HomeMy WebLinkAbout05.01.23 Council MinutesCity of Farmington
Regular Council Meeting Minutes
Monday, May 1, 2023
The Farmington City Council met in regular session on Monday, May 1, 2023, at
7:00 p.m. in the City Hall Council Chambers, 430 3rd Street, Farmington, Minnesota.
1. CALL TO ORDER
Mayor Hoyt called the meeting to order at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
3. ROLL CALL
Members Present:
Members Absent:
Mayor Joshua Hoyt
Councilmembers Holly Bernatz, Nick Lien,
and Steve Wilson
Councilmember Katie Porter
Also Present: Lynn Gorski, City Administrator
Leah Koch, City Attorney
Julie Flaten, Asst City Administrator/HR Director
Deanna Kuennen, Community Development Director
Chris Regis, Finance Director
Justin Elvestad, Fire Chief
Kellee Omlid, Parks & Recreation Director
John Powell, Public Works Director
Gary Rutherford, Police Chief
Shirley Buecksler, City Clerk
4. APPROVE AGENDA
Motion was made by Councilmember Bernatz and seconded by Councilmember
Wilson to approve the agenda, as presented.
Motion carried: 4 ayes 10 nays.
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Mayor Hoyt and Councilmembers Bernatz, Lien and Wilson presented a
proclamation for Farmington Dew Days, June 22 — 25, 2023.
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May 1, 2023
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7. CONSENT AGENDA
7.1 City Council Meeting Minutes of April 17, 2023
7.2 Temporary On Sale Liquor License — Farmington Municipal Liquors
7,3 Professional Services Agreement for 2023 Resident Project Representative
Services
7A Professional Services Agreement for 2023 Traffic Counts
7.5 Professional Services Agreement for Plan Review and Inspection Services for
the Daisy Knoll Water Storage Facility
7.6 Financial Review for the Quarter Ending March 31, 2023
73 Bills List
7.8 Purchase of Debtwork Software
7.9 Resolution No. R30-23 Declaring Items as Surplus and Authorizing Disposal
7.10 Lease of City -Owned Conduit to Hiawatha Broadband Communications for Fiber
Optic Lines — Elm Street
7.11 Agreement with Wayzata Results for Race Result Timing Services
7.12 Waive Fees for 2023 Dew Days Celebration
7.13 Dakota County Drug Task Force Joint Powers Agreement
7.14 Body Camera Contract, Police Department
Motion was made by Councilmember Bernatz and seconded by Councilmember Lien
to approve the Consent Agenda, as amended.
Motion carried: 4 ayes / 0 nays.
9. A1VARD OF COATRACT
•
10. PETITIONS, REQUESTS AND COMMUNICATIONS
None.
11.UNFINISHED BUSINESS
None,
12. NEW BUSINESS
12.1 Professional Services Agreement for the Akin Road Improvement Construction
Services
Public Works Director John Powell presented. The City intends to use Municipal
State Aid Construction funds for the construction of the Akin Road Improvement
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May 1, 2023
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project, Using MSA funds requires a much higher level of engineering
administration than typical public improvement projects. On February 21, 2023,
the City Council approved the Consultant Pool for 2023-2027. WSB is one of
the firms in the Consultant Pool and has prepared the scope and budget
included in the Council's packet based on meetings and discussions with City
Staff regarding this project, The scope includes the following major tasks:
• Project Management
• Contract Administration
• Construction Observation and Inspection
• Survey
• Construction Materials Testing
The total estimated not to exceed fee for this work is $142,303, The City
proposes to recover all costs via the City's Municipal State Aid Construction
account. Any balance will be funded via the Street Maintenance Fund.
Motion was made by Councilmember Lien and seconded by Councilmember
Wilson to approve the Professional Services Agreement with WSB for the Akin
Road Improvement Construction Services and authorize the Mayor and City
Administrator to execute the same.
Motion carried: 4 ayes 10 nays.
12.2 Receive Bids and Award a Contract for the Akin Road Improvement Project
Public Works Director John Powell presented. On March 21, 2023, the City
Council approved a Professional Services Agreement to prepare a
Memorandum of Findings and to prepare construction plans and bid documents
for the Akin Road Improvement project. The project is located on Akin Road
from the north side of County Road 50 to about 550 feet south of the 195th
Street roundabout. The work involves reclamation of the bituminous roadway
and any trail pavement; bituminous paving of both; ADA improvements; and
some curb and gutter, and storm sewer installation. City Council approved the
final plans and specifications and authorized the advertisement for bids at their
March 20th meeting.
Five bids were received and opened on April 19, 2023, with McNamara
Contracting of Rosemount being the low bidder at $1,880,886.20, approximately
14% less than the Engineer's Estimate of Construction Costs for the project of
$2,185,883.00.
Public improvement contracts are based on estimated quantities of materials
and work types; the final contract amount can vary (increase or decrease) from
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May 1, 2023
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the original amount. Additionally, construction issues arise which require an
immediate decision and cannot wait for the next City Council meeting for formal
approval. For these reasons, Staff also requested approval of a change order
contingency of $188,000 (about 10% of the contract) be established as an
aggregate of all change order increases, with a maximum amount of $50,000
allowed for any single change order increase without City Council approval.
Motion was made by Councilmember Lien and seconded by Councilmember
Wilson to accept the bids and award of a contract for construction of the Akin
Road Improvement Project to McNamara Contracting of Rosemount, in the
amount of their bid of $1,880,886.20 and authorize the Mayor and City
Administrator to execute the same. This includes approval of a change order
contingency of $188,000 (about 10% of the contract) be established as an
aggregate of all change order increases with a maximum amount of $50,000
allowed for any single change order increase without prior City Council approval.
Motion carried: 4 ayes / 0 nays.
13. CITY COUNCIL ROUNDTABLE
Councilmember Bernatz
Two things that were included in the Consent Agenda that really support the
work of the Farmington Police Department are: 1) The approval of the Dakota
County Drug Task Force Joint Powers Agreement that continues to work in
mitigating drug issues in Dakota County; and 2) The renewal of the body camera
contract. These are both great things that support the Farmington Police
Department and the work they're doing.
Councilmember Lien
Seconded the comments by Councilmember Bernatz, From what I understand,
the Farmington Police Department are early adopters of this system and, as
always, your Department tends to be ahead of the curve. Thank you to Mayor
Hoyt for a well delivered State of the City Address.
Attorney Koch
Two bison calves were born at Dakota County Spring Lake Park Reserve.
City Administrator Gorski
Thank you to Mayor Hoyt for the State of the City Address. If you weren't able
to watch it livestrearn or in person, you can view it on the Farmington YouTube
channel. I encourage everyone to watch it.
City Clerk Buecksler
As a new employee to the City of Farmington, I appreciated the Mayor's State
of the City Address and think it's wonderful that you've added the fourth pillar in
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May 1, 2023
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support of your employees. Everyone has been so welcoming and friendly, and
it's truly a wonderful place to work. Thank you.
Asst City Administrator/HR Director Flaten
We are still looking for seasonal staff across Parks and a number of positions.
Community, Development, Director Kuennen
At the State of the City Address, we had our flyers and business cards driving
people to the social pinpoint site to participate in the community engagement
portion of our comprehensive plan and community vision. I encourage people
to do this, and we will have a lot more information coming out. That was a good
event to introduce it to the community.
Public Works Director Powell
Staff have completed hydrant flushing until school is out. After that, we will be
doing more hydrant flushing by the high school. Repairs will be made this week
from a watermain leak on Denver Avenue. We had a leak in the backyard
between the cul-de-sac and roadway. Our next big activity will be bituminous
patching, flushing, and sweeping.
Parks & Recreation Director Omlid
This is the last week of the first phase for engagement of the Rambling River
Park Master Plan. The social pinpoint map and survey can both be found at
www,FarmingtonMN.gov, and it is pond and park cleanup on Saturday. We will
gladly accept more volunteers - if you're interested, get in touch with Emilee
Schearer or Ed Rutledge and we will get you signed up on Saturday.
Finance Director Regis
We've formally started the budget process last week and we are almost done
with phase one where we figure out what the costs are to keep the lights on here
and things like that in the city. Should have numbers ready by the end of this
week.
Fire Chief Elvestad
We are just over two months away from our 150th Celebration of Fire Service in
Farmington, July 15th at the Dakota County Fairgrounds. Open House at the
Fire Station at Noon, parade at 4:00 pm to the fairgrounds, band at 5:00 pm, and
the big finale with fireworks at 10:00 pm. We are selling raffle tickets with over
$20,000 in prizes. You can buy tickets from any of our Firefighters and also at
the Farmington Liquor Stores. We hope to see everyone there.
Police Chief Rutherford
The Police Department Open House is coming up May 20th from 11:00 am to
2:00 pm. We will have a scavenger hunt and bounce houses. Most importantly,
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May 1, 2023
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come out and meet the fantastic men and women who serve and protect the
city.
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