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HomeMy WebLinkAbout05.13.15 Parks and Rec Packet City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us Farmington Parks and Recreation Commission Wednesday, May 13, 2015 City Hall Council Chamber 7:00 p.m. Agenda I. Call Meeting to Order II. Approve Meeting Agenda III. Approve Meeting Minutes A.Approval of April 8, 2015 Minutes IV. Business Items A.Meadowview Park Basketball Court Resurfacing Project Specifications B.Finalize June Parks, Trails and Recreational Facilities Tour V. Discussion Items A.2015 Work Plan B.Recreational Facilities Task Force C.Solar Lighting in Parks D.Heritage Preservation Commission Historical Cemetery Tour E.Heritage Preservation Commission Joint Meeting F.City Boards and Commissions Reception in December VI. Commission Roundtable A.Commission Roundtable Information VII. Staff Report/Updates A.Projects Update VIII. Meeting Agenda Topics A.June 10, 2015 Preliminary Agenda Items IX. Adjournment "The Farmington Parks and Recreation Advisory Commission's mission is to advise and make recommendations to the Farmington City Council concerning the comprehensive planning of the City parks, trails, open space, recreation facilities and recreation programs." City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Farmington Parks and Recreation Commission Members FROM:Randy Distad, Parks and Recreation Director SUBJECT:Approval of April 8, 2015 Minutes DATE:May 13, 2015 BACKGROUND Attached are the minutes from the April 8, 2015 Park and Recreation Commission meeting that should be approved. ATTACHMENTS: Type Description Exhibit Meeting Minutes Farmington Parks and Recreation Advisory Commission Minutes from the April 8, 2015 Regular Meeting Members Present: Mike Haley, Chad Elliott, David McMillen, Gene Spars, and Rob Carpentier Members Absent: None Other’s Present: Parks and Facilities Supervisor Jeremy Pire and Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present. III. Approval of April 8, 2015 Meeting Agenda Moved by Elliott and seconded by Haley to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of March 11, 2015 Meeting Minutes Moved by Elliott and seconded by Carpentier to approve the March 11, 2015 regular meeting minutes. Voting in favor: McMillen, Elliott and Carpentier. Voting against: none. Abstaining from the vote: Haley and Spars. Motion carried. IV. Presentations A. 2014-2015 Ice Season Report Parks and Facilities Supervisor Jeremy Pire reviewed the number of hours that were rented by each user group during the season. He noted that Farmington Youth Hockey Association rented considerably less hours than in the past during the season. He pointed out that some of that is attributed to having more teams with the younger players on the ice at the same time during practices and thus not needing as many rental hours for the younger players. He also noted that FYHA has been scheduling time to practice at Total Hockey in Lakeville for younger kids because the size of the ice surface is smaller, which makes it a good fit for younger players. Pire reviewed programs and events that were held at the Arena and commented how participation is on the upswing. He informed Commission members about building improvements that have also been completed. V. Business Items A. Commission Member Photo A group photo of Commission members was taken by Director Distad and will be published on the city’s website. B. Rambling River Center Severe Weather Program Cancellation and Building Closing Policy and Map (Policy) Director Distad provided a brief summary about the Policy and the reasons it was created. He informed Commission members the Rambling River Center Advisory Board had this Policy as one of the items it wished to accomplish on its 2015 work plan. It worked with staff to create the Policy. It has approved the Policy and is recommending to the Commission to also approve it. He stated staff is requesting the Policy be approved by the Commission and then make a recommendation to the City Council to approve it. Moved by Haley and seconded by Carpentier to approve the Policy and forward a recommendation to the City Council to approve the Policy. APIF. Motion carried. C. Recreational Facilities Task Force (Task Force) Director Distad stated at the March 11, 2015 Commission meeting a discussion occurred about representation on the Task Force and the Commission at the meeting, postponed a decision until all Commission members could attend the meeting and participate in the discussion about who the representatives should be on the Task Force. McMillen asked Commission members who was interested in serving on the Task Force. Carpentier volunteered that he is interested in serving on the Task Force. Haley volunteered that he would serve as a backup on the Task Force if Carpentier was unable to attend a meeting. Moved by Elliott and seconded by Spars to approve Carpentier as the Commission representative on the Task Force and Haley serve as the back-up representative should Carpentier be unable to attend a meeting. APIF. Motion carried. VI. Discussion Items A. 2015 Park and Recreation Commission Work Plan Review Chair McMillen reviewed the 2015 work plan and identified items completed since the last Commission meeting. There were several items that were noted as being completed since the last Commission meeting. B. 2016 Park Improvement Project(s) Distad shared the Commission has been asked in the past to provide recommendations to the City Council about the improvements to include in the Park Improvement Fund’s Capital Improvement Plan (CIP) budget. During the 2015 budgeting process the Commission recommended to construct a new warming house/shelter building in North Creek Park. This recommendation however was not followed by the City Council because the City Council felt it was too costly when compared to the cost of renting a portable warming house. Instead the City Council decided to focus on completing some neighborhood park projects including a new shelter in Fair Hills Park, finishing the last boardwalk segment in Meadowview Park and trail construction in Hillview Park. The warming house and shelter building was instead identified in the CIP budget to be delayed until 2016. McMillen shared he would like to move forward with recommending that the construction of the warming house and shelter be included in the 2016 CIP budget. Haley thought it might be better to wait on making a recommendation until the community survey results are known because the community might provide some direction on what it sees as priorities of parks, trails and recreational facilities projects to be completed. By consensus it was agreed the Commission would hold off on making any recommendation until after the community survey results are known. C. Arena Financial Plan Distad reviewed the information that was in the packet about business plans that were created for Cottage Grove, Minnesota and Park City, Utah arenas. He felt that this was a better way to go rather than developing just a financial plan. He felt a financial plan could be included in the business plan. He stated that a business plan would be more strategic because it could include planning for such things as: operations, maintenance, marketing, and staffing. By consensus Commission members agreed to wait on beginning to develop a business plan until after the survey results are known because the survey will address whether or not there is support for a second sheet of ice in the community, which then should be included in the business plan. VII. Commission Roundtable Elliott: Didn’t have anything to share. Spars: Didn’t have anything to share. Haley: Requested a copy of the final questionnaire that will be used to survey the community this spring. Stated it is hard to argue with the fact it is less costly to rent a warming house versus build a warming house. Informed the Commission the Heritage Preservation Commission is interested in having a joint meeting with the Commission sometime this year. Carpentier: Asked if a city parks, trails and recreational facilities tour could occur prior to the June 10th Commission meeting at 6:00 p.m. Felt it could just be a driving tour. He is new to the Commission and felt it would be beneficial to see the parks, trails and recreational facilities system consist of. McMillen: Didn’t have anything to share. VIII. Staff Report A. Community Survey Distad shared with Commission members the company hired to complete the survey began calling residents on April 6th. He shared that he thought 400 households would be called during the survey process. He felt that survey results should be known sometime in late May or early June. B. Music in the Parks Distad shared Recreation Supervisor Missie Kohlbeck has been working on a new program called Music in the Parks. It will be held once a month on the last Thursday of the month during May, June, July and August. She has also secured four sponsors at $100 each for each of the four concerts. The free concerts will be held in Rambling River Park at 7:00 p.m. C. Fair Hills Picnic Shelter D. Rambling River Center Oak Street Entrance Improvements IX. May 13, 2015 Meeting Agenda Items The following items were identified by Commission members for its December 10, 2014 meeting agenda: 1. 2015 Annual Work Plan review 2. Solar lighting in parks 3. Recreational Facilities Task Force 4. Finalize June parks, trails and recreational facilities tour 5. Schmitz-Maki Arena Business Plan 6. Community survey update X. Adjournment Moved by Elliott and seconded by Haley to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 8:02 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Farmington Parks and Recreation Commission Members FROM:Randy Distad, Parks and Recreation Director SUBJECT:Meadowview Park Basketball Court Resurfacing Project Specifications DATE:May 13, 2015 BACKGROUND Included in your packet is information about soliciting proposals for resurfacing the half-court basketball court at Meadowview Park. Included in the 2015 budget was funding to complete this work. Basically the work will be the same as what was completed on the tennis courts in Rambling River Park. The Meadowview Park basketball court is the oldest outdoor court the city has. It was constructed in 2004. Similar to trails and streets, the surface of the court needs to receive some preventative maintenance including: a thorough cleaning that will remove loose material to allow a good clean surface for a sealer to adhere to • cracks filled and leveled with the court surface• leveling material placed to remove bird baths and settling that may have occurred• colored paint material applied to cover the existing asphalt surface to seal and protect it that would include/identify court markings • new court lines painted• Much of this maintenance work is primarily accomplished using acrylic based materials. Regarding the court colors, staff is recommending that the court area be colored in a tan color and the out of bounds area and free throw lane area and circle be colored in a maroon color to complement the existing color scheme found in the playground. The intent of this item on the agenda is to make the Commission aware that this basketball court preventative maintenance work will begin this year and that it is hoped that annually this work will continue on basketball courts in other parks. Staff is interested in receiving feedback from the Commission on the specifications and the basketball court color scheme. ATTACHMENTS: Type Description Exhibit Project Specifications REQUEST FOR QUOTES 2015 Meadowview Park Half-Court Basketball Court Repair and Resurfacing Project Farmington, Minnesota Deadline for submittal: 10:00 a.m., Friday, May 29, 2015 I. INTRODUCTION. The City of Farmington Park & Recreation Department is accepting quotes for the repair and resurfacing of an existing half-court bituminous basketball court located in Meadowview Park. Quote must be submitted in a sealed envelope with the following title: “2015 Meadowview Park Half-Court Basketball Court Repair and Resurfacing Project”. II. MEADOWVIEW PARK LOCATION. The address of Meadowview Park is 5550 197th Street West. All equipment shall use the trail entrance to the park that is located at the intersection of Exchange Trail and Evensong Avenue. This is the only park entrance point where all equipment and vehicles used by the contractor or subcontractor(s) should access the park site. Under no circumstances should any other entrances to the park be used. III. PROJECT COMPLETION. All work associated with this project shall be completed on or before Friday, September 4, 2015. The submitted quote shall include all labor, materials and applicable sales tax. IV. REJECTION OF QUOTES. The City of Farmington reserves the right to reject any and all quotes, to waive irregularities and informalities therein. V. SITE VISITS. You may arrange a visit to the site if you wish by contacting the following Parks and Recreations Department staff member: Randy Distad, Parks and Recreation Director Farmington City Hall 430 Third Street Farmington, MN 55024 651-280-6851 Email: rdistad@ci.farmington.mn.us 2 VI. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract, with the City included as an additional name insured by endorsement: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate, products and completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Products and Completed Operations Insurance shall be maintained for a minimum period of three (3) years after final payment and Contractor shall continue to provide evidence of such coverage to City on an annual basis during the aforementioned period; or if any reason Contractor’s work ceases before final payment, for a minimum period of three (3) years from the date Contractor ceases work. Property Damage Liability Insurance shall include coverage for the following hazards: X (Explosion) C (Collapse) U (Underground) Contractual Liability (identifying the contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Personal Injury, with Employment Exclusion deleted: $2,000,000 aggregate Comprehensive Automobile Liability (owned, non-owned, hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence VII. SUBMITTING QUOTES. The described project will be for repairing and resurfacing an existing half court bituminous basketball court surface that has a dimension of 50 feet wide by 42 feet long. A separate document included with this mailing describes the project in more detail with specifications for the repair and resurfacing of the half-court basketball court. Quotes must be submitted on the attached Quote Submittal Form. The City will open, tabulate and select the lowest quote. After the quotes have been tabulated, the City will contact all of the contractors via email about the results of the quotes submitted. 3 Deadlines to submit a quote will be Friday, May 29 on or before 10:00 a.m. All work associated with the project will be completed on or before Friday, September 4, 2015. Your quote should be submitted to the following Parks and Recreation Department staff person: Randy Distad Farmington Parks & Recreation Department 430 Third Street Farmington, MN 55024 Phone: 651-280-6851 Fax: 651-280-6899 Email: rdistad@ci.farmington.mn.us 4 Specifications Meadowview Park Half-Court Basketball Court Repair and Resurfacing Project I. LOCATION The repair and resurfacing of the half-court basketball court will occur in Meadowview Park located at 5550 197th Street West. Included with this packet is a map showing the location of the park in the city of Farmington. There is also park master plan included showing the general location of the half-court basketball court in the park. II. AMBIENT CONDITIONS A. Do not apply asphalt basketball & multi-purpose court cushioned surface color coating system when air or surface temperatures are below 50 degrees F during application or within 24 hours after application. B. Do not apply asphalt basketball & multi-purpose court cushioned surface color coating system when rain is expected during application or within 24 hours after application. III. SCOPE OF WORK A. Preparation of Existing Surface • Existing asphalt surface will be pressure washed with at least a 3,500 PSI pressure washer in order to remove delamination and promote a clean surface for better adhesion of materials used in the repair and resurfacing of the basketball court surface. • Power-clean with an industrial blower and manually scrape court surface. • Flood existing court surface and locate areas holding more than 1/16 inch of standing water. • Patch low areas with acrylic deep patch using acrylic patch binder material according to manufacturer’s specifications. Blend and reapply as needed to eliminate low areas. • Fill cracks with acrylic emulsion elastomeric crack sealant applying according to the manufacturer’s specifications. • Reapply crack sealant until flush with existing surface B. Crack Filler/Sealant • Fill all cracks in asphalt pavement up to 1 inch wide using a 100 percent acrylic emulsion trowel-grade crack filler according to manufacturer’s specifications. • Reapply crack filler if needed until flush with existing surface 5 • Fill all cracks in asphalt pavement if ½ inch wide or less with a 100 percent acrylic emulsion elastomeric crack sealant or equal and according to the manufacturer’s specifications. • Reapply crack sealant until flush with existing surface C. Resurfacing Filler Course and Application: • Repair cracks, depressions, and surface defects in accordance with manufacturer’s instructions before application of filler course. • Apply 100 percent acrylic emulsion resurfacer or equal according to manufacturer’s specifications • Apply resurfacing material with a Silica Sand (70/20 blend) • Ensure surface repairs are flush and smooth to adjoining surfaces. • Allow material drying times in accordance with manufacturer’s instructions before applying other materials or opening completed surface to foot traffic. D. Basketball Court Finish Color • Do not apply paint coats until the manufacturer’s specifications are met for drying/curing time of resurfacing materials that have been applied • Using acrylic paint or better paint, first apply texture coat according to manufacturer’s specifications • After properly drying, apply a second coat of acrylic finish court paint or equal according to manufacturer’s specifications • Apply paint in the free throw lane area in a maroon or similar color • Apply paint in the area outside the free throw lane but inside the out of bounds area in a tan or similar color • Apply paint in the out of bounds area in a maroon or similar color E. Line Markings • Apply painted basketball court lines including all free throw lane markings, three point line and out of bounds line (if there is room) in a 2 inch line using white acrylic emulsion paint • Lines should be marked in accordance with the NFHS Rules for high school basketball III. POWER AND WATER ACCESS A. There is no electrical service to the park. Contractor’s should make arrangement to supply their own power for equipment through the use of a portable generator or other means. B. There is no water source in the park. The city will provide a water truck that contains a 250 gallon tank if needed. 6 7 QUOTE SUBMITTAL FORM Submit your company’s quote below for the Repair and Resurfacing Meadowview Park Half-Court Basketball Court Project. Your project quote should include all costs and Minnesota sales tax associated with completing the project. The deadline to submit your quote is on or before 10:00 a.m. on Friday, May 29, 2015. Quotes must be submitted in a sealed envelope with the following title on the front of the envelope: “2015 Repair and Resurfacing Meadowview Park Half-Court Basketball Court Project” Company Information: The undersigned, being familiar with local conditions, having made the field inspections and investigations deemed necessary, having studied the specifications for the work and being familiar with all factors and other conditions affecting the work and costs thereof, hereby propose to furnish all labor, tools, materials, skills, equipment and all else necessary to completely construct the project in accordance with the specifications identified previously. In submitting this quote, it is understood that the Owner retains the right to reject any and all quotes and to waive irregularities and informalities therein and to award the contract to the best interests of the Owner. In submitting this quote, it is understood that payment will be by cash or check. It is understood that quotes may not be withdrawn for a period of 60 days after the date and time set for the opening of quotes. It is understood that the owner reserves the right to retain the three lowest quotes as determined by the Owner for a period not to exceed 60 days after the date set for the opening of quotes. Submitted By: ________________________________________________________ (a Corporation) Company (an Individual) (a Partnership) __________________________________________________________ By __________________________________________________________ Title __________________________________________________________ Address __________________________________________________________ City, State, Zip Code __________________________________________________________ Telephone __________________________________________________________ Email Address $_________________________________________________ Lump Sum Quote Amount 8 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Farmington Parks and Recreation Commission Members FROM:Randy Distad, Parks and Recreation Director SUBJECT:Finalize June Parks, Trails and Recreational Facilities Tour DATE:May 13, 2015 BACKGROUND At the April 8, 2015 Commission meeting, there was a discussion about doing a drive by parks, trails and recreational facilities tour at 6:00 p.m., prior to the June 10, 2015 meeting at 7:00 p.m. It was determined that the tour route and schedule should be discussed during tonight’s meeting. Since there may be issues with having enough time to drive by every park, I have included in your packet a list of the parks and what amenities exist in the park, so Commission members have an opportunity to review the list and discuss during the meetings, which parks are preferred to be toured. If there are trails or recreational facilities that members would like to also drive by, this could be included during the tour discussion. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Farmington Parks and Recreation Commission Members FROM:Randy Distad, Parks and Recreation Director SUBJECT:2015 Work Plan DATE:May 13, 2015 BACKGROUND The Work Plan has been updated since the last Commission meeting. Commission members should come to the meeting to review the updated work plan and discuss other work plan items it would like to work on at future meetings. ATTACHMENTS: Type Description Exhibit 2015 Work Plan FARMINGTON PARK AND RECREATION COMMISSION 2015 WORK PLAN Goal #1: Meet with the City Council at least once in 2015. Objectives: 1. By April 1st, the Commission will have identified a date to meet with the City Council either in a workshop setting, or for a parks tour and will identify possible agenda topics for discussion during the meeting. Status: Completed. Have identified a parks and facilities tour on August 12, 2015 with the City Council. 2. By September 1st, the Commission will have held a workshop with the City Council, or a parks tour and discussed during the workshop the agenda topics identified. Goal #2: Develop and prioritize a list of 2016 improvement projects for parks, trails and recreational facilities. Objectives: 1. By April 1st, the Commission will have discussed and identified a list of 2016 improvement projects to be completed in park, trails and recreational facilities. 2. By May 1st, the Commission will have discussed and identify possible funding sources for the 2016 improvement projects. 3. By July 1st, the Commission will have met with the City Council to discuss the 2016 improvement projects and how the project(s) may be funded. 4. By September 15th, at least one of the projects recommended for funding in 2016 will be included in the approved 2016 preliminary budget. Goal #3: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By July 1st, discuss and determine a date to have a joint meeting with ETPRC. 2. By October 1st, a date will have been set to have a joint meeting with ETPRC. 3. By November 1st, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC. 4. By December 1st, a meeting will have been held with ETPRC. Goal #4: Participate in a Recreational Facilities Task Force. Objectives: 1. By April 1st, the Commission will have identified one of its members to be involved with a Recreational Facilities Task Force. Status: Completed. Selected Rob Carpentier and Mike Haley to represent the Commission on the Task Force at its April 8th meeting. 2. By May 1st, the Commission will have worked with City staff to identify possible youth sports organizations to be involved in a Recreational Facilities Task Force. 3. By November 1st, the Recreational Facilities Task Force will have presented its report to the Commission. 4. By December 31st, the Commission will have reviewed the recommendation made by the Recreational Facilities Task Force and forwarded a recommendation about recreational facilities to the City Council Goal #5: Participate in developing a long-term financial plan for the Schmitz-Maki Arena . Objectives: 1. By March 1st, the Commission will have been presented with financial information about Schmitz-Maki Arena’s operating expenses and revenues and capital improvements from 2009 through 2013. 2. By June 1st, the Commission will have reviewed a Schmitz-Maki Arena projected five year financial plan for the years 2017 through 2021 that will include operating expenses and revenues and capital improvements. 3. By December 31st, the Commission will have finalized and recommended to the City Council a five year financial plan for Schmitz-Maki Arena that includes operating expenses and revenues and capital improvements and is based on an at least break-even operating budget. Goal #6: Work with Parks and Recreation Department staff to explore possible expansion of new winter outdoor recreation opportunities through collaboration with other organizations. Objectives: 1. By April1st, Commission members will have discussed at least one possible outdoor recreational special event that the Parks and Recreation Department could offer to the community during the winter. Status: Completed. Commission members discussed at its March 11, 2015 meeting to offer a Smores and More event at the Rambling River Park outdoor rinks, but on a different date and to see if the Dakota County Parks Department would be interested in partnering on a Farmington Day being held at Whitetail Woods Regional Park. 2. By August 1st, the Commission will have finalized one possible prioritized outdoor recreational special event to be offered to the community during the winter of 2015-2016. Goal #7: Review and select a new picnic shelter for construction in 2015 for Fair Hills Park. Objectives: 1. By February 1st, the Commission will have approved RFP specifications for a new picnic shelter. Status: Completed. Commission selected shelter design at its January 14, 2015 meeting. 2. By March 15th, the Commission will have reviewed picnic shelter proposals and made a recommendation to the City Council on the purchase and construction of a new picnic shelter. Status: Completed. At its March 11, 2015 meeting Commission members recommended to the City Council that a shelter be purchased from and installed by St. Croix Recreation Company, Inc. in Fair Hills Park. 3. By April 15th, the City Council will have approved the purchase and construction of a new picnic shelter. Status: Completed. City Council approved agreements at its April 6th meeting to purchase and install a shelter in Fair Hills Park. 4. By September 30th, installation of a new picnic shelter in Fair Hills Park will have occurred. Goal #8: Participate in the development of a strategic plan for the Parks and Recreation Department. Objectives: 1. By April 1st, the Commission will have brainstormed ideas for items to include in a three to five year strategic plan. 2. By July 1st, the Commission will have identified the most important items to include in a three to five year strategic plan. 3. By September 1st, the Commission will have reviewed and possibly revised a draft three to five year strategic plan. 4. By December 31st, the Commission will have approved and forwarded to the City Council a recommended three to five year Parks and Recreation strategic plan. Goal #9: Be involved in the development of a community survey instrument’s questions that relate to Parks and Recreation. Objectives: 1. By March 1st, Commission members will have had an opportunity to provide input on questions related to parks and recreation that could be included in the resident survey instrument before it is drafted. Status: Commission members provided a list of possible park and recreation related questions to include in a community survey. 2. By May 1st, Commission members will have reviewed a draft resident survey instrument and provide feedback to staff about the Park and Recreation related questions. Status: Completed. The Commission reviewed at its March 11, 2015 meeting a draft survey instrument and provided feedback to staff on revisions to be made to the park and recreation related questions that were in the survey. 3. By September 1st, Commission members will be presented with the results of the resident survey especially the questions that relate to Parks and Recreation. Goal #10: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 1st, the Commission will have received a presentation by professional staff members of the Department’s 2014 Annual Report. Status: Completed. 2014 Annual Report given by staff at the February 11, 2015 meeting. 2. By May 1st, Commission members will have received a presentation from staff on the results of the Schmitz- Maki Arena’s season. Status: Completed. A presentation was made by staff at the April 8th meeting. 3. By August 1st, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1st, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By October 1st, Commission members will have received a presentation from staff about the outdoor pool season. 6. By November 1st, Commission members will have received a presentation from staff about the summer ice season. 7. By November 1st, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #11: Explore the lighting of parks and/or trails through solar lighting methods. Objectives: 1. By May 1st, the Commission will have explored styles and estimated costs of installing solar lights in parks and along trails. 2. By July 1st, the Commission will have identified a specific style of solar lights for parks and trails. 3. By October 1st, the Commission will have identified and prioritized at least three park and trail areas for lighting including spacing and location within the three parks. 4. By December 31st, the Commission will approve a final solar lighting plan that will be included in the five year Capital Improvement Plan for parks and trails and beginning with the 2017 budget a request will be made to start funding the solar lighting program. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Farmington Parks and Recreation Commission Members FROM:Randy Distad, Parks and Recreation Director SUBJECT:Recreational Facilities Task Force DATE:May 13, 2015 BACKGROUND The Commission may want to discuss and identify what it sees as the priorities to be addressed by the Task Force should it come to fruition. Perhaps also part of the discussion may be to determine if the Task Force is something that should be on-going with semi-regular meetings being held even if the community survey shows there is not support for any new recreational facilities. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Farmington Parks and Recreation Commission Members FROM:Randy Distad, Parks and Recreation Director SUBJECT:Solar Lighting in Parks DATE:May 13, 2015 BACKGROUND Included in your packet is some information that I gathered about solar lighting in parks. There are some estimates included with the information showing what potentially the costs may be to install solar lights in parks. No action is being requested, but rather this agenda item is meant to stimulate a discussion about the cost versus benefit of installing solar lights in parks. Keep in mind this is not a complete list of all solar lighting companies, but rather it provides a snapshot of a couple of companies that sell solar lights that can be installed in parks. ATTACHMENTS: Type Description Exhibit Solar Lighting Information City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Farmington Parks and Recreation Commission Members FROM:Randy Distad, Parks and Recreation Director SUBJECT:Heritage Preservation Commission Historical Cemetery Tour DATE:May 13, 2015 BACKGROUND Chair McMillen and Commission member Haley would like to discuss with Commission members the Middle Creek Historical Cemetery tour in Farmington that the HPC is planning for Tuesday, May 26th. They would like to know if any Commission members are interested in attending this tour. Please check your calendar, so you can make them aware of your interest and availability to attend the tour. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Farmington Parks and Recreation Commission Members FROM:Randy Distad, Parks and Recreation Director SUBJECT:Heritage Preservation Commission Joint Meeting DATE:May 13, 2015 BACKGROUND Chair McMillen and Commission member Haley would like to discuss with members about having a joint meeting of the HPC and Commission to discuss possible signage to be installed in parks related to way finding historical places and downtown Farmington. Possible meeting dates should be discussed during the discussion, so it can get on the City’s meeting calendar. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Farmington Parks and Recreation Commission Members FROM:Randy Distad, Parks and Recreation Director SUBJECT:City Boards and Commissions Reception in December DATE:May 13, 2015 BACKGROUND Chair McMillen and I discussed during our agenda setting meeting the possibility of having the Commission sponsor a reception in December for all city boards and commissions so that each board or commission can present information to others about what was accomplished in the past year along with what is being proposed to be worked on by each commission and board in 2016. It was felt that because there is little to no communication between the various boards and commissions it would be nice to pull a function together and provide an opportunity to share information about the good work and accomplishments being achieved. Further discussion should occur about if the Commission is interested in doing this. If members are interested, then when and where should the reception be held and what should the reception consist of. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Farmington Parks and Recreation Commission Members FROM:Randy Distad, Parks and Recreation Director SUBJECT:Commission Roundtable Information DATE:May 13, 2015 BACKGROUND Commission Roundtable is the time for Commission members to share information and ideas with one another and staff. It is also a time that questions may be asked of staff about Department operations. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Farmington Parks and Recreation Commission Members FROM:Randy Distad, Parks and Recreation Director SUBJECT:Projects Update DATE:May 13, 2015 BACKGROUND Staff will provide an update on projects that have been completed by City staff so far and other projects that are planned for completion in the future. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Farmington Parks and Recreation Commission Members FROM:Randy Distad, Parks and Recreation Director SUBJECT:June 10, 2015 Preliminary Agenda Items DATE:May 13, 2015 BACKGROUND Staff has preliminarily identified the following items for the Commission's June 10, 2015 meeting agenda: 1. 6:00 p.m. Park, Trail and Facilities Tour 2. Little Free Library Proposal