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Home My WebLink About03.05.07 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Atission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA PRE-CITY COUNCIL MEETING March 5, 2007 6:30 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 2. APPROVE AGENDA 3. CITIZEN COMMENTS 4. COUNCIL REVIE\V OF AGENDA 5. STAFF COMMENTS 6. ADJOURN PUBLIC INFORMA nON SIA IEMFNT Council workshops arc conducled as an informal work session, all discussions shall be consideredj(lcl~finding, hypothetical and unofficial crilicallhinking exercises, which do nor reflect an ofjicial public position. Council work session oulcomes should not be conslrued by Ihe aI/ending public and/or reporling media as the articulation of a formal City policy position. Only official Council action normally takcn at a regularl}' scheduled Council meeling should be considered as a formal expression of the Ci(y 's position on any given maUer. City of Fannington 325 Oak Street Fannington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING MARCH 5, 2007 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4, APPROVE AGENDA 5. ANNOUNCEMENTS / COMl~1ENDA TIONS 6. CITIZEN COMMENTS / RESPONSES TO COM1~1ENTS (Openfor Audienee Comments) 7. CONSENT AGENDA a) Approve Council Minutes (2/20/07 Regular) (2/16/07 & 2/26/07 Special) b) School and Conference - Fire Department c) School and Conference - Fire Department d) Approve Summer Hours - Human Resources e) January Financial Report - Finance f) Sales Tax Audit Results - Finance g) Approve Findings of Fact - Devney Property - Planning h) Approve Extension for Recording of Plat - Charleswood Marketplace- Planning i) Engineering Organizational Options - Human Resources j) Approve Bills Approved Approved Approved Information Received Information Received Authorized Approved Approved Approved Approved 8. PUBLIC HEARINGS a) Amend 2007 Fee Ordinance - Parks and Recreation b) 2007 Seal Coat Proj ect Assessment Hearing - Engineering Approved R26-07 9. AWARDOFCONTRACT ]0. PETITIONS, REQUESTS AND COMMUNICATIONS a) Elm Street Project Communication Group - Engineering Councilmember Pritzlaff 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Authorization to Purchase Property - City Attorney Approved 13. COUNCIL ROUNDTABLE 14. RECESSED . . . City of Farmington 325 Oak Street Farmington, M:\' 55024 Afission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising fitture. AGENDA REGULAR CITY COUNCIL MEETING MARCH 5, 2007 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.l~1. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS / RESPONSES TO COMAIENTS (Open/or Audience CommenTs) 7. CONSENT AGENDA a) Approve Council Minutes (2/20/07 Regular) (2/16/07 & 2/26/07 Special) b) School and Conference - Fire Department c) School and Conference - Fire Department d) Approve Summer Hours - Human Resources e) January Financial Report - Finance f) Sales Tax Audit Results - Finance g) Approve Findings of Fact - Devney Property - Planning h) Approve Extension for Recording of Plat - Charleswood Marketplace - Planning i) Engineering Organizational Options - Human Resources j) Approve Bills 8. PUBLIC HEARINGS a) Amend 2007 Fee Ordinance - Parks and Recreation b) 2007 Seal Coat Project Assessment Hearing - Engineering 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMAIUNICATIONS a) Elm Street Project Communication Group - Engineering 11. UNFINISHED BUSINESS Action Taken Page J Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page J 0 Page 11 PageJ2 Page J 3 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN ) ,/0_". COUNCIL MINUTES PRE-MEETING FEBRUARY 20, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Elliott Knetsch, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Kevin Schorzman, Assistant City Engineer; Tony Wippler, Assistant City Planner; J en Collova, l\'atural Resources Specialist; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by McKnight, second by Pritzlaffto approve the Agenda. APIF~ MOTION CARRIED. 3. CITIZEN COMMENTS Mr. Peter Coyle, Attorney for Kewland Communities, noted there is a proposed revision to the park ordinance on the agenda. These changes would directly relate to the Fairhill Development. The changes affect the measurement of slopes, mixture of park fees and park dedication, and voids any calculation of private park facilities. Their park plan has been approved by the Parks and Recreation Commission last week. Newland was not aware this ordinance revision was in process. Parks and Recreation Director Distad noted a text amendment was proposed after the preliminary plat for Executive Estates was approved. Council did not invoke those changes against Executive Estates. It was not staffs intention to invoke this on the Fairhill Development. This stems from the Twin Ponds development. 4. COUNCIL REVIEW OF AGENDA Councilmember Fogarty noted on the list of capital outlay items there is a laptop for Council Chambers. She asked if $2400 was the standard price. Human Resources Director Wendlandt replied it is needed for the functionality to operate the equipment. It should be good for four years. The current laptop would be used for meetings. Councilmember Wilson asked about future boulevard trees that could be blown down. City Administrator Herlofsky noted if Council feels they have an obligation to replace boulevard trees a notice would not need to be distributed. A communication might be Council Minutes (Pre-Meeting) February 20, 2007 Page 2 sent if Council decides to change the policy for new developments. Currently 30-40 trees . are lost each year out of 20,000. Councilmember Pritzlaff asked about the comprehensive plan update for transportation and if the dollar amount is over what the City pays Bonestroo. Staff explained it is a separate service and was included in the budget. Councilmember Pritzlaffthen asked about an item in the list of bills for $900 to Canadian Pacific for the 19Sth Street extension. Staff explained that is the lease to allow the City to cross the railroad for the 19Sth Street project. 5. STAFF COMMENTS Administrative Services Director Shadick noted there is a supplemental item to purchase a new projector for the Council Chambers. She also asked for Council direction on filling the vacant seat on the Parks and Recreation Commission. Council decided to advertise the vacant position. 6. ADJOURN MOTION by Pritzlaff, second by McKnight to adjourn at 6:47 p.m. APIF, MOTION CARRIED. Respectfully submitted, . d '~~ ynthia Muller Executive Assistant . COUNCIL MINUTES REGULAR FEBRUARY 20, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Elliott Knetsch, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Kevin Schorzman, Assistant City Engineer; Tony Wippler, City Planner; Jen Co11ova, Natural Resources Specialist; Cynthia Muller, Executive Assistant Howard Glad, David Purdy, Dawn Jolmson, Pat Devney, Randy Oswald Audience: 4. APPROVE AGENDA City Administrator Herlofsky removed item 5a) Commendation - Fire Department to place it on a future agenda. Supplemental item 7k) Capital Outlay-- Video Projector was added to the agenda. MOTION by McKnight, second by Wilson to approve the Agenda. APIF~ MOTION CARRIED. 5. ANNOUNCEMENTS b) Commissioner Joe Harris Dakota County Commissioner Joe Harris addressed the Council on several items including the Regional Park in Empire Township, the county has approved ajoint powers agreement with City of Lakeville, Lakeville School District, City of Farmington, and Farmington School District to join the i-net fiber optic program throughout the county, the City has been working with the county on the comprehensive plan, he serves on the advisory committee for Umore Park which will open 2500 acres for public use, and the county has completed the five-year ClP with Farmington. Council Minutes (Regular) February 20, 2007 Page 2 Council brought up various transportation issues such as a signal at Pilot Knob Road and 190th Street, the county's position on TH3, and opening the Spruce . Street intersection at TH3 during the Elm Street reconstruction. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by McKnight, second by Fogarty to approve the Consent Agenda as follows: a) Approved Council Minutes (2/5/07 Regular) (2/6/07 & 2/12/07 Special) b) Received Information School and Conference - Finance c) Approved Capital Outlay - Finance d) Adopted ORDINANCE 007-571 Approving Text Amendment Park Dedication Ordinance - Parks and Recreation e) Accepted Resignation Boards and Commissions - Administration f) Acknowledged Customer Service Response Report - Administration Councilmember Wilson congratulated staff for receiving 100% satisfied in all categories during the 4th Quarter of2006. g) Approved Appointment Recommendation Police - Human Resources h) Adopted RESOLUTION R23-07 Authorizing Advertisement for Bids - Solid Waste i) Authorized Comprehensive Plan Update - Transportation - Planning j) Approved Bills k) Approved Capital Outlay - ComputerNideo Projector - Administration APIF, MOTION CARRIED. . 8. PUBLIC HEARINGS a) Amend Fee Ordinance - Parks and Recreation Staffproposed to increase the park development fee from $16,825 to $17,448. MOTION by Pritzlaff, second by Wilson to close the public hearing. APIF, MOTION CARRIED. MOTION by Fogarty, second by McKnight to approve amending the fee ordinance to increase the park development fee from $16,825 to $17,448 in 2007. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Comprehensive Plan Amendment and Rezoning - Devney Property - Planning The property owned by the Devney's is located at the northwest intersection of Pilot Knob Road and CSAH 50. In 1998 as part of the 2020 comprehensive plan update this property was rezoned from agricultural to industrial. The Devney's are requesting to have the property rezoned back to agricultural. The Planning Commission denied the request at their February 13, 2007 meeting as in 1998 it was identified that additional industrial land was needed. They also were not in . Council Minutes (Regular) February 20,2007 Page 3 favor of down zoning a property from a higher use to a lower use. The Devney's main concern was dealing with assessments and interest accruing on the assessments. Assessments cannot be levied against ag preserve property. The Pilot Knob Road assessments have been deferred until the property comes out of ag preserve and develops. Once the property receives the I-I designation interest begins to accrue on the assessment for these parcels. The property comes out of ag preserve on March 1, 2007. In 1999 Council reserved the right to assess once the property came out of ag preserve, therefore, interest could accrue from that date. Mr. Glen Nord, Attorney for the Devney's, stated if the property remains in ag preserve, the Devney family would have the safety of knowing that if there is a change in the political climate, that they would not be assessed or have to pay interest. It is that safety and worry that they are asking Council to consider. They are lifelong farmers in the City. They know ultimately their properties will have to pay the assessments and interests. But it could be devastating if these costs are passed on to them while they continue to make a profit farming this property. As the area develops, it will be taken out of ag preserve and there is no question from that moment on that these assessments and interest will be imposed at that time. You cannot farm these properties and break even with the kind of costs we are talking about. Councilmember Pritzlaff asked if this could be changed by future Councils. Finance Director Roland replied the stated intent, at the public hearing in response to the protest on these properties, was never to assess these properties until actual development occurred. That is consistent with the properties south of 195th Street. Whether it is residential or commercial, the only time assessments have been applied to the property is when development has actually occurred, not when it came out of ag preserve or when it changed hands, but when development occurred. Future Councils could change that, but precedent has been set. Attorney Knetsch stated a future Council could impose the assessment. If it remains undeveloped and the assessment is not re-assessed and placed against the property, then everything is fine. Since the project has occurred, the costs are known, and it is in a deferral status, at some point a future Council could say we think this property should pay the assessments now, even though there is no development application. A hearing would need to be held and property owners notified. It would have to be shown that the assessment still benefits the property to the same dollar amount. A much cleaner way to handle it, is to handle it when the development is in hand and the assessments are negotiated as part of the development contract. The Devney's can continue to farn1 the property until it is developed. Mr. Pat Devney anticipated development in eight years. Their biggest concern is the interest accruing when taken out of ag preserve. Council Minutes (Regular) February 20, 2007 Page 4 MOTION by McKnight, second by Fogarty to deny the requested comprehensive plan amendment from industrial to agricultural, deny the requested rezoning from . 1-1 to A-I and direct staff to work with the City Attorney to prepare findings of facts for denial. APIF, MOTION CARRIED. b) Utility Billing Update - Finance The software system to process utility bills is being upgraded. The new billing system will be effective March 5, 2007 and will include the billing for December, January and February. The new billing process will be advertised in the newsletter, the web site and a flyer will be included with the bills. c) Dakota Communications Center Bonds - Administration Bonds will be issued this year for acquisition of equipment and reimbursements for conversion costs for the Dakota Communications Center. A resolution will be brought to Council at the April 2, 2007 Council meeting. d) FarmingtonlLakeville Sewer Interceptor Agreement - Engineering The Joint Powers Agreement outlines the terms for a joint sewer interceptor project that includes the construction, operation and maintenance of the sanitary sewer interceptor that will be built along Flagstaff Avenue in conjunction with the new high school project. There are four main points in the agreement: 1. The City of Farmington will design and bid the sanitary sewer construction all the way to the Lakeville border with the pipe upsized for Lakeville's flows. A Farmington only deduct will also be bid so if the cost of the project comes in so that Lakeville chooses not to participate, Farmington would have the option to build the Farmington interceptor by itself. If Lakeville does not participate, they would still be responsible for their portion of the design costs up to this point. . 2. Lakeville would agree to participate up to $2,920,000 of the project costs. This will be a savings to Farmington of $710,000. 3. The cost of the operation and ongoing maintenance of the sanitary sewer interceptor would be shared by Farmington and Lakeville based on flows from the respective communities. 4. Both communities would work to seek financial participation from the Met Council for the interceptor. MOTION by Wilson, second by Fogarty adopting RESOLUTION R24-07 approving the Joint Powers Agreement between Farmington and Lakeville regarding the sanitary sewer interceptor. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS . Council :\1inutes (Regular) February 20, 2007 Page 5 a) Boulevard Tree Policy - Engineering The cun-ent boulevard tree policy states that: - Trimming is done by City staff. - Removal and replacement of boulevard trees are provided by the City. - In new developments boulevard trees are required to be planted in the boulevard about 40 ft. apart. Staff proposes the following: - Funds should be allocated to trim 20% of the boulevard trees annually. This amounts to 4,000 trees. - Boulevard tree removal remains a function of the City, but replacement becomes the responsibility of the homeowner and trees are placed on private property at the homeowner's discretion. - In new developments trees should be planted on private property unless there is an agreement with the homeowner's association that they will take care of the trees planted in the boulevard in perpetuity. Staff provided information on the budget impact. The cost is four times the amount budgeted in 2007. City Administrator Herlofsky stated if Council would like the backlog taken care of, staff will come back to Council with a proposal. Up to this point tree trimming has been a general fund expense. Trees are trimmed for the health of the tree and to allow clearance for garbage trucks. Therefore, staff is reviewing the option of solid waste funds taking care of half the cost. Mayor Soderberg suggested placing trees on private property in new developments. Councilmember McKnight suggested setting the policy in place and staff should bring back a proposal for 2008 on how to pay for it. He had a concern with treating one part of town different from another. Councilmember Fogarty agreed with trimming, removal and replacement and was hesitant on the proposal for new developments. Boulevard trees create a natural speed reduction by making streets appear narrower and give a more neighborly feeling. She agreed we need to approach it differently to have more realistic finances. Councilmember Wilson suggested for the cun-ent replacement schedule, the City buy trees in bulk, have the residents buy the trees at a discount and the City pay to have them installed. City Administrator Herlofsky explained past practice has been to replace boulevard trees at no cost to the home owner. If Council wants trees in the boulevard, we should make sure the streets are wide enough so the boulevards can take care of the trees. Councilmember Wilson did not like the idea of the City spending money to replace trees every year. Councilmember Pritzlaff felt it was not the City's responsibility to replace trees that have died, or blown down in a storm. Replacing trees enhances the value of the property and is a benefit to the owner. He felt trees should not be in the boulevard. Council reached a consensus as follows: Council Minutes (Regular) February 20, 2007 Page 6 New developments - trees in the boulevard or private property Mayor Soderberg, Councilmembers McKnight, Pritzlaff, Wilson - private property. Councilmember Fogarty - boulevard. . Removal of trees is the City's responsibility. Replacement of trees - To finalize the backlog, Mayor Soderberg suggested making replacement trees available at City cost or a reduced cost to residents for a specific period of time. After that time, tree replacement would be at the cost of the resident. City Administrator Herlofsky noted most of the calls from residents are to replace the trees from storm damage. As Council reached a consensus on new developments having trees on private property, staff will bring back a revised ordinance. Staffwill bring back a budget proposal for trimming 20% of trees/year and bring back a policy with costs for removal and replacement. To accomplish the backlog, at least half ofthe backlog will have to be contracted out. b) Park Improvement and Planning Project - Parks and Recreation Staffhas amended the planning and construction projects for parks for 2007. Money for hiring a consultant has been eliminated for the comprehensive plan update for the parks and recreation chapter, after receiving a proposal from Hoisington Koegler for individual park master plans they were $500 higher for each park, staffhas found an alternative system for the boardwalk in Meadowview Park which is a significant savings. Councilmember McKnight made it clear this is the last year he will vote for park planning from an outside source. He wants park plans developed by staff and residents, etc. Councilmember Pritzlaff asked if there could be a trail around the wetland rather than having a boardwalk through the wetland. Parks and Recreation Director Distad noted the master plan developed in 2003-2004 identified a second route from the park area to the townhomes and homes south of the park. The secondary trail is along Pilot Knob Road, but because of the distance, the boardwalk provides better access to the park. The boardwalk eliminates placing a trail behind the properties. . MOTION by Wilson, second by Soderberg to approve the 2007 - 2011 parks capital improvement plan authorizing funding only for 2007 in the amount of $340,000. Voting for: Soderberg, McKnight, Pritzlaff, Wilson. Voting against: Fogarty. MOTION CARRIED. MOTION by Fogarty, second by Wilson to approve the boardwalk. APIF, MOTION CARRIED. 12. NEW BUSINESS a) Ice Arena Rates - Administration Over the last six years the ice arena has had $400,000 in deficits and $300,000 was covered from liquor store transfers. There are 350 rental hours/year. The average yearly shortfall is $66,000. To increase revenues, it was proposed to increase the rates to $180 per hour. Currently the prime time rate is $150 per . Council Minutes (Regular) February 20,2007 Page 7 hour. Councilmember McKnight was more comfortable with $170 per hour. Councilmember Fogarty felt a 20% increase is too extreme. The new rate would be effective July 1,2007. Prime time hours are 3:00 p.m. -10:00 p.m. Councilmember Wilson agreed with S 170 per hour. Councilmember Pritzlaff felt we should be in the same range as neighboring communities. MOTION by McKnight, second by Pritzlaffto direct staff to set a public hearing to set ice rental rates for the 2007 -2008 ice season at $170 per hour. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE a) Vermillion River Planning Commission Appointment Councilmember Fogarty previously served on this commission. Due to scheduling conflicts, she did not re-apply for appointment. The Commission would like to have someone from Farmington serve. It is open to residents. Councilmember McKnight: Wished the girls hockey team good luck in the state tournament. Councilmember Wilson: Will be joining the Police Officers in the Special Olympics Polar Plunge. Councilmember PritzlafJ: He will also be participating in the Polar Plunge. Police Chief Lindquist: There are two training sessions on a pandemic avian flu; one for faith based organizations and one for the business community. Mayor Soderberg: Reminded residents there is a neighborhood meeting on seal coating on March 1,2007 from 6:00 - 7:00 p.m. at City Hall. He appreciated staff compiling the explanation on special assessments. 14. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 9:10 p.m. APIF, MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant MINUTES OF THE SPECIAL WORKSHOP OF THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NO. 192 AND THE FARMINGTON CITY COUNCIL HELD ON FRIDAY, FEBRUARY 16, 2007 AT 6:30 AM AT THE CITY CENTRAL MAINTENANCE FACILITY, 19650 MUNICIPAL DRIVE, FA&\1INGTON, MINNESOTA A Special Workshop of the Board of Education of Independent School District #192 and the Farmington City Council was held on Friday, February 16, 2007 at 6:30 a.m. at the City Central Maintenance Facility, 19650 Municipal Drive, Farn1ington, Milmesota. Chair McKnight and Mayor Soderberg called the meeting to order at 6:30 a.m. Members present were: Manthey, McKnight, Weyandt Donnelly, Heman and Superintendent Meeks. Also present were City Council Members D. McKnight, Pritzlaff, Fogarty, Wilson, Mayor Soderberg and City Administrator Herlofsky. Absent: School Board Member .I ohn Kampf. Other staff and community members were also present. The City Council Members and School Board Members engaged in a discussion about the Sports and Wellness Center. Mr. Jon Summer, Farmington High School Athletic Director, reviewed the Powerpoint presentation from Monday's School Board Meeting. Council Member Pritzlaff expressed his concerns about wanting to discuss options for building offsite. Member Weyandt explained that there is a substantial cost savings with staying onsite and also there are major issues with parking now at the current ice arena, and it would be even more difficult if we added another sheet of ice. He also stated that there have been issues in the past with being site specific and the school board did not want there to be any question on where the sports and wellness center would be located. Mr. Troy Miller, DLR Group, spoke regarding the construction costs associated with this facility and facilities similar to this. He explained the costs savings associated with keeping this facility on site with the new high school. Council Member Wilson expressed his concerns with the term collaboration and the costs associated with conducting a referendum. Mr. Bill Patterson, Community Education Director, spoke about the current facility use and the need for additional spaces. We currently have 80 user groups using our facilities and we cannot accommodate all the requests. The School Board and Council Members expressed an interest to continue the discussion and administration was directed to find a date and time for the Council and Board to meet again in March. Motion by McKnight, seconded by Weyandt, to adjourn the meeting at 8:02 a.m. Respectfully submitted, Terry Donnelly, Clerk 157 Call to Order Roll Call S ports and Wellness Center Adjournment COUNCIL MINUTES SPECIAL FEBRUARY 26, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:00 p.m. Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Peter Herlofsky, City Administrator; Tony Wippler, Assistant City Planner; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by McKnight, second by Fogarty to approve the Agenda. APIF, MOTION CARRIED. 3. CERTIFY CERTAIN PROPERTIES AS ELIGIBLE FOR PRESERVE LANDS Mr. John Devney has applied to enroll 12 parcels into the ag preserve program. Seven of the parcels meet the criteria. Enrollment must be completed by March 1, 2007 and will be for eight years. The other five parcels are already designated with other zoning and therefore, are not eligible for ag preserve. The ag preserve designation will not be detrimental to the comprehensive plan. MOTION by Wilson, second by Pritzlaffto adopt RESOLUTION R25-07 certifying celiain properties as eligible for preserve lands. APIF, MOTION CARRIED. 4. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 6:04 p.m. APIF, MOTION CARRIED. Respectfully submitted, /, ~:,j Cynthia Muller Executive Assistant City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Peter Herlofsky, Mayor and Council FRO.\1: Tim Pietsch, Fire Chief SUBJECT: School and Conference DATE: \1arch 5. 2007 INTRODUCTION Minnesota State Fire/ EMS / School at St. Cloud \1N on April 14 and 15 2007. The actual conference takes place in Brainerd M::\. DISCUSSIO~ Two members of the Fire Department have signed up to attend classes at this regional conference. Eric Petersen and Bob Ellingsworth have signed up for Relief Association Management, 4 hours, State Auditor Reporting, 4 hours. and Investments and Bylaws, 4 hours. BUDGET IMPACT The 2007 budget provides adequate funding for this request. The funding would come out of the training portion of the budget, category 1060-6470. The registration fee is $85.00 per attendee. Lodging, meals and mileage for 2 nights and 3 days should run around S250 -300 per attendee. ACTION REQUESTED Approve Fire Chiefs request to send these members to regional fire training. Respectfully Submitted. . Tim Pietsch Fire Chief cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 ,vww .ci.farmington.mn. us -) / C~ TO: Peter Herlofsky, Mayor and Council FROM: Tim Pietsch, Fire Chief SUBJECT: School and Conference DA TE: March 5, 2007 INTRODUCTION Executive Fire Officer Program DISCCSSIO~ John Powers has been accepted into the Executive Fire Officer Program. The Executive Development course is slated to take place on March 26 till April 6, 2007. The course location is Emmitsburg, MD. BUDGET IMPACT The only cost associated with this program is the meal ticket. FEMA picks up the tab for travel and lodging. The cost of the meal ticket is 5223.20. The 2007 budget provides adequate funding for this request. The funding would come out of the training portion of the budget, category 1060 - 6470. ACTION REQUESTED Approve Fire Chiefs request to send John Powers to this training. Respectfully Submitted, , ';-. I / i' Tim Pietsch Fire Chief cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us --I / /" ,', , DC TO: Mayor, Councilmembers, and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Summer Hours DATE: March 5, 2007 INTRODUCTION The purpose of this memorandum is to provide information to the Council regarding the summer hours for City facilities. DISCUSSION Again this year, the City will be implementing a new summer hour schedule for City hall and the Maintenance facilities. These hours are intended to provide better service to our customers by giving them extra time on Monday through Thursday to take care of business with the City. Additionally, these hours allow us to maximize d1iciency as well as provide some flexibility to City staff regarding their summer work schedules. The hours for the City facilities are listed below and will begin June 4, 2007 and end Friday, August 31,2007. City Hall: Monday - Thursday Friday 7:00 a.m. to 5:30 p.m. 7:00 a.m. to 12:00 p.m. Police Department Monday - Friday 8:00 a.m. to 5:00 p.m. Maintenance Facility Monday - Thursday Friday 8:00 a.m. to 4:30 p.m. 8:00 a.m. to 12:00 p.m. Rambling River Center Monday - Friday 7:30 a.m. to 3:30 p.m. Farmington Liquor Downtown Pilot Knob Monday - Thursday Friday - Saturday Monday - Saturday 10:00 a.m. to 9:00 p.m. 10:00 a.m. to 10:00 p.m. 10:00 a.m. to 10:00 p.m. Outdoor Pool Open June 13th through August 19th (tentative). See Recreation Brochure for hours of operations and swim lessons. These hours will be posted on the City web site, Cable Access Channel 16 and at City hall and the . Maintenance Facility. Additionally, an article about these new hours will be in the next edition of The Bridges newsletter that is mailed to all residents. BUDGET IMPACT As total hours worked during the week will typically not exceed 40 hours, this schedule does not affect the City's budget in either a negative or positive way. ACTION REQUESTED This memorandum is for information only. Respectfully Submitted, .. - /""'1 ..1 1:- A: / ~ / / ..- ~~~~./ / Brenda Wendlandt, SPHR Human Resources Director cc: file . . TalllkJiJDlg JPmln1t:3 fGlY' Summcelr HGlLlH(3 1) Last Summer 2006 -- Front Desk staff tracked business for the first few weeks of June and there was not a significant increase of activity but it was observed that contractors typically came in before 8:00 and residents came in after 4:30. 2) A couple residents commented that it must be nice to get off at noon on Friday but they did not have a problem with it when they learned that staff worked nine hour days Monday through Thursday. A few residents that came in after 4:30 commented that they were glad that we were still open especially for parks and rec registrations and for burning permits Contractors commented that they liked that the City was open early and accounted for any early morning activity. 3) Staff observed that they were busier at the beginning of the summer than at the end of the summer. 4) Question 7 in the community survey showed that 62% of the residents surveyed found the hours beneficial. 5) West St. Paul, St. Anthony and Ham Lake offer summer hours. Other cities offer f1exible scheduling but keep core hours for City Hall from 8:00 to 4:30. West St. Paul gives employees the option of working 4 10 hour days but also keep the core hours ofM-F 8:00 to 4:30. ~ "0 Q) > ~.~ Q) 0:: ~ 0 f- N '" I"- " I"- Q) '" Cl ... > 0 z 8 g <( .? ::l ...... i::' CIl E E ::l Q) C/) c Q) ::l '" ...... "0 ::l lD ~ ::?: ... --Q) " c III iii III ... c ,. ... 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Ol 0 ca "C ::l ~ ... al CI) :: c CJ CI) C) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ 0 0 0 0 0_ 0 0 0 0 0_ 0 0 0 0 0 0 0 ci ci ci ci 0 ci ci ci ci ci ci 0 0 0 0 0 0 0 0 0 0 0 0 co_ ~- N. q CD CO ~ N N ~ CO CD ~ ~ ~ ~ ~ ~ ~ ~ ...... ...... ...... ...... I I I I ~ ~ ~ ~ a:>ueleg pun::l c: .9 Ol c: .~ III LL '0 .~ u r 8.0. " " a:c H 5 l! ::;:il: 8 ~ !lI ::> sdl . r ... I 7-F City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrato/j Robin Roland, Finance Director FROM: SUBJECT: Sales Tax Audit Results DATE: March 5, 2007 INTRODUCTION The City has received the results of a Minnesota Department of Revenue Sales Tax Audit for the period October 1, 2003 through September 30,2006. DISCUSSION The audit of the City's records was undertaken by the State Department of Revenue in order to determine if the City was paying appropriate amounts of tax on 1) sales of items or services and 2) purchases of supplies, equipment, and services subject to use tax. The auditor was on site at the City for several days in November and December 2006 and went through general ledger reports, vendor disbursements and daily revenue recaps from all City facilities. From the records examined, the auditor used a sampling method to estimate the total amount owed by the City for the three year period. The amount of tax owed is $18,799.36 with interest of $1,815.58 for a total of$20,614.94. There were no penalties assessed. The audit identified certain areas of Parks and Recreation department revenues that should have sales tax collected on them, the change in sales tax on "near beer" which occurred in November 2005 and several purchase situations where the City did not pay the appropriate amount of use tax on the items purchased. The sales tax and interest owing will be allocated against the appropriate division/operation according to the following schedule: Liquor Sales - near beer Picnic shelter rentals Recreation fees - open basketball/adult leagues Arena - ice rent & open skate Rambling River- fitness equipment memberships Rambling River Ctr. - sales Liquor Equipment purchase Miscellaneous purchases Sales tax & interest $446.04 410.55 6,903.31 3,929.47 216.08 73.23 1,871.80 6,764.46 $20,614.94 The City's procedures for collection of revenue have been updated so as to charge and remit the appropriate sales tax on all items, retroactive to October 1, 2006. ACTION REQUESTED Authorize acceptance of the Sales Tax Audit findings and payment of the outstanding amount of $20,614.94 Respectfully submitted, .~/p Robin Roland Finance Director MINNESOTA- REVENUE Consent to Change Sales and Use Tax DOR51 FARMINGTON CITY OF Minnesota ID: 8022052 Period Covered by Report 10(01/03 - 09/30/06 Revenue Tax Specialist Tammi Campbell (651) 556-6713 Notice Date 03/08/07 325 OAK ST FARMINGTON MN 55024-1374 Payment Due Date 5/7/2007 Additional Tax $18,799.36 Penalty $0.00 Interest $1,815.58 Amount Due $20,614.94 This form shows the change in tax liability, penalty, and interest for the period shown above. Interest is computed through the notice date. See the enclosed ST310C, Sales and Use Tax Explanation of Adjustments, for complete details. If you agree with the adjustments, sign and return one copy of this form to the Minnesota Department of Revenue contact's address provided below. If you owe additional tax, your payment is due within 60 days from the notice date to avoid additional penalty and interest charges. By signing this form, you are acknowledging that you waive your right to appeal this notice in the Minnesota Tax Court and by administrative appeal. However, signing will not prevent you from filing a claim for refund or an amended return if you believe other adjustments are necessary. Signing this form does not extend the time limit for filing a claim for refund or an amended return. It also does not extend the Minnesota Department o~ Revenue's time limit for assessing additional taxes. Only you or your representative may sign this form. If someone is representing you, they must have a power of attorney. If you have not filed a REV184, Power of Attorney, with us, include a completed REV184 with this form. For corporations, an authorized officer of the corporation must sign this form. Include the officer's title and the name of the business. If you are entitled to a refund, a refund check will be issued unless you owe other taxes. If you owe other taxes, your refund may be applied to that liability. If your refund is more than the tax you owe, you will receive a refund check for the difference. If you owe additional tax, you may pay it electronically through e'File Minnesota at www.taxes.state.mn.us.Otherwise.mail your payment and the payment stub on the bottom of this form to the address below. Make your check payable to the Minnesota Department of Revenue and write your Minnesota ID Number on your check. This will ensure that your payment is credited to the proper account. This consent constitutes an assessment of tax for the amount shown due above, as of the date shown above, and a waiver of any additional notice of appeal rights concerning collection of this assessment, in accordance with Minnesota Statutes, Sections 270C.33, Subd. g, and 270C.52. I agree to the tax adjustment shown above. I understand that by signing this form I will not be able to contest this notice in Minnesota Tax Court or by administrative appeal. Signature of Taxpayer or Authorized Representative Title Date Name of Business (if different from Taxpayer) Mail to: Minnesota Department of Revenue Tammi Campbell Corporate and Sales Tax Division-SC Metro Regional PO Box 7153 ST Paul MN 55107 Minnesota * Revenue, Corporate and Sales Tax Division Director Fax to: <___________________________ CUT HERE AND SEND BOTTOM PORTION WITH YOUR PAYMENT ----------------------------> TKC (651) 556-6713 Minnesota ID I BII I Taxpayer Name City and State I B I FARMINGTON CITY OF 8022052 I FARMINGTON MN Tax Period , Tax I Effective Interest Date Ledger I Amount Received Project Code Begin -L End i Type 1 Code No. J I I i 10/01/03 I 09/30/06 I 02 3 01 9530 (Rev. 11/05) MINNESOTA. REVENUE Sales and Use Tax Section lputation of Tax, Penaity, and interest by Period - through 03/08/07 FARMINGTON CITY OF Minnesota 10 8022052 Periods 10/01/03 - 10/31/03 11/01/03 -11/30/03 12/01/03 - 12/31/03 01/01/04 - 01/31/04 02/01/04 - 02/29/04 03/01/04 - 03/31/04 04/01/04 - 04/30/04 05/01/04 - 05/31/04 06/01/04 - 06/30/04 07/01/04 - 07/31/04 08/01/04 - 08/31/04 09/01/04 - 09/30/04 10/01/04 - 10/31/04 11/01/04 -11/30/04 12/01/04 - 12/31/04 01/01/05 - 01/31/05 02/01/05 - 02/28/05 r~ '')1/05 - 03/31/05 /05 - 04/30/05 05/01/05 - 05/31/05 06/01/05 - 06/30/05 07/01/05 - 07/31/05 08/01/05 - 08/31/05 09/01/05 - 09/30/05 10/01/05 - 10/31/05 11/01/05 - 11/30/05 12/01/05 - 12/31/05 01/01/06 - 01/31/06 02/01/06 - 02/28/06 03/01/06 - 03/31/06 04/01/06 - 04/30/06 05/01/06 - 05/31/06 06/01/06 - 06/30/06 07/01/06 - 07/31/06 08/01/06 - 08/31/06 09/01/06 - 09/30/06 Date 02/15/07 Tax Interest Tax, Penalty, and Interest 233.60 285.08 310.74 348.44 572.05 301.03 1,449.96 215.87 227.03 202.32 919.12 578.82 212.74 301.39 322.09 694.17 484.01 1,651.36 723.81 264.34 1,028.47 141.07 -274.40 259.31 1,862.00 777.98 235.31 394.60 582.45 977. 84 557.35 242.09 307.44 242.86 881.32 285.70 $18,799.36 37.44 44.53 47.40 51.95 83.48 42.92 201.94 29.35 30.12 26.13 115.66 70.94 25.35 34.92 36.24 75.71 51.32 169.48 71.89 25.36 95.27 12.60 -23.57 21.41 147.43 59.03 16.79 26.17 35.93 55.35 28.81 11.28 12.78 8.88 27.71 7.58 $1,815.58 Net Amount Due: Total 271.04 329.61 358.14 400.39 655.53 343.95 1,651.90 245.22 257.15 228.45 1,034.78 649.76 238.09 336.31 358.33 769.88 535.33 1,820.84 795.70 289.70 1,123.74 153.67 -297.97 280.72 2,009.43 837.01 252.10 420.77 618.38 1,033.19 586.16 253.37 320.22 251.74 909.03 293.28 $20,614.94 $20,614.94 Page 1 of 1 MINNESOTA- REVENUE ST310C Sales and Use Tax Explanation of Adjustments FARMINGTON CITY OF Minnesota ID 8022052 Period Covered by Report 10/01/03 - 09/30/06 Notice Date 03/08/07 Revenue Tax Specialist Tammi Campbell (651) 556-6713 325 OAK ST FARMINGTON MN 55024-1374 Additional Tax (From Exhibit I) Based on an examination of your records, we have made adjustments for the periods shown above. We identified sales that should have been included in the taxable amount on your sales and use tax returns. See Schedules A, B, C, D, E and F for a list of these sales. (M.S. 297 A.665 and M.S. 289A.37, Subd. 1 (a)) (Prior to 07/01/01, M.S. 297 A.09 and M.S. 289A.37, Subd. 1 (a)) We also identified purchases that should have been included in the taxable amount on your sales and use tax returns. See Schedules G and H for a list of these purchases. (M.S. 297 A.73 and/or M.S. 297 A.63 and M.S. 289A.37, Subd. 1 (a)) (Prior to 07/01/01, M.S. 297A.12 and/or M.S. 297A.14 and M.S. 289A.37, Subd. 1(a)) Minnesota sales and use tax law is governed by Minnesota Statutes, Chapter 297 A (M.S. 297 A) and Minnesota Rules Chapter 8130. Statute cites or Rule references appear in parentheses whenever an item is defined as taxable or is specifically exempt under Statute or Rule. We also listed cites to tax administration and compliance law (M.S. 289A). $18,799.36 For more specific information on each item, refer to the reason code (Reason) column on each schedule. The following explanations correspond to the numbered reason codes: 105 Sales of supplies, maintenance items, and repair parts to the end user are taxable. (M.S. 297A.62) (Prior to 07/01/01, M.S. 297A.02) 201 Leases or rentals of tangible personal property are taxable. (M.S. 297 A.61, Subd. 3(b)) (Prior to 07/01/01, M.S. 297 A.01, Subd. 3(a)) 202 Purchases of fabrication labor are taxable. Fabrication labor is producing, altering, fabricating or processing tangible personal property for customers who furnish materials directly or indirectly. (M.S. 297A.61, Subd. 3(c)) (Prior to 07/01/01, M.S. 297A.01, Subd. 3(b)) 205 Purchases of supplies, maintenance items, and repair parts by the end user are taxable. (M.S. 297A.63) (Prior to 07/01/01, M.S. 297A.14) 206 Purchases of tangible personal property delivered into Minnesota for use, storage, distribution, or consumption are subject to Minnesota use tax. (M.S. 297 A.63) (Prior to 07/01/01, M.S. 297A.14, Subd. 1) 209 Purchases of furniture, fixtures, machinery, equipment, production and non-production assets are taxable. (M.S. 297 A.63) (Prior to 07/01/01, M.S. 297 A.14) 215 Charges for copies of printed materials are purchases of tangible personal property and are, therefore, taxable. (M.S. 297A.61, Subd. 3(c)) (Prior to 07/01/01, M.S. 297A.01, Subd. 3(b)) 217 These purchases of printed materials do not qualify for the publication exemption and are, therefore, taxable. (M.S. 297 A.68, Subd. 10) (Prior to 07/01/01, M.S. 297 A.25, Subd. 10) 220 Shipping, handling, and combined shipping and handling charges are taxable when the item purchased is taxable. Charges for delivery billed by the seller, including postage, transportation, shipping, handling, and both incoming and outgoing freight, are taxable if the items purchased are taxable. Prior to January 1, 2002, shipping charges were exempt only when the shipping charges were incurred after the title transferred, and were stated separately from the sales price and any taxable handling charges. (M.S. 297 A.61, Subd. 7(a)(4)) (Prior to 07/01/01, M.S. 297 A.01, Subd. 8) 227 Effective January 1,2002 through June 30, 2002, purchases of installation labor billed by the seller are taxable if the items being purchased are taxable. Effective July 1, 2002, these purchases of installation labor are taxable regardless of who bills for the labor. Installation labor is labor to set an item into position, or to connect, adjust or program it for use. (M.S. 297 A.61, Subd. 7(a)(5) and M.S. 297 A.61, Subd. 3U)) Page 1 of 4 FARMINGTON CITY OF Minnesota !D 8022052 302 Your documentation does not establish that Minnesota sales or use tax was paid on this item. You have the burden of proving tax is not due. (M.S. 297A665) (Prior to 07/01/01, M.S. 297A09, M.S. 297A22, and M.S. 297A.23) 304 Sales and/or purchases of food products, candy, and soft drinks in vending machines and honor boxes are taxable. Effective July 1,2002, this includes any food products, candy, and soft drinks in vending machines in schools. (M.S. 297A.61, Subd. 3(d)(4) and M.S. 297A.61, Subd. 34) (Prior to 07/01/01, M.S. 297A01, Subd. 3(c)(viii)) 306 Sales and/or purchases of laundry and dry cleaning services are taxable. (M.S. 297 A.61, Subd. 3(g)(6)(i)) (Prior to 07/01/01, M.S. 297 A.01, Subd. 3(i)(i)) 307 Sales and/or purchases of motor vehicle washing, waxing, and cleaning services, including services provided by coin-operated facilities operated by the customer, and rustproofing, undercoating, and towing of motor vehicles are taxable. (M.S. 297 A.61, Subd. 3(g)(6)(ii)) (Prior to 07/01/01, M.S. 297 A01, Subd. 3(i)(ii)) 308 Sales and/or purchases of building and residential cleaning, maintenance and disinfecting, and exterminating services are taxable. (M.S. 297A.61, Subd. 3(g)(6)(iii)) (Prior to 07/01/01, M.S. 297 A01, Subd. 3(i)(iii)) 309 Sales and/or purchases of detective, security, burglar protection, fire alarm, and armored car services are taxable. (M. S. 297A.61, Subd. 3(g)(6)(iv)) (Prior to 07/01/01, M.S. 297A.01, Subd. 3(i)(iv)) 312 Sales and/or purchases of lawn, garden, arborist, tree, bush, or shrub services are taxable. (M.S. 297A.61, Subd. 3(g)(6)(vi)) (Prior to 07/01/01, M.S. 297 A01, Subd. 3(i)(vi)) 313 Sales, purchases, leases, or licenses to use canned computer software are taxable. (M.S. 297 A61, Subd. 3(f)) (Prior to 07/01/01, M.S. 297 A01, Subd. 30)) 319 Sales by florists, nurseries or other vendors of trees, flowers, wreaths, bouquets, potted plants, shrubbery, grass, seed, sod, etc., whether grown by the vendor or not, are taxable. (Rule 8130.8900) 324 Maintenance agreements that are required by the vendor as a condition of the sale or rental of canned software are taxable. (Rule 8130.9910) 325 This maintenance agreement is optional and the charges for upgrades or enhancements and support services are not separately stated. By rule, 20% of the entire charge for the maintenance contract is taxable. (Rule 8130.9910) 328 Charges for admissions to places of amusement or athletic events and charges for the access to or use of amusement devices, tanning facilities, reducing salons, steam baths, health clubs, and spas or athletic facilities are taxable. (M.S. 297 A.61, Subd. 3(g)(1)) (Prior to 07/01/01, M.S. 297 A.01, Subd. 3(d)) 329 Memberships, including any mandatory charges necessary to gain or maintain membership or voting rights, to any club or organization that provides sports or athletic facilities are taxable. (M.S. 297 A.61 , Subd. 3(g)(4)) (Prior to 07/01/01, M.S. 297A.01, Subd. 3(k)) 341 This amount represents the average errors found based on the sample. 454 You paid Minnesota sales tax to your vendor in error on this item. This adjustment allows a credit for that overpayment. Since we have allowed this credit, you should not recover the tax from your vendor or file amended returns for this credit. 455 You self-assessed Minnesota use tax in error on the purchase of this item. This adjustment allows a credit for that overpayment. Since we have allowed this credit, you should not file amended returns for this credit. 901 Near beer, such as O'Doul's and Sharps, is a soft drink because it contains a sweetner (barley malt). Beginning. November 9, 2005, neer beer products are subject to the 6.5 percent general sales and use tax rate. Before that date, near beer products were exempt. 904 Rentals of buildings, rooms, chapels, gazebos, pavillions, picnic shelters and other similar structures for weddings, meetings, reunions and parties are subject to tax if they are located within a recreational area. 906 Sales tax applies to the total charge to the customer. The taxable amount includes all expenses that are directly reimbursed by the client including items such as mileage, travel, meals, lodging and other taxable items used in providing the service. 907 This amount was shown on the daily report as being taxed but was not carried forward to the montly sales tax sheet and therefore not submitted in your sales tax filings. Page 2 of 4 FARMINGTON CITY OF Minnesota ID 8022052 ~~---~-~ We used a sample to determine the adjustments in Schedules A and H. For Schedule A we reviewed the periods January-September of 2006 and calculated a taxable amount of $5290.10. This taxable amount was divided by the number of sampled periods 9 to arrive at an average per period taxable amount of $587.59. This average taxable amount was then projected to November (19 days) and December of 2005. For Schedule H we reviewed the periods January-December of 2005 and calculated a taxable amount of $31598.49. This taxable amount was divided by the 12 sampled periods to arrive at an average per period taxable amount of $2633.21. This amount was then projected to the remaining periods of the audit. We used a sample to determine the adjustments in Schedules F and G. We computed an adjustment factor (error rate) based upon a detailed review of your records for the periods January-Decemer 2005 and projected the adjustment factor (error rate) to the remaining periods in the examination. We calculated interest from the date the tax was due to the notice date. The chart below shows the interest rate by period. (M.S. 289A.55) PERIOD RATE 01/2002 - 12/2002 7% 01/2003 - 12/2003 5% 01/2004 - 12/2005 4% 01/2006 - 12/2006 6% 01/2007 - 12/2007 8% As part of this audit, we advised you of certain incorrect actions relating to your Minnesota sales and use tax responsibilities. Minnesota tax law authorizes the assessment of a 10% negligence penalty in similar situations. We will not apply the penalty to this assessment. If we discover similar underreporting issues in the future, this penalty may apply. Taxable retail purchases where the vendor did not charge sales tax are subject to use tax. Use tax is the responsibility of the purchaser. Direct mailers, internet sellers, and other out-of-state vendors mayor may not have an obligation to collect Minnesota sales tax. When they do not collect the tax, the purchaser must self-assess and remit use tax on the transaction. You made taxable sales of near bear, memberships, admissions, rentals and gift shop items without charging sales tax. You are responsible for collecting and remitting sales tax on these items. This report was based on the laws in effect during the review period and should not be considered a comprehensive list of sales and use tax issues that affect your business. Subsequent statutory changes and court decisions could affect the tax treatment of similar transactions. Because efforts were made to efficiently identify significant sales and use tax issues that affect your business, it is possible that your business records could contain sales and use tax issues not addressed in this audit. If you paid a tax in excess of the taxes lawfully due, you can file a written claim for refund within 3-1/2 years from the date the tax return was due or one year from the date of an order assessing tax, an order determining an appeal or a commissioner filed return, whichever is later, provided that you have paid in full the amount shown on the order or return made by the commissioner. The refund claim must identify the taxpayer, the type of tax paid, the period for which the tax was paid, the amount of the overpayment and the grounds on which the refund is being claimed. Attachments Exhibit I - Computation and Summary of Tax by Period Exhibit II - Calculation of Change in Tax Schedule A - General MN Sales-Near Beer Schedule B - General MN Sales-Picnic Shelter Schedule C - General MN Sales-League Fees and Open Basketball Schedule 0 - General MN Sales-Arena Schedule E - General MN Sales-Rambling River Center, Fitness Center Fees Schedule F - General MN Sales-RRC, Gift Shop/Cards Page 3 of 4 FARMINGTON CITY OF Minnesota 10 8022052 Schedule G - Purchases Subject to MN Use Tax-Fixed Assets Schedule H - Purchases Subject to MN Use Tax Page 4 of 4 MINNESOTA. REVENUE Date 02/15/07 Sales and Use Tax Section Computation and Summary of Tax by Period MiNGTON CITY OF esota 10 8022052 Periods Exhibit I Period Total 10/01/03 - 10/31/03 11/01/03 - 11/30/03 12/01/03 - 12/31/03 01/01/04 - 01/31/04 02/01/04 - 02/29/04 03/01/04 - 03/31/04 04/01/04 - 04/30/04 05/01/04 - 05/31/04 06/01/04 - 06/30/04 07/01/04 - 07/31/04 08fO 1 /04 - 08f31 f04 09f01f04 - 09f30f04 10f01f04 - 10f31f04 11f01f04 - 11f30f04 12/01/04 - 12/31/04 01/01/05 - 01f31f05 02f01f05 - 02/28/05 03f01/05 - 03f31f05 04/01f05 - 04/30f05 05/01 f05 - 05f31 f05 '05 - 06f30f05 0, 'v if 05 - 07/31f05 08/01f05 - 08f31f05 09f01/05 - 09f30f05 10f01f05 - 10f31/05 11/01/05 - 11f30f05 12/01f05 - 12f31/05 01/01/06 - 01/31/06 02/01/06 - 02/28f06 03fO 1 f06 - 03/31 f06 04/01/06 - 04f30f06 05/01/06 - 05/31/06 06fO 1 f06 - 06f30/06 07/01/06 - 07f31f06 08f01/06 - 08f31/06 09fO 1 f06 - 09f30f06 233.60 285.08 310.74 348.44 572.05 301.03 1,449.96 215.87 227.03 202.32 919.12 578.82 212.74 301.39 322.09 694.17 484.01 1,651.36 723.81 264.34 1,028.47 141.07 -274.40 259.31 1,862.00 777.98 235.31 394.60 582.45 977.84 557.35 242.09 307.44 242.86 881.32 285.70 $18,799.36 Net Change in Tax: $18,799.36 MINNESOTA. REVENUE Date 02/15/07 Sales and Use Tax Section Computation and Summary of Tax by Period MINGTON CITY OF ......nesota 10 8022052 Exhibit I Periods Schedule A Schedule B Schedule C Schedule 0 Schedule E Schedule F Schedule G Schedule H 10/01/03 - 10/31/03 .00 .00 33.35 27.26 .00 1.83 .00 171.16 11/01/03 - 11/30/03 .00 .00 52.00 60.53 .00 1.39 .00 171.16 12/01/03 - 12/31/03 .00 .00 20.80 118.13 .00 .65 .00 171.16 01/01/04 - 01/31/04 .00 29.30 24.56 119.04 .00 4.38 .00 171.16 02/01/04 - 02/29/04 .00 6.18 4.81 388.51 .00 1.39 .00 171.16 03/01/04 - 03/31/04 .00 15.30 30.68 79.91 .00 3.98 .00 171.16 04/01/04 - 04/30/04 .00 32.86 1,239.00 5.75 .00 1.19 .00 171.16 05/01/04 - 05/31/04 .00 14.96 27.63 .00 .00 2.12 .00 171.16 06/01/04 - 06/30/04 .00 8.78 42.25 .00 .00 4.84 .00 171.16 07/01/04 - 07/31/04 .00 9.11 20.47 .00 .00 1.58 .00 171.16 08/01/04 - 08/31/04 .00 5.20 738.08 .00 .00 4.68 .00 171.16 09/01/04 - 09/30/04 .00 3.90 271.07 131.95 .00 .74 .00 171.16 10/01/04 - 10/31/04 .00 .00 5.58 31.68 .00 4.32 .00 171.16 11/01/04 - 11/30/04 .00 .00 70.87 58.35 .00 1.01 .00 171.16 12/01/04 - 12/31/04 .00 .00 40.45 108.64 .00 1.84 .00 171.16 01/01/05 - 01/31/05 .00 21.16 18.67 144.40 .00 2.73 .00 507.21 02/01/05 - 02/28/05 .00 16.60 27.44 335.59 .00 1.49 .00 102.89 03/01/05 - 03/31/05 .00 15.30 789.77 74.04 27.30 1.18 .00 743.77 04/01/05 - 04/30/05 .00 16.58 326.71 94.26 35.43 2.08 .00 248.75 05/01/05 - 05/31/05 .00 12.35 39.00 .00 13.65 4.21 .00 195.13 06/01/05 - 06/30/05 .00 14.32 30.88 706.88 5.57 1.00 .00 269.82 07/01/05 - 07/31/05 .00 12.36 27.63 .00 3.90 1.20 .00 95.98 08/01/05 - 08/31/05 .00 5.20 476.80 .00 .00 .90 .00 -757.30 0-'- '/05 - 09/30/05 .00 1.30 53.96 .00 4.89 .86 .00 198.30 05 - 10/31/05 .00 .00 59.94 290.16 .00 2.80 1,383.40 125.70 11,01/05 - 11/30/05 24.06 .00 71.70 64.63 4.88 1.38 325.00 286.33 12/01/05 - 12/31/05 38.19 .00 24.55 124.10 9.76 1.27 .00 37.44 01/01/06 - 01/31/06 22.26 24.72 14.63 136.17 21.84 3.82 .00 171.16 02/01/06 - 02/28/06 17.00 8.46 23.86 352.36 8.18 1.43 .00 171.16 03/01/06 - 03/31/06 26.26 10.07 687.62 68.56 12.06 2.11 .00 171.16 04/01/06 - 04/30/06 32.85 20.49 260.59 63.41 7.53 1.32 .00 171.16 05/01/06 - 05/31/06 41.91 19.21 .00 .00 8.35 1.46 .00 171.16 06/01/06 - 06/30/06 59.14 26.70 39.01 .00 9.73 1.70 .00 171.16 07/01/06 - 07/31/06 51.42 14.98 .00 .00 4.51 .79 .00 171.16 08/01/06 - 08/31/06 46.21 4.89 646.77 .00 10.46 1.83 .00 171.16 09/01/06 - 09/30/06 46.80 1.96 53.96 .20 9.89 1.73 .00 171.16 $406.10 $372.24 $6,295.09 $3,584.51 $197.93 $73.23 $1,708.40 $6,161.86 MINNESOTA- REVENUE Date 02/15/07 Sales and Use Tax Section Calculation of Change in Tax MiNGTON CiTY OF esota 10 8022052 Exhibit II Schedule A---General MN Sales-Near Beer Number of Entries: 152 10/01/03 - 09/30/06 6,247.87 @ 6.50% = 406.10 Schedule Number of Entries: 152 $6,247.87 $406.10 Schedule B---General MN Sales-Picnic Shelter Number of Entries: 236 10/01/03 - 09/30/06 5,720.00 @ 6.50% 372.24 Schedule Number of Entries: 236 $5,720.00 $372.24 Schedule C---General MN Sales-League Fees and Open Basketball Number of Entries: 220 10/01/03 - 09/30/06 96,843.33 @ 6.50% = 6,295.09 Schedule Number of Entries: 220 $96,843.33 $6,295.09 Schedule O---General MN Sales-Arena Number of Entries: 326 10/01/03 - 09/30/06 55,139.95 @ 6.50% = 3,584.51 Schedule Number of Entries: 326 $55,139.95 $3,584.51 Schedule E---General MN Sales-Rambling River Center, Fitness Center F ,ple/Adjustment Factor Number of Sample Entries: 34 10/01/03 - 09/30/06 3,044.66 @ 6.50% 197.93 Schedule Number of Entries: 34 $3,044.66 $197.93 Schedule F---General MN Sales-RRC, Gift Shop/Cards Sample/Adjustment Factor Number of Sample Entries: 117 1 % 1/03 - 09/30/06 1,125.28 @ 6.50% = 73.23 Schedule Number of Entries: 117 $1,125.28 $73.23 Schedule G---Purchases Subject to MN Use Tax-Fixed Assets Number of Entries: 2 10/01/03 - 09/30/06 26,283.04 @ 6.50% = 1,708.40 Schedule Number of Entries: 2 $26,283.04 $1,708.40 Schedule H---Purchases Subject to MN Use Tax Number of Entries: 195 10/01/03 - 09/30/06 94,795.53 @ 6.50% = 6,161.86 Schedule Number of Entries: 195 $94,795.53 $6,161.86 Report Totals: 1282 $289,199.66 $18,799.36 Page 1 of 1 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~ FROM: Mayor, Council Members, City Administrator@ Tony Wippler Assistant City Planner TO: SUBJECT: Findings of Fact for denial of Comprehensive Plan amendment and Rezoning - John Devney DATE: March 5, 2007 INTRODUCTION 1 DISCUSSION John Devney applied for a Comprehensive Plan amendment from Industrial to Urban Reserve and a Rezoning from 1-1 to A-I for his property generally located at the northwest intersection of Pilot Knob Road and CSAH 50. The Planning Commission held a public hearing and took testimony on this issue on February 13, 2007. The Planning Commission voted 3-1 to recommend denial of the aforementioned requests by John Devney and forwarded the recommendation onto the City Council. The City Council reviewed the application for Comprehensive Plan amendment and Rezone at its February 20, 2007 regular meeting and upheld the recommendation of the Planning Commission with a 5-0 vote. Attached for City Council consideration are Findings of Fact prepared by staff, which outline the basis for the denial ofthe Comprehensive Plan amendment and Rezoning application. ACTION REQUESTED Adopt the Findings of Fact. Respectfully submitted, ~/;'W~ Tony Wippler, Assistant City Planner CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA INRE: Application of John Devney to amend the 2020 Comprehensive Plan from Industrial to Urban Reserve and Rezone his property from 1-1 to A-I FINDINGS OF FACT AND DECISION On February 13, 2007 and February 20, 2007 the Farmington Planning Commission and City Council met, respectively, to consider the application of John Devney to amend the 2020 Comprehensive Plan from Industrial to Urban Reserve and Rezone his property generally located at the northwest intersection of Pilot Knob Road and CSAH 50 from I-I to A-I. Patrick Devney was present at the February 13, 2007 Planning Commission meeting on behalf of John Devney. The Planning Commission and Council heard testimony from all interested persons wishing to speak. The City now makes the following findings of fact: FINDINGS OF FACT 1. The applicant requested a Comprehensive Plan amendment in order to re- designate the property located at the Northwest intersection of Pilot Knob Road and CSAH 50 from Industrial to Urban Reserve. 2. The applicant requested a rezoning of the property located at the northwest intersection of Pilot Knob Road and CSAH 50 from I-I (Industrial) to A-I (Agriculture). 3. As part of the 1998 Comprehensive Plan update, the subject parcels ofland were re-guided from Agriculture (now Urban Reserve). At that time, this change was part of an overall City-wide amendment as additional Industrial land was identified as a key component of the 1998 update. 4. The parcels were rezoned to I-Ion May 6, 2002 in order to satisfy the consistency needed between the Comprehensive Plan and land use implementation tools, namely Zoning and Subdivision codes. 5. The applicant was requesting the changes in designation in order to re-enroll the parcels in the County's Agricultural Preserve Program. 6. The City of Farmington's Planning Commission and Economic Development Authority [EDA] previously discussed this issue prior to the applicant's formal request on December 12,2006, and December 19,2006 respectively. At that time both the Planning Commission and EDA expressed concerns about the resulting reduction of available industrial land if the subject property were to be rezoned Agricultural. The Commission also expressed concern with down zoning the property from a higher use to a lower use. 7. The Comprehensive Plan amendment and Rezoning was formally requested by the applicant on December 20, 2006. At which time a public hearing was set for January 9, 2007 Planning Commission meeting. The Planning Commission opened the public hearing and took testimony on the requests. The Planning Commission then tabled the item until February 13, 2007 meeting due to upcoming visioning sessions for the 2030 Comprehensive Plan update. 8. The Planning Commission continued the public hearing on February 13,2007 and took additional testimony on the request and recommended to deny the requests based on the previous discussions that were held by the EDA and Planning Commission in December 2006, and January 2007. 9. The City Council reviewed the Planning Commission recommendation of denial at its regular meeting on February 20,2007 and upheld the Planning Commission's recommendation on the basis that they concurred with the Planning Commission regarding the loss of additional industrial acreage for a minimum of eight years if the land is re-enrolled into Agricultural Preserve. The City Council voted 5-0 to deny the Devney's requests. DECISION The applicant's requests for a Comprehensive Plan amendment from Industrial to Urban Reserve and a Rezoning from 1-1 to A-I is denied. CITY OF FARMINGTON BY: Mayor ATTEST: Its Administrator 7~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, Council Members, (.J~~ City Administrator (ij L~ Tony Wippler Assistant City Planner TO: SUBJECT: Request for Time Extension for Recording of Final Plat - Charleswood Marketplace DATE: March 5, 2007 INTRODUCTIONIDISCUSSION The Developer, Fargo Northern, LLC, received approval from the City Council for the Charleswood Marketplace Final Plat on September 18, 2006. Section 11-2-3 (E) of the City Code requires that upon approval of the final plat by City Council, the Developer shall record it with the Dakota County Recorder within 6 months of the approval or the approval is considered void, unless a time extension is requested by the Developer and submitted in writing and approved by the City Council. Therefore, the Charleswood Marketplace Final Plat needs to be recorded by March 18,2007 to meet this deadline. Paul Tucci, on behalf of Fargo Northern, LLC, has submitted a letter to the City dated February 26, 2007 requesting that the City Council grant a 60 day time extension to this requirement. The letter requesting the extension is attached for your reference. The Developer has made this request due to ongoing discussions with the City regarding the Development Agreement, and the need to have a signed Development Agreement prior to the recording of the plat. ACTION REQUESTED Consider a time extension of 60 days (May 17, 2007) for the recording of the Charleswood Marketplace Final Plat with the Dakota County Recorder. Respectfully submitted, ~ -. / tJ~ Cuh~--<- Tony Wippler, Assistant City Planner Cc: Paul Tucci, Oppidan IiffiiI OPP[DAN Builder of towns. Creator of value. 5125 COUNTY ROAD 101 . #100 . MINNETONKA, MN 55345 . PHONE: 952/294-0353 . FAX: 952/294-0151 · WEB: www.oppldan.com February 26, 2007 Mr. Tony Wippler City Planning Department - City of Farmington 325 Oak Street Farmington, MN 55024. RE: Charleswood Marketplace ~ PLAT APPROVAL EXTENSION Dear Tony:' This letter shall serve as formal notice from Fargo Northern, LLC requesting and extension of the Plat Approval for Charleswood Marketplace for a period of 60 days. The current approval is set to expire on March 19th, 2007. The plat has been approved by Dakota County and the mylars are ready. However, a condition of the original City approval was execution ofthe Development Agreement with the City. We have been working with Engineering and the City Attorney to complete the development contract. I believe everything is agreed to except for the price of Outlot A, which is being sold to the City for a Well Site. This was a requirement of this deal and I do not believe that the City's desire is to sign the Development Agreement without this language resolved and in the Agreement. My understanding is that the Water Board will review and determine if the price is acceptable. Once the fmal price is agreed to, the Development Agreement can be fmalized and signed, leading to the plat signatures and recording. Please process tbis request for extension at the March 5th City Council Meeting. If you have any questions or need further information, please contact me at (952) 294-1243. . . . S v=in~CerelY, . . . /~ Paul J.. cci .. CC: Gonzalo Medina Jim Morrison City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~' TO: Mayor, Councilmembers and City Administrat~"# , .ij FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Position Reclassification - Engineering DATE: March 5, 2007 INTRODUCTION This memorandum is to provide a recommendation and request approval to change the vacant Engineering Technician position to a Civil Engineer position. DISCUSSION Currently, the City has a vacant Engineering Technician position. This position was changed from a Civil Engineer position to an Engineering Technician in 2000 due to some staffing opportunities at the time. With the current vacancy, staff was able to evaluate the current needs of the department and after careful review, it has been determined that the City would be better served to modify the current job description and change the position back to a Civil Engineer. The cost of the change for the remainder of 2007 would be budget neutral due to the timelines for filling the position. This change will help to reduce dependence on contracted services for City engineering projects. It also helps to position the City for further organizational development expected due to the impending departure of Lee Mann as City Engineer! Director of Public works. Staff is beginning the organizational development process now so the potential budget implications can be addressed during the budget process for 2008 and Council will be provided with staff recommendations regarding organizational changes at a future date. ACTION REQUESTED Approve changing the vacant Engineering Technician position to the position of Civil Engineer. Respectfully submitted, ') 1 ~. ,'::> ., A / ,/:::) / ,. .; , '/' / ( ....' ~ L /'--- I.,...-~ - k_. ~~;.. '-~~ :.-F--" ':.- . / Brenda Wendlandt, SPHR Human Resources Director cc: file <?,a.- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members and City Adminis(rato~ Randy Distad, Parks and Recreation Director \\,fl FROM: RE: Amending Fee Ordinance DATE: March 5, 2007 ACTION REQUESTED Approve amending the ice rental fees effective from July 1,2007 through June 30, 2008 as shown in Exhibit A. DISCUSSION The City Council discussed revising the hourly ice rental fees at its February 20, 2007 meeting. The City Council directed staff to hold a public hearing on increasing the hourly ice rental fees so that the prime time hours of ice rental would be revised from $155 to $170 per hour beginning on July 1, 2007. Staff has also revised the ice rental rates so that there are only two rates: prime time and non- prime time. This will greatly simplify the rates that are charged from the previously approved fee schedule. The previously approved ice rental rate was confusing because it was difficult to tell what the prime time hours were and what the non-prime time hours were. The non-prime time hourly rate reflects a $15.00 an hour decrease in the rental fee from the prime time rate. The prime and non- prime time rates will be based on the starting time of the ice rental. An example of this would be a group rents the ice from 9:45 p.m. until 10:45 p.m. As a result the rate would be charged at the prime time rate because the rental started at 9:45 p.m. ACTION REQUESTED Hold a public hearing and receive comments from the public regarding amending the Fee Ordinance's ice rental fees that would increase the hourly rental fees beginning on July 1,2007 and running through June 30, 2008 as identified in Exhibit A. After the City Council has closed the public hearing, the action being requested is to have the City Council by motion approve the amended hourly ice rental fees as identified in Exhibit A. ,ectfully Submi~ted, /IZg ~4 T'n~ Distad, Parks and Recreation Director Exhibit A Proposed Ice Rental Rates Ice Time Prime Time: Non-Prime Time: 7:00 a.m. until 10:00 p.m. 10:00 p.m. until 7:00 a.m. 7/1107 -6/30108 $170/hr $155/hr Existin2 Ice Rental Rates Ice Time Prime Time 6:00 A.M. 9:45 P.M. 10:00 P.M. 10:15 P.M. 10:30 P.M. 10:45 P.M. 11:00 P.M. (Non Prime Time) 7/1107 - 6/30/08 $155.00/hr $120.00/hr $150.00/hr $145.00/hr $140.00/hr $ 135.00/hr $130.00/hr $125.00/hr s/; City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrat@ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Adopt Resolution - 2007 Seal Coat Project Public Hearing DATE: March 5, 2007 INTRODUCTION At the January 16, 2007 City Council meeting, the Council accepted the feasibility report and scheduled a public hearing for March 5,2007, for the 2007 Seal Coat project. DISCUSSION The 2007 Seal Coat project is the fourteenth project in the City's seal coat program established by the City of Farmington in 1994. The seal coat program is implemented in a seven-year cycle. The streets indicated in Figure 1 of the report and Attachment A are to be included in the seal coat program this year. The streets in Middle Creek 5th through ih Additions, Middle Creek East, Meadow Creek 3rd Addition, Devonport Drive, 209th Street between Trunk Highway 3 and Cantata Avenue, Cantata Avenue between 209th Street and 20Sth Street, and 20Sth Street between Cantata Avenue and Cambodia Avenue are to be seal coated for the first time this year. The streets of Nelsen Hills Farm Fourth and Fifth Additions, Troy Hills First through Fourth Additions, Prairie Creek Fourth Addition, The Industrial Park, East Farmington First and Second Additions, East Farmington Eighth Addition, Honeysuckle Lane between Ash Street and Second Street, Second Street between Ash Street and Maple Street, Hickory Street between Second Street and Third Street, and the alley south of Saint Michael's Place are also scheduled to be seal coated this year. BUDGET IMPACT Since 2004, the City has participated in a Joint Powers Agreement with the cities of Bumsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, and Mendota Heights to complete Farmington's seal coat project. The 2007 Joint Powers Agreement was approved by the Council at the January 16, 2007 City Council meeting. The total estimated project cost for the 2007 Seal Coat project is approximately $209,S30. The City's special assessment policy indicates a 50/50 cost sharing split between the City and benefiting properties for seal coat improvements. The estimated assessment based on the estimated project costs and the special assessment policy is $79.30 per residential equivalent unit. Bid results for the 2007 Seal Coat Project were received by the City of Bumsville the week of February 19, 2007. The oil specified in the joint powers proposal this year was changed to include a polymerized oil that resulted in an increased bid amount. This is due to the request of a number of the cities in the joint powers agreement to include this type of oil in the project. The polymerized oil is more expensive than the standard oil that has been used on projects in Farmington over the years. The bid received would result in an estimated assessment of approximately $86.60 per residential equivalent unit. The low bidder for the 2007 Seal Coat Project was contacted by the City regarding the price of the oil bid. The low bidder indicated that if the previously used standard (non-polymerized) oil were to be utilized, there would be a cost savings compared to the polymerized oil. The contractor indicated a willingness to provide Farmington with the standard oil product. Based on the price for standard oil provided by the contractor, the residential equivalent unit price would be at or below the feasibility amount of$79.30. At this time staff recommends that the standard oil be utilized for this project this year. The seal coat product using the standard oil has worked well for Farmington over the years. Staff will continue to research the polymerized oil product over the next year and bring back more information to the Council for discussion with next year's project. ACTION REQUESTED Adopt the attached resolution ordering the 2007 Seal Coat project, approving the plans and specifications, and authorizing the City to complete these improvements as part of the Joint Powers Agreement with Bumsville with the non-polymerized (standard) oil. Respectfully submitted, ~m~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file RESOLUTION NO. R -07 ORDERING PROJECT, APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING THE CITY TO COMPLETE THESE IMPROVEMENTS AS PART OF A JOINT POWERS AGREEMENT PROJECT 07-01, 2007 SEAL COAT PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 5th day of March 2007 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, a resolution of the City Council adopted the 16th day of January 2007, fixed a date for a Council hearing on the proposed 2007 Seal Coat Project; and, WHEREAS, ten days' mailed notice and two publications of the notice of the hearing was given, and the hearing was held thereon on the 5th day of March, 2007, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota that, 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report, and the improvement should be made as proposed and not in connection with any other City improvement. 2. Such improvement is hereby ordered as proposed in the Council resolution adopted the 5th day of March, 2007. 3. Plans prepared by Lee M. Mann, P .E., engineer for such improvement, are hereby approved and shall be filed with the City Clerk. 4. The City complete these improvements as part of the Joint Powers project administered by the City of Bumsville. This resolution adopted by recorded vote of the Farmington City Council in open session on the 5th day of March 2007. Mayor Attested to the day of March, 2007. City Administrator SEAL 2007 Attachment A Streets Nelsen Hills Farm 4th and 5th Additions Everest Path Explorer Way Explorer Court Exodus Avenue Esquire Way Essence Trail Englewood Way Excalibur Trail Prairie Creek 4th Addition 187th Street West Easton Avenue Easton Court Eaglewood Trail Meadow Creek 3rd Addition 18ih Street I 89th Street 190th Street Troy Hills ]'t through 4th Additions 190th Street West Everest Path Everglade Path Everest Trail Everest Court Evenston Drive 193rd Street West Evening Star Way Evening Star Court 191st Street West Middle Creek 5th through 7th Additions 203rd Street West 203rd Court West Enright Court 206th Street West Location North phase line of Nelsen Hills Farm 5th Addition to 188th Street West All All North phase line of Nelsen Hills Farm 4th Addition to Esquire Way Everest Path to east phase line of Nelsen Hills 4th Addition Esquire Way to southeast phase line of Nelsen Hills Farm 4th Addition Everest Path to east phase line of Nelsen Hills Farm 5th Addition Englewood Way to south phase line of Nelsen Hills Farm 5th Addition Embers Avenue to east phase line of Prairie Creek 4th Addition All All Embers Avenue to east phase line of Prairie Creek 4th Addition Dunbury Avenue to 189th Street Dunbury Avenue to east phase line at Meadow Creek 3rd Addition East of Dunbury Avenue Everest Path to east phase line of Troy Hills 4th Addition 190th Street West to 195th Street All All All All West phase line of Troy Hills 1st Addition to east phase line of Troy Hills 1st Addition All All All English Avenue to east phase line of Middle Creek 5th Addition All All Cypress Drive to Eastview Avenue Streets Middle Creek East 1st Addition Eastview Avenue Industrial Park 208th Street Edmonton Avenue 210th Street West 211 th Street West Eaton Avenue East Farmington 1st, 2nd, and 8th Additions 9th Street 10th Street 11 th Street Oak Street Spruce Street Walnut Street Locust Street Larch Street Downtown area Honeysuckle Lane 2nd Street Hickory Street 209th Street Cantata Avenue 208th Street Devonport Drive Alley south of Saint Michael's Place Location 203rd Street West to 206th Street West All All All All All Trunk Highway 3 to Larch Street North phase line of East Farmington 8th Addition to Larch Street North phase line of East Farmington 8th Addition to Larch Street 9th Street to east phase line of East Farmington 1 st Addition Trunk Highway 3 to east phase line of East Farmington 1 st Addition 9th Street to east phase line of East Farmington 1st Addition 9th Street to east phase line of East Farmington 2nd Addition Trunk Highway 3 to east phase line of East Farmington 2nd Addition Ash Street to 2nd Street Ash Street to Maple Street 2nd Street to 3rd Street Trunk Highway 3 to Cantata Avenue 209th Street to 208th Street Cantata Avenue to Cambodia Avenue All All /Oa- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us -:\ TO: Mayor, Councilmembers, City Administrato( ~iI FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Elm Street Project Communication Group DATE: March 5, 2007 INTRODUCTION At the February 5, 2007 City Council meeting, it was indicated that staff is in the process of developing a communication plan for the Elm Street project. Part of this communication plan involves the creation of a project communication group. DISCUSSION This group is being created to facilitate communication during the project. The group would consist of stakeholders from the City, County, downtown businesses, and area residents. Staff envisions that the group would consist of: City Administrator Herlofsky, City Engineer Mann, Asst. City Engineer Schorzman, City project inspector Cristina Mlejnek, Administrative Assistant Lena Larson, Economic Development Specialist Tina Hansmeier, Project Engineer Tom Anton from Dakota County, Project Inspector Ron Fasen from Dakota County, I Councilmember and several representatives for the downtown business owners and area residents. The first meeting would occur prior to the beginning of the project. It is proposed that the group would then meet monthly to discuss progress on the project, upcoming work on the project and any issues or concerns that may have been brought to the attention of any of the stakeholders. A special meeting could be called at any time to discuss major issues that arise on the project. This group would not be the sole means of communication on this project but it would be an integral part of the overall project communication plan that will function to provide effective communication throughout the project. Several residents and business owners have expressed an interest to be a part of this group. Those individuals are: David Quehl (resident), Greg Kaslow (resident), Michelle Carter (resident), Ferro Pellicci (Pellicci Hardware), Doug Heikkila (Heikkila Studios), Colin Garvey (Landscape Depot), Chad Colignon (Roundbank, Farmington Business Council, NDC Chamber). Elm Street Project Communication Group March 5, 2007 Page 2 BUDGET IMPACT None at this time. ACTION REQUESTED Appoint one Councilmember to be a member of the Elm Street Project Communication Group. The business owners and residents that have indicated interest will be invited to participate in the group. Respectfully Submitted, ~rn~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file Tom Anton, Dakota County Ron Fasen, Dakota County Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. R55CKSUM LOG23000VO COUNCIL MEETING ON MARCH 5, 2007 Vendor 4 PAWS ANIMAL CONTROL LLC AFFINITY PLUS FEDERAL CREDIT U ALCORN BEVERAGE CO. INC. AMERICAN ASSOCIATION OF RETIRE AMERICAN ENGINEERING TESTING I APPLE VALLEY FORD APPLE VALLEY, CITY OF BANK OF NEW YORK, THE BELLBOY CORPORATION BELZER'S CHEV/DODGElKIA, JEFF BOESE, MARJORIE L BONESTROO ROSENE ANDERLlK INC Business Unit POLICE ADMINISTRATION EMPLOYEE EXPENSE FUND DOWNTOWN LIQUOR REV & EXP PILOT KNOB LIQUOR SENIOR CENTER PROGRAMS 208th ST WEST MIL & OVERLAY ANNUAL PRJ PATROL SERVICES PARK MAINTENANCE FIRE SERVICES PERM IMP REVOLVING FUND 2001C REVENUE BONDS 2001A & 2001B DOWNTOWN LIQUOR REV & EXP PILOT KNOB LIQUOR SOLID WASTE OPERATIONS POLICE ADMINISTRATION ENGINEERING SERVICES STREET MAINTENANCE STREET CONSTRUCTION ANNUAL SEALCOATING PROJECT CITY OF FARMINGTON 03/01/2007 9:58:01 Council Check Summary Page - 02/20/2007 - 03/04/2007 Object PROFESSIONAL SERVICES Amount 1,597.50 1,597.50 CREDIT UNION PAYABLE 2,150.00 2,150.00 COST OF GOODS SOLD COST OF GOODS SOLD 3,876.95 5,331.20 9,208.15 PROGRAMMING EXPENSE 300.00 300.00 PROFESSIONAL SERVICES PROFESSIONAL SERVICES 867.45 1,225.00 2,092.45 VEHICLE REPAIR SERVICE VEHICLE SUPPLIES & PARTS 67.29 141.07 208.36 EQUIPMENT REPAIR SERVICE 178.58 178.58 FISCAL AGENT FEES FISCAL AGENT FEES 250.00 1,150.00 1,400.00 COST OF GOODS SOLD COST OF GOODS SOLD 365.68 1,715.85 2,081.53 VEHICLE SUPPLIES & PARTS 166.14 166.14 MILEAGE REIMBURSEMENT 18.44 18.44 PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES 6,347.50 1,103.65 101.00 6,810.67 c....J R55CKSUM LOG23000VO CITY OF FARMINGTON 03/01/2007 9:58:01 Council Check Summary Page - 2 02120/2007 - 03/04/2007 Vendor Business Unit Object Amount ASH STREET PROJECT PROFESSIONAL SERVICES 81.00 195TH ST EXTENSION PROFESSIONAL SERVICES 101,002.94 208th ST WEST PROFESSIONAL SERVICES 478.68 SPRUCE ST EXTENSION PROFESSIONAL SERVICES 136.50 ELM ST RECONSTRUCTION PROFESSIONAL SERVICES 18,635.19 TH #3 IMP PROFESSIONAL SERVICES 4,302.00 CITY HALL PROFESSIONAL SERVICES 125.00 STORM WATER TRUNK PROFESSIONAL SERVICES 1,175.98 PRIVATE CAPITAL PROJECTS PROFESSIONAL SERVICES 12,973.21 PERM IMPRV REVOLVING FUND PROFESSIONAL SERVICES 3,627.71 FLAGSTAFF AVE PROFESSIONAL SERVICES 28,090.77 HILLDEE RECONSTRUCTION PROFESSIONAL SERVICES 2,091.72 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 4,043.90 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 8,171.12 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 2,674.25 WELL #8 PROFESSIONAL SERVICES 5,147.48 207,120.27 BRIESACHER, WAYNE SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 21.13 21.13 BUGBEE'S LOCKSMITH GENERAL FUND BALANCE SHEET MN SALES TAX DUE .36- BUILDING MAl NT SERVICES PROFESSIONAL SERVICES 67.11 66.75 BUREAU OF CRIMINAL APPREHENSIO FIRE SERVICES PROFESSIONAL SERVICES 90.00 90.00 CAMPBELL KNUTSON LEGISLATIVE CONTROL LEGAL 2,590.00 ADMINISTRATION LEGAL 613.18 HUMAN RESOURCES LEGAL 532.00 PLANNING & ZONING LEGAL 876.00 POLICE ADMINISTRATION LEGAL 6,523.74 ENGINEERING SERVICES LEGAL 707.50 RECREATION PROGRAM SERVICES LEGAL 448.00 HRAlECONOMIC DEVELOPMENT LEGAL 98.00 POLICE FORFEITURES LEGAL 308.00 SPRUCE ST EXTENSION PROFESSIONAL SERVICES 350.00 PRIVATE CAPITAL PROJECTS LEGAL 1,951.75 FLAGSTAFF AVE LEGAL 2,031.00 210TH STREET EAST LEGAL 322.00 SEWER OPERATIONS EXPENSE LEGAL 491.50 R55CKSUM LOG23000VO CITY OF FARMINGTON 03/01/2007 9:58:01 Council Check Summary Page - 3 02120/2007 - 03/04/2007 Vendor Business Unit Object Amount 17,842.67 CAP AGENCY SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 104.95 104.95 CAREY, TODD ICE ARENA OPERATIONS EXPENSE PROFESSIONAL SERVICES 390.00 390.00 CARLSON, TARA L RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 120.00 120.00 CARQUEST PATROL SERVICES VEHICLE SUPPLIES & PARTS 24.00 PATROL SERVICES VEHICLE REPAIR SERVICE 37.81 ENGINEERING SERVICES VEHICLE SUPPLIES & PARTS 8.66 SNOW REMOVAL SERVICES EQUIP SUPPLIES & PARTS 109.39 NATURAL RESOURCES VEHICLE SUPPLIES & PARTS 20.71 SOLID WASTE OPERATIONS VEHICLE SUPPLIES & PARTS 23.78 FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 18.55 FLEET OPERATIONS LUBRICANTS & ADDITIVES 100.83 343.73 CHISAGO LAKES DISTRIBUTING CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 592.99 592.99 CITY CENTER DEVELOPMENT LLC DOWNTOWN LIQUOR REV & EXP BUILDING RENTAL 10,794.85 10,794.85 CLAREYS SAFETY EQUIPMENT INC FIRE SERVICES VEHICLE SUPPLIES & PARTS 39.91 39.91 CMI MAILING & MARKETING SVS SEWER OPERATIONS EXPENSE POSTAGE 250.39 SOLID WASTE OPERATIONS POSTAGE 250.39 STORM WATER UTILITY OPERATIONS POSTAGE 250.39 WATER UTILITY EXPENSE POSTAGE 250.39 1,001.56 CNH CAPITAL STREET MAINTENANCE RENTAL OF EQUIPMENT 393.28 PARK MAINTENANCE RENTAL OF EQUIPMENT 417.05 810.33 COLLEGE CITY BEVERAGE INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 6,086.01 PILOT KNOB LIQUOR COST OF GOODS SOLD 11,724.50 R55CKSUM LOG23000VO CITY OF FARMINGTON 03/01/2007 9:58:01 Council Check Summary Page - 4 02/20/2007 - 03/04/2007 Vendor Business Unit Object Amount 17,810.51 CONBOY, WENDY ENGINEERING SERVICES MILEAGE REIMBURSEMENT 16.49 16.49 CORNERSTONE ENERGY INC POLICE ADMINISTRATION NATURAL GAS 2,007.05 FIRE SERVICES NATURAL GAS 2,930.21 BUILDING MAINT SERVICES NATURAL GAS 3,599.71 SENIOR CENTER PROGRAMS NATURAL GAS 380.29 SWIMMING POOL OPERATIONS NATURAL GAS 13.72- ICE ARENA OPERATIONS EXPENSE NATURAL GAS 3,829.95 DOWNTOWN LIQUOR REV & EXP NATURAL GAS 470.30 PILOT KNOB LIQUOR NATURAL GAS 464.37 SEWER OPERATIONS EXPENSE NATURAL GAS 1,599.54 SOLID WASTE OPERATIONS NATURAL GAS 1,599.54 STORM WATER UTILITY OPERATIONS NATURAL GAS 319.90 WATER UTILITY EXPENSE NATURAL GAS 1,680.15 18,867.29 CRAWFORD DOOR SALES OF BUILDING MAINT SERVICES BUILDING REPAIR SERVICE 210.90 210.90 CULLIGAN ULTRAPURE INDUSTRIES DOWNTOWN LIQUOR REV & EXP OTHER SUPPLIES & PARTS 11.75 PILOT KNOB LIQUOR OTHER SUPPLIES & PARTS 14.60 26.35 DAKOTA COMMUNICATIONS CENTER PATROL SERVICES CONTRACTUAL SERVICES 16,794.66 FIRE SERVICES CONTRACTUAL SERVICES 8,397.34 25,192.00 DAKOTA COUNTY LICENSE CENTER PATROL SERVICES VEHICLE LICENSES, TAXES, FEES 307.00 307.00 DAKOTA COUNTY LUMBER COMPANY PARK MAINTENANCE OTHER SUPPLIES & PARTS 6.06 ~ SOLID WASTE OPERATIONS OTHER SUPPLIES & PARTS 107.17 113.23 DAKOTA COUNTY SOIL AND WATER PRIVATE CAPITAL PROJECTS PROFESSIONAL SERVICES 728.00 728.00 DAKOTA COUNTY TREASURER SNOW REMOVAL SERVICES STREET MATERIALS 12,500.00 12,500.00 R55CKSUM LOG23000VO CITY OF FARMINGTON 03/01/2007 9:58:01 Council Check Summary Page - 5 02/20/2007 - 03/04/2007 Vendor Business Unit Object Amount DARGIS, LISA EMPLOYEE EXPENSE FUND TUITION REIMBURSEMENT 838.38 838.38 DAY DISTRIBUTING CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 336.75 PILOT KNOB LIQUOR COST OF GOODS SOLD 1,404.65 1,741.40 DELEGARD TOOL CO BUILDING MAINT SERVICES OTHER SUPPLIES & PARTS 174.47 174.47 DELTA HOSPITAL SUPPLY INC RESCUE SQUAD SERVICES EQUIP SUPPLIES & PARTS 156.40 156.40 DUNHAM BROTHERS WOOD RECYCLING SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 52.50 52.50 DUO-SAFETY LADDER CORPORATION FIRE SERVICES EQUIPMENT REPAIR SERVICE 27.72 27.72 ECM PUBLISHERS INC PLANNING & ZONING LEGAL NOTICES PUBLICATIONS 536.25 536.25 ECONO FOODS ADMINISTRATION OFFICE SUPPLIES 23.55 PLANNING & ZONING OFFICE SUPPLIES 15.92 PLANNING & ZONING OTHER SUPPLIES & PARTS 19.10 RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 16.05 SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 31.10 SEWER OPERATIONS EXPENSE OTHER SUPPLIES & PARTS 10.18 115.90 ENCOMM MIDWEST LLC WELL #8 CONSTRUCTION CONTRACTS 83,714.99 83,714.99 FARMINGTON EMPLOYEE CLUB EMPLOYEE EXPENSE FUND EMPLOYEE CLUB 95.35 95.35 FARMINGTON HIGH SCHOOL ICE ARENA REVENUE ADMISSIONS 2,775.05 2,775.05 FARMINGTON PRINTING INC INVESTIGATION SERVICES OTHER SUPPLIES & PARTS 42.50 INVESTIGATION SERVICES OUTSIDE PRINTING 194.48 R55CKSUM LOG23000VO CITY OF FARMINGTON 03/01/2007 9:58:01 Council Check Summary Page - 6 02120/2007 - 03/04/2007 Vendor Business Unit Object Amount DOWNTOWN LIQUOR REV & EXP OTHER SUPPLIES & PARTS 45.27 PILOT KNOB LIQUOR OTHER SUPPLIES & PARTS 45.26 327.51 FASTENAL COMPANY FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 132.25 132.25 FEDDER, RON BUILDING INSPECTIONS TRAINING & SUBSISTANCE 20.00 20.00 FLEET COMPUTING INTERNATIONAL FLEET OPERATIONS SUBSCRIPTIONS & DUES 625.00 625.00 FRADGLEY, KIMBERLEY E RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 150.00 150.00 FRONTIER COMMUNICATIONS PATROL SERVICES TELEPHONE 68.06 WATER UTILITY EXPENSE TELEPHONE 188.73 256.79 FRONTIER COMMUNICATIONS OF AME COMMUNICATIONS TELEPHONE 16.99 DOWNTOWN LIQUOR REV & EXP TELEPHONE 2.34 19.33 GALLS INCORPORATED PATROL SERVICES UNIFORMS & CLOTHING 124.94 124.94 GEMPLER'S INC GENERAL FUND BALANCE SHEET MN SALES TAX DUE 71.50- PARK MAINTENANCE OTHER SUPPLIES & PARTS 1,171.45 1,099.95 GODFREY'S CUSTOM SIGNS PARK MAINTENANCE EQUIP SUPPLIES & PARTS 23.43 23.43 GOPHER STATE ONE-CALL INC SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 168.18 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 168.17 336.35 GOVERNMENT FINANCE OFFICERS AS GENERAL ACCOUNTING SUBSCRIPTIONS & DUES 300.00 300.00 GRIGGS COOPER & CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 2,661.82 R55CKSUM LOG23000VO CITY OF FARMINGTON 03/01/2007 9:58:01 Council Check Summary Page - 7 02/20/2007 - 03/04/2007 Vendor Business Unit Object Amount PILOT KNOB LIQUOR COST OF GOODS SOLD 2,265.52 4,927.34 GS DIRECT INC COMMUNITY DEVELOPMENT OFFICE SUPPLIES 74.78 RECREATION PROGRAM SERVICES OFFICE SUPPLIES 74.78 SEWER OPERATIONS EXPENSE OTHER SUPPLIES & PARTS 74.79 STORM WATER UTILITY OPERATIONS OTHER SUPPLIES & PARTS 74.79 WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 74.79 373.93 HAWKINS INC WATER UTILITY EXPENSE CHEMICALS 13,887.74 13,887.74 HEADSETS. COM GENERAL FUND BALANCE SHEET MN SALES TAX DUE .13- POLICE ADMINISTRATION OTHER SUPPLIES & PARTS 2.08 1.95 HERLOFSKYJR,PETERJ ADMINISTRATION CELLULAR PHONES 25.00 ADMINISTRATION MILEAGE REIMBURSEMENT 23.28 48.28 HOHENSTEINS INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 580.20 PILOT KNOB LIQUOR COST OF GOODS SOLD 700.25 1,280.45 HYDRO METERING TECHNOLOGY WATER UTILITY EXPENSE EQUIP SUPPLIES & PARTS 315.24 315.24 ICMA RETIREMENT TRUST-457 EMPLOYEE EXPENSE FUND ICMA PAYABLE 5,326.00 5,326.00 I NTERNA TIONAL ASSOCIATION FIRE SERVICES SUBSCRIPTIONS & DUES 175.00 175.00 INTERSTATE BATTERY TWIN CITIES FIRE SERVICES VEHICLE SUPPLIES & PARTS 91.54 91.54 JG WEAR ICE ARENA OPERATIONS EXPENSE UNIFORMS & CLOTHING 1,090.00 1,090.00 JJB SOLUTIONS INC PARK MAINTENANCE OTHER SUPPLIES & PARTS 150.95 150.95 R55CKSUM lOG23000VO CITY OF FARMINGTON 03/01/2007 9:58:01 Council Check Summary Page - 8 02120/2007 - 03/04/2007 Vendor Business Unit Object Amount JOHNSON BROTHERS LIQUOR COMPAN DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 2,402.16 PilOT KNOB LIQUOR COST OF GOODS SOLD 2,294.40 4,696.56 KEEP AMERICA BEAUTIFUL INC SOLID WASTE OPERATIONS PROGRAMMING EXPENSE 105.50 105.50 KEllY ELECTRIC INC FIRE SERVICES BUilDING REPAIR SERVICE 90.00 BUilDING MAl NT SERVICES PROFESSIONAL SERVICES 115.26 205.26 LA VERNE'S PUMPING SERVICE FIRE SERVICES BUilDING REPAIR SERVICE 275.00 275.00 LAKEVlllE VACUUM ICE ARENA OPERATIONS EXPENSE EQUIPMENT REPAIR SERVICE 33.17 33.17 LAW ENFORCEMENT LABOR SERVICES EMPLOYEE EXPENSE FUND lElS DUES PAYABLE 296.25 296.25 lEAGUE OF MN CITIES INSURANCE INSURANCE INSURANCE DEDUCTIBLE 2,500.00 2,500.00 lEXISNEXIS INVESTIGATION SERVICES PROFESSIONAL SERVICES 150.00 150.00 LINDQUIST, BRIAN POLICE ADMINISTRATION OTHER SUPPLIES & PARTS 28.86 POLICE ADMINISTRATION TRAINING & SUBSISTANCE 78.78 107.64 M. AMUNDSON llP DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 113.68 DOWNTOWN LIQUOR REV & EXP OTHER SUPPLIES & PARTS 28.60 PilOT KNOB LIQUOR COST OF GOODS SOLD 525.24 PilOT KNOB LIQUOR OTHER SUPPLIES & PARTS 72.80 740.32 MARK VII DISTRIBUTORS INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 1,404.70 PilOT KNOB LIQUOR COST OF GOODS SOLD 3,061.18 4,465.88 MARTIN-MCALLISTER POLICE ADMINISTRATION PROFESSIONAL SERVICES 350.00 R55CKSUM LOG23000VO CITY OF FARMINGTON 03/01/2007 9:58:01 Council Check Summary Page - 9 02120/2007 - 03/04/2007 Vendor Business Unit Object Amount 350.00 MATTAMY (MINNEAPOLIS) PARTNERS SANITARY SEWER TRUNK SPEC ASSESS COUNTY PREPAID 14,635.66 WATER UTILITY REVENUES SPEC ASSESS COUNTY PREPAID 21,953.49 36,589.15 MEADOWVIEW ELEMENTARY SCHOOL RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 200.00 200.00 METRO FIRE FIRE SERVICES UNIFORMS & CLOTHING 57.00 57.00 METROCALL INC INVESTIGATION SERVICES PROFESSIONAL SERVICES 13.40 13.40 METROPOLITAN COUNCIL ENVIRONME SEWER OPERATIONS EXPENSE MCES FEES 66,099.61 66,099.61 MINGER CONSTRUCTION INC STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 332.00 332.00 MINNEAPOLIS POLICE DEPARTMENT INVESTIGATION SERVICES PROFESSIONAL SERVICES 432.00 432.00 MINNESOTA AFSCME COUNCIL #5 EMPLOYEE EXPENSE FUND AFSCME UNION DUES PAYABLE 778.96 778.96 MINNESOTA BENEFIT ASSOCIATION EMPLOYEE EXPENSE FUND MBA PAYABLE 108.34 108.34 MINNESOTA STATE RETIREMENT SYS EMPLOYEE EXPENSE FUND HEALTH CARE SAVINGS PLAN 2,076.27 2,076.27 MN STATE FIRE CHIEFS ASSOCIAT FIRE SERVICES SUBSCRIPTIONS & DUES 200.00 200.00 MN CHIEFS OF POLICE ETI MANAGE POLICE ADMINISTRATION TRAINING & SUBSISTANCE 275.00 275.00 MN CHILD SUPPORT PAYMENT CENTE EMPLOYEE EXPENSE FUND CHILD SUPPORT PAYABLE 1,314.24 1,314.24 R55CKSUM LOG23000VO CITY OF FARMINGTON 03/01/2007 9:58:01 Council Check Summary Page - 10 02120/2007 - 03/04/2007 Vendor Business Unit Object Amount MN DEPT OF REVENUE EMPLOYEE EXPENSE FUND GARNISHMENT PAYABLE 468.16 468.16 MN FIRE AGENCIES PURCHASING CO FIRE SERVICES SUBSCRIPTIONS & DUES 35.00 35.00 MN OFFICE OF ENTERPRISE TECHNO PATROL SERVICES TELEPHONE 74.00 74.00 MOLNAR, BRANDON RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 70.00 70.00 MOODY COUNTY CLERK OF COURTS EMPLOYEE EXPENSE FUND CHILD SUPPORT PAYABLE 175.00 175.00 NEENAH FOUNDRY COMPANY SEWER OPERATIONS EXPENSE OTHER SUPPLIES & PARTS 1,067.57 1,067.57 NORTH COUNTRY BUSINESS PRODUCT DOWNTOWN LIQUOR REV & EXP EQUIPMENT REPAIR SERVICE 273.82 PILOT KNOB LIQUOR EQUIPMENT REPAIR SERVICE 273.81 547.63 NORTH TRAIL ELEMENTARY SCHOOL RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 200.00 200.00 NORTHERN NATURAL GAS COMPANY STORM WATER UTILITY REVENUE ENTERPRISE SALES 9,363.10 9,363.10 NORTHERN SAFETY TECHNOLOGY PATROL SERVICES VEHICLE REPAIR SERVICE 37.06 37.06 NORTHLAND CHEMICAL CORP BUILDING MAINT SERVICES CLEANING SUPPLIES 161.44 SOLID WASTE OPERATIONS OTHER SUPPLIES & PARTS 69.95 231.39 NPOWER LLC FIRE SERVICES VEHICLE REPAIR SERVICE 101.64 101.64 OFFICEMAX - A BOISE COMPANY ADMINISTRATION OFFICE SUPPLIES 1,665.66 1,665.66 OLWELL, JOHN J. RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 300.00 R55CKSUM LOG23000VO CITY OF FARMINGTON 03/01/2007 9:58:01 Council Check Summary Page - 11 02120/2007 - 03/04/2007 Vendor Business Unit Object Amount 300.00 ORKIN EXTERMINATING BUILDING MAINT SERVICES PROFESSIONAL SERVICES 16.76 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 20.97 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 20.97 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 4.19 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 92.47 155.36 PAUSTIS WINE CO. DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 137.50 PILOT KNOB LIQUOR COST OF GOODS SOLD 547.75 685.25 PELLlCCI HARDWARE & RENTAL POLICE ADMINISTRATION OTHER SUPPLIES & PARTS 11.15 FIRE SERVICES VEHICLE SUPPLIES & PARTS 34.10 FIRE SERVICES BUILDING SUPPLIES & PARTS 131.13 FIRE SERVICES EQUIPMENT REPAIR SERVICE 15.21 STREET MAINTENANCE OTHER SUPPLIES & PARTS 8.94 SIGNAL MAINTENANCE OTHER SUPPLIES & PARTS 76.47 NATURAL RESOURCES OTHER SUPPLIES & PARTS 44.68 PARK MAINTENANCE OTHER SUPPLIES & PARTS 70.24 BUILDING MAl NT SERVICES BUILDING SUPPLIES & PARTS 943.81 BUILDING MAINT SERVICES OTHER SUPPLIES & PARTS 78.79 HRAlECONOMIC DEVELOPMENT BUILDING REPAIR SERVICE 25.18 SENIOR CENTER PROGRAMS BUILDING SUPPLIES & PARTS 13.71 SENIOR CENTER PROGRAMS OTHER SUPPLIES & PARTS 35.53 SWIMMING POOL OPERATIONS BUILDING SUPPLIES & PARTS 18.59 ICE ARENA OPERATIONS EXPENSE OTHER SUPPLIES & PARTS 21.28 ICE ARENA OPERATIONS EXPENSE BUILDING REPAIR SERVICE 30.64 DOWNTOWN LIQUOR REV & EXP OTHER SUPPLIES & PARTS 37.06 DOWNTOWN LIQUOR REV & EXP BUILDING REPAIR SERVICE 25.84 PILOT KNOB LIQUOR OTHER SUPPLIES & PARTS 62.00 SEWER OPERATIONS EXPENSE OTHER SUPPLIES & PARTS 154.36 SOLID WASTE OPERATIONS OTHER SUPPLIES & PARTS 208.89 STORM WATER UTILITY OPERATIONS OTHER SUPPLIES & PARTS 61.75 WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 157.02 FLEET OPERATIONS OTHER SUPPLIES & PARTS 9.40 2,275.77 PHILLIPS WINE AND SPIRITS INC DOWNTOWN L1aUOR REV & EXP COST OF GOODS SOLD 2,070.06 PILOT KNOB LIQUOR COST OF GOODS SOLD 3,542.66 5,612.72 R55CKSUM LOG23000VO CITY OF FARMINGTON 03/01/2007 9:58:01 Council Check Summary Page - 12 02120/2007 - 03/04/2007 Vendor Business Unit Object Amount PINE BEND LANDFILL INC SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 5,473. 75 5,473.75 POLFUS IMPLEMENT INC. NATURAL RESOURCES EQUIP SUPPLIES & PARTS 38.02 38.02 PRIVATE UNDERGROUND INFORMATION TECHNOLOGY PROFESSIONAL SERVICES 161.00 161.00 PRO-SWEEP INC PRIVATE CAPITAL PROJECTS PROFESSIONAL SERVICES 187.50 187.50 PUBLIC EMPLOYEES RETIREMENT AS EMPLOYEE EXPENSE FUND PERA PAYABLE 13,615.60 EMPLOYEE EXPENSE FUND PERA 16,901.29 30,516.89 QUALITY WINE AND SPIRITS CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 1,311.64 PILOT KNOB LIQUOR COST OF GOODS SOLD 1,320.41 2,632.05 R & R SPECIAL TIES OF WISCONSIN ICE ARENA OPERATIONS EXPENSE PROFESSIONAL SERVICES 51.30 51.30 REINHOLD, CHRISTINE SOLID WASTE OPERATIONS TRAINING & SUBSISTANCE 26.84 26.84 RESOURCE RECOVERY TECHNOLOGIES NATURAL RESOURCES PROFESSIONAL SERVICES 148.50 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 7,842.07 7,990.57 RIVERTOWN NEWPAPER GROUP ADMINISTRATION LEGAL NOTICES PUBLICATIONS 180.75 HUMAN RESOURCES EMPLOYMENT ADVERTISING 58.00 PLANNING & ZONING LEGAL NOTICES PUBLICATIONS 217.50 456.25 ROEDA SIGNS & SCREENTECH SEWER OPERATIONS MN SALES TAX DUE 30.95- SOLID WASTE OPERATIONS OTHER SUPPLIES & PARTS 507.18 476.23 ROLAND, ROBIN GENERAL ACCOUNTING TRAINING & SUBSISTANCE 15.00 GENERAL ACCOUNTING MILEAGE REIMBURSEMENT 67.90 R55CKSUM LOG23000VO CITY OF FARMINGTON 03/01/2007 9:58:01 Council Check Summary Page - 13 02120/2007 - 03/04/2007 Vendor Business Unit Object Amount 82.90 ROSEMOUNT SAW & TOOL NATURAL RESOURCES EQUIP SUPPLIES & PARTS 34.50 34.50 RUDORFER, MATT RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 164.50 164.50 SCHULZ ELECTRIC INC LIQUOR OPERATIONS MN SALES TAX DUE 8.79- DOWNTOWN LIQUOR REV & EXP BUILDING REPAIR SERVICE 230.20 PILOT KNOB LIQUOR BUILDING REPAIR SERVICE 140.08 361.49 SCHWlNESS LLC PILOT KNOB LIQUOR BUILDING RENTAL 14,492.49 14,492.49 SIMPLEXGRINNELL LP FIRE SERVICES PROFESSIONAL SERVICES 408.96 408.96 SOLAR SHIELD INC CAPITAL ACQUISITION MN SALES TAX DUE 14.95- CAPITAL ACQUISITION VEHICLES 244.94 229.99 SPRINT PATROL SERVICES CELLULAR PHONES 489.96 489.96 ST CLOUD TECHNICAL COLLEGE FIRE SERVICES TRAINING & SUBSISTANCE 170.00 170.00 STAR TRIBUNE HUMAN RESOURCES EMPLOYMENT ADVERTISING 841.80 841.80 STERLING CODIFIERS INC GENERAL FUND BALANCE SHEET MN SALES TAX DUE 38.61- ADMINISTRATION PROFESSIONAL SERVICES 632.61 594.00 SUMMIT SUPPLY CORPORA nON PARK MAINTENANCE OTHER SUPPLIES & PARTS 536.00 536.00 SVL SERVICE CORPORATION BUILDING MAINT SERVICES EQUIPMENT REPAIR SERVICE 1,424.85 1,424.85 R55CKSUM LOG23000VO CITY OF FARMINGTON 03/01/2007 9:58:01 Council Check Summary Page - 14 02/20/2007 - 03/04/2007 Vendor Business Unit Object Amount TIPTON, GARY PATROL SERVICES UNIFORMS & CLOTHING 47.95 47.95 TKDA INC SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 457.29 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 457.30 914.59 TROPHY HOUSE INC, THE RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 1,060.74 1,060.74 ULTIMATE MARTIAL ARTS RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 112.00 112.00 UNIFORMS UNLIMITED INC PATROL SERVICES EQUIP SUPPLIES & PARTS 361.04 PATROL SERVICES UNIFORMS & CLOTHING 53.19 414.23 UNITED PARCEL SERVICE PLANNING & ZONING POSTAGE 45.72 FIRE SERVICES PROFESSIONAL SERVICES 9.29 55.01 UNIVERSITY OF MINNESOTA NATURAL RESOURCES TRAINING & SUBSISTANCE 330.00 330.00 VALLEY-RICH CO INC WATER UTILITY EXPENSE PROFESSIONAL SERVICES 4,557.57 4,557.57 VAN DORN, ANDREW PATROL SERVICES UNIFORMS & CLOTHING 47.95 47.95 VICTORY CORPS BUILDING MAl NT SERVICES BUILDING SUPPLIES & PARTS 337.18 337.18 VOSS LIGHTING BUILDING MAINT SERVICES BUILDING SUPPLIES & PARTS 68.59 68.59 WEST PAYMENT CENTER GENERAL FUND BALANCE SHEET MN SALES TAX DUE 3.74- PATROL SERVICES OFFICE SUPPLIES 61.25 57.51 WINE COMPANY, THE PILOT KNOB LIQUOR COST OF GOODS SOLD 268.80 268.80 R55CKSUM LOG23000VO Vendor WINE MERCHANTS WlNGFOOT COMMERCIAL TIRE WOLD ARCHITECTS & ENGINEERS IN ZACK'S INC ZAHL-PETROLEUM MAINTENANCE CO CITY OF FARMINGTON 03/01/2007 9:58:01 Council Check Summary Page - 15 02120/2007 - 03/04/2007 Business Unit Object Amount DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 548.65 PILOT KNOB LIQUOR COST OF GOODS SOLD 1,406.64 1,955.29 SOLID WASTE OPERATIONS VEHICLE TIRES 582.13 582.13 CITY HALL PROFESSIONAL SERVICES 31,870.25 FIRST STREET GARAGE PROFESSIONAL SERVICES 82.88 31,953.13 STREET MAINTENANCE UNIFORMS & CLOTHING 130.46 130.46 DOWNTOWN LIQUOR REV & EXP OTHER SUPPLIES & PARTS 124.29 124.29 Report Totals 712,150.56 SODERBERG FOGARTY MCKNIGHT PRITZLAFF WILSON