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HomeMy WebLinkAbout09.28.15 EDA Packet AGENDA REGULAR ECONOMIC DEVELOPMENT AUTHORITY MEETING September 28, 2015 6:30 PM Room 170 Todd Larson, Chair; Geraldine Jolley, Vice-Chair Douglas Bonar, Steve Wilson, Kirk Zeaman 1.CALL TO ORDER 2.PLEDGE OF ALLEGIANCE 3.ROLL CALL 4.APPROVE AGENDA 5.CITIZENS COM M ENTS 6.CONSENT AGENDA (a)Monthly Statements (b)Meeting Minutes (7/27/15 Regular Meeting) 7.PUBLIC HEARINGS 8.DISCUSSION ITEM S (a)Downtown Redevelopment Plan Update (b)EDA Fund Balance - Loan Fund Partnership Discussion (c)2016-2018 Strategic Plan for Economic Development 9.DIRECTOR'S REPORT (a)September Director's Report 10.ADJOURN City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ec o nomic Development Authority FROM:Adam Kienb erger, Community Develo p ment Director SUBJECT:Mo nthly S tatements DATE:Septemb er 28, 2015 INTRODUCTION/DISCUSSION Please find attac hed the monthly s tatements fo r the EDA. ACTION REQUESTED AT T ACHM ENT S: Type Description Backup Material August-September Bills Backup Material July EDA Budget Summary 9/23/2015CITY OF FARMINGTON 16:25:47R55CKS2LOGIS600V 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 9/23/20158/21/2015 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 133189 8/21/2015 100253 CAMPBELL KNUTSON 02000 03640345.90 2000JULY EDA LEGAL SRV, NON-RETNR 139913 1852-000G JULY 2015 LEGAL HRA/ECONOMIC DEVELOPMENT 45.90 133480 9/11/2015 113579 KIENBERGER, ADAM 02000 03647013.26 2000AUG CHAMBER LUNCH 140583 AUG EXP REIMBRSMNT TRAINING & SUBSISTANCE HRA/ECONOMIC DEVELOPMENT 13.26 133529 9/18/2015 100253 CAMPBELL KNUTSON 02000 03640376.50 2000AUG EDA LEGAL SRVS 140653 1852-000G AUG'15 LEGAL HRA/ECONOMIC DEVELOPMENT 76.50 20150821 8/28/2015 102160 CARDMEMBER SERVICES 02000 036470435.00 20007/30 VISA IEDC REGISTR - ADAM 140614 4798...1668 AUG'15 VISA TRAINING & SUBSISTANCE HRA/ECONOMIC DEVELOPMENT 02000 03647030.00 20007/31 VISA EDA SUM NTWRK PRGR 140614 4798...1668 AUG'15 VISA TRAINING & SUBSISTANCE HRA/ECONOMIC DEVELOPMENT 465.00 Report Totals 600.66 251,364.27$ 2015 % Fund Description Budget Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total Balance Received 2000 ECONOMIC DEVELOPMENT AUTHORITY Fund Balance 251,364.27$ 257,592.79$ 264,400.93$ 247,144.43$ 272,970.18$ 280,162.24$ 286,461.30$ 293,265.62$ 293,265.62$ 293,265.62$ 293,265.62$ 293,265.62$ Revenues 4011 TIF Redistribution 1,494 4404 Federal Grant 19,000.00 4950 Investment Interest 750 56.08 299.59 268.24 270.67 257.27 233.91 246.39 1,632 (882) 217.62% 5205 Operating Transfers 90,000 7,500.00 7,500.00 7,500.00 7,500.00 7,500.00 7,500.00 7,500.00 5350 Miscellaneous Revenue - - #DIV/0! Total 90,750$ 7,556.08 7,799.59 7,768.24 26,770.67 7,757.27 9,228.13 7,746.39 - - - - - 1,632$ (882)$ 1.80% 2015 % Budget Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Total Balance Expended Expenditures 6401 Professional Services 10,000 - 10,000 0.00% 6403 Legal Services 2,000 45.90 61.20 535.50 61.20 198.90 45.90 949 1,051 47.43% 6404 IT Services 3,600 300.00 300.00 300.00 300.00 300.00 300.00 300.00 6422 Electric 300 19.31 18.25 17.11 17.64 18.72 20.03 20.43 131 169 43.83% 6426 Insurance 450 12.75 12.75 7.41 10.97 10.97 10.97 10.97 77 373 17.06% 6445 Postage 49.00 6450 Outside Printing 2,200 90.00 90 2,110 4.09% 6455 Legal Notices 35.96 6460 Subscriptions & Dues 3,090 880.00 495.00 1,375 1,715 44.50% 6470 Training & Subsistance 4,930 37.28 527.49 9.63 8.56 324.88 27.51 935 3,995 18.97% 6485 Mileage Reimbursement 750 32.32 71.76 65.09 24.15 28.06 209.19 42.26 473 277 63.04% 6550 Developer Payments 19,000.00 6570 Programming Expense 13,430 5,000.00 2,015.00 495.00 7,510 5,920 55.92% - - Total 40,750$ 1,327.56 991.45 25,024.74 944.92 565.21 2,929.07 942.07 - - - - - 11,540$ 25,610$ 28.32% Fund Balance 257,592.79 264,400.93 247,144.43 272,970.18 280,162.24 286,461.30 293,265.62 293,265.62 293,265.62 293,265.62 293,265.62 293,265.62 Revenue and Expenditure Descriptions July Revenues 4950 Investment Interest July Interest Allocation 5205 Operating Transfers EDA Levy & LGA Transfer July Expenditures 6403 Legal Services July Legal Services 6404 IT Services Monthly IT Allocation 6422 Electric Elm Street Sign 6426 Insurance Allocation of Property & Liability Insurance 6470 Training & Subsistance July Cell Phone 6485 Mileage Reimbursement July Mileage 6570 Programming Expense Xceligent CDX Pro City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ec o nomic Development Authority FROM:Adam Kienb erger, Community Develo p ment Director SUBJECT:Meeting Minutes (7/27/15 R egular Meeting) DATE:Septemb er 28, 2015 INTRODUCTION/DISCUSSION Please find attac hed the minutes from the July 27, 2015 Regular EDA Meeting. ACTION REQUESTED AT T ACHM ENT S: Type Description Backup Material Meeting Minutes (7/27/15 Regular Meeting) City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ec o nomic Development Authority FROM:Adam Kienb erger, Community Develo p ment Director SUBJECT:Downto wn Red evelopment P lan Update DATE:Septemb er 28, 2015 INTRODUCTION/DISCUSSION On Mond ay, Septemb er 21st, the C ity Counc il appointed a Tas k Forc e to o vers ee the c reatio n of the Downto wn Redevelo p ment P lan. Belo w is an update on the p ro cess and the T as k Forc e appointments. Earlier this year C ity Co unc il autho rized an ap p lication for a Dako ta C o unty Community Develo p ment Agenc y (CDA) Red evelopment Incentive Grant (RIG) for Do wnto wn red evelopment planning. The City was s uc cessful and was awarded the maximum grant amount of $15,000. A Req uest for Pro p o s als (R FP ) was issued at the end of June, and on Augus t 17 th City Counc il ap p ro ved a contrac t with Hoisingto n Ko egler Group , Inc . (HKGi) to s erve as the p ro jec t cons ultant. Jeff Miller with HKGi will serve as the p ro ject lead. HKGi’s proposal was s elec ted as the bes t fit fo r this projec t, and o ffers a unique s olution b y p artnering with two other firms c ontributing spec ialized exp erienc e and kno wledge. HKGi offered a p ro p o s al that p artners with Maxfield R es earch to provid e market analysis and feas ibility res earch, and No rthland Sec urities to p ro vide imp lementatio n tools and financial analys is . By undertaking the develo p ment o f a Do wntown Red evelopment Plan, a unified vision will be es tab lis hed for Downto wn Farmingto n. This proc es s will help City Counc il, EDA, and o ther ad visory c ommis s ions identify o p p o rtunities in the Do wntown area fo r redevelo p ment. Becaus e redevelo p ment efforts c an often take many years, it is imp o rtant to have a unified vision for the area s o that s taff c an id entify funding s o urc es for s p ecific projec ts or o p p o rtunities as they b ec o me availab le. The following ind ividuals have b een app o inted to serve o n the Downto wn Redevelopment P lan Tas k Forc e. They represent a wide variety o f viewpoints and interes ts in the Downto wn area of Farmingto n. Downtown Redevelopment Plan Task Force: Kris Akin – Downto wn Build ing Owner Heidi Cunningham – ISD 192 Directo r of Co mmunity Ed uc ation Ed End res – P izza Man/Do wntown Busines s Owner John Francesc helli III – Heritage P res ervation C o mmis s io n (HP C), Chair Nic o le Gorman – R amb ling River Center Chris Kulus – F armington Bus iness Assoc iatio n (FBA), President David Mc Millen – Parks and Recreatio n Commis s io n (PRC), Chair Dirk Ro tty – Planning Commission, Chair Barb Svobod a – Farmingto n Library Manager Janie Tutewohl – Janie’s Home Team/Do wnto wn Bus iness Owner Steve Wils o n – Ec o nomic Development Authority (EDA) Megan Richards – S tud ent Rep res entative – F armington High S cho o l Staff: Adam Kienberger, Community Develo p ment Direc tor To ny Wippler, Planning Manager ACTION REQUESTED None. This is an up d ate o n the status of the Downto wn Red evelopment Plan p ro ject. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ec o nomic Development Authority FROM:Adam Kienb errger, Community Develo p ment Director SUBJECT:EDA Fund Balanc e - Lo an Fund Partnership Dis cus s ion DATE:Septemb er 28, 2015 INTRODUCTION/DISCUSSION As we continue to exp lo re opportunities fo r the EDA’s fund balance, one id ea we have d is cus s ed is es tablishing a revo lving lo an fund (RLF). A revolving loan fund is a tool that c an b e us ed to fac ilitate b usines s expans io ns , reloc ations , o r startups . As lo ans are repaid, the fund is rec ap italized fo r new b usines s lo ans within the c o mmunity. Lee Hall and Laurie Crow from the Metro p olitan Cons o rtium of Community Developers (MCCD), who we p artner with fo r the Op en to Busines s Pro gram, p res ented some id eas to the EDA at the July meeting. The EDA req uested a s ample o f what an agreement might lo o k like o utlining a lo an p ro gram p artners hip. MCCD has p ro vided us with a d o cument to c o ntinue this dis c ussion and it is attached fo r yo ur review. This d is cus s ion s erves as a prec ursor to the EDA creating a new Strategic Plan for Ec o nomic Development to cover 2016-2018. The S trategic Plan will be d eveloped this fall and s eek C ity C o uncil ap p ro val b y the end o f the year. ACTION REQUESTED Disc uss the id ea of a revo lving lo an fund with MCC D. AT T ACHM ENT S: Type Description Exhibit MCCD Sample MOU 1 Open to Business/EXAMPLE Lending Partnership Memorandum of Understanding Between The City of EXAMPLE And The Metropolitan Consortium of Community Developers/Open to Business This Memorandum of Understanding (MOU) sets forth the terms and understanding between the City of EXAMPLE (City) and the Metropolitan Consortium of Community Developer’s Open to Business program (MCCD) to govern participation in lending to entrepreneurs and small businesses located within, or establishing a place of business in, the City of EXAMPLE. Background The City of EXAMPLE currently o ffers 2 loan funds; one for commercial rehab, and one for larger economic development projects such as land acquisition, building acquisition or the purchase of equipment. The City has funds set aside dedicated to these programs, but its use has been limited, and the City is seeking to increase participation in the program and deployment of those funds. MCCD, in partnership with the SAMPLE County CDA, currently offers a program entitled Open to Business to all residents of and businesses located within SAMPLE County. The Open to Business program provides free, one-on-one technical assistance to potential and existing entrepreneurs, and makes loan capital available to those same entrepreneurs in the form of direct loans, and participation in larger financing packages. Purpose This MOU will detail the terms under which the City may participate by offering its own loan capital as a part of a financing package made thru Open to Business to an existing- or – a proposed newly-established business located within the City of EXAMPLE. 2 The above goals will be accomplished by undertaking the following activities: Under the terms of the Service Contract between the SAMPLE CDA and MCCD, Open to Business will make its business assistance and access to capital available to all residents of and businesses located within the County, so long as that Service Contract remains in force. If, thru the normal course of these activities- or by referral fro m City staff- MCCD receives an application for Business Financing it deems legitimate from an entrepreneur operating or intending to locate in the City of EXAMPLE, MCCD agrees to offer the City the opportunity to fund a portion of that loan using the City’s loan capital. To facilitate the application process, MCCD will gather all necessary documentation, and undertake normal underwriting procedures including drafting a loan report detailing the request, the use of funds, and analyzing the strengths and weaknesses of the proposal. Further, MCCD will present that proposal to its external review committee- consisting of a mix of community members, entrepreneurs and financing professionals- for review and approval of MCCD’s proposed financing. MCCD will share the application materials and its analysis with the X EDC who will review the information and make a recommendation to approve or deny the loan application. The EDC will then forward the recommendation on to the EDA for final approval. The level of City participation shall be determined by the EXAMPLE City Council in its sole discretion on a case-by-case basis. As the primary underwriter and contact with the borrower, it is important that the City have confidence that MCCD is acting in the best interest of all parties to the financing. Therefore; MCCD will limit City participation to the lessor of the City’s funding cap or MCCD’s own participation in the total financing. MCCD shall propose rates, fees, and terms for each proposed loan. The City may choose to accept the terms as proposed on a case by case basis, or may in its sole discretion draft its own guidelines for terms and criteria that MCCD may present as part of the loan package to potential borrowers. If the EXAMPLE City Council approves the loan, MCCD will originate loan documents- including promissory note, security agreement, and participation agreement- and close on behalf of all parties. If financing is a part of a larger loan package involving a commercial bank or other lender, MCCD will manage the City’s interest and documentation as a part of that larger agreement. Unless party to a larger financing package managed by a commercial lender; MCCD will manage loan servicing on behalf of the City. This includes tracking of principal and interest, generation of payment notifications, regular application of payments, and submission to the City- no less than quarterly- the City’s portion of Interest and Principal collected, and detailing of its assignment to the borrower’s loan. 3 In the event of Borrower default; the City acknowledges that its funds are lent with recourse to the individual borrower, and at risk of loss. MCCD assumes no responsibility for repayment of those funds beyond the scope of a loan servicer. MCCD will make all reasonable efforts to pursue collection of unpaid funds on behalf of the City; including, but not limited to repossession and liquidation of any collateral, and enforcement of any personal guarantee. MCCD will also share any recoveries on a pro-rated basis and as detailed in the loan participation agreement. Reporting As the loan servicer, MCCD will maintain detailed accounting of all funds serviced on behalf of the City- including principal and interest collected, balances owed, payment history, and any City funds held in advance of loan disbursement or collected from borrowers and held for return to the City. At least quarterly, MCCD will submit all principal and interest collected on behalf of the City and a detail of the assignment of those funds to individual borrowers as principal and interest. Funding MCCD will perform the above services as an extension of its Service Contract with the SAMPLE County CDA for Open to Business, including ongoing servicing, at no cost to the City. MCCD reserves the right to charge borrowers an origination fee on the total combined loan balance as part of the lending process, and to retain 100% of that fee, as well as any other closing costs. MCCD will request an advance of loan capital only after approval by both parties, and prior to closing for disbursement to the borrower City loan funds shall be provided directly to the borrower as part of the loan closing. The City shall retain possession its un-lent loan funds, and MCCD will remit to the City all principal and interest collected on the City’s behalf on a quarterly basis. Duration This MOU is at-will, and may be modified by either party and may be modified by mutual consent of the parties to this agreement. This MOU shall become effective upon signature by the authorized officials from the City and MCCD, and will remain in effect until modified or terminated by either partner. MCCD has agreed to provide these services, at no cost to the City, as an extension of the SAMPLE County Open to Business Service Contract. In the event the Open to Business / EXAMPLE Partnership is terminated, or the SAMPLE County Open to Business Service Contract is voided, or failed to be renewed, MCCD will suspend initiation of new loan participations. However; MCCD will continue to service all existing loan participations to their conclusion as detailed in that note’s loan participation agreement. The City may, however, assume responsibility for loan serving, in which event MCCD shall cooperate with the City in 4 the transfer of loan servicing, and shall provide all data and files needed by the City to service the loan(s). Further; the City acknowledges that funds committed to loan participation are governed by the terms of the individual participation agreement for each loan, and will remain committed for the duration of that note. In the event this larger agreement is severed, MCCD shall be under no obligation to buy back these participations, or refinance the debt to free City encumbrance. Contact Information City of EXAMPLE MCCD Open to Business Lee Hall Director of Finance 3137 Chicago Ave S 612-789-7337 ext. 817 612-822-1489 lhall@mccdmn.org ________________________ _____________________ XY, Mayor Date City of EXAMPLE ________________________ ______________________ Lee Hall Date Director of Finance MCCD/Open to Business City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ec o nomic Development Authority FROM:Adam Kienb erger, Community Develo p ment Director SUBJECT:2016-2018 S trategic Plan for Ec o nomic Development DATE:Septemb er 28, 2015 INTRODUCTION/DISCUSSION Strategic p lanning is an important c o mp o nent of econo mic d evelopment. A three-year strategic p lan is a valuab le to o l fo r both elected and appointed offic ials , as well as s taff to p rovid e wo rk d irectio n and p rio ritizatio n of new initiatives. Octo b er will mark the beginning of o ur work o n the EDA’s 2016-2018 Strategic Plan for Ec o nomic Develo p ment. T his tool will s erve as the guiding d o cument for the EDA’s wo rk o ver the next three years. Dr. Craig Waldron has agreed to assist us with d eveloping o ur 2016-2018 Strategic Plan for Ec o nomic Develo p ment. We are p lanning to c o nduct the bulk o f the work on Oc tober 26th (yo ur normal EDA meeting d ate), but s inc e this will be a longer working s es s io n/retreat I would like to req ues t that we start a few ho urs earlier than we would typic ally cond uc t o ur meeting. I have heard from a few o f yo u that 5:00 p .m. wo uld be workab le. I wo uld like to fo rmalize a s tart time with the EDA at our meeting o n Mo nday. Prior to the O c to b er wo rk s es s io n, I will work with Dr. Waldron to provide b ac kground informatio n and o ther sup p o rting doc umentatio n. Watc h for a reques t fo r yo ur individ ual thoughts and goals that we can inc o rp o rate into the wo rk s es s io n in the c o ming weeks . ACTION REQUESTED Please note a tentative s tart time o f 5:00 p.m. for the Oc tober 26th Strategic P lanning Meeting. Details will be p ro vided in the next coup le of weeks . City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ec o nomic Development Authority FROM:Adam Kienb erger, Community Develo p ment Director SUBJECT:Septemb er Directo r's Report DATE:Septemb er 28, 2015 INTRODUCTION/DISCUSSION Building Permit Report As o f Sep temb er 18th, a to tal o f 44 p ermits have b een is s ued fo r new res idential cons tructio n. All 44 have b een fo r single-family d wellings. The City’s lo t invento ry is at 165 lots . During 2014, the City is s ued a total o f 87 s ingle-family build ing permits . 2040 Comp Plan Update 2016 and 2017 will be a very active time fo r Community Develo p ment staff as we begin work on Farmingto n’s 2040 C o mp rehens ive Plan. Land us e and ec o nomic develo pment are key components of this p lan, whic h s erves as an o verall vision for the future o f the community. As yo u may b e aware, s taff and Planning Commis s io n have been ac tive in rec ommend ing up d ates to city ordinanc es to make F armington mo re attrac tive fo r new and emerging typ es o f bus ines ses. Some o f these rec ent up d ates inc lude language affecting data c enters , c o mmunity solar gard ens , breweries , b rewpub s , tapro o ms , d is tilleries, and c o cktail lo unges. As we continue to look for ways to be p ro ac tive in attrac ting d evelopment to F armington, I wo uld like to recommend the EDA and P lanning Co mmis s ion s c hedule a jo int meeting in early 2016. This meeting c an facilitate d is cus s ion between the two gro ups about how land us e and ec o no mic d evelopment can c o llab orate to p ro mo te a s trong p ro -b usines s c o mmunity. Watc h fo r additio nal d etails over the next s everal mo nths. City Bond Rating Upgrade Per Financ e Direc tor Robin Hanson – Stand ard & P o o r's Ratings Services rates the city's d eb t. This pas t week, in conjunc tion with the p lanned issuanc e o f the 2015A b o nds fo r the 195th s treet recons tructio n p ro ject, Stand ard and P o o r's reviewed the c ity's econo my, management, and financial meas ures. They conclud ed their review b y upgrad ing the city's debt rating from AA- to AA. The rating up grade recognizes the c o llective wo rk o ver the past five years o f s taff, city counc il and Ehlers (the c ity's financial ad visor); it is not the work o f any o ne p ers o n. It is a very imp o rtant miles tone for the c ity. C o ngratulations to all! Attac hed is an artic le from Sun ThisWeek news p ap er s ummarizing this o uts tanding acc o mp lis hment. IEDC Entrepreneurship and Small Business Development Training Course On September 10th and 11th I participated in the International Econo mic Development Counc il’s (IEDC) training c o urs e on Entrep reneurs hip and Small Bus ines s Develo p ment in Minneap o lis . This c o urse p ro vid ed informatio n and examp les from across the c ountry ab o ut ways we can develop and enc o urage small b usines s growth in our c o mmunity. 20 d ifferent s tates from across the c ountry were rep res ented at this training. Minnesota Manufacturer’s Recognition The State o f Minnes o ta has d eclared Octo ber 1-10 as Minnesota Manufac turing Week. Attac hed is an exc erp t fro m the Dep artment o f Emp lo yment and Econo mic Develo p ment’s (DEED’s ) web s ite highlighting the importanc e o f manufac turing in Minnesota. I will be b ringing a p ro clamation to City Co uncil’s Oc tober 5th meeting to rec ognize o ur lo cal manufacturing ec o nomy. EDA Structure City Counc il p ro vided d irectio n to City Adminis trator McKnight at their Sep tember 14th Wo rk Session to p ro ceed with c o nducting the p ro p er no tic es and req uirements nec es s ary to inc reas e the size o f the EDA fro m five to s even. Minnesota S tate Statute regulates the makeup o f EDA's in the s tate. Statute allo ws for EDA's to b e mad e up of either three, five or s even memb ers . We currently have a five member EDA that inc ludes two c ity c ounc il representatives. The City Counc il has indic ated that the two new memb ers to be ap p o inted will b e from the IS D 192 Sc ho o l Bo ard . When the p ro cess is c o mp leted, it is antic ip ated the new memb ers will jo in the EDA in F eb ruary at the same time other commission and advis ory board ap p o intments are made. NEXT MEETING Our next meeting will be a spec ial meeting fo r S trategic P lanning. It is tentatively s ched uled fo r Mond ay, Octo b er 26th at 5:00 p .m. ACTION REQUESTED None, this rep o rt is intend ed to be a monthly up d ate o n various develo p ment and indus try related to p ics. AT T ACHM ENT S: Type Description Backup Material EDA Supplemental Articles