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HomeMy WebLinkAbout06.15.09 Council Minutes 7CL COUNCIL MINUTES REGULAR June 15,2009 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Larson, Fogarty, May, Wilson Donnelly Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Todd Reiten, Municipal Services Director; Lisa Shadick, Administrative Services Director; Cynthia Muller, Executive Assistant Audience: 4. APPROVE A GENDA Councilmember May pulled item 7h) Approve Bills for questions. Councilmember Fogarty pulled item 7a) 6/1/09 Council Minutes to abstain. Councilmember Wilson pulled items 7c) 2009 Curbside Cleanup Summary and 7e) Approve Sidewalk Replacement Agreement for questions. MOTION by Fogarty, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS a) Response to Mr. Skip Moench -Administration A response was sent to Mr. Moench. 7. CONSENT AGENDA MOTION by Wilson, second by Fogarty to approve the Consent Agenda as follows: a) Approved Council Minutes (6/8/09 Workshop) b) Received Information Recycling Study Results - Solid Waste d) Adopted RESOLUTION R25-09 Accepting Donation Spring Skating Competition - Parks and Recreation f) Approved Appointment Recommendation Fire Department - Human Resources g) Received Information May 2009 Financial Report - Finance APIF, MOTION CARRIED. Council Minutes (Regular) June 15,2009 Page 2 a) Approve Council Minutes (6/1/09 Regular) MOTION by Wilson, second by May to approve Council minutes (611/09 Regular), Voting for: Larson, May, Wilson. Abstain: Fogarty. MOTION CARRIED. c) 2009 Curbside Cleanup Summary - Solid Waste Councilmember Wilson noted the cost for the program was $152,000 and the budgeted amount was $155,000. Residents pay $10/year for the service to be provided and asked how much revenue the residential portion brings in. Staff felt it would be approximately $60,000 - $70,000. Councilmember Wilson noted residents are getting a good deal for the amount of money they pay. Councilmember May noted the number of electronics jumped up and asked if there would be further limitations on that portion. Staff stated they will be looking at it for next year. MOTION by Fogarty, second by Wilson to accept the summary. APIF, MOTION CARRIED. e) Approve Sidewalk Replacement Agreement - Engineering Councilmember Wilson asked where the sidewalk replacement will be done. Staff explained it involves several small areas from downtown to the northern part east and west of Pilot Knob Road. Councilmember Wilson noted it is part of the development contracts to fix any broken portions of sidewalk. Staff noted, in the past sidewalks were installed after the homes were built. Now with the economy, sidewalks are installed prior to homes, but they are subject to the same warranties. There is an ongoing list comprised of calls from residents and from staff. MOTION by Fogarty, second by Wilson to award the 2009 Sidewalk Replacement Project to Erickson Construction of Lakeville, Inc., in the amount of $12,781.25. APIF, MOTION CARRIED. h) Approve Bills Councilmember May asked about the $15,854.66 payment to Crown Lift Trucks for City Hall. City Administrator Herlofsky stated with the tall windows, a lift was ordered for employees to use for maintenance work for all City buildings. Councilmember May asked what the amount is for a purchase that can be made without Council approval. Staff will check on the amount. Councilmember May noted the payment for $6,684.21 to ROC for cleaning service and asked how the division between departments is determined. Municipal Services Director Reiten stated it is 20-25% for the Maintenance Facility. Administrative Services Director Shadick stated for City Hall it is per square foot. Councilmember May wanted to look at this during budget negotiations. City Administrator Herlofsky stated with a cleaning service there is no sick leave, no vacation, no unemployment, etc. To hire two or three people it would be higher. Weare looking at some competitive bidding this year. Councilmember May asked about the $10,000 payment to Sachs Fence. City Administrator Herlofsky explained the fence at Swanson Acres was being Council Minutes (Regular) June 15,2009 Page 3 removed because of an issue of paying for it. City Engineer Schorzman was able to contact the fence provider, before the fence was sold on Craig's List, and had it reinstalled the next week. The $10,000 was the payment the City made to the fence company after we received $10,000 from the letter of credit from the developer. Councilmember May noted there were a lot of escrow fund payments for builders and asked about the process. City Engineer Schorzman explained most of them are $2,000 payments where the City holds $2,000 from the builder in escrow until they complete the sodding, landscaping and grading around the homes. Once completed, we inspect it and the money is returned to them. MOTION by Fogarty, second by May to approve the bills. APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Approve Wine License B&B Pizza - Administration Mr. Mark Williams submitted an application for an On-Sale Wine License for B&B Pizza, 216 Elm Street. MOTION by Fogarty, second by Wilson to close the public hearing. APIF, MOTION CARRIED. Councilmember Wilson noted there have been issues in the past with this business. Staff confirmed it is a new owner. MOTION by Fogarty, second by Wilson to approve an On-Sale Wine License for B&B Pizza. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICA TIONS a) Dakota County 2010-2014 CIP - City Requests - Engineering Staff would like the county to include the following projects in their 2010-2014 CIP: - 195th Street extension from Autumn Glen to TH3 - 2010 - Extension of Pilot Knob Road from CSAH 50 to an Ash Street extension - 2012 - Extension of Ash Street from Denmark to Pilot Knob Road - 2013 - Intersection traffic control at Flagstaff and CSAH 50 - 2010 - 195th Street extension from Flagstaff to Cedar Avenue - 2014 - Traffic control at intersections along Pilot Knob Road - 2010 and beyond - Extend the trail along Pilot Knob Road from 200th Street to CSAH 50 The county's policy for road extension projects is a 55/45 split with the City. Intersection improvements are a 50/50 split, however they have not established a policy for roundabouts. Councilmember Wilson confirmed we do not have a trail along Flagstaff due to right-of-way acquisitions. Staff agreed. Council Minutes (Regular) June 15,2009 Page 4 Councilmember Fogarty would like to include the extension of 20gth. Street west of Pilot Knob Road as this would relieve traffic along CSAH 50. Mayor Larson asked if staff was prepared to look at the intersections along Pilot Knob, Flagstaff, and 195th Street now that the new high school will be opening. City Engineer Schorzman stated the 3-way stop at Flagstaff and 195th Street will be installed the first part of August. Staff also has the materials to install the school speed zone at the same time. b) Approve Agreements for Rambling River Center Project Construction Work - Parks and Recreation Parks and Recreation Director Distad presented three agreements for construction work. The first is for the purchase and installation of carpet tiles. La Van Floor Covering Company submitted the low quote of $9,890. Quotes were also solicited for the flooring in the hallways. The low quote was from Bierman's in the amount of $5,335.24 for Dura-Ceramic tile. The third agreement was for three new doors and hardware including a power door. The low quote was for $11,204 from Crawford Door Sales. The door at the Oak Street entrance, an exterior door on the north side that leads to the multi-purpose room and an interior door would be replaced. The handicap entrance on Oak Street would be moved to the north side of the building with the power door. The doors would be paid for from the money left for the sprinkler and fire alarm system. Some floor painting has been done and is $4,000 under the estimated amount. By replacing the doors, hardware and power door, the unspent balance for doors goes from $50,000 to $39,000. Staff had submitted a request to replace the HV AC system in the old part of the building. Dakota County has approved funding $65,000 through the Recovery Act. There was $85,000 budgeted to replace the system so with the $65,000 in funding, staff would need to find $20,000. With this the building would be upgraded with everything and will be under budget while doing more than originally intended. Councilmember Fogarty noted the people at the Rambling River Center have done an amazing job and they are very conscious of the budget. She thanked them for their hard work. Staff noted volunteers have contributed over 1,000 hours with painting, tearing out walls, carpet, ceiling tile, etc. Councilmember Wilson asked about the fundraising. Staff noted a letter is being sent to residents asking for donations. They need to raise $90,000. Councilmember May asked if we can hold off on the doors. She realized we are under budget and there is money to spend, but asked if the doors have to be replaced now. Staff noted if they are not replaced now, they will have to be replaced later and as we are changing to a card reader system, it is best to do it now. Mayor Larson asked about the condition of the doors. Staff stated they are Council Minutes (Regular) June 15, 2009 Page 5 rusting and the seal is not good. With new doors the heating and cooling bill will be kept down. MOTION by Fogarty, second by Wilson to approve the agreements with Bierman's for the installation of the Dura-Ceramic floor tiles, La Van Floor Covering Company for the installation of the carpet tiles and Crawford Doors for the installation of three new doors all hardware and power door operator. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: Encouraged everyone to attend the Miss Farmington Pageant on Thursday. She will be unable to attend the workshop on July 13 and 15, so staffwill find new dates. Parks and Recreation Director Distad: Noted this weekend is the Dew Run, the bike auction at the Rambling River Center with proceeds going to the Rambling River Center, and Kiss the Pig contest at the American Legion. A tour of the Rambling River Center will be scheduled for Council once the carpet and flooring is installed. Mayor Larson: Encouraged everyone to vote for the Hometown Honorees on the Dew Days website. He noted the pool is open. He thanked everyone along the parade route for the Warrior to Citizen's group. 14. ADJOURN MOTION by Fogarty, second by Wilson to adjourn at 7:46 p.m. APIF, MOTION CARRIED. Respectfully submitted, 4-~~~/YJ~ a Cynthia Muller Executive Assistant