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Home My WebLink About03.06.23 Council Packet Meeng Locaon: Farmington C ity H all 430 T hird Street Farmington, M N 55024 C I T Y C O UN C I L R E G U L A R M E E T I N G A G E N DA M arch 6, 2023 7:00 PM 1.C A L L TO O R D E R 2.P L E D G E O F A L L EG I A N C E 3.R O L L C A L L 4.A P P R OV E A G E N DA 5.A N N O U N C E M E N TS / C O M M E N DATI O N S 6.C I TI Z E N C O M M E N T S / R E S P O N S E S TO C O M M E N TS (This me is res erved for ciz en comments regarding non-agenda items . No official acon can be taken on thes e items. S peakers are limited to five minutes to addres s the city council during cizen comment me.) 7.C O N S E N T A G E N DA (a)A pprove February 21, 2023, City Council M eeng Minutes - A dministraon (b)A dopt a Resoluon S upporng H ous ing and Local D ecis ion-Making A uthority - C ommunity D evelopment (c)A pprove Bills - F inance (d)2022 I nterfund Transfers Review - F inance (e)C apital A s s et Policy - F inance (f)A pprove Use A greement Betw een the D akota County A griculture S ociety and the Farmington F ire D epartment-F ire (g)S taff C hanges and Recommendaons - H uman Res ources (h)A R PA - Farmington Parks W ifi and Cameras - I T (i)A pprove A greement S chmitz-M aki A rena Exclusive Vending S ervice – Parks and Recreaon (j)A pprove Contract for Emerald A s h Borer Tree I njecon S ervices - P ublic Works (k)A dopt Res oluon to S upport A pplying to H ost G reenC orps M ember - P ublic Works (l)2023 S idew alk Replacement - P ublic Works (m)A pprove Equipment P urchas e for Maintenance of Water U lity Facilies - P ublic Works (n)A uthoriz e a P rofessional S ervices A greement for the 2023 Comprehensive Water and C omprehens ive S anitary S ewer P lan U pdates - P ublic Works R EG U L A R A G E N DA 8.P U B L I C H E A R I N G S (a)A dopt Res oluon - Vacang a Poron of S econd S treet - C ommunity D evelopment 9.A WA R D O F C O N T R A C T 10.P E TI TI O N S , R EQ U E S T S A N D C O M M U N I C AT I O N S 11.U N F I N I S H E D B U S I N E S S 12.N E W B U S I N E S S (a)H iawatha Broadband C ommunicaons A greement - Park F iber and W ifi - I T (b)H iawatha Broadband C ommunicaons Lease A greement - Wes tview A cres Conduit - I T (c)2040 C omprehens ive P lan Update - Recommendaon - C ommunity D evelopment (d)A pprove P rofessional S ervices A greement w ith H KG i to D evelop an U pdated Mas ter P lan for Rambling River Park – Parks and Recreaon (e)2023/2024 City Council P riories - A dministraon 13.C I TY C O U N C I L R O U N DTA B L E 14.A D J O U R N TO :Mayor, C ouncilmembers and City A dministrator F R O M :Cynthia M uller, A dminis trave A ssistant S U B J EC T:A pprove February 21, 2023, C ity C ouncil Meeng M inutes - A dminis traon DATE:March 6, 2023 I N T R O D U C TI O N A!ached for your review are the minutes of the February 21, 2023, city council meeng. D I S C U S S I O N N/A B U D G E T I M PA C T N/A A C T I O N R EQ U E S T E D A pprove the minutes of the February 21, 2023, city council meeng. AT TA C H M E N TS : Type D escripon Exhibit M eeng Minutes TO :M ayor, Councilmembers and C ity A dminis trator F R O M :J ared J ohns on, P lanning Coordinator S U B J EC T:A dopt a Resoluon S upporng H ous ing and Local D ecis ion-Making A uthority - C ommunity D evelopment DATE:M arch 6, 2023 I N T R O D U C TI O N The L eague of Minnes ota C ies is encouraging communies to adopt a resoluon s upporng the authority of local elected officials and city staff to make hous ing and land use decisions. D I S C U S S I O N There have been legis lave efforts over the pas t s everal years to limit the authority of Minnes ota cies to enforce local hous ing and land use policies. Examples include efforts to restrict local zoning regulaons and the ability to s et development fees . H ous ing industry groups have claimed zoning regulaons and development fees are prohibing housing development when in fact market factors such as labor cos ts , land, and materials are the cause. Zoning regulaon is an important planning tool that benefits communies economically and socially, improves health and wellness, and helps cons erve the environment. D evelopment fees are neces s ary to cover the city's cost for review, approval, and inspecon of all development. These tools allow cies to ensure the health, safety, and welfare of their residents . The L eague of Minnes ota C ies have reques ted cies adopt a resoluon oppos ing efforts to eliminate local control. M any Minnes ota cies, including L akeville and Rosemount, have adopted the model res oluon. B U D G E T I M PA C T N/A A C T I O N R EQ U E S T E D A dopt the a6ached res oluon supporng hous ing and local decis ion-making authority. AT TA C H M E N TS : Type D escripon Backup M aterial Background I nformaon Backup M aterial L is t of Cies Resoluon Res oluon Background The League of Minnesota Cities has a model resolution supporting the authority of local elected officials and city staff to make housing and land use decisions in their community. See the list of cities that have adopted the housing resolution Learn more about housing and development topics in Minnesota cities Read the latest legislative news on housing and development Housing industry groups have recently attacked city land use tools such as zoning and planned use developments. They claim incorrectly that these basic regulatory functions are prohibiting the building of more affordable housing stock, when market factors such as labor costs, land, and materials are creating the market failures we see today. This is particularly obvious in Greater Minnesota cities and can also be seen in metro data indicating that 84% of metro cities have zoning districts that allow residential property to be built on a 1/4-acre lot or less. Read the Leagueʼs policies related to housing in the 2023 City Policies (pdf ) SD-1 – Local Control (p. 15) LE-8 – Foreclosure and Neighborhood Stabilization (p. 82) LE-9 – Housing Policy (p. 84) LE-10 – Resources for Affordable Housing (p. 85) LE-11 – Greater Minnesota Housing (p. 87) LE-15 – Inclusionary Housing (p. 91) LE-33 – Workforce Housing (p. 105) Find handouts on city housing and development topics including zoning and fees How can the city help? STEP 1: PASS a resolution and send it to your legislators Download the model resolution (doc) Advocacy Toolkit: Housing and Development Note: Send a copy of the resolution to the League at advocacy@lmc.org so you can be added to the list weʼre compiling. STEP 2: SHARE your resolution with local media and via social media (use #HousingIsLocal). STEP 3: FOLLOW UP with your legislators and local media with information about: The specific housing need(s) of your community. The action your city is taking to address housing challenges. What support you need from stakeholders instead of state mandates. Please let League staff (advocacy@lmc.org) know when you have done any of the above advocacy efforts (or if we can help you with any of the above). Note: The model resolution referenced here is different from the one created by the League in support of infrastructure development fees. Your LMC Resource Daniel Lightfoot IGR Representative & Federal Relations Manager (651) 281-1295 or (800) 925-1122 dlightfoot@lmc.org updated 2/27/23 The following 119 cities have passed resolutions supporting the authority of local elected officials and city staff to make housing and land use decisions in their community. They also resolve to support housing policy that advances solutions to support full housing spectrum solutions, local innovation, incentives instead of mandates, and community-specific solutions throughout Minnesota. Access the model resolution and advocacy toolkit here Learn more about housing and development topics in Minnesota cities Read the latest legislative news on housing and development Amboy Anoka Arlington Audubon Austin Baxter Belle Plaine Bertha Bird Island Blaine Brooten Brownton Burnsville Byron Cambridge Carlton Carver Cass Lake Chanhassen Chaska Corcoran Credit River Dayton Deer River Housing and Local Decision- Making Authority Resolution Detroit Lakes Eden Prairie Edina Elk River Elko New Market Elysian Forada Fridley Glencoe Glyndon Goodview Graceville Grand Meadow Greenfield Ham Lake Hastings Hawley Henriette Hopkins Hutchinson Jenkins Jordan Lafayette Lake Elmo Lakeville Lauderdale Le Center Le Sueur Little Falls Lonsdale Lucan Maple Grove Maple Plain Milaca Minneapolis Minnetonka Minnetrista Monticello Montgomery Montrose New Brighton New London New Prague Nisswa North Branch Nowthen Oak Grove Oak Park Heights Olivia Orono Otsego Perham Pierz Pillager Plymouth Prior Lake Renville Rosemount Rush City Rushford Rushford Village Sandstone Sauk Rapids Savage Sebeka Shakopee Shoreview Sleepy Eye South St. Paul Spring Lake Park St. Anthony Village St. Clair St. Francis St. Joseph St. Louis Park St. Michael Stillwater Sunfish Lake Swanville Tyler Verndale Victoria Waconia Wahkon Waite Park Walker Warren Watkins Waverly Wayzata Wells West St. Paul Woodbury Wyoming Zumbrota Your LMC Resource Ted Bengtson IGR Administrative Coordinator (651) 281-1242 or (800) 925-1122 tbengtson@lmc.org RESOLUTION NO. A RESOLUTION SUPPORTING HOUSING AND LOCAL DECISION-MAKING AUTHORITY Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the council chambers of said City on the 6th day of March 2023 at 7:00 p.m. Members Present: Members Absent: Member and Member introduced and seconded the following: WHEREAS, local elected decision-makers are in the best position to determine the health, safety, and welfare regulations that best serve the unique needs of their constituents ; and, WHEREAS, zoning regulation is an important planning tool that benefits communities economically and socially, improves health and wellness, and helps conserve the environment; and, WHEREAS, local zoning regulation allows communities to plan for the use of land transparently, involving residents through public engagement; and, WHEREAS, cities across the state are keenly aware of the distinct housing challenges facing their communities and they target those local housing challenges with available tools; and , WHEREAS, multiple bills restricting local decision-making related to housing have been introduced in the 2021-2022 biennium. NOW, THEREFORE, BE IT RESOLVED that after due consideration, the Mayor and City Council of the City of Farmington, Minnesota, hereby supports local decision-making authority and opposes legislation that restricts the ability for local elected officials to respond to the needs of their communities. LET IT ALSO BE RESOLVED that this Council supports housing policy that advances solutions to support full housing spectrum solutions, local innovation, incentives instead of mandates, and community-specific solutions throughout Minnesota. This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of March 2023. ___________________________ Mayor Attested to the _______ day of March 2023. ___________________________ City Administrator SEAL TO :Mayor, C ouncilmembers and City A dministrator F R O M :Chris Regis , F inance D irector S U B J EC T:A pprove Bills - F inance DATE:March 6, 2023 I N T R O D U C TI O N A"ached is the February 14, 2023 – February 28, 2023 city council check register and recently proces s ed automa(c payments for your review. D I S C U S S I O N N/A B U D G E T I M PA C T N/A A C T I O N R EQ U E S T E D A pprove the a"ached payments. AT TA C H M E N TS : Type D escrip(on Backup M aterial C ouncil Check S ummary 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 101475 2/17/2023 100493 BELLBOY CORPORATION 06100 02625095.48 6110BAG ORDER 210277 0106378200 OTHER SUPPLIES & PARTS DOWNTOWN LIQUOR REV & EXP 06100 02140553.20 6100LIQUOR & SPIRITS ORDER 210278 0098301500 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405238.50 6100LIQUOR & SPIRITS ORDER 210279 0098277700 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140524.26 6100LIQUOR SUPPLIES & MIXES ORDER 210280 0106377100 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405518.19 6100LIQUOR & SPIRITS ORDER 210340 0098370900 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405237.10 6100LIQUOR SUPPLIES & MIXES ORDER 210344 0106403600 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405970.46 6100LIQUOR & SPIRITS ORDER 210352 0098383900 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405109.31 6100LIQUOR SUPPLIES & MIXES ORDER 210357 0106407900 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 2,246.50 101476 2/17/2023 118704 BLUE CLOUD DISTRIBUTION OF MINNESOTA INC 06100 0214051,127.00 6100LIQUOR & SPIRITS ORDER 210200 100960534 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 1,127.00 101477 2/17/2023 100253 CAMPBELL KNUTSON, P.A. 01000 016403814.50 1010JAN'23 LEGAL FEES - ADMINISTRA 210289 852-0062G JAN'23 LEGAL ADMINISTRATION 01000 026403136.50 1021JAN'23 LEGAL FEES - ADMINISTRA 210289 852-0062G JAN'23 LEGAL FINANCE 07400 0464031,717.50 7400JAN'23 LEGAL FEES - ADMINISTRA 210289 852-0062G JAN'23 LEGAL INFORMATION TECHNOLOGY 01000 076403447.00 1070JAN'23 LEGAL FEES-ENGINEERING 210320 1852-0068G JAN'23 LEGAL ENGINEERING SERVICES 01000 096403267.00 1094JAN'23 LEGAL FEES-PRK & REC 210363 1852-0069G JAN'23 LEGAL PARK & RECREATION ADMIN 01000 03640354.00 1030JAN 23 LEGAL : CITY COUNCIL 210368 1852-0063G JAN'23 LEGAL PLANNING & ZONING 01000 016403246.00 1010JAN 23 LEGAL RETAINER 210368 1852-0063G JAN'23 LEGAL ADMINISTRATION 01000 0164031,015.50 1005JAN 23 LEGAL RETAINER 210368 1852-0063G JAN'23 LEGAL LEGISLATIVE CONTROL 4,698.00 101478 2/17/2023 100071 COLLEGE CITY BEVERAGE INC 06100 021405673.50 6100BEER ORDER 210197 875851 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140557.60-6100BEER ORDER CREDIT 210198 1543-00226 CM 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214057,856.30 6100BEER ORDER 210201 875852 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140533.00-6100BEER ORDER CREDIT 210228 1543-00225 CR 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214058,663.50 6100BEER ORDER 210229 875671 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405320.30 6100BEER ORDER 210325 877933 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140512,257.15 6100BEER ORDER 210327 877934 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140517.67-6100BEER ORDER CREDIT 210331 1543-00233 CR 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214052,042.40 6100WINE ORDER 210349 877802 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214058,667.05 6100BEER ORDER 210350 877771 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140550.00-6100BEER ORDER CREDIT 210356 877800 CR 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140551.13-6100BEER ORDER CREDIT 210358 877801 CR 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214052,511.60 6100BEER ORDER 210369 870122 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214052,625.10-6100BEER ORDER CREDIT 210370 870121 CR 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 40,157.30 101479 2/17/2023 109182 DAKOTA 911 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 01000 0665609,212.67 1060MARCH 2023 DAKOTA 911 FEES 210190 FA2023-03 CONTRACTUAL SERVICES FIRE SERVICES 01000 05656018,425.33 1050MARCH 2023 DAKOTA 911 FEES 210190 FA2023-03 CONTRACTUAL SERVICES POLICE ADMINISTRATION 27,638.00 101480 2/17/2023 100022 FARMINGTON PRINTING INC 01000 01621087.50 1010COPY PAPER 209966 14487 OFFICE SUPPLIES ADMINISTRATION 87.50 101481 2/17/2023 100350 FORCE AMERICA DISTRIBUTING, LLC 01000 086220601.68 1073SALT SPREADER SENSOR FOR 0701 210097 001-1702208 EQUIP SUPPLIES & PARTS SNOW REMOVAL SERVICES 01000 086230454.71 1073SALT SPINNER MOTOR FOR 0708 210142 001-1704368 VEHICLE SUPPLIES & PARTS SNOW REMOVAL SERVICES 1,056.39 101482 2/17/2023 109758 IMAGE TREND, INC 01000 066505477.62 10602023 SOFTWARE SUPPORT FEE 210030 140389 EQUIPMENT REPAIR/MAINTENANCE FIRE SERVICES 477.62 101483 2/17/2023 116886 LABRASH PLUMBING & HEATING 02500 096515198.19 2502WATER LEAK REPAIR 210157 10451 BUILDING REPAIR/MAINTENANCE ICE ARENA OPERATIONS EXPE 198.19 101484 2/17/2023 113199 LUBE-TECH & PARTNERS, LLC 07200 0862742,510.43 720015W40 OIL FOR FLEET 209777 3111606 LUBRICANTS & ADDITIVES FLEET OPERATIONS 07200 0865052,487.48 7200SHOP HOIST TANK REPLACE 209944 3117230 EQUIPMENT REPAIR/MAINTENANCE FLEET OPERATIONS 4,997.91 101485 2/17/2023 107747 M. AMUNDSON LLP 06100 0214051,130.14 6100CIGARETTES & POP ORDER 210342 356641 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 1,130.14 101486 2/17/2023 115734 MINNESOTA OCCUPATIONAL HEALTH 01000 046405204.00 1011JAN'23 EMPLOYMENT TESTING 210294 418523 EMPLOYMENT TESTING HUMAN RESOURCES 204.00 101487 2/17/2023 100070 MINNESOTA VALLEY TESTING LABORATORIES 06500 086535122.17 6502BAC-T SAMPLE (9)209773 1182301 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 086535108.60 6502BAC-T SAMPLE (8)209955 1183120 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 230.77 101488 2/17/2023 110692 MOBILE MINI, INC 01000 096555910.00 1090FEB '23 WARMING HOUSE RENTAL 210150 9016722825 RENTAL OF EQUIPMENT PARK MAINTENANCE 910.00 101489 2/17/2023 102644 NORTHERN SAFETY TECHNOLOGY, INC 01000 086230194.04 1073BEACON COVER FOR 0708 209946 55184 VEHICLE SUPPLIES & PARTS SNOW REMOVAL SERVICES 194.04 101490 2/17/2023 117564 RECYCLE MINNESOTA LLC 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06300 08640130.00 6302RECYCLE T.V.210296 71 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 30.00 101491 2/17/2023 113424 TITAN MACHINERY 01000 096220995.58 1090SNOW BLOWER PARTS 209762 17976027 GP EQUIP SUPPLIES & PARTS PARK MAINTENANCE 01000 08650592.00 1073REPAIR ON 925 AT TITAN 209945 17996632-GS EQUIPMENT REPAIR/MAINTENANCE SNOW REMOVAL SERVICES 01000 0862201,773.61 1073OIL PAN FOR 0726 209948 17989786 GP EQUIP SUPPLIES & PARTS SNOW REMOVAL SERVICES 01000 0862201,403.61-1073RTRN: OIL PAN GSKT/ASSMBLY 210128 18026232 GP CR EQUIP SUPPLIES & PARTS SNOW REMOVAL SERVICES 1,457.58 101492 2/17/2023 106866 TOTAL TOOL SUPPLY INC 07200 086505460.00 7200OVERHEAD CRANE INSPECTION 209764 77101526 EQUIPMENT REPAIR/MAINTENANCE FLEET OPERATIONS 460.00 101493 2/17/2023 109709 TRIHUS, DAVID M 06100 02648555.02 6110JAN'23 MILEAGE REIMB 210366 20230131 TRIHUS MILEAGE REIMBURSEMENT DOWNTOWN LIQUOR REV & EXP 06100 02648555.02 6115JAN'23 MILEAGE REIMB 210366 20230131 TRIHUS MILEAGE REIMBURSEMENT PILOT KNOB LIQUOR 110.04 101494 2/17/2023 108808 VINOCOPIA, INC 06100 021405289.67 6100WINE ORDER 210218 0322927-IN 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405838.00 6100WINE ORDER 210274 0322928-IN 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405580.25 6100WINE ORDER 210345 0323321-IN 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 1,707.92 101495 2/17/2023 108450 WSB & ASSOCIATES INC 06400 086401333.50 6402DEC'22 SVS: MS4 PRMT IMPLMNTN 209768 R-020038-000-10 PROFESSIONAL SERVICES STORM WATER UTILITY OPERA 01000 0764019,430.00 1070DEC'22 STAFF AUGMENTATION 209798 R-021331-000-4 PROFESSIONAL SERVICES ENGINEERING SERVICES 01000 0364014,760.00 1030DEC'22 CODE ENFORCEMENT SVS 209862 R-019521-000-12 PROFESSIONAL SERVICES PLANNING & ZONING 14,523.50 101496 2/24/2023 100193 APPLE VALLEY, CITY OF 04000 01696016,996.94 4005CAPITAL REIMB- FA SHARE 210389 7724 FURNITURE, OFFICE EQUIP, IT CABLE/COMMUNICATIONS PROJ 16,996.94 101497 2/24/2023 108482 AXON ENTERPRISE, INC 05600695014,706.00 56022023 AXON FLEET CHARGES 210321 INUS135608 50 MACHINERY, EQUIPMENT & TOOLS GEN CAPITAL EQUIP FUND EX 14,706.00 101498 2/24/2023 100493 BELLBOY CORPORATION 06100 021405867.95 6100LIQUOR & SPIRITS ORDER 210446 0098453700 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02625062.85 6115BAG ORDER 210447 0106433600 OTHER SUPPLIES & PARTS PILOT KNOB LIQUOR 06100 021405128.03 6100LIQUOR SUPPLIES & MIXES ORDER 210447 0106433600 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405183.06 6100LIQUOR SUPPLIES & MIXES ORDER 210513 0106433700 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 026250218.40 6110BAG ORDER 210513 0106433700 OTHER SUPPLIES & PARTS DOWNTOWN LIQUOR REV & EXP 06100 021405101.50 6100LIQUOR & SPIRITS ORDER 210514 0098454300 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 1,561.79 101499 2/24/2023 100253 CAMPBELL KNUTSON, P.A. 04600 0722564,050.00 4600JAN'23 LEGAL SVS- TIF 15 210503 1852-0061G DEVELOPMENT ESCROWS80000 PRIVATE CAPITAL PROJECTS 02000 036403631.50 2000JAN'23 LEGAL SVS: EDA LEVY 210504 1852-0067G JAN'23 LEGAL HRA/ECONOMIC DEVELOPMENT 4,681.50 101500 2/24/2023 100071 COLLEGE CITY BEVERAGE INC 06100 02140554.98-6100BEER ORDER CREDIT 210429 880068 CR 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214056,866.00 6100BEER ORDER 210430 880070 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405263.50 6100BEER ORDER 210433 880069 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214052,472.45 6100BEER ORDER 210444 879694 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140510.45-6100BEER ORDER CREDIT 210445 879693 CR 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214052.45-6100BEER ORDER CREDIT 210450 1543-00234 CR 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405567.60 6100BEER ORDER 210454 879692 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 10,101.67 101501 2/24/2023 117341 INBOUND BREWCO 06100 021405197.50 6100BEER ORDER 210472 15458 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 197.50 101502 2/24/2023 100049 LOCAL GOVERNMENT INFORMATION SYSTEMS 07400 04640197.50 7400TK#318370 PD SWITCH T/S 210392 53182 PROFESSIONAL SERVICES INFORMATION TECHNOLOGY 07400 04640165.00 7400TK#321483 VEEAM BACKUP T/S 210392 53182 PROFESSIONAL SERVICES INFORMATION TECHNOLOGY 01000 0562201,200.00 10511 LAW MOBILE LICENSE NEW SQAD 210402 53260 EQUIP SUPPLIES & PARTS PATROL SERVICES 01000 056220100.00 1051LAW MOBILE ANNUAL RENEWAL 210402 53260 EQUIP SUPPLIES & PARTS PATROL SERVICES 07400 04650515.00 7400VPN TOKEN DANE TUKUA 210402 53260 EQUIPMENT REPAIR/MAINTENANCE INFORMATION TECHNOLOGY 07400 04650524.96 7400VPN TOKEN SHIPPING 210402 53260 EQUIPMENT REPAIR/MAINTENANCE INFORMATION TECHNOLOGY 07400 0465053,949.49 7400'23 ADOBE RENEWAL 210402 53260 EQUIPMENT REPAIR/MAINTENANCE INFORMATION TECHNOLOGY 07400 046402404.30 7400'22 NOV MN IT WAN SERVICE 210402 53260 DATA PROCESSING INFORMATION TECHNOLOGY 07400 046402404.30 7400'22 DEC MN IT WAN SERVICE 210402 53260 DATA PROCESSING INFORMATION TECHNOLOGY 07400 0469602,355.48 7400CISCO SWITCHES 210402 53260 FURNITURE, OFFICE EQUIP, IT INFORMATION TECHNOLOGY 8,616.03 101503 2/24/2023 113199 LUBE-TECH & PARTNERS, LLC 06500 0862741,162.90 6502OIL FOR WELL PUMPS 210405 3127674 LUBRICANTS & ADDITIVES WATER UTILITY EXPENSE 1,162.90 101504 2/24/2023 100070 MINNESOTA VALLEY TESTING LABORATORIES 06500 086535108.60 6502BAC-T SAMPLE (8)210132 1184093 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 108.60 101505 2/24/2023 102644 NORTHERN SAFETY TECHNOLOGY, INC 01000 086230112.86 1073STROBE LIGHT LENS FOR 0706 210127 55206 VEHICLE SUPPLIES & PARTS SNOW REMOVAL SERVICES 112.86 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 5Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 101506 2/24/2023 113031 NRG RELIABILITY SOLUTIONS LLC 01000 08642242.43 1072JAN 23 ELECTRIC CMF 210494 3347-2302 ELECTRIC STREET MAINTENANCE 01000 096422111.15 1090JAN 23 ELECTRIC CMF 210494 3347-2302 ELECTRIC PARK MAINTENANCE 06200 08642263.64 6202JAN 23 ELECTRIC CMF 210494 3347-2302 ELECTRIC SEWER OPERATIONS EXPENSE 06400 08642242.42 6402JAN 23 ELECTRIC CMF 210494 3347-2302 ELECTRIC STORM WATER UTILITY OPERA 06500 0864221,527.29 6502JAN 23 ELECTRIC CMF 210494 3347-2302 ELECTRIC WATER UTILITY EXPENSE 1,786.93 101507 2/24/2023 100125 R&R SPECIALTIES OF WISCONSIN INC 02500 09650560.00 2502ZAMBONI BLADE SHARPEN 210018 0078034-IN EQUIPMENT REPAIR/MAINTENANCE ICE ARENA OPERATIONS EXPE 60.00 101508 2/24/2023 114206 SUN LIFE FINANCIAL 07000 0261583,776.32 7000MAR'23 LIFE INSURANCE 210425 237780 MAR'23 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 3,776.32 101509 2/24/2023 108808 VINOCOPIA, INC 06100 021405669.83 6100WINE ORDER 210434 0323828-IN 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405140.00 6100LIQUOR & SPIRITS ORDER 210453 0323832-IN 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140522.50 6100WINE ORDER 210508 0324164-IN 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 832.33 101510 2/24/2023 102592 WINE COMPANY, THE 06100 021405356.73 6100WINE ORDER 210461 228086 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 356.73 159663 2/17/2023 100058 ADVANCE AUTO PARTS 01000 08623068.80 1073SPREADER CONTROL FOR 0706 210313 2131-611987 VEHICLE SUPPLIES & PARTS SNOW REMOVAL SERVICES 01000 08622033.59 1072HYDRAULIC FILTER FOR 0726 210314 2131-611893 EQUIP SUPPLIES & PARTS STREET MAINTENANCE 01000 05623040.43 1051HEATER HOSE CONNECTOR FOR 0552 210315 2131-612250 VEHICLE SUPPLIES & PARTS PATROL SERVICES 07200 08623027.00-7200BATTERY CORE RETURN 210316 2131-612318 CR VEHICLE SUPPLIES & PARTS FLEET OPERATIONS 01000 08623057.79 1072TAIL LIGHT FOR 0707 210317 2131-612079 VEHICLE SUPPLIES & PARTS STREET MAINTENANCE 01000 08623057.79-1072TAIL LIGHT RETURNED FOR 0707 210318 2131-612145 CR VEHICLE SUPPLIES & PARTS STREET MAINTENANCE 01000 08623023.36 1072TAIL LIGHT FOR 0707 210318 2131-612145 CR VEHICLE SUPPLIES & PARTS STREET MAINTENANCE 01000 086230121.48 1073AUGER BEARING FOR 0707 210319 2131-612227 VEHICLE SUPPLIES & PARTS SNOW REMOVAL SERVICES 260.66 159664 2/17/2023 100204 APPLE FORD LINCOLN - APPLE VALLEY 01000 056230342.85 1051BRAKE PARTS FOR 0511 210098 601225 VEHICLE SUPPLIES & PARTS PATROL SERVICES 01000 066230223.11 1060BRAKE PARTS FOR 4788 210099 602588 VEHICLE SUPPLIES & PARTS FIRE SERVICES 07100 026430477.97 7100ACCIDENT DAMAGE FOR 0501 210100 602483 INSURANCE DEDUCTIBLE INSURANCE 1,043.93 159665 2/17/2023 113303 ARTISAN BEER COMPANY 06100 021405286.15 6100BEER ORDER 210216 3585685 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214051,634.80 6100BEER ORDER 210233 3585734 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 6Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06100 021405256.40 6100BEER ORDER 210260 3580931 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 2,177.35 159666 2/17/2023 102910 ASPEN EQUIPMENT CO. 01000 0962201,060.42 1090SNOW PLOW CUTTING EDGES 209947 10245089 EQUIP SUPPLIES & PARTS PARK MAINTENANCE 1,060.42 159667 2/17/2023 108446 ASPEN MILLS, INC. 01000 066290112.95 1060UNIFORM ALLOWANCE FRANCIS 210033 307759 UNIFORMS & CLOTHING FIRE SERVICES 112.95 159668 2/17/2023 117284 BLACK STACK BREWING, INC 06100 021405361.00 6100BEER ORDER 210206 21208 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 361.00 159669 2/17/2023 114075 BLACKFIRE CREATIVE DESIGNS 07600 0269504,454.55 7600EM TRAILER REFL GRAPHICS 210365 6558 MACHINERY, EQUIP & TOOLS27009 FEDERAL AID - COVID19 4,454.55 159670 2/17/2023 110290 BOLTON & MENK, INC 04600 072256748.50 4600DEC'22 SVS: VITA ATTIVA CONSTR 209941 0305230 DEVELOPMENT ESCROWS70903 PRIVATE CAPITAL PROJECTS 04600 0722561,678.00 4600DEC'22 SVS: VRM CMMNS 1 CONSTR 209942 0305229 DEVELOPMENT ESCROWS71004 PRIVATE CAPITAL PROJECTS 04600 072256586.50 4600DEC'22 SVS: WHSPRNG FLDS 2 CON 209943 0305231 DEVELOPMENT ESCROWS70805 PRIVATE CAPITAL PROJECTS 05700640113,067.50 5702DEC'22 SVS: AKIN RD DESIGN 209949 0305226 PROFESSIONAL SERVICES02201 SEALCOATING EXPENSES 04600 0722561,066.50 4600DEC'22 SVS: FAIRHILL 4 CNSTR I 209950 0305228 DEVELOPMENT ESCROWS70210 PRIVATE CAPITAL PROJECTS 07600 0264013,084.00 7600DEC'22 SVS: BISCAYNE AVE SWR S 209986 0305233 PROFESSIONAL SERVICES27010 FEDERAL AID - COVID19 20,231.00 159671 2/17/2023 114472 BREAKTHRU BEVERAGE MN BEER, LLC 06100 021405123.55 6100BEER ORDER 210203 347624543 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214055,491.55 6100BEER ORDER 210223 347624541 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140533.85 6100BEER ORDER 210275 347624781 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140549.20 6100BEER ORDER 210276 347624783 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214051,563.80 6100BEER ORDER 210283 347624782 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140518,859.20 6100BEER ORDER 210333 347708029 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405237.15 6100LIQUOR & SPIRITS ORDER 210334 347707455 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140517,231.25 6100BEER ORDER 210335 347707453 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140585.50 6100BEER ORDER 210341 347707454 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214051,770.25 6100LIQUOR & SPIRITS ORDER 210346 347708030 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405438.75-6100BEER ORDER CREDIT 210355 410599023 CR 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 45,006.55 159672 2/17/2023 114471 BREAKTHRU BEVERAGE MN WINE & SPIRITS 06100 0214052,473.30 6100LIQUOR & SPIRITS ORDER 210204 347616325 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405210.90 6100WINE ORDER 210205 347616326 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405559.25 6100WINE ORDER 210249 347617036 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 7Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06100 0214052,158.87 6100LIQUOR & SPIRITS ORDER 210250 347617037 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214054,836.86 6100LIQUOR & SPIRITS ORDER 210332 347705047 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405138.10 6100WINE ORDER 210336 347705046 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214053,710.40 6100LIQUOR & SPIRITS ORDER 210347 347705379 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405687.25 6100WINE ORDER 210348 347705380 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405105.45-6100WINE ORDER 210351 410612942 CR 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 14,669.48 159673 2/17/2023 110218 BURNET TITLE 06200 081310205.53 6200REF UTIL CR@18599 EGRET WAY 210185 2111023-00006 3 REFUND CIS SEWER OPERATIONS 205.53 159674 2/17/2023 113030 CALIBRE PRESS 01000 056470359.00 1051REDMOND LEADERSHIP TRNG 210323 2370363 TRAINING & SUBSISTANCE PATROL SERVICES 359.00 159675 2/17/2023 108360 CANNON RIVER WINERY 06100 021405146.75 6100WINE ORDER 210230 14742 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 146.75 159676 2/17/2023 112888 COOL AIR MECHANICAL, INC 02500 096220314.95 2502COMPRESSOR OIL 210162 29721 EQUIP SUPPLIES & PARTS ICE ARENA OPERATIONS EXPE 02500 0965156,445.21 2502SHAFT SEAL REPLACEMENT 210290 28919 BUILDING REPAIR/MAINTENANCE ICE ARENA OPERATIONS EXPE 6,760.16 159677 2/17/2023 117213 DECUR, MATT 01000 076470485.00 1070CEAM CONFR REGISTRATION 210295 20230131 DECUR TRAINING & SUBSISTANCE ENGINEERING SERVICES 01000 07648515.72 1070CEAM CONFERENCE MILEAGE 210295 20230131 DECUR MILEAGE REIMBURSEMENT ENGINEERING SERVICES 500.72 159678 2/17/2023 119407 DOMA INSURANCE AGENCY OF MN, INC 06200 081310245.15 6200REF UTILCR @5775 UPR 182 ST W 210193 40855-23-15714-MN 3 REFUND CIS SEWER OPERATIONS 245.15 159679 2/17/2023 100149 ECM PUBLISHERS, INC 01000 01645561.25 1010ORD #023-771 209641 928670 LEGAL NOTICES ADMINISTRATION 01000 01645566.75 1010ORD #023-773 209642 928672 LEGAL NOTICES ADMINISTRATION 01000 016492250.00 1014FAVOR FARMINGTON EXPO AD 209854 929814 ADVERTISING COMMUNICATIONS 01000 01645558.50 1010ORD #023-772 209965 928671 LEGAL NOTICES ADMINISTRATION 436.50 159680 2/17/2023 115815 EDGEWATER TITLE GROUP, LLC 06200 08131088.14 6200REF UTIL CR@512 ASH ST 210182 23-85825 3 REFUND CIS SEWER OPERATIONS 88.14 159681 2/17/2023 109931 FACTORY MOTOR PARTS 07200 086230159.75 7200BATTERY FOR 0720 210086 1-Z31664 VEHICLE SUPPLIES & PARTS FLEET OPERATIONS 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 8Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 159.75 159682 2/17/2023 116290 FIELD TRAINING SOLUTIONS 01000 056470295.00 1051ZAJAC FTO TRAINING 210103 9569 TRAINING & SUBSISTANCE PATROL SERVICES 295.00 159683 2/17/2023 118479 FLAHERTY & HOOD, P.A. 01000 0464035,984.56 1011JAN'23 HR CONSULTING SVS 210292 20230211 LEGAL HUMAN RESOURCES 5,984.56 159684 2/17/2023 100077 FRONTIER COMMUNICATIONS 02500 09641194.47 2502FEB'23 ARENA ALARM LINE 210156 651-463-3016 FEB'23 TELEPHONE/CABLE SERVICES ICE ARENA OPERATIONS EXPE 94.47 159685 2/17/2023 100024 GOPHER STATE ONE-CALL 06500 08646016.66 65022023 ANNUAL FACILITY OP FEE 209952 3000392 MEMBER DUES & LICENSURE WATER UTILITY EXPENSE 06200 08646016.66 62022023 ANNUAL FACILITY OP FEE 209952 3000392 MEMBER DUES & LICENSURE SEWER OPERATIONS EXPENSE 06400 08646016.68 64022023 ANNUAL FACILITY OP FEE 209952 3000392 MEMBER DUES & LICENSURE STORM WATER UTILITY OPERA 50.00 159686 2/17/2023 100027 GREAT LAKES COCA-COLA DISTRIBUTION, LLC 06100 021405678.82 6100POP ORDER 210227 3608218695 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 678.82 159687 2/17/2023 100007 HAWKINS INC 06500 086260270.00 6502CHLORINE CYLINDERS 209772 6379548 CHEMICALS WATER UTILITY EXPENSE 06500 08626020,459.64 6502WELL CHEMICALS 209962 6387406 CHEMICALS WATER UTILITY EXPENSE 20,729.64 159688 2/17/2023 100074 HOHENSTEINS INC 06100 021405901.75 6100BEER ORDER 210199 580320 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405208.50 6100BEER ORDER 210226 580178 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405588.00 6100BEER ORDER 210359 582246 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 1,698.25 159689 2/17/2023 112000 HOWIES HOCKEY, INC 02500 095502252.29 2502SKATE LACES 209873 INV000159308 COST OF GOODS SOLD ICE ARENA OPERATIONS EXPE 252.29 159690 2/17/2023 111773 INNOVATIVE OFFICE SOLUTIONS, LLC 01000 0162104.25 1010NOTEBOOKS,209969 IN4071462 OFFICE SUPPLIES ADMINISTRATION 06100 026210168.52 6110DT LIQ POSTCARDS 209969 IN4071462 OFFICE SUPPLIES DOWNTOWN LIQUOR REV & EXP 09999241510.84-9999209969IN4071462 MN SALES TAX DUE CASH COMPANY 01000 0162205.99 1010MOUSEPAD209969IN4071462 EQUIP SUPPLIES & PARTS ADMINISTRATION 167.92 159691 2/17/2023 100033 JOHNSON BROTHERS LIQUOR COMPANY 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 9Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06100 021405167.10 6100LIQUOR & SPIRITS ORDER 210207 2230045 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405261.84 6100LIQUOR & SPIRITS ORDER 210208 2231264 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214051,819.79 6100LIQUOR & SPIRITS ORDER 210209 2233971 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214051,016.32 6100WINE ORDER 210210 2233972 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214054,721.38 6100LIQUOR & SPIRITS ORDER 210211 2233973 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405779.54 6100LIQUOR & SPIRITS ORDER 210212 2233974 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214051,482.38 6100WINE ORDER 210213 2233975 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405101.20 6100LIQUOR & SPIRITS ORDER 210235 2233976 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405269.11 6100WINE ORDER 210236 2233977 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405547.49 6100LIQUOR & SPIRITS ORDER 210237 2234149 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405420.39 6100WINE ORDER 210238 2234150 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214053,050.00 6100LIQUOR & SPIRITS ORDER 210239 2234146 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405275.50 6100WINE ORDER 210240 2234148 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214051,327.83 6100LIQUOR & SPIRITS ORDER 210241 2234147 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140514.00-6100WINE ORDER CREDIT 210251 238959 CR 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140514.00-6100WINE ORDER CREDIT 210252 238960 CR 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140514.00-6100WINE ORDER CREDIT 210253 238958 CR 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140537.32-6100WINE ORDER CREDIT 210254 238912 CR 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140559.91-6100LIQUOR & SPIRITS ORDER CREDIT 210256 238913 CR 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214054.04-6100WINE ORDER CREDIT 210257 238957 CR 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214051,429.20 6100LIQUOR & SPIRITS ORDER 210261 2232050 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214051,927.59 6100LIQUOR & SPIRITS ORDER 210262 2229661 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405167.10 6100LIQUOR & SPIRITS ORDER 210263 2229490 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140551.20 6100LIQUOR & SPIRITS ORDER 210266 2229496 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405.85 6100WINE ORDER 210267 2229497 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405712.97 6100LIQUOR & SPIRITS ORDER 210268 2229665 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405379.65 6100WINE ORDER 210269 2229666 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405125.10 6100LIQUOR & SPIRITS ORDER 210270 2229667 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214051,406.76 6100LIQUOR & SPIRITS ORDER 210271 2229662 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405424.90 6100WINE ORDER 210272 2229663 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140538.70 6100LIQUOR & SPIRITS ORDER 210273 2229664 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405261.84 6100LIQUOR & SPIRITS ORDER 210281 2231263 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405585.20-6100LIQUOR & SPIRITS ORDER CREDIT 210324 239886 CR 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214057.33-6100WINE ORDER CREDIT 210328 239884 CR 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214056.67-6100LIQUOR & SPIRITS ORDER CREDIT 210329 239885 CR 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140543.82 6100WINE ORDER 210337 2233248 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405274.90 6100LIQUOR & SPIRITS ORDER 210339 2235505 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405477.26 6100LIQUOR & SPIRITS ORDER 210343 2233352 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405477.26 6100LIQUOR & SPIRITS ORDER 210353 2233356 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405485.60 6100WINE ORDER 210371 2238655 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140541.70 6100LIQUOR & SPIRITS ORDER 210373 2238659 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405555.01 6100LIQUOR & SPIRITS ORDER 210374 2238657 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 10Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06100 021405101.20 6100LIQUOR & SPIRITS ORDER 210375 2238481 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405331.53 6100WINE ORDER 210376 2238482 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405465.27 6100WINE ORDER 210377 2238658 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405447.51 6100LIQUOR & SPIRITS ORDER 210378 2238654 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405236.12 6100LIQUOR & SPIRITS ORDER 210380 2238473 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405899.20 6100LIQUOR & SPIRITS ORDER 210385 2238656 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 27,259.64 159692 2/17/2023 114167 JONES & BARTLETT LEARNING, LLC 01000 066470681.31 1060TRAINING BOOKS 210029 632381 TRAINING & SUBSISTANCE FIRE SERVICES 681.31 159693 2/17/2023 119271 KUENNEN, DEANNA 02000 036485201.25 2000JAN'23 MILEAGE REIMB 210194 20230131 KUENNEN MILEAGE REIMBURSEMENT HRA/ECONOMIC DEVELOPMENT 201.25 159694 2/17/2023 110501 LAND TITLE INC 06200 081310178.00 6200REF UTIL CR@606 ELM ST 210188 670373 3 REFUND CIS SEWER OPERATIONS 178.00 159695 2/17/2023 113287 LLOYD SECURITY, INC 01000 096515131.70 1090RRP DOOR LOCK SVS PLAN 210161 165416 BUILDING REPAIR/MAINTENANCE PARK MAINTENANCE 131.70 159696 2/17/2023 118580 MEGA BEER LLC 06100 021405734.65 6100BEER ORDER 210387 21588 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 734.65 159697 2/17/2023 110087 MINNESOTA DEPT OF PUBLIC SAFETY 07200 08622040.00 7200DOT INSP DECALS - HOPPE 210312 230131 DOT DECALS - HOPPE EQUIP SUPPLIES & PARTS FLEET OPERATIONS 40.00 159698 2/17/2023 119405 MINNETONKA TITLE 06200 08131055.04 6200REF UTILCR@1016 HONEYSUCKLE LN 210191 MT2213933/38 3 REFUND CIS SEWER OPERATIONS 55.04 159699 2/17/2023 119406 NEBIYOU, SARA 06200 081310231.73 6200REF UTIL CR@4893 186TH ST W 210192 20230213-4893 186TH ST W 3 REFUND CIS SEWER OPERATIONS 231.73 159700 2/17/2023 112901 ON SITE TITLE LLC 06200 081310242.69 6200REF UTIL CR@18564 ENGLISH AVE 210184 22-935 3 REFUND CIS SEWER OPERATIONS 242.69 159701 2/17/2023 101254 ORKIN EXTERMINATING, LLC 06500 08651516.00 6502JAN'23 PEST CONTROL - 1ST ST G 209865 236876716 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 11Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06400 08651522.85 6402JAN'23 PEST CONTROL - 1ST ST G 209865 236876716 BUILDING REPAIR/MAINTENANCE STORM WATER UTILITY OPERA 06200 08651511.43 6202JAN'23 PEST CONTROL - 1ST ST G 209865 236876716 BUILDING REPAIR/MAINTENANCE SEWER OPERATIONS EXPENSE 01000 09651518.29 1090JAN'23 PEST CONTROL - 1ST ST G 209865 236876716 BUILDING REPAIR/MAINTENANCE PARK MAINTENANCE 01000 08651511.43 1072JAN'23 PEST CONTROL - 1ST ST G 209865 236876716 BUILDING REPAIR/MAINTENANCE STREET MAINTENANCE 80.00 159702 2/17/2023 100290 PAUSTIS & SONS WINE COMPANY 06100 021405358.50 6100WINE ORDER 210202 192063 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405639.50 6100WINE ORDER 210231 192030 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405799.50 6100WINE ORDER 210338 192714 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 1,797.50 159703 2/17/2023 100093 PELLICCI HARDWARE & RENTAL 02500 09624014.99 2502CAULK210153103296/F BUILDING SUPPLIES & PARTS ICE ARENA OPERATIONS EXPE 14.99 159704 2/17/2023 100032 PEPSI COLA COMPANY 06100 021405225.50 6100POP ORDER 210330 52721759 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 225.50 159705 2/17/2023 118379 PEQUOD DISTRIBUTING 06100 021405431.35 6100BEER ORDER 210285 W-177563 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405442.50 6100BEER ORDER 210286 W-177387 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 873.85 159706 2/17/2023 100034 PHILLIPS WINE AND SPIRITS, INC 06100 021405876.70 6100LIQUOR & SPIRITS ORDER 210214 6540547 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405511.06 6100WINE ORDER 210215 6540548 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405159.20 6100LIQUOR & SPIRITS ORDER 210242 6540546 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214052,685.26 6100LIQUOR & SPIRITS ORDER 210243 6540686 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405712.22 6100WINE ORDER 210244 6540687 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214055.10 6100LIQUOR & SPIRITS ORDER 210245 6540688 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140511.20-6100LIQUOR & SPIRITS ORDER CREDIT 210255 689702 CR 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214051.84-6100LIQUOR & SPIRITS ORDER CREDIT 210258 689693 CR 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405761.79 6100WINE ORDER 210264 6537277 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405924.25 6100LIQUOR & SPIRITS ORDER 210265 6537276 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140589.35 6100LIQUOR & SPIRITS ORDER 210372 6544356 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405645.15 6100WINE ORDER 210379 6544357 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 7,357.04 159707 2/17/2023 117905 PRYES BREWING COMPANY LLC 06100 021405129.00 6100BEER ORDER 210196 W-50089 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405142.00 6100BEER ORDER 210225 W-50091 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 271.00 159708 2/17/2023 117958 QUAD E COMPANIES, INC 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 12Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 01000 086560961.40 1073JAN '23 SNOW HAULING 210084 4896 CONTRACTUAL SERVICES SNOW REMOVAL SERVICES 01000 0865601,463.00 1073DEC'22 SNOW HAULING 210175 4888 CONTRACTUAL SERVICES SNOW REMOVAL SERVICES 01000 086560982.30 1073DEC'22 SNOW HAULING 210176 4886 CONTRACTUAL SERVICES SNOW REMOVAL SERVICES 3,406.70 159709 2/17/2023 114619 RED BULL DISTRIBUTION COMPANY, INC 06100 021405126.00 6100LIQUOR & SPIRITS ORDER 210224 2006363112 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405194.40 6100RED BULL ORDER 210383 2007035454 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405182.40 6100RED BULL ORDER 210384 5004797888 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 502.80 159710 2/17/2023 118062 SANDAHL, THOMAS 06200 081310627.50 6200REF UTIL CR@316 MAIN ST 210181 20230213-316 MAIN ST 3 REFUND CIS SEWER OPERATIONS 627.50 159711 2/17/2023 119411 SCHNEIDER, TYLER 01000 08629035.00 1072BOOTS21031120230203 SCHNEIDER UNIFORMS & CLOTHING STREET MAINTENANCE 06500 08629035.00 6502BOOTS21031120230203 SCHNEIDER UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06200 08629035.00 6202BOOTS21031120230203 SCHNEIDER UNIFORMS & CLOTHING SEWER OPERATIONS EXPENSE 06400 08629035.00 6402BOOTS21031120230203 SCHNEIDER UNIFORMS & CLOTHING STORM WATER UTILITY OPERA 140.00 159712 2/17/2023 110022 SCHWICKERT'S TECTA AMERICA, LLC 02500 096515610.00 2502HVAC REPAIR 209878 S510105307 BUILDING REPAIR/MAINTENANCE ICE ARENA OPERATIONS EXPE 02500 0965151,420.00 2502HVAC REPAIR 210013 S510105537 BUILDING REPAIR/MAINTENANCE ICE ARENA OPERATIONS EXPE 02500 096515940.00 2502HVAC REPAIR 210014 S510105539 BUILDING REPAIR/MAINTENANCE ICE ARENA OPERATIONS EXPE 2,970.00 159713 2/17/2023 107018 SHAMROCK GROUP 06100 021405104.40 6100ICE CUBE ORDER 210354 2860198 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 104.40 159714 2/17/2023 118046 SHRED RIGHT 04500 09657033.00 4502SHRED RITE RRC JAN 23 210165 593129 PROGRAMMING EXPENSE RRC CAPITAL IMPROVEMENT F 33.00 159715 2/17/2023 110507 SHRED-IT USA, LLC 01000 016401242.00 1010SHREDDING SERVICE 209967 8003163927 PROFESSIONAL SERVICES ADMINISTRATION 242.00 159716 2/17/2023 116062 SITEIMPROVE, INC. 07400 0465056,465.81 74002023 SERVICE CONTRACT 209891 US-10633 EQUIPMENT REPAIR/MAINTENANCE INFORMATION TECHNOLOGY 6,465.81 159717 2/17/2023 112051 SOUTHERN GLAZER'S OF MN 06100 021405349.28 6100LIQUOR & SPIRITS ORDER 210217 2311076 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 13Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06100 0214052.56 6100WINE ORDER 210219 5094144 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405291.84 6100WINE ORDER 210220 5094143 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214051,034.88 6100WINE ORDER 210221 5094142 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214056,114.22 6100LIQUOR & SPIRITS ORDER 210222 2311077 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214052.56 6100WINE ORDER 210246 5094141 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405389.12 6100WINE ORDER 210247 5094140 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405349.28 6100LIQUOR & SPIRITS ORDER 210248 2311073 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214052,054.39 6100LIQUOR & SPIRITS ORDER 210282 2308805 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214052,388.95 6100LIQUOR & SPIRITS ORDER 210284 2311074 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405.75 6100LIQUOR & SPIRITS ORDER 210382 2313542 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214054,485.19 6100LIQUOR & SPIRITS ORDER 210386 2313543 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 17,463.02 159718 2/17/2023 117189 SPIRAL BREWERY, LLC 06100 021405121.00 6100BEER ORDER 210259 17039 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 121.00 159719 2/17/2023 109225 STEWART TITLE OF MN, INC 06200 08131066.58 6200REF UTIL CR@908 SPRUCE ST 210183 1892677 3 REFUND CIS SEWER OPERATIONS 66.58 159720 2/17/2023 100100 STREICHER'S 01000 0562901,736.99 1051D MILLER BODY ARMOR 210189 I1613807 UNIFORMS & CLOTHING PATROL SERVICES 1,736.99 159721 2/17/2023 119404 SUBURBAN ELECTRIC INC 01000202031.50 1000VOID ELECT PRMT 52221 210186 VOID ELECT PRMT 52221 CONTRACTS PAYABLE GENERAL FUND BALANCE SHEE 01000 01432710.50 1001VOID ELECT PRMT 52221 210186 VOID ELECT PRMT 52221 ELECTRIC PERMITS GENERAL FUND REVENUES 42.00 159722 2/17/2023 116315 TACTICAL ADVANTAGE, LLC 01000 0562201,106.98 1051K MILLER HANDGUN 210101 2023-0003 EQUIP SUPPLIES & PARTS PATROL SERVICES 1,106.98 159723 2/17/2023 111333 TITAN ENERGY SYSTEMS, INC 01000 0665151,034.54 1060GENERATOR SERVICE 210021 221220-023 BUILDING REPAIR/MAINTENANCE FIRE SERVICES 1,034.54 159724 2/17/2023 117670 TITLESMART, INC 06200 081310248.50 6200REF UTIL CR@18896 EMBERS AVE 210187 274179/60 3 REFUND CIS SEWER OPERATIONS 248.50 159725 2/17/2023 112307 T-MOBILE USA INC 06400 0864126.66 6402JAN'23 GPS SERVICE 210076 823329497 JAN'23 CELLULAR SERVICES STORM WATER UTILITY OPERA 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 14Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06200 0864126.67 6202JAN'23 GPS SERVICE 210076 823329497 JAN'23 CELLULAR SERVICES SEWER OPERATIONS EXPENSE 06500 0864126.66 6502JAN'23 GPS SERVICE 210076 823329497 JAN'23 CELLULAR SERVICES WATER UTILITY EXPENSE 19.99 159726 2/17/2023 113266 UNIVERSAL ATHLETIC SERVICE, INC 01000 0965701,691.54 1095FLAG FOOTBALL SHIRTS 209977 150-0063940-01 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 1,691.54 159727 2/17/2023 100334 WINE MERCHANTS 06100 021405410.25 6100WINE ORDER 210232 7414939 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405134.88 6100WINE ORDER 210234 7414895 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405292.50-6100WINE ORDER CREDIT 210326 748243 CR 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405597.29 6100WINE ORDER 210381 7415787 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 849.92 159728 2/17/2023 118072 WINSUPPLY LAKEVILLE MN CO. 01000 066240359.80-1060RETURN: LIGHT BULBS 209258 404292 01 BUILDING SUPPLIES & PARTS FIRE SERVICES 01000 016240528.75 1015LIGHT BULBS 210020 405866 01 BUILDING SUPPLIES & PARTS CITY HALL 168.95 159729 2/24/2023 100058 ADVANCE AUTO PARTS 01000 09623012.89 1090GAS CAP FOR 0907 210408 2131-612406 VEHICLE SUPPLIES & PARTS PARK MAINTENANCE 01000 09622029.03 1090V-BELT FOR 0933 210410 2131-611714 EQUIP SUPPLIES & PARTS PARK MAINTENANCE 01000 066230186.98 1060FRONT SHOCKS FOR ENGINE 22 210411 2131-610990 VEHICLE SUPPLIES & PARTS FIRE SERVICES 01000 08622032.18 1072FUEL FILTER FOR 0726 210412 2131-611260 EQUIP SUPPLIES & PARTS STREET MAINTENANCE 01000 0862208.22 1072FUEL FILTER FOR 0726 210413 2131-611766 EQUIP SUPPLIES & PARTS STREET MAINTENANCE 01000 08623046.37 1072HYDRAULIC FITTINGS FOR 0702 210415 2131-612463 VEHICLE SUPPLIES & PARTS STREET MAINTENANCE 01000 08623018.26 1072TURN/MARKER LITE FOR 0702 210415 2131-612463 VEHICLE SUPPLIES & PARTS STREET MAINTENANCE 333.93 159730 2/24/2023 118698 AT&T MOBILITY -CITY HALL 07400 046412431.67 7400JAN'22 NON-PUBSAFETY DATA SVC 210397 287307208222X02032 023 CELLULAR SERVICES INFORMATION TECHNOLOGY 07400 0464121,895.98 7400JAN'22 NON-PUBSAFETY CELL SVC 210397 287307208222X02032 023 CELLULAR SERVICES INFORMATION TECHNOLOGY 2,327.65 159731 2/24/2023 118206 AT&T MOBILITY -PUBLIC SAFETY 07400 0464121,217.00 7400JAN'22 PUB SAFETY DATA SVC 210396 287307208195X02032 023 CELLULAR SERVICES INFORMATION TECHNOLOGY 07400 0464121,435.64 7400JAN'22 PUB SAFETY CELL SVC 210396 287307208195X02032 023 CELLULAR SERVICES INFORMATION TECHNOLOGY 2,652.64 159732 2/24/2023 110290 BOLTON & MENK, INC 05800 07640110,750.16 5800DEC'22 SVS: '22 STREET & UTIL 210404 0306744 PROFESSIONAL SERVICES02202 Spruce Street Reconstruct 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 15Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 10,750.16 159733 2/24/2023 114472 BREAKTHRU BEVERAGE MN BEER, LLC 06100 0214055,716.65 6100BEER ORDER 210435 347807681 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140539.20 6100BEER ORDER 210437 347807683 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140543.80 6100LIQUOR & SPIRITS ORDER 210438 347807682 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214058,525.75 6100BEER ORDER 210439 347806611 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140555.45 6100BEER ORDER 210455 347806613 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140530.75 6100BEER ORDER 210463 347806612 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 14,411.60 159734 2/24/2023 114471 BREAKTHRU BEVERAGE MN WINE & SPIRITS 06100 021405210.90 6100WINE ORDER 210432 347804369 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214053,911.86 6100LIQUOR & SPIRITS ORDER 210436 347804368 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214055,316.54 6100LIQUOR & SPIRITS ORDER 210441 347804038 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405620.25 6100WINE ORDER 210449 347804039 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214051,351.95 6100WINE ORDER 210452 347804040 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140518.17-6100LIQUOR & SPIRITS ORDER CREDIT 210457 410573361CR 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214058.00-6100WINE ORDER CREDIT 210459 410573360 CR 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140516.00-6100WINE ORDER CREDIT 210462 410573359 CR 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 11,369.33 159735 2/24/2023 108360 CANNON RIVER WINERY 06100 021405360.00 6100WINE ORDER 210431 14774 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 360.00 159736 2/24/2023 110511 CHARTER COMMUNICATIONS HOLDINGS, LLC 07400 04641216.84 7400FEB'23 CABLE FD STATION #2 210394 0164297020623 CELLULAR SERVICES INFORMATION TECHNOLOGY 16.84 159737 2/24/2023 119412 DAKOTA WOOD-GRINDING, INC 05700656075.00 5751WOOD DISPOSAL 210414 A1520 CONTRACTUAL SERVICES FORESTRY MANAGEMENT 75.00 159738 2/24/2023 119047 DESIGN TREE ENGINEERING INC 07600 026401750.00 7600CITY HALL BOILER REPLACEMENT 210506 22998 PROFESSIONAL SERVICES27001 FEDERAL AID - COVID19 750.00 159739 2/24/2023 100149 ECM PUBLISHERS, INC 01000 016455202.70 1010SUMMARY BUDGET STATEMNT 210034 930234 LEGAL NOTICES ADMINISTRATION 202.70 159740 2/24/2023 100364 EHLERS & ASSOCIATES INC 04600 0722566,250.00 4600JAN'23 SVS- TIF 15 CREATION 210501 93207 DEVELOPMENT ESCROWS80000 PRIVATE CAPITAL PROJECTS 6,250.00 159741 2/24/2023 118859 ENTERPRISE FM TRUST 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 16Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 0560026012,356.54 5600FEB'23 PD LEASES PYMT (3)210525 FBN4672784 LEASE PAYABLE GENERAL CAPITAL EQUIPMENT 2,356.54 159742 2/24/2023 115415 EXECUTIVE ASSOCIATES TITLE 06200 08131038.14 6200REF UTIL CR@19700 EXCEL CT 210478 224439/23 3 REFUND CIS SEWER OPERATIONS 38.14 159743 2/24/2023 109931 FACTORY MOTOR PARTS 06500 08623084.97 6502AXLE SHAFT FOR 0736 210130 25-1085331 VEHICLE SUPPLIES & PARTS WATER UTILITY EXPENSE 07200 08623072.92 7200STOCK FILTERS 210131 1-8346171 VEHICLE SUPPLIES & PARTS FLEET OPERATIONS 157.89 159744 2/24/2023 100077 FRONTIER COMMUNICATIONS 06500 08641197.67 6502FEB'23 WELL HOUSE LINES 210393 651-460-4974 FEB'23 TELEPHONE/CABLE SERVICES WATER UTILITY EXPENSE 97.67 159745 2/24/2023 100024 GOPHER STATE ONE-CALL 06500 08640136.00 6502JAN'23 LOCATES 210137 3010392 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06200 08640136.00 6202JAN'23 LOCATES 210137 3010392 PROFESSIONAL SERVICES SEWER OPERATIONS EXPENSE 06400 08640136.00 6402JAN'23 LOCATES 210137 3010392 PROFESSIONAL SERVICES STORM WATER UTILITY OPERA 108.00 159746 2/24/2023 116589 GREATAMERICA FINANCIAL SERVICES 01000 016555217.85 1010FEB'23 POSTAGE METER RENTAL 210400 33405709 RENTAL OF EQUIPMENT ADMINISTRATION 217.85 159747 2/24/2023 115462 GROUP HEALTH INC. - WORKSITE 01000 046401132.00 10112022 EAP SERVICES 210291 W852102 PROFESSIONAL SERVICES HUMAN RESOURCES 132.00 159748 2/24/2023 100074 HOHENSTEINS INC 06100 021405271.45 6100BEER ORDER 210443 582245 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405736.25 6100BEER ORDER 210510 583941 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 1,007.70 159749 2/24/2023 113439 INDIAN ISLAND WINERY LLC 06100 021405304.48 6100WINE ORDER 210507 4941 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 304.48 159750 2/24/2023 111773 INNOVATIVE OFFICE SOLUTIONS, LLC 06100 02624273.65 6115PAPER TOWELS 210007 IN4079558 CLEANING SUPPLIES PILOT KNOB LIQUOR 06100 02624273.65 6110PAPER TOWELS 210007 IN4079558 CLEANING SUPPLIES DOWNTOWN LIQUOR REV & EXP 0999924159.48-9999210007IN4079558 MN SALES TAX DUE CASH COMPANY 137.82 159751 2/24/2023 119429 INSIGHT BREWING COMPANY, LLC 06100 021405320.85 6100BEER ORDER 210524 4260 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 17Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 320.85 159752 2/24/2023 100033 JOHNSON BROTHERS LIQUOR COMPANY 06100 021405579.70 6100WINE ORDER 210458 2238475 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405406.96 6100LIQUOR & SPIRITS ORDER 210460 2238474 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140559.00-6100WINE ORDER CREDIT 210464 240604 CR 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140533.70 6100LIQUOR & SPIRITS ORDER 210465 2238480 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214051,284.47 6100WINE ORDER 210466 2238479 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 02140530.00 6100LIQUOR & SPIRITS ORDER 210468 2238476 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405457.90 6100LIQUOR & SPIRITS ORDER 210473 2238477 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405759.58 6100LIQUOR & SPIRITS ORDER 210474 2238478 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405678.01 6100LIQUOR & SPIRITS ORDER 210509 2243045 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 02140597.70 6100WINE ORDER 210511 2243046 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214051,468.40 6100LIQUOR & SPIRITS ORDER 210517 2243042 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405156.40 6100LIQUOR & SPIRITS ORDER 210518 2242870 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405786.09 6100WINE ORDER 210520 2243044 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214052,518.89 6100LIQUOR & SPIRITS ORDER 210521 2243043 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405578.08 6100WINE ORDER 210522 2242871 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 9,776.88 159753 2/24/2023 115466 LIFE INSURANCE COMPANY OF NORTH AMERICA 07000 026158200.45 7000MAR'23 ACCIDENT INSURANCE 210398 AI960331 MAR'23 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 026158174.16 7000MAR'23 CI INSURANCE 210399 01980343 MAR'23 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 374.61 159754 2/24/2023 112398 MADISON NATIONAL LIFE INSURANCE CO, 07000 026158968.52 7000MAR'23 LTD INSURANCE 210426 1544580 MAR'23 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 968.52 159755 2/24/2023 100095 METROPOLITAN COUNCIL ENVIRONMENTAL SVS 06200 086565166,243.95 6202MAR 2023 WASTE WATER MCES FEES 210172 0001151453 MCES FEES SEWER OPERATIONS EXPENSE 166,243.95 159756 2/24/2023 107932 MOOD MEDIA 06100 02640198.00 6115JUN'21 RADIO SVS-LIQUOR 210390 56174566 PROFESSIONAL SERVICES PILOT KNOB LIQUOR 06100 02640198.00 6110JUN'21 RADIO SVS-LIQUOR 210390 56174566 PROFESSIONAL SERVICES DOWNTOWN LIQUOR REV & EXP 196.00 159757 2/24/2023 118558 MUDDY WATERS STUDIO INC 01000 096570325.00 10952/7 MUDDY WATERS STUDIO CLASS 210422 20230204 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 325.00 159758 2/24/2023 109335 NOVAK, TED 06500 08629010.61 6502TED BOOTS 210491 20230213 NOVAK UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06400 08629015.15 6402TED BOOTS 210491 20230213 NOVAK UNIFORMS & CLOTHING STORM WATER UTILITY OPERA 06200 0862907.58 6202TED BOOTS 210491 20230213 NOVAK UNIFORMS & CLOTHING SEWER OPERATIONS EXPENSE 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 18Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 01000 0562907.58 1050TED BOOTS 210491 20230213 NOVAK UNIFORMS & CLOTHING POLICE ADMINISTRATION 01000 0962906.06 1093TED BOOTS 210491 20230213 NOVAK UNIFORMS & CLOTHING SENIOR CITIZEN SERVICES 01000 09629012.12 1090TED BOOTS 210491 20230213 NOVAK UNIFORMS & CLOTHING PARK MAINTENANCE 01000 0862907.58 1072TED BOOTS 210491 20230213 NOVAK UNIFORMS & CLOTHING STREET MAINTENANCE 01000 06629027.27 1060TED BOOTS 210491 20230213 NOVAK UNIFORMS & CLOTHING FIRE SERVICES 01000 016290106.04 1015TED BOOTS 210491 20230213 NOVAK UNIFORMS & CLOTHING CITY HALL 199.99 159759 2/24/2023 100290 PAUSTIS & SONS WINE COMPANY 06100 0214052,736.50 6100WINE ORDER 210448 193441 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405421.50 6100WINE ORDER 210456 193307 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 3,158.00 159760 2/24/2023 100034 PHILLIPS WINE AND SPIRITS, INC 06100 021405365.87 6100WINE ORDER 210467 6544219 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214052,624.45 6100LIQUOR & SPIRITS ORDER 210470 6544218 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214055.10 6100LIQUOR & SPIRITS ORDER 210471 6544220 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405181.70 6100LIQUOR & SPIRITS ORDER 210515 6547843 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 021405273.17 6100WINE ORDER 210519 6547844 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 3,450.29 159761 2/24/2023 119427 PREMIER POLYSTEEL 05700695014,355.00 5721BENCHES & BIKE RACKS - DWNTOWN 210505 48735 MACHINERY, EQUIP & TOOLS TRAIL MAINTENANCE 14,355.00 159762 2/24/2023 110760 PRO-TECH DESIGN, INC 07400 0465057,572.40 74002023 PRO TECH VIDEO SVR MAINT 210169 108629 EQUIPMENT REPAIR/MAINTENANCE INFORMATION TECHNOLOGY 07400 0469605,922.04 7400FEENICS PRJ: PROGRESS BILL 210170 108603 FURNITURE, OFFICE EQUIP, IT INFORMATION TECHNOLOGY 07400 04640151.00 7400PROF SVCS: HELPDESK SUPPORT 210171 108520 PROFESSIONAL SERVICES INFORMATION TECHNOLOGY 13,545.44 159763 2/24/2023 112632 RICOH USA, INC 01000 016505338.97 1010JAN'23 COPIER MAINTENANCE 210395 5066659981 EQUIPMENT REPAIR/MAINTENANCE ADMINISTRATION 338.97 159764 2/24/2023 106877 ROSEMOUNT PARK & REC 01000 0965701,058.26 1095PARENT-CHILD DANCE EXPENSES 210421 2720 FEB'23 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 1,058.26 159765 2/24/2023 110022 SCHWICKERT'S TECTA AMERICA, LLC 02500 096515900.95 2502GAS LEAK REPAIR 210163 S500009088 BUILDING REPAIR/MAINTENANCE ICE ARENA OPERATIONS EXPE 900.95 159766 2/24/2023 107018 SHAMROCK GROUP 06100 021405134.55 6100ICE CUBE ORDER 210451 2860197 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 134.55 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 19Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 159767 2/24/2023 112051 SOUTHERN GLAZER'S OF MN 06100 0214054,748.33 6100LIQUOR & SPIRITS ORDER 210440 2313546 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214054.48 6100LIQUOR & SPIRITS ORDER 210442 2313545 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 0214053,340.34 6100LIQUOR & SPIRITS ORDER 210512 2315382 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 8,093.15 159768 2/24/2023 111333 TITAN ENERGY SYSTEMS, INC 01000 0165153,178.84 1015GENERATOR REPAIRS 210497 220826-006 BUILDING REPAIR/MAINTENANCE CITY HALL 3,178.84 159769 2/24/2023 110099 TOTAL ENTERTAINMENT PRODUCTIONS 01000 096570500.00 10952023 DEW RUN DJ 210420 8239 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 500.00 159770 2/24/2023 113269 UNIVERSITY OF MN, REGENTS OF 01000 056470520.00 1051FEB 7 RANGE FEES 210424 0430006743 TRAINING & SUBSISTANCE PATROL SERVICES 520.00 159771 2/24/2023 117589 WATERMARK TITLE AGENCY 06200 081310133.51 6200REF UTIL CR@18242 ECHO DR 210477 98372 3 REFUND CIS SEWER OPERATIONS 133.51 159772 2/24/2023 100334 WINE MERCHANTS 06100 021405197.90 6100WINE ORDER 210469 7415788 15 INVENTORY- PILOT KNOB LIQUOR OPERATIONS 06100 021405871.70 6100WINE ORDER 210516 7416682 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 06100 0214052.13 6100WINE ORDER 210523 7416640 10 INVENTORY- DOWNTOWN LIQUOR OPERATIONS 1,071.73 20230212 2/9/2023 116564 FP MAILING SOLUTIONS/POSTALIA 01000 016445500.00 10142/7/23 POSTAGE REFILL 210195 61858118 20230207 POSTAGE/SHIPPING FEES COMMUNICATIONS 500.00 20230213 2/15/2023 113020 MINNESOTA DEPT OF NATURAL RESOURCES 06500 08656413,393.87 65022022 WATER PERMIT 210180 1959-0725 - 2022 PERMIT FEES WATER UTILITY EXPENSE 13,393.87 20230214 2/16/2023 117633 NOKOMIS ENERGY LLC 02500 0964222,955.12 2502JAN'23 ELEC ARENA 210036 AOR3YP-2023-01-31 ELECTRIC ICE ARENA OPERATIONS EXPE 01000 0164221,634.60 1015JAN'23 ELEC CITYHALL 210036 AOR3YP-2023-01-31 ELECTRIC CITY HALL 01000 096422276.54 1093JAN'23 ELEC RRC 210036 AOR3YP-2023-01-31 ELECTRIC SENIOR CITIZEN SERVICES 4,866.26 20230215 2/17/2023 108980 MINNESOTA ENERGY RESOURCES CORPORATION 01000 0664232,269.42 1060JAN'23 GAS FIRE STATION 2 210028 0505001779 JAN'23 NATURAL GAS FIRE SERVICES 06500 086423176.28 6502JAN'23 GAS WELL #5 210095 0507120636 JAN'23 NATURAL GAS WATER UTILITY EXPENSE 06200 08642327.20 6202JAN'23 GAS VERM GROVE LIFT STN 210096 0503080372 JAN'23 NATURAL GAS SEWER OPERATIONS EXPENSE 2,472.90 2/28/2023CITY OF FARMINGTON 10:41:19R55CKS2LOGIS600V 20Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 2/28/20232/14/2023 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div Report Totals 680,484.61 TO :Mayor, C ouncilmembers and City A dministrator F R O M :Chris Regis , F inance D irector S U B J EC T:2022 I nterfund Trans fers Review - F inance DATE:March 6, 2023 I N T R O D U C TI O N Transfers of money between funds occur for various reasons. The following is not an exhaus&ve lis t but w ill provide you w ith s ome examples . • S ome&mes trans fers are made as part of a long-term funding strategy o*en in conjunc&on with a capital improvement plan (C I P ). S ome specific city examples would be trans fers made to the s ealcoa&ng, building maintenance, and trail maintenance. • The city may w ant to save money over s everal years for a larger purchas e (such as the fire engine) or recurring replacement purchases (for example, items replaced on rota&on schedules, s uch as police and fire equipment). • Trans fers are made w hen the city invests its liquor s tores community improvement funds. • A dminis tra&ve transfers provide for the reimburs ement of human resource and adminis tra&ve costs incurred in one fund for the benefit of another fund. A nother type of adminis tra&ve transfer would be more housekeeping in nature, for example comple&ng clos ing entries for accounts that are no longer needed. • F inally, no ma2er how comprehensive and w ell thought out the city ’s budget or current year plan may be new, unan&cipated opportuni&es o*en present thems elves. D uring year-end, s taff reconciles the actual trans fers w hich w ere made to the budgeted amounts . The differences are iden&fied and review ed with you. Reviewing this informa&on annually als o provides an excellent opportunity for you to see the pos i&ve impacts you have had with thes e transfers. D I S C U S S I O N The a2ached comprehens ive s chedule details the interfund transfers that occurred during 2022. The transfers are grouped into six color-coded categories. • G ray - A mounts highlighted in gray represent amounts that were included in the 2022 budget and trans ferred accordingly. • M aroon – I ncluded in the maroon cells are amounts which were lis ted as trans fers for budget purposes . Thes e amounts were for interfund loans . For accoun&ng purposes these amounts are not recorded as transfers, but as interfund receivables and payables . Thes e items are treated as trans fers in the budge&ng process to provide the council with the informa&on that thes e trans ac&ons w ill occur during the budget year. • O range – These trans fers occurred during the year but w ere not included in the 2022 budget. They include: $14,500 from the Recrea&on C apital P roject F und to fund the cas h flow of the I ce A rena at year end. $44,367 from the D akota Broadband F und to fund the E DA F und. This transfer is a reversal of the year end 2021 trans fer from the E DA to cover D B B costs un&l the final reimburs ement w as received from D akota C ounty for cos ts incurred in the last quarter of 2021. $2,500 from the Police Forfeitures fund to fund the cas h flow of the K-9 F und at year end. $148,398 of 2022 H y Vee s pecial A s s essments from the 2013 A Bond F und to the G eneral Capital Equipment F und to fund the purchase of three law n mowers for park maintenance. The use of these funds w as discussed at the S eptember 7, 2021 City Council work ses s ion dis cus s ing the 2022 budget. H ow ever, the amount w as not included in the final 2022 budget by mis take. $222,782 and $210,081 from the S treet M aintenance F und to the new ly created Trail Maintenance and Building Maintenance funds. $15,000 from the G eneral F und to the I T F und for the purpos e of improvements to the public s afety emergency opera&ons center. The improvements were to occur in 2022, how ever, due to s upply chain is s ues the improvements w ill not happen un&l 2023. The cost of the improvements was budgeted in the G eneral F und P ublic S afety budget in 2022. This trans fer w as approved by the C ity C ouncil on D ecember 19, 2022. • Blue – These repres ent amounts that w ere included in the 2022 budget, but not lis ted as trans fers . For accoun&ng purposes these amounts are included as transfers. O ne example of this is the insurance deduc&ble replenis hment. • G reen – These trans fers repres ent the dis tribu&on of the S eries 2022 A bonds for the S pruce/D ivision S treet project and the city Parking Lot projects . • P urple – Thes e transfers represent u&lity trans fers to fund the u&lity por&on of the S pruce/D ivision S treet project. S taff is es&ma&ng a surplus in the G eneral F und for the year ended D ecember 31, 2022. Revenues are at 100.71% of budgeted revenues, w ith s everal categories exceeding budget. Expenditures are currently at 99.15% of budget before trans fers . The 2022 year end fund balance for the G eneral F und is es &mated to be 44.91% 2023 budgeted expenditures. This compares to the 2021 year end fund balance of 42.62% of 2022 budgeted expenditures. Bas ed on the preliminary level of year end fund balance for the G eneral F und, staff is not recommending any further transfers out of the G eneral F und for 2022. I t s hould be noted that there is a possibility of fluctua&ons in that number as the audit is being finaliz ed. B U D G E T I M PA C T Budget variances have been explained above. A C T I O N R EQ U E S T E D A pprove the updated lis t of 2022 trans fers . AT TA C H M E N TS : Type D escrip&on Backup M aterial 2022 Trans fers CITY OF FARMINGTON TRANSFERS (TO) FROM OTHER FUNDS December 31, 2022 TRANSFERS TO CITY FUNDS: File:Budget/Transfers GENERAL 5600 5600.5 5600.5 5600.6 1000 2000 2200 2300 2500 3141 4400 4503 Gen Cap Eq Gen Cap Eq Gen Cap Eq Gen Cap Eq 5700 5721 5731 General Fund EDA K-9 Park Impr.Ice Arena 2022A Bonds Storm Wtr Tr Rec Cap Proj Vehicles Police Veh.Police Eq.Fire Eq.Mainteance Trail Maint Bldg Maint TRANSFERS FROM: CITY FUNDS: GENERAL FUND 1000 General Fund 50,000.00 20,000.00 110,000.00 25,000.00 650,000.00 14,166.66 5,000.00 1000 LGA 8,333.34 16,077.95 1000 Future CIP Debt 91,737.50 1000 Police 1000 Fleet Funding 199,000.00 176,000.04 SPECIAL REVENUE FUNDS 2003 DBB 44,366.78 2100 Police Forefeitures 2,500.00 DEBT SERVICE FUNDS 3091 2013A Bonds 148,398.98 3094 2016A 306,900.00 3130 2005C 166,000.00 3141 2022A CAPITAL PROJECTS FUNDS 4500 Recreation Cap Proj Fund 14,500.00 5700 Maintenance Fund ENTERPRISE FUNDS 6100 Municipal Liquor 66,466.00 75,000.00 6202 Sewer 340,438.00 6302 Solid Waste 155,998.80 6402 Storm Water 415,052.00 6502 Water 449,903.00 TOTAL TRANSFERS IN 1,427,857.80 94,366.78 2,500.00 75,000.00 14,500.00 91,737.50 472,900.00 20,000.00 347,398.98 176,000.04 110,000.00 25,000.00 650,000.00 22,500.00 21,077.95 CITY OF FARMINGTON TRANSFERS (TO) FROM OTHER FU December 31, 2022 File:Budget/Transfers TRANSFERS FROM: CITY FUNDS: GENERAL FUND 1000 General Fund 1000 LGA 1000 Future CIP Debt 1000 Police 1000 Fleet Funding SPECIAL REVENUE FUNDS 2003 DBB 2100 Police Forefeitures DEBT SERVICE FUNDS 3091 2013A Bonds 3094 2016A 3130 2005C 3141 2022A CAPITAL PROJECTS FUNDS 4500 Recreation Cap Proj Fund 5700 Maintenance Fund ENTERPRISE FUNDS 6100 Municipal Liquor 6202 Sewer 6302 Solid Waste 6402 Storm Water 6502 Water TOTAL TRANSFERS IN 5741 5751 5800 5801 5810 5811 7000 7100 7400 TOTAL Township Rd EAB Spruce St Park Lots Trail Maint Bldg Maint EE Expense Insurance IT Fund TRANSFERS OUT 9,000.00 70,833.34 13,022.00 20,000.00 987,022.00 10,000.00 41,666.66 29,509.05 105,587.00 50,984.02 32,278.48 175,000.00 15,000.00 15,000.00 375,000.04 44,366.78 2,500.00 148,398.98 306,900.00 166,000.00 2,398,515.98 1,514,201.08 3,912,717.06 14,500.00 222,782.29 210,081.00 432,863.29 1,500.00 142,966.00 242,900.00 2,500.00 585,838.00 155,998.80 611,000.00 1,026,052.00 915,800.00 1,365,703.00 9,000.00 10,000.00 4,219,200.00 1,546,479.56 335,282.29 239,590.05 13,022.00 24,000.00 15,000.00 9,962,412.95 TO :Mayor, C ouncilmembers and City A dministrator F R O M :Chris Regis , F inance D irector S U B J EC T:Capital A sset Policy - F inance DATE:March 6, 2023 I N T R O D U C TI O N Considera!on of an update to the C ity ’s Capital A sset Policy. D I S C U S S I O N The las t policy update was on May 7, 2007. The exis!ng policy s ets forth the guidelines for the physical and repor!ng control of the City ’s capital as s ets, including accountability over those assets . The update to the policy con!nues the guidelines originally es tablished w ith s ome minor addi!ons to the original policy. B U D G E T I M PA C T N/A A C T I O N R EQ U E S T E D A pprove the updated Capital A sset Policy. AT TA C H M E N TS : Type D escrip!on Backup M aterial C apital A s s et Policy CAPITAL ASSET POLICY Financial Policy Subject: Capital Asset Policy Introduction The City maintains a large investment in it capital assets. It is the responsibility of the City to maintain, preserve and replace these assets when needed as they play an important role in providing basic services to our residents. I. SCOPE This fiscal policy provides the framework that will allow overall management of the City’s capital assets. The Finance Department is responsible for the establishment and maintenance of a fixed asset accounting system that allows for the proper presentation of fixed assets in the financial statements and the overall safeguarding of fixed assets. All City employees are responsible for protecting City property entrusted to them and to help protect all City assets in general. Department Directors, Division Managers, and Supervisors are ultimately responsible for and held accountable for, assuming proprietary control of all equipment and other fixed assets in their custody or assigned to their department or division. II. PURPOSE The purpose of this policy is to set forth the guidelines for the physical and reporting control of the City’s assets, including accountability over the assets. III. CAPITAL ASSETS DEFINITION Capital assets include land, land improvements, buildings, building improvements, construction in progress, machinery and equipment, vehicles, infrastructure, and intangible assets (software and easements) acquired by the City for use in providing services to its citizens. Capital assets are reported and depreciated in the applicable governmental or business-type activities columns in the governmental-wide financial statements. Infrastructure assets are long-lived capital assets that normally can be preserved for a significantly greater number of years than most capital assets and are normally stationary in nature. Examples include roads, bridges, tunnels, drainage systems, and water and sewer systems. Capital assets are defined by the City as assets with an initial, individual cost of more than $5,000 (amount not rounded) and an estimated useful life in excess of five years. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects when constructed. Interest incurred during the construction phase of capital assets of business-type activities is included as part of the capitalized value of the assets constructed. Property, plant and equipment, and infrastructure assets are depreciated using the straight-line method. Capital assets are depreciated over the following estimated useful lives: Assets Buildings and structures 20-50 years Improvements other than buildings 20-50 years Machinery and equipment 5-20 years Infrastructure 30 years Collection/Distribution systems 50 years IV. INVENTORY RECORD OF ASSETS The City’s fixed asset system will serve as the inventory record for capital assets. Each asset in the fixed asset system will include: description, year of acquisition, cost or estimated cost, estimated useful life, current net book value and accumulated depreciation. The inventory record will also identify the division that uses the asset. Land is capitalized (but not depreciated) and tracking is maintained by the City’s fixed asset system. V. DEPRECIATION DEFINITION Depreciation is the process of allocating the cost of tangible property over a period of time rather than deducting the cost as an expense in the year of acquisition. It is the City’s policy to use the straight-line depreciation method. The basis of the asset is written off evenly over the useful life of the asset. The same amount of depreciation is taken each year. In general, the amount of annual depreciation is determined by dividing an asset’s depreciable cost by its estimated life. The total amount depreciated can never exceed the asset’s historic cost. To avoid the complications of depreciating each asset from the specific date on which it is placed in service, the City will utilize a Half Year Convention. Under this convention, property placed in service at any time during a given year is treated as if it had been placed in service on the first day of the 7th month. If the property is disposed of before the end of the estimated useful life, only 6 months depreciation is allowed for that final year. To calculate depreciation on a capital asset, the following factors must be known:  Date the asset was placed in service  Cost or acquisition value  Estimated useful life, and  Depreciation method (straight-line) VI. Determining Assets Cost Capital assets are recorded at historical cost and should include the cost of freight, site preparation, architect and engineering fees, etc. If something other than cash is used to pay for the asset, then fair-market value of the non-cash payment or consideration determines the asset’s cost or acquisition value. When the value of consideration paid can’t be determined, the asset’s fair-market value determines its cost. With few exceptions, an asset’s cost should also include necessary costs incurred to place the asset in service. These costs would include the invoice price plus incidental costs such as insurance during transit, freight, capitalized interest, duties, title search, registration fees, and installation costs. Exceptions to this rule include interest expenses associated with deferred payments and real estate taxes paid, in any, in the acquisition of property. VII. CAPITAL ASSET CLASSES A. Recording of Land Land is to be capitalized but not depreciated. It is recorded at historical cost and remains at that cost until disposal. If there is a gain or loss on the sale of land, it is reported as a special item in the statement of activities. B. Recording of Infrastructure These assets are long-lived, stationary in nature, and can be preserved for a significantly greater number of years than most capital assets. Examples include roads, bridges, tunnels, storm drainage systems, and water and sewer distribution and collection systems. Included in this classification is the lining of water, sewer, or storm drainage mains or pipes, that are at or near full depreciation, and the lining extends the useful life 30 to 50 years. C. Recording Intangible Assets Intangible assets are to be capitalized and recorded based upon the historical cost. Easements will be capitalized and depreciated with the project to which the easement relates. D. Recording Buildings Buildings should be recorded at either their acquisition cost or construction cost. The cost of new construction should be carefully evaluated because projects usually consist of major components such as land, land improvements, building construction (including professional fees and permits), furniture, fixtures and equipment. In addition, buildings include components such as roof, air conditioner system, etc. that should be recorded separately when significant because these building components have different useful lives. The value of each component needs t o be determined and placed within its own category. E. Recording Building Improvements Building improvements that extend the useful life should be capitalized. Examples of building improvements include re-roofing projects, and major structural building components. Items that are normal upkeep or replacements will be included in the operating budget. Examples of these items are window replacement, carpet replacement, and interior remodeling. F. Recording Construction in Progress Construction in progress should be capitalized and not depreciated. It should be reported with land and other non-depreciating assets at the government wide level. Unspent debt proceeds from capital assets related debt are reported in the net assets section of the statement of net assets as “restricted for capital projects”. G. Recording Machinery and Equipment (Including Office Equipment) Assets such as machinery and equipment (that meet threshold levels) should be capitalized and inventoried. Furniture that is purchased in conjunction wi th new construction or with a purchase of a new building will be added to the full value of the building at the completion of the project. Assets such as a water meter system will be capitalized based on the total cost of the system and depreciated over ten (10) years. H. Recording Vehicles Vehicles should be identified, inventoried, and depreciated. I. Recording Easements An easement is an interest in land owned by another that entitles its holder to a specific limited use of the land. Therefore, easements are not required to be reported unless the City paid for the easement (See Intangible Assets above). VIII. Establishing and Setting the Threshold Levels for Recording Capital Assets The following elements of useful life and asset costs are established for capitalization of assets:  Estimated Useful Life. The first criterion is useful life. An asset must have an estimated useful life greater than five (5) years to be considered for capitalization and depreciation. Assets that are consumed, used-up, habitually lost or worn out in five years or less will not be capitalized.  Asset Cost The second criterion for determining depreciable capital assets is cost. The capitalization threshold is established at an individual cost of $5,000 (amount not rounded). IX. Disposition/Sale of Capital Assets The City shall dispose of capital assets if the assets are determined to be no longer needed, obsolete, or in a condition beyond repair. When a capital asset is disposed of the Finance Department must be notified by the responsible department or division that had custody of the disposed asset. Surplus capital assets in a condition for sale are to be sold either at a public auction or using a sealed bid process. All other assets not in a condition for sale may be disposed of by following are legal requirements for disposal. In all instances, the City shall abide by Minnesota Statutes in regards to disposal/sale of capital assets. TO :M ayor, Councilmembers and C ity A dminis trator F R O M :J us n Elvestad, F ire C hief S U B J EC T:A pprove Use A greement Betw een the D akota County A griculture S ociety and the Farmington F ire D epartment-F ire DATE:M arch 6, 2023 I N T R O D U C TI O N The F ire D epartment hosts an annual Eas ter Egg H unt for the community. The Easter Egg H unt w ill be held at the D akota City H eritage V illage at the D akota County Fairgrounds on A pril 8, 2023. D I S C U S S I O N F ire D epartment s taff w orks w ith many community organizaons to host this event. The Fairgrounds s taff w ould like a formal agreement w ith the F ire D epartment, there will be no charge for the us e of the grounds . B U D G E T I M PA C T The D akota County Fairgrounds does not charge us for the us e of the grounds and all prizes are donated. A C T I O N R EQ U E S T E D A con reques ted is to approve the us e agreement for D akota City on A pril 8, 2023 for the community Eas ter Egg H unt. AT TA C H M E N TS : Type D escripon Contract A greement 1 CITY EASTER EGG HUNT April 8, 2023 DAKOTA COUNTY FAIRGROUNDS USE AGREEMENT THIS FAIRGROUNDS USE AGREEMENT (“Agreement”), which shall be interpreted pursuant to the laws of the State Minnesota, is entered into by and between the Dakota County Agricultural Society, Inc., 4008 220th St. W., Farmington, MN 55024 (the “Ag Society”) and City of Farmington, 430 Third Street, Farmington, MN 55024 (the “City”) for use of a portion of the property known as the Dakota County Fairgrounds, located in Castle Rock Township, MN (the “Fairgrounds”). WITNESSETH: WHEREAS, the Fairgrounds is under the care, custody, and control of the Ag Society; and WHEREAS, the Ag Society, in accordance with its Articles of Incorporation, is empowered to allow use of the Fairgrounds for special events; and WHEREAS, City desires to hold an Easter Egg Hunt on the Fairgrounds on April 8, 2023 (the “Event”). NOW THEREFORE, the parties hereby agree as follows: 1. Period of Event. The date of the Event will be April 8, 2023. Set up shall begin no earlier than 8:00 a.m. on April 8, 2023. Event activities must be completed by 9:00 p.m. on April 8, 2023 Tear down of the Event must be completed by end of day April 8, 2023. No extension of these periods is allowed except upon request and issuance of written permission by the Ag Society. 2. Event Purpose. Purpose of CITY’s use of the Fairgrounds shall be to Easter Egg Hunt. 3. Use Area. Area of use for the Event will be Lot E, F & K as shown on the map attached hereto as Exhibit A (collectively, the “Use Area”). The Use Area does not include the campgrounds. Use of the Fairgrounds by CITY for the Event shall be limited to the Use Area and such use must conform to the terms and conditions of this Agreement and the Ag Society’s policies and procedures established for the use of the Fairgrounds. Entry for the Event shall be through the Fairgrounds gates on the North end of the Fairgrounds from 220th/Ash Street. 4. Cost. Cost for use of the Use Area is $0. Payment shall be made to the Ag Society with the return of this Agreement on or before March 26, 2023. Events with 300 or more people will require an Ag Society staff person(s) on site at a cost of $200.00 per day per person. Any charges above the deposit amount will be billed to CITY after the Event. There will be charges for use of any additional equipment owned by the Ag Society. All additional charges will be made consistent with the price list sheet attached hereto as Exhibit B and this Agreement. All bills are due upon receipt. If CITY should cancel after payment is due, no refunds will be made. Payment Schedule: March 26, 2023 signed contract DUE March 26, 2023 Insurance certificate DUE 5. Insurance. CITY will carry general public liability insurance coverage of no less than $1,000,000.00 combined single limits per occurrence on activities on the Fairgrounds and will provide certification to the Ag Society of coverage naming the Ag Society as additionally insured no later than March 26, 2023. 6. Liquor Liability. If CITY, its agents, contractors, employees or guests serve or use alcoholic beverages on the Dakota County Fairgrounds, CITY shall comply with all applicable laws with respect to the serving and use of alcoholic beverages whether they be served gratuitously or for monetary value. If alcoholic beverages are to be served or used on the Fairgrounds, CITY shall obtain a certificate of insurance which must include at least $1,000,000.00 in liquor liability coverage. The Ag Society shall be named as an additional insured on the liquor liability policy and CITY shall provide a copy of such certificate to the Ag Society by no later than March 26, 2023. 7. Indemnification. To the fullest extent permitted by law, CITY agrees to assume, defend, indemnify, protect and hold harmless the Ag Society, its officers, employees, volunteers, contractors, and agents against any and all claims, fines, damages, losses, expenses, demands, actions or causes of action of whatsoever kind, including attorney fees, arising or resulting directly or indirectly from the use or occupancy of the Fairgrounds, including but not limited to the Use Area, by CITY, its sub-licensees, contractors, subcontractors, agents, officers, guests or employees, including but not limited to, the claims of any officer, employee, agent, sub-licensee, contractor of subcontractor of CITY, the claims of any person attending the Event, the claims of any other person for injury or damages to persons or property and the claims for damages arising from neglect, default, mismanagement or omissions of CITY, by itself of its sub-licensees, contractors, subcontractors, officers, employees or agents in the performance of any duty imposed by this Agreement or by law (except for claims for injury or damages to persons or property which arise solely from the acts or omissions of the Ag Society, its officers, employees, volunteers, contractors, and agents). If any litigation on account of such claims shall be commenced against the Ag Society, CITY, upon notice thereof from the Ag Society, shall defend the same at CITY’s cost and expense; and the record of any judgment rendered against the Ag Society on account of such claims for damages shall be conclusive as against the CITY, and entitle the Ag Society to recover the full amount thereof, with interest and cost, and attorneys’ fees incurred by the Ag Society, and right of action therefore shall accrue to the Ag Society as soon as such judgment shall have been rendered, whether the Ag Society shall have paid the amount or not. Nothing herein shall be interpreted as waiving or otherwise limiting any exception or limitation on liability available to the Ag Society under law. 8. Cleanup. The Use Area will be in a clean and orderly condition prior to use by CITY. CITY will be responsible for cleanup and repair of all damages as a consequence of its use of the Use Area and the Fairgrounds. Cost of any cleanup and repairs done by the Ag Society will be charged to CITY. The Ag Society’s electrician must do all electrical work required by CITY on the Fairgrounds at a cost of $90.00 per hour. If it is necessary that other Ag Society personnel be on site to service use of the Fairgrounds by CITY, the cost to CITY will be $40.00 per person per hour. The Ag Society shall bill CITY for all such costs. 9. Heritage Village. This Agreement does not include use of or access to the Dakota City Heritage Village. Access to the Village will cost $4 per person for guided tours. Open access for unguided tours will cost $250 per hour or a negotiated package deal can be arranged in advance of anticipated visits. 10. Campground Use. The Use Area does not include the campground area and third party campers will continue to occupy campsites during days of CITY’s Event. 11. Noise. CITY is responsible for taking all reasonable and necessary precautions to ensure that the sound of the assembly will not carry unreasonably beyond the enclosed boundaries of the Use Area. Use of public address or any other amplified sound systems is prohibited between 10:00 pm and 7:00 am. In no case shall sound levels exceed Minnesota Rules establishing noise standards, Minnesota Rules, Chapter 7030; or successor rules. The permit will include the applicable portion of this noise standard. The Ag Society and/or the Dakota County Sheriff have the authority to order a reduction in sound levels, if necessary, based on complaints. 12. Sanitation Facilities. CITY will acquire separate enclosed toilets and hand washing stations, conveniently located throughout the grounds, sufficient to provide facilities for the maximum number of people to be assembled, as determined by the Dakota County Public Health Department. 13. Inspections. CITY agrees to allow representatives of the Ag Society and/or the Dakota County Sheriff’s office access to the Use Area to determine if the provisions of this Agreement are or will be properly complied with. 14. Additional Restrictions. The Ag Society may impose restrictions in addition to those contained in this Agreement as needed to protect the health, safety, and welfare of those persons who will be in attendance at the Event or the residents of the community surrounding the Fairgrounds. The Ag Society shall submit any additional restrictions it identified prior to the dates of the Event in writing to CITY. During the Event, the Ag Society shall directly notify CITY personnel of any additional restrictions identified as being needed to protect health, safety, or welfare or to avoid the Event constituting a nuisance. CITY shall comply with such additional restrictions. Failure to comply with the requirements of this Agreement or any additional restrictions imposed by the Ag Society to address concerns related to the Event or how it is conducted may result in the Ag Society rescinding CITY’s use of the Fairgrounds under this Agreement, including that the Event cease and the participants be required to leave the Fairgrounds. 15. Fires. No fires of any kind shall be permitted on the premises or facilities except in grills or at areas designated for that purpose. 16. Legal Compliance. CITY will ensure that no person(s) involved with the Event shall engage in any conduct that violates a federal, state, county, or local law, ordinance, or regulation, including, but certainly not limited to, any and all state requirements, governor’s orders, and Department of Health requirements related to preventing the spread of COVID-19. In addition, if the Event will have an attendance of 300 or more persons at any one time, CITY will ensure that security and traffic controls will meet the requirements of the Minnesota Department of Public Safety. Such controls shall include, but are not limited to, Minnesota law enforcement officers having jurisdiction in Dakota County or protective agents licensed in Minnesota physically present, as follows: • Up to 300 people 1 officer per 150 attendees • Over 300 people 1 officer per 200 attendees The Dakota County Sheriff and/or Ag Society may recommend that security staffing requirements be reduced based upon CITY’s assemblage license history. All costs for security are the responsibility of CITY. The Ag Society bans all guns on the Fairgrounds. 17. Assemblage Permit. If it has been determined that this Event will have an estimated attendance exceeding 300 or more persons at any one time, then the CITY would apply for an Assemblage Permit from Dakota County and Castle Rock Township within 60 days of scheduled Event. More information regarding the requirements of an Assemblage Permit can be obtained from Quinn Doheny at the Dakota County Public Services & Revenue Department at 651-438-4372. If the above deadlines are met and an Assemblage Permit is not available, an extension may be granted. If the above deadlines are met and the Assemblage Permit is denied, a full refund will be issued. Failure to meet deadlines may forfeit any refund. 18. Food or Beverages. CITY agrees that if it is using or has contracted any type of food or beverage stands for the Event, these stands must be operated in compliance with the Minnesota Food Code, as evidenced by a current license issued by the Minnesota Department of Health, and all other applicable laws, rules, regulations, and ordinances. 19. Set-Up. CITY must provide set-up requirements to the Ag Society seven days prior to scheduled set-up date. If there are any additions or changes to the set-up requirements with less than a seven-day notice, CITY will be charged accordingly. On the scheduled set-up date, up to two hours of staff time is available, after two hours CITY will be charged $40 per person per hour and other fees as applicable per our fee schedule. 20. Force Majeure. In the event that the Fairgrounds or any portion thereof shall be destroyed or damaged by fire or other calamity so as to prevent the use of the Fairgrounds, the Use Area, or both for the purposes and during the periods specified herein, or if the Use Area cannot be used for the Event because of strikes, Acts of God, a national emergency, a public health pandemic, a government order or directive, or other cause beyond the control of the Ag Society, then this Agreement shall terminate and CITY hereby waives any claim against the Ag Society for damages by reason of such termination except that any unearned portion of the rental fee due hereunder shall abate, or, if previously paid, shall be refunded by the Ag Society. 21. Entire Agreement. This document, including the recitals and exhibits which are incorporated herein, constitutes the entire agreement between the parties. Any amendment of this Agreement must be in writing and signed by both parties. This Agreement supersedes all prior oral and written agreements and negotiations between the parties relating to the subject matter of this Agreement. This Agreement is valid only when signed by both parties. 22. Third Parties. This Agreement is solely for the benefit of the signatories hereto. This Agreement shall not create or establish any rights in, or be construed as being for the benefit of, any third party. MADE AND ENTERED INTO ON ________________________________: (Date) CITY OF FARMINGTON FIRE DEPARTMENT By: _______________________________________, and Joshua Hoyt, Mayor ________________________________________ Lynn Gorski, City Clerk/City Administrator DAKOTA COUNTY AGRICULTURAL SOCIETY, INC. By: ________________________________________ Pete Storlie, President Additional Contact Information: Justin Elvestad – 651-280-6941 jelvestad@farmingtonmn.gov 6 Exhibit A (Map of Use Area) 7 Exhibit B (Price List Sheet) Buildings Daily Fee 4 – H Building $1,000 Rabbit Barn $ 400 Exhibit Hall South $ 800 Horse Barn (Refundable $300 damage deposit required) $15 a day per stall Dakota County Building $400 Grounds Garbage/Damage Deposit $250 - $3000/event Based on space utilized $150 - $5000 Consignment Auction $1850 (4 days) +$50/add’l day Soccer Tournaments $2000 + expenses Picnic Shelter/Gazebo $200 Garbage charge $100 minimum Horse Arena Open Horse Shows $250 Closed Horse Shows – club only $150 Miscellaneous Grounds Equipment (No equipment is allowed to leave the fairgrounds, except the Beer Tap Trailer) Grandstand (seating capaCity of 4000 people) $3000 Ticket Booths $25 Portable Spectator Seating Bleachers (CapaCity 25–30 people) $50 Banquet Table (2’ x 8’, limited number available) $6.50 each Picnic Tables/Benches $6.50 each Folding Chairs (Limited number available) $1 per chair Lighted Marquee Sign $30/day Tractor/Skidsteer (Fairgrounds staff must operate) $60/hour Disconnect Box $75.00/each Barricades $6/each Strings of Lights $10/each Utility Fee $180/day TO :Mayor, C ouncilmembers and City A dministrator F R O M :Julie F laten, A ssistant City A dministrator/H uman Resource D irector S U B J EC T:S taff Changes and Recommendaons - H uman Resources DATE:March 6, 2023 I N T R O D U C TI O N A pprove the appointment of C haris s a Youngs to the posion of S enior A dministrave S upport Technician. D I S C U S S I O N Charissa Youngs has been s elected as the C ity's S enior A dminis trave S upport Technician. S he w ill s erve as the first point of contact for vis itors to C ity H all and on the phone. S he w ill also provide adminis trave s upport to the Engineering, Parks, and F inance departments and elecons . Charissa currently w orks in a front facing pos ion in the Minnes ota VA H ealth C are S ys tem and serves in the U S A rmy Res erves . B U D G E T I M PA C T Wages are included in the 2023 budget. A C T I O N R EQ U E S T E D A pprove the appointment of C haris s a Youngs to the posion of S enior A dministrave S upport Technician. TO :Mayor, C ouncilmembers and City A dministrator F R O M :Peter G ilberts on, I T D irector S U B J EC T:A R PA - Farmington Parks W ifi and C ameras - I T DATE:March 6, 2023 I N T R O D U C TI O N The city's A R PA Commi'ee would like to recommend to council the us e of A R PA funds to run pow er and purchas e the neces s ary equipment to provide W iF i and Cameras to s elect parks. This w ould be paired w ith an agreement w ith H iaw atha Broadband Communica0ons (H B C ) w ho w ill ins tall fiber to thes e loca0ons and offer free W iF i services. D I S C U S S I O N The C ity of Farmington w ould like to extend power to several of our city parks to provide park goers w ith free W iF i, cameras to discourage vandalis m, and provide extra ligh0ng. Thes e items would be a'ached to a installed pole at select parks . I n addi0on, cameras w ould be placed at w ell houses and li5 sta0ons. H B C has agreed to do the heavy li5ing of running fiber to all parks, w ell house and li5 sta0on loca0ons during their phased build out of the city to offer their fiber telecommunica0ons services to busines s es and res idents. O riginally, city staff was s eeking a 50/50 s plit w ith D akota C ounty to run the fiber which quoted out to $1.3 million dollars . The reques t for A R PA funding for this project breaks dow n into 5 quotes, all of which are on the state contract: · Park Electrical and Poles · Park Cameras · Well H ous e and Li5 sta0on C ameras · V ideo S erver U pgrade · S torage U pgrade Park Electrical and Poles E P S would work with D akota Electric and X cel to bring electricity to each park loca0on requiring pow er. They w ould then install a distribu0on box and pole with appropriate electrical circuits and op0onal ligh0ng. Q uote H ighlights : P ull power and place a 100 A distribu0on panel on a pedes tal located on the park grounds. I nstall a pole w ith concrete founda0on at a loca0on recommend by park s taff. I nstall a circuit for pole ligh0ng and a circuit for pole equipment. U0lity costs are es0mated and not factored into the quote. This covers the expens e to the u0lity company for any addi0onal equipment they have to install to s upport this project. C ity staff has accounted for this in the official asking number of A R PA funds . Pole and light cost are es0mated and not factored into the quote. City s taff has accounted for this in the official as king number of A R PA funds. P ulling pow er into the parks opens further opportuni0es, s uch as addi0onal ligh0ng for s helters and extens ions to other poles for addi0onal W iF i and camera coverage at larger parks or ballfields. For parks w ith parking s pots , power for poten0al city operated E V charging s ta0ons . Park C ameras City S taff have had to address several cases of vandalism at our parks, graffi0 and damage to city park assets primarily. A dding these cameras to the loca0ons w ill help act as a deterrent promo0ng a s afe environment for park goers and als o help iden0fy individuals vandalizing. Q uote H ighlights : 20 - 8 P M quad view cameras . 360 degrees of adjustable view range. I ncludes all required moun0ng equipment and licenses . City S taff w ill handle the installa0on. S ince thes e cameras are located in residen0al areas , camera view s w ould only be aimed at park as s ets ensuring residents their privacy. Well H ouse and L i$ S ta%on Cameras The safety of the city's w ater supply is vital to res idents and encouraged by the M innesota D epartment of H ealth and A merican Water Works A ssocia0on. A dding cameras to these loca0ons w ould help foster that. Q uote H ighlights : 11 - 2 M P dual view cameras . I ncludes all required moun0ng equipment and licenses . City S taff w ill handle the installa0on. S ince some of thes e cameras are located in residen0al areas , camera view s w ould only be aimed at city w ater as s ets ens uring res idents their privacy. Video S erver Upgrade The city's current video server is end of life and needs to be upgraded to be able to handle the addi0onal cameras. Q uote H ighlights : 2 Recording servers - P rimary and Failover. O ne server w ill manage up to 200 cameras . Enough storage for 5 days w orth of video. 1 - V ideo P roces s ing A naly0cs s erver I nstalla0on handled by P ro-tec This w ill provide us with a new life cycle of video s ervers, also adding disas ter recovery capabili0es w hich our exis 0ng s ystem lacks. P rimary w ould be at the police department and the failover at city hall. S torage Upgrade I n 2020, the C ity of Farmington added a new s torage area network (S A N) s olu0on to handle data storage of all of our s ervers. This s ystem has available storage slots for us to add more s pace and leverage adding video to our exis 0ng dis aster recovery solu0on for data. This quote is for adding drives to our City H all and Police D epartment S A N servers to retain our video content from the video s ervers. Q uote H ighlights : 28 - 7.68 T B S S D drives I nstalla0on handled by C ity S taff Factoring in our current grow th of data, the addi0onal storage can be leveraged by both our virtual s ervers and video s ervers ens uring the city can maintain a 6-month backup reten0on on s elect s ystems for at leas t an en0re server life cycle of 5 years. B U D G E T I M PA C T City s taff are reques 0ng $522,281 of A R PA funds to pay for this project. Breakdow n: Electrical and Poles - $281,584.47 Es 0mated U0lity C os ts - $13,500.00 Es 0mated Poles and Ligh0ng - $112,000.00 Park C ameras - $43,984.60 Well H ouse Cameras - $17,676.56 V ideo S ervers - $30,107.80 S torage upgrade for S A N - $23,427.32 A C T I O N R EQ U E S T E D A pprove and s ign a'ached quotes. AT TA C H M E N TS : Type D escrip0on Contract 1. E P S - Electrical and Poles '23 Contract 2. P ro-Tec D esign - Park C ameras '23 Contract 3. P ro-Tec D esign - Well Cameras '23 Contract 4. P ro-Tec D esign - V ideo S erver '23 Contract 5. I nsight - S erver S torage '23 To:City of Farmington Bid valid until: 4/4/2023 Attn:Peter Gilbertson Phone:651-478-0850 Bid completed by: Tim Engelen Email:Pgilbertson@farmingtonmn.gov 612-366-5815 tim.engelen@electricalproduction.com Re:Power Upgrades to the City of Farmington Parks rev.2-28-23 Location:Farmington, MN Bid Acceptance: This proposal is based on the provided documents: "Pedestals. KMZ" "20220615 Park Master Plans and Aerials" *Note - Utility Costs Are Only Estimates And May Change. - Utility Costs Are Not Included In This Proposal. - Light poles are not included Accepted (Signature)Title Date Qty #1 Daisy Knoll - 18640 Esquire Way (DEA)$16,742.60 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit *Estimated Utility Cost is $500.00-$1,000.00. Not included in this proposal and payment is by the owner. #2 Dakota County Estates Park - 18220 Emerald Trl (DEA)$12,968.49 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit *Estimated Utility Cost is $5,500.00. Not included in this proposal and payment is by the owner. The information contained in this bid and the attached documentation is binding upon acceptance of the bid. Acceptance of the bid may occur through signing below and returning this page to EPS, Inc., or emailing EPS, Inc. that you accept the bid. When accepting a bid, you agree to be bound by EPS, Inc.’s Terms and Conditions. If you accept the bid on behalf of a third-party/company you work for, you also represent and warrant you have authority to contractually bind the third-party/company. Any changes to an accepted bid will be charged as an extra. Bid and performance bonds are not included in this proposal unless explicitly noted. Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to new DEA Transformer location) Provide and install a combination meter/main pedestal with a 100A distribution panel. Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. Base Bid: $281,584.47 Item Description Bid Detail Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to existing DEA Transformer) Provide and install a combination meter/main pedestal with a 100A distribution panel. Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. #3 Depot Way Arts Park - 150 Oak Street (Xcel)REMOVED $0.00 #4 Distad Park (North Creek) - 18200 Dunbury Ave (Xcel)$13,220.54 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit *Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner. $7,565.01 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit #6 Evergreen Knoll Park - 626 Heritage Way (No Utility Require)$8,044.69 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in by PVC conduit #7 Fair Hills Park - 19200 Estate Ave (DEA)$16,859.26 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit *Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner. #8 Farmington Preserve Park - 19975 Embers Ave (DEA)$15,608.79 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit *Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner. Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to existing Xcel Transformer) Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. Provide and install a combination meter/main pedestal with a 100A distribution panel. Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. Provide and install 120V 20A branch circuit wiring from the warming shelter to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. Provide and install a combination meter/main pedestal with a 100A distribution panel. (Need to adjust pedestal location from KMZ) Provide and install 120V 20A branch circuit wiring from the existing electrical panel outside the park building to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to existing DEA Transformer) #5 Dodge Middle School Warming House - 4200 208th Street West (No Utility Require) Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to existing DEA Transformer) Provide and install a combination meter/main pedestal with a 100A distribution panel. #9 Feely Ball Field - 21250 Denmark Ave (DEA)$11,087.81 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit *Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner. #10 Flagstaff Meadows - 20861 Flagstaff Ave (Xcel)$10,806.56 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit *Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner. #11 Hill Dee Park - 5525 Upper 182nd Street (DEA)$16,014.93 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit *Estimated Utility Cost is $500.00-$1,000.00. Not included in this proposal and payment is by the owner. #12 Hillview Park - 5970 183rd Street West (DEA)REMOVED $0.00 #13 Jim Bell Park - 4650 189th Street West (Xcel)$14,488.24 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit *Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner. Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to existing DEA Transformer) Provide and install a combination meter/main pedestal with a 100A distribution panel. Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to existing Xcel pedestal) Provide and install a combination meter/main pedestal with a 100A distribution panel. Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to existing DEA pedestal) Provide and install a combination meter/main pedestal with a 100A distribution panel. Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to existing Xcel transformer) Provide and install a combination meter/main pedestal with a 100A distribution panel. Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. #14 Lake Julia Park - 5105 187th St W (DEA)$16,335.49 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit *Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner. #15 Marigold Park - 21195 Cameron Way (Xcel)REMOVED $0.00 #16 Meadowview Preserve- (DEA)$0.00 #17 Meadowview Park - 55197th Street West (DEA)$26,468.17 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit *Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner. #18 Middle Creek Park - 20629 East Oak Drive (DEA)REMOVED $0.00 #19 Pine Knoll Park - 4950 203rd Street (DEA)$16,055.73 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit *Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner. #20 Prairie Pine Park - 22291 Cambrian Way (Xcel)$13,519.02 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit *Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner. Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to existing DEA transformer) Provide and install a combination meter/main pedestal with a 100A distribution panel. Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to existing DEA transformer) Provide and install a combination meter/main pedestal with a 100A distribution panel. Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. No Price - Developed in 2024 Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to existing DEA transformer) Provide and install a combination meter/main pedestal with a 100A distribution panel. Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to existing DEA transformer) Provide and install a combination meter/main pedestal with a 100A distribution panel. Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. #21 Prairie View Park - 1100 12th Street (Xcel)$10,974.59 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit #22 Rambling Rive Park - 17 Elm Street $4,869.51 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in by PVC conduit REMOVED $0.00 REMOVED $0.00 #25 Sunny Hills Park - 19200 Clearwater Loop (Xcel)$16,841.49 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit *Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner. #26 Tamarack Park - 895 Cantata Ave (Xcel)$19,037.12 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit *Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner. Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to a new Xcel transformer) Provide and install a combination meter/main pedestal with a 100A distribution panel. Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. *Estimated Utility Cost is $3,000 - $6,000 range. The cost will be determined once contracts are initiated. Xcel Costs are not included in this proposal and payment is by the owner. Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to existing transformer) Provide and install a combination meter/main pedestal with a 100A distribution panel. Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. Provide and install a combination meter/main pedestal with a 100A distribution panel. Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to existing transformer) Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. Provide and install 120V 20A branch circuit wiring from the existing electrical panel at the park electrical panel to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. #23 Sapphire Lake Neighborhood Park - Spruce Street (Xcel) #24 Silver Springs Park - 18900 English Ave (DEA) #27 Vermillion Commons (Xcel)$0.00 REMOVED $0.00 #29 Westview Park-50 Hickory Street (Xcel)$14,076.42 1 1 1 Provide and install a concrete base 2 1 Backfill all trenches and restore with grass seed 1 Provide an Electrical Permit *All Service Feeds to be aluminum conductors *All Branch Circuits to be copper conductors and installed in PVC conduit *Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner. #30 Troy Hill Park - 19260 Everest Path (DEA)REMOVED $0.00 Light Pole Option-Add per site per each $5,600.00 1 Provide and install 2' concrete pole base 1 Provide and install a 20' steel light pole with a single head fixture *Pole and Fixture price may vary upon selection *Equipment installation is not included Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included. (Install secondary to existing transformer) No Price - Developed in 2024 Provide and install a combination meter/main pedestal with a 100A distribution panel. Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included. #28 Vermillion Grove Park 19850 English Ave- (DEA) All information contained in this bid is proprietary and for the confidential use of the recipient listed above. Duplication and/or dissemination of information contained herein is prohibited. This bid is subject to EPS's Terms and Conditions that are attached. Wiring of any new, existing or relocated equipment, fixtures or devices not specified in this proposal is Not Included unless listed. Site Utility relocation costs are Not Included unless listed. Utility company service and usage charges are not included unless listed. Frost charges are not included unless listed. Arc flash hazard analysis and labeling are not included unless listed. Fault current coordination of overcurrent devices is not included unless listed. Security, fire alarm, TV, sound, telephone, and data systems pathways/wiring are not included unless listed. Prevailing wages, bond costs and/or special insurance coverage's are not included unless listed. A two week notice prior to starting is required for scheduling of labor. This bid is based on work to be performed during normal business hours unless listed. Overtime hours are Not Included unless listed. Concrete Pads are Not Included unless listed: Transformers, Generators, Housekeeping. Roof Penetrations, jacks, boots or flashing is Not Included unless listed. All conductors will be Aluminum unless listed. Plan Review Costs are Not Included unless listed. Job Site Requirements Provided By Others On-Site Storage Material Handler (Forklift) Handling, Storage and Inventory of Owner Supplied Equipment, Materials or Fixtures is Not Included, unless listed. IECC & ASHRAE energy codes are Not Included unless listed. Patch/ Painting is Not Included unless listed. Concrete/Asphalt removal and/or replacement is Not Included unless listed. Warranty for Owner Supplied Equipment, Materials and Fixtures is Not Included unless listed. Removal, disposal and recycling of materials, light fixtures, lamps, ballasts, etc. are Not Included unless Fire Rated Fixture Housings are Not Included unless listed. Not Responsible for handling or installation of Owner Supplied appliances unless listed. Dumpsters Portable Restrooms Not Responsible for appliance cords of Owner Supplied appliances unless listed. Parking Costs are Not Included unless listed. No Contingency Moneys are included unless listed. Parking Bid Assumptions, Qualifications, and Exclusions: Any changes to this bid will be charged as an extra. Utility company construction costs (winter conditions, connection fees, upgrade fees, etc.) are Not Included unless listed. Utility company raceways are Not Included, unless listed. HVAC Control wiring and/or installation Not Included unless listed. Remote Test Stations and Duct detector wiring and/or installation related to HVAC is Not Included unless Temporary Power for Cranes is Not Included unless listed. Temporary Power for Heaters is Not Included unless listed. Temporary Power for subcontractor job trailers is Not Included unless listed. Temporary Power for elevators is Not Included unless listed. Generator plumbing, fuel connections and fueling are Not Included unless listed. Date:04/04/2023 Bid Acceptance: TERMS AND CONDITIONS 4. Indemnification. Customer shall indemnify and hold EPS harmless from and against claims, damages, losses and expenses arising out of or resulting from performance of the Work to the extent that such claims, damage, loss, or expenses are caused by the negligence or willful misconduct of Customer or anyone directly or indirectly employed by Customer or anyone for whose acts Customer may be liable. 5. Miscellaneous Terms. Neither party shall assign its rights and obligations hereunder without the other’s prior written consent, except that EPS may subcontract all or a portion of the Work without Customer’s consent. The Agreement between the parties is intended to be interpreted and construed under and in accordance with the laws of the State of Minnesota. The bid and these Terms and Conditions express all agreements between the parties concerning the subject matter hereof and supersede all previous understandings relating hereto whether oral or written. EPS does not agree to any modification of these terms unless such modification is agreed to, in writing, by EPS’s President or CEO. Whenever possible, each provision of these Terms and Conditions shall be interpreted to be effective and valid under applicable law, but, if any provision of these Terms and Conditions shall be held to be prohibited or invalid under such applicable law, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the remainder of such provision or the remaining provisions of these Terms and Conditions. The parties hereto consent to the exclusive jurisdiction and venue of any such court and waive any argument that venue in such forums is not convenient. EPS shall be entitled to its attorneys’ fees in any action required to enforce or interpret these Terms and Conditions including but not limited to actions resulting from the Customer’s nonpayment. Customer hereby acknowledges receipt of any and all written notices required under Minn. Stat. 514.011, including the following notice: The information contained in this bid and the attached documentation is binding upon acceptance of the bid. Acceptance of the bid may occur through signing below and returning this page to EPS, Inc., or emailing EPS, Inc. that you accept the bid. When accepting a bid, you agree to be bound by EPS, Inc.’s Terms and Conditions. If you accept the bid on behalf of a third-party/company you work for, you also represent and warrant you have authority to contractually bind the third-party/company. Any changes to an accepted bid will be charged as an extra. Bid and performance bonds are not included in this proposal unless explicitly noted. (a) Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. (b) Under Minnesota law, you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or material for the improvement and who gave you timely notice. 1. Payment. The making of final payment shall constitute a waiver of all claims by Customer known as of the date such payment is made, except for those claims specifically preserved in writing as surviving the final payment. CUSTOMER’S DAMAGES IN ANY CLAIM, ACTION OR SUIT AGAINST EPS SHALL NOT EXCEED THE CONTRACT SUM, AND IN NO EVENT SHALL EPS BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES RELATING TO THIS AGREEMENT OR THE PERFORMANCE OF THE WORK. 2. Changes in the Work. Customer may, without invalidating this Agreement, request changes in the Work within the general scope of the contemplated project consisting of additions, deletions or other revisions to the Work. Such changes in the Work shall be accomplished by a written Change Order. The Contract Sum and the Plans and Specifications may be adjusted only by a written Change Order, and once signed by EPS and Customer constitutes a binding modification to this Agreement. Unless otherwise agreed by the parties, any increase in the Contract Sum associated with a Change Order shall be payable upon execution of the Change Order. Each change to the Plans and Specifications, or Contract Sum shall be deemed a separate Change Order. 3. Concealed Conditions. Should unknown or concealed conditions differ materially from those understood to exist, ordinarily encountered, or generally recognized as inherent in the Work contemplated by EPS, then the Contract Sum shall be equitably adjusted by Change Order upon request by either party made in writing within thirty days after the first observance of the condition. If additional work is required to correct the concealed condition, Customer shall pay the additional costs involved. Date:04/04/2023 This warranty has specific limitations and is not an insurance policy. A. What does this Warranty cover? Electrical Production Services, Inc. (dba, EPS) offers a One-Year limited warranty on labor and materials supplied by EPS, with the exception of lamps and light bulbs which are expressly excluded. EPS warrants that the labor and materials will be free from defects in material or workmanship, under normal use during the warranty period. B. What does this Warranty NOT cover? Acts of God/Nature, abuse, neglect or any damage the customer has a right to recover against another party (i.e. other workers, suppliers) or covered by homeowner’s/company insurance. C. What we will do… Replace or repair the covered defective materials and workmanship. D. What must you do… Keep this warranty, your invoice and contract in a safe place. Call EPS at (800) 594-9165 for warranty service within twenty-four (24) hours of discovery of any warranted defect to notify EPS of the defect. E. Other Conditions 1. EPS will not pay for any incidental or consequential damages, (for example, loss of refrigerated foods, living/working expenses, loss to other property or person’s). 2. This warranty will be voided if someone other than EPS performs services on the work covered by this warranty. 3. Your exclusive remedy for breach of this limited warranty is repair or replacement of defective materials and workmanship. 4. All other warranties express or implied are expressly disclaimed. Bid Acceptance: One Year “LIMITED” Warranty The information contained in this bid and the attached documentation is binding upon acceptance of the bid. Acceptance of the bid may occur through signing below and returning this page to EPS, Inc., or emailing EPS, Inc. that you accept the bid. When accepting a bid, you agree to be bound by EPS, Inc.’s Terms and Conditions. If you accept the bid on behalf of a third-party/company you work for, you also represent and warrant you have authority to contractually bind the third-party/company. Any changes to an accepted bid will be charged as an extra. Bid and performance bonds are not included in this proposal unless explicitly noted. Proposal for Direct Materials Sold To:City of Farmington Ship To:City of Farmington Peter Gilbertson Peter Gilbertson 19500 Municipal Drive Farmington, MN 55024 United States 19500 Municipal Drive Farmington, MN 55024 United States Phone:Phone: Fax:Fax: Email:pgilbertson@farmingtonmn.gov Email:pgilbertson@farmingtonmn.gov Park Camera Additions The following proposal outlines the necessray items to provide a multi-sensor camera with the appropriate pendant cap, arm bracket, and pole mount. W e will also provide an outdoor rated patch cable. Milestone camera licenses, software support, and a Rapid Review license is included as well. The project follows state contract S-813(5) guidelines. Quote #Rep TermsDateQuote Valid For PTDQ29526-03 Tim Ferrian Net 30 days02/22/23 30 days Description Unit Price Ext. PriceLineQty 1 20 $0.00 $0.00MILESTONE 1-YEAR SOFTW ARE SUPPORT PMA, CORPORATE DEVICE LICENSE 2 20 $303.60 $6,072.00MILESTONE XPROTECT CORPORATE DEVICE LICENSE 3 20 $156.00 $3,120.00DEVICE LICENSE, RAPIDREVIEW , 1 LICENSE PER MAC ADDRESS 4 20 $1,368.50 $27,370.008 MP MULTIDIRECTIONAL CAMERA 360 IR, REMOTE ZOOM & FOCUS AXIS LIGHTFINDER, W DR 5 20 $177.11 $3,542.20DOME CAMERA W ALL MOUNT, INDOOR/OUTDOOR, 66 LB LOAD, 8.4" W IDTH X 3.4" DEPTH X 6.5" HEIGHT, POW DER COATED ALUMINUM, W HITE 6 20 $88.11 $1,762.20PENDANT KIT FOR IP CAMERA,1.5-INCH NPS THREAD 7 20 $97.01 $1,940.20POLE MOUNT 65-165 mm 8 20 $8.90 $178.00SHIELDED OUTDOOR NETW ORK CABLE W ITH RUBBER GASKET, MALE RJ45 CONNECTORS, 5M SubTotal $43,984.60 Est. Sales Tax $0.00 Total $43,984.60 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 1 1 of 3 Statement of Work 1. PTD to provide the solution above. Exclusions 1. Installation by others, proposal is for materials only. Thank you again for giving me the opportunity to provide you with this information. If you should need any further clarification or assistance, don't hesitate to contact me! To proceed with the proposal, please sign the Proposal Acceptance portion of the proposal and return to me. Tim Ferrian 5929 Baker Road, Suite 400 Minnetonka, MN 55345 Email tferrian@pro-tecdesign.com Office (763) 231-8617 Cell (763) 370-7115 Fax (763) 233-6855 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 2 2 of 3 PROPOSAL ACCEPTANCE Park Camera Additions City of Farmington Peter Gilbertson 19500 Municipal Drive Farmington, MN 55024 United States City of Farmington Printed Name and Title: Signature:Date: PO# / Reference # (optional): Pro-Tec Design, Inc. Tim Ferrian Senior Business DevelopmentPrinted Name and Title: Signature:2/22/2023Date: 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 3 3 of 3 Proposal for Direct Materials Sold To:City of Farmington Ship To:City of Farmington Peter Gilbertson Peter Gilbertson 19500 Municipal Drive Farmington, MN 55024 United States 19500 Municipal Drive Farmington, MN 55024 United States Phone:Phone: Fax:Fax: Email:pgilbertson@farmingtonmn.gov Email:pgilbertson@farmingtonmn.gov Well & Tower Camera Additions The following proposal outlines the necessray items to provide a dual sensor camera with the appropriate outdoor rated patch cable. Milestone camera licenses, software support, and a Rapid Review license is included as well. The project follows state contract S-813(5) guidelines. Quote #Rep TermsDateQuote Valid For PTDQ31902 Tim Ferrian Net 30 days12/14/22 30 days Description Unit Price Ext. PriceLineQty 1 11 $0.00 $0.00MILESTONE 1-YEAR SOFTW ARE SUPPORT PMA, CORPORATE DEVICE LICENSE 2 11 $303.60 $3,339.60MILESTONE XPROTECT CORPORATE DEVICE LICENSE 3 22 $156.00 $3,432.00DEVICE LICENSE, RAPIDREVIEW , 1 LICENSE PER MAC ADDRESS 4 11 $982.46 $10,807.062x 2MP MULTI-DIRECTIONAL DOME CAMERA, DEEP LEARNING ANALYTICS, LIGHTFINDER, FORENSIC-W DR, ZIPSTREAM 5 11 $8.90 $97.90SHIELDED OUTDOOR NETW ORK CABLE W ITH RUBBER GASKET, MALE RJ45 CONNECTORS, 5M SubTotal $17,676.56 Est. Sales Tax $0.00 Total $17,676.56 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 1 1 of 3 Statement of Work 1. PTD to provide the solution above. Exclusions 1. Installation by others, proposal is for materials only. Thank you again for giving me the opportunity to provide you with this information. If you should need any further clarification or assistance, don't hesitate to contact me! To proceed with the proposal, please sign the Proposal Acceptance portion of the proposal and return to me. Tim Ferrian 5929 Baker Road, Suite 400 Minnetonka, MN 55345 Email tferrian@pro-tecdesign.com Office (763) 231-8617 Cell (763) 370-7115 Fax (763) 233-6855 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 2 2 of 3 PROPOSAL ACCEPTANCE Well & Tower Camera Additions City of Farmington Peter Gilbertson 19500 Municipal Drive Farmington, MN 55024 United States City of Farmington Printed Name and Title: Signature:Date: PO# / Reference # (optional): Pro-Tec Design, Inc. Tim Ferrian Senior Business DevelopmentPrinted Name and Title: Signature:12/14/2022Date: 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 3 3 of 3 Proposal Sold To:City of Farmington Ship To:City of Farmington Peter Gilbertson Peter Gilbertson 430 Third Street Farmington, MN 55024 United States 430 Third Street Farmington, MN 55024 United States Phone:(651) 478-0850 Phone:(651) 478-0850 Fax:Fax: Email:pgilbertson@farmingtonmn.gov Email:pgilbertson@farmingtonmn.gov Milestone Server Addition The following proposal outlines the necessary items for addition of 2 recording servers (primary and failover) designed to handle 5 days worth of storage, but managing 200 cameras, 50 of which are 4 sensor cameras. W e will also put in one analytics server. It also includes a 1 year labor warranty from Pro-Tec. Date Quote Valid For Quote #Rep Terms 01/19/23 30 days PTDQ32106-01 Tim Ferrian Net 30 days Description Unit Price Ext. PriceLineQty 1 1 $5,445.78 $5,445.78Seneca 1U i9, 64GB, 480GB SSD, 8TB, RTX4000 2 2 $11,445.51 $22,891.02Recording Server (3) 8TB SATA HDD 24TB Raw- 14TB Usable RAID 5 (2) 240GB M.2 SSD W indows Server 2019 OS RAID 1 Milestone VMS Put on Desktop BVA Accelerator Installed 5 Year NBD W arranty BCD Branding 3 1 $26.00 $26.00MISC MATERIALS, CONNECTORS, ETC. 4 1 $135.00 $135.00SHIPPING 5 1 $80.00 $80.00ONE YEAR W ARRANTY 6 12 $102.00 $1,224.00STATE CONTRACT- INSTALLATION AND PROGRAMMING 7 3 $102.00 $306.00PROJECT MANAGMENT - SCHEDULE, MOBILIZE, AND QC Total $30,107.80 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 1 1 of 3 Statement of Work 1. PTD to provide and install the solution proposed. 2. PTD to provide a 1 year PTD labor warranty on proposed solution, but a 5 year hardware warranty from the manufacturer. Exclusions 1. City of Farmington to provide network connectivity including PoE switches. Thank you again for giving me the opportunity to provide you with this information. If you should need any further clarification or assistance, don't hesitate to contact me! To proceed with the proposal, please sign the Proposal Acceptance portion of the proposal and return to me. Tim Ferrian 5929 Baker Road, Suite 400 Minnetonka, MN 55345 Email tferrian@pro-tecdesign.com Office (763) 231-8617 Cell (763) 370-7115 Fax (763) 233-6855 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 2 2 of 3 PROPOSAL ACCEPTANCE Milestone Server Addition PTDQ32106-01 1/19/2023 City of Farmington Peter Gilbertson 430 Third Street Farmington, MN 55024 United States City of Farmington Printed Name and Title: Signature:Date: PO# / Reference # (optional): Pro-Tec Design, Inc. Printed Name and Title:Tim Ferrian Senior Business Development Manager Signature:1/19/2023Date: 5929 Baker Road - Suite #400 - Minnetonka, MN 55345 Phone: 763-553-1477 - Fax: 763-233-6855 solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 3 3 of 3 HTTP://WWW.INSIGHT.COM Page 1 of 2INSIGHT PUBLIC SECTOR SLED 2701 E INSIGHT WAY CHANDLER AZ 85286-1930 Tel: 800-467-4448 SOLD-TO PARTY 10014091 LOGIS 5750 DULUTH ST GOLDEN VALLEY MN 55422-4036 SHIP-TO LOGIS 5750 DULUTH ST GOLDEN VALLEY MN 55422-4036 We deliver according to the following terms: Payment Terms :Net 30 days Ship Via :Insight Assigned Carrier/Ground Terms of Delivery::FOB DESTINATION Currency :USD Quotation Quotation Number :0225858316 Document Date :17-JAN-2023 PO Number : PO release:: Sales Rep :Shawn Wood Email :SHAWN.WOOD@INSIGHT.COM Telephone :6515236161 Sales Rep 2 :Michael Mueller Email :MIKE.MUELLER@INSIGHT.COM Telephone :+16308686707 In order for Insight to accept Purchase Orders against this contract and honor the prices on this quote, your agency must be registered with OMNIA Partners Public Sector (formerly U.S. Communities). Our sales teams would be happy to assist you with your registration. Please contact them for assistance -- the registration process takes less than five minutes. Material Material Description Quantity Unit Price Extended Price MTFDDAK7T6TGA1BC1ZMicron 5400 PRO - SSD - 7.68 TB - SATA 6Gb/s 28 836.69 23,427.32 OMNIA PARTNERS IT PRODUCTS & SERVICES(# 4400006644) Product Subtotal 23,427.32 TAX 0.00 Total 23,427.32 PURCHASE ORDER REQUIREMENTS: Quote Number:225858316 Purchase Order Number: _____________________________________ Authorized by/Title: _____________________________________ (please print) Authorized Signature: _____________________________________ Date: _______________ Additional signature, where required Authorized by/Title: _____________________________________ (please print) Authorized Signature: _____________________________________ Date: _______________ HTTP://WWW.INSIGHT.COM Document Date 17-JAN-2023 Quotation Number 225858316 Page 2 of 2 Thank you for choosing Insight. Please contact us with any questions or for additional information about Insight's complete IT solution offering. Sincerely, Shawn Wood 6515236161 SHAWN.WOOD@INSIGHT.COM Fax 4807609899 Michael Mueller +16308686707 MIKE.MUELLER@INSIGHT.COM Fax 8006884394 OMNIA Partners (formerly U.S. Communities) IT Products, Services and Solutions Contract No. 4400006644 Insight Public Sector (IPS) is proud to be a contract holder for the OMNIA Partners Technology Products, Services & Solutions Contract. This competitively solicited contract is available to participating agencies of OMNIA Partners. OMNIA Partners assists local and state government agencies, school districts (K-12), higher education, and nonprofits in reducing the cost of purchased goods by pooling the purchasing power of public agencies nationwide. This is an optional use program with no minimum volume requirements and no cost to agencies to participate. Thanks for choosing Insight! Insight Global Finance has a wide variety of flexible financing options and technology refresh solutions. Contact your Insight representative for an innovative approach to maximizing your technology and developing a strategy to manage your financial options. This purchase is subject to Insight’s online Terms of Sale unless you have a separate purchase agreement signed by you and Insight, in which case, that separate agreement will govern. Insight’s online Terms of Sale can be found at the “terms-and-policies” link below. SOFTWARE AND CLOUD SERVICES PURCHASES: If your purchase contains any software or cloud computing offerings (“Software and Cloud Offerings”), each offering will be subject to the applicable supplier's end user license and use terms ("Supplier Terms") made available by the supplier or which can be found at the “terms-and-policies” link below. By ordering, paying for, receiving or using Software and Cloud Offerings, you agree to be bound by and accept the Supplier Terms unless you and the applicable supplier have a separate agreement which governs. https://www.insight.com/terms-and-policies TO :Mayor, C ouncilmembers and City A dministrator F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove A greement S chmitz -Maki A rena Exclus ive Vending S ervice – Parks and Recreaon DATE:March 6, 2023 I N T R O D U C TI O N The city currently has an exclusive vending agreement with C &S Vending Company (C S V C ), Faribault, M N, for the S chmitz -Maki A rena (A rena). S taff and C S V C had conversaons about the current agreement and are propos ing an extens ion to it. D I S C U S S I O N I n M arch 2020, staff mailed an A rena Exclus ive Beverage and S nack Vending Machine S ervices Request for P roposals (R F P ) to 12 vending companies and posted the R F P on the city ’s w ebsite. The city received three propos als from vending companies. C S V C s ubmi:ed the bes t proposal based on the following: P rovided commis s ion rates for all vending categories and commis s ion rates are based on net sales a<er sales tax is taken out H ighest sales commission percentage, w hich means the A rena will receive a greater amount in revenue from vending s ales O ffered addional incenves including: 10 free cases of w ater annually, w eb access to monitor s ales , and free customer designer fronts for machines Bas ed on this, the city entered a three (3) year agreement with C S V C to provide exclusive vending s ervices for the A rena, w hich expires M ay 31, 2023. Thus , both staff and C S V C are interes ted in extending the agreement for another three years to May 31, 2026. The vending services C S V C has provided the city has been great and responsive. The city a:orney review ed the a:ached agreement and found it to be acceptable. B U D G E T I M PA C T The A rena received a total of $3,962.65 in vending s ales revenue bas ed on the s ales commis s ions it w as receiving from C S V C from A ugus t 1, 2021 through D ecember 31, 2022. There w as no revenue received from May 2020 through J uly 2021 as the machines w ere empty and not used due to the Covid-19 pandemic. A C T I O N R EQ U E S T E D A pprove the a:ached agreement w ith C S V C for exclus ive vending services at the A rena. AT TA C H M E N TS : Type D escripon Backup M aterial A greement with C &S Vending Company Schmitz-Maki Arena Exclusive Vending Services Proposal Name of Company Hot Beverages City Commission Cold Beverage City Commission Snacks/Candy City Commission Bulk Candy Toy Rack Comments/Other Incentives C & S Vending Company 25%25%25%25% 1. Customer designer fronts on machines at no additional charge 2. 10 cases of water annually at no cost 3. Free web access to see machines performance to self audit sales Exhibit A TO :Mayor, C ouncilmembers and City A dministrator F R O M :Edward Rutledge, Natural Resource S pecialist S U B J EC T:A pprove C ontract for Emerald A sh Borer Tree I njec#on S ervices - P ublic Works DATE:March 6, 2023 I N T R O D U C TI O N S taff is recommending approval of a contract with Rainbow Treecare Company, to complete E A B tree injec#on services for the city and offer a homeowner program for trees on private property. D I S C U S S I O N I n 2017 the city council reviewed and adopted an E A B M anagement P lan. This plan us es a coordinated approach on public as h trees including removals along with injec#on of an insec#cide targeted at the invas ive ins ect on public trees in good or fair condi#on and over 15” in diameter according to the 2016 boulevard ash tree inventory. The plan also calls for educa#on and outreach to the public including a homeow ner program that res idents can take advantage of for trea#ng ash trees on private property. A request for proposals (R F P ) w as developed and provided to ten reputable companies that offer this s ervice. Tw o proposals w ere received. Rainbow Treecare offered the lowes t pricing for both treatment of public and private trees . The bid res ults are summarized below: Company Municipal P rogram H omeowner P rogram ($/diameter inch) ($/diameter inch) Rainbow Treecare $4.00 $7.25 N R P L L C $12.08 - $18.50* $12.92 - $21.50* *P rice per diameter inch varies by total tree diameter. P ropos als are included as exhibits. The work will be completed betw een June 1s t and S eptember 30th of 2023, or before fall leaf color, w hichever occurs sooner. B U D G E T I M PA C T This w ork is budgeted under the Contractual S ervices line item of the Forestry M anagement budget and w ill provide treatment of approximately 275 public ash trees . The cos t of any treatments on private property w ill be the res pons ibility of the property ow ner and invoiced directly to them. A C T I O N R EQ U E S T E D A pprove a contract w ith Rainbow Treecare for the Emerald A sh Borer Tree I njec#on S ervices and A uthorize the M ayor and City A dministrator to execute same. AT TA C H M E N TS : Type D escrip#on Contract Rainbow C ontract Exhibit Rainbow P roposal Exhibit N R P L L C P roposal STANDARD AGREEMENT FOR CONTRACT SERVICES Page 1 of 4 This Agreement (“Agreement”) is made on the 6 day of March , 2023, between the City of Farmington, Minnesota (hereinafter "City"), whose business address is 430 Third Street, Farmington, Minnesota 55024, and Rainbow Tree Company, a Minnesota Corporation (hereinafter "Vendor") whose business address is 11571 K-Tel Drive, Minnetonka, Minnesota 55343. Preliminary Statement The purpose of this Agreement is to set forth the terms and conditions for the provision of services by Vendor for Tree Injection for Emerald Ash Borer (EAB) hereinafter referred to as the "Work". The City and Vendor agree as follows: 1. Scope of Work. The Vendor agrees to provide, perform, and complete all the provisions of the Work in accordance with the specifications, and quotes attached as Exhibit A. The terms of this Contract shall take precedence over any provisions of the Vendor’s proposal and/or general conditions. All Work under the Municipal Program shall be initiated by a notice to proceed from the City. 2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed by September 30, 2023. At the expiration of the initial contract term, the City, at its sole discretion may extend the contract for up to four (4) additional years. 3. Compensation for Services. City agrees to pay the Vendor based on the fees submitted in the proposal as full and complete payment for the goods, labor, materials and/or services rendered pursuant to this Contract. 4. Method of Payment. Payment shall be made to the Contractor providing Tree Injection services for the City only for work requested by the City through a Work Order. The Contractor is required to submit one invoice per Work Order after satisfactory completion of the work and each invoice shall include the following: date work was completed, address/facility/area where work was performed, any rate charges, and any other pertinent information. No travel time will be paid. Invoices shall be submitted to accountspayable@farmingtonmn.gov City of Farmington Attn: Finance Department 430 Third St. Farmington, MN 55024 5. Staffing. The Vendor has designated Ryan Spencer to manage the Work. They shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Vendor may not remove or replace the designated staff without the approval of the City. STANDARD AGREEMENT FOR CONTRACT SERVICES Page 2 of 4 6. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Dakota County, Minnesota. 7. Insurance. a. General Liability. Vendor shall maintain a general liability insurance policy with limits of at least $1,500,000.00 for each person, and each occurrence, for both personal injury and property damage. The coverage may be provided by a single policy or a combination of policies, including umbrella insurance policies. Vendor shall provide City with a Certificate of Insurance verifying insurance coverage before providing service to the City. b. Worker's Compensation. Vendor shall secure and maintain such insurance as will protect Vendor from claims under the Worker's Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of Vendor’s services under this Contract. 8. Indemnification. Vendor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Vendor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Vendor, its agents, contractors and employees, relative to this Contract. City will indemnify and hold Vendor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 9. Termination. This Contract may be terminated by either party by thirty (30) days' written notice delivered to the other party at the addresses written above. Upon termination under this provision if there is no fault of the Vendor, the Vendor shall be paid for services rendered until the effective date of termination. 10. Independent Contractor. At all times and for all purposes herein, the Vendor is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Vendor an employee of the City. 11. Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, familial status, disability, sexual orientation, or age. The Vendor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Vendor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363A.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990, as amended. 12. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be provided under this Contract; nor may Vendor assign this Contract, or any interest arising herein, without the prior written consent of the City. STANDARD AGREEMENT FOR CONTRACT SERVICES Page 3 of 4 13. Services Not Provided For. No claim for services furnished by Vendor not specifically provided for in Exhibit A shall be honored by the City. 14. Compliance with Laws and Regulations. Vendor is responsible for knowing of and abiding by all statutes, ordinances, rules and regulations pertaining to the type of services provided pursuant to this Contract; including, as applicable, the Minnesota Data Practices Act, Minnesota Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13. 15. Audits and Data Practices. The books, records, documents, and accounting procedures and practices of the Vendor or other parties relevant to this agreement are subject to examination by the City and either Legislative Auditor or the State Auditor for a period of six years after the effective date of this contract. This Contract is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Vendor in performing any of the functions of the City during performance of this Contract is subject to the requirements of the Data Practice Act and Vendor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Vendor in relation to this Contract shall contain similar Data Practices Act compliance language. 16. Conflicts. No salaried officer or employee of the City and no member of the Council, or Commission, or Board of the City shall have a financial interest, direct or indirect, in this contract. The violation of this provision renders the contract void. Any federal regulations and applicable state statutes shall not be violated. 17. Utilities. The Contractor shall be obligated to protect all public and private utilities, streets or roadways, whether occupying a street or public or private property. If such utilities, streets or roadways are damaged by reason of the Contractor’s performance of the services required under the contract, the Contractor shall repair or replace the same, or failing to do so promptly, the City shall cause repairs or replacement to be made and the cost of doing so shall be deducted from payment to be made to the Contractor for tree services. 18. Damages. In the event of a breach of this Contract by the City, Vendor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 19. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota. 20. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 21. Entire Agreement. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the STANDARD AGREEMENT FOR CONTRACT SERVICES Page 4 of 4 provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. Executed as of the day and year first written above. CITY OF FARMINGTON __________________________________ Joshua Hoyt, Mayor __________________________________ Lynn Gorski, City Administrator VENDOR By: ________________________________ Its: _______________________________ Municipal Consulting Arborist 430 Third Street Farmington, Minnesota 651.280.6800 www.farmingtonmn.gov January 9, 2023 Re: EAB Treatment Program Dear Contractor: Notice is hereby given that proposals will be considered by the City of Farmington for the 2023 Emerald Ash Borer Trunk Injection Treatment Program. It is the intention of the city to treat a limited number of ash trees on public lands and also make a treatment program available for residents to contract directly for treatment of trees on private property. The scope of service details the requirements of each program. All submissions must comply with the attached scope of work. Proposals shall include: 1. Resumes/lists of qualifications (Attachment 1) 2. Ash Tree Injection Quote Sheet for Municipal Program (Attachment 2) 3. Ash Tree Injection Quote Sheet for Homeowner Program (Attachment 3) Questions about the proposal, selection, reporting requirements or approvals should be directed to: Edward Rutledge Natural Resource Specialist (651) 280-6842 email at: erutledge@farmingtonmn.gov Proposals must be submitted by email no later than Thursday, February 16, 2023 at 12:00 noon to: Edward Rutledge Natural Resource Specialist erutledge@farmingtonmn.gov A contractor will be selected based on an evaluation of quality, experience, price and other factors deemed to be in that city’s best interest. The city reserves the right to reject any or all proposals, request additional information and clarifications, waive technicalities, and to select a contractor based upon the best interests of that city. The city is not obligated to award the contract to lowest responsible proposer. No proposal may be withdrawn for a period of sixty days after the due date. The contract will be in the form attached. The city reserves the right to negotiate all terms and conditions, including specifications, of the contract. The City is subject to the Minnesota Government Data Practices Act, Minnesota Statute Chapter 13, and all information submitted is public unless classified by statute, or temporary classification or federal law as nonpublic or protected nonpublic, or with respect to data on individuals, as private or confidential. Sincerely, City of Farmington Edward Rutledge Natural Resource Specialist Enclosures: Specification and Scope of work including attachments SPECIFICATIONS AND SCOPE OF WORK TREE INJECTION FOR EMERALD ASH BORER CITY OF FARMINGTON The city of Farmington is inviting proposals from professional tree service contractors to provide tree injection services of ash trees within the city for 2023. Work Description: The work shall include the treatment of ash trees by the means of trunk injections to help control the spread of Emerald Ash Borer (EAB) within park and city limits. The work includes two separate programs; treatment of trees on city owned property including right-of-way (ROW) contracted with the city (the “Municipal Program”), and treatment of trees on private property contracted directly with the property owner (the “Homeowner Program”). The ash tree injections in the Municipal Program can be reasonably estimated, but the trees in the Homeowner Program are owned by the underlying property owner and there is no guarantee of participation in the program. Municipal Program: The work shall include the treatment of approximately 270 ash trees between June 1st and September 30th, or before fall leaf color, whichever occurs sooner. The city reserves the right to increase or decrease quantities including reserving the right to decide not to treat any EAB under the contract. There may be instances when a tree is not in suitable health or condition to recommend treatment and will be skipped. All skipped trees will be recorded and reported to the city for removal. All trees that are to be treated are within public ROW or on city owned property. The contractor will provide the appropriate injection equipment, EAB insecticides and trained personnel. The city will provide maps of the tree injection locations and a list of addresses. Homeowner Program: The homeowner will contact the contractor directly to initiate an inspection, receive a quote, provide approval, and enter into a contract. Prior to recommending treatment, all proposed ash trees shall be inspected by a qualified individual employed by the contractor. There may be instances when a tree is not in suitable health or condition to recommend treatment, and the contractor shall have an individual experienced in communicating tree information to the general public to explain such instances. The person assigned to inspect the trees shall, at the very minimum, be a Certified Minnesota Tree Inspector, or have a degree in forestry, or be an ISA Certified Arborist. The individual shall be qualified to diagnose EAB and have experience evaluating tree condition. Additionally, the individual shall be able to explain the benefits and risks of all ash protection options, with regard to pollinators, water quality, human health, and tree health and condition. All ash injections shall be completed between June 1st and September 30th 2023 or before fall leaf color, whichever occurs sooner. All invoices will be remitted directly to the homeowner. The city will have no responsibility for tree injections completed as part of the homeowner program. The company will assist in formulating a marketing and educational plan and materials in order to promote the program to the public. The following requirements apply to both the Municipal and Homeowner Program and all public and private trees inspected and treated unless specifically stated otherwise: Equipment and Chemicals: The pesticide used in the treatment of ash trees shall be a micro-encapsulated liquid formulation of emamectin benzoate (known by the brand name TREE-age) or an approved alternative. The application method shall only be by trunk injection (injection placed into the root flare or within 12-inches of the soil) and shall follow the manufacturer’s recommended rate calculations and guidelines at the medium rate for all size trees. A Material Data Safety Sheet shall be on file with each city prior to treatment within the city. Substitutions: Contractor shall obtain written approval from the city in advance of the proposal for the use of any pesticides or application equipment other than the items listed above. Inventory: All injected trees (both public and private) shall be inventoried with GPS (+-2 m accuracy or better in order to identify each tree individually) and treatment shall be tracked in GIS. Tree point locations and treatment data will be represented by a point feature class within a shapefile or geodatabase (*.gdb or *.mdb) compatible with ESRI’s ArcGIS Pro version 3.0 or later. Point feature attributes shall include attributes matching the schema of the Tree Feature Class provided in Attachment 4 in addition to any attributes recorded for the treatment program. All GPS and GIS information collected shall be provided to the city at the end of each treatment season. Qualifications: The contractor shall be properly insured with at least three (3) years of experience performing plant health care or injection treatments. There shall be at least one ISA certified arborist available to supervise the program and the application crew(s). All members of the application crew shall be licensed MN Commercial Pesticide Applicators. The contractor shall have at least one person available to GPS each tree injected. Each contractor shall provide a list of three (3) references. Contract: The contract form is attached. Supervision: The contractor shall have a competent superintendent who is an ISA certified arborist supervising all application crews and will work directly with the natural resource specialist or the homeowner if part of the Homeowner Program. The superintendent shall be authorized by the contractor to accept and act upon all directives issued by the respective city or by the homeowner if part of the Homeowner Program. The contractor shall also provide adequate and qualified staff to properly coordinate and expedite work under this agreement. The contractor shall ensure that appropriate staff is certified as Tree Inspectors and/or holds a Pesticide Applicators License from the Minnesota Department of Agriculture. Resumes/lists of qualifications shall be included in the proposal. Work Progress: Contractor shall make every effort each working day to ensure that the work progresses without delay including: contacting residents, posting necessary signage and obtaining any authorizations. The contractor will provide a written description of work that has been completed at each work site to the respective city and to the homeowner if part of the Homeowner Program. This will include the DBH (Diameter at Breast Height) of the tree, amount of chemical used, and the address and GPS (ESRI’s ArcGIS or compatible) points of the tree. The contractor will leave the site in the same condition they found it. Hours of Work: No power equipment shall be run prior to 7:00 A.M. or after 7:00 P.M., Monday through Friday. No work is to be performed on Saturdays, Sundays or City Holidays. City staff hours are from 7:00 A.M. to 3:00 P.M. Monday through Friday. Guarantee and Warranty: The contractor shall provide a warranty or guaranty to the city and to each homeowner that is part of the Homeowner Program. The contractor shall provide a two (2) year warranty or guaranty in a clear written form including applicable criteria and eligibility requirements. If a healthy injected tree dies of EAB within the warranty or guarantee period the contractor shall uphold the warranty or guaranty and refund the city or homeowner the cost of the recent treatment. Attachments: Attachment 1 - List of Qualifications Attachment 2 - Ash Tree Injection Quote Sheet for Municipal Program Attachment 3 - Ash Tree Injection Quote Sheet for Homeowner Program Attachment 4 - GIS Point Feature Attributes Attachment 5 – Standardized Contract ATTACHMENT 1 QUALIFICATIONS EAB INJECTION SERVICES All Proposals must attach the Qualifications, Municipal Program Quote, and Homeowner Program Quote forms and all lines must be filled out completely or the proposal may be rejected. COMPANY ADDRESS TELEPHONE EMAIL REPRESENTATIVE’S NAME (print) SIGNATURE DATE If more room is needed, please attach additional sheets to the packet. 1. List number of years in business (3 years minimum): ___________________________ 2. List the number of years of experience in performing plant health care or injection treatments: ____________________ 3. List of references (3 references minimum) Business/Community Name Contact Name Phone Number Last Work Date 4. List names of person(s) who will supervise this contract, number of years of experience, and ISA Certified Arborist number and attach resumes. Name Years of Experience ISA Certified Arborist number Rainbow Treecare 11571 K-Tel Dr. Minnetonka, MN 55343 952-217-9776 rspencer@rainbowtreecare.com Ryan Spencer 46 40+ City of Maple Grove Kelly Matzke 763-494-6365 2022 City of Minnetonka Hannibal Hayes 952-988-8436 2022 City of Lino Lakes Andrew Nelson 651-982-2465 2022 Ryan Spencer 4 MN-4926A Danielle Asper 5 MN-4807A 2/2/2023 5. List names of person(s) who will perform field inspections for this contract (providing estimates and tree evaluations), number of years of experience, qualifications and ISA Certified Arborist number if applicable and attach resumes. Name Years of Experience Qualifications/ISA Certified Arborist number P.J Zobeck 10+ MN-4509A Hannah Tuomi 5 MN-4865A List names of licensed Minnesota commercial pesticide applicators available for this contract and their qualifications and attach resumes. Last First License # Categories Chapman Alex 20196563 A,E Asper Danielle 20171848 A,E Schoenike Paul 20108150 A,E Francisco Zackery 20205112 A,E Hohneke Caleb 20166429 A,E Leahy Daniel 20235513 A,E Narveson Kyle 20144133 A,E Gann Wyatt 20226657 A,E *This list will be supplemented with seasonal EAB injection hires. 6. Please describe the guarantee/warranty program if any and describe the period covered, applicable criteria and eligibility for ash treatments (Emamectin benzoate): Rainbow Treecare guarantees your ash tree will not die from an Emerald Ash Borer (EAB) infestation while under our warranty. If your ash tree dies from an EAB infestation while under our guarantee, you will be refunded your last EAB treatment cost. We will deliver treatments using research tested products using the most up to date protocols to provide for optimal effectiveness. We will visually inspect your protected tree(s) every 1-2 years to examine for evidence of Emerald Ash Borer infestation. This inspection may take place at the time of re-treatment. We are available to look at your tree at any time should you be concerned about its condition. This guarantee is fully transferable to a new property owner. Our trunk injected Emamectin benzoate EAB guarantee will begin upon treatment and will last for two years from the date of treatment. The guarantee will not lapse if the re-treatment has been approved prior to the expiration of the two year warranty period and your account is in good standing. Rainbow Treecare reserves the right to treat ash trees with signs of infestation, or in a visually infested area, without a warranty. Non-warranty status of treatments will be determined at time of bidding and will be clearly labeled on the treatment contract. 7. The proposer is required to assist with producing marketing and education materials for the Homeowner Program. Please describe or include examples of previous work and any other ideas to reach out to residents. Rainbow Treecare has been a national leader in communicating the impacts of EAB since 2004. Rainbow Treecare has the ability to create co-branded, direct mail post cards informing residents of the presence of EAB in the community, and the bulk treatment discount (example attached). In addition to physical mailers, Rainbow Treecare can create a city specific landing page for the program (example attached). Rainbow Treecare also has an existing library of photos, informational graphics, and videos that can be shared with residents on Rainbow’s social media channels, or by the City on it’s website or social media pages. Example of homeowner mailer: Example of City landing page: ATTACHMENT 2 MUNICIPAL PROGRAM QUOTE EAB INJECTION SERVICES Chemical Name used in Treatment _______________________________________________________ DBH Price per inch (DBH) Price Per Tree 10” $ $ 11” $ $ 12” $ $ 13” $ $ 14” $ $ 15” $ $ 16” $ $ 17” $ $ 18” $ $ 19” $ $ 20” $ $ 21” $ $ 22” $ $ 23” $ $ 24” $ $ 25” $ $ 26” $ $ 27” $ $ 28” $ $ 29” $ $ 30” $ $ 31” $ $ 32” $ $ 33” $ $ 34” $ $ 35” $ $ 36” $ $ 37” $ $ Mectinite: EPA Reg. No. 74779-17 4.00 40.00 4.00 44.00 4.00 48.00 4.00 52.00 4.00 56.00 4.00 60.00 4.00 64.00 4.00 68.00 4.00 72.00 4.00 76.00 4.00 80.00 4.00 84.00 4.00 88.00 4.00 92.00 4.00 96.00 4.00 100.00 4.00 104.00 4.00 108.00 4.00 112.00 4.00 116.00 4.00 120.00 4.00 124.00 4.00 128.00 4.00 132.00 4.00 136.00 4.00 140.00 4.00 144.00 4.00 148.00 ATTACHMENT 3 HOMEOWNER PROGRAM QUOTE EAB INJECTION SERVICES Chemical Name used in Treatment _______________________________________________________ DBH Price per inch (DBH) Price Per Tree 10” $ $ 11” $ $ 12” $ $ 13” $ $ 14” $ $ 15” $ $ 16” $ $ 17” $ $ 18” $ $ 19” $ $ 20” $ $ 21” $ $ 22” $ $ 23” $ $ 24” $ $ 25” $ $ 26” $ $ 27” $ $ 28” $ $ 29” $ $ 30” $ $ 31” $ $ 32” $ $ 33” $ $ 34” $ $ 35” $ $ 36” $ $ 37” $ $ Mectinite: EPA Reg. No. 74779-17 7.25 72.50 7.25 79.25 7.25 87.00 7.25 94.25 7.25 101.50 7.25 108.75 7.25 116.00 7.25 123.25 7.25 130.50 7.25 137.75 7.25 145.00 7.25 152.25 7.25 159.50 7.25 166.75 7.25 174.00 7.25 181.25 7.25 188.50 7.25 195.75 7.25 203.00 7.25 210.25 7.25 217.50 7.25 224.75 7.25 232.00 7.25 239.25 7.25 246.50 7.25 253.75 7.25 261.00 7.25 268.25 Ryan Spencer Phone: 651-274-1417 E-mail: rspencer@rainbowtreecare.com Education University of Minnesota, Twin Cities Graduation: May 2018 College of Food, Agricultural, and Natural Resource Sciences Major: Environmental Sciences, Policy and Management Focus in Policy, Planning, Law and Society Minor: Corporate Environmental Management Relevant Experience Rainbow Treecare, Minnetonka, Minnesota June 2021-Present Municipal Consulting Arborist ● Manages over 30 public private tree treatment programs ● Consults with municipalities about impacts of tree pest/disease and treatment strategies ● Analyzes data and communicates environmental impact of tree treatment strategies Rainbow Treecare, Minnetonka, Minnesota February 2019-June 2021 Client Experience Supervisor ● Hiring, training, and developing team to meet yearly call center metric goals ● Resolving client escalations, property damages, and billing disputes ● Improving client experience through creation and improvement of internal processes and workflows across the business unit ● Designing and implementing customer communications and inside sales campaigns Rainbow Treecare, Minnetonka, Minnesota May 2018-February 2019 Client Experience Coordinator ● Responded professionally to clients over phone call and email in a fast paced environment ● Educated customers on products and services offered by Rainbow Treecare and Lawncare ● Sold fertilizer programs, aeration, and seeding services over phone and email United States Forest Service, St. Paul, Minnesota November 2016- May 2017 Forest Inventory and Analysis ● Analyzed and organized Forest Inventory and Analysis data ● Maintained timely and accurate interpretation and entry of data ● Provided data that will be used in Forest Service reports for twenty four states Rainbow Treecare, Minnetonka, Minnesota June-August 2016, 2017 Injectcare Technician Crew Lead ● Led a crew of four people to perform preventive tree treatments ● Trained to identify tree diseases and treat with chemical infusion ● Communicated to homeowners best management practices and importance of proper tree care Skills ArcGIS, Excel, PowerPoint, Word, Customer Service, Sales, Management, Leadership Certification ISA Certified Arborist MN-4926A Danielle Asper 8716 Glasgow Ln St. Bonifacius MN, 55375 Cell: (952) 201-5516 dasper@rainbowtreecare.com Bachelor of Science in Biology, Emphasis: Field, Minor: Agricultural Conservation University of Wisconsin-River Falls (UWRF), May 2014 Relevant Work Fire Instructor I, Customized Fire Rescue Training Inc. September 2022-Present Firefighter/EMT, St. Bonifacius Fire Department April 2020-Present Injections Field Supervisor; Hiring Manger, Rainbow Treecare June 2016-Present Assistant Restaurant Manager, Muy Pizza Hut Dec. 2015-July 2017 - Provided excellent customer service guaranteeing guest satisfaction - Managed a crew of 10 to 15 people during lunch and dinner rushes - Coordinated schedules, inventory and hiring of new crew members daily - Ensured promise time of delivery and carryout orders under 30 and 15 minutes - Satisfied disgruntled guests and employees daily - Maintained facilities and quality assurance - Prepared all daily prep list, dough, and floor layouts - Followed all food safety and company policies to a tee Server, River Valley Catering July 2015-Dec. 2015 - Catered to the needs of all guests when presented with the opportunity - Prepared served and plated appetizers and full three to five course meals - Loaded, unloaded, and drove catering trucks, vans and cars - Set up tables, chairs, dishware, and decorations before each event - Served alone for 20-70 people Person in Charge, Jimmy Johns Dec. 2014-July 2015 - Supervised six to eight crew members during lunch and dinner rushes - Handled customer complaints in a manner that meets all their requested needs - Executed crew management plans daily - Preparing, made to order sandwiches in less than 30 seconds - Followed all cleaning procedures and policies to reduce foodborne pathogens - Followed all policies in every detail Kinnickinnic State Park, (Seasonal) Visitor Associate May 2014-Sept. 2014 - Weekly water sampling and water quality reporting (pH, Temperature, organic material) - Daily assigned tasks, handled independently and in small groups - Executing well thought out plans to emergency calls - Assessed all occupational hazards and followed all safety precautions - Reading daily River Flow Gauge to accurately report river water levels to guests - Reviewing daily weather reports to plan accordingly - Daily use of UTVs, ATVs, trucks, and backing/towing trailers - Daily repairing and cleaning of facilities, equipment, and grounds (Painting, concrete removal, etc) - Conducted thorough inspection of all grounds daily insuring safety of all guests - Trimming, sawing, and pulling woody vegetation - Weekly turf maintenance Apple River Family Campground, (Seasonal) Weekend Supervisor May 2013-Aug. 2014 - Frequently made well thought out decisions - Installed water and sewer lines for guest services - Executed well thought out plans to emergency calls - Herbicide and Pesticide application - Driving of large vans, trucks, small buses, and backing/towing trailers - Managing 10-15 crew members using strong communication skills both oral and written - River clean up requiring the use of hands to feel objects, handle trash and collecting tools - Daily pool water testing, reporting and record keeping (pH, Chlorine, Bromine) - Daily meter and gauge reading of water levels ensuring safety of guests who use the river recreationally - Lifting and moving of heavy equipment and materials over 75lbs - Daily cleaning, repairing, and maintaining of building, equipment and grounds - Assisted maintenance supervisor with installing plumping, herbicide application and fixing vehicles - Daily turf maintenance - Hanging, weekend themed decorations - Standing for long periods of time while walking the grounds assessing guest’s needs Sandwich Artist, Subway Oct 2007-May 2020 -Prepared, to order sandwiches fast and efficiently, meeting the customer’s needs -Chopped, mixed, baked and sliced fresh vegetables, meats, and breads daily -Keeping attention to detail so that each sandwich is as perfect as the picture and formulated properly Orientation Leader, New Student Family Programs Sept 2011-Dec 2013 -Encouraged new students to branch out and try new experiences during their college experience -Guided groups of 20+ people around campus helping them find everything they need -Giving individual attention to each student’s needs and wants so they find UWRF their new home -Practiced Walt Disney World’s level of customer service. Through a positive impression and a perfect role model Assistant Manager, Star Prairie Trout Farm (Seasonal) June 2013-Nov. 2013 - Installed, operated, and repaired electrical oxygenating pumps that kept the trout alive in small pools - Using hands and hand tools to pull muck and weeds - Gauge and meter readings of water levels, carrying capacities, and oxygen - Escorted guests on tours of the facility using educated knowledge and interactive examples - Prepared reports, monitored fish, collected data, and analyzed samples to determine pond carrying capacities - Lifting and moving hundreds of pounds fish efficiently and cautiously - Driving of large trucks and backing/towing trailers - Grading, weighing, and aging fish for future sales and determining carrying capacities of ponds - Complied with all state and federal operation regulations which protects natural spawns of trout - Pulling weeds in 48-degree water and 90-degree weather - Daily maintenance and repair of vehicles and mowers - Daily use of trailers, vans, lawn tractors, trucks and mower Independent Unpaid Intern, Willow River State Park (Seasonal) May 2013-Aug. 2013 - Independently completed over 30 successful projects - Lifting and moving of heavy equipment over 75lbs - Stood as Representative in guest and media relations giving perspective to future volunteers and guests - Conducted weekly routine checks of facilities and grounds reporting all issues and collecting inventory - Cut down, bucked up and stacked logs for natural playground - Daily garbage pickup with the use of trucks, rakes, nets, and by hand - Assisted department personnel with catch and release of native wildlife - Laid sod, removed wasps, and repaired minor damages to playground equipment - Balancing and climbing for long periods of time while painting signs and buildings Dairy Farm Laborer, UWRF Mann Valley Lab Farm May 2012-Sept 2013 - Followed all health codes and procedures to reduce the risk of human to animal illnesses - Operated all controls of an automatic take-off milking system - Subjected daily to confined spaces - Assessed all occupational hazards and Adhered to all safety precautions - Lifting and moving of heavy equipment over 75lbs - Assisted supervisor in routine medical procedures (shots and artificial insemination) - Grounds maintenance (lawn mowing, weed whipping) - Daily use of motorized vehicles (Skid Steer, Lawn Tractor and Tractor) - Plowing frozen manure and snow from animal stalls almost daily during the winter months - Assisted supervisor with Artificial insemination by obtaining and holding materials - Crouching for long periods of time while assisting farm manager with sick heifers Undergrad Researcher, St. Croix Institute for Sustainable Community Develop. Sept. 2011-May 2012 - Prepared detailed progress reports of research - Maintained accurate records of all data collected - Collected and analyzed samples using proper procedures to reduce bias, contamination, etc. - Preformed laboratory testing of soils and water determining sediment and chemical content - Presented findings at the National Conference of Undergraduate Research to 4000+ peers - Preformed weekly public relations duties (meetings, advertising, etc) Tour Guide, University of Wisconsin River Falls Sept 2011-Sept 2012 -Encouraged potential students to choose UWRF though positive personal experience -Answered each guest’s questions and followed through with the correct up to date information -Treating each question as if I wanted to know the answer as well and as if it were never asked before Receptionist, Student Support Services (UWRF) Nov 2010-Sept 2012 -Answered calls in a timely manner with a friendly tone, while directing each caller to their desired party -Accomplishing small projects independently in a timely manner with the use of written description -Designing celebration layouts for upcoming group events -Organizing group events and calling attendees for RSVP’s -Addressing each walk-in guest with respect and my full attention Cook, Indian Creek Tavern June 2006-Sept 2011 -Fried and grilled an assortment of meals from a package and scratch -Paid close attention to food temperatures to decrease bacteria growth and foodborne pathogens -Created plates of not only quantity but quality making sure each dish was very presentable -Catered to each customer’s specific tastes for any certain dish -Greeted loyal customers daily for feedback on their entire experience Relevant Volunteering 1940 hours First Aide Volunteer, MN Twins Target Field April 2022-October 2022 Tree and Shrubs Trimmer, Minnesota Arboretum May 2021-Present Foster, Secondhand Hounds January 2022- Present President, Resource Management Club (UWRF) Sept. 2012- May 2014 - Kept accurate records of all events for affective succession planning - Exposure to chemicals, heat, humidity, and risk of electrical shock (pesticide application, vehicle repair) - Frequent communication both oral and written with event hosts insuring everything was in order and finalized - Adhered to all health codes and safety precautions when executing programs maintaining the safety of others - Facilitated students through educational programs to youth and adults using lesson plans and PowerPoint - Worked independently and in small groups planning and executing programs - Maintained consistent of each participants location during a hectic scenario ensuring safety - Assisted DNR personnel with various projects in extremely hot and cold weathers - Removed invasive woody vegetation with the use of hand tools and chainsaws - Planted native prairie seed and fertilizer to native pot-hole prairies - Conducted research documenting the catch and release of native species of waterfowl and fish - Assisted Conservation Warden on routine inspection and documentation of illegal use of land near water AmeriCorps member, Alternative Spring Break Program (UWRF) Mar 2011- Mar 2014 - Daily work improving the quality of life for the environment and people in need - Frequent work in wet and humid conditions - Conducted data collection, surveys, and reported findings to the collation staff to improve demographics - Operated hand tools, power tools, small and heavy machinery (Skid Steer, power washer, saws) - Interior and exterior home improvement including hurricane proofing and roofing - Picked up trash in knee high water on the banks of the Mississippi - Carried hundreds of pounds worth of 10-20lb. bags of trash from one side of a river barge to the other - Using shovels to unearth and move large pieces of debris - Refurbishing antiques and furniture at Arcola Mills - Removed and treated invasive Buckthorn with loppers and herbicide - Handed out baked goods to people in homeless shelters - Worked long hours from early morning to late at night in soup kitchens in Cincinnati Founder/Treasurer, UWRF Ducks Unlimited Club Sept. 2010- Sept 2013 - Kept accurate financial records of all spending and income ensuring banquet profits were donated properly - Developed budgets and maintained payments - Insured all accounts receivable and payable were handled timely - Worked with wildlife in swamps, ponds, and drainage basins - Researched, developed, and restored a drainage basin/water control system, increasing clean river discharge - Water and soil sampling, testing and analysis (pH, chemical levels, and profile) - Building 22 Wood Duck House from start to finish- installing them in/on icy rivers - Loading and unloading DU merchandise for annual banquets - Assisting banquet personnel with set up and take down of table, chairs, and large tents Volunteer Coordinator, Kinnickinnic Backpack Program Sept. 2010- May 2014 - Supervised 20+ children, students, and adults - Maintained detailed financial, volunteer and inventory records - Frequently used Microsoft Office Excel, Word, PowerPoint, and Publisher - Lifted and moved up to 75+ pounds of donated food Volunteer, St. Croix Valley Habitat for Humanity Sept. 2010- Sept. 2012 - Daily use of power and hand tools - Assessed all occupational hazards and followed all safety precautions - Required to stand, kneel, walk, climb ladders and reach - Worked in confined spaces - Kept accurate financial records and budgets Volunteer, Wisconsin DNR Sept. 2010- May 2014 - Acted as a public relations representative answering questions and enforcing laws - Maintained and repaired an underwater/underground water control system - Deer aging and Chronic Wasting Disease sampling and testing - Executed a well thought out successful search and rescue plan of a young swan Additional Achievements and Certifications -NFPA 1041 Fire Instructor I -NFPA 1001 Firefighter I & II - NFPA 1072 HAZ-MAT - TCIA Qualified Crew Lead - TCIA Certified Tree Safety Professional -ISA Certified Arborist MN-1074A - Class A CDL - Diamond Award for Food Safety 2016 - Commercial Applicator’s License - $8500 Restoration Grant Award Recipient 2012 - Undergraduate Researcher in Sustainability - Boat Safety Certified - Chainsaw Safety Certified - S-190 (Introduction to Wildland Fire Behavior) - L-180 (Human Factors on the Fire Line) - Certification Coordinator (Chainsaw Safety) - S-130 (Wildland Fire Fighter Training) - UW-RF Freshman Orientation Leader - Youth Hunger Program Coordinator - Education Award for National Service 2011 - Compass Award for Community Service 2013 - Chancellor’s Award 2014 - Fish and Wildlife Volunteer of the Year 2014 - ATV/UTV Certified (WI) -Boom and Electroshocking Certified Additional Training - ArcGIS - Water Quality testing - Wildlife Management - Specialized Laboratory Use - Type 2 Wildland Firefighter - (FEMA) Incident Command System 100 - Soil Sampling - Field Research, data collection - Wildlife Identification - Scientific Writing - Sign Language - Conflict Resolution - Land Use and Policy Reviewing - Map Analyzing and Interpretation - Geology (Rock/Mineral Identification) - Chainsaw Safety - Ecological Restoration: Habitat Monitoring - Soil and Water Conservation Additional Skills - Public Speaking - Fish Identification - Wildlife Identification - Classroom Teaching - Tree/Plant Identification - Insect Identification - Proven Leadership Skills - Team Player - Work Ethic - Self-Starter - Field Research - Conference Presenting - Ability to Work Independently - Experience Working with Diverse Individuals - Motivated - Outdoor Education - Strong Written and Oral Communication Skills - Patient - Enthusiastic - Strong Interpersonal Skills - Highly Organized - Specialty Lab Use Hannah Tuomi St. Paul, MN • htuomi@rainbowtreecare.com • 952-652-4619 Experience Rainbow Tree Company • Minnetonka, MN Lead Associate Arborist • March 2020 - Present Associate Arborist • March 2019 - March 2020 • Visit client properties to assess ash trees for invasive pest and write proposals for treatment • Correspond with clients via phone and email to answer questions and manage client expectations • Aid commercial arborists with tree inventories and tree management plans for properties • Help train the Associate Arborist team and coordinate the daily tasks of the team members City of Lakeville Forestry Division • Lakeville, MN Seasonal Tree Inspector • September 2018 - March 2019 • Planned for and planted 19 trees in city parks with tree species diversity in mind • Performed tree inspections on private and city property for hazards and pests and diseases • Inspected 143 city park and right-of-way ash trees for removal as part of a management plan • Supported city staff with a tree pruning and removal contract for a street reconstruction project City of Lakeville Forestry Division • Lakeville, MN Minnesota GreenCorps Member • September 2017 - August 2018 • Completed a canopy cover analysis to determine the city’s canopy cover and tree benefits • Inventoried over 1,000 trees using Tree Plotter software as part of a citywide tree inventory • Carried out residential tree inspections of oak, elm, and ash trees for pests and diseases • Assisted in preparing material for and coordinating a tree and shrub sale for city residents Education University of Minnesota, Morris • Morris, Minnesota Bachelor of Arts • Major in Environmental Studies • Minors in Spanish and Political Science Courses Natural Resource Management: integrated pest management, agroforestry, soil degradation, watersheds Ecology: native tree and prairie plant identification, plant adaptations, photosynthesis, carbon cycle Evolution of Biodiversity: phylogeny, plant life cycle, seed and flowering plant morphology Skills Arboriculture: tree identification; tree planting, pruning and inventorying; pest and disease identification Software: Microsoft Office, Tree Plotter Tree Inventory Software, ArcGIS, i-Tree Canopy Interpersonal: self-motivation, time management, teamwork, detail oriented, active listening, patience Language: Spanish proficiency, French proficiency Certifications ISA Certified Arborist • International Society of Arboriculture Certified Tree Inspector • Minnesota Department of Natural Resources ATTACHMENT 4 GIS POINT FEATURE ATTRIBUTES EAB INJECTION SERVICES Field Alias Field Name Type Length Coded Value Domain Description Example Tree Injection ID TreeNumber Text 20 Unique ID used to Identify Tree for the project. Will be imported as Legacy ID in the City's Tree Inventory 1234 Address Address Text 254 Property Address where the tree was injected. Will be imported into the Comments field in the City inventory. Used as a double check to ensure the GPS locations matches the site location. 1234 Ash St. Species Common Text 50 Common Name of the Tree Ash, Green Location Location Text 100 Location of the Tree in relation to landmarks on property West of driveway DBH DBH Double Diameter at Breast Height in Inches rounded to the nearest half Inch 20 Treatment Method TreatmentMethod Text 30 Action Treatment Method Default Value = Injection Trunk Injection Treatment Date TreatmentDate Date Date of Treatment (Injection) 7/1/2023 Product Product Text 254 Chemical used to treat tree. Mectinite: EPA Reg. No. 74779-17 Product Volume Product_Vol Numeric Volume of chemical used 100 Price Price Numeric Price of treatment 75 Tagged Tagged Text 10 YesNo Identifies whether a tag is on the tree Yes Ownership Ownership Text 254 Private Public Designate whether the tree is a public or private tree injection Public GPS Accuracy GPSAccuracy Double GPS Accuracy Accuracy of the GPS positions collected for the tree point 5ft Notes Notes Text 254 Additional comments/notes Planted deep Tree points will be represented by a point feature class within a shapefile or geodatabase (*.gdb or *.mdb) compatible with Esri’s ArcGIS Pro version 3.0 or later. Point feature attributes must include attributes matching the schema (see Attachment Table above or request template geodatabase from City) of the Tree Feature Class provided by the city in addition to any attributes recorded for the treatment program. Every effort should be made to collect x-/y-coordinates within 2 meters of the Tree. In the event this accuracy cannot be met, horizontal accuracy of 5 meters will be accepted if verified with aerial photography to ensure the approximate location of each tree on a property as distinct from one another. STANDARD AGREEMENT FOR CONTRACT SERVICES Page 1 of 4 This Agreement (“Agreement”) is made on the day of , 2023, between the City of Farmington, Minnesota (hereinafter "City"), whose business address is 430 Third Street, Farmington, Minnesota 55024, and , a Minnesota (hereinafter "Vendor") whose business address is . Preliminary Statement The purpose of this Agreement is to set forth the terms and conditions for the provision of services by Vendor for Tree Injection for Emerald Ash Borer (EAB) hereinafter referred to as the "Work". The City and Vendor agree as follows: 1. Scope of Work. The Vendor agrees to provide, perform, and complete all the provisions of the Work in accordance with the specifications, and quotes attached as Exhibit A. The terms of this Contract shall take precedence over any provisions of the Vendor’s proposal and/or general conditions. All Work under the Municipal Program shall be initiated by a notice to proceed from the City. 2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed by September 30, 2023. At the expiration of the initial contract term, the City, at its sole discretion may extend the contract for up to four (4) additional years. 3. Compensation for Services. City agrees to pay the Vendor based on the fees submitted in the proposal as full and complete payment for the goods, labor, materials and/or services rendered pursuant to this Contract. 4. Method of Payment. Payment shall be made to the Contractor providing Tree Injection services for the City only for work requested by the City through a Work Order. The Contractor is required to submit one invoice per Work Order after satisfactory completion of the work and each invoice shall include the following: date work was completed, address/facility/area where work was performed, any rate charges, and any other pertinent information. No travel time will be paid. Invoices shall be submitted to accountspayable@farmingtonmn.gov City of Farmington Attn: Finance Department 430 Third St. Farmington, MN 55024 5. Staffing. The Vendor has designated to manage the Work. They shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Vendor may not remove or replace the designated staff without the approval of the City. STANDARD AGREEMENT FOR CONTRACT SERVICES Page 2 of 4 6. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Dakota County, Minnesota. 7. Insurance. a. General Liability. Vendor shall maintain a general liability insurance policy with limits of at least $1,500,000.00 for each person, and each occurrence, for both personal injury and property damage. The coverage may be provided by a single policy or a combination of policies, including umbrella insurance policies. Vendor shall provide City with a Certificate of Insurance verifying insurance coverage before providing service to the City. b. Worker's Compensation. Vendor shall secure and maintain such insurance as will protect Vendor from claims under the Worker's Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of Vendor’s services under this Contract. 8. Indemnification. Vendor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Vendor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Vendor, its agents, contractors and employees, relative to this Contract. City will indemnify and hold Vendor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 9. Termination. This Contract may be terminated by either party by thirty (30) days' written notice delivered to the other party at the addresses written above. Upon termination under this provision if there is no fault of the Vendor, the Vendor shall be paid for services rendered until the effective date of termination. 10. Independent Contractor. At all times and for all purposes herein, the Vendor is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Vendor an employee of the City. 11. Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, familial status, disability, sexual orientation, or age. The Vendor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Vendor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363A.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990, as amended. 12. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be provided under this Contract; nor may Vendor assign this Contract, or any interest arising herein, without the prior written consent of the City. STANDARD AGREEMENT FOR CONTRACT SERVICES Page 3 of 4 13. Services Not Provided For. No claim for services furnished by Vendor not specifically provided for in Exhibit A shall be honored by the City. 14. Compliance with Laws and Regulations. Vendor is responsible for knowing of and abiding by all statutes, ordinances, rules and regulations pertaining to the type of services provided pursuant to this Contract; including, as applicable, the Minnesota Data Practices Act, Minnesota Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13. 15. Audits and Data Practices. The books, records, documents, and accounting procedures and practices of the Vendor or other parties relevant to this agreement are subject to examination by the City and either Legislative Auditor or the State Auditor for a period of six years after the effective date of this contract. This Contract is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Vendor in performing any of the functions of the City during performance of this Contract is subject to the requirements of the Data Practice Act and Vendor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Vendor in relation to this Contract shall contain similar Data Practices Act compliance language. 16. Conflicts. No salaried officer or employee of the City and no member of the Council, or Commission, or Board of the City shall have a financial interest, direct or indirect, in this contract. The violation of this provision renders the contract void. Any federal regulations and applicable state statutes shall not be violated. 17. Utilities. The Contractor shall be obligated to protect all public and private utilities, streets or roadways, whether occupying a street or public or private property. If such utilities, streets or roadways are damaged by reason of the Contractor’s performance of the services required under the contract, the Contractor shall repair or replace the same, or failing to do so promptly, the City shall cause repairs or replacement to be made and the cost of doing so shall be deducted from payment to be made to the Contractor for tree services. 18. Damages. In the event of a breach of this Contract by the City, Vendor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 19. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota. 20. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 21. Entire Agreement. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the STANDARD AGREEMENT FOR CONTRACT SERVICES Page 4 of 4 provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. Executed as of the day and year first written above. CITY OF FARMINGTON __________________________________ Joshua Hoyt, Mayor __________________________________ Lynn Gorski, City Administrator VENDOR By: ________________________________ Its: _______________________________ Native Resource Preservation LLC 260 Wentworth Ave E, Suite 155 West St. Paul, MN 55118 (320) 413-0015 SAM Unique Entity Identifier #: TPULX3P6US63 Page | 1 BRIEF PROFILE | NRP NRP Profile City of Farmington EAB Treatment Program RFQ Table of Contents Introduction - page 2 Price Proposal (Municipal Program) - page 3 Price Proposal (Homeowner Program - page 4 Technical Proposal (Attachment 1) - page 5-6 Supplemental Attachments - page 7-9 Our Team/Resumes - page 10 Native Resource Preservation LLC 260 Wentworth Ave E, Suite 155 West St. Paul, MN 55118 (320) 413-0015 SAM Unique Entity Identifier #: TPULX3P6US63 Page | 2 BRIEF PROFILE | NRP Native Resource Preservation LLC Introduction and Other Services Since 2014, Native Resource Preservation has taken a lot of pride in being able to use our broad experience and expertise to assist our local and rural communities with their ecological restoration goals. From the roots up we have grown from the philosophy of keeping our landscape free of unnatural disturbances and releasing the soils to power the native plants they were evolved to nourish. Unfortunately, history has left our scenery altered and some of land’s great resources struggling to push through a bright canopy. Through self-conscious footsteps and a nostalgic need for manual labor in the elements, it is our goal that with a LIGHT ON THE LAND philosophy we can work to Preserve our Native Resources. Our work takes us throughout the Midwest and to accommodate our clients with more competitive quotes and reduce mobilization costs we operate out of two locations, West. St. Paul, MN and Clarkfield, MN. Between our two locations, NRP has 28 full time employees who at a minimum all have a b.s. degree in natural sciences or similar. The range of NRP's services and equipment are meant to accommodate projects from a federal procurement of 200+ acres requiring a woody species removal, full site prep, native grass/forb installation, and 10-year maintenance to a 1/2 acre private rain garden installation and maintenance. NRP has the experience and expertise in invasive woody removal and selective tree thinning in a degraded forest, to oak savanna clearing, riparian and urban stream and watershed restoration, plant surveys, and woodland inventories, prairie site preparation, seeding, and followed up Maintenance with prescribed fire in order to get the prairies self-sustaining. Beginning with a statewide Plot Based Inventory project in 2020, NRP has further expanded its impact by conducting forest stand surveys. The Forest Inventory & Analysis Program has brought NRP to all corners of Minnesota, Michigan, and Montana to conduct species inventory and forest health surveys. By late 2021, natural resources surveying has become a dedicated subdivision of our company with 5 full time employees dedicated to this work. Native Resource Preservation LLC is a growing company and we take a lot of pride in our work. Every year, since 2014 we have been able to add more people to our staff, more projects to our work load and more Light on the Land equipment to ensure the best restoration product in our industry. We range between 50-70 different projects per year, all of them being unique to the site and type of work conducted. Native Resource Preservation prides itself and makes the extra effort to ensure that our final product for the landscape is the best it possibly can. Not only do the majority of our employees have a bachelor’s of science in the natural science field, but we encourage our employees to take continuing education in a variety of courses related to ecological restoration. Whether it be plant ID courses, ISA Certified Arborists classes, Stormwater Management classes, or continuing prescribed fire classes. NRP employees have a passion and a desire to restore our natural resources to what they once were, and we believe it shows in our product. Please visit our website, Facebook, and Instagram to learn more about what we do and who we are! ATTACHMENT 2 MUNICIPAL PROGRAM QUOTE EAB INJECTION SERVICES Chemical Name used in Treatment ____Emamectin benzoate___________________________ DBH Price per inch (DBH) Price Per Tree 10” $ $ 11” $ $ 12” $ $ 13” $ $ 14” $ $ 15” $ $ 16” $ $ 17” $ $ 18” $ $ 19” $ $ 20” $ $ 21” $ $ 22” $ $ 23” $ $ 24” $ $ 25” $ $ 26” $ $ 27” $ $ 28” $ $ 29” $ $ 30” $ $ 31” $ $ 32” $ $ 33” $ $ 34” $ $ 35” $ $ 36” $ $ 37” $ $ Page | 3 BRIEF PROFILE | NRP 18.50 16.82 185.00 185.00 185.00 210.00 210.00 210.00 235.00 235.00 235.00 260.00 260.00 260.00 295.00 295.00 295.00 330.00 330.00 330.00 365.00 365.00 365.00 400.00 400.00 400.00 435.00 435.00 435.00 470.00 15.42 16.15 15.00 14.00 14.69 13.82 13.06 13.68 13.00 12.38 13.41 12.83 12.29 13.20 12.69 12.22 13.04 12.59 12.17 12.90 12.50 12.12 12.79 12.43 12.08 12.70 Type text here ATTACHMENT 3 HOMEOWNER PROGRAM QUOTE EAB INJECTION SERVICES Chemical Name used in Treatment _____Emamectin benzoate____________________________ DBH Price per inch (DBH) Price Per Tree 10” $ $ 11” $ $ 12” $ $ 13” $ $ 14” $ $ 15” $ $ 16” $ $ 17” $ $ 18” $ $ 19” $ $ 20” $ $ 21” $ $ 22” $ $ 23” $ $ 24” $ $ 25” $ $ 26” $ $ 27” $ $ 28” $ $ 29” $ $ 30” $ $ 31” $ $ 32” $ $ 33” $ $ 34” $ $ 35” $ $ 36” $ $ 37” $ $ Page | 4 BRIEF PROFILE | NRP 215.00 215.00 215.00 240.00 240.00 240.00 265.00 265.00 265.00 290.00 290.00 290.00 325.00 325.00 325.00 360.00 360.00 360.00 395.00 395.00 395.00 430.00 430.00 430.00 465.00 465.00 465.00 500.00 21.50 19.55 17.92 18.46 17.14 16.00 16.56 15.59 14.72 15.26 14.50 13.81 14.77 14.13 13.54 14.40 13.85 13.33 14.11 13.62 13.17 13.87 13.44 13.03 13.68 13.29 12.92 13.51 ATTACHMENT 1 QUALIFICATIONS EAB INJECTION SERVICES All Proposals must attach the Qualifications, Municipal Program Quote, and Homeowner Program Quote forms and all lines must be filled out completely or the proposal may be rejected. COMPANY Native Resource Preservation LLC ADDRESS 260 Wentworth Ave E, Suite 155, West Saint Paul, MN 55118 TELEPHONE: (612) 205-9899 EMAIL keenan.bergstrom@nrp.eco REPRESENTATIVE’S NAME (print) Keenan Bergstrom SIGNATURE DATE If more room is needed, please attach additional sheets to the packet. 1. List number of years in business (3 years minimum): ___________________________ 2. List the number of years of experience in performing plant health care or injection treatments: ____________________ 3. List of references (3 references minimum) Business/Community Name Contact Name Phone Number Last Work Date 4. List names of person(s) who will supervise this contract, number of years of experience, and ISA Certified Arborist number and attach resumes. Name Years of Experience ISA Certified Arborist number 02/15/2023 8.5 years 0 Jason Langenecker Current Kris Williams Current Shannon Montante Current Minnesota Departmentof Natural Resources - Resource Assessment U.S. Forest Service -Forest Inventory & Analysis Dakota County - NaturalResources Dept. (218) 322-2519 (651) 261-0064 (952) 807-7895 Seth Kaduce 14 years MN-4847A Keenan Bergstrom 6 years In process of obtaining Page | 5 5. List names of person(s) who will perform field inspections for this contract (providing estimates and tree evaluations), number of years of experience, qualifications and ISA Certified Arborist number if applicable and attach resumes. Name Years of Experience Qualifications/ISA Certified Arborist number List names of licensed Minnesota commercial pesticide applicators available for this contract and their qualifications and attach resumes. Name Qualifications 6. Please describe the guarantee/warranty program if any and describe the period covered, applicable criteria and eligibility for ash treatments (Emamectin benzoate): 7. The proposer is required to assist with producing marketing and education materials for the Homeowner Program. Please describe or include examples of previous work and any other ideas to reach out to residents. 6 yearsKeenan Bergstrom NRP currently does not have a warranty program for EAB injections. NRP interacts with private landowners in a number of ways. Our forest inventory surveys are often performed on privately owned land. In such cases, we must contact residents to obtain permission to access the survey. Our private lands division does an extensive amount of marketing at vendor events, letters, and phone calls. Additionally, we provide a number of educational materials including a blog on our website. 215.00 215.00 7UHHLQVSHFWRU ,6$&HUWZLOOEHREWDLQHGEHIRUHFRQWUDFWEHJLQV\HDU H[SFRPSOHWLQJZRUNRUGHUVIRUERXOHYDUGWUHHWULPPLQJUHPRYDO 3URILFLHQWZLWKWUHHSHVWID WKURXJK),$SORWVKeenan Bergstrom Ace Driver Audrey Revier Tree inspector license will be obtained. Proficient with tree/pest ID through FIA plots Tree inspector license will be obtained. Proficient with tree/pest ID through FIA plots 7UHHLQVSHFWRU ,6$&HUWZLOOEHREWDLQHGEHIRUH FRQWUDFWEHJLQV\HDUH[SFRPSOHWLQJZRUNRUGHUV IRUERXOHYDUGWUHHWULPPLQJUHPRYDO3URILFLHQWZLWK WUHHSHVWID WKURXJK),$SORWV Page | 6 Native Resource Preservation LLC 260 Wentworth Ave E, Suite 155 West St. Paul, MN 55118 (320) 413-0015 SAM Unique Entity Identifier #: TPULX3P6US63 Page | 7 BRIEF PROFILE | NRP Technical Capability - Supplement to Experience Questionnaire NRP will furnish all labor, equipment, supervision, transportation, supplies (except those designated as government-furnished), and incidentals to perform all work necessary on the areas specified. All aspects of the work program shall be performed in an organized, systematic manner to assure services will be performed over the entire unit. Each crew will have a full backup set of plot collection equipment. Specifically, this will include: (2) Tree Injection Kits •1 person •4WD Truck and Trailer (ATVs, UTV, or ARGO) •Tree injection equipment ○Q-connect injection kit (reservoir, "tees"/adapters, tubing, bike pump, drill, etc.) ○Extra tees/tubing for larger DBH trees ○Spare parts for quick repairs ○DBH/Loggers Tapes ○Marketing materials ○Garmin GPS device capable of waypoint averaging and navigation ○Personal Data Recorder (Trimble or tablet) ○Write-in-the-rain Notebooks ○Clip boards ○ All necessary PPE, spill kits, and other safety equipment •NRP’s General Reference Materials ○ Plant Identification and Other Botanical Resources. The team has access to and broad experience using a variety of technical manuals in hard-copy, online, and offline electronic formats, to aid in field identification and efficient resolution of unknown specimens collected in the field. These are the most important that we anticipate having on hand and using in and out of the field. In the event of a successful bid, our key personnel will reach out to project supervisors for additional reference materials they might suggest. ○Minnesota Department of Agriculture Emerald Ash Borer Resources. Teams will have access to current identification, management, and education materials provided by the MDA. Native Resource Preservation LLC 260 Wentworth Ave E, Suite 155 West St. Paul, MN 55118 (320) 413-0015 SAM Unique Entity Identifier #: TPULX3P6US63 Page | 8 BRIEF PROFILE | NRP References & Noteworthy Projects - Supplement to Experience Questionnaire 1.MN Department of Natural Resources ●USFS Forest Inventory & Analysis Program - 475 P2, P2+, P2+/Soils, and P2 Urban across the entire state of Minnesota from October 1st, 2021 to September 19th, 2022 o Jason Langenecker - Project Supervisor o DNR Forestry, Resource Assessment o (218) 322-2519 o jason.langenecker@state.mn.us ●The FIA Program is a nationwide forest and land use survey. Data collectors are required to attend a week long training and pass a skills test in order to assure consistently accurate data collection and strong knowledge of the program's procedures. In addition to tree and forest data and observations, these procedures focused on vegetation cover, coarse/fine woody debris, soil collections, and detailed land use classifications amongst many other variables. ●In addition to following strict protocols to collect accurate data, this project requires contacting private landowners to access plot locations on private land and to keep detailed records of contact attempts and the landowner's responses.2.U.S. Forest Service - Rocky Mountain Research Station ●Forest Inventory & Analysis Program - 40 wilderness P2 plots in Custer-Gallatin National Forest from September 1st, 2021 to August 31st, 2022 (Ongoing) o Tonya Stroud-Oaks o Tonya.Stoud-Oaks@usda.gov ●These FIA plots often required multiple days of backpacking in the Montana wilderness. Access to these plots often required significantly long hikes, drastic elevation changes, and navigating through uneven terrain.3.MN Department of Natural Resources ●Plot Based Inventory (PBI) across 268 plots throughout northern Minnesota from December 16th, 2020 to June 30th, 2021. o Jason Langenecker - Project Supervisor ●Plot Based Inventory (PBI) is a new system of forest stand inventory and information system used by the Minnesota Department of Natural Resources to inventory acres managed and administered by the state. The update of this survey will provide more accurate data for forest managers. Coinciding with a collection of Lidar data, these plots act as ground truthing and when modeled with the Lidar data, produce a wall-to-wall inventory database. ●The fieldwork required navigating to predetermined plot locations and collecting tree measurements on a fixed area plot. This was completed by: 1) Establishing and measuring a 1/10th acre fixed area plot. All trees 5 inches DBH and greater were measured, as well as canopy cover measurements and regeneration information on the plot. 2) A highly accurate GPS measurement was collected at the plot center, and the data was recorded on a PDA tablet and checked for completeness Native Resource Preservation LLC 260 Wentworth Ave E, Suite 155 West St. Paul, MN 55118 (320) 413-0015 SAM Unique Entity Identifier #: TPULX3P6US63 Page | 9 BRIEF PROFILE | NRP 4.Dakota County ●Multi-year contracts totaling over 400+ acres across multiple parks throughout Dakota County, Minnesota for timber stand and prairie species identification/documentation, vegetation management through burning, mowing, applying herbicide, planting/seeding, etc. o Shannon Montante o Natural Resources Specialist o (952) 807-7895 o Shannon.montante@co.dakota.mn.us o 14955 Galaxie Ave, Apple Valley, MN 55124 ●2018 to Present5.Friends of the Mississippi River ●Multiple ecological restoration contracts throughout the twin cities metro involving timber stand species identification and documentation, invasive woody removal, selective resprout herbicide application, broadcast seeding, establishment maintenance. o Alex Roth o (614) 420-1655 o aroth@fmr.org o 101 East 5th street, suite 2000, St. Paul, MN 55101 ●2018 to Present Native Resource Preservation LLC 260 Wentworth Ave E, Suite 155 West St. Paul, MN 55118 (320) 413-0015 SAM Unique Entity Identifier #: TPULX3P6US63 Page | 10 BRIEF PROFILE | NRP Lead Staff Experience Brief Seth T. Kaduce - Executive Director/Founder Bachelors of Environmental Science, Iowa State University Certified Restoration Ecologist - University of Minnesota ISA Certified Arborist CMPB2 Burn Boss 13 years of ecological restoration experience. 13 years experience collecting and identifying forest and grassland species. Certified Commercial Applicator 2500+ acres, 150 burns of fire experience. 1st Aid/CPR Certificate Wilderness First Aid through Aerie Backcountry Eric M. Bergeron - Director of Operations Bachelors of Biology and Environmental Science, University of Wisconsin - Platteville 14 years of ecological restoration experience CMPB2 Burn Boss Certified Commercial Applicator 1500+ acres, 250+ burns of fire experience 1st Aid/CPR Certificate Wilderness First Aid through American Red Cross MN Erosion and Stormwater Management Certification - Stormwater Manager and Installer Josh L. Peterson - Regional Director of Habitat Management Bachelors of Science in Recreation, Parks, and Leisure Services, Minnesota State University, Mankato 15+ years of ecological restoration experience. CMPB2 Burn Boss 15000+ acres, 250+ burns of fire experience. CRP and CREP/RIM Management Expert Tractor Operator Skid Operator First Responder with Clarkfield Ambulance service Structure Fire Fighter With Clarkfield Volunteer Fire Department TJ Lenaerts - Ecological Management Director BS Field Forestry/Animal Ecology, Iowa State University 4 years of ecological restoration experience. Certified Commercial Applicator 1st Aid/CPR Certificate Erosion and Stormwater Installer Certification Caroline Fazzio - Private Lands Coordinator BS Environmental Sciences, University of Wisconsin -Madison Project lead for 3 multi-year contracts within the metro area covering over 65 acres of woodlands and prairies across 4+ sites. Managing crews, client communication, and detailing reports of identified prairie and woodland species Keenan Bergstrom - Forest Inventory Specialist BS Biology, Bethel University 6 years of species inventory and ecological restoration experience. Project lead for FY22 MN Forest Inventory & Analysis Program project through MN DNR. Collected and submitted data, along with coordinating and managing 4, 2 person crews across 475 inventory plots throughout Minnesota. Expected ISA Arborist and Tree Inspector Certifications by 4/2023. Audrey Revier - Inventory Technician BA in Biology and Sociology, Wartburg College 1 year of species inventory experience Crew Lead for FY23 FIA Ace Driver - Inventory Technician BS Wildlife Ecology, Iowa State University 1 year of species inventory experience Crew Lead for FY23 FIA TO :Mayor, C ouncilmembers and City A dministrator F R O M :Edward Rutledge, Natural Resource S pecialist S U B J EC T:A dopt Resoluon to S upport A pplying to H os t G reenCorps Member - P ublic Works DATE:March 6, 2023 I N T R O D U C TI O N The M innesota G reenCorps (M N G reenCorps ) program is an A meriC orps program coordinated by the Minnes ota Polluon Control A gency (M P C A ). The program aims to preserve and protect Minnes ota’s environment while providing experience for the next generaon of environmental professionals . Members as s is t government enes , non-profits , school districts and non-profit ins tuons w ith environmental projects. Members serve full-me at their host site for 11 months from mid-S eptember through mid-A ugus t. D I S C U S S I O N The city is looking to all available opons in regards to managing Emerald A sh Borer (E A B). I f the city is s elected to host a M N G reenCorps member, they w ill primarily focus on community fores try and as s is t in the management of E A B. S pecifically, the member will audit our tree inventory, improve green infras tructure, and enhance our educaon and outreach to res idents on natural res ource is s ues. The G reenCorps member will work with the Natural Resource S pecialist (N RS ) for guidance on projects. The N RS will be res pons ible for reporng on the member's progress, on-s ite orientaon, s ubmit in-kind reports, verify and approve mes heets , and parcipate in a hos t s ite training before the member starts. The M P C A adminis ters the recruitment, applicaon, and s elecon process for the M N G reenC orps member. Each s elected host site w ill be as ked to formally enter into a grant agreement. B U D G E T I M PA C T H ost sites are expected to provide in-kind contribuons in the form of supervis ion (at least 4 hours per w eek), operang costs (office space, internet, telephone), and contribute $300 to professional development (conference regis traon, training opportunies ). The city will provide mileage reimburs ement for us e of personal vehicle during service-related acvies . A C T I O N R EQ U E S T E D A dopt res oluon supporng the applicaon to hos t a M N G reenC orps member. AT TA C H M E N TS : Type D escripon Resoluon Res oluon to S upport M N G reenCorps A pplicaon Exhibit G reenC orps A pplicaon RESOLUTION NO. Resolution Supporting AmeriCorps GreenCorps Member Application Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the council chambers of said City on the 6th day of March 2023 at 7:00 p.m. Members Present: Members Absent: Member and Member introduced and seconded the following: WHEREAS, the City of Farmington has applied to host an AmeriCorps member from the Minnesota GreenCorps, a program of the Minnesota Pollution Control Agency (MPCA), for the 2023-2024 program year; and WHEREAS, if the MPCA selects the City of Farmington, the organization is committed to implementing the proposed project as described in the host site application, and in accordance with pre-scoped position description; and WHEREAS, the MPCA requires that the City of Farmington enter into a host site agreement with the MPCA that identifies the terms, conditions, roles and responsibilities; BE IT RESOLVED THAT the City of Farmington hereby agrees to enter into and sign a host site agreement with the MPCA to carry out the member activities specified therein and to comply with all of the terms, conditions, and matching provisions of the host site agreement and authorizes and directs the Natural Resource Specialist to sign the grant agreement on its behalf. This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of March 2023. ___________________________ Mayor Attested to the _______ day of March 2023. ___________________________ City Administrator SEAL https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-mgc2-02 • 1/9/23 Page 1 of 5 Minnesota GreenCorps host site application Program Year 2023-2024 Instructions: The Minnesota GreenCorps (MN GreenCorps) program is an AmeriCorps program coordinated by the Minnesota Pollution Control Agency (MPCA). Please complete the application, answer all questions, and send via email to mngreencorps.pca@state.mn.us. For more information, refer to the Minnesota GreenCorps host site application guide. Applications must be submitted electronically by 5:00 p.m. Central Time on Tuesday, March 14, 2023. For first time applicants, this application may take up to 40 hours to complete. Important notes:  MN GreenCorps host sites must have at least one full-time paid employee. The minimum supervision requirement is an average of at least four (4) hours per week for the duration of the program year. Supervisors must undergo AmeriCorps required criminal history checks including an FBI fingerprint check. Supervisor time is required as in-kind match.  MN GreenCorps host sites must contribute $300 to member professional development (training, conference registration, networking events, or other opportunities). This contribution is required as in-kind match.  Host sites are required to provide reasonable workspace for the members to complete their projects tasks, including a dedicated desk, phone, computer, and email account.  Per AmeriCorps regulations, host sites cannot provide financial contributions to the member; supplementing the member stipend or other costs of living (e.g., paying housing) is prohibited.  Member activities may not include assisting organizations with meeting requirements, coming into compliance, or avoiding fines from local, state, or federal laws or regulations.  Operation of the 2023-2024 program year is contingent on funding. Confirmation of funds may not be available before the application deadline. I. Applicant and project information Name of legal applicant organization: City of Farmington Mailing address: 430 Third Street City: Farmington State: MN Zip code: 55024 Applicant contact: Edward Rutledge Title: Natural Resource Specialist Phone: 651-280-6842 Email: erutledge@farmingtonmn.gov Website address: https://www.farmingtonmn.gov/ What type of host site is your organization (check one): New Current or past host site Please indicate your organization type: Government agency (local, regional, state, tribal, or federal) (Examples include cities, counties, tribal governments, park districts, regional planning organizations, watershed districts, etc.) School district 501(c) (3) non-profit organization (Note: you must submit proof of 501(c) (3) status with your application) Not-for-profit institutions of higher education Please indicate the member position type for which you are applying (must only select one). Details of the member position descriptions can be found in the Minnesota GreenCorps host site application guide. Air Pollutant Reduction Community Readiness and Outreach Green Infrastructure Improvements Waste Reduction, Recycling, and Organics Management Doc Type: Application https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-mgc2-02 • 1/9/23 Page 2 of 5 II. Narrative questions Before responding to the following questions in the text box provided, review the pre-scoped position description and member prohibited activities (under section II of the Minnesota GreenCorps host site application guide). Examples of prohibited member activities include attempting to influence legislation, advocating for or against proposed legislation, providing a direct benefit to a for-profit business, writing a grant application to any federal agency, or performing clerical work or research unless such activities are incidental to the member’s direct service activities. AmeriCorps members cannot displace or replace previously employed, striking, or laid-off workers (see the Non-displacement policy of the Host site application guide). Project scope and outcomes 1. In one sentence, please summarize the goal of the proposed member project and associated activities (e.g., support shoreland protection and restoration through shoreline buffer implementation, landowner outreach, and monitoring in partnership with the watershed district): The Corps member will primarily be assisting the City of Farmington's efforts in managing the Emerald Ash Borer infesation through updating the tree inventory, improving community outreach and engagement, tree inspection and tree planting/care. 2. Indicate performance measures that the project aligns with by checking the corresponding box. The service project may address any of the performance measures in any of the categories. Host site organizations will be selected in part for their commitment and ability to contribute to program outcomes and performance measures . Projects must align with at least one performance measure outlined below; alignment with two or more measures is encouraged. Air Improve air quality: Members will implement measures and education aimed at reducing air pollutants by reducing vehicle miles traveled, supporting vehicle electrification, and/or promoting green transportation. Retrofit public structures: Members will apply energy conservation measures to improve the performance of public buildings/structures. Retrofitted structures will result in reduced energy consumption and/or reduced energy costs . Land and water Reduce nutrient pollution: Members will implement nutrient reduction efforts, resulting in pounds of phosphorus removed, pounds per year of total suspended solids (TSS) removed, and/or chloride reduction. Improve public lands: Members will implement best management practices to treat and improve acres of public lands through activities, such as removing invasive species, planting native trees, seeding prairie, etc. Waste reduction Reduce food waste through organics recycling: Members will implement residential or institutional waste prevention or organics recycling, resulting in pounds of organics prevented or diverted from the waste stream. Divert waste: Members will integrate sustainable waste management practices into daily operations at host site and community facilities to recycle, compost, prevent, or otherwise divert material from the waste stream. Outreach and education Educate or train individuals in environmental stewardship: Members will educate and/or train individuals on environmental stewardship to improve land, air, and water quality. Motivate individuals to change behavior: Members will provide education and training that will result in individuals changing behavior or making a promise or pledge to change behavior to lessen environmental impact. Mobilize and/or engage volunteers in community service projects: Members will recruit, train, and/or engage community members in local service projects. Other This project engages areas of environmental justice concern, per the EJ Story map found on the MPCA’s website http://mpca.maps.arcgis.com/apps/MapSeries/index.html?appid=f5bf57c8dac24404b7f8ef1717f57d00 . This projects addresses chloride reduction (i.e., road salt and water softeners) https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-mgc2-02 • 1/9/23 Page 3 of 5 Work plan Complete the table below outlining a work plan for the proposed member position. Members serve a total of 1,700 hours from September 2023 to August 2024, host site service activities total ~1,400 hours, and the remaining ~300 hours are allocated for professional development. See the Minnesota GreenCorps host site application guide to reference the pre-scoped member position description and review the types of allowable activities. See sample work plans on the MN GreenCorps website at http://www.pca.state.mn.us/mngreencorps. Member activities Outputs and Outcomes Estimated number of hours INVENTORY: Update tree inventory and tree inspection Member will audit our current tree inventory and manage associated data. Member will work with ArcGIS Field Maps and associated applications. Member will be actively monitoring for EAB infestations through-out the city and document inspections while updating the tree inventory. Member will map areas of increased public safety risks and canopy loss due to ash decline. This will lead to informed urban forest management decisions and improved canopy. 1000 hours OUTREACH/EDUCATION: Develop and improve educational materials for public outreach on community forestry, water conservation and green infrastructure. Engage the public on the benefits of urban trees, develop resources for tree pest and disease and other natural resource information. Member will develop educational materials (such as social media posts, flyers, pamphlets), and engage residents in information sessions, educational activities, and participatory landscape/tree installation, and maintenance projects in their communities. Member will update online resources for residents to access on native plantings, tree care and water resources. The goal will be to improve communication with the public on natural resource issues and enhance community involvement 200 hours IMPROVE PUBLIC LANDS: Plan and implement volunteer events to improve public lands. Engage community volunteers and students in the installation and maintenance of tree plantings in parks. Member will also be involved in monitoring and managing invasive species. Member will work with the parks department to assist in the installation and care of newly planted trees. The member will help develop and organize a city sponsored tree sale in spring 2024. Member will develop materials and help organize the city's annual Arbor Day event. Member will be involved in engaging residents that are involved in our "Adopt-A-Park" program on invasive species management. The member will survey public propery for invasive species and develop management strategies. Through these efforts they will improve our ablity to monitor and control invasive species on public land. Member will improve parks and open spaces through restoration efforts. 200 hours Community need/involvement 1. Describe how the proposed project will serve under-represented, economically disadvantaged, or rural populations . The MN GreenCorps program prioritizes host site projects that support communities with higher concentrations of low-income residents and people of color, including tribal communities. The MPCA’s criteria and interactive mapping tool are on the MPCA’s website. Updating our tree inventory will benefit the community of Farmington by providing valuable information as to where we have the greatest decline in urban canopy due to mortality from Emerald Ash Borer. This project will ensure that all areas of Farmington are being equally considered as we navigate the challenges of EAB. Improved outreach will include parts of the community that are underserved, which will ensure equitable engagement of all residents. 2. How will the proposed MN GreenCorps member position engage community members and/or mobilize volunteers? https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-mgc2-02 • 1/9/23 Page 4 of 5 The member will engage community members through social media posts, informational sessions such as our annual Farmington EXPO and through interactions with residents in the public while carrying out their duties. The member will be engaging volunteers through our Adopt-A-Park program and will work with the parks department to assist in mobilizing community schools for our annual Arbor Day event. 3. If the member project requires support from other partners, either internally or externally, please list these partners below, and describe how the partnership will work. As applicable, to demonstrate a commitment by these partner, provide letters of support as attachments when submitting this application. The member will primarily work with the Natural Resource Specialist (NRS) who will give direction and guidance on projects. The member will collaborate with our parks staff, but program support will be from the NRS. Organizational capacity and commitment Please respond to the following questions about your organization: 1. In one paragraph, describe your organization’s mission. Include a description of the community your organization serves, qualifications of your staff, the number of paid staff, and experience (if any) with hosting AmeriCorps members : The city of Farmington is a growing community of approximately 23,000 residents in Dakota County that is a welcoming and desirable place for both families and businesses. We have innovative schools and a wide variety of parks, open spaces, extensive trail system and valuable water resources such as the Vermillion River. It is the goal of our city staff to provide exceptional services to the public. The city is one of the top employers of the community with 188 paid staff. The Natural Resource Specialist has five years’ experience working with AmeriCorps programs that include MN GreenCorps and the Minnesota Conservation Corps. Although the City of Farmington has never hosted a MN GreenCorps member, staff are excited for the opportunity. The city of Farmington is eager to collaborate with an AmeriCorps member to improve the city's commitment to our natural environment. 2. Applicants must identify one host site supervisor who is an FTE employee of the host site. A host site supervisor must provide a minimum of four (4) hours each week in direct support and supervision of the member. Supervisor name: Edward Rutledge Title: Natural Resource Specialist Email: erutledge@farmingtonmn.gov Telephone: 651-280-6842 3. Travel: If traveling is required for the member service activities, the host site must provide transportation for the member (access to fleet vehicles, mileage reimbursement, bus fare reimbursement, etc.). Please keep in mind that some members may not have access to a personal vehicle, and some members may not be eligible to drive. If you indicate that driving is required, you may limit the number of members eligible for your site. A. Is the member required to drive to access or complete service activities? Yes No B. Is the member required to have access to a personal vehicle for service-related activities? Yes No C. How will the host site provide transportation for service-related activities? (check all that apply) The host site will reimburse mileage for the member’s use of a personal vehicle. The host site will provide a transit pass or reimburse the cost of public transportation . The host site will provide access to an organizational vehicle. Please note: If the members are using vehicles belonging to the Host Site organization to conduct business on behalf of the Minnesota GreenCorps Program, then the Host Sites’ vehicle insurance is primary. D. Is your organization able to provide transit discounts for a MN GreenCorps member, if applicable? (not required) Yes No Current or past host sites only Review Section VII of the Host site application guide with considerations for current or past host site applicants. 1. Identify the program year(s) your host site previously participated, focus area(s), and the number of members hosted: https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-mgc2-02 • 1/9/23 Page 5 of 5 2. Describe how this proposed member position is unique from past member positions at your organization: III. Supporting documentation If a Board governs your organization, please provide a Board resolution in support of this application (see example in the Minnesota GreenCorps host site application guide). If the Board resolution cannot be provided by the application deadline, provide an explanation below and the date when it will be submitted. 501(c) (3) non-profit organizations must submit proof of 501(c) (3) status with the submittal of application. Relevant letters of support from partner organizations or internal departments are encouraged and accepted at the time of application and throughout the selection process. Yes No N/A Comments Authorizing Board resolution Proof of 501(c) (3) status Letters of support TO :Mayor, C ouncilmembers and City A dministrator F R O M :Ma D ecur, A s s is tant C ity Engineer S U B J EC T:2023 S idewalk Replacement - P ublic Works DATE:March 6, 2023 I N T R O D U C TI O N To maintain a s afe and accessible pedes trian network throughout Farmington, the City regularly replaces s ec)ons of s idewalk that are heaved or broken. D I S C U S S I O N S taff has inspected public sidew alks and as s embled plans for removal and replacement of concrete s idewalk in several neighborhoods. P lans for the w ork w ere posted on the Q ues t Construc)on D ata Netw ork (Q uestC D N) and the follow ing seven quotes were received: C O N T R A C TO R TOTA L Q U OTE C R E AT E C O N S T R U C T I O N $17,550.00 C U R B M A S T E RS $28,782.00 KU R I L L A $29,250.00 S TA P F $30,420.00 J L T H E I S $31,590.00 P E M B E R $46,566.00 M C N A M A R A $72,949.50 E N G I N E E R'S E S T I M AT E $19,890.00 A detailed tabula)on of quotes is aached. The contractor will have un)l O ctober 31, 2023 to complete the work. Create C ons truc)on L L C is a concrete founda)on and flatwork contractor from Maple G rove and has completed similar s idewalk project for other municipali)es in the greater metro area. S taff recommends award of the contract to Create C ons truc)on. B U D G E T I M PA C T $20,800 was budgeted for s idewalk replacement in the 2023 S treet M aintenance budget. A C T I O N R EQ U E S T E D A pprove a contract w ith Create C ons truc)on L L C for the 2023 S idew alk Replacement project in the amount of $17,550.00 and authorize the C ity A dminis trator and Mayor to execute same. AT TA C H M E N TS : Type D escrip)on Contract 2023 S idew alk Replacement C ontract Backup M aterial 2023 S idew alk Replacement Bid Tabula)on CITY OF FARMINGTON 2023 SIDEWALK REPLACEMENT QUOTE TABULATION UNIT QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE REMOVE WALK - CONCRETE SF 1170 6.00$ 7,020.00$ 5.50$ 6,435.00$ 7.00$ 8,190.00$ 9.00$ 10,530.00$ 4.00$ 4,680.00$ 8.00$ 9,360.00$ 26.15$ 30,595.50$ 6.00$ 7,020.00$ 4" CONCRETE WALK SF 1170 9.00$ 10,530.00$ 19.10$ 22,347.00$ 18.00$ 21,060.00$ 17.00$ 19,890.00$ 23.00$ 26,910.00$ 31.80$ 37,206.00$ 36.20$ 42,354.00$ 11.00$ 12,870.00$ 17,550.00$ 28,782.00$ 29,250.00$ 30,420.00$ 31,590.00$ 46,566.00$ 72,949.50$ 19,890.00$ CURB MASTERS ENGINEER'S ESTIMATEKURILLAJL THEIS PEMBERSTAPF MCNAMARACREATE CONSTRUCTION TO :Mayor, C ouncilmembers and City A dministrator F R O M :John Powell, P ublic Works D irector/City Engineer S U B J EC T:A pprove Equipment P urchase for M aintenance of Water U$lity Facili$es - P ublic Works DATE:March 6, 2023 I N T R O D U C TI O N The 2023 Water U $lity budget includes $25,000 for the purchas e of a new mow er; staff is seeking approval to move forw ard w ith this purchas e. D I S C U S S I O N The Water U $lity has nine w ell sites , two water tow er s ites, and shared us e of other facili$es that have ongoing mowing needs during the growing s eas on. To help meet thes e needs, S taff is recommending the purchas e of a 2022 Toro 7500 S eries Z Mas ter Model No. 72027 mower; this mower has a 60-inch mowing deck. The purchas e would be from Tri-S tate Bobcat of Burns ville us ing S tate contract pricing per the a6ached quote. I nforma$on sheets are also a6ached. The Water Board discussed this ma6er at their February 27, 2023, mee$ng and recommended approval of the mow er purchas e. B U D G E T I M PA C T The M achinery, Equipment & Tools line item in the 2023 Water U$lity budget includes $25,000 for this purchas e; the actual amount per the quote is $21,818.24. A C T I O N R EQ U E S T E D A uthorize S taff to proceed with the purchas e of a 2022 Toro 7500 S eries Z Mas ter Model No. 72027 mower per the quote from Tri-S tate Bobcat. AT TA C H M E N TS : Type D escrip$on Backup M aterial Tri-S tate Bobcat M ow er Q uote 021423 Backup M aterial Toro Z Mas ter 7500 S eries I nforma$on S heets 24 POWER THROUGH the toughest mowing jobs with a Yanmar diesel engine or Kohler 38 hp gas engine. MAXIMIZE PRODUCTIVITY with side and rear discharge commercial cutting decks ranging from 60 to 144 inches. MOW SMARTER with Horizon® Technology that lets you choose the right operating mode for the conditions, saving fuel costs while maintaining top-level performance. RIDE IN COMFORT with the iso-mounted floor pan and deluxe suspension iso-mount seat that dramatically reduce vibration for less operator downtime and more productivity. STEP UP YOUR PRODUCTIVITY WITH THE TORO Z MASTER® 7500-D. The NEW 144-inch deck folds up neatly to only 83" for fast and easy transport up to 17 MPH, then folds down to handle your biggest jobs in less time than comparable mowers. Powerful engines deliver all the speed and maneuverability of a zero-turn, along with the superior cut quality you expect from Toro. Z MASTER® 7500 SERIES MASSIVE 144-INCH WINGSPAN REDEFINES THE PRODUCTIVE WORKHORSE MASSIVE 144-INCH WING-DECK NEW 25 THE NEW STANDARD IN COMFORT The floor pan and deluxe suspension seat are iso-mounted to reduce vibration. That results in a better operator experience and more productivity. CONTOUR-FOLLOWING WING DECKS Wing decks on the 96" model flex up 20º and down 15º to follow the terrain, hugging the ground for the smoothest possible cut. Folds to 72.5" to fit in trailer. SUPERIOR PERFORMANCE Whether you choose a Yanmar diesel engine or a Kohler 38 HP EFI gas engine, your mower is packed with power to tackle the toughest mowing jobs. EXTENDED SERVICE INTERVALS Save on maintenance with extended service intervals and a deck design that uses up to four matching blades. The mower is also backed by a 5-year, 1,500-hour limited warranty (first two years no-hour-limit). HORIZON® TECHNOLOGY HORIZON® TECHNOLOGY W/ORACLE 72028†72029†72027 72030 72076†72074†72098†74090 72144 POWER SYSTEM Commercial Engines at 3600 RPM*25 hp Yanmar® Diesel 1267cc 37 hp Yanmar Diesel 1642cc 38 hp Kohler® EFI 44 hp Yanmar Diesel 1568cc Heavy-Duty Canister Air Cleaner Air Filtration System with Electronic Vacuum Sensor Drive Tires 26" x 12" – 12" (66.0 x 30.5 x 30.5 cm) 24" x 12" – 12" (61.0 x 30.5 x 30.5 cm) 26" x 12" – 12" (66.0 x 30.5 x 30.5 cm) Caster Tires 15" x 6" – 6" Flat-Free Semi-Pneumatic (38.1 x 15.2 x 15.2 cm) 13" x 6.5" – 6" Flat-Free Semi-Pneumatic (33 x 16.5 x 15.2 cm) 15" x 6" – 6" Flat-Free Semi-Pneumatic (38.1 x 15.2 x 15.2 cm) Fuel/Capacity Diesel/12.5-Gal (47.3 L) Gasoline/12-Gal (45.4 L) Diesel/12.5-Gal (47.3 L) Hour Meter Horizon Technology Hydraulic Drive System 17.84 cu in Hydro-Gear HGM-H Motors with 18cc Kanzaki® Pump Unitized 16cc Pumps & Wheel Motors w/Cooling Fans 17.84 cu in Hydro-Gear HGM-H Motors with 18cc Kanzaki Pump Max Ground Speed (Fwd)12.5 mph (20.1 km/h)11.5 mph (18.5 km/h)10/17 mph (16.1/27.4 km/h) Clutch Wet Disc Electromagnetic Wet Disc MOWING DECKS Deck Size 60" (152.4 cm) (Rear Discharge) 72" (182.9 cm) (Rear Discharge)60" (152.4 cm) 72" (182.9 cm) 72" (182.9 cm) 72" (182.9 cm) (Rear Discharge) 96" (243.8 cm) (Rear Discharge) 96" (243.8 cm) (Rear Discharge) 144" (365.7 cm) (Rear Discharge) Cutting Deck 7-Gauge TURBO FORCE® Bullnose Bumper Standard Deck Depth 5.5" (14.0 cm) Adjustable Discharge Baffle N/A Standard N/A Rubber Discharge Chute N/A Standard N/A Deck Lift Design Hydraulic with Rocker Switch Spindle Housings 9" (22.9 cm) Diameter Cast Aluminum 1" (2.5 cm) Heavy-Duty Spindle Shaft Standard Spindle Bearings Maintenance-Free Cutting Height 1.0" – 5.5" (2.5 – 14.0 cm) Blades 3 blades at 20.5" length 4 blades at 24.5" length 6 blades at 24.5" length Blade Tip Speed 18,200+ ft/min 18,500+ ft/min 18,100+ ft/min 18,500+ ft/min Shaft Drive Standard Anti-Scalp Rollers 4 Standard, 2 Side Skids 6 Standard 4 Standard, 2 Side Skids 13 Standard 13 Standard 13 Standard FEATURES Steering Controls 1-5/8" (4.1 cm) Diameter Grips; Adjustable, Dampened Operator Seat Deluxe Suspension (Iso-Mount, Flip-Up) Armrests Standard Seat Suspension System Standard Folding ROPS Standard Cooling Fans N/A Standard Storage Compartment Standard Floor Pan Flip-Up, Iso-Mount WEIGHTS AND MEASUREMENTS Weight 1,957 lbs.887.7 kg 1,964 lbs.890.9 kg 1,987 lbs.901.3 kg 2,047 lbs.928.5 kg 2,067 lbs.937.5 kg 2,143 lbs.972 kg 2,650 lbs.1,202 kg 2,584 lbs.1,172 kg 3,270 lbs.1,483 kg ROPS Height (Folded)51"129.5 cm 51"129.5 cm 51"129.5 cm 51"129.5 cm 51"129.5 cm 51"129.5 cm 51"129.5 cm 51"129.5 cm 51"129.5 cm ROPS Height (Upright)71.8"182.4 cm 71.8"182.4 cm 71.8"182.4 cm 71.8"182.4 cm 71.8"182.4 cm 71.8"182.4 cm 71.8"182.4 cm 71.8"182.4 cm 71.8"182.4 cm Deck Width 66.3"186.4 cm 78.3"198.9 cm 61.4"156.0 cm 73.4"186.4 cm 73.6"186.9 cm 78.3"198.9 cm 102.3"259.8 cm 102.3"259.8 cm 144.9"368.1 cm Deck Width - Wings Up N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 73"185.4 cm 73"185.4 cm 83"210.8 cm Deflector Width N/A N/A N/A N/A 72.8"184.9 cm 84.9"215.6 cm 87.6"222.5 cm N/A N/A N/A N/A N/A N/A N/A N/A Length 96.48"245.1 cm 100.68"255.7 cm 99.68"245.1 cm 99.6"253.0 cm 99.68"245.1 cm 100.68"255.7 cm 97.38"247.3 cm 97.38"247.3 cm 101.3"257.3 cm * The gross horsepower of these diesel engines was laboratory rated at 3600 rpm by the engine manufacturer in accordance with SAE J1940 or SAE J1995. As configured to meet safety, emission and operating requirements, the actual engine horsepower on these mowers will be significantly lower. †CARB compliant model or model available. NEW = Step Up Feature TO :M ayor, Councilmembers and C ity A dminis trator F R O M :J ohn Pow ell, P ublic Works D irector/C ity Engineer S U B J EC T:A uthoriz e a P rofessional S ervices A greement for the 2023 Comprehensive Water and Comprehensive S anitary S ew er P lan Updates - P ublic Works DATE:M arch 6, 2023 I N T R O D U C TI O N Community D evelopment is in the process of iden*fying a qualified cons ultant to iden*fy a community vision, and update the land use and transporta*on components of the 2040 C omprehens ive P lan. A n extens ion of the land us e plan update w ill be the update of the C ity C omprehens ive Water P lan and Comprehensive S anitary S ew er P lan. D I S C U S S I O N O n February 21, 2023, the C ity C ouncil approved the C ons ultant Pool for 2023-2027. A dvanced Engineering and Environmental S ervices (A E2 S ) is one of the firms in the cons ultant pool and has prepared the a6ached scope and budget bas ed on mee*ngs and discussions with C ity staff regarding comprehens ive w ater and s anitary s ewer planning needs. The scope includes the follow ing major tas ks: 1. M odel I mport & A c*va*on 2. Water S ys tem Evalua*on 3. S anitary S ew er S ystem Evalua*on 4. C os t Es *mate & D ocumenta*on 5. F low A lloca*on 6. Water M odel U pdate 7. F ield Tes*ng & Calibra*on 8. Water D is tribu*on S ystem A nalysis 9. Water D is tribu*on S ystem Report & C I P 10. S anitary S ew er Model Update 11. S anitary S ew er A nalys is Tasks 1 through 4 w ill address a poten*al development at the corner wes t of P ilot Knob Road and north of C S A H 50. A E2 S will as s ess the impact of this development on the exis*ng water and sew er s ystem plans. Tasks 5 through 11 w ill address upda*ng and calibra*ng the exis *ng w ater distribu*on and s anitary s ewer models and comprehens ive planning. The a6ached P rofessional S ervices A greement (P S A ) uses the format provided by the C ity A6orney, w hich w as als o included in the s olicita*on for pool firms. B U D G E T I M PA C T The total es*mated not to exceed fee for this work is $99,300; to be funded using a combina*on of Water U*lity, S anitary S ew er U*lity, and A R PA funds . A C T I O N R EQ U E S T E D A pprove a P rofessional S ervices A greement w ith A E2 S for the 2023 Comprehensive Water and Comprehensive S anitary S ew er P lan Updates and A uthorize the M ayor and City A dministrator to execute s ame. AT TA C H M E N TS : Type D escrip*on Contract A E2 S 2023 C omp Water and S ewer P lan U pdate P S A 030623 224345v1 PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement (“Agreement”) is made this 6th day of March, 2023, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation, whose business address is 430 3rd St, Farmington, MN 55024 (hereinafter "City") and Advanced Engineering and Environmental Services (AE2S), a Limited Liability Company, whose business address is 6901 East Fish Lake Rd, Suite 184, Maple Grove, MN 55369 (hereinafter "Engineer"). PRELIMINARY STATEMENT The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Engineer for engineering services, hereinafter referred to as the "Work", and as outlined on Exhibit “A” attached hereto. IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Engineer to furnish the services set forth on the attached Exhibit “A”. The Engineer agrees to perform the services. Engineer shall provide all personnel, supervision, services, materials, tools, equipment and supplies and do all things necessary and ancillary thereto specified on Exhibit “A”. The Work to be performed under this Agreement shall be done under the review of a professional engineer licensed in the State of Minnesota, who shall attest that the Work will be performed in compliance with all applicable codes and engineering standards. The Work shall be performed in accordance with the Contract Documents, which includes this Agreement and the attached Exhibits: Exhibit “A” – Scope of Services, Exhibit “B” – Schedule of Payment and Fee Schedule. In the event any ambiguity or conflict between the Contract Documents listed above, the order of precedence shall be the following order: (i) this Agreement; (ii) Exhibit “A”, (iii) Exhibit “B”. 2. REPRESENTATIVES. City has designated John Powell, Public Works Director/City Engineer (the “City Representative”), and the Engineer has designated Nancy Zeigler, Senior Project Manager (the “Engineer Representative”). The City Representative and the Engineer Representative shall be available as often as is reasonably necessary for reviewing the Services and Work to be performed. 3. COMPENSATION FOR SERVICES. Engineer shall be paid by the City for the services described in Exhibit “A” on an hourly basis in accordance with the attached fee schedule, Exhibit “B”, but not to exceed $99,300 inclusive of taxes and reimbursable costs. A. Any changes in the scope of the Work which may result in an increase to the compensation due the Engineer shall require prior written approval by the 224345v1 authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. B. Special Consultants may be utilized by the Engineer when required by the complex or specialized nature of the Project and when authorized in writing by the City. 4. COMPLETION DATE/TERM. The Engineer must complete the Services by May 6, 2023 (Tasks 1-4) and November 30, 2023 (Tasks 5-11). This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 5. OWNERSHIP OF DOCUMENTS. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement (“Information”) shall become the property of the City, but Engineer may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Engineer also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement does not relieve any liability on the part of the Engineer, but any use of the Information by the City or the Engineer beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Engineer shall abide by all statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules, and regulations pertaining to the Services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. Engineer’s books, records, documents, and accounting procedures and practices related to services provided to the City are subject to examination by the legislative auditor or the state auditor, as appropriate, for a minimum of six years. 7. STANDARD OF CARE. Engineer shall exercise the same degrees of care, skill, and diligence in the performance of the Services as is ordinarily possessed and exercised by a professional engineer under similar circumstances. Engineer shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Engineer’s breach of this standard of care. Engineer shall put forth reasonable efforts to complete its duties in a timely manner. Engineer shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Engineer shall be responsible for costs, delays, or damages arising from unreasonable delays in the performance of its duties. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Engineer’s services. 8. INDEMNIFICATION. The Engineer shall defend, indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all judgments, claims, damages, demands, actions, causes of action, including costs and attorney's fees paid or incurred resulting from any breach of this Agreement by Engineer, its agents, contractors and employees, or any 224345v1 negligent or intentional act or omission performed, taken or not performed or taken by Engineer, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Engineer harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents, or employees. 9. INSURANCE. a. General Liability. Prior to starting the Work, Engineer shall procure, maintain, and pay for such insurance as will protect against claims or loss which may arise out of operations by Engineer or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Engineer shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General Liability $2,000,000 property damage and bodily injury per occurrence $2,000,000 general aggregate Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Commercial General Liability requirements may be met through a combination of umbrella or excess liability insurance. The City shall be named as an additional insured on the general liability and umbrella policies. c. Professional Liability Insurance. In addition to the coverages listed above, Engineer shall maintain a professional liability insurance policy in the amount of $2,000,000. Said policy need not name the City as an additional insured. 224345v1 d. Engineer shall maintain “stop gap” coverage if Engineer obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e. All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Farmington” as an additional insured. f. All policies, except the Professional Liability Policy, shall apply on a “per project” basis. g. All polices shall contain a waiver of subrogation in favor of the City. h. All policies, except for the Worker’s Compensation Policy and the Professional Liability Policy, shall be primary and non-contributory. i. All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Engineer under this Agreement. j. Engineer agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work. k. It shall be Engineer’s responsibility to pay any retention or deductible for the coverages required herein. l. The Engineer’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days advanced written notice to the City. m. Engineer shall maintain in effect all insurance coverages required under this Paragraph at Engineer’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing and all insurance policies shall be on ISO forms acceptable to the City. n. A copy of the Engineer’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Engineer’s Work. Upon request a copy of the Engineer’s insurance declaration page, rider and/or endorsement, as applicable shall be provided. Such documents evidencing insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Engineer has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, rider, endorsement, certificates, or other evidence of insurance, or to advise Engineer of any deficiencies in such documents and 224345v1 receipt thereof shall not relieve Engineer from, nor be deemed a waiver of, City’s right to enforce the terms of Engineer’s obligations hereunder. City reserves the right to examine any policy provided for under this Agreement. o. Effect of Engineer’s Failure to Provide Insurance. If Engineer fails to provide the specified insurance, then Engineer will defend, indemnify, and hold harmless the City, the City's officials, agents, and employees from any loss, claim, liability, and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Engineer, its subcontractors, agents, employees or delegates. Engineer agrees that this indemnity shall be construed and applied in favor of indemnification. Engineer also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity in section p, the City may require Engineer to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Engineer's insurance company. Engineer will take the action required by the City within fifteen (15) days of receiving notice from the City. 10. INDEPENDENT CONTRACTOR. The City hereby retains the Engineer as an independent contractor upon the terms and conditions set forth in this Agreement. The Engineer is not an employee of the City and is free to contract with other entities as provided herein. Engineer shall be responsible for selecting the means and methods of performing the work. Engineer shall furnish any and all supplies, equipment, and incidentals necessary for Engineer's performance under this Agreement. City and Engineer agree that Engineer shall not at any time or in any manner represent that Engineer or any of Engineer's agents or employees are in any manner agents or employees of the City. Engineer shall be exclusively responsible under this Agreement for Engineer's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11. SUBCONTRACTORS. Engineer shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Engineer shall comply with Minnesota Statute § 471.425. Engineer must pay subcontractor for all undisputed 224345v1 services provided by subcontractor within ten (10) days of Engineer’s receipt of payment from City. Engineer must pay interest of 1.5 percent per month or any part of a month to subcontractor on any undisputed amount not paid on time to subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. 12. ASSIGNMENT AND THIRD PARTIES. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the City and Engineer, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the City and Engineer and not for the benefit of any other party. 13. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 14. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 15. CONTROLLING LAW AND VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. All proceedings related to this contract shall be venued in the Dakota County District Court. 16. COPYRIGHT. Engineer shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings, or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 17. RECORDS. The Engineer shall maintain complete and accurate records of time and expense involved in the performance of services. 18. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Engineer must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by the Engineer pursuant to this Agreement. Engineer is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Engineer receives a request to release data, Engineer must immediately notify City. City will give Engineer instructions concerning the release of the data to the requesting party before the data is released. Engineer agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Engineer’s officers’, agents’, partners’, employees’, volunteers’, assignees’, or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 224345v1 19. TERMINATION. This Agreement may be terminated by City on thirty (30) days’ written notice delivered to Engineer at the address on file with the City. Upon termination under this provision if there is no fault of the Engineer, the Engineer shall be paid for services rendered and reimbursable expenses until the effective date of termination. If the City terminates the Agreement because the Engineer has failed to perform in accordance with this Agreement, no further payment shall be made to the Engineer, and the City may retain another engineer to undertake or complete the work identified in Paragraph 1. 20. NON-DISCRIMINATION. During the performance of this Agreement, the Engineer shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Engineer shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Engineer shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Engineer further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 21. SURVIVAL. All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. 22. SERVICES NOT PROVIDED FOR. Claims for services furnished by the Engineer not specifically provided for herein shall not be honored by the City. 23. SEVERABILITY. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 24. CONFLICTS. No officer or salaried employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 25. NOTICES. Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, by facsimile, by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt. 26. WAIVER. A party’s non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. 224345v1 27. COUNTERPARTS. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. Dated: March 6, 2023 CITY: CITY OF FARMINGTON By: Joshua Hoyt Mayor By: Lynn Gorski City Administrator Dated:__________________, 20___ ENGINEER: By: _____________________________ [print name] Its __________________________ [title] 224345v1 EXHIBIT “A” SCOPE OF SERVICES March 2, 2023 City of Farmington Mr. John Powell PE Public Works Director/City Engineer 430 Third St. Farmington, MN 55024 Re: Scope of Work Comprehensive Plan Water & Sewer Modeling Update and Analysis Dear Mr. Powell: Advanced Engineering and Environmental Services, LLC (AE2S) proposes to render professional engineering services (Assignment) to City of Farmington (CLIENT) pursuant to the Engineering Consulting Agreement between the City of Farmington and AE2S dated March 6, 2023. Scope of Basic Services The comprehensive plan water and sewer modeling update and analysis will be completed with the following tasks. Task 1 Utilize existing water & sewer model data to rebuild models. · Import water model provided by City. · Perform high level review of existing and future scenarios in water model. · Import shapefiles provided by City to construct sewer model. · Acquire lift station pumping data to input into sewer model. · Perform high level review of existing and future scenarios in sewer model. · Current model limitations appear to include: o Water Distribution Model  Model is only set up for steady state simulation.  Generic demand distribution (not calibrated to actual demand locations). o Sanitary Sewer Model  Only a shapefile with attribute data was provided. · This can be used to construct a model.  Appears to use a generic peaking curve rather than empirical data.  Generic load distribution (not calibrated to actual loading locations).  Pipe material does not appear to be considered in capacity calculations. City of Farmington Page 2 of 6 Task 2 Evaluate water system impact of potential development · Review development’s water demand available from City and impact of current and future water system: o Water supply wells – estimate additional number of wells needed beyond comprehensive plan. o Water storage – estimate additional storage needed beyond comprehensive plan. · Incorporate increased water demand and additional wells and storage into the existing model. · Run model scenarios to evaluate trunk main headloss, average pressure, and available fire flow to determine the need for watermain adjustment. (Additional watermain and potential increased sizes.) · Review results and preliminary recommendations with city staff. Task 3 Evaluate sanitary sewer impact of potential development · Review development’s sanitary flow data available from City · Run model scenarios to evaluate the remaining capacity of sewer trunk sewer mains and lift stations with additional flow from the development. Trunk sewer mains are considered to be 10-inch diameter or larger. · Add or upsize sewer mains and lift stations to address deficiencies. · Contact MCES to confirm previous discussions and pre-treatment thresholds that would drive pre-treatment. · Review results and preliminary recommendations with city staff. Task 4 Cost Estimating & Documentation · Provide planning level opinions of probable cost for recommended improvements. · Summarize findings and recommendations in a Technical Memorandum Task 5 Reallocate model flows based on metered data · Obtain billing record information for individual meters · Link billing records with GIS based addresses to mapped meters · Review SCADA and master meter data to determine flow totals · Verify large flow users are properly located within model · Allocate demands from mapped billing records into water distribution model based on summer water usage · Allocate loads from mapped billing records into sanitary sewer model based on winter water usage Task 6 Water Distribution Model Update · Update GIS pipe network with recent construction · Develop model facilities · Develop diurnal peaking pattern City of Farmington Page 3 of 6 Task 7 Field Testing and Calibration · Field data collection plan · Fire flow testing (25 tests) · EPS pressure monitoring (12 locations) · Fire flow calibration · EPS calibration · Review meeting (virtual) Task 8 Water Distribution System Analysis · Develop EPS scenarios · System analysis for pressure, water main capacity, system storage, available fire flow, and controls and operations. · Analyze system improvements · Review meeting (virtual) Task 9 Water Distribution Report & CIP Development · Draft Report & CIP · Draft Review Meeting (virtual) · Final Report & CIP Task 10 Sanitary Sewer Model Update · Obtain GIS data of later sewer mains and recent construction · Review and cleanup of GIS data and coordination with the City · Obtain as-built data for pipe materials · Input pipe materials into the sewer model · Verify lift station and forcemain setup and characteristics · Model review gravity sewer data · Complete development of model using InfoSewer by Innovyze Task 11 Sanitary Sewer System Analysis · Setup analysis scenarios for existing system · Capacity analysis (percent remaining) of the existing system to determine remaining capacity & choke points · Setup analysis scenarios for future system with new development · Evaluate remaining capacity of existing lift stations · Develop a summary technical memorandum based on system analysis · Meeting to Review Analysis City of Farmington Page 4 of 6 Tasks 1 through 4 will address a potential high-water user interested in a development at the corner west of Pilot Knob Road and north of CSAH 50. The city would like AE2S to assess the impact of this development on their water and sewer systems using the existing water and sewer models. Tasks 5 through 11 will address updating and calibrating the existing water distribution and sanitary sewer models. Additional Services Services resulting from significant changes in the general scope, extent, or character of the Assignment are not included as a part of the Scope of Basic Services. If authorized in writing by the CLIENT, AE2S will provide services beyond the scope of this Scope of Work on an hourly basis in accordance with the current Hourly Fee Schedule on file with the Client. CLIENT’S Responsibilities CLIENT shall do the following in a timely manner, so as not to delay the services of AE2S: 1. Designate a person to act as CLIENT’s representative with respect to the services to be rendered under this Agreement. Such person shall have authority to transmit instructions, receive information, and interpret and define CLIENT’s policies and decisions with respect to services for the Assignment. 2. Provide relevant information regarding requirements for the Assignment. AE2S shall be entitled to use and rely upon all information provided by CLIENT or others in performing AE2S’s services under this Agreement. 3. Provide access to the relevant site sufficient for AE2S to perform its services under this Agreement. 4. CLIENT shall, so long as AE2S is not in default, promptly pay AE2S for such services as have been performed satisfactorily hereunder in accordance with the fee terms set forth herein. CLIENT shall bear all costs incident to compliance with its responsibilities pursuant to this section. Fees AE2S shall render services under this Agreement on an hourly basis in accordance with our Hourly Fee Schedule and not to exceed basis. A summary of the estimated costs for the scope of services is as follows: City of Farmington Page 5 of 6 Water & Sewer Modeling Update and Analysis Tasks Fee 1. Model Import & Activation $4,700 2. Water System Evaluation $7,300 3. Sanitary Sewer System Evaluation $8,200 4. Cost Estimate & Documentation $6,400 5. Flow Allocation $13,000 6. Water Model Update $7,600 7. Field Testing & Calibration $18,900 8. Water Distribution System Analysis $8,500 9. Water Distribution System Report & CIP $9,500 10. Sanitary Sewer Model Update $5,300 11. Sanitary Sewer Analysis $9,900 Total $99,300 Performance Schedule AE2S shall use commercially reasonable efforts to complete Basic Services within a reasonable time period. Acceptance If this Scope of Work sets forth your understanding of our agreement, including the desired fees, please sign in the space provided and return a copy to AE2S. Thank you for the opportunity to assist in this project and we look forward to working with you. Sincerely, Nancy Zeigler Project Manager City of Farmington Page 6 of 6 AE2S CLIENT Accepted this _____ day of __________________________, 2023 By: _______________________________ By: ________________________________ Justin Klabo Name (Print): ________________________ Title: Operations Manager Title: ______________________________ 224345v1 EXHIBIT “B” SCHEDULE OF PAYMENT AND FEE SCHEDULE Farmington Comprehensive Plan Water & Sewer Modeling Update and Analysis AE2S Scope and Fee Development Staff Zeigler Voeller Puffe Lissick Mindermann Project Manager Lead Hydraulic Modeler Project Engineer Hydraulic Modeler GIS Specialist EIT Task #2023 Hourly Billing Rate $235 $190 $162 $168 $135 1 Model Import & Activation $4,700 0 2 20 0 8 30 $0 1.1 Import Water Model $324 2 2 1.2 High level review of water model $676 1 3 4 1.3 Construct sewer model from shapefile provided $2,700 10 8 18 1.4 High level review of sewer model $676 1 3 4 1.5 Acquire lift station pumping data from City to input into sewer model $324 2 2 2 Water System Evaluation - potential development $7,252 5 2 21 0 17 45 $0 2.1 Review potential development's water demand $559 1 2 3 2.2 Estimate impact on water supply wells $559 1 2 3 2.3 Estimate impact on water storage $829 1 2 2 5 2.4 Allocate increased water demand & additional wells and storage into model $1,188 4 4 8 2.5 Evaluate system operation and needed improvements $3,585 1 2 10 10 23 2.6 Review results with city staff (virtual)$532 1 1 1 3 3 Sanitary Sewer System Evaluation - potential development $8,205 4 2 25 0 21 52 $0 3.1 Review potential development's sewer flow $559 1 2 3 3.2 Allocate increased sewer flow into model $1,188 4 4 8 3.3 Evaluate remaining capacity of sewer trunk sewer mains and lift stations $1,836 8 4 12 3.4 Evaluate with system improvements $3,585 1 2 10 10 23 3.5 Contact MCES concerning pre-treatment requirment $505 1 2 3 3.6 Review results with city staff (virtual)$532 1 1 1 3 4 Cost Estimating and Documentation $6,421 4 0 13 0 25 42 $0 4.1 Water system improvements - cost estimate $1,639 1 2 8 11 4.2 Sanitary sewer system improvements - cost estimate $1,639 1 2 8 11 4.3 Develop a summary technical memorandum based on system analysis with figures $2,611 1 8 8 17 4.4 Meeting with city staff to review technical memorandum $532 1 1 1 3 5 Flow Allocation $13,057 1 0 40 4 42 87 $0 5.1 Obtain billing record information for individual meters $324 2 2 5.2 Link billing records with GIS based addresses to mapped meters $3,048 8 4 8 20 5.3 Review SCADA and master meter data to determine flow totals $4,339 1 12 16 29 5.4 Verify large flow users are properly located within model $594 2 2 4 5.5 Allocate demands from mapped billing records into water distribution model for average and peak months $2,376 8 8 16 5.6 Allocate loads from mapped billing records into sanitary sewer model based on winter water usage $2,376 8 8 16 6 Water Model Update $7,579 1 0 12 0 40 53 $0 6.1 Update GIS pipe network with recent construction $2,808 4 16 20 6.2 Develop model facilities $1,728 4 8 12 6.3 Develop diurnal peaking pattern $3,043 1 4 16 21 7 Field Testing and Calibration $18,872 1 4 16 0 102 123 $1,515 7.1 Field data collection plan $2,458 1 4 12 17 $300 7.2 Fire flow testing (25 tests)$4,968 4 32 36 $300 7.3 EPS pressure monitoring (12 locations)$1,404 2 8 10 $915 7.4 Fire flow calibration $3,754 1 2 24 27 7.5 EPS calibration $3,754 1 2 24 27 7.6 Review meeting (virtual)$1,019 1 1 2 2 6 8 Water Distribution System Analysis $8,505 1 8 10 0 38 57 $0 8.1 Develop EPS scenarios $892 1 1 4 6 8.2 System analysis for pressure, water main capacity, system storage, available fire flow, and controls and operations.$4,108 4 4 20 28 8.3 Analyze system improvements $1,594 1 2 8 11 8.4 Review meeting (virtual)$1,911 1 2 3 6 12 9 Water Distribution Report & CIP Development $9,546 2 4 18 0 40 64 $0 9.1 Draft Report & CIP $7,069 1 3 12 32 48 9.2 Draft Review Meeting (virtual)$1,019 1 1 2 2 6 9.3 Final Report & CIP $1,458 4 6 10 10 Sanitary Sewer Model Update $5,266 0 1 18 0 16 35 $0 10.1 Obtain GIS data of lateral sewer mains and recent construction $324 2 2 10.2 Review and cleanup of GIS data and coordination with the City $1,188 4 4 8 10.3 Obtain as-built data for pipe materials $594 2 2 4 10.4 Input pipe materials into the sewer model $594 2 2 4 10.5 Verify lift station and forcemain setup and characteristics $864 2 4 6 10.6 Model review gravity sewer data $1,188 4 4 8 10.7 Complete development of model using InfoSewer by Innovyze $514 1 2 3 11 Sanitary Sewer System Analysis $9,876 1 2 18 0 47 68 $0 11.1 Setup analysis scenarios for existing system $1,404 2 8 10 11.2 Capacity analysis (percent remaining) of the existing system to determine remaining capacity & choke points $1,728 4 8 12 11.3 Setup analysis scenarios for future system with new development $1,404 2 8 10 11.4 Evaluate remaining capacity of existing lift stations $432 1 2 3 11.5 Develop a summary technical memorandum based on system analysis $4,376 2 8 20 30 11.6 Meeting to Review Analysis $532 1 1 1 3 Total Fee $99,279 $4,700 $4,750 $34,182 $672 $53,460 $1,515 Hours Expenses TO :Mayor, C ouncilmembers and City A dministrator F R O M :Tony W ippler, P lanning M anager S U B J EC T:A dopt Resoluon - Vacang a Poron of S econd S treet - Community D evelopment DATE:March 6, 2023 I N T R O D U C TI O N Ten Nineteen D evelopment, L L C has peoned the city for the vacaon of a poron of S econd S treet. Per S econ 8-6-12 of the city code, a public hearing mus t be held by the City Council in order to vacate any public rights -of-w ay. D I S C U S S I O N A-ached, for the Council's consideraon, is a resoluon authoriz ing the vacaon of the poron of S econd S treet depicted and legally des cribed in Exhibit "A ". This poron of S econd S treet is propos ed to be purchased by the applicant and be converted to private parking for the redevelopment of the 310 3rd S treet site as a apartment complex. This poron of S econd S treet is not w ithin dedicated right-of-w ay, it is w ithin a metes and bounds parcel of record. H owever, being that the property has been uliz ed for roadw ay purposes for many years the C ity A-orney has advis ed that the roadway for S econd S treet from Elm S treet to the pedestrian walkway located south of the development site (as depicted and described in Exhibit "A ") be vacated in accordance with S tate S tatute. The P lanning Commission held a public hearing regarding the condional us e permit for the proposed redevelopment project on February 14, 2023. The C ommis s ion approved the condional use permit with a conngency that the poron of S econd S treet to be conveyed to the applicant be vacated. The s ite plan that was review ed at the February 14th P lanning Commission meeng is a-ached for your reference. B U D G E T I M PA C T N A A C T I O N R EQ U E S T E D A dopt the a-ached res oluon vacang the poron of S econd S treet right-of-w ay as depicted and legally described in Exhibit "A ". AT TA C H M E N TS : Type D escripon Resoluon Vacaon Res oluon Backup M aterial Exhibit "A " - D epicon and L egal D escripon Backup M aterial Redevelopment S ite P lan RESOLUTION NO. VACATING A PORTION OF SECOND STREET RIGHT-OF-WAY Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the council chambers of said City on the 6th day of March 2022 at 7:00 p.m. Members Present: Members Absent: Member and Member introduced and seconded the following: WHEREAS, the City of Farmington has received a request from Ten Nineteen Development, LLC to vacate a portion of existing right-of-way of Second Street as described on the attached Exhibit “A”: See attached sketch and legal description labeled Exhibit “A”; and WHEREAS, the portion of right-of-way identified in the attached sketch and legal description will be incorporated in the redevelopment of 310 Third Street ; and, WHEREAS, a public hearing was held on March 6, 2023 to consider the vacation of street right- of-way after proper publication and notification in accordance with Minn. Stat. §412.851, at which time public comment was heard thereon; and WHEREAS, it is determined that said portion of right-of-way is no longer necessary. NOW, THEREFORE, BE IT RESOLVED by City Council of Farmington: 1. The roadway right-of-way depicted, legally described and attached hereto as Exhibit A is hereby vacated. 2. The City Clerk is directed to file a certified copy of this resolution with the County Auditor and County Recorder in and for Dakota County, Minnesota. This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of March 2023. ___________________________ Mayor Attested to the _______ day of March 2023. ______________________ City Administrator SEAL 3R D S T R E E T ELM STREET (C.S.A.H. NO. 50) 2N D S T R E E T SO O L I N E R A I L R O A D SHEET NO. OF SHEETS REV. NO. DATE BY DESCRIPTION DESIGNED DRAWN CHECKED DATE: PROJECT NO: Engineers & Land Surveyors, Inc. SSOCIATES 9 West Division StreetBuffalo, MN 55313 (763)682-4727 Fax: (763)682-3522 www.ottoassociates.com FARMINGTON DOWNTOWN 1 4 EBERT CONSTRUCTION FARMINGTON, MN 22-0451 1-16-23 PRELIMINARY SITE PLAN N Feet 0 20 40 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Paul E. Otto License # 40062 Date: PAVEMENT SECTION CONCRETE SIDEWALK TO :Mayor, C ouncilmembers and City A dministrator F R O M :Peter G I lbertson, I T D irector S U B J EC T:H iaw atha Broadband Communicaons A greement - Park F iber and W ifi - I T DATE:March 6, 2023 I N T R O D U C TI O N H iaw atha Broadband Communicaons (H B C ) w ould like to enter into an agreement w ith the C ity of Farmington to provide at no cost, fiber internet to our parks, w ell houses and li. staons. I n addion, they w ill provide free W iF i at certain park locaons for park goers to enjoy. D I S C U S S I O N H iaw atha Broadband Communicaons recently was is s ued a Cable F ranchise w ith the C ity of Farmington to offer fiber telecommunicaons services throughout the city. H B C has offered a side agreement to run fiber to all city parks, w ell houses and li. staons. At specific park locaons, they w ill offer free W iF i s ervices to res idents while they enjoy their me at our city parks . This is not intended to reach homes near the parks, s o range w ill be limited to the park areas. I t w ill be the res pons ibility of the city to provide electricity and a pole to mount this equipment at each idenfied locaon. This fiber w ill also allow city staff to install cameras for added s ecurity for both res idents and city as s ets. H B C will build out each locaon as they progres s w ith their overall city buildout which will be broken up into phases and run from 2023 through 2025. City s taff w orked w ith our C ity A4orney to dra. this agreement. H B C review ed the a4ached agreement and are comfortable w ith the language proposed. A greement highlights They w ill provide 1 G bps s ervice to each locaon. Public internet and camera lines are segregated. Each gues t w ill receive a 5/5 M bps connecon. Covers exisng and future locaons . (parks , well hous es and li. s taons only) Cost per W iF i locaon for the city is $10 a month. Rates are review ed every 3 years or when addional bandw idth is requested. B U D G E T I M PA C T The fee for the W iF i will be $10 per park locaon per month. The city will pay for this ulizing franchis e fees received through H B C ’s franchise agreement with the city. A C T I O N R EQ U E S T E D A pproved a4ached agreement allow ing H iawatha Broadband C ommunicaons to run fiber to parks , well hous es and li. s taons along w ith providing W iF i access to park goers at s elect parks. AT TA C H M E N TS : Type D escripon Contract H B C & Farmington: Parks , Well H ous e and Li. S taon agreement TO :Mayor, C ouncilmembers and City A dministrator F R O M :Peter G ilberts on, I T D irector S U B J EC T:H iaw atha Broadband Communicaons L eas e A greement - Westview A cres C onduit - I T DATE:March 6, 2023 I N T R O D U C TI O N H iaw atha Broadband Communicaons (H B C ) w ould like to enter into a lease w ith the C ity of Farmington for usage of city owned conduit in the Westview A cres neighborhood. D I S C U S S I O N The C ity of Farmington owns empty conduit in the Westv iew A cres neighbor hood. The city ins talled this in 2 0 1 9 during a r oad cons trucon project to uliz e for potenal D akota Broadband iniaves in the future. H B C is s tarng a cityw ide ins tall of fiber opc lines to offer telecommunicaon s erv ices to busines s es and res idents s tarng in 2023 and has asked if we would be w illing to leas e this empty conduit to them to help s ave on costs for cons trucon and offer highs peed fiber internet s er vices to this neighborhood much quicker. This neighborhood is part of their first phas e. The ter m of this leas e would be for 20 y ears , H B C would hav e sole us e of this conduit and hand holes. I n exchange, H B C w ill be prov iding C ity H all a 10 G bps internet circuit to s hare between our facilies , 10 G bps of fiber interconnecvity betw een all C ity of Farmington facilies , exisng and futur e. L as tly, they w ould pr ovide a 10 G bps dedicated tr ans por t circuit to the Minnes ota Technology Center (511 building) w hich can then be directly connected to LO G I S . W ith this tr ans por t circuit, it is w orth emphas iz ing how it s trengthens our metropolitan netw orks and direct gov er nmental inter connects for the res ilience of communies , s pecifically, D akota County LO G I S members. S ome of the advantages of having this direct high-speed link are reduced dow nmes during localized disas ters , cos t savings on s hared applicaons and s ervices , and the ability to quickly deploy mutual aid oper aons . The H iaw atha inter connect fr om Far mington to dow ntow n Minneapolis would provide a 10x s peed increase to s har ed r es our ces at no addional cos t to Farmington, w hich can also s hare this access with neighboring cies across the D akota fiber opc network. Farmington will be se:ng the example for other cies on how to approach future oppor tunies with providers building in their communies. This leas e does not include parks , well hous es or li; s taons as those are part of a different agreement. City s taff worked w ith our C ity A<or ney to dra; this lease agreement for the for the Westv iew A cres conduit. H B C review ed and are comfortable with the language propos ed. B U D G E T I M PA C T N/A A C T I O N R EQ U E S T E D A pprove a<ached leas e granng H iaw atha Broadband Communicaons access to city ow ned conduit in the Westview A cres neighborhood. AT TA C H M E N TS : Type D escripon Contract Westview A cres L eas e A greement TO :Mayor, C ouncilmembers and City A dministrator F R O M :D eanna Kuennen, C ommunity D evelopment D irector S U B J EC T:2040 Comprehensive P lan U pdate - Recommenda!on - Community D evelopment DATE:March 6, 2023 I N T R O D U C TI O N I n J anuary a&er a thorough dis cus s ion, the City Council supported the s taff recommenda!on to reissue a Reques t for P roposals (R F P ) s eeking qualified cons ultants to update the 2040 Comprehensive P lan, to include a community vis ion proces s at the front end of the project. The community vis ion component w as an addi!on to the previous R F P, with the idea that the vision would serve as a founda!on for informing the comprehensive plan update. The R F P w as reissued, and the selec!on proces s has been underway. S taff w ill be presen!ng a recommenda!on on the selec!on of a preferred consultant. D I S C U S S I O N I n 2022 the city issued a R F P seeking qualified consultants to update the land us e and trans porta!on components of the 2040 C omprehens ive P lan. This ini!a!ve w as focused on the undeveloped land w ithin the city. At that !me the city received s everal propos als, but the process was put on hold. A &er a dis cus s ion in January with the City Council, s taff reached out to the consultants w ho had expres s ed interest in working w ith the city on the comprehensive plan project in 2022 and asked them to s ubmit a new propos al bas ed on the new project s cope. The new s cope included the addi!on of a community vision process at the front to ar!culate the community's vis ion. This community vision will then s erve as a founda!on to build a blueprint for future grow th by guiding and informing the comprehens ive plan update. Four cons ultant teams s ubmi7ed res pons es to the revised R F P. O f these four, tw o teams were invited to interview w ith City S taff. S taff had full confidence that each cons ultant was qualified in comprehens ive planning, so the interview s focus ed on the community vis ion component of the overall project. The cons ultants shared approaches , ideas, and implementa!on methods specific to the community visioning ac!vi!es, and discussed how they have as s is ted other en!!es with their community vision processes along w ith thos e outcomes. The two teams invited to interview w ere: H KG I W S B I nterviews took place on February 27 and M arch 3, 2023. S taff w ill provide a recommenda!on for the preferred cons ultant at the C ity C ouncil mee!ng. B U D G E T I M PA C T The C omprehens ive P lan Updates is being funded by A R PA dollars. A R PA dollars are available to fund the project - and the project has an es!mated overall cost of approximately $100,000. A C T I O N R EQ U E S T E D Bas ed on the recommenda!on, S taff s eeks authoriza!on to move forward with execu!ng a contract w ith the preferred consultant to assist the city with the community vis ion and comprehensive plan update. TO :M ayor, Councilmembers and C ity A dminis trator F R O M :Kellee O mlid, Parks and Recreaon D irector S U B J EC T:A pprove P rofessional S ervices A greement w ith H KG i to D evelop an U pdated M aster P lan for Rambling River Park – Parks and Recreaon DATE:M arch 6, 2023 I N T R O D U C TI O N The park mas ter plan for Rambling River Park was approved by city council in June 2009. The city uliz ed the services of H ois ington Koegler G roup, I nc. (H KG i) to develop this master plan. D I S C U S S I O N City council and the parks and recreaon commis s ion held a joint work ses s ion on November 30, 2022. The purpos e of the w ork s ession was for H KG i to present the key findings of the parks s ystem analys is and revis ed J im Bell Park and P res erve mas ter plan. S taff ’s recommendaon based on H KG i’s findings w as to focus on Rambling River Park and the trails through the park. The parks and recreaon commis s ion agreed the priority should be Rambling River Park and the trails. There was much discussion at the w ork s ession about removing, relocang, and adding amenies at Rambling River Park. Based on this dis cus s ion, the direcon from the w ork s ession was to update the master plan for Rambling River Park from the S chmitz-M aki A rena parking lot through the park up to D odge Middle S chool and east to Kuchera’s entrance. I n addion, the 2009 master plan is outdated and needs to be updated w ith s takeholder and community input to generate s upport for the project. City s taff met w ith D akota C ounty (county) s taff to dis cus s updang the park master plan for Rambling River Park and trails through the park. The county is interes ted in collaborang w ith the city on design improvements and evaluang the trail alignment. The county is als o interested in exploring Rambling River Park becoming a trailhead. S taff from the county review ed the dra; proposal from H KG i. They thought the s cope of the Rambling River Park master plan w as good as once the update is completed, the county might look at conducng a feas ibility study that prepares 30% design for trails through Rambling River Park connecng the North and S outh Creek G reenways. A=ached is the P rofessional S ervices A greement (P S A ) with H KG i which includes the propos al to update the master plan for Rambling River Park. The proposal includes stakeholder meengs , public input, and an open hous e at Rambling River Park. The master plan w ould include cost es mates and a phasing plan. P lease s ee the a=ached P S A for addional details on the proposed mas ter plan process. The parks and recreaon commission reviewed and provided input on the dra; master plan proposal from H KG i at their February 8, 2023 meeng. The commission unanimously approved and recommended city council approve updang the master plan for Rambling River Park. B U D G E T I M PA C T The cost for H KG i’s mas ter planning s ervices for Rambling River Park is a total not-to-exceed fee of $47,700. The cost of thes e professional s ervices H KG i w ill be providing to the city w ill be funded through the Park I mprovement F und. A C T I O N R EQ U E S T E D A pprove the a=ached professional s ervices agreement with H KG i to develop an updated master plan for Rambling River Park. AT TA C H M E N TS : Type D escripon Backup M aterial P rofes s ional S ervices A greement with H KG i 224345v1 PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement (“Agreement”) is made this ____ day of ____________, 2023, by and between the CITY OF FARMINGTON, a Minnesota municipal corporation, whose business address is 430 3rd St, Farmington, MN 55024 (hereinafter "City") and HOISINGTON KOEGLER GROUP, INC., a Minnesota corporation, whose business address is 800 Washington Ave. N. Suite 103, Minneapolis, MN 55041 (hereinafter "Landscape Architect"). PRELIMINARY STATEMENT The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Landscape Architect for Landscape Architecting services, hereinafter referred to as the "Work", and as outlined on Exhibit “A” attached hereto. IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Landscape Architect to furnish the services set forth on the attached Exhibit “A”. The Landscape Architect agrees to perform the services. Landscape Architect shall provide all personnel, supervision, services, materials, tools, equipment and supplies and do all things necessary and ancillary thereto specified on Exhibit “A”. The Work to be performed under this Agreement shall be done under the review of a professional Landscape Architect licensed in the State of Minnesota, who shall attest that the Work will be performed in compliance with all applicable codes and Landscape Architecting standards. The Work shall be performed in accordance with the Contract Documents, which includes this Agreement and the attached Exhibits: Exhibit “A” – Scope of Services, Exhibit “B” – Schedule of Payment and Fee Schedule. In the event any ambiguity or conflict between the Contract Documents listed above, the order of precedence shall be the following order: (i) this Agreement; (ii) Exhibit “A”, (iii) Exhibit “B”. 2. REPRESENTATIVES. City has designated Kellee Omlid, Parks and Recreation Director, (the “City Representative”), and the Landscape Architect has designated Gabrielle Grinde (the “Landscape Architect Representative”). The City Representative and the Landscape Architect Representative shall be available as often as is reasonably necessary for reviewing the Services and Work to be performed. 3. COMPENSATION FOR SERVICES. Landscape Architect shall be paid by the City for the services described in Exhibit “A” on an hourly basis in accordance with the attached fee schedule, Exhibit “B”, but not to exceed $47,700 inclusive of taxes and reimbursable costs. 224345v1 A. Any changes in the scope of the Work which may result in an increase to the compensation due the Landscape Architect shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. B. Special Consultants may be utilized by the Landscape Architect when required by the complex or specialized nature of the Project and when authorized in writing by the City. 4. COMPLETION DATE/TERM. The Landscape Architect must complete the Services by September 30, 2023. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 5. OWNERSHIP OF DOCUMENTS. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement (“Information”) shall become the property of the City, but Landscape Architect may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Landscape Architect also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement does not relieve any liability on the part of the Landscape Architect, but any use of the Information by the City or the Landscape Architect beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 6. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Landscape Architect shall abide by all statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules, and regulations pertaining to the Services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. Landscape Architect’s books, records, documents, and accounting procedures and practices related to services provided to the City are subject to examination by the legislative auditor or the state auditor, as appropriate, for a minimum of six years. 7. STANDARD OF CARE. Landscape Architect shall exercise the same degrees of care, skill, and diligence in the performance of the Services as is ordinarily possessed and exercised by a professional Landscape Architect under similar circumstances. Landscape Architect shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Landscape Architect’s breach of this standard of care. Landscape Architect shall put forth reasonable efforts to complete its duties in a timely manner. Landscape Architect shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Landscape Architect shall be responsible for costs, delays, or damages arising from unreasonable delays in the performance of its duties. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Landscape Architect’s services. 224345v1 8. INDEMNIFICATION. The Landscape Architect shall defend, indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all judgments, claims, damages, demands, actions, causes of action, including costs and attorney's fees paid or incurred resulting from any breach of this Agreement by Landscape Architect, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Landscape Architect, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Landscape Architect harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents, or employees. 9. INSURANCE. a. General Liability. Prior to starting the Work, Landscape Architect shall procure, maintain, and pay for such insurance as will protect against claims or loss which may arise out of operations by Landscape Architect or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Landscape Architect shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General Liability $2,000,000 property damage and bodily injury per occurrence $2,000,000 general aggregate Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Commercial General Liability requirements may be met through a combination of umbrella or excess liability insurance. The City shall be named as an additional insured on the general liability and umbrella policies. 224345v1 c. Professional Liability Insurance. In addition to the coverages listed above, Landscape Architect shall maintain a professional liability insurance policy in the amount of $2,000,000. Said policy need not name the City as an additional insured. d. Landscape Architect shall maintain “stop gap” coverage if Landscape Architect obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e. All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Farmington” as an additional insured. f. All policies, except the Professional Liability Policy, shall apply on a “per project” basis. g. All polices shall contain a waiver of subrogation in favor of the City. h. All policies, except for the Worker’s Compensation Policy and the Professional Liability Policy, shall be primary and non-contributory. i. All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Landscape Architect under this Agreement. j. Landscape Architect agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work. k. It shall be Landscape Architect’s responsibility to pay any retention or deductible for the coverages required herein. l. The Landscape Architect’s policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days advanced written notice to the City. m. Landscape Architect shall maintain in effect all insurance coverages required under this Paragraph at Landscape Architect’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing and all insurance policies shall be on ISO forms acceptable to the City. n. A copy of the Landscape Architect’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Landscape Architect’s Work. Upon request a copy of the Landscape Architect’s insurance declaration page, rider and/or endorsement, as applicable shall be provided. Such documents evidencing insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Landscape Architect 224345v1 has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, rider, endorsement, certificates, or other evidence of insurance, or to advise Landscape Architect of any deficiencies in such documents and receipt thereof shall not relieve Landscape Architect from, nor be deemed a waiver of, City’s right to enforce the terms of Landscape Architect’s obligations hereunder. City reserves the right to examine any policy provided for under this Agreement. o. Effect of Landscape Architect’s Failure to Provide Insurance. If Landscape Architect fails to provide the specified insurance, then Landscape Architect will defend, indemnify, and hold harmless the City, the City's officials, agents, and employees from any loss, claim, liability, and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Landscape Architect, its subcontractors, agents, employees or delegates. Landscape Architect agrees that this indemnity shall be construed and applied in favor of indemnification. Landscape Architect also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity in section p, the City may require Landscape Architect to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Landscape Architect's insurance company. Landscape Architect will take the action required by the City within fifteen (15) days of receiving notice from the City. 10. INDEPENDENT CONTRACTOR. The City hereby retains the Landscape Architect as an independent contractor upon the terms and conditions set forth in this Agreement. The Landscape Architect is not an employee of the City and is free to contract with other entities as provided herein. Landscape Architect shall be responsible for selecting the means and methods of performing the work. Landscape Architect shall furnish any and all supplies, equipment, and incidentals necessary for Landscape Architect's performance under this Agreement. City and Landscape Architect agree that Landscape Architect shall not at any time or in any manner represent that Landscape Architect or any of Landscape Architect's agents or employees are in any manner agents or employees of the City. Landscape Architect shall be exclusively responsible 224345v1 under this Agreement for Landscape Architect's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11. SUBCONTRACTORS. Landscape Architect shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Landscape Architect shall comply with Minnesota Statute § 471.425. Landscape Architect must pay subcontractor for all undisputed services provided by subcontractor within ten (10) days of Landscape Architect’s receipt of payment from City. Landscape Architect must pay interest of 1.5 percent per month or any part of a month to subcontractor on any undisputed amount not paid on time to subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. 12. ASSIGNMENT AND THIRD PARTIES. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the City and Landscape Architect, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the City and Landscape Architect and not for the benefit of any other party. 13. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 14. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 15. CONTROLLING LAW AND VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. All proceedings related to this contract shall be venued in the Dakota County District Court. 16. COPYRIGHT. Landscape Architect shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings, or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 17. RECORDS. The Landscape Architect shall maintain complete and accurate records of time and expense involved in the performance of services. 18. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Landscape Architect must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by the Landscape 224345v1 Architect pursuant to this Agreement. Landscape Architect is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Landscape Architect receives a request to release data, Landscape Architect must immediately notify City. City will give Landscape Architect instructions concerning the release of the data to the requesting party before the data is released. Landscape Architect agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Landscape Architect’s officers’, agents’, partners’, employees’, volunteers’, assignees’, or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 19. TERMINATION. This Agreement may be terminated by City on thirty (30) days’ written notice delivered to Landscape Architect at the address on file with the City. Upon termination under this provision if there is no fault of the Landscape Architect, the Landscape Architect shall be paid for services rendered and reimbursable expenses until the effective date of termination. If the City terminates the Agreement because the Landscape Architect has failed to perform in accordance with this Agreement, no further payment shall be made to the Landscape Architect, and the City may retain another Landscape Architect to undertake or complete the work identified in Paragraph 1. 20. NON-DISCRIMINATION. During the performance of this Agreement, the Landscape Architect shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Landscape Architect shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Landscape Architect shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Landscape Architect further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 21. SURVIVAL. All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. 22. SERVICES NOT PROVIDED FOR. Claims for services furnished by the Landscape Architect not specifically provided for herein shall not be honored by the City. 23. SEVERABILITY. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 224345v1 24. CONFLICTS. No officer or salaried employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 25. NOTICES. Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, by facsimile, by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt. 26. WAIVER. A party’s non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. 27. COUNTERPARTS. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. Dated: __________________, 20___ CITY: CITY OF FARMINGTON By: Joshua Hoyt Mayor By: Lynn Gorski City Administrator Dated:__________________, 20___ HOISINGTON KOEGLER GROUP INC.: By: _____________________________ [print name] Its __________________________ [title] City of Farmington – Rambling River Park Master Plan Proposal 1 Creating Places that Enrich People’s Lives February 24, 2023 Kellee Omlid Parks and Recreation Director City of Farmington 430 Third St. Farmington, MN 55024 RE: Rambling River Park Master Plan Proposal Dear Kellee, HKGi is pleased to submit the following design services proposal to develop an updated Master Plan for Rambling River Park. This proposal outlines a process that incorporates Dakota County input on regional greenway trails, as well as the input of park stakeholder user groups. It is envisioned that the process would begin in March, and the Master Plan will be completed by end of summer/early fall of 2023. We propose to accomplish the process with the following work plan: Work Plan 1] Project Kick Off and Organization (March) o Kick off meeting with city staff Review project scope and schedule Discuss draft public engagement plan Tour park and develop photo and map inventory Discuss issues and opportunities o Review relevant plans and other background documents Dakota County North Creek and South Creek Greenway Master Plans Farmington 2040 Comprehensive Plan Farmington Bike Ped Plan Veterans Memorial planning School District planning Exhibit A City of Farmington – Rambling River Park Master Plan Proposal 2 o Review Public Engagement Plan with city staff as outlined in this work plan. Confirm the identified types and desired number of engagement events and methods as part of finalizing the Public Engagement Plan. o Develop base maps and analysis maps  Incorporate City and County GIS data  Analyze the following datasets as available: park features, trails, roadways, parcels and ROW, adjacent land uses, land cover and vegetation, waterways, bridges and other infrastructure, topography and floodplain  Consider the following: park access points, trail access points, adjacent uses, planned improvements, operations and maintenance issues 2] Stakeholder Engagement (April-May) o Project Team meeting: City staff and consultants will meet to review and confirm the Public Engagement Plan and analysis maps o Online Survey: Develop survey in collaboration with city staff to ask city residents about existing use, issues, and potential improvements to Rambling River Park  Facilitate survey on Survey Monkey or Social Pinpoint  Summarize survey results and findings o Hold Stakeholder meetings (6 total):  Dakota County: discuss options for North Creek and South Creek regional trail alignments and trailhead features (including restrooms), review budget and timeline for park improvements  Review conceptual design solutions for correcting the low clearance issue at the bridge in the park.  Veterans group: discuss previous plans and ideas for a new park shelter and restroom, including potential locations, budget, and timeline  School District: discuss options for pickleball courts and other recreational facilities, park access, signage, and potential shared parking  Baseball and softball organizations: identify field utilization based on input and schedule history data  Skateboard community meeting 3] Develop Park Concept Plans (May-July) o Project Team meeting: Review input from Stakeholder meetings and brainstorm ideas for park concept plans o Develop up to 3 concept plans for Rambling River Park. Incorporate and consider: regional trail alignments, local trail access, trailhead facilities and amenities, general landscape and vegetation areas, shoreline enhancements, City of Farmington – Rambling River Park Master Plan Proposal 3 parking, shared uses, structures and shelters, athletic fields and facilities, play equipment, etc. o Present concepts to Park Commission: Review stakeholder input and draft concepts with Park Commission. Solicit input from Park Commission on direction for public engagement. o Open House: Host an open house meeting at Rambling River Park in the spring to solicit input from the general public and stakeholders regarding draft concept(s) and potential recommended park improvements. Potential to pair the open house with a simple online survey asking for feedback on the draft concepts. o Present summary of engagement findings to Park Commission 4] Develop Master Plan and Implementation Plan (July-August) o Project Team Meeting: review input from Park Commission and public input to determine if further stakeholder engagement is needed. Develop direction for preferred concept. o Develop Preferred Concept Plan  Solicit input via email from Dakota County o Develop Draft Master Plan document  Process overview  Summary of concepts  Summary of Engagement and Input  Preferred Concept  Implementation and Phasing Plan  Cost Estimate organized according to the Phasing Plan  Priority Projects aligned with funding and grant potential o Present Draft Master Plan to City Council o Develop Final Master Plan document o OPTIONAL TASK: Develop 3D digital renderings of the preferred concept master plan to provide stakeholders, elected officials, and future grant applications with enhanced illustrative graphics of the master plan ideas. Incorporate the renderings into the master plan document. City of Farmington – Rambling River Park Master Plan Proposal 4 Professional Fees The following is a summary of staff hours and costs related to the tasks in the work plan: Task Cost Project Kick Off and Organization $6,600 Stakeholder Engagement $10,500 Develop Park Concept Plans $14,800 Develop Master Plan and Implementation Plan $15,000 Reimbursable Expenses $800 Base Project $47,700 OPTIONAL TASK: Develop 3D Renderings $7,700 Total Project with Optional Task $55,400 We look forward to the opportunity of helping Farmington with this important community project. Please call or email Gabrielle if you have any additional questions or need additional information. She can be reached at gabrielle@hkgi.com or 608-852-3370. Sincerely, Paul Paige, PLA Gabrielle Grinde, PLA President Principal HKGi HKGi City of Farmington – Rambling River Park Master Plan Proposal 5 Staff Resumes City of Farmington – Rambling River Park Master Plan Proposal 6 City of Farmington – Rambling River Park Master Plan Proposal 7 City of Farmington – Rambling River Park Master Plan Proposal 8 City of Farmington – Rambling River Park Master Plan Proposal 9 Project Experience and Examples City of Farmington – Rambling River Park Master Plan Proposal 10 City of Farmington – Rambling River Park Master Plan Proposal 11 City of Farmington – Rambling River Park Master Plan Proposal 12 City of Farmington – Rambling River Park Master Plan Proposal 13 3D Visualization City of Farmington – Rambling River Park Master Plan Proposal 14 Pickleball Court Design City of Farmington – Rambling River Park Master Plan Proposal 15 Hutchinson Park Planning Cost for Services Task Principal in Charge Project Manager GIS Technician/ Planner Designer Graphic Designer Cost $285/hr $200/hr $90/hr $90/hr $90/hr Project Kick Off and Organization 4 14 12 17 0 $6,600 Stakeholder Engagement 1 35 8 28 0 $10,500 Develop Park Concept Plans 4 34 8 36 32 $14,800 Develop Master Plan and Implementation Plan 6 28 8 44 34 $15,000 Reimbursable Expenses $800 Base Project 15 111 36 125 66 $47,700 OPTIONAL TASK: Develop 3D Renderings 1 1 80 $7,700 Total Project with Optional Task $55,400 Exhibit B TO :Mayor, C ouncilmembers and City A dministrator F R O M :Lynn G orski, C ity A dminis trator S U B J EC T:2023/2024 C ity C ouncil P riories - A dminis traon DATE:March 6, 2023 I N T R O D U C TI O N The city council meets annually to s et priories for the upcoming year. D I S C U S S I O N O n February 6, 2023, the council and the leadership team met to dis cus s the 2023/2024 goals and priories for the City of Farmington. A )er hearing from each department about their priories for 2023/2024 and how they fit into the previous priories set by the city council, a discussion took place about the priories moving forw ard. The following priories w ere discussed and idenfied for 2023/2024: 1. Q uality Bus iness G rowth and Retenon 2. C ommunity Engagement 3. I nfras tructure S upport 4. Employee Engagement/Culture/Wellness B U D G E T I M PA C T N/A A C T I O N R EQ U E S T E D A s k any ques ons you have on the priories dis cus s ed and make any changes you would like to s ee. O nce the city council is comfortable, a moon should be made to approve the Farmington C ity C ouncil P riories for 2023/2024. AT TA C H M E N TS : Type D escripon Backup M aterial S trategic P lanning - P riories 2023/2024 02/06/2023 Strategic Planning Session 1. Quality Business Growth and Retention a. Enhance business activities. b. Positively position Farmington to welcome, support and attract development. c. Maintain and grow relationships. 2. Community Engagement a. Increase transparency in city government. b. Communicate effectively. c. Enhance outreach and create tools to encourage resident engagement. d. Be present and responsive. 3. Infrastructure Support a. Provide the highest level of core service delivery. b. Meet Industry standards for CIP. 4. Employee Engagement/Culture/Wellness a. Ensure all employees feel empowered, valued, and appreciated. b. Promote employee collaboration. c. Create a respectful and trusting work environment.