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Home My WebLink AboutAgenda_2015_7_27_Meeting(123)A Proud Past - A Promising Future Committed to Providing High Quality, Timely and Responsive Service to All of Our Customers City of Farmington 430 Third Street Farmington, MN 55024 AGENDA WATER BOARD July 27, 2015 7:00 PM 1. CALL TO ORDER 2. APPROVE MINUTES (a) Approve Minutes-May 26, 2015 and June 22, 2015 3. NEW BUSINESS (a) Review Water Plan 4. APPROVE BILLS (a) Approve Bills-June19,2015 through July 22, 2015 5. OPEN FORUM (a) Approve Bills-June19,2015 through July 22, 2015 6. ADJOURN City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Water Board Members, City Administrator FROM:Kevin Schorzman SUBJECT:Approve Minutes-May 26, 2015 and June 22, 2015 DATE:July 27, 2015 INTRODUCTION Attached are the minutes from the May 26, 2015 and June 22nd 2015, water board meetings. DISCUSSION Both minutes are being presented for approval at this meeting as there was only one member in attendance in June that had been at the May meeting. BUDGET IMPACT None ACTION REQUESTED Review and approve the minutes from the May and June meetings. ATTACHMENTS: Type Description Exhibit Minutes-May 26, 2015 Meeting Exhibit Minutes-June 22, 2015 Meeting MINUTES REGULAR WATER BOARD MEETING Tuesday, May 26, 2015 7:00 PM Engineering Conference Room City Hall 430 Third Street Farmington, MN Members Present: Weierke, Jensen Members Absent: Snobeck Staff Present: Todd Reiten, Director of Municipal Services Call to Order: The meeting was called to order by Chair Weierke at 7:00 p.m. 1. Approve Agenda – Motion by Jensen, second by Weierke to approve agenda as presented. APIF, Motion Carried. 2. Approve Minutes – April 27, 2015 – Motion by Jensen second by Weierke to approve the minutes. APIF, Motion Carried. 3. Continued Business a. Hydrant Diffuser Discussion a. Director of Municipal Services Reiten explained reasoning for using diffusers; Being proactive in preventing property and auto damage, traffic and safety concerns, minimizing restoration expenses, rocks and gravel being stopped by diffuser screen and other legal concerns that the City could encounter. Also allows staff to exercise the hydrant valves all the way open. 4. New Business - none 5. Approve Bills – Motion by Weierke second by Jensen to approve the bills in the amount of $47,328.71. APIF, Motion Carried 6. Open Forum – Member Weierke will be absent from the June 22, 2015 meeting. 7. Adjourn – Motion by Weierke second by Jensen to adjourn at 7:30 PM. APIF, Motion Carried. Respectfully submitted, Todd Reiten Director of Municipal Services MINUTES REGULAR WATER BOARD MEETING Monday, June 22, 2015 7:00 PM Conference Room 169 City Hall 430 Third Street Farmington, MN Members Present: Jensen, Snobeck Members Absent: Weierke Staff Present: Kevin Schorzman, City Engineer, Sue Miller, Administrative Assistant Call to Order: The meeting was called to order by Acting Chair Jensen at 7:00 p.m. 1. Approve Agenda – Motion by Jensen, second by Snobeck to approve agenda as presented. APIF, Motion Carried. 2. Approve Minutes – May 26, 2015 – Action on the minutes was tabled to the July meeting. Lack of quorum for action. 3. Continued Business - None 4. New Business – a. Water Tower Cleaning – Engineer Schorzman explained that over time, fine sediment accumulates in the tower as a result of pumping water. There is no health risk. He is recommending cleaning of the tank in October 2015 to stay ahead of the build-up. A proposal from KLM Engineering was solicited and their proposal was $3,600.00. Motion by Snobeck second by Jensen to approve the cleaning as recommended by Engineer Schorzman. APIF, Motion Carried. b. Downtown Water Filling Station Upgrades - Engineer Schorzman explained that there have been some issues at the water filling station located at the old City Hall. The machine that takes the quarters is jamming and his opinion is to look into upgrading the system to accept credit cards. He is also recommending this type of system at the Maintenance facility. The consensus of the Board was to authorize the City Engineer to look into upgrading the current system and get information for a system at the Maintenance facility. 5. Approve Bills – Motion by Snobeck second by Jensen to approve the bills in the amount of $30,855.47. APIF, Motion Carried 6. Open Forum – 1. Engineer Schorzman indicated that filters were placed in the home 819 7th Street to compare with a neighbor who is having issues with their water. 2. The 195th Street contractor’s trailer windows were recently vandalized. Engineer Schorzman requested that the Police Department purchase and install 2 cameras directed towards the well house and the water tower. 3. The Engineering plotter is going bad and will cost $800 for repairs. Engineer Schorzman asked if the Water Board would consider assisting with funding for a new plotter/scanner/copier. The Board agreed to Engineers Schorzman’s request. 7. Adjourn – Motion by Jensen second by Snobeck to adjourn at 7:35PM. APIF, Motion Carried. Respectfully submitted, Sue Miller Administrative Assistant City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Water Board Members, City Administrator FROM:Kevin Schorzman SUBJECT:Review Water Plan DATE:July 27, 2015 INTRODUCTION In 2013, the water board developed a long term plan for revenues and expenses related to the city's water system. DISCUSSION The plan that was developed was an attempt to take a long-term look at the operations of the city's water system and plan for revenues and expenditures to support the plan. Attached is a spreadsheet showing the original plan, and the original plan updated with actual 2013 and 2014 revenues and expenditures. BUDGET IMPACT None. ACTION REQUESTED Review and discuss the attached plan updated with 2013 and 2014 actual revenues and expenditures. ATTACHMENTS: Type Description Exhibit Water Plan Updated with 2013 and 2014 Actual Expenditures Original Plan 2013 2014 2015 2016 Beginning Operating Balance:$2,261,506 $2,492,812 $2,810,778 $3,127,971 Operating Revenues $1,628,000 $1,723,693 $1,732,312 $1,740,973 Fire Truck Loan Repayment $120,000 $120,000 $120,000 $120,000 Other Revenue Operating Expenses $875,000 $892,500 $910,350 $928,557 Routine Maintenance Costs $50,000 $40,000 $30,000 Capital Outlay (CIP) Capital Outlay (Other) Transfers Out $591,694 $593,228 $594,769 $413,363 Ending Operating Balance Before Depreciation:$2,492,812 $2,810,778 $3,127,971 $3,647,024 Depreciation of Existing Capitalized Assets:$878,004 $1,753,690 $2,629,376 $3,388,016 Enging Operating Balance After Depreciation:$1,614,808 $1,057,088 $498,594 $259,008 Original Plan Updated with 2013 and 2014 Actual Revenues and Expenses 2013 2014 2015 2016 Beginning Operating Balance:$2,261,506 $2,593,917 $3,240,135 $3,557,328 Operating Revenues $1,375,936 $1,657,181 $1,732,312 $1,740,974 Fire Truck Loan Repayment $120,000 $120,000 $120,000 $120,000 Other Revenue Operating Expenses $546,915 $520,822 $910,350 $928,557 Routine Maintenance Costs $ - $10,090 $30,000 Capital Outlay (CIP) Capital Outlay (Other) Transfers Out $616,609 $600,051 $594,769 $413,363 Ending Operating Balance Before Depreciation:$2,593,917 $3,240,135 $3,557,328 $4,076,382 Depreciation of Existing Capitalized Assets:$878,586 $1,757,889 $2,633,575 $3,392,215 Enging Operating Balance After Depreciation:$1,715,331 $1,482,246 $923,753 $684,167 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Water Board Members, City Administrator FROM:Kevin Schorzman SUBJECT:Approve Bills-June19,2015 through July 22, 2015 DATE:July 27, 2015 INTRODUCTION Attached are the bills since the last water board meeting. DISCUSSION N/A BUDGET IMPACT N/A ACTION REQUESTED Review and approve the bills. ATTACHMENTS: Type Description Exhibit Bills-June 19, 2015 through July 22, 2015 7/22/2015CITY OF FARMINGTON 10:28:31R55CKS2LOGIS600V 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 7/22/20156/19/2015 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 132385 6/19/2015 103774 AMERICAN PUBLIC WORKS ASSOCIATION 06500 0864605.00 6502BAL OF APWA MEMB RENEWALS 138120 699682 JUL'15-'16 BAL SUBSCRIPTIONS & DUES WATER UTILITY EXPENSE 5.00 132393 6/19/2015 100578 CEMSTONE PRODUCTS CO 06500 086250316.50 6502CONCRETE SRVS, 129 OAK ST 138059 C1495816 / 6262 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 316.50 132396 6/19/2015 100081 DAKOTA COUNTY LUMBER COMPANY 06500 08625033.00 650212" LUMBER, CURB REPLC 138058 1410-605655 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 33.00 132397 6/19/2015 100041 DAKOTA COUNTY PROPERTY TAXATION 06500 087420917.21 6502PAYOFF SPEC ASSESS, EXECUT EST 138195 SPEC ASSESS-EXEC EST OTHER WATER UTILITY EXPENSE 06500 0874201,049.37 6502SPECIAL ASSESS, EXECUT EST 138225 SPEC ASSESS EXEC EST OTHER WATER UTILITY EXPENSE 1,966.58 132400 6/19/2015 100241 DELEGARD TOOL CO 06500 086250143.79 6502800W INVERTERS (2)138069 993698 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 143.79 132423 6/19/2015 100031 JIRIK SOD FARMS INC 06500 08625020.00-65022 PALLETS RETURN CR 138158 0023869 CM OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 20.00- 132432 6/19/2015 100030 MINNESOTA PIPE AND EQUIPMENT 06500 086250290.24 6502WATER COVERS (4)137692 0334701 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 290.24 132433 6/19/2015 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640143.75 65025/25 WATER TEST REPORT 137706 756630 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08640125.00 65025/25 WATER TEST PRICE ADJ 137707 756629 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 68.75 132450 6/19/2015 113413 VERIZON WIRELESS 06500 08641217.51 65024/24-5/23 DEPT CELL PH SRVS 138117 9746194384 APR-MAY'15 CELLULAR PHONES WATER UTILITY EXPENSE 17.51 132476 6/26/2015 112499 CREATIVE COLOR GRAPHIC & PRINT INC 06500 086230111.50 6502VEHICLE NUMBERS 138345 7860 VEHICLE SUPPLIES & PARTS WATER UTILITY EXPENSE 111.50 132485 6/26/2015 100149 ECM PUBLISHERS, INC 06500 08649235.70 65025/28 ODD/EVEN ADVERTISING 137985 224275 / 387324 ADVERTISING WATER UTILITY EXPENSE 7/22/2015CITY OF FARMINGTON 10:28:31R55CKS2LOGIS600V 2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 7/22/20156/19/2015 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 35.70 132493 6/26/2015 100024 GOPHER STATE ONE-CALL INC 06500 086401263.17 6502MAY'15 UTIL LOC SRVS 137708 136579 MAY'15 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 263.17 132496 6/26/2015 111623 HACH COMPANY 06500 08622063.48 6502DPD REFILL VIAL 138148 9400342 / 313669227-1 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08622045.69 6502DPD FREE REFILL VIAL 138149 9405906 / 313669227-2 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 109.17 132503 6/26/2015 112416 IMPACT MAILING OF MN INC 06500 086445253.82 6502MAY'15 UB MAILING SRVS 138347 103092 MAY'15 POSTAGE WATER UTILITY EXPENSE 06500 08640152.39 6502MAY'15 UB MAILING SRVS 138347 103092 MAY'15 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 306.21 132508 6/26/2015 100031 JIRIK SOD FARMS INC 06500 08625020.00 6502TOOK CM 2X, REV PYMT 138277 23869 REV CM OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 20.00 132515 6/26/2015 100049 LOCAL GVMT INFO SYSTEMS ASSN. 06500 086402674.25 6502MAY UB SFTWR SUPPORT 138062 40279 MAY'15 DATA PROCESSING WATER UTILITY EXPENSE 674.25 132531 6/26/2015 113031 NRG RELIABILITY SOLUTIONS LLC 06500 0864221,899.39 6502MAY'15 ELEC, MAINT FACILITY 138070 3347-1506 MAY'15 ELECTRIC WATER UTILITY EXPENSE 1,899.39 132541 6/26/2015 100151 SAUBER PLUMBING & HEATING CO. 06500 086401375.48 65025/29 PLUMB SRVS, 7TH STREET 137983 20384 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 375.48 132545 6/26/2015 103228 SIMPLEXGRINNELL LP 06500 08640171.87 6502JUL'15-'16 ALRM MONITR, CMF 138180 77868149 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 71.87 132562 6/26/2015 108867 ZACK'S INC 06500 08625067.59 6502PUB WRKS, FLEET TOOLS 138155 30480 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 67.59 132565 6/26/2015 112416 IMPACT MAILING OF MN INC 06500 08640158.06 6502DELINQ ACCT INSERT MAILINGS 138475 102730 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 58.06 132576 7/2/2015 100058 CARQUEST AUTO PARTS 06500 0862402.80 6502INDUSTRIAL BELTS 137929 2131-381413 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE 7/22/2015CITY OF FARMINGTON 10:28:31R55CKS2LOGIS600V 3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 7/22/20156/19/2015 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 2.80 132578 7/2/2015 100025 CINTAS CORP LOC 754 06500 08629017.56 6502WKLY UNIFRM SRVS, MAINT FACIL 137959 754464640 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629017.56 6502WKLY UNIFRM SRV, MAINT FACIL 138189 754467143 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629017.56 6502WKLY UNIFRM SRVS, MAINT FACIL 138426 754469630 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629017.56 6502WKLY UNIFRM SRVS, MAINT FACIL 138579 754472078 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 70.24 132590 7/2/2015 111431 FERGUSON WATERWORKS 06500 08629045.60 6502HARD HATS 137943 0138421 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 086401150.00 6502LOCATOR REPAIR 138153 0142222 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 195.60 132606 7/2/2015 100030 MINNESOTA PIPE AND EQUIPMENT 06500 08622070.56 6502BLUE MRKG FLAGS 138150 0335998 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08625022.51 65024' STAINLESS SOIL PROBE 138151 0335562 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 93.07 132611 7/2/2015 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640148.75 65026/08 WATER TEST REPORT 138154 758812 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08640137.50 65026/15 WATER TEST REPORT 138407 759997 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 86.25 132613 7/2/2015 101254 ORKIN EXTERMINATING 06500 08640129.45 65026/23 PEST CTRL SRV, MAINT FACI 138524 103101037 / 7200371 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 29.45 132614 7/2/2015 100093 PELLICCI HARDWARE & RENTAL 06500 08625017.99 6502TORCH TRIGGER 137970 91782/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08625032.99 6502NUTS, BOLTS, 10" RND VLV BX 137971 5053/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862504.49 6502GALV NPPLE 137972 91840/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862203.21 6502JOINT CEMENT, SANDBLT, PWR INS 137976 91822/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862506.99 6502GALV NPL, WTR DEPT 138200 92121/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862401.13 6502MAX PERMITR GRAN 2.5#138221 92002/F BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862501.00-6502RETURN CR GALV NPL PARTS 138224 92122/F CM OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862206.35 6502METAL CUTOFF WHEEL 138438 92142/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 086220.57 6502T-50 STAPLES 138439 92141/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08651510.80 6502LAV FAUCET FOR GARAGE 138440 92204/F BUILDING REPAIR SERVICE WATER UTILITY EXPENSE 06500 0862508.48 6502SILIC CAULK, CLAMPS, WELL#5 138595 92328/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 086220.50 6502METAL CUTOFF BLADE 138601 92345/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08622025.50 650212V CRFTSMN MULTI TOOL 138602 92375/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 118.00 132630 7/2/2015 112307 T-MOBILE 7/22/2015CITY OF FARMINGTON 10:28:31R55CKS2LOGIS600V 4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 7/22/20156/19/2015 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06500 0862206.66 65025/17-6/16 GPS AIR CRD SRVS 138571 6517577560 MAY-JUN'15 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 6.66 132634 7/2/2015 109290 UNITED RENTALS (NORTH AMERICA) INC 06500 0862502,559.42 6502LADDER FOR TRENCH SHLD 138540 129314097-001 / 1407608 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 2,559.42 132655 7/10/2015 100149 ECM PUBLISHERS, INC 06500 08649235.70 65026/11 ODD/EVEN WTR AD 138356 228606 / 414521 ADVERTISING WATER UTILITY EXPENSE 35.70 132663 7/10/2015 100007 HAWKINS INC 06500 08626024,802.09 6502CHEMICALS, WTR TWR 138543 3742410 RI CHEMICALS WATER UTILITY EXPENSE 24,802.09 132683 7/10/2015 100030 MINNESOTA PIPE AND EQUIPMENT 06500 08625098.52 6502VALVE BX, RISERS 138428 0336702 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 98.52 132728 7/20/2015 100581 CRAWFORD DOOR SALES CO 06500 086505337.75 6502REPLC OH DR SEC @ CMF 138872 19091 EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE 337.75 132729 7/20/2015 110844 DAKOTA COUNTY FINANCIAL SRVS 06500 086272103.07 6502MAY'15 DIESEL FUEL CHRGS 138851 00016973 MAY'15 FUEL WATER UTILITY EXPENSE 103.07 132750 7/20/2015 100007 HAWKINS INC 06500 0862201,817.50 6502CHLORINE CABINET W/ BACK 138832 3744260 RI EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 1,817.50 132769 7/20/2015 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640143.75 65026/22 WATER TEST REPORT 138541 761055 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08640125.00 65026/22 WATER TEST REPORT 138542 761056 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 68.75 132778 7/20/2015 109327 POSTMASTER 06500 086445254.91 6502CITYNEWS/REC GUIDE POSTAGE 139014 2015 FALL GUIDE PSTG POSTAGE WATER UTILITY EXPENSE 254.91 132780 7/20/2015 110760 PRO-TECH DESIGN SECURITY SOLUTIONS 06500 0862202,664.19 6502WELL HOUSE CAMERAS 138422 71239 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 2,664.19 132795 7/20/2015 109843 USA MOBILITY WIRELESS, INC 7/22/2015CITY OF FARMINGTON 10:28:31R55CKS2LOGIS600V 5Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 7/22/20156/19/2015 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06500 0864123.90 6502JUL'15 AFTR HRS PAGER SRVS 138788 Y0317419G JUL'15 CELLULAR PHONES WATER UTILITY EXPENSE 3.90 132797 7/20/2015 113413 VERIZON WIRELESS 06500 08641288.74 6502JUN WTR DEPT CELL PH SRV 138778 9748173781 JUN'15 CELLULAR PHONES WATER UTILITY EXPENSE 88.74 132805 7/20/2015 110956 YALE MECHANICAL 06500 08640118.73 6502TESTED RPZ @ MAINT FACIL 138993 159967 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 18.73 Report Totals 40,269.10