HomeMy WebLinkAbout01.13.16 Parks and Rec Packet
City of Farmington
430 Third S treet
F armington, Minnes ota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
Farmington Parks and Recreation Commission
Wednesday, January 13, 2016
7:00 p.m. City Hall Council Chambers
Agenda
I.Call M eeting to Order
II.Approve M eeting Agenda
III.Approve M eeting M inutes
A.Approve December 9, 2015 Meeting Minutes
IV.Presentations
A.Presentations
V.Business Items
A.Approve 2016 W ork Plan
B.Approve Troy Hill Park Playground Equipment Request f or Proposals Design and
Specif ications
C.February and March Meeting Dates
D.NCOA Aging Mastery Program Grant
VI.Discussion Items
A.Discuss Possible Meeting Date with City Council
B.Recreational Facilities
C.Schmitz-Maki Arena Turf
D.Heritage Preservation Commission Joint Meeting
VII.Commission Roundtable
A.Downtown Redevelopment Plan Update
VIII.Staff Report/Updates
A.Staff Report
IX.M eeting Agenda Topics
A.February 2016 Meeting Agenda Items
X.Adjournment
"The Farm ington Parks and Recreation Advisory Commission's m ission i s to advi se and m ake
recom m endations to the Farm ington City Council concerning the com prehensive planning of the City
parks, trails, open space, recreation faciliti es and recreation programs."
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Approve December 9, 2015 Meeting Minutes
DATE:January 13, 2016
BACKGROUND
Attac hed are the minutes from the December 9, 2015 P ark and Rec reation Commis s ion meeting.
Commission memb ers s ho uld review the meeting minutes for correc tions and then ap p ro ve them.
ATTACHMENT S:
Type Des criptio n
Exhibit December 9, 2016 Meeting Minutes
Farmington Parks and Recreation Advisory Commission
Minutes from the December 9, 2015 Regular Meeting
Members Present: Chad Elliott, David McMillen, and Rob Carpentier
Members Absent: Mike Haley
Other’s Present: Parks and Recreation Director Randy Distad
I. Call Meeting To Order
Chair McMillen called the meeting to order at 7:00 p.m. Quorum was present.
II. Approval of December 9, 2015 Meeting Agenda
Moved by Carpentier and seconded by Elliott to approve the meeting agenda. All persons in favor (APIF). Motion carried.
III. Approval of September 9, 2015 Park and Recreation Commission Meeting Minutes
Moved by McMillen and seconded by Carpentier to approve the September 9, 2015 meeting minutes. Voting in favor:
McMillen and Carpentier. Voting against: None. Abstaining from the vote: Elliott. Motion carried.
IV. Presentations
A. None
V. Business Items
A. Review Meeting with Empire Township’s Parks and Recreation Commission (ETPRC)
Chair McMillen shared he and Commission member Haley both attended the meeting and he thought Empire Township
was eager to share information. He shared the following information from the meeting:
• Empire’s ballfield complex had drain tile installed on the infields to help correct drainage issues
• Performances in the parks discussion focused on comparing the types of entertainment provided by both entities
• Swim bus will continue to have three stops in Empire Township and the Stelzel Field stop will be advertised more
• 2016 Minnesota Trunk Highway 3 resurfacing project that will include a paved trail connection on the west side
of MN TH 3 from 197th Street to 190th Street
• Empire Park and Recreation Commission will make a request to the Township Board of Supervisors to have
Empire Township employees do snow removal on the new trail to be constructed during the project from 197th
Street to the 190th Street roundabout
B. Approve Rambling River Center Room Naming
Director Distad provided background information to Commission members about renaming the current Rambling River
Center (RRC) Arts and Crafts Room to the Harry and Louis Ross Room. It was based on Happy Harry’s Furniture giving
more than $7,200 to the RRC through a program it created with the RRC in 2011. 10% of the money spent on a purchase
goes to a designated organization and the RRC is one of the designated organizations. He informed Commission members
the RRC Advisory Board has reviewed this and approved recommending to the Commission to rename the RRC Arts and
Crafts Room to the Harry and Louise Ross Room. McMillen asked if this would create any issues. Distad stated it
wouldn’t because it is following the original room naming rights program created back in 2009 when the building was
renovated. He is confident that Happy Harry’s Furniture will continue to donate additional funds to reach the $10,000.00
that was identified to acquire the naming rights for the Arts and Crafts Room. He said anyone could have approached the
city about this since 2009, but no one has.
Moved by Elliott and seconded by Carpentier recommending the City Council rename the Arts and Crafts Room to the
Harry and Louise Ross Room. APIF. Motion carried.
C. Approve 2015 Meeting Attendance
Director Distad explained that attendance is recorded for each monthly meeting and then at the end of a year an attendance
report is compiled, so Commission members can be paid for their attendance at the meeting. Commission members
receive $20.00 for every meeting they attend. He stated that Commission members should review the 2015 Attendance
Report for accuracy and if it is accurate, he is looking for a motion to approve the 2015 Attendance Report.
Moved by Carpentier and seconded by Elliott to approve the 2015 Attendance Report as written. APIF. Motion carried.
VI. Discussion Items
A. Review 2015 Annual Work Plan
Chair McMillen reviewed each of the work plan items for completion. He shared that some of the goals that were not
accomplished in 2015 annual work plan should be reviewed for inclusion in the 2016 annual work plan, which will be
discussed next on the agenda. Director Distad shared some of the goals that were not completed, may well in fact be
addressed when the city completes the 2040 Comprehensive Plan sometime in 2018.
B. Draft 2016 Annual Work Plan
Following items were preliminarily identified to be included in the 2016 annual work plan:
1. Troy Hill Park playground equipment improvement project
2. Begin the 2040 Comprehensive Plan’s Parks, Open Space and Recreation Chapter
3. Meet with City Council once in a work session setting
4. Meet with Empire Township’s Park and Recreation Commission
5. Collaboration with Heritage Preservation Commission on wayfinding signage for historical properties
6. Park and Recreation staff seasonal reports
Director Distad shared he would take these ideas and incorporate them into a draft 2016 annual work plan that will be
brought to the Commission at its January 2016 meeting to review and approve.
C. Board and Commission Reception Update
Director Distad stated Commission members should determine what information they would like to have included when a
Board and Commission reception is held. The following information ideas were identified:
• Review accomplishments completed on the 2015 annual work plan
• Review improvements Commission has been involved with
• Share information about the Hillview Park Master Plan and what has been implemented from the master plan
D. Review Snow Removal Priority Map
Director Distad provided a brief explanation about the map. He shared the only changes that have been made since the
Commission last reviewed the map is that the new trails constructed on both sides of 195th Street from Pilot Knob Road to
Meadowview Elementary School have been included in the category of the highest priority because of the walking
boundary in this area and also because of the pedestrian underpass needing to be cleaned so students can cross under 195th
Street to get to Meadowview Elementary School. He stated it has been a few years since the Commission has reviewed
this map, so this is an informational item only and no action is needed. He felt it would be helpful for Commission
members to be familiar with this map in case they are asked in the community about the snow removal process for trails,
sidewalks, outdoor rinks and parking lots.
E. Rescheduled Heritage Preservation Commission (HPC) Meeting
Chair McMillen asked if the postponed meeting with the HPC could be scheduled for 7:00 p.m. on January 13, 2016
because it could be held prior to the regular Commission meeting and then when the meeting with the HPC ended, the
Commission could just move into its regular meeting. He added the intent of the meeting is to discuss installing
wayfinding signage in parks to direct people to historical properties in the community.
Because Haley was not in attendance and it was not known if this would work for HPC members, it was determined
Director Distad should discuss this with city Planning Manager Tony Wippler first to see if there would be enough HPC
members available to attend the January 13th meeting. Director Distad informed Commission members he would check
with Planning Manager Wippler and then let Commission members know if the joint meeting will occur on January 13th
or if a different date would work better.
VII. Commission Roundtable
Elliott: Shared that he would not be available to attend the January 13, 2016 meeting, so this will be his last meeting
because he has decided to not reapply to be on the Commission. Thanked other Commission members for the work they
did this past year and wished them good luck in the coming year.
Carpentier: Thanked Commission member Elliott for serving on the Commission the past three years.
McMillen: Provided an update on the Downtown Redevelopment Committee including there is an open house planned
on December 15th. It will be held in City Hall and invited other Commission members to attend. There will be a couple
of concept plan options that have been developed for the public to look at and give feedback on. Thanked Paige
Marschall for the help she provided during the Trains and Treats event that was held at the Rambling River Center.
Shared information about the recent City Council work session where a discussion took place about a part-time position at
the Rambling River Center not being included in the 2016 budget. He thanked Commission member Elliott for the 3
years he has served on the Commission.
VIII. Staff Report
A. 2016 Budget Update
Distad reviewed the City meeting and holiday calendar that was included in the packet. He thought it was good for the
Commission to see this document and to be able to reference it during 2015.
B. Projects Update
Shared the budget was approved and reviewed the projects in Parks and Recreation that were funded in 2015.
C. Mighty Ducks Grant
Commission members were made aware that work was completed on the sledding hill including benches being installed
on top of the hill. He made Commission members aware that despite the limited snow we have received so far, there
have been people using the sledding hill.
IX. January 13, 2016 Meeting Agenda Items
The following items were identified by Commission members for its December 10, 2014 meeting agenda:
1. Approve 2016 Annual Work Plan
2. Discuss 2016 meeting date with City Council
3. Troy Hill Park playground design
4. Update on applications for open seats on the Commission
5. 2016 Budget Update
6. Update on Downtown Redevelopment Committee
7. Discussion on information to present during board and commission reception
8. Identify new meeting date with the Heritage Preservation Commission
X. Adjournment
Moved by Carpentier and seconded by Elliott to adjourn the meeting. APIF. Motion carried. The meeting was adjourned
at 8:00 p.m.
Respectfully Submitted,
Randy Distad
Parks and Recreation Director and Recording Secretary
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Presentatio ns
DATE:January 13, 2016
BACKGROUND
There are no p res entations sc heduled for the meeting.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Approve 2016 Wo rk P lan
DATE:January 13, 2016
BACKGROUND
Inc luded in yo ur p acket is a d raft work plan that was b as ed on the d is cus s ion C o mmis s io n memb ers had
at their Decemb er 9, 2015 meeting. Co mmis s ion members are being as ked to review the draft 2016 Wo rk
Plan and then c ome p rep ared to disc uss it, inc luding b ringing additio nal items to includ e in the work plan and
then fo rmally adopt the work plan.
ATTACHMENT S:
Type Des criptio n
Exhibit 2016 Draft Work Plan
FARMINGTON PARK AND RECREATION COMMISSION
DRAFT 2016 WORK PLAN
Goal #1: Meet with the City Council at least once in 2016.
Objectives:
1. By April 1st, the Commission will have identified a date to meet with the City Council in a work
session setting and will identify possible agenda topics for discussion during the meeting.
2. By September 1st, the Commission will have had a work session with the City Council and discussed
during the workshop the agenda topics identified.
Goal #2: Develop and prioritize a list of parks, trails and recreational facilities improvement projects
to be completed in 2017.
Objectives:
1. By April 1st, the Commission will have discussed and identified a list of 2017 improvement projects to
be completed in park, trails and recreational facilities.
2. By May 1st, the Commission will have discussed and identify possible funding sources for the 2017
improvement projects.
3. By September 1st, the Commission will have met with the City Council to discuss the 2017
improvement projects and how the project(s) may be funded.
4. By September 15th, at least one of the projects recommended for funding in 2017 will be included in
the approved 2017 preliminary budget.
Goal #3: Continue to build and strengthen relationships with Empire Township’s Park and
Recreation Commission (ETPRC).
Objectives:
1. By July 1st, discuss and determine a date to have a joint meeting with ETPRC.
2. By October 1st, a date will have been set to have a joint meeting with ETPRC.
3. By November 1st, discuss and formulate a list of discussion topics for a joint meeting agenda with
ETPRC.
4. By December 1st, a meeting will have been held with ETPRC.
Goal #4: Participate in the process of replacing the playground equipment in Troy Hill Park.
Objectives:
1. By February 1st, the Commission will have approved RFP specifications for a new picnic shelter.
2. By March 15th, the Commission will have reviewed picnic shelter proposals and made a
recommendation to the City Council on the purchase and construction of a new picnic shelter.
3. By April 15th, the City Council will have approved the purchase and construction of a new picnic
shelter.
4. By September 30th, installation of a new picnic shelter in Fair Hills Park will have occurred.
Goal #5: Receive periodic presentations from each of the Parks and Recreation professional staff
members about programs, parks, facilities and trails.
Objectives:
1. By March 1st, the Commission will have received a presentation by professional staff members of the
Department’s 2014 Annual Report.
2. By May 1st, Commission members will have received a presentation from staff on the results of the
Schmitz-Maki Arena’s season.
3. By August 1st, Commission members will have received a presentation from staff on the first half
operations of the Rambling River Center.
4. By October 1st, Commission members will have received a presentation from staff on the results of
the summer programs offered.
5. By October 1st, Commission members will have received a presentation from staff about the outdoor
pool season.
6. By November 1st, Commission members will have received a presentation from staff about the
summer ice season.
7. By November 1st, the Commission will have received a presentation from staff about maintenance and
improvements to parks and trails
Goal #6: Work with City staff to develop a long-term parks and recreation systems plan for the City
of Farmington.
Objectives:
1. Develop an outline for the Park and Recreation Chapter in the City’s Comprehensive Plan that can
be used as the framework for the city’s 2040 comprehensive plan.
2. Assess and prioritize outdoor athletic field needs by May 1st.
3. Analyze and determine possible future dedicated funding sources for parks and trail development or
redevelopment by July 1st.
4. Analyze and determine future direction for the city’s recreational facilities by October 1st.
5. Update the five-year Park Improvement Fund’s Capital Improvement Plan (CIP) to include parks
that have been recently acquired and to also rotate existing parks into the five year CIP by June 1st.
6. Through the assistance of the Parks and Recreation Department staff create a five year Capital
Improvement Plan for the Farmington Civic Arena and Outdoor Pool by July 1st.
7. Determine timeline for completing initial master plan for Troy Hill, Prairie Pines and Marigold
Parks by December 31st.
Goal #7: Work with the Heritage Preservation Commission (HPC) to discuss and develop a
wayfinding signage program in the park system for historical properties.
Objectives:
1. Identify a meeting date with the HPC to discuss and develop a wayfinding signage program by
January 13th.
2. Hold a meeting and discuss with the HPC a signage program and possible park locations for the
wayfinding signs by March 1st.
3. Coordinate with the HPC and city staff final funding source(s), final design of signage and locations
of the signage by June 1st.
4. Work with city staff on the installation of the new wayfinding signage in the locations determined in
the parks by December 1st.
City of Farmington
430 T hird Street
Farmingto n, Minnesota
651.280.6800 - Fax 651.280.6899
www.c i.farmington.mn.us
TO:F armington Parks and R ec reatio n Commission Memb ers
FROM:Randy Dis tad, Parks and R ecreatio n Direc tor
SUBJECT:Ap p ro ve Troy Hill Park P laygro und Eq uipment Reques t for Proposals Design and
S p ecific ations
DATE:January 13, 2016
BACKGROUND
Inc luded in yo ur p acket is a d raft o f the Troy Hill Park playground eq uipment s pec ificatio ns that s taff has
d eveloped and playground vend o rs wo uld need to meet. Once final s p ecific atio ns have been develo p ed , a
Reques t fo r Propos als (RF P) would be mailed to p laygro und vendors p rovid ing them with the info rmation
needed to s ub mit a playground p ro p o s al for Tro y Hill Park.
The actio n being req ues ted of Commission memb ers is to review the p layground s p ecific ations and then
come p rep ared to d is cus s the s p ecific ations , s o final s p ecific ations for the p laygro und equip ment c an b e
ap p ro ved b y the Commission. S taff will then mail the RFP inc luding the ap p ro ved s p ecific ations , to
vend o rs for the new playground eq uipment to be p urc hased and installed in Troy Hill P ark.
ATTACHMENT S:
Type Des criptio n
Exhibit Draft Troy Hill Park Playground Equipment RFP
REQUEST FOR PROPOSALS
FAIRHILLS TROY HILL PARK PLAYGROUND EQUIPMENT
INTRODUCTION
The Farmington Park and Recreation Department would like to invite you to submit a proposal for new
playground equipment for 2-5 year and 5-12 year old children to be purchased and then installed in Troy Hill
Park. For your convenience, there is a map enclosed indicating where this park is located in Farmington.
Please feel free to visit the park site. Also enclosed is a master plan for the park that identifies the general
location of where the playground equipment is currently located in the park.
There should be two separate proposals submitted. One proposal should include information and
costs associated with the purchase of the proposed playground equipment for the park. The second
proposal submitted should include at least two separate quotes for the installation of the playground
equipment, in order to meet the requirements for allowing the city to not having to pay sales tax on the
playground equipment.
The deadline to submit your conceptual design plan proposal for playground equipment in Troy Hill Park is
Friday, February 26, 2016 no later than 10:00 a.m. The proposed conceptual design plan may either be
dropped off at the Parks and Recreation Department office located at 430 Third Street Farmington,
Minnesota or may be mailed to the same address. An electronic plan may also be submitted but must be in a
PDF format.
The Park and Recreation Commission (PRC) will be reviewing the conceptual design plan proposals that
have been submitted at its March 2016 meeting and will forward to the City Council at that time a
recommendation about the vendor who the city should purchase the playground equipment from and a
recommendation about the contractor the city should hire to install the playground equipment.
It is required that this project be completed on or before August 31, 2016
Please direct questions about this project to Randy Distad, Farmington Parks and Recreation Director either
by phone at 651-280-6851 or via email at rdistad@ci.farmington.mn.us
SPECIFICATIONS FOR FAIRHILLS PARK
PLAYGROUND EQUIPMENT
1. The cost for the combined purchase and installation of the playground equipment should not
exceed $50,000.00, which should include shipping costs.
2. In order to meet State Statute allowing the purchase of playground equipment to be exempt
from Minnesota sales tax two separate proposals should be submitted. One proposal should
show the playground equipment and the cost associated with purchasing it. A second
proposal should show at least two quotes on the cost to install the playground equipment. In
addition the vendor selected for the purchase of the playground will need to enter into
purchasing agent contract with the City and complete Form ST3 Certificate of Exemption,
which will be provided to the vendor selected after the selection process has been completed.
3. Any playground equipment and installation proposals that are submitted over this amount
will be rejected.
4. The quote amount for the purchase of the equipment and two quote amounts for the
playground equipment to be installed should be included on the proposal submitted and
should also be submitted on the Submittal of Quote Form below.
5. The playground surfacing material will be purchased separately from the proposals submitted (see
#19 below for more details)
6. The City is seeking proposals that contain themed based playground equipment. Selection of the
playground equipment will be based primarily on the most innovative and/or creatively designed
themed playground equipment. There is no preferred theme to follow. It is up to each vendor to
submit the most innovative or unique themed equipment they sell.
7. Warranty coverage for the playground equipment should be included with the proposal.
8. Poles for the playground equipment should be at a minimum 3 ½ inches OD for the playground
equipment proposal designed and submitted for 2-5 year old children and at a minimum 5 inches
OD for the playground equipment proposal designed and submitted for 5-12 year old children.
9. Paint on all poles, arches, railings and climbers should be powder coated.
10. Dimensions for a concrete border around all playground equipment and swings should be shown
on the concept plan.
11. Playground equipment should be constructed from recycled materials as much as possible. If
there is recycled material used in the playground equipment, a percentage of recycled materials
used in the construction of the playground equipment should be provided with the proposal
submitted if possible.
12. The playground equipment proposal should include separate play structures for ages 2-5 year and
5-12 year old children.
13. There should be a stand-alone welcome and informational sign that should be included and
installed with the playground equipment.
14. Components of the playground equipment for 2-5 year old children should meet the following
minimum requirements:
• There should be at least one play component that utilizes balance
• There should be at least two climbing apparatus that either provide access to a deck or are
stand alone structures
• There should be a minimum of at least two slides
• There should be at least a minimum of two ground level play components with at least one
ground level play component being a spring rider and at least one ground level component
being some type of play panel
• There should be at least one play component that solely promotes the use of upper body
muscles
• At a minimum the playground equipment should have at least one deck with a roof
• At least one bay of two swings at a height of 8 feet with bucket swing seats
The proposal submitted should call out the equipment that meets each of the requirements. It is
acceptable if a piece of equipment meets more than one of the above requirements.
15. Components of playground equipment for 5-12 year old children should contain at a minimum
the following:
• at least two ground level play components with at least one component being a spring rider
and at least one component being some type of play panel
• at least three slides
• at least two components that solely promote the use of upper body muscles.
• at least two components that utilizes balance
• at least one deck with a roof
• at least three climbing apparatus that either provide access to a deck or are stand alone
structures
• at least two bays of two swings at a height of 10 feet with belt swing seats
The proposal submitted should call out the equipment that meets each of the requirements. It is
acceptable if a piece of equipment meets more than one of the above requirements.
16. Selection of the playground equipment for this project will be based on the following criteria:
most innovative and/or creative theme, most closely meets the specifications identified above, is
able to submit a cost estimate to purchase and install the playground equipment that does not
exceed $50,000, the total number of play components that are received for the proposal submitted
when compared to other proposals, and warranty coverage.
17. The City reserves the right to reject any and/or all playground equipment proposals submitted.
18. The City shall perform the site work in preparation for the installation of the playground
equipment including the removal of the existing playground equipment, concrete border (if
needed based on the dimensions of the playground equipment), swings and the existing fall
material.
19. The City shall perform the construction of a new border (if needed) to the dimensions indicated in
the playground concept plan submitted to the City. Installation of the border will occur after the
playground equipment and swing sets have been installed.
20. The City shall be responsible for purchasing and immediately installing the surfacing material
under and around the playground equipment and swing sets after they have been installed. The
purchase of the surfacing material is separate from this proposal.
21. The proposal submitted should include a submittal of one large drawing of the playground
equipment that is proposed to be installed that is at least 24 x 36 inch (or as close as possible)
colored plan.
22. 6 color copies of the proposal on an 8 ½ x 11 inch size paper should be submitted. On this
handout, information should be included that reflects the overall total playground equipment
border dimensions that allows all playground equipment and swings sets to fit inside, color
scheme, number of play components, names of the play components and carrying capacity of the
playground equipment.
23. Please do not submit any catalogs with your proposal.
24. A statement also must be made that the playground manufacturer is a current IPEMA member.
25. A statement must be made that the playground equipment complies with all current ASTM and
CPSC guidelines and standards.
26. Insurance Requirements are as follows:
The vendor’s insurance company will waive its right to assert the immunity of the City as a
defense to any claims made under said insurance.
The vendor shall take out and maintain during the life of the contract, vendor’s General Liability
& Automobile Insurance, including vendor’s Contingent or Protective Insurance to protect the
vendor from damage claims arising for operations under this contract, which shall protect him or
her and any subcontractor performing work covered by this contract, from claims for damages for
personal injury including accidental death under this contract whether such operations by him or
herself or by any subcontractor or by anyone directly or indirectly employed by either of them
and the amounts of the insured shall be as follows:
Worker’s Compensation Insurance
Coverage B – Employer’s liability with limits of not less than:
$100,000 Bodily injury by disease per employee
$500,000 Bodily injury by disease aggregate
$100,000 Bodily injury by accident
The vendor and his/her subcontractors, if any, must provide Worker’s Compensation Insurance
for all employees, in accordance with the statutory requirements of the State of Minnesota,
including Coverage B, Employer’s liability. Evidence of subcontractor insurance shall be filed
with the vendor.
Automobile Liability Insurance
1. Minimum limits of liability coverage for passenger vehicles such as car, van or pickup truck,
unless it be being used to perform the service.
If vehicle is towing equipment or a commercial vehicle, and all other vehicles then liability limits
shall be the same as required under #c. General Liability Insurance, below.
2. Required Coverages
The vendor and his/her subcontractors, if any, shall maintain insurance to cover liability arising out
of the operations, use, or maintenance of all owned, non-owned and hired automobiles. Evidence
of subcontractor insurance shall be filed with the vendor.
General Liability Insurance
Minimum limits of liability shall be as follows:
• $2,000,000 Per Occurrence
• $2,000,000 Annual Aggregate
• $2,000,000 Annual Aggregate applying to Products/Completed Operations
Insurance coverages should include the following:
• Premises and Operations Bodily Injury and Property Damage
• Personal and Advertising Injury
• Blanket Contractual
• City of Farmington listed as additional insured
The vendor shall maintain insurance to cover claims, which may arise from operations under a
contract with the City, whether such operations are by vendor or subcontractor or by anyone
directly or indirectly employed under this contract.
If vendor’s work involves working with, or the potential release of, a hazardous substance, then
the vendor shall be required to procure double the insurance policy limits of those above.
CONTRACT INSURANCE REQUIREMENTS - SUPPLEMENTAL
A sample Certificate of Insurance will be supplied to the vendor selected so they may provide it to
their agent along with the insurance requirements identified in the Request for Proposal. Should
your proposal be selected and the City contract with your company, this will make it possible for
your agent to complete a certificate of insurance that will be in compliance with the specifications
in the contract.
An important requirement of the contract insurance is that the City be listed as “Additional
Insured” by being added to your liability policy by endorsement. This endorsement must
accompany the certificate and must be provided to the City prior to the Contractor beginning any
work for the City. It may be mailed via regular U.S. mail or may be emailed to:
Mailing address:
Randy Distad
City of Farmington
430 Third Street
Farmington, MN 55024
Email address:
rdistad@ci.farmington.mn.us
PLAYGROUND EQUIPMENT PURCHASE QUOTE SUBMITTAL FORM
Submit your company’s quote below for the Troy Hill Park Playground Equipment Project. Your project
quote should include the following itemized costs:
• Cost for all playground equipment and materials including shipping
The deadline to submit your playground equipment conceptual design plan proposal for Troy Hill Park is
Friday, February 26, 2016 no later than 10:00 a.m.
Company Information:
The undersigned, being familiar with local conditions, having made the field inspections and investigations
deemed necessary, having studied the specifications for the work and being familiar with all factors and
other conditions affecting the work and costs thereof, hereby propose to furnish all labor, tools, materials,
skills, equipment and all else necessary to completely construct the project in accordance with the
specifications identified previously.
Please provide in the space that follows, your company’s information.
Name of Vendor Submitting Bid: ____________________________________________________
Contact Person: ___________________________________________________________________
Address: _________________________________________________________________________
Work Phone Number: _______________________________________________________________
Email Address: ____________________________________________________________________
Date Quote Submitted:_______________________________
Troy Hill Park Playground Equipment Purchase Total Quote Amount Including
Shipping:
$_____________________________
PLAYGROUND EQUIPMENT INSTALLATION QUOTE #1 SUBMITTAL FORM
Submit your company’s quote below for the Troy Hill Park Playground Equipment Project. Your project
quote should include the following itemized costs:
• Cost to install all playground equipment
The deadline to submit your playground equipment installation quote for Troy Hill Park is Friday, February
26, 2016 no later than 10:00 a.m.
Company Information:
The undersigned, being familiar with local conditions, having made the field inspections and investigations
deemed necessary, having studied the specifications for the work and being familiar with all factors and
other conditions affecting the work and costs thereof, hereby propose to furnish all labor, tools, materials,
skills, equipment and all else necessary to completely construct the project in accordance with the
specifications identified previously.
Please provide in the space that follows, your company’s information.
Name of Vendor Submitting Bid: ____________________________________________________
Contact Person: ___________________________________________________________________
Address: _________________________________________________________________________
Work Phone Number: _______________________________________________________________
Email Address: ____________________________________________________________________
Date Quote Submitted:_______________________________
Quote #1 Troy Hill Park Playground Equipment Installation Amount:
$_____________________________
PLAYGROUND EQUIPMENT INSTALLATION QUOTE #2 SUBMITTAL FORM
Submit your company’s quote below for the Troy Hill Park Playground Equipment Project. Your project
quote should include the following itemized costs:
• Cost to install all playground equipment
The deadline to submit your playground equipment installation quote for Troy Hill Park is Friday, February
26, 2016 no later than 10:00 a.m.
Company Information:
The undersigned, being familiar with local conditions, having made the field inspections and investigations
deemed necessary, having studied the specifications for the work and being familiar with all factors and
other conditions affecting the work and costs thereof, hereby propose to furnish all labor, tools, materials,
skills, equipment and all else necessary to completely construct the project in accordance with the
specifications identified previously.
Please provide in the space that follows, your company’s information.
Name of Vendor Submitting Bid: ____________________________________________________
Contact Person: ___________________________________________________________________
Address: _________________________________________________________________________
Work Phone Number: _______________________________________________________________
Email Address: ____________________________________________________________________
Date Quote Submitted:_______________________________
Quote #2 Troy Hill Park Playground Equipment Installation Amount:
$_____________________________
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:February and March Meeting Dates
DATE:January 13, 2016
BACKGROUND
Becaus e the C o mmis s io n currently has o nly three of its five memb ers due to res ignations of the other two
memb ers , Chair Mc Millen and I tho ught it would be a go o d idea to d is cus s the F eb ruary and Marc h 2016
meeting d ates to determine the dates that will work for a quo rum o f Co mmis s ion members to b e present. I
will als o be out o n vac ation on the regular meeting d ate o f Marc h 9, 2016, s o a d is cus s io n s hould oc cur
ab o ut ho w the Commis s ion wis hes to handle the Directo r ’s ab s enc e from this meeting inc luding mo ving the
meeting d ate, meeting in the Directo r’s ab s enc e o n the regular meeting d ate, o r c anc elling the meeting.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:NCOA Aging Mastery P ro gram Grant
DATE:January 13, 2016
BACKGROUND
The cities of F armington and Ro s emo unt s ub mitted a jo int applic ation for grant funding fro m the Natio nal
Counc il On Aging (NC OA) to o ffer a new pro gram called Aging Mas ter Pro gram (AMP ). This is a 10
s es s io n p ro gram that provid es info rmation and tips to s enior citizens that provid es them with s kills to
continue to live ind ep endently. The grant fund ing will c o ver all materials for the firs t 10 week class o ffering.
The class will enro ll both Farmingto n and Ro s emo unt res id ents and then will s p lit the 10 week session so
that five weeks will b e held in Ro s emo unt and five weeks will b e held in Farmingto n. Inc luded in your
p acket is an email no tifying c ity staff about being awarded grant fund ing for AMP and informatio n ab o ut
AMP. The Commis s ion is b eing asked to ap p ro ve a rec o mmendatio n to the City Counc il reques ting the City
Counc il appro ve an agreement with the NCO A.
ATTACHMENT S:
Type Des criptio n
Exhibit Notification email AMP grant funding
Exhibit AMP Description
Exhibit AMP Description
From: Emily Dessem [mailto:Emily.Dessem@ncoa.org]
Sent: Tuesday, December 29, 2015 11:01 AM
To: Baumann, Stephanie; Nicole Gorman
Cc: snider@mnrpa.org; Deb Weinreis; Hayoung Kye
Subject: Aging Mastery Program Grant Notification
Congratulations!
It is our pleasure to inform you that your organizations have been selected to participate in the Aging
Mastery Program® grant. We look forward to working with you to start this important and innovative
program in your community.
To kick off our efforts, please plan to join us on January 26th from 10am to 2:00pm CT in Rosemont,
Minnesota at the Rosemont Activity/Steeple Center (14375 South Robert Trail, Rosemount, MN
55068).
During our time together, you will have an opportunity to help shape the Aging Mastery Program’s
rollout in your state and network with colleagues taking on this work in other communities across your
state. The statewide training on January 26th is a required component of the grant, so please ensure that
you have representation at that event. I will follow up shortly with more details about the meeting.
In order to formalize our partnership under this program, please watch for a grant agreement to arrive
in your inbox soon. Upon your review of the grant agreement, please feel free to contact me if you
would like to schedule a time to discuss. We will make the check payable to your agency once the grant
agreement has been signed.
Congratulations and welcome to the project!
Best wishes,
Emily
Emily Dessem
Director, Aging Mastery Program® Community Partnerships
Office: 571-527-3965 | Cell: 202-870-4612
emily.dessem@ncoa.org
National Council on Aging
Improving the lives of millions of older adults, especially those who are struggling
251 18th Street South, Suite 500
Arlington, VA 22202
ncoa.org/AMP | facebook.com/AgingMasteryProgram
I. The Vision and Philosophy of the Aging Mastery Program®
The National Council on Aging’s Aging Mastery Program® (AMP) is an approach to living that embraces
the gift of longer lives. The program combines knowledge sharing with goal-setting and feedback
routines, daily practices, and peer support in a fun way to help participants make meaningful and
enduring changes in their lives. Central to the AMP philosophy is the belief that modest lifestyle changes
can produce big results in quality of life and that people can learn to stay healthy and make the most of
their longer lives.
Equally important, the program encourages mastery—developing sustainable behaviors across many
domains of life that will lead to improved health, stronger economic security, enhanced well-being, and
increased societal participation. The program involves levels of achievement or mastery based on
continuous learning, as well as consistency and duration of behaviors that have been shown to increase
well-being.
Our vision is that community-based organizations throughout the United States will reach and serve
more baby boomers and older adults through this fun, engaging programs that encourage them to take
actions that have been proven to improve their health, well-being, and quality of life and to strengthen
their communities.
The Aging Mastery Program (AMP)
AMP offers a fun and innovative approach to help individuals successfully navigate through this phase of
life . Two core elements of the program are the AMP Academy and AMP Clubs
The Aging Mastery Program incorporates evidence-informed materials, expert speakers, group
discussion, peer support, recognitions for achievement and small rewards to give participants the skills
and tools they need to achieve measurable improvements in their health, economic security and overall
well- being. All program materials and resources align with the overarching goal of helping people enjoy
meaningful, good lives.
In 2015, NCOA and our community partners will offer the following AMP Academy courses;:
o Core Curriculum: Navigating Longer Lives: The Basics of Aging Mastery™: The goal of this 10-
session course is to provide participants with an overview of the challenges to be encountered when
navigating life in old age. It addresses the following topics: 1) introduction to aging
mastery/thinking about the gift of time/practicing gratitude; 2) physical fitness and exercise; 3)
sleep; 4) healthy eating and hydration 5) medication management; 5) falls prevention; 6) financial
fitness; 7) healthy relationships; 8) falls prevention; 9) advanced planning; and 10) civic
engagement.
o AMP Elective Classes. After participants “graduate” by completing at least 8 of the 10 core classes,
they will be given two opportunities for ongoing engagement and pursuit of Aging Mastery through
elective classes. Participating senior centers will offer at least one “elective classes” each month
that is similar in design and format and design to the core classes. Centers will be able to choose
2
from a growing menu of elective classes related to various aspects of health, financial and life
enrichment aspects aging mastery. Some of the classes have already been developed and tested
and others are still “works in progress.” Examples of elective health classes will include: 1)
Communicating Your Health Team; 2) Stretching/Yoga/Tai Chi; 3) Mental Health; 4) Oral Health;
and 5) Sensory/Brain Health. Examples of elective financial classes will include: 1) Financial
Planning; 2) Preventing Financial Abuse; 3 Getting the Most out of Medicare and Supplemental
Insurance; 4)Finding/Applying for Benefits; 5) Employment Training/Second Careers; 6) Paying for
Long-Term Care; 7) Your Home as Strategic Financial Asset; 8) Financial Planning for Caregivers; and
9) Financial Planning for Surviving Spouses. Examples of elective life enrichment classes include: 1)
Strengthening Intergenerational Connections; 2) Life Reviews/Oral Histories; 3) Digital AMP –
Making the Most of the Internet; 4) Lifelong Learning; 5) Discovering/Living Your Passions; and 6)
Bucket Lists.
o Ongoing Engagement through Aging Mastery Clubs. Aging Mastery Clubs are a promising new
approach for encouraging continuing engagement in the AMP program and for promoting the
lifelong pursuit of health and vitality through intergenerational service-learning. The clubs will
provide structure, activities and support for people of all ages to pursue aging mastery and to
participate in community service. We envision that these clubs will meet once per month for a
combination of social activities, thematic discussions/demonstrations and to plan community
service projects. Each month, Club members will also participate in a group community service
project of their choosing. Some of the AMP Clubs will be comprised primarily of older adults, but
others will be intergenerational. NCOA and our local grantees will partner with the youth groups
and educational organizations (4-H, Girl Scouts, colleges and high schools) to develop and test
intergenerational AMP Clubs.
The Proposed Project: Rural Aging Mastery Program® (Rural AMP)
Over a three-year period, NCOA proposes to work with local and statewide nonprofit aging services
organizations in Wisconsin, Minnesota, and Washington to develop and bring to scale the Aging Mastery
Program® as a strategy for improving the independence, dignity, and engagement of older adults living
in rural communities.
The primary objectives of the project are:
1. Embed the Aging Mastery Program® in 40 rural and small town communities in Wisconsin,
Minnesota, and Washington.
2. Demonstrate the potential of AMP to improve the quality of life and ability to age in place of
older adults living in rural areas and small towns.
Key elements of the strategy will include:
1. NCOA will partner with a lead organization and a statewide advisory committee in each state.
The lead agency will work with NCOA staff to convene the statewide Advisory Committee, help
promote the program, review and assist in the selection of grantees, provide regular technical
assistance and training to the grantees, and convene semi-annual grantee meetings. Each lead
state organization will receive a grant/contract of $50,000 over three years for these
responsibilities.
3
2. Over a three year period, NCOA will provide $624,000 in “seed grants” and program materials
to 39 community-based organizations in in small towns and rural areas in the three states. Most
of the recipients will be multi-purpose senior centers, but some may be senior housing, faith-
based groups or colleges and universities. Each grantee will be expected to provide the ten-
week AMP course at least three times over an 18 month period and to have a minimum of 20
people graduate per course (i.e. a minimum of 60 graduates per community). Each grantee will
receive a total of $16K which will be comprised of: a) $10K in core support to deliver the AMP
courses; b) $4K in program participant materials for the first 80 participants (see #3 below); and
c) $2K to experiment with AMP Clubs (ongoing engagement programs) and intergenerational
partnerships (with 4-H, Girl Scouts and or colleges).
3. NCOA will be responsible for providing all of the program materials, curricula, branded ancillary
materials (e.g. merit pins, sleep masks, diaries, etc.), as well as the technical assistance, training,
and other help needed to successfully implement and sustain the program. These materials are
estimated to cost $50 per participant.
4. NCOA and our state and local partners will focus on sustainability and continued expansion of
AMP in the three states by leveraging the MAC grant to encourage other local funders,
hospitals, insurance providers, and companies to support continued growth of the program.
Our goal is that at least 75% of the grantees will be able to offer at least one course with funding
from sources other than MAC.
5. The Columbia University Center on Aging (CAC) will be our evaluation partner on this project.
The details will be worked out collaboratively with the three advisory committees.
6. NCOA also will work with interested projects to identify and implement promising models for: 1)
engaging high school and college students in AMP (for example, helping with oral histories,
learning how to use the Internet, developing new elective AMP classes etc.); 2) engaging older
adults in service projects that assist youth (mentoring youth, teaching children about the
importance of aging mastery, etc.); and 3) projects in which you and old work together on
community service initiatives. NCOA and Generations United will provide ideas and develop an
implementation guide for these projects.
4
Expected Outcomes .
1. More than 2,340 rural elders will graduate from the 10-week Aging Mastery Program® with
support from the Margaret A. Cargill Foundation.
2. At least 1,000 more rural elders will graduate from AMP during the three-year period of this
grant without grant support from MAC.
3. At least 30 of the 39 community-based organizations will have embedded AMP into their
ongoing program offerings and will have successfully implemented sustainability strategies so
that the program is continually offered in their communities.
4. An evaluation by the Columbia University Center on Aging will provide new information about:
• The extent to which AMP improves the lives of rural elders (NOTE: Scope and approach
TBD collaboratively with Advisory Committees and grantees)
• The extent to which AMP enables the senior centers and/or other community-based
organizations to attract new revenues, new participants, and increase engagement of
current participants in evidence-informed activities that improve the quality of their lives.
• The extent to which and the ways that intergenerational programming enhances the impact
of AMP on older adults and the benefits it provides to participating youth.
5
Appendix A: Preliminary List of Likely Partners and/or Advisory Committee Members for the Rural
Aging Mastery Program® (NOTE: THIS IS AN ILLUSTRATIVE LIST, LEAD AGENCIES SHOULD FEEL FREE
TO ADD OR DELETE SUGGESTED MEMBERS).
Wisconsin
o Greater Wisconsin Area Agency Resources (Lead state partner)
o Wisconsin Association of Senior Centers (
o State Department on Aging
o State Department on Health
o Agricultural Extension Service
o Bader Foundation
o Faith-based networks
Minnesota:
o Minnesota Association of Senior Centers (Lead state partner?)
o Minnesota Association of Area Agencies on Aging
o Minnesota Board on Aging
o State Health Department
o State Office on Aging and Disability
o Agricultural Extension Service
o Northland Foundation
o Blandon Foundation
o Faith-based networks
Washington
o Washington Association of Senior Centers (Lead state partner?)
o Washington Association of Area Agencies on Aging
o State Health Department
o State Office on Aging and Disability
o Agricultural Extension Service
o Empire Health Foundation
o Faith-based networks
6
Other background from the MAC LOI
Helping Rural Elders Achieve Aging Mastery™
Challenges Facing Rural Elders
Today, 120 million older Americans aged 50+ are living longer lives with dramatically increased periods
of good health. In 1950, a woman who reached age 65 could expect to live 15 more years, roughly half
of them in good health. In 2014, a woman aged 65 can expect to live 21.6 years, roughly two-thirds of
them in good health.i
Millions of older adults struggle with issues related to health, economic security, and aging in place.
However, older adults who live in rural areas often face additional challenges, including lack of
transportation; inadequate access to medical, cultural, and social services; inadequate housing; and
social isolation.
Rural elders are often less healthy than their suburban counterparts, as well. For example, a study of
rural elders in California concluded:
Despite living in the countryside where open space is plentiful and there is often significant
agricultural production, rural older adults have higher rates of overweight/obesity, physical
inactivity, and food insecurity than older adults living in suburban areas. All three conditions are
risk factors for heart disease, diabetes, and repeated falls … Yet rural elders, because of their
geographical isolation and lack of proximity to health care providers, experience unique
environmental and other risk factors that require context-specific solutions to these health
issues. (UCLA Policy Research Center, June 2011)ii
Although there has been a dramatic increase in average life expectancy and good health after age 65,
societal expectations of older adults have changed little since 1950. Older adults in the U.S. have the
greatest amount of free time in history. For example, people aged 65-74 spend the great majority of
their time either sleeping (9 hours per day) or in leisure activities (about 8 hours daily, including an
average of 4.5 hours per day watching TV) and very little time (about 1 hour per day) doing things that
more proactively contribute to their own well-being and that of others.iii It is time to provide new
pathways to aging well and help people make better use of their gift of time.
In many small towns and rural areas, the local senior center is the only organization that has as its
primary mission serving community-based older adults. Today, there are almost 11,000 senior centers
across the country, serving over 1 million older adults every day.
According to the U.S. Census, in 2010 there were 938,741 older adults aged 60+ living in rural areas of
Wisconsin (376,943), Minnesota (312,742), and Washington (249,056).iv The U.S Administration on Aging
reports that there are 90 senior centers in Wisconsin, 415 in Minnesota, and 215 in Washington. More
than 350 of these centers are recognized by the Older Americans Act (OAA) as the primary community
focal point, and they provide many of the most widely used services among America’s older adults.v
7
Although they face a rapidly growing population and increased demand for services, most senior centers
are also experiencing dwindling government support. For example, although 67% of the senior centers
in Minnesota receive some federal funding from Title III of the Older Americans Act, less than 5% of the
senior centers in Wisconsin and less than 2% of the centers in Minnesota receive Title III funding.vi
To thrive in these difficult times and be relevant both to baby boomers and older adults, senior centers
need to transform their organizations to best serve their communities. They need to offer new programs
and services that appeal to broader audiences, are impact and outcome focused, extend their reach, and
are financially sustainable.
The challenge for aging mastery
Aging in community is defined as the ability to live in one’s own home and community safely,
independently, and comfortably. Technology is a critical tool to help older adults achieve this goal. If a
variety of tools are used effectively, either individually or in combination, older adults can maintain
social relationships, provide caregivers (who may be geographically dispersed) with assurances that they
are well, and manage the complexities of their lives seamlessly.
If older adults spent more time each day on activities that contribute to their own health and well-being,
there could be great benefits to people across their life course and to society as a whole. Per capita
health care costs for older people in the U.S. are much higher than in the U.K., Germany, Sweden, and
Spain—nearly twice as much at age 67, three times as much at age 77, and four times as much at age
87.vii These extraordinarily high health care costs put a tremendous burden on older adults (many of
whom are already spending more than 25% of their income on out-of-pocket health care costs), as well
as on federal and state budgets. We know that there are many things older adults can do that will
benefit themselves and everyone else: including Everyone would benefit if all older adults spent more
time each day exercising, eating healthier foods, managing their medications properly, taking actions to
prevent falls, having advanced plans and participating in evidence-based health promotion and disease
prevention programs. Our communities and nations would also benefit significantly if older adults
spent a bit more time each day helping others. .
AMP Status and Plans
AMP Health is currently in its third round of alpha testing, which will include materials on both health
and financial mastery. In all, alpha testing will reach 1,200+ people in 28 communities.
Beginning in early 2015, we will conduct a series of rapid-cycle innovation projects with 5,000+ people
and test the various AMP courses through a major multi-community demonstration program. In Q1 and
Q2 of 2015, community-based AMP programs will be implemented in the following communities and
states:
• Massachusetts (40 sites statewide) with primary funding from Commonwealth Department
on Aging and the Tufts Health Plan
• Pennsylvania (8 sites) with primary funding from the State Department on Aging
• New York City (9 sites) funded primarily by the Silverman Charitable Trust, The Burden
Foundation, and additional funding likely from the Samuels Foundation and New York
Community Trust
• Sarasota/Bradenton, FL (3-5 sites) with funding from The Patterson Foundation
• San Antonio (3-5 sites) with funding from the WellMed Foundation
8
Key Partners in MAC Foundation AMP project
Greater Wisconsin Area Agency Resources, Inc. (GWAAR) will be the state-wide lead agency for this
project in Wisconsin. GWAAR is a nonprofit agency committed to supporting the successful delivery of
aging programs and services in 70 counties and 11 tribes in Wisconsin. It provides aging lead agencies in
its service area with training, technical assistance, and advocacy to ensure the availability and quality of
programs and services to meet the changing needs of older people in Wisconsin. GWAAR serves the
entire state except for Milwaukee and Madison. It has a full-time staff member who works with senior
centers throughout the small towns and rural areas of Wisconsin.
Minnesota Association of Senior Services (MASS) is the proposed lead partner for Minnesota. MASS has
been providing professionals in the field of aging a network to promote growth, development, and
resources to older adults and to advance professional leadership since 1983. Conveniently, MASS and
the Wisconsin Aging Network will be holding a joint conference in September 2015, which will be a
perfect opportunity to efficiently and effectively promote AMP, provide technical assistance and
training, and facilitate expansion strategies.
Washington Association of Senior Centers (WASC) ??? and the Washington Association of Area
Agencies on Aging (W4A) are the proposed lead agencies for Washington. WASC is a statewide
organization comprised of senior centers and senior center professionals. WASC provides conferences,
technical assistance, training, and programming support to senior centers and professionals throughout
the state.
State Project Advisory Committees: See Appendix A for a preliminary list of other state partners and/or
advisory committee members in the three states.
Robert N. Butler Columbia Aging Center (CAC) is the research and evaluation partner. CAC is at the
forefront of developing knowledge on healthy aging at the individual and societal levels. Through
innovative multidisciplinary research, support of rigorous academic training, corporate partnerships,
policy work, and community outreach, the center is committed to building a society better suited for
longer lifespans. Participation in AMP fits squarely into the CAC’s translational research portfolio and is
led by Ursula M. Staudinger, PhD, Founding Director of CAC, and Ruth Finkelstein, ScD, Associate
Director of CAC. Dr. Staudinger brings decades of leadership as a lifespan psychologist and
internationally recognized aging researcher. She co-chaired a National Academy of Sciences Committee
on the Demographic Change and co-authored its final report titled “More Years, More Life.” Dr.
Finkelstein has led evaluation, translational research, policy, and practice innovation in aging and other
populations. She played an important role in developing the Age-Friendly New York initiative.
Generations United (GU) is the proposed intergenerational partner. GU was founded in 1986 by the
leaders of NCOA and the Child Welfare League. GU’s mission is to improve the lives of children, youth,
and older adults through intergenerational collaboration, public policies, and programs for the enduring
benefit of all. For nearly three decades, Generations United has been the catalyst for policies and
practices stimulating cooperation and collaboration among generations, evoking the vibrancy, energy,
and sheer productivity that result when people of all ages come together. Donna Butts, Executive
Director, is internationally recognized as one of the leading authorities on the development and scaling
of intergenerational programs.
9
About the National Council on Aging
Since 1950, NCOA has helped develop and/or bring to scale nationwide several innovative services and
programs, including Meals on Wheels, Foster Grandparents, and BenefitsCheckUp®. NCOA is the
national resource center for scaling evidence-based self-management programs offered in communities
and online. NCOA currently partners with more than 2,000 community-based organizations, including
1,100 senior centers, many of whom are likely sites for expansion of the Aging Mastery Program®.
NCOA also leads and manages the National Institute for Senior Centers (NISC), which is the nation’s only
leadership and accrediting organization for senior centers in the U.S.viii NISC is committed to supporting
and strengthening the nation’s senior centers through best practices, professional development,
advocacy, research, and national standards and accreditation. NISC has two professional staff members
and is guided by a Steering Committee of senior center leaders from around the country. NISC leaders
are extremely enthusiastic about the potential of AMP to reinvigorate and reposition senior centers in
their communities.
NCOA has a long and distinguished history of working with foundations, corporations, and government
in re-granting programs to develop, test, and bring to scale innovative services and programs that
improve the lives of older adults. NCOA has core competencies in the following aspects of re-granting
programs: working with funders to develop strategic initiatives, developing and disseminating requests
for proposals (RFPs), managing proposal review and selection processes, grants administration,
providing training and technical assistance (T&TA) to grantees, managing the development and
implementation of evaluation and rapid-cycle learning strategies, helping grantees address sustainability
issues, developing and disseminating program findings, and developing strategies to bring promising
programs to scale nationwide.
Major funders that NCOA has worked with on these re-granting initiatives include: The Atlantic
Philanthropies, Harry and Jeannette Weinberg Foundation, Retirement Research Foundation, Robert
Wood Johnson Foundation, AstraZeneca, Walmart Foundation, U.S. Administration for Community
Living, and U.S. Department of Labor. See Appendix B for brief descriptions of NCOA’s re-granting
programs.
Spearheading the AMP initiative at NCOA is James Firman, NCOA President & CEO, who is widely
recognized as a leading innovator in the field of aging and for whom the Aging Mastery Program® is his
“capstone” project. Other key NCOA leaders on this project include Dr. Susan Stiles, Senior Director for
Product Development and Strategy; Emily Dessem, Manager of Community Partnership Programs; Joyce
Wang, AMP Program Assistant; and Kristen Kiefer, NCOA Chief of Staff and AMP Project Manager.
10
Proposed Uses of MAC Foundation Funds (over 36 months)
NCOA is requesting a three-year grant of $1.5 million for the Rural Aging Mastery Program®. Below is a
proposed breakdown of the proposed uses of the grant funds over a three-year period.
Request Use of Funds
$ 624 K Grants to local organizations (39 grants of @ $16K each
$ 150 K Grants to statewide lead organizations ($50K per state)
$ 75 K Evaluation (sub-grant to Columbia University + data collection costs)
$ 40 K Intergenerational consultant (Donna Butts/Generations United)
$ 400 K NCOA direct costs
$ 170 K G&A costs
$ 1,500 K Total
A detailed budget and budget justification will be provided upon request.
11
i Life expectancy at birth, at age 65, and at age 75, by sex, race, and Hispanic origin: United States, selected
years 1900-2010. U.S. Centers for Disease Control, National Center for Health Statistics: 2011.
http://www.cdc.gov/nchs/data/hus/2011/022.pdf; and Christensen, Kaare; Doblhammer, Gabriele; Rau,
Roland; & Vaupel, James W. Ageing populations: the challenges ahead. Lancet, 2009.
ii Eva M. Durazo, Eva M.; Jones, Melissa R.; Wallace, Steven P.; Van Arsdale, Jessica; Aydin, May; and Stewart,
Connie. The Health Status and Unique Health Challenges of Rural Older Adults in California. UCLA Center for
Health Policy Research: June 2011.
http://www.globalaging.org/ruralaging/us/2011/The%20Health%20Status.pdf
iii American Time Use Survey. U.S. Bureau of Labor Statistics: 2014. http://www.bls.gov/tus/charts/older.htm
iv Administration on Aging (AoA) 2011 Reports State Profiles based on U.S. Census data.
http://www.aoa.acl.gov/Program_Results/SPR/2011/Index.aspx
v Focal Points and Senior Centers. Federal Fiscal Year 2011. Table 10 at
http://www.aoa.acl.gov/Program_Results/SPR/2011/Index.aspx
vi Ibid.
vii Fischbeck, Paul. U.S.-Europe Comparisons for Health Risk for Specific Gender-Age Groups. Carnegie Mellon
University: Pittsburgh, 2009.
viii For more information about NISC, visit http://www.ncoa.org/national-institute-of-senior-centers.
What is AMP?
The Aging Mastery Program® is an approach to
living that celebrates the gift of longevity. The
program combines goal-setting, daily practices,
and peer support to help participants make
meaningful changes in their lives. Central to the
AMP philosophy is the belief that modest lifestyle
changes can produce big results and that people
can be empowered and supported to cultivate
health and longevity.
_____________________
Our goal is to change societal expectations about
the roles and responsibilities of baby boomers
and older adults and to create fun and easy-to-
follow pathways for getting more out of life.
_____________________
Equally important, the program encourages
mastery — developing sustainable behaviors
across many dimensions that will lead to
improved health, stronger financial security,
enhanced well-being, and increased
connectedness to communities. Each level of
mastery is based on consistency and duration,
allowing participants to set individual goals. In
addition, a reward system both motivates and
encourages ongoing participation.
Live Well – Do Well – Age Well
The Aging Mastery Program® aims to help millions of
baby boomers and older adults take key steps to
improve their well-being, add stability to their lives,
and strengthen their ties to communities. When they
participate in the Aging Mastery Program® (AMP),
individuals create their own personal pathways for
aging well via actionable goals, sustainable
behaviors, peer support, and incentives.
___________________
We are living longer. Are we living better?
_____________________
Why is AMP Important?
Life expectancy has increased dramatically over
the past 50 years, yet societal expectations of
older adults have changed little. Moreover, people
are generally unprepared for this increased
longevity. AMP offers an innovative approach to
guide individuals through this phase of life. The
program incorporates evidence-informed
materials, expert speakers, group discussion, peer
support, and small rewards to give participants
the skills and tools they need to achieve
measurable improvements in managing their
health, remaining economically secure, and
contributing actively in society. All program
materials and resources align with the goal of
helping people enjoy self-sufficient lives.
_________________
“This program was very uplifting,
and I learned that the aging process can be done
gracefully. I am working on a plan
for the future to share with my family.”
- AMP Participant
How Will AMP Grow?
NCOA believes that AMP has great potential for
nationwide scaling because of the benefits it will
produce for older adults, senior centers, and other
community organizations across the country.
Using a rapid-cycle innovation strategy, we are
partnering with community organizations, private
foundations, corporations, and government
agencies to develop new aspects of the program.
Initial pilot projects involving 225 participants in 5
states were very encouraging and demonstrated a
strong demand for the program. Most importantly,
preliminary results have shown that older adults in
the program significantly increased their:
social connectedness
physical activity levels
healthy eating habits
use of advanced planning
participation in evidence-based programs
adoption of several other healthy behaviors
_____________________
“My senior center is a strong ally as I age.
I sleep better, exercise regularly,
socialize regularly, and eat healthier.”
- AMP Participant
______________________
The program is now entering its third round of
“alpha” testing, which will include materials on both
health and financial mastery. In all, “alpha” testing
will reach 1,000+ people.
Next, we will conduct “beta” tests with 5,000+
people and test the AMP model though a major
multi-community demonstration program. NCOA is
collaborating with the Columbia University Center
on Aging to design the evaluation of these pilots.
Concurrently, we plan to build an online platform to
include courses, videos, and tools to keep
participants engaged in the Aging Mastery
Program®. Our goal is to reach 5,000,000+ older
adults by 2020 through a nationwide network of
senior centers, retirement communities, and online
materials.
_____________________
“AMP has had a positive impact on
both the attendance in other classes and
activities, as well as motivated individuals
to participate in new classes.”
- Senior Center Director
______________________
How Does AMP Add Value?
Senior Centers and Retirement
Communities
AMP is a marketable program to attract new
participants and position centers as vibrant
community spaces with valuable resources. AMP
can transform senior centers into wellness centers
and broaden their demographic appeal. AMP can
also help energize and motivate residents of
retirement communities to take steps that improve
their health and well-being.
Foundations and Nonprofits
AMP can incorporate specific programs and/or
interventions that align with an organization’s
mission.
Corporations
AMP offers both a platform and a network to reach
and serve older adults and to get them to take
actions that will improve their health and well-being.
Our Country
AMP encourages baby boomers and older adults to
give time each day in service to themselves and
others. As a result:
People will be healthier, more productive
and have a better quality of life
Overall health care costs will be lower
Communities and society will be
strengthened
_____________________
NCOA has 50+ years of experience in developing
and delivering signature programs that improve
health and economic security. We understand
how to partner with organizations across the
country to motivate and support people to
change behaviors and make better decisions.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Disc uss Possible Meeting Date with City Counc il
DATE:January 13, 2016
BACKGROUND
This is an item o n the Co mmis s io n’s d raft 2016 Wo rk Plan. Bec ause the City Counc il’s wo rk s es s io ns fill
up, staff felt that a dis c ussion sho uld o cc ur early in the year in o rd er to have time to s elec t a date that will
work for b o th the C o mmis s io n and City Counc il to have a jo int meeting. Bec aus e there was a parks and
facilities to ur in 2015 with the City Co uncil, there will no t b e a p arks and fac ilities tour in 2016 given the
every other year to ur s ched ule.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Rec reational Facilities
DATE:January 13, 2016
BACKGROUND
T he City Council will be discussing recreational facilities at its January 11, 2016 work session. Information
about the discussion that occurred at the work session will be provided to Commission members at your
meeting.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Sc hmitz-Maki Arena Turf
DATE:January 13, 2016
BACKGROUND
The Farmington Youth Lacrosse As s o ciation F YLA has approac hed the City Counc il about p urc hasing and
d o nating us ed field turf that would be installed o n the c o nc rete flo o r at Schmitz-Maki Arena. The turf would
b e ins talled in the mo nths o f April and May. There wo uld b e an ho urly rental fee charged fo r organizatio ns to
use the turf. T he c ity would also b e respons ible fo r s c heduling the use o f the turf.
Initially FYLA wo uld b o rro w mo ney to pay fo r the cos t of the turf, but would receive a p o rtion of the rental
fee c harged to help with the c o s t o f purchas ing the turf. The remaining portion of the rental fee wo uld go to
the c ity to help c over overhead costs such as pers onnel, elec tric ity, garb age, water, s ewer, etc. Once the lo an
was p aid off, FYLA would donate the turf to the c ity.
During the time F YLA owned the turf, it would be res p o nsible fo r ins talling, remo ving and s toring the turf.
Onc e the turf is donated to the c ity, the city wo uld then b ecome res p o nsible for ins talling, remo ving and
s toring the turf. Onc e the city acc ep ts the do nated turf, it is likely a p o rtion o f future rental fees wo uld b e s et
as id e to pay fo r new turf when it is needed.
It is likely an agreement with F YLA will be brought to the City Co uncil at one of its future meetings fo r
ap p ro val.
I have attached fo r yo ur review two d o cument. T he firs t is the ap p ro ved minutes from the December 14,
2015 City Counc il wo rk s es s io n when the FYLA p ro p o s al was given to the C ity C o uncil. The sec o nd is the
p o wer p o int p res entation that was given during the s ame meeting.
ATTACHMENT S:
Type Des criptio n
Exhibit City Council December 14, 2015 Work Session Minutes
Exhibit FYLA power point presentation
Farmington Lacrosse Association Proposal
City Administrator McKnight was approached by Rob and Sara Junker of the
Farmington Lacrosse Association about them purchasing a turf to install in the arena for
April and May for use by different lacrosse groups.
They will take out a loan for $30,000 to purchase the turf and pay it out in one to three
years through user fees. Lacrosse is proposing a rate of $80 per hour.
While they are paying off the loan, revenues would be split as follows:
• $10 to the city for staffing
• $10 to the city for operating expenses
• $60 to FYLA for loan repayment until the loan is paid off.
• FYLA is proposing a 60% discount for their hours during the loan repayment
phase as well.
Once the loan is paid off, they would donate the turf to the city. At that time the following
split is proposed:
• $10 to the city for staffing
• $10 to the city for operating expenses
• $10 to FYLA for turf storage and handling
• $25 to the city for TBD
• $25 to FYLA
Staff would like to negotiate this more to bring more to the city side to build up funding
to replace the turf in the future.
Staff is in support of this as it gives us a 12 month facility. We will have to find a place to
store the turf once we own it. While lacrosse owns it, volunteers will install the turf and
store it.
Council was in favor of this proposal. It will be brought to the second Council meeting in
January and this will start in April 2016.
Indoor Turf Expansion
Presented by Farmington Lacrosse Association
Goal
•Expand Farmington Facilities: Add indoor turf to Schmitz-Maki only during
period where the arena is NOT being used as ice facility.
•Increase Program efficiencies: Key spring sport programs lack sufficient
indoor space and suffer from facility availability.
•Increase program integrity: Costs are based on fixed field use but lack of
availability creates variable conditions. – Financial conditions vary GREATLY.
•Increase program competitiveness: By reducing “warm-up” periods for
players which today happens on the field in game situations.
•Drive Farmington facility use up: Increase revenue by creating year-round
use for Schmitz-Maki Facility.
•Deliver it at no-cost to Farmington: Zero cost outlay and long-term
revenue share opportunity to the city.
Minnesota Elements are Unforgiving
Approximately ½ of all spring practices were cancelled last year.
Decision Pathway
Initial Purchase
Plan
Materials
Revenue
Analysis
Storage
Governance
Loan Logistics /
Royalty
Payments
Usage Terms
Demand
Pre-Purchase Operating Ongoing
FARMINGTON YOUTH LACROSSE ASSOCIATION
Pre-purchase Analysis
Demand
•Consumers are looking for indoor turf:
•Farmington Youth Lacrosse Association
•Farmington High School Lacrosse
•Farmington Youth Baseball Association
•Farmington Traveling Baseball Association
•Farmington Youth Softball Association
•Lakeville Soccer
•Nearby indoor training facilities (Rosemount bubble, Ames Arena,
Savage Dome) are booked solid.
•Farmington programs are traveling longer distances, and having to take late
night time slots, because that is all we can get but have sufficient demand to
fill local facility if one was available.
Materials
•New indoor turf would cost nearly $95,000 to cover Schmitz-Maki not
including shipping. Used sets go for around $45,000.
•Local turf was found that is in great shape:
•Sized to NHL sized rink – Fits Schmitz-Maki.
•Available to us at $30,000
•Volunteer Contributions have all but eliminated additional costs.
•Local businesses Above All Hardwood and Flooring has volunteered to pick up
and store in the off-season.
•Farmington Youth Lacrosse would use volunteer hours to put the turf down.
Materials
Materials
Purchase Plan
•Farmington Youth Lacrosse will pay $10,000 up-front.
•Farmington Youth Lacrosse would take an additional $20,000 loan secured
against the indoor turf and personal guarantee for remainder.
•FYLA will own the turf during the repayment period.
•City would have ZERO cost in purchase.
•City would be able to advertise:
•Indoor use facility
•Media from increased city facility space.
•In-arena advertisers for spring season.
•Local Businesses:
•More foot-traffic to downtown area during more “walkable” season on Main St.
FARMINGTON YOUTH LACROSSE ASSOCIATION
Operating Plan
Usage Terms
•All scheduling will use City processes for scheduling (assume needed
for staffing)
•All teams will be required to sign paperwork prior to lease stating
they have:
•Appropriate Insurance Coverage
•Hold-harmless to City of Farmington and Farmington Youth Lacrosse.
•Liability waiver for City of Farmington and Farmington Youth Lacrosse.
Rent Logistics
•Cost to rent per hour will be competitive to local rates at $80/hour:
•$10 to the rink for staffing considerations (quoted by city staff)
•$10 to the rink for operating expenses (electrical, lighting, etc).
•$60 for facility fee to FYLA for loan repayment until loan, interest and
origination fees are retired.
** FYLA receives a 60% discount during loan phase only on facility fee
•Cost after loan retirement would be a revenue split:
•$10 to rink for staffing
•$10 to rink for operating expenses
•$10 to the organization storing and handling during off-season.
•$25 to the City of Farmington
•$25 to the Farmington Youth Lacrosse Association
Rent Logistics
•After loan satisfaction, Farmington Youth Lacrosse requests the right
to donate the indoor turf to the City of Farmington at $0 fee.
•FYLA requests this so the capital asset won’t be on our fixed asset inventory,
but we recognize this is a request and timing/availability for the city may not
allow this at that time.
Revenue Plan
•Royalty arrangement would result in turf being paid of in 1 – 3.5 years
with an expected case of being 2 years.
Initial Capital Labor Rate $10.00 Operating Hours Best Case Expected Case Worst Case
$30,000.00 Turf Operating Rate $10.00 M-F 4PM - 9PM 5 3 2
Total Hourly Operating: $20.00 Sa-Su 7AM - 9PM 12 7 4
Market Rate: $80.00 Year 1 Profit: $27,180.00 $16,080.00 $9,600.00
Revenue Plan
•Revenue Plan built upon 2016
available usage being carved
between the HFSC Skating
Competition and start of summer
ice.
Dates Best Utilization Best Revenue Best Profit Exp Hours Exp Rev Exp Profit WC Hours WC Rev WC Profit
9-Apr 12 960.00$ 720.00$ 7 560.00$ 420.00$ 4 320.00$ 240.00$
10-Apr 12 960.00$ 720.00$ 7 560.00$ 420.00$ 4 320.00$ 240.00$
11-Apr 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
12-Apr 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
13-Apr 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
14-Apr 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
15-Apr 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
16-Apr 12 960.00$ 720.00$ 7 560.00$ 420.00$ 2 160.00$ 120.00$
17-Apr 12 960.00$ 720.00$ 7 560.00$ 420.00$ 4 320.00$ 240.00$
18-Apr 5 400.00$ 300.00$ 3 240.00$ 180.00$ 4 320.00$ 240.00$
19-Apr 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
20-Apr 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
21-Apr 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
22-Apr 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
23-Apr 12 960.00$ 720.00$ 7 560.00$ 420.00$ 2 160.00$ 120.00$
24-Apr 12 960.00$ 720.00$ 7 560.00$ 420.00$ 2 160.00$ 120.00$
25-Apr 5 400.00$ 300.00$ 3 240.00$ 180.00$ 4 320.00$ 240.00$
26-Apr 5 400.00$ 300.00$ 3 240.00$ 180.00$ 4 320.00$ 240.00$
27-Apr 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
28-Apr 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
29-Apr 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
30-Apr 12 960.00$ 720.00$ 7 560.00$ 420.00$ 2 160.00$ 120.00$
1-May 12 960.00$ 720.00$ 7 560.00$ 420.00$ 2 160.00$ 120.00$
2-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
3-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 4 320.00$ 240.00$
4-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 4 320.00$ 240.00$
5-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
6-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
7-May 12 960.00$ 720.00$ 7 560.00$ 420.00$ 2 160.00$ 120.00$
8-May 12 960.00$ 720.00$ 7 560.00$ 420.00$ 2 160.00$ 120.00$
9-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
10-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
11-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 4 320.00$ 240.00$
12-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 4 320.00$ 240.00$
13-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
14-May 12 960.00$ 720.00$ 7 560.00$ 420.00$ 2 160.00$ 120.00$
15-May 12 960.00$ 720.00$ 7 560.00$ 420.00$ 2 160.00$ 120.00$
16-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
17-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
18-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
19-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 4 320.00$ 240.00$
20-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 4 320.00$ 240.00$
21-May 12 960.00$ 720.00$ 7 560.00$ 420.00$ 2 160.00$ 120.00$
22-May 12 960.00$ 720.00$ 7 560.00$ 420.00$ 2 160.00$ 120.00$
23-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
24-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
25-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
26-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
27-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 4 320.00$ 240.00$
28-May 12 960.00$ 720.00$ 7 560.00$ 420.00$ 4 320.00$ 240.00$
29-May 12 960.00$ 720.00$ 7 560.00$ 420.00$ 2 160.00$ 120.00$
30-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
31-May 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
1-Jun 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
2-Jun 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
3-Jun 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
4-Jun 12 960.00$ 720.00$ 7 560.00$ 420.00$ 4 320.00$ 240.00$
5-Jun 12 960.00$ 720.00$ 7 560.00$ 420.00$ 4 320.00$ 240.00$
6-Jun 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
7-Jun 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
8-Jun 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
9-Jun 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
10-Jun 5 400.00$ 300.00$ 3 240.00$ 180.00$ 2 160.00$ 120.00$
11-Jun 12 960.00$ 720.00$ 7 560.00$ 420.00$ 2 160.00$ 120.00$
27,180.00$ 16,080.00$ 9,600.00$
FARMINGTON YOUTH LACROSSE ASSOCIATION
On-going Use Framework
Storage
•Above-all Hardwood Carpet and Flooring has agreed to store in the
off-season.
•Haul-away from Rink will be managed by FYLA during load re-
payment phase, after re-payment will be managed by whomever is
collecting payment for storage.
Wrapping up
•No cost to the city – FYLA is assuming cost/risk of the turf purchase.
•Increases utilization of facility – Will turn Schmitz-Maki into a year-
round used facility.
•Increases revenue to the city – Revenue will climb on day one with
the goal of increases that profit after debt is repaid.
Thank you!
Farmington Youth Lacrosse Association
Farmington Athletic Alliance
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Heritage Preservation Commis s ion Jo int Meeting
DATE:January 13, 2016
BACKGROUND
Since it was no t p o s s ib le for a majority o f HP C memb ers to make the January 13, 2016 P ark and Rec reatio n
Commission meeting, it was dec id ed the jo int meeting s hould oc cur during the HPC meeting on January 26,
2016. Chair Mc Millen and Commission memb er Haley will alread y b e attending the meeting as memb ers o f
the HPC, s o it was felt they could represent the Commission at the January 26th HP C meeting. Commissio n
memb er Carpentier had a c o nflic t and is unab le to attend the meeting.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Downto wn Red evelopment P lan Update
DATE:January 13, 2016
BACKGROUND
This is an opp o rtunity fo r Co mmis s io n members to p ro vide informatio nal up d ates and/o r ask ques tions o f
s taff.
Chair Mc Millen who s erves o n the Do wntown R ed evelopment Committee (C o mmittee) will be p ro viding an
update on the s tatus of the Do wntown Redevelopment Plan that the Committee is d eveloping.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:Staff Rep o rt
DATE:January 13, 2016
BACKGROUND
Belo w is informatio n ab o ut a few items s taff will provid e an up d ate o n d uring the meeting:
1. Parks and Recreation Commission Open Positions Update
The City Counc il will b e interviewing o n Mond ay, January 11th fo r Board and C o mmis s io n ap p o intments .
Unfo rtunately there were no ap p licatio ns s ub mitted for the two o p en p o s itio ns o n the P arks and Rec reatio n
Commission. I will provid e yo u with an upd ate o n the status of filling the two o p en p o s ition at the
Commission meeting.
2. 2016 Budget Update
The City Counc il ap p ro ved the 2016 b udget and I will p ro vide informatio n at the meeting ab o ut the Parks
and Rec reatio n Department’s vario us b udgets .
3. Outdoor Rinks Update
The o utd o o r rinks are o p en b ut no t fully yet due to weather c o nditio ns that have b een challenging. With
temperatures exp ec ted to go below zero s tarting o n Sunday, I will give yo u an up d ate ab o ut c urrent ice
cond itions at the meeting.
City of Farmington
430 T hird Street
Farmington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Farmingto n Parks and Rec reation Co mmis s io n Members
FROM:Rand y Distad , Parks and Rec reation Directo r
SUBJECT:February 2016 Meeting Agend a Items
DATE:January 13, 2016
BACKGROUND
Commission memb ers are as ked to id entify items for the F eb ruary 2016 meeting agenda. The following
agend a items have been preliminary id entified b y s taff:
1. 2016 work p lan review
2. Ramb ling River C enter Co mmunity Develo p ment Bloc k Grant Fund ing fo r F inancial Sup p o rt Program
update
3. P ark and R ec reatio n Commission appointment up d ate