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HomeMy WebLinkAbout09.05.00 Council Minutes COUNCIL MINUTES REGULAR September 5, 2000 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Soderberg, Strachan, Verch None City Attorney Jamnik, City Administrator Erar, City Management Team 4. APPROVE AGENDA MOTION by Cordes, second by Soderberg to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS Mr. George Flynn, 320 Walnut Street, as a representative of the Public Outdoor Art Committee, thanked Parks and Recreation staff for their assistance with placing the art in Depot Way Park. The two iron horses should be in place by October 1,2000. 7. CONSENT AGENDA Item 7a Council Minutes was pulled as Councilmember Verch was absent from the August 10, 2000 meeting. MOTION by Verch, second by Cordes approving Council Minutes (8/21/00) (Regular). APIF, MOTION CARRIED. MOTION by Cordes, second by Strachan approving Council Minutes (8/10/00) (Special). Voting for: Ristow, Cordes, Soderberg, Strachan. Abstain: Verch. MOTION CARRIED. MOTION by Soderberg, second by Strachan to approve the Consent Agenda as follows: b) Accepted Resignation - Parks and Recreation Commission c) Approved Appointment Recommendation - Police Sergeant d) Approved Appointment Recommendation - Parks and Recreation Department e) Received Information Capital Outlay - Fire Department f) Received Information Capital Outlay - Parks and Recreation Department g) Received Information Capital Outlay - Parks and Recreation Department (Supplemental) h) Acknowledged City Participation in County Auction i) Received Information Competitive Franchise Application Process - Update Council Minutes (Regular) September 5, 2000 Page 2 j) Adopted RESOLUTION R69-00 Building Quality Communities k) Received Information School and Conference - Fire Department I) Approved bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) HPC Heritage Landmark Registration Process - Meeting Invitation Mr. George Flynn, representing the Heritage Preservation Commission, informed Council the HPC has been studying buildings to be designated as Heritage Landmarks. The City Council has approved the following five buildings: the Lyric Theater, Hamilton Clay residence, Fletcher Block building, Farmington State Bank building and the Masonic Temple. According to City Code, whenever a designated building is threatened by demolition or new construction, no city permit can be issued without first giving the HPC an opportunity to comment on the project. Mr. Flynn invited Council to attend the HPC meeting on October 19, 2000 to determine the order of nomination and review the process. Consider Resolution - Amendment to East Farmington 7th Addition Development Contract On July 17, 2000 the City Council authorized the purchase of 6.5 additional acres of land from Sienna Corporation to allow for an expansion of the Prairie Waterway. The improvements include a ballfield, play structure, picnic shelter, parking lot, fishing dock, pedestrian bridge, trails, and a basketball court. The cost of these improvements to Sienna is capped at $188,437 which is equivalent to the cost of the land purchase that was previously authorized by the Council. The option of allowing Sienna Corporation to install additional trails and/or landscaping associated with the storm sewer improvements in excess of the $188,437 is also provided for in this addendum. MOTION by Verch, second by Soderberg adopting RESOLUTION R70-00 authorizing Sienna to install $188,437 worth of improvements in the Prairie Waterway and to provide for a credit for any additional costs associated with the construction of qualifying trails and landscaping improvements from the developer's Surface Water Management Fee for the 7th Addition. APIF, MOTION CARRIED. b) c) Consider Resolution - Autumn Glen 2nd Addition Development Contract The Development Contract for Autumn Glen 2nd Addition has been drafted in accordance with the approvals and conditions placed on the approval of the Preliminary and Final Plat. MOTION by Soderberg, second by Verch adopting RESOLUTION R71-00 approving the execution of the Autumn Glen 2nd Addition Development Contract and authorize its signing contingent upon the above conditions. APIF, MOTION CARRIED. Council Minutes (Regular) September 5, 2000 Page 3 d) Progress Land Company Settlement Disclosure City Attorney Jamnik informed Council of a Stipulation of Settlement with Progress Land Company regarding the City's counterclaim for the Prairie Creek Storm Sewer Reconstruction Project. A tentative agreement has been reached where Progress Land would pay the City $300,000 in settlement of all claims the City has against them for this project. This is for the Prairie Creek addition between English and Embers Avenue. MOTION by Strachan, second by Soderberg approving the Stipulation of Settlement with Progress Land Company relating to the City's counterclaim for public expenditures associated with the Prairie Creek Storm Sewer Reconstruction Project, contingent on execution of the documents by Progress Land. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Approve Change Order Downtown Streetscape Project Several changes to the Downtown Streetscape Project were presented to Council. The first item is a mill and overlay of 3rd Street and Oak Street. The estimated cost is $23,776.94. The second item is the relocation of one of the benches on the east side of 3rd Street, south of Oak Street. The bench's current location partially interferes with a doorway and needs to be moved. The estimated cost to relocate the bench is $3,137.50. The third item is the addition of some landscaping rock that was placed in some of the landscape areas in the area of the walkway between 2nd and 3rd Streets. The cost of additional landscape rock is $801.09. The total estimated cost for the three items is $27,705.53 and is within the contingency amount budgeted for the project. MOTION by Soderberg, second by Cordes authorizing the change order to the Downtown Streetscape Project in the amount of $27,705.53. APIF, MOTION CARRIED. 12. NEW BUSINESS a) Consider Resolution - Preliminary 2001 Tax Levy/Set Date Truth in Taxation State statutes require a preliminary tax levy to be certified to the county by September 15,2000. This preliminary levy is used by the county to develop the proposed property tax statements issued to taxpayers in conjunction with the Truth in Taxation process. The Tax Levy proposed as part of the budget is $2,095,067 and includes $550,000 for debt service, $50,000 for the Fire levy and $150,000 for a capital projects levy. The proposed Tax Capacity Rate, based on current County estimates, is 30.0%. Staff proposed that the Truth in Taxation public hearing be held as part of the regularly scheduled City Council meeting on December 4,2000. MOTION by Strachan, second by Verch adopting RESOLUTION R72-00 certifying the 2001 Preliminary Tax Levy of $2,095,067 to Dakota County and establishing December 4, 2000 at 7:00 p.m. as the City of Farmington's Truth in Taxation hearing for Tax Levy collectible in 2001. APIF, MOTION CARRIED. Council Minutes (Regular) September 5, 2000 Page 4 13. COUNCIL ROUNDTABLE a) Construction Traffic Signage At the August 21, 2000 Council Meeting, Council complimented the temporary construction traffic signage that Arcon Development installed as part of the Autumn Glen project. Staff will work with developers on future projects to install similar signs to address construction traffic related issues. Councilmember Strachan: He received a call from a small builder who stated the building inspectors told him the grade of a backyard was not steep enough. The situation was resolved. He mentioned Mr. Gilmer and Mr. Sanocki came out and measured in several places. This call came as a complaint, but Councilmember Strachan was very pleased to hear the inspectors are actually going out and measuring and enforcing the regulations. Councilmember Soderberg: He took a bike ride through Park Place in East Farmington and last year at this time there were a number of homes that did not have turf established. This year he was surprised to see the number of homes that do have turf established and the elimination of sand and debris in the streets. He is glad to see Inspections and Engineering are taking diligence in this. Councilmember Cordes: Asked City Engineer Mann if there was any update on Ash Street. Mr. Mann replied there has been a discussion with the County Commissioner, who emphasized the need to have that to him sometime in October. It will be forwarded to the Council and township at that time. Council member Verch: Asked how long after a new house is built do they have to have sod installed? City Engineer Mann replied it is approximately 60 days. The City holds money in escrow to achieve that. If there are any complaints, they should be forwarded to him or Community Development. Community Development Director Olson replied approval to sod is not given until the final grade as been approved. If there is a problem getting the grade just right, it can take longer. Councilmember Verch has also received questions regarding Pilot Knob going north at 190th Street, there is a turn lane or you can go straight. He asked if it could be made a right turn lane. Police Chief Siebenaler stated he will have to check with Dakota County. City Administrator Erar: During the 2000 Council Goal Setting the Council requested a meeting with the City of Lakeville and the school district. With the opening of three Council seats in Farmington, and a new superintendent, Lakeville suggested this meeting wait until next year. Council agreed. Council also requested a legislative meeting. There are a number of candidates filing for seats. It was suggested to postpone this until fall of 200 1. Council agreed. Councilmember Strachan suggested doing an issues paper as to how things affect the City. This will be presented to Council in October. Council Minutes (Regular) September 5, 2000 Page 5 City Engineer Mann: Regarding the Streetscape project, the intersection and 3rd and Oak Streets has 4-way stop signs. When the project is completed, staff will review whether the intersection warrants a 4-way stop. Council adjourned into Executive Session at 8:05 p.m. 14. EXECUTIVE SESSION - Akin Road Turnback Agreement Respectfully submitted, ~~~ /;7?~Jt:f~ Cynthia Muller Executive Assistant