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HomeMy WebLinkAbout07.03.00 Council Minutes COUNCIL MINUTES REGULAR July 3, 2000 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Strachan, Verch Cordes, Soderberg City Administrator Erar, City Attorney Jamnik, City Management Team 4. APPROPEAGENDA MOTION by Strachan, second by Verch to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Verch, second by Strachan to approve the Consent Agenda as follows: a) Approved Council Minutes (6/19/00) (Regular) b) Approved On-Sale Temporary Liquor License - St. Michael's Church c) Received Information Capital Outlay - Police Department d) Adopted RESOLUTION R49-00 Approving Gambling Premises Permit Farmington Youth Hockey e) Received Information Schools and Conferences - Administration Department t) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Consider Negative Declaration - Vermillion Grove EA W An Environmental Assessment Worksheet (EA W) was prepared for the Vermillion Grove Planned Unit Development. Three types of decisions could be made concerning the EA W: 1. Make a positive declaration, requiring an EIS for the project 2. Postpone the decision because of lack of information Council Minutes (Regular) July 3, 2000 Page 2 3. Make a negative declaration, stating that the project does not have a potential significant environmental effect that warrants the preparation of an EIS. Based on the EA W, the response to comments and the Findings of Fact, the Record of Decision concludes the following: 1. The EA W was prepared in compliance with the procedures of the Minnesota Environmental Policy Act and Minnesota Rules. 2. The EA W satisfactorily addressed all of the issues for which existing information could have been reasonably obtained, 3. Based on the criteria established in Minnesota Rules Part 4410.1700, the project does not have the potential for significant environmental effects, 4. Based on a review of the record prepared in this matter, the City makes a ''Negative Declaration," and 5. An EIS is not required. 6. The City of Fannington is directed to maintain a Record of Decision including the Response to Comments on the EA W and to notify in writing all persons on the EA W distribution list, all persons that commented in writing during the 30-day comment period and to any person upon written request. MOTION by Verch, second by Strachan to adopt RESOLUTION R50-00 approving the Response to Comments, Findings of Fact and Record of Decision for the Vermillion Grove PUD. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Consider Resolution - Accepting Akin Road Feasibility Report and Authorizing Scheduling Neighborhood Meeting The Akin Road improvements discussed in the feasibility report include three options: 1) a bituminous overlay, 2) a bituminous reclamation and overlay, and 3) a full reconstruction. All of the options include reconfiguration of the existing intersections and street lighting at the intersections and along the curve between 190th Street and 193rd Street. Options for trail construction, replacement of the culverts at Middle Creek and a traffic signal at 208th Street are also discussed. The intersections at 193rd Street, 195th Street, and 208th Street were reviewed for all-stop signs and traffic signals. The data acquired indicated that warrants for stop signs and traffic signals are not currently met. The City has requested that Dakota County participate in the costs of improvements to Akin Road as part of the turn back of the road to the City. Dakota County's policy on project participation splits the eligible project costs between the County (55%) and the City (45%). Storm sewer costs are allocated using the State's cost sharing formulas. The City's share of the costs would be financed through municipal bonds. The debt service for the bonds would come from special assessments per the City's special assessment policy and the appropriate City funds. A neighborhood meeting with the City Council will be scheduled for August 10 or August 24,2000. MOTION by Verch, second by Strachan adopting Council Minutes (Regular) July 3, 2000 Page 3 RESOLUTION RSI-00 accepting the feasibility report and authorizing the scheduling of the neighborhood meeting. APIF, MOTION CARRIED. b) Authorize Orderly Annexation Agreement - Empire Township A draft Orderly Annexation Agreement that provides for the transfer of the township sanitary sewer line servicing properties on the south side of 209th Street was presented to Council. The City has contacted the two properties on the east side of Highway 3 to determine their desire to obtain City water services. This agreement will be reviewed by the Empire Township Board at their July 11,2000 meeting. MOTION by Strachan, second by Verch to adopt the Joint Resolution Providing for Orderly Annexation and the Exercise of Joint Powers Agreement. APIF, MOTION CARRIED. 12. NEW BUSINESS a) Township Fire Service Contract - Capital Depreciation Charges The formula used to determine Township Fire Service charges since 1982 has remained essentially the same. Equipment is to be depreciated over 20 years and buildings are to be depreciated over 25 years. Research has determined that since at least 1991, actual application of this formula has depreciated buildings over a 40 year period. The result has been an underpayment in each of the years by the respective entities. MOTION by Strachan, second by Verch authorizing back billing of the townships for their respective underpayments. APIF, MOTION CARRIED. b) Authorize Lease Agreement - 517111t Street The Public Works Department requires additional vehicle storage and operational facilities before the new Central Maintenance Facility is completed. Staffhas negotiated the lease of the 15,000 square foot building at 517 First Street for the 18-month period commencing August 1, 2000. Mr. Kenneth Hanson has agreed to lease the premises to the City at a rate of $6,000 per month. Mr. Hanson would be responsible for the insurance and the property taxes on the building, the maintenance of the lawn, the building and all building components. The City would be responsible for the utilities and the snow plowing of the facility. All Public Works equipment and activity will be moved from the current City garage to the leased building and the solid waste operations will be moved into the City garage facility. Therefore, the building currently leased by Solid Waste would no longer be used and that lease would be terminated. MOTION by Verch, second by Strachan authorizing the lease for the building at 517 First Street for use by the Public Works Department. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE a) Jake Braking Concerns Staff has researched a Jake Braking Ordinance for the City. The Council was presented with three options: 1) Maintain the status quo with no change in the current situation. 2) Pursue the relocation of speed limit signs through MnDOT to Council Minutes (Regular) July 3, 2000 Page 4 slow trucks further from populated areas. 3) Direct staff to develop an ordinance to prohibit excessive truck noise. Council agreed on option 2. Councilmember Strachan: Noted Dew Days went very well. Police Chief Siebenaler: He met with the Empire Town Board regarding warning sirens. Staff will prepare a Joint Powers Agreement for purchase of the sirens. Mayor Ristow: Letters have been received from non-residents regarding the seasonal passes for the pool. Staffhas responded and no further communication has been received. 14. ADJOURN MOTION by Strachan, second by Verch to adjourn at 8 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~Jn~ Cynthia Muller Executive Assistant