HomeMy WebLinkAbout03.06.23 Work Session Packet
Meeng Locaon:
Farmington C ity H all
430 T hird Street
Farmington, M N 55024
C I T Y C O U NC I L W O R K S E S S I O N M E E T I N G A G E N DA
M arch 6, 2023
5:00 PM
1.C A L L TO O R D E R
2.A P P R OV E A G E N DA
3.D I S C U S S I O N I T E M S
(a)A R PA - Farmington Parks W ifi and C ameras (45 M inutes)
(b)Emerald A s h Borer Update 2023 (45 M inutes)
(c)D iscuss the desire to revis it 10-6-29: C hickens on U rban Residen.al Lots (15 M inutes)
4.C I T Y C O U N C I L C O M M I T T E E U P DATE
5.C I T Y A D M I N I S TR ATO R U P DAT E
6.A D J O U R N
TO :Mayor, C ouncilmembers and City A dministrator
F R O M :Peter G ilberts on, I T D irector
S U B J EC T:A R PA - Farmington Parks W ifi and C ameras (45 M inutes)
DATE:March 6, 2023
I N T R O D U C TI O N
D iscuss using A R PA funds to run power and purchas e the neces s ary equipment to provide W iF i and
Cameras to s elect parks. This w ould be paired w ith an agreement w ith H iaw atha Broadband
Communica2ons (H B C ) w ho w ill ins tall fiber to thes e loca2ons at no cos t to the city and offer free W iF i
s ervices .
D I S C U S S I O N
City s taff w ould like to extend power to several of our city parks to provide park goers w ith free W iF i,
cameras to discourage vandalis m, and provide extra ligh2ng. Thes e items would be a5ached to a ins talled
pole at s elect parks. I n addi2on, cameras would be placed at well hous es and li6 s ta2ons .
H B C has agreed to do the heavy li6ing of running fiber to all parks, w ell house and li6 sta2on loca2ons
during their phased build out of the city to offer their fiber telecommunica2ons services to busines s es and
res idents. O riginally, city staff was s eeking a 50/50 s plit w ith D akota C ounty to run the fiber which quoted
out to $1.3 million dollars .
The reques t for A R PA funding for this project breaks dow n into 5 quotes, all of which are on the state
contract:
· Park Electrical and Poles
· Park Cameras
· Well H ous e and Li6 sta2on C ameras
· V ideo S erver U pgrade
· S torage U pgrade
Park Electrical and Poles
E P S would work with D akota Electric and X cel to bring electricity to each park loca2on requiring pow er.
They w ould then install a distribu2on box and pole with appropriate electrical circuits and op2onal
ligh2ng.
Q uote H ighlights :
P ull power and place a 100 A distribu2on panel on a pedes tal located on the park grounds.
I nstall a pole w ith concrete founda2on at a loca2on recommend by park s taff.
I nstall a circuit for pole ligh2ng and a circuit for pole equipment.
U2lity costs are es2mated and not factored into the quote. This covers the expens e to the u2lity
company for any addi2onal equipment they have to install to s upport this project. C ity staff has
accounted for this in the official asking number of A R PA funds .
Pole and light cost are es2mated and not factored into the quote. City s taff has accounted for this in
the official as king number of A R PA funds.
P ulling pow er into the parks opens further opportuni2es, s uch as addi2onal ligh2ng for s helters and
extens ions to other poles for addi2onal W iF i and camera coverage at larger parks or ballfields. For parks
w ith parking s pots , power for poten2al city operated E V charging s ta2ons .
Park C ameras
C ity Staff have had to address several cases of vandalism at our parks, graffi2 and damage to city park assets
primarily. Adding these cameras to the loca2ons will help act as a deterrent promo2ng a safe environment for
park goers and also help iden2fy individuals vandalizing.
Q uote H ighlights :
20 - 8 M P quad view cameras .
360 degrees of adjustable view range.
I ncludes all required moun2ng equipment and licenses .
City S taff w ill handle the installa2on.
S ince thes e cameras are located in residen2al areas , camera view s w ould only be aimed at park as s ets
ensuring residents their privacy.
Well H ouse and L i$ S ta%on Cameras
The safety of the city's water supply is vital to residents and encouraged by the Minnesota D epartment of
Health and American Water Works Associa2on. Adding cameras to these loca2ons would help foster that.
Q uote H ighlights :
11 - 2 M P dual view cameras .
I ncludes all required moun2ng equipment and licenses .
City S taff w ill handle the installa2on.
S ince some of thes e cameras are located in residen2al areas , camera view s w ould only be aimed at city
w ater as s ets ens uring res idents their privacy.
Video S erver Upgrade
T he city's current video server is end of life and needs to be upgraded to be able to handle the addi2onal
cameras.
Q uote H ighlights :
2 Recording servers - P rimary and Failover.
O ne server w ill manage up to 200 cameras .
Enough storage for 5 days w orth of video.
1 - V ideo P roces s ing A naly2cs s erver
I nstalla2on handled by P ro-tec
This w ill provide us with a new life cycle of video s ervers, also adding disas ter recovery capabili2es w hich
our exis 2ng s ystem lacks. P rimary w ould be at the police department and the failover at city hall.
S torage Upgrade
I n 2020, the C ity of Farmington added a new storage area network (S A N ) solu2on to handle data storage of all
of our servers. T his system has available storage slots for us to add more space and leverage adding video to
our exis2ng disaster recovery solu2on for data. T his quote is for adding drives to our C ity Hall and Police
D epartment S AN servers to retain our video content from the video servers.
Q uote H ighlights :
28 - 7.68 T B S S D drives
I nstalla2on handled by C ity S taff
Factoring in our current grow th of data, the addi2onal storage can be leveraged by both our virtual
s ervers and video s ervers ens uring the city can maintain a 6-month backup reten2on on s elect s ystems
for at leas t an en2re server life cycle of 5 years.
B U D G E T I M PA C T
City s taff are reques 2ng $522,281 of A R PA funds to pay for this project.
Breakdow n:
E lectrical and Poles - $281,584.47
E s2mated U 2lity C osts - $13,500.00
Es 2mated Poles and L igh2ng - $112,000.00
Park C ameras - $43,984.60
Well House C ameras - $17,676.56
Video Servers - $30,107.80
Storage upgrade for S A N - $23,427.32
A C T I O N R EQ U E S T E D
A s k any ques 2ons you may have for city s taff and approve at the regular city council mee2ng on
3/6/2023, sign the quotes and authorize the work to begin.
AT TA C H M E N TS :
Type D escrip2on
Contract 1. E P S - Electrical and Poles '23
Contract 2. P ro-Tec D esign - Park C ameras '23
Contract 3. P ro-Tec D esign - Well Cameras '23
Contract 4. P ro-Tec D esign - V ideo S erver '23
Contract 5. I nsight - S erver S torage '23
To:City of Farmington Bid valid until: 4/4/2023
Attn:Peter Gilbertson
Phone:651-478-0850 Bid completed by: Tim Engelen
Email:Pgilbertson@farmingtonmn.gov 612-366-5815
tim.engelen@electricalproduction.com
Re:Power Upgrades to the City of Farmington Parks rev.2-28-23
Location:Farmington, MN
Bid Acceptance:
This proposal is based on the provided documents:
"Pedestals. KMZ"
"20220615 Park Master Plans and Aerials"
*Note - Utility Costs Are Only Estimates And May Change.
- Utility Costs Are Not Included In This Proposal.
- Light poles are not included
Accepted (Signature)Title Date
Qty
#1 Daisy Knoll - 18640 Esquire Way (DEA)$16,742.60
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
*Estimated Utility Cost is $500.00-$1,000.00. Not included in this proposal and payment is by the owner.
#2 Dakota County Estates Park - 18220 Emerald Trl (DEA)$12,968.49
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
*Estimated Utility Cost is $5,500.00. Not included in this proposal and payment is by the owner.
The information contained in this bid and the attached documentation is binding upon acceptance of the bid.
Acceptance of the bid may occur through signing below and returning this page to EPS, Inc., or emailing
EPS, Inc. that you accept the bid. When accepting a bid, you agree to be bound by EPS, Inc.’s Terms and
Conditions. If you accept the bid on behalf of a third-party/company you work for, you also represent and
warrant you have authority to contractually bind the third-party/company. Any changes to an accepted bid
will be charged as an extra. Bid and performance bonds are not included in this proposal unless explicitly
noted.
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to new DEA Transformer location)
Provide and install a combination meter/main pedestal with a 100A distribution panel.
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
Base Bid: $281,584.47
Item Description
Bid Detail
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to existing DEA Transformer)
Provide and install a combination meter/main pedestal with a 100A distribution panel.
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
#3 Depot Way Arts Park - 150 Oak Street (Xcel)REMOVED $0.00
#4 Distad Park (North Creek) - 18200 Dunbury Ave (Xcel)$13,220.54
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
*Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner.
$7,565.01
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
#6 Evergreen Knoll Park - 626 Heritage Way (No Utility Require)$8,044.69
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in by PVC conduit
#7 Fair Hills Park - 19200 Estate Ave (DEA)$16,859.26
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
*Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner.
#8 Farmington Preserve Park - 19975 Embers Ave (DEA)$15,608.79
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
*Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner.
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to existing Xcel Transformer)
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
Provide and install a combination meter/main pedestal with a 100A distribution panel.
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
Provide and install 120V 20A branch circuit wiring from the warming shelter to the pole location. (1) circuit
for the pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
Provide and install a combination meter/main pedestal with a 100A distribution panel. (Need to adjust
pedestal location from KMZ)
Provide and install 120V 20A branch circuit wiring from the existing electrical panel outside the park
building to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted
equipment . Trenching Included.
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to existing DEA Transformer)
#5 Dodge Middle School Warming House - 4200 208th Street West (No Utility Require)
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to existing DEA Transformer)
Provide and install a combination meter/main pedestal with a 100A distribution panel.
#9 Feely Ball Field - 21250 Denmark Ave (DEA)$11,087.81
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
*Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner.
#10 Flagstaff Meadows - 20861 Flagstaff Ave (Xcel)$10,806.56
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
*Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner.
#11 Hill Dee Park - 5525 Upper 182nd Street (DEA)$16,014.93
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
*Estimated Utility Cost is $500.00-$1,000.00. Not included in this proposal and payment is by the owner.
#12 Hillview Park - 5970 183rd Street West (DEA)REMOVED $0.00
#13 Jim Bell Park - 4650 189th Street West (Xcel)$14,488.24
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
*Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner.
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to existing DEA Transformer)
Provide and install a combination meter/main pedestal with a 100A distribution panel.
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to existing Xcel pedestal)
Provide and install a combination meter/main pedestal with a 100A distribution panel.
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to existing DEA pedestal)
Provide and install a combination meter/main pedestal with a 100A distribution panel.
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to existing Xcel transformer)
Provide and install a combination meter/main pedestal with a 100A distribution panel.
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
#14 Lake Julia Park - 5105 187th St W (DEA)$16,335.49
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
*Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner.
#15 Marigold Park - 21195 Cameron Way (Xcel)REMOVED $0.00
#16 Meadowview Preserve- (DEA)$0.00
#17 Meadowview Park - 55197th Street West (DEA)$26,468.17
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
*Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner.
#18 Middle Creek Park - 20629 East Oak Drive (DEA)REMOVED $0.00
#19 Pine Knoll Park - 4950 203rd Street (DEA)$16,055.73
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
*Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner.
#20 Prairie Pine Park - 22291 Cambrian Way (Xcel)$13,519.02
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
*Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner.
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to existing DEA transformer)
Provide and install a combination meter/main pedestal with a 100A distribution panel.
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to existing DEA transformer)
Provide and install a combination meter/main pedestal with a 100A distribution panel.
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
No Price - Developed in 2024
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to existing DEA transformer)
Provide and install a combination meter/main pedestal with a 100A distribution panel.
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to existing DEA transformer)
Provide and install a combination meter/main pedestal with a 100A distribution panel.
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
#21 Prairie View Park - 1100 12th Street (Xcel)$10,974.59
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
#22 Rambling Rive Park - 17 Elm Street $4,869.51
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in by PVC conduit
REMOVED $0.00
REMOVED $0.00
#25 Sunny Hills Park - 19200 Clearwater Loop (Xcel)$16,841.49
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
*Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner.
#26 Tamarack Park - 895 Cantata Ave (Xcel)$19,037.12
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
*Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner.
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to a new Xcel transformer)
Provide and install a combination meter/main pedestal with a 100A distribution panel.
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
*Estimated Utility Cost is $3,000 - $6,000 range. The cost will be determined once contracts are initiated.
Xcel Costs are not included in this proposal and payment is by the owner.
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to existing transformer)
Provide and install a combination meter/main pedestal with a 100A distribution panel.
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
Provide and install a combination meter/main pedestal with a 100A distribution panel.
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to existing transformer)
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
Provide and install 120V 20A branch circuit wiring from the existing electrical panel at the park electrical
panel to the pole location. (1) circuit for the pole light fixture and (1) circuit for the pole mounted
equipment . Trenching Included.
#23 Sapphire Lake Neighborhood Park - Spruce
Street (Xcel)
#24 Silver Springs Park - 18900 English Ave
(DEA)
#27 Vermillion Commons (Xcel)$0.00
REMOVED $0.00
#29 Westview Park-50 Hickory Street (Xcel)$14,076.42
1
1
1 Provide and install a concrete base
2
1 Backfill all trenches and restore with grass seed
1 Provide an Electrical Permit
*All Service Feeds to be aluminum conductors
*All Branch Circuits to be copper conductors and installed in PVC conduit
*Estimated Utility Cost is $0. Not included in this proposal and payment is by the owner.
#30 Troy Hill Park - 19260 Everest Path (DEA)REMOVED $0.00
Light Pole Option-Add per site per each $5,600.00
1 Provide and install 2' concrete pole base
1 Provide and install a 20' steel light pole with a single head fixture
*Pole and Fixture price may vary upon selection
*Equipment installation is not included
Provide and install a 100A Single Phase Service fed from a new utility transformer. Trenching included.
(Install secondary to existing transformer)
No Price - Developed in 2024
Provide and install a combination meter/main pedestal with a 100A distribution panel.
Provide and install 120V 20A branch circuit wiring from the pedestal to the pole location. (1) circuit for the
pole light fixture and (1) circuit for the pole mounted equipment . Trenching Included.
#28 Vermillion Grove Park 19850 English Ave-
(DEA)
All information contained in this bid is proprietary and for the confidential use of the recipient listed above.
Duplication and/or dissemination of information contained herein is prohibited.
This bid is subject to EPS's Terms and Conditions that are attached.
Wiring of any new, existing or relocated equipment, fixtures or devices not specified in this proposal is Not Included unless listed.
Site Utility relocation costs are Not Included unless listed.
Utility company service and usage charges are not included unless listed.
Frost charges are not included unless listed.
Arc flash hazard analysis and labeling are not included unless listed.
Fault current coordination of overcurrent devices is not included unless listed.
Security, fire alarm, TV, sound, telephone, and data systems pathways/wiring are not included unless listed.
Prevailing wages, bond costs and/or special insurance coverage's are not included unless listed.
A two week notice prior to starting is required for scheduling of labor.
This bid is based on work to be performed during normal business hours unless listed.
Overtime hours are Not Included unless listed.
Concrete Pads are Not Included unless listed: Transformers, Generators, Housekeeping.
Roof Penetrations, jacks, boots or flashing is Not Included unless listed.
All conductors will be Aluminum unless listed.
Plan Review Costs are Not Included unless listed.
Job Site Requirements Provided By Others
On-Site Storage
Material Handler (Forklift)
Handling, Storage and Inventory of Owner Supplied Equipment, Materials or Fixtures is Not Included, unless listed.
IECC & ASHRAE energy codes are Not Included unless listed.
Patch/ Painting is Not Included unless listed.
Concrete/Asphalt removal and/or replacement is Not Included unless listed.
Warranty for Owner Supplied Equipment, Materials and Fixtures is Not Included unless listed.
Removal, disposal and recycling of materials, light fixtures, lamps, ballasts, etc. are Not Included unless
Fire Rated Fixture Housings are Not Included unless listed.
Not Responsible for handling or installation of Owner Supplied appliances unless listed.
Dumpsters
Portable Restrooms
Not Responsible for appliance cords of Owner Supplied appliances unless listed.
Parking Costs are Not Included unless listed.
No Contingency Moneys are included unless listed.
Parking
Bid Assumptions, Qualifications, and Exclusions:
Any changes to this bid will be charged as an extra.
Utility company construction costs (winter conditions, connection fees, upgrade fees, etc.) are Not Included unless listed.
Utility company raceways are Not Included, unless listed.
HVAC Control wiring and/or installation Not Included unless listed.
Remote Test Stations and Duct detector wiring and/or installation related to HVAC is Not Included unless
Temporary Power for Cranes is Not Included unless listed.
Temporary Power for Heaters is Not Included unless listed.
Temporary Power for subcontractor job trailers is Not Included unless listed.
Temporary Power for elevators is Not Included unless listed.
Generator plumbing, fuel connections and fueling are Not Included unless listed.
Date:04/04/2023
Bid Acceptance:
TERMS AND CONDITIONS
4. Indemnification. Customer shall indemnify and hold EPS harmless from and against claims, damages, losses
and expenses arising out of or resulting from performance of the Work to the extent that such claims, damage, loss,
or expenses are caused by the negligence or willful misconduct of Customer or anyone directly or indirectly
employed by Customer or anyone for whose acts Customer may be liable.
5. Miscellaneous Terms. Neither party shall assign its rights and obligations hereunder without the other’s prior
written consent, except that EPS may subcontract all or a portion of the Work without Customer’s consent. The
Agreement between the parties is intended to be interpreted and construed under and in accordance with the laws of
the State of Minnesota. The bid and these Terms and Conditions express all agreements between the parties
concerning the subject matter hereof and supersede all previous understandings relating hereto whether oral or
written. EPS does not agree to any modification of these terms unless such modification is agreed to, in writing, by
EPS’s President or CEO. Whenever possible, each provision of these Terms and Conditions shall be interpreted to
be effective and valid under applicable law, but, if any provision of these Terms and Conditions shall be held to be
prohibited or invalid under such applicable law, such provision shall be ineffective only to the extent of such
prohibition or invalidity, without invalidating the remainder of such provision or the remaining provisions of these
Terms and Conditions. The parties hereto consent to the exclusive jurisdiction and venue of any such court and
waive any argument that venue in such forums is not convenient. EPS shall be entitled to its attorneys’ fees in any
action required to enforce or interpret these Terms and Conditions including but not limited to actions resulting from
the Customer’s nonpayment. Customer hereby acknowledges receipt of any and all written notices required under
Minn. Stat. 514.011, including the following notice:
The information contained in this bid and the attached documentation is binding upon acceptance of the bid.
Acceptance of the bid may occur through signing below and returning this page to EPS, Inc., or emailing
EPS, Inc. that you accept the bid. When accepting a bid, you agree to be bound by EPS, Inc.’s Terms and
Conditions. If you accept the bid on behalf of a third-party/company you work for, you also represent and
warrant you have authority to contractually bind the third-party/company. Any changes to an accepted bid
will be charged as an extra. Bid and performance bonds are not included in this proposal unless explicitly
noted.
(a) Any person or company supplying labor or materials for this improvement to your property may file a lien
against your property if that person or company is not paid for the contributions.
(b) Under Minnesota law, you have the right to pay persons who supplied labor or materials for this
improvement directly and deduct this amount from our contract price, or withhold the amounts due them
from us until 120 days after completion of the improvement unless we give you a lien waiver signed by
persons who supplied any labor or material for the improvement and who gave you timely notice.
1. Payment. The making of final payment shall constitute a waiver of all claims by Customer known as of the date
such payment is made, except for those claims specifically preserved in writing as surviving the final payment.
CUSTOMER’S DAMAGES IN ANY CLAIM, ACTION OR SUIT AGAINST EPS SHALL NOT EXCEED THE
CONTRACT SUM, AND IN NO EVENT SHALL EPS BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL
DAMAGES RELATING TO THIS AGREEMENT OR THE PERFORMANCE OF THE WORK.
2. Changes in the Work. Customer may, without invalidating this Agreement, request changes in the Work within
the general scope of the contemplated project consisting of additions, deletions or other revisions to the Work. Such
changes in the Work shall be accomplished by a written Change Order. The Contract Sum and the Plans and
Specifications may be adjusted only by a written Change Order, and once signed by EPS and Customer constitutes
a binding modification to this Agreement. Unless otherwise agreed by the parties, any increase in the Contract Sum
associated with a Change Order shall be payable upon execution of the Change Order. Each change to the Plans
and Specifications, or Contract Sum shall be deemed a separate Change Order.
3. Concealed Conditions. Should unknown or concealed conditions differ materially from those understood to exist,
ordinarily encountered, or generally recognized as inherent in the Work contemplated by EPS, then the Contract
Sum shall be equitably adjusted by Change Order upon request by either party made in writing within thirty days after
the first observance of the condition. If additional work is required to correct the concealed condition, Customer shall
pay the additional costs involved.
Date:04/04/2023
This warranty has specific limitations and is not an insurance policy.
A. What does this Warranty cover?
Electrical Production Services, Inc. (dba, EPS) offers a One-Year limited warranty on labor
and materials supplied by EPS, with the exception of lamps and light bulbs which are
expressly excluded. EPS warrants that the labor and materials will be free from defects in
material or workmanship, under normal use during the warranty period.
B. What does this Warranty NOT cover?
Acts of God/Nature, abuse, neglect or any damage the customer has a right to recover against
another party (i.e. other workers, suppliers) or covered by homeowner’s/company insurance.
C. What we will do…
Replace or repair the covered defective materials and workmanship.
D. What must you do…
Keep this warranty, your invoice and contract in a safe place. Call EPS at (800) 594-9165
for warranty service within twenty-four (24) hours of discovery of any warranted defect to
notify EPS of the defect.
E. Other Conditions
1. EPS will not pay for any incidental or consequential damages, (for example, loss of
refrigerated foods, living/working expenses, loss to other property or person’s).
2. This warranty will be voided if someone other than EPS performs services on the work
covered by this warranty.
3. Your exclusive remedy for breach of this limited warranty is repair or replacement of
defective materials and workmanship.
4. All other warranties express or implied are expressly disclaimed.
Bid Acceptance:
One Year “LIMITED” Warranty
The information contained in this bid and the attached documentation is binding upon acceptance of the bid.
Acceptance of the bid may occur through signing below and returning this page to EPS, Inc., or emailing
EPS, Inc. that you accept the bid. When accepting a bid, you agree to be bound by EPS, Inc.’s Terms and
Conditions. If you accept the bid on behalf of a third-party/company you work for, you also represent and
warrant you have authority to contractually bind the third-party/company. Any changes to an accepted bid
will be charged as an extra. Bid and performance bonds are not included in this proposal unless explicitly
noted.
Proposal for
Direct Materials
Sold To:City of Farmington Ship To:City of Farmington
Peter Gilbertson Peter Gilbertson
19500 Municipal Drive
Farmington, MN 55024
United States
19500 Municipal Drive
Farmington, MN 55024
United States
Phone:Phone:
Fax:Fax:
Email:pgilbertson@farmingtonmn.gov Email:pgilbertson@farmingtonmn.gov
Park Camera Additions
The following proposal outlines the necessray items to provide a multi-sensor camera with the appropriate pendant
cap, arm bracket, and pole mount. W e will also provide an outdoor rated patch cable.
Milestone camera licenses, software support, and a Rapid Review license is included as well.
The project follows state contract S-813(5) guidelines.
Quote #Rep TermsDateQuote Valid For
PTDQ29526-03 Tim Ferrian Net 30 days02/22/23 30 days
Description Unit Price Ext. PriceLineQty
1 20 $0.00 $0.00MILESTONE 1-YEAR SOFTW ARE SUPPORT PMA, CORPORATE DEVICE
LICENSE
2 20 $303.60 $6,072.00MILESTONE XPROTECT CORPORATE DEVICE LICENSE
3 20 $156.00 $3,120.00DEVICE LICENSE, RAPIDREVIEW , 1 LICENSE PER MAC ADDRESS
4 20 $1,368.50 $27,370.008 MP MULTIDIRECTIONAL CAMERA 360 IR, REMOTE ZOOM & FOCUS AXIS
LIGHTFINDER, W DR
5 20 $177.11 $3,542.20DOME CAMERA W ALL MOUNT, INDOOR/OUTDOOR, 66 LB LOAD, 8.4" W IDTH
X 3.4" DEPTH X 6.5" HEIGHT, POW DER COATED ALUMINUM, W HITE
6 20 $88.11 $1,762.20PENDANT KIT FOR IP CAMERA,1.5-INCH NPS THREAD
7 20 $97.01 $1,940.20POLE MOUNT 65-165 mm
8 20 $8.90 $178.00SHIELDED OUTDOOR NETW ORK CABLE W ITH RUBBER GASKET, MALE RJ45
CONNECTORS, 5M
SubTotal $43,984.60
Est. Sales Tax $0.00
Total $43,984.60
5929 Baker Road - Suite #400 - Minnetonka, MN 55345
Phone: 763-553-1477 - Fax: 763-233-6855
solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 1
1 of 3
Statement of Work
1. PTD to provide the solution above.
Exclusions
1. Installation by others, proposal is for materials only.
Thank you again for giving me the opportunity to provide you with this information. If you should need any further
clarification or assistance, don't hesitate to contact me! To proceed with the proposal, please sign the Proposal
Acceptance portion of the proposal and return to me.
Tim Ferrian
5929 Baker Road, Suite 400
Minnetonka, MN 55345
Email tferrian@pro-tecdesign.com
Office (763) 231-8617
Cell (763) 370-7115
Fax (763) 233-6855
5929 Baker Road - Suite #400 - Minnetonka, MN 55345
Phone: 763-553-1477 - Fax: 763-233-6855
solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 2
2 of 3
PROPOSAL ACCEPTANCE
Park Camera Additions
City of Farmington
Peter Gilbertson
19500 Municipal Drive
Farmington, MN 55024
United States
City of Farmington
Printed Name and Title:
Signature:Date:
PO# / Reference # (optional):
Pro-Tec Design, Inc.
Tim Ferrian Senior Business DevelopmentPrinted Name and Title:
Signature:2/22/2023Date:
5929 Baker Road - Suite #400 - Minnetonka, MN 55345
Phone: 763-553-1477 - Fax: 763-233-6855
solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 3
3 of 3
Proposal for
Direct Materials
Sold To:City of Farmington Ship To:City of Farmington
Peter Gilbertson Peter Gilbertson
19500 Municipal Drive
Farmington, MN 55024
United States
19500 Municipal Drive
Farmington, MN 55024
United States
Phone:Phone:
Fax:Fax:
Email:pgilbertson@farmingtonmn.gov Email:pgilbertson@farmingtonmn.gov
Well & Tower Camera Additions
The following proposal outlines the necessray items to provide a dual sensor camera with the appropriate outdoor rated
patch cable.
Milestone camera licenses, software support, and a Rapid Review license is included as well.
The project follows state contract S-813(5) guidelines.
Quote #Rep TermsDateQuote Valid For
PTDQ31902 Tim Ferrian Net 30 days12/14/22 30 days
Description Unit Price Ext. PriceLineQty
1 11 $0.00 $0.00MILESTONE 1-YEAR SOFTW ARE SUPPORT PMA, CORPORATE DEVICE
LICENSE
2 11 $303.60 $3,339.60MILESTONE XPROTECT CORPORATE DEVICE LICENSE
3 22 $156.00 $3,432.00DEVICE LICENSE, RAPIDREVIEW , 1 LICENSE PER MAC ADDRESS
4 11 $982.46 $10,807.062x 2MP MULTI-DIRECTIONAL DOME CAMERA, DEEP LEARNING ANALYTICS,
LIGHTFINDER, FORENSIC-W DR, ZIPSTREAM
5 11 $8.90 $97.90SHIELDED OUTDOOR NETW ORK CABLE W ITH RUBBER GASKET, MALE RJ45
CONNECTORS, 5M
SubTotal $17,676.56
Est. Sales Tax $0.00
Total $17,676.56
5929 Baker Road - Suite #400 - Minnetonka, MN 55345
Phone: 763-553-1477 - Fax: 763-233-6855
solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 1
1 of 3
Statement of Work
1. PTD to provide the solution above.
Exclusions
1. Installation by others, proposal is for materials only.
Thank you again for giving me the opportunity to provide you with this information. If you should need any further
clarification or assistance, don't hesitate to contact me! To proceed with the proposal, please sign the Proposal
Acceptance portion of the proposal and return to me.
Tim Ferrian
5929 Baker Road, Suite 400
Minnetonka, MN 55345
Email tferrian@pro-tecdesign.com
Office (763) 231-8617
Cell (763) 370-7115
Fax (763) 233-6855
5929 Baker Road - Suite #400 - Minnetonka, MN 55345
Phone: 763-553-1477 - Fax: 763-233-6855
solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 2
2 of 3
PROPOSAL ACCEPTANCE
Well & Tower Camera Additions
City of Farmington
Peter Gilbertson
19500 Municipal Drive
Farmington, MN 55024
United States
City of Farmington
Printed Name and Title:
Signature:Date:
PO# / Reference # (optional):
Pro-Tec Design, Inc.
Tim Ferrian Senior Business DevelopmentPrinted Name and Title:
Signature:12/14/2022Date:
5929 Baker Road - Suite #400 - Minnetonka, MN 55345
Phone: 763-553-1477 - Fax: 763-233-6855
solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 3
3 of 3
Proposal
Sold To:City of Farmington Ship To:City of Farmington
Peter Gilbertson Peter Gilbertson
430 Third Street
Farmington, MN 55024
United States
430 Third Street
Farmington, MN 55024
United States
Phone:(651) 478-0850 Phone:(651) 478-0850
Fax:Fax:
Email:pgilbertson@farmingtonmn.gov Email:pgilbertson@farmingtonmn.gov
Milestone Server Addition
The following proposal outlines the necessary items for addition of 2 recording servers (primary and failover) designed
to handle 5 days worth of storage, but managing 200 cameras, 50 of which are 4 sensor cameras.
W e will also put in one analytics server.
It also includes a 1 year labor warranty from Pro-Tec.
Date Quote Valid For Quote #Rep Terms
01/19/23 30 days PTDQ32106-01 Tim Ferrian Net 30 days
Description Unit Price Ext. PriceLineQty
1 1 $5,445.78 $5,445.78Seneca 1U i9, 64GB, 480GB SSD,
8TB, RTX4000
2 2 $11,445.51 $22,891.02Recording Server
(3) 8TB SATA HDD
24TB Raw- 14TB Usable RAID 5
(2) 240GB M.2 SSD
W indows Server 2019 OS RAID 1
Milestone VMS Put on Desktop
BVA Accelerator Installed
5 Year NBD W arranty
BCD Branding
3 1 $26.00 $26.00MISC MATERIALS, CONNECTORS, ETC.
4 1 $135.00 $135.00SHIPPING
5 1 $80.00 $80.00ONE YEAR W ARRANTY
6 12 $102.00 $1,224.00STATE CONTRACT- INSTALLATION AND PROGRAMMING
7 3 $102.00 $306.00PROJECT MANAGMENT - SCHEDULE, MOBILIZE, AND QC
Total $30,107.80
5929 Baker Road - Suite #400 - Minnetonka, MN 55345
Phone: 763-553-1477 - Fax: 763-233-6855
solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 1
1 of 3
Statement of Work
1. PTD to provide and install the solution proposed.
2. PTD to provide a 1 year PTD labor warranty on proposed solution, but a 5 year hardware warranty from the manufacturer.
Exclusions
1. City of Farmington to provide network connectivity including PoE switches.
Thank you again for giving me the opportunity to provide you with this information. If you should need any further
clarification or assistance, don't hesitate to contact me! To proceed with the proposal, please sign the Proposal
Acceptance portion of the proposal and return to me.
Tim Ferrian
5929 Baker Road, Suite 400
Minnetonka, MN 55345
Email tferrian@pro-tecdesign.com
Office (763) 231-8617
Cell (763) 370-7115
Fax (763) 233-6855
5929 Baker Road - Suite #400 - Minnetonka, MN 55345
Phone: 763-553-1477 - Fax: 763-233-6855
solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 2
2 of 3
PROPOSAL ACCEPTANCE
Milestone Server Addition
PTDQ32106-01 1/19/2023
City of Farmington
Peter Gilbertson
430 Third Street
Farmington, MN 55024
United States
City of Farmington
Printed Name and Title:
Signature:Date:
PO# / Reference # (optional):
Pro-Tec Design, Inc.
Printed Name and Title:Tim Ferrian Senior Business Development Manager
Signature:1/19/2023Date:
5929 Baker Road - Suite #400 - Minnetonka, MN 55345
Phone: 763-553-1477 - Fax: 763-233-6855
solutions@pro-tecdesign.com - www.pro-tecdesign.com Page 3
3 of 3
HTTP://WWW.INSIGHT.COM
Page 1 of 2INSIGHT PUBLIC SECTOR SLED
2701 E INSIGHT WAY
CHANDLER AZ 85286-1930
Tel: 800-467-4448
SOLD-TO PARTY 10014091
LOGIS
5750 DULUTH ST
GOLDEN VALLEY MN 55422-4036
SHIP-TO
LOGIS
5750 DULUTH ST
GOLDEN VALLEY MN 55422-4036
We deliver according to the following terms:
Payment Terms :Net 30 days
Ship Via :Insight Assigned Carrier/Ground
Terms of Delivery::FOB DESTINATION
Currency :USD
Quotation
Quotation Number :0225858316
Document Date :17-JAN-2023
PO Number :
PO release::
Sales Rep :Shawn Wood
Email :SHAWN.WOOD@INSIGHT.COM
Telephone :6515236161
Sales Rep 2 :Michael Mueller
Email :MIKE.MUELLER@INSIGHT.COM
Telephone :+16308686707
In order for Insight to accept Purchase Orders against this contract and honor the prices on this quote, your agency must be
registered with OMNIA Partners Public Sector (formerly U.S. Communities).
Our sales teams would be happy to assist you with your registration. Please contact them for assistance -- the registration
process takes less than five minutes.
Material Material Description Quantity Unit Price Extended Price
MTFDDAK7T6TGA1BC1ZMicron 5400 PRO - SSD - 7.68 TB - SATA 6Gb/s 28 836.69 23,427.32
OMNIA PARTNERS IT PRODUCTS & SERVICES(# 4400006644)
Product Subtotal 23,427.32
TAX 0.00
Total 23,427.32
PURCHASE ORDER REQUIREMENTS:
Quote Number:225858316
Purchase Order Number: _____________________________________
Authorized by/Title: _____________________________________ (please print)
Authorized Signature: _____________________________________ Date: _______________
Additional signature, where required
Authorized by/Title: _____________________________________ (please print)
Authorized Signature: _____________________________________ Date: _______________
HTTP://WWW.INSIGHT.COM Document Date 17-JAN-2023
Quotation Number 225858316
Page 2 of 2
Thank you for choosing Insight. Please contact us with any questions or for additional information about Insight's complete IT
solution offering.
Sincerely,
Shawn Wood
6515236161
SHAWN.WOOD@INSIGHT.COM
Fax 4807609899
Michael Mueller
+16308686707
MIKE.MUELLER@INSIGHT.COM
Fax 8006884394
OMNIA Partners (formerly U.S. Communities) IT Products, Services and Solutions Contract No. 4400006644
Insight Public Sector (IPS) is proud to be a contract holder for the OMNIA Partners Technology Products, Services & Solutions
Contract.
This competitively solicited contract is available to participating agencies of OMNIA Partners. OMNIA Partners assists local and
state government agencies, school districts (K-12), higher education, and nonprofits in reducing the cost of purchased goods by
pooling the purchasing power of public agencies nationwide. This is an optional use program with no minimum volume
requirements and no cost to agencies to participate.
Thanks for choosing Insight!
Insight Global Finance has a wide variety of flexible financing options and technology refresh solutions. Contact your Insight
representative for an innovative approach to maximizing your technology and developing a strategy to manage your financial
options.
This purchase is subject to Insight’s online Terms of Sale unless you have a separate purchase agreement signed by you and
Insight, in which case, that separate agreement will govern. Insight’s online Terms of Sale can be found at the “terms-and-policies”
link below.
SOFTWARE AND CLOUD SERVICES PURCHASES: If your purchase contains any software or cloud computing offerings
(“Software and Cloud Offerings”), each offering will be subject to the applicable supplier's end user license and use terms
("Supplier Terms") made available by the supplier or which can be found at the “terms-and-policies” link below. By ordering,
paying for, receiving or using Software and Cloud Offerings, you agree to be bound by and accept the Supplier Terms unless you
and the applicable supplier have a separate agreement which governs.
https://www.insight.com/terms-and-policies
TO :Mayor, C ouncilmembers and City A dministrator
F R O M :Edward Rutledge, Natural Resource S pecialist
S U B J EC T:Emerald A s h Borer Update 2023 (45 M inutes)
DATE:March 6, 2023
I N T R O D U C TI O N
Emerald A s h Borer (E A B) is a s erious invas ive tree insect that has now been confirmed in thirty-six (36)
s tates and thirty-eight (38) M innesota coun,es . E A B w as confirmed by the Minnes ota D epartment of
A griculture (M DA ) in Farmington in 2019. The focus of our discussion will be an update on E A B, and
management op,ons moving forw ard.
D I S C U S S I O N
E A B larvae feed on the inner bark of trees, dis rup,ng its ability to transport w ater and nutrients up to the
canopy. A s the number of larvae in a tree increas es, less and less water and nutrients reach the canopy,
res ul,ng in dieback of upper branches . By the ,me vis ible symptoms are obvious , the popula,on of E A B
has grown and likely s pread to other as h trees in the area.
Pest levels have been increas ing which is having a no,ceable impact on Farmington’s urban canopy. The
tw o management tools to manage the spread of E A B is the removal of as h trees and tree trunk injec,ons
of an insec,cide that kill the pes t. The city of Farmington has approximately 3300 as h trees in the
boulevard, which make up 44% of the trees in the boulevard. E A B will eventually kill all ash trees le9
unprotected from the ins ec,cide and w ill die.
City S taff w ill pres ent three different s cenarios to manage the pes t for the next five years.
B U D G E T I M PA C T
The budget impact will depend on the management scenario s elected; w hich w ill be discussed in detail
during the presenta,on.
A C T I O N R EQ U E S T E D
D iscuss the s cenarios presented and provide guidance to S taff for moving forward.
TO :Mayor, C ouncilmembers and City A dministrator
F R O M :Lynn G orski, C ity A dminis trator
S U B J EC T:D iscuss the desire to revis it 10-6-29: C hickens on U rban Residen$al Lots (15
Minutes )
DATE:March 6, 2023
I N T R O D U C TI O N
Council M ember Porter has requested to reopen the dis cus s ion on the 10-6-29: Chickens on Urban
Residen$al Lots ordinance for revis ion.
D I S C U S S I O N
Chickens on Urban Res iden$al L ots z oning ordinance w as firs t dis cus s ed back in 2012. The ordinance w as
officially approved in 2014 by a recommenda$on from the P lanning Commission to C ity C ouncil.
Currently, we have 11 ac$ve permits . The Urban C hicken Permit is only good for one (1) year from the
date of P lanning C ommis s ion approval. A Renewal Permit is required every year a5er the ini$al P lanning
Commission approval that chickens are kept on an approved urban res iden$al lot. The Renewal Permit is
approved adminis tra$vely.
The process involves :
1. S ubmit applica$on and all appropriate forms , informa$on, documenta$on and fees. I nforma$on, and
documenta$on include, but are not limited to:
a. N umber of chickens to be kept on property
b. Scaled site plan or property survey showing the proposed loca$on of the chicken coop and/or chicken run
on subject property
c. To-scale building plan, including eleva$ons and building materials, of the proposed coop and/or run
2. A public hearing will be held at the C ity ’s Planning C ommission within 60 days following receipt of a
complete applica$on.
3. N o$ce of public hearing shall be published at least ten (10) days prior to the hearing.
4. All adjacent property owners to the subject property shall be no$fied by post mail ten (10) days prior to the
hearing.
5. T he Planning C ommission may grant or deny the applica$on a5er the close of the public hearing based on
informa$on obtained at the hearing.
6. I f an ini$al U rban C hicken Permit is granted, every year a5er that chickens are kept on the subject property a
Renewal Permit must be administra$vely approved by the C ity ’s Planning Department. T he Renewal Permit is
required to be submi<ed 30 days prior to the date the ini$al U rban C hicken Permit was approved by the
Planning C ommission.
7. Fees: U rban C hicken Permit Fee $100, Renewal Permit Fee $40
B U D G E T I M PA C T
N/A
A C T I O N R EQ U E S T E D
D iscuss the desire to reopen the zoning ordinance of 10-6-29: Chickens on Urban Res iden$al L ots . I f
Council so wishes to reopen, pleas e give direc$on on what s pecific items they would like reevaluated and
accomplis hed.
AT TA C H M E N TS :
Type D escrip$on
Exhibit 10-6-29: Chickens on Urban Res iden$al L ots
O rdinance
7/25/22, 11:38 AM https://export.amlegal.com/api/export-requests/7a82d511-3646-4286-8fc6-e6de93ea4e5a/download/
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10-6-29: CHICKENS ON URBAN RESIDENTIAL LOTS:
(A) Permit Required: An urban chicken permit shall be required for the keeping of any hen chickens on
residential property less than two and one-half (21/2) acres in size, provided said property is zoned R-1 (low
density residential). The keeping of chickens on lots two and one-half (21/2) acres and larger are regulated
under section 6-4-2 of this code. An urban chicken permit requires a public hearing be held by the board of
adjustment after a fee, established by the city council, is paid and all adjacent property owners are notified.
Supporting information/documents to be submitted to the planning division with an urban chicken permit
application are:
1. Number of chickens to be kept on the property.
2. Site plan or property survey showing the proposed location of the chicken coop and/or chicken run on
the subject property.
3. To scale building plan, including elevations, of the proposed coop and/or run.
(B) Duration Of Permit: The urban chicken permit shall be valid for one year from the date of board of
adjustment approval. A renewal permit will be required every year after the initial board of adjustment approval
that chickens are kept on an approved residential lot. An application for a renewal permit shall be filed with the
city thirty (30) days prior to the expiration of the current permit. The urban chicken permit may be terminated or
not renewed for violations of the ordinance following notice to the permit holder and an opportunity for a hearing
at the board of adjustment.
The renewal permit will be reviewed and approved administratively. The fee for a renewal permit will be
established yearly by the city council.
(C) Automatic Termination Of Permit: If the owner of hen chickens, who has an approved permit, moves from
the premises approved for said hens, the urban chicken permit shall automatically become null and void.
(D) Limitation On The Number Of Chickens: No person shall keep on any single-family residential property
more than three (3) total hen chickens.
(E) Three Or More Dwelling Unit Properties: Chickens are not allowed on properties that contain three (3) or
more dwelling units.
(F) No Roosters: No person shall keep roosters, or adult male chickens, on any residentially zoned property
less than two and one-half (21/2) acres in size.
(G) No Cockfighting: Cockfighting is specifically prohibited within the city.
(H) No Slaughtering: The slaughter of chickens is prohibited on residentially used or zoned properties.
(I) Ownership Occupancy: The owner of the chickens shall live on the property on which they are being kept.
(J) Confinement: Every person who owns, controls, keeps, maintains or harbors hen chickens must keep
them confined on the premises at all times in a chicken coop or chicken run while in the city. Chickens are not
allowed to be located in any part of the home and/or garage.
(K) Shelter And Enclosure Requirements: Chickens shall be properly protected from the weather and
predators and have access to the outdoors in an enclosure or fenced area. The shelter and/or enclosure shall
meet all of the following requirements:
1. Any chicken coop and run fencing must be consistent with building and zoning codes.
2. No chicken coop or run shall be constructed on any urban residential lot prior to the time of construction
of the principal structure.
3. One chicken coop and/or chicken run will be allowed per residential lot provided the maximum lot
coverage of the underlying zoning district is not exceeded.
4. Chicken coops and runs shall not be located in the front or side yards and shall not be placed within any
drainage and utility easements found on residential lots.
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5. Any chicken coop or run shall be set back at least twenty five feet (25') from any principal structure on
adjacent lots and a minimum of ten feet (10') from all property lines.
6. Any chicken coop or run shall be screened from view with a solid fence or landscaped buffer with a
minimum height of four feet (4'). All fencing shall be in accordance with section 10-6-12 of this chapter.
7. All chicken coops must have a maximum size of ten (10) square feet per chicken and must not exceed
eight feet (8') in total height. Fenced in chicken runs must not exceed twenty (20) square feet per chicken and
fencing must not exceed six feet (6') in total height. Chicken runs may be enclosed with wood and/or woven
wire materials, and may allow chickens to contact the ground. Chicken runs must have a protective overhead
netting to keep the chickens separated from other animals.
8. Chicken coops must be elevated a minimum of twelve inches (12") and a maximum of thirty six inches
(36") above grade to ensure circulation beneath the coop.
9. Chicken grains and feed must be stored in a rodentproof container.
(L) Conditions/Maintenance And Inspection: No person who owns, controls, keeps, maintains or harbors hen
chickens shall permit the premises where the hen chickens are kept to be or remain in an unhealthy, unsanitary
or noxious condition or to permit the premises to be in such condition that noxious odors to be carried to
adjacent public or private property. Any chicken coop and chicken run authorized under this section may be
inspected at any reasonable time by the city. (Ord. 014-668, 6-16-2014)