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Home My WebLink About07.17.23 Council MinutesCity of Farmington Regular Council Meeting Minutes Monday, July 17, 2023 The Farmington City Council met in regular session on Monday, July 17, 2023, in the City Hall Council Chambers, 430 3 rd Street, Farmington, Minnesota. 1.CALL TO ORDER Mayor Hoyt called the meeting to order at 7:00 p.m. 2.PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. 3.ROLL CALL Members Present: Members Absent: Also Present: Mayor Joshua Hoyt Councilmembers Holly Bernatz, Nick Lien, Katie Porter, and Steve Wilson None Lynn Gorski, City Administrator Julie Flaten, Asst City Administrator/HR Director Leah Koch, City Attorney Deanna Kuennen, Community Development Director Chris Regis, Finance Director Justin Elvestad, Fire Chief Kellee Omlid, Parks & Recreation Director Gary Rutherford, Police Chief John Powell, Public Works Director Shirley Buecksler, City Clerk 4.APPROVE AGENDA Request was made to move the Bills from the Consent Agenda, Item 7.4, to New Business as Item 12.2. Motion was made by Councilmember Porter and seconded by Councilmember Lien to approve the agenda, as amended. Motion carried: 5 ayes / 0 nays 5.ANNOUNCEMENTS / COMMENDATIONS None. Regular City Council Minutes July 17,2023 Page 2 of 5 6. CITIZENS COMMENTS / RESPONSES TO COMMENTS David Pritzlaff, 20255 Akin Road, addressed the Council regarding construction on Akin Road — safety, signage, and replacement of sod in the right-of-way on his property. 7. CONSENT AGENDA 7.1 Gambling Event Permit for Church of St. Michael; Resolution No. R52-23 Concurring with the Issuance of a Gambling Event Permit to the Church of St. Michael to Conduct a Raffle on September 24, 2023 7.2 Regular City Council Minutes for June 20, 2023 7.3 Second Quarter 2023 New Construction Report and Population Estimate 7.4 Bills for June 14 — 28, 2023 and June 29 — July 11, 2023 — (moved to New Business, Item 12.2) 7.5 Changing of Job Titles: Community and Economic Development Director, and Public Works Director/City Engineer 7.6 Staff Changes and Recommendations: Appointment of Donna Schauer as Part Time Liquor Store Clerk 7.7 Agreement with SBC Concrete LLC to Construct Concrete Playground Border and Bench Pad for Flagstaff Meadows Park 7.8 Resignation from Ashley Crabtree from the Parks and Recreation Commission 7.9 Resolution No. R48-23 Accepting a Donation of Bottled Water and Energy Car Cups from Lunds & Berl s for the Dew RunpYY 7.10 Resolution No. R49-23 Declaring Items as Surplus and Authorizing Disposal 7.11 Resolution No. R50-23 Accepting a Donation of $97.48 from Happy Harry's Furniture for the Rambling River Center Motion was made by Councilmember Porter and seconded by Councilmember Wilson to approve the Consent Agenda, as amended. Motion carried: 5 s.ayes / 0 nays.Y 8. PUBLIC HEARINGS There were no public hearings. 9. AWARD OF CONTRACT None. 10.PETITIONS, REQUESTS AND COMMUNICATIONS 11.UNFINISHED BUSINESS None. 12.NEW BUSINESS 12.1 Professional Services Agreement with Bolton & Menk and Joint Powers Agreement with Dakota County for Pilot Knob Trail Preliminary Design Regular City Council Minutes July 17,2023 Page 3 of 5 Director Omlid presented. The City completed a Bike Pedestrian Plan in 2019 which included a Phasing Strategy with Priority Projects. Within the Priority Projects, connector trails and greenway trail connections were identified. A connector trail missing segment on the west side of Pilot Knob Road south of 197th Street was identified as a Priority Project. This missing segment is a dual trail gap (east side of Pilot Knob Road south of 197th Street, as well) in Dakota County's long-range vision of the trail network. It has been identified by Dakota County as High Priority Trail Gaps, #13 out of the top#20 high priority trail gaps within the county. One of the Parks and Recreation Commission's work plan goals is identifying Bike Pedestrian Plans priorities to accomplish annually. During discussions on priorities to work on and in addition to the trail gap on the west side of Pilot Knob Road, the Commission kept coming back to the need for a trail on the east side of Pilot Knob Road from Highway 50 (CSAH 50) to 195th Street (CR 64). This would allow trail users east of Pilot Knob Road to have a north /south connection to the existing trail network without needing to cross a busy and higher speed county road at an uncontrolled intersection. Staff from the City and County met on Pilot Knob Road to discuss the project, and both agreed preliminary design that assesses potential pedestrian and bicycle infrastructure improvements is needed. In addition, Dakota County hasn't updated the Pedestrian and Bicycle Study from 2018 and still refers to the rankings when looking at implementing priority trail gaps. Parks and Recreation Staff reached out to two engineering firms for proposals for Pilot Knob Road trail feasibility and preliminary design. This includes topographic survey of the existing conditions, public engagement, proposed alternatives for trail alignment, final recommendations for trail alignment with cost estimates, and 30% plan set. Both firms submitted a proposal for the project.After reviewing the proposals and discussing with Dakota County, Staff is recommending hiring Bolton & Menk for preliminary design for Pilot Knob Road trail. The City Attorney reviewed the Professional Services Agreement included in the Council's packet and found it to be acceptable. The City will be the lead agency for this project. However, the City and County will share project responsibilities and jointly participate in the project costs associated with preliminary design for Pilot Knob Road trail. The County's current cost share for pedestrian / bike improvements is 85% County and 15% City. This cost share is for all phases including preliminary design, final design, and construction. The City Attorney reviewed the Joint Powers Agreement included in the Council's packet and found it to be acceptable. The cost for Bolton & Menk's preliminary design services is $108,049. The cost of these professional services Bolton & Menk will be providing to the City and Regular City Council Minutes July 17,2023 Page 4 of 5 County will be shared with the City contributing $16,207 (15%) and the County contributing $91,842 (85%). Funding for the project will be out of the Trail Maintenance Fund. The City will pay Bolton & Menk for the services and will bill the County for their share of the project costs. Motion was made by Councilmember Wilson and seconded by Councilmember Lien to approve the Professional Services Agreement with Bolton & Menk and the Joint Powers Agreement with Dakota County. Motion carried: 5 ayes / 0 nays. 12.2 Bills for June 14—28, 2023 and June 29 — July 11, 2023 moved from Consent Agenda, Item 7.4) Motion was made by Councilmember Lien and seconded by Councilmember Porter to approve the bills list, as presented. Motion carried: 4 ayes/ 0 nays / 1 abstained — Councilmember Bernatz 13.CITY COUNCIL ROUNDTABLE Many thanks to the Fire Department for a great 150th Celebration. Thank you to everyone who came out to the event and to the Dakota County Fairgrounds. Thank you to the First Responders in Fargo. The new ePollpads have arrived, and maintenance on the tabulators will begin this week in preparation for the 2024 elections. Interviewing for positions for Building Official and Finance Director. Spruce Street utility improvements — workway re-opened. The FAA has some additional work to be done, yet. Crack filling is done. Thanks to everyone for their participation and support in the EDA meeting. Thank you to Ashley Crabtree for her years of service on the Parks and Recreation Advisory Commission. The City is now accepting applications through July 24th to fill this vacancy. The second Open Door event is tomorrow at the Rambling River Center from 3:00 to 4:00 p.m. July 26th: Music in the Park at 7:00 p.m., Rambling River Park. July 28th: Party in the Park at 7:00 p.m., Lake Julia Park. The movie "Ferris Bueller's Day Off' will play at dusk. Budget and Capital Improvement Plan work continues. Relay for Life: July 21st at 6:00 p.m. Some events start at 6:00 p.m. on Thursday, July 20th. The goal is to raise $100K; we are currently at $64K. Regular City Council Minutes July 17,2023 Page 5 of 5 14.ADJOURNMENT Motion was made by Councilmember Bernatz and seconded by Councilmember Lien to adjourn the meeting at 7:36 p.m. Motion carried: 5 ayes / 0 nays. Respectfully submitted, hi ley Oucks"Ier City Clerk