The URL can be used to link to this page

Home My WebLink About02.20.07 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA PRE-CITY COUNCIL MEETING February 20, 2007 6:30 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 2. APPROVE AGENDA 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA STAFF COMMENTS 6. ADJOURN PUBLIC INFORMATION STATEMENT ouncil workshops are conducted as an informal work session. all discussions shall be considered fact-finding, hypothetical and unofficial critical thinking exercises. which do not reflect an official public position. Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of a formal City policy position. Only official Council action normally taken at a regularly scheduled Council meeting should be considered as a formal expression of the City's position on any given matter. City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING FEBRUARY 20, 2007 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Commendation - Fire Department b) Commissioner Joe Harris CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (2/5/07 Regular) (2/6/07 & 2/12/07 Special) b) School and Conference - Finance c) Capital Outlay - Finance d) Adopt Ordinance - Text Amendment Park Dedication Ordinance - Parks and Recreation e) Accept Resignation Boards and Commissions - Administration f) Customer Service Response Report - Administration g) Appointment Recommendation Police - Human Resources h) Authorize Advertisement for Bids - Solid Waste i) Authorize Comprehensive Plan Update - Transportation - Planning j) Approve Bills k) Capital Outlay - ComputerNideo Projector - Administration (Supplemental) 8. PUBLIC HEARINGS a) Amend Fee Ordinance - Parks and Recreation 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Comprehensive Plan Amendment and Rezoning - Devney Property- Planning b) Utility Billing Update - Finance Action Taken March 5 Agenda Information Received Approved Information Received Approved Ord 007-571 Accepted Acknowledged Approved R23-07 Approved Approved Approved Approved Denied Information Received c) Dakota Communications Center Bonds - Administration d) FarmingtonlLakeville Sewer Interceptor Agreement - Engineering Information Received R24-0l 11. UNFINISHED BUSINESS a) Boulevard Tree Policy - Engineering b) Park Improvement and Planning Project - Parks and Recreation Information Received Approved 12. NEWBUSINESS a) Ice Arena Rates - Administration SilO/hour 13. COUNCIL ROUNDTABLE a) Vermillion River Planning Commission Appointment Open to Residents 14. ADJOURN City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING FEBRUARY 20, 2007 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Commendation - Fire Department b) Commissioner Joe Harris . CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (2/5/07 Regular) (2/6/07 & 2/12/07 Special) b) School and Conference - Finance c) Capital Outlay - Finance d) Adopt Ordinance - Text Amendment Park Dedication Ordinance - Parks and Recreation e) Accept Resignation Boards and Commissions - Administration f) Customer Service Response Report - Administration g) Appointment Recommendation Police - Human Resources h) Authorize Advertisement for Bids - Solid Waste i) Authorize Comprehensive Plan Update - Transportation - Planning j) Approve Bills 8. PUBLIC HEARINGS a) Amend Fee Ordinance - Parks and Recreation 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Resolution and Ordinance - Comprehensive Plan Amendment and Rezoning - Devney Property - Planning b) Utility Billing Update - Finance c) Dakota Communications Center Bonds - Administration Action Taken Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 d) FanningtonlLakeville Sewer Interceptor Agreement - Engineering Page 15 11. UNFINISHED BUSINESS a) Boulevard Tree Policy - Engineering b) Park Improvement and Planning Proj ect - Parks and Recreation Page 16 Page 17 12. NEW BUSINESS a) Ice Arena Rates - Administration Page 18 13. COUNCIL ROUNDTABLE a) Vermillion River Planning Commission Appointment 14. ADJOURN Z- COUNCIL MINUTES PRE-MEETING FEBRUARY 5, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Lisa Shadick, Administrative Services Director; Kevin Schorzman, Assistant City Engineer; Lee Smick, City Planner; J en Collova, Natural Resources Specialist 2. APPROVE AGENDA MOTION by Fogarty, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember McKnight asked about the cost of the training for the Police Officers. Chief Lindquist replied it is a total of$350. Councilmember McKnight then asked about the budget report and ifthe legislative budget was for the City Council. Finance Director Roland noted it is for the Council as well as the HPC. Councilmember McKnight noted it went over by $700 - $800. It was partially due to the HPC budget. The City received a grant and there was additional cost for HPC Consultant Vogel as well as his retainer. It was reflected as being over, but there are grant funds to support it. In addition, the legal services for the Council were slightly over for 2006. Councilmember Wilson noted Council received some information regarding trees and the financial impacts. He asked ifthis would be discussed at a workshop. City Administrator Herlofsky replied it will be discussed at a workshop or a Council meeting. Staff is looking for direction from Council as to whether trees should continue to be placed in the boulevard or on the property. Councilmember Pritzlaff asked about the change order for the mill and overlay. He noted they removed and replaced the curb structure for the catch basin and asked if the contractor did not know about it ahead of time. City Engineer Mann replied when it was milled and they saw the condition of it, it was decided it needed to be replaced. Councilmember Pritzlaffthen asked about the leaf pick-up before they could pave. City Engineer Mann stated this was not an item in the contract. It was not anticipated the project would go that far into the fall, so equipment had to be brought in to remove the Council Minutes (Pre-Meeting) February 5, 2007 Page 2 leaves. Councilmember Pritzlaff asked if that was the City's responsibility. City Engineer Mann replied anytime there is an Act of God which requires the contractor to go above what was anticipated, he does get compensated for that. Councilmember Pritzlaff then asked about the sidewalk and steps for Centennial Circle. City Engineer Mann replied they realized they needed to go back further to make the steps match the road. City Administrator Herlofsky reminded Council ofthe Workshop at 7:00 a.m. on February 6,2007. He noted he will be out ofthe office for a few days and Administrative Services Director Shadick will be in charge. Mayor Soderberg suggested moving the NPDES item to consent. Councilmember Fogarty asked what the permit fee is for. Staff replied the permit changed in 2006 and the non-degradation was added to it. The City has to pay to have the study done. 5. STAFF COMMENTS a) Fairhill Preliminary Plat - Planning City Planner Smick presented the preliminary plat for the Fairhill development. Councilmember Wilson felt it was an attractive development, however there were fewer larger lots than he anticipated. The regional park is proposed for phase 5. The developer has proposed 45 acres for the park, but staff would like a larger park. Councilmember Pritzlaffhad a concern with snow removal in the cul-de-sacs. Staff noted the snow is plowed to the middle ofthe cul-de-sac and staff is very aware of safety. This will be reviewed during the final design stage. If this does not work for garbage trucks, the cul-de-sacs will be removed. Councilmember Pritzlaffwould like the cul-de-sacs removed due to a safety hazard and more work for plows and garbage trucks. Councilmember Fogarty asked about the timing of phases 1 and 2. Krista Fleming, Newland Communities, stated the commercial is dependent on the market. They would like to have a daycare and neighborhood businesses in phase 2. Phase 2 would be 1 - 1 ~ years after phase 1. Councilmember Fogarty liked the roundabouts. Councilmember McKnight asked what is included in the community area. Ms. Fleming stated it would be a homeowners association and would have several amenities such as a pool, etc. They are considering having a second facility in a phase to the north. This will go to the Planning Commission on March 13,2007. Mayor Soderberg asked about the size of the parks. Ms. Fleming stated the park in the southwest comer is 42 acres. The park in the central area is 45 acres. Council Minutes (Pre-Meeting) February 5, 2007 Page 3 These are public parks and there will be a number of private park areas. Councilmember Wilson felt there was an opportunity for the Council, Parks and Recreation Commission, the Planning Commission and the developer to work together to develop a plan for the regional park. b) Rose Lake Addition Concept Plan - Planning This was added to the regular agenda. 6. ADJOURN MOTION by Fogarty, second by Wilson to adjourn at 6:57 p.m. APIF, MOTION CARRIED. Respectfully submitted, (~-d ,~ ;rv7c.~iz.~ -;';:__-1-- .~ Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR FEBRUARY 5, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. Mayor Soderberg called for a moment of silence for former Mayor Roy Rademacher. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Lisa Shadick, Administrative Services Director; Kevin Schorzman, Assistant City Engineer; Lee Smick, City Planner; Jen Collova, Natural Resources Specialist Krista Fleming, Peter Coyle 4. APPROVE AGENDA Mayor Soderberg moved item lOa) Approve Scope of Services - NPDES Non- Degradation Study to the Consent Agenda. The Rose Lake Concept Plan was moved to 10d) from the pre-meeting agenda. MOTION by McKnight, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Introduce New Employee - Engineering Mr. Kevin Schorzman was introduced as the new Assistant City Engineer. b) Commendations - Police Chief Officer Ted Dau was awarded the Officer of the Year Award by the MN Juvenile Officer's Association. Sgt. Lee Hollatz and Detective Shawn Scovill were recognized for their investigation of the Dunn Brothers robbery. Officer Nate Siem will be awarded the Farmington Police Department Medal of Honor and has been nominated for the MN Chief's of Police Medal of Honor for his attempt to rescue a victim from a pond. c) American Red Cross Proclamation Mayor Soderberg proclaimed 2007 The Year to Get Ready. Council Minutes (Regular) February 5, 2007 Page 2 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Wilson, second by Pritzlaffto approve the Consent Agenda as follows: a) Approved Council Minutes (1/16/07 Regular) (1/23/07 Special) b) Approved Cigarette License Restwell Motel - Administration c) Approved 3.2. Beer License - Administration d) Approved School and Conference - Administration e) Received Information School and Conference - Police Department f) Left Blank Intentionally g) Amended Fee Ordinance - Parks and Recreation h) Approved Appointment Recommendation Fire Department - Human Resources i) Approved Appointment Recommendation Fire Department - Human Resources j) Adopted RESOLUTION R20-07 Accepting Donation - Police Department Mayor Soderberg thanked the Middle School East for their donation. k) Adopted RESOLUTION R21-07 Accepting Donation -Administration Mayor Soderberg noted this was a donation from the Sauber family of a picture of the saloon formerly located across from the depot. 1) Adopted RESOLUTION R22-07 Accepting Donation Rambling River Center- Parks and Recreation m) Received Information 2006 Heritage Preservation Commission Annual Report- Administration n) Received Information December 2006 Financial Report - Finance 0) Approved Pipeline Crossing Agreement - 19Sth Street Project - Engineering p) Approved Change Order 2006 Mill and Overlay Project - Engineering q) Approved Change Order 20Sth Street Project - Engineering r) Authorized Update of City's Comprehensive Utility Plans - Planning s) Approved Bills t) Approve Scope of Services - NPDES Non-Degradation Study - Engineering Councilmember Fogarty noted there are unfunded mandates from the state amounting to $37,000 for a permit the City pays for through the MPCA. APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Approve Therapeutic Massage License - Administration Ms. Barbara Flaherty applied for a Therapeutic Massage license to practice at Farmington Barbers, 324 3rd Street. MOTION by Pritzlaff, second by Wilson to close the public hearing. APIF, MOTION CARRIED. MOTION by Fogarty, second by McKnight to approve the therapeutic massage license for Barbara Flaherty. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT Council Minutes (Regular) February 5, 2007 Page 3 10. PETITIONS, REQUESTS AND COMMUNICATIONS b) 2007 Projects Discussion - Engineering City Engineer Mann presented the projects anticipated for 2007. 195th Street Project - The City entered into an agreement with Dakota County for this project. This is to extend 195th Street to TH3 which is part of the Fairhill development. The project will begin this summer or late spring. The project will take two years with completion in the fall of2008. The intersection control at TH3 will be a roundabout. Fairhill Ponds Slope Stabilization - There is an area on the Fairhills pond that needs to be addressed. A feasibility report will be brought to Council in the near future. Hunter Lift Station Abandonment - This is the last can-style lift station left in the City. The concern is the walls and the floors have corroded and could fill up with water. This lift station was scheduled to be eliminated as part ofthe sewer line with the Ash Street project. This is located between 6th and 7th Street to the east of where Maple Street ends at 6th Street. Staff needs to determine if the lift station will be eliminated or install a temporary lift station until it is eliminated. The sewer will need to come up 7th Street in order to eliminate the lift station. 7th Street is not currently in the condition that would require a reconstruction. The temporary lift station would be paid for through the sewer fund. 7th Street may not need reconstruction for ten years. Sealcoat Project - This is part of the City's seven-year sealcoat program. Pumphouse #8 - This is in process at the comer of 200th Street and Pilot Knob Road. The well should be operational next fall. The project is funded by the Water Board. City Hall- This is at the comer of 3rd and Spruce Street. The project will start early this summer. Councilmember Pritzlaffnoted the infrastructure work on Spruce Street could cause an inconvenience to residents. Staff noted the road will be blocked for the least amount of time possible. The main connection is with the water main and should be done quickly - within a day or two. Mayor Soderberg asked if the closing of Spruce Street could be timed with the Elm Street project so traffic can get through. Staff stated they will try to close half of Spruce Street at a time. 208th Street Extension to Pilot Knob Road - This project was started last season. Sewer, water and storm sewer have been installed. Pavement, curb and gutter will be completed mid-summer. Elm Street - Staff is working on the design and the project will be bid in April. A communication plan is being developed for residents and businesses. The state Council Minutes (Regular) February 5, 2007 Page 4 has indicated opening Spruce Street at TH3 is a possibility for the duration of the Elm Street project. The City would need to commit to closing the access once the project is done. Further discussion would need to be taken to leave the access open permanently. Regarding the phasing, the section to the west of 1 st Street will remain open until after Rambling River Days. Regarding the section across the tracks, utilities will be done on one side and then the other to keep as much open as possible. Flagstaff Avenue Improvements - This is part of the new high school project. The project will be bid in Mayor June. The EA W needs to be approved prior to bidding. The project would be completed in the fall of2008. c) TH3 Roundabout Project Update - Engineering The roundabout would be located at the intersection of 19Sth Street and TH3. The project is in the design phase. It takes 12-15 months to obtain approvals. Construction would begin in the spring of 2008 and completed in that construction season. The state requires a PEER reviewer be hired for roundabouts. The state will help fund this review. The cost is $10,000 - $20,000. A Joint Powers Agreement with MnDOT will be brought to Council for approval at a future meeting. d) Rose Lake Concept Plan - Planning Mr. Bart Winkler has submitted a concept plan for the Rose Lake addition. This is located east of East Farmington with a connection to 213th Street and Spruce Street. He is proposing 122 single-family lots with four outlots. The lots would be 60 ft. wide. Council was concerned with driveway access to 213th Street, the park location in the upper comer makes a half mile distance from some of the lots. Council also commented the layout was uninteresting and saw traffic issues. It was suggested to put a frontage road along 213th Street for driveway access. Lot 14 in the cul-de-sac abuts three lots. The developer will be required to construct 213th Street to Biscayne Avenue. The park location would be better on the east side along the Prairie Waterway. Have more of a grid system for the design. The pond is proposed to be similar to Autumn Glen and Mystic Meadows. The ponds do have infiltration characteristics. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: She would be in favor of changing the policy to clear the snow from the ice rinks on holidays and weekends. Thanked the Mayor for hosting the Charity Ball. Council Minutes (Regular) February 5, 2007 Page 5 Councilmember McKnight: The Community Expo had a huge turnout and he thanked the businesses, organizations, residents and City staff. Councilmember Wilson: Thanked City Planner Smick for the Plan Farmington meeting last week. The second meeting will be held this Wednesday from 6:00 - 9:00 p.m. Councilmember PritzIaff: Thanked residents for attending the first Plan Farmington session and encouraged them to come for the second session. City Administrator Herlofsky: He distributed information on a metro transit meeting. There was an unaudited general fund summary for 2006 included in Council's packet showing the fund balance did increase somewhat. Administrative Services Director Shadick: The comments have been compiled from the first Plan Farmington visioning session and are available on the website. Council also requested a copy of this information. Mayor Soderberg: He received many positive comments on the Plan Farmington session about how well organized it was and how much information was gathered in a short period oftime. It was well attended. He encouraged residents to attend the next session on Wednesday. He attended the Community Expo and it was a wonderful event. Regarding trees, he felt it makes sense to require trees be planted behind the boulevard on private property. Council felt this would eliminate trees causing damage to sidewalks and curbs as they grow and problems with the garbage trucks. Council would also like staff to obtain information from surrounding communities as to what they require. A proposal will be brought to the next meeting. The Charity Ball was held last week and it was a great event. The proceeds go to the Community Action Council. 14. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 8: 19 p.m. APIF, MOTION CARRIED. Respectfully submitted, , /,' ~% )-v. lee( ( C~.;:? .~ <. C /c L<G 'c ~/ Cynthia Muller Executive Assistant MINUTES OF THE SPECIAL WORKSHOP OF THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NO. 192 AND THE FARMINGTON CITY COUNCIL HELD ON TUESDAY, FEBRUARY 6, 2007 AT 7:00 AM AT THE CITY CENTRAL MAINTENANCE FACILITY, 19650 MUNICIPAL DRIVE, FARMINGTON, MINNESOTA A Special Workshop of the Board of Education of Independent School District #192 and the Farmington City Council was held on Tuesday, February 6,2007 at 7:00 a.m. at the City Central Maintenance Facility, 19650 Municipal Drive, Farmington, Minnesota. Chair McKnight and Mayor Soderberg called the meeting to order at 7:00 a.m. Members present were: Kampf, Manthey, McKnight, Weyandt Donnelly, Heman and Superintendent Meeks. Also present were City Council Members D. McKnight, Pritzlaff, Wilson, Mayor Soderberg and City Administrator Herlofsky. Absent: Council Member Fogarty. Other staff and community members were also present. Mayor Soderberg stated that the project has started and the Developers Agreement is complete. Superintendent Meeks and Ms. Rosalyn Pautzke gave an update of the project to date and the future schedule for construction. The City Council Members and School Board Members engaged in a discussion about the Sports and Wellness Center. Mayor Soderberg mentioned that the City Council would like to determine what their role is in this project, whether it is truly a school district project or a community project. Economic development and the 2030 comprehensive plan were discussed. The School Board and Council Members expressed an interest to continue the discussion and administration was directed to find a date and time for the Council and Board to meet. Call to Order Roll Call New High School Project Discussion Sports and Wellness Center Motion by McKnight, seconded by Kampf, to adjourn the meeting at 8:23 a.m. Adjournment Respectfully submitted, Terry Donnelly, Clerk 157 Council Workshop Minutes February 12, 2007 Mayor Soderberg called the meeting to order at 5:30 p.m. Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson Also Present: Peter Herlofsky, City Administrator; Cynthia Muller, Executive Assistant MOTION by Fogarty, second by McKnight to approve the agenda. APIF, MOTION CARRIED. The purpose of the meeting was to discuss strategic planning. Finance - Council reached a consensus that they would like to see the fund balance at 35% in 5 years. In order to accomplish this, realistic expenses and revenues need to be established and the City cannot spend over 100% and needs to receive 100% of budgeted revenues. In 2006 some items were pushed to 2007. Now, those costs need to be absorbed in 2007. The City needs to be realistic when setting revenues and expenses. Council does not want to see the fund balance go below zero. The debt service should never be 25% more than the levy. Council would like to see the budget process start in May. Council requested staff research budgets of cities of similar SIze. Economic Development - Council agreed the commercial and industrial tax base should be at 30%. Currently residential is 95% of the tax base and that is too high. Staff will obtain the current ratio of commercial/industrial to residential tax base. Staff should develop a smooth and quick process for development approval and market this to developers to entice them to come to Farmington. Transportation - Council discussed their major transportation concerns. They would like to see a signal at CSAH 50 and Flagstaff Avenue and discussed talking to the County Commissioners to voice their concerns. Council would like a signal at 20gth and Akin Road. There should be more discussion with the school district regarding participating in a signal, as much of the traffic is due to the Middle Schools. 20gth Street will be a major east-west corridor. A portion of Diamond Path was completed in the first phase of Mystic Meadows. Council did not anticipate seeing the second phase for several years. The completed section at least provides a connection to 195th Street to go south. The intersection of Pilot Knob Road and 190th Street is also a concern. Council suggested they should attend a County Board meeting with these priorities and have staff follow-up. Council also discussed trails and sidewalks. Staff should research if there is an ordinance stating bikes are not allowed on sidewalks. Communication - Council felt the City Administrator's Weekly Update takes the place of the Week in Review. Video streaming of Council meetings was discussed and Council noted this is being done by the school district. A long-term goal would be to develop a list servo Council noted the website is being kept up-to-date with frequent changes in information. Staff did a great job of promoting the Plan Farmington Visioning Sessions and they were well attended. Council Workshop February 12, 2007 Page 2 Relationship - The relationship between the Council and School Board needs to be straightened out on a regular basis. When it comes to the relationship with the school, Council feels they are in a reactive mode. Council discussed being City leaders as opposed to worrying about what others will do. Council needs to present itself with one message and one voice; however, they have not had the opportunity to determine what that message should be. The City should inform the school of what the City is doing as far as economic development. Other discussions with the school could include participating in the signal at 208th Street and Akin Road and straightening out the intersection of Dallas Avenue and the entrance to the Middle School parking lot. The sportsplex is not a City issue. A marketing piece should be compiled by the City/School Districtlbusinesses before the fall sports season to promote what Farmington has to offer for attendees of sporting events. MOTION by Fogarty, second by McKnight to adjourn at 8:52 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~~~d~ Cynthia Muller Executive Assistant City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7i TO: /""'. Mayor, Council Members, City Administrat6r~ r{7 Robin Roland, Finance Director '-" FROM: SUBJECT: School & Conference - Finance DATE: February 20,2007 INTRODUCTION Attendance at the National Government Finance Officers Association Conference held June 10-13 in Anaheim, California is being planned. DISCUSSION This annual event for Government Finance Officers within provides a look at issues affecting government finance on the national scale. This year's theme is "Spotlight on Financial Performance" and a copy of the conference schedule is attached with this memo. This conference qualifies as continuing education for professional finance personnel. In addition, in my role as President-elect of the Minnesota GFOA, my attendance at the National conference helps coordinate the Minnesota membership in attendance there. BUDGET IMPACT The adopted 2007 budget includes $1,400 funding for this conference which will cover the $355 registration fee, $321 airfare and $450 hotel costs. ACTION REQUIRED This memo is for Council's information only. R~#J Robin Roland Finance Director ~~ Government Finance Officers Association na elm June 10 - 13, 2007 Spotlight On Financial Performance Detailed Session Information Inside Register Online @ www.gfoa.org Government Finance Officers Association . . 101 sf Annual Conference A1'lahei1l1, California Where the Public Finance Profession Meets, Learns, & Networks II Catch up on recent changes II Stay current with breaking developments Get ahead preparing for tomorrow's challenges Register today @ www.gfoa.org 3 Preconference seminars are additional educational opportunities of- fered on Friday and Saturday before the Annual Conference. The seminars are an excellent way for participants to maximize their ed- ucational experiences and achieve CPE credit. These in-depth sem- inars (lasting either one half-day or a full day) cover specialized topics on current issues affecting today's finance professional. The Changing World of Ethics Requirements: What You Need to Know Ethical behavior in the public sector has always been held to a high standard. Finance officers find themselves under even more scrutiny since the accounting and financial scandals in the private sector that brought about Sarbanes-Oxley legislation and SAS 99. How can you make sure that you and your employees exhibit responsible stewardship and avoid any hint of ethical scanda\:l This session will explore the current ethical environment and discuss appropriate responses to common dilemmas faced by pub- lic-sector employees. . 4 CPE credits Half-day Seminar Friday, June 8,1:00 pm - 5:00 pm The Next Step in Disaster Recovery Planning: A Finance Officer's Checklist for Business Continuity in a Catastrophe Life must go on in the face of disaster. To do that, critical responsi- bilities face state and local governments for the public health and safety in the event of natural disasters, terrorist attacks, and tech- nological failures. It is hard to conceive of all the "what ifs," but it is imperative that continuity plans be put in place now to avoid con- fusion and catastrophic failures in the future. This session will ex- plore processes you need to create that will allow your government to operate effectively in a disaster. It will look at not only how to get through the immediate emergency but also how to plan for the fi- nancial management ramifications following disaster. . 4 CPE credits Half-day Seminar Friday, June 8,1:00 pm - 5:00 pm Getting Your Message Out: Working with the Media to Tell Your Government's Story Media and government have a common goal- performing a service for the community. As an official you want to perform services that will benefit the citizens. The media want to report on your activi- ties so the citizens will know how well - or how badly - you are serving their interests. By understanding the needs of various media and establishing a cooperative working relationship with reporters, you can avoid what often becomes an adversarial relationship. In this session, media pros and finance practitioners will offer insights on how to effectively communi care with reporters and editors and how to use the media to communicate to the public most effectively. . 4 CPE credits Half-day Seminar Friday, June 8,1:00 pm - 5:00 pm Ge Government Finance Officers Association * A separate registration fee is required. . Putting it All Together: Practical Approaches for Integrating Strategic Planning, BUdgeting, Performance Measurement and Management The basics of successful performance budgeting and management include establishing broad goals to guide government decision making, planning approaches to achieve those goals, developing a budget to meet those goals, and evaluating performance. This session will look at practical methods and techniques to approach each step and transform your government into a performance-based organiza- tion that truly provides its citizens with what they want and need. . 8 CPE credits Full-day Seminar Saturday, June 9, 9:00 am - 5:00 pm Generational Changes in the Workforce: From Boomers to Gen X, Y, and Z Baby boomers are striving to make their mark on their careers be- fore they retire, Generation Xers want balance and freedom in their work life, Generation Ys are looking for work that has meaning for them, Generation Z is still too young to work but has grown up with technology like none of the generations before it. How will the character of the workforce change as the various generations mesh and try to work together" How will baby boomers pass on their institutional knowledge to the next generation of leaders? How do you recruit and retain a younger workforce" This session will expk the challenges of the government workforce in the years ahead. . 4 CPE credits Half-day Seminar Saturday, June 9,1:00 pm - 5:00 pm Making It Easy for Your Citizens to Get in Touch: The Benefits and the Costs of CRM Systems Constituent relationship management and the systems that sup- port the concept are popping up everywhere in the public sector today. Citizens expect their government to be responsive to their needs in an efficient and timely manner. With the evolution of technology, governments can implement CRM systems that streamline their business processes and allow citizens to communi- cate directly with their government. Learn about successes and pit- falls from government managers who have put these new technologies into practice.. 4 CPE credits Half-day Seminar Saturday, June 9,1:00 pm - 5:00 pm The GFOA is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing pro- fessional education on the National Registry ofCPE Sponsors. State boards of accountancy have final authority on the acceptance of in- dividual courses for CPE credit. Complaints regarding registered sponsors may be addressed to the: .I ~ National Registry of CPE Sponsors ~.. 150 Fourth Avenue North, Suite 700 ePE Nashville, TN 37219-2417 SPONSORS www.nasba.org _4 Spotlight on Financial Performance 101st Annual Conference l~.] 11 Co:).L:o:) ilti:.JlI.1'IO:) .'J [:.l'.'J Program The annual conference includes general sessions on Monday and Tuesday mornings that feature recognized leaders in the govern- ment finance profession and offers more than 70 concurrent sessions and discussion groups that address current issues in government fi- nance. Concurrent Sessions Create your own curriculum from among concurrent sessions in seven tracks offered over three days. Sessions cover the following areas: ~ Accounting, Auditing, and Financial Reporting ~ Budgeting and Financial Planning ~ Cash Management and Investing ~ Debt Management ~ Management and Policy ~ Pensions and Benefits ~ Technology and Digital Government Discussion Groups On Tuesday, June 12 from 3:50 pm to 4:50 pm, you will have an opportunity to exchange ideas with colleagues about day-to-day challenges. CPE Credits It is possible to earn up to 20 CPE credits at the GFOA's annual con- ference. Additional CPE credits can be earned by attending one or more of the GFOA's preconference seminars. Certification Examinations The GFOA's Certified Public Finance Officer (CPFO) program con- tinues with the administration of all five examinations on Friday, June 8. Technical and administrative support for the program is provided by Radford University's Governmental and Nonprofit Assistance Center. For an application packet, please go to the certification section on the GFOA's Web site at wu'w.gfoa.org or call Radford University at 540-831-6734. Exhibit Hall See the latest innovations from exhibitors offering management- and finance-related products and services to local, state, and provincial governments. The GFOA's exhibit hall is open Sunday through Tues- day. See www.gfoa.org for a list of current exhibitors. GFOA YieldAdvantage™ Demonstration Stop by the YieldAdvantage™ booth in the exhibit hall to learn how this Web-based platform can streamline your investment process, increase competition and enhance yields, as well as promote trans- parency. View your own GFOA YieldAdvantage™ demonstration. June 10 -13, 2007 User Meeting We invite current GFOA YieldAdvantage™ users to come by and meet with GFOA YieldAdvantage™ representatives. Share your ex- periences using this innovative tool. Interested nonusers are invited to join us and learn of the benefits of this platform firsthand. Meet Your State/Provincial Colleagues Opening Gathering and Reception Sunday, June 10,2007 · 5:00 pm - 6:30 pm Complimentary to all conference participants and guests Take advantage of the perfect way to find out right from the start "who's at conference this year?" Delegates and guests will gather at the Anaheim Convention Center's Exhibit Hall to meet others from their state or province and make plans for the busy days to come! This informal reception will feature beverages and light hors d'oeuvres, and will finish early enough to allow maximum flexibility for dinner plans or an evening visit to a Disney theme park. See you there! Taste of California Conference Finale Celebration Buffet dinner and live entertainment Tuesday,June 12, 2007 · 7:00 pm -10:00 pm Ticketed event, open to all conference particiPants and gue.rts $30 per person for adults · $15 penhild (3-16 years of age) How to top off the perfect stay in sunny Southern California? By planning now to attend a truly memorable evening of abundant food and top-quality, live entertainment at GFOA's Taste of California Conference Finale Celebration! This unique event will be held at the beautifully renovated arena plaza, in easy walking distance from all of the conference hotels (no buses!). After a buffet dinner, step inside the Anaheim Arena to experience our headline entertainment. We're not ready to give everything away just yet, so be sure to watch our Web page for an announcement with details on the entertainment at this not-to-be-missed event. 5 · 1 - 1 . I -: Accounting, Auditing, and Financial Reporting The Accounting and Auditing Year in Review This session will summarize the key developments in state and local government accounting and auditing during the past year. It also will explore both current and future subjects of research on the Gov- ernmental Accounting Standards Board's (GASB) technical agenda. Sunday,June 10, 2007 1:30 p.m. - 3:30 p.m. "A" is for "Audit": A Primer on Public-Sector Audit Committees The GFOA recently revised and expanded its guidance on audit committees to take full advantage of recent private-sector devel- opments and experience. An important result of that effort is the new GFOA publication An Eleaed Official's Guide to Audit Com- mittees. This session will explore the guidance on offer in the new publication. Monday,June 11, 2007 10:25 a.m. -11:15 a.m. Cashing In: Sales and Pledges of Receivables and Future Revenue Streams The GASB has now offered definitive guidance on how to account for sales and pledges of future cash collections. It also has expanded the disclosure requirements regarding revenue streams pledged for debt service. This session will take a comprehensive "debit/credit" approach to examining the new guidance. Monday,June 11, 2007 10:25 a.m. -11:15 a.m. Focus on Fund Balance The GASB will soon release an exposure draft proposing important changes in how governmental funds are used and in how the various components of "fund balance" are presented. This session will explore the proposed new guidance in detail, and assess its likely impact in practice. Monday,June 11, 2007 11:20 a.m. -12:10 p.m. Sorting out the Mess: Accounting for Pollution Remediation The GASB recently released a new standard that calls on govern- ments to calculate and report a liability for their pollution remedi- ation obligations. This session will examine in detail the GASB's new pollution guidance, with special emphasis on the introduction of the expected-cash-flows technique for estimating the liability and related recoveries. Monday,June 11,2007 11:20 a.m. -12:10 p.m. Preparing for the Big One: OPEB Implementation The GASB's new guidance on other postemployment benefits (OPEB) promises to have a practical impact on state and local gov- ernments at least as great as any accounting guidance ever offered in the public sector. This session will focus on the many technical and practical issues involved with implementing the new OPES guidance, both for employers and plans. Monday,June 11, 2007 1:25 p.m. - 3:05 p.m. Ge Government Finance Officers Association . Getting a Grip! Establishing an Effective Internal Audit Function Now, as never before, governments have become aware of the unique value of an effective internal audit function. This session will focus on how to plan for and implement an internal audit function, with special emphasis on pitfalls to be avoided. Monday,June 11, 2007 1:25 p.m, - 3:05 p.m. Capital Assets: Tangible and Intangible This session will combine a consideration of how to overcome the most common challenges to effective record keeping for capital as- sets with a thorough examination of the GASB's pending guidance on accounting and financial reporting for intangible assets. MOllday,June 11,2007 3:20p.m. - 5:00 p.m. Stats Status Report: Implementation Thus Far Numerous questions have been raised about the implementation of recently mandated changes to the statistical section. This session will focus on common questions, misunderstandings, and deficien- cies. It also will draw on illustrations of successful applications drawn from reports submitted to GFOA's Certificate of Achievement for Excellence in Financial Reporting Program. Monday,June 11,2007 3:20p.m. - 5:00 p.m. Getting It Right: Avoiding Misconceptions and Common Reporting Deficiencies Each year, the GASB and the GFOA attempt to clear up variou technical issues that challenge financial statement preparers. This session will focus on common reporting deficiencies and the key clarifications offered by the GASB and the GFOA this past year. Tuesday,June 12, 2007 10:15 a.m. -11:55 a.m. Risky Business: A GAAS Update The American Institute of Certified Public Accountants (AICPA) provides a wealth of auditing guidance, including statements on au- diting standards (SASs), audit and accounting guides, and audit risk alerts. This session will focus on the key AICPA guidance offered this past year, with special emphasis on the newly release "risk suite" of auditing standards. luesday,June 12, 2007 10:15 a.m. -11:55 a.m. Taking Your Government's Fraud Temperature How exposed is your government to fraud? What can your govern- ment do to limit that exposure? This session will explore practical ways of assessing the risk of fraud and successfully managing that risk. Tuesday, June 12, 2007 1:55 p.m. -3:35 p.m. What's the Deal? How to Make Better Costing Decisions From setting fees and charges to assessing the outsourcing options, the failure to apply sound costing techniques can be costly. This ses- sion will provide a practical introduction to the essential "do's" an.1 "don'ts" of costing in the public sector. Tuesday,June 12, 2007 1:55 p.m. -3:35 p.m. _6 Spotlight on Financial Performance 101st Annual Conference ~ June 10 -13, 2007 Something Old/Something New: A Yellow Book/Single Audit Update The Government Accountability Office (GAO) will soon release the latest edition of its classic Government Auditing Standards ("Yellow Book"). At the same time, the rules governing Single Audits continue to develop. This session will examine how changes at the federal level this past year will affect auditors of state and local governments. Wednesday,June 13, 2007 8:30 a.m. -10:10 a.m. Piercing the Veil: A Lay Person's Guide to Derivatives and How to Account for Them The GASB will soon release an exposure draft of its comprehensive new guidance on accounting and financial reporting for derivatives. This session will first examine the most commonly used derivatives in the public sector, and then consider how they would be accounted for under the GASB's proposed guidance. Wednesday,Jtme 13, 2007 8:30 a.m. -10:10 a.m. Getting Better All the Time! The GFOA's Recommended Practices on Accounting and Auditing The GFOA has published more than 20 recommended practices on a wide range of accounting and auditing issues. This session will carefully examine the whole gamut of the GFOA's recommendations on these important topics. Wednesday,June 13, 2007 10:25 a.m. -10:10 a.m. . Discussion Groups Making Popular Reports Truly Popular This session will invite participants to share practical tips and strategies on how to make popular reports even more accessible to the general public. Tuesday,June 12, 2007 3:50 p.m. - 4:50 p.m. The Challenge of Gathering Statistical Data This session will focus discussion on how most effectively to collect the data needed to prepare the newly revised statistical section of the comprehensive annual financial report. Tuesday,June 12, 2007 3:50 p.m. - 4:50 p.m. Writing a Better Letter of Transmittal This session will encourage participants to consider how they might make their letter of transmittal a more effective communication device, especially for those without a specialized background in accounting and finance. Tuesday, JU1te 12, 2007 3:50 p.m. - 4:50 p.m. Exploring Electronic Reporting Options Advances in technology have opened up creative new ways to make the comprehensive annual financial report available to citizens and other interested parties (e.g., posting on a government's Web site, distribution on CD). This session will explore the practical challenges and opportunities involved with such electronic presentations. Tuesday,June 12, 2007 3:50 p.m. - 4:50 p.m. Budgeting and Financial Management Best Practices in Capital Planning: How Does Your Process Stack Up? Capital planning is a critical tool for identifying capital needs and de- veloping appropriate financing strategies. Like all tools, it needs to be examined regularly for possible repair, refurbishing, or even re- placement. Is your process still working for you or can you do better? At this session, hear from leading practitioners about their high-per- forming systems and how they built them. Sunday, June 10, 2007 1:30 p.m. - 2:30 p.m. New Ideas for Generating Revenue Local governments are caught in a bind between increasing service demands and an anti-tax environment. Where can they look for new revenues? This session will explore innovative revenue sources in- cluding public-private partnerships, naming rights, long-term asset leases, and other strategies that have worked in state and local gov- ernments. Sunday,June 10, 2007 2:45 p.m. - 3:45 p.m. Taking Performance Measurement to the Next Level: Performance Management Governments use performance measures in a variety of ways but their greatest value is in managing and improving performance. Having a good set of measures is a great start; the next logical step for gov- ernments is to use these measures in managing toward mission achievement. This session will provide up-to-date practices for mak- ing the transition from simply measuring to managing per- formance to keep the organization focused on improvement and achieving goals. Monday,June 11, 2007 10:25 a.m. - 12:10 p.m. Budgeting and Managing Wages, Salaries, and Overtime Excessive overtime costs and other unanticipated salary expenditures can produce havoc in budget management. Practices for budgeting and managing these costs vary widely and there is no agreement on "best" approaches. Budget managers who have developed successful methods will present their solutions for controlling one of local gov- ernments' largest cost categories. Monday, June 11, 2007 1:25 p.m. - 3:05 p.m. The Future of Budget Technology Has technology for budgeting arrived? Advances in technology for budget process management, forecasting and scenario analysis, and even document production offer great promise for streamlining the process and providing better information for decision makers. Tech- nology experts and practitioners familiar with these new systems will discuss the latest advances, describe their experiences in selecting and implementing software, and offer advice for deciding which system is right for your government. Monday, June 11, 2007 3:20p.m. - 5:00 p.m. 7 Ge Government Finance Officers Association , 1 'I -: - 1 Using Performance Measures to Link Planning, Budgeting, and Management Compared to a decade ago, many more governments now include performance measures in their budgets and prepare strategic plans that include long-term goals. A big challenge for finance profes- sionals is to assure that plans, long-term goals, and budgets are well aligned and that the links are clear to stakeholders. Performance measurement is an effective tool for linking these components. At this session, practitioners who have integrated planning and budg- eting using performance measures will describe their systems and provide advice. Tuesday,June 12, 2007 10:15 a.m. -11:55 a.m. Long-Term Financial Planning: A Building Block for Fiscal Health A sound long-range financial planning process helps governments to sustain fiscal health over the long term and counteracts the short- term, tactical bias inherent in annual budgeting. The GFOA's new publication on long-term financial planning provides tools gov- ernments have successfully used to assess the long-range implica- tions of current and proposed policies and programs, recognize structural imbalances, and respond with workable long-term solutions. Speakers at this session, including the book's author, will describe their experiences in designing and implementing long-term financial planning processes. Tuesday,June 12, 2007 1:55 p.m. - 3:35 p.m. Cost-saving Alternatives for Service Delivery: Intergovernmental Service Sharing Cooperating with other governments on service delivery can have significant advantages: economies of scale and resulting cost savings, improved service quality, and service stability among them. While service sharing is growing in popularity, there is no definitive guidebook practitioners can turn to for time-tested approaches. This session will provide examples of successful service-sharing arrangements, covering key components including feasibility studies, service level choices, cost allocation, and risk sharing. Wednesday, June 13, 2007 8:30 a.m. -10:10 a.m. Developing Comprehensive Financial Policies The National Advisory Council on State and Local Budgeting guide- lines recommend that governments establish financial policies to help frame resource allocation decisions, A comprehensive set of financial policies that is regularly reviewed and updated also can pro- vide policy continuity during times of leadership change and staff turnover and is consistent with best practices in long-term financial planning. Speakers at this session will identify key policies that governments need and discuss how to craft them to support sound budgeting and planning decisions. Wednesday,June 13, 2007 10:25 a.m. -12:05 p.m. . . Discussion Group Performance Measurement for Small Communities Budget officials in small communities are challenged to find the time and the resources to investigate and implement performance measurement and management systems. Attend this session to share information on innovative approaches small governments have taken to get around resource limitations to create effective systems to meas- ure and manage performance. Tuesday,June 12, 2007 3:50p.m. -4:50 p.m. Cash Management and Investing Paper or Plastic? Using Purchasing Cards to Reduce Costs and Maintain Control Purchasing cards have the potential to simplifY purchasing, reduce paperwork, expedite delivery of services, and cut costs while main- taining effective internal controls in the treasury function. But, as with all tools, it is important to know how purchasing cards should be used and how they can be abused. Learn how leading govern- ments use purchasing cards to improve their procurement processes in this informative session. The session will feature a panel of repre- sentatives from the card industry, banking, and government. Sunday,June 10, 2007 1:30 p.m. -2:30 p.m. Fraud Prevention Techniques for Treasurers Payment fraud does not go away, it just goes digital. Learn effective techniques to protect your government against payment fraud in an increasingly complex banking environment. In this session, fraud prevention experts share the latest practices and technologies for avoiding fraud in check payments as well as in the accounts payable and accounts receivable functions. Sunday, June 10, 2007 2:45 p.m, - 3:45 p,m. Hitting a Moving Target: Investing in a Chang- ing Interest Rate Environment How should you invest your short-term funds in the current inter- est rate environment? Should you use a bullet or ladder strategy? What instruments, strategies, and techniques are best suited to the current environment? At this session, experienced portfolio man- agers will share the latest investment tips and strategies for short- term (non-pension) investing in today's market. Monday,June 11, 2007 10:25 a.m. -12:10 p.m. _8 Spotlight on Financial Performance 101st Annual Conference ~ June 10 -13, 2007 Preparing for the Worst of Times: Treasury Management in Emergencies Earthquakes.. .hurricanes... terrorist attacks. The list of threats seems to grow, and they all affect a local government's treasury management activities. While you can't control when a disaster occurs, you can control your government's level of preparedness. By knowing your vulnerability and what actions to take in advance, you can reduce the impact on your treasury activities. This session will introduce disas- ter response tools for the treasury function. Speakers will illustrate how these have been applied successfully in recent disasters including Hurricane Katrina. Monday, June 11, 2007 1:25 p.m. - 3:05 p.m, Technologies for the Treasury Function New technologies that help governments move from paper to electronic payment hold great efficiency potential for government agencies. Speakers will introduce promising technologies that can help treasurers improve productivity while maintaining financial controls. Topics will include: electronic check processing, electronic bill presentment and payment, and the "mobility trend" - the use of mobile devices such as cell phones and PDAs to manage treasury functions. Monday,June 11,2007 3:20 p.m. - 5:00 p.m. Choosing and Using An Investment Advisor Governments are increasingly turning to investment advisors for help in investing operating funds. Governments need to know what the options are and how to make the best choices. Based on the GFOA's new publication, An Introduction to Investment Advisors for State and Local Governments, this session will feature discussions on the advan- tages and drawbacks of using investment advisers and best practices for selecting and engaging investment advisers. Tuesday,June 12, 2007 10:15 a.m. -11:55 a.m. Getting the Most From Your Banking Relationship New banking technologies have enabled many governments to re- duce operating costs in the finance department by including new serv- ices in their banking agreements. Banks can provide customized reporting, easy access, and improved multi-factor security. Speakers at this session will discuss the new services available, key components of a banking relationship review, and what to include in an RPF for banking services. Tuesday,June 12, 2007 1:55 p.m. - 3:35 p.m. Measuring Portfolio Performance: Total Return versus "Beyond Total Return" How to measure the performance of a government investment port- folio is an important and much debated issue in the public investing world. On one side of the debate are those who argue that the total re- turn of the porrfolio is the best measure. On the other side are those who argue that a fiduciary standard established in a government's in- vestment policy should be used to manage and measure public in- vestment portfolios. Hear opposing views from leading proponents of each of these two very different methods. Wednesday,June 13, 2007 8:30 a.m. -10:10 p.m. Maximizing the Benefits of Remote Check Deposit "Remote capture" is a hot topic in the banking industry. What is it and how can your government benefit from this technology? What key factors can make or break remote capture" This session will fea- ture local government treasury managers who will discuss their ex- perience with remote capture, the challenges they encountered, and the lessons they learned. Wednesday,June 13, 2007 10:25 a.m. -12:05 p.m. Debt Management '," " Selecting and Compensating Bond Professionals Many governments hire outside professionals to assist with debt is- suance. A strong team is essential to ensure a successful bond offering; consequently, it is important to understand what each outside pro- fessional can bring to the table, what they are obligated to provide, and what their fiduciary responsibilities are to you - their client. The latest information on selection, hiring, and compensation prac- tices for bond counsel, disclosure counsel, underwriters, financial ad- visors, trustees, and others will be provided at this session. Sunday,June 10, 2007 1:30 p.m. -2:30 p.m. Understanding Bond Pricing Bond pricing is an important issue for the government finance officer. The emergence of real time pricing and trading data established by the Municipal Securities Rulemaking Board and The Bond Market Association's Web site, www.investinginbonds.com. enable issuers to track bond prices beginning immediately after the initial sale, and throughout the lifetime of the bonds. Learn how to use this body of knowledge to your advantage and to assist in deciding on the method of sale (competitive vs. negotiated) to ensure that your next bond deal is priced appropriately. Sunday,June 10, 2007 2:45 p.m. - 3:45 p.m. Choosing Between Competitive and Bond Sales: New Evidence that Can Help The choice between a competitive and negotiated bond sale is a crit- ical and controversial one. Finance officers need to provide solid jus- tification for recommending either approach. This session will present new research on rationales for choosing competitive and negotiated sales, the benefits of each method, and tools for deciding the best al- ternative for your government. Monday, June 11, 2007 10:25 a.m. -12:10 p.m, Regulatory Activity in the Marketplace Over the past year, multiple federal investigations into possible guar- anteed investment contract (GIC) bid rigging have taken center stage in the municipal market. In addition, the IRS and Treasury have is- sued numerous proposed and final regulations. An update on the GIC situation and information on recent regulatory activity will be pre- sented at this session. Monday, June 11, 2007 1:25 p.m. - 3:05 p.m. 9 Accounting, Auditing and Financial Reporting Budgeting and Financial Planning Cash Management and Investing SUNDAY - JUNE 10, 2007 2:45 p.m. - 3:45 p.m. EXHIBITS OPEN REGISTRATION OPEN WOMEN'S PUBLIC FINANCE NETWORK MEETING - OPEN TO ALL CONFERENCE ATTENDEES Concurrent . The Accounting and Auditing . Best Practices in Capital Planning: . Paper or Plastic? Sessions Year in Review How Does Your Process Stack Up? Using Purchasing Cards to Reduce (1 CPE each) (1 :30 p.m. - 3:30 p.m. & 2 CPE) Costs and Maintain Control Concurrent . New Ideas for Generating Revenue . Fraud Prevention Techniques Sessions for Treasurers (1 CPE each) BLACK CAUCUS MEETING - OPEN TO ALL ATTENDEES GFOA OPENING GATHERING & RECEPTION 9:30 a.m. - 4:00 p.m. 10:00 a.m. - 4:00 p.m. 12:30 p.m. -1:30 p.m. 1:30 p.m. - 2:30 p.m. 4:00 p.m. - 5:00 p.m. 5:00 p.m. - 6:30 p.m. MONDAY - JUNE 11. 2007 8:00 a.m. - 4:30 p.m. REGISTRATION OPEN 8:30 a.m. -10:15 a.m. GENERAL SESSION - (2 CPE) 9:30 a.m. - 4:30 p.m. EXHIBITS OPEN 10:25 a.m. -11:15 a.m. . "A" is for "Audit": A Primer on . Taking Performance Measurement . Hitting a Moving Target: Public-sector Audit Committees to the Next Level: Investing in a Changing . Cashing In: Sales and Pledges Performance Management Interest Rate Environment of Receivables and Future Revenue Streams 11:20 a.m. -12:10 p.m. . Focus on Fund Balance . Sorting Out the Mess: Accounting for Pollution Remediation 12:10 p.m. -1:10 p.m. LUNCH WITH YOUR COLLEAGUES (DELEGATES ONLY) 1:25 p.m. - 3:05 p.m. Concurrent . Preparing for the Big One: . Budgeting and Managing Wages, . Preparing for the Worst of Times: Sessions OPEB Implementation Salaries, and Overtime Treasury Management (2 CPE each) . Getting a Grip! Establishing an in Emergencies Effective internal Audit Function 3:20 p.m. - 5:00 p.m. Concurrent . Capitai Assets: . The Future of Budget Technology . Technologies for the Sessions Tangible and Intangible Treasury Function (2 CPE each) . Stats Status Report: Implementation Thus Far - TUESDAY - JUNE 12, 2007 8:00 a.m. - 4:30 p.m. REGISTRATION OPEN 9:00 a.m. - 3:30 p.m. EXHIBITS OPEN 9:00 a.m. -10:00 a.m. GENERAL SESSION - (1 CPE) 10:15 a.m. -11:55 a.m. Concurrent . Getting it Right: . Using Performance Measures . Choosing and Using Sessions Avoiding Misconceptions and to Link Planning, Budgeting, an Investment Advisor (2 CPE each) Common Reporting Deficiencies and Management . Risky Business: A GAAS Update 12:10 p.m. -1:40 p.m. ANNUAL BUSINESS LUNCHEON (DELEGATES ONLY) 1:55 p.m. - 3:35 p.m. Concurrent . Taking Your Government's . Long-term Financial Planning: . Getting the Most from Your Sessions Fraud Temperature A Building Block for Fiscai Health Banking Relationship (2 CPE each) . What's the Deal? How to Make Better Costing Decisions 3:50 p.m. - 4:50 p.m. Discussion . Making Popular Reports . Performance Measurement for Groups Truly Popular Small Communities (1 CPE each) . The Challenge of Gathering Statistical Data . Writing a Better Letter of Transmittal . Exploring Electronic Reporting Options 7:00 p.m. -10:00 p.m. TASTE OF CALIFORNIA CONFERENCE FINALE WEDNESDAY - JUNE 13, 2007 8:30 a.m. -10:10 a.m. Concurrent . Something Old/Something New: . Cost.Saving Alternatives for . Measuring Portfolio Performance: Sessions A Yellow Book/Single Audit Update Service Delivery: Total Return versus (2 CPE each) . Piercing the Veil: A Lay Person's Intergovernmental Service Sharing "Beyond Total Return" Guide to Derivatives and How to Account for Them 10:25 a.m. -12:05 p.m. Concurrent . Getting Better All the Time: . Developing Comprehensive . Maximizing the Benefits Sessions The GFOA's Recommended Practices Financial Policies of Remote Check Deposit (2 CPE each) on Accounting and Auditing - _10 Spotlight on Financial Performance Debt Management Management and Policy Pension and Benefits Technology and Digital Government Ijj> EXHIBITS OPEN - REGISTRATION OPEN - WOMEN'S PUBLIC FINANCE NETWORK MEETING - OPEN TO ALL CONFERENCE ATTENDEES II Selecting and Compensating . Ethics and the Finance Officer: II Protecting Your Employees' II Making the Most of Your Data: Bond Professionals Perception Is Reality Personal information: Tools for Better Planning Data Security Strategies and Decision Making II Understanding Bond Pricing II Using the Balanced Scorecard II Aspirin for Your Healthcare Benefit II Making the Case for to Achieve Career Success Headache: Savings Strategies that Work Technology Purchases BLACK CAUCUS MEETING - OPEN TO ALL ATTENDEES GFOA OPENING GATHERING & RECEPTION 111//:; REGISTRATION OPEN GENERAL SESSION -(2 CPE) EXHIBITS OPEN II Choosing Between Competitive . Bringing Out Your Inner Negotiator: II OPEB Part I: Sorting Out Fact II New Capabilities in ERP Systems and Negotiated Bond Sales: Finance Officers as Conflict Managers from Fiction and Getting Started New Evidence That Can Help LUNCH WITH YOUR COLLEAGUES (DELEGATES ONLY) II Regulatory Activity in the . Beyond Insurance: . Hedge Fund Basics II Highlighting New Technologies Tax-Exempt Marketplace Enterprise Risk Management for Public Pension Plans in the Public Sector II Issuing Derivatives: . Enhancing Employee Commitment II OPEB Part II: The Practical II Software as a Service: Questions and Answers Issues Behind the Accounting The Future for Small to Mid-size Governments? jj Ij REGISTRATION OPEN EXHIBITS OPEN GENERAL SESSION -It CPE) II New Technologies for Managing Debt II After the Boomers: Managing the Retirement Wave and Succession Planning II And That's Not All: Using CRM to Connect with Citizens and Cut Costs, Streamline Services, and Track Performance ANNUAL BUSINESS LUNCHEON (DELEGATES ONLY) . The Risks and Rewards of II What Governments Need to Know II Technoiogy for Economic Development Partnerships: about Securities Litigation Performance Measurement Learning from Experience II Keeping Up with Changes in the II Becoming a Certified Public II News from the Trenches: II Defining Key Outcomes for Debt Market for New and Finance Officer OPEB Implementation Challenges Enterprise Application Implementation and Non-routine Issuers TASTE OF CALIFORNIA CONFERENCE FINALE . Funding Regional Assets . When Does Self-Insurance . Are You Ready: Make Sense for Local Governments Identifying and Analyzing the Risks of Major Technology Projects II In the Debt Stream: Setting II Eminent Domain in the Post-Kelo World: II The Changing World of Government II Breaking the Habit: Preparing Your Course for Debt Issuance What Are the "Right" Answers? Defined Contribution Pension Plans the Organization for Change 11 Ge Government Finance Officers Association , 1 Issuing Derivatives: Questions and Answers Governments continue to enter the derivatives market at a record pace. Finance officers need to understand the mechanics of the mar- ket before deciding whether participation is a good choice for their government. Speakers will discuss the questions finance officers should ask, recent IRS actions regarding the derivatives market, guidelines included in GFOA's new recommended practice, "Use of Debt-Related Derivatives Products and Development of a De- rivatives Policy", and the companion checklist developed by the GFOA's Governmental Debt Management Committee. Monday,June 11,2007 3:20 p.m. - 5:00 p.m. New Technologies For Managing Debt Debt management technology cannot only streamline debt issuance and management, but may also save money for your government. With more tools available than ever before, finance officers can use technology-based products and the Web to assist in selling bonds, reinvesting bond proceeds, monitoring trustee activities, adhering to disclosure responsibilities, and managing the pre- and post-issuance document process. Attend this session to hear from finance profes- sionals who are using these new technologies. Tuesday,June 12, 2007 10:15 a.m. -11:55 a.m. In the Debt Stream: Setting Your Course for Debt Issuance Debt is an essential part of local government capital improvement programs and an effective tool for supporting economic development and stimulating private investment. But what are the right times to issue debt versus funding with cash' What factors are critical for deciding? This session will outline the fundamentals of debt is- suance, provide decision rules for when and what type of debt to issue, and offer considerations for deciding on the appropriate mix for project financing. Presenters will also discuss the importance of knowing your debt capacity limits, building a finance team, and developing a comprehensive debt policy for your community. Wednesday,June 13, 2007 10:25 a.m. -12:05 a.m. . Discussion Group Keeping Up with Changes in the Debt Market for New and Non-routine Issuers Even though small and medium-size jurisdictions may issue debt infrequently, they should be aware of debt issuance practices and trends in the municipal marketplace. This discussion group will ad- dress issues of importance to infrequent issuers, including how to manage both pre- and post-sale responsibilities. Tuesday,June 12, 2007 3:50 p.m. - 4:50 p.m. Management and Policy Ethics and the Finance Officer: Perception Is Reality Public finance officials have traditionally held themselves to excep- tionally high ethical standards. Even so, they find themselves under increasing scrutiny as news reports on public and private sector scan- dal surface. How can you make sure that you and your employees exhibit responsible stewardship? This session will explore the current ethical environment and discuss a proactive approach to demonstrating ethical behavior. Sunday,June 10, 2007 1:30 p.m. -2:30 p.m. Using the Balanced Scorecard to Achieve Career Success The balanced scorecard (BSC) has been used for nearly 15 years, tra- ditionally to measure organizational performance. A similar approach can provide a career development tool, offering a way for finance officers and employees to set goals, and measure and achieve sus- tainable results. With very few modifications, the basics of the BSC can be used to develop an effective career management strategy. This session will introduce you to the technique and help you cre- ate your own balanced scorecard. Sunday,June 10, 2007 2:45 p.m. - 3:45 p.m. Bringing Out Your Inner Negotiator: Finance Officers as Conflict Managers Public finance officers frequently find themselves caught in the middle - between political and managerial imperatives, between competing department heads, and, perennially, between conflicting demands for resources - on issues that cannot be resolved with a finance toolkit. Skills in mediation, dispute resolution, and negotiation are sometimes necessary to help finance officers settle disagreements before they turn into major confrontations. At this session, you will hear from finance officers who have successfully used conflict resolution tools and from a professional mediator who will describe the nuances of mediation in the public sector. MOllday,June 11, 2007 10:25 a.m. - 12:10 p.m. Beyond Insurance: Enterprise Risk Management in the Public Sector Enterprise risk management (ERM) goes far beyond the insurance function and involves the culture, processes, and structures directed towards the etTective management of opportunities and threats. Many governments are now considering implementing ERM in their organizations. This session will examine the role finance offi- cials can play in implementing ERM in their organization. Strate- gies for creating organization-wide buy-in will also be discussed, MOllday,June 11, 2007 1:25 p.m. - 3:05 p.m. _12 Spotlight on Financial Performance ~lst Annual Conference . Enhancing Employee Commitment With the wide variety of participants in today's workforce, managers need many skills. One critical skill is to understand and motivate em- ployees, This session will provide managers with tools for fostering em- ployee commitment through day-to-day interaction. Presenters will focus on the following topics: why compliance alone will not lead to improvement; how to create commitment within a team; and the per- sonal impact of a manager's behavior on employees. Monday,June 11, 2007 3:20p.m. -5:00 p.m. After the Boomers: Managing the Retirement Wave and Succession Planning With the boomer generation retiring, the importance of succession planning is becoming more critical than ever. What is involved in succession planning and why should finance officers care about it? This session will address these questions and provide guidelines for developing a succession plan that will work for your department or for your entire government. Presenters will share their experiences in suc- cession planning and how to set goals and define success. Tuesday,June 12, 2007 10:15 a.m. -11:55 a.m. The Risks and Rewards of Economic Develop- ment Partnerships: Learning from Experience The adage "experience is the best teacher" certainly applies to pub- lic-private development partnerships involving large, influential cor- porations. Initial cooperation may lead to a strong partnership and a successful project, or in the worst cases, may fade into charges and counter-charges about what went wrong and who deserves the blame. Speakers will present information both on what works, and what drives participants crazy in partnering with powerhouse compa- nies. First, speakers will explore issues that inhibit value and pro- ductivity and consequently increase risk. Next, presenters will offer tips on successful partnering strategies, the prospects of properly as- sessing risk and reward, and how to effectively partner with powerful companIes. Tuesday,June 12, 2007 1:55 p.m. - 3:35 p.m, Funding Regional Assets Preserving recreational facilities and cultural institutions important to families and the economy without burdening any single unit of government continues to be a challenge for government officials. Many recreation programs and cultural institutions face service cuts or outright elimination because of other demands on government budgets. This session will examine initiatives governments have im- plemented to protect regional assets and lessons learned. Wednesday, Jzme 13, 2007 8:30 a.m. -10:10 a.m. June 10 -13, 2007 Eminent Domain in the New Post-Kelo World: What are the "Right" Answers? In the aftermath of the Supreme Court's 2005 ruling in Kelo v. New World, local governments need answers. Now that state governments are responsible for defining the scope of eminent domain, what will the effect be on local economic development efforts? Will legislation curtail local governments' ability to effectively carry out projects aimed at public use and for a public purpose? What are the key chal- lenges for finance officers engaged in economic development activi- ties and how can they respond to them within the new legal environment? This session will address the use, abuse, and scope of eminent domain as it relates to redevelopment projects and offer examples of success in completing controversial eminent domain- based projects. Wednesday,June 13, 2007 10:25 a.m. -12:05 p.m. . Discussion Group Becoming a Certified Public Finance Officer The GFOA's Certified Public Finance Officers (CPFO) Program of GFOA is a broad educational self-study program designed to ver- ify knowledge in the disciplines of government finance. Geared to- wards current and potential CPFO candidates, this discussion group will focus on sharing tips and strategies on how to prepare for CPFO exams as well as the potential benefits of the CPFO designation. 1uesday,June 12, 2007 3:50p.m. -4:50 p.m. Pension and Benefits Protecting Your Employees' Personal Informa- tion: Data Security Strategies Data security violations continue to make the news. Governments are constantly looking for new ways to combat data theft and protect employees' personal information. Protecting personnel data requires expertise in employee benefit plan administration, operations, security assessment, and auditing. This session offers useful information from practitioners and security experts for making your entity's data more secure. Sunday,June 10, 2007 1:30 p,m. -2:30 p.m. Aspirin for Your Health Benefit Headache: Savings Strategies that Work Health care is the fastest growing component of state and local gov- ernment budgets and a major contributor to budgetary stress. Finance professionals need specific strategies to contain health benefit costs. In this session, speakers will present strategies that have worked, in- cluding identifying and contracting with best practice vendors, streamlining plan administration, auditing pharmacy benefit contractors, and implementing health and wellness programs. Sunday,June 10, 2007 2:45 p.m. - 3:45 p.m. 13 Ge Government Finance Officers Association , I - I , 1 -: OPEB Part I: Sorting Out Fact from Fiction and Getting Started No comprehensive knowledge of actuarial standards, accounting, or financial reporting is required to benefit from this session. Presen- ters will explain simply but comprehensively what the new ac- counting standards for other post-employment benefits (OPEB) do and do not require. The session also will provide practical advice on procuring actuarial services. Monday,June 11, 2007 10:25 a.m. -12:10 p.m. Hedge Fund Basics for Public Pension Plans With more than $1 trillion in assets, hedge funds have a vast pres- ence in the investment market. Pension funds are big participants. While hedge funds may be a good fit for your portfolio, an informed understanding of these investment vehicles, associated fees, and reg- ulatory efforts is crucial before you buy. This session covers the defin- ing characteristics and associated risks of hedge funds; provides an overview of the hedge fund industry, its fee structure, and gov- ernment regulation; and offers investment strategies. Monday,June 11, 2007 1:25 p.m. - 3:05 p.m. OPEB Part II: The Practical Issues Behind the Accounting As state and local governments prepare to implement the new ac- counting standards for other post-employment benefits (OPEB), many of them also have to confront the challenge of financing a large, sometimes staggering, unfunded obligation for OPEB. Such gov- ernments need to explore new and innovative ways to manage these obligations, while sustaining reasonable levels of retiree benefits. This session will examine how various practitioners have gone about the decision-making process needed to arrive at a set of workable options to meet this challenge. Monday,June 11, 2007 3:20 p.m. - 5:00 p.m. What Governments Need to Know About Securities Litigation In recent years, securities litigation has affected public pension plans of all sizes and remains a costly and controversial issue. How can a public plan ensure that it is receiving all of the settlement funds it is due? When should a public plan serve as lead plaintiff? For fi- nance professionals and pension administrators, this session will help government officials fulfill their fiduciary responsibilities in this area. Tuesday,June 12, 2007 1:55 p.m. -3:35 p.m. When Does Self Insurance Make Sense for Local Governments? The decision to fully insure or to self-insure an employee health ben- efits program can be a complex one with significant cost implica- tions. This session will provide an understanding of costs related to this decision, explain the mechanics of setting up a self-insured sys- tem, and will offer a methodology for making the decision. A case study based on one local government's experience in analyzing the options in health insurance will be featured. Wednesday,June 13, 2007 8:30 a.m. -10:10 a.m. . The Changing World of Government Defined Contribution Pension Plans With an increasing array of products available, governments offering defined contribution plans need to stay current with new investment vehicles and their potential value for employees. Are prepackaged investment options such as managed accounts a good deal:' Are life cycle funds better than life style funds? When should annuities be included as an option" This session will give plan sponsors up-to- date information on new investment options. Wednesday,June 13, 2007 10:25 a.m. -12:05 p.m. . Discussion Group News from the Trenches: OPEB Implementation Challenges This session will provide an opportunity for finance officials to dis- cuss how they plan to meet the key challenges arising in the wake of the new accounting requirements for other post-employment ben- efits (OPEB). Such challenges include procuring actuarial services, ensuring that benefits are adequately funded, and communicating with elected officials and the public. Tuesday,June 12, 2007 3:50 p.m. - 4:50 p.m. Technology and Digital Government Making the Most of Your Data: Tools for Better Planning and Decision Making Business intelligence (BI) tools playa key role in the strategic planning process of many organizations. These systems allow an organization to gather and analyze data to assist in the decision- making process. This session will provide an overview of recent trends in business intelligence and discuss how transforming trans- action data to a useful medium can produce better short-term and long-term results. Sunday,June 10, 2007 1:30 p.m. -2:30 p.m. Making the Case for Technology Purchases In an era of tight budgets and an increasing demand for financial ac- countability, government managers are pressed to demonstrate the value of technology investments, Building a sound business case can help to build support by demonstrating to key stakeholders (e.g., board, citizens) the project's objectives, costs, benefits, and risks. This session will examine the basic components of a sound business case for technology solutions, including a project vision statement and objectives, total cost of ownership (TCO), and expected benefits. Sunday, June 10, 2007 2:45 p.m. - 3:45 p.m. _14 Spotlight on Financial Performance 101st Annual Conference ~ June 10 - 13, 2007 New Capabilities in ERP Systems Enterprise resource planning (ERP) systems have become increasingly common in government, but that does not mean that governments have yet realized maximum value from their ERP investments. This session will describe new developments in ERP technology and how they can provide additional value to governmental users and will offer strategies for making sure governments maximize the potential of these systems. Monday,June 11, 2007 10:25 a.m. -12:10 p.m. Highlighting New Technologies From data warehouses to Web-based software to network bandwidth to service-oriented architecture, technology continues to change and offer more functionality. Understanding what is happening in the technology market is essential for finance officers involved in planning for and financing their governments' technology needs. This session will review new technologies and how your government can take ad- vantage of them. Monday,June 11, 2007 1:25 p.m. - 3:05 p.m. Software as a Service: The Future for Small to Mid-size Governments? Enterprise technology solutions are typically very expensive to procure and implement. Upfront costs are often insurmountable obstacles for small or mid-size governments. Software as a Service (SaaS) makes use of Internet technologies to "outsource" many of the most costly as- pects of traditional technology ownership. This session will provide an overview of the benefits, caveats, and costs of a hosted enterprise solution, including practical experiences from small and mid-size gov- ernments. Monday, June 11, 2007 3:20 p,m. - 5:00 p.m. And That's Not All! Using CRM to Connect with Citizens and Cut Costs, Streamline Services, and Track Performance Most government officials know that that citizen relationship man- agement (CRM) systems help them connect better with their con- stituents, but less well known are CRM's capabilities for streamlining back-office functions, capturing performance data, and cutting ad- ministrative and direct service costs. This session will describe the multiple capabilities of CRM and provide practical information on procuring and implementing a CRM system that fits your govern- ment's needs. Tuesday,June 12, 2007 10:15 a.m. -11:55 a.m. Technology for Performance Measurement Measurement is critical for helping governments manage and im- prove performance. Timely collection of data and presentation of measurement information has proved a substantial barrier. Technol- ogy can reduce the barriers to effective use of performance measures by automating data collection, providing real-time access to per- formance information, and providing analytic capabilities. This session will discuss available technologies and describe their capabilities. Tuesday,julle 12, 2007 1:55 p.m. - 3:35 p.m, Are You Ready? Identifying and Analyzing the Risks of Major Technology Projects Before embarking on an expensive technology project, governments should fully identifY and understand the risks involved. The chances of a successful implementation are slim if the organization is not prepared for the strain on its resources. This session will focus on the areas that pose the highest risk to success and will provide specific case studies and examples of common risk areas (e.g., political in- stability). Wednesday,June 13, 2007 8:30 a.m. -10:10 a.m. Breaking the Habit: Preparing the Organization for Change Resistance to organizational change poses a substantial threat to the implementation of new technology. This session will identifY the common sources of change resistance that result from the introduction of new technology applications and provide recommendations on how to prepare the organization for cultural and business process change. Wednesday,June 13, 2007 10:25 a.m. -12:05 p.m. . Discussion Group Defining Key Outcomes for Enterprise Application Implementation It is a common misconception that the implementation of a new en- terprise system will improve all aspects of an organization's business processes. Though an enterprise application will dramatically change an organization's business processes, governments need to define success prior to project implementation by agreeing on key outcomes and measures. Participants will share their experiences in setting expectations and measuring success. Tuesday, June 12, 2007 3:50 p.m. - 4:50 p.m. 15 Ge Government Finance Officers Association . - . , .. . . Register online at www.gfoa.org or fill out the form in this brochure and mail or fax it to the GFOA. Phone registrations cannot be accepted. Check the registration discount dates and save money by registering early. . Registration Fees Include: Monday and Tuesday luncheons for delegates and the Sunday reception for delegates and guests. . Guest Registration: Conference sessions and the luncheons on Monday and Tuesday are not open to guests and children. Guests will be admitted to the Sunday reception and the exhibit hall. There is no registration fee for guests or children, but they must be preregistered. . Registration Fee Discount: To qualify for fee discount, payment must be received by the deadline date listed. . Additional Discount: You will receive a 10 percent discount on your confer- ence seminar registration if three or more people from your jurisdiction are attending the annual conference (registrations must be submitted together). . Substitutions (Government Entities Only): A one-for-one substitution of a nonmember for an active member is allowed. If your organization has a current GFOA member on the staff who is not attending con- ference, a nonmember may attend in his or her place at the lower member rate. Please provide the name or the membership number of the GFOA member. Register today to take advantage of the discount @ www.gfoa.org Important Action Dates: April 6, 2007: Final discount deadline April 7, 2007: Full registration fee required . Cancellation and Refund Policy: Conference and preconference seminar cancellations, registration changes, and refund requests must be made in writing to GFOA. . March 9, 2007: Cancellations postmarked by this date will be refunded, less a 25 percent service fee. . May 11,2007: Cancellations postmarked after March 9 but by May 11 will be refunded, less a 50 percent service fee. . May 12,2007: No refunds will be issued from this date forward. In order to best assist you with the registration process, please review www.gfoa.org for a list of frequently asked questions. _16 Spotlight on Financial Performance ~ ~ ~ ~ ~ ~ .~ ~ ~ ~ .~ ~ ~ ~ ~ ~ ~ ~ ~ \.) "" ~ ~ ~ ~ ~ ~ ", ..., :0 I~ I I )! "- o o <".t ~"' ~ ~ I ~ ~ o ~ ~ ~ ~ ~ . .~ ~ ~ ~ ~ "" ~ \.) i .~ ~ ~ ~ ~ ~ ... . <.9- - en 'C c .2 v.i :::I .5 en ... .!! c o ~ .!!1 C> '" c: '" C,) = ~ .!! = o U ~ ~ .!: E '" 00 '" C,) = ~ '" 1: o C,) '" ct 5- en ... ... ... '" ~ CD . a.; = o -'" C,) Q) ..c:: U Q) cn '" Q) 0:: in ... ... ... c c:l :;::: ~ 1;; "6l ... a: ... u 0: cu - cu - c c:l Co) cwi . .2~~ --co ~ ~N_ '&~~ ..-c. Cl: ~< -.5:V :; ~.1:;: LL..!:..C"C:l ~~ t! ~r::- 1O-co ._ t:: 0 ...~N ~~~ i~~ :;~.& ,.a. ...- < ~ ... ....c:I .!: E -... ~:E ~ <:> c,j oS! c:o. ;t i;t i;t C> .!: ~~ ~ '" E ~ cn~Co ~ 5: ~ ~:5 <i! ~ .!: c:~ (D"E c:lc:leno =a:]l~ C'aoa.. lo.... i--.J ~~ "6l<c c: ~ CU::2: 0 0 :~~- uO ~ ~ "ZEC> !o >.~ ...0 "'..c:: - Co C,) :;E"E~ M.E~~ a: .SQ :t:::: ~ .........c"'O(tS ~-;,eE c=c,)-o;;: m 'x ~ c .2 ! ~ .~ (tS_ ~ :;~~~~ (.)::Jc....c:~ ~~8~e .:!::: "'.!;! Co fti cu .5 C o - .l2 en '6l ... a: ... co. &: - o - .5 =. ... en '" ... ii: Ln "" ~ <.9- o o 0> "" <.9- o cn Q) Q) u... ~ Q) .0 E '" ::2: :s: Q) Z "'en - - "'''' '-.c:I gE en... ~:E . .;...; = :::J o C,) cn Ci o m Ln <.9- o o N Ln <.9- o Q) E '" Z ..... en '" -' I~ Q) E '" Z ..... ~ u: in- 1i - {E. .a ::I en x '" c:: 6 o '" ':P (fi g. '" C,) " ~i en +=- Q) '0 .= "" o co Ln <.9- o Ln "" Ln <.9- o .. -0 ...- .c:Iu Er'-l "'u E= C.c:l 0::1 ZCl.. - o -- ...U .c:I ... Ern ...... Efti c> 0'': Z CI.. = o :;::; 'in o CL ........ '" :;:::; i= " I I x o Ln co <.9- o o co r- <.9- o :?; = o -0 Q) ai~ -E- ..._ Co 1>>'7" E "C=cu :::I:::J= ;;; '=-=> >- = '" Co E o S2 = o :;::; '" N '2 '" e> o in- ~g? ~! It ""co ~~ COCO .- 0 ~~ "'~ a> co <.> co ~i i::~ s.: ~-g o .. >>"" co'" o~ ",'" " co gg ~t_ a> " - 0.-(1) - -"" a>,,- ~g,g ~E- :.g~ '~~'E ~ ~~ _ c. ~~~ ,,0_ oE'" ZO-oE '" '" .,.; ;;; co a> -0 I "" '0 "" in ... cu ... 1i - {E. o ~ ~ E ~ ~ '" ~ Co Q) en ~ '" c~ .5! ~ ii-ccli _ = Q) 1i)ro~ .~.Q -g a::~ro _ ~ = =~.g "e ~~ ~ ~'5 CD.:: ~ g~Q) !cng .2!~~ ga;~ u ~ 0 !..2? u Cl..ge;; .~~ .ct~ CJ o "" ~ CJ cn cn ~ -0 -0 <:( C> ~ .~ ::2: i=' i:3 ~ = :::J o U Q) -0 o u Ei cn o a.. ........ Co N '" u = '> o ~ ct 0 ........ ..c:: ~ Co '" Q) U5~ a.; = o -'" C,) Q) ..c:: U Q) cn '" Q) 0:: 'E ... E >- '" CI.. 'E 'C o ..c:: a; :E ....: . ~ ~ E: 12 .;;; c:,. lb c:c: ~ ~ E ~ca. '0 ~ =- :'i~ c:o.lI. .1::: . ~=- ~ I'll .c:Q ~ ~~ ~ t:: c3 0 a.; u '0 ..c:: C,) ~ :::J o >- ~ ~ .!: E Q) cn Q) ;; o "" o ~ cO r- to o to . -' 0- C> '" u .88 -0 , =>- Q)", Cf):s: ~Q) i~ uL.U ~~ o 'E"" ... . E<:( >-0 ",u... CI.. c:l o x '" --"-'- o o r- N .~ ~:::J to 00 o . co..... ~Q) o Q) r-~ r- ..... mOO 0J~~ ;;~~ ~.:3~ u.....c::O ~ttO 'CoO :Uzc.;' u""-' _0- :C;N - ... . 0 U <C ~ >-0.!:2 .c:Iu.....c:: c:l U c.. ....8 E-o >-= '" Q) CI.. 00 o c:o. .~ I::: ~ is: ~ g;: <:> ~ lb ~ E .l2 ca. ~ =- .~ III 1::1" I::: .~ ';;;" II. lb . ;;)=- 1< I'll ~Q Q)~ t:: o c w a: 5 o w !:. cn cn ~ -0 -0 <:( .~ E L.U <:( 00 :> o -0 ~ '2 ~ en '" ::2: o ~ Q) > o C,) en Ci o x Q) E <:( o ~l lb =- ~I'll tl~ :Ell. ... . ::0 =- ~ III c:o.Q ~~ lb e,:, o '" C> -0 '" co ~ Q) E '" Z -0 ~ .!! '" ct lj E: 12 ~ :E lb ~ I::: ~ E ~=- ~-2 i..: :I lb.. :5 III :g,ln ~ . :::::=- oq; I'll ~Q c:o.= .;: :I ;::11. .f o ...: Q) .c E Q) E Q) E C,) '" c:: '" ~ .8 C> :E ~ en .0 :::J en Q) ~ :::J o >> ~ '" u :c -= o -0 ~ u = o Q) E '" Z ~ '" o = o ~ '0. x L.U ~ Q) .c E :::J Z -0 ~ U Q; ~ <:0 ~...... :'i~ lb ... E :5:..- ca. .5~- =- "'I:::! :g, lb ... I::: e,:, .. .:g.s'la ~t!ln - lb . :g E: =- ~gCl ~I:I:.I Q ~E:~ ~~ o ~ E ~ca. .5 =- Q;! e,:, :I .s.. ~= ~ . :;::: i:3=- ~Q ~~ ... oS! i:;-", ~E: ::::.;; :g>~ ~:!!: ~~ o ..c:: u '" == '" Q) cn '" Q) 0:: ~ Q) .0 E Q) ::2: : cn '" :::J C> e;;-o .. = Q) o.Q~ :;:~CU III -0 = ---0_ ~~.~ CIIOQ) ~ud~ -~= :lEe;; ::I '" = c:l=0 N~~ .~-o a..", Q) > :;::; u <:( '0 Q) E '" Z ~ :::J 1;; = C> U5 ~ .0 E ... :::J :::EZ :::0 =0..: o - ... .c:I 0 0 E~Ln ...~N E<.9-<.9- 1;00 Z -LnLn ~cn""d" E~~ ~oo ~ o a; .0 ~ ~ -'" u Q) ..c:: U :;; .: E ~ c; cu ocm -'" 'E i;' C,) ... "C ~(I)..!. U >- 1i Q).g:::I: cn.,c ~ u o:~~ Q) E <tl Z Q) E '" Z ..... cn '" -' ..... cn '" -' Q) E <tl Z Q) E '" Z - ~ u: ..... ~ u: o o .. r- .8N -0 '" Q):'!:=:::: := :::J "'00 E . Q) ..... .0'" Q) "'C~o "SCJ)~ OQ)N ..c::=~ en"" enOO~ ="'0 o-'tO +::::o..c::O ~t::tD ..... 0 . .~z--.J C> - Q) "" - ~oO ~~ ~ _ C,) =<(:<: .oou -u... <Cc:l ..c:: C,) '" ~ Q) cn <tl Q) 0:: ...: Q) -0 c:: :::J ~ o N ~-o =Q) Q)-o -=:'Q) _ -0 Q) Q,t == c: ......c::_ c: U.- :::I_cn _oE OCi)t"tI NCi)C: '-E- c:(O~ ! c: 0 "1::1 -+--- +::::0 :E.~ u uQ:-g -00 ~::: ~~ E~ "", 0'" >>co ~.2 ::cri ~:::i I.... Q).=:: . ~~:E-g (5 ~ ~.2 OR ~~ ~~~ ~~~ Q) ~ ~.~ c:: ~:=~-iS ~ .~ ~ 'S ~ ~ g~~~ 1lt3~~;_~ :e~Otl)~:E _ ~ ~~ 3: .z c:: .9- ~ -E EiC -5itl)~ CD CJ) Q:; < ~ :&~Q)E~:;; ~ .~ Q) C!) 6 I--+---E:t::c:>> z~~3:.~~ . E 0 ~ o~ an Q) ~~~ .::2: ." u to m r- r- to N tb "" iii c o :;:: III '; :: E ,!! .m ~ ! 0... >C 0 I'll GI ... E o :I .. - .!g .aGl Ill.c C.. :I 0 III... :c GI 0-6 II. c c:I 0 CD;: .c III to- E .~ ... C o U i...: Q) .0 E :::J Z o X ~ <( o u... c:l Q) E '" Z Q) E '" Z ..... en <tl -' ..... cn '" -' Q) E '" Z Q) E '" Z ..... ~ u: ..... ~ u: 17 . Housing Arrangements The GFOA has made special arrangements with area hotels to offer atten- dees and their guests discounted rates while attending the 2007 GFOA 101 st annual conference. Availability of all conference hotels is on a first- come, first-served basis and will be handled by the GFOA's Housing Bu- reau. If rooms are no longer available in the hotel(s) of the attendee's choice, availability of the remaining hotels will be used in determining where guests are assigned. Participating hotels will not honor direct reser- vations and published room rates apply only to rooms reserved through the GFOA's Housing Bureau. All reservations must be made by May &, 2007. You will receive an acknowledgment from the Anaheim Housing Bureau once your reservation is processed. Acknowledgments are im- mediate if booked online, one week if form is faxed. Please review this acknowledgment carefully for your assigned hotel's cancellation fees, poli- cies, and procedures. The GFOA offers a variety of hotels in the Anaheim area to meet the different needs of each attendee and their guests. Rates do not include hotel tax, which is currently 15 percent. . Housing Policies . Reservations cannot be accepted through travel agencies. . All reservations require a valid credit card or check deposit guarantee, it should be made payable to the GFOA Housing Bureau at the time of confirming reservations. Requests received without a valid guarantee will be returned and will not be processed. Credit cards must be valid through June 2007 to be considered a proper guarantee. . If you choose to mail in a check deposit guarantee, it should be made payable to the GFOA Housing Bureau, and mailed along with your housing request form to the address provided. All check deposits must represent the first night's hotel stay. . You must be registered for the GFOA's annual conference prior to submitting your housing reservation. . If you do not register for the GFOA's annual conference, a higher hotel rate will apply. . Please prinVtype all items on the housing form to ensure accuracy. . Complete each portion of the form for accurate and rapid processing. . You will receive a confirmation for your housing and a separate confirmation for your conference registration. . Reservations must be made by May 6, 2007, to receive the discounted rates. . Guaranteeing Your Room Reservation A deposit of one night's room and tax is required to reserve your room, The deposit can be made by credit card or check. Acceptable credit cards are American Express, Diner's Club, Discover, MasterCard, and Visa. If you are paying by credit card, please provide all requested information. Your credit card will be charged upon processing your reservation by the hotel. If you are paying by check, please make check payable to the GFOA Housing Bureau and mail to: PO Box 4270, 800 W. Katella Avenue, Ana- heim, CA 92802. Checks must be in U.S. funds drawn on a U.S. bank. Ge Government Finance Officers Association ANAHEIM RESORT HOTEL LOCATOR MAP MILE! ;;;:K.O,8~ uu;_ 1. Anabollo Ijot.l 2~ Ani,heim Dnert Patms Hotellnd Suites ). Anaheim Momon ~. Clarion Ho7el S. CloublelTe. Guelt Suites. 6. Ij\lton Anaheim 7. Portaf"",rmand SUit" 8.. Sheraton Park Howl N w~. s 02006 Amheim/Oranp CoLmy Vldtor Ii Convention eureau . Requests for Suites Requests will not be honored until your registration form has been received by the GFOA. Please contact the housing bureau for rates and availability. . Hotel Single Double Anabella Hotel $104 $104 Anaheim Hilton $100 $100 Anaheim Marrio" $110 $130 Clarion Hotel $ 95 $ 95 Desert Palm Suites $104 $124 DoubleTree Guest Suites $104 $104 Portofino Inn $104 $104 Sheraton Park Hotel $104 $119 . Easy to Get There The GFOA has arranged the fOllowing discounts for conference travel: Airline Code Telephone American Airlines A8367 Ac 800.433-1790 Northwest Airlines NMA8P 800-328-1111 Please contact the airline directly. . Changes and Cancellations Changes and/or cancellations can be made in writing directly to the GFOA's . Anaheim Tours and Events Housing Bureau through May 7,2006, There is a $25 cancellation fee for Information on conference events and tours, will be posted at cancellations made after May 1, 2007. Thereafter, any cancellations made www.gfoa.org within 72 hours of arrival date will forfeit a one-night room and tax charge. _18 Spotlight on Financial Performance 7~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrator' ;'1:/ U FROM: Robin Roland, Finance Director SUBJECT: Capital Outlay - Finance DATE: February 20,2007 INTRODUCTION Capital outlay items were approved in the City's 2007 Adopted budget. A schedule of those items is attached with this memo. The schedule attached is broken down by fund. DISCUSSION Historically, once the annual budget has been approved, staff begins procurement procedures for the capital items included therein. A memo is sent "for Council's information only" when the items are ordered. In the unusual situation that an item may cost more than the budgeted amount, a memo is sent to Council requesting approval of the item's purchase at the higher cost. All items which exceed $50,000 in cost and are required to follow the bid process also come to the Council. The list attached represents the 2007 informational memo for the Capital Outlay items approved in the budget unless bids or budgetary adjustments are required. ACTION REQUESTED Affirm acquisition of the 2007 Capital outlay items on the list at the budgeted amounts. ,~$' Robin Roland Finance Director CITY OF FARMINGTON, MN ANNUAL BUDGET I CITY OF FARMINGTON CAPITAL ACQUISITION PLAN 2007-2011 Division Description 2007 2008 2009 2010 2011 Building Insp Pick up truck - replacement 30,000 Police Administration building lettering "FARMINGTON POLICE" 2,670 Police Administration Expand mens locker room 3,631 Police Administration Digital surveillance recorder & 4 cameras 16,745 Police Patrol Chev 1500 LS pickup (replace CSO suburban) 28,500 Police Patrol Snowmobile . 10,650 Police Patrol Squad repacements 98,400 Police Patrol Radar (replacement) 2,100 Police Patrol Light Bar (replacement) 2,100 Police Patrol Squad car digital video camera(s) 10,000 5,000 Police Patrol MAAG equipment 6,000 Police Patrol Bicycle and equipment 4,260 Police Patrol (2) Automated External Defibrillators 4,484 Police Patrol (2) X25 Tasers 3,022 Police Patrol K_9 Vehicle and dog 60,625 Police Patrol space saver mobile shelving 4,200 Investigations acoustic panels interview rooms(1) each year 1,540 Investigations Wireless security alarm 4,000 Investigations Unmarked Chev Impala police package 18,000 24,000 24,000 Emergency Management Outdoor Warning Siren'" 25,000 Fire station #1 bay area floor epoxy 27,500 Fire Install Manhole & piping for solids tank (station #1) 9,000 Fire Permanent signage Station #1 22,000 Fire hydroseal exterior station #1 7,000 Fire Refurbish quick response unit 25,000 Fire chief/asst chief vehicle 35,000 Fire Utility vehicle (truck) 30,000 Fire Fire pumper truck for Station #3 600,000 Fire 110 v exhaust fan (2) 2,400 Fire Handheld thermal imaging camera 10,650 Rescue assistant rescue chief vehicle 25,000 Rescue air bag lifting kit 16,125 Rescue Vehicle stabilization kit 10,000 Rescue 4X4 A TV w/ trailer 15,000 Rescue (4) water/ice rescue suits 8,000 Streets Truck, 1 ton w/dump box & plow 50,055 Snow Removal Truck, Snowplow 141,778 Natural Resources Truck, Chev landscaping w/stainless dump body 41 ,530 Park Maintenance Truck, 1.25 Ton w/ dump box 46.S00 Park Maintenance Truck, .75 ton pickup w/tailgate lift 38,600 Park Maintenance laser leveler for ballfields 18,105 Park Maintenance millcreek turf tiger topdresser 23,400 Park Maintenance Snowplow for pickup truck 4,686 Park Maintenance JD Tractor model 5425 14,100 Park Maintenance front mount v plow for JD Tractor 14,380 Park Maintenance sprayer for toro workman 11,715 Park Maintenance Trailer to haul mowers 13,182 Park Maintenance 5600 turbo tool Bobcat 44,000 Park Maintenance Brush & understory mower 8,733 Park Maintenance Tree spade 30,885 Building Maintenance rambling river park shelter roof 12,000 Building Maintenance BEA vehicle sensor opener-CMF 7,668 Recreation Vehicle - Dodge Grand Caravan 24,313 Recreation Puppet Wagon 3,500 Recreation 15 passenger bus 80,000 Recreation Truck, Pick up (4x4) 23,800 Recreation Outdoor LED sign 35,000 General Fund Total 185,400 1,013,417 640,715 80,000 - Rambling Rvr Ctr Carpet replacement 4,000 Recreation Operating Fund Total - 4,000 . - - Arena building dehumidification system 115,000 Arena concrete floor & piping 350,000 Arena overhaul compressor #2 10,795 Arena 50 stall parking lot 125,000 Arena entrance vestibule 48,000 Arena cooling tower-building refrigeration system 46,950 Arena snow plow for pickup truck 4,686 Arena Fund 10,795 689,636 - - - Fire Pumper engine wnSft ladder 700,000 Police Patrol AVL for 8 squads 1S,OOO 174 CITY OF FARMINGTON, MN ANNUAL BUDGET CITY OF FARMINGTON CAPITAL ACQUISITION PLAN 2007-2011 Division Description 2007 2008 2009 2010 2011 Police Patrol (16) 800 MgHz car radios for squads 64,752 Fire (21) 800 MgHz handheld radios 55,913 Police Patrol Pagers, Radios (vehicle & portable) 800MgH 203,015 Capital Acquisition Fund 338,680 700,000 - . - City Hall (1) laptop (council) 2,450 City Hall Laserfiche software, scanner & server 48,850 Municipal Building Fund 51,300 - - . . Fire fire station #3 2.500,000 Fire Capital Projects - - - 2,500,000 - Sewer Truck, Pick up 38.350 Sewer Enterprise Fund 38,350 - - - - Solid Waste Truck, GMC C6500 wi hook attach 63,900 Solid Waste Vehicle, Automated Solid Waste 221,755 251,340 281,160 Solid Waste skid loader 37,275 Solid Waste rolloff container (4 in 2006, 1 in other years) 3,195 3,195 3,195 3,195 3,315 Solid Waste mesh cardboard container 3,408 3.515 3,621 3,728 3,834 Solid Waste Enterprise Fund 228,358 258,050 44,091 70,823 288,309 Fleet tire changing machine 3,727 Fleet Truck, Pickup wlair compressor 31,417 Fleet Internal Service Fund 31,417 3,727 . - - Information Technology (4) Toughbook laptops for PIMS 10,590 Information Technology (7) Toughbook laptops for squads (3/4) 14,409 19,214 Information Technology (20) computers + (16) computers from 2006 28,755 28,755 Information Technology new server 6,390 Information Technology HR laptop & docking station 3,000 Information Technology L-soft hardware software & firewall for Iistservs 19,170 Information Technology (12) COMPUTERS 19,164 Information Technology (3) color lase~et printers 10,863 Information Technology (2) lase~et printers 3,107 Information Technology (16) computers 25,560 Information Technology (2) servers 12,780 Information Technology color lase~et printer -2009 eng, 2011 fire 5,538 4,116 Information Technology (10) computers 15,975 Information Technology (36) computers 57,510 IT Internal Service Fund 49,554 113,863 43,878 15,975 61,626 175 7d City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: M C '1 M b d C' Ad .. 1'\ ayor, ounCl em ers an Ity mllllstrator!. --' FROM: Randy Distad, Parks and Recreation Director RE: Park, Open Space and Trail Dedication Ordinance Text Amendments DATE: February 20, 2007 INTRODUCTION In 2003, the City of Farmington amended in its entirety the Park Dedication Ordinance (Ordinance). The Ordinance received some text amendments in 2005. It became apparent after review by City staff and the Park and Recreation Advisory Commission (PRAC) that there were still some text amendments that needed to be made to the ordinance. DISCUSSION Staff has observed over the past year when platting of developments has occurred that there were some issues that need to be addressed in the Ordinance. These issues were as follows: · The Ordinance does not specifically provide a definition or description of a steep slope and whether or not park dedication credit should be given for a steep slope. · The explanation of how a combination of land and cash in lieu of land is somewhat confusing and new language should be added to clarify how a combination of land and cash are determined. · Credit for private parks has been given in the past for some developments and not for others. A determination needs to be made whether there should be a credit given when a private park is dedicated in a development. At the December 6, 2006 PRAC meeting, discussion took place on several possible text amendments in the Ordinance to address the issues identified above. Based on the discussion that occurred at the meeting the PRAC recommended the following text amendments be made to the Ordinance: 1. Amend Section 1 (B) Land Dedication Required for Parks, Trails and Open Space: Revise text to show that park dedication credit will not be given for land that is more than a 20% grade. Rationale: Land with a steep slope is difficult to develop as a park due to erosion issues. If the developer wants to gift the land to the City, it will be accepted but park dedication credit will not be given and the gifted land will not count towards the park dedication requirements for the development. The developer may be able to receive a tax benefit by gifting the land to the City but it is up to the developer to pursue the tax benefit. 2. Amend Section 1 (I) Combination of Land and Cash Dedication: Revise text to better identifY how the combination of land and cash dedication is computed in order to satisfy the park dedication requirement. Rational: Previous text was somewhat confusing. 3. Amend Section 1 (0) Credit for Private Open Space: Revise text to state that credit is not given for private open space. Rational: Private open space creates areas that are exclusive to the development and are not accessible to the entire community. The City should be promoting parks as a place that is accessible to all people in the community to use rather than creating parks that are segregatedfrom the community. A developer can still create private open space in a development but no credit will be given towards satisfying the park dedication requirements for the development. The PRAC forwarded a recommendation to the Planning Commission that the above text amendments be made to the Ordinance. The Planning Commission held a public hearing on the text amendments at its February 13,2007 meeting. Exhibit A includes the Ordinance that shows the text amendments. After holding a public hearing and discussing the Ordinance's text amendments, the Planning Commission unanimously recommended to the City Council that the text amendments to the Ordinance be approved. ACTION REQUESTED Both the PRAC and the Planning Commission are unanimously recommending that the City Council adopt by motion the attached ordinance amending the existing park dedication ordinance. Res~ctful..lY S.ll~b itt., /al "S1 . . t't11' M Ran Y Df:z.d Parks and Recreation Director cc: Park and Recreation Advisory Commission Members ORDINANCE NO. CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA AN ORDINANCE AMENDING TITLE 11 OF THE FARMINGTON CITY CODE REGARDING CLARIFYING LAND DEDICATION REQUIRED FOR PARKS, TRAILS AND OPEN SPACE, COMBINATION OF LAND AND CASH DEDICATION AND CREDIT FOR PRIVATE OPEN SPACE THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Title 11, Chapter 4, Section 9 of the Farmington City Code regarding Public Park, Trails and Open Space Dedication is amended by adding the underlined language and deleting the strikeout language as follows: (B) Land Dedication ReQuired for Parks. Trails and Open Space. Minnesota Statutes Section 462.358, Subd. 2b provides that municipal subdivision regulations may require that a reasonable portion of any proposed subdivision be dedicated to the public or preserved for conservation purposes or for public use as parks, playgrounds, trails, wetlands, or open space, and that the municipality may alternatively accept an equivalent amount in cash. In every plat, re-plat or subdivision of land allowing development for residential, commercial, industrial or other uses or any combination thereof, or where a waiver of platting is granted (but excluding simple lot line adjustments which do not create additiorallots), or when required by Paragraph C below, a reasonable portion of such land shall be set aside and dedicated by the owner or developer to the general public for parks, trails or public open space, or an equivalent amount in cash shall be paid to the City. For purposes of this Ordinance, the term "developer" includes all owners, developers or subdividers who have an interest in or control over the land to be subdivided. It is hereby found and declared that, pursuant to Minnesota Statutes, Section 462.358, Subd. 2b, it is reasonable to require dedication of an amount of land equal in value to that percentage of the undeveloped land set forth in Paragraph C below. It is also found that the primary users of neighborhood parks live in close proximity to the park. Said land shall be suitable for public use as parks, trails, and open space or for one of those purposes, as shall be determined in the sole discretion of the City, and the City shall not be required to accept land which will not be useable for parks, trails or open space or which would require extensive expenditures on the part of the City to make them useable. The City will not give park dedication credit for floodplains, wetlands, stormwater ponding areas, land encumbered by gas pipeline or other utility easements, slopes of more than 20% grade or for required sidewalks or walkways within road right of ways. All land dedicated for parks, trails, and/or open space shall be designed to incorporate natural features as much as possible such as river, streams, wildlife habitats, woodlands, and ponding areas. This dedication shall be in addition to the land dedicated for streets, alleys, storm water ponds or other public purposes. (I) Combination of Land and Cash Dedication. If the City accepts land for park, trails or open space dedication in less than the amount required by Paragraph (C), the developer shall pay to the City the appraised fair market value of the remaining land in excess of the percentage of land required to be dedicated. The appraised value of the excess remaining land required to be dedicated shall be determined by the method specified in Paragraph (H). (0) Credit for Private OpeR Spaee. 'Nhere a private open space for park, recreation or trail purposes is provided in a proposed subdivision and such space is to be privately owned and maintained by the future residents of the subdivision, a credit of up to twenty five (25) percent of the requirements of Section (C) may be given, provided that the following conditions are met: (I) That such land area is not occupied by non recreational buildings and is available for the use of all residents of the proposed subdi'lision. (2) That required setbacks shall not be included in the computation of such private open space. (3) That the use of the private open space is restricted for park, recreational and trail purposes by recorded covenants which run with the land in favor of the future owners of the property '.vithin the tract and ',.'.'hich cannot be defeated or eliminated without the consent of the City Council. ( 1) That the proposed private open space is of an appropriate size, shape, location, topography and usability for park, recreational and trail purposes or contains unique natural features that are important to be preserved. (5) That the proposed private open space reduces the demand for public recreational facilities to serve the de'/elopment. (0) Credit for Private Park and Open Space. No credit to the requirements of subsection C of this section will be given for private open spaces for park. recreation or trail purposes. SECTION 2. This ordinance shall be effective immediately upon its passage. ADOPTED this _ day of City of Farmington. 2007, by the City Council of the CITY OF FARMINGTON Kevan A. Soderberg, Mayor ATTEST: City Administrator SEAL Approved as to form the day of , 2007. City Attorney SEAL Published in the Farmington Independent the _ day of 2007. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us l~ TO: /----j Mayor, Councilmembers and City AdministratOl/' ,~ ,l! Lisa Shadick, Administrative Services Director .. FROM: SUBJECT: Accept Resignation Park and Recreation Advisory Commission DATE: February 20, 2007 ACTION REQUIRED Accept the resignation of Randy Oswald from the Park and Recreation Advisory Commission. DISCUSSION Randy Oswald has submitted his resignation for his position on the Park and Recreation Advisory Commission. Mr. Oswald will continue to serve on the commission until his replacement is appointed. His term on the Park and Recreation Advisory Commission is through January 31, 2009. A copy of Mr. Oswald's resignation is attached. Respectfully submitted, ~ vA1t~o&cL Lisa Shadick Administrative Services Director February 6, 2007 325 Oak Street Farmington, Minnesota 55024 Dear Randy, Mr. Mayor, and City Council Members: With my new appointment to the Planning Commission, I will be resigning my position on the P ARAC. The council has said that I may continue to serve on the commission until another citizen volunteer has been appointed to fill the remainder of my term. It has been my extreme privilege and pleasure to serve on the commission for the past eight years, and also to serve on the MUSA committee and the numerous task forces. Farmington is on the cusp of something that could be very wonderful, and I hope the community is ready to embrace it. I want to give thanks: To the past council who appointed me. To Mr. Jim Bell who educated me on the importance of parks. To Mr. Dan Siebenaler who showed me the importance of giving back to a community. To the current council who has allowed me to stay with the commission. To the city staff who have been a valuable asset when needing information. To the park and rec staff for all their hard work and dedication to what they do. And last but certainly not least, to you, Randy, for being, not only an advisor, but also a valuable friend. Your vision of park, trail, and rec. systems, is second to none. Sincerely, ~ // ........-7... /~.. ./"./. '.....---2;; /.... ... /// .. - /~/ / -:7 /' - // //<.~ /~G7 / Randy Oswald Park and Rec Advisory Commission, Chair 19282 EVENSTON DRIVE. FARMINGTON, MN. 55024 PHONE: 651 460-8105 · WORK: 952 402-5921 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7,f TO: Mayor, Council Members and City Administrat~? v '-./ FROM: Lisa Shadick, Administrative Services Director SUBJECT: Customer Service Response Report DATE: February 20,2007 INTRODUCTION/ DISCUSSION The customer service satisfaction program is designed to evaluate and measure the level of customer satisfaction during service-related interactions. Citizen service requests are documented in terms of complaint type, referring department, priority and service outcomes. Survey responses are typically anonymous to ensure that citizens with negative experiences are just as likely to respond as those with positive service experiences. It is the City's intent to use this information as a customer service tool to improve and promote excellence in customer service. The table below reflects summary statistics generated by Customer Action Request forms for the last six months of 2006 and a summary for the year. Response percentages are generated through the analysis of monthly reports and include response data from all operating City departments. # of # of Surveys Prompt Personally Courteous Month Service Returned Service Satisfied & Helpful Req uests (actual responses) (actual responses) (actual responses) July 52 9 67% 67% 67% August 36 9 89% 89% 89% September 25 6 100% 100% 100% 3rdQuarter Summary 86 24 83% 83% 83% October 72 8 100% 100% 100% November 42 11 100% 100% 100% December 42 11 100% 100% 100% 4th Quarter Summary 156 30 100% 100% 100% # of # of Surveys Prompt Personally Courteous Month Service Returned Service Satisfied & Helpful Req uests (actual responses) (actual responses) (actual responses) Semi Anuual Summary 242 54 93% 93% 93% 2006 AnDual Su~ 646 152 90% 88% 96% The percentages above reflect the number of actual surveys that indicated a response in any given category. Calculations are based on the actual numbers of responses received, which may differ from the number of surveys. Some respondents did not indicate answers to all survey questions. In terms of how personally satisfied a resident is with a specific service outcome, staff responses are, in most cases, controlled by state statutes, City ordinances, available staff resources and/or service priorities. In some cases, responses are a function of a third party who must respond to a given situation. BUDGET IMPACT None. . ACTION REQUESTED Acknowledge the Customer Service Satisfaction report data from July through December 2006 and annual survey results for 2006. Respectfully submitted, \ ~K/l-4h?d~ Lisa Shadick Administrative Services Director City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~ TO: Mayor, Councilmembers, and City Administrator ).,/ v FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation -Police DATE: February 20,2007 INTRODUCTION The recruitment and selection process for the appointment of a full-time Police Officer, to fill a vacant position in the Police Department, has been completed. DISCUSSION After a thorough review by the Police Department and the Human Resources Office, an offer of employment has been made to Mr. Daniel Miller. Mr. Miller is currently a police officer for the City of Cannon Falls and has proven to be a valued employee. Mr. Miller meets or exceeds the minimum qualifications for this position. BUDGET IMPACT This position is provided for in the 2007 budget. ACTION REQUESTED Approve the appointment of Mr. Daniel Miller as a Police Officer in the Police Department, effective on or about March 12, 2007. Respectfully Submitted, / .. -.v/I ,/7 0L:_ et...-e{/>~~j~ / ~{,/<t;/ l Brenda Wendlandt, SPHR Human Resources Director cc: file 7h City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator .J \~/ Benno Klotz, Solid Waste Supervisor {:;:t.-- FROM: SUBJECT: Authorize Advertisement for Bids - Automated Garbage Truck. DATE: February 20, 2007 INTRODUCTION The 2007 budget for the Solid Waste Division includes the purchase of an automated garbage truck. DISCUSSION Staff has prepared specifications for the purchase of a truck chassis with automated refuse collection body. This purchase will expand the Solid Waste Fleet and allow for a backup on double pick up days or allow for the addition of a route. The truck that would become the backup is due for replacement. BUDGET IMPACT The 2007 Solid Waste budget includes $221,755 for an automated garbage truck. ACTION REQUESTED Adopt the attached resolution authorizing the advertisement for bids for the purchase of a truck chassis with automated refuse collection body. Respectfully submitted, ~KJf Benno Klotz Solid Waste Supervisor cc: file Todd Reiten, Assistant Director of Public Works RESOLUTION NO. R -07 AUTHORIZE ADVERTISEMENT FOR BIDS SOLID WASTE - TRUCK CHASSIS with FULLY AUTOMATED REFUSE COLLECTION BODY Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 20th day of February, 2007 at 7:00 p.m. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution. WHEREAS, specifications have been prepared for the following proposed equipment: Truck Chassis with Fully Automated Refuse Collection Body ;and, WHEREAS, funding for the Solid Waste Truck Chassis with Fully Automated Refuse Collection Body has been approved in the 2007 Budget. NOW THEREFORE, BE IT RESOLVED that: 1. The Public Works Director is authorized to insert in the Farmington Independent and Construction Bulletin an advertisement for bids for such equipment and that bids shall be received by the City until 2:00 p.m. on Thursday, March 15, 2007 at which time they shall be publicly opened and read aloud. They will then be considered by the City Council. No bid shall be considered unless accompanied by a bid bond, certified check or cash deposit equal to at least five percent (5%) of the amount of the bid. This resolution adopted by recorded vote of the Farmington City Council in open session on the 20th day of February, 2007. Mayor Attested to the _ day of ,2007. SEAL City Administrator 71 ' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: ~ayo.r, C~u~cil Me~bers, crt CIty AdmIlllstratoV'" ::; 0 '~ Lee Smick, AICP City Planner TO: SUBJECT: Autho.rize Co.mprehensive Plan Update - TransPo.rtatio.n DATE: February 20, 2007 INTRODUCTION As part o.fthe 2030 Co.mprehensive Plan Update, the City's Tho.ro.ughfare Plan needs to. be updated to. reflect the new gro.wth in Farmingto.n and the expected gro.wth to. 2030. DISCUSSION Attached is a pro.Po.sal to. update the existing Tho.ro.ughfare Plan. The existing plan was co.mpleted in 2000 by Shelly Jo.hnso.n o.f Bo.nestroo. Ro.sene Anderlik & Asso.ciates. Because o.f the gro.wth in Farmingto.n fro.m 2000 to. the present, there is the need to. update the plan alo.ng with preparing new proPo.sals fo.r transPo.rtatio.n co.rrido.rs thro.ugho.ut the City fro.m no.w to. 2030. BUDGET IMPACT The Co.st fo.r this Po.rtio.n o.f the 2030 Co.mprehensive Plan update is included in the Engineering Pro.fessio.nal Services Budget. ACTION REQUESTED Approve by mo.tio.n the attached proPo.sal fo.r updating the Tho.roughfare Plan that will be prepared by Bo.nestro.o. Ro.sene Anderlik & Asso.ciates. Respectfully submitted, ~~ Lee Smick, AICP City Planner j 11. Bonestroo R Rosene "1\11. Anderli/< & 1\J 1 Associates Engineers & Architects 2335 West Highway 36 . St. Paul, MN 55113 Office: 651-636-4600 . Fax: 651-636-1311 www.bonestroo.com February 13,2007 Ms. Lee Smick City Planner City of Farmington 325 Oak Street Farmington, MN 55024 Re: Proposal for Farmington Transportation Plan Update Dear Lee: Thank you for allowing us the opportunity to assist the City of Farmington in preparing a Transportation Plan as part of Farmington's 2030 Comprehensive Plan update. In this letter we have outlined our understanding of the work and provided a cost for our services. Task 1: Proiect InitiationIProiect Management Meet with the appropriate City comprehensive staff to seek input into the development of the plan. The meeting results will: Refine/finalize work plan Refine/finalize project schedule Discuss known issues that require priority attention as part of the study Determine extent (if any) of Public Involvement Meet regularly to discuss issues as they develop and assist in making required decisions to keep the plan development on schedule Task 2: Data Collection The City will provide any transportation related data or studies that have been performed within the City. We will obtain pertinent data/reports from Dakota County and MnlDOT. We will review the data/reports and determine if any additional field related data collection is required. This scope of services does not provide for the conduct of any new traffic counts. Task 3: Transportation System Goals and Obiectives This task involves developing transportation system goals and objectives for the City and its transportation system. The goals and objectives are important in terms of helping to guide the transportation study, and identifying goals deemed important by citizens ofthe community. We will draft the goals and objectives for review by the City. St. Paul, St. Cloud, Rochester, MN . Milwaukee, WI . Chicago. IL Affirmative ActIon/Equal Opportunity Employer and Employee Owned Ms. Lee Smick City of Farmington Page Two February 13, 2007 Task 4: Traffic Analvsis Zones The existing Traffic Analysis Zones established by the Met Council will be updated with the most current socio-economic forecasts. We will use the Met Council's Traffic Analysis Zone map and related demographic data based on the 2000 Census to estimate the future traffic volumes as part of the transportation plan. The City will provide us with the existing and planned land use and the City will determine the future population, households and employment forecasts as they relate to each of the zones within the City. Task 5: Transportation Systems Analvsis We will analyze the transportation systems using the information collected and from all relevant findings from the previous tasks. Subtask 5.1: Roadway System Volume Projections We will reviewthe most current traffic counts as well as the data that was used to develop Dakota County's traffic model as it relates to the City. We will then use the City's land use plan and historical data to develop an annualized increase in growth. This will be used to develop final volume projections (year 2030) that will be used for the City's long range planning of the roadway system. Subtask 5.2: Functional Classification System We will review the existing functional classification system using the present city, county and Metropolitan Council plans. The analysis will center on the City's Collector system and refining it to compliment the overall roadway system within the City. The analysis will also consist of system connectivity with adjacent municipalities. Subtask 5.3: Capacity Upon completion ofthe volume projections and anticipated future roadway network we will identify potential capacity concerns. These may be related to specific intersections as well as roadway corridors. We will provide recommendations for the implementation of new or expanded facilities to address the capacity issues. We will update the Functional Classification map and will provide the following for the principal and A-minor arterial roadways Existing and Proposed number of lanes Current daily traffic volumes Forecasted 2030 volumes Task 6: Access Management We will incorporate the existing Dakota County and MnJDOT Access Management Guidelines into the Transportation Plan as they pertain to the State and County roadway system. We will develop access management guidelines for the City for review by the City. We will work to finalize the City's guidelines and incorporate them into the Transportation Plan. Ms. Lee Smick City of Farmington Page Three February 13, 2007 Task 7: Bicyclist and Pedestrians Trails Plan We will review the existing City Trails Plan and work with the City to update the existing and proposed trail corridors. We will work with the City to provide the following items: Description of the City's policies and plans regarding bicycle and pedestrian systems and programs Update map Connection of trails to transit facilities If the City desires to undertake this task, the work task will be eliminated from this work scope. Task 8: Preservation ofR/W We will identify specific intersections and corridors that will require expansion in the future thus requiring additional right of way. We will work with the City to identify procedures to preserve the right of way needed in the future. Task 9: Transit The following transit related activities will be accomplished as part of this scope: Description of existing transit routes and paratransit services Identify the City's transit market area Work with the City on policy that will allow the City to work with the Metropolitan Councilor with an opt-out transit provider Map of existing and planned transit corridors Map of existing and planned park and ride locations Map of potential transit centers or stations Identification of any transit support facilities Task 1 0: Aviation We will review and update the existing Aviation section within the City's Transportation Plan. We will work with the City to determine if there are any future planned airports, heliports and lakes where seaplane use is allowed. Task 11: Preparation of Draft and Final Report This task will include the preparation of one draft Transportation Plan (15 copies) for review by the City and the final Transportation Plan. We will provide 25 copies of the final plan spiral bound with a cover. We will also provide all of the electronic files for the City's use in incorporating them into the final Comprehensive Plan. Ms. Lee Smick City of Farmington Page Four February 13, 2007 Task 12: Meetings We have included the cost of our attendance at four (4) meetings with staff during the course of the proj ect. . This would be for purposes of discussing various segments of the draft plan as they evolve. We have also included our attendance at a Planning Commission and City Council meeting for purposes of presenting the plan. Cost Estimate Below is an estimate of the cost for each of the tasks listed above. All work will be billed on an hourly basis per the current City approved Bonestroo Billing Rate Schedule. Task Task 1: Project Initiation/Project Management Task 2: Data Collection/System Reconnaissance Task 3: Transportation System Goals and Objectives Task 4: Transportation Systems Zones Task 5: Traffic Analysis Zones Task 6: Access Management Task 7: Bicyclists and Pedestrians Trails Task 8: Preservation ofR/W Task 9: Transit Task 10: Aviation Task 11: Preparation of Draft and Final Report Task 12: Meeting Subtotal Direct Expenses TOTAL COST Cost $ 1,500 1 ,400 700 1,150 5,000 1,200 1,500 1,100 1,000 500 4,300 3,600 $22,950 750 $23,700 Our project team has extensive Farmington experience and includes: . Sheldon J. Johnson, Project Manager . Bryant Ficek, P.E., Project Engineer . Sonja Piper, EIT, Project Engineer . Stuart Krahn, Transit/Trails Specialist If you have any questions regarding this proposal please contact me at (651) 604-4839. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. ~0f, I~ Sheldon J. Johnson Associate Principal City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 F~x (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Peter J. Herlofsky, Jr. City Administrator SUBJECT: Supplemental Agenda DATE: February 20,2007 It is requested the February 20, 2007 agenda be amended as follows: CONSENT AGENDA Add 7k) Capital Outlay - ComputerNideo Projector - Administration Approve purchase of a portable computer/video projector for the Council Chambers. Respe.ct~lY.:..S.Ub2Z~tt~.' ," -/ r-rl ./'--~ r .' 7 j/ Peter J. He,rlofsky, Jr. . City Administrator 7k City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator ii}. V FROM: Lisa Shadick, Administrative Services Director SUBJECT: Capital Outlay - ComputerNideo Proj ector DATE: February 20,2007 INTRODUCTIONIDISCUSSION The projector in the council chambers is aging and has become unreliable. There is not a back up for this machine and therefore a replacement is recommended. Staff is recommending the purchase of a Sony portable computer/video proj ector, Model VPL _ CX63. The list price of this projector is $3299 plus tax and shipping. It is available from Alpha Video, Inc. for $2275 plus tax and shipping. BUDGET IMPACT This was not identified in the 2007 Budget and will be purchased through the Communications fund and therefore will not impact the General Fund. ACTION REQUIRED Approval by motion to purchase the new projector identified above from Alpha Video, Inc. Respectfully submitted, ~.~c(d~ Lisa Shadick Administrative Services Director 1?a.... City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members and City Administratof ;) ~' Randy Distad, Parks and Recreation Director FROM: RE: Amending Fee Ordinance DATE: February 20, 2007 INTRODUCTION When the City Council approved the 2007 Fee Ordinance at its December 18,2006 meeting, the park development fee amount was incorrectly identified. On page 5 of the Fee Ordinance, the park development fee should have been $17,448 rather than the $16,825 that was shown. Per the Park Dedication Ordinance, the park development fee is to be adjusted annually and the annual adjustment is based on the National Engineering News Record Construction Cost Index. A request was made of the City Council at its February 5, 2007 meeting on the Consent Agenda to approve amending the 2007 Fee Ordinance to increase the park development fee to the correct amount of$17,448. The City Council approved this request. DISCUSSION The City Attorney has since determined that a public hearing needs to occur when the Fee Ordinance is amended. Since this is the case, proper notice has been provided through the Farmington Independent that a public hearing will occur to amend the Fee Ordinance on February 20,2007 at the City Council meeting. ACTION REQUESTED Hold a public hearing and receive comments from the public regarding amending the Fee Ordinance to increase the park development fee from $16,825 to $17,448 in 2007. After the City Council has closed the public hearing, the action being requested is to have the City Council by motion approve the park development fee being set at $17,448 for 2007. (~t?! ctful~Y Submit~d; () . c~,Q >>j~ Rhn y Di~t~, Parks and Recreation Director / ()a.... City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, City counc.il~bers ~ oV City Administrator'})' c? ,--,~' Tony Wippler, Assistant City Planner TO: SUBJECT: Recommendation of Denial - Comprehensive Plan Amendment and Rezoning - Devney Family Limited Partnership property (northwest comer of Pilot Knob Road and CSAH 50) DATE: February 20, 2007 INTRODUCTION Request John Devney, on behalf of the Devney Family Limited Partnership, is requesting a Comprehensive Plan Amendment and Rezoning of their property which is generally located at the northwest comer of Pilot Knob Road and CSAH 50 (Exhibit A). Mr. Devney is requesting that the property be re-guided from Industrial to Urban Reserve and rezoned from 1-1 (Industrial) to A-I (Agricultural), as Mr. Devney wishes to continue to farm the land and re-enroll this property into the Agricultural Preserve Program. The subject property consists of two parcels ofland (PID# 14-02600-010-90 and PID# 14-03500-010-01). DISCUSSION Background 1998 Comprehensive Plan Update As part of the 1998 Comprehensive Plan update, the parcels mentioned above, were re-guided from Agricultural (now Urban Reserve) to an Industrial designation and rezoned to 1-1 (Industrial). At that time, these changes were part of an overall City-wide amendment as additional Industrial Land was identified as a key component to the 1998 update. At the time of the Comprehensive Plan Amendment and Rezoning in 1998, the property was enrolled in Dakota County's Agricultural Preserve Program. Planning Commission Meeting At the Planning Commission meeting on February 13, 2007, the Commission recommended denial of (a) the Comprehensive Plan Amendment from Industrial to Urban Reserve and (b) a Rezoning of the property from I- I to A-I. A majority of the Planning Commission felt that the Industrial designation that was originally approved in 1998 as part of the 2020 Comprehensive Plan update was put in place for a good reason and felt that down zoning the property would not be smart planning. Patrick Devney, on behalf of the Devney Family Limited Partnership, indicated that the family's main concern with taking the property out of Agricultural Preserve is regarding any deferred assessments with the CSAH 31 project (Pilot Knob Road), and the need to pay those assessments. Staff indicated that the assessments would become due at the time the property was to develop. Mr. Devney was also concerned about the possibility of interest accruing on those assessments. Staff has since learned that there will be no interest earned on the assessments. The Planning Commission voted 3-1 (nay-Fitzloft) to recommend denial of the Comprehensive Plan Amendment and Rezoning of the subject property and forwarded this recommendation onto the City Council. ACTION REQUESTED 1. Deny the requested Comprehensive Plan Amendment from Industrial to Agricultural. 2. Deny the requested rezoning of the subject property from I-I to A-I. 3. Direct staff to work with the City Attorney to prepare findings of facts for the denial. Respectfully submitted, ~[l ~~;O-c Tony Wipp};r~A~s-;~mt City Planner Cc: Mr. John Devney CITY IF ~ D.-.cA TIMaHIP f~HI(J!r A jOb City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administrat@ Robin Roland, Finance Director FROM: SUBJECT: Utility Billing Update - Finance DATE: February 20,2007 INTRODUCTION Bills for Municipal City services are generated using billing software through the LOGIS consortium. Staff is currently in the conversion process with LOGIS to a new software system which will "Go Live" on March 5, 2007 DISCUSSION The Utility billing software which the City has used since 1995 was created by LOGIS in the early 1990's and has functioned admirably for member cities since then. The new billing software is a product of CIS Infinity and provides significant improvements to the functionality of operations. Finance staff has been in training for the new system since June 2006. We are currently in the "hard parallel" stage - where each transaction is done in the "old" and "new" system simultaneously to assure every thing has converted completely. Hard parallel will continue until the quarterly billing ending February 28 is issued. Staff will begin March 5th with the new system completely up and running and all old records and billings will be archived at that time. A sample copy of the "new" bill will be presented at the Council meeting. Other than a slightly different look to the bill, the conversion should be transparent to residents. ACTION REQUESTED This is for Council's information only. ~~J Robin Roland Finance Director JOe.- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers SUBJECT: Peter Herlofsky City Administra~ Dakota Cornmun~ons Center FROM: DATE: February 14, 2007 INTRODUCTIONIDISCUSSION Attached is a report from Dennis Feller, Lakeville Finance Director and the Fiscal Representative for the DCe. Please note that bonds will be issued this year for acquisition of equipment and reimbursements for conversion costs. Responsibilities for the City of Farmington at the April 2, 2007 meeting will be to approve a resolution for issuance of debt. ACTION REQUESTED This item is being provided for this Council agenda as an opportunity for the Council to review the document. If there are any questions regarding this resolution, we would like to discuss it as early as possible to assure positive action at the April 2 meeting can take place. Respectfully submitted, / , .,).""! i-I '- !-~.~// ~i..~ ~. Peter J. Herlofsky,Jr. City Administratl)r / c~~ CMuller/Herlofsky/Council Memos/DCC Bonds 2-20-07 --~ ~ Memorandum To: From: Date: Subject: City of Lakeville Finance Department Dakota Communications Center Executive Committee Kent Th~~T",l""", 8.. . Director ,.......'\ ~ Lh.ecutl.ve L ___.....I--~--.., Dennis Feller, Finance Direc~0~~J January 24,2007 Financing: DCC Equipment Acquisitions Back2round Dakota Communications Center 2007 budget provided approximately $6.529 million for the acquisition of equipment and reimbursements for conversion costs. The capital expenditures are proposed to be financed with the issuance of debt to be repaid with member assessments over a seven year period consistent with the approved 2007 DCC Budget. Executive Committee recommended at its November 8 meeting and the Board approved at its November 15 meeting, retaining Dorsey Law as legal counsel and Splingsted Incorporated as fiscal consultants for the issuance of the debt. At its December 2006 meeting, the Board concurred with the Executive Board recommendation to proceed with the issuance of revenue bonds to finance the equipment acquisitions. Piper Jaffi'ey was appointed as underwriters at the January Board meeting. The equipment acquisition process, award of contracts and approval of debt issuance is anticipated to be completed by April 2007. Schedule Following is a summary schedule of the anticipated events related to the acquisition of the equipment, issuance of approvals, and issuance of debt. Date I8-Jan 31-Jan 7-Mar 12-Mar l4-Mar 16- Mar 16-Mar 22-Mar 22-Mar 26-Mar 2-Apr 3-Apr 19-Apr Mid-May Action Board of Directors meeting - Select underwriter Executive meeting - consider Draft of Resolutions Executive meeting - Console recommendation Finalize capital financing requirements Finalize debt financing requirements Executive meeting - Phone + W orkstatioll recommendation Executive meeting - Debt financing recommendations to Board Board of Directors meeting - award contracts Resolution Approving Issuance of Debt... (Apple Valley) Resolution Approving Issuance of Debt... (Inver GH-West SP) Resolution Approving Issuance of Debt... (Burnsv.-Fanngtn-Hastings-Lake.-S SP-Eagan) Resolution Approving Issuance of Debt.. . (Dakota County - Men.Hts-Rose.) Board approval of Resolution of Resolution Authorizing Issuance of Bonds Bond closing and settlement of proceed Resolution Ratifvin2 the Proposed Issuance and Sale of Dakota Communications Center Public Safety Revenue Bonds Each member of the Dee will be requested to approve the Resolution relating to the issuance of the debt. A copy of the Resolution is attached. The salient tenns and conditions are as follows: Debt Structure The Statement of Financing Sources and Uses is as follows: Sources & Uses Sources Of Funds Par Amount of Bonds.............................,........,........,.............." $ 7 ,390,000 Total Sources........................................................................... $ 7..190,000 Uses Of Funds Deposit to Project Construction Fund....................................... S Deposit to Debt Service Reserve Fund (DSRF)........................ $ Costs ofL%uancc.....,................................................................. S Total UndeIWriter's Discount (0.725%)................................... $ Rounding Amount..................................................................... $ 6,529,000 739,000 66,750 53,578 ].673 T olal U ses............................................................................-.. $ 7,390,000 Following is an estimated debt service schedule assuming cost of equipment acquisitions is at or below the $6.5 million as budgeted. Net Debt Service Schedule Date Principal Coupon I"tel'est Total P+I DSR Net New D/S 02/0] /2008 955,000.00 4.250% 27] ,069.79 1,226,069.79 (27,099.64) ] ,198,970.1 5 02/0]/2009 970,000.00 4.000% 257,990.00 1,227,990.00 (29,585.50) ],198,404.50 02/01/2010 1,0] 0,000.00 4.000% 219,190.00 ] ,229,190.00 (29,585.50) 1,199,604.50 02tOl/2011 1,050,000,00 4.000% ] 78,790.00 1,228,790.00 (29,585.50) 1.199,204.50 02/01/20 ]2 1,090,000.00 4.000% 136,790.00 1,226,790.00 (29,585.50) 1,197,204.50 02/01/2013 1,135,000.00 4,000% 93,]90.00 1,228,190.00 (29,585.50) 1,198,604.50 02/0]/20]4 1,180,000.00 4.050% 47,790.00 1,227,790.00 (768,585.50) 459,204.50 Total $7,390,000.00 - $1,204,809,79 $8,594,809.79 (943,612.64) $7,651,197.15 These estimates reflect interest rate levels and market conditions at the time of this report. The debt service schedule is subject to change subject to actual bids received and terms and conditions of debt sale. Member Debt Obli2ation The bonds will be secured by the obligation of the individual members of Dee to pay their proportionate shares of capital costs. Pursuant to Article IV of the JP A, withdrawal of a Member shall not discharge any liability incurred or chargeable to such Member before the effective date of withdrawal. Article XII of JP A also states that a withdrawing Member shall continue to be responsible for 100% of that Member's pro rata share of any capital debts, liabilities or obligations of the Dee that were incurred prior to the date of providing notice of intent to withdraw and are due and payable before the effective date of withdrawal. The Resolution therefore will commit each respective entity to the repayment of the debt, while any bonds are outstanding or upon receipt of the withdrawal payment. Each entity's respective percentage of debt is the same as that which was adopted by the Board for the 2007 budgets. Based on the preliminary debt servIce schedule as stated above the member debt responsibilities would be as follows: ~ Apple Valley Burnsville Dakota County Eagan Farmington Hastings Inver Grove Heights Lakeville Mendota Heights Rosemount South Saint Paul West Saint Paul Total % allot 12.60% 17.09% 6.97% 18.00% 4.83% 4.08% 6.40% 11.48% 1.74% 4.90% 5.87% 6.04% 100% 2007 $ 151,070 $ $ 204.904 $ $ 83.568 $ $ 215,815 $ $ 57,910 $ $ 48,918 $ $ 76,734 $ $ 137,642 $ $ 20.862 $ $ 58.750 $ $ 70,380 $ $ 72,418 $ $ 1,198,970 $ 2008 150,999 $ 204,807 $ 83,529 $ 215,713 $ 57,883 $ 48,895 $ 76,698 $ 137,577 $ 20,852 $ 58,722 $ 70,346 $ 72,384 $ 1,198,405 $ 2009 151,150 $ 205,012 $ 83,612 $ 215,929 $ 57,941 $ 48,944 $ 76.775 $ 137,715 $ 20,873 $ 58,781 $ 70,417 $ 72,456 $ 1,199,605 $ 2010 151,100 $ 204,944 $ 83,585 $ 215,857 $ 57.922 $ 48,928 $ 76.749 $ 137,669 $ 20,866 $ 58,761 $ 70,393 $ 72,432 $ 1,199,205 $ 2011 150,848 $ 204.602 $ 83,445 $ 215,497 $ 57,825 $ 48,846 $ 76,621 $ 137,439 $ 20.831 $ 58,663 $ 70,276 $ 72,311 $ 1,197,205 $ 2012 151,024 $ 204,842 $ 83,543 $ 215,749 $ 57,893 $ 48,903 $ 76,711 $ 137,600 $ 20,856 $ 58,732 $ 70,358 $ 72.396 $ 1,198,605 $ 2013 57,860 78,478 32,007 82.657 22,180 18,736 29,389 52,717 7,990 22,501 26,955 27,736 459,205 The estimated debt service schedule closely approximates the 2007 Dee Budget as shown below. Bud2et Estimate Variance Apple Valley $ 152,792 $ 151,070 $ 1,722 Bumsville $ 207,239 $ 204,904 $ 2,335 Dakota County $ 84,521 $ 83,568 $ 952 Eagan $ 218,274 $ 215,815 $ 2,459 Farmington $ 58,570 $ 57,910 $ 660 Hastings $ 49,475 $ 48,918 $ 557 Inver Grove Heights $ 77,609 $ 76,734 $ 874 Lakeville $ 139,21 0 $ 137,642 $ 1,568 Mendota Heights $ 21, 100 $ 20,862 $ 238 Rosemount $ 59,419 $ 58,750 $ 669 South Saint Paul $ 71,182 $ 70,380 $ 802 West Saint Paul $ 73,243 $ 72,418 $ 825 Total $ 1,212,633 $ 1,198,970 $ 13,663 Prepayment The Resolution provides for a fixed amount each entity will be responsible for paying for the life of the bonds. However, each entity will have the opportunity to defease its share of the debt, for whatever reason the entity decides to pay its share of the debt prior to the maturity date. The fiscal advisor would calculate the amount which would be needed to be prepaid which with the other accrued interest on investments, would be sufficient to pay the debt as it matures. Call Provisions According to the fiscal advisor and underwriters, a call provision would cost approximately 25 basis points or about $68,000 in interest costs over the life of the debt. Due to the (a) short duration of the debt, (b) need to provide firm commitments from Dee members relative to the debt obligation and (c) the Dee members ability to defease their share of the debt if they so desire, it is recommended that the debt terms and conditions not provide for a call provision. Recommendation The DCC staff seeks Executive Committee comment and direction relative to the proposed draft of the "Resolution Ratifying the Proposed Issuance and Sale of Dakota Communications Center Public Safety Revenue Bonds, Providing For Allocation Share of the Payment Thereof'. RESOLUTION NO. RESOLUTION RATIFYING THE PROPOSED ISSUANCE AND SALE OF DAKOTA COMMUNICA TrONS CENTER PUBLIC SAFETY REVENUE BONDS, PROVIDING FOR ALLOCATED SHARE OF THE PAYMENT THEREOF WHEREAS, pursuant to Minnesota Statutes, Section 471.59, the Cities of Apple Valley, Bumsville, Eagan, Fannington, Hastings, Inver Grove Heights, Lakeville, Mendota Heights, Rosemount, South St. Paul, and West S1. Paul, and the County of Dakota, Minnesota (collectively, the "Members"), have entered into that cel1.ain Joint Powers Agreement Establishing the Dakota Communications Center (the "Agreement"); and WHEREAS, the Agreement establishes the Dakota Communications Center joint powers entity ("DCC") for the purpose of, among others, acquiring and providing the facilities, infrastructure, hardware, software, services and other items necessary and appropriate for the establishment, operation and maintenance of a joint law enforcement, fire, EMS, and other emergency communications system for the mutual benefits of the Members and the people of Dakota. County; and WHEREAS, the Agreement authorizes DCC to incur debt obligations for capital projects that do not exceed 10 years as necessary to accomplish DCC purposes; and WHEREAS, the Agreement provides that the costs of capital projects of DCC in the approved capital budget will be shared by the Members pursuant to a "Cost Allocation Model" as defined in the Agreement; and WHEREAS, the Board of Directors ofDCC has proposed the financing of capital equipment for authorized DCC purposes (the "Project") through the issuance of public safety revenue bonds ofDCC (the "Bonds"), which Bonds will be secured by the obligation of the Members to pay their proportionate shares of capital costs pursuant to the Cost Allocation Model, and has included debt service for the Bonds in DCC's capital budget; NOW, THEREFORE, BE IT RESOLVED by the governing body of [City/County]), as follows: SECTION 1. RATIFICATION OF BOND ISSUANCE. The [City/County] hereby ratifies and approves the issuance and sale of the Bonds in a principal amount not to exceed $ , at an interest rate not to exceed _% per annum, and on the further terms and conditions as provided by DCC. (the SECTION 2. AUTHORIZATION OF PAYMENT OF ALLOCATED SHARE OF DEBT SERVICE. The [City/County] hereby authorizes payment of the [City's/County's] allocated share of principal of and interest on the Bonds pursuant to the Cost Allocation Model attached hereto as Exhibit A. SECTION 3. TAX LEVY. For payment ofthe Bonds and the interest thereon when due, there is hereby levied on all taxable property in the [City/County] a direct general ad valorem tax in an amount required to pay when due the [City' s/County' s] allocated share of principal of and interest on the Bonds as provided in Section 2 hereof. The proceeds of the tax, when received, shall be deposited [provide details as to transfer of funds to DCC fiscal agent/trustee]. SECTION 4. PREPAYMENT. Regardless of the redemption and prepayment tenns of the Bonds, the [City/County] reserves the right to prepay, in whole or in part on any date, its allocated share of principal of and interest on the Bonds in an amount sufficient to defease all or a portion of its allocated share of the Bonds. SECTION 5. CONSENT/COOPERATION. The [City/County) hereby consents to the distribution by DeC of an official statement describing the Bonds, the Project and the Members (including the (City/County]), and agrees to take such further actions, and authorizes its appropriate officers to execute such documents, as shall be necessary to provide for the issuance of the Bonds by DCC in accordance with the terms of this Agreement and this Resolution. Adopted: ,2007. 4820.6986.3681 \1 lod City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ",.~\ TO: Mayor, Councilmembers, City Administratot J ,~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: FarmingtonlLakeville Sewer Interceptor Agreement DATE: February 20, 2007 INTRODUCTION Attached herewith for Council's review is a draft Joint Powers Agreement (JPA) that outlines terms for Farmington and Lakeville to jointly participate in the construction, operation and maintenance of the Flagstaff Avenue sanitary sewer interceptor that will be built in conjunction with the new high school project. DISCUSSION The main points of the JPA are as follows: . The City of Farmington will design and bid the sanitary sewer interceptor construction, all the way to the Lakeville border, with the pipe upsized for Lakeville's flows. A deduct, Farmington-only alternate, will also be part of the bid package that would consist of a pipe sized only for Farmington that would end at 200th Street. If Lakeville chooses not to participate at the time bids are received, Farmington will have the option of the Farmington- only alternate. In the case Lakeville chooses not to participate, Lakeville will still be responsible for their portion of the design costs incurred. . Lakeville agrees to participate in up to $2,920,000 of the project costs. Based on feasibility report estimates, this would result in an approximate savings to Farmington of $71 0,000. . The costs for the operations and on-going maintenance of the sanitary sewer interceptor will be shared by Farmington and Lakeville based on the flows from the respective communities. . Both communities will work to seek financial participation from the Met Council for the interceptor since this interceptor appears to meet current policies for being a Met Council interceptor. Farmington/Lakeville Sewer Interceptor Agreement February 20,2007 Page 2 BUDGET IMPACT As shown in the financial analysis provided in the draft JP A, based on the feasibility report estimates, the cost to Farmington (in the short term to the School District) for the project would be approximately $710,000 less than if Lakeville were not to be part of the project. ACTION REQUESTED 1. Council consideration of the attached joint powers agreement between Farmington and Lakeville regarding the sanitary sewer interceptor. 2. Adopt the attached resolution approving the Joint Powers Agreement with the City of Lakeville for the Joint Sanitary Sewer Interceptor. Respectfully Submitted, ~YZ1~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file Dr. Brad Meeks, ISD 192 Steve Mielke, City of Lakeville RESOLUTION NO. R -07 APPROVING JOINT POWERS AGREEMENT WITH THE CITY OF LAKEVILLE FOR JOINT SANITARY SEWER INTERCEPTOR (FLAGSTAFF/200TH STREET) Pursuant to due call and notice thereof, a regular meeting of the City Council and the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 20th day of February, 2007 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, The need for the construction of both City's Comprehensive Sewer Master Plans contemplate sanitary sewer pipes and facilities to accommodate development, and; WHEREAS, it is considered mutually desirable to cooperatively construct a joint interceptor to serve both Cities, and; WHEREAS, the City of Farmington and the City of Lakeville will share project responsibilities and jointly participate in the project costs associated with engineering and construction of the project, and; WHEREAS, the City of Farmington and the City of Lakeville will jointly participate in the costs associated with the operations and on-going maintenance of the joint sanitary sewer interceptor. NOW THEREFORE, BE IT RESOLVED that the City of Farmington enter into an agreement with the City of Lakeville for the following purposes, to wit: To share project responsibilities and jointly participate in the project costs to construct a joint Sanitary Sewer Interceptor in the area of 200th Street and Flagstaff Avenue and to jointly participate in the costs of operations and on-going maintenance of said sanitary sewer interceptor as described in the agreement. BE IT FURTHER RESOLVED that the proper City officers be and hereby are authorized to execute such agreement, and thereby assume for and on behalf of the City all of the contractual obligations contained therein. ~ This resolution adopted by recorded vote of the Farmington City Council in open session on the 20th day of February, 2007. Kevan A. Soderberg Mayor Attested to the day of ,2007. SEAL Peter J. Herlofsky City Administrator JOINT POWERS AGREEMENT CITY OF FARMINGTON AND CITY OF LAKEVILLE SANITARY SEWER INTERCEPTOR THIS AGREEMENT is entered into between the CITY OF FARMINGTON, a Minnesota municipal corporation (hereinafter referred to as "Farmington" and the CITY OF LAKEVILLE, a Minnesota municipal corporation (hereinafter referred to as "Lakeville"), with the parties collectively hereinafter referred to as the "Cities". WHEREAS, the Cities desire to implement the design and construction of a sanitary sewer interceptor through the cities to jointly provide service to areas of the cities by connection to a regional sewer interceptor operated by the Metropolitan Council Environmental Services ("MCES"); and WHEREAS, Minn. Stat. ~ 471.59 authorizes two or more governmental units to enter into agreements to jointly or cooperatively exercise any power common to the contracting parties or any similar power. WHEREAS, the City of Farmington has prepared a feasibility report and ordered improvements to Flagstaff Avenue to serve the new Farmington Area High School and that report, a copy of which is attached hereto, analyzes an alternative to construct the sanitary sewer as an interceptor to accommodate flows from a portion of the City ofLakeville. WHEREAS, the City of Lakeville's Comprehensive Sewer Policy plan contemplates a sewer line serving its eastern area running to its border with the City of Farmington, and; WHEREAS, by cooperating on the design and construction of a joint interceptor the Cities should qualify for assistance from the MCES according to its current standards and policies, and; WHEREAS, the City of Lakeville prepared an analysis of this "Farmington Interceptor" dated December 19,2006 a copy of which is attached hereto as Exhibit 1, that delineates the various financing options related to the project and analyzes alternatives for serving the eastern part of the Lakeville, and; WHEREAS, Alternative II of the Sanitary Sewer-Farmington Outlet analysis prepared by the City of Lakeville dated December 19,2006, which is based on Lakeville paying approximately $1,951,889 or approximately 43% of the "Initial Segment" and an additional amount approximately $968,111 for the "Subsequent Segment (approximately 1 29477vO I JJJ:O l/l 5/2007 1 53% of the total interceptor cost) is the City of Lakeville's preferred terms for this joint powers agreement. NOW, THEREFORE, the Cities agree to design, construct, and implement the construction of a sanitary sewer interceptor as identified below: SANITARY SEWER INTERCEPTOR 1. PURPOSE. This Agreement shall establish the responsibilities of the Cities in carrying out the terms and conditions for constructing a joint sanitary sewer interceptor. 2. TERM_ This Agreement shall be effective from the date of execution by both Cities and shall continue until the project is completed or abandoned by action of the Parties. 3. DESIGN. Farmington shall modify its feasibility study for improvements to Flagstaff Avenue and related areas as part of the Farmington Area High School Project to include a joint Farmington and Lakeville sanitary sewer interceptor in accordance with the master plans for the Cities for sanitary sewer. The alignment of the sanitary sewer interceptor shall substantially follow the route depicted on Figure 1 and the bid and contract documents shall provide for metering stations at the FarmingtonlLakeville border and MCES connection, also shown on Figure 1. Lakeville shall reimburse Farmington for the design costs incurred by Farmington for the portion of the interceptor from Flagstaff Avenue west to the joint city border as well as a portion of the joint line along Flagstaff should the Cities determine not to proceed with the joint project after bids are opened. 4. APPROVALS. The Cities will jointly approve the siting, plans and specifications for the construction of the Farmington and Lakeville sanitary sewer interceptor. Plans and specifications for the construction of the sanitary sewer interceptor shall be reviewed and approved by the Metropolitan Council as necessary. The City of Farmington shall advertise for bids and upon bid opening, the Farmington City Administrator will immediately notify the City Administrator of Lakeville of the bids and the City of Lakeville will have up to thirty (30) days to approve the bid award or to terminate this Agreement. 5. EASEMENT ACQUISITION. All easements necessary to construct the joint interceptor within the City of Farmington shall be obtained as part of the Flagstaff area improvements and with both Cities listed as Grantees of the easement. I 29477vO I JJJ:OllI5/2007 2 6. CONSTRUCTION OF INTERCEPTOR. Farmington shall, as part of its Flagstaff area improvement construct the joint interceptor from its connection with the MCES interceptor to the Lakeville border. 7. COST ALLOCATION AND REIMBURSEMENT. Farmington shall prepare and maintain a separate accounting for the total costs of constructing the joint interceptor, including all engineering, surveying, easement acquisitions, legal, administration, contractor and other costs. Upon completion of the construction of the selected alternates Farmington shall invoice Lakeville for reimbursement of Lakeville's apportioned cost of the interceptor, which shall not exceed fifty-three percent (53%) of the total costs up to a maximum not to exceed amount of two million nine hundred twenty thousand dollars ($2,920,000). Lakeville shall remit payment to Farmington within ninety (90) days of receipt of the invoice. 8. SERVICE AREAS. Both parties recognize and acknowledge that the sanitary sewer interceptor will service those areas of the Cities shown on the attached Figure 2 and both parties agree not to contest either City's full use of the interceptor consistent with their master plans and financial participation. 9. MCES FINANCING OR PURCHASE. The Cities agree to direct their respective staff and consultants to seek financial participation from the MCES for the joint interceptor project. If the joint interceptor is financed by, or sold to MCES in whole or in part the Cities agree to reimburse each other in proportion with their total actual costs of constructing the joint interceptor, including all costs specified in paragraph seven above. 10. OPERATION AND MAINTENANCE. Upon final acceptance of the completion of the sanitary sewer interceptor improvement, Farmington shall be responsible for repair and maintenance of the interceptor line within Farmington east from the joint metering station. Costs incurred by Farmington in repairing and maintaining the joint interceptor shall be partially reimbursed by Lakeville in accordance with contributing flows as measured by the metering stations. 11. INSURANCE. Lakeville shall insure the border metering station and all portions of the interceptor within its City limits. Farmington shall provide insurance for the portion of the interceptor line within the City of Farmington from the metering station at the interceptor connection to the MCES interceptor. If not used for repair or reconstruction of the interceptor, any insurance proceeds arising from damage to the interceptor shall be apportioned between the Cities in the same percentage as their share of the construction costs of the segment which relates to the payment. 12. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this agreement shall only be valid when they have been reduced to writing and have been signed by authorized representatives of the Cities. I 29477vO I JJJ:Ol/15/2007 3 13. MERGER. This Agreement is the final expression of the agreement of the Cities and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. There are not representations, warranties, or stipulations either oral or written not contained herein. 14. SEVERABILITY. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts which are void, invalid, or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either city. IN WITNESS WHEREOF, the Cities hereto have caused this Agreement to be duly executed as of the dates shown. Dated: , 2007. CITY OF LAKEVILLE Approved as to form: BY: Holly Dahl, Mayor Lakeville City Attorney AND Charlene Friedges, Clerk I 29477vOI JJJ:0l/15/2007 4 Dated: Approved as to form: , 2007. Farmington City Attorney l29477vOl JJJ:O 1/15/2007 CITY OF FARMINGTON BY: AND Kevan A. Soderberg, Mayor Peter J. Herlofsky, Administrator 5 . . . PROPOSED TRUNK SEWER ALIGNMENT ~ Bonestrol Rosene 8 Anderlik l 1\J1 Associates Engineers a Archllec FIGURE CITY OF FARMINGTON FLAGSTAFF AVENUE IMPROVEMENTS o 800 ....- PS 2005 AERIAL PHOTO -$- FEBRUARY 2007 K:\ 141 \ 141 04224\Cod\Owg\JPA FIGURES\JPA FIGURE 1.dwq e Memorandum City of Lakeville Finance Department Date: Subject: Mayor and City Council. Keith Nelson, City Engineer Dennis Feller, Finance Director December 19,2007 Sanitary Sewer - Farmington outlet To: From: Backeround The City of Farmington is in the process of designing a sanitary sewer line to serve the new Farmington School District high school being constructed on Flagstaff A venue north of Highway 50. The construction cost of a sanitary sewer line to serve the new high school and surrounding area is approximately $ 3,215,534. In addition, it is our understanding that the City of Farmington would also need to construct sanitary sewer trunk lines in the general vicinity of 200th Street to serve the area between Flagstaff Avenue and its westerly boundary; no formal feasibility report has been prepared regarding the future project. Lakeville's Comprehensive Plan identifies an "Urban Reserve" area which is anticipated to be served by sanitary sewer sometime after 2020. The Urban Reserve area is approximately 1,348 acres in size. The Comprehensive Sewer Plan Addendum dated March 15, 2004, prepared by Short Elliot and Hendrickson (S.E.H.) contemplated that the sanitary sewer infrastructure alignments to serve the Urban Reserve would generally follow the natural drainage flowing into Farmington. However, due to a lack of interceptor service through Farmington to serve Lakeville, a lift station with a force main must be constructed alon~ Cedar A venue from approximately 198th Street to the an MCES interceptor located at 215t Street. The City of Lakeville has had several discussions with the Metropolitan Council Environmental Services (M.C.E.S.) staff regarding the need to provide interceptor service for this general area. However, the M.C.E.S. has been reluctant to make such a commitment. The proposed Flagstaff A venue and 200th Street projects present an opportunity for both Lakeville and Farmington to construct sanitary sewer lines which will be cost effective for both communities. A discussion of the alternatives regarding sanitary sewer flows to serve Lakeville's Urban Reserve Area is as follows. Alternative I - Lift Station to the Cedar A venue sanitary sewer line. Subsequent to the Comprehensive Sewer Plan Addendum Report, the City Engineer has contemplated the redesign of the sanitary sewer infrastructure for the Farmington Outlet such that a trunk line would be constructed parallel to the Lakeville/Farmington boundary which would convey the sewer flows to a lift station near Cedar A venue and 198th Street. The lift station would convey the effluent through a force main along Cedar A venue from 198th Street to the MCES interceptor at 215th Street. The cost of the proposed sanitary sewer realignment - including the force main and lift station is approximately $2.92 million. Since the Urban Reserve is not scheduled to be served by the Metropolitan Urban Service Area (MUSA) until after 2020, there is no imminent need to proceed with financing. Alternate I contemplates that Farmington would construct the Flagstaff A venue project (estimated to be $3,215,534) and the 200th Street project (to serve their residents) without City of Lakeville participation in financing the construction cost. The financing for Alternate I is as follows: Stand-alone Alternative I Farmin~ton Lakeville Flaestaff A venue Proiect Farmington $ 3,215,534 $ 3,215,534 Lakeville Total Flagstaff Project $ 3,215,534 $ 3,215,534 200th Street Proiect: Flaestaff Ave - Cedar Ave Farmington ? ? Lakeville Total200th Street Project $ $ Cedar Avenue Force main (Lakeville) Force main $ 1,590,000 $ 1,590,000 Lift station 1,330,000 $ 1,330,000 Total (Year 2020+) $ 2,920,000 $ $ 2,920,000 Total all projects $ 6,135,534 $ 3,215,534 $ 2,920,000 2 Alternate II Assuming Farmington's Flagstaff Avenue project and the 200th Street project are designed to accommodate Lakeville with gravity sanitary sewer flows, the Cedar A venue lift station and force main can be eliminated. The financing for Alternative II would be based on the assumption that there would be no adverse financial impacts to Lakeville in the cost allocation compared to Alternative I. As such the cost allocation would be as follows: Cost allocation Proiect Total Farmineton Lakeville II - Flagstaff A venue project $ 4,456,514 $ 2,504,625 $ 1,951,889 II - 200th Street Project $ 968,111 $ $ 968,111 Total - Alternative II $ 5,424,625 $ 2,504,625 $ 2,920,000 Total - Alternative I $ 6,135,534 $ 3,215,534 $ 2,920,000 Difference $ (710,909) $ (710,909) $ The costs for Alternative II results in a dual benefit for the City of Farmington in that the overall project cost is approximately $710,909 less than Alternative I and Farmington has a partner in the cost allocation of routine and major maintenance expenses. Lakeville would need to issue debt in 2008 in order to finance its share of project costs for alternative II. The average annual service would be approximately $197,000 - assuming a 25 year amortization schedule. The maintenance of the sanitary sewer lines for the Flagstaff Avenue and 200th Street lines would be allocated based on contributing flows. Alternate III - Metropolitan Council Environmental Services Proiect Due to the size of the infrastructure and the cost effectiveness of a sanitary sewer line which services multiple jurisdictions, it would be prudent to resume discussions with Metropolitan Council Environmental Service regarding construction, financing and maintenance of the sewer line described in Alternate II. It is staff's opinion that the project described as Alternate II meets the M.C.E.S criteria for a regional interceptor based on the inter-community connectivity and anticipated sanitary sewer flows. The financial impacts of M.C.E.S. participation in Alternate II are unknown at this time. 3 Summary A summary of the Alternatives is as follows: Stand-alone Alternative I Alternative II Flaestaff A venue Proiect Farmington $ 3,215,534 $ Lakeville Total Flagstaff Ave. Project $ 3,215,534 $ 2,504,625 1,951,889 4,456,514 200th Street Proiect: Flaestaff Ave - Cedar Ave Farmington ? Lakeville Total200th Street Project $ $ 968,111 968,111 Cedar Avenue Force main (Lakeville) Force main $ Lift station Total (Year 2020+) 1,590,000 1,330,000 $ 2,920,000 $ Total all projects $ $ 6,135,534 $ 5,424,625 A comparison of the Alternatives for the City of Farmington perspective is as follows: Stand-alone Alternative I Alternative II Flagstaff A venue Project $ 3,215,534 $ 2,504,625 200th Street Project ? Total $ 3,215,534 $ 2,504,625 A comparison of the Alternatives from the City of Lakeville perspective is as follows: Stand-alone Project Alternative I Alternative II Flagstaff A venue Project $ $ 1,951,889 200th Street Project 968,111 Cedar A venue Project 2,920,000 Total $ 2,920,000 $ 2,920,000 4 Recommendation: The Cities of Lakeville and Farmington should proceed expeditiously to approve an Agreement which contemplates the cost effective construction of the Flagstaff Avenue and 200th Street sanitary sewer projects based on financing for Alternate II as discussed above. 5 ;/Q.; City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, Councilmembers, City Administnrto~ Jennifer Collova, Natural Resource Speciafut ~ TO: SUBJECT: Boulevard Tree Policy DATE: February 20, 2007 INTRODUCTION/DISCUSSION This memo identifies current practices, budget issues, and recommendations regarding the City's boulevard tree policies. Current City Boulevard Tree Practices Trimming City Code states that the trimming of boulevard trees is the responsibility of the City's Natural Resource Division. Trimming is necessary for maintaining boulevard tree clearance from the streets and sidewalks and providing structural pruning for the health of the tree. It is estimated that the current boulevard tree inventory includes approximately 20,000 trees. Based on this estimate the City is trimming less than 10% of City boulevard trees annually. In order to adequately maintain the City's boulevard trees, approximately 20% of the trees should be addressed per year. Removal and Replacement The City's current practice is to remove and replace trees within the boulevard. The City has a backlog of requests for tree removal and replacement. There are currently 280 trees on the list to be replaced. In 2006 there were 31 dead boulevard trees added to the list. The 2007 budget allows for the replacement of 34 trees. A major factor in this backlog is that the City recently lost a large number of boulevard trees to high winds. City Code does not state that the City is responsible for the replanting of City boulevard trees. Attached is a location map (Figure 1) of the current backlog of boulevard trees needing replacement. New Developments Currently the City Code requires boulevard trees to be planted approximately 40 feet apart in new developments (see Figure 2). In 2006, approximately 1000 new trees were planted in the City's boulevards. These trees along with the other new trees that are planted every year will need trimming and a percentage, based on current practice, would need to be replaced if/or when they do not survIve. RECOMENDATIONS Trimming It is recommended that the City continue with the current trimming policy and that resources be allocated to allow for the trimming of 20% of the boulevard trees each year either with more staff time and training or utilizing a contractor. Trees would be trimmed on a rotational basis throughout the City for tracking and uniformity. Removal and Replacement It is recommended that funding be identified that will allow for the elimination of the current backlog of trees needing replacement. Once all of the trees on the backlog list have been addressed, tree replacement would be up to the discretion of the homeowner. The City would recommend that replacement trees be planted on private property and not within the boulevard. This is consistent with the policies of other Cities in the area. The City could still cover removal costs for dead trees in the boulevard. New Developments Due to budgeting issues, it is recommended that the City discontinue the practice of requiring/allowing trees in the boulevard in new developments. The City would still require new trees to be planted in order to maintain Tree City USA status, but trees would be placed on private property and not within the City boulevard (Figure 3). The homeowner would be responsible for the trees. There could be a provision in new development contracts allowing for trees within the boulevard if a homeowners association would be responsible for maintenance and replacement of trees in perpetuity. Staff research indicates that the above recommended policy changes are consistent with other communities in the area, as shown in the table below. Trees Currently City Boulevard Tree Boulevard Boulevard Tree Allowed in Trimmio2 Tree Removal Replacement Boulevard Rosemount Yes Yes No Yes Lakeville Yes Yes No No Bumsville Yes Yes No No Apple Valley Yes Yes No Yes To summarize, staff recommends that funds be allocated for trimming 20% of the boulevard trees annually, either by City crews or a contractor. Currently, 20% is approximately 4,000 trees. It is also recommended that boulevard tree removal remain a City function but replacement, on private property, would be at the discretion of the homeowner, once the current backlog is eliminated. New developments would have boulevard trees planted on private property, unless there is an agreement with a homeowners association that the City would not be responsible for the trees. BUDGET IMPACT The first table below shows the estimated costs for completing the current backlogged inventory of tree related work, based on the City's current practice and assumption of responsibility. The second table provides the current 2007 budget, estimated costs for trimming 10% of the boulevard trees and an estimate of the annual budget needed to continue maintenance in the future, including 20% tree trimming needs. The tables show a comparison between the City performing the work or a contractor performing the work. B kl It ac 02 ems Task Number of Trees Estimated City Estimated Costs* Contractor Costs Tree Removal 250 $12,300.00 $42,800.00 Tree Replacement 280 $120,200.00 $143,200.00 Stump Grinding 230 $33,700.00 $11,900.00 TOTAL $166,200.00 $197,900.00 * 3 person crew A IB d I nnua u Il et mpact Current 2007 Estimated City Estimated City Estimated Task Bud2et Costs Costs Contractor Costs Tree $43,000.00 $86,000.000 $172,000.00 $120,000.00 Trimming (1000 trees) (2000 trees) (4000 trees) (4000 trees) Tree $8,000.00 $8,000.00 $8,000.00 $8,000.00 Removal (40 trees) (40 trees) (40 trees) (40 trees) Stump $800.00 $800.00 $15,900.00 $1,600.00 Grinding (15 trees) (15 trees) (30 trees) (30 trees) TOTAL $51,800.00 $ 94,800.00 $195,900.00 $129,600.00 Estimated City costs include staff rate, total estimated hours and a percentage incorporating supplies, parts, fuel, repair costs, and equipment rental for stump grinding. Estimated contractor costs are based on 2006 rates and a projected hourly rate for tree trimming. 76b~ Jennifer Collova Natural Resource Specialist cc: file . l1 . FIGURE 1 ~ I ,{ J r I I I ~I ~ -0~i.L. ~_,t' '_ ~ rr-;-,-.--- ~ ;:.~~ / 'c r-;:\ ~1r-~,I~~-~=:'i=1 :!Lii~Bl!ttj~,~{~& --M~~~. ~'~\'" , \ ~ , 1_, · +'r--c~.rl. ~~,-__.... '<X.~.:J.ljLD 0-::'>::>"" \ ~ 'I '" , '- .l.1~1~ ~ ~ ' >~ ~)' ---r- t:J " ,;,-c,';,.~ \ ~"r:"~' ('-.;;::;C'f"!'''';'.'"" /:';':';Y:2~I: i ii, ' /:::f ~ tif:l, ^'''>'~1-h' u ,-:/-+ ,,-\,~;-'-'-'4 <' BR';'''_::tjF-'ttt"'T+-;;JS:::; ,y ~--!l__r.u.,...1 ~l ~ '~~,-~t:r~"1171~,::::>--18 ~~ '~f320 \~~ r\ _wllZ1,"-.~rc~b- , ~'i~11P:?;. r'iim~H I \'\"'CIJ:-:e":~~~t.niffi!L1::j ~::~ - l.l~.....\q\ y;..~D L..J ~~ 1"121' e.~R-,.:v,0:'\~<:" ~- ,r~ '. -t.::::rr::II) ~ ~.",--<;J ~tijj'.:ll"t2'"_H"._Y;.~,,) " ~ . ""o/~J.!7"r'-\ ''<;) I---i \'1;:;."%,,,; '1'l.)0}}"" -.pi':) \)v) ", --\ 1\:.-:~~"'''_ -l \.' \-- ,~,:./,'!).'-ir--,.\, __~:. j~ ......)::::~;\?, /1\.""":,"'.,.:", -r6.\";'~'\,~'~"y'''''!--'' r; -'..\ ."',:., i=t1YG4.",,-,- tM:o,;:J..~~'~,_'\ '(. ~~'), , . .'" 1~4' ~a~ I--i~'-'-. . ,,,,..:,x+ 4 - (,-..<.....,,\). , __ j..t~_~--<~I;'~>-/11432, ~" I .~: ,[''''''"'<''~l<< .-~l ~";,~"~0 ~- \.- 18.... ..'" 1,/\ ~ ~F;,~..L..LJ.........l./ ....\. ........L... .L.i....J ~X""2'(/ ~ '- _L-/ci:i^-rrmt--l'~ ~. \)~r- -,. ....~"'" .,. ,/ f: X\~)fd~ " .,~S1~; E5~'-: ~\~{0' 1;/~ ~'a.~'7J;&' _~~~~ t:"1~'';'(')'&~>;''''\'Y~klll ~~ 1......-I~.~ I ~ ~+J..."f=, r.~'''~'':<.//?<0':~1~fJ?''.;;~:~-''YIA ti.-;;:c:::::::J'1IMa\".... ~tr~,~t,,~~:'.."1"Jc' ~ I,~~ '\:>"';.;<,(,~" ls: ~1_"ill..~.- V' ~~ \..'"":1' >=<r,..':<.t --'O.....\-L ,,~'- C ~ . ,". / )..;;. l.."-I' --:.rnTIl. ' T'f) Y'V~. 'm"> , -I-+-< ~......~:..: '. ~ ~ i<C' r( -...., r",. c:te!/r;~,..,\:j":::' t[).1.-+-t-!-;--h.~x, \ f'-1-I _~I.~"l..... I ...~ t ~<.,." ""'>'/"',~I /'1 _POC:::C.~~. 'y'\....~ l:::t",-t -O~_""~.<J _ r'\ Ci,lIt2O"-. "'''~t--...J"1_- ~~!"I..ii--Ji'" .V"'\ --t-' -r ,'''' '~'-.J..H , ~/r'k~ $ tf!/-lj ~~<',.1...~ .1~~ .,./~^[<~O -I__1!="-f- -)~i ~ L=~ ~1t Nr~~ '- ~~"1~/Yb'~~~',,'1 ~;::r~~~~~~~'~1:B ~~1~141~ -L. ',;,;;I~f:::I-.f;" ':Iio!/').J ~.!. IT:M:O, IJ1141 ~-~"--~;d~'7~ ..... .:r1M2 t:::H\?/ ytam...;:. ~~1' ~~,,:,.-5~ ~x:;<~,'\ ._'0"-- T" ~...."." /:,.(, "7 "", 1I17S'. T' ~d.\~\1Itst';V,,"2J~' ~ "r..~-'.""',>"~' ?i 4I44H T'ICl.2::J.r--:. r-'~:~1'-'~-1' \~.)\:,50:'J:...,.. \'..//I,! ~'\.~<<)Q;<'71llt '-~I::L.L~y -----I V'/~'l"~l~~ ~~~'I/~ ~~[' ~hTT~:-,~~~:1%Iv+~ :":~-+I- ,......,.,.. ..."IT ~1~1 .Jr~)- 't. r::rrrr:::~1" ).'/"e4114r ,.. ~ t ~m~I-' ~,@\1~;i ~~~~7~~~4o~~rTI~~'~~(~J...;~~17 I' \./,:c ,''--1-/:::::J : '~....;Y11t110 S:;?-':-'J...L(H E::\,~~:... x.y<)c '~~ tf? / /f:i9,~([1':~.::- ':1,-' C::j,~'::-;'If: t\~I21"~i:}---\\=t.Ll I T',\</,. '.~':::'l.:; C\.: / 1 B:5 j, I ~ (\I t::::\~~.l~ 5td I , y":<~ D / 11274'l'ti3 1,{\I\'p,,p-:>'-.J:UDIJr,2!'." ~W.~':(\~\.1, - .,/ f<.f#. I ~""'').V'\Tl~1 t::t'1~2':"L'.~1~' ~ I !:z:ti~0,.; r 1'@3~\-- 0\~ j111.LU..ll:llIJ.L1\-1~.~./~--~. . '.1 - ,"--'-' r....' y '<'\ ' " < ".), '--' \ ~I -j ~'-'- H~\yY..H I -/'Y'</":~' :....~~o-. 0.....'- (1 ~ " H --'1~. 1_;~)/~"./ /).,.8:\ \ t:-; S120/;r::..L:J. J. '""" j J~r--(',~.') , IJ -t .........'''r.;/ ' ><-I I \ f-Lri '.',1.:=1 'I --j -..:1 l3,ttrJ._1Mo1>@<'/;:\'i'r1 \ p~~~!, '\~~ I 1M121~ a.~ (!"?c: \""';0,.'i",."....." \ · '.~, _ ----;:f- .J...l 1~.p.. N 1 ----' . "-,[...' ~ ...:...J1N8t-J 1 _.... -i Ei:~ci~S?~I~-,I(----y-~t, 1 i (~S=~ \- -f:~\::::H="<(~ I ~'~'t~ J-t' ^ve~p \, I~~~~?".,,//~ ~'....;I (\ ).:.-- ''1:'1.."" 'I ~r /;Y~rl \ ~~\~.~~" 'S '1 U ! AX: /'>. ~ B.\'}.:<: ~. \, 1-'~,Y~~\00/^-..~Nt!& d \ ! -~ ;\L,,"f..,.,:/ ~~ x/,,(~~., ' R i'"y.-.\'/(."-": "1"1,~ L . -~ n-~<', /'):. . ""~'1 h ~~';.i(;~wof/..,:;flN 'Q:'.."J-t-" I ~~.;:,z- '~~\ "~;-r:-~,>,,~(.,?, --4. <;:x;Yc:iriff" 'x,/.."".....-;\!i \ '\ I '~' '<1:>...... '\r.....\-' ' - t:):,~":~~~.f:L ~ ;::::..\\, \ \ II ~'~ ~ (:') ';::/<~~h 1H7;;~1~'>-?i=1=2>=1-.---~ ~\ ~ ~~~'" '-' \~~ R~ ''''~' , _j,....../~I~~'. , .1 .:::\~..L.4.!l.. \ 1:.1 tJt'!" co.1II .....1:,.;) ~'\ /0 It> ~ ,,,----' t:1 ~ T17 1 ....1tII!r~....!.,)"" 1.~'.",;). , t-\f\ 0 t:J.. \~- r -l ~er~ \ ~'1tt7PI1"r~"'1- ~ ---- '+-~"=o\J"'''':~ ' , '~LIN4~~~J7._ /~r r<'7"7'~~\ _ __ __ l...-,,-;~ ~ A20 -.:::::~_ ';. "." \..-<=d q. -J:~"( }J IS) ~~:- .... I c,--< --YD~'f3. /'.... 5?:-'1' Y U(j\]~ .... ';:f,,)~, -0' ~ --X '-' II \ ~\~ , St:'H-~,/~,~.- -:~. Q-'~ \' /j > ~ '-.JD.J..>(,^, n~>;::,~ ~ ~\ (/ \\\ I ~~~Xt:1:I/r~ ~ ~ '-.......', '\J\ ,f-j,~"..~i4~' I ~Fe:'lm;~\ ::..r :::::-6 c:;;;:~.'._"}<v #- I v" hr;:;::.), 'fl>' II I 'v~?~ f:q,; j=~~"J\:\ d?/ ,I I <}~'A\ \~,~(J t3i{~""~G'CJ , 1 rr;~~ ~,;>r''- ;::: ",,<1/,..-,",,\ f-'c , --- " ..r:++-'-~~\.:'.c ~ l ~ - <'.. \ 1304 "\ ~ ~~ .,/' - ~ - ~...\"(:.r--'\ 1/ lL--~_ \~ ~~&~ ~</~;l<.\~ ~~ I' J2,1 I )~4Di::j 4 f~ '~ r--- --- 1 '....tiJ - -- ---.--' -" -?" - 11- ':; -<.}J - ,...- -\ + - -- l --. 'f'TT l' / / f I "c::::i [ r----r ~ r I~-"/"~ \-\ ,I ,~ ..;!r~' ~j;: n ...-/)~ - f ~ iG':~ . 1 '--.... \......- . ~ ~ C'i;, ~ I .~...l..L:...I-< .~ f---I.-<" I I : /? I d II. ~"i..i.;:~1-~ ~--='-""F----:'I'I~~-_--~"~~_~ ~ \ - ~1~'i"[\I~ == If 1 I I I I -;-- ,,\::-"-- _ ~ L ' I J ~. -~ II I ~f/" -, I J..]' 1 I ---:~ __' \~- L, iU~3~~~f--- - mm J\J7 --~]~~~5~~~:-~':-' I --- !. r"'= '1=r"~ ~. / ~ ~ i~/) c-~ EfQ ffiu ~'ffijl ~o: I~ I JI I L~ I~i ~ ~ ~ T-- -- ...... - - - "" -- ~T~ _.: r~L ~-L CiluL ~ E:Et-!!!:L:l8 ~". II~ ~ , , 1 I''''''''.'' " 'c-____ ~,...LfC',.-il--- I ~ if " -- s" --";:~~". "~i~1T Id' ~~f~~1~IIlJ~ --- r ~S:I~~~~'II ~- ~ - "" -. -;;J , I "~~~~-~/~i!S~fli~.~~~II:Ii~il _ __ " _ ~ _ --' _ ''@- {I~ ~2Jjtm ~ai" ~ IT, ~+t-, iliL. JI5!'WiW~~ ~l1.tn:~ ~ ~ 1100 --t-l=iT~~&~~~mtl~!r~~~~i~.~0~)I~ ;----ti ~ =-~ ~/~~ij ~ ~ ==~f '~-~~RI1.B~~~:1i~~1 '---11 T ~, I ~'1B - ..,St j M .1hr.:fItj~1LE~' ' , I Ti'~<~I-_l~~~b-~@8 i i.,......;,(.~jltJ~g;:,:l-'JTIBg~" ; I ' - H 1 201 C.. .. _704 '-~""" :j.. 1h'lfrr'lLap;:ct3C .7, ~~~-~-- -~-j~~Il:'~;;'~~ '~~I\ i=iPc:E4.;J~~ mJ -< 120 ,"C", - r -, ~~,1=:i f=; i ";t;;l. \I,:-:=:; F=tB! g. W- U ""':,C':;:;r'~:'i2f~Z~1 t l~:--;; -...c:r- EG" \111,-, 3" ~n. j - \ll }J~.-'_~I ~'1fF @tJ:;~!fon ~L~ ri' IQ~a~l!,-=.~ - ~"'L~ 1/11 L I ~ ~. i2 " ~ ~i . '~21-- =--i I. ;U 1\ I .~-;::., "b , jI "r' IT' I ' \_ ::-1-" 'I] i ~ ~ r r"f:~, ~",-- T== / I ~8:RijJ~::' d' ... I __ .. :t ~,.~~::; f--, ~'~ __ __~__ )'. ~~, I I ~3;(i'~f:-~/j'\f'\. s:~ ;: ~. --, -t~-!'f --t-i CJ~ ~...I~ . I ,~ j}~IL~~~ttb~~T~~ f--t-~~-:TI'I~.~S~"-' r~"~':;iril:~F -'),---~ ICj -c; ';:::Kl" I, II ' , 't1'~>-1 --,' I ~L' , .~ II L r City of Farmingt~n Locations Of Trees To Be Replaced- \\ > \ \\\ ~\ 1\ ~ '\ -- I' I I ~ ~ I- I \ 'I 1: Ii ~ ~ I--- >-- J I: ___ -- --r ~ "<.~ T"" T ,T-,.. .3. \0"~ ~)-U. ....~lT;; ~v~ ~ ~ -% II~~"~' '~'''''~ .",....'--01..0 ~ \ Y 0. \'<!.:t'''' n~~. ',\y y"".- j~\~ LJ; ~51> %~~ \-1 ,<>~1== b '7{i/ f' 'T . J-l-W- r -('~ --t- ... 1ft <'.1{-.., /:;,11 ,:::;.t:: r-f .L- ~c~~:2f ( - ~ __ cT "'-t~~S~ ~k- "V_,,:/". '~(:L:"':' r .-1-- '\Y).>-..... \',..c"-T=C"- , "-1,.:c - I II I I ~ 1/ II' ~A--l Ii 0.5 u I ! .... r, o I II~ -.-11 II..JI I I ~,___".~,l_....+~,".l..". I " <J 1 Miles N .~ o .. ~ -----" 1. I I \ i 1" .~ I , ( ~ .~ .?,~ .~ ~ '[~ f 'f" .... : j';' '/~' ; .: '}. ~:t 'y~ 1 . . ff"l O~ ~ s \. I \ I . I I I I I I )J/; City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us "~I TO: Mayor, Councilmembers and City Administratqf v>< \ y ,-/ FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve 2007 Park Construction and Planning Projects DATE: February 20, 2007 INTRODUCTION/ACTION REQUESTED This item was previously brought before the City Council at its January 16, 2007 meeting. At that time the park construction and planning projects were not approved due to a lack of a motion. Staff has amended the construction and planning projects and is asking the City Council to approve by motion the 2007 Park Improvement Fund Budget that identifies the planning and construction projects. DISCUSSION Attached is Exhibit A, which contains the amended budget for the 2007 Park Improvement Fund from what the City Council previously had seen on January 16th. The amendments are as follows · Planning Projects: Staff has removed the estimated cost of hiring a consultant to assist staff with the updating of the systems plan in the Parks and Recreation Chapter ofthe Comprehensive Plan. Staffhas also updated the cost of completing the master plans for a neighborhood park in the Riverbend Development, a community park in the Fairhill Development and Farmington Preserve. Hoisington Koegler Group, Inc (HKGI) has provided an update on the cost to develop master plans for these three parks. A proposal from HKGI will be brought to the City Council at its March 5th meeting for approval. The cost of developing the master plans for the three parks was $500 higher for each park than what was previously estimated by staff and is reflected in Exhibit A. · Construction Projects: An additional item has been added to the list of projects to complete in 2007. Staff has completed significant research on alternative ways to construct a boardwalk in Meadowview Park. Three boardwalk systems that are different from what was previously designed were reviewed by staff. Staff has found a boardwalk system that is made by Custom Manufacturing, Inc located in Clinton, Wisconsin that is significantly less expensive than what the previously designed boardwalk cost was. This company has five of their custom boardwalks in Minnesota. City staff members have contacted staff members at three of the agencies that have these boardwalks. All three of the agencies gave positive references for the boardwalk system, citing the ease in which it can be installed and the minimal impact it has on the site where it is installed. The previously designed boardwalk system was estimated to cost just under $240,000. The cost ofthe boardwalk system that staff would like to install from Custom Manufacturing, Inc. is just under $37,000. Additionally another $6,500 is being shown for some paved trail work that will need to be completed in order to connect the existing paved trail on 200th Street West to the boardwalk. The proposed boardwalk system that Custom Manufacturing, Inc. sells would include all materials and the preconstruct ion of the frame for each 8 foot section ofthe boardwalk. It does not include any labor associated with connecting each 8 foot section of framing or installing the deck boards. Staff is proposing to provide the labor to connect the framework together as well as installing the deck boards. Staffwill also investigate the possibility of utilizing volunteer labor when installing the decking either in the community or through Dakota County's Sentence to Service program. Exhibit A also reflects the cost of installing the boardwalk. Attached in Exhibit B are some pictures and design detail for the boardwalk. It is important to note that even with the above revisions proposed, the overall 2007 Park Improvement Fund budget will remain the same at $340,000 as was proposed at the January 16, 2007 City Council meeting. 1?1:Uj);W Rhndy Distad, Park and Recreation Director c ca C. - c CI) E CI) > o ... c. E Cli ~ ca () t/) ~ ... ca C. - - o N I ...... o o N ~ -+- p '~ W - t/) o () ca - o ~ ... ca CI) >- LD NO ll) 0 _ r--_C!. - .......... o MV N ~;; NO ll)0 o NO NeD -or-- o <0..... N ~~ NO ll) 0 0') C't C!. 0<0<0 OIl)M N ~~ NO CO ~ g o oeD o V M N ll) N ~~ NO ll)0 ...... NO O ~eD MV o <0 N N ~~ "L ns Ql >- ..... o el c: c: c: C'l ell/) Ql Ql 1XI :;, _ c: ns Ql Ql > o Ql c:D:: nsiii ns c: 1XI 0 'OE c:'O :;,'0 u.<c '0'0 Ql Ql - - o 0 Ql Ql '0"0' ... ... a.. a.. o o o I.{) N fJ7 o o o I.{) N fJ7 "C r:: ~ - r:: CI) e CI) :> e Q" e - ~ Ctl Q.. lo", ~ ~ (,) CI) .~ e Q.. l'Il o 'C t3 ~ Q) (/) Q) :e c 0) E l'Il ~ (/) (/) - l'Il ..... C ::::l o 8 :E :gE l'Il >, o>~ C 0 '6.. > l'Il'O o C ~ (/) l'Il ... '0 (/) ns c 0 a..~~ g ~ ]f ~<JQ) ~ .~ -55 Ql 2 ..... ~ a...2 ...1'-...><: Ql 0 ..... > 0 0 WC'\i3: o o o o N fJ7 0000 0000 0000 01.{)1.{)1.{) or- 0 0 00 EF;).~-r-Y7 fJ7 fJ7 N N 00 00 00 00 00 or- or- fJ7 fJ7 o 0000 o 0000 o I.{) I.{) I.{) 0 o 0 I.{) I.{) I.{) N or- fJ7 fJ7 00 fJ7 fJ7 fJ7 $ 'Vi ~ t: t ~ ns ::::l c a.. 0 ~ ~ 0 l'Il c: ~ ~ :;, W (/) E ..><: oes E ~ 0) 0 .0 ClU ....... l'Il C $ 5> Ql Q) 'Vi E :g ~ Cl g ~ (/) ~ Q) ;: ~ Q) > Ql E 3l~ .s Q. c: Q)._ ~ 5- = O'C ~ :u ~ Q) ~ E~'" a..;-o(/) '0 Q. ,~ :i' - a.. c (/) '0 .......c: :::JQ) <cg>l/)!!!Qllae8 '0 .!!!.... ~ - ~ l'Il .=:E ~ ;: ~ ns l'Il J:: . Ql c: Ql .2 (;j - oes I- :;'C:QlWQ.Cl ~ E=>>,~._~ '" ~_CI)_ E ~ Ql _ v, .... o;oc::.::::~ e! <J u a.. '0 :;, <J g> UO) c:OO)- '",.., '0 '0 Ql U .",.., (/) ;: 2 c: c: co ns 2 .Q;! Oa..nsO _a..:-= -g1'-.-;:E~ol'-.a5 Ql 0 a:i ns .~ ~ g E :!!:~ ZOD::OC'\i l'Il 00 00 00 o I.{) '<too fJ7 fJ7 CO< o o o I.{) (") fJ7 o o o I.{) fJ7 o 0 o 0 o 0 I.{) 0 00 (0 fJ7 fJ7 t ::::l o o l'Il Cl .0 c ~:E (/) .Ql l'Il .o~ ~.i:: Q) ::::l - 0 Q) 0) ~ (/) (/)oes ~(/) a5 .Q;! E'g Q.Q) ':J E O-l'Il Q) Q) -0 - C 'Vi :::J 0== ..... l'Il Cl..... >,- l'Il (/) ~Ci.~ ... 0 ns ~_~ 0 t: t: a.. l'Il ns ns=...... 0> a.. a..o~c c: '",..,.- ;: ~2g-Ql :I: >, a.. 0 > ~l/)I'-.(/)(;j E '(0 g -g ~ I-OC'\i~> o o o o (0 fJ7 o o I.{) (") '<t fJ7 0000000 0000000 00001.{)01.{) OO(O(OI.{)I.{)N or- 0> I.{) fJ7 I.{) 0 0 fJ7 fJ7 fJ7 fJ7 or- 0> fJ7 fJ7 o o I.{) (") '<t fJ7 ~ (/) (j) Q) S l'Il .b N o o o I.{) 00 fJ7 00 00 00 01.{) or- fJ7 fJ7 N ~ N 000 000 000 0(00 I.{) fJ7 I.{) fJ7 fJ7 o o o (0 fJ7 o o I.{) I.{) fJ7 w 0) ..... en ~ C5 o N E o ..... - ..><: ro 3: -0 ..... l'Il o .0 t3~ :::J l'Il ..... Q. U5Q)~ ~ 6 E ; ...0.8a.. ~ 8!,......-o ~~; ~~ 2c "'a.. ........ ;: ...... ~ .~ ~ ::. ~ ... ns O)u-D:: :>;~a.. .:;; .~ ~ ~ 0 .!!! a.. l/) ~ ;:2 C:c:>;:-:;, o a...g, .0 ~ .!!! .!!! .- ...., m ~ ~ E ~ .~ Z :; ~ o.....ns ...==nsns :!!:C'\iED::a..a..:I:u...J (/) (/) 0) o o l'Il ....... $ Q) ~ (/) 'E Q) E .9- ::::l 0- Q) ~~ ::::l 0 e 0 Cl = >,l'Il l'Il.o Ci.w . ..><: .....; (/) .~ l'Il - .0 <Joes .~ (/) 2Q;! a...-=: I'-. c o 0) o E C'\i l'Il ON all) or-- (OeD o <0 or- r-- fJ7 ~ ON gll) (O~ '<t..... fJ7::2 ~ N 0 00 go 00 00> or- ;A.fJ7 ~ 0 00 go I.{) 0 fJ7~ fJ7 ON gll) o N_ '<to (")V fJ7~ I'-. ~ ~ ~ ..... "0 0) CI) 'S Q) n:: N ll) N N o <0 ~ "0 0) :::. 2 8: (ll s::: (ll 0.. ..... 0) 't) (ll E ~ (ll a.. (ij ~ "0 'S :0 .S N ll) N eD ll) ll) ~ ... ns Ql >- ..... o '0 c: W - .- 1:: ~ ~ o s::: ..:.: ......0 a5S:::Ci) E Ci5 (I) a..O.s::: o u CI) 03C5~ ~.20) "O~"O ~ iJ)' ~ o..~~ .....(1)- (I) E (ll 't)0).Q (ll:::'"O E 2 ~ ~ a..~ ~ J~ 1:: a.. ~ 0) - I..: E (ll CO Q) ~ a.. :::. :0.....0 s: 0 lo;;. :O't)@- .S o.~ .....u~ ,f?"O(ll 't) '* a.. 8 .s ~ "OCi513 O)Q)~ co - E @ (ll :;:; ~ 0) CI) ::; 0) lUl..Lu) - ns Q) o c: ns ns 1XI '0 c: :;, U. '0 Q) - o Ql '0' ... a.. ~ N '" t.')( \11 \ )', f- o ......, L:-> s Boardwalks are scenic corridors for discovering the mystery of wetland areas. ~ Easy installation-only hand tools required ~ Modular construction with adjustable heights ~ 4',5' and 6' widths x 8' long sections with various curbs or railings ~ Patented footings-US Patent No: 6,421,863 Patented footings available in three sizes ~ Post footing pans and deck brackets are hot dipped galvanized which assures rust and paint free maintenance for long wear ~ All structural lumber is ACQ pressure treated and arsenic free ~ Deck Mate patented fasteners will not strip, cam-out or rust ~ Posts can be extended above deck for seat and bench construction ~ Easy to make the natural twists and turns on your walkvvay Free site visit available in current market areas ~ Decking .~ [ All hardware galvanized !!' ]r Galvanized base pans are covered by US Patent # 6.421,863 Hot-dip galvanized brackets Deck screws are deckmate square-drive by Phillips TYPICAL PANEL LAYOUT Fastener Products, Inc with Evercote finish. ~~ .' .;~ Boardwalk Design Loads: Design dead load on deck 10 PSF Design live load on deck, unless othelWise noted Design live point load on hand railing, unless othelWise required Material Specifications: Assumed soil bearing capacity without soil bearings All structural lumber is ACQ pressure treated and arsenic free southern pine MSR 2.0E rated, with bending fiber stress of 40. PSF 200. PSF 1500. PSF 2,400. PSI All structural steel members 50,000. PSI meet ASTM A572 / A992 Grade 50. 36,000 PSI All structural steel connecting hardware meet ASTM A36 and is hot dipped galvanized Steel pans meet A36 and are hot dipped galvanized All hardware for connecting steel members is zinc coated and all hardware for connecting wood members is hot dipped galvanized. 36,000 PSI joist connectors are Simpson A35Z and LUS26Z '/ ...- ----~ ..~ ~,~--~~..~~._.... ~ ~,..,~' .~ ~H':' " c,":"", -.,,:.. .. " .' . .." ,',.:~: ~',> '.,:.::;:,~'~ -,,' .,'. ,:,:::-:-:...'.. ',., ".' ,'" .. :..,', '"'"",...',, '""4~_-'."-" ::~::-"~ " .... - - .. - . '<'-\;," ; :: .. ~'.';~"";' ;:_" ~;;.':::' .. . " .' ' - ...- .. -, -, ',. ,',- ~ "', .~ ;.t-",,',;:;..,..- '''', CJ fell-9l9-R09 .xvd C ...J lell-9l91109..uoYJ - wcn"DlOfoRl.Ol_ .........1 1~"~K-'1III -1l'I'J "U-ICHIIlI:1'1);) K.lHgr.1Ot IINOWolW d z SNOI1::>3S >llVMOClV08 03ZIlVNVd fUff U!,sllo.s1;H 'IIOIU!J.) tin) NlSNO.JSlM '1Im3.0 "'Ha 31VONllVl n'" I I I I Z ~ I I i I il a 'S::>3dS lVICl31VVIJ '!I SllV130 l'v'::>ldAl 6ll rUB 0'.1 9NI11::J::JN/9N::J 7Y1J/lD/lH1S Y 71,1D It -....-.. I i' I- 00 '" alJ.1a o:'pa 909 ~I W :> ;)11 '3d '.l0l3H 'd S3J.^JVf w aU/I/SlIII.:! II #1'!ID,"'I!JqJJ.:/ P31S :I: w '1:J3rmld $'~:Jp!-lgl!rl.l.l 'lN3n:J i .. ~ (f) UJ I- o Z ~~~ ~I! I! I! I!~ ~ ..11 HIS Sip;! ~ ~ ,-1 Ii I; ! :~I: !! ! !~ if I b i!~; i! ~;g llllE: I~ i ~I ~~ 11111111 ii Ili~ ~li;! I i~ II~ III II ~idJi ~ i i: !II ij ~I .0-11 ~ UJ n-TTl > Z Jl-II ::i 0- eD ...J ~~ e:{ + u 0- . - >- ~ I- j~ '~ ":' '" UJ i ~1I !g l!l II It i~ ) I!! ~s1 I '" J. 'II li1r 1(1' UJ J r c: (f) it I ;Z . R ! :~! ~ J i~' !d~ '1'1 q. hd l!:! ,ii' ~S I;~ ~ i Vi l- e u I~~ w ...., Q 0 ~~IU i 0:: EO a. b UJ ,,;:3 ~ e I- U)~ El I- () Oi ~I o~ ...~. LU ::: "' 0 07: 0::: ~ O-g I I ~ i ij U ~ :: :: :: ~ 3 I!i ~ I- :::> 0 ~ ~... >- e:{ ~ ~~ ...J ...J I 3 it UJ z ! ,~ e:{ 0- I ~~ ...J i ~~ e:{ ~ u a.. - -- -- - ~ LJ ... - U) t: fit : (~ L - -- ~ . ~I&i " 3t ~ ~I t: ; fit ~ ! il~ 9 I [~b W . . U UJ ...J llJ ::i I ~ ...------.....J ....------... e:{ UJ (f) ...J UJ llJ a.. e:{ >- ...J f- e:{ (!) > i z e:{ ...J I e:{ f- 0 0::: ~ ...J e:{ ~ u U 0- UJ >- 0 f- N ~ '" ~ U) U) /;?~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Counci1members FROM: Peter J. Herlofsky, Jr. City Administrator SUBJECT: Ice Arena Rates DATE: February 20, 2007 INTRODUCTIONIDISCUSSION Attached for your review is a detail of the financial summary from the ice arena from 2002-2007. This was prepared by our Finance Director, Robin Roland. Please note that through 2002-2006 are actual numbers and 2007 is our adopted budget. I have added a column at the far right for totals which shows the total revenues and total expenditures we have had over the last six years, noting that the deficit in operations for the ice arena has been approximately $400,000. With the transfers we have made from the liquor store operations, that deficit has been cut to slightly under $100,000. ACTION REQUESTED The average loss each year prior to the addition of the transfer was approximately $66,000. We have approximately 1350 rental hours used on an annual basis which averages out to approximately $50/hour. The recommendation for the ice arena rates for the 2007-2008 season based on some of our neighboring communities, as well as our own operation, I would suggest be $180 per hour. I have had additional discussions with Parks and Recreation Director, Randy Distad to see ifthere are other items we can do to increase the revenues through our current operations. The long-term issue with the ice arena needs to be reviewed further following the School District referendum. /R, e,' SPe.9!full",y S:J;b,illit" d" ' ~. .1/ \,--~/ / ' )0 f/t:/-} Peter J. fj6r1ofsky, Jr.,./ -7 City A9fi1inistrator ) CMul1er/Herlofsky/Council Memos/Ice Arena Rates 2-20-07 CITY OF FARMINGTON , MN ANNUAL BUDGET ICE ARENA FUND FUND SUMMARY ENTERPRISE FUND SPECIAL REVENUE FUND :20(l2 .~::~: . <2004< .............O'...~.. ... ........ ....... ... </ ........ . . ........... ............ . <:.:200:;.:.:.:.: :.:<:2 06<:< <:<:200 ..:.:.: ~ ~ ActuAL ........... . .At AbiiJAL Ab.iuALAboPTec ~totALS> ~.ACTllAL .... . ... . .:<.. .:rU.lI.l>:: . .. ......... . $ $ $ REVENUES 4825 Admissions 16,640 17.308 22,148 24,286 23,773 19.000 123,155 4820 Open Skating 4,161 4,341 4,164 3,985 5.645 3,500 25,796 4810 Ice Rental 157,314 150,598 151,320 169,683 183.860 176,000 988,775 5010 Merchandise sales 1,208 1.351 547 1,500 4,606 4830 Skate sharpening 3,226 3,706 3.877 3,828 4,077 3,000 21,714 4668 Concessions 4,243 5,771 4.614 4,700 4,379 4,000 27,707 4835 Advertising 1,200 4,800 9,650 8,600 7,225 5,000 36,475 4815 Instruction 12.113 13,799 6,960 15,491 19,081 12,000 79,444 4840 Skate show 5,699 2,207 5,435 5.628 5,249 3,500 27,718 4512 Summer activities 1420 1940 1300 900 1000 6560 Total Operating Revenue 207 224 205821 208715 237 501 254 189 228 500 1 341 950 OTHER REVENUE 4950 Interest 22 22 5350 Miscellaneous 11430 11430 Total Other Revenue - 11430 - 22 - - 11452 Total Revenue 207.224 217,251 208,715 237.523 254,189 228,500 $ 1,353,402 EXPENDITURES PERSONAL SERVICES 6110 Salaries-full time 83,628 102,000 104,331 118,233 138,823 115,593 662,608 6112 Overtime-full time 2,935 1,332 1,719 638 1,324 2,485 10,433 6120 Salaries-part time 13,696 17,939 17,513 18,338 24,166 19,499 111,151 6152 FICA/Medicare 7,174 9,108 9,999 10,276 10,992 10,525 58,074 6154 PERA 4,502 5,980 6,476 6,681 8,131 7,380 39,150 6158 Employee benefits 20,875 19,420 20,663 27,767 28,545 28,479 145,849 Total Personal Services 132,810 155,779 160,701 181,933 212,081 183,961 1,027,265 SUPPLIES 5502 Cost of goods sold 401 691 1,400 2,492 6220 Equipment supplies 5,038 1,492 2,440 3,254 4,383 3,900 20,507 6240 Building supplies 4,524 2,464 1,121 2,745 1,588 5,100 17,542 6250 Other supplies 1,741 2,333 2,046 151 606 2,500 9,377 6255 Landscape materials 200 200 6272 Fuels 2,607 2,263 2,187 2,403 1,726 3,900 15,086 6290 Uniforms 1,200 1,200 Total Supplies 13,910 8,552 7,794 8,954 8,994 18,200 66,404 OTHER SERVICES & CHARGES 6401 Professional services 14,527 6,126 5,189 7,820 3,476 6,000 43,138 6411 Telephone 469 562 532 544 610 540 3,257 6412 Cellular telephone 1,200 1,200 6421 Municipal services 5,263 4,968 4,709 6,391 6,440 7,000 34,771 6422 Electric 32,225 35,573 32,041 39,879 42,542 37,000 219,260 6423 Natural Gas 14,649 17,752 18,549 20,449 18,181 22,800 112,380 6426 Insurance 7,005 8,500 8,500 9,350 9,850 9,850 53,055 6450 Outside printing 229 467 240 716 998 500 3,150 6460 Dues & subscriptions 557 1,152 1,160 748 1,715 1,330 6,662 6470 Training & subsistance 1,147 1,070 406 1,450 4,073 6505 Equipment maint. service 4,308 3,914 12,799 8,536 10,776 5,000 45,333 6515 Building maint service 2,517 3,584 5,764 2,389 4,800 19,054 6570 Program Expense 1,118 1,530 2,930 3,069 3,075 11,722 Total Other Services and Charges 79,232 82,649 89,980 104,197 100,452 100,545 557,055 CAPITAL OUTLAY 6915 Building & structure 27,859 29,184 17,969 75,012 6950 Machinery & equipment 14,811 10,795 25,606 Total Capital outlay 14,811 27,859 29,164 17,969 10,795 100,618 Total Expenditures 240 763 274 839 287659 295 084 339 496 313,501 1 751 342 Net Profit (loss) before transfers (33,539) (57,588) (78,944 ) (57,561) (85.307) (85,001) $ (397,940 Transfers in (out): 5205 General fund 5205 Liquor operations fund 30,000 40,000 80,000 46,457 60,000 50,000 306,457 5205 Arena Enterprise fund Total transfers 30,000 40 000 80,000 46,457 60,000 50,000 306457 Total Profit (loss) after transfers 13,539) (17,588 1,056 (11,104 (25.307' 135,001 $ (91,483 I/) S ns 0:: S s::: (1) 0:: ns s::: ~ c( ) ) ~ s::: ::s E E o U ns ~ c( 0.. ::J o .... 0) In >- ... C c: rn :1 0 o - (..) 2 tn C ._ ::J C 8 .!Q "'C o Z 0...... ::J 0 0- 0,2 >-C C ::J rn 0 o ~ - .- en"'C - C C 0 ::J en o rn () .!Q ~ "'C::::: 00 z tn cu ... t'G 0::: cu (..) - ~ 'i: :1 o J: co o o ('\II I ...... o o ('\II I.{) I.{) <0<0 T'"" T'"" ffi- ffi- tn cu ... t'G 0::: cu (..) - ~ 'i:ooo :1<01.{) OT'""T'"" J:ffi-ffi- ...... o o ('\II I CD o o ('\II - ..c rn ~Q)- ...>0 .- 0 ~ c: .... rn :1<.90 - EQ)Q) E 0) ~ ~ rn 0(5....J U () 0 .;:: a.. 0.. ::J o .... Q) 0) en >- rn C -5 rn :;.8 0.. en Z'c .- ::J C 0 rn () ::J en 0":0 o Z I.{) 0 <0 00 T'"" T'"" ffi- ffi- Q)(j)o ~ >- I.{) O-T'"" o..Q)ffi- en en Q) - .... 0 o C C en Q) - rn .... 0.. ::J o .... 0) >- C rn o - 0.. ::J e 0.. O)E >-rn C () en rn...._ o Q) C -E::J 2 E 8 C ::J en ::Jen:O 8 >- .!Q C "'Co o Z en - C ::J o () .!Q "'C o Z Q)o ~ I" OT'"" o..ffi- en Q) .... o C 0.. ::J o .... 0) >- C rn o - en - C ::J o () .!Q "'C o Z r-.... ~ C") ...... ~ ..... o (J) <::( OOOCOIt') I"I"OO(D1t') ~~~~~ ffi- ffi- ffi- th th o I.{) 0 I.{) I.{) 0 I.{) <OI"OO<O-vl"<O ~~~~~~~ ffi- ffi- ffi- ffi- ffi- ffi- ffi- It') I.{)I.{)O.....O <0<01" It') It') T'""T'""T'""(D_ ffi-ffi-ffi-_th th en - ..c .2> Q) C I rn Q) 0)> rn 0 LlJ .... <.9 - rn - o ~ rn- - S ~ cQ)-a.. Q) ::J Q) ::J _ >oo..rnc Q)E~a..rn ~~rn_CI) ....Jo..cc- 0:: CI) rn en CI) Q) ..cS - ::J o CI) .... Q) > C >- ~ Q) Q) ::J rn := .0 > > "'C en o Q) E o 0.. ::J S 0.. OJ <( s S ns ns 0:: 0:: >- 'i: (1) ::s (,) o ::I: (1) C) ns ~ (1) > c( - s::: (1) ~ ~ ::s U .1/) s::: o - C) s::: E ~ ns u. Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. R55CKSUM LOG23000VO COUNCIL MEETING FEBRUARY 20, 2007 Vendor AFFINITY PLUS FEDERAL CREDIT U AFLAC ALCORN BEVERAGE CO. INC. ALF AMBULANCE ALLSTATE SALES & LEASING CORP. ANDERSEN INC, EARLF ARCTIC GLACIER ICE ASPEN MILLS ASSURANT EMPLOYEE BENEFITS BELLBOY CORPORATION BELSON OUTDOORS INC BERRY COFFEE COMPANY Business Unit EMPLOYEE EXPENSE FUND EMPLOYEE EXPENSE FUND DOWNTOWN LIQUOR REV & EXP PILOT KNOB LIQUOR GENERAL FUND BALANCE SHEET FIRE SERVICES SOLID WASTE OPERATIONS CITY OF FARMINGTON 02115/20071 0:23:59 Council Check Summary Page - 02105/2007 - 02120/2007 Object CREDIT UNION PAYABLE Amount 2,150.00 2,150.00 EMPLOYEE BENEFITS 6,838.20 6,838.20 COST OF GOODS SOLD COST OF GOODS SOLD 19.317.30 19,876.97 39,194.27 MN SALES TAX DUE TRAINING & SUBSISTANCE 1.37- 22.37 21.00 VEHICLE SUPPLIES & PARTS 200.40 200.40 ~_. ------.----..--...... ---.~- - -'---- .~-_.... --....-,.-"..- ...... -.., ---"-.- SIGNS & STRIPPING MATERIALS 293.94 293.94 STREET MAINTENANCE DOWNTOWN LIQUOR REV & EXP PILOT KNOB LIQUOR FIRE SERVICES EMPLOYEE EXPENSE FUND DOWNTOWN LIQUOR REV & EXP PILOT KNOB LIQUOR PARK IMPROVEMENT FUND DAISY KNOLL PARK WESTVIEW ACRES DAKOTA CTY ESTATES PARK ADMINISTRATION EMPLOYEE EXPENSE FUND COST OF GOODS SOLD COST OF GOODS SOLD 47.80 108.50 156.30 UNIFORMS & CLOTHING 455.22 455.22 EMPLOYEE BENEFITS 1,776.50 1,776.50 COST OF GOODS SOLD COST OF GOODS SOLD 419.10 542.76 961.86 MN SALES TAX DUE OTHER CONSTRUCTION COSTS OTHER CONSTRUCTION COSTS OTHER CONSTRUCTION COSTS 364.65- 2,389.86 1,991.55 1,593.24 5.610.00 OFFICE SUPPLIES COFFEE FUND 30.85 92.55 c.....J R55CKSUM LOG23000VO CITY OF FARMINGTON 02115/20071 0:23:59 Council Check Summary Page - 2 02/05/2007 - 02/20/2007 Vendor Business Unit Object Amount 123.40 BJ PRODUCTIONS BUILDING MAINT SERVICES UNIFORMS & CLOTHING 84.00 84.00 CALL ONE INC GENERAL FUND BALANCE SHEET MN SALES TAX DUE 53.05- ADMINISTRATION EQUIP SUPPLIES & PARTS 869.19 816.14 CANADIAN PACIFIC RAILWAY COMPA 195TH ST EXTENSION 900.00 900.00 CANNON RIVER WINERY DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 756.00 756.00 CANNON VALLEY PRINTING RECREATION PROGRAM SERVICES OUTSIDE PRINTING 1,859.19 1,859.19 CATCO PARTS SERVICE SOLID WASTE OPERATIONS VEHICLE SUPPLIES & PARTS 258.55 258.55 CERTIFIED APPLIANCE RECYCLING SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 309.38 309.38 CINTAS -754 POLICE ADMINISTRATION PROFESSIONAL SERVICES 217 .00 STREET MAINTENANCE UNIFORMS & CLOTHING 243.08 PARK MAINTENANCE UNIFORMS & CLOTHING 313.53 BUILDING MAINT SERVICES UNIFORMS & CLOTHING 15.29 BUILDING MAINT SERVICES PROFESSIONAL SERVICES 123.25 SEWER OPERATIONS EXPENSE UNIFORMS & CLOTHING 117.71 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 154.14 SOLID WASTE OPERATIONS EQUIP SUPPLIES & PARTS 78.00 SOLID WASTE OPERATIONS UNIFORMS & CLOTHING 269.05 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 154.14 STORM WATER UTILITY OPERATIONS UNIFORMS & CLOTHING 117.71 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 30.83 WATER UTILITY EXPENSE UNIFORMS & CLOTHING 117.71 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 154.14 FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 307.20 FLEET OPERATIONS UNIFORMS & CLOTHING 99.04 2,511.82 R55CKSUM LOG23000VO CITY OF FARMINGTON 02/15/20071 0:23:59 Council Check Summary Page - 3 02105/2007 - 02120/2007 Vendor Business Unit Object Amount CITIES ELECTRIC INC INFORMATION TECHNOLOGY MN SALES TAX DUE .95- INFORMATION TECHNOLOGY OFFICE SUPPLIES 185.50 184.55 CLAREYS SAFETY EQUIPMENT INC FIRE SERVICES EQUIPMENT REPAIR SERVICE 1,650.25 1.650.25 CMI MAILING & MARKETING SVS RECREATION PROGRAM SERVICES OUTSIDE PRINTING 2,491.34 2,491.34 COCA-COLA ENTERPRISES DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 306.40 PILOT KNOB LIQUOR COST OF GOODS SOLD 533.60 840.00 COFFEE GUYS SENIOR CENTER PROGRAMS PROG~AMMING EXPENSE 95.00 95.00 COLLEGE CITY BEVERAGE INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 11,668.64 PILOT KNOB LIQUOR COST OF GOODS SOLD 11,978.90 23,647.54 COMMISSIONER OF TRANSPORTATION ENGINEERING SERVICES TRAINING & SUBSISTANCE 50.00 50.00 CORNERSTONE ENERGY INC SEWER OPERATIONS EXPENSE NATURAL GAS 9.00 WATER UTILITY EXPENSE NATURAL GAS 156.55 165.55 CULLIGAN ULTRAPURE INDUSTRIES ICE ARENA OPERATIONS EXPENSE BUILDING SUPPLIES & PARTS 5.32 DOWNTOWN LIQUOR REV & EXP OTHER SUPPLIES & PARTS 13.90 PILOT KNOB LIQUOR OTHER SUPPLIES & PARTS 13.90 33.12 DAKOTA COUNTY PROPERTY RECORDS ADMINISTRATION PROFESSIONAL SERVICES 46.00 46.00 DAKOTA COUNTY TREASURER/AUDITO INVESTIGATION SERVICES PROFESSIONAL SERVICES 200.00 HRAlECONOMIC DEVELOPMENT PROFESSIONAL SERVICES 16,288.19 E FARMINGTON TIF DUE TO COUNTY 104,919.92 121,408.11 DAKOTA FUTURE HRAlECONOMIC DEVELOPMENT TRAINING & SUBSISTANCE 25.00 R55CKSUM LOG23000VO CITY OF FARMINGTON 02/15/20071 0:23:59 Council Check Summary Page - 4 02105/2007 - 02120/2007 Vendor Business Unit Object Amount 25.00 DAVIS, TREY RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 159.00 159.00 DAY DISTRIBUTING CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 1,276.91 PILOT KNOB LIQUOR COST OF GOODS SOLD 2,437.60 3,714.51 DECK, JAMES SEWER OPERATIONS REVENUE ENTERPRISE SALES 66.11 66.11 DICK'S SANITATION INC SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 22,526.84 22,526.84 DISTAD, RANDY RECREATION PROGRAM SERVICES MILEAGE REIMBURSEMENT 97.97 97.97 DIXON, JULIE & MARK SEWER OPERATIONS REVENUE ENTERPRISE SALES 28.47 28.47 EAGLES-ARIE #4031, FRATERNAL 0 EAGLES CLUB TIF DEVELOPER PAYMENTS 5,038.78 5,038.78 EIDE BAILLY LLP GENERAL ACCOUNTING PROFESSIONAL SERVICES 1,108.15 HRAlECONOMIC DEVELOPMENT PROFESSIONAL SERVICES 865.41 ICE ARENA OPERATIONS EXPENSE PROFESSIONAL SERVICES 333.77 DOWNTOWN LIQUOR REV & EXP PROFESSIONAL SERVICES 238.40 PILOT KNOB LIQUOR PROFESSIONAL SERVICES 238.40 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 405.29 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 405.29 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 405.29 4,000.00 EVERGREEN LAND SERVICES FLAGSTAFF AVE PROFESSIONAL SERVICES 362.50 362.50 EXTREME BEVERAGE LLC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 96.00 PILOT KNOB LIQUOR COST OF GOODS SOLD 235.00 331.00 FARMINGTON EMPLOYEE CLUB EMPLOYEE EXPENSE FUND EMPLOYEE CLUB 51.00 R55CKSUM LOG23000VO CITY OF FARMINGTON 02115/20071 0:23:59 Council Check Summary Page - 5 02105/2007 - 02/20/2007 Vendor Business Unit Object Amount 51.00 FARMINGTON INDEPENDENT POLICE ADMINISTRATION SUBSCRIPTIONS & DUES 33.00 33.00 FARMINGTON PRINTING INC ENGINEERING SERVICES OUTSIDE PRINTING 24.50 DOWNTOWN LIQUOR REV & EXP OTHER SUPPLIES & PARTS 14.91 PILOT KNOB LIQUOR OTHER SUPPLIES & PARTS 14.91 54.32 FARMINGTON VARSITY TENNIS PROG RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 325.00 325.00 FARMINGTON, CITY OF GENERAL FUND REVENUES CASH OVER & SHORT 19.00 BUILDING INSPECTIONS TRAINING & SUBSISTANCE 24.00 POLICE ADMINISTRATION TRAINING & SUBSISTANCE 15.00 PATROL SERVICES VEHICLE LICENSES. TAXES, FEES 17.50 PATROL SERVICES TRAINING & SUBSISTANCE 15.00 INVESTIGATION SERVICES OFFICE SUPPLIES 16.47 INVESTIGATION SERVICES OTHER SUPPLIES & PARTS 4.50 PARK MAINTENANCE OTHER SUPPLIES & PARTS 10.00 ICE ARENA OPERATIONS EXPENSE PROGRAMMING EXPENSE 11.72 133.19 FERRELL GAS PRODUCTS CO ICE ARENA OPERATIONS EXPENSE FUEL 88.91 88.91 FIRE MARSHALS ASSN OF MN FIRE SERVICES SUBSCRIPTIONS & DUES 35.00 35.00 FORCE AMERICA SNOW REMOVAL SERVICES VEHICLE SUPPLIES & PARTS 107.32 SNOW REMOVAL SERVICES VEHICLE REPAIR SERVICE 332.30 439.62 FORESTRY SUPPLIERS INC NATURAL RESOURCES EQUIP SUPPLIES & PARTS 86.81 86.81 FRONTIER COMMUNICATIONS COMMUNICATIONS TELEPHONE 2,413.66 POLICE ADMINISTRATION TELEPHONE 1,846.22 ICE ARENA OPERATIONS EXPENSE TELEPHONE 49.90 DOWNTOWN LIQUOR REV & EXP TELEPHONE 245.46 PILOT KNOB LIQUOR TELEPHONE 245.45 R55CKSUM LOG23000VO CITY OF FARMINGTON 02115/20071 0:23:59 Council Check Summary Page - 6 02/05/2007 - 02120/2007 Vendor Business Unit Object Amount SEWER OPERATIONS EXPENSE TELEPHONE 498.98 SOLID WASTE OPERATIONS TELEPHONE 49.90 WATER UTILITY EXPENSE TELEPHONE 149.70 5.499.27 GATEWAY COMPANIES CABLE/COMMUNICATIONS PROJECTS MACHINERY & EQUIPMENT 1,659.75 INFORMATION TECHNOLOGY MACHINERY & EQUIPMENT 27,808.84 29,468.59 GISSELMAN HOSPITALITY CONSUL TI DOWNTOWN LIQUOR REV & EXP TRAINING & SUBSISTANCE 137.50 PILOT KNOB LIQUOR TRAINING & SUBSISTANCE 137.50 275.00 GOLD COUNTRY ENGRAVERS RECREATION PROGRAM SERVICES OTHER SUPPLIES & PARTS 66.03 66.03 GRAINGER INC FIRE SERVICES BUILDING SUPPLIES & PARTS 45.59 45.59 GRIGGS COOPER & CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 2,342.85 PILOT KNOB LIQUOR COST OF GOODS SOLD 7,716.20 10,059.05 HABERKORN, JOHN SEWER OPERATIONS REVENUE ENTERPRISE SALES 66.39 66.39 HEAL THPARTNERS EMPLOYEE EXPENSE FUND EMPLOYEE BENEFITS 7,308.67 7,308.67 HEMBRE, STEPHANIE SEWER OPERATIONS REVENUE ENTERPRISE SALES 14.91 14.91 HERLOFSKY JR, PETER J ADMINISTRATION CELLULAR PHONES 25.00 ADMINISTRATION MILEAGE REIMBURSEMENT 102.82 127.82 HOHENSTEINS INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 306.45 PILOT KNOB LIQUOR COST OF GOODS SOLD 510.00 816.45 HOTSY EQUIPMENT OF MINNESOTA BUILDING MAINT SERVICES BUILDING SUPPLIES & PARTS 53.58 SEWER OPERATIONS EXPENSE BUILDING SUPPLIES & PARTS 66.96 R55CKSUM LOG23000VO CITY OF FARMINGTON 02115/20071 0:23:59 Council Check Summary Page - 7 02/05/2007 - 02120/2007 Vendor Business Unit Object Amount SOLID WASTE OPERATIONS BUILDING SUPPLIES & PARTS 66.96 STORM WATER UTILITY OPERATIONS OTHER SUPPLIES & PARTS 13.39 WATER UTILITY EXPENSE BUILDING SUPPLIES & PARTS 66.96 267.85 HYDROVAC SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 1,123.08 1.123.08 ICERINK SUPPLY CO ICE ARENA OPERATIONS EXPENSE EQUIPMENT REPAIR SERVICE 87.01 87.01 ICMA RETIREMENT TRUST-457 EMPLOYEE EXPENSE FUND ICMA PAYABLE 5,301.00 5,301.00 INDEPENDENT SCHOOL DISTRICT #1 ELECTIONS OTHER SUPPLIES & PARTS 60.00 60.00 JG WEAR PARK MAINTENANCE OTHER SUPPLIES & PARTS 195.00 195.00 JOHNSON BROTHERS LIQUOR COMPAN DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 5,287.51 PILOT KNOB LIQUOR COST OF GOODS SOLD 7.763.97 13,051.48 KATH FUEL OIL SERVICE FLEET OPERATIONS LUBRICANTS & ADDITIVES 2,904.26 2,904.26 KELLER, JORDAN C. RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 64.00 64.00 KUHN, WILSON & GINGER SEWER OPERATIONS REVENUE ENTERPRISE SALES 50.01 50.01 LAKEVILLE. CITY OF PATROL SERVICES CONTRACTUAL SERVICES 531.12 FIRE SERVICES CONTRACTUAL SERVICES 265.57 PARK MAINTENANCE EQUIPMENT REPAIR SERVICE 556.34 1.353.03 LAW ENFORCEMENT LABOR SERVICES EMPLOYEE EXPENSE FUND LELS DUES PAYABLE 296.25 296.25 LEAGUE OF MN CITIES INSURANCE EMPLOYEE EXPENSE FUND EMPLOYEE BENEFITS 33,914.00 R55CKSUM LOG23000VO CITY OF FARMINGTON 02115/20071 0:23:59 Council Check Summary Page - 8 02105/2007 - 02120/2007 Vendor Business Unit Object Amount 33,914.00 LINDQUIST, BRIAN POLICE ADMINISTRATION MILEAGE REIMBURSEMENT 194.00 194.00 LONE OAK COMPANIES INC SEWER OPERATIONS EXPENSE POSTAGE 150.00 SEWER OPERATIONS EXPENSE OUTSIDE PRINTING 38.94 SOLID WASTE OPERATIONS POSTAGE 150.00 SOLID WASTE OPERATIONS OUTSIDE PRINTING 39.00 STORM WATER UTILITY OPERATIONS POSTAGE 150.00 STORM WATER UTILITY OPERATIONS OUTSIDE PRINTING 39.00 WATER UTILITY EXPENSE POSTAGE 150.00 WATER UTILITY EXPENSE OUTSIDE PRINTING 40.00 756.94 LUNZ, KIMBEREL Y HILLDEE RECONSTRUCTION PROFESSIONAL SERVICES 605.00 605.00 M. AMUNDSON LLP DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 931.39 DOWNTOWN LIQUOR REV & EXP OTHER SUPPLIES & PARTS 61.40 PILOT KNOB LIQUOR COST OF GOODS SOLD 643.26 1,636.05 MACQUEEN EQUIPMENT STREET MAINTENANCE TRAINING & SUBSISTANCE 150.00 SNOW REMOVAL SERVICES VEHICLE REPAIR SERVICE 671.84 SEWER OPERATIONS EXPENSE TRAINING & SUBSISTANCE 225.00 1,046.84 MARK VII DISTRIBUTORS INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 3,031.40 PILOT KNOB LIQUOR COST OF GOODS SOLD 3,210.84 6,242.24 MARS, SCOTT SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 125.00 125.00 MATTER, MICHAEL RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 114.00 114.00 MAXIMUM VOLTAGE PARK MAINTENANCE EQUIP SUPPLIES & PARTS 80.89 80.89 MCNEILUS-DODGE CENTER SOLID WASTE OPERATIONS EQUIPMENT REPAIR SERVICE 888.41 R55CKSUM LOG23000VO CITY OF FARMINGTON 02115/20071 0:23:59 Council Check Summary Page - 9 02105/2007 - 02120/2007 Vendor Business Unit Object Amount 888.41 MEDICA EMPLOYEE EXPENSE FUND EMPLOYEE BENEFITS 118,633.50 118,633.50 MEDTRONIC PHYSIO-CONTROL CORP PATROL SERVICES EQUIP SUPPLIES & PARTS 387.49 387.49 METRO ALARM DOWNTOWN LIQUOR REV & EXP PROFESSIONAL SERVICES 255.44 PILOT KNOB LIQUOR PROFESSIONAL SERVICES 191.54 446.98 METRO FIRE FIRE SERVICES EQUIPMENT REPAIR SERVICE 82.13 82.13 METROCALL INC SEWER OPERATIONS EXPENSE CELLULAR PHONES 1.88 WATER UTILITY EXPENSE CELLULAR PHONES 1.88 3.76 METROPOLITAN COUNCIL SEWER OPERATIONS REVENUE SAC CHARGE RETAINER 6,633.00 6,633.00 MEYER, JIM RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 19.00 19.00 MINNESOTA AFSCME COUNCIL #5 EMPLOYEE EXPENSE FUND AFSCME UNION DUES PAYABLE 778.96 778.96 MINNESOTA RECREATION & PARKAS PARK MAINTENANCE TRAINING & SUBSISTANCE 370.00 370.00 MINNESOTA STATE RETIREMENT SYS EMPLOYEE EXPENSE FUND HEALTH CARE SAVINGS PLAN 2.030.61 2,030.61 MN ASSOCIATION OF GOVERNMENT COMMUNICATIONS SUBSCRIPTIONS & DUES 60.00 60.00 MN CHIEFS OF POLICE ASSN PATROL SERVICES TRAINING & SUBSISTANCE 395.00 395.00 MN CHILD SUPPORT PAYMENT CENTE EMPLOYEE EXPENSE FUND CHILD SUPPORT PAYABLE 1,314.24 1,314.24 R55CKSUM LOG23000VO CITY OF FARMINGTON 02115/20071 0:23:59 Council Check Summary Page - 10 02105/2007 - 02120/2007 Vendor Business Unit Object Amount MN DEPARTMENT OF NATURAL RESOU WATER UTILITY EXPENSE OTHER 9,980.00 9,980.00 MN DEPT OF REVENUE EMPLOYEE EXPENSE FUND GARNISHMENT PAYABLE 426.36 426.36 MN FIRE SERVICE CERTIFICATION FIRE SERVICES SUBSCRIPTIONS & DUES 15.00 15.00 MN NCPERS LIFE INSURANCE EMPLOYEE EXPENSE FUND PERA LIFE INS PAYABLE 66.00 66.00 MOODY COUNTY CLERK OF COURTS EMPLOYEE EXPENSE FUND CHILD SUPPORT PAYABLE 175.00 175.00 MUZAK - NORTH CENTRAL DOWNTOWN LIQUOR REV & EXP PROFESSIONAL SERVICES 117.21 117.21 NATIONAL FIRE PROTECTION ASSOC FIRE SERVICES SUBSCRIPTIONS & DUES 150.00 150.00 NEXTEL COMMUNICATIONS ADMINISTRATION CELLULAR PHONES 97.04 HUMAN RESOURCES CELLULAR PHONES 54.26 BUILDING INSPECTIONS CELLULAR PHONES 169.62 COMMUNITY DEVELOPMENT CELLULAR PHONES 38.18 PATROL SERVICES CELLULAR PHONES 676.60 FIRE SERVICES CELLULAR PHONES 220.86 ENGINEERING SERVICES CELLULAR PHONES 234.77 PARK MAINTENANCE CELLULAR PHONES 265.85 BUILDING MAINT SERVICES CELLULAR PHONES 92.60 RECREATION PROGRAM SERVICES CELLULAR PHONES 179.02 SENIOR CENTER PROGRAMS CELLULAR PHONES 20.49 DOWNTOWN LIQUOR REV & EXP CELLULAR PHONES 38.18 SEWER OPERATIONS EXPENSE CELLULAR PHONES 125.35 SOLID WASTE OPERATIONS CELLULAR PHONES 223.54 WATER UTILITY EXPENSE CELLULAR PHONES 125.34 FLEET OPERATIONS CELLULAR PHONES 54.26 2,615.96 NPOWER LLC FIRE SERVICES VEHICLE REPAIR SERVICE 941.00 941.00 R55CKSUM LOG23000VO CITY OF FARMINGTON 02115/20071 0:23:59 Council Check Summary Page - 11 02105/2007 - 02/20/2007 Vendor Business Unit Object Amount OFFICEMAX - A BOISE COMPANY ADMINISTRATION OFFICE SUPPLIES 1,666.88 1,666.88 OLD LOG THEATER SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 1,299.50 1,299.50 ORKIN EXTERMINATING BUILDING MAINT SERVICES PROFESSIONAL SERVICES 72.22 72.22 PEER ENGINEERING INC ELM ST RECONSTRUCTION 402.50 402.50 PETTIS, JASON SEWER OPERATIONS REVENUE ENTERPRISE SALES 9.68 9.68 PHILLIPS WINE AND SPIRITS INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 1,464.88 PILOT KNOB LIQUOR COST OF GOODS SOLD 1,931.00 3,395.88 PINE BEND LANDFILL INC SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 9,677.34 9,677.34 POLFUS IMPLEMENT INC. STREET MAINTENANCE UNIFORMS & CLOTHING 212.73 NATURAL RESOURCES EQUIP SUPPLIES & PARTS 89.81 PARK MAINTENANCE EQUIP SUPPLIES & PARTS 462.21 764.75 PUBLIC EMPLOYEES RETIREMENT AS EMPLOYEE EXPENSE FUND PERA PAYABLE 12,500.17 EMPLOYEE EXPENSE FUND PERA 15,314.36 27,814.53 QUALITY WINE AND SPIRITS CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 5,977.61 PILOT KNOB LIQUOR COST OF GOODS SOLD 5,958.94 11,936.55 R & R SPECIAL TIES OF WISCONSIN ICE ARENA OPERATIONS EXPENSE PROFESSIONAL SERVICES 51.30 51.30 R&R CLEANING CONTRACTORS INC. DOWNTOWN LIQUOR REV & EXP BUILDING REPAIR SERVICE 15.43 PILOT KNOB LIQUOR BUILDING REPAIR SERVICE 48.78 64.21 R55CKSUM LOG23000VO CITY OF FARMINGTON 02/15/20071 0:23:59 Council Check Summary Page - 12 02/05/2007 - 02/20/2007 Vendor Business Unit Object Amount REGINA MEDICAL GROUP FIRE SERVICES PROFESSIONAL SERVICES 263.50 263.50 REYNOLDS WELDING SUPPLY CO FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 5.94 5.94 RIVERTOWN NEWPAPER GROUP DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 30.60 PILOT KNOB LIQUOR COST OF GOODS SOLD 122.40 153.00 ROC INC FIRE SERVICES PROFESSIONAL SERVICES 573.13 BUILDING MAINT SERVICES PROFESSIONAL SERVICES 1,977.28 SENIOR CENTER PROGRAMS PROFESSIONAL SERVICES 901.31 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 225.33 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 225.33 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 45.07 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 225.33 4,172.78 ROLAND, ROBIN GENERAL ACCOUNTING TRAINING & SUBSISTANCE 15.00 GENERAL ACCOUNTING MILEAGE REIMBURSEMENT 67.90 82.90 SANDSTONE DISTRIBUTING COMPANY DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 130.70 130.70 SCAN AIR FILTER INC ICE ARENA OPERATIONS EXPENSE EQUIP SUPPLIES & PARTS 67.52 67.52 SCHIMMEL, RICH ENGINEERING SERVICES MILEAGE REIMBURSEMENT 61.12 61.12 SIEM, NATE PATROL SERVICES EQUIP SUPPLIES & PARTS 175.62 175.62 SKILLPATH SEMINARS SOLID WASTE OPERATIONS TRAINING & SUBSISTANCE 398.00 398.00 SPARTAN PROMOTIONAL GROUP INC SENIOR CENTER PROGRAMS ADVERTISING 699.90 699.90 R55CKSUM LOG23000VO CITY OF FARMINGTON 02/15/20071 0:23:59 Council Check Summary Page - 13 02105/2007 - 02/20/2007 Vendor Business Unit Object Amount SPRINT PATROL SERVICES CELLULAR PHONES 489.96 489.96 STREICHER'S POLICE ADMINISTRATION UNIFORMS & CLOTHING 233.17 PATROL SERVICES EQUIP SUPPLIES & PARTS 46.65 PATROL SERVICES UNIFORMS & CLOTHING 2.220.38 2,500.20 SUNDANTZ CREATIONS 2007 PATROL SERVICES UNIFORMS & CLOTHING 74.00 74.00 SUNDE LAND SURVEYING INC CITY HALL PROFESSIONAL SERVICES 1,242.00 1,242.00 SUNDGREN, MARK INVESTIGATION SERVICES EQUIP SUPPLIES & PARTS 244.94 244.94 SUNDVALL, TRAVIS PATROL SERVICES TRAINING & SUBSISTANCE 222.16 PATROL SERVICES MILEAGE REIMBURSEMENT 155.20 EMPLOYEE EXPENSE FUND TUITION REIMBURSEMENT 726.75 1,104.11 TAYLOR, DAVID & TAMI SEWER OPERATIONS REVENUE ENTERPRISE SALES 95.23 95.23 TOTAL MEDIA INC INVESTIGATION SERVICES OTHER SUPPLIES & PARTS 67.45 67.45 TRI COUNTY BEVERAGE & SUPPLY PILOT KNOB LIQUOR COST OF GOODS SOLD 168.40 168.40 TRI-COUNTY ASSOCIATION INVESTIGATION SERVICES SUBSCRIPTIONS & DUES 60.00 60.00 TROPHY HOUSE INC, THE FIRE SERVICES OTHER SUPPLIES & PARTS 96.12 RESCUE SQUAD SERVICES OTHER SUPPLIES & PARTS 170.93 267.05 UNIFORMS UNLIMITED INC PATROL SERVICES UNIFORMS & CLOTHING 128.34 128.34 UNITED PARCEL SERVICE POLICE ADMINISTRATION POSTAGE 10.11 R55CKSUM LOG23000VO Vendor UNITED STATES POSTAL SERVICE UNIVERSITY OF MINNESOTA VART HEM COFFEE CAFE VERIZON WIRELESS VIDEOTRONIX INC VIKING AUTO SALVAGE INC VINOCOPIA WALSH, LAWRENCE & SHANNON WARREN, HARLEY WINE MERCHANTS WYATT, NATHAN ZABRI, MUNIR Business Unit COMMUNICATIONS PARK MAINTENANCE HRNECONOMIC DEVELOPMENT FIRE SERVICES BUILDING MAINT SERVICES PATROL SERVICES NATURAL RESOURCES DOWNTOWN LIQUOR REV & EXP PILOT KNOB LIQUOR IMPROVEMENT BONDS 2005B SENIOR CENTER PROGRAMS DOWNTOWN LIQUOR REV & EXP PILOT KNOB LIQUOR RECREATION PROGRAM SERVICES SEWER OPERATIONS REVENUE CITY OF FARMINGTON Council Check Summary 02105/2007 - 02120/2007 Object POSTAGE TRAINING & SUBSISTANCE TRAINING & SUBSISTANCE CELLULAR PHONES EQUIPMENT REPAIR SERVICE VEHICLE REPAIR SERVICE VEHICLE SUPPLIES & PARTS COST OF GOODS SOLD COST OF GOODS SOLD SPEC ASSESS COUNTY PREPAID PROGRAMMING EXPENSE COST OF GOODS SOLD COST OF GOODS SOLD PROFESSIONAL SERVICES ENTERPRISE SALES Report Totals Amount 10.11 2.000.00 2,000.00 330.00 330.00 156.00 156.00 15.09 15.09 413.37 413.37 50.00- 149.00 99.00 266.00 78.00 344.00 64.36 64.36 65.00 65.00 494.28 833.81 1,328.09 153.50 153.50 361.70 361.70 598,378.19 02115/20071 0:23:59 Page - 14 ~ALS: SODERBERG FOGARTY ~ MCKNIGHT ~ PRITZLAFF WILSON