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HomeMy WebLinkAbout02.04.02 Council Minutes COUNCIL MINUTES REGULAR February 4, 2002 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7 :00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Ristow, Cordes, Soderberg, Strachan Verch Matt Brokl, Acting City Attorney; Ed Shukle, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Lee Mann, Director of Public Works/City Engineer; Karen Finstuen, Administrative Services Manager; Brenda Wendlandt, Human Resources Manager; Cynthia Muller, Executive Assistant Gregory Blandin, Laura Adelmann, Tammy Nienaber, Michelle Leonard 4. APPROYEAGENDA Mayor Ristow pulled item 7a) Council Minutes 1/22/02 Regular so he could abstain from voting as he was absent from that meeting. MOTION by Cordes, second by Soderberg to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Soderberg, second by Cordes approving Council Minutes (1/22/02 Regular). Voting for: Cordes, Soderberg, Strachan. Abstain: Ristow. MOTION CARRIED. MOTION by Soderberg, second by Strachan to approve the Consent Agenda as follows: b) Adopted RESOLUTION R05-02 approving LELS Contract - Administration c) Approved Change Order - City Facilities Project - Engineering d) Approved Findings of Fact - Sign Appeal- Community Development e) Approved Appointment Recommendation Parks and Recreation - Administration f) Accepted Grant Dakota Electric - Finance g) Adopted RESOLUTION R06-02 Approving Contingency Plan - Administration h) Approved Bills APIF, MOTION CARRIED. -- Council Minutes (Regular) February 4, 2002 Page 2 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT a) Consider Resolution - Middle Creek Trunk Sanitary Sewer and Water Main Extension Project - Engineering Bids were received for this project on January 24, 2002. S.J. Louis Construction submitted the low base bid in the amount of$438,181.50, and alternate #1 in the amount of$II,OOO.OO. The total construction cost of the project is $449,181.50. Alternate # 1 provides for re-mobilization costs if the easements for the project are not acquired in the time frame necessary for the contractor to finish the water main work in the easement areas at the same time as the rest of the work. The contractor has agreed to a completion date of no later than June 30, 2002. The total estimated project cost including contingencies and legal, engineering and administrative costs based on the bid is $627,600. The costs for the trunk sanitary sewer and water main would be financed from the City's trunk Sewer and Water funds. A small percentage of the water main costs are attributed and allocated to the new elementary school for improvements related to their water service. MOTION by Soderberg, second by Cordes adopting RESOLUTION R07-02 accepting the base bid and alternate #1 ofSJ. Louis Construction, Inc., awarding the contract, with the change to the completion date to be no later than June 30, 2002, in the case that the easements are ultimately acquired through eminent domain. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Tammy Nienaber - East Farmington Homeowners Association Ms. Tammy Nienaber, 1012 Walnut Street, attended on behalf of the East Farmington Homeowners Association. She wanted to bring to Council's attention letters that had been sent to the City regarding responsibility for boulevards and other areas that are part of the Prairie Waterway. The association was unclear as to what the association would maintain and what the City is responsible for. She wanted the association's questions responded to in a timely manner. They sent the letters in November or December and received a response January 28, 2002, which addressed the issue of snow removal on one street that is considered a private drive. She does not know how the association stands as they have not reviewed the letter. In 1999 there was an agreement with the developer to change the drainage easements in the park. It then became the association's responsibility to maintain the waterways. The association would like documentation for this, as it can become a costly item for the association to pay for. The association considers the waterways to be something the City would take care of. The association was started in the mid-1990's. The developer turned the association over to the homeowners January 2001. If there are any changes to the original PUD between the developer and the City, she would like the documentation provided to the association. Staff will respond through the association's attorney. ... Council Minutes (Regular) February 4, 2002 Page 3 b) Recreational Vehicles Discussion Workshop - Community Development There will be a joint Planning Commission/City Council workshop on February 20, 2002 to discuss the control of recreational vehicle parking within residential neighborhoods. c) Traffic Calming Workshop - Engineering There will be a Council Workshop on February 20, 2002 to discuss traffic calming methods. d) City Hall Facility Discussion Workshop - Administration There will be a Council Workshop on February 20, 2002 to discuss the immediate, short-term and long-term needs of the City Hall facility. The discussion is due to the upcoming departure of the police department to its new facility. e) December 2001 Financial Report - Finance Council received the December 31, 2001 report. These are preliminary year-end numbers and subject to audit. Revenues exceeded budget by approximately $300,000. Expenditures are approximately $100,000 below budget. The General Fund balance is 43% of annual expenditures for 2001. This is what the City will use to fund the first six months of activity until the first tax settlements are received. t) LMC Legislative Conference - Administration This annual legislative conference for elected and appointed officials will be held February 28, 2002. The budget shortfall projected by the state will be discussed. City Administrator Shukle and Finance Director Roland will be attending. The Council was encouraged to attend as well. 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Consider Resolution - 2002 Seal Coat Project Feasibility Report - Engineering This is the ninth project in the City's seal coat program, which is implemented in a 7-year cycle. Streets included in the project are East Farmington 3f and 4th Additions, Hillview Addition, Terra Addition, Dakota County Estates 2nd through 5th Additions, Henderson Addition, various downtown streets and the 2nd Street parking lot. Several streets have already been assessed seal coating costs through their respective development contracts. The property owners benefiting from the improvements to the remaining streets would be assessed for the project costs. The remainder of the costs would be funded through the Road and Bridge Fund. The total estimated project cost is $101,000. The City's special assessment policy indicates a 50/50 cost sharing split between the City and the benefiting properties. The estimated assessment based on the estimated project costs and the City's Council Minutes (Regular) February 4, 2002 Page 4 special assessment policy is $65.41 per residential equivalent unit. MOTION by Strachan, second by Cordes adopting RESOLUTION R08-02 receiving the feasibility report, authorizing the preparation of plans and specifications and scheduling a public hearing for March 4,2002. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Strachan: The lights on the curve on Akin Road are a big improvement. The 2nd layer of asphalt on Akin Road will be laid in the spring along with re-striping. The 2001 ALF report is available. Mayor Ristow received a letter from an Akin Road resident and forwarded it to staff. Mayor Ristow: He has received a lot of questions regarding the Ash Street Project. City Engineer Mann replied he and the Castle Rock engineer are working on it. Recommendations should be brought to Council in a month. 14. ADJOURN MOTION by Cordes, second by Strachan to adjourn at 7:27 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~ /Y7~ Cynthia Muller Executive Assistant