,987.81 106,502.99 109,020.31 111,636.18 114,314.18 C44/C51 Assistant City Engineer 45.301 46.803 48.091 49.379 50.668 51.955 53.244 54.532 55.820 57.160 58.532 Liquor Operations Manager 94,227.04 97,350.66 100,028.66 102,708.80 105,388.94 108,066.94 110,747.08 113,427.23 116,105.23 118,892.49 121,746.16 Deputy Fire Chief C45/C52 Police Captain 48.020 49.611 50.977 52.343 53.707 55.073 56.439 57.804 59.169 60.590 62.043 99,880.83 103,190.84 106,031.66 108,872.48 111,711.16 114,551.99 117,392.81 120,231.49 123,072.31 126,026.68 129,049.61 D61 Deputy Police Chief 50.661 52.588 54.035 55.483 56.930 58.377 59.824 61.272 62.720 64.225 65.767 IT Director 105,373.94 109,382.37 112,392.45 115,404.66 118,414.73 121,424.80 124,434.88 127,444.95 130,457.16 133,587.21 136,794.38 D62 Community Development Director 53.193 55.217 56.737 58.257 59.776 61.296 62.816 64.336 65.855 67.436 69.054 Finance Director 110,642.11 114,851.92 118,011.96 121,174.14 124,334.18 127,496.37 130,656.41 133,818.59 136,978.63 140,267.21 143,632.92 Fire Chief Assistant City Administrator/HR Director Municipal Services Director Parks&Recreation Director D63 55.853 57.978 59.574 61.170 62.765 64.361 65.957 67.553 69.148 70.807 72.507 116,173.78 120,593.55 123,914.27 127,232.85 130,551.43 133,870.01 137,190.73 140,509.30 143,827.88 147,279.29 150,814.25 D64 Public Works Director/City Engineer 58.645 60.877 62.553 64.228 65.904 67.579 69.254 70.930 72.606 74.348 76.132 Police Chief 121,981.83 126,624.41 130,110.09 133,593.64 137,079.32 140,565.01 144,048.55 147,534.23 151,019.92 154,644.86 158,355.50 D65/D72 61.578 63.921 65.680 67.439 69.198 70.958 72.717 74.476 76.235 78.066 79.939 128,081.24 132,955.20 136,614.42 140,273.64 143,932.86 147,592.08 151,251.30 154,910.52 158,569.74 162,376.78 166,273.81 E81 City Administrator 64.657 67.117 68.964 70.811 72.658 74.506 76.353 78.201 80.047 81.968 83.936 134,487.02 139,603.07 143,444.39 147,287.86 151,129.18 154,972.65 158,813.97 162,657.44 166,498.76 170,494.33 174,586.32 Paid-on-call Fire Wage Structure Effective January 1, 2023 Assistant Chief 19.83 District Chief 19.57 Captain 18.54 Lieutenant 17.25 Crew Leader 16.48 Firefighter 15.45 Cadet 14.42 Duty Chief 5.15 CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 ® I Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Kellee Omlid, Parks and Recreation Director SUBJECT: Approve Agreement for Demolition of Bathhouse—Parks and Recreation DATE: December 5, 2022 INTRODUCTION The outdoor pool was demolished in spring 2018. The bathhouse was kept to be used seasonally for the restrooms with running water and a portion of it to be utilized as a storage building. DISCUSSION The 2005 city council approved master plan for Evergreen Knoll Park includes a long-term option of replacing the swimming pool with a zero-depth splash pad and new building accommodating changing rooms and large picnic shelter. Although the bathhouse has two restrooms, it serves no other purpose than storage of some materials. Based on information from daily cleanings, it appears the restrooms aren't used regularly. The bathhouse is a target for vandalism, an eyesore, and a safety concern as can't see what is happening behind the building. The bathhouse was also broken into several times this fall. Staff contacted two companies who are experienced with demolition of building structures and site restoration to submit a quote for this work.The following two quotes were received for this work: Name of Contractor Amount Nadeau Companies, LLC $27,900.00 JJD Companies LLC $41,500.00 As you can see, Nadeau Companies, LLC submitted the low quote for this project.The quote includes demolition of the building and foundation, cap water and sewer at structure, remove the circle drop-off, and topsoil and seed the disturbed area. Nadeau Companies, LLC was the contractor who demolished the outdoor pool in 2018, so are familiar with the project and site. Demolition of the bathhouse shall happen by December 31, 2022 and site restoration including topsoil and seeding the disturbed area must be completed by May 31, 2023. An electrician moved the electrical panel in the bathhouse outside adjacent to the transformer. This electrical panel provides service to the shelter and parking lot lights and would also for a new building. BUDGET IMPACT Funding for the project will be through American Rescue Plan Act(ARPA)funds. ACTION REQUESTED Staff is recommending city council approve the attached agreement with Nadeau Companies, LLC in the amount of$27,900.00 to demolish the bathhouse. ATTACHMENTS: Type Description D Backup Material Agreement with Nadeau Companies, LLC AGREEMENT AGREEMENT made this _-2Qf�` day of c 2022, between the CITY OF FARMINGTON, a Minnesota municipal corporation ("City"), and NADEAU COMPANIES,LLC,a Minnesota limited liability corporation("Contractor"). IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN CONTAINED,THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS, The following documents shall be referred to as the "Contract Documents", all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement B. Contractor Proposal submitted on November 22, 2022, attached as Exhibit «A In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document "A" having the first priority and Contract Document"B" having the last priority. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods,services,and perform the work in accordance with the Contract Documents. 3. OBLIGATIONS OF THE CITY. The City shall pay the Contractor in accordance with the bid. 4. SOFTWARE LICENSE. If the equipment provided by the Contractor pursuant to this Contract contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, the Contractor shall pay all software licensing fees. The Contractor shall also pay for all software updating fees for a period of one year following cutover. The Contractor shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. 5. ASSIGNMENT. Neither party may assign, sublet, or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. 6. TIME OF PERFORMANCE. The Contractor shall complete its obligations for demolition on or before December 31, 2022. Site restoration including filling with a minimum of four inches of topsoil and seeding the disturbed area shall be completed by May 31,2023. 7. PAYMENT. a. When the obligations of the Contractor have been fulfilled, inspected,and accepted, the City shall pay the Contractor$27,900.00. Such payment shall be made not later than thirty (30) days after completion, certification thereof, and invoicing by the Contractor. The Performance Bond will be held until the topsoil and seeding of the disturbed area is completed in spring 2023. b. No final payment shall be made under this Contract until Contractor has satisfactorily established compliance with the provisions of Minn. Stat. Section 290.92. A certificate of the commissioner shall satisfy this requirement with respect to the Contractor or any subcontractor. S. EXTRA SERVICES. No claim will be honored for compensation for extra services or beyond the scope of this Agreement or the not-to-exceed price for the services identified in the proposal without written submittal by the Contractor, and approval of an amendment by the City, with specific estimates of type, time, and maximum costs, prior to commencement of the work. 9. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota Statute 471.25, Subdivision 4a, the Contractor must pay any subcontractor within ten (10)days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of one and one-half percent(P/2 %)per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees,incurred in bringing the action. 10. PERFORMANCE BOND. The Contractor will provide a Performance Bond to the City in the amount of 125%of the bid amount prior to the project commencing. 11. INSURANCE REQUIREMENTS. The Contractor,at is expense,shall procure and maintain in force for the duration of this Agreement the following minimum insurance coverages: A. General Liability. The Contractor agrees to maintain Commercial General Liability insurance in a minimum amount of$2,000,000 per occurrence; $2,000,000 annual aggregate. The policy shall cover liability arising from premises,operations,products- completed operations,personal injury,advertising injury,and contractually assumed liability. The City, including its elected and appointed officials,employees,and agents, shall be endorsed as additional insured. , B. Automobile Liability. If the Contractor operates a motor vehicle in performing the Services under this Agreement,the Contractor shall maintain commercial automobile liability insurance,including owned,hired,and non-owned automobiles,with a minimum 2 liability limit of$1,000,000,combined single limit. C. Workers' Compensation. The Contractor agrees to provide Workers' Compensation insurance for all its employees in accordance with the statutory requirements of the State of Minnesota. The Contractor shall also carry Employers' Liability Coverage with minimum limits are as follows: • $500,000—Bodily Injury by Disease per employee • $500,000—Bodily Injury by Disease aggregate • $500,000—Bodily Injury by Accident The Contractor shall,prior to commencing the Services, deliver to the City a Certificate of Insurance as evidence that the above coverages are in full force and effect. The insurance requirements may be met through any combination of primary and umbrella/excess insurance. The Contractor's policies shall be primary insurance to any other valid and collectible insurance available to the City with respect to any claim arising out of Contractor's performance under this Agreement. The Contractor's policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty(30)days' advanced written notice to the City,or ten(10)days' written notice for non-payment of premium. 12. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Contractor must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this Agreement. Contractor is subject to all the provisions of the Minnesota Government Data Practices Act,including but not limited to the civil remedies of Minnesota Statutes Section 13.08,as if it were a government entity. In the event Contractor receives a request to release data, Contractor must immediately notify City. City will give Contractor instructions concerning the release of the data to the requesting party before the data is released. Contractor agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Contractor's officers', agents', city's, partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 13. RECORDS. Contractor shall maintain complete and accurate records of expenses involved in the performance of services. 14. WARRANTY. The Contractor guarantees that all new equipment warranties as specified within the bid shall be in full force and transferred to the City upon payment by the City. The Contractor shall be held responsible for any and all defects in workmanship, materials, and equipment which may develop in any part of the contracted service,and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and 3 damage done by reason of the same in accordance with the bid specifications. The Contractor further warrants to the City that all goods and services furnished under the Contract will be in conformance with Contract Documents and that the goods are of merchantable quality and are fit for the use for which they are sold. This warranty is in addition to any manufacturer's standard warranty,and any warranty provided by law. 15. NONDISCRIMINATION. All Contractors and subcontractors employed shall comply with all applicable provisions of all federal; state and municipal laws which prohibit discrimination in employment to members of a protected class and all rules and regulations, promulgated and adopted pursuant thereto. The Contractor will include a similar provision in all subcontracts entered into for the performance of this contract. 16. INDEMNITY. The Contractor agrees to defend,hold harmless,and indemnify the City, its officers,agents, and employees, for and against any and all claims, demands,actions, or causes of action, of whatever nature or character, arising from the Consultant's performance of work or services provided for herein. The Contractor shall take all reasonable precautions for the safety of all its employees on the site and shall provide reasonable protection to prevent damage or loss to the property on the site or properties adjacent thereto and to work, materials and equipment under the Contractor's control. 17. WAIVER. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition,or obligation. 18. GOVERNING LAW. The laws of the State of Minnesota govern the interpretation of this Contract. 19. SEVERABILITY. If any provision,term, or condition of this Contract is found to be or become unenforceable or invalid, it shall not effect the remaining provisions, terms, and conditions of this Contract, unless such invalid or unenforceable provision., term, or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties'entire contract. 20. ENTIRE AGREEMENT. This Contract represents the entire agreement of the parties and is a final, complete, and all inclusive statement of the terms thereof,and supersedes and terminates any prior agreement(s), understandings, or written or verbal representations made between the parties with respect thereto. 21. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Contractor. In the event of termination, the City shall be obligated to the Contractor for payment of amounts due and owing for materials provided or for services performed or furnished to the date and time of termination. 4 Dated: -�.�a� 5 ,2022 CITY OF FARMINGTON By: Joshua Hoyt,Ma By: 4Lyn orski,City Administrator Dated: moi' ,2022 CONTRACTOR: NADEAU COMPANIES,LLC Its: �p 5 MERCHANT'SNk BONDING COMPANY, MERCHANTS BONDING COMPANY(MUTUAL) P.O. BOX 14498, DES MOINES, IA 50306-3498 PHONE: (800) 678-81.71 FAX:(515)243-3854 DEMOLITION CONTRACTOR PERFORMANCE BOND Bond No. MN6099560 KNOW ALL PERSONS BY THESE PRESENTS: That we,Nadeau Companies,LLC Of Hampton State of Minnesota as Principal, and Merchants Bonding Company(Mutual) a corporation duly licensed to do business in the State of Minnesota as Surety,are held and firmly bound unto City of Farmington,MN Obligee,in the penal Sum of Thirty Four Thousand Five Hundred Dollars ( $34,500,00 )DOLLARS. THE CONDITION OF THE ABOVE OBLIGATION IS SUCH,that whereas,the Principal has received a Vertnl to deM.lish buildin or`�tructure located at ath t ousc,City of�anrungt2n,MN by the Obligee. NOW THEREFORE, if the Principal shall faithfully perform the duties and in all things comply with the laws and ordinances, including all Amendments,appertaining to the license or permit applied for,then this obligation to be void, otherwise to remain in full force and effect for a period commencing on the 23rd day of November 2022 ,and ending upon cancellation by the Surety as specified herein. This bond may be terminated at any time by the Surety upon sending notice in writing to the Obligee and to the Principal,in care of the Obligee or at such other address as the Surety deems reasonable, and at the expiration of thirty-five(35)days from the mailing of notice or as soon thereafter as permitted by applicable law,whichever is later, this bond shall ipso facto terminate and the surety shall thereupon be relieved from any liability for any subsequent acts or omissions of the Principal. No right of action shall accrue on this bond to or for the use of any person or corporation other than Obligee named herein. Dated this 23rd day of November 2022 Nadeau Companies,LLC Principal Countersigned(if required): rincipal By: Merchants Bonding Company(Mutual) By LP 3210(2/15) Jessie Allen rncy-i act MERCHANT BONDING COMPANY.,, POWER OF ATTORNEY Know All Persons By These Presents,that MERCHANTS BONDING COMPANY(MUTUAL)and MERCHANTS NATIONAL BONDING,INC., both being corporations of the State of Iowa,d/b/a Merchants National Indemnity Company(in California only)(herein collectively called the "Companies")do hereby make,constitute and appoint,individually, Jessie Allen their true and lawful Attorneys)-in-Fact,to sign its name as surety(ies) and to execute, seal and acknowledge any and all bonds, undertakings, contracts and other written instruments in the nature thereof, on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law, This Power-of-Attomey is granted and is signed and sealed by facsimile under and by authority of the following By-Laws adopted by the Board of Directors of Merchants Bonding Company(Mutual)on April 23, 2011 and amended August 14, 2015 and adopted by the Board of Directors of Merchants National Bonding,Inc.,on October 16,2015. "The President, Secretary, Treasurer, or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and authority to appoint Attomeys-in-Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings,recognizances,contracts of indemnity and other writings obligatory in the nature thereof." "The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company,and such signature and seal when so used shall have the same force and effect as though manually fixed." In connection with obligations in favor of the Florida Department of Transportation only,it is agreed that the power and aut hority hereby given to the Attorney-in-Fact includes any and all consents for the release of retained percentages and/or final estimates on engineering and construction contracts required by the State of Florida Department of Transportation. It is fully understood that consenting to the State of Florida Department of Transportation making payment of the final estimate to the Contractor and/or its assignee, shall not relieve this surety company of any of its obligations under its bond. In connection with obligations in favor of the Kentucky Department of Highways only,it is agreed that the power and authority hereby given to the Attorney-in-Fact cannot be modified or revoked unless prior written personal notice of such intent has been given to the Commissioner- Department of Highways of the Commonwealth of Kentucky at least thirty(30)days prior to the modification or revocation. In Witness Whereof,the Companies have caused this instrument to be signed and sealed this 23rd day of November 2022 - \N(j CO .. ...�..... . .:*0.•••••.,!h�p.� MERCHANTS BONDING COMPANY(MUTUAL) POg9. p , • �0,=0F1P©/��•-V MERCHANTS NATIONAL BONDING,INC. •Z:Z ;Z�? ,y,Z ;< d/b/a MERCHANTS NATIONAL INDEMNITY COMPANY -a- v: •r—: -o- x 2003 :y 1933 ;CI; By•� STATE OF IOWA `''•++++"'� •••.••' President COUNTY OF DALLAS ss. On this 23rd day of November 2022 before me appeared Larry Taylor, to me personally known,who being by me duly swom did say that he is President of MERCHANTS BONDING COMPANY(MUTUAL)and MERCHANTS NATIONAL BONDING, INC.; and that the seals affixed to the foregoing instrument are the Corporate Seals of the Companies;and that the said instrument was signed and sealed in behalf of the Companies by authority of their respective Boards of Directors. Kim Lee Commission Nwnb5er 7027347 My Commisson Expires A;6114,2024 � Q otary Public (Expiration of notary's commission does not invalidate this instrument) 1,William Warner,Jr.,Secretary of MERCHANTS BONDING COMPANY(MUTUAL)and MERCHANTS NATIONAL BONDING,INC.,do hereby certify that the above and foregoing is a true and correct copy of the POWER-OF-ATTORNEY executed by said Companies,which is still in full force and effect and has not been amended or revoked. In Witness Whereof,I have hereunto set my hand and affixed the seal of the Companies on this 23rd day of November 2022 . - I....... •.. .. ...p........ op ep• �•�bO40 aRPO,q '092• X2:2 tei:Z; co: G '�.� : v 2003 :�: :y_ 1933 �=e; Secretary • ` ' �d .ac•.' POA 0018 (10/22) Attachment A III MCUB DBE TGB WBE SBE Certified ' 23995 Leeann Drive ■ Hampton,MN 55031 651/438-8692...651/438-2963 (fax) mike.nadeau@embarqmail.com Proposal Date November 22,2022 To City of Farmington Project Demolition of Bath House Scope Remove structure and foundation,cap sewer and water at structure. Bid $27,600.00 Demo bond add $300.00 Total $27,900.00 0 Earthwork 0 Site Utilities 0 Demolition 0 Fill 0 Compaction 0 Trucking CITY OF 0 430 Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Gary Rutherford-Chief of Police SUBJECT: Adoption of Dakota County All-Hazard Mitigation Plan- Police DATE: December 5, 2022 INTRODUCTION Keeping our residents safe when disaster strikes is important to the City of Farmington. The Disaster Mitigation Act of 2000 requires counties and cities to prepare All-Hazard Mitigation Plans every five years. Plans must address potential natural and manmade hazards and develop mitigation strategies to reduce the impacts of hazard events both in dollars and lives saved. Counties and cities must have an approved and adopted plan to be eligible for both federal disaster relief and mitigation project grant dollars. DISCUSSION The first All-Hazard Mitigation Plan was approved by the Minnesota Department of Homeland Security and Emergency Management(HSEM) and the Federal Emergency Management Agency(FEMA) in 2006. Since early 2020, City staff has been working with Dakota County Emergency Management to coordinate the required 5-year update to the All-Hazard Mitigation Plan.The City has participated in the planning process and developed its own mitigation strategies as part of the multi-jurisdictional plan. In February 2022,the Dakota County Board of Commissioners authorized release of the draft plan for a formal 45-day public review and comment period,from Feb. 23 to April 8, 2022. Comments received were addressed in the plan. It was submitted to Minnesota Homeland Security and Emergency Management and the Federal Emergency Management Agency for review. County staff received HSEM comments and incorporated them into the Plan. No public comments were received after posting the Plan on the County's website. No public hearing is required under the federal guidance documents.The plan was revised based on state and federal reviewer comments and received state and federal conditional approval in August 2022.The County Board of Commissioners formally approved and adopted the 2022 update to the All-Hazard Mitigation Plan in late September 2022. City staff worked collaboratively to update the plan to ensure that our city remains eligible to receive future federal funds if a disaster occurs.The final draft of the Plan is posted on the Dakota County web site at https://www.co.dakota.mn.us/Health Family/HandlingEmergencies/Planning/Pages/all- hazard.aspx. According to FEMA rules, cities must formally adopt the Plan within one year of its approval to be covered by the Plan.This is required in order for the City to secure federal Disaster Public Assistance and Mitigation Grants for communities in case of a disaster. Prior to receipt of the City's resolution adopting the Plan federal disaster funds will not be available. The work on this project does not end with adoption of the Plan.As a method to keep the Plan at the forefront,the implementation of the mitigation strategies outlined in the Plan will be monitoring during meetings of the Dakota County Domestic Preparedness Committee JPA. BUDGET IMPACT None. The City must have an approved and adopted plan to be eligible for both federal disaster relief and mitigation project grant dollars. ACTION REQUESTED Staff recommends that the City Council adopt the 2022 update to the All-Hazard Mitigation Plan and authorize submittal of the resolution of adoption to HSEM and FEMA. In addition, Dakota County staff is working with all 14 urban cities and 6 rural cities to pass resolutions adopting the plan so that they will also be covered by the Plan. All participating communities must adopt the approved plan within one year of HSEM and FEMA approval. ATTACHMENTS: Type Description ❑ Resolution Adoption of All Hazard Mitigation Plan resolution RESOLUTION NO. R85-22 ADOPTION OF DAKOTA COUNTY ALL-HAZARD MITIGATION PLAN Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the council chambers of said City on the 5th day of December, 2022 at 7:00 p.m. Members Present; Hoyt,Bernhjelm,Lien,Porter,Wilson Members Absent: None Member Porter and Member Lien introduced and seconded the following: WHEREAS,the Disaster Mitigation Act of 2000 requires counties and cities to prepare an All- Hazard Mitigation Plan (Plan)every five years; and WHEREAS, plans must address potential natural and manmade hazard and develop mitigation strategies to reduce the impacts of hazard events both in dollars and lives saved; and WHEREAS,the County and participating cities must have an adopted Plan to be eligible for federal disaster relief and mitigation project grants; and WHEREAS,the first Plan was approved by the Minnesota Department of Homeland Security and Emergency Management(MNHSEM) and the Federal Emergency Management Agency (FEMA) in 2006 and the was updated again in 2011 and 2017; and WHEREAS, since late 2020, the City of Farmington has participated in updating the City's mitigations strategies as part of the required five-year update to the Plan,and WHEREAS,the Act as part of the planning process requires public involvement and local coordination among neighboring local units of government and businesses; and WHEREAS,the Plan includes a risk assessment including past hazards, hazards that threaten the county,an estimate of structures at risk, a general description of land uses and development trends; and WHEREAS,the Plan includes a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and WHEREAS,the Plan includes a maintenance or implementation process including plan updates, integration of the plan into other planning documents and how Plan participants will maintain public participation and coordination; and WHEREAS,the Plan has been shared with the Minnesota Division of Homeland Security and Emergency Management and the Federal Emergency Management Agency for review and comments and received conditional approval on August 4, 2022; and WHEREAS,The Dakota County Board of Commissioners formally approved and adopted the 2022 update to the All-Hazard Mitigation Pian in late September 2022. NOW,THEREFORE, BE IT RESOLVED that after due consideration,the Mayor and City Council of the City of Farmington, Minnesota, hereby supports the hazard mitigation planning effort and wishes to adopt the 2022 update to the Dakota County All-Hazard Mitigation Plan. This resolution adopted by recorded vote of the Farmington City Council in o on the 5th day of December 2022, Ma Attested to the 5th day of December 2022, City A inistrator SEAL CITY OF O 430 Third St., Farmington, MN 55024 FARMINGTON 651-28o-6800 ri O Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: John Powell, Public Works Director& Peter Gilbertson, IT Director SUBJECT: Renew ESRI License Agreement- Public Works DATE: December 5, 2022 INTRODUCTION I n late 2019, in response to the need for an asset management software,the City entered into a three- year License Agreement for ESRI software. ESRI provides a Geographic I nformation System (GI S) software for creating, managing, and utilizing data for asset management.The three-year agreement expires at the end of 2022 and needs to be renewed. DISCUSSION The License Agreement also includes two ESRI User Conference registrations annually; Help Desk assistance; backups; and a discount on ESRI classes. Since entering into the license agreement in 2019,we have not yet utilized the full capability of the software. To enhance our use of this tool,in-house meetings including all departments will be facilitated to identify opportunities to utilize the software. They will be followed up by specific implementation plans. BUDGET IMPACT Pricing for the License Agreement in 2022 is $25,000. The 2023 annual cost for the License Agreement is $27,500;the annual cost will remain the same for the final two years of the agreement. The cost is allocated to multiple departments including Community Development, Parks, Public Works and other departments utilizing the software. ACTION REQUESTED Approve renewal of the three-year License Agreement with ESRI. ATTACHMENTS: Type Description D Cover Memo ESRI License Agreement Renewal Quote I WH REE /101b, THE mesn' SCIENCOF October 26,2022 Peter Gilbertson City of Farmington 430 3rd St Farmington,MN 55024-1355 Dear Peter, The Esri Small Municipal and County Government Enterprise Agreement (SGEA) is a three-year agreement that will grant your organization access to Esri term license software.The EA will be effective on the date executed and will require a firm,three-year commitment. Based on Esri's work with several organizations similar to yours,we know there is significant potential to apply Geographic Information System (GIS)technology in many operational and technical areas within your organization.For this reason,we believe that your organization will greatly benefit from an Enterprise Agreement (EA). An EA will provide your organization with numerous benefits including: ■ A lower cost per unit for licensed software ■ Substantially reduced administrative and procurement expenses ■ Complete flexibility to deploy software products when and where needed The following business terms and conditions will apply: ■ All current departments,employees,and in-house contractors of the organization will be eligible to use the software and services included in the EA. ■ If your organization wishes to acquire and/or maintain any Esri software during the term of the agreement that is not included in the EA, it may do so separately at the Esri pricing that is generally available for your organization for software and maintenance. ■ The organization will establish a single point of contact for orders and deliveries and will be responsible for redistribution to eligible users. ■ The organization will establish a Tier 1 support center to field calls from internal users of Esri software. The organization may designate individuals as specified in the EA who may directly contact Esri for Tier 2 technical support. ■ The organization will provide an annual report of installed Esri software to Esri. ■ Esri software and updates that the organization is licensed to use will be automatically available for downloading. ■ The fee and benefits offered in this EA proposal are contingent upon your acceptance of Esri's Small Municipal and County Government EA terms and conditions. 380 New York Street 909.793.2853 esrixom Redlands,California 92373-8100 USA info@esri.com Small Government Enterprise Agreement ■ Licenses are valid for the term of the EA. This program offer is valid for 90 days. To complete the agreement within this time frame,please contact me within the next seven days to work through any questions or concerns you may have. To expedite your acceptance of this EA offer: 1. Sign and return the EA contract with a Purchase Order or issue a Purchase Order that references this EA Quotation and includes the following statement on the face of the Purchase Order: "THIS PURCHASE ORDER IS GOVERNED BY THE TERMS AND CONDITIONS OF THE ESRI SMALL MUNICIPAL AND COUNTY GOVERNMENT EA,AND ADDITIONAL TERMS AND CONDITIONS IN THIS PURCHASE ORDER WILL NOT APPLY." Have it signed by an authorized representative of the organization. 2. On the first page of the EA,identify the central point of contact/agreement administrator.The agreement administrator is the party that will be the contact for management of the software,administration issues, and general operations. Information should include name,title(if applicable),address,phone number,and e-mail address. 3. In the purchase order, identify the "Ship to" and'Bill to" information for your organization. 4. Send the purchase order and agreement to the address,email or fax noted below: Esri e-mail: service@esri.com Attn: Customer Service SG-EA fax documents to: 909-307-3083 380 New York Street Redlands, CA 92373-8100 1 appreciate the opportunity to present you with this proposal,and I believe it will bring great benefits to your organization. Thank you very much for your consideration. Best Regards, Angela Bramer THE Quotation # Q-467906 esrie I OF SCIENCE WHERE- Date: October 26,2022 Environmental Systems Research Institute, Inc. Customer#16569 Contract# 380 New York St Redlands,CA 92373-8100 City of Farmington Phone:(909)793-2853 Fax: (909)307-3049 IT Dept DUNS Number:06-313-4175 CAGE Code: OAMS3 430 3rd St Farmington, MN 55024-1355 To expedite your order,please attach a copy of ATTENTION: Peter Gilbertson this quotation to your purchase order. PHONE: 6512806815 Quote is valid from: 1012612022 To: 112412023 EMAIL: pgilbertson@farmingtommn.gov Material QtyTerm Unit Price Total 168177 1 Year 1 $27,500.00 $27,500.00 Populations of 0 to 25,000 Small Government Term Enterprise License Agreement 168177 1 Year 2 $27,500.00 $27,500.00 Populations of 0 to 25,000 Small Government Term Enterprise License Agreement 168177 1 Year 3 $27,500.00 $27,500.00 Populations of 0 to 25,000 Small Government Term Enterprise License Agreement Subtotal: $82,500.00 Sales Tax: $0.00 Estimated Shipping and Handling(2 Day Delivery): $0.00 Contract Price Adjust: $0.00 Total: $82,500.00 Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management,procurement,or invoice program. For questions contact: Email: Phone: Angela Bramer abramer@esri.com (909)793-2853 x8378 The items on this quotation are subject to and governed by the terms of this quotation,the most current product specific scope of use document found at hftps://assets.esri.com/content/dam/esdsitesimedia/legal/product-specific-terms-of-use/e3OO.pdf,and your applicable signed agreement with Esri.If no such agreement covers any item quoted,then Esri's standard terms and conditions found at httos://ao.esri.com/MAPS apply to your purchase of that item.If any item is quoted with a multi-year payment schedule,then unless otherwise stated in this quotation,Customer is required to make all payments without right of cancellation.Third-party data sets included in a quotation as separately licensed items will only be provided and invoiced if Esri is able to provide such data and will be subject to the applicable third-party's terms and conditions.If Esd is unable to provide any such data set,Customer will not be responsible for any further payments for the data set.US Federal government entities and US government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule.Supplemental terms and conditions found at hftps:/hvww.esri.com/en-us/le-gal/terms/state-supplemental apply to some US state and local government purchases.All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings.Acceptance of this quotation is limited to the terms of this quotation.Esri objects to and expressly rejects any different or additional terms contained in any purchase order,offer, or confirmation sent to or to be sent by buyer.Unless prohibited by law,the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license.The information may not be given to outside parties or used for any other purpose without consent from Esri.Delivery is FOB Origin for customers located in the USA. BRAMERA This offer is limited to the terms and conditions incorporated and attached herein. Esri Use Only: THE SCIENCE' Cust. Name Oesri, � OF Cust.# WHERE' PO# Esri Agreement# SMALL ENTERPRISE AGREEMENT COUNTY AND MUNICIPALITY GOVERNMENT (E214-1) This Agreement is by and between the organization identified in the Quotation ("Customer")and Environmental Systems Research Institute, Inc. ("Esri"). This Agreement sets forth the terms for Customer's use of Products and incorporates by reference (i)the Quotation and (ii)the Master Agreement. Should there be any conflict between the terms and conditions of the documents that comprise this Agreement, the order of precedence for the documents shall be as follows: (i)the Quotation, (ii)this Agreement, and (iii)the Master Agreement. This Agreement shall be governed by and construed in accordance with the laws of the state in which Customer is located without reference to conflict of laws principles, and the United States of America federal law shall govern in matters of intellectual property. The modifications and additional rights granted in this Agreement apply only to the Products listed in Table A. Table A List of Products Uncapped Quantities Developer Tools Desktop Software and Extensions (Single Use) ArcGIS Engine ArcGIS Desktop Advanced ArcGIS Engine Extensions:ArcGIS 3D Analyst,ArcGIS ArcGIS Desktop Standard Spatial Analyst,ArcGIS Engine Geodatabase Update, ArcGIS Desktop Basic ArcGIS Network Analyst,ArcGIS Schematics ArcGIS Desktop Extensions: ArcGIS 3D Analyst, ArcGIS Runtime (Standard) ArcGIS Spatial Analyst,ArcGIS Geostatistical Analyst, ArcGIS Runtime Analysis Extension ArcGIS Publisher,ArcGIS Network Analyst,ArcGIS Schematics,ArcGIS Workflow Manager, ArcGIS Data Limited Quantities Reviewer One (1) Professional subscription to ArcGIS Developer Two (2)ArcGIS CityEngine Single Use Licenses Enterprise Software and Extensions 50 ArcGIS Online Viewers ArcGIS Enterprise and Workgroup 50 ArcGIS Online Creators (Advanced and Standard) 10,000 ArcGIS Online Service Credits ArcGIS Monitor 50 ArcGIS Enterprise Creators ArcGIS Enterprise Extensions:ArcGIS 3D Analyst, 2 ArcGIS Insights in ArcGIS Enterprise ArcGIS Spatial Analyst,ArcGIS Geostatistical Analyst, 2 ArcGIS Insights in ArcGIS Online ArcGIS Network Analyst,ArcGIS Schematics, ArcGIS 5 ArcGIS Tracker for ArcGIS Enterprise Workflow Manager 5 ArcGIS Tracker for ArcGIS Online 2 ArcGIS Parcel Fabric User Type Extensions(Enterprise) 2 ArcGIS Utility Network User Type Extensions(Enterprise) Enterprise Additional Capability Servers 2 ArcGIS Trace Network User Type Extensions(Enterprise) ArcGIS Image Server OTHER BENEFITS Number of Esri User Conference registrations provided annually 2 Number of Tier 1 Help Desk individuals authorized to call Esri 2 Maximum number of sets of backup media, if requested* 2 Five percent(5%) discount on all individual commercially available instructor-led training classes at Esri facilities purchased outside this Agreement *Additional sets of backup media may be purchased for a fee Page 1 of 6 August 31,2021 Customer may accept this Agreement by signing and returning the whole Agreement with (i)the Quotation attached, (ii)a purchase order,or(iii)another document that matches the Quotation and references this Agreement("Ordering Document").ADDITIONAL OR CONFLICTING TERMS IN CUSTOMER'S PURCHASE ORDER OR OTHER DOCUMENT WILL NOT APPLY,AND THE TERMS OF THIS AGREEMENT WILL GOVERN.This Agreement is effective as of the date of Esri's receipt of an Ordering Document, unless otherwise agreed to by the parties("Effective Date"). Term of Agreement: Three(3)years This Agreement supersedes any previous agreements, proposals, presentations, understandings, and arrangements between the parties relating to the licensing of the Products. Except as provided in Article 4— Product Updates, no modifications can be made to this Agreement. Accepted and Agreed: (Customer) By: Authl6rized Signat /e Printed Name: Title: Date: IQ CUSTOMER CONTACT INFORMATION Contact: Peter Gilbertson Telephone: hS 1-?.Rn-hRl S Address: 430 Third Street Fax: None City, State, Postal Code: Farmington, MN 55024 E-mail: PCilbertconoFarmingtonMN-gnv Country: nakotn Quotation Number(if applicable): Page 2 of 6 August 31,2021 1.0—ADDITIONAL DEFINITIONS 2.0--ADDITIONAL GRANT OF LICENSE In addition to the definitions provided in the Master 2.1 Grant of License.Subject to the terms and Agreement, the following definitions apply to this conditions of this Agreement, Esri grants to Agreement: Customer a personal, nonexclusive, nontransferable license solely to use, copy, and "Case" means a failure of the Software or Online Deploy quantities of the Products listed in Services to operate according to the Documentation Table A—List of Products for the Term of where such failure substantially impacts operational Agreement(i)for the applicable Fee and (ii) in or functional performance. accordance with the Master Agreement. "Deploy", "Deployed"and "Deployment"mean to 2.2 Consultant Access. Esri grants Customer the redistribute and install the Products and related right to permit Customer's consultants or Authorization Codes within Customer's contractors to use the Products exclusively for organization(s). Customer's benefit. Customer will be solely responsible for compliance by consultants and "Fee" means the fee set forth in the Quotation. contractors with this Agreement and will ensure that the consultant or contractor discontinues "Maintenance" means Tier 2 Support, Product use of Products upon completion of work for updates, and Product patches provided to Customer Customer.Access to or use of Products by during the Term of Agreement. consultants or contractors not exclusively for Customer's benefit is prohibited. Customer may "Master Agreement" means the applicable master not permit its consultants or contractors to install agreement for Esri Products incorporated by this Software or Data on consultant, contractor, or reference that is (i)found at https://www.esri.com/en- third-party computers or remove Software or us/legal/terms/full-master-agreement and available in Data from Customer locations, except for the the installation process requiring acceptance by purpose of hosting the Software or Data on electronic acknowledgment or(ii)a signed Esri Contractor servers for the benefit of Customer. master agreement or license agreement that supersedes such electronically acknowledged master agreement. 3.0—TERM,TERMINATION,AND EXPIRATION "Product(s)" means the products identified in 3.1 Term.This Agreement and all licenses Table A—List of Products and any updates to the list hereunder will commence on the Effective Date Esri provides in writing. and continue for the duration identified in the Term of Agreement, unless this Agreement is "Quotation" means the offer letter and quotation terminated earlier as provided herein. Customer provided separately to Customer. is only authorized to use Products during the Term of Agreement. For an Agreement with a "Technical Support" means the technical limited term, Esri does not grant Customer an assistance for attempting resolution of a reported indefinite or a perpetual license to Products. Case through error correction, patches, hot fixes, workarounds, replacement deliveries, or any other 3.2 No Use upon Agreement Expiration or type of Product corrections or modifications. Termination.All Product licenses, all Maintenance, and Esri User Conference "Tier 1 Help Desk" means Customer's point of registrations terminate upon expiration or contact(s)to provide all Tier 1 Support within termination of this Agreement. Customer's organization(s). 3.3 Termination for a Material Breach. Either party "Tier 1 Support" means the Technical Support may terminate this Agreement for a material provided by the Tier 1 Help Desk. breach by the other party. The breaching party will have thirty(30)days from the date of written "Tier 2 Support" means the Esri Technical Support notice to cure any material breach. provided to the Tier 1 Help Desk when a Case cannot be resolved through Tier 1 Support. 3.4 Termination for Lack of Funds. For an Agreement with government or government- Page 3 of 6 August 31,2021 owned entities, either party may terminate this than the defined Products will receive Maintenance. Agreement before any subsequent year if Customer may acquire maintenance for other Customer is unable to secure funding through Software outside this Agreement. the legislative or governing body's approval process. a. Tier 1 Support 3.5 Follow-on Term. If the parties enter into 1. Customer will provide Tier 1 Support another agreement substantially similar to this through the Tier 1 Help Desk to all Agreement for an additional term, the effective Customer's authorized users. date of the follow-on agreement will be the day after the expiration date of this Agreement. 2. The Tier 1 Help Desk will be fully trained in the Products. 4.0—PRODUCT UPDATES 3. At a minimum, Tier 1 Support will include those activities that assist the user in 4.1 Future Updates. Esri reserves the right to resolving how-to and operational questions update the list of Products in Table A—List of as well as questions on installation and Products by providing written notice to troubleshooting procedures. Customer. Customer may continue to use all Products that have been Deployed, but support 4. The Tier 1 Help Desk will be the initial point and upgrades for deleted items may not be of contact for all questions and reporting of a available. As new Products are incorporated into Case. The Tier 1 Help Desk will obtain a full the standard program, they will be offered to description of each reported Case and the Customer via written notice for incorporation into system configuration from the user. This the Products schedule at no additional charge. may include obtaining any customizations, Customer's use of new or updated Products code samples, or data involved in the Case. requires Customer to adhere to applicable additional or revised terms and conditions in the 5. If the Tier 1 Help Desk cannot resolve the Master Agreement. Case, an authorized Tier 1 Help Desk individual may contact Tier 2 Support. The 4.2 Product Life Cycle. During the Term of Tier 1 Help Desk will provide support in such Agreement, some Products may be retired or a way as to minimize repeat calls and make may no longer be available to Deploy in the solutions to problems available to identified quantities. Maintenance will be subject Customer's organization. to the individual Product Life Cycle Support Status and Product Life Cycle Support Policy, 6. Tier 1 Help Desk individuals are the only which can be found at individuals authorized to contact Tier 2 https://support.esri.com/en/other- Support. Customer may change the Tier 1 resources/product-life-cycle. Updates for Help Desk individuals by written notice to Products in the mature and retired phases may Esri. not be available. Customer may continue to use Products already Deployed, but Customer will b. Tier 2 Support not be able to Deploy retired Products. 1. Tier 2 Support will log the calls received from Tier 1 Help Desk. 5.0—MAINTENANCE 2. Tier 2 Support will review all information collected by and received from the Tier 1 The Fee includes standard maintenance benefits Help Desk including preliminary documented during the Term of Agreement as specified in the troubleshooting provided by the Tier 1 Help most current applicable Esri Maintenance and Desk when Tier 2 Support is required. Support Program document(found at https://www.esri.com/en- 3. Tier 2 Support may request that Tier 1 Help us/legal/terms/maintenance).At Esri's sole Desk individuals provide verification of discretion, Esri may make patches, hot fixes, or information, additional information, or updates available for download. No Software other answers to additional questions to Page 4 of 6 August 31,2021 supplement any preliminary information operate, or allow access to the Products. If this gathering or troubleshooting performed by is a multi-year Agreement, Esri may invoice the Tier 1 Help Desk. Fee up to thirty(30) calendar days before the 4. Tier 2 Support will attempt to resolve the annual anniversary date for each year. Case submitted by Tier 1 Help Desk. b. Undisputed invoices will be due and payable 5. When the Case is resolved, Tier 2 Support within thirty(30) calendar days from the date of will communicate the information to Tier 1 invoice. Esri reserves the right to suspend Help Desk, and Tier 1 Help Desk will Customer's access to and use of Products if disseminate the resolution to the user(s). Customer fails to pay any undisputed amount owed on or before its due date. Esri may charge Customer interest at a monthly rate equal to the lesser of one percent(1.0%) per month or the 6.0—ENDORSEMENT AND PUBLICITY maximum rate permitted by applicable law on any overdue fees plus all expenses of collection This Agreement will not be construed or interpreted for any overdue balance that remains unpaid as an exclusive dealings agreement or Customer's ten (10)days after Esri has notified Customer of endorsement of Products. Either party may publicize the past-due balance. the existence of this Agreement. c. Esri's federal ID number is 95-2775-732. 7.0—ADMINISTRATIVE REQUIREMENTS d. If requested, Esri will ship backup media to the ship-to address identified on the Ordering 7.1 OEM Licenses. Under Esri's OEM or Solution Document, FOB Destination, with shipping OEM programs, OEM partners are authorized to charges prepaid. Customer acknowledges that embed or bundle portions of Esri products and should sales or use taxes become due as a services with their application or service. OEM result of any shipments of tangible media, Esri partners' business model, licensing terms and has a right to invoice and Customer will pay any conditions, and pricing are independent of this such sales or use tax associated with the receipt Agreement. Customer will not seek any discount of tangible media. from the OEM partner or Esri based on the availability of Products under this Agreement. 8.2 Order Requirements. Esri does not require Customer will not decouple Esri products or Customer to issue a purchase order. Customer services from the OEM partners'application or may submit a purchase order in accordance with service. its own process requirements, provided that if Customer issues a purchase order, Customer 7.2 Annual Report of Deployments.At each will submit its initial purchase order on the anniversary date and ninety (90)calendar days Effective Date. If this is a multi-year Agreement, prior to the expiration of this Agreement, Customer will submit subsequent purchase Customer will provide Esri with a written report orders to Esri at least thirty(30)calendar days detailing all Deployments. Upon request, before the annual anniversary date for each Customer will provide records sufficient to verify year. the accuracy of the annual report. a. All orders pertaining to this Agreement will be processed through Customer's centralized point 8.0—ORDERING,ADMINISTRATIVE of contact. PROCEDURES, DELIVERY,AND DEPLOYMENT b. The following information will be included in each Ordering Document: 8.1 Orders, Delivery, and Deployment (1) Customer name; Esri customer number, if a. Upon the Effective Date, Esri will invoice known; and bill-to and ship-to addresses Customer and provide Authorization Codes to (2) Order number activate the nondestructive copy protection (3) Applicable annual payment due program that enables Customer to download, Page 5 of 6 August 31,2021 9.0—MERGERS,ACQUISITIONS,OR DIVESTITURES If Customer is a commercial entity, Customer will notify Esri in writing in the event of(i)a consolidation, merger, or reorganization of Customer with or into another corporation or entity; (ii) Customer's acquisition of another entity; or(iii) a transfer or sale of all or part of Customer's organization (subsections i, ii, and iii, collectively referred to as"Ownership Change"). There will be no decrease in Fee as a result of any Ownership Change. 9.1 If an Ownership Change increases the cumulative program count beyond the maximum level for this Agreement, Esri reserves the right to increase the Fee or terminate this Agreement and the parties will negotiate a new agreement. 9.2 If an Ownership Change results in transfer or sale of a portion of Customer's organization, that portion of Customer's organization will transfer the Products to Customer or uninstall, remove, and destroy all copies of the Products. 9.3 This Agreement may not be assigned to a successor entity as a result of an Ownership Change unless approved by Esri in writing in advance. If the assignment to the new entity is not approved, Customer will require any successor entity to uninstall, remove, and destroy the Products. This Agreement will terminate upon such Ownership Change. Page 6 of 6 August 31,2021 CITY OF O 430 Third St., Farmington, MN 55024 FARMINGTON 651-280-6800 ® Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: John Powell, Public Works Director SUBJECT: 2022 Tree City USA Recertification- Public Works DATE: December 5, 2022 INTRODUCTION For the past 32 years,the City of Farmington has been recognized as a Tree City USA community through the Arbor Day Foundation. DISCUSSION The four standards that must be met to qualify as a Tree City are:a tree board or tree department, a tree care ordinance, a community forestry program with an annual budget of at least$2 per capita, and an Arbor Day observance and proclamation. The City of Farmington meets the above qualifications and is requesting authorization to apply for 2022 Tree City USA recertification. BUDGET IMPACT None ACTION REQUESTED Approve the City of Farmington application for 2022 Tree City USA Recertification ATTACHMENTS: Type Description D Cover Memo Tree City USA Application 2022 a)Arbor Day Foundation® 2022 Tree City USA Application for Certification The Tree City USA award is in recognition of work completed by the community during the 2022 calendar year. Primary Contact Contact Name Edward Rutledge Email Address: erutledge@farmingtommn.gov Phone Number: (651)280-6842 Address: 430 Third Street Farmington, MN 55024 Farmington, Minnesota Community Information Select Which Best Describes Your Community: Community has a Department Chair or City Manager Ordinance Date: Apr 1, 2019 Ordinance Uploaded Per Capita Expenditure: 6.87 Arbor Day Date: Apr 28, 2022 Proclamation Uploaded As Mayor or Equivalent of the Community of Farmington Mayo or Equ alent Signa Tifi6 Date Application Certification To Be Completed By The State Forester: Farmington The above named community has made formal application to this office. I am pleased to advise you that we reviewed the application and have concluded that, based on the information contained herein, said community is eligible to be certified as a Tree City USA community, for the 2022 calendar year, having in my opinion met the four standards required for recognition. State Forester Signature Title Date Nov 21, 2022 3:15 PM CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: John Powell, Public Works Director&Chris Regis, Finance Director SUBJECT: Approve a Contract with Ehlers for a Utility Rate Study- Public Works DATE: December 5, 2022 INTRODUCTION I n order to ensure utility rates are proportional to the expected future maintenance and investment needs,the City is initiating preparation of a detailed study of the water, sanitary sewer, and stormwater billing rates. DISCUSSION As shown in their proposal, Ehlers has extensive experience in the preparation of utility rate studies for Twin Cities communities. Both the Finance Director and Public Works Director have reviewed the proposed approach,scope of work, and cost; and agree that the scope fits the City's needs and that the cost is appropriate for the defined level of effort. BUDGET IMPACT The total proposed cost for the study is $33,800 which includes the rate structure analysis. The cost would be apportioned to the Water, Sanitary Sewer, and Stormwater funds. ACTION REQUESTED Approve a Contract with Ehlers for a Utility Rate Study for the not-to-exceed cost of$33,800. ATTACHMENTS: Type Description D Backup Material Utility Rate Study Proposal Ehlers SEPTEMBER 21, 2022 PROPOSAL TO CONDUCT A UTILITY RATE STUDY FOR: The Cityington ,of Farm Minnesota Sk NEHLERS PUBLIC FINANCE ADVISORS Ehlers 3060 Centre Point Drive Roseville, MN 55113 Municipal Advisor Registration Number: K0165 SEC CIK Number: 0001604197 ehlers-inc.com EHLERS ADVISORS: Rebecca Kurtz Jessica Cook Senior Municipal Advisor Director of Fiscal Consulting rkurtz@ehlers-inc.com jcook@ehlers-inc.com 651-697-8516 651-697-8546 TABLE OF CONTENTS COVER LETTER 3 SECTION 1: FIRM OVERVIEW 5 SECTION 2: PROPOSED PROJECT TEAM 8 SECTION 3: PROJECT APPROACH & SCOPE OF WORK 11 SECTION 4: FUTURE ASSISTANCE 17 SECTION 5: OBSERVATIONS ON THE CITY'S UTILITIES 19 SECTION 6: SIMILAR PROJECTS & REFERENCES 21 SECTION 7: PROPOSED COST & PROJECT TIMELINE 24 COVER LETTER September 22, 2022 *; EHLERS Mr. Chris Regis ' PUBLIC FINANCE ADVISORS Finance Director City of Farmington 430 Third St. Farmington, MN 55024 RE: Proposal to Provide a Utility Rate Study for the City of Farmington, Minnesota Dear Mr. Regis, We are excited to present this proposal to undertake a Utility Rate Study for the City of Farmington. We hope this proposal will demonstrate our team's collective commitment and qualifications to deliver the requested scope of services - and to surpass your expectations for quality and value. We would be honored to serve the City of Farmington. For nearly 70 years, Ehlers has helped clients build strong and vibrant communities through fiscal planning, debt issuance and management, and economic development services. In the last five years alone, our firm has completed over 250 utility rate studies aimed to deliver each client the tools to make informed decisions for their utilities and customers. The adjustments implemented as a result of our rate studies help clients effectively cover fixed costs, build resources for future capital needs, and provide just and equitable rates that are easy to understand and administer. The following factors set our project team apart from competing firms and best position us to deliver the services requested: Our Rate Expertise. Given the volume of utility rate studies Ehlers undertakes each year and the variety of complex issues we have faced in doing so, we can clearly demonstrate the practical experience the City requires. In addition to our technical expertise, Ehlers has a strong track record of thinking innovatively about how our clients can meet the strategic and financial goals they've established for their utilities. Our Pragmatic Approach. Ehlers understands the multiple public interests Farmington must balance when setting rates. Our Advisors have direct local government finance experience and approach the study from the perspective of minimizing impacts to residents, maximizing the health and flexibility of the utility funds and providing ease of administration and communication to the Council and the public. In addition, our approach to setting conservation water rates - where we carefully analyze historical billing data by customer account - is more refined than the methods employed by many of our competitors. Our Promise. Utilities are challenged to achieve and maintain the right balance of providing superior service while keeping costs reasonable. The primary goal of this study is to produce just and equitable utility rates and connection fees balanced with a long-term financial plan for the �'ZEHLERS Proposal to the City of Farmington, Minnesota 3 '; Submitted by Ehlers-September 21,2022 COVER LETTER utilities' operations, capital needs and required reserves. Our proposed study will provide a platform to confidently make rate-setting decisions and position the City to effectively manage future challenges. You should expect your consultant to evaluate the full range of options and help the City implement rates that meet both its short- and long-term objectives. We propose to provide ongoing dialogue and idea-sharing, independent analysis, presentation of customized options for your unique circumstances and a competitive, value-oriented fee structure. Thank you for including us in this RFP process. We appreciate your consideration and look forward to discussing how Ehlers can best serve the City of Farmington. Sincerely, -a�Lm+q94"?.,t I(L� Rebecca Kurtz Jessica Cook Senior Municipal Advisor Director, Fiscal Consulting rkurtz@ehlers-inc.com jcook@ehlers-inc.com 651-697-8516 651-697-8546 g`EHLERS Proposal to the City of Farmington, Minnesota a Submitted by Ehlers-September 21,2022 so SECTION 1 : FIRM OVERVIEW SECTION 1: FIRM OVERVIEW Firm Overview BUILDING COMMUNITIES. IT'S WHAT WE DO. Ehlers helps public sector clients build outstanding places to live, work, learn and play by delivering focused, fully-integrated municipal financial advisory and consulting services. We build strong, long-lasting client relationships - working directly and collaboratively with your staff - to complete projects and drive initiatives forward. We leverage decades of industry experience, deep market and community knowledge, and our unique team-based approach to successfully guide clients through all facets of public finance. Ehlers' services include: --nnn. Ll _ Financial Management Economic Development Planning & Redevelopment Strategic Planning Planning&Project Management Research,Analysis&Studies Feasibility&Cash Flow Analysis Policy Development Developer Selection& Negotiation Projection Modeling TIF/Special District Utility Rate Analysis Creation& CLIENTS Management CONSTITUENTS COMMUNITIES o 000 Dao Debt Issuance & Investments & Management Treasury Management Competitive,Negotiated&Private Policy Development&Evaluation Placement Strategy Creation&Implementation Specialized Instruments Reporting Credit Rating Reviews Cash Flow Analysis&Reporting Continuing Disclosures Treasury Management Consulting Paying Agent Services Arbitrage Consulting Compliance Policies �'�.�'EHLERS proposal to the City of Farmington, Minnesota 6 Submitted by Ehlers-September 21,2022 SECTION 1: FIRM OVERVIEW Founded in Minnesota in 1955, Ehlers consists of more than 80 advisors, fiscal consultants, financial analysts and client support staff. Ehlers is an S-Corporation, 100% employee-owned by all staff members with at least one year of service. We are headquartered in Roseville, Minnesota with additional offices in Waukesha, Wisconsin. Our firm and each of its municipal advisors are registered with the Securities and Exchange Commission and the Municipal Securities Rulemaking Board, meet all professional testing standards as well as continuing education requirements. Our registration credentials are located on the cover page of this proposal. Today, Ehlers serves more than 1,500 public sector and non-profit clients across five states. We do not represent developers, investors, broker-dealers or any for-profit clientele. �'EHLERS proposal to the City of Farmington, Minnesota 7 .T, Submitted by Ehlers-September 21,2022 sk SECTION 2 : PROPOSED PROJECT TEAM SECTION 2: PROPOSED PROJECT TEAM Proposed Project Team Ehlers proposes the following fiscal consulting team to complete the rate study: PROJECT . Rebecca Kurtz Jessica Cook Senior Municipal Advisor Director of Fiscal Consulting Project Lead Report& Quality Assurance PROJECT ANALYSTS Kristina Norquist Jeanne Vogt Senior Fiscal Consultant Senior Fiscal Consultant Rate Analysis & Financial Projections Rate Analysis & Financial Projections Below are the summary resumes for our project team: Rebecca Kurtz Senior Municipal Advisor A& Rebecca is a Senior Municipal Advisor who joined Ehlers in 2000 to help _ Minnesota cities, counties and special districts with the design and implementation of financial solutions for economic development projects. Ehlers' clients benefit from Rebecca's experience in tax increment financing and tax abatement, debt issuance, development analysis and public finance related projects. Prior to joining Ehlers, Rebecca worked for Minnesota's Department of Employment and Economic Development and South Dakota's Governor's Office of Economic Development. Jessica Cook Director of Fiscal Consulting r Jessica is Ehlers' Director of Fiscal Consulting, leading the firm's team of fiscal planning consultants. Jessica is well known and highly regarded for her ability ^7 to communicate the policy implications of project financing and rate setting, helping the clients she serves make sound and objective decisions. In addition to her advisory and leadership responsibilities, Jessica serves as the Chair for Ehlers Companies' Board of Directors. �'*.'-EHLERS proposal to the City of Farmington, Minnesota 9 .. Submitted by Ehlers-September 21,2022 SECTION 2: PROPOSED PROJECT TEAM Kristina Norquist Senior Fiscal Consultant Kristina guides Minnesota and Wisconsin municipalities through long-term financial planning to meet their policy objectives. She brings special expertise in setting utility rates, capital planning and managing tax increment districts. Kristina began her career at Ehlers as an Arbitrage Consultant, preparing arbitrage reports and advising clients on post-issuance compliance. Prior to joining the firm in 2008, she was a senior accountant with a nationally recognized insurance company. Kristina's extensive understanding of financial management, utilities and property tax systems is invaluable to her clients. Jeanne Vogt Senior Fiscal Consultant Jeanne is a Senior Fiscal Consultant for Ehlers' Minnesota Team. She partners with cities, townships, counties, public utilities and special districts across the state to develop and implement long-term financial plans, particularly in the area of sewer and water rate studies. Prior to joining Ehlers in 2008, she worked for more than a decade as an Accountant for Ramsey County and most recently as Finance Director for the City of Vadnais Heights. �'ZEHLERS proposal to the City of Farmington, Minnesota 10 ® Submitted by Ehlers-September 21,2022 SECTION 3 : PROJECT APPROACH & SCOPE OF WORK SECTION 3: PROJECT APPROACH & SCOPE OF WORK Project Approach & Scope of Work Project Approach Ehlers approaches its studies with a keen awareness that any adjustments to utility rates will impact all stakeholders: the residents and businesses who pay the bills, Farmington's financial health, and the staff who need to implement and effectively communicate proposed rate changes. Residents Administration and Staff We work as a team with staff and consultants so that all aspects of the utilities are considered and factored into recommended rates. We also take complex data and modeling and break it down into a straight-forward format for the City Council to make informed decisions and effectively communicate rate impacts to their constituents. The City's engagement with Ehlers will result in: A full understanding of the capital needs of the utility system Options & recommendations for water, sewer, and storm water utility rates through 2032 Recommendations for appropriate cash balances and a strategy for maintaining reserves A funding plan for the street projects, water tower, and other capital projects A flexible planning tool that will help the City respond to changing circumstances and assumptions about capital investments, funding options and customer growth Scope of Work Ehlers will complete the required scope of work using a ten-step process with one optional step that addresses potential new rate structures and connection fees. Our approach is flexible and has proven to deliver the information, recommendations, and facilitated discussions essential to setting utility rates with confidence and accuracy. �'*.'-EHLERS Proposal to the City of Farmington, Minnesota 12 Submitted by Ehlers-September 21,2022 SECTION 3: PROJECT APPROACH & SCOPE OF WORK Step 1. Conduct Project Kickoff Meeting At our initial meeting, Ehlers will work with staff to ensure that we fully understand your situation, including outstanding and planned debt issuance, short- and long-term goals, political and administrative concerns, and any policies to which we must adhere. Step 2. Gather Data Rate studies are a team effort. Ehlers will work with you to ensure we receive the required data. While we already have much of this information in-hand or can easily obtain it from the City's public website, there may be some items we will need to request directly from your staff. Required information includes: » Comp Plan » Current Capital Improvement Plan » 12 months of detailed water usage data by customer account by billing cycle, in Excel if available. Data should include: • Account numbers, customer name, customer type, number of units (for apartments), and meter size • Segregation of irrigation/deduct meters from main meters by account • Use by customer by billing period • Amount charged by customer by billing period » Projected growth estimates » Financial statements for the last three years » 2022 and 2023 budgets Debt repayment schedules for all existing debt supported by the utility funds Current year fee schedule and utility billing system information necessary to analyze billing data » City ordinance that pertains to rate-setting » Depreciation schedule of water and sewer assets System capacity information » Other information as necessary Ehlers will carefully review an analyze all documentation. Step 3. Review & Assemble the City's Capital Improvement Plan Ehlers will compile all related costs, including equipment, vehicles, road reconstruction and capital improvement projects as we work to develop the Capital Improvement Plan. g'r"EHLERS Proposal to the City of Farmington, Minnesota 13 Submitted by Ehlers-September 21,2022 SECTION 3: PROJECT APPROACH & SCOPE OF WORK Step 3 Deliverable: A 10-Year capital improvement plan for each utility fund Step 4. Analyze Existing Rate Structure & Complete Rate Study Model Ehlers will create a proforma cash flow analysis for each utility fund over the next ten years that includes: Historical trends in revenues, expenditures and ending cash balances Projected usage Operating revenues and expenses including operations and maintenance costs, interest expense, depreciation and department servicing Net operating income prior to debt and capital Capital costs Outstanding debt service The proforma cash flow will test the adequacy of existing and proposed rates and determine the revenue requirements for the water, sewer, and storm water funds. Step 4 Deliverable: A 10-year cashflow projection for each utility fund that identifies the revenues required to adequately fund capital projects, replacement reserves, annual operating expenses, debt service, and to build and maintain sufficient cash balances. These projections will mirror your financial statements to include an income statement and cashflow analysis. Step 5. Provide Rate Recommendations Ehlers will construct and deliver inflationary water, sewer, and storm water rate recommendations that meet the utility's revenue requirements. Step 5 Deliverable: A report containing recommended inflationary rate increases and sample rate impacts for residential, multifamily, and commercial customers. Step 6. Develop New Rate Structures for Water and Sewer (Optional) Ehlers will provide up to two options for water and sewer rate structures for residential, multifamily, and commercial/industrial customers. �'�.'EHL.EMD%S proposal to the City of Farmington, Minnesota 14 ii Submitted by Ehlers-September 21,2022 SECTION 3: PROJECT APPROACH & SCOPE OF WORK For the water fund, we will review the existing rate structure and recommend adjustments so that the revenue generated by each user class is proportionate to its usage. Water rate options will also include potential changes to both rate tiers and fixed charges to help achieve policy goals. Ehlers will: Perform analyses of the system's fixed and operating costs to ensure fixed charges pay for fixed costs while volumetric charges pay for operating costs; we will recommend adjustments, as necessary, to ensure certain fixed costs are adequately covered, regardless of usage Ensure rate recommendations meet the City's policy objectives, which may include reducing demand (water conservation), stemming customer complaints, increasing customer understanding of rate structures, and/or achieving revenue stability Provide sample user impacts for proposed changes to rates for sample customers from each customer class Ensure rate structure options are compatible with the City's billing system For the sewer fund, at the City's option, we can look at changing the sewer minimum. Reducing the sewer minimum to less than 10,000 gallons will reduce the sewer utility bill for low volume users, promoting conservation, but may also increase revenue volatility. We will help staff and Council evaluate competing policy objectives and design rates to reflect the City's priorities. Step 6 Deliverable: Up to two options for new water and sewer rate structures. Each scenario will be "revenue neutral," meaning each will generate the same amount of revenue but may vary between customer classes and the proportion of revenue generated by fixed or minimum charges and volumetric charges. We will further deliver new water rate tiering options that match customer usage patterns. Finally, we will provide sample rate impacts, including those for the City Council members and any staff if requested, for each structure to help evaluate the acceptability of the proposed structures. Step 7. Conduct Connection Fee Analysis Connection fees from the new development will be an important revenue source for the infrastructure needed to serve that development. In this step, Ehlers will determine just and equitable connection fees to pay for the new capacity of the system. Step 7 Deliverable: Recommendations for the Reserve Capacity Connection (WAC) Fee and the City Sewer Availability Charge (SAC) Fee. �'*.'-EHLERS Proposal to the City of Farmington, Minnesota 15 r— i ', ',: Submitted by Ehlers-September 21,2022 SECTION 3: PROJECT APPROACH & SCOPE OF WORK Step 8. Identify Appropriate Reserve Amounts & Financing Needs Ehlers will identify and address: The use of debt vs. cash to pay for future capital improvements Minimum cash balance for the utility funds & the level of depreciation to fund Other issues the City wishes to explore Step 8 Deliverable: Recommended target cash reserves and a graph showing the projected cashflow vs. the target cashflow. We will build any proposed bonding into the cashflow projection. Step 9. Community Comparison Ehlers will work with the City to identify up to five neighboring and comparable communities with which we will compare Farmington's water, sewer, and storm water rates. We will survey selected communities and compare utility fees charged for their single-family homes to those charged in Farmington. Further, we will compare development fees for a single family home and a sample commercial or multifamily project. Step 9 Deliverables: A graph showing a sample residential customer's monthly utility bill compared with the same sample customer in the five selected communities. A chart and graph showing development fees in the five selected communities plus Farmington for both a single family home and a commercial or multifamily project of the City's choosing. Step 10. Deliver Presentations & Report We recommend initially presenting the rate study to the City Council at a work session. Doing so will offer an interactive opportunity to detail our findings, recommend rate options, and solicit policymaker feedback. Ehlers will incorporate Council feedback from the work session into a final recommendation for utility rates, which will then be communicated in a final presentation and report to the City Council and community members. The presentations and report will synthesize study mechanics and findings into easy-to-understand graphics and talking points. Step 10 Deliverables: Up to two Power Point presentations and facilitated discussions with the City Council. A report memorializing the customized recommendations and addressing rate structures, annual adjustments, cash balance policies, and the timing of capital improvements. �'4.'EHLERS proposal to the City of Farmington, Minnesota 16 .. Submitted by Ehlers-September 21,2022 ----------- SECTION 4 : FUTURE ASSISTANCE SECTION 4: FUTURE ASSISTANCE Future Assistance An Ehlers' utility rate study results in a dynamic Microsoft Excel tool that can be used in future years to adjust rates as "facts on the ground" evolve. For example, if capital costs for the street projects differ from estimated costs, that factor can easily be incorporated into the model to measure its impact on rates. We can deliver the cashflow projection model to the City for staff to update on their own or we can continue to provide on-going support. We consider ourselves part of the City's team and are always available for questions, consultation, and updates as needed. �:EHLERS Proposal to the City of Farmington, Minnesota 18 Submitted by Fhlers-September 21,2022 sk ki SECTION 5 : OBVERVATIONS OF THE CITY ' S UTILITIES SECTION 5: OBSERVATIONS OF THE CITY'S UTILITIES Observations of the City's Utilities The City of Farmington made a significant investment in its utility infrastructure and successfully paid for almost all those improvements with cash. The City only has one outstanding bond (the 2019A G.O. Water Revenue Bonds) supported by its utilities. In addition, the City's utilities have made significant annual transfers to the General Fund and Maintenance Fund. The City's utility rates remain competitive with other suburban communities in the MCES service area. Historically, rates have been set at adequate levels and the funds have been well managed. We do, however, see some challenges and opportunities on the horizon. Challenges: For the last three years, the sewer fund has seen a declining cash balance. This is a result of investments in capital projects and increases to the annual MCES charge of approximately 8-9% each of the last two years. The MCES charges make up more than 80% of the sewer operating costs (excluding depreciation). The City may need to consider both increasing sewer rates and using debt, at least in the short-term, to pay for future capital improvements in order to maintain a healthy reserve in the sewer fund. Opportunities: In looking at the City's existing water and sewer rate structure we see some opportunities. For sewer, the City charges a minimum of 10,000 gallons each quarter. This protects the City from revenue volatility and also continues to collect revenue from "snowbirds" who don't use water in the winter, but whose homes still must be considered in capacity planning for the City. If the City is concerned about maximizing affordability for low volume users (i.e., seniors) or desires to promote water conservation, it may consider lowering the sewer minimum to 8,000 gallons and increasing the volumetric rate. For water rates we observe that the existing water tiers are fairly large (i.e., 20,000 gallons per tier). Based on our work with similar developing communities we expect that the first tier includes water used for residential irrigation. At the City's option, we will look at the actual consumption patterns in Farmington and suggest tier breaks that will send stronger water conservation price signals to homeowners and businesses. �'EHLERS Proposal to the City of Farmington, Minnesota 20 fir,. i !r.,; isoe; Submitted by Fhlers-September 21,2022 so ki SECTION 6 : SIMILAR PROJECTS & REFERENCES SECTION 6: SIMILAR PROJECTS & REFERENCES Similar Projects & References Ehlers' expertise in these types of projects is best demonstrated by our performance. We offer the following case studies and references for the City's review: Edina, Minnesota - Utility Rate Study Ehlers completed a sanitary sewer, water and storm water utility rate study for the City of Edina in 2021. The rate study explored adjusting water rate structures in response to changing consumption patterns due to redevelopment and increased rainfall. We recommended new rate tiers for water to align with the City's goals for conservation and revenue stability. This analysis entailed reviewing customer billing data and modeling the revenue that would be produced with different tier breaks and rates. In addition, the rate study responded to customer concerns about minimum sewer bills for 12,000 gallons. We lowered the sewer minimum to 8,000 gallons and increased the volumetric rate to offset the lost revenues. This had the desired effect of reducing costs for low volume users and promoting water conservation. We also evaluated options for billing sewer based on the winter quarter. Finally, we reviewed the City's current storm water utility rate structure and provided revenue estimates for reducing the number of billing categories. The Edina rate study included a 10-year financial management plan for each utility to fund future street reconstruction projects and major improvements. Ehlers' Team: Client Reference Alisha McAndrews Nick Anhut, Jessica Cook Finance Director 952-826-0419 amcandrews@edinamn.gov Osseo, Minnesota Ehlers completed a utility rate study for the City of Osseo in 2018 and updated it annually to reflect changes in capital costs and timing. The Council used the rate study to ask questions like, "What if we don't raise rates this year due to COVID-19T and "How do water rates need to change since the water meter bids came in higher than projected?" As a result of rate study recommendations, the City: » Adjusted commercial customer rates and tiers to match usage patterns » Added an industrial tier for the largest water users to achieve equity in the system » Charged multi-family users a flat rate to be consistent with state law Adjusted residential tiers to reflect usage patterns and promote water conservation EHLERS proposal to the City of Farmington, Minnesota 22 ' Submitted by Ehlers-September 21,2022 SECTION 6: SIMILAR PROJECTS & REFERENCES Ehlers' Team: Client Reference Riley Grams Rebecca Kurtz, Jessica Cook City Administrator 763-425-3861 rgrams@ci.osseo.mn.us Ehlers brings strong experience throughout Minnesota and the country, developing long-term, sustainable plans to pay for utility operating and capital costs, now and in the future. Other Minnesota rate studies completed in the last five years include: Burnsville Champlin Fridley Hastings Long Lake Newport Robbinsdale Roseville South St. Paul St. Louis Park Shakopee Public Utilities Commission �'%'EHLERS Proposal to the City of Farmington, Minnesota 23 '.. Submitted by Ehlers-September 21,2022 SECTION 7 : PROPOSED COST & PROJECT TIMELINE SECTION 7: PROPOSED COST & PROJECT TIMELINE Proposed Cost & Project Timeline Proposed Cost Ehlers will complete the utility rate and connection fee study as detailed in the Scope of Work for the not-to-exceed cost of $33,800, as detailed below: Water Rate Study: $10,800 Sewer Rate Study: $8,000 Stormwater Rate Study: $7,500 Optional Rate Structure Analysis for Water and Sewer Rates: $7,500 Ehlers does not charge clients for incidental expenses such as travel and project materials. Project Timeline Ehlers is available to begin conducting the rate study in mid-October and can complete it within 16 weeks. A final completion date is dependent on timing for the Council workshop and other meetings, and the availability of utility billing information. �o E H L E R S proposal to the City of Farmington, Minnesota 25 ' : Submitted by Ehlers.September 21,2022 CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: Julie Flaten, Assistant City Administrator/Human Resource Director SUBJECT: Reclassification of Communications Specialist Position- Human Resources DATE: December 5, 2022 INTRODUCTION Staff is recommending accepting the reclassification of the Communications Specialist position as recommended by Gallagher Benefit Services, I nc. DISCUSSION I n 2013 the City worked with Gallagher Benefit Services, I nc.to do a comprehensive compensation and classification study. As positions change the City may ask Gallagher to re-evaluate a position to determine if a re-classification is warranted. The Communications Specialist position has higher educational requirements and responsibilities than similarly banded positions and duties have expanded over the years. Gallagher Benefit Services has reclassified this position up one level to a B24 with a corresponding wage scale of$30.83-$38.45 per hour. BUDGET IMPACT This position will not be hired on January 1 and we also anticipate a new employee being hired at a lessor wage than the previous incumbent. The combination of these items will allow the wage to fit into the 2023 budget. ACTION REQUESTED Accept the reclassification of the Communications Specialist position. ATTACHMENTS: Type Description D Backup Material Job Reclassification Memo from Gallagher .4 Gallagher Insurance I Risk Management Consulting November 22, 2022 Julie Flaten Assistant City Administrator/HR Director City of Farmington, MN 430 Third St. Farmington, MN 55024 Dear Ms. Flaten: We received the request to evaluate the Communications Specialist position at the City to determine appropriate job grade using Decision Band Method®. We reviewed and discussed the job description with the City to understand the essential duties, level of responsibilities, and other requirements. We compared the position with similar or related positions in the organization, and reviewed the City's overall DBM® hierarchy to ensure equity was maintained among all jobs. Our recommendation can be found on the following pages. We look forward to assisting your organization with any job evaluation or compensation needs it may have in the future. If you have any questions, or wish to see additional documentation, please do not hesitate to contact me. Sincerely, JA Mike Verdoorn 02021 Arthur J.Gallagher&Co.All rights reserved. Alllrsr' .. Gallagher Insurance I Risk Management Consulting Communications Specialist This is position is currently evaluated at B23. The Communications Specialist is responsible for coordinating, designing, writing, and implementing the production of professional digital, electronic and print publications and communications that educate and inform the public and staff of city policies, codes, and government and community events. The position has expanded the responsibilities related to external and internal partnerships with growth in the complexity of projects. We have examined the essential duties and have classified the position using the Decision Band Method@). The job evaluation shows the following: Highest Banded Task: B2 Number of Highest Banded Tasks: 10 among 10 major responsibility areas Percent of Time on High Banded Tasks: 100% Degree of Difficulty/Diversity: moderate The position performs tasks that require "operational' decision making by ensuring the City information is delivered in understandable methods and meets the timing needs, development of the communications materials for review and discussion of the clients, and management of the execution of the communication plans. Overall, this position is able to determine "how and when" the assigned operations are performed, but not what operations are required. The position receives a sub-grade of four (4), because of the moderate complexity and diversity of B2 tasks performed in relation to similarly banded and graded positions. Thus, we recommend evaluating the position at B24. 2 ©2022 Arthur J.Gallagher&Co.All rights reserved. CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: 2023 License Renewals-Administration DATE: December 5, 2022 INTRODUCTION Per city code, a public hearing must be held to issue or renew On-Sale Liquor Licenses, On-Sale Sunday Liquor Licenses, On-Sale Wine, 3.2 Beer and Intoxicating Malt Liquor Licenses and Club Licenses. DISCUSSION The required applications, fees and insurance information have been submitted for renewal and have been reviewed and approved by the Police Department for the following establishments: On-Sale Liquor and On-Sale Sunday: Bourbon Butcher, 20700 Chippendale Avenue W, Suite 15 Celt's Pub&Grill, 200 3rd Street EI Charro Mexican Restaurant, 120 Elm Street Farmington Lanes, 27 5th Street Farmington Tap House and Long Branch, 309 3rd Street Las Enchiladas, 18500 Pilot Knob Road, Suite A Pizza Man, 409 3rd Street The Mug, 18450 Pilot Knob Road This Little Piggy Catering I nc, 22280 Chippendale Avenue W Club License and On-Sale Sunday: VFW Club Post#7662, 421 3rd Street On-Sale Wine,3.2. Beer and Intoxicating Malt Liquor Fountain Valley Golf Club, 2830 220th Street W BUDGET IMPACT The fees collected are included in the revenue estimates of the 2023 budget. ACTION REQUESTED Approve the On-Sale Liquor, On-Sale Sunday Liquor, On-Sale Wine, 3.2 Beer and Intoxicating Malt Liquor and Club Licenses for the businesses listed above. CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 W ' O Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Lynn Gorski, City Administrator SUBJECT: 2023 Fee Schedule-Ordinance and Public Hearing-Administration DATE: December 5, 2022 INTRODUCTION Each year the city reviews and makes recommendations on fees charged for work items, rentals and services that are performed. This year we are holding a public hearing due to proposed changes. DISCUSSION The management team reviewed the 2022 fee schedule to asses if there were any recommended changes to the upcoming 2023 schedule.The attached draft 2023 fee schedule reflects the changes that are proposed by management for 2023.The changes on the following proposed fee schedule are identified in the 2023 column. Parks and Recreation Warming House Rental Rate Private Skating Party • No increase just clarifying it is hourly rate. Rambling River Center Rental Rates • One dollar increases for annual memberships,fitness room non-member one-time visitor pass, and non-member user fee. • Rental rate increases of$5—$10 depending on room • Increases to help cover operational expenses. • Typically raise these rates incrementally yearly. There were no fee increases at the Rambling River Center in 2022. We were trying to get members, users, and rentals back after Covid. Schmitz-Maki Ice Arena Rates Rental Rates at Arena are June 1, 2023—May 31, 2024 • Increase of$10/year for advertising to cover operational and maintenance expenses. • An increase of$20 per hour in ice rental rates to cover operational and maintenance expenses. • An increase of$10 per hour in turf rental rates cover operational expenses. • Increase of$1 for skate rental and skate sharpening operational and maintenance expenses. Park Development Fees 9 These fees are proposed to increase 3%to help cover the increasing costs of equipment, amenities, CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: 2023 License Renewals-Administration DATE: December 5, 2022 INTRODUCTION Per city code, a public hearing must be held to issue or renew On-Sale Liquor Licenses, On-Sale Sunday Liquor Licenses, On-Sale Wine, 3.2 Beer and Intoxicating Malt Liquor Licenses and Club Licenses. DISCUSSION The required applications, fees and insurance information have been submitted for renewal and have been reviewed and approved by the Police Department for the following establishments: On-Sale Liquor and On-Sale Sunday: Bourbon Butcher, 20700 Chippendale Avenue W, Suite 15 Celt's Pub&Grill, 200 3rd Street EI Charro Mexican Restaurant, 120 Elm Street Farmington Lanes, 27 5th Street Farmington Tap House and Long Branch, 309 3rd Street Las Enchiladas, 18500 Pilot Knob Road, Suite A Pizza Man, 409 3rd Street The Mug, 18450 Pilot Knob Road This Little Piggy Catering I nc, 22280 Chippendale Avenue W Club License and On-Sale Sunday: VFW Club Post#7662, 421 3rd Street On-Sale Wine,3.2. Beer and Intoxicating Malt Liquor Fountain Valley Golf Club, 2830 220th Street W BUDGET IMPACT The fees collected are included in the revenue estimates of the 2023 budget. ACTION REQUESTED Approve the On-Sale Liquor, On-Sale Sunday Liquor, On-Sale Wine, 3.2 Beer and Intoxicating Malt Liquor and Club Licenses for the businesses listed above. CITY OF O 43o Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 W ' O Farmington MN.gov TO: Mayor, Councilmembers and City Administrator FROM: Lynn Gorski, City Administrator SUBJECT: 2023 Fee Schedule-Ordinance and Public Hearing-Administration DATE: December 5, 2022 INTRODUCTION Each year the city reviews and makes recommendations on fees charged for work items, rentals and services that are performed. This year we are holding a public hearing due to proposed changes. DISCUSSION The management team reviewed the 2022 fee schedule to asses if there were any recommended changes to the upcoming 2023 schedule.The attached draft 2023 fee schedule reflects the changes that are proposed by management for 2023.The changes on the following proposed fee schedule are identified in the 2023 column. Parks and Recreation Warming House Rental Rate Private Skating Party • No increase just clarifying it is hourly rate. Rambling River Center Rental Rates • One dollar increases for annual memberships,fitness room non-member one-time visitor pass, and non-member user fee. • Rental rate increases of$5—$10 depending on room • Increases to help cover operational expenses. • Typically raise these rates incrementally yearly. There were no fee increases at the Rambling River Center in 2022. We were trying to get members, users, and rentals back after Covid. Schmitz-Maki Ice Arena Rates Rental Rates at Arena are June 1, 2023—May 31, 2024 • Increase of$10/year for advertising to cover operational and maintenance expenses. • An increase of$20 per hour in ice rental rates to cover operational and maintenance expenses. • An increase of$10 per hour in turf rental rates cover operational expenses. • Increase of$1 for skate rental and skate sharpening operational and maintenance expenses. Park Development Fees 9 These fees are proposed to increase 3%to help cover the increasing costs of equipment, amenities, and construction. Outdoor Field Use Fee Schedule • An increase of$1 per participant to cover operational expenses including portable toilets. • No change to Tournament Outdoor Field Use. Just clarifying user groups must contract with DSI for trash removal • Soccer field lining: no increase just clarifying language. $55 per hour to set up the field (measure, corners, etc.) and then $30 to paint. Fire • False Alarms (after 3 per occurrence) Fire Alarms. Non-residential—this fee was increased due to the need of 2 fire engines to a commercial building vs. 1 fire engine to a residential structure. • Service and/or testing personnel conducting fire drills, maintenance,testing or service of the alarm or sprinkler system,who caused a nuisance or unintentional alarm.—Was increased as these buildings are generally non-residential, and 2 engines are dispatched to these call types. • Fire/Rescue Response(non-Contracted Services)-all were increased to cover increased cost of fuel, maintenance, and replacement costs • Paid On-Call Personnel Rate—was increased to reflected increased wages • M PCA Permit and Open Burning Fire Permit-were increased to cover staff time for permit processing and inspections Community Development • The roof top solar panels for residential and re-deck and railings we arejust identifying what we have been charging. • Changes to the permit pack reprint and cancelled permits include increase staff time. • Egress windows is a new section to address a 2-step inspection process. • The city hires an outside firm to conduct the on-site sewage treatment. We are increasing the rates to account for the cost of the consultant. • Business subsidy applications for tax abatement and tax increment financing will include a separate application fee and an escrow to pay for expenses. This is consistent with other escrows within the city. • I t is proposed that the Residential Building Valuations be adjusted in 2023 to reflect a 10-percent increase in the cost per square foot values.The last increase to the cost per square foot values was adopted in 2018.At that time, an approximate 2-percent adjustment factor was applied,with the intent of increasing the cost per square foot values annually. The proposed change reflects increases in overall costs and brings the construction valuations more current with the market.The Building Value Range will continue to be the 2009 MN State Statutes 326.B.1530.Actual permit costs will be calculated by applying the updated cost per square foot values to the 2009 value range as published and adopted. The impact on a typical permit is as follows: 2400 SF Single Family Home • Current Valuation of$89/SF=$3227.65 Permit Fee • Proposed Valuation of$97.90/SF =$3416.44Permit Fee • I ncrease of$188.79 and construction. Outdoor Field Use Fee Schedule • An increase of$1 per participant to cover operational expenses including portable toilets. • No change to Tournament Outdoor Field Use. Just clarifying user groups must contract with DSI for trash removal • Soccer field lining: no increase just clarifying language. $55 per hour to set up the field (measure, corners, etc.) and then $30 to paint. Fire • False Alarms (after 3 per occurrence) Fire Alarms. Non-residential—this fee was increased due to the need of 2 fire engines to a commercial building vs. 1 fire engine to a residential structure. • Service and/or testing personnel conducting fire drills, maintenance,testing or service of the alarm or sprinkler system,who caused a nuisance or unintentional alarm.—Was increased as these buildings are generally non-residential, and 2 engines are dispatched to these call types. • Fire/Rescue Response(non-Contracted Services)-all were increased to cover increased cost of fuel, maintenance, and replacement costs • Paid On-Call Personnel Rate—was increased to reflected increased wages • M PCA Permit and Open Burning Fire Permit-were increased to cover staff time for permit processing and inspections Community Development • The roof top solar panels for residential and re-deck and railings we arejust identifying what we have been charging. • Changes to the permit pack reprint and cancelled permits include increase staff time. • Egress windows is a new section to address a 2-step inspection process. • The city hires an outside firm to conduct the on-site sewage treatment. We are increasing the rates to account for the cost of the consultant. • Business subsidy applications for tax abatement and tax increment financing will include a separate application fee and an escrow to pay for expenses. This is consistent with other escrows within the city. • I t is proposed that the Residential Building Valuations be adjusted in 2023 to reflect a 10-percent increase in the cost per square foot values.The last increase to the cost per square foot values was adopted in 2018.At that time, an approximate 2-percent adjustment factor was applied,with the intent of increasing the cost per square foot values annually. The proposed change reflects increases in overall costs and brings the construction valuations more current with the market.The Building Value Range will continue to be the 2009 MN State Statutes 326.B.1530.Actual permit costs will be calculated by applying the updated cost per square foot values to the 2009 value range as published and adopted. The impact on a typical permit is as follows: 2400 SF Single Family Home • Current Valuation of$89/SF=$3227.65 Permit Fee • Proposed Valuation of$97.90/SF =$3416.44Permit Fee • I ncrease of$188.79 1200 SF All Inclusive Basement Finish • Current Valuation of$17/SF =$397.95 Permit Fee • Proposed Valuation of$18.70/SF =$431.05 Permit Fee • Increase of$33.10 350 SF Deck • Current Valuation of$19/SF =$166.25 Permit Fee • Proposed Valuation of$20.90/SF =$186.46 Permit Fee • Increase of$20.21 600 SF Detached Garage • Current Valuation of$41.81/SF =$785.65 Permit Fee • Proposed Valuation of$45.99/SF =$839.05 Permit Fee • Increase of$53.40 Engineering/Public Works • The water tower antenna base rate is increased by 5%,which is included in the lease schedule. • Water utility rate increase is 5%.This was a recommendation by the Water Board.A utility rate study is recommended for 2023. • Sewer and storm water rates are recommended at 5% increase. • Development fees would increase by 3%due to increased cost and expenses. • Sanitary sewer trunk and water fees are increased by 3% BUDGET IMPACT The revenue from the proposed fee schedule for 2023 has been incorporated into the draft 2023 budget. ACTION REQUESTED Hold the public hearing on the 2023 fee schedule and ask any questions you may have. Once the city council is comfortable a motion may be made to approve the 2023 fee schedule by ordinance. ATTACHMENTS: Type Description ❑ Exhibit 2023 Fee Schedule ❑ Ordinance 2023 Fee Ordinance ❑ Exhibit Summary of Ordinance Fee Schedule 2023 CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA ORDINANCE NO. 022-770 AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES, PERMITS OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 2023 THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. FEES FOR LICENSES AND PERMITS. The City Council of the City of Farmington,pursuant to statutory authority or directive,requires certain licenses,permits or other city approvals for certain regulated activities; and as a condition of issuing these licenses and permits establishes the attached fees, effective January 1, 2023. SECTION 2. EFFECTIVE DATE AND CODIFICATION. This ordinance shall be effective immediately upon its passage and shall govern all licenses,permits, and approvals for regulated activities occurring or undertaken in the 2023 calendar year. This ordinance need not be codified but may be attached to the City Code as an Appendix. ADOPTED this 5th day of December 2022,by the City Council of the City of Farmington. CITY OF FARMINGTON By: s ua Hoyt, M or Attest: By: vLynd Gorski City Administrator SEAL Approved as to form the 6th day of December, 2022, City A orn Sumvnary published in the Dakota County Tribune the /&4-k day of .20 CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA SUMMARY OF ORDINANCE NO. 022-770 AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES,PERMITS OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 2023 NOTICE IS HEREBY GIVEN that, on December 5, 2022, Ordinance No. 022-770 was adopted by the City Council of the City of Farmington,Minnesota. NOTICE IS FURTHER GIVEN that,because of the lengthy nature of this ordinance,the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the fees for licenses,permits and services established by the ordinance include for example licenses regulating the keeping of animals, gambling,tobacco and liquor sales, zoning, development and building approvals and licenses, charges for staff and consultant services, and charges for use of public facilities. A printed copy of the whole ordinance is available for inspection by any person during the city's regular office hours. i APPROVED for publication by the City Council of the City of Farmington this 5a'day of December, 2022. CITY OF FARMINGTON By: shua flby or Attest: By:_ 'XAIX AW Lynn orski City dministrator SEAL Approved as to form the 61h day of December,2022. By: (�2w..r..,k ity Attorney Summary published in the Dakota County Tribune the.1 day of CITY OF FARMINGTON 2023 FEE SCHEDULE CHANGES CITY SERVICES General Personnel Charges When the City charges for staff time,the hourly rate will be multiplied by a factor of 1.5, which includes salary,and benefits.Specific rates available from Finance Department upon request. Escrow Deposits Escrows are set to recover costs incurred by the City related to some permitting actions. Escrows shall be determined as defined in this fee schedule and may include, but are not limited to, administrative costs, personnel charges, and outside services. When the City requires an escrow,the amounts represent initial deposits, not actual charges. Additional deposits may be required if costs incurred go above the original escrow amount. Any unused escrow will be returned to the applicant. An Escrow Deposit Agreement may be required. FIRE 2022 Amount 2023 Amount False Alarms (after 3 per occurrence) Fire Alarms Non-Residential $150 up to five, $250 up to five, $500 $500 thereafter thereafter Residential $150 up to five, $300 thereafter Service and/or testing personnel conducting $150 per $250 fire drills, maintenance,testing or service of response the alarm or sprinkler system, who caused a nuisance or unintentional alarm. Malicious/Mischievous False Alarms Staff time plus equipment rate Fire/Rescue Response(Non-Contracted Services) Apparatus/Vehicle(Includes Personnel) Rate per hour Aerial Ladder Truck $525 $550 Brush Truck $158 $165 Chief $125 $131 Engine $315 $330 Light Rescue $158 $165 Tender $225 $236 Utility Vehicle $105 $110 Invalid/Lift Assist $150 up to five, $300 thereafter Hazardous Material Incidents Unauthorized Personnel and Burning Extinguishment Fee Equipment Rates Paid On-Call Personnel Rate $25/hour/ $30 person 1 Miscellaneous Fire Report Fee $15 FIRE 2022 Amount 2023 Amount Fire/Rescue Standby Current hourly 2-Hour Minimum for rate/person/ Pyrotechnic vehicle (vehicle Displays would include personnel) Live Burn Trailer Rental $300/day Live Burn Instructor $75/hour Mobile Food Preparation Vehicle Permit $50 Fireworks Establishments with mixed sales $100 Establishments Selling Fireworks Only $350 Pyrotechnic Display Permit and Inspection $100 (Fireworks sales as accessory item) Flammable Tank System 500 Gallons or Less $25 501- 1,000 Gallons $50 1,001 Plus Gallons 1.5% up to $10,000 Tank Removal $100 per tank Temporary Tent $40 MPCA Permit-30 days (limited to 2 per year) $20 $30 Open Burning Fire Permit(30 days) $25 $30 Fire Alarm System—New or Alteration 1.5%of contract cost up to $10,000 (minimum of$50) 1%of contract cost over$10,000 Fire Suppression System—New or Alteration 1.5%of contract cost up to$10,000 (minimum of$50) 1%of contract cost over$10,000 Day Cares $50 Complaint, Requested,or Routine Fire Life Free Safety Inspection-Initial inspection and follow up inspection Re-inspection of any type $75 2 MUNICIPAL SERVICES EQUIPMENT 2022 • 1Amount Billed at equipment rate listed below plus personnel rate forstaff time. Staff time is billed at a one hour minimum. Equipment rates during regular work hoursore billed at a one hour minimum;personnel rates for call outs after regular hours are billed at a two hour minimum at time and a half. ALL CITY EQUIPMENT MUST BE OPERATED BYA CITY EMPLOYEE. Air Compressor, Hammer, Hose $35/hour Backhoe $60/hour Blower $25/hour Bucket Truck $60/hour Chipper $50/hour Compacting Tamper $25/hour 5 yd Dump Truck/Water Tanker $45/hour Flail Mower $75/hour Front End Loader $75/hour Generator—Small $50/hour Generator—Trailer $100/hour Grader $85/hour Paint Striper $30/hour Pickup Truck $30/hour Sewer Jetter/Vactor $175/hour Skidster $60/hour Street Sweeper $85/hour 1 Ton Truck $35/hour Trailer Pump $50/hour Trash Pump $25/hour TV Sewer Camera $200/hour POLICE SERVICES 2022 . 1 Amount Billed at equipment rate listed below plus personnel rate for staff time. Staff time is billed at a two-hour minimum. Equipment rates during regular work hoursare billed at a one hour minimum; call outs after regular hours are billed at a two-hour minimum. Audio Video CD/DVD $35 Public Data-Offenders List $20/week False Alarms (after 3 per ordinance) Non-Residential $150 Residential $150 Investigative Case Reports $1/page Photographs $5/copy Research Fee $30/hour- 1 hour minimum Miscellaneous Accident Reports for Insurance Purposes $5 Fingerprinting Non-Resident(No charge for $50 resident) Transient Merchant, Peddler,Solicitor $65/person annually $45/person for 6 months 3 Police Personnel Event Coverage $100/hour non- profit $150/hourfor profit Pawn Shops Annual License Fee $8,000/year Billable Transaction Fee Electronic $1.50/transaction Billable Transaction Fee Manual $2.50/transaction Pawn Shop Investigation $1,000 LICENSES-GENERAL DOG LICENSE 2022 Amount 2023 Amount Male or Female $20/dog 2 years Lifetime License $50/dog License Enforcement Service Charge $25/dog Tag Replacement Fee $5 Dangerous Dog Registration $100 Warning Symbols At cost Pursuant to Ordinance 6-2-14 the owner shall pay an additional$50 Dog Kennel (3 or more dogs) $300/year as appropriate for a 4th dog. Exception—New residents—see note under animal licensing above. Permitted in agricultural zone only. 4 GAMBLING LICENSE 2022 Amount1Amount Gambling Event Investigation Fee $50 Gambling Premise Investigation Fee $50 BUSINESS LICENSE 2023 Amount1 Bed and Breakfast $50 Cigarette/Tobacco Sales $200/year $150 plus Reinstatement after revocation administrative time per fee schedule Saunas $5,000 annual business $300 original investigation $150 renewal investigation Therapeutic Massage Business License $50(includes 1 therapist) Therapist $50 Business Investigation $300 Therapist Investigation $200 MISCELLANEOUS12023 Amount Temporary Outdoor Exhibition $50/Event Tents and Temporary Membrane Structures $40 LICENSES- • • • 2022 2023 Billing 2024 Billing Beer,Off-Sale $75/year $75/year Beer, On-Sale $250/year $250/year Temporary On-Sale Liquor $0 $0 Display and Consumption $300/year $300/year On-Sale Liquor $3,500/year $3,500/year On-Sale Sunday Liquor $200/year $200/year Club License $300/year $300/year Investigation Fee $300 $300 Transfer Fee $300 $300 On-Sale Wine $300/year $300/year Investigation Fee $100/year $100/year Brew Pub $250/year $250/year Cocktail Room $250/year $250/year Taproom $250/year $250/year Investigation Fee $100/year $100/year 5 PARKS AND RECREATION ColorThe Current Advertising Rates 2022 Amount 2023 Amount A. To qualify for non-profit status a 501c3 tax exempt status is required. Half Page per Government/Non- $325 (H)7.5 wide x 4.5 high Publication Rate: Profit $375 (V)3.667 wide x 9.25 high Commercial/For Profit Includes Tax Half Page 1-year Rate Government/Non- $1,040/year Includes Tax (4 issues per year) Profit $1,200/year Commercial/For Profit Quarter Page per Government/Non- $225 3.667 wide x 4.5 high Publication Rate: Profit $250 Includes Tax Commercial/For Profit Quarter Page 1 Year Government/Non- $720/year Includes Tax Rate (4 issues per Profit $800/year year) Commercial/For Profit PARK FACILITIES RENTAL RATES 2022 Amount 2023 Amount Shelter Half Day $70 (includes tax) 7:00 a.m.—2:45 p.m. or Shelter Full Day $95 (includes tax) 3:15 p.m.—11:00 p.m. Event Application Fee $60 (includes tax) 7:00 a.m.- 11:00 p.m. Events in Parks (150 or more people) $285 (includes tax) Requires insurance Weddings $285 (includes tax) certificate and separate Warming House Rental Rate Private Skating $40 (includes tax) fees for portable toilet $40/hr(includes tax) Party and trash service. 8:00 a.m.to 12 p.m. only with minimum two-hour charge. OUTDOOR FIELD RENTAL RATES 2022 Amount 2023 Baseball Fields See Schedule H Soccer Fields See Schedule H 6 RAMBLING RIVER CENTER RENTAL RATES 2022 . 2023 Amount Annual Membership $38/individual Includes both $39/individual (includestax) regular and fitness (includes tax) center membership Member Incentive Programs 30-day money-back guarantee (Financial Support Program) Fitness Room Non-Member One-Time $7.00 (includes tax) $8 (includes tax) Visitor Pass Rambling River Center Room Rental Rates See Schedule G Rambling River Center Damage Deposit $500 Banquet Room Rambling River Center Damage Deposit $75 Meeting Rooms Rambling River Center Non-Member User $4 (includes tax) $5 (includes tax) Fee Rambling River Center Newsletter $90 (includes tax) 2 inch by 1 inch ad Advertisement space for 1 year DVD Rental Included with rental fee if requested Sound System Rental $150(includes tax) VCR Rental Included with rental fee if requested RECREATIONAL PROGRAMS1 . 2023 Amount Programs, Lessons,Activities Cover all direct costs Special Event Minimum or no fee charged SCHMITZ-MAKI ARENA ADVERTISING 7/1/21-6/30/22 RATES 6/l/22-5/31/23 Full 4 x 8 Sheet includes tax Entire fee must be Includes Tax One Year $440/year paid upfront. $450/year Three Years $385/year $395/year ($1,155 annual) ($1,185 annual) 4 x 4 Sheet includes tax Entire fee must be Includes Tax One Year $280/year paid upfront. $290/year Three Years $250/year $260/year ($750/annual) ($780/annual) Ice Resurfacer includes tax Entire fee must be Includes Tax One Year $735/year paid up front. $745/year Three Years $650/year $660/year ($1,950/annual) ($1,980/annual) Dasher Boards includes tax Entire fee must be Includes Tax One year $545/year paid upfront. $555/year Three Years $490/year $500/year ($1,470/annual) ($1,500/annual) 7 SCHMITZ-MAKI ARENA RATES 7/1/21-6/30/22 6/1/23—5/31/24 Dry Floor Rental $500/day+tax $150/day+tax (set-up &tear down) Saturday and Sunday $260/hr+tax Ice Time- Prime Time $235/hr+tax (7:00 a.m.— $240/hr+tax 10:00 a.m.) Monday—Friday (2:00 p.m.—10:00 P.M.) Saturday and Sunday $200/hr+tax Ice Time- Non-Prime Time $175/hr+tax (10:15 p.m.— $180/hr+tax 6:45 a.m.) Monday—Friday (10:15 p.m.—1:45 P.M.) Summer Ice(June-August) $175/hr+tax $200/hr+tax (6/1-30/22) $180/hr+tax Open Hockey $10(includes tax) Open Skating $5.00/person (includes tax) Open Skating Free Style $10(includes tax) Open Skating Punch Card 10 punches$45 Expires on April 1 (includes tax) each year. Skate Rental $4/pair $5/pair $4/sharpened pair or $5/sharpened pair or Skate Sharpening 10sharpened pairs for 10 sharpened pairs for $35 (includes tax) $45 (includes tax) Indoor Turf Rental $80/hour+tax $95/hour+tax $85/hour+tax 8 PERMITS-BUILDING �:GENERAL 2022 Amount 2023 Amount Building Permit 2009 MN State Statute Grading permit fees 32613.1530 may apply (see Schedule 1) Additional Plan Review Fee (after 1st review) $25 Decks, Interior Finishes,Additions Commercial, New SFD/MFD (after 1st review) $100 Re-inspection Fee $80 Basement Finish All Inclusive See Schedule I Includes building, plumbing, HVAC and fireplace Bathroom Finish All Inclusive $105 +state surcharge Includes building, as recommended by plumbing and MN state code section HVAC Building Demolition See Schedule I Building Moving House $160+state surcharge as recommended by MN statecode section Requires special 1300.0160 exception in addition to fees Garage $50+cost of utility listed locations Surety $10,000 flat Roof Top Solar Panels— Residential $100 Re-Deck and Railing $100 Decks See Schedule I Garages See Schedule I Grading permit fees may apply Gazebos Freestanding See Schedule I Pools Above Ground $105 +state surcharge Grading permit as recommended by fees may apply MN statecode section 1300.0160 Inground $180+state surcharge Grading permit fees as recommended by may apply MN state code section 1300.0160 Retaining Wall (Over 4 feet) Schedule I Grading permit fees may apply Porches See Schedule I Miscellaneous Requested Inspections $105 Investigation Fee/Stop Work Order $80 Permit Pack Reprint $50 $75 Permit Card Reprint $5 Cancelled Permits $10 $10 Plus Plan Review 9 Fee if Applicable Expired Permits 50%of Base Fee Expired Temporary Certificates of Occupancy 50%of Base Fee GENERAL 2022 Amount 2023 Amount Roof $70+state surcharge as recommended by MN state code section 1300.0160 Siding $70+state surcharge as recommended by MN statecode section 1300.0160 Window/Door Replacement $70+state surcharge as recommended by MN state code section 1300.0160 Egress Window $70+state surcharge $125 +state as recommended by surcharge as MN statecode section recommended by MN 1300.0160 state code section 1300.0160 Combo Permits Two (2) Items $115 +state surcharge Two of the as recommended by following permits: MN statecode section Roof,Siding, or 1300.0160 Window/Door Replacement Three (3) Items $150+state surcharge Three of the as recommended by following MN state code section permits:Roof, 1300.0160 Siding, or Window/Door Replacement Individual On-site Sewage Treatment $275 $350+Surcharge Re-inspection (after 2 fails) $50 Septic Abandonment $60 Temporary Buildings on Construction Sites 1 $150 ELECTRICAL PERMITS 2022 Amount 2023 Amount i Single-Family Residential See Schedule L Multi-Family Residential and Commercial See Schedule L Solar PV Installation See Schedule M 10 MECHANICAL PERMITS 2022 Amount1Amount $65/fireplace+state Fireplace surcharge as recommended by MN state code section 1300.0160 Commercial Heating 1.25%of contract cost +state surcharge (contract valuation x.0005) minimum of $100 Re-inspection $80 Residential Heating New $85 +state surcharge Construction as recommended by M N state code section 1300.0160 Repair/Replace $55 +state surcharge as recommended by MN state code section 1300.0160 Re-inspection $80 PLUMBING PERMITS 2022 Amount1 $30+state surcharge Heater, Water Softener as recommended by MN state code section 1300.0160 Commercial Heating 1.25%of contract Includes Sprinkling cost+state surcharge Systems (contractvaluation x .0005) minimum of $100 Re-inspection $80 Residential Heating New $85 +state surcharge Construction as recommended by MN state code section 1300.0160 Repair/Addition $55 +state surcharge as recommended by MN state code section 1300.0160 Re-inspection $80 11 UTILITY SERVICE CONNECTION 2022 • 1Amount PERMITS Erosion Control/Grading/Landscaping/As- $225 Includes 2 inspections each builts forgrading and turf Initial Permit Fee Re-inspection Fee $65 Charged for any inspections $80 Escrow-Single $3,000 in addition to those included Family Residential in the permit fee Escrow-All other 125%of Estimated site grading permits Restoration Cost Sewer Connection Permit $75 each ROW permit required for Lateral Connection Charge $2,160 work inthe ROW plus surety Lateral Equivalent Charge See assessment rolls City Sewer Availability Charge (CSAC) $570/REU $590/REU MCES Sewer Availability Charge(SAC) $2,485/REU REU Determination by Metropolitan Council Re-inspection Fee $65 $80 Water Connection Permit $75 each ROW permit required for work in the ROW plus surety Lateral Connection Charge $1,515 each Re-inspection Fee $65 $80 Funds construction of $2,610/REU Reserve Capacity Connection (WAC) $2,530/REU trunk infrastructure to Fee support new development. Water connection charge will not apply to fire sprinkler lines. Meters 4" and up will need a separate analysis andthe fee will be determined by the city engineer. 12 PERMITS-CONSTRUCTION EXCAVATION 0—1,000 cubic yards $50 Grading plans 1,000—25,000 $150 required plus personnel charges to 25,001—50,000 $300 review the application. CUP required for 50,000 50,001—250,000 $500 cubic yards and 250,000+ $1,000 above. Filling $75+staff time CUP required Landfills,Sludge Ash, Incinerator Ash,etc. $150,000 initial $60,000/yea r+ $30/ton renewal Excavation/Filling/Mining Surety Per estimated costs ofcode compliance ROW PERMITS 2022 Amount 2023 Amount Utility Construction Permit Fee for work up to 1,000 $160 linear feet Fee for work over 1,000 $0.16 per linear foot linear feet Escrow Deposit $500 Minimum General Excavation Permit Fee $160 Escrow Deposit $500 Minimum Obstruction Permit $50 PERMITS-DEVELOPMENT/SUBDIVISION ,APPLICATION Annexation Petition $250+$20/acre up to 10 acres,$5/acre over 10acres Comprehensive Guide Plan Amendment $450 Conditional Use Permit/Special Exception $250 Interim Use Permit $250 Rezoning Administrative Fee $450 Appeal of Zoning Decision $150 Appeal of Planning Commission Decision $150 Zoning Certificate,Verification of Zoning $25 Site Plan Review $150 Sketch Plan Review $150 Subdivision Waiver,Administrative Fee $125/staff time Vacation of Public Right-of-Way $200 Variance Request $250 Actual cost which Environmental Assessment Worksheet mayinclude both 13 Review personnel and outside services APPLICATION FEES 2022 Amount 2023 Preliminary Plat Fee $750 base+ $10/lot Escrow 3 lots or less$1,000 4-10 lots$2,500 11 or more $5,000 Grading Authorization Surety for 125% of Surety for 125%of Estimated Estimated Construction Construction Costs Costs Inspection Escrow: Inspection Escrow: 5%of $10,000 Estimated Construction Costs Admin. Fee: 3%of Estimated Construction Costs Final Plat Fee $300 Escrow 3 lots or less$1,000 4-10 lots$2,500 11 or more $5,000 PUD(Planned Unit Development) Fee $500+$22/acre PUD Amendment Fee $300 Business Subsidy Application (Applicant responsible for any additional costs incurred beyond initial application fee and escrow associated with processing application) Tax Abatement Application Fee $6,000 $500 plus$6,000 escrow Tax Increment Financing Application $6,000 $500 plus$10,000 Fee escrow Wetland Conservation Act Administration Fee $250 Wetland Replacement 125%of estimated Plan Surety construction cost Wetland Replacement $5,000 5-year Surety Plan Monitoring 14 PLATTING FEES,ESCROWS 122 Amount 2023 Platting fees are generally collected with the approval of a Development Contract. Acreage charges shall be based on the gross area of the development, less floodways, steep slopes, delineated wetlands, and oversizing of county ROW. Fees based on REU shall use the MCES determination for flows. The Sanitary Sewer Trunk Sanitary Sewer Trunk Area Charge $2,595/acre Area Charge funds trunk $2,675/acre improvements identified in the city's Comprehensive Sanitary Sewer Plan. $1.63/sq.yd. of This fee funds initial seal Sealcoating Fee bituminous area coating of newly constructed streets two to three years after initial construction as required by engineering guidelines. Surface Water Management Fee The Surface Water (Development) Management Fee funds the Residential, Low Density $12,744/acre trunk storm water Residential, High Density $21,169/acre improvements identified in Commercial/Industrial/Institutional $25,484/acre the city's Surface Water Management Plan. Surface Water Quality Management Residential (single/multi) $115/acre The Surface Water Quality $120/acre Commercial/Industrial/School/Other $238/acre Management Fee is $246/acre collected tofund future excavation of sediments deposited in sedimentation ponds. The Trunk Area Charge $4,990/acre Water Trunk Area Charge $4,844/acre funds thetrunk improvements identified in the city's Water Supply and Distribution Plan. Per Parkland Parkland and Trail Fees Dedication Ordinance Calculation Park Development Fee $25,686/acre Park Development Fee $24,938/acre multiplied by the total acres required to be dedicated for parkland in the development. Future Through Street Sign Actual Cost Wetland Buffer, Conservation, and Actual cost Natural Area Signs Public Improvement Surety 12S%of Estimated Public Improvement Construction Estimate 15 Contract Administration Escrow 3% of Estimated Public Improvement Construction Estimate Construction Observation Escrow 5%of Estimated Public Improvement Construction Estimate PERMITS-SPECIAL 2023 Amount Sign Permit, Review Plans Estimated Value: up $20 Signs which need a to$500 conditional use permit must $500.01 -$1,000 $30 pay both the established $1,000.01 -$2,500 $60 sign permit fee, plus the Over$2,500 $80 conditional use permit fee. Urban Chicken Permit Initial Permit $100 Renewal Permit $40 Dock Permit $40 16 WATER ZZ Amount TOWER COMMUNICATION12023 Amount DEVICES This fee must be paid prior to Lease Administration Fee $500 any research or site meetings.The fee covers staff time or outside costs to review plans and specifications. Surety may be required for anyapproved work. Lease rates noted are the initial rate indicated in any new lease agreements and the rate will increase by 5%annually on January 15; regardless of the date that the lease is signed or type of equipment. Base Lease Rate $3,928.38/month This lease rate covers up to 3 $4,124.80 ($49,497.59 ($47,140.56 annually) antennas and 300 sq.ft. of annually) space atthe base of the tower. Additional Antenna Lease Rate $1,309.50/month This rate will be added to the $1,374.98 ($16,499.70 ($15,714.00 annually) baselease rate, beginning annually) with the 4" antenna array, for each additional antenna array. Additional Space Rental Lease Rate $7.26/month/sq. ft. This charge will apply if the $7.62/month/sq.ft. ($87.12/year/sq. ft.) installation occupies more ($91.44/year/sq. ft.) than a total of 300 sq.ft. at the base of thetower. Square footage will be calculated based on a rectangular area described by adding 3 ft. to the maximum width and length, or by the actual size of easement requested, whichever is larger.Thiswill not include access easements, or line easements from the tower to the enclosure/equipment. MISCELLANEOUS 2023 Ag Preserve Filing $75 Candidate Filing $5 10,000- 100,000 population Code Enforcement Cost Recovery $75 Re-Inspection/ Plus Cost of Abatement Administrative Fee Private Hauler—Commercial $100 Dumpster Annual Fee 17 BILLING AND INVOICING CHARGES 2022 . 1Amount Assessment Certification Fee $35 administrative fee+8% interest Late Payment Penalty 10%of current delinquent charge Returned Item Fee $30 Special Assessment Search $25 COUNTER SALES 2022 . 2023 Amount CD/DVD $35 Comprehensive Plan Document $40 Copies $.25/page Color Copies 8 1/2 x 11 $.50/page Color copies 11 x 17 $1/page Large Format copy(Excluding 2' $3/copy Contour) Flood Plain Map(Copy of FEMA $5 Map) Flood Plain Map(Other) $15 New Resident List(Photo or $3.50/month or Electronic Copies) $42/year Photographs $5/copy Redevelopment Plan $10 UTILITY CHARGES AND FEES WATER 2022 Amount1 Base Fee-All Classes $15.60 per Per quarterly bill $16.38 per quarter quarter Volume Charges up to 20,000 $1.73 per 1,000 Tier 1 $1.82 per 1,000 gallons gallons gallons 20,001 gallons $2.59 per 1,000 Tier 2 $2.72 per 1,000 gallons to 40,000 gallons gallons 40,001 gallons $3.45 per 1,000 Tier 3 $3.62 per 1,000 gallons and up gallons Irrigation $3.45 per 1,000 $3.62 per 1,000 gallons Meters gallons Hydrant Usage/Water acquired at $2/1,000 gallons Maintenance Facility $60 minimum Hydrant Meter Deposit $5,000 refundable deposit Meter Reading(If no change in $37.50 ownership) Meter Testing Fee $75 Meters Actual Cost+(10%or $30+tax)whichever is larger amount Water Disconnection Fee $75 Water Reconnection Fee $75 18 2022 Amount1Amount Base Fee Residential $39.94/qtr Includes first 10,000 $41.94/qtr gallons Commercial $85.93/qtr Includes first 20,000 $90.23/qtr gallons Volume Charges Residential Use Over $5.39/1,000 gallons Based on actual water $5.66/1,000 gallons 10,000 gallons consumed during the Commercial Use Over $5.70/1,000 gallons most recent quarter or $5.99/1,000 gallons 20,000 gallons the customer's winter quarter whichever is less. Sump Pump Ordinance Non-Compliance 1$100/month added to sewer bill OTHER 2022 . 2023 Amount Storm Water Utility $22.31/storm $23.43/storm water water unit/qtr unit/qtr Street Light Utility $6.90/REU/qtr PENALTIES 2022 Amount1 Water Use Restriction Penalties 1st Offense Warning 2nd Offense $50 3rd and Subsequent $100 Offenses 19 SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES* ROOM NAME 2022 Amount 2023 Amount Arts and Crafts Room $65 for two-hour time block+$32.50 each $70 for two-hour time block additional hour(capacity 30 people) +$35 each additional hour (capacity 30 people) Banquet Room $350 for four-hour rental block of time and $400 for four-hour rental one additional hour for set up and clean up block of time and one time (five hours total), use of up to 12 round additional hour for set up tables and chairs and mandatory cleaning fee and clean up time (five hours for cleaning the room after rental ends, which total), use of up to 12 round includes trash removal and tear down. If tables and chairs and cleaning takes more than two hours,then mandatory cleaning fee for billing for additional cleaning time beyond the cleaning the room after two hours will be at a rate of$55 per rental ends, which includes additional hour(capacity 130 people and trash removal and tear includes use of kitchenette) down. If cleaning takes more $90.00 for each additional hour rented beyond than two hours, then billing the original four-hour block. for additional cleaning time beyond the two hours will be at a rate of$55 per additional hour(capacity 130 people and includes use of kitchenette) $100 for each additional hour rented beyond the original four-hour block. Empire Room $80 for two-hour time block and $40 each $85 for two-hour time block additional hour(capacity 57 people) and $43 each additional hour (capacity 57 people) Garage $60 per stall or$200 entire garage per day Garage Set Up/Tear Down $70 per day Two Small Conference Rooms $20 for two-hour time block and $10 each additional hour(capacity 15 people) *Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous year. 20 SCHEDULE H OUTDOOR FIELD USE FEE SCHEDULE Outdoor Adult Groups $55 (includes tax) Summer Outdoor Use Fee — Groups $14/participant $15/participant primarily serving local youth under 18 years of age. Calculated based on the number of registered participants as of the first day of scheduled practice. Youth groups not qualifying or $50 (includes tax) choosing not to pay the Seasonal Use Fee Tournaments Outdoor Baseball and Softball Fields $65/field/day Fee includes use plus $65/field/day (includes tax) (fee initial dragging, (includes tax) (fee does not include setting of the base does not include trash fee) path and pitching, trash fee) and painting of foul User group must and fence lines once contract with DSI each tournament. for trash removal Soccer Fields $65/field/day Full size soccer fields $65/field/day (includes tax) (fee may be subdivided (includes tax) (fee does not include into small fields but does not include trash fee) are only charged per trash fee) full size field.Any User group must portion of a full size contract with DSI for field constitutes use trash removal of that full size field. • i $17 (includes tax) Additional dragging baseball or per field per softball fields dragging Additional labor or materials At prevailing rates requested by group Portable Toilets If use is requested by user group, then entire cost paid by user group. Soccer field lining $55 (includes tax) $55 (includes tax) per per hour for labor hour for labor+$30 +tax $30 (includes (includes tax) per hour tax) perhour for for painting painting 21 SCHEDULEI 00• MN State Statute 32613.1530 BUILDING VALUE RANGE 2022 Amount 2023 Amount $0-$500 $29.50 $501-$2,000 $28.00 for the first$500 $3.70 per additional $100 $2,001-$25,000 $83.50 for the first$2,000 $16.55 per additional $1,000 $25,001-$50,000 $464.15 for the first$25,000 $12.00 per additional$1,000 $50,001-$100,000 $764.15 for the first$50,000 $8.45 per additional $1,000 $100,001-$500,000 $1,186.65 for the first$100,000 $6.75 per additional$1,000 $500,001-$1,000,000 $3,886.65 for the first$500,000 $5.50 per additional $1,000 $1,000,001 and up $6,636.65 for the first$1,000,000 $4.50 per additional $1,000 This fee schedule was developed with information provided by the State Building Codes and Standards Division. Residential Building Valuations 2022 Amount 2023 Amount Cost per Square Foot Decks $19.00 20.90 Entry Covered Porches $29.00 31.90 Four Season Porches $76.66 84.33 Garages Wood Frame $41.81 45.99 Masonry Construction $28.93 31.82 Carport $19.11 21.02 Pole Building $18.60 20.46 Gazebos,Wood Framed/Screened $53.35 58.69 Single Family Dwellings-Basement Finished Basements $26.70 29.37 Unfinished Basements $20.50 22.55 Crawl Space $11.54 12.69 Conversion (Basement Finish) $14.00 15.40 All Inclusive Basement Finish $17.00 18.70 Single Family Dwellings-Type V-Wood Frame First Floor $89.00 97.90 Second Floor $89.00 97.90 Five Course 1ST Floor Lookout Unfinished $76.66 84.33 Sheds $26.70 29.37 Three Season Porches,Wood Framed $53.35 58.69 22 SCHEDULEJ MEETING ROOM NON-CITY City of Farmington ITEM DESCRIPTION The city of Farmington meeting rooms are scheduled by the city Administration Department and are available for use on a rental basis by youth, local civic and resident, non-resident and profit making groups. The policies that follow are needed to insure the proper use and control of the facility so that all people may equally enjoy them. RESERVATION • • Requests for use of the rooms should be directed to the Administration Department at 651-280-6803. Reservations will be held verbally for 48 hours without a deposit. Reservations can be made no more than 60 days in advance. ROOMSMEETING City functions have first priority for booking the meeting rooms. The city reserves the right to pre-empt a scheduled use when necessary to conduct essential city business. COUNCILLARGE • • • • Accommodates 16 people around a table. Parking accommodates approximately 10 vehicles with on-street parking, 2 handicapped stalls in the back parking lot and additional parking in the Second Street parking lot. COUNCILSMALL • • • • Accommodates 10 people around a table. Parking accommodates approximately 10 vehicles with on-street parking, 2 handicapped stalls in the back parking lot and additional parking in the Second Street parking lot. ROOM NAME 2022 Amount 2023 Amount $25 for 2-hour time block Large Conference Room $8 each additional hour Small Conference Room $20 for 2-hour time block $8 each additional hour Notes on fees: 1. A reservation date can be tentatively held verbally for 48 hours. 2. The fee may be waived if a city staff member is assigned to a group as a part of their work duties and assumes responsibility for the room reservation. A 30-day cancellation notice is required for a full refund. If we are notified of your cancellation 30 days prior, a full refund will be given. No refunds will be issued for cancellations made less than 30 days prior to an event. A permit authorizing the use of the rooms requested will be issued to the applicant after the application is approved. The Administration Department reserves the right to cancel the permit if the regulations of use are violated. Permit holders will not assign, transfer or sublet to others the use of the facilities.The individual signing the permit must be 21 years of age or older. SUPERVISIONDAMAGE 1. Every group using the facility must be under competent adult(21+) leadership. The organizing user or groups will assume full responsibility for the group's conduct and any damage to the building or equipment. 2. The city reserves the right to assign or require supervisory staff, police or maintenance personnel at an additional cost to the user if deemed necessary by the particular function or activity. An estimated cost will be calculated at the time of the reservation.The group will be billed for the actual cost after the event. 23 The organization or user group using city of Farmington facilities will agree to indemnify the City of Farmington, and its employees for any and all damage tothe building, or other property, by any person or persons attending the affair, and likewise,the City of Farmington and its employees against all liability and all damages to any person for injuries, including death. RULES FOR USE 1. The entire building is a smoke free facility and users are responsible for ensuring that members of their group do not smoke within the building. z. Persons attending meetings or events should stay in the rooms assigned to their use. 3. The City of Farmington requires, as a condition of this agreement,that alcoholic beverages are prohibited. a. General cleanup of the facility is the responsibility of the group. If any item such as rice or confetti is thrown in the building or on the grounds,your group is responsible for cleaning up this material. Additionally, if the building is not cleaned up,the cost the city incurs for cleanup will be assessed to your group. s. Technology is not available for non-city users. 6. Events which will be using an open flame such as candles are prohibited. 7. The catering kitchen is not designed for preparing food, but rather for serving food that has already been prepared elsewhere. User groups are responsible for providing their own utensils, serving ware, coffee and condiments. s. Signs may not be posted outside of City Hall regarding your event. HOURSOF The hours of use for the meeting rooms are as follows: Monday—Friday from 8:30 a.m.—4:00 p.m. The rooms are not available when City Hall is closed in observance of the following holidays: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day,4"of July, Labor Day, Veteran's Day,Thanksgiving Day and the day following, Christmas Eve and Christmas Day. • • • DECORATIONS Adhering decorations or any items to walls,tables, chairs, etc. in any manner is prohibited.The above guidelines have been established for your benefit and to promote responsible use. The City Administrator must approve exceptions to these policies. 24 REQUEST FOR ELECTRICAL INSPECTION Single Family Residential ITEM DESCRIPTION 2022 Amount 2023 Amount Basement remodel/finish up to 11 circuits-2 inspections $82 City service fee $10 Fireplace per inspection $41 Furnace or furnace and air conditioner- per trip $41 Garage additions/remodel up to 11 circuits-2 inspections $82 Inspection fee-one trip $46 Inspection fee-two trips $82 Investigation fee or the total inspection fee,whichever is greater up $82 to$1,000 New home and service up to 400 amps and up to 30 circuits-2 $170 inspections New home and service 401 to 800 amps and up to 30 circuits $174 More than 30 circuits $7.35 each New home extra inspections $41 Off peak systems-per inspection $41 Per circuit calculation $7.35 per circuit Per trip calculation $41 per trip Pools up to 11 circuits-2 inspections $82 Porches/additions up to 11 circuits-2 inspections $82 Re-inspection fee- per trip $41 Residing home-per inspection $41 Service upgrade up to 400 amps plus circuits $41 Reconnect circuits $2.35 each New extend $7.35 each Service upgrade up to 800 amps plus circuits $70 Reconnect circuits $2.35 each New extend $7.35 each Single trip inspection $41 State surcharge $1 Separate grounding residential $41 Service panel residential $100 Service panel and remodel residential $170 25 UEST ELECTRICAL • • • . DESCRIPTIONINSPECTI N (REI)PERMIT Multi Family Residential & Commercial ITEM 0-400 amp power source $70 401-800 amp power source $120 Over 800 amp power source $170 Carnivals/fair 2-hour charge minimum plus power supplies and units $180 City service fee $10 Commercial remodel up to 12 circuits-2 inspections $82 Concrete encased electrode inspection $41 Electric and LED signs and outside lighting transformers/power $41 supplies each Fire and temp control each device $41 Furnace and air conditioner or combinations per trip $41 Inspection fee-one trip $41 Per trip charge minimum $41 Investigation fee-total fee doubled $82 or total fee doubled, whichever is greater up to $1000 Luminaire retrofit modifications per fixture $0.33 Multi-family units up to 12 circuits-2 inspections per unit $100 New or extended circuits each up to 200 amps $7.35 New or extended circuits above 200 amps each $18.85 Separate bonding inspections for swimming pools and equipotential $46 planes per trip Special inspection fee plus mileage at current IRS mileage rate $100/hour State surcharge $1 Transformer up to 10KVA each $17.50 Transformer above 10KVA each $35 RV pedestal $41 Swimming pool commercial $82 Street/parking lot/outdoor or traffic standards $6 MFG home pedestal $41 New multi-family dwelling $100 Failure to file permit $82 or total fee doubled, whichever is greater up to $1000 26 SCHEDULE M SOLAR PV INSTALLATION INSPECTION FEES Residential Single Family ITEM DESCRIPTION 2022 Amount 2023 0 watts to 5,000 watts $90 5,001 watts to 10,000 watts $150 10,001 watts to 20,000 watts $225 20,001 watts to 30,000 watts $300 30,001 watts to 40,000 watts $375 $375 Plus 40,001 watts to 1,000,000 watts $37.50 for each additional 10,000 watts over 40,000 $3,975 Plus 1,000,000 watts to 5,000,000 watts $25 for each additional 10,000 watts over 1,000,000 $10,810 Plus $15 for each additional 5,000,000 watts or larger 10,000watts over 5,000,000 27 CITY OF O 430 Third St., Farmington, MN 55024 FARMINGTON © 651-28o-6800 Farmington M N.gov TO: Mayor, Councilmembers and City Administrator FROM: Chris Regis, Finance Director SUBJECT: 2023 Final Budget and Tax Levy- Finance DATE: December 5, 2022 INTRODUCTION See attached council memo. DISCUSSION See attached council memo. BUDGET IMPACT See attached council memo. ACTION REQUESTED See attached council memo. ATTACHMENTS: Type Description D Cover Memo 2023 Final Budget and Tax Levy Memo D Resolution 2023 Final Budget and Tax Levy Resolution D Backup Material 2023 Budgets and Transfers CITY OF O 43o Third St.,Farmington,MN 55024 FARMINGTON © 651-280-6800 FarmingtonMN.gov TO: Mayor, Councilmembers and City Administrator FROM: Chris Regis, Finance Director SUBJECT: 2023 F i n a I Budget and Tax Levy DATE: December 5, 2022 INTRODUCTION The city council and staff have been discussing,developing,and revising the draft 2023 budgets since May of this year.The city council approved the preliminary tax levy and budget on September 19, 2022. State statutes requires that the final property tax levy for the upcoming year be certified to Dakota County on or before December 281H DISCUSSION The city council discussed the draft 2023 General Fund budget and tax levy at work sessions in June,July, and August.The proposed budget and tax levy are shown below. 2 2023 Increase 022 Budget g Proposed (Decrease) Budget Revenues $3,611,583 53,79b,853 5.13% Expenditures o Fiscal Disparities 2,351,400 2,407,636 o General Fund Levy 9,766,7369.35% e t evyo et Tax evy3-17,701T,5 , , o The city council approved the preliminary 2023 tax levy on September 19,2022 and set the amount at$12,749,859. General Fund Revenues Revenues for the General Fund continue to move in a positive direction reflecting a 5.13%increase from 2022. The General Fund has revenues in addition to the tax levy which come from a variety of sources.These revenues are shown below. 2022 Budget 2023 Increase Proposed (Decrease) Budget Licenses and PeFm-its ' o ntergovernmenta evenue o Charge for Service 602,460 695-,T1-9 .5 0 Ines and Forfeitures o Investment Income 41,600 51, 0 0 isce aneouso Transfers In 1—,4—T7—,T5-8- 1,497,-7T4$ 4. Total Revenues 1,553,79b,853 5.13%1 Revenue items of note in the draft 2023 budget: Permit revenue reflects an increase of$178,770 primarily due to an increase in single family home construction in the city. Intergovernmental revenues will reflect a decrease due to$105,587 of local Government Aid revenue being cut in 2023 by the State of Minnesota.Police and Fire State Aid revenues are estimated to increase slightly in 2023. Charges for Service revenue reflects only a slight increase from 2022 budgeted levels. Investment income is estimated to increase by$9,400 in 2023.This is based on historical returns. General Fund Expenditures There have been many reviews and revisions in an effort to lower the overall levy increase.The proposed 2023 expenditures are summarized below. 22023 Increase 022 Budget g Proposed (Decrease) Budget Administration $1,099,2495.48% -Human Resource 0 Dakota Broadband 45,5 45,5 0.0070 Finance& RiskManagement 818,759 848,4070 o ice0 Fire 1,592,646 1,742,0 9.38767 Community Development 12.50% Engineering 850,411862,897 47% Municipal Services o Pars& Recreation1,610,495 21.11% rans ers Out 0 Total Expenditures $15,729,719 $16,884,7834 0 Human Resource Costs All of the budgets include estimated human resource costs based on approved union contracts and estimates for employee benefits and worker's compensation premiums. A I I u n i o n contracts have been settled through 2024.In addition,the City has been notified that we will receive a 7.9%increase in our health insurance premiums for 2023. Expenditure items of note in the preliminary 2023 budget include: • The Police budget has increased due to the addition of two police officer positions to be added in mid 2023. • The Fire budget also reflects an increase due to an increase in the hourly wage rates for paid on call firefighters and an overall increase in the parttime wages line item. • The Community Development budget has increased due to the addition of a building inspector position in 2022 and a community development position in 2023. • The Parks and Recreation budget has increased due to the addition of two new park maintenance positions added in 2022. Operating Transfers There are transfers in and out shown in the General Fund budget.The transfers into the General Fund are from the enterprise funds to reimburse the General Fund for human resource and administrative costs which benefit the enterprise funds. Transfers out for 2023 remain at 2022 levels.With the reduction of LGA to zero in 2023,the transfers out are now entirely comprised of tax levy dollars.Some of the transfers are as follows: • Increase in mill and overlay of$25,000 for a total of$675,000 which follows the city's five year financial plan. • Increase of trail maintenance funding of$15,000 for a total of$150,000. • An increase of$125,000 for the Vehicle and Equipment Replacement Plan. • An increase of$25,000 for Emerald Ash Borer treatments and removal. A detailed break down of thetransfers has been included as a separate exhibit in your packet. Fiscal Disparities This is a metro wide program that is used to balance the development of commercial and industrial growth through the region. For 2023 the Fiscal Disparities distribution to the city increased by $56,236 to $2,407,636. Debt Levy The Debt Service Funds budget provides funding for scheduled debt principal and interest repayment obligations,as well as ongoing trustee,assessments, arbitrage, and post-issuance compliance fees related to the city's debt. The levy includes both General Obligation bonds and Interfund loans,The 2023 debt levy is 8.66 percent lower than the 2022 debt levy. The decrease in debt is due to the reduction in the debt service levy for the Series 2016A bonds. Additional Notes City council and staff also reviewed and revised the budgets for other areas of the city including special revenue funds,capital projects funds,and enterprise funds. The City continues to make progress to reach adequate funding levels in several areas including pavement management,trail maintenance, building maintenance and fleet replacement. The taxable market value of the average residential property in Farmington will be$341,851 in 2023.This is a 21.84%increase from the 2022 average residential property.The current proposed 2023 tax levy amount would increase the city tax on the average property by$47 per year. Keep in mind the values are one year behind and these are payable 2023 values. BUDGET IMPACT The budget impact is summarized with the content of this memo. ACTION REQUESTED Hear the presentation that will be made by city staff and ask any questions you may have.Accept any comments that residents may wish to share with the city council. Once the city council is comfortable, a motion should be made to: • Adopt the attached resolution establishing the 2023 tax levy. • Approve the 2023 budgets. ATTACHMENTS: Type Description Cover Memo 2023 City Council Memo Final Budget&Tax Levy ❑ Resolution 2023 Budget and Tax Levy Resolution ❑ Backup Material 2023 General Fund Budget and Operating Transfers o Backup Material 2023 Other Budgets 8 RESOLUTION NO. R86-22 A RESOLUTION APPROVING THE 2022 PROPOSED TAX LEVY COLLECTIBLE IN 2023 Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington was held at the Farmington City Hall on the 5th day of December 2022 at 7:00 p.m. Members Present: Hoyt,Bernhjelm,Lien, Porter,Wilson Members Absent: None Member Bernhjelm and Member Wilson introduced and seconded the following: WHEREAS,Minnesota State Statute currently in force requires certification of the proposed tax levy to the Dakota County Auditor on or before December 28,2022; and WHEREAS,the City Council of the City of Farmington,Minnesota is in receipt of the proposed 2023 revenue and expenditure budget. WHEREAS,the City Council shall use existing City revenues to meet the annual debt obligations for 2016B GO Capital Improvement Plan Refunding Bonds$30,430;thereby reducing the total debt levy issued and collected from property taxes of$638,000. NOW,THEREFORE,BE IT RESOLVED by the Mayor and City Council of the city of Farmington that the following sums of money be levied in 2022, collectible in 2023,upon the taxable property in said City of Farmington for the following purposes: General Fund $13,087,930 Debt Levy + $1,954,565 Tax Abatement $115,000 Gross Levy $15,157,495 Fiscal Disparities - $2,407,636 Net Tax Levy $12,749,859 This resolution was adopted by recorded vote of the Farmington City Council in open session on the 5th day of December 2022. 7oshu Hoyt,Mayor Attested to on they day of Dec;�ynnipo'r-ski, r 2022. , Ali--,,,A ("v1VrV ' City Administrator SEAL 2023 BUDGET Summary of Debt Service levy to be attached and become part of this resolution. Fund Project Levy Amount 3093 2015A GO Improvement Bond $287,648 3136 2016B GO Refunding Bond $638,000 3138 2019A GO Street Reconstruction Bond $231,525 3139 2020A GO Equipment Certificates $267,487 3141 2022A GO Bonds $363,905 Total Bond Financing $1,788,565 3130 2005C GO Capital Improvement Bond $166,000 Total Debt Levy $1,954,565 3141 2020A GO Bonds Tax Abatement $115,000 Total Debt Levy and Tax Abatement Levy $2,069,565 City of Farmington Budget and Tax Levy 2022 Budget,2023 Proposed and 2024 Proposed Company 2022 2023 Budget% 2024 Budget Budget Proposed Chane Proposed Change% Non-Property Tax Revenues Licenses and Permits 736,700 915,470 24.27% 916,570 0.12% Intergovernmental Revenue 672,087 623,320 (7.26)% 633,420 1.62% Charge for Service 602,460 605,919 0.57% 605,994 0.01% Fines and Forfeitures 50,000 55,000 10.00% 60,000 9.09% Investment Income 41,600 51,000 22.60% 52,000 1.96% Miscellaneous 80,878 48,410 (40.14)% 49,300 1.840 Transfers In 1,427,858 1,497,734 4.89% 1,513,459 1.05% Total Revenues 3,611,583 3,796,853 5.13% 3,830,743 0.89% Expenditures Administration 1,099,249 1,159,523 5.48% 1,270,591 9.58% Human Resource 402,112 401,235 (0.22)% 421,631 5.08% Dakota Broadband 45,500 45,500 0.00% 45,500 0.00% Finance and Risk Mgmt 818,759 848,407 3.62% 883,109 4.09% Police 5,279,810 51664,569 7.29% 5,781,699 2.07% Fire 1,592,646 1,742,006 9.38% 1,801,040 3.39% Community Development 1,059,182 1,191,555 12.50% 1,244,282 4.43% Engineering 850,411 862,897 1.47% 928,020 7.550 Municipal Services 1,609,704 1,716,574 6.64% 1,785,464 4.01% Parks and Recreation 1,329,737 1,610,495 21.11% 1,789,605 11.12% Transfers Out 1,642,609 1,642,022 (0.04)% 1,827,747 11.31% Total Expenditures 15,729,719 16,884,783 7.340/. 17,778,688 5.29% Revenues Over(Under)Expenditures (12,118,136) (13,087,930) 8.00% (13,947,945) 6.57% Debt Levy Bonds 2,099,788 1,903,565 (9.34)% 3,192,048 67.69% 2005C Loan Repay-Storm Water TrA 166,000 166,000 0.00% 96,000 (42.17)% Total Debt Levy 2,265,788 2,069,565 (8.66)% 3,288,048 58.88% Use of Fund Balance to Lower Debt Lei 0 Net Debt Levy 2,265,788 2,069,565 (8.66)% 3,288,048 58.88% Gross Levy 14,383,924 15,157,495 5.38% 17,235,993 13.71% Fiscal Disparities (2,351,400) (2,407,636) 2.39% (2,431,712) 1.00% Farmington Net Tax Levy 12,032,524 12,749,8591 5.96%1 14,804,281 16.11% General Fund Detailed Non-Property Tax Revenue Summary 2021 Budget,2022 Budget, 2023 Proposed and 2024 Proposed Object 2021 2022 2023 2024 Account Budget Budget Proposed Proposed LIQUOR LICENSES 40,000 40,000 37,000 37,000 BEER&WINE LICENSES 1,100 800 800 800 CLUB LICENSES 500 500 500 500 MASSAGE LICENSE 300 50 50 50 GAMBLING LICENSEIPERMIT 250 150 3001 300 OTHER LICENSE&PERMIT 1,700 1,400 1,800 1,800 ANIMAL LICENSES 2,500 2,000 2,900 2,000 Licenses 46,350 44,900 43,350 42,450 BUILDING PERMITS 380,876 590,000 762,770 762,770 REINSPECTION FEES 1,500 1,200 5,000 5,000 CODE ENFORCEMENT FEES 1,500 900 900 900 PLUMBING&HEATING PERMITS 50,000 60,000 60,000 60,000 ELECTRIC PERMITS 16,000 20,000 23,000 23,000 ISTS PERMITS 300 250 250 250 UTILITY PERMITS 10,500 10,500 11,000 12,000 SIGN PERMITS 800 700 900 900 BURNING PERMITS 11250 1,250 1,300 1,300 OTHER PERMITS 8,000 7,000 7,000 8,000 Permits 470,726 691,800 872,120 874,120 Licenses and Permits 517,076 ' 736,700 915,470 916,570 FEDERAL GRANT 5,000 5,000 3,100 3,200 LOCAL GOVERNMENT AID 105,587 105,587 0 0 MSA MAINTENANCE 184,000 184,000 185,400 185,400 POLICE AID 198,000 205,000 225,000 230,000 POSTTRAINING 15,160 15,000 25,000 25,000 FIRE AID 142,490 150,000 175,000 180,000 STATE GRANT 4,325 0 3,700 3,700 COUNTY MISCELLANEOUS 13,350 7,500 6,120 6,120 Interoovemmental 667,912 672,087 623,320 633,420 CUSTOMER SERVICES NONTAXABL 210 135 1501 150 ZONING&SUBDIVISION FEES 2,600 3,000 4,000 4,000 ADMINISTRATION FEES-PROJECT 4,000 4,000 7,500 8,000 FIRE CHARGES 239,227 258,940 264,177 272,513 POLICE SERVICE CHARGES 78,810 80,385 81,992 83,631 EROSION&SEDIMENT CONTROL 8,100 9,500 14,000 15,000 RECREATION FEES-GENERAL 75,000 75,000 62,000 65,000 RECREATION FEES-SENIOR CTR 15,000 17,000 17,500 18,000 MEMBERSHIP FEES-SENIOR CTR 6,000 7,500 7,600 7,700 ADVERTISING 750 500 500 500 ADVERTISING 11500 1,500 1,500 1,500 FRANCHISE FEE 145,000 145,000 145,000 130,000 Charges For Services 576,197 602,460 605,919 605,994 COURT FINES 49,000 50,000 55,000 60,000 Fines&Forfeitures 49,000 50,000 55,000 60,000 INTEREST ON INVESTMENTS 29,100 41,600 51,000 52,000 Investment Income 29,100 41,600 51,000 52,000 RENTAL INCOME-RRC 18,000 18,000 7,710 8,000 RENTAL INCOME-POOL 0 0 RENTAL INCOME 29,670 28,678 29,000 29,500 MISCELLANEOUS REVENUE 31,700 34,200 4,200 4,300 DONATIONS 0 0 2,500 2,500 REFUNDS&REIMBURSEMENTS 0 0 5,000 5,000 Misc Revenue 79,3701 878 48,410 49,300 OPERATING TRANSFERS 1,379,689 1,427,858 1,497,734 1,513,459 Transfers In 1,379,6891 1,427,8581 1,497,734 1,513,459 Total Revenues $3,298,344 $3,611031 53,796,853 53,830,743 General Fund Expenditure Detail Summary 2021 Budget,2022 Budget 2023 Proposed and 2024 Proposed Company 2021 2022 2023 2024 Budget Budget Proposed Proposed Expenditures Administration Legislative(1005) 87,392 87,259 110,262 113,832 Administration(1010) 321,712 469,641 528,826 564,385 Elections(1013) 9,351 47,948 10,000 52,350 Communications(1014) 114,900 132,916 134,785 146,835 City Hall(1015) 369,560 361,485 375,650 393,189 Administration 902,915 1,099,249 1,159,523 1,270,591 Human Resources 361,658 402,112 401,235 421,631 Human Resource(1011) 361,658 402,112 401,235 421,631 Human Resources 361,658 402,112 401,235 421,631 Dakota Broadband 37,500 45,500 45,500 45,500 Dakota Broadband 37,500 45,500 45,500 45,500 Dakota Broadband 37,500 45,500 45,500 45.500 Finance and Risk Management Finance(1021) 603,097 648,309 658,857 687,869 Risk Management(1022) 173,190 170,450 189,550 195,240 Finance and Risk Management 776,287 818,759 848,407 $83,109 Police Police Administration(1050) 1,263,014 1,356,642 1,382,034 1,470,336 Patrol Services(105 1) 2,639,752 2,929,249 3,228,428 3,245,266 Investigations(1052) 926,430 974,019 1,032,707 1,043,197 Emergency Management(1054) 16,600 19,900 21,400 22,900 Police 4,845,796 5,279,810 5,664,569 5,781,699 Fin; Fire(1060) 1,435,685 1,592,646 1,742,006 1,801,040 Fire 1,435,685 1,592,646 1,742,006 1,801,040 Community Development 1,007,849 1,059,182 1,191,555 1,244,282 Planning(1030) 567,681 624,475 617,627 641,941 Building Inspection(1031) 440,168 434,707 573,928 602,341 Community;Development 1,007,849 1,059,182 1,191,555 1,244,282 Engineering Engineering(1070) 694,134 725,816 720,613 780,362 Natural Resources(1076) 119,761 124,595 142,284 147,658 Engineering 813,895 850,411 862,897 928,020 Municipal Services Streets(1072) 1,268,832 1,358,489 1,436,409 1,502,229 Snow Removal(1073) 242,355 251,215 280,165 283,235 Municipal Services 1,511,187 1,609,704 1,716,574 1,785,464 Parks and Recreation Park Maintenance(1090) 733,607 677,974 979,476 1,141,581 Rambling River Center(1093) 185,054 227,731 204,199 205,483 Park&Rec Admin(1094) 304,383 324,745 210,945 330,641 Recreation Programs(1095) 94,297 99,287 215,875 111,900 Parks and Recreation 1,317,341 1,329,737 1,610,495 1,789,605 Transfers Out 822,351.00 1,642,609.00 1,642,022.00 1,827,747.00 Transfers Out 822,351.00 1,642,609.00 1,642,022.00 1,827,747.00 Total Expenditures 13,832,464 15,729,719 16,884,783 17,778,688 Special Revenue Funds Budget Summary 2021 Actual,2022 Budget, 2023 Proposed and 2024 Proposed Company 2021 2022 2023 2024 Actual Budget Proposed Proposed Revenues EDA(2000) 156,563 185,865 1,600 1,700 DBB(2003) 48,715 167,883 173,062 TIF-Trident(2054) 132,181 146,7101 146,610 146,610 Police Donations&Forfeitures(2100) 8,725 3,500 3,550 3,550 Park Improvement Fund(2300) 418,744 36,600 87,560 37,000 Ice Arena(2500) 413,384 396,000 434,900 434,900 Total Revenues 1,178,314 768,675 842,103 796,822 Expenditures EDA(2000) 243,573 227,181 81,510 93,730 DBB(2003) 48,728 167,883 173,062 TIF-Trident(2054) 120,877 134,439 134,439 134,439 Police Donations&Forfeitures(2100) 8,876 2,000 2,000 2,000 Park Improvement Fund(2300) 18,6011 157,500 362,250 25,000 Ice Arena(2500) 405,835 428,251 453,107 470,795 Total Expenditures 846,491 949,371 1,201,189 899,026 Transfers Transfers In 115,000 125,000 150,000 250,000 Transfers Out (44,367) 0 0 0 Total Transfers 1 70,6331 125,000 150,000 250,000 Change in Fund Balance 1 402,456 55,696 9,0861 147,796 Debt Service Funds Summary 2021 Actual,2022 Budget, 2023 Proposed and 2024 Proposed Company Actual Budget Proposed Proposed 2021 2022 2023 2024 Revenues Property Taxes(i.e.Debt Levy) 3,012,093 2,265,788 2,069,565 3,288,048 Special Assessments 262,856 276,197 235,000 225,000 Deferred Assessments 3,455 0 2,300 2,200 Interest on Investments 21,035 16,900 7,800 7,600 Total Revenues 3,299,439 2,558,885 2,314,665 3,522,848 Expenditures Principal Repayment 2,155,000 2,190,000 1,625,000 1,520,000 Interest on Debt 354,419 251,675 359,338 291,850 Debt-Fiscal Charges 14,320 25,165 20,018 18,100 Total Expenditures 2,523,739 2,466,840 2,004,356 1,829,950 Other Financing Sources Bond Proceeds 0 0 0 0 Transfers In 0 0 0 0 Transfers Out 0 (472,900) (166,000) (96,000) Total Transfers 0 (472,900) (166,000) (96,000) Change in Fund Balance 775,700 380,855 144,309 1,596,898 Capital Projects Funds Summary 2021 Actual,2022 Budget, 2023 Proposed and 2024 Proposed Company 2021 2022 2023 2024 Actual Budget Proed Proposed Revenues Sanitary Sewer Trunk(3900) 227,263 70,900 71,300 71,400 Cable Communications Fund(4000) 82,686 148,300 125,600 125,700 Road and Bridge/Street Reconstruction Fund(4100) (259) 1,200 800 800 Fire Capital Projects Fund(4300) 29,526 1,100 700 800 Storm Water Trunk(4400) 352,381 24,700 116,500 142,000 RRC&Youth Hockey Cap Proj Donations(Rec Cap ProJ Fund-4500) 37,787 21,100 20,800 20,800 Private Capital Projects(4600) (7,872) 11,900 7,000 8,000 Permanent Imp Revolving Fund(4900) 8,571 1,600 1,000 1,100 Water Trunk Fund(5100) 303,600 303,000 Gen'l Cap Equip Fund(5600) 42,156 5,300 4,500 3,500 Maintenance Fund(5700) 227,985 92,400 4,278,200 8,000 5810 Trail Maintenance(5810) 300 300 Building Maintenance Fund 100 100 Total Revenues 1,000,223 378,500 4,930,400 685,500 Expenditures Sanitary Sewer Trunk 125,438 0 0 0 Cable Communications Fund 91,124 123,000 163,385 130,000 Road and Bridge/Street Reconstruction Fund(4100) 0 0 0 0 Fire Capital Projects Fund(4300) 1,217,937 7,000 7,000 7,000 Storm Water Trunk Fund 1,770 0 0 0 RRC&Youth Hockey Cap Prof Donations(Rec Cap Prof Fund-4500) 108,479 20,000 98,000 20,000 Private Capital Projects 259 0 0 0 Permanent Imp Revolving Fund 0 0 0 0 Gang Cap Equip Fund(5600) 678,069 938,649 557,408 995,690 Maintenance Fund 1,141,412 935,000 7,390,400 891,965 5810 Trali Maintenance(5810) 174,920 175,800 Building Maintenance Fund(5811) 43,359 95,000 Total Expenditures 3,364,488 2,023,649 8,434,472 2,315,455 Transfers Transfers In 1,270,735 1,857,487 3,993,000 1,841,312 Transfers Out 01 01 0 Total Transfers 1,270,7351 1,857,4871 3,993,000 1,841,312 Change In Fund Balance 1,093,530 212,3381 488,928 211,357 Enterprise Funds Budget Summary 2021 Actual,2022 Budget, 2023 Proposed and 2024 Proposed Company 2021 2022 2023 2024 Actual Bud et Proposed Proposed Revenues Liquor Stores,Net of Cost of Goods Sold(6100:6115) 1,529,954 2,765,704 1,649,454 1,677,914 Sewer Operations(6200:6205) 2,426,986 2,569,121 2,688,962 2,823,050 Solid Waste(6300:6302) 3,078,638 819,203 12,000 12,000 Storm Water(6400:6405) 1,309,784 1,275,450 1,333,363 1,400,426 Water(6500:6508) 3,391,219 2,845,189 2,651,748 2,769,769 Streetiights(6600:6602) 231,406 226,100 228,400 229,400 Total Revenues 11,967,987 10,500,767 8,563,927 8,912,559 Expenditures Liquor Stores 1,064,1341 1,039,221 1,192,469 1,189,535 Sewer Operations 2,476,606 2,761,779 3,415,136 2,983,245 Solid Waste 2,566,977 1,328,794 10,000 11,000 Storm Water 581,400 771,133 644,916 646,451 Water 1,764,908 10,834,842 1,839,569 10,990,785 Streetlights 180,528 221,500 217,000 220,000 Total Expenditures 8,634,5531 16,957,269 7,319,090 16,041,016 Transfers Transfers In 512,126 37,143 0 0 Transfers Out (1,866,767) (1,544,501) (3,866,734) (4,104,799) Total Transfers (1,354,641) (1,507,358) (3,866,734) (4,104,799) Change in Fund Balance 1,978,792 7,963,860 2,621,897 11,233,256 2023 OPERATING TRANSFERS TRANSFERS IN(5205) Capital General General General Equipment Capital Capital Emp Exp Storm Capital Fund Equip Fund Equip Fund Emp Exp Fund General Water Arena Cap Equip Fund (Police (Police (Fire Township Fund (Comp PrT Fund EDA Park Imp Fire Cap Trunk Proj Fd (Vehicles) Vehicles) Equip) Equip) Sealcoat Street Main EAB Road Main. Trail Main Bldg Main Qnsurance) Abs) Fund 10DO 2000 2300 43D0 44D0 4503 5600 5600.5 5600.5 5600.6 5701 5711 5751 5741 5810 5811 7000 700D 7100 Totals 1000 Tax Levy 50,000 20.000 55,000 704000 675,000 50,DOD 9.000 150.000 30,000 13,022 20,000 1,142,022 1000 Future Vehicle CIP Cash 400,000 100,000 500,000 1000 Projects CIP Cash 1000 Projects CIP Debt 2000 EDA 2500 Arena _ 3091 O � 3097-2010A _ M 3099-2011A F3130-2005C 166,000 166,000 3136-20168 _ 0 3137-2016C _ 3300.2010D W3139-2020A LL 6103 Admin(GF) 94.126 100.0001 1,000 195,126 Z6202 Admin(GF) 94,002 1,000 95,002 Q 6202 HR 260.053 260,053 6302 Admin(GF) 150,000 150,000 6302 6402 Admin(GF) 94,002 94,002 6402 HR 337,652 337,652 6502Admin(GF) 94,002 94,002 6502 HR 373,897373,897 1.497734 50DOD 100,000 166,000 20,000 400,000 100D00 55000 70000 675DOD 50.000 9.000 150,000 30,000 13,022 22,000 3,407,756 _ _ 3,407,756 FARM NGTON PROPOSED 2023 GENERAL FUND BUDGET AND TAX LEVY DECEMBER 5, 2022 CITY OF FARMINGTON 2023 BUDGET GOADS Support the priorities for 2022/2023 • Business growth • Community engagement • Infrastructure support 2023 BUDGE TEMG OF DOTE • Property taxes — primary funding source • Local Government Aid cut - $105,587 • 2023 budget includes three new positions • Three new positions added in 2022 • Debt service levy decrease - $196,223 • Transfer from Solid Waste Fund to General Fund - $150,000 • Increased Fuel budget across all funds • Vehicle Replacement Plan — 33% Funding Increase BUDGET DEVELOPMENT • May through September October/November o Management submits, reviews and revises o Review and update rates and fees schedule budgets o Review and update budgets • June through September o Truth in Taxation statements mailed to residents o Council reviews draft budgets December • September o Receive public input and adopt final budgets and o Adopt the preliminary tax levy by Sept. 30, 2022. tax levy 2023 PROPOSED BUDGET AND TAX LEVY 2022 Budget 2023 Proposed Budget General Fund $15,729,719 $16,884,783 7.34% Expenditures General Fund $3,611 ,583 $3,796,853 5.13% Revenues Fiscal Disparities $2,351,400 $2,407,636 2.39% General Fund Levy $9,766,736 $10,680,294 9.35% Debt Levy $2,265,788 $2,069,565 (8.66)% Net Tax Levy $12,032,524 $12,749,859 5.96% ISI 2023 PROPOSED GENERAL FUND REVENUES Budget2022 Proposed D- • • - Licenses and Permits $736,700 $915,470 24.27% Intergovernmental Revenue $672,087 $623,320 (7.26)% Charge for Service $602,460 $605,919 .57% Fines and Forfeitures $50,000 $55,000 10.00% Investment Income $41,600 $51,000 22.60% Miscellaneous $80,878 $48,410 (40.14)% Transfers In $1,427,858 $1,497,734 4.89% Total Revenues $3,611,583 $3,796,853 5.13% 2023 GENERAL FUND REVENUE BY SOURCE ■ Property Taxes ■Transfers in Other Funds Intergovernmental Revenues ■ Charges for Services Licenses and Permits ■ Miscellaneous Revenues ■ Fines and Forfeits ■ Interest Earnings 0.29% Misc. Revenues 0.33% Fines & Forfeits 0.30% Interest Earnings 2023 PROPOSED GENERAL FUND EXPEND TURES Budget2022 Proposed D- • • - Administration $1,099,249 $1,159,523 5.48% Human Resource $402,112 $401,235 (.22)% Dakota Broadband $45,500 $45,500 0% Finance & Risk Management $818,759 $848,407 3.62% Police $5,279,810 $5,664,569 7.29% Fire $1,592,646 $1,742,006 9.38% Community Development $1,059,182 $1,191,555 12.50% Engineering $850,411 $862,897 1.47% Municipal Services $1,609,704 $1,716,574 6.64% Parks & Recreation $1,329,737 $1,610,495 21.11% Transfers $1,642,609 $1,642,022 (0.04)% Total General Fund Expenditures $15,729,719 $16,884,783 7.34% 1111V,� 2023 GENERAL FUND EXPEND TURES BY SOURCE Transfers to Other Public Safety Funds 9.72% 43.86% ■ Public Safety ■ General Government Public Works ■ Parks and Recreation Parks and Recreation 9.54% Transfers to Other Funds Public Works General Government 15.28% 21.60% 1111V EXI STING DEBT SERVICE 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1 ,500,000 1 ,000,000 500,000 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 1111pv 2023 PROPOSED TAX RATE BudgetIncrease 2022 D- Ratio Gross Levy $14,383,924 $15,157,495 5.38% Fiscal Disparities $2,351,400 $2,407,636 2.39% Net Levy $12,032,524 $12,749,859 5.96% Gross Tax Capacity $25,059,264 $30,914,131 23.36% TIF Captured Tax Capacity $104,238 $108,548 4.13% Fiscal Disparities Contribution $1,186,065 $1,099,790 (7.27)% Net Tax Capacity $23,768,961 $29,705,793 24.98% Proposed Tax Rate 50.623% 42.921% (15.22)% C m O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 o m N m $217,355 U� m $236,938 z 0 N CDco $254,289 x N C) $272,070uj m N N 280,570 C N O 341,851 N N C C C m O 0 0 0 0 0 0 0 0 0 C:) 66.82 w N 65.87 Z N 0 61 .45 { c3, O 0 59.23 Z rn N 58.76 0 w 57.16 0 -� 54.37 m N o ,. 50.97 N 0 N N 49.25 N 0 50.623 N N N 42.921 w TAXIMPACT $4,500 $4,000 $3,500 $3,000 $2,500 $2,000 $1,500 $1 ,000 $500 $0 2020 2021 2022 2023 ■City ■ County School ■ Special Districts 2023 PROPOSED BEVY ESTI MATED IMPACT • City Portion - Tax 2022 $1,420.33 Based on Taxable Market Value of $280,570 • City Portion - Tax 2023 $1,467.26 • $46.93 increase or $3.91 per month in City property tax portion with estimated 21.84% increase in Market Value • Based on Estimated Taxable Market Value of $341,851 OT H E R CITY BUDGETS • Special Revenue Funds • EDA • Ice Arena • Park Improvement • Debt Service Funds • Capital Project Funds • Cable Communications Fund • General Capital Equipment Fund • Maintenance Fund • Trail Maintenance • Building Maintenance • Enterprise Funds • Liquor • Sewer • Storm Sewer • Water • Street Light ACT ON REQUESTED • Accept any public input from residents in attendance • Adopt the Resolution Approving the 2022 Proposed Tax Levy Collectible in 2023 • Approve all 2023 budgets