HomeMy WebLinkAbout09.09.15 Parks and Rec Packet
City of Farmington
430 Third S treet
F armington, Minnes ota
651.280.6800 - F ax 651.280.6899
www.c i.farmingto n.mn.us
Farmington Parks and Recreation Commission
Wednesday, September 9, 2015
City Hall Conference Room 170
7:00 p.m. September 9, 2015
Agenda
I.Call M eeting to Order
II.Approve M eeting Agenda
III.Approve M eeting M inutes
A.July 29, 2015 Meeting Minutes
IV.Business Items
A.Representation on Downtown Redevelopment Plan Committee
B.Approve 2016 Parks and Recreation Department Fees and Charges
Recommendation
C.Boards and Commissions Reception
V.Discussion Items
A.2015 Annual Work Plan Review
B.Empire Park and Recreation Commission Meeting Draf t Agenda Items
C.Farmington School District Facility Fee Structure and Facility Usage Policy
Revisions
D.Future City Council Work Session
E.Heritage Preservation Commission Meeting Agenda I tems
F.Solar Lighting
VI.Commission Roundtable
A.Commission Roundtable Format
VII.Staff Report/Updates
A.Projects Update
VIII.M eeting Agenda T opics
A.October 14, 2015 Meeting Agenda Topics
IX.Adjournment
"The Farm ington Parks and Recreation Advi sory Com m i ssion's missi on is to advise and make
recom m endations to the Farm ington City Council concerning the com prehensive planning of the City
parks, trails, open space, recreation faciliti es and recreation programs."
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:July 29, 2015 Meeting Minutes
DATE:Septemb er 9, 2015
BACKGROUND
Inc luded in the meeting p acket are the d raft July 29, 2015 meeting minutes. The ac tion reques ted is for the
Commission to review and approve the d raft July 29, 2015 meeting minutes
ATTACHMENT S:
Typ e Des criptio n
Exhibit Draft July 29, 2015 Minutes
Farmington Parks and Recreation Advisory Commission
Minutes from the July 29, 2015 Regular Meeting
Members Present: David McMillen, Gene Spars, Chad Elliott and Rob Carpentier
Members Absent: Mike Haley
Other’s Present: Parks and Recreation Director, Randy Distad
I. Call Meeting To Order
Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present.
II. Approval of July 29, 2015 Meeting Agenda
Moved by Carpentier and seconded by Elliott to approve the meeting agenda. All persons in favor (APIF). Motion carried.
III. Approval of June10, 2015 Regular Meeting Minutes
Moved by Carpentier and seconded by Elliott to approve the June 10, 2015 regular meeting minutes. APIF. Motion
carried.
IV. Presentations
A. Rambling River Center Presentation
Distad presented a report on the Rambling River Center for the first half of the year. Information presented included:
• Regular membership numbers
• Jack and Bev McKnight Fitness Center membership numbers
• Program, trips and event participation numbers
• Summary of fundraising events and amount raised so far
• Building and grounds improvements
• Summary of new programs, trips and events offered
V. Business Items
A. 2016 and 2017 Park Improvement Fund Budget Revised Recommendation
Distad presented information about the fund balance being too low to support submitting a request to construct a warming
house and shelter in North Creek Park. Instead he noted that staff is recommending the playground equipment be
replaced in Troy Hills Park in 2016 given its age and condition and Prairieview Park continue to be identified for
improvements to be completed in 2017. Moved by Spars and seconded by Carpentier to revise the recommendation to
the City Council identifying in the 2016 and 2017 Park Improvement Fund budgets to show the playground replacement
in Troy Hills Park be completed and continue to show Prairieview Park to be funded in 2017 for improvements. APIF.
B. Approve Agenda Items for Joint Meeting with the Heritage Preservation Commission (HPC)
Chair McMillen shared the HPC met last night and they discussed wanting to do some interpretive signage that will focus
on providing an education to Farmington residents and visitors about Farmington history. He shared the joint meeting
would be about discussing the interpretive signage including what it could/would be constructed from and where it might
be installed in a park or parks. The intent is to direct people to historically significant properties in Farmington. Spars
asked if it would be a large map showing historical properties. McMillen stated that it would be and while the parks were
one identified location, signage could also be located in such places as: Dakota County Library, City Hall, Rambling
River Center and even at banks. McMillen shared the HPC would like to meet on October 14th at 6:00 p.m. By consensus
it was determined this date and time were acceptable to the Commission.
C. Approve Park and Facilities Tour Locations
Chair McMillen asked Commission members which parks and facilities they would like to tour with the City Council on
August 12th. The following parks and facilities were identified:
• Fair Hills Park
• Troy Hills Park
• Rambling River Center
• Schmitz-Maki Arena
• Hillview Park
• North Creek Park
• Farmington Preserve Park
McMillen asked if Commission members would be able to start the tour at 6:00 p.m. and then finish by 7:30 p.m. By
consensus the date, time and locations were approved. Distad will create a schedule around the identified parks and
facilities locations and email it prior to the tour to Commission members and to City Council members.
VI. Discussion Items
A. 2015 Annual Work Plan Review
Chair McMillen reviewed the work plan and noted the park and facilities tour will be accomplished during the August 12th
tour and the park improvement fund recommendation was also completed. He felt progress on completing items in the
work plan was being made.
Spars asked where things are at with possibly installing solar lights in parks in the future, since this was an item on the
work plan that has not been achieved yet.
Director Distad shared there was discussion at a recent City Council meeting about installing a solar street light by
Hillview Park. City Council decided to not approve this. It was based not only the cost of installation, but also on the fact
the city would own and have to maintain the solar street light. Given the battery life and the cost to replace the battery as
well as to maintain the solar panels, it is likely solar street lights would be way more expensive than for electrical street
lights. Distad asked if the Commission is interested in pursuing solar park lights and if so, would it be restricted to only a
few parks where it would be difficult and costly to run electrical service to. Spars thought Lake Julia Park and
Meadowview Park would be two parks to potentially try solar lights. It was suggested that Distad contact a solar light
company to see if they would be willing to send a manufacturer’s representative to come speak to the Commission about
solar park lights at one of its future meetings.
B. 2016 Fees and Charges
Distad shared with Commission members that the Rambling River Center Advisory Board at its July 13th meeting to
recommend to the Commission that the 2016 Rambling River Center fees and charges remain the same as the 2015 fees
and charges because most fees were raised in 2015. Distad further shared that at the September 9th Commission meeting
staff will be making a recommendation to the Commission about the 2016 Park and Recreation Department fees and
charges.
C. Possible Agenda Items for Meeting with Empire Township’s Park and Recreation Commission
Commission members brainstormed the following possible agenda items for the meeting:
• Update from Empire Township on ballfield complex usage and maintenance
• Minnesota Trunk Highway 3 trail connection being completed during the resurfacing project that is planned in
2016
• Jim Bell Park and Preserve development
• Possible partnership and collaboration opportunities
• Discuss entertainment in the park series that both communities have
• Aquatics discussion
VII. Commission Roundtable
Spars: Asked if there was a plan to improve the parking lot drainage by the Rambling River Center. He was at the flea
market and there were pockets of water that did not drain very well. Distad shared that the ground is so flat in this area
that it is difficult to get water to drain off of the site. He stated there has been some discussion in the past to resurface the
parking lot but no timeline has been identified to complete this. Perhaps if the parking lot is resurfaced, it would be good
to look at creating ways to improve the parking lot drainage. He shared he also like that the city hosts a farmer’s market.
Elliott: Didn’t have anything to share.
McMillen: Didn’t have anything to share.
Carpentier: Didn’t have anything to share.
VIII. Staff Report
A. Project Updates
• Hillview Park paved trail was not approved by the City Council. Council wanted to wait until park is ready to be
fully developed and the quote was $10,000 more than what was estimated
• Central Maintenance Facility lighting retrofit, Rambling River Center occupancy sensor installation and Rambling
River Park LED tennis court lights have all been completed
• Fairh Hills Park shelter is scheduled to be installed in August
• Meadowview Park boardwalk project will be completed late August early September by the Dakota County
Sentence to Service crew
• Rambling River Center Oak Street entrance and railing will be installed in August. Funds were donated by the
Louis Schmitz Foundation to purchase and install two benches next to the building on top of the new concrete
entrance
• Park signs for Marigold and Prairie Pines Parks were purchase and will be installed in 2016
IX. September 9, 2015 Meeting Agenda Items
The following item was identified by Commission members for its next meeting agenda:
1. Review 2015 Work Plan
2. Discussion on possible future work session with City Council
3. Solar Lighting
4. Agenda joint meeting with Empire Township’s Park and Recreation Commission
5. HPC meeting agenda topics
6. Farmington School District’s building usage and fee and charges for their use
X. Adjournment
Moved by Carpentier and seconded by Spars to adjourn the meeting. APIF. Motion carried. The meeting was adjourned
at 8:25 p.m.
Respectfully Submitted,
Randy Distad
Parks and Recreation Director and Recording Secretary
City of Farm ington
430 Third S treet
F armington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.c i.farmingto n.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Representatio n o n Downtown Redevelo p ment Plan C o mmittee
DATE:Septemb er 9, 2015
BACKGROUND
Community Development Direc tor Adam Kienberger applied fo r and was s elec ted to rec eive a $15,000 grant
fro m the Dakota C o unty Co mmunity Develo p ment Agency’s (CDA) Redevelopment Inc entive Grant
Program to fund a Downto wn Red evelopment Guid e for Downto wn Farmingto n. He is currently in the
p ro cess o f c reating a Downto wn Red evelopment P lanning Co mmittee (Committee). It is anticipated meetings
would oc cur in the evening o ne time a month fo r approximately 4-6 mo nths . Mr. Kienberger has identified
o ne p o s ition o n the C o mmittee for Parks and Rec reation Dep artment s taff and one positio n fo r the Parks
and Rec reatio n Commis sion sub ject to City Counc il approval. Recreatio n S upervis o r Nicole Go rman has
b een recommended as the Parks and Recreation Dep artment s taff memb er to s it o n the Co mmittee, s inc e s he
was interes ted and als o is respons ib le for running the Rambling River Center, whic h has a downto wn
p res enc e. The C o mmis s io n is being as ked to identify and rec o mmend fo r ap p ro val a member to s erve o n
this Co mmittee. Once the Co mmittee member has been selec ted, I will inform Mr. Kienberger. It is
anticipated he will b e as king City Co uncil, at its Septemb er 21, 2015 meeting, to ap p ro ve the appointment of
memb ers to the C o mmittee. Onc e City Co unc il approval has oc curred , he will then be in contac t with the
Commission memb er s elec ted ab o ut their role o n the Co mmittee and when the firs t meeting will b e held .
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:F armington Parks and R ec reatio n Commission Memb ers
FROM:Randy Dis tad, Parks and R ecreatio n Direc tor
SUBJECT:Ap p ro ve 2016 Parks and R ecreatio n Department Fees and Charges Rec o mmendation
DATE:S ep tember 9, 2015
BACKGROUND
Attac hed are the rec o mmended 2016 fees and c harges for the P arks and Rec reatio n Department. The
Rambling River Center Advis o ry Bo ard at its July 13th meeting reviewed and rec o mmended to the
Commission to keep all fees and charges as s oc iated with the Ramb ling River C enter the s ame in 2016 as
they were in 2015. Staff has also mad e its rec ommend ation to the Commis s io n related to the remaining fees
and charges for 2016. The ac tion reques ted if fo r the Commission to review the s taff and Advis o ry Bo ard
recommend ed 2016 fees and charges then approve its own recommend atio n to the City Co uncil concerning
2016 Parks and R ecreatio n Department fees and c harges .
ATTACHMENT S:
Typ e Des criptio n
Exhibit Recommended Fees and Charges
1
Parks and Recreation.........................................................................................
Parkland Contribution
Parkland and Trail Fees - All Residential Zones See Parkland Dedication Ordinance
Parkland and Trail Fees - Commercial/Industrial Zones See Parkland Dedication Ordinance
2015 2016
Park Development Fee – Residential, Commercial/ $21,165.00/acre $21,609.00/acre
Industrial Zones
Municipal Pool Fees
Afternoon Session 12:00-4:00 p.m. $5.00 per person Same
(includes tax)
Evening Session 6:00-8:00 p.m. $2.50 per person Same
(includes tax)
Punch Cards 10 punches - $45.00 Same
(Unused punches expire at the end of the season and (includes tax)
no refunds or credit given for unused punches at the
end of the season) 20 punches - $80.00 Same
(includes tax
50 punches - $187.50 Same
(includes tax)
Private Party Rental See Schedule K
Recreational Program Fees
Programs, Lessons, Activities Cover all direct costs Same
Special Event Minimum or no fee charged Same
City News & Recreation Guide
Advertising Rates (Full Color Advertising)
Government Agencies/ Non-Profits*
Half Page per Publication Rate: $325.00 Same
(H) 7.5 wide x 4.5 high
(V) 3.667 wide x 9.25 high
Half Page 1-year Rate (4 issues per year): $1,040.00/year Same
Quarter Page per Publication Rate: $225.00 Same
3.667 wide x 4.5 high
Quarter Page 1 Year Rate (4 issues per year) $720.00/year Same
*To qualify for non-profit status a
501c3 tax exempt status is required.
Commercial/For Profits:
Half Page per Publication Rate: $375.00 Same
(H) 7.5 wide x 4.5 high
(V) 3.667 wide x 9.25 high
Half Page 1-year Rate (4 issues per year): $1,200.00/year Same
2
Quarter Page per Publication Rate: $250.00 Same
3.667 wide x 4.5 high
Quarter Page 1 Year Rate (4 issues per year) $800.00/year Same
Schmitz-Maki Arena Fees 7/1/15-6/30/16 7/1/16-6/30/17
Ice Time
Prime Time $210.00/hr + tax $220.00/hr + tax
Saturday and Sunday (7:00 a.m. – 10:00 p.m.)
Monday – Friday (2:00 p.m..–10:00 p.m.)
Non-Prime Time $155.00/hr + tax $160.00/hr + tax
Saturday and Sunday (10:15 p.m. – 6:45 a.m.)
Monday – Friday (10:15 p.m. – 1:45 p.m.)
June and July Summer Ice $155.00/hr + tax $160.00/hr + tax
August Ice (NEW) NA $145.00/hr + tax
Dry Floor Rental $500.00/day + tax Same
$150.00/day + tax Same
Open Skating $4.50/person Same
(includes tax)
Open Skating Free Style $10.00 (includes tax) Same
Open Hockey $10.00 (includes tax) Same
Open Skating Punch Card 10 punches $42.00 Same
(expires on April 1 each year) (includes tax)
Skate Rental $3.00/pair (includes tax) Same
Civic Arena Advertising Rates
Full 4 x 8 Sheet
One Year $430.00/year Same
(includes tax)
Three Years $375.00/year Same
(includes tax)
4 x 4 Sheet
One Year $270.00/year Same
(includes tax)
Three Years $240.00/year Same
(includes tax)
Ice Resurfacer
One Year $725.00/year Same
(includes tax)
Three Years $640.00/year Same
(includes tax)
Dasher Boards
One Year $535.00/year Same
(includes tax)
Three Years $480.00/year Same
(includes tax)
3
Rambling River Center ......................................................................................
Rambling River Center Fees 2015 Rate 2016 Rate
Annual Membership $27.00/individual Same
(includes tax)
Member Incentive Programs 30 day money-back Same
guarantee (Financial
Support Program
funded memberships
excluded)
10% discount off of a Same
current member’s
annual membership
(either general or
fitness) for each new
member recruited up to
a maximum of 50
percent
New fitness center Same
members charged
regular $27 general
membership rate and
get additional month of
general membership free
Rambling River Center Room Rental Rates See Schedule G See Schedule G
Rambling River Center Damage Deposit Banquet Room $150.00 Same
Rambling River Center Damage Deposit Meeting Rooms $75.00 Same
Rambling River Center Fitness Room Membership $60.00/year (includes tax) Same
Annual Membership only available to Rambling River
Center members who are age 50 and older.
No couple’s discount
Fitness Room Non-Member One-Time Visitor Pass $5.50 (includes tax) Same
Rambling River Center Non-Member User Fee $3.00 (includes tax) Same
Rambling River Center Newsletter Advertisement $85.00 (includes tax) Same
(2 inch x 1 inch ad space for one year)
VCR Rental included with rental Same
fee if requested
DVD Rental included with rental Same
fee if requested
Sound System Rental $150.00 (includes tax) Same
4
Park Facilities Rental Fees 2015 2016
Shelter Half-Day $55.00 (includes tax) Same
(7:00 a.m. - 2:45 p.m. or 3:15 p.m. - 11:00 p.m.)
Shelter Full-Day $80.00 (includes tax) Same
Event Application Fee $50.00 (includes tax) Same
Events in Parks (150 or more people) $275.00 (includes tax) Same
(requires Insurance Certificate and separate fees for
portable toilet and garbage service)
Weddings $275.00 (includes tax) Same
Warming House Rental Rate
Private Skating Party $30.00 (includes tax) Same
(8:00 a.m. to Noon only with minimum two hour charge)
Outdoor Fields Rental Rates
Baseball fields See Schedule H
Soccer fields See Schedule H
5
SCHEDULE G
RAMBLING RIVER CENTER ROOM RENTAL RATES*
Room Name: 2015 Rate 2016 Rate
Banquet Room $300.00 for four blocks of time, Same
(capacity 130 people includes which includes set up time, clean up
And includes use of time, use of up to 12 round tables and
Kitchenette) chairs, mandatory cleaning fee for
cleaning after rental ends, garbage
removal and tear down. If cleaning takes
more than 2 hours, then billing for
additional cleaning time beyond the
two hours will be at a rate of $32 per
additional hour
$75.00 for each additional hour Same
rented beyond the original four
block
Empire Room $70.00 for two hour time block Same
(capacity 57 people) $35.00 each additional hour
Two Small Conference Rooms $18.00 for two hour time block and Same
(capacity 15 people) $9.00 each additional hour
Arts and Crafts Room $55.00 for two hour time block and Same
(capacity 30 people) $27.50 for each additional hour
Garage $55 per stall or Same
$185 entire garage per day
Garage Set Up/Tear Down $65 per day Same
*Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous
year.
6
SCHEDULE H
OUTDOOR FIELD USE FEE SCHEDULE
Non-Tournament Outdoor Field Use Charges:
2015 2016
Summer Outdoor Use Fee – Groups primarily
serving local youth under 18 years of age.
Calculated based on the number of registered
participants as of the first day of scheduled
practice
$12.00 per participant Same
Youth Groups not qualifying or choosing not to pay
the Seasonal Use Fee
$45 (includes tax) Same
Adult Groups
$50 (includes tax) Same
Tournaments Outdoor Field Use Charges:
Baseball and Softball Fields
(Fee includes use plus initial dragging, setting
of the base path and pitching, and painting of
foul and fence lines once each tournament)
$60 (includes tax) per field per day Same
(fee does not include garbage fee)
Soccer Fields
(Full size soccer fields may be sub-divided into
small fields but are only charged per full size
field. Any portion of a full size field constitutes
use of that full size field.)
$60 (includes tax) per field per day Same
(fee does not include garbage fee)
Other Services and Fees
Additional dragging baseball or softball fields $15 (includes tax) per field per Same
dragging
Soccer field lining $50 (includes tax) per hour Same
for labor + tax
$25 (includes tax) per hour Same
For painting
Additional labor or materials requested by group At prevailing rates Same
Portable Toilets If use is requested by user group, Same
Then entire cost paid by user group.
7
SCHEDULE K
OUTDOOR POOL PRIVATE RENTALS
Main Pool and Diving Bay Areas Private Rental Rates
Number of people includes everyone entering the facility whether using the pool or not.
*Fee includes pool staff, amenities and tax
Participants 0-50 51-75 76-100 101-125 126-150 151-175 176-200
1 hour 2015 2016
$125 same
2015 2016
$150 same
2015 2016
$175 same
2015 2016
$200 same
2015 2016
$225 same
2015 2016
$250 same
2015 2016
$275 same
2 hours 2015 2016
$150 same
2015 2016
$175 same
2015 2016
$200 same
2015 2016
$225 same
2015 2016
$250 same
2015 2016
$275 same
2015 2016
$300 same
Wading Pool Rented with Main Pool: Add $50 to above costs
8
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Bo ard s and Co mmis s ions R eceptio n
DATE:Septemb er 9, 2015
BACKGROUND
This topic has p revious ly b een d is cus s ed at Commis s ion meetings . The Commis s ion is b eing asked to
ap p ro ve a date and time and then s taff will no tify the City Counc il and other boards and commissions abo ut
the rec ep tion s o they have time to d is cus s the rec ep tion at one of their meetings to make s ure the rec ep tion
d ate and time will wo rk to attend.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:2015 Annual Wo rk Plan Review
DATE:Septemb er 9, 2015
BACKGROUND
Inc luded in the meeting p acket is an up d ated wo rk p lan s howing additio nal item having b een completed sinc e
the last Co mmis s ion meeting held in July. Chair Mc Millen will review the wo rk p lan with the Co mmis s io n
memb ers and together with Co mmis s io n members id entify any other ad d itio nal items that have been
completed in the wo rk p lan.
ATTACHMENT S:
Typ e Des criptio n
Exhibit 2015 Work Plan
FARMINGTON PARK AND RECREATION COMMISSION
2015 WORK PLAN
Goal #1: Meet with the City Council at least once in 2015.
Objectives:
1. By April 1st, the Commission will have identified a date to meet with the City Council either in a workshop
setting, or for a parks tour and will identify possible agenda topics for discussion during the meeting.
Status: Completed. Have identified a parks and facilities tour on August 12, 2015 with the City Council.
2. By September 1st, the Commission will have held a workshop with the City Council, or a parks tour and
discussed during the workshop the agenda topics identified.
Status: Completed. A parks and facilities tour occurred on August 12th with the City Council.
Goal #2: Develop and prioritize a list of 2016 improvement projects for parks, trails and recreational facilities.
Objectives:
1. By April 1st, the Commission will have discussed and identified a list of 2016 improvement projects to be
completed in park, trails and recreational facilities.
Status: Completed. Identified North Creek Park in 2016 and Prairieview Park in 2017.
2. By May 1st, the Commission will have discussed and identify possible funding sources for the 2016
improvement projects.
Status: Completed. Funding sources discussed were using the Park Improvement Fund balance and
possibly a liquor store profits transfer to the Park Improvement Fund.
3. By July 1st, the Commission will have met with the City Council to discuss the 2016 improvement projects and
how the project(s) may be funded.
Status: Completed. During the August 12th parks and facilities tour, the Commission discussed with the
City Council the 2016 Troy Hills Park playground improvement project and funding for this project.
4. By September 15th, at least one of the projects recommended for funding in 2016 will be included in the
approved 2016 preliminary budget.
Goal #3: Continue to build and strengthen relationships with Empire Township’s Park and Recreation
Commission (ETPRC).
Objectives:
1. By July 1st, discuss and determine a date to have a joint meeting with ETPRC.
Status: Completed. Identified November 9, 2015 as a possible meeting date at Empire Townhall.
2. By October 1st, a date will have been set to have a joint meeting with ETPRC.
Status: Completed. November 9, 2015 meeting date was agreed to by the ETPRC.
3. By November 1st, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC.
Status: Completed. Possible agenda topics for the meeting were identified at the July 29, 2015 meeting.
4. By December 1st, a meeting will have been held with ETPRC.
Goal #4: Participate in a Recreational Facilities Task Force.
Objectives:
1. By April 1st, the Commission will have identified one of its members to be involved with a Recreational
Facilities Task Force.
Status: Completed. Selected Rob Carpentier and Mike Haley to represent the Commission on the Task
Force at its April 8th meeting.
2. By May 1st, the Commission will have worked with City staff to identify possible youth sports organizations to
be involved in a Recreational Facilities Task Force.
3. By November 1st, the Recreational Facilities Task Force will have presented its report to the Commission.
4. By December 31st, the Commission will have reviewed the recommendation made by the Recreational
Facilities Task Force and forwarded a recommendation about recreational facilities to the City Council
Goal #5: Participate in developing a long-term financial plan for the Schmitz-Maki Arena .
Objectives:
1. By March 1st, the Commission will have been presented with financial information about Schmitz-Maki
Arena’s operating expenses and revenues and capital improvements from 2009 through 2013.
2. By June 1st, the Commission will have reviewed a Schmitz-Maki Arena projected five year financial plan for
the years 2017 through 2021 that will include operating expenses and revenues and capital improvements.
3. By December 31st, the Commission will have finalized and recommended to the City Council a five year
financial plan for Schmitz-Maki Arena that includes operating expenses and revenues and capital
improvements and is based on an at least break-even operating budget.
Goal #6: Work with Parks and Recreation Department staff to explore possible expansion of new winter
outdoor recreation opportunities through collaboration with other organizations.
Objectives:
1. By April1st, Commission members will have discussed at least one possible outdoor recreational special event
that the Parks and Recreation Department could offer to the community during the winter.
Status: Completed. Commission members discussed at its March 11, 2015 meeting to offer a Smores and
More event at the Rambling River Park outdoor rinks, but on a different date and to see if the Dakota
County Parks Department would be interested in partnering on a Farmington Day being held at Whitetail
Woods Regional Park.
2. By August 1st, the Commission will have finalized one possible prioritized outdoor recreational special event
to be offered to the community during the winter of 2015-2016.
Goal #7: Review and select a new picnic shelter for construction in 2015 for Fair Hills Park.
Objectives:
1. By February 1st, the Commission will have approved RFP specifications for a new picnic shelter.
Status: Completed. Commission selected shelter design at its January 14, 2015 meeting.
2. By March 15th, the Commission will have reviewed picnic shelter proposals and made a recommendation to
the City Council on the purchase and construction of a new picnic shelter.
Status: Completed. At its March 11, 2015 meeting Commission members recommended to the City Council
that a shelter be purchased from and installed by St. Croix Recreation Company, Inc. in Fair Hills Park.
3. By April 15th, the City Council will have approved the purchase and construction of a new picnic shelter.
Status: Completed. City Council approved agreements at its April 6th meeting to purchase and install a
shelter in Fair Hills Park.
4. By September 30th, installation of a new picnic shelter in Fair Hills Park will have occurred.
Goal #8: Participate in the development of a strategic plan for the Parks and Recreation Department.
Objectives:
1. By April 1st, the Commission will have brainstormed ideas for items to include in a three to five year strategic
plan.
2. By July 1st, the Commission will have identified the most important items to include in a three to five year
strategic plan.
3. By September 1st, the Commission will have reviewed and possibly revised a draft three to five year strategic
plan.
4. By December 31st, the Commission will have approved and forwarded to the City Council a recommended
three to five year Parks and Recreation strategic plan.
Goal #9: Be involved in the development of a community survey instrument’s questions that relate to Parks and
Recreation.
Objectives:
1. By March 1st, Commission members will have had an opportunity to provide input on questions related to
parks and recreation that could be included in the resident survey instrument before it is drafted.
Status: Commission members provided a list of possible park and recreation related questions to include in
a community survey.
2. By May 1st, Commission members will have reviewed a draft resident survey instrument and provide feedback
to staff about the Park and Recreation related questions.
Status: Completed. The Commission reviewed at its March 11, 2015 meeting a draft survey instrument and
provided feedback to staff on revisions to be made to the park and recreation related questions that were in
the survey.
3. By September 1st, Commission members will be presented with the results of the resident survey especially the
questions that relate to Parks and Recreation.
Status: Completed. Survey results presented at the June 10th meeting.
Goal #10: Receive periodic presentations from each of the Parks and Recreation professional staff members
about programs, parks, facilities and trails.
Objectives:
1. By March 1st, the Commission will have received a presentation by professional staff members of the
Department’s 2014 Annual Report.
Status: Completed. 2014 Annual Report given by staff at the February 11, 2015 meeting.
2. By May 1st, Commission members will have received a presentation from staff on the results of the Schmitz-
Maki Arena’s season.
Status: Completed. A presentation was made by staff at the April 8th meeting.
3. By August 1st, Commission members will have received a presentation from staff on the first half operations of
the Rambling River Center.
Status: Completed. A presentation was made during the July 29, 2015 meeting.
4. By October 1st, Commission members will have received a presentation from staff on the results of the summer
programs offered.
5. By October 1st, Commission members will have received a presentation from staff about the outdoor pool
season.
6. By November 1st, Commission members will have received a presentation from staff about the summer ice
season.
7. By November 1st, the Commission will have received a presentation from staff about maintenance and
improvements to parks and trails
Goal #11: Explore the lighting of parks and/or trails through solar lighting methods.
Objectives:
1. By May 1st, the Commission will have explored styles and estimated costs of installing solar lights in parks
and along trails.
Status: Completed. Commission members explored a number of different styles and costs associated with
installing solar lights in parks.
2. By July 1st, the Commission will have identified a specific style of solar lights for parks and trails.
3. By October 1st, the Commission will have identified and prioritized at least three park and trail areas for
lighting including spacing and location within the three parks.
4. By December 31st, the Commission will approve a final solar lighting plan that will be included in the five year
Capital Improvement Plan for parks and trails and beginning with the 2017 budget a request will be made to
start funding the solar lighting program.
City of Farmington
430 T hird Street
Farmingto n, Minnesota
651.280.6800 - Fax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Empire Park and Recreation C o mmis s io n Meeting Draft Agenda Items
DATE:Septemb er 9, 2015
BACKGROUND
At the las t regular Commission meeting, p os s ible agend a to p ics were s ugges ted fo r the meeting with Empire
To wns hip’s Park and Recreatio n Commissio n (ETP RC). It was determined at the las t meeting to have one
mo re disc ussio n o n p o s s ib le agenda topic s b efo re a d raft agend a was submitted to ETP RC for their review.
Inc luded in the meeting p acket is a d raft agenda b as ed on the d is cus s io n of topic s identified at the July 29th
meeting alo ng with s o me additio nal items that s taff have id entified .
ATTACHMENT S:
Typ e Des criptio n
Exhibit Draft Agenda
Empire Township Park and Recreation Commission and
City of Farmington Parks and Recreation Commission Meeting
7:00 p.m. Monday, November 9, 2015
Empire Town Hall
Agenda
I. Introduction of Members and Staff 7:00 p.m.
II. Discussion Items
A. Empire Township’s Ballfield Complex 7:05 p.m.
B. Swim Bus Stops in Empire 7:15 p.m.
C. Music/Entertainment in Parks 7:20 p.m.
D. Recent Park and Trail Development Project(s) 7:30 p.m.
E. Minnesota Trunk Highway 3 2016 Trail Project 7:40 p.m.
F. Current and Future Program Partnerships/Collaborations 7:45 p.m.
G. Miscellaneous Items 7:55 p.m.
III. Adjournment 8:00 p.m.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:F armington Parks and R ec reatio n Commission Memb ers
FROM:Randy Dis tad, Parks and R ecreatio n Direc tor
SUBJECT:F armington Scho o l Dis tric t F acility Fee Struc ture and Fac ility Us age Polic y Revis ions
DATE:S ep tember 9, 2015
BACKGROUND
The Farmington S c ho o l Dis tric t’s Activities Department has been wo rking on a revis ion to sc hool facility
usage and fees c harged to us ers . I will s hare info rmation at the Commissio n meeting ab o ut what potentially
the impac t may mean to the city b ecaus e while we don’t us e sc hool facilities very often, we do s till use them
fo r some p rograms .
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Future City Co uncil Work S es s io n
DATE:Septemb er 9, 2015
BACKGROUND
Commission memb ers have p revious ly d is cus s ed the possibility o f having a work s es sion to disc uss the
d evelopment of Jim Bell P ark and Preserve inc luding cons tructio n o f a new o utd o o r yo uth athletic c o mplex
alo ng with c ons truc tio n o f a new outdoor aquatic fac ility. Co mmis s io n members s hould c o me prepared to
d is cus s having a future work session with the C ity C o uncil o n thes e to p ics.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Heritage Preservation Commis s ion Meeting Agend a Items
DATE:Septemb er 9, 2015
BACKGROUND
The Commiss io n will b e meeting with the HPC at 6:00 p.m. o n Octo b er 14, 2015. The Co mmis s io n s hould
finalize the topic s it wis hes to d is cus s during the meeting. One of the items id entified so far is wayfinding
s ignage in p arks to identify where histo rical properties are lo cated in Farmingto n. Perhap s a s econd item to
cons id er is to als o d is cus s the Bo ard and Commis s ion Receptio n p lanned in Dec emb er.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Solar Lighting
DATE:Septemb er 9, 2015
BACKGROUND
I have b een in c o ntact with a s o lar lighting vend o r and we are trying to sc hed ule a representative to attend a
future meeting. In preparatio n o f this p res entatio n, I tho ught it wo uld b e good to have a d is cus s io n with the
Commission ab o ut what the s o lar lighting rep res entative sho uld fo cus their pres entatio n o n. What kinds of
informatio n wo uld the Co mmis s io n like to rec eive and what would yo u like to learn from the presentatio n?
Please come prepared to answer these two q ues tio ns at the meeting along with identifying other things you
might want to learn about s o lar lighting during the pres entatio n.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Commission Ro und tab le F o rmat
DATE:Septemb er 9, 2015
BACKGROUND
This agend a item is meant fo r Co mmis s io n members to s hare any info rmatio n it would like or to as k
q uestio ns about items not on the agend a
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Projec ts Update
DATE:Septemb er 9, 2015
BACKGROUND
Staff will share informatio n ab o ut the s tatus of the following projec ts:
Fair Hills P ark s helter
Mead owview P ark b o ard walk
New park s igns and land s cape curb ing
Arena exterio r painting
Park benc hes
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Octo b er 14, 2015 Meeting Agend a Topic s
DATE:Septemb er 9, 2015
BACKGROUND
The fo llo wing items are b eing rec o mmended to be o n the Oc tober 14, 2015 meeting agend a:
1. 2015 Outd o o r P o o l S ummary Rep o rt
2. 2015 Summer Ic e S ummary Rep o rt
3. 2015 Summer R ecreatio n Program Summary Report
The Commiss io n is being req uested to identify o ther possible agend a items fo r the meeting.