Loading...
HomeMy WebLinkAbout02.11.15 Parks and Rec Minutes Farmington Parks and Recreation Advisory Commission Minutes from the February 11, 2015 Regular Meeting Members Present: Chad Elliott, David McMillen, and Rob Carpentier Members Absent: Mike Haley and Gene Spars Other’s Present: Council Member Douglas Bonar, Adam Lares, Tammy Rud, Recreation Supervisor Nicole Gorman, Parks and Facilities Supervisor Jeremy Pire, Recreation Supervisor Missie Kohlbeck and Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. II. Introductions Commission members welcomed and introduced themselves to Rob Carpentier, the new member of the Commission. Commission member Carpentier introduced himself and provided information about his work history and family members. III. Approval of February 11, 2015 Meeting Agenda Moved by Elliott and seconded by Carpentier to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of January 14, 2015 Meeting Minutes Moved by Elliott and seconded by McMillen to approve the January 14, 2015 regular meeting minutes. Voting in favor: McMillen and Elliott. Voting against: none. Abstaining from the vote: Carpentier. Motion carried. IV. Presentations A. Recognition Past Commission Member Adam Lares Council Member Doug Bonar presented a plaque to past Commission member Adam Lares recognizing him for the years of service to the Commission and to the City. Lares spoke about why he joined the Commission and urged Commission members to remember to make things in Farmington so they are accessible. Chair McMillen thanked Lares for his service while on the Commission. B. 2014 Park and Recreation Department’s Annual Report Distad provided a summary of the park projects completed, outdoor pool attendance and financial information and trail maintenance work completed. Gorman provided information about the swim bus riders and Rambling River Center participation numbers, membership numbers, number of volunteers and financial information. Kohlbeck provided a summary of recreation programs and the number of volunteers utilized in the programs. Pire reviewed attendance and rental information at the Schmitz-Maki Arena, park maintenance items completed and facility maintenance items completed. V. Business Items A. Hillview Park Trail Alignment Distad reviewed the aerial map of Hillview Park that showed a general concept of the location within the park that the trail would be constructed. It will be a looped trail. He shared the trail alignment will be at least 50 feet away from the property lines but that in the southeast corner of the park it will not be possible because of a hill that pinches the trail closer than 50 feet to the property line. Chair McMillen asked if the trail should be closer to property lines in order to discourage encroachment into the park. Distad stated that in the past it has been hard to have a trail constructed up agains t the property line because neighbors feel it is an intrusion onto their privacy. He stated this spring staff would stake the trail and then get feedback from the neighbors about the location of the trail. Elliott asked if there have been any more encroachments in this park. Distad shared that there has been some traffic in the park by a four wheeler, but that there has not been any other encroachments. Moved by Elliott and seconded by Carpentier to approve the trail alignment that was shown as Exhibit A in the meeting packet. APIF. Motion carried. VI. Discussion Items A. Rambling River Center Advisory Board (RRCAB) 2015 Annual Work Plan Distad shared the 2015 work plan that was developed and approved by the RRCAB. He stated that this item is for information purposes only. Chair McMillen asked if the City Council will be receiving the work plan. Distad stated it will be shared with the City Council, so they could see what things the RRCAB will be working to achieve in 2015. B. 2015 Park and Recreation Commission Work Plan Review Chair McMillen informed Commission members the 2015 work plan will be a regular item on the monthly meeting agenda, so the Commission can discuss items it has accomplished as well as identifying items to work on during future meetings. Distad shared that he updated the 2015 work plan to show the items in red that have been completed so far. He noted that because it is early in the year, there have not been many items completed but over the next few months there would be continued completion of items. He felt having the Commission review it monthly was a good idea because it maintains a focus on achieving the goals and objectives identified by the Commission. C. 2015 Trail Maintenance Project Distad reviewed the map that was included in the packet showing trail locations in the city that will be fog sealed and crack sealed. He said trails located in the southeast areas of the city will receive maintenance work in 2015. He shared that the trails in the Prairie Waterway area will first be inspected by staff in the spring because of their current condition. If staff learns that it would be more beneficial to complete a one inch overlay instead of fog sealing and crack sealing, it may alter the maintenance plan to accomplish this. He felt there should be enough funds in the Trail Maintenance Fund to cover the overlay costs. Carpentier agreed with the assessment of the Prairie Waterway trails. He stated that he uses the trails in the Prairie Waterway and they do need to have some maintenance work on them to improve the trail surface as there are cracks and places where the trail is starting to be an issue with pot holes Distad shared that this item is for information purposes only and no action is needed by the Commission. VII. Commission Roundtable Elliott: Did not have anything to share. Carpentier: Did not have anything to share. McMillen: Stated he attended the Smores and More event at the Rambling River Park outdoor rinks on February 1st. He shared that he liked the event even though it was a windy and cold during the event. He suggested that staff look at the possibility of trying to offer this event on a monthly basis including providing hot chocolate and smores at all of these type of events. VIII. Staff Report A. Arena Tiger Eyes Mural Distad shared the City Council has approved providing $5,000 in funding for a mural on the north wall of Schmitz-Maki Arena. He stated that the person who painted the mural above the high school football field would be the person who will paint this mural. It is estimated that it will take about three weeks to finish. The current timeline is for the painting to occur during the months of April and May and would be finished before summer ice. B. Community Survey Distad informed Commission members the community survey will be completed this spring and that the City Administrator has made contact with Morris Leatherman a consultant experienced with completing community surveys. The estimated timeframe for having the results from the survey made public would be sometime in May. C. Commission Compensation Distad informed Commission members that the City Council recently approved the following revisions to the city’s ordinance associated with the compensation of boards and commissions:  Compensation will increase from $10 per meeting to $20 per meeting  All commissions and board members will receive this compensation as previously only members of the Park and Recreation Commission, Planning Commission, Economic Development Authority and Water Board received compensation D. Summer Ice Agreement Distad made Commission members aware that the City Council approved an agreement to extend summer ice in 2015, so now the summer ice season will be starting on June 8th and ending on July 31st. IX. March 11, 2015 Meeting Agenda Items The following items were identified by Commission members for its December 10, 2014 meeting agenda: 1. Election of officers 2. Fair Hills Park picnic shelter selection 3. 2015 Work Plan review 4. Commission group photo X. Adjournment Moved by Elliott and seconded by Carpentier to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:20 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary