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HomeMy WebLinkAbout05.15.23 Council Packet Meeting Location: Farmington City Hall 430 Third Street Farmington, MN 55024 CITY COUNCIL REGULAR MEETING AGENDA Monday, May 15, 2023 7:00 PM Page 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS 5.1. Proclaim May 15th, 2023 as Peace Officers Memorial Day and May 14 - 20, 2023 as Police Week Mayor and Councilmembers are asked to read the included proclamation declaring May 15, 2023 as Peace Officers Memorial Day and May 14-20, 2023 as Police Week. Agenda Item: Proclaim May 15th, 2023 as Peace Officers Memorial Day and May 14-20, 2023 as Police Week - Pdf 5 - 6 5.2. National Public Works Week Proclamation Proclaim the week May 21–27, 2023 as National Public Works Week in Farmington. Agenda Item: National Public Works Week Proclamation - Pdf 7 - 8 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS (This time is reserved for citizen comments regarding non-agenda items. No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA 7.1. City Council Meeting Minutes of May 1, 2023 Agenda Item: City Council Meeting Minutes of May 1, 2023 - Pdf 9 - 15 7.2. City Council Work Session Minutes dated May 1, 2023 16 - 22 Page 1 of 172 Agenda Item: City Council Work Session Minutes dated May 1, 2023 - Pdf 7.3. Gambling Event Permit for July 15, 2023 - Farmington Fire Relief Association Agenda Item: Gambling Event Permit for July 15, 2023 - Farmington Fire Relief Association - Pdf 23 - 28 7.4. Gambling Event Permit for November 11, 2023 - Farmington Fire Relief Association Agenda Item: Gambling Event Permit for November 11, 2023 - Farmington Fire Relief Association - Pdf 29 - 34 7.5. Temporary On Sale Liquor License - Farmington Lions Club Agenda Item: Temporary On Sale Liquor License - Farmington Lions Club - Pdf 35 - 36 7.6. Tobacco License Application for Farmington Tobacco & Vape LLC Agenda Item: Tobacco License Application for Farmington Tobacco & Vape LLC - Pdf 37 - 39 7.7. Submittal of a Dakota County Community Development Agency Redevelopment Incentive Grant Application Agenda Item: Submittal of a Dakota County Community Development Agency Redevelopment Incentive Grant Application - Pdf 40 - 52 7.8. Approve Bills Agenda Item: Approve Bills - Pdf 53 - 54 Approve Bills (Confidential) Agenda Item: Approve Bills (Confidential) - Pdf 55 7.9. Approve Use Agreement with Dakota County Agricultural Society Agenda Item: Approve Use Agreement with Dakota County Agricultural Society - Fire - Pdf 56 - 65 7.10. Resolution Declaring Surplus Property Agenda Item: Resolution Declaring Surplus Property-Fire - Pdf 66 - 68 7.11. Staff Changes and Recommendations Agenda Item: Staff Changes and Recommendations - Pdf 69 7.12. Memorandum of Understanding (MOU) with LELS Police Officers Union Agenda Item: Approve a Memorandum of Understanding (MOU) with LELS Police Officers Union - Pdf 70 - 73 7.13. Resolution Accepting Donation from Marlene Swantek to the Rambling River Center Agenda Item: Resolution Accepting Donation from Marlene Swantek to the Rambling River Center - Pdf 74 - 75 7.14. Approve Request to Waive Fees for 2023 Dew Days Celebration Agenda Item: Approve Request to Waive Fees for 2023 Dew Days Celebration - Pdf 76 - 77 Page 2 of 172 7.15. Contract with Schwickert’s Tecta America, LLC for Modine Make Up Air Unit Agenda Item: Approve Contract with Schwickert’s Tecta America, LLC for Modine Make Up Air Unit - Pdf 78 - 81 7.16. Contract with Schwickert’s Tecta America, LLC for Roof Repairs Agenda Item: Approve Contract with Schwickert’s Tecta America, LLC for Roof Repairs - Pdf 82 - 88 7.17. Renewal of the Dakota County Electronic Crimes Task Force JPA Agenda Item: Approve the Renewal of the Dakota County Electronic Crimes Task Force JPA - Police - Pdf 89 - 108 7.18. Upgrade of Outdoor Warning Sirens Agenda Item: Upgrade of Outdoor Warning Sirens - Pdf 109 - 113 7.19. Resolution Declaring Surplus Equipment-Public Works Agenda Item: Resolution Declaring Surplus Equipment -Public Works - Pdf 114 - 115 7.20. Approve Contract for Tree and Stump Removal Services Agenda Item: Approve Contract for Tree and Stump Removal Services - Pdf 116 - 130 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 10.1. Resolution Approving Final Plat - Vermillion Commons 2nd Addition Adopt the attached resolution approving the final plat for Vermillion Commons 2nd Addition subject to the following: 1. The plat must be revised as outlots need to be relabeled to eliminate duplicate lettering. 2. The satisfaction of all engineering comments related to the construction plans for grading and utilities. 3. A Development Contract between the applicant and City of Farmington shall be executed and security fees and costs shall be paid. Submission of all other documents required under the Development Contract shall be required. Agenda Item: Adopt Resolution Approving Final Plat - Vermillion Commons 2nd Addition - Pdf 131 - 172 11. UNFINISHED BUSINESS 12. NEW BUSINESS Page 3 of 172 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN Page 4 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Gary Rutherford, Police Chief Department: Police Subject: Proclaim May 15th, 2023 as Peace Officers Memorial Day and May 14 -20, 2023 as Police Week Meeting: Regular Council - May 15 2023 INTRODUCTION: In 1962, President John F. Kennedy proclaimed May 15th to be Peace Officers Memorial Day and the week that it falls in as Police Week. DISCUSSION: These proclamations are intended to recognize and honor the sacrifices made by the brave men and women of American Law Enforcement. Over the course of American history, over 23,000 Peace Officers have given their lives in service to their communities. Ea ch year during Police Week, the Farmington Police Department opens its doors and welcomes the public into its home for an Open House event. This year's Farmington Police Department Open House will be held on Saturday, May 20, 2023 from 11:00 am until 2:00 pm. BUDGET IMPACT: While the proclamation is without cost, the Open House typically costs about $5,000 to $6,000 and is covered by a combination of budgeted funds and donations to our Public Outreach/Community Engagement fund. ACTION REQUESTED: Mayor and Councilmembers are asked to read the included proclamation declaring May 15, 2023 as Peace Officers Memorial Day and May 14-20, 2023 as Police Week. ATTACHMENTS: Police Week Proclamation 2023 Page 5 of 172 P R O C L A M A T I O N PEACE OFFICERS MEMORIAL DAY, MAY 15, 2023 POLICE WEEK, MAY 14 – 20, 2023 WHEREAS, in 1962, President John F. Kennedy proclaimed May 15 as Peace Officers Memorial Day and the week it falls in as Police Week; and WHEREAS, there are more than 800,000 sworn law enforcement officers honorably serving in communities across the United States of America, including the dedicated men and women of the Farmington Police Department; and WHEREAS, the Farmington Police Department is a modern law enforcement agency providing a vital public service through our mission of SERVICE IN THE INTEREST OF PEACE AND JUSTICE; and WHEREAS, over 55,000 law enforcement officers are assaulted annually resulting in injuries to over 16,000 of them. Since 1786, over 23,000 law enforcement officers in the United States have made the ultimate sacrifice and died in the line of duty; and WHEREAS, in honor of Peace Officers Memorial Day and Police Week, the City of Farmington invites members of the public to honor the Farmington Police Department at their Police Week Open House on Saturday, May 20, 2023, from 11:00 am until 2:00 pm. NOW THEREFORE, I, Joshua Hoyt, Mayor, on behalf of the Farmington City Council, do hereby proclaim May 15th, 2023, as PEACE OFFICERS MEMORIAL DAY and also proclaim the week of May 14-20, 2023, as POLICE WEEK IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Farmington, Minnesota, to be affixed on this 15th day of May 2023. ___________________________________ Joshua Hoyt, Mayor Page 2 of 2 Page 6 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: National Public Works Week Proclamation Meeting: Regular Council - May 15 2023 INTRODUCTION: 2023 marks the 63rd Annual National Public Works Week sponsored by the American Public Works Association and the Canadian Public Works Association. States, provinces, cities, and other municipalities to are America North across encouraged government official with celebrate proclamations in recognition of the contribution public works makes to our community. DISCUSSION: National Public Works Week will take place May 21–27, 2023. It is requested that the City of Farmington also proclaim Public Works Week for these same dates in support and appreciation of our Public Works Staff. BUDGET IMPACT: There is no impact to the City budget. ACTION REQUESTED: Proclaim the week May 21–27, 2023 as National Public Works Week in Farmington. ATTACHMENTS: NPWW Proclamation 051523 Page 7 of 172 P R O C L A M A T I O N NATIONAL PUBLIC WORKS WEEK: MAY 21-27, 2023 WHEREAS, Public works professionals focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of Farmington; and WHEREAS, These infrastructure, facilities and services could not be provided without the dedicated efforts of public works professionals, who include maintenance workers, engineers, managers, and employees at all levels of government, who are responsible for building, improving, protecting, and operating our nation’s transportation, water supply, wastewater systems, fleet, and other facilities essential for our citizens; and WHEREAS, It is in the public interest for the citizens, civic leaders and children in Farmington to gain knowledge of and to maintain an ongoing interest and understanding of the importance of public works and public works programs in their respective communities; and WHEREAS, The year 2023 marks the 63rd annual National Public Works Week sponsored by the American Public Works Association/Canadian Public Works Association. be it now; and NOW THEREFORE, I, Joshua Hoyt, Mayor, on behalf of the Farmington City Council, do hereby designate the week May 21–27, 2023 as National Public Works Week; and urge all citizens to join with representatives of the American Public Works Association and government agencies in activities, events, and ceremonies designed to pay tribute to our public works professionals, maintenance workers, engineers, managers, and employees and to recognize the substantial contributions they make to protecting our national health, safety, and quality of life. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Farmington, Minnesota, to be affixed on this 15th day of May 2023. ___________________________________ Joshua Hoyt, Mayor Page 2 of 2 Page 8 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: City Council Meeting Minutes of May 1, 2023 Meeting: Regular Council - May 15 2023 INTRODUCTION: For Council review and approval, enclosed are the minutes of the Regular City Council Meeting of May 1, 2023. DISCUSSION: NA BUDGET IMPACT: NA ACTION REQUESTED: Approve the May 1, 2023 Regular City Council Meeting minutes. ATTACHMENTS: 05.01.23 Council Minutes Page 9 of 172 City of Farmington Regular Council Meeting Minutes Monday, May 1, 2023 The Farmington City Council met in regular session on Monday, May 1, 2023, at 7:00 p.m. in the City Hall Council Chambers, 430 3rd Street, Farmington, Minnesota. 1.CALL TO ORDER Mayor Hoyt called the meeting to order at 7:00 p.m. 2.PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 3.ROLL CALL Members Present: Members Absent: Also Present: Mayor Joshua Hoyt Councilmembers Holly Bernatz, Nick Lien, and Steve Wilson Councilmember Katie Porter Lynn Gorski, City Administrator Leah Koch, City Attorney Julie Flaten, Asst City Administrator/HR Director Deanna Kuennen, Community Development Director Chris Regis, Finance Director Justin Elvestad, Fire Chief Kellee Omlid, Parks & Recreation Director John Powell, Public Works Director Gary Rutherford, Police Chief Shirley Buecksler, City Clerk 4.APPROVE AGENDA Motion was made by Councilmember Bernatz and seconded by Councilmember Wilson to approve the agenda, as presented. Motion carried: 4 ayes / 0 nays. 5.ANNOUNCEMENTS / COMMENDATIONS 5.1 Proclamation for Farmington Dew Days Mayor Hoyt and Councilmembers Bernatz, Lien and Wilson presented a proclamation for Farmington Dew Days, June 22 – 25, 2023. Page 2 of 7 Page 10 of 172 Regular City Council Minutes May 1, 2023 Page 2 of 6 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS No one appeared before Council to speak. 7. CONSENT AGENDA 7.1 City Council Meeting Minutes of April 17, 2023 7.2 Temporary On Sale Liquor License – Farmington Municipal Liquors 7.3 Professional Services Agreement for 2023 Resident Project Representative Services 7.4 Professional Services Agreement for 2023 Traffic Counts 7.5 Professional Services Agreement for Plan Review and Inspection Services for the Daisy Knoll Water Storage Facility 7.6 Financial Review for the Quarter Ending March 31, 2023 7.7 Bills List 7.8 Purchase of Debtwork Software 7.9 Resolution No. R30-23 Declaring Items as Surplus and Authorizing Disposal 7.10 Lease of City-Owned Conduit to Hiawatha Broadband Communications for Fiber Optic Lines – Elm Street 7.11 Agreement with Wayzata Results for Race Result Timing Services 7.12 Waive Fees for 2023 Dew Days Celebration 7.13 Dakota County Drug Task Force Joint Powers Agreement 7.14 Body Camera Contract, Police Department Motion was made by Councilmember Bernatz and seconded by Councilmember Lien to approve the Consent Agenda, as amended. Motion carried: 4 ayes / 0 nays. 8. PUBLIC HEARINGS There were no public hearings. 9. AWARD OF CONTRACT None. 10. PETITIONS, REQUESTS AND COMMUNICATIONS None. 11. UNFINISHED BUSINESS None. 12. NEW BUSINESS 12.1 Professional Services Agreement for the Akin Road Improvement Construction Services Public Works Director John Powell presented. The City intends to use Municipal State Aid Construction funds for the construction of the Akin Road Improvement Page 3 of 7 Page 11 of 172 Regular City Council Minutes May 1, 2023 Page 3 of 6 project. Using MSA funds requires a much higher level of engineering administration than typical public improvement projects. On February 21, 2023, the City Council approved the Consultant Pool for 2023-2027. WSB is one of the firms in the Consultant Pool and has prepared the scope and budget included in the Council's packet based on meetings and discussions with City Staff regarding this project. The scope includes the following major tasks: • Project Management • Contract Administration • Construction Observation and Inspection • Survey • Construction Materials Testing The total estimated not to exceed fee for this work is $142,303. The City proposes to recover all costs via the City's Municipal State Aid Construction account. Any balance will be funded via the Street Maintenance Fund. Motion was made by Councilmember Lien and seconded by Councilmember Wilson to approve the Professional Services Agreement with WSB for the Akin Road Improvement Construction Services and authorize the Mayor and City Administrator to execute the same. Motion carried: 4 ayes / 0 nays. 12.2 Receive Bids and Award a Contract for the Akin Road Improvement Project Public Works Director John Powell presented. On March 21, 2023, the City Council approved a Professional Services Agreement to prepare a Memorandum of Findings and to prepare construction plans and bid documents for the Akin Road Improvement project. The project is located on Akin Road from the north side of County Road 50 to about 550 feet south of the 195th Street roundabout. The work involves reclamation of the bituminous roadway and any trail pavement; bituminous paving of both; ADA improvements; and some curb and gutter, and storm sewer installation. City Council approved the final plans and specifications and authorized the advertisement for bids at their March 20th meeting. Five bids were received and opened on April 19, 2023, with McNamara Contracting of Rosemount being the low bidder at $1,880,886.20, approximately 14% less than the Engineer's Estimate of Construction Costs for the project of $2,185,883.00. Public improvement contracts are based on estimated quantities of materials and work types; the final contract amount can vary (increase or decrease) from Page 4 of 7 Page 12 of 172 Regular City Council Minutes May 1, 2023 Page 4 of 6 the original amount. Additionally, construction issues arise which require an immediate decision and cannot wait for the next City Council meeting for formal approval. For these reasons, Staff also requested approval of a change order contingency of $188,000 (about 10% of the contract) be established as an aggregate of all change order increases, with a maximum amount of $50,000 allowed for any single change order increase without City Council approval. Motion was made by Councilmember Lien and seconded by Councilmember Wilson to accept the bids and award of a contract for construction of the Akin Road Improvement Project to McNamara Contracting of Rosemount, in the amount of their bid of $1,880,886.20 and authorize the Mayor and City Administrator to execute the same. This includes approval of a change order contingency of $188,000 (about 10% of the contract) be established as an aggregate of all change order increases with a maximum amount of $50,000 allowed for any single change order increase without prior City Council approval. Motion carried: 4 ayes / 0 nays. 13. CITY COUNCIL ROUNDTABLE Councilmember Bernatz Two things that were included in the Consent Agenda that really support the work of the Farmington Police Department are: 1) The approval of the Dakota County Drug Task Force Joint Powers Agreement that continues to work in mitigating drug issues in Dakota County; and 2) The renewal of the body camera contract. These are both great things that support the Farmington Police Department and the work they're doing. Councilmember Lien Seconded the comments by Councilmember Bernatz. From what I understand, the Farmington Police Department are early adopters of this system and, as always, your Department tends to be ahead of the curve. Thank you to Mayor Hoyt for a well delivered State of the City Address. Attorney Koch Two bison calves were born at Dakota County Spring Lake Park Reserve. City Administrator Gorski Thank you to Mayor Hoyt for the State of the City Address. If you weren't able to watch it livestream or in person, you can view it on the Farmington YouTube channel. I encourage everyone to watch it. City Clerk Buecksler As a new employee to the City of Farmington, I appreciated the Mayor's State of the City Address and think it's wonderful that you've added the fourth pillar in Page 5 of 7 Page 13 of 172 Regular City Council Minutes May 1, 2023 Page 5 of 6 support of your employees. Everyone has been so welcoming and friendly, and it's truly a wonderful place to work. Thank you. Asst City Administrator/HR Director Flaten We are still looking for seasonal staff across Parks and a number of positions. Community Development Director Kuennen At the State of the City Address, we had our flyers and business cards driving people to the social pinpoint site to participate in the community engagement portion of our comprehensive plan and community vision. I encourage people to do this, and we will have a lot more information coming out. That was a good event to introduce it to the community. Public Works Director Powell Staff have completed hydrant flushing until school is out. After that, we will be doing more hydrant flushing by the high school. Repairs will be made this week from a watermain leak on Denver Avenue. We had a leak in the backyard between the cul-de-sac and roadway. Our next big activity will be bituminous patching, flushing, and sweeping. Parks & Recreation Director Omlid This is the last week of the first phase for engagement of the Rambling River Park Master Plan. The social pinpoint map and survey can both be found at www.FarmingtonMN.gov, and it is pond and park cleanup on Saturday. We will gladly accept more volunteers - if you're interested, get in touch with Emilee Schearer or Ed Rutledge and we will get you signed up on Saturday. Finance Director Regis We've formally started the budget process last week and we are almost done with phase one where we figure out what the costs are to keep the lights on here and things like that in the city. Should have numbers ready by the end of this week. Fire Chief Elvestad We are just over two months away from our 150th Celebration of Fire Service in Farmington, July 15th at the Dakota County Fairgrounds. Open House at the Fire Station at Noon, parade at 4:00 pm to the fairgrounds, band at 5:00 pm, and the big finale with fireworks at 10:00 pm. We are selling raffle tickets with over $20,000 in prizes. You can buy tickets from any of our Firefighters and also at the Farmington Liquor Stores. We hope to see everyone there. Police Chief Rutherford The Police Department Open House is coming up May 20th from 11:00 am to 2:00 pm. We will have a scavenger hunt and bounce houses. Most importantly, Page 6 of 7 Page 14 of 172 Regular City Council Minutes May 1, 2023 Page 6 of 6 come out and meet the fantastic men and women who serve and protect the city. Mayor Hoyt Spring is finally here, so get outside and enjoy the weather. Spring sports have started up and are in full swing. Construction season is also officially in full swing. People have seen Spruce Street getting worked on, enhancements to the front of Schmitz-Maki Arena, and we talked tonight and accepted an agreement for the Akin Road project. Last week, we had the State of the City, one of the things that I get to do as Mayor, and a very proud moment. There's a personal piece to it for me, but it's a real reflection of what the body of the Council, the team that is the City of Farmington, what we do for our residents and the one piece in there that could not go understated was the importance of your team. That isn't just the team that sits here in Chambers for our meetings, it's every member of our team, from our most junior volunteer paid-on-call Firefighter to our seasonal staff, to those that have been here 36 almost 37 years. Each individual plays an important part of this organization. And each opportunity that our team has to interact with our residents to increase that level of standard of service needs to be recognized because we are asking more of our team. You hear from the Council on our goals and priorities, about raising the standard, and increasing that level of service and it takes people to deliver that. It was very humbling to speak on that during the State of the City. It's one thing to say it and another to put it out there and deliver it. I believe, by example, we will continue to deliver for our team, and our residents are, ultimately, the recipients and the benefactors of those actions. Thank you to each and every member of the team that is the City of Farmington but also to our business owners, the volunteers, the community organizers, our faith leaders. This community runs because each and every one of us has a huge part in our community and will continue to be successful because of the input from each and every one of you. Not only from this seat, but on behalf of the Council, we appreciate each and every one of you and what you do for our community. 14. ADJOURNMENT Motion was made by Councilmember Bernatz and seconded by Councilmember Lien to adjourn the meeting at 7:27 p.m. Motion carried: 4 ayes / 0 nays. Respectfully submitted, Shirley R Buecksler City Clerk Page 7 of 7 Page 15 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: City Council Work Session Minutes dated May 1, 2023 Meeting: Regular Council - May 15 2023 INTRODUCTION: For Council review and approval, enclosed are the minutes of the City Council Work Session dated May 1, 2023. DISCUSSION: NA BUDGET IMPACT: NA ACTION REQUESTED: Approve the May 1, 2023 City Council Work Session minutes. ATTACHMENTS: 05.01.23 Work Session Minutes Page 16 of 172 City of Farmington City Council Work Session Minutes Monday, May 1, 2023 The Farmington City Council met in a work session on Monday, May 1, 2023, at 5:00 p.m. in the City Hall Council Chambers, 430 3rd Street, Farmington, Minnesota. 1. CALL TO ORDER Mayor Hoyt called the work session to order at 5:00 p.m. Members Present: Mayor Joshua Hoyt Councilmembers Holly Bernatz, Nick Lien, and Steve Wilson Members Absent: Councilmember Katie Porter Also Present: Lynn Gorski, City Administrator Julie Flaten, Asst City Administrator/HR Director Deanna Kuennen, Community Development Director Chris Regis, Finance Director Justin Elvestad, Fire Chief Kellee Omlid, Parks & Recreation Director John Powell, Public Works Director Gary Rutherford, Police Chief Shirley Buecksler, City Clerk Will Schroeer, Executive Director, East Metro Strong Maureen Scallen Failor, Former President, Dakota County Regional Chamber of Commerce Jon Althoff, Chamber President, Dakota County Regional Chamber of Commerce Mike Verdoorn, Gallagher Benefit Services 2. APPROVE AGENDA Motion was made by Councilmember Wilson and seconded by Councilmember Bernatz to approve the agenda, as presented. Motion carried: 4 ayes / 0 nays. 3. DISCUSSION ITEMS 3.1 Discuss Transportation Needs and Options for Farmington Administrator Gorski introduced Will Schroeer and Maureen Scallen Failor. Currently, Farmington does not provide transportation options within the city limits. Page 2 of 7 Page 17 of 172 City Council Work Session Minutes May 1, 2023 Page 2 of 6 Mr. Schroeer said the mission of East Metro Strong is a public-private partnership of businesses, cities, and counties working together to bring more and better transit investment to the east metro and catalyze job growth and economic development opportunities. Mr. Schroeer shared a presentation to discuss the obstacles employers and residents face with not having transportation options available, along with possible fu nding sources and resolutions. Why jobs accessible by transit is critical: • Connect people and work o Attract and retain employees o Attract and retain employers • Support quality of life o Connect people to shopping, doctors, family, recreation o Save money Possible sources of transit funds: • Dakota County o County collecting $17 - $20 million/year in transportation-dedicated sales tax o Transit projects can be funded with County dollars (doesn’t mean County operates) • Other State and Federal dollars Discussion: • The House and Senate have both passed bills off the floor to dedicate funds to transit, but still need approval. The Federal government is spending a lot of money on new transit options. • Ms. Scallen Failor said her engagement with Farmington over the year s and the growth of Farmington – now is the time to capitalize on these changes and funding. • Jon Althoff stated that businesses will grow, and we need to find a way to get people to fill these jobs. I am impressed you found a way to start those discussions. • Councilmember Wilson said he’s not excited about using tax dollars for transit but open to looking at different ideas. Do we have the ability to not enter the taxing district but create a circular community transit mode? o Administrator Gorski said there are many options, such as a bus company at the industrial park; DARTS to loop for appointments, the grocery store, etc.; park and ride; or transportation for those who are interested in a bus that would take them to a bus stop. • Mayor Hoyt said over the last 12 months, Administrator Gorski and he met with DARTS and talked about “bridge transportation,” but we would need a Page 3 of 7 Page 18 of 172 City Council Work Session Minutes May 1, 2023 Page 3 of 6 local funding source. Last week, the Dakota County Mayors communicated disparity in state funding. Hennepin and Ramsey Counties get a lot of our funds. Between 2016-2020, only 13% ended up in the five collar counties. Federal wants to bypass the state and get it to the cities for local control. We have local control as it pertains to economic development. We have a huge outflow of our residents leaving to work in other communities. • Ms. Scallen Failor said as we talk to employers, it’s important to note that there are options for private funding partnerships. Not only do you need to think about transit, but you also need to have various types of housing stock; it’s inter-related. Transit today isn’t what we knew from growing up. Into the future, there’s UBER, Lyft, Dial-A-Ride using technology to become more efficient moving people around. • Mayor Hoyt said transportation, housing, proximity to employers, all factor in. We need to make sure we are doing everything we can to fill those buckets. We have been adding housing, but transportation will continue to be a huge factor. Understanding our options and figuring out which segment of our community is most in need. • Councilmember Bernatz said there is a wage bracket of $15 - $20/hour and those underserved. Families are finding it difficult to afford vehicles for their kids to get to their jobs. Public transportation isn’t just seniors and bringing workers in, but it’s also our youth and how they can contribute to the area. • Mr. Schroeer said you can run an employee shuttle, a student shuttle, an elder shuttle. They’re expensive on their own but if combined into shifts, the costs are spread over a lot of shifts. It’s also harder to plan but builds the community. As for similar communities, MVTA is doing nice work combining regional route service, with a line hauling to downtown Minneapolis and MVTA Connect and On Demand. They’re mixing those things. • Ms. Scallen Failor added Southwest Prime in Eden Prairie, Chaska, others. They use minivans and coaches to move people around. You can use it to get to doctor appointments, groceries, students, etc. This is a good example that you could model from. • Councilmember Lien asked how far off do you see the driverless market? Our comprehensive plan does assume it’s coming. We may need to address this at some point. o Mr. Schroeer said the current conventional wisdom is that it is always 15 years out, but it’s difficult and unpredictable (i.e., snow, rain, etc.). • Mayor Hoyt said there is clearly a lot of information that we lack as it pertains to our community and their needs. Some things in public transportation are out of our control. What are the mechanisms that we do have control over and can pursue? o Mr. Schroeer said there is real money being collected in the county. There is a growing understanding of the needs you’re talking about. Define what you want the service to do for you and I can work with you to raise the money to fund that. I encourage you to talk with MVTA. Page 4 of 7 Page 19 of 172 City Council Work Session Minutes May 1, 2023 Page 4 of 6 o Administrator Gorski talked with MVTA last week and they’re very open to discussions. We need to survey the whole industrial park, then meet with those companies. • Mayor Hoyt questioned how we can pull employers in for residents here that are not working. o Mr. Schroeer said you can contract with MVTA, but if you’re in their district, you can demand the service. o Ms. Scallen Failor added that MVTA wants to expand their service area. We feel strongly that we need a regional connective transit system in all communities. If not, we will be passed over by communities that have it. o Director Kuennen said she can get agreements from other cities to see their service levels and who their active users are. Administrator Gorski said she just needs the green light from Council to continue investigating into transit for Farmington and right-sizing of what that will look like for us, talking with the businesses, and seeing where we go from there. Council agreed to move forward. Councilmember Bernatz asked Police Chief Rutherford if there are any concerns from the Police Department with public transportation . Based on the conversation he’s hearing, Chief Rutherford said he has no concerns. Administrator Gorski thanked Will Schroeer, Maureen Scallen Failor, and Jon Atlhoff for coming and for their support. 3.2 Present Compensation Structure Study Results Assistant Administrator/Director Flaten said the City has worked with Gallagher Benefit Services to review the current step and grade compensation structure to determine competitiveness with the current market, maintain compliance with pay equity and ensure appropriate relationships between job classes exist. Compensation Structure Options • Challenges: o Expense of hiring o Decreased morale when short staffed o Increased consulting costs to backfill vacancies o Current market dictates hiring near top of scale o Less upward movement on scale for employees o Retention • 2023 Options o 60th Percentile equals 2.25% increase July 1 - $108,300 September 1 - $70,500 Page 5 of 7 Page 20 of 172 City Council Work Session Minutes May 1, 2023 Page 5 of 6 o 65th Percentile equals 3.25% increase July 1 - $156,400 September 1 - $103,200 o 75th Percentile equals 5.5% increase July 1 - $229,800 September 1 - $151,700 Available funding: 2023 salary savings - $135,000 • 2024 Options o 60th Percentile equals 2.25% increase: $226,200 o 65th Percentile equals 3.25% increase: $326,300 o 75th Percentile equals 5.5% increase: $571,400 Available funding: Worker’s Compensation Insurance Refund - $250,000 Compensated Absences Fund - $100,000 Next Steps • Bring any recommendation to City Council on May 15th for non-union compensation adjustment, effective on selected date. • Prepare Memorandum of Understanding for all union groups. • Include compensation scale increase in 2024 proposed budget. Findings and Recommendations • The current salary structure is still very well aligned with the market. • No overall salary structure adjustment is needed; however, the City should consider the following: o Plan to adjust structure in 2023. Based on industry data from WorldatWork, would be between 3-4%. o Due to proximity to larger metropolitan area than other like-sized peers, which impacts the City’s ability to recruit and retain, the City may want to consider setting target pay at the 60th and 75th percentile. • Maintain ongoing administration practices: o Continue to review internal alignment and classification of jobs to ensure proper leveling between jobs. o The salary structure should be adjusted by a structure movement trend factor every year to remain competitive with the market (i.e. WorldatWork annual report). o In addition to adjusting the salary structure each year to keep pace with the market, the City should continue to conduct a comprehensive market Page 6 of 7 Page 21 of 172 City Council Work Session Minutes May 1, 2023 Page 6 of 6 compensation study similar to the salary study part of the project, at least every three to five years. o Conduct another full-scale Compensation Structure Review every 3-5 years. Discussion included culture, innovation, and home-life balance for employees. Mayor Hoyt said he wants Farmington to be so different, so innovative, that others want to study us. Really push the envelope and get creative. If you bring 3.25% for July 1, I would ask that we continue to look at the next step in funding. Look at a two, three, and four-year plan. Councilmember Wilson said he supports the concept but wants an idea of total costs for next year, budget- wise. He would like to see the big picture. This item will be brought to the Council’s regular meeting on May 15th. Administrator Gorski and Director Flaten will talk with all unions and factor into the 2024 budget. 4. CITY ADMINISTRATOR UPDATE 5. ADJOURNMENT Motion was made by Councilmember Wilson and seconded by Councilmember Bernatz to adjourn the meeting at 6:53 p.m. Motion carried: 4 ayes / 0 nays. Respectfully submitted, Shirley R Buecksler City Clerk Page 7 of 7 Page 22 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Gambling Event Permit for July 15, 2023 - Farmington Fire Relief Association Meeting: Regular Council - May 15 2023 INTRODUCTION: Farmington Fire Relief Association has applied for a Gambling Event Permit for a raffle on July 15, 2023, during their 150th Fire Department Celebration. DISCUSSION: Per State Statute 349.166 and pertinent City Code, a Gambling Event Permit must be issued by the City for this request. The Farmington Fire Relief Association is planning a raffle for July 15, 2023 during the 150th Fire Department Celebration at Station #1. BUDGET IMPACT: Not applicable ACTION REQUESTED: Adopt Resolution No. R33-23 Concurring with the Issuance of a Minnesota Lawful Gambling Exemption Permit to Conduct Gambling by the Farmington Fire Relief Association, July 15, 2023. ATTACHMENTS: Farmington Fire Relief, Gambling Event Permit, 07.15.23 - Redacted R33-23 Gambling Exempt Permit for Farmington Firefighters Relief Assn, 07.15.23 Page 23 of 172 EXEI:/ IINETSNApplicationforGamblingEventPermit (Fonn GE2009] APPLICANT INFORMATION App,m,Nams:Jeffrey Allen Allbee me:Relief President (First)(Middle)(Last) Appucam Address:4705 189th Street West,Farmington,MN 55024 (Street)(City,State,ZIP) Applicant Home Phone:Date of Birth: BUSINESS INFORMATION Business Nams,o,gsniZa?un:FarmingtonFire?gters Relief Association Add,sss:4303rd Street,Farmington MN 55024 (Street)(City,State,ZIP) Business Phone:FAX:Email:?dre“ef@fa""i"91°nmn'9°V PROPOSED GAMBLING EVENT LOCATION INFORMATION Address:Fire Station #1 -21625 Denmark Ave,Farmington MN 55024 Telephone Number.FAX: Pmpsny owns“City of Farmington 430 3rd Street,Farmington MN 55024PropertyOwnerAddress: (Street)(City,State,ZIP) Property Owner Telephone Number: Description of gambling activities to be conducted on premises by organization;including days &hours: We will be conducting a Raffle Ticket for our 150th Fire Department Celebration. The event hours at the Fire Station are from 12pm-4pm PROVIDE ALL RELEVANT INFORMATION SUPPORITNG THE BASIS FOR EXCLUSIONOR EXEMPTION FROM LICENSE REQUIREMENT UNDERONE OF THE FOLLOWINGAPPLICABLE SECTIONS: Page 2 of 6 Page 24 of 172 .Eomo_.=.__s_uo93w9:3_u.._mm3:o_u:_om..:3:9»ucw._E:auo>noutum:E3u:mu=..E<V220.§%n_2.m_oEUmo__on_m..._mEEooEmaw._3m:m_m=.oEtmnwn_m._<>om.E<$mn__N\EEm._Emc_.u.._mmmom-m-mi\$.\K.:3$8aE8.&omEmm®£_<<>®.Em_.c._:._Ez.:3m:_E._mu_to>3005yomou:u:_Eoucm.m:o_««_:mw.Eacm_ob:oom=__nEm0£26.33»w_nwu__aaw__w3E..o_:oo=_3«:o>wm:__aEmmor:am...»32?_uo:m_m.wv:=ms......_o=mo=...Em£5:o359.m:o=wn_:wm._2m:om._onuo?coovan:o_..mE._o_:_9:3mm=mm>:_3:£m:_E._wu.he359:cN_..o£:m 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u_wE._om._mn_EU.._ow.3mcm_mémw..§:_Ewc_umwEzumtm.m:o:LC:méE:z:o::_omwm::oUEU>5nm>n:an_<EmauwEmz>20m:E=>u_u:_£_.svw...nuo_mum_Eu._..._m:__._Emmn._ou.._<>om._._<>._.HU:o_u..._omwz>n_m>o._nn_<?:uE:..u>o@no«E:.30..>3u:oEmuw_>>o5_u<N"6Nmamamimm:=n_..:m@£_m-touuaucouB:o=mu__.E<cm~u._ Page 5 of 6 Page 27 of 172 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION NO. R33-23 A RESOLUTION CONCURRING WITH THE ISSUANCE OF A MINNESOTA LAWFUL GAMBLING EXEMPTION PERMIT TO CONDUCT GAMBLING BY THE FARMINGTON FIRE RELIEF ASSOCIATION, JULY 15, 2023 WHEREAS, the Farmington Fire Relief Association has made application for a Lawful Gambling Exempt Permit to the Gambling Control Board to conduct gambling in the form of a raffle to be conducted on July 15, 2023; and WHEREAS, the City of Farmington has no objection to said activity. NOW, THEREFORE, BE IT RESOLVED, that Farmington Mayor and City Council hereby concur with the issuance of a Lawful Gambling Exemption Permit by the Gambling Control Board to the Farmington Fire Relief Association on July 15, 2023, at Farmington Fire Station #1, 21625 Denmark Avenue, Farmington, Minnesota. Adopted by the City Council of the City of Farmington, Minnesota, this 15th day of May 2023. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 6 of 6 Page 28 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Gambling Event Permit for November 11, 2023 - Farmington Fire Relief Association Meeting: Regular Council - May 15 2023 INTRODUCTION: Farmington Fire Relief Association has applied for a Gambling Event Permit to conduct a raffle, pull - tabs, bingo, and paddlewheel on November 11, 2023 for Turkey Bingo. DISCUSSION: Per State Statute 349.166 and pertinent City Code, a Gambling Event Permit must be issued by the City for this request. BUDGET IMPACT: Not applicable ACTION REQUESTED: Adopt Resolution No. R34-23 Concurring with the Issuance of a Minnesota Lawful Gam bling Exemption Permit to Conduct Gambling by the Farmington Fire Relief Association, November 11, 2023. ATTACHMENTS: Farmington Fire Relief, Gambling Event Permit, 11.11.23 - Redacted R34-23 Gambling Exempt Permit for Farmington Fire Relief Assn, 11.11.23 Page 29 of 172 Page 2 of 6 Page 30 of 172 Page 3 of 6 Page 31 of 172 Page 4 of 6 Page 32 of 172 Page 5 of 6 Page 33 of 172 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION NO. R34-23 A RESOLUTION CONCURRING WITH THE ISSUANCE OF A MINNESOTA LAWFUL GAMBLING EXEMPTION PERMIT TO CONDUCT GAMBLING BY THE FARMINGTON FIRE RELIEF ASSOCIATION, NOVEMBER 11, 2023 WHEREAS, the Farmington Fire Relief Association has made application for a Lawful Gambling Exempt Permit to the Gambling Control Board to conduct gambling in the form of a raffle, pull-tabs, bingo, and paddlewheel to be conducted on November 11, 2023; and WHEREAS, the City of Farmington has no objection to said activity. NOW, THEREFORE, BE IT RESOLVED, that Farmington Mayor and City Council hereby concur with the issuance of a Lawful Gambling Exemption Permit by the Gambling Control Board to the Farmington Fire Relief Association on November 11, 2023, at Farmington Fire Station #1, 21625 Denmark Avenue, Farmington, Minnesota. Adopted by the City Council of the City of Farmington, Minnesota, this 15th day of May 2023. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 6 of 6 Page 34 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Temporary On Sale Liquor License - Farmington Lions Club Meeting: Regular Council - May 15 2023 INTRODUCTION: The Farmington Lions Club is requesting a Temporary On Sale Liquor License for an event at St. Michael's Church on September 7, 2023. DISCUSSION: The Farmington Lions Club is requesting approval for a Temporary On Sale Liquor License for an event to be held at St. Michael's Church, 22120 Denmark Avenue, Farmington, on September 7, 2023. Per State Statute, a Temporary On Sale Liquor License must first be approved by the City and forwarded to the State for approval no less than 30 days prior to the event date. BUDGET IMPACT: The State of Minnesota waives all fees for Temporary Liquor Licenses for non -profit organizations; therefore, the City has not established a fee for this type of license. ACTION REQUESTED: Staff recommends approval of the attached application for a Temporary On Sale Liquor License for Farmington Lions Club for an event to be held on September 7, 2023 at St. Michael's Church, 22120 Denmark Avenue, Farmington, Minnesota. ATTACHMENTS: Farmington Lions Club, Temp On Sale, 09.07.23 - Redacted Page 35 of 172 Page 2 of 2 Page 36 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Tobacco License Application for Farmington Tobacco & Vape LLC Meeting: Regular Council - May 15 2023 INTRODUCTION: Tobacco License application received from Farmington Tobacco & Vape LLC, 919 8th Street DISCUSSION: Applicant Ibrahim Mohammad Aqel, President of Farmington Tobacco & Vape LLC, has submitted an application for a Tobacco License at 919 8th Street, Farmington. Payment has been received, and a background investigation was completed by the Farmington Police Department with no concerns. BUDGET IMPACT: N/A ACTION REQUESTED: Staff recommends that the City Council approve the Tobacco License for Farmington Tobacco & Vape LLC, located at 919 8th Street, Farmington, and direct the City Clerk to forward the n ecessary paperwork to the Minnesota Department of Revenue on behalf of the Applicant. ATTACHMENTS: Farmington Tobacco and Vape, May 2023 - Redacted Page 37 of 172 Page 2 of 3 Page 38 of 172 Page 3 of 3 Page 39 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Deanna Kuennen, Community Dev Director Department: Community Development Subject: Submittal of a Dakota County Community Development Agency Redevelopment Incentive Grant Application Meeting: Regular Council - May 15 2023 INTRODUCTION: The Dakota County Community Development Agency created the Redevelopment Incentive Grant Program (RIG Program) in 2006. The RIG Program is intended to assist Dakota County cities with redevelopment projects that may not be undertaken by the private market without some assistance from the public sector. Staff is seeking authorization to submit a RIG Program grant application on behalf of the Ebert Downtown Apartment project. DISCUSSION: The City has been working with Ebert Construction on the redevelopment of 310 3rd Street into a 4 - story, 74-unit, market-rate apartment building with associated parking and amenities. To support the costs necessary to clean up the site and improve the site from both an environmental/public safety perspective and an economic benefit perspective, Staff is seeking authorization to apply for a Dakota County Community Development Agency RIG Program grant in the amount of $250,000. The proposed grant funds will leverage the TIF financing previously approved, bank financing, and the developer's equity. The project meets all of the criteria associated with the grant program, including readiness to process, increased property taxes, and environmental improvements. The RIG Program grant requires that the City Council approve by resolution the application. The draft application is attached. Upon approval by the City Council, Staff will submit the application to the Dakota County Community Development Agency before June 1, 2023 for consideration. BUDGET IMPACT: No budget impacts. The grant requires a 1 to 1 minimum leverage rate, and the combination of TIF financing and private equity greatly exceeds the minimum. ACTION REQUESTED: Approve Resolution No. R36-23 Authorizing the Application to the Dakota County Community Development Agency for a Redevelopment Incentive Grant. ATTACHMENTS: Res R36-23 Farmington Apartment RIG Application Page 40 of 172 Downtown Farmington RIG Grant - draft Page 2 of 13 Page 41 of 172 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION NO. R36-23 A RESOLUTION AUTHORIZING THE APPLICATION TO THE DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY FOR A REDEVELOPMENT INCENTIVE GRANT WHEREAS, the City of Farmington has identified redevelopment needs throughout the community; and WHEREAS, the City of Farmington has identified a specific project in the downtown – the redevelopment of an underutilized parcel into a 74-unit market-rate apartment building that addresses a housing need in the community – that meets the Dakota County Community Development Agency (CDA) Redevelopment Incentive Grant program’s purposes and criteria; and WHEREAS, the City has established a Redevelopment Plan of which the proposed project is a component; and WHEREAS, the proposed redevelopment project meets the readiness criteria required for the grant as the Developer has completed the entitlement process and a Tax Increment Financing (TIF) Contract for Private Development has been approved; and WHEREAS, the City has the capability and capacity to ensure the proposed project be completed and administered within the Redevelopment Incentive Grant program guidelines; and WHEREAS, the City has the legal authority to apply for financial assistance; and WHEREAS, the City is supportive of affordable housing and of the CDA’s mission, to improve the lives of Dakota County residents through affordable housing and community development. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Council hereby approve the application for funding from the Dakota County CDA Redevelopment Incentive Grant program to support the redevelopment of an underutilized parcel ultimately increasing public safter and the city tax base. BE IT FURTHER RESOLVED that upon approval of its application by the Dakota County CDA, Lynn Gorski, the City Administrator, is hereby authorized to execute such agreements as are necessary to receive and use the funding for the proposed project. Page 3 of 13 Page 42 of 172 Resolution No. R36-23 Page 2 of 2 Adopted by the City Council of the City of Farmington, Minnesota, this 15th day of May 2023. ATTEST: ____________________________ _____________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 4 of 13 Page 43 of 172 RIG Project Application 1 REDEVELOPMENT INCENTIVE GRANT PROJECT APPLICATION I. GENERAL APPLICATION INFORMATION Project Name: Ebert - Farmington Apartments Applicant City: City of Farmington Applicant Address: 430 3rd St, Farmington, MN 55024 Application/Project Contact: Deanna Kuennen Contact Email Address: dkuennen@farmingtonmn.gov Phone Number: 651-280-6820 Authorized Official(s) for Execution of Contracts (name and title): Deanna Kuennen, Community Development Director Click or tap here to enter text. Amount of funding request: $250,000 Please list the specific Project components or activities that will be funded by the requested RIG: Clearance and demolition, and public infrastructure required to support redevelopment project II. REDEVELOPMENT PROJECT AND ACTIVITY INFORMATION 1. Existing Project Site Information •Project site address(es):310 3rd St, Farmington, MN 55024 •Legal description of Project site (may be separate attachment): Included as separate attachment •Acreage of site: 1.09 acres Number of parcels: 3 •Is the Project site publicly or privately owned? Both, Public and Private •Current Project site owner(s): The current owners of the 3 parcels are: The City of Farmington – which owns 2 parcels, and Farmington 310 Inc. which owns/is in the process of acquiring the parcel located at 310 3rd Street (scheduled to close on property on 6/1/2023). •Describe the city’s goals and need for the Project including anticipated businesses, housing units, and other proposed components. Please explain the public benefit of the Project. This property currently houses an underutilized, blighted building. For years the property has been for sale, but the costs necessary to bring the property up to current codes have prevented the sale and reuse. Page 5 of 13 Page 44 of 172 RIG Project Application 2 Due to the importance of the location - the City started to actively pursue a redevelopment partner for this property. The City’s goal was to find a developer who would redevelop the aging and blighted commercial property into a higher and better use that would transform the entry and gateway into downtown, remove a blighted building that would improve the public health and safety, provide a housing option that is lacking in the community, and bring more vitality into the downtown. No new market-rate rental housing has been constructed in Farmington for decades – causing a void and need of this type of housing. This project will accomplish the City’s goal – ultimately adding 74-units of market rate housing in downtown Farmington, increasing the tax base, and cleaning up a blighted property. •Has an end user committed to redevelopment of site? Yes – Ebert Construction/Ten Nineteen Development, LLC is the Developer. They have completed the city entitlement process, received all necessary planning/zoning approvals, and a Tax Increment Financing District has been created, and TIF Contract approved. If end user committed, attach documentation of commitment. •Provide a brief history of the site including previous uses, activities, prior or existing contamination, and other attempts at redevelopment. The building located on the site at 310 3rd Street was built in 1977. It has housed many, mostly retail/commercial uses throughout its history. The building served as a car dealership, and more recently as a multi-tenant commercial building with tenants such as a glass shop, tattoo parlor, and a temporary snow plowing company. Contamination is possible on the site due to the previous auto uses and a portion of the site is believed to have an empty underground storage tank. The other parcels consist of street right-of- way along 2nd Street that provided access to Elm Street to the north, and a surface parking lot for public use. 2. Eligible Activities. Please check all activities that apply, briefly describe the activity, and provide the dollar amount requested for the activity. Please see the “Redevelopment Incentive Grant Policy and Procedures Guide” for a description of the eligible activities Eligible Activity Description RIG Funding Requested ☐Acquisition Click or tap here to enter text.$Click or tap here to enter text. ☐Relocation Payments Click or tap here to enter text.$Click or tap here to enter text. ☒Clearance and Demolition The existing blighted building will be demolished to make way for the redevelopment project. Several utility disconnections and relocations will also be required. $150,000 ☐Environmental Investigation Click or tap here to enter text.$Click or tap here to enter text. ☐Environmental Remediation Click or tap here to enter text.$Click or tap here to Page 6 of 13 Page 45 of 172 RIG Project Application 3 enter text. ☒Necessary Public Infrastructure Utility relocation, connections, upgrades and improvements. $100,000 (costs are estimated to be ~$250K) ☐Geotechnical Soil Corrections Click or tap here to enter text.$Click or tap here to enter text. 3. Redevelopment Project Information •Describe the Project including location map, photos, and current and projected site plans. Maps should include property boundaries, north arrow, and an accurate bar scale. The project includes the demolition of a blighted single-story commercial building located at 310 3rd Street, and the redevelopment of the site into a 4-story, 74-unit market rate apartment building with first floor parking and many amenities. Amenities include a common area lobby, coffee bar, bike storage, dog park, resident storage, top floor clubroom and outdoor sky lounge, fitness center, and pet wash. The project site is located at 310 3rd St., in Downtown Farmington and will include a portion of 2nd Street that is owned by the City of Farmington. The portion of 2nd street is separately platted and currently provides access to Elm Street to the north. The Developer is in the process of acquiring a portion of 2nd Street (legal description included in this application) from the city and will be Page 7 of 13 Page 46 of 172 RIG Project Application 4 utilized for tenant surface parking to support to the new apartment project. This portion of the surface parking lot being purchased will also serve as fire and emergency access from 2nd Street through Elm Street and an access easement agreement will be entered into between the City of Farmington and the Developer. The Developer will also lease a portion of the current surface public parking lot to provide additional tenant parking. The legal description, depiction of all 3 parcels, and site plan are included in this application. •Describe the specific components or activities that are part of the Project. The redevelopment project will include: site acquisition, existing building demolition, cleanup, utility relocation/improvement/connections, and new building construction. •What is the end use of the Project site? A new 4-story market rate apartment building with first-floor parking and amenities. •Is demolition of slum or blighted buildings or other structures an activity of the Project? Yes o If Yes, please describe. The existing structure is vacant and will be demolished. The city hired WSB in late 2022 to conduct a Substandard Building Analysis, necessary as part of the redevelopment TIF district process. The report cited all building code deficiencies and associated costs necessary to return the building into code compliance. Based on the report – WSB concluded that the building qualifies as a substandard building, with over $1m required to bring the building into code compliance. A copy of WSB’s report is included. •Describe how the Project will make more efficient use of the site. A new market rate apartment project is the highest and best use for this site. The new project will involve vertical construction/multi-story development replacing a single-story commercial building. The reuse will consist of a 4-story building, 74 market-rate apartments, resulting in the addition of an estimated ~ 100+ residents to the immediate downtown area. An analysis of the potential taxes of this property developed as a single-story commercial versus a multi-story apartment showed that the city portion of the taxes would be $12,131 annually versus $79,404 respectively. The redevelopment of the site into an apartment will provide not only fully utilize the site but will also provide a significant tax increase to the city. It is envisioned that this project will be a catalyst for additional investment in and around the downtown. And existing downtown businesses will potentially benefit from the increase in pedestrian traffic with the new tenants. •After Redevelopment is complete, what portion of the Project site be publicly and privately owned? ➢Public: The portion of the leased parking area adjacent to the apartment project. Leased parking area depiction and legal description are included. ➢Private: The portion of 2nd street being bought by the private developer and the property at 310 3rd Street. Both are depicted and legal descriptions are included. •Post-redevelopment Project site owner(s): 1019 Development, LLC •Identify any other Project partners such as developers, consultants, and regulating/permitting agencies. NA Page 8 of 13 Page 47 of 172 RIG Project Application 5 4. Acquisition/Relocation Activities •If the project includes property acquisition, clearance and/or construction activities, describe how owners, tenants, and businesses will be temporarily or permanently relocated Attach relocation plan, if applicable. There are no tenants on the property or in the building that will be cleared. •When has/will the acquisition be completed? Closing on the properties is scheduled to take place on or by June 1, 2023. 5. Redevelopment Project Environmental Information •Has an environmental assessment been completed for the Redevelopment Project? No •If so, what level of investigation was done as part of the Redevelopment Project? A Phase I Environmental Site Assessment and Geotechnical Report including soil borings will be taking place in the immediate future. The Phase I and Geotechnical reports will be underway in April and May 2023. If any remediation is needed that work will commence over the summer and into fall 2023. •Has the Redevelopment Project site been found or suspected to be contaminated? Yes While this is not confirmed, given the history of the site and phase 1 reports, we anticipate that there will be contamination on this site. •Does your Redevelopment Project include the cleanup of contaminated soils, hazardous waste or materials? Yes o If yes, please describe information on type of cleanup, what measures have been taken to address the contamination, consultant reports, and/or Response Action Plan. It is anticipated that there will be some contamination found on site, but the extent is unknown at this time. The Phase 1 Environmental Site Assessment and Geotechnical Report including soil borings will be completed in May 2023. Any environmental cleanup work identified will commence within the next couple of months. o Describe positive environmental impacts of the activities that are part of the Project. The redevelopment project at a minimum will clean up a blighted and code deficient commercial building at an essential intersection for Downtown Farmington and will provide many positive impacts. Visually the site will be enhanced with the new construction, and as part of the redevelopment, any environmental issues will be addressed. The revitalization of a key property for Downtown Farmington will diversify the housing options available providing safe and attractive new options for existing and prospective residents. provide additional housing options, locally owned businesses and create a new safe diversified housing option. The project will also increase the tax base. Page 9 of 13 Page 48 of 172 RIG Project Application 6 6. Housing Affordability. Indicate the number of housing units planned in the Project, if any. Attach separate sheet if necessary. Total # of Units # of Owner Units # of Rental Units Proposed Rents/ Sales Prices Single Family Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Townhouse Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Apartments/Condominiums 74 0 74 $1,400-$2,000 Duplexes Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Other: Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. •Will there be any mechanisms to ensure long-term affordability? No. This redevelopment project will provide new market-rate apartments, diversifying the housing options in Farmington. It is not an affordable housing development. If yes, please describe. 7. Economic Benefits •Current appraised or assessed value of the Project site: $716,200 •Projected appraised or assessed value of the site after Redevelopment: $14,800,000 (estimated). Appraisal will be completed closer to closing on the construction financing. Attach the appraisal or assessor’s current and projected values. •What are the current property taxes for the Redevelopment Project site? $18,156 Pay Year 2023 •What will the estimated property tax be after redevelopment? $217,000 Pay Year 2026 •Project the number of new jobs on the Project site created after redevelopment. Total new jobs (FTEs only) = 2.5 – 3 permanent jobs. This does not include the 100+ jobs created during construction. •Number of new jobs with wages greater than $15.00 per hour = 2.5 – 3 permanent jobs upon project completion. •Project the number of jobs retained on the Project site after redevelopment. Total retained jobs (FTEs only) = NA •Number of retained jobs with wages greater than $15.00 per hour = NA Page 10 of 13 Page 49 of 172 RIG Project Application 7 8. Leverage. Itemize all other funding sources for the Project and the Activities identified as part of the Project. Source of Funds Amount Committed Pending Construction Loan $12,350,000 Developer Equity $7,368,069 Click or tap here to enter text.Click or tap here to enter text. Click or tap here to enter text.Click or tap here to enter text. Click or tap here to enter text.Click or tap here to enter text. Total:$19,718,069 Itemize Project expenses for each Activity. Be as detailed as possible. Project Activities/Expenses Costs Funding Source Land Acquisition – developer purchase of property for redevelopment. $1,500,000 Developer Hard Construction Costs – cost of construction including building permit, and building demolition, site improvements. **$15,708,922 Developer Soft Costs – includes environmental, city fees, architecture and engineering, legal and financing fees, interest, marketing, FF&E, property taxes, etc. $2,509,146 Developer/ Dakota County CDA **TIF Financing – a Redevelopment TIF District has been created and a TIF Contract approved. A pay-as-you-go note will be issued in the amount of $1,750,000 for eligible expenses to be paid bi-annually for a period of 20 years. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text. Total:$19,718,069 Page 11 of 13 Page 50 of 172 RIG Project Application 8 •List other sources of funds requested or considered but not obtained for the Project, and explain why they were not obtained, to the best of your knowledge. (The purpose of this question is to ensure all other funding sources have been exhausted.) Click or tap here to enter text. 9. Readiness To Proceed. •Please provide detailed timeline of the Project with all actions, phases, and anticipated dates for completion. Final city approvals – April 3, 2023, Close on Purchase of Property – June 1, 2023, Close on Financing – August 1, 2023, Begin Demolition and Construction – October 1, 2023, Construction Complete – November 30, 2024, Resident move-ins – December 1, 2024. •Please indicate whether any of the following entitlement or due diligence actions are required or have been completed for the Project: ➢Comprehensive plan amendment: ☐ Status: Click or tap here to enter text. ➢Environmental review: ☒ Status: Phase I and Geotechnical will commence soon. Environmental reporting will take place in April and May and any remediation will take place throughout the summer months and into fall before anticipated ground break on October 1, 2023. ➢Market or feasibility study: ☒ Status: A market study was previously completed by Viewpoint Consulting Group. ➢Zoning amendments or variances: ☐ Status: Click or tap here to enter text. •If the activity that is to receive RIG funding will not be completed in 12 months, please explain why. (NOTE: The RIG program requires all RIG-funded activities to be completed within a 12-month period) NA Page 12 of 13 Page 51 of 172 Page 13 of 13 Page 52 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Chris Regis, Finance Director Department: Finance Subject: Approve Bills Meeting: Regular Council - May 15 2023 INTRODUCTION: Attached is the April 26, 2023 – May 9, 2023 City Council check register and recently processed automatic payments for your review. DISCUSSION: Not applicable BUDGET IMPACT: Not applicable ACTION REQUESTED: Staff recommends approval of the attached payments. ATTACHMENTS: City Claims Report 5-15-2023 Page 53 of 172 CLAIMS SUBMITTED FOR APPROVAL AT THIS MEETING PROCESSED CHECKS 628,827.87$ PROCESSED AUTOMATIC PAYMENTS 33,031.06$ GRAND TOTAL 661,858.93$ CITY OF FARMINGTON CITY CHECKS AND AUTOMATIC PAYMENTS REPORT May 15, 2023 Page 2 of 2 Page 54 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Shirley Buecksler, City Clerk Department: Administration Subject: Approve Bills (Confidential) Meeting: Regular Council - May 15 2023 INTRODUCTION: Attached is the April 26, 2023 – May 9, 2023 City Council check register and recently processed automatic payments for your review. (Confidential) DISCUSSION: Not applicable BUDGET IMPACT: Not applicable ACTION REQUESTED: Staff recommends approval of the attached payments. Page 55 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Justin Elvestad, Fire Chief Department: Fire Subject: Approve Use Agreement with Dakota County Agricultural Society Meeting: Regular Council - May 15 2023 INTRODUCTION: The Farmington Fire Department is planning to celebrate the 150th anniversary of organized fire service in the community on July 15, 2023 at the Dakota County Fairgrounds. DISCUSSION: The Fire Department and the Dakota County Fairgrounds have partnered to host this event for the community, the event will be free for all to attend. The event at the Fairground will consist of two separate bands and a fireworks show. BUDGET IMPACT: The Dakota County Agricultural Society is not charging for the use of the grounds. The event will be funded through donations from the Farmington Fire Relief Association. ACTION REQUESTED: Approve the use agreement with the Dakota County Agricultural Society. ATTACHMENTS: DOCSOPEN-#874056-v2-FFD_150th_Celebration Page 56 of 172 1 City 150th Celebration July 15, 2023 DAKOTA COUNTY FAIRGROUNDS USE AGREEMENT THIS FAIRGROUNDS USE AGREEMENT (“Agreement”), which shall be interpreted pursuant to the laws of the State Minnesota, is entered into by and between the Dakota County Agricultural Society, Inc., 4008 220th St. W., Farmington, MN 55024 (“Ag Society”) and City of Farmington, c/o Justin Elvestad, 430 3rd Street, Farmington, MN 55024 (“City”) for use of a portion of the property known as the Dakota County Fairgrounds, located in Castle Rock Township, MN (“Fairgrounds”). WITNESSETH: WHEREAS, the Fairgrounds is under the care, custody, and control of the Ag Society; and WHEREAS, the Ag Society, in accordance with its Articles of Incorporation, is empowered to allow use of the Fairgrounds for special events; and WHEREAS, City desires to hold a 150th Celebration on the Fairgrounds on July 15, 2023 (“Event”). NOW THEREFORE, the parties, in consideration of the mutual promises and agreements contained herein, hereby agree as follows: 1. Period of Event. The date of the Event will be July 15, 2023. Set up shall begin no earlier than 10:00 a.m. on July 14, 2023. Event activities must be completed by 11:00 p.m. on July 15, 2023. Tear down of the Event must be completed by 5:00 p.m. on July 16, 2023. No extension of these periods is allowed except upon request and issuance of written permission by the Ag Society. 2. Event Purpose. The purpose and scope of the City’s use of the Fairgrounds shall be limited to conducting its 150th Celebration. 3. Use Area. The portion of the Fairgrounds that may be used for the Event will be Lot F, C & D as shown on the map attached hereto as Exhibit A (collectively, the “Use Area”). The Use Area does not include the campgrounds. Use of the Fairgrounds by City for the Event shall be limited to the Use Area and such use must conform to the terms and conditions of this Agreement and the Ag Society’s policies and procedures established for the use of the Fairgrounds. Entry for the Event shall be through the Fairgrounds gates on the North end of the Fairgrounds from 220th/Ash Street. 4. Cost. The cost for the City to use of the Use Area for its Event is $0. Events with 300 or more people will require an Ag Society staff person(s) on site at a cost of $200.00 per day per person. Any charges above the deposit amount will be billed to City after the Event. Page 2 of 10 Page 57 of 172 K.Smith_02/03/2023 There will be charges for use of any additional equipment owned by the Ag Society. All additional charges will be made consistent with the price list sheet attached hereto as Exhibit B and this Agreement. All bills are due upon receipt. If City should cancel after payment is due, no refunds will be made. Payment Schedule: May 26, 2023 signed contract DUE May 26, 2023 Insurance certificate DUE 5. Insurance. City will carry general public liability insurance coverage of no less than $1,000,000.00 combined single limits per occurrence on activities on the Fairgrounds and will provide certification to the Ag Society of coverage naming the Ag Society as an additional insured no later than May 26, 2023. 6. Liquor Liability. City, its agents, contractors, employees or guests will have no outside liquor brought onto the premises. The Ag Society will be the ones that will handle the liquor for this Event and will pull all necessary permit, licenses, and insurance to be in compliance to sell liquor at this Event. The Ag Society shall provide the City a certificate of insurance related to liquor liability upon request and will, if allowed by the insurer, add the City as an additional insured on the policy. 7. Indemnification. To the fullest extent permitted by law, City agrees to assume, defend, indemnify, protect and hold harmless the Ag Society, its officers, employees, volunteers, contractors, and agents against any and all claims, fines, damages, losses, expenses, demands, actions or causes of action of whatsoever kind, including attorney fees, arising or resulting directly or indirectly from the use or occupancy of the Fairgrounds, including but not limited to the Use Area, by City, its sub-licensees, contractors, subcontractors, agents, officers, guests or employees, including but not limited to, the claims of any officer, employee, agent, sub-licensee, contractor of subcontractor of City, the claims of any person attending the Event, the claims of any other person for injury or damages to persons or property and the claims for damages arising from neglect, default, mismanagement or omissions of City, by itself of its sub-licensees, contractors, subcontractors, officers, employees or agents in the performance of any duty imposed by this Agreement or by law (except for claims for injury or damages to persons or property which arise solely from the acts or omissions of the Ag Society, its officers, employees, volunteers, contractors, and agents). If any litigation on account of such claims shall be commenced against the Ag Society, City, upon notice thereof from the Ag Society, shall defend the same at City’s cost and expense; and the record of any judgment rendered against the Ag Society on account of such claims for damages shall be conclusive as against the City, and entitle the Ag Society to recover the full amount thereof, with interest and cost, and attorneys’ fees incurred by the Ag Society, and right of action therefore shall accrue to the Ag Society as soon as such judgment shall have been rendered, whether the Ag Society shall have paid the amount or not. Nothing herein shall be interpreted as waiving or otherwise limiting any exception or limitation on liability available to either party under law. City is not required to indemnify the Ag Society for claims arising directly from the Ag Society’s own negligence. Page 3 of 10 Page 58 of 172 K.Smith_02/03/2023 8. Cleanup. The Use Area will be in a clean and orderly condition prior to use by City. City will be responsible for cleanup and repair of all damages as a consequence of its use of the Use Area and the Fairgrounds. Cost of any cleanup and repairs done by the Ag Society will be charged to City. The Ag Society’s electrician must do all electrical work required by City on the Fairgrounds at a cost of $90.00 per hour. If it is necessary that other Ag Society personnel be on site to service use of the Fairgrounds by City, the cost to City will be $40.00 per person per hour. The Ag Society shall bill City for all such costs. 9. Heritage Village. This Agreement does not include use of or access to the Dakota City Heritage Village. Access to the Village will cost $4 per person for guided tours. Open access for unguided tours will cost $250 per hour or a negotiated package deal can be arranged in advance of anticipated visits. 10. Campground Use. The Use Area does not include the campground area and third party campers will continue to occupy campsites during days of City’s Event. 11. Noise. City is responsible for taking all reasonable and necessary precautions to ensure that the sound of the assembly will not carry unreasonably beyond the enclosed boundaries of the Use Area. Use of public address or any other amplified sound systems is prohibited between 10:00 pm and 7:00 am. In no case shall sound levels exceed Minnesota Rules establishing noise standards, Minnesota Rules, Chapter 7030; or successor rules. The permit will include the applicable portion of this noise standard. The Ag Society and/or the Dakota County Sheriff have the authority to order a reduction in sound levels, if necessary, based on complaints. 12. Sanitation Facilities. City will acquire separate enclosed toilets and hand washing stations, conveniently located throughout the grounds, sufficient to provide facilities for the maximum number of people to be assembled, as determined by the Dakota County Public Health Department. 13. Inspections. City agrees to allow representatives of the Ag Society and/or the Dakota County Sheriff’s office access to the Use Area to determine if the provisions of this Agreement are or will be properly complied with. 14. Additional Restrictions. The Ag Society may impose restrictions in addition to those contained in this Agreement as needed to protect the health, safety, and welfare of those persons who will be in attendance at the Event or the residents of the community surrounding the Fairgrounds. The Ag Society shall submit any additional restrictions it identified prior to the dates of the Event in writing to City. During the Event, the Ag Society shall directly notify City personnel of any additional restrictions identified as being needed to protect health, safety, or welfare or to avoid the Event constituting a nuisance. City shall comply with such additional restrictions. Failure to comply with the requirements of this Agreement or any additional restrictions imposed by the Ag Society to address concerns related to the Event or how it is conducted may result in the Ag Society rescinding City’s use of the Fairgrounds under this Agreement, including that the Event cease and the participants be required to leave the Fairgrounds. Page 4 of 10 Page 59 of 172 K.Smith_02/03/2023 15. Fires. No fires of any kind shall be permitted on the premises or facilities except in grills or at areas designated for that purpose. This provision does not prohibit the use of fireworks by the City, provided the use of fireworks is done in compliance with all applicable laws and the City obtains any required permits or permissions. 16. Legal Compliance. City will ensure that no person(s) involved with the Event shall engage in any conduct that violates a federal, state, county, or local law, ordinance, or regulation, including, but certainly not limited to, any and all state requirements, governor’s orders, and Department of Health requirements related to preventing the spread of COVID-19. In addition, if the Event will have an attendance of 300 or more persons at any one time, City will ensure that security and traffic controls will meet the requirements of the Minnesota Department of Public Safety. Such controls shall include, but are not limited to, Minnesota law enforcement officers having jurisdiction in Dakota County or protective agents licensed in Minnesota physically present, as follows: • Up to 300 people 1 officer per 150 attendees • Over 300 people 1 officer per 200 attendees The Dakota County Sheriff and/or Ag Society may recommend that security staffing requirements be reduced based upon City’s assemblage license history. All costs for security are the responsibility of City. The Ag Society bans all guns on the Fairgrounds. 17. Assemblage Permit. If it has been determined that this Event will have an estimated attendance exceeding 300 or more persons at any one time, then the City would apply for an Assemblage Permit from Dakota County and Castle Rock Township within 60 days of scheduled Event. More information regarding the requirements of an Assemblage Permit can be obtained at the Dakota County Public Services & Revenue Department at 651-438- 4372. If the above deadlines are met and an Assemblage Permit is not available, an extension may be granted. If the above deadlines are met and the Assemblage Permit is denied, a full refund will be issued. Failure to meet deadlines may forfeit any refund. 18. Food or Beverages. City agrees that if it is using or has contracted any type of food or beverage stands for the Event, these stands must be operated in compliance with the Minnesota Food Code, as evidenced by a current license issued by the Minnesota Department of Health, and all other applicable laws, rules, regulations, and ordinances. 19. Set-Up. City must provide set-up requirements to the Ag Society seven days prior to scheduled set-up date. If there are any additions or changes to the set-up requirements with less than a seven-day notice, City will be charged accordingly. On the scheduled set-up date, up to two hours of staff time is available, after two hours City will be charged $40 per person per hour and other fees as applicable per our fee schedule. 20. Force Majeure. In the event that the Fairgrounds or any portion thereof shall be destroyed or damaged by fire or other calamity so as to prevent the use of the Fairgrounds, the Use Area, or both for the purposes and during the periods specified herein, or if the Use Area Page 5 of 10 Page 60 of 172 K.Smith_02/03/2023 cannot be used for the Event because of strikes, Acts of God, a national emergency, a public health pandemic, a government order or directive, or other cause beyond the control of the Ag Society, then this Agreement shall terminate and City hereby waives any claim against the Ag Society for damages by reason of such termination except that any unearned portion of the rental fee due hereunder shall abate, or, if previously paid, shall be refunded by the Ag Society. 21. Term. This Agreement shall be effective as of the date indicated below and shall terminate upon City having completed its obligations under this Agreement after the Event, unless terminated earlier as provided herein. The indemnification obligation in this Agreement shall survive its termination. 22. Entire Agreement. This document, including the recitals and exhibits which are incorporated herein, constitutes the entire agreement between the parties. Any amendment of this Agreement must be in writing and signed by both parties. This Agreement supersedes all prior oral and written agreements and negotiations between the parties relating to the subject matter of this Agreement. This Agreement is valid only when signed by both parties. 23. Third Parties. This Agreement is solely for the benefit of the signatories hereto. This Agreement shall not create or establish any rights in, or be construed as being for the benefit of, any third party. MADE AND ENTERED INTO ON ________________________________: (Date) City OF FARMINGTON By: _______________________________________ Joshua Hoyt, Mayor Attest: _______________________________________ Shirley R Buecksler, City Clerk DAKOTA COUNTY AGRICULTURAL SOCIETY, INC. By: ________________________________________ Pete Storlie, President Additional Contact Information: Page 6 of 10 Page 61 of 172 K.Smith_02/03/2023 Page 7 of 10 Page 62 of 172 K.Smith_02/03/2023 Exhibit A (Map of Use Area) Page 8 of 10 Page 63 of 172 K.Smith_02/03/2023 Exhibit B (Price List Sheet) Buildings Daily Fee 4 – H Building $1,000 Rabbit Barn $ 400 Exhibit Hall South $ 800 Horse Barn (Refundable $300 damage deposit required) $15 a day per stall Dakota County Building $400 Grounds Garbage/Damage Deposit $250 - $3000/event Based on space utilized $150 - $5000 Consignment Auction $1850 (4 days) +$50/add’l day Soccer Tournaments $2000 + expenses Picnic Shelter/Gazebo $200 Garbage charge $100 minimum Horse Arena Open Horse Shows $250 Closed Horse Shows – club only $150 Miscellaneous Grounds Equipment (No equipment is allowed to leave the fairgrounds, except the Beer Tap Trailer) Grandstand (seating capaCity of 4000 people) $3000 Ticket Booths $25 Portable Spectator Seating Bleachers (CapaCity 25–30 people) $50 Banquet Table (2’ x 8’, limited number available) $6.50 each Picnic Tables/Benches $6.50 each Folding Chairs (Limited number available) $1 per chair Page 9 of 10 Page 64 of 172 K.Smith_02/03/2023 Lighted Marquee Sign $30/day Tractor/Skidsteer (Fairgrounds staff must operate) $60/hour Disconnect Box $75.00/each Barricades $6/each Strings of Lights $10/each Utility Fee $180/day Page 10 of 10 Page 65 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Justin Elvestad, Fire Chief Department: Fire Subject: Resolution Declaring Surplus Property Meeting: Regular Council - May 15 2023 INTRODUCTION: Fire Department Staff is requesting the authorization to dispose the following fire hose: Fire Hose 1 ¾” Red 12 rolls Orange 14 rolls Yellow 22 rolls White 5 rolls Fire Hose 2 ½” White 38 rolls Fire Hose 5” 25' 3 rolls 50' 1 roll 100' 1 roll DISCUSSION: Fire Staff would like to donate the old fire hose to the Minnesota Fire Engine Club (MFEC), The MFEC is a 501(c)3 non-profit organization dedicated to educating club members in the history, restoration, and operation of firefighting equipment and sharing our knowledge through demonstrations to the public at special events, ensuring it remains a part of our firefighting heritage. The MFEC attends many local community events and have donated time on the recent refurbishment of the 1 926 Antique fire truck owned by the City. BUDGET IMPACT: None ACTION REQUESTED: Adopt Resolution No. R32-23 declaring property surplus and authorize the donation to the Minnesota Fire Engine Club. ATTACHMENTS: Page 66 of 172 R32-23 Declaring Property Surplus - Fire Dept Fire Hose 2023 Page 2 of 3 Page 67 of 172 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION NO. R32-23 A RESOLUTION DECLARING ITEMS AS SURPLUS AND AUTHORIZING DISPOSAL WHEREAS, the Fire Department is requesting authorization to dispose of the following equipment that is no longer in use due to the condition of the equipment and is requesting to dispose of the equipment by donation to the Minnesota Fire Engine Club: Fire Hose 1 ¾” Red 12 rolls Orange 14 rolls Yellow 22 rolls White 5 rolls Fire Hose 2 ½” White 38 rolls Fire Hose 5” 25' 3 rolls 50' 1 roll 100' 1 roll NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the above listed items are declared surplus and authorize its disposal. Adopted by the City Council of the City of Farmington, Minnesota, this 15th day of May 2023. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 3 of 3 Page 68 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Julie Flaten, Asst City Admin/HR Director Department: HR Subject: Staff Changes and Recommendations Meeting: Regular Council - May 15 2023 INTRODUCTION: Council is asked to approve the appointment of two Police Officers and the conditional appointment of three seasonal Recreation Program Assistants and three seasonal Parks Maintenance employees. DISCUSSION: Staff is recommending the appointment of two new Police Officers. Dylan Gerlach graduated from Normandale Community College and completed his skills at Hennepin Technical College. He is currently a Sergeant in the Army Reserves. Max Theirl graduated from Alexandria Technical and Community College. Both new Officers will begin employment the week of May 22nd. Staff recommends the hiring of Alex Jacobson, Naomi Heggmeier, and Lilly Running as seasonal Recreation Program Assistants. Their hire is con ditional upon the successful completion of pre- employment drug testing and background checks. Staff also recommends the hiring of Ethan Coyer, Cade Fitzloff, and Carson Spelman as seasonal Park Maintenance employees. Their hire is conditional upon the s uccessful completion of pre- employment drug testing and background checks. BUDGET IMPACT: Wages are included in the 2023 budget. ACTION REQUESTED: Approve the appointment of Dylan Gerlach and Max Theirl as Police Officers. Approve the conditional appointment of Alex Johnson, Naomi Heggmeier, and Lilly Running as seasonal Recreation Program Assistants and Ethan Coyer, Cade Fitzloff, and Carson Spelman as seasonal Parks Maintenance employees. Page 69 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Julie Flaten, Asst City Admin/HR Director Department: HR Subject: Memorandum of Understanding (MOU) with LELS Police Officers Union Meeting: Regular Council - May 15 2023 INTRODUCTION: Approve the Memorandum of Understanding (MOU) between LELS Police Officers Union and the City of Farmington. DISCUSSION: The City and LELS look to clarify language concerning certain components of the Labor Agreement's sick leave provisions. The Memorandum of Understanding would clarify that "thirty (30) days' notice" does, in fact, mean thirty (30) days' written notice from the last day of employment, i.e., the last day of work that is specified in the written notice of voluntary termination. BUDGET IMPACT: N/A ACTION REQUESTED: Approve the Memorandum of Understanding between the City of Farmington and LELS Patrol Officers Union and Authorize the Mayor, City Clerk and City Administrator to execute the MOU. ATTACHMENTS: MOU Between City and Union - Union Signed 05102023 Page 70 of 172 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding ("MOD") is made by and between the City of Farmington ("Employer") and Law Enforcement Labor Services, Inc., Police Officers ("Union"). WHEREAS, the Union is the exclusive representative for certain employees of the Employer in the appropriate unit ("Bargaining Unit Employees"), which include Patrol Officers; WHEREAS, the City and Union are parties to a Labor Agreement, effective January 1, 2022 through December 31, 2024 ("Labor Agreement"); WHEREAS, certain Bargaining Unit Employees have indicated confusing or a desire for clarity concerning certain components of the Labor Agreement's sick leave provisions; and WHEREAS, the parties desire to clarify such provisions to such certain components for the duration of this MOD. NOW, THEREFORE, all parties hereto understand as follows: Article 1. Applicability This MOU only applies: (i) to employees employed in the job classification of Patrol Officer; and (ii) for the duration of this MOD. Article 2. Clarifying Statement Regarding Section 19.2, Sick Leave Section 19.2 of the Labor Agreement provides the following: Employees will be paid for twenty-five percent (25%) of their accumulated sick leave, to a maximum payment of thirty (30) days' pay, upon separation from employment with the EMPLOYER under the conditions stated in paragraphs a) and b) below. Employees will be paid for fifty percent (50%) of their accumulated sick leave, to a maximum payment of sixty (60) days' pay, upon separation from employment with the EMPLOYER under the conditions stated in paragraphs c) and d) below. a) ... b) Voluntary termination with thirty (30) days' notice after five (5)years of continuous employment. c) ... Memorandum of Understanding between City of Farmington and Law Enforcement Labor Services, Inc. Page 1 of 3 Page 2 of 4 Page 71 of 172 d) Voluntary termination with thirty (30) days' notice after ten (10)years of continuous employment. It is understood by both the Employer and the Union and further clarified by this MOD that "thirty (30) days' notice" does in fact mean thirty (30) days' written notice from the last date of employment, i.e. the last day of work that is specified in the written notice of voluntary termination. Article 3. Entire Understanding This MOD constitutes the entire understanding among the parties hereto. No representations, warranties, covenants, or inducements have been made to any party concerning this MOD, other than the representations, covenants, or inducements contained and memorialized in this MOD. This MOD supersedes all prior negotiations, oral and written understandings, policies and practices with respect thereto addressing the specific subject matter addressed in this MOD. Article 4. Waiver of Bargaining While this MOD is in full force and effect, Employer and Union each voluntarily and unqualifiedly waives the right and each agrees that the other shall not be obligated to bargain collectively with respect to the express subjects or matters included in this MOU. Article 5. Limitations This MOD is intended for the sole and limited purpose specified herein. This MOD cannot be construed to be nor does it constitute or establish any admission of the Employer, precedent, past practice or otherwise place any prohibition or limitation on any management right of the Employer except as otherwise prohibited or limited by the express terms of this MOD. This MOU cannot be used in any contested proceeding, except in a proceeding related to enforcing the specific terms of this MOU, as evidence that the Employer waived or restricted its management rights related to the subject matter of this MOD. The Employer expressly resen/es the right to exercise all of its management rights without limitation unless otherwise prohibited or limited by this MOU. Article 6. Amendment or Modification This MOD or any of its terms may only be amended or modified by a written instrument that: (1) expressly states it is amending or modifying the MOD; and (2) is signed by or on behalf of all of the parties hereto or their successors in interest. Article 7. Voluntary Understanding of the Parties The parties hereto acknowledge and agree that this MOD is voluntarily entered into by all parties hereto as the result ofarm's-length negotiations during which all such parties were represented. Memorandum of Understanding between City of Farmington and Law Enforcement Labor Services, Inc. Page 2 of 3 Page 3 of 4 Page 72 of 172 Article 8. Effective Date This MOD is effective on the latest date affixed to the signatures below. Article 9. Expiration This MOU will expire and no longer be in force or effect, effective the date that is 15 calendar days after the Employer provides notice by email to the Union it is expiring. On such date, all terms of the Labor Agreement or any subsequent labor agreement that may be in force and effect will be in full force and effect for Patrol Officers. IN WITNESS HEREOF, the parties hereto have made this MOU on the latest date affixed to the signatures below. FOR THE CITY OF FARMINGTON FOR LAW ENFORCEMENT LABOR SERVICES, INC.: Its Mayor DATE:_ DATE: ^W /^ ^S»^-^ Its City Clerk DATE:_ DATE: Its City Administrator DATE: Memorandum of Understanding between City of Farmington and Law Enforcement Labor Services, Inc. Page 3 of 3 Page 4 of 4 Page 73 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Resolution Accepting Donation from Marlene Swantek to the Rambling River Center Meeting: Regular Council - May 15 2023 INTRODUCTION: Marlene Swantek recently gave a donation to the Rambling River Center DISCUSSION: Marlene Swantek recently made a very generous donation of $1,000 to the Rambling River Center. The donated money will be placed in the Rambling River Center’s Capital Improvement Fund, so that it may either be used for future building improvements at the Rambling River Center or to purchase new equipment and/or furniture. Staff will express the City’s appreciation on behalf of the City Council to Marlene Swantek for this generous donation. BUDGET IMPACT: N/A ACTION REQUESTED: Adopt Resolution No. R31-23 Accepting a Donation of $1,000 from Marlene Swantek to the Rambling River Center. ATTACHMENTS: R31-23 Accepting Donation from Marlene Swantek for RRC Page 74 of 172 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION NO. R31-23 A RESOLUTION ACCEPTING A DONATION OF $1,000 FROM MARLENE SWANTEK FOR THE RAMBLING RIVER CENTER WHEREAS, the City of Farmington is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts, as allowed by law. WHEREAS, the following persons and entities have offered to contribute to the City: Marlene Swantek has donated $1,000 to the Rambling River Center ; and WHEREAS, it is in the best interest of the City to accept this donation. NOW, THEREFORE, BE IT RESOLVED that Mayor Hoyt and the Farmington City Council hereby accept with gratitude the generous donation of $1,000 from Marlene Swantek to the Rambling River Center. Adopted by the City Council of the City of Farmington, Minnesota, this 15th day of May 2023. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 2 of 2 Page 75 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Approve Request to Waive Fees for 2023 Dew Days Celebration Meeting: Regular Council - May 15 2023 INTRODUCTION: The 44th Annual Dew Days celebration is June 22 – 25, 2023. Permits and fees would normally be required for events related to the 2023 De w Days celebration. DISCUSSION: The Dew Days Committee is requesting City Council waive the fees for the permits and fees required for the Dew Days celebration. City Council has approved the waiver of fees in previous years. BUDGET IMPACT: Exhibition Temporary Outdoor (Ord 3-17-4) 2023 Fee @ $50 Each Name of Event Location of Event Fee Dew Days activities Rambling River Center parking lot $50 City Facility 2023 Rental Fees Name of Event Location Fee Beverage Garden Rambling River Center Garage $800 Blood Drive Rambling River Center Banquet Room $800 Waffle Breakfast Prep Rambling River Center Banquet Room $400 Farmington Ambassadors Rambling River Center Multiple Rooms $1,675 Committee Meetings Rambling River Center Ross Room $700 Total amount of fees waived for 2023 Dew Days Celebration $4,425 The fees for the Dew Days celebration were not budgeted as revenue in the City’s 2023 budget. In addition to the waiver of fees, the City doesn’t charge Dew Days for Staff time for, but n ot limited to, attendings meetings, hanging banners, hauling picnic tables, posting and enforcing No Parking zones, placing and moving barricades as necessary, and organizing and staffing events. ACTION REQUESTED: Approve the request to waive fees for t he 2023 Dew Days celebration and authorize the City Administrator to consider waiving additional fees that may come up during event planning. Page 76 of 172 Page 2 of 2 Page 77 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Contract with Schwickert’s Tecta America, LLC for Modine Make Up Air Unit Meeting: Regular Council - May 15 2023 INTRODUCTION: The Schmitz-Maki Arena has a Modine Make Up Air Unit which provides heat to most of the facility. The unit was installed in 2002 and heats the office area, lobby, restrooms, and locker rooms one through four. The existing unit hasn’t been reliable this winter, constantly breaking down, and has led to costly repairs. DISCUSSION: Staff contacted four (4) companies who specialize in HVAC systems to develop a proposal to replace the existing Modine Make Up Air Unit. The project includes demo of the existing unit, installation of the new unit, reconnect gas line, exhaust, and intake, tie back into existing duct work, and start-up of the unit. All four (4) companies visited the Schmitz -Maki Arena to evaluate the project and also submitted a proposal to replace the existing unit with a new Modine Make Up Air Unit. Schwickert’s Tecta America was the lowest quote at $23,231. The City has worked with Schwickert’s Tecta America on HVAC needs, including regular maintenance and repairs. The estimated life cycle of a Modine Make Up Air Unit is 20 years. Thus, staff will be including t he replacement cost of this unit in the Capital Improvement Plan (CIP) in 2043. BUDGET IMPACT: Funding for the Modine Make Up Air Unit will be through American Rescue Plan Act (ARPA) funds. ACTION REQUESTED: Approve the attached contract with Schwickert’s Tecta America to replace the existing Modine Make Up Air Unit at the Schmitz-Maki Arena with a new Modine Make Up Air Unit in the amount of $23,231. ATTACHMENTS: Schwickert's Proposal for Modine Make Up Air Unit Page 78 of 172 Date: March 6, 2023 April 6, 2023 Proposal# 1111 To: City of Farmington Attn: Jeremy Pire Re: Ice Arena MUA Dear Jeremy, Thank you for choosing Schwickert’s Tecta America, LLC for your commercial HVAC-Mechanical and Duct Cleaning needs. We are proposing the replacement of the existing Modine Make Up Air unit with a Modine Make Up Air unit. The scope of work is as follows for base bid: • Demo of existing unit. • Install of new unit. • Reconnect gas line. • Reconnect exhaust and intake. • Tie back in duct work on supply and return sides of unit. • Start up of unit. • All electrical included. Exclusions: • City Permit. Base Bid Modine MUA Unit Replacement complete with wiring and start up: $ 23,231.00. Twenty-Three Thousand Two Hundred Thirty One Dollars and 00/100. This unit has a 6-week lead time from date of order. Page 2 of 4 Page 79 of 172 TERMS & CONDITIONS 1. Nothing in this Replacement Work shall make the Contractor liable in any respect for any damage to the Owner’s building or improvements, including any components or contents thereof; or interruption of any business conducted in the building arising as a result of mold, mildew or oth er issues involving air quality. The Owner is solely responsible for inspecting ceilings and overhangs periodically for signs of leakage. 2. Contractor is not responsible for indoor air quality including growth of mold or other organisms. The Owner shall defend, indemnify, and hold the Contractor harmless from all claims, including claims of tenants and occupants, arising from or relating to indoor air quality for any reason whatsoever, including claims resulting from Owner’s failure to maintain the interior and exterior of building in a manner to avoid growth of mold. 3. Owner agrees to pay for the work and materials referenced in this Contract upon completion of work. Owner further agrees to pay finance charges of 1.5% per month on any unpaid sums due under this Contract which are not paid in full within 30 days of invoice date. Owner further agrees to pay all costs of collecting any unpaid balance, including attorney’s fees, court costs, filing fees, and all other collection related expenses incurred by Contractor. 4. Contractor reserves the right, without penalty from Owner, to stop work on the project if Owner does not make payments to Contractor when due. Owner hereby releases Contractor of notice requirements for lien rights in the even payments are not made when due as outlined. 5. CONTRACTOR SHALL NOT BE LIABLE FOR ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES 6. The parties acknowledge that the potential effects of the global outbreak of the Coronavirus (COVID-19) on the construction industry and the performance of construction projects are not yet fully known and are beyond the control of the parties. The effects of this outbreak may adversely affect the Contractor’s (or Subcontractor’s) labor force, the supply chain for materials, the delivery of materials and/or otherwise adversely affect the Contractor’s (or Subcontractor’s) performance of the work, causing delays in the prosecution and completion of the work and the project. The parties agree that delays resulting from the effects of the Coronavirus are beyond the control of the Contractor (or Subcontractor) and the Contractor (or Subcontractor) will be granted a reasonable extension of time and a potential equitable adjustment to complete its work if such delays occur Page 3 of 4 Page 80 of 172 PRE-LIEN NOTICE OF PRIME CONTRACTOR (To be Attached as Rider to all Prime Contracts for Work on Private Property) (a) ANY PERSON OR PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. (b) UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE.” RECEIPT Receipt of this Pre-Lien Notice, and a copy hereof, is hereby acknowledged by SUBMITTED BY ACCEPTED BY SCHWICKERT ‘S TECTA AMERICA LLC. OWNER: Brandon Hassing (Signature) (Signature) Brandon Hassing (Print Name) (Print Name) Title: Mechanical Project Manager Title: Date: 3-7-23 Date: PO#___________________________________ Page 4 of 4 Page 81 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Kellee Omlid, Parks & Recreation Director Department: Parks & Recreation Subject: Contract with Schwickert’s Tecta America, LLC for Roof Repairs Meeting: Regular Council - May 15 2023 INTRODUCTION: Schwickert’s Tecta America evaluated roofs at all City facilities, as part of an annual maintenance program. DISCUSSION: During annual roof inspections, discovered on the Police Station’s roof there were areas of membrane shrinking which has resulted in the displacement of membrane flashing. The roof inspector from Schwickert’s Tecta America thought likely part of the membrane shrunk and started pulling away from a corner and the wind got under it and pulled it up. This needs to be fixed as soon as possible to prevent leaks into the building. In addition to getting a proposal from Schwickert’s Tecta America to fix it, S taff contacted three (3) commercial roofing companies. The three (3) companies all evaluated the roof at the Police Station, but only one submitted a proposal to fix it. Thus, two quotes were received, with Schwickert’s Tecta America the lowest at $13,799. It should be noted there was only a $51 difference between the quotes. The City has not only worked with Schwickert’s Tecta America on roof assessments, but also repairs. BUDGET IMPACT: Funding for the roof repairs at the Police Station w ill be through American Rescue Plan Act (ARPA) funds. ACTION REQUESTED: Approve the attached contract with Schwickert’s Tecta America to repair the roof at the Police Station in the amount of $13,799. ATTACHMENTS: Schwickert's Proposal for Police Station Roof Repair Page 82 of 172 Page 2 of 7 Page 83 of 172 Page 3 of 7 Page 84 of 172 Page 4 of 7 Page 85 of 172 Page 5 of 7 Page 86 of 172 Page 6 of 7 Page 87 of 172 Page 7 of 7 Page 88 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Jim Constantineau, Deputy Police Chief Department: Police Subject: Renewal of the Dakota County Electronic Crimes Task Force JPA Meeting: Regular Council - May 15 2023 INTRODUCTION: In 2014, the City Council approved the Farmington Police Department’s participation in the Dakota County Electronic Crimes Task Force Joint Powers Agreement (JPA). In 2017, the City Council approved renewing that JPA. The new JPA expired on December 31, 2022 and needs to be renewed. DISCUSSION: In 2014, the Farmington Police Department and other law enforcement agencies in Dakota County combined resources to combat electronic crimes by forming the Electronic Crimes Task Force (also known as the Electronic Crimes Unit or ECU). Significant investments in equipment and training have been made, and the ECU has been credited for assisting the successful prosecution of many crimes. Without this asset, a number of crimes in Farmington would go unsolved or unprosecuted, so the continued participation in this program is well warranted. The new JPA will expire on December 31, 2028. BUDGET IMPACT: The cost of participating in the ECU is $21,000 annually. This is provided for in the 2023 budget and will be included in future budgets, as well. ACTION REQUESTED: Approve the renewal of the Dakota County Electronic Crimes Task Force Joint Powers Agreement. ATTACHMENTS: ECU 2023-2028 JPA Page 89 of 172 Page 1 of 19 DAKOTA COUNTY ELECTRONIC CRIMES TASK FORCE JOINT POWERS AGREEMENT The parties to this Agreement are units of government responsible for the enforcement of criminal laws in their respective jurisdictions. This Agreement is made pursuant to the authority conferred upon the parties by Minnesota Statutes, Section 471.59. NOW THEREFORE, the undersigned governmental units, in the joint and mutual exercise of their powers, agree as follows: 1. Name. The parties hereby establish the Dakota County Electronic Crimes Task Force (“Task Force”). 2. General Purpose. The purpose of this Agreement is to establish an organization to coordinate efforts to investigate illegal activities related to the use of electronic devices, the Internet, and materials transmitted or used in electronic form and the prosecution of those conducting such illegal activities. 3. Parties. The parties to this Agreement are the following units of government: City of Apple Valley City of Mendota Heights City of Burnsville City of Rosemount City of Farmington City of South St. Paul City of Hastings City of West St. Paul City of Inver Grove Heights County of Dakota City of Lakeville Dakota County Drug Task Force (Individually or collectively “member(s)” or “party(ies)”) 4. Administrative Board. 4.1 Creation and Composition. A joint powers board, known as the Electronic Crimes Task Force Administrative Board (“Board”), is established for the purposes contained herein with the powers and duties set forth in this Agreement. The Board shall consist of one member from each of the law enforcement units of government that participates in the Task Force, appointed by their respective police chief or sheriff. Board members appointed by police chiefs and the sheriff must be full-time supervisory peace officers of their jurisdiction or office. The police chief or sheriff may appoint an alternative member to attend Board meetings if the appointed member is unavailable. Alternates must be full-time supervisory peace officers from their jurisdiction or office. Board members shall not be deemed employees of the Task Force and shall not be compensated by it. At the discretion of the Dakota County Attorney, the Dakota County Attorney’s Office shall serve the Board in an advisory capacity and shall be designated legal counsel on behalf of the Board and Task Force. The fiscal agent shall maintain a roster of current Board members and appointed alternates. 4.2 Terms. Board members and alternates shall serve at the pleasure of their respective police chief or sheriff. In the event that any Board member shall be removed by the appointing agency, the vacancy shall be filled by the appropriate appointing agency. 4.3 Officers. At is first meeting each calendar year, the Board shall meet and elect from its members a chair, a vice-chair, a secretary/treasurer, and such other officers as it deems necessary to conduct its meetings and affairs. Officers shall serve for a term of one (1) year or until the officer ceases to be a board member, whichever is shorter. Page 2 of 20 Page 90 of 172 Page 2 of 19 4.4 Meetings. The Board shall meet in January of each year and shall have other regular and special meetings at such times and places as the Board shall determine. Special meetings may be held on three (3) days' notice by the chair or any two (2) board members; except that a special meeting to consider adoption of or amendments to the Board's operating rules pursuant to Section 6.1 shall require ten (10) days' notice. The presence of two-thirds (2/3) of the Board members at a meeting shall constitute a quorum. 4.5 Voting. Each Board member shall be entitled to one vote. If a Board member is unable to attend a meeting, the duly appointed alternative may attend and vote. Proxy voting is not permitted. The Board shall function by a majority vote of the board members, or alternates, present. 5. Duties of the Administrative Board. 5.1 The Board shall formulate a program to carry out its purpose. 5.2 The Board shall coordinate intelligence between the members and the Task Force and cooperate with other local, state, and federal law enforcement agencies to accomplish the purpose for which it is organized. 5.3 The Board shall keep proper and adequate books of accounts showing all its receipts and disbursements by date, source, and amount. It shall have prepared an independent audit of the books and accounts of the Task Force and shall provide an audit report to its members if any member requests a financial audit of the Task Force. 5.4 The Board shall keep proper minutes of all its proceedings. 5.5 The Sheriff’s Office shall provide annually a year-end review/expenditure report of the Task Force’s activities. 5.6 The Board shall establish performance and quality control measures and periodically monitor those measures, to include Task Force investigatory practices and policies. 6. Powers of the Administrative Board. 6.1 The Board may adopt and amend such bylaws that it may deem necessary or desirable for the conduct of the business of the Board. Such bylaws shall be consistent with the terms of this Agreement and any applicable laws or regulations. 6.2 The Board may enter into any contract necessary or proper for the exercise of its powers or the fulfillment of its duties and enforce such contracts to the extent available in equity or at law. The Board may authorize the chair of the Board to enter into and execute those contracts. 6.3 The Board may sue and be sued. 6.4 The Board may disburse funds in a manner which is consistent with this Agreement and with the method provided by law for the disbursement of funds by the parties to this Agreement. 6.5 The Board may apply for and accept gifts, grants or loans of money or other property or assistance from the United States Government, the State of Minnesota, or any person, association or agency for any of its purposes; enter into any agreement in connection therewith; and hold, use and dispose of such money, property or assistance in accordance with the terms of the gift, grant or loan relating thereto. Page 3 of 20 Page 91 of 172 Page 3 of 19 6.6 The Board may cooperate with other federal, state and local law enforcement agencies to accomplish the purpose for which it is organized. 6.7 The Board shall purchase and maintain public liability insurance coverage with limits consistent with Minnesota Tort Caps and such other bonds and insurance as is deemed necessary for the protections of the Board, its members, representatives, officers, agents and employees. The exercise of such authority by the Board shall not be construed as a waiver or modification of the limitations, defenses and immunities of liability contained in Minnesota Statutes, Chapter 466, Minnesota Statutes, Section 471.59, subd. 1a or other applicable law. Insurance coverage procured through the League of Minnesota Cities Insurance Trust will meet the requirements of this paragraph. 6.8 The Board may hold such other property as may be required to accomplish the purposes of this Agreement and upon termination of this Agreement make distribution of such property as provided for in this Agreement. 6.9 To the extent allowed by law, establish and collect fees, including user fees, for services performed by the Task Force, the Board or its members. 6.10 The Board may create a policies and procedures manual for use by the Task Force and review the same annually. If a policy or procedure adopted by the Board conflicts with a policy or procedure of a member, that member’s policy or procedure shall apply to any agent assigned by that member to the Task Force. 6.11 The Board may retain legal counsel to advise the Board and provide civil legal services. 6.12 The Board may recommend changes in this Agreement to its members. 7. Budgeting and Funding. 7.1 By April 30 of each year the Board shall prepare and adopt a budget for the following year and may amend the same from time to time. 7.2 The members intend to fund the cost of operating the Task Force through member contributions of funds, officers and staff and by obtaining grant funds and restitution, if available. By April 1 of each subsequent year, prior to the adoption of an annual budget for the following year, the Board will determine the amount of financial contribution and contribution of services by each member so that the adopted budgetwill be adequately funded and organizational objectives met. Any member may object to a proposed payment as excessive relative to the adopted budget. If a member’s objection cannot be resolved, the Board may adopt a revised budget to accommodate the member’s objection or an amendment to this Agreement approved by all members shall be executed by each member’s governing body. The Board shall determine the amount of financial contribution and/or contribution of services by members and any new members. 7.3 If the Board incurs any liability for damages arising from the services performed under this Agreement, the amount of damages shall be assessed equally amongst the members. Nothing herein shall be construed as a waiver or modification of the limitations, defenses and immunities as fully described in Section 10. 7.4 The Board shall adopt a budget based upon grant funds received, member financial contributions and money made available from other sources. The Board may amend the budget as needed to reflect revenue and expenditure changes. Page 4 of 20 Page 92 of 172 Page 4 of 19 7.5 Dakota County shall serve as the fiscal agent of the Task Force and shall account for all funds received pursuant to this Agreement according to generally accepted accounting principles. The fiscal agent shall forward reports on Task Force receipts and disbursements to the members on a regular basis. Fiscal agent responsibilities shall include, but not be limited to: management of all funds, including member contributions and grant monies, payment for contracted services and relevant bookkeeping and recordkeeping. No payment on any invoice for services performed by any person providing services in connection with this Agreement shall be authorized unless approved by the Board chair, vice-chair or secretary/treasurer. 7.6 The members agree to contribute their financial contributions, grant funds and dedicated licensed peace officers required to operate the Task Force. 7.7 All funds shall be accounted for according to generally accepted accounting principles. The secretary/treasurer shall make a quarterly financial report of all expenditures and receipts, and current fund balances to the Board. 7.8 The Board may not incur debt. 7.9 The Board’s obligation to reimburse members for any expense, furnish equipment, pay for staffing and the like is contingent upon the receipt of grant funds for that purpose. If insufficient grant funds are received, the Board may reduce the level of reimbursement, staffing and/or other expenditures. 8. Agents. 8.1 Each member shall inform the Board in December of each year of the identity of the licensed peace officers to serve as Agents for the Task Force (“Agents”) for the following calendar year. The chief law enforcement officer for that member shall have the responsibility for determining the identity of their assigned officer(s). The number of licensed peace officer(s) per member allowed to serve as Agents for the Task Force must be approved in advance by the Board. 8.2 Agents will be responsible for the investigation of illegal activities related to or involving the use of electronic devices, the Internet, and materials transmitted or used in electronic form, including case development and handling and processing of evidence. To the extent permitted by law, Agents will work cooperatively with assisting agencies, including sharing information acquired by Agents pursuant to this Agreement. 8.3 Agents are not employees of the Task Force. Agents shall remain employees of the member that has assigned them to the Task Force and shall be compensated by that member. Each party to this Agreement shall be responsible for injuries to or death of its own personnel. Each party shall maintain workers’ compensation coverage or self-insurance coverage covering its own personnel while they are providing assistance as a member of the Task Force. Each party to this Agreement waives its right to sue any other party for any workers' compensation benefits paid to its own employee or their dependents, even if the injury is caused wholly or partially by the negligence of any other party, or its officers, employees or agents. 8.4 The member appointing the Agent shall furnish the Agent with all standard department issued equipment necessary to perform all functions of the Agent. Agents’ computers must meet Dakota County standards. Each member shall be responsible for damages to or loss of its own equipment. Each member waives the right to sue any other member for any damages to or loss of its equipment, even if the damages or loss were caused wholly or partially by the negligence of any other member or its officers, employees or agents. Page 5 of 20 Page 93 of 172 Page 5 of 19 8.5 The members shall maintain the officer positions hired to replace the officer assigned to the Task Force, or maintain the full-time equivalent or half-time equivalent staffing assigned to the Task Force as described in Sections 7.2 and 8.1. 9. Indemnification. The Task Force is a separate and distinct public entity to which the parties have transferred all responsibility and control for actions taken pursuant to this Agreement. The Task Force shall defend and indemnify the parties, and their officers, employees, and agents, from and against all claims, damages, losses, and expenses, including attorney fees, arising from Task Force activities or operations, and decisions of the Board. Nothing in this Agreement shall constitute a waiver of the statutory limits on liability set forth in Minnesota Statutes, Chapter 466, or a waiver of any available immunities or defenses. To the fullest extent permitted by law, action by the parties to this Agreement are intended to be and shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59, subd. 1a(a), provided further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of another party. Nothing herein shall be construed to provide insurance coverage or indemnification to an officer, employee, or agents of any party for any act or omission for which the officer, employee, or agent is guilty of malfeasance in office, willful neglect of duty, or bad faith. Any excess or uninsured liability shall be borne equally by all the parties, but this does not include the liability of any individual officer, employee, or agent which arises from his or her own malfeasance, willful neglect of duty, or bad faith. 10. Insurance. The Board shall purchase general liability insurance for activities of the Task Force as described in Section 2. Such insurance shall name each member as an additional insured. By purchasing insurance, the members do not intend to waive, and this Agreement shall not be interpreted to constitute a waiver by any member of limitations on liability or immunities provided by any applicable Minnesota law, including Minnesota Statutes, Chs. 466 and 471. The cost of the general liability insurance shall be paid from funds of the Task Force. 11. Task Force Supervisory Oversight. The Dakota County Sheriff’s Office will provide supervisory oversight of Task Force operations including case assignments, record keeping, intelligence management, management of all property seized, and the execution of stings, arrests, search warrants and similar operations performed by the Agents. The members of this Agreement are not liable for the acts or omissions of the other members of this Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other members. 12. Additional Parties. Any additional unit of government may become a party to this Agreement by adopting a resolution declaring its intention to do so and by entering into this Agreement, as it may be amended from time to time, provided that the parties have entered into an amendment pursuant to Section 13 approving such additional member. Such amendment shall be substantially in form of Exhibit A, attached hereto and incorporated by reference. 13. Amendments. Any amendment to this Agreement must be in writing and executed by all of the parties. Page 6 of 20 Page 94 of 172 Page 6 of 19 14. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument. All counterparts and amendments shall be filed with the fiscal agent. 15. Effective Date. This Agreement shall take full effect upon execution by the parties. Members may execute this Agreement in counterparts and need not sign the same original document. The signed Agreement shall be filed with the Board’s designated fiscal agent, who shall notify all members in writing of its effective date. The fiscal agent shall also notify all parties of additional parties added pursuant to Section 12 and parties withdrawing pursuant to Section 16.3. 16. Termination and Withdrawal. 16.1 Termination Date. This Agreement shall terminate upon the occurrence of any one of the following events, whichever occurs first:  When necessitated by operation of law or as a result of a decision by a court of competent jurisdiction; or  When a majority of members agree by resolution to terminate the agreement upon a date certain; or  On December 31, 2028, unless extended by agreement of all of the members. 16.2 Effect of Termination. Termination shall not discharge any liability incurred by the Board or by the members during the term of this Agreement. Each member shall be liable for its own acts and for the acts of the Board to extent provided by law. With the exclusion of technology equipment contributed and owned by any member, upon termination of this Agreement all property of the Task Force shall be sold or distributed to the members in proportion to their respective financial and staff contributions to the Task Force since its inception. Parties who effectively withdraw from this Agreement will not be entitled to any return of their financial contributions. 16.3 Withdrawal. Without the necessity of approval from the parties’ governing bodies, any party may withdraw from this Agreement upon 60 days’ written notice to the Board. The Board shall notify the members pursuant to Section 17 of the receipt of a withdrawal notice. Equipment acquired by an Agent or member as a result of training or other activities paid or sponsored by the Task Force shall remain the property of the Task Force upon withdrawal of that member from the Task Force. 16.4 Effect of Withdrawal. Withdrawal by any member shall not terminate this Agreement except as provided in Section 16.1. Withdrawal shall not act to discharge any liability incurred by or chargeable to the member prior to the effective date of withdrawal. Such liability shall continue until discharged by law or agreement. No member shall be entitled to a refund of administrative or operating funds paid or forgiveness of such funds owed to the Board. 17. Notice. Notice of withdrawal shall be provided by first class mail to the following and to any additional members added pursuant to Section 12: Apple Valley Chief of Police Mendota Heights Chief of Police 7100 147th Street West 1101 Victoria Curve Apple Valley, MN 55124 Mendota Heights, MN 55118 Page 7 of 20 Page 95 of 172 Page 7 of 19 Burnsville Chief of Police Rosemount Chief of Police 100 Civic Center Parkway 2875 145th Street West Burnsville, MN 55337 Rosemount, MN 55068 Farmington Chief of Police South St. Paul Chief of Police 19500 Municipal Drive 125 3rd Avenue North Farmington, MN 55024 South St. Paul, MN 55075 Hastings Chief of Police West St. Paul Chief of Police 150 3rd Street East 1616 Humboldt Avenue Hastings, MN 55033 West St. Paul, MN 55118 Inver Grove Heights Chief of Police Dakota County Sheriff 8150 Barbara Avenue Law Enforcement Center Inver Grove Heights, MN 55044 1580 Highway 55 Hastings, MN 55033 Lakeville Chief of Police 9237 183rd Street Dakota County Drug Task Force Lakeville, MN 55044 P.O. Box 21304 Eagan, MN 55121-0304 IN WITNESS WHEREOF, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statutes, Section 471.59. Approved by the City Council CITY OF APPLE VALLEY Date: By: Date of Signature: Attest: Date of Signature: Page 8 of 20 Page 96 of 172 Page 8 of 19 Approved by the City Council CITY OF BURNSVILLE Date: By: Date of Signature: Attest: Date of Signature: Page 9 of 20 Page 97 of 172 Page 9 of 19 Approved by the City Council CITY OF FARMINGTON Date: By: Date of Signature: Attest: Date of Signature: Page 10 of 20 Page 98 of 172 Page 10 of 19 Approved by the City Council CITY OF HASTINGS Date: By: Date of Signature: Attest: Date of Signature: Page 11 of 20 Page 99 of 172 Page 11 of 19 Approved by the City Council CITY OF INVER GROVE HEIGHTS Date: By: Date of Signature: Attest: Date of Signature: Page 12 of 20 Page 100 of 172 Page 12 of 19 Approved by the City Council CITY OF LAKEVILLE Date: By: Date of Signature: Attest: Date of Signature: Page 13 of 20 Page 101 of 172 Page 13 of 19 Approved by the City Council CITY OF MENDOTA HEIGHTS Date: By: Date of Signature: Attest: Date of Signature: Page 14 of 20 Page 102 of 172 Page 14 of 19 Approved by the City Council CITY OF ROSEMOUNT Date: By: Date of Signature: Attest: Date of Signature: Page 15 of 20 Page 103 of 172 Page 15 of 19 Approved by the City Council CITY OF SOUTH ST. PAUL Date: By: Date of Signature: Attest: Date of Signature: Page 16 of 20 Page 104 of 172 Page 16 of 19 Approved by the City Council CITY OF WEST ST. PAUL Date: By: Date of Signature: Attest: Date of Signature: Page 17 of 20 Page 105 of 172 Page 17 of 19 DAKOTA COUNTY DRUG TASK FORCE Approved by the Board Date _____________________ By: Date of Signature: Dakota County Attorney's Office Approved as to form: Dakota County Judicial Center 1560 Highway 55 Hastings, MN 55033 651-438-4438 By: /s/ Helen R. Brosnahan Assistant County Attorney Date of Signature: 4/24/18 KS-17-185-1 Page 18 of 20 Page 106 of 172 Page 18 of 19 COUNTY OF DAKOTA By: Approved by Dakota County Board Date of Signature: Resolution No.: __18-028______ Dakota County Attorney's Office Approved as to form: Dakota County Judicial Center 1560 Highway 55 Hastings, MN 55033 651-438-4438 By: /s/Margaret M. Horsch Assistant County Attorney Date of Signature: 1/22/18 KS-2017-185 CONTRACT\2017\KS17-185 DakotaCtyElectronicCrimesTaskForce JPA.docx Page 19 of 20 Page 107 of 172 Page 19 of 19 EXHIBIT A Amendment to Dakota County Electronic Crimes Task Force Joint Powers Agreement Whereas, on or about January 1, 2018, the County of Dakota, the Dakota County Drug Task Force and the cities of Apple Valley, Burnsville, Farmington, Hastings, Inver Grove Heights, Lakeville, Mendota Heights, Rosemount, South St. Paul and West St. Paul (“Parties”) entered into a joint powers agreement establishing the Dakota County Electronic Crimes Task Force (“Agreement”); and Whereas, the Parties desire to amend the Agreement to add __________ as a party to the Agreement; and Whereas, __________ as a governmental unit of the State of Minnesota, through its duly elected governing body, has adopted a resolution approving the Agreement and authorizing its __________ to execute the same; and Whereas, the Agreement provides that any amendments to the Agreement must be in writing and executed by all of the Parties. Now, therefore, in consideration of the mutual promises contained herein, the Parties agree to amend the Agreement as follows: 1. Section 3 Parties to include __________ as a party to the Agreement. 2. Section 7.2 Budgeting and Funding to provide that ___________________ shall contribute____________________________________ for the initial calendar year of membership. 3. All other terms of the Agreement shall remain in force and effect unless otherwise amended in accordance with the terms of the Agreement. In Witness Whereof, the Parties have executed this Amendment to the Agreement on the dates indicated below. Page 20 of 20 Page 108 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Jim Constantineau, Deputy Police Chief Department: Police Subject: Upgrade of Outdoor Warning Sirens Meeting: Regular Council - May 15 2023 INTRODUCTION: The City of Farmington operates a network of outdoor warning sirens, and we are requesting an upgrade to this system. DISCUSSION: The City of Farmington operates a network of 8 outdoor warning sirens to warn residents of impending damaging storms and tornadoes. The sirens are tested on the first Wednesday of every month and, to ensure that they are functioning properly, we send Staf f to each siren to verify that they are sounding and rotating. This is very important, as the siren controls are aging, and it is rare that we do not have at least one siren malfunctioning during the test. The problem is always in the controllers that receive the radio signal to activate the siren. The siren heads themselves still have plenty of years of service in them. We are proposing to replace the controllers with a two -way system which will continually monitor the health of the siren and notify the department as soon as a problem is detected. This means that not only will we not need to send Staff to monitor the siren test, but we will know before the siren is activated that repairs are needed so we are able to ensure that the siren works in a we ather emergency. It should be noted that there is at least one Joint Powers Agreement (JPA) in place with the City of Empire for the ownership and maintenance of one or two of the sirens that serve the residents of both Farmington and Empire. One of those JPAs is from 2001 and should be updated. I have begun a dialog with the City Administrator of Empire regarding updating the JPAs and Empire potentially contributing funds to this project. The conversation is in its early stages. BUDGET IMPACT: The total cost for this project is $147,303, and we are requesting that the City authorize the use of American Rescue Plan Act (ARPA) funds to pay for it. The siren system would then be placed into the City CIP system so provisions are made to fund the replacements, when necessary, in the future. ACTION REQUESTED: Authorize the execution of contracts with Federal Signal Corporation and Nelson Communications to upgrade the City’s outdoor warning sirens. Page 109 of 172 ATTACHMENTS: Farmington Siren Quote 2023 Farmington Minnesota 05.15.23 Ltr of Acceptance, Federal Signal Corp Page 2 of 5 Page 110 of 172 March 28th, 2023 Farmington Police Dept. Re: Weather Siren System Upgrade Deputy Chief Constantineau, Nelcom is pleased to provide this quotation to upgrade the existing storm sirens to further increase their reliability, add local control of the system in addition to the existing control by Sheriff’s Office dispatch, and also enable the city to remotely monitor the siren system performance in real-time. This quote is valid for 90 days. Costs per site: Control cabinet upgrade – AC power sites: $6,281/site Control cabinet upgrade – Solar power sites: $6,457/site Encoder installation and base station radio - $4,327 Material supplied by Nelcom for sirens: Nelcom will supply cabinet mounting hardware to the utility poles and new set of primary-power batteries for each siren. For sirens with solar power Nelcom will supply and install suitable raceway between the controls and the solar panels in addition to assembling and installing the solar array. All other material, components and equipment that is sourced by the City from Federal Signal needs to arrive fully programmed from the factory and ready for immediate operation, including all RF equipment, digital and DTMF codes and security keys on decoders and encoders. Labor: Dismount old siren controls from existing pole and dispose of same. Mount the new radio controls and decoder onto the existing pole using crane and bucket trucks. Install conduit as appropriate between the power disconnects and controls. Wire the new controls into the existing conduit and cables leading to the existing siren heads. Remove existing antennas and RF cables and install new. Encoder installation at the PD will employ the existing VHF antenna and cable. The quote does not include meter fees, membership fees, building permits, right-of-way permits nor any other fees, licenses or taxes not already identified in this quote. Thank you for this opportunity and please feel free to contact me if there are any questions. Sincerely, Steven Nelson President – Nelcom Corporation 651-463-8111 Page 3 of 5 Page 111 of 172 QUOTATION9FEDERALSlGNALCORPORATION Quotation No.:FWS Federal Warning Systems Reference Quote #your order Name Co.Name D u i i on n 'Date 4'19’2°23 Address '-I Reference-__ °“V=5‘a‘°-2”’CUSTOMER copv ""°"°* _ ''_SALESPERSON COPY E""'“"OFFICE copv ltem Federal Net Cost No.Q ModeIlPart #Description Each Total Cost inDCFCTBDH2-Way DC ControlIBattery Cabinet/Charger/(2)48VDC $7,500.00 $60,000£‘ Contactors/Radio/Sensors/NEMA Aluminum Cabinets "-a 3 350.00 2,800.00“ 4 8 AMB-P Antenna Mounting Bracket —Pole 125.00 1,000.00 5 3 PVS—240W—48 Photovoltaic Charging System -—Solar PanelslRegulator 3,325.00 9,975.00 5 to charge batteries.Aluminum Pole Mount Bracket 7 *Regulator to replace charger in solar units “ES-ENG State of MN Solar Acceptance UL Sticker 250.00 750.00aOn-premise Commander Software -Up to 10 RTU's 2,800.00 SS2000+R FSK 3.DTMF Encoder——Rack Mount 3,900.00 SmartMsg Communications Server Software License for vmuansewer 'T 130 db Rotating Mechanical Siren Head 8,500.00 .Shipping from Factory ‘f 1 725.001 1 TOTAL Equipment &Shipping —$92,200.00 .4(O C Prices are ?nn for 30 days from the date of quotation unless shown otherwise.Upon acceptance,prices are ?rm for '1'(days I months).This quotation is expressly subject to acceptance by Buyer of all Tenns stated on the reverse side hereof,and any exception to or modi?cation of such Terms shall not be binding on Selter untess expressly accepted in writing by an authorized a t or Officer of Seller.Any order submitted to Seller on the basis set forth above,in whole or in part,shall constitute an acceptance by Buyer of the er'm on this thereverse side hereof.Any such order shall be subject to acceptance by Seller in its discretion.If the total price for the itemss tforth ove e e '$50,000 then this quotation IS ONLY Fvvv Sales Representative F.O.B.University Park,IL BY: EST.DEL.WT.ADDRESS:Federai Warning Systems,Inc. 2070 Hart Drive SW DELIVERY 10 —12 Weeks Rochester,MN 55902(AR0)BY: TERMS Equipment:Net 30 Days Upon Shipment Federal Signallcountersigned Services:Net 30 Days Billed Monthly Upon Completion Tm-E3 IGHT TERMS See Line ltem Above rde UST be made out to: nal Corporation,Federal Warning Systems,2645 Federal Signal Drive,University Park,IL 60484 Purchase oj Federai Sig; Page 4 of 5 Page 112 of 172 May 15, 2023 Federal Signal Corporation 2645 Federal Signal Dr University Park, IL 60484 Re: Quote FWS 419231025 This letter serves as the City of Farmington’s acceptance of the above quote at the price of $92,200 for warning siren equipment. Please forward invoices to: City of Farmington Accounts Payable 430 3rd St Farmington, MN 55024 Please ship all equipment to: Nelcom Corporation 24234 Chesley Tr Hampton, MN 55031 Please refer any questions to Deputy Chief of Police Jim Constantineau at 651 -280-6702 or jconstantineau@farmingtonmn.gov. Sincerely, Lynn Gorski City Administrator City of Farmington Page 5 of 5 Page 113 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Resolution Declaring Surplus Equipment-Public Works Meeting: Regular Council - May 15 2023 INTRODUCTION: Public Works is requesting authorization to dispose of several items that can no longer be used. DISCUSSION: A complete listing of the items proposed to be declared surplus, and the reason why, is provided below: • Pool lift; removed from pool when demolished. • Shop heater; removed from the old 1st Street building when demolished. • Six tailgates; removed from vehicles when liftgates were installed. • Five bumpers; removed from vehicles when liftgates were installed. • Two trailer hitches; removed when liftgates were installed. • Two trailers (Units T903 and T904); both too old and small for use. • Tar kettle trailer; replaced with Stepp asphalt heater trailer. • Coolant flushing machine; no longer needed. • Snow Wolf skid steer snow plow; worn out and has been replaced. • Pavement milling machine; no longer used. • Canopy for mower; no longer have the mower. • Two 72-inch mower decks; no longer used. Staff proposes to put these items up for auction. BUDGET IMPACT: None; any proceeds received will be forwarded to the Finance Department. ACTION REQUESTED: Adopt Resolution No. R37-23 declaring the above-listed items as surplus and authorizing disposal. ATTACHMENTS: R37-23 Declaring Property Surplus - Public Works 2023 Page 114 of 172 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION NO. R37-23 A RESOLUTION DECLARING ITEMS AS SURPLUS AND AUTHORIZING DISPOSAL WHEREAS, the Public Works Department is requesting authorization to dispose of the following equipment that is no longer in use due to the condition and usefulness of the equipment and is requesting to dispose of the equipment via auction: Pool lift Shop heater Six tailgates Five bumpers Two trailer hitches Two trailers (T903 and T904) Tar kettle trailer Coolant flushing machine Snow Wolf skidsteer snow plow Pavement milling machine Canopy for mower Two 72-inch mower decks NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the above listed items are declared surplus and authorize its disposal. Adopted by the City Council of the City of Farmington, Minnesota, this 15th day of May 2023. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 2 of 2 Page 115 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Approve Contract for Tree and Stump Removal Services Meeting: Regular Council - May 15 2023 INTRODUCTION: Staff is recommending approval of a contract with Northwoods Tree Service, to complete EAB tree and stump removal services for the City. The contract includes the removal of 165 trees (including stumps) and 75 stumps. DISCUSSION: Earlier this year, the City Council considered various scenarios for an updated EAB Management Plan. On March 20, 2023, the City Council approved Scenario #4 which aggressively responds to the EAB while keeping public safety as the focus. Scenario #4 pertains to public trees, particularly those in boulevard areas (City right of way outside of the roadway) and park areas. Scenario #4 uses a coordinated approach on public ash trees including extensive tree removals, along with injection of an insecticide to extend the health of the trees until they can be safely removed. A request for quotes (RFQ) was developed and provided to 10 reputable companies that offer this service; three quotes were received consistent with the request documents. Northw oods Tree Service offers very competitive pricing for both tree and stump removals. The contractor's and their quote totals are Northwoods Tree Service ($76,255); Carr's ($116,400); and Aspenwall ($198,875). BUDGET IMPACT: Per the City Council discussion of Scenario #4, the costs for 2023 were to be funded via the Solid Waste Fund balance. The $76,255 amount noted above for public trees is less than the $200,000 estimate provided at the March 20, 2023, City Council meeting; but there will be an additiona l tree removal contract later in 2023. ACTION REQUESTED: Approve a contract with Northwoods Tree Service for Tree and Stump Services and authorize the Mayor and City Administrator to execute same ATTACHMENTS: Quote Tab 23-419 Northwoods Contract FINAL Page 116 of 172 DBH $/Tree DBH $/Tree DBH $/Tree 1-5.5 $150.00 1-5.5 $100.00 1-5.5 $100.00 6.0-15 $355.00 6.0-15 $295.00 6.0-15 $880.00 15.5-20 $362.00 15.5-20 $650.00 15.5-20 $980.00 20.5-25 $600.00 20.5-25 $895.00 20.5-25 $1,330.00 25.5-30 $750.00 25.5-30 $1,295.00 25.5-30 $1,550.00 30.5-35 $850.00 30.5-35 $2,295.00 30.5-35 $2,350.00 35.5-40 $920.00 35.5-40 $2,895.00 35.5-40 $2,650.00 40+$1,120.00 40+$3,495.00 40+2650+ $67,330.00 $98,725.00 $170,250.00 Inches $/stump Inches $/stump Inches $/stump 1.0-20 57.00 1.0-20 $150.00 1.0-20 250.00 20.5-25 $100.00 20.5-25 $200.00 20.5-25 $350.00 25.5-30 $150 25.5-30 $295.00 25.5-30 $450.00 30.5-40 $200.00 30.5-40 $350.00 30.5-40 $550.00 40+$250.00 40+$400.00 40+$625.00 $8,925.00 $17,675.00 $28,625.00 $76,255.00 $116,400.00 $198,875.00 Carr'sNorthwoods Aspenwall QUOTE TABULATION EAB TREE REMOVAL AND STUMPS Page 2 of 15 Page 117 of 172 CI T Y OF FA R M ING T O N ST A N D A R D AG R E E M E N T FO R CO N T R A C T SE R V I C E S Th i s Ag r e e m e n t (” A g r e e m e n t ” ) is ma d e on th e §_ d a y of Ma y , 20 2 3 , be t w e e n th e Ci t y of Fa r m i n g t o n , Mi n n e s o t a (h e r e i n a f t e r "C i t y " ) , wh o s e bu s i n e s s ad d r e s s is 43 0 Th i r d St r e e t , Fa r m i n g t o n , Mi n n e s o t a 55 0 2 4 , an d Le ac Me a d o w s DB A No r t h w o o d s Tr e e Se r v i c e a Mi n n e s o t a Co r p o r a t i o n (h e r e i n a f t e r "V e n d o r " ) wh o s e bu s i n e s s ad d r e s s is 20 3 7 0 Do n n e l l y Av e , Fa r m i n g t o n , Mi n n e s o t a 55 0 2 4 . Pr e l i m i n a r y St a t e m e n t Th e pu r p o s e of th i s Ag r e e m e n t is to se t fo r t h th e te r m s an d co n d i t i o n s fo r th e pr o v i s i o n of se r v i c e s by Ve n d o r fo r Tr e e Se r v i c e s he r e i n a f t e r re f e r r e d to as th e "W o r k " . Th e Ci t y an d Ve n d o r ag r e e as fo l l o w s : 1. Sc o p e of Wo r k . Th e Ve n d o r ag r e e s to pr o v i d e , pe r f o r m , an d co m p l e t e al l th e pr o v i s i o n s of th e Wo r k in ac c o r d a n c e wi t h th e sp e c i f i c a t i o n s , an d qu o t e s at t a c h e d as Ex h i b i t A. Th e te r m s of th i s Co n t r a c t sh a l l ta k e pr e c e d e n c e ov e r an y pr o v i s i o n s of th e Ve n d o r ' s pr o p o s a l an d / o r ge n e r a l co n d i t i o n s . Al l Wo r k un d e r th e Mu n i c i p a l Pr o g r a m sh a l l be in i t i a t e d by a no t i c e to pr o c e e d fr o m th e Ci t y . 2. Te r m of Co n t r a c t . Al l Wo r k un d e r th i s Co n t r a c t sh a l l be pr o v i d e d , pe r f o r m e d an d / o r co m p l e t e d by Se p t e m b e r 29 , 20 2 3 . 3. Co m p e n s a t i o n fo r Se r v i c e s . Ci t y ag r e e s to pa y th e Ve n d o r ba s e d on th e fe e s su b m i t t e d in th e pr o p o s a l as fu l l an d co m p l e t e pa y m e n t fo r th e go o d s , la b o r , ma t e r i a l s an d / o r se r v i c e s re n d e r e d pu r s u a n t to th i s Co n t r a c t . 4. Me t h o d of Pa y m e n t . Pa y m e n t sh a l l be ma d e to th e Co n t r a c t o r pr o v i d i n g Tr e e se r v i c e s fo r th e Ci t y on l y fo r wo r k re q u e s t e d by th e Ci t y th r o u g h a Wo r k Or d e r . Th e Co n t r a c t o r is re q u i r e d to su b m i t on e in v o i c e pe r Wo r k Or d e r af t e r sa t i s f a c t o r y co m p l e t i o n of th e wo r k an d ea c h in v o i c e sh a l l in c l u d e th e fo l l o w i n g : da t e wo r k wa s co m p l e t e d , ad d r e s s / f a c i l i t y / a r e a wh e r e wo r k wa s pe r f o r m e d , an y ra t e ch a r g e s , an d an y ot h e r pe r t i n e n t in f o r m a t i o n . No tr a v e l ti m e wi l l be pa i d . In v o i c e s sh a l l be su b m i t t e d to ac c o u n t s g a y a b | e @ f a r m i n g t o n m n . g o v Ci t y of Fa r m i n g t o n At t n : Fi n a n c e De p a r t m e n t 43 0 Th i r d St . Fa r m i n g t o n , MN 55 0 2 4 5. St a f f i n g . Th e Ve n d o r ha s de s i g n a t e d Br a n d o n Ma t t h e e s to ma n a g e th e Wo r k . Th e y sh a l l be as s i s t e d by ot h e r st a f f me m b e r s as ne c e s s a r y to fa c i l i t a t e th e co m p l e t i o n of th e Wo r k in ac c o r d a n c e wi t h th e te r m s es t a b l i s h e d he r e i n . Ve n d o r ma y no t re m o v e or re p l a c e th e de s i g n a t e d st a f f wi t h o u t th e ap p r o v a l of th e Ci t y . Pa g e 1 of 4 Page 3 of 15 Page 118 of 172 CI T Y OF FA R M I N G T O N if ST A N D A R D AG R E E M E N T FO R CO N T R A C T SE R V I C E S 6. 10 . 11 . St a n d a r d of Ca r e . Ve n d o r sh a l l ex e r c i s e th e sa m e de g r e e of ca r e , sk i l l an d di l i g e n c e in th e pe r f o r m a n c e of it s se r v i c e s as is or d i n a r i l y ex e r c i s e d by me m b e r s of t h e pr o f e s s i o n un d e r si m i l a r ci r c u m s t a n c e s in Da k o t a Co u n t y , Mi n n e s o t a . In s u r a n c e . a. Ge n e r a l Li a b i l i t y . Ve n d o r sh a l l ma i n t a i n a ge n e r a l li a b i l i t y in s u r a n c e po l i c y wi t h li m i t s of at le a s t $1 , 5 0 0 , 0 0 0 . 0 0 fo r ea c h pe r s o n , an d ea c h oc c u r r e n c e , fo r bo t h pe r s o n a l in j u r y an d pr o p e r t y da m a g e . Th e co v e r a g e ma y be pr o v i d e d by a si n g l e po l i c y or a co m b i n a t i o n of po l i c i e s , in c l u d i n g um b r e l l a in s u r a n c e po l i c i e s . Ve n d o r sh a l l pr o v i d e Ci t y wi t h a Ce r t i f i c a t e of In s u r a n c e ve r i f y i n g in s u r a n c e co v e r a g e be f o r e pr o v i d i n g se r v i c e to th e Ci t y . b. Wo r k e r ' s Co m p e n s a t i o n . Ve n d o r sh a l l se c u r e an d ma i n t a i n su c h in s u r a n c e as wi l l pr o t e c t Ve n d o r fr o m cl a i m s un d e r th e Wo r k e r ' s Co m p e n s a t i o n Ac t s an d fr o m cl a i m s fo r bo d i l y in j u r y , de a t h , or pr o p e r t y da m a g e wh i c h ma y ar i s e fr o m th e pe r f o r m a n c e of Ve n d o r ' s se r v i c e s un d e r th i s Co n t r a c t . In d e m n i f i c a t i o n . Ve n d o r wi l l de f e n d an d in d e m n i f y Ci t y , it s of f i c e r s , ag e n t s , an d em p l o y e e s an d ho l d th e m ha r m l e s s fr o m an d ag a i n s t al l ju d g m e n t s , cl a i m s , da m a g e s , co s t s an d ex p e n s e s , in c l u d i n g a re a s o n a b l e am o u n t as an d fo r it s at t o r n e y ' s fe e s pa i d , in c u r r e d or fo r wh i c h it ma y be li a b l e re s u l t i n g fr o m an y br e a c h of t h i s Co n t r a c t by Ve n d o r , it s ag e n t s , co n t r a c t o r s an d em p l o y e e s , or an y ne g l i g e n t or in t e n t i o n a l ac t or om i s s i o n pe r f o r m e d , ta k e n or no t pe r f o r m e d or ta k e n by Ve n d o r , it s ag e n t s , co n t r a c t o r s an d em p l o y e e s , re l a t i v e to th i s Co n t r a c t . Ci t y wi l l in d e m n i f y an d ho l d Ve n d o r ha r m l e s s fr o m an d ag a i n s t an y lo s s fo r in j u r i e s or da m a g e s ar i s i n g ou t of th e ne g l i g e n t ac t s of t h e Ci t y , it s of f i c e r s , ag e n t s or em p l o y e e s . Te r m i n a t i o n . Th i s Co n t r a c t ma y be te r m i n a t e d by ei t h e r pa r t y by th i r t y (3 0 ) da y s ‘ wr i t t e n no t i c e de l i v e r e d to th e ot h e r pa r t y at th e ad d r e s s e s wr i t t e n ab o v e . Up o n te r m i n a t i o n un d e r th i s pr o v i s i o n if th e r e is no fa u l t of th e Ve n d o r , th e Ve n d o r sh a l l be pa i d fo r se r v i c e s re n d e r e d un t i l th e ef f e c t i v e da t e of te r m i n a t i o n . In d e p e n d e n t Co n t r a c t o r . At al l ti m e s an d fo r al l pu r p o s e s he r e i n , th e Ve n d o r is an in d e p e n d e n t co n t r a c t o r an d no t an em p l o y e e of t h e Ci t y . No st a t e m e n t he r e i n sh a l l be co n s t r u e d so as to fi n d th e Ve n d o r an em p l o y e e of t h e Ci t y . No n - D i s c r i m i n a t i o n . Du r i n g th e pe r f o r m a n c e of th i s Co n t r a c t , th e Ve n d o r sh a l l no t di s c r i m i n a t e ag a i n s t an y em p l o y e e or ap p l i c a n t s fo r em p l o y m e n t be c a u s e of ra c e , co l o r , cr e e d , re l i g i o n , na t i o n a l or i g i n , se x , ma r i t a l st a t u s , st a t u s wi t h re g a r d to pu b l i c as s i s t a n c e , fa m i l i a l st a t u s , di s a b i l i t y , se x u a l or i e n t a t i o n , or ag e . Th e Ve n d o r sh a l l po s t in pl a c e s av a i l a b l e to em p l o y e e s an d ap p l i c a n t s fo r em p l o y m e n t , no t i c e s se t t i n g fo r t h th e pr o v i s i o n of th i s no n — d i s c r i m i n a t i o n cl a u s e fu r t h e r ag r e e s to co m p l y wi t h al l as p e c t s of t h e Mi n n e s o t a Hu m a n Ri g h t s Ac t , Mi n n e s o t a St a t u t e s 36 3 A . 0 1 , et . se q . , Ti t l e VI of t h e Ci v i l Ri g h t s Ac t of 19 6 4 , an d th e Am e r i c a n s wi t h Di s a b i l i t i e s Ac t of 19 9 0 , as am e n d e d . 12 . Su b c o n t r a c t or As s i g n m e n t . Ve n d o r sh a l l no t su b c o n t r a c t an y pa r t of t h e se r v i c e s to be pr o v i d e d un d e r th i s Co n t r a c t ; no r ma y Ve n d o r as s i g n th i s Co n t r a c t , or an y in t e r e s t ar i s i n g he r e i n , wi t h o u t th e pr i o r wr i t t e n co n s e n t of t h e Ci t y . Pa g e 2 of 4 Page 4 of 15 Page 119 of 172 CI T Y OF FA R M I N G T O N ST A N D A R D AG R E E M E N T FO R CO N T R A C T SE R V I C E S 13 . 14 . 15 . 16 . 17 . 18 . 19 . 21 . Se r v i c e s No t Pr o v i d e d Fo r . No cl a i m fo r se r v i c e s fu r n i s h e d by Ve n d o r no t sp e c i f i c a l l y pr o v i d e d fo r in Ex h i b i t A sh a l l be ho n o r e d by th e Ci t y . Co m p l i a n c e wi t h La w s an d Re g u l a t i o n s . Ve n d o r is re s p o n s i b l e fo r kn o w i n g of an d ab i d i n g by al l st a t u t e s , or d i n a n c e s , ru l e s an d re g u l a t i o n s pe r t a i n i n g to th e ty p e of se r v i c e s pr o v i d e d pu r s u a n t to th i s Co n t r a c t ; in c l u d i n g , as ap p l i c a b l e , th e Mi n n e s o t a Da t a Pr a c t i c e s Ac t , Mi n n e s o t a St a t u t e s Se c t i o n 13 , as am e n d e d , an d Mi n n e s o t a Ru l e s pr o m u l g a t e d pu r s u a n t to Ch a p t e r 13 . Au d i t s an d Da t a Pr a c t i c e s . Th e bo o k s , re c o r d s , do c u m e n t s , an d ac c o u n t i n g pr o c e d u r e s an d pr a c t i c e s of t h e Ve n d o r or ot h e r pa r t i e s re l e v a n t to th i s ag r e e m e n t ar e su b j e c t to ex a m i n a t i o n by th e Ci t y an d ei t h e r Le g i s l a t i v e Au d i t o r or th e St a t e Au d i t o r fo r a pe r i o d of si x ye a r s af t e r th e ef f e c t i v e da t e of th i s co n t r a c t . Th i s Co n t r a c t is su b j e c t to th e Mi n n e s o t a Go v e r n m e n t Da t a Pr a c t i c e Ac t , Mi n n e s o t a St a t u t e s Ch a p t e r 13 (D a t a Pr a c t i c e s Ac t ) . Al l go v e r n m e n t da t a , as de f i n e d in th e Da t a Pr a c t i c e s Ac t Se c t i o n 13 . 0 2 , Su b d 7, wh i c h is cr e a t e d , co l l e c t e d , re c e i v e d , st o r e d , us e d , ma i n t a i n e d , or di s s e m i n a t e d by Ve n d o r in pe r f o r m i n g an y of th e fu n c t i o n s of th e Ci t y du r i n g pe r f o r m a n c e of th i s Co n t r a c t is su b j e c t to th e re q u i r e m e n t s of th e Da t a Pr a c t i c e Ac t an d Ve n d o r sh a l l co m p l y wi t h th o s e re q u i r e m e n t s as if it we r e a go v e r n m e n t en t i t y . Al l su b c o n t r a c t s en t e r e d in t o by Ve n d o r in re l a t i o n to th i s Co n t r a c t sh a l l co n t a i n si m i l a r Da t a Pr a c t i c e s Ac t co m p l i a n c e la n g u a g e . Co n f l i c t s . No sa l a r i e d of f i c e r or em p l o y e e of th e Ci t y an d no me m b e r of th e Co u n c i l , or Co m m i s s i o n , or Bo a r d of t h e Ci t y sh a l l ha v e a fi n a n c i a l in t e r e s t , di r e c t or in d i r e c t , in th i s co n t r a c t . Th e vi o l a t i o n of th i s pr o v i s i o n re n d e r s th e co n t r a c t vo i d . An y fe d e r a l re g u l a t i o n s an d ap p l i c a b l e st a t e st a t u t e s sh a l l no t be vi o l a t e d . Ut i l i t i e s . Th e Co n t r a c t o r sh a l l be ob l i g a t e d to pr o t e c t al l pu b l i c an d pr i v a t e ut i l i t i e s , st r e e t s or ro a d w a y s , wh e t h e r oc c u p y i n g a st r e e t or pu b l i c or pr i v a t e pr o p e r t y . If su c h ut i l i t i e s , st r e e t s or ro a d w a y s ar e da m a g e d by re a s o n of t h e Co n t r a c t o r ' s pe r f o r m a n c e of t h e se r v i c e s re q u i r e d un d e r th e co n t r a c t , th e Co n t r a c t o r sh a l l re p a i r or re p l a c e th e sa m e , or fa i l i n g to do so pr o m p t l y , th e Ci t y sh a l l ca u s e re p a i r s or re p l a c e m e n t to be ma d e an d th e co s t of do i n g so sh a l l be de d u c t e d fr o m pa y m e n t to be ma d e to th e Co n t r a c t o r fo r tr e e se r v i c e s . Da m a g e s . in th e ev e n t of a br e a c h of th i s Co n t r a c t by th e Ci t y , Ve n d o r sh a l l no t be en t i t l e d to re c o v e r pu n i t i v e , sp e c i a l or co n s e q u e n t i a l da m a g e s or da m a g e s fo r lo s s of bu s i n e s s . Go v e r n i n g La w . Th i s Co n t r a c t sh a l l be co n t r o l l e d by th e la w s of th e St a t e of Mi n n e s o t a . re a s o n , he l d by a co u r t of co m p e t e n t ju r i s d i c t i o n to be co n t r a r y to la w , su c h de c i s i o n sh a l l no t af f e c t th e re m a i n i n g pr o v i s i o n s of th i s Co n t r a c t . En t i r e Ag r e e m e n t . Th e en t i r e ag r e e m e n t of th e pa r t i e s is co n t a i n e d he r e i n . Th i s Co n t r a c t su p e r s e d e s al l or a l ag r e e m e n t s an d ne g o t i a t i o n s be t w e e n th e pa r t i e s re l a t i n g to th e su b j e c t ma t t e r he r e o f as we l l as an y pr e v i o u s ag r e e m e n t s pr e s e n t l y in ef f e c t be t w e e n th e pa r t i e s re l a t i n g to th e su b j e c t ma t t e r he r e o f . An y al t e r a t i o n s , am e n d m e n t s , de l e t i o n s , or wa i v e r s of th e Pa g e 3 of 4 Page 5 of 15 Page 120 of 172 FA R M I N G T O N pr o v i s i o n s of th i s Co n t r a c t sh a l l be va l i d on l y WW 3 " ex p r e s s e d in wr i t i n g an d du l y si g n e d by th e pa r t i e s , un l e s s ot h e r w i s e pr o v i d e d he r e i n . Ex e c u t e d as of th e da y an d ye a r fi r s t wr i t t e n ab o v e - CI T Y OF FA R M I N G T O N Jo s h u a Ho v t . Ma y o r Ly n n Go r s k i , Ci t y Ad m i n i s t r a t o r VE N D O R it s : 1 Z MQ M1 1 3' 0 / W W ‘ ma ir h - £ 6 1 Pa g e 4 o f 4 Page 6 of 15 Page 121 of 172 Wl \ l 7 \ T l) l FA R M I N G T O N IN F O R M A T I O N FO R QU O T E R S S CO N T R A C T E D TR E E SE R V I C E S 1. CO N T R A C T O R ’ S KN O W L E D G E Th e Ci t y of Fa r m i n g t o n pl a n s to co n t r a c t wi t h on e pr i m a r y fi r m to pr o v i d e Co n t r a c t e d Tr e e Se r v i c e s fo r re m o v a l an d st u m p gr i n d i n g of ap p r o x i m a t e l y (1 6 5 ) bo u l e v a r d as h tr e e s an d (7 5 ) bo u l e v a r d tr e e st u m p s fr o m pr e v i o u s tr e e re m o v a l pr o j e c t s . Th i s pr o j e c t wi l l fo c u s on re m o v i n g bo u l e v a r d as h tr e e s th a t ar e in f e s t e d wi t h EA B an d ar e to be c o m e a pu b l i c ha z a r d th i s su m m e r . Al l wo r k wi l l be pe r f o r m e d on ci t y pr o p e r t y . Th e ci t y is se e k i n g fi r m s wh o s e co m b i n a t i o n of ex p e r i e n c e an d pe r s o n n e l wi l l pr o v i d e ti m e l y , co s t ef f e c t i v e , an d qu a l i t y pr o f e s s i o n a l se r v i c e s to th e ci t y . Ea c h Co n t r a c t o r is re s p o n s i b l e fo r in s p e c t i n g th e si t e s an d fo r re a d i n g an d be i n g th o r o u g h l y fa m i l i a r wi t h th e co n t r a c t do c u m e n t s ; th e fa i l u r e to do so sh a l l in no wa y re l i e v e a Co n t r a c t o r fr o m an y ob l i g a t i o n wi t h re s p e c t to th e i r qu o t e . Co n t r a c t o r s mu s t sa t i s f y th e m s e l v e s wi t h th e Sc o p e of Wo r k an d re v i e w of th e sp e c i f i c a t i o n s in c l u d i n g ad d e n d a . Af t e r qu o t e s ha v e be e n su b m i t t e d , th e Co n t r a c t o r sh a l l no t as s e r t th a t th e r e wa s a mi s u n d e r s t a n d i n g co n c e r n i n g th e re q u i r e m e n t s to co m p l e t e th e wo r k or of th e na t u r e of th e wo r k to be do n e . Al l ap p l i c a b l e la w s , or d i n a n c e s , an d th e ru l e s an d re g u l a t i o n s of al l au t h o r i t i e s ha v i n g j u r i s d i c t i o n ov e r th e wo r k sh a l l ap p l y to th e co n t r a c t th r o u g h o u t . Th e Co n t r a c t Do c u m e n t s co n t a i n th e pr o v i s i o n s ap p l i c a b l e to th e wo r k . In f o r m a t i o n ob t a i n e d fr o m an of f i c e r , ag e n t , or em p l o y e e of th e ci t y or an y ot h e r pe r s o n sh a l l no t af f e c t th e ri s k s or ob l i g a t i o n s as s u m e d by th e co n t r a c t o r , or re l i e v e th e co n t r a c t o r fr o m fu l f i l l i n g an y of th e co n d i t i o n s of th e Co n t r a c t Do c u m e n t s . 2. SU B M I S S I O N OF QU O T E S Qu o t e s mu s t be re c e i v e d by th e ci t y of Fa r m i n g t o n el e c t r o n i c a l l y by Th u r s d a y , Ap r i l 27 , 20 2 3 at 12 : 0 0 Q. m . , Ea c h qu o t e mu s t be su b m i t t e d by em a i l ad d r e s s e d to : Ed w a r d Ru t l e d g e , Na t u r a l Re s o u r c e Sp e c i a l i s t ER u t l e d g e @ F a r m i n g t o n M N . g o v Th e me s s a g e co n t a i n i n g th e qu o t e mu s t be ti t l e d CO N T R A C T E D TR E E SE R V I C E S wi t h th e bo d y of th e em a i l co n t a i n i n g na m e of th e Co n t r a c t o r , Co n t r a c t o r ' s ad d r e s s , an d th e i r li c e n s e nu m b e r if ap p l i c a b l e . Al l qu o t e s mu s t be ma d e on th e re q u i r e d qu o t e fo r m . Al l bl a n k sp a c e s fo r qu o t e pr i c e s mu s t be fi l l e d in , in in k or ty p e w r i t t e n , an d th e qu o t e fo r m mu s t be fu l l y co m p l e t e d an d ex e c u t e d wh e n su b m i t t e d . On l y on e (1 ) co p y of th e bi d fo r m is re q u i r e d . Th e ci t y sh a l l no t re i m b u r s e an y Co n t r a c t o r fo r it s qu o t e pr e p a r a t i o n co s t s . Th e ci t y re s e r v e s th e ri g h t to wa i v e mi n o r ir r e g u l a r i t i e s in a qu o t e , if in do i n g so no ot h e r Co n t r a c t o r is ma t e r i a l l y pr e j u d i c e d . Th e ci t y re s e r v e s th e ri g h t to re j e c t an y or al l qu o t e s . An y qu o t e ma y be wi t h d r a w n pr i o r to th e ab o v e sc h e d u l e ti m e fo r th e op e n i n g of qu o t e s or au t h o r i z e d po s t p o n e d th e r e o f . An y qu o t e re c e i v e d af t e r th e ti m e an d da t e sp e c i f i e d sh a l l no t be co n s i d e r e d . Co n d i t i o n a l or qu a l i f i e d qu o t e s wi l l no t be ac c e p t e d . No Co n t r a c t o r ma y wi t h d r a w a qu o t e wi t h i n ? d a y s af t e r th e ac t u a l da t e of th e op e n i n g th e r e o f . Sh o u l d th e r e be re a s o n s wh y th e co n t r a c t ca n n o t be aw a r d e d wi t h i n th e ti m e pr o v i d e d or ot h e r w i s e sp e c i f i e d in th e Re q u e s t fo r Qu o t e s , th e ti m e ma y be ex t e n d e d by mu t u a l ag r e e m e n t be t w e e n th e ci t y an d th e Co n t r a c t o r . Pa g e 1 of 3 Page 7 of 15 Page 122 of 172 CI T Y OF FA R M I N G T O N IN F O R M A T I O N FO R QU O T E R S W CO N T R A C T E D TR E E SE R V I C E S Th e ci t y ma y ma k e su c h in v e s t i g a t i o n as it de e m s ne c e s s a r y to de t e r m i n e th e ab i l i t y of th e Co n t r a c t o r to pe r f o r m th e wo r k , an d th e Co n t r a c t o r sh a l l fu r n i s h to th e ci t y al l su c h in f o r m a t i o n an d da t a fo r th i s pu r p o s e as th e Ci t y ma y re q u e s t to de t e r m i n e wh e t h e r th e Co n t r a c t o r me e t s th e re q u i r e m e n t s se t ou t be l o w fo r de t e r m i n i n g wh e t h e r th e Co n t r a c t o r qu a l i f i e s as a Re s p o n s i b l e Co n t r a c t o r . Co n t r a c t o r s sh a l l su p p l y th e na m e s an d ad d r e s s e s of ma j o r ma t e r i a l su p p l i e r s . A Re s p o n s i b l e Co n t r a c t o r is on e th a t ca n pe r f o r m th e wo r k in a ti m e l y fa s h i o n an d co m p l e t e th e wo r k fo r th e am o u n t qu o t e an d wi t h i n th e te r m s of th e Co n t r a c t Do c u m e n t s . Th e ci t y ma y re q u e s t Co n t r a c t o r s to su b m i t re f e r e n c e s fr o m pr o j e c t s wh e r e th e wo r k wa s si m i l a r in na t u r e to th e wo r k de s c r i b e d in th e Re q u e s t fo r Qu o t e s an d th e Sp e c i f i c a t i o n s . Th e Co n t r a c t o r sh a l l pr o v i d e th r e e (3 ) re f e r e n c e s an d id e n t i f y al l wo r k do n e fo r an y po l i t i c a l su b d i v i s i o n (” m u n i c i p a l i t y ” ) wi t h i n th e St a t e of Mi n n e s o t a wi t h i n th e mo s t re c e n t th r e e (3 ) ye a r s . Fo r ea c h mu n i c i p a l re f e r e n c e pr o v i d e d , th e Co n t r a c t o r mu s t sp e c i f y th e na t u r e of th e pr o j e c t or wo r k an d th e na m e an d co n t r a c t in f o r m a t i o n fo r th e mu n i c i p a l of f i c i a l di r e c t l y re s p o n s i b l e fo r ov e r s i g h t or ma n a g e m e n t of th e pr o j e c t . Th e ci t y ma y re q u i r e ad d i t i o n a l in f o r m a t i o n fr o m re f e r e n c e s su c h as th e am o u n t of th e or i g i n a l co n t r a c t an d th e am o u n t of an y ch a n g e or d e r s re q u e s t e d by th e Co n t r a c t o r . Th e ci t y ma y fi n d a Co n t r a c t o r is no t re s p o n s i b l e an d re j e c t it s bi d if th e ci t y fi n d s th a t th e Co n t r a c t o r ha s a hi s t o r y of su b m i t t i n g a lo w qu o t e an d th e r e a f t e r re q u e s t i n g ex c e s s i v e ch a n g e or d e r s or ad d i t i o n a l ch a r g e s . Th e ci t y ma y al s o co n s i d e r in f o r m a t i o n pr o v i d e d by re f e r e n c e s or ot h e r w i s e co n c e r n i n g wh e t h e r a Co n t r a c t o r (1 ) fa i l e d to co m p l e t e wo r k in a ti m e l y fa s h i o n ; (2 ) fa i l e d to fo l l o w th e ow n e r ' s di r e c t i o n s du r i n g th e pr o g r e s s of th e wo r k ; (3 ) fa i l e d to in f o r m th e ow n e r in a ti m e l y fa s h i o n of an y pr o b l e m s it in c u r r e d in co m p l e t i n g th e wo r k ; or (4 ) re q u e s t e d ch a n g e or d e r s in i t i a t e d by th e Co n t r a c t o r in ex c e s s of tw e n t y (2 0 ) pe r c e n t of th e am o u n t th e Bi d d e r bi d fo r th e wo r k . Th e ci t y ma y al s o co n s i d e r th e ci t y ' s pa s t ex p e r i e n c e wi t h a Bi d d e r . Ba s e d on in f o r m a t i o n ob t a i n e d fr o m re f e r e n c e s pr o v i d e d by th e Bi d d e r , fr o m in q u i r i e s ma d e by th e ci t y to ot h e r mu n i c i p a l i t i e s fo r wh o m th e Bi d d e r co m p l e t e d si m i l a r wo r k du r i n g th e pr e c e d i n g th r e e (3 ) ye a r s , or fr o m th e ci t y ’ s pa s t ex p e r i e n c e wi t h th e Bi d d e r , th e ci t y ma y fi n d th e Co n t r a c t o r is no t a Re s p o n s i b l e Co n t r a c t o r . 4. NO T I C E OF AW A R D Qu o t e s wi l l be br o u g h t to th e Ma y 15 , 20 2 3 Ci t y Co u n c i l me e t i n g fo r aw a r d . A wr i t t e n NO T I C E OF AW A R D wi l l be se n t to th e re s p o n s i b l e bi d d e r . Th e Co n t r a c t o r th a t is aw a r d e d th e wo r k wi l l be re q u i r e d to ex e c u t e th e ci t y ' s St a n d a r d i z e d Co n t r a c t Do c u m e n t s wi t h i n te n (1 0 ) ca l e n d a r da y s fr o m th e da t e wh e n th e NO T I C E OF AW A R D is de l i v e r e d to th e Co n t r a c t o r . 5. TE R M Th e te r m of th e co n t r a c t sh a l l be va l i d fr o m ti m e of ex e c u t i o n th r o u g h Se p t e m b e r 29 , 20 2 3 . 6. ST A N D A R D I Z E D CO N T R A C T S . Th e ci t y ha s de v e l o p e d st a n d a r d i z e d co n t r a c t do c u m e n t s . Th e ci t y wi l l no t ma t e r i a l l y al t e r or am e n d th e te r m s an d co n d i t i o n s of it s st a n d a r d i z e d co n t r a c t s . 7. MA S T E R CO N T R A C T ] WO R K OR D E R S Th e Co n t r a c t Do c u m e n t s sh a l l co n s i s t of a Ma s t e r Co n t r a c t co n t a i n i n g th e te r m s an d co n d i t i o n s fo r al l wo r k co m p l e t e d un d e r th e co n t r a c t , in c l u d i n g pr i c i n g an d eq u i p m e n t an d ma t e r i a l s ma r k up s an d at t a c h m e n t s . Al l wo r k Pa g e 2 of 3 Page 8 of 15 Page 123 of 172 Cl T Y O F FA R M I N G T O N IN F O R M A T I O N FO R QU O T E R S m CO N T R A C T E D TR E E SE R V I C E S sh a l l be su b j e c t to th e Ma s t e r Co n t r a c t . In ad d i t i o n , al l wo r k mu s t be in i t i a t e d by a Wo r k Or d e r . An y wo r k pe r f o r m e d by th e se l e c t e d Bi d d e r wh i c h wa s no t in i t i a t e d by a Wo r k Or d e r sh a l l no t be co n s i d e r e d to ha v e be e n ap p r o v e d by th e ci t y an d sh a l l no t be pa i d fo r by th e ci t y . Wi t h i n 30 da y s of co m p l e t i o n of an y wo r k in i t i a t e d by a Wo r k Or d e r , th e se l e c t e d Bi d d e r sh a l l pr e s e n t to th e ci t y an in v o i c e pu r s u a n t to th e te r m s of th e Ma s t e r Co n t r a c t . 8. EX E C U T I O N OF CO N T R A C T S Th e ci t y , wi t h i n tw e n t y (2 0 ) da y s of re c e i p t of ex e c u t e d Co n t r a c t Do c u m e n t s fr o m th e Su c c e s s f u l Co n t r a c t o r to wh o m th e wo r k wa s aw a r d e d , sh a l l si g n th e Co n t r a c t Do c u m e n t s an d re t u r n an ex e c u t e d du p l i c a t e to th e Co n t r a c t o r . Sh o u l d th e ci t y no t ex e c u t e th e Co n t r a c t Do c u m e n t s wi t h i n su c h pe r i o d , th e Bi d d e r ma y by wr i t t e n no t i c e wi t h d r a w it s si g n e d Co n t r a c t Do c u m e n t s . Su c h No t i c e of Wi t h d r a w a l sh a l l be ef f e c t i v e up o n re c e i p t of th e no t i c e by th e ci t y . 8. DA T A PR A C T I C E S Al l pr o p o s a l s an d ot h e r do c u m e n t a t i o n an d in f o r m a t i o n su b m i t t e d by Co n t r a c t o r s is su b j e c t to th e Mi n n e s o t a Da t a Pr a c t i c e s Ac t . Pa g e 3 of 3 Page 9 of 15 Page 124 of 172 CI T Y OF ST A N D A R D S AN D SP E C I F I C A T O N S .; . _ . / " _ _ _ ” ¢ - _ - _ - . . — FO R CO N T R A C T E D TR E E SE R V I C E S SC O P E OF SE R V I C E S A. TR E E RE M O V A L : Th e tr e e s to be re m o v e d wi l l be pl a i n l y ma r k e d by th e ci t y wi t h a ba n d of pa i n t or ”X ” on th e ba r k . Ea c h Wo r k Or d e r wi l l pr o v i d e fo r re m o v a l of on e or mo r e tr e e s lo c a t e d on a se p a r a t e lo t , pa r c e l , or pr o p e r t y si t e . Wo r k or d e r s mu s t be co m p l e t e d wi t h i n on e (1 ) we e k of su b m i t t a l , un l e s s ot h e r ar r a n g e m e n t s ha v e be e n ma d e . 1. Al l la b o r , eq u i p m e n t , an d ma t e r i a l s ne c e s s a r y fo r re m o v a l , di s p o s a l , an d ba c k f i l l i n g of st u m p s an d up to 3 su r f a c e ro o t s / s t u m p s sh a l l be pr o v i d e d by th e Co n t r a c t o r , in c l u d e d in qu o t e d pr i c e s . 2. Ev e r y tr e e re m o v a l sh a l l in c l u d e th e gr i n d i n g of t h e st u m p an d la r g e su r f a c e ro o t s to a mi n i m u m de p t h of ei g h t (8 ) in c h e s be l o w th e gr o u n d su r f a c e . It sh a l l fu r t h e r in c l u d e re m o v i n g al l de b r i s fr o m gr o u n d st u m p s , ba c k f i l l i n g th e ho l e wi t h qu a l i t y to p s o i l to tw o (2 ) in c h e s ab o v e ex i s t i n g la w n gr a d e , se e d i n g wi t h st a n d a r d hi g h qu a l i t y bl u e g r a s s se e d mi x , an d cl e a n i n g up an d re s t o r i n g th e pr e m i s e s to or i g i n a l co n d i t i o n . Ho l e s ar e no t to be le f t op e n ov e r n i g h t . Ba c k f i l l is to be ta m p e d an d co m p a c t e d so as to le s s e n th e ef f e c t s of se t t l i n g an d sh o u l d be a mi n i m u m of tw o (2 ) in c h e s ab o v e th e ex i s t i n g la w n gr a d e su r r o u n d i n g th e st u m p si t e . Ba c k f i l l sh a l l no t be lo w e r th a n th e ex i s t i n g la w n gr a d e fo l l o w i n g th i r t y (3 0 ) ca l e n d a r da y s of co m p l e t e d wo r k an d gr a s s es t a b l i s h e d . An y wo r k de e m e d by th e ci t y to be in c o m p l e t e or of po o r qu a l i t y af t e r wo r k co m p l e t i o n wi l l ne c e s s i t a t e th e co n t r a c t o r to re v i s i t an d fi n i s h , cl e a n or re s t o r e th e si t e to sa t i s f a c t o r y co n d i t i o n . 3. La r g e su r f a c e ro o t s (u p to 3 ro o t s ) be y o n d th e ma i n st u m p ar e to be re m o v e d to a de p t h of ei g h t (8 ) in c h e s be l o w gr a d e . If mo r e th a n 3 su r f a c e ro o t s ar e pr e s e n t , ad d i t i o n a l co m p e n s a t i o n wi l l be ma d e to th e co n t r a c t o r to eq u a l th e to t a l le n g t h s (o f 4 or mo r e ro o t s ) . 4. Al l tr i m m i n g s , st u m p s , ro o t s , lo g s , so d , or an y ot h e r f o r m of de b r i s re s u l t i n g fr o m an y wo r k sh a l l be cl e a n e d up an d re m o v e d fr o m th e si t e by th e Co n t r a c t o r in co m p l i a n c e wi t h st a t e an d lo c a l re g u l a t i o n s , di s p o s a l co s t s in c l u d e d in qu o t e d pr i c e s . 5. An y ho l e s le f t in re m o v a l wo r k ar e a s sh a l l be fi l l e d wi t h so i l eq u a l to or be t t e r th a n ad j a c e n t ar e a s . No br u s h , ch i p s , st u m p s , et c . sh a l l be us e d as fi l l e r in su c h ho l e s . in co m p l i a n c e wi t h st a t e an d lo c a l re g u l a t i o n s , di s p o s a l co s t s in c l u d e d in qu o t e d pr i c e s . 7. Th e ci t y wi l l no t al l o w th e pr e p a r i n g of fi r e w o o d ; i. e . cu t to sh o r t le n g t h s or re m o v i n g th e ba r k . Page 10 of 15 Page 125 of 172 B. CI T Y OF FA R M I N G T O N . ST U M P RE M O V A L : Th e st u m p s to be re m o v e d wi l l be pl a i n l y ma r k e d by th e ci t y wi t h a ”X ” on th e tr u n k s . Ea c h Wo r k Or d e r wi l l pr o v i d e fo r re m o v a l of on e or mo r e st u m p s lo c a t e d on a ST A N D A R D S AN D SP E C I F I C A T O N S FO R CO N T R A C T E D TR E E SE R V I C E S se p a r a t e lo t , pa r c e l , or pr o p e r t y si t e . 1. Al l la b o r , eq u i p m e n t , an d ma t e r i a l s ne c e s s a r y fo r re m o v a l , di s p o s a l , an d ba c k f i l l i n g of st u m p s an d up to 3 su r f a c e ro o t s / s t u m p s sh a l l be pr o v i d e d by th e Co n t r a c t o r , in c l u d e d in qu o t e d pr i c e s . 2. Th e gr i n d i n g wi l l in c l u d e th e st u m p , ro o t fl a r e an d la r g e su r f a c e ro o t s to a mi n i m u m de p t h of ei g h t (8 ) in c h e s be l o w th e gr o u n d su r f a c e . It sh a l l fu r t h e r in c l u d e re m o v i n g al l de b r i s fr o m gr o u n d st u m p s , ba c k f i l l i n g th e ho l e wi t h qu a l i t y to p s o i l to tw o (2 ) in c h e s ab o v e ex i s t i n g la w n gr a d e , se e d i n g wi t h hi g h qu a l i t y st a n d a r d bl u e g r a s s se e d mi x , an d cl e a n i n g up an d re s t o r i n g th e pr e m i s e s to or i g i n a l co n d i t i o n . If tu r f ad j a c e n t to st u m p is da m a g e d it sh a l l be re s t o r e d to or i g i n a l co n d i t i o n . Ho l e s ar e no t to be le f t op e n ov e r n i g h t . Ba c k f i l l is to be ta m p e d an d co m p a c t e d so as to le s s e n th e ef f e c t s of se t t l i n g an d sh o u l d be a mi n i m u m of tw o (2 ) in c h e s ab o v e th e ex i s t i n g la w n gr a d e su r r o u n d i n g th e st u m p si t e . Ba c k f i l l sh a l l no t be lo w e r th a n th e ex i s t i n g la w n gr a d e fo l l o w i n g th i r t y (3 0 ) ca l e n d a r da y s of co m p l e t e d wo r k . An y wo r k de e m e d by th e ci t y to be in c o m p l e t e or of po o r qu a l i t y af t e r wo r k co m p l e t i o n wi l l ne c e s s i t a t e th e co n t r a c t o r to re v i s i t an d fi n i s h , cl e a n or re s t o r e th e si t e to sa t i s f a c t o r y co n d i t i o n . 3. La r g e su r f a c e ro o t s (u p to 3 ro o t s ) be y o n d th e ma i n st u m p ar e to be re m o v e d to a de p t h of ei g h t (8 ) in c h e s be l o w gr a d e . If mo r e th a n 3 su r f a c e ro o t s ar e pr e s e n t , ad d i t i o n a l co m p e n s a t i o n wi l l be ma d e to th e co n t r a c t o r to eq u a l th e to t a l le n g t h s (o f 4 or mo r e ro o t s ) . 4. Al l br u s h , st u m p s , ro o t s , lo g s , so d , or an y ot h e r fo r m of de b r i s re s u l t i n g fr o m an y wo r k sh a l l be cl e a n e d up an d re m o v e d fr o m th e si t e by th e Co n t r a c t o r in co m p l i a n c e wi t h st a t e an d lo c a l re g u l a t i o n s , di s p o s a l co s t s in c l u d e d in qu o t e d pr i c e s . Th e pr e m i s e s sh a l l be re s t o r e d to or i g i n a l co n d i t i o n . 5. An y ho l e s le f t in re m o v a l wo r k ar e a s sh a l l be fi l l e d wi t h so i l eq u a l to or be t t e r th a n ad j a c e n t ar e a s . No br u s h , ch i p s , st u m p s , et c . sh a l l be us e d as fi l l e r in su c h ho l e s . ll . CO N T R A C T O R ' S RE S P O N S I B I L I T Y sh a l l fu l l y co m p l e t e th e wo r k in ac c o r d a n c e wi t h th e Pr o j e c t De s c r i p t i o n an d Sc o p e of Se r v i c e s . Th e wo r k pe r f o r m e d is to be at th e Co n t r a c t o r ' s ri s k an d th e y as s u m e th e re s p o n s i b i l i t y fo r al l da m a g e s to th e wo r k or to th e en t i r e pr o j e c t un t i l it s co m p l e t i o n an d ac c e p t a n c e . It sh a l l be th e Co n t r a c t o r ' s re s p o n s i b i l i t y to ma i n t a i n al l st a g e s of wo r k in a sa f e an d su i t a b l e co n d i t i o n at al l ti m e s , in c l u d i n g ni g h t s , we e k e n d s , an d ho l i d a y s . Th e Co n t r a c t o r sh a l l ma k e Page 11 of 15 Page 126 of 172 CI T Y OF FA R M I N G - I - O N ST A N D A R D S AN D SP E C I F I C A T O N S » FO R CO N T R A C T E D TR E E SE R V I C E S ob s e r v a t i o n s of hi s wo r k du r i n g su c h pe r i o d s as ar e ne c e s s a r y to en s u r e pr o p e r pe r f o r m a n c e th e r e o f . Th e Co n t r a c t o r sh a l l de s i g n a t e on e pe r s o n wh o sh a l l ha v e ch a r g e of t h e jo b an d to wh o m th e ci t y sh a l l gi v e di r e c t i o n s . Pr e c a u t i o n s sh a l l be ex e r c i s e d at al l ti m e s fo r th e pr o t e c t i o n of pe r s o n s (i n c l u d i n g em p l o y e e s ) an d pr o p e r t y . Th e sa f e t y pr o v i s i o n of ap p l i c a b l e la w s sh a l l be ob s e r v e d . Th e Co n t r a c t o r is re s p o n s i b l e fo r al l ut i l i t y lo c a t e s (n o t i f y i n g Go p h e r St a t e On e — C a l l ) . TR A F F I C CO N T R O L DE V I C E S : Th e Co n t r a c t o r sh a l l fu r n i s h , er e c t , an d ma i n t a i n al l ba r r i c a d e s , ba r r i c a d e we i g h t s , wa r n i n g li g h t s , si g n s , an d ot h e r tr a f f i c co n t r o l de v i c e s re q u i r e d fo r th e gu i d a n c e , wa r n i n g an d co n t r o l of ve h i c u l a r or pe d e s t r i a n tr a f f i c th r o u g h th e de s i g n a t e d ma i n t e n a n c e ar e a fo r an y wo r k pe r f o r m e d . Al l tr a f f i c co n t r o l de v i c e s sh a l l co n f o r m to th e Mi n n e s o t a Ma n u a l on Un i f o r m Tr a f f i c Co n t r o l De v i c e s (M UT C D ) an d as re q u i r e d by Da k o t a Co u n t y . PR O T E C T I O N AN D RE S T O R A T I O N OF PR O P E R T Y : Th e Co n t r a c t o r sh a l l be re s p o n s i b l e fo r th e pr e s e r v a t i o n of , an d sh a l l us e ev e r y pr e c a u t i o n to pr e v e n t da m a g e to al l tr e e s , sh r u b b e r y , pl a n t s , la w n s , fe n c e s , cu l v e r t s , br i d g e s , pa v e m e n t , dr i v e w a y s , si d e w a l k s , et c . ; al l wa t e r , se w e r , an d ga s li n e s ; al l co n d u i t s ; al l ov e r h e a d po l e li n e s or ap p u r t e n a n c e s th e r e o f ; an d al l ot h e r pu b l i c or pr i v a t e al o n g or ad j a c e n t to th e wo r k . An y ad j a c e n t sh r u b s , tr e e s or ot h e r gr o w t h re c e i v i n g or su s t a i n i n g br e a k a g e , in j u r y , or ot h e r da m a g e du r i n g th e re m o v a l pr o j e c t sh a l l be gi v e n re m e d i a l or co r r e c t i v e tr e a t m e n t an d cl e a n - u p . ME T H O D OF ME A S U R E : Ea c h tr e e sh a l l be me a s u r e d an d ca t e g o r i z e d by th e ci t y an d ma y be ve r i f i e d at an y ti m e by th e Co n t r a c t o r . Th e tr e e ' s di a m e t e r sh a l l be ci r c u m f e r e n c e of t h e tr e e at br e a s t he i g h t (4 . 5 fe e t ab o v e th e gr o u n d li n e ) di v i d e d by 3. 1 4 1 6 . Th e di a m e t e r of th e tr e e sh a l l be re f e r r e d to as di a m e t e r at br e a s t he i g h t (D B H ) . In th e ca s e of sl o p i n g gr o u n d , th e po i n t of me a s u r e of th e ci r c u m f e r e n c e sh a l l be at an av e r a g e di s t a n c e of 4. 5 fe e t ab o v e gr o u n d li n e . If th e tr e e is fo r k e d at a po i n t no le s s th a n 4. 5 fe e t ab o v e th e gr o u n d , th e di a m e t e r wi l l be me a s u r e d in d i v i d u a l l y . St u m p s wi l l be me a s u r e d ac r o s s th e di a m e t e r of t h e su r f a c e of th e st u m p to in c l u d e ro o t fl a r e s at gr o u n d le v e l . CA T E G O R I E S 1. TR E E AN D ST U M P RE M O V A L : Pr i c e s sh a l l in c l u d e al l co s t s fo r di s p o s a l , la b o r , eq u i p m e n t , tr e e s ar e re m o v e d . Cu t t i n g do w n tr e e s wi l l re q u i r e a bo o m tr u c k or ot h e r me t h o d s to re a c h up p e r br a n c h e s . Al l eq u i p m e n t or ot h e r me t h o d co s t s wi l l be in c l u d e d in th e qu o t e fo r cl e a r i n g tr e e s an d gr i n d i n g st u m p s . Cl e a n i n g an d si t e re s t o r a t i o n wi l l be to th e sa t i s f a c t i o n of ci t y st a f f . Page 12 of 15 Page 127 of 172 CI T Y OF ST A N D A R D S AN D SP E C I F I C A T O N S - FO R CO N T R A C T E D TR E E SE R V I C E S 2. ST U M P RE M O V A L AN D RE S T O R A T I O N : Pr i c e s sh a l l in c l u d e al l co s t s fo r di s p o s a l , la b o r , eq u i p m e n t , an d ma t e r i a l s re q u i r e d to gr i n d , ba c k f i l l , se e d an d re s t o r e gr i n d si t e . Al l eq u i p m e n t an d me t h o d s wi l l be in c l u d e d in qu o t e fo r gr i n d i n g st u m p s an d re s t o r i n g si t e . Cl e a n i n g an d si t e re s t o r a t i o n wi l l be to th e sa t i s f a c t i o n of ci t y st a f f . PA Y M E N T : Th e ci t y wi l l de t e r m i n e th e si z e an d lo c a t i o n of t r e e to be re m o v e d . Th e Co n t r a c t o r ma y ve r i f y tr e e l o c a t i o n an d si z e at an y ti m e . 1. Th e co m p l e t e d Wo r k Or d e r an d th e un i t pr i c e qu o t e d , in c l u d i n g , if an y , up c h a r g e s as th e ba s i s fo r ca l c u l a t i n g pa y m e n t . 2. Pa y m e n t of ea c h Wo r k Or d e r in to t a l sh a l l be ma d e af t e r sa t i s f a c t o r y co m p l e t i o n an d ac c e p t a n c e of th e wo r k on th a t Wo r k Or d e r . 3. Ca l c u l a t i o n of pa y m e n t pe r tr e e sh a l l on l y in c l u d e th e qu o t e d tr e e un i t pr i c e . LA B O R 1. On l y co m p e t e n t la b o r sh a l l be em p l o y e d on th i s wo r k . Wh e r e v e r me c h a n i c a l wo r k is re q u i r e d , it sh a l l be pe r f o r m e d by sk i l l e d la b o r . 2. Th e fo r e m a n or ot h e r pe r s o n di r e c t i n g th e wo r k sh a l l be co m p e t e n t an d re l i a b l e . WO R K HO U R S : Al l o w a b l e wo r k i n g ho u r s wi t h i n th e ci t y of Fa r m i n g t o n ar e we e k d a y s fr o m 7: 0 0 a. m . to 7: 0 0 p. m . , ex c e p t fo r em e r g e n c y si t u a t i o n s . Page 13 of 15 Page 128 of 172 "" " " " " ' m ' Y N - - I — - - - FA R M I N G T O N C QU O T E FO R M ‘/ 2 : : ON T R A C T E D TR E E SE R V I C E S Co n t r a c t o r . Co n t r a c t o r : Co n t r a c t o r ' s Re p r e s e n t a t i v e : Co n t r a c t o r is : (c h e c k on e ) El So l e Pr o p r i e t o r s h i p El Pa r t n e r s h i p if Co r p o r a t i o n ex i s t i n g un d e r St a t e of Pr i n c i p a l Ad d r e s s : _ .7' , ’ - 1 ' 5 ,3 /3 , ’ ) A , , , l r. I I MA] Ph o n e Nu m b e r : g, Q- LO .' " 3' 3 A V ‘ E- m a i l Ad d r e s s : of ‘_ o ‘ _ 4 _ ‘L ; £V | C 9 _ ‘ IL , “ . fo r / V ) Es t i m a t e d DB H Me a s u r e m e n t # of Tr e e s Tr e e an d St u m .Re - m o v a | 6! ! __ 15 ! ! 15 Mo . ” — 20 ” Di a m e t e r 70 $ ‘Q /p e r tr e e 20 1/ 2 ” —- 25 ” Di a m e t e r $ [g /p e r tr e e 25 %” —— 30 ” Di a m e t e r 5 $ 1 0 /p e r tr e e 30 %” — 35 ” Di a m e t e r ' 3 $ 8 5 6 /p e r tr e e A. $ L 0 /p e r tr e e 35 %” — 40 ” Di a n m e i e s “ 5 /p e r VlW O0 40 ” + W W _ ’ “m m TO T A L : 16 5 CD ’ Me a s u r e m e n t of tr e e si z e wi l l be do n e at a po i n t 4. 5 fe e t fr o m th e gr o u n d le v e l . On un e v e n gr o u n d th e me a s u r e m e n t wi l l be ta k e n at th e mi d - p o i n t of th e sl o p e d si d e of th e st u m p . DB H is ca l c u l a t e us i n g ci r c u m f e r e n c e me a s u r e m e n t di v i d e d by 3. 1 4 1 6 . Pa g e 1 of 2 Page 14 of 15 Page 129 of 172 CA T Y O F F rm co N l R A c m ‘ é ‘ é % l ; ' E l $ % ‘ é “ é St u m p Gr i n d i n g Se r v i c e s Me a s u r e m e n t of st u m p si z e wi l l be do n e at gr o u n d le v e l to in c l u d e st u m p an d ro o t ?a r e to th e ne a r e s t in c h . St u m p gr i n d i n g in c l u d e s fu l l re s t o r a t i o n to in c l u d e fi l l an d se e d . Es ? S " : 3 s # of St u m p Re m o v a l an d Re s t o r a t i o n s 11 0 . 0 0 30 ‘ / 2 " - 4 0 10 S (9 0 5 . 0 D Ip e r s t u m p j Th e Co n t r a c t o r wi l l no t be en t i t l e d to an y co m p e n s a t i o n on an y it e m ot h e r th a n th o s e li s t e d on th i s Co n t r a c t o r he r e b y co n ? n n s th a t th i s qu o t e sh a l l be gu a r a n t e e d by th e Co n t r a c t o r fo r si x t y (6 0 ) da y s fr o m th e da t e of qu o t e op e n i n g to pr o v i d e fo r su f f i c i e n t ti m e fo r an a l y s i s , Ci t y Co u n c i l ac t i o n an d co n t r a c t ex e c u t i o n . Au t h o r i z e d » Da t e : si g n a t u r e ii / _ ‘ _ / / \ ” ’ ‘U g h [: 2 3 Pa g e 2 of 2 Page 15 of 15 Page 130 of 172 REGULAR COUNCIL AGENDA MEMO To: Mayor, Councilmembers and City Administrator From: Tony Wippler, Planning Manager Department: Community Development Subject: Resolution Approving Final Plat - Vermillion Commons 2nd Addition Meeting: Regular Council - May 15 2023 INTRODUCTION: U.S. Home, LLC has submitted the 2nd Addition final plat for the Vermillion Commons development. The final plat contains a total of 58 townhome lots over 56.1653 acres. Vermillion Commons is located at the northwest intersection of 220th Street W and Denmark Avenue. DISCUSSION: The developer is proposing 58 townhome units in the second phase of the Vermillion Commons development. Vermillion Commons is a private townhome development that will be maintained by a homeowner's association. The approved preliminary plat for Vermillio n Commons proposes 276 townhome units over a total of 75.78 acres yielding 6.7 units per acre (this calculation excludes the area of the development that is guided as Park/Open Space within the City's comprehensive plan). The property is zoned R-3 (Medium Density Residential) and guided as medium density residential in the 2040 Comprehensive Plan. This land guidance allows for 6 -12 dwelling units per acre. Vermillion Commons is being developed as a Planned Unit Development (PUD). The PUD agreement for the development was approved with the initial phase in 2022. The PUD allows the use of private streets and reduces the side yard setback on a corner lot from 25 feet to 15 feet. In addition to the 58 townhome lots, the 2nd addition final plat consists of 15 outlots. Outlot A is 31.6764 acres and consists of future development and easements for four (4) natural gas pipelines. Outlot B is 17.5508 acres and consists of wetland and floodplain and will be deeded to the City. Please note that the remaining outlots within the plat will have to be relabeled C-O prior to recording of the plat at the County as the plat currently shows two Outlot B's. The outlots currently labeled as D, K, and N consist of private roads and storm water facility, respectively. The remaining outlots consist of common areas around the townhome lots. Access to this site will come from 218th Street West, via the extension of Denton Avenue to the north. Denton Avenue consists of a 60-foot right-of-way with a 32-foot-wide roadway. The private streets which are to be constructed in the outlots currently labeled D and K are measured 27 feet in width with curb and gutter. An eight (8') foot wide bituminous trail will be constructed along Denmark Avenue to the extents of the 2nd Addition within a 25-foot-wide trail, drainage and utility easement. Additionally, a five (5') foot wide sidewalk will be installed on the West side of Denton Avenue. Page 131 of 172 The developer is proposing 31 off-street parking spaces within the 2nd Addition. Ad ditionally, the proposed townhomes will provide two-car garages and space for two (2) cars parked in the driveway of each unit. Engineering Review The Engineering Department has reviewed the Vermillion Commons 2nd Addition final plat and recommends approval upon satisfaction of all engineering comments related to the construction plans for grading and utilities as well as the applicant entering into a Development Contract with the City and all security, fees and costs paid. Planning Commission Review The Planning Commission reviewed the final plat at its May 9, 2023 regular meeting. The Commission voted 3-0 to recommend approval of the final plat. BUDGET IMPACT: Not applicable ACTION REQUESTED: Adopt the attached resolution approving the final plat for Vermillion Commons 2nd Addition subject to the following: 1. The plat must be revised as outlots need to be relabeled to eliminate duplicate lettering. 2. The satisfaction of all engineering comments related to the construction plans for grading and utilities. 3. A Development Contract between the applicant and City of Farmington shall be executed and security fees and costs shall be paid. Submission of all other documents required under the Development Contract shall be required. ATTACHMENTS: 121254- VERMILLION COMMONS 2ND ADDITION 02-ENG-121254-Vermillion Commons Util Plan-Rev01 (04-05-23) Final Plat resolution Page 2 of 42 Page 132 of 172 CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS Pa g e 3 o f 4 2 Pa g e 1 3 3 o f 1 7 2 CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS Pa g e 4 o f 4 2 Pa g e 1 3 4 o f 1 7 2 CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS Pa g e 5 o f 4 2 Pa g e 1 3 5 o f 1 7 2 CIVIL ENGINEERS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCHITECTS Pa g e 6 o f 4 2 Pa g e 1 3 6 o f 1 7 2 1ST A D D I T I O N FU T U R E A D D I T I O N FU T U R E A D D I T I O N 2ND AD D I T I O N REGISTERED PROFESSIONAL CIVIL ENGINEER PREPARED BY PIONEER ENGINEERING, P.A. REGISTERED PROFESSIONAL LAND SURVEYOR DEVELOPER REG. NO. 42299 JOHN M. MOLINARO PETER J. HAWKINSON REG. NO. 45831 SHAWN WENZEL LENNAR CORPORATION 16305 36TH AVENUE NORTH, SUITE 600 PLYMOUTH, MN 55446 2422 ENTERPRISE DRIVE MENDOTA HEIGHTS, MN 55120 LOCATION MAP 02-ENG-121254-SHEET-COVER 1.00 VERMILLION COMMONS 2ND ADDITION UTILITY & STREET CONSTRUCTION PLAN FARMINGTON, MINNESOTA COVER SHEET I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 SIGNAGE & STREET LIGHTING PLAN STORM SEWER SCHEDULESTORM SEWER CONSTRUCTION LEGENDCOVER SHEETSHEET INDEX1.00.1.01. 3.01-3.03.3.11. 6.01. STREET CONSTRUCTION PLAN4.01-4.05. LANDSCAPE PLANL1. MNDOT PEDESTRIAN RAMP DETAILS9.01. SANITARY SEWER & WATERMAIN CONSTRUCTION2.01-2.04. DRAINTILE PLAN3.21. INTERSECTION DETAILSPARKING BAY DETAILS4.11-4.12.4.21.TRAIL CONSTRUCTION PLAN5.01-5.02. DETAILS8.01-8.09.SEEDING & BASIN RESTORATION7.01. DEWATERING PLAN2.10. Pa g e 7 o f 4 2 Pa g e 1 3 7 o f 1 7 2 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 02-ENG-121254-SHEET-LGND 1.01LEGEND Pa g e 8 o f 4 2 Pa g e 1 3 8 o f 1 7 2 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 02-ENG-121254-SHEET-SSWR 2.01SANITARY SEWER & WATERMAIN CONSTRUCTION QUINCE WAY (EAST)QUINCE WAY (WEST) Pa g e 9 o f 4 2 Pa g e 1 3 9 o f 1 7 2 02-ENG-121254-SHEET-SSWR 2.02SANITARY SEWER & WATERMAIN CONSTRUCTION I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 DENTON AVENUE Pa g e 1 0 o f 4 2 Pa g e 1 4 0 o f 1 7 2 02-ENG-121254-SHEET-SSWR 2.03SANITARY SEWER & WATERMAIN CONSTRUCTION I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 DAHLIA DRIVE218TH STREET W Pa g e 1 1 o f 4 2 Pa g e 1 4 1 o f 1 7 2 02-ENG-121254-SHEET-SSWR 2.04SANITARY SEWER & WATERMAIN CONSTRUCTION I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 DAHLIA PATH / QUINCE PATH Pa g e 1 2 o f 4 2 Pa g e 1 4 2 o f 1 7 2 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 02-ENG-121254-SHEET-DWAT 2.10DEWATERING PLAN Pa g e 1 3 o f 4 2 Pa g e 1 4 3 o f 1 7 2 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 02-ENG-121254-SHEET-STRM 3.01STORM SEWER CONSTRUCTION Pa g e 1 4 o f 4 2 Pa g e 1 4 4 o f 1 7 2 02-ENG-121254-SHEET-STRM 3.02STORM SEWER CONSTRUCTION I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 DAHLIA PATH / QUINCE PATH Pa g e 1 5 o f 4 2 Pa g e 1 4 5 o f 1 7 2 02-ENG-121254-SHEET-STRM 3.03STORM SEWER CONSTRUCTION I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 Pa g e 1 6 o f 4 2 Pa g e 1 4 6 o f 1 7 2 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 02-ENG-121254-SHEET-STRM-SCHD 3.11STORM SEWER SCHEDULE Pa g e 1 7 o f 4 2 Pa g e 1 4 7 o f 1 7 2 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 02-ENG-121254-SHEET-DRAN 3.21DRAINTILE PLAN Pa g e 1 8 o f 4 2 Pa g e 1 4 8 o f 1 7 2 Private Drive E I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 02-ENG-121254-SHEET-ROAD 4.01STREET CONSTRUCTION PLAN DENTON AVENUE DAHLIA TRAIL Pa g e 1 9 o f 4 2 Pa g e 1 4 9 o f 1 7 2 Private Drive F 02-ENG-121254-SHEET-ROAD 4.02STREET CONSTRUCTION PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 DAHLIA PATH / QUINCE PATH Pa g e 2 0 o f 4 2 Pa g e 1 5 0 o f 1 7 2 02-ENG-121254-SHEET-ROAD 4.03STREET CONSTRUCTION PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 QUINCE WAY (WEST) Pa g e 2 1 o f 4 2 Pa g e 1 5 1 o f 1 7 2 02-ENG-121254-SHEET-ROAD 4.04STREET CONSTRUCTION PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 QUINCE WAY (EAST) Pa g e 2 2 o f 4 2 Pa g e 1 5 2 o f 1 7 2 02-ENG-121254-SHEET-ROAD 4.05STREET CONSTRUCTION PLAN I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 DAHLIA DRIVE Pa g e 2 3 o f 4 2 Pa g e 1 5 3 o f 1 7 2 02-ENG-121254-SHEET-ROAD 4.11INTERSECTION DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 DENTON AVENUE & DAHLIA TRAIL INTERSECTION DAHLIA DRIVE & DAHLIA PATH INTERSECTION / TURNAROUND DENTON AVENUE & DAHLIA PATH / QUINCE PATH INTERSECTION QUINCE WAY (WEST) & QUINCE PATH INTERSECTION Pa g e 2 4 o f 4 2 Pa g e 1 5 4 o f 1 7 2 02-ENG-121254-SHEET-ROAD 4.12INTERSECTION DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 QUINCE WAY (EAST) & QUINCE PATH INTERSECTION / TURNAROUND DAHLIA DRIVE & DAHLIA TRAIL INTERSECTION / DAHLIA DRIVE DEAD END Pa g e 2 5 o f 4 2 Pa g e 1 5 5 o f 1 7 2 02-ENG-121254-SHEET-ROAD 4.21PARKING BAY DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 DAHLIA DRIVE PARKING BAY (NORTH END) & DAHLIA PATH / QUINCE PATH PARKING BAYS QUINCE WAY (WEST) & QUINCE WAY (EAST) PARKING BAYS DAHLIA DRIVE PARKING BAY (SOUTH END) Pa g e 2 6 o f 4 2 Pa g e 1 5 6 o f 1 7 2 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 02-ENG-121254-SHEET-TRAIL 5.01TRAIL CONSTRUCTION PLAN Pa g e 2 7 o f 4 2 Pa g e 1 5 7 o f 1 7 2 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 02-ENG-121254-SHEET-TRAIL 5.02TRAIL CONSTRUCTION PLAN Pa g e 2 8 o f 4 2 Pa g e 1 5 8 o f 1 7 2 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 02-ENG-121254-SHEET-SIGN 6.01SIGNAGE & STREET LIGHTING PLAN Pa g e 2 9 o f 4 2 Pa g e 1 5 9 o f 1 7 2 · · · · · · · · · · · · I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 02-ENG-121254-SHEET-SEED 7.01SEEDING & BASIN RESTORATION Pa g e 3 0 o f 4 2 Pa g e 1 6 0 o f 1 7 2 02-ENG-121254-SHEET-DTLS 8.01DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 Pa g e 3 1 o f 4 2 Pa g e 1 6 1 o f 1 7 2 02-ENG-121254-SHEET-DTLS 8.02DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 Pa g e 3 2 o f 4 2 Pa g e 1 6 2 o f 1 7 2 02-ENG-121254-SHEET-DTLS 8.03DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 Pa g e 3 3 o f 4 2 Pa g e 1 6 3 o f 1 7 2 02-ENG-121254-SHEET-DTLS 8.04DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 Pa g e 3 4 o f 4 2 Pa g e 1 6 4 o f 1 7 2 02-ENG-121254-SHEET-DTLS 8.05DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 Pa g e 3 5 o f 4 2 Pa g e 1 6 5 o f 1 7 2 02-ENG-121254-SHEET-DTLS 8.06DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 Pa g e 3 6 o f 4 2 Pa g e 1 6 6 o f 1 7 2 02-ENG-121254-SHEET-DTLS 8.07DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 Pa g e 3 7 o f 4 2 Pa g e 1 6 7 o f 1 7 2 02-ENG-121254-SHEET-DTLS 8.08DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 Pa g e 3 8 o f 4 2 Pa g e 1 6 8 o f 1 7 2 02-ENG-121254-SHEET-DTLS 8.09DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 Pa g e 3 9 o f 4 2 Pa g e 1 6 9 o f 1 7 2 02-ENG-121254-SHEET-DTLS 9.01MNDOT PEDESTRIAN RAMP DETAILS I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota c 34OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022 JMM JMM/MBG Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS 45831 12-30-2022 John M. Molinaro PLYMOUTH, MINNESOTA 55446 Pa g e 4 0 o f 4 2 Pa g e 1 7 0 o f 1 7 2 1L1LANDSCAPE PLANJLT JLT c OFVERMILLION COMMONS 2ND ADD FARMINGTON, MN LENNAR 16305 36TH AVENUE NORTH 12-30-2022Name Reg. No.Date Revisions 1. 4-5-2023 - City Comments Date Designed Drawn 2023 Pioneer Engineering, P.A. Mendota Heights, MN 55120 2422 Enterprise Drive (651) 681-1914 Fax: 681-9488 www.pioneereng.com LANDSCAPE ARCHITECTSLAND SURVEYORSLAND PLANNERSCIVIL ENGINEERS PLYMOUTH, MINNESOTA 55446 I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Licensed Landscape Architect under the laws of the State of Minnesota 44763 Jennifer L. Thompson 02-PLAN-121254-SHEET-LAND.DWG 4-5-2023 FIRST ADDITION SECOND ADDITION FUTURE ADDITION Pa g e 4 1 o f 4 2 Pa g e 1 7 1 o f 1 7 2 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA RESOLUTION NO. R35-23 A RESOLUTION APPROVING AND AUTHORIZING SIGNING OF FINAL PLAT, VERMILLION COMMONS 2ND ADDITION WHEREAS, the final plat for Vermillion Commons 2nd Addition is now before the Farmington City Council for review and approval; and WHEREAS, a public hearing of the Planning Commission was held for the preliminary plat on July 13, 2021, after notice of the same was published in the official newspaper of the City and proper notice sent to surrounding property owners; and WHEREAS, the Planning Commission reviewed the final plat on May 9, 2023, and recommended approval of the final plat; and WHEREAS, the City Council reviewed the final plat at their regular meeting on May 15, 2023; and WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service. NOW, THEREFORE, BE IT RESOLVED, that after due consideration, the Mayor and City Council hereby approve the final plat for Vermillion Commons 2nd Addition with the following conditions: 1. The plat must be revised, as outlots need to be relabeled to eliminate duplicate lettering. 2. The satisfaction of all engineering comments related to the construction plans for grading and utilities. 3. A Development Contract between the Applicant and the City of Farmington shall be executed, and security costs and fees shall be paid. Submission of all other documents required under the Development Contract shall be required. Adopted by the City Council of the City of Farmington, Minnesota, this 15th day of May 2023. ATTEST: ____________________________ ______________________________ Joshua Hoyt, Mayor Shirley R Buecksler, City Clerk Page 42 of 42 Page 172 of 172