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HomeMy WebLinkAbout12.19.22 Council Minutes COUNCIL MINUTES REGULAR December 19, 2022 1. CALL TO ORDER The meeting was called to order by Mayor Hoyt at 5:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Hoyt led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Hoyt, Lien, Porter, Wilson Members Absent: Bernhjelm Also Present: Leah Koch, City Attorney; Lynn Gorski, City Administrator; Chris Regis, Finance Director; Deanna Kuennen, Community Development Director;John Powell; Public Works Director; Kellee Omlid, Parks and Recreation Director;Jim Constantineau, Deputy Police Chief;Justin Elvestad, Fire Chief; Cynthia Muller, Administrative Assistant Audience: 4. APPROVE AGENDA MOTION by Lien, second by Porter to approve the agenda. APIF, MOTION CARRIED. S. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Wilson, second by Lien to approve the Consent Agenda as follows: a) Approved December 5, 2022, City Council Work Session and Meeting Minutes— Administration b) Adopted RESOLUTION R87-22 Approving Gambling Premise Permit—Farmington Wrestling—Administration C) Adopted RESOLUTION R88-22 Approving Gambling Premise Permit—Farmington Firefighters Relief Association—Administration d) Approved Contract for Planning Augmentation Services—Community Development e) Approved Bills—Finance f) Approved Removal of Temporary Pay Adjustment—Human Resources g) Approved Staff Changes and Recommendations—Human Resources h) Adopted RESOLUTION R89-22 Accepting Donation from the Louis Schmitz Foundation to the Youth Scholarship Program—Parks and Recreation i) Approved Agreement with Youth Sports Plus for Video Services at Schmitz-Maki Arena— Parks and Recreation j) Approved Transfer of General Fund Money—Police k) Approved Request for Statement of Qualifications (SOQ)to Provide Professional Services—Public Works Council Minutes(Regular) December 19,2022 Page 2 1) Approved Proposal from Goodpointe Technology for 2023 PCI Survey—Public Works APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Approve Playground Equipment for Flagstaff Meadows Park—Parks and Recreation Staff solicited proposals from eight companies for the purchase, freight and installation of new playground equipment for Flagstaff Meadows Park. This park is located south of Farmington High School in the Regetta Fields and Whispering Fields developments. Proposals were received from five companies. Companies could submit two proposals, one for separate 2-5 year and 5-12-year-old children play structures and a second for a large combined multi-generational play structure. Playground equipment is not standardized as each company has unique equipment. Some play components are proprietary, so they can't be matched by other companies. This is the reason proposals were requested with an identified not to exceed amount of$100,000. Because each company has unique playground equipment, each proposal has a unique look to it with different play components. Selection criteria identified in the RFP for this project included: - Best meets a nature theme - Most innovative and/or uniquely designed - Unique Play Opportunities compared to existing structures within the park system - Site compatibility - Play opportunities - Cost vs. relative play value - Can submit a proposal to purchase and install the playground equipment and resilient surface wear mats that does not exceed $100,000 total cost estimate for play structure(s) - The warranty coverage time period The Parks and Recreation Commission selected playground equipment that is manufactured by PlayPower LT and sold by Northland Recreation. The cost to purchase the playground equipment including freight and installation is $100,000. The commission felt this playground equipment best met the following selection criteria: Council Minutes(Regular) December 19,2022 Page 3 - Unique play opportunities compared to existing structures within the park system - Total number of play opportunities - Cost vs. relative play value - The nature theme Councilmember Wilson noted staff did good work on so many different levels. He was nervous with setting a price point and asked if we can expect overruns? Director Omlid stated January 1 the price is going up 5%. If we approve this tonight we are locked in with the price. She doesn't anticipate overages. Councilmember Wilson stated the community does a nice job in the 2-12 age range. What is attractive to 12-15 age range? Director Omlid stated some parks put up poles and let the kids put up their hammocks, some have adventure rope challenges. Councilmember Wilson added trails cover the 30-80 age range. Director Omlid noted there are loops in the park and a direct path to the playground. An RFP for the trails will be sent out in January 2023. Councilmember Porter stated this is nice work and mentioned her kids like the proposed equipment. Councilmember Lien appreciated the process and wanting to push the nature theme. The commission settled on a little bit of everything. Mayor Hoyt thanked Director Omlid and the Parks and Rec Commission. This process was definitely more thorough. He noted the wide swing in pricing on the proposals. Director Omlid noted there was also a wide swing in proposed equipment compared to cost. MOTION by Porter, second by Wilson to approve the purchase of Flagstaff Meadows Park playground equipment and installation from Northland Recreation at a cost of$100,000. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Lien: Thank you to the Police Department and volunteers for their work on Toys for Town. Porter: Toys for Town was very fun and was proud to be part of it. Thank you to staff for coming. Wilson: Toys for Town was amazing and he was glad to help with the event. The meaning comes full circle when deliveries are made to the families. It is unbelievable how Farmington cares and supports families. Koch: Encouraged residents to keep an eye on when the Judicial Committee is accepting applications for judges. Gorski. Thank you to Councilmember Katie Bernhjelm for her service on the Council. City offices will be closed December 23 and 26, and January 2. The next City Council meeting will be January 3, 2023. Council Minutes(Regular) December 19,2022 Page 4 Kuennen: We hosted two public open houses for a potential downtown project that went very well. Powell: We have a program for replacement of street signs and that will be completed over winter. The tree project is complete. We are working on bids for replacement of sidewalk panels. Omlid: Last week MinnWest Bank donated $16,000 to the Rambling River Center for the new van. Also Finch and Daisy donated $2,500 to the Rambling River Center. We will be flooding outside rinks on Friday if weather permits. Regis: Finance is preparing for year end. Elvestad: Urged residents to clear the snow from fire hydrants and to check their smoke alarms. Constantineau: This was the 35th year for Toys for Town and it was amazing. This community never ceases to amaze. It is as much a benefit for those that wrap the gifts as it is for those that receive them. Donations kept coming in. I am very proud to serve this community. Hoyt: There is always a lot going on this time of year. Riverview Elementary held a gingerbread building viewing. They are placed at businesses throughout the community. A huge thank you to streets and parks teams for the hours spent on snow removal. Toys for Town is special as he was a recipient of the program at a young age. There is a ton of work that goes into it. Within a half hour the list of names were taken for wrapping and delivery. He urged parents to explain the program to their kids and it will become a life-long event. Thank you to all who donated and helped the day of this event. 14. ADJOURN MOTION by Wilson, second by Porter to adjourn at 5:25 p.m. APIF, MOTION CARRIED. Respectfully submitted, Cynthia .duller Cynthia Muller Administrative Assistant