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HomeMy WebLinkAbout02.10.16 Parks and Rec Packet City of Farmington 430 Third S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us Farmington Parks and Recreation Commission Wednesday, February 10, 2016 Farmington City Hall 7:00 p.m. City Hall Council Chambers Agenda I.Call M eeting to Order II.Approve M eeting Agenda III.Approve M eeting M inutes A.January 13, 2016 Meeting Minutes IV.Presentations A.Introduction of New Members B.2015 Annual Report V.Business Items A.Election of Officers B.Approve 2016 W ork Plan VI.Discussion Items A.Heritage Preservation Commission (HPC) Joint Meeting B.Recreational Facilities Task Force C.North Creek Park Master Plan and North Creek Regional Greenway Master Plan VII.Commission Roundtable A.Commission Roundtable Format VIII.Staff Report/Updates A.Projects Update IX.M eeting Agenda Topics A.March 16, 2016 Meeting Agenda Topics X.Adjournment "The Farm ington Parks and Recreation Advisory Commission's m ission i s to advi se and m ake recom m endations to the Farm ington City Council concerning the com prehensive planning of the City parks, trails, open space, recreation faciliti es and recreation programs." City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:January 13, 2016 Meeting Minutes DATE:February 10, 2016 BACKGROUND Commission memb ers are as ked to review the January 13, 2016 meeting minutes , make any revisions if needed and then approve them. ATTACHMENT S: Type Des criptio n Exhibit January 13, 2016 Minutes Farmington Parks and Recreation Advisory Commission Minutes from the January 13, 2016 Regular Meeting Members Present: Mike Haley, David McMillen, and Rob Carpentier Members Absent: Chad Elliott Other’s Present: John Moore, Dustin Johnson, and Parks and Recreation Director Randy Distad I. Call Meeting To Order Chair McMillen called the meeting to order at 7:01 p.m. Quorum was present. II. Approval of January 13, 2016 Meeting Agenda Moved by Haley and seconded by Carpentier to approve the meeting agenda. All persons in favor (APIF). Motion carried. III. Approval of December 9, 2015 Regular Meeting Minutes Moved by Carpentier and seconded by McMillen to approve the December 9, 2015 regular meeting minutes. Voting in favor: McMillen and Carpentier. Voting against: none. Abstaining from the vote: Haley. Motion carried. IV. Presentations There were no presentations. V. Business Items A. Approve Troy Hill Park Playground Equipment Request for Proposals (RFP) Distad reviewed the Troy Hill Park playground equipment RFP including the design specifications and deadline date. McMillen asked how many vendors will receive this. Distad shared the RFP would be mailed to eight different vendors. Moved by Haley and seconded by Carpentier to approve the Troy Hill Park playground equipment RFP as written. APIF. Motion carried. B. Approve 2016 Annual Work Plan Distad reviewed the draft work plan and asked for Commission input. Chair McMillen asked if Commission members would like to add a goal about the Recreational Facilities Task Force, since the City Council has requested this to occur. Carpentier thought it should be included because he felt the Commission will be involved with this process. Haley thought the work plan should be revised and then brought back to the February meeting when the new Commission members would be in attendance to approve it. Moved by Carpentier and seconded by Haley to table the approval of the 2016 work plan to the February 10, 2016 meeting. APIF. Motion carried. C. February and March Commission Meeting Dates Distad shared he is going to be on vacation during the March 9, 2016 meeting date, so the meeting could either be cancelled, rescheduled or a different staff person from the Parks and Recreation Department could run the meeting. McMillen felt the meeting should be rescheduled. Distad shared he would also like to make sure there is a quorum for the February 10, 2016 meeting. He stated that both new Commission members John Moore and Dustin Johnson were in the audience, so it might be advantageous to see if this meeting date will work for them to make sure there will be a quorum at the meeting. Both Moore and Johnson stated they could attend the February 10, 2016 meeting. Chair McMillen and Carpentier also stated they would be able to attend the meeting. As a result, the February 10, 2016 meeting will remain as scheduled. A discussion occurred on a possible new meeting date of either March 2 or March 16. It appeared that March 16th worked best for everyone. Distad also made Commission members aware that the April meeting date should also be moved so the Commission could receive and review the Recreational Facilities Task Force recommendation and make a recommendation to the City Council on the Task Force recommendation. A discussion occurred on a possible new meeting date in April and it was determined April 20th would be a date that worked best for Commission members in order to have time to receive the recommendation and then provide a recommendation to the City Council for the May 2, 2016 meeting. Moved by Carpentier and seconded by Haley to reschedule the March meeting from March 9 to March 16 and the April meeting from April 13 to April 20. APIF. Motion carried. D. National Council On Aging (NCOA) Aging Mastery Program (AMP) Grant Distad reviewed information about the AMP. He shared the city of Farmington and city of Rosemount staff members co- wrote a grant application for AMP and were selected to receive $16,800 in funding. There is not matching funds required. There is $12,000 in grant funds and $4,800 worth of in-kind program materials that the NCOA will be providing for AMP. AMP will be held in both communities and is open for residents in both communities to register and attend AMP at either site. Distad requested the Commission make a formal recommendation to the City Council to approve an agreement with the NCOA for the AMP grant. Moved by Carpentier and seconded by Haley. APIF. Motion carried. VI. Discussion Items A. Discuss 2015 Meeting Date(s) with City Council Distad stated one of the items on the Commission’s 2016 work plan is to have at least one meeting with the City Council. He suggested the meeting occur after the Recreational Facilities Task Force recommendation is known. Carpentier felt June would be a good month since the City Council will be receiving the recommendation at its May 2nd meeting. Distad shared it would be a good to either meet with the City Council on the Commission’s regular meeting date, which is June 8th or to get on the agenda for the Council’s June work session, which is June 13th. Haley thought it might be better to meet with the City Council at the regular Commission meeting on June 8th. The Commission identified it would like to meet with the City Council on June 8th with a back-up date of June 13th if it didn’t work to meet on June 8th with the City Council. B. Recreational Facilities Distad updated the Commission on the City Council’s Jan 11th work session where direction was given to staff to create a recreational facilities task force that would provide a recommendation to the City Council on the construction of city recreational facilities. He shared the City Council identified $10 million as the cap on the possible recreational facilities. Council will then decide if it would like to take this recommendation to a referendum and include a question on the ballot about recreational facilities during the November 2016 election. Distad shared he has started to identify potential organizations that should be represented on the task force. He shared the Commission previously selected Carpentier to be the representative and Haley as the backup and asked if this should remain the same. By consensus it was agreed the representatives from the Commission would remain the same as previously identified. C. Schmitz-Maki Arena Turf Agreement Distad shared the City Council will be approving an agreement with the Farmington Youth Lacrosse Association (FYLA) that will allow FYLA to purchase and install turf in the Arena. It is proposed FYLA will be able to finance the purchase of the turf through receiving some of the fees collected from the rental of the turf. Carpentier thought this was a good idea and wondered what kind of turf was being purchased. Distad shared it was a used turf that came out of an arena but is still in good condition. Carpentier was concerned about the City being liable if something happened while someone was using the turf. Distad shared it is likely there will be an insurance certificate requirement that would be required of users. D. Heritage Preservation Commission (HPC) Joint Meeting Chair McMillen shared this meeting will be focused on wayfinding signage being installed in parks that would direct people to historical properties located in or around the downtown area. Distad shared the rescheduled date of January 26th for the joint meeting has been changed by staff to March 22nd given there wouldn’t be a quorum of Commission members at the meeting along with not all HPC members being able to attend the January 22nd meeting. The joint meeting will start at 7:00 p.m. on March 22nd in City Hall. VII. Commission Roundtable Carpentier: Didn’t have anything to share. Haley: Asked if there is a new date for the Board and Commission reception. Distad shared it is not planned to occur on Monday, February 29, 2016. He said there would be more information shared as it become available. McMillen: Provided an update on the Downtown Redevelopment Plan. There was an open house in December that allowed the public to comment on the couple of concept plans that were developed. He shared with other Commission members comments the public provided during the open house. He said the next meeting will be January 20th. He said this meeting will identify and approve a preferred concept plan that will likely go to the City Council for approval. VIII. Staff Report A. Rambling River Center Open Position Distad shared the City Council approved reallocating existing staff to cover the open position at the Rambling River Center rather than hire a part-time staff member. The City Administrator will be determining the reallocation of existing staff’s time to provide coverage at the Rambling River Center. B. 2016 Budget Shared the City Council approved the 2016 budget at its December 19, 2016 meeting. C. Outdoor Rinks Distad shared the weather created a challenge to get the rinks flooded and opened on the planned opening date. As a result of the warm weather in December, the outdoor rinks were not opened until January 4th and it was a limited opening just to the paved hockey rinks. He said the colder weather has allowed staff to accelerate the flooding and rinks are in much better shape than they were on January 4th. D. Community Expo Distad shared the annual Community Expo will be held at Farmington High School on Saturday, January 30th from 9:00 a.m. until 12:00 Noon. He invited Commission members to attend and said this is a great opportunity for people to get out and see what organizations and businesses exist in Farmington. IX. February 10, 2016 Meeting Agenda Items The following items were identified by Commission members for its December 10, 2014 meeting agenda: 1. 2016 Annual Work Plan approval 2. Rambling River Center Community Development Block Grant funding 3. Introduction of new members 4. City Council meeting 5. Election of officers 6. Recreational Facilities Task Force X. Adjournment Moved by Carpentier and seconded by Haley to adjourn the meeting. APIF. Motion carried. The meeting was adjourned at 7:54 p.m. Respectfully Submitted, Randy Distad Parks and Recreation Director and Recording Secretary City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Intro d uc tion of New Memb ers DATE:February 10, 2016 BACKGROUND Newly City C o unc il ap p o inted Co mmis s io n Members John Mo o re and Dus tin Jo hns o n will b e attend ing their firs t Commiss io n meeting, so intro d uc tions are in order d uring the first part o f the meeting. Commission memb ers are as ked to c o me to the meeting prepared to s hare informatio n about thems elves. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:2015 Annual Rep o rt DATE:February 10, 2016 BACKGROUND Staff has c o mpiled a lis t of imp ro vement p rojec ts , participatio n information and financ ial info rmation for the Department’s 2015 Annual Rep o rt. The 2015 Annual Report is inc luded in the Commission’s meeting p acket and will be p res ented by staff. The Commis s ion is b eing asked to review, dis c uss and as k q uestions ab o ut the 2015 Annual Rep o rt. No actio n is req uired. This item is fo r informatio nal p urposes o nly. The 2015 Annual Report will also b e presented to the City Counc il. After presentations are mad e, the 2015 Annual Rep ort will then be p laced o n the c ity’s web s ite fo r the p ublic to view. ATTACHMENT S: Type Des criptio n Presentation 2015 Annual Report 2015 Annual Report Farmington Parks and Recreation Department Parks Fair Hills Park Farmington Parks and Recreation Department Park Shelter Construction •28 foot diameter two tiered shelter with cupola constructed •Park maintenance staff backfilled, graded and seeded the disturbed areas around the shelter •Six picnic tables placed under the shelter •Two grills installed around perimeter •Connects to existing concrete sidewalk around the playground equipment PARKS Meadowview Park Boardwalk Addition Farmington Parks and Recreation Department •Final boardwalk connection completed •Park Maintenance staff worked with Dakota County Sentence to Service Program to construct the boardwalk PARKS Meadowview Park Basketball Court Improvements Farmington Parks and Recreation Department •Half court basketball court constructed in 2004 •Contractor hired to level and resurface the basketball court and paint new court lines PARKS Farmington Parks and Recreation Department Rambling River Park Veteran’s Memorial Phase II Construction in 2015 •New concrete areas poured for additional pavers •Additional pavers installed •New benches installed by park maintenance staff members •Site backfilled and seeded by park maintenance staff members PARKS Rambling River Park Farmington Parks and Recreation Department •Raised planter bed removed by shelter and new concrete area poured to enlarge space outside of shelter •Concrete pads installed by park maintenance staff by east parking lot to secure picnic tables •Tennis court lights retrofit metal halide lights replaced with LED lights energy cost savings will cover project cost in 2.42 years •Park maintenance staff poured 7 concrete pads and installed recycling containers on the pads Ballfield improvement made by removing grass infield and replacing with ag lime infield PARKS Farmington Preserve Park Farmington Parks and Recreation Department PARKS Entrance Signs Farmington Parks and Recreation Department •New concrete borders installed around 20 park entrance signs and mulch added to give it a finished look •Flowers and shrubs will be planted in 2016 around the signs PARKS Banners on Street Light Poles •New winter banners purchased and placed downtown with the banner photo selected from the calendar photo contest •Worked with Farmington VFW to hang 39 flags on street light poles from May - July •New banner hardware and patriotic banners that was initiated by were hung along Spruce Street and partially on Third Street by park maintenance staff Farmington Parks and Recreation Department PARKS 23rd Annual Arbor Day Celebration •Partnered with fifth grade students from Riverview Elementary School •80 students participated in a poster contest •10 trees planted in Tamarack Park Farmington Parks and Recreation Department PARKS •Several plastic hockey board panels were replaced on the North Creek Park hockey rink •City ball fields were dragged 400 times for play •Approximately 80 acres of park area mowed weekly resulting in about 2,160 acres of grass mowed during a normal 24 week mowing season •Prairie areas in Lake Julia Park, Meadowview Park, Silver Springs Park, and Jim Bell Park and Preserve were maintained by Prairie RestorationDog wood plants removed at Police Station •Islands in the Police Station parking lot had the grass removed and replaced with rock Maintenance Farmington Parks and Recreation Department PARKS •New landscaping completed at Police Station •Police Station parking lot islands had grass removed and replaced with rock •All park, building and Farmington entrance signs weeded and mulched •Ash tree inventory map created •Plants added to landscape areas around Fire Station #2 and Central Maintenance Facility •Wood fiber added to playground sites at Hill Dee, Evergreen Knoll Farmington Preserve, Meadowview, Prairieview and North Creek Parks Maintenance Farmington Parks and Recreation Department Memorial Benches •Donated bench installed in the Prairie Waterway by park maintenance staff •Donated bench installed along a city trail located adjacent to Trinity Care Center PARKS Farmington Parks and Recreation Department PARKS Outdoor Rinks • Warming houses were open 49 days out of a possible 60 days in 2015, which was four days less than in 2014 • Five pleasure rinks without warming houses were flooded at: Hill Dee Park, Farmington Elementary School, Meadowview Elementary School and Tamarack Park Farmington Parks and Recreation Department Rambling River Park North Creek Park Total Avg. Skaters Per Day 2013 5,227 2,592 7,819 139 2014 5,278 2,203 7,481 141 2015 5,591 2,260 7,851 160 TRAILS Pavement Maintenance Program Farmington Parks and Recreation Department Year Trail Miles Fog and Crack Sealed 2013 8.3 2014 8.9 2015 6.0 Fog sealing and crack sealing occurred primarily on the following southeast locations in the city: •Prairie Waterway •Bristol Square Development •Executive Estates Development •Tamarack Ridge Development. BUILDING MAINTENANCE •Lighting retrofit completed in CMF resulting in metal halides replaced with fluorescent lights •energy cost savings will pay for the retrofit in 2.5 years •New building automation system network manager was installed Building Improvements Farmington Parks and Recreation Department OUTDOOR POOL Swim Bus Farmington Parks and Recreation Department 0 100 200 300 400 500 600 2014 (408)2015 (536) Number of Riders 0 100 200 300 400 500 600 700 800 900 1,000 1,100 2014 2015 1,009 771 Private Rental Participants Rentals Outdoor Pool 100 150 200 250 300 350 400 450 500 2013 (308) 2014 (267) 2015 (256) Group and Private Swim Lesson Registrations Farmington Parks and Recreation Department Outdoor Pool Farmington Parks and Recreation Department Open Swim and Other Programs/Events Attendance •Open 69 of a possible 75 days due to either cool, wet or severe weather conditions Attendance 2013 2014 2015 Open Swim 10,145 8,032 7,652 Water Aerobics 38 52 46 Tween Events 245 148 282 SCHMITZ - MAKI ARENA Program and Events Attendance Farmington Parks and Recreation Department Program/Event Name 2013 2014 2015 Learn to Skate 215 230 216 Spring Skate Festival 106 104 104 Halloween Skate 165 200 131 Skate with Santa 135 160 202 Halloween Skate and Skate with Santa Events Donations •200 pounds of food was donated to the Farmington Food Shelf from these two skating events SCHMITZ - MAKI ARENA GROUP NAME 2013 2014 2015 FYHA 800 710 664 HIGH SCHOOL 305 338 362 SENIOR MEN 17 19 27 SUMMER ICE 0 82 210 MISC. 25 48 52 TOTAL 1,147 1,197 1,315 Farmington Parks and Recreation Department Hours Revenue GROUP NAME 2013 2014 *2015 FYHA $165,781 $147,778 $139,065 HIGH SCHOOL $70,467 $78,288 $83,357 SENIOR MEN $2,630 $2,945 $4,146 SUMMER ICE 0 $12,710 $32,444 MISC. $3,800 $7,550 $8,624 TOTAL $242,678 $249,271 $267,636 * before audit Rentals SCHMITZ - MAKI ARENA Improvements •Staff painted exterior of the arena •West building entrance was reconstructed •Installed new drinking fountain with bottle filler •4 new security cameras installed inside and one installed on the exterior of the building •Tiger eyes mural painting was completed •Public restroom sinks replaced Farmington Parks and Recreation Department RECREATION Events, Youth and Adult Program Participation Farmington Parks and Recreation Department •32 programs and events in sports, outdoor recreation and arts and crafts •135 classes offered in the 32 different programs 0 250 500 750 1,000 1,250 1,500 1,750 2,000 2,250 2,500 2,750 2015 (5,976) Adult Programs Youth Programs Special Events RECREATION Sponsored by Farmington Rotary Foundation and Louis Schmitz Foundation Farmington Parks and Recreation Department 0 5 10 15 20 25 2013 (25)2014 (7)2015 (4) Youth Scholarships Program RECREATION Number of Volunteers Farmington Parks and Recreation Department Hours Volunteered 2013 2014 2015 Flag Football Coaches 42 32 52 Dew Run 15 11 17 Secret Holiday Shop 93 75 58 Pond & Park Cleanup 508 500 400 Total 658 618 527 2013 2014 2015 Flag Football Coaches 454 656 936 Dew Run 45 35 51 Secret Holiday Shop 284 234 203 Pond & Park Cleanup 1,016 1,000 800 Total 1,799 1,925 1,990 Events •Four concerts once each in May, June, July, and August •Concerts held in Rambling River Park with more than 500 people attending •Sponsored by following businesses: •Farmington Liquor Store (2) •Chemquest (4) •Farmington Independent •Towns Edge Salon •Thrivent Financial •Farmington Gymnastics Center •The Dental Health Center •Akin Road Pet Hospital •Glenhaven Events Center •Express Coin Laundry •Trinity Senior Campus •Dakota Electric Association Music in the Park Series Farmington Parks and Recreation Department Events •Movie shown in September •Contracted with company to show movie Big Hero 6 on a large inflatable screen in Rambling River Park with more than •Sponsored by following businesses: Movie in the Park Farmington Parks and Recreation Department RAMBLING RIVER CENTER Volunteers 2013 2014 2015 Total Hours 4,780 4,348 5,944 15,072 Number of Volunteers 94 130 107 331 Average Hours/Volunteer 51 33.45 55.55 45.53 Farmington Parks and Recreation Department RAMBLING RIVER CENTER General Memberships Farmington Parks and Recreation Department 0 15 30 45 60 2013 (59) 2014 (46) 2015 (47)100 200 300 400 500 2013 (435) 2014 406) 2015 (381) Jack and Bev McKnight Fitness Center Memberships RAMBLING RIVER CENTER Programs, Classes and Events Total Participation Number Farmington Parks and Recreation Department 0 5,000 10,000 15,000 20,000 2013 (16,875) 2014 (15,285)) 2015 (13,885) RAMBLING RIVER CENTER Rentals Farmington Parks and Recreation Department 2013 2014 2015 Total Rentals 321 406 373 RAMBLING RIVER CENTER 2015 Fundraising and Donations Cash Donations and Fundraising Profits $20,441.66 Farmington Parks and Recreation Department Rambling River Center •Supported by initial CDBG Funding amount of $16,000 in 2013 •$50 maximum per person for membership/programs at RRC •Promoted by visiting Trinity Terrace, city publications, the Farmers Market and Patriotic Night Requests Approved Requests Denied Total Requests Funded Average Request Beginning Balance Remaining Balance end of 2015 171 3 $5,237.50 $30.63 $6,088.50 $851.00 Farmington Parks and Recreation Department 2015 Financial Support Program RAMBLING RIVER CENTER Improvements •Oak Street entrance area improvements included: –Removal of old concrete and installation of new concrete steps, walkway and patio type area created –Two benches and two concrete planters donated and installed on patio area Farmington Parks and Recreation Department Additional shelves were donated and installed in the Jerry Ristow Library RAMBLING RIVER CENTER Improvements •Occupancy sensor light switches installed •energy cost savings will pay for the retrofit in 6.5 years Farmington Parks and Recreation Department RAMBLING RIVER CENTER Oak Street front desk entrance improvements included: •New cabinets •New counter •New security gate •Copier moved to work area •New work station New signage installed by 4th Street building entrance Farmington Parks and Recreation Department Rambling River Center •Seven member City Council appointed board that advises on the Rambling River Center’s building and grounds, programs and services. •2015 members included: Charlie Weber (Chair), Marilyn Briesacher (Vice- Chair), Kay Bennett, Marjorie Koski, Fred Schmidtke, Sarah Miller and Roger Wood. •Board members volunteer many hours of their personal time at the Rambling River Center assisting with operations and fundraising and at community events such as the Community Expo and Patriotic Night •Worked with staff to complete the following projects: Oak Street entrance improvements, severe weather building closing and program cancellation policy, reviewed Financial Support Program guidelines, new programs, and recognition program for outgoing Board members Farmington Parks and Recreation Department Advisory Board Park & Recreation Commission •Five member advisory board appointed by the City Council whose role is to advise Council on issues related to parks, trails, recreational facilities and recreational programs. Accomplishments in 2015 included: •worked with City Council to approve funding in the 2016 budget for playground improvements in Troy Hill Park •Provided input on park and recreation related questions for a community survey •worked with staff and the City Council in the selection and installation of a new park shelter in Fair Hills Park •met with Empire Township’s Park and Recreation Commission to discuss projects and opportunities for possible program partnerships •Provided input on a winter special event called Smores and More, which was held at the Rambling River Park outdoor ice rink Farmington Parks and Recreation Department 2015 Commission members left to right: Chad Elliott, Chair David McMillen, Mike Haley, Gene Spars and Vice-Chair Rob Carpentier The End Farmington Parks and Recreation Department City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad SUBJECT:Elec tion of Officers DATE:February 10, 2016 BACKGROUND Annually a Chair and Vic e-Chair are elected b y the C o mmis s io n. Chair Mc Millen will be calling fo r nominations fo r the Chair and Vic e-Chair po s itions . Please give c o nsideration to being nominated fo r either o ne o f these pos itio ns . City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Approve 2016 Wo rk P lan DATE:February 10, 2016 BACKGROUND Inc luded in yo ur meeting p acket is an up d ated 2016 work plan based o n the d is c us s io n that o cc urred at the January 13, 2016 C o mmis s io n meeting. Co mmis s ion members are being as ked to review and come p rep ared to d is cus s the 2016 work plan and then formally ap p ro ve it after d is cus s ion. ATTACHMENT S: Type Des criptio n Exhibit 2016 Work Plan FARMINGTON PARK AND RECREATION COMMISSION DRAFT 2016 WORK PLAN Goal #1: Meet with the City Council at least once in 2016. Objectives: 1. By April 1st, the Commission will have identified a date to meet with the City Council in a work session setting and will identify possible agenda topics for discussion during the meeting. 2. By September 1st, the Commission will have had a work session with the City Council and discussed during the workshop the agenda topics identified. Goal #2: Develop and prioritize a list of parks, trails and recreational facilities improvement projects to be completed in 2017. Objectives: 1. By April 1st, the Commission will have discussed and identified a list of 2017 improvement projects to be completed in park, trails and recreational facilities. 2. By May 1st, the Commission will have discussed and identify possible funding sources for the 2017 improvement projects. 3. By September 1st, the Commission will have met with the City Council to discuss the 2017 improvement projects and how the project(s) may be funded. 4. By September 15th, at least one of the projects recommended for funding in 2017 will be included in the approved 2017 preliminary budget. Goal #3: Continue to build and strengthen relationships with Empire Township’s Park and Recreation Commission (ETPRC). Objectives: 1. By July 1st, discuss and determine a date to have a joint meeting with ETPRC. 2. By October 1st, a date will have been set to have a joint meeting with ETPRC. 3. By November 1st, discuss and formulate a list of discussion topics for a joint meeting agenda with ETPRC. 4. By December 1st, a meeting will have been held with ETPRC. Goal #4: Participate in the process of replacing the playground equipment in Troy Hill Park. Objectives: 1. By February 1st, the Commission will have approved RFP specifications for a new picnic shelter. 2. By March 15th, the Commission will have reviewed picnic shelter proposals and made a recommendation to the City Council on the purchase and construction of a new picnic shelter. 3. By April 15th, the City Council will have approved the purchase and construction of a new picnic shelter. 4. By September 30th, installation of a new picnic shelter in Fair Hills Park will have occurred. Goal #5: Receive periodic presentations from each of the Parks and Recreation professional staff members about programs, parks, facilities and trails. Objectives: 1. By March 1st, the Commission will have received a presentation by professional staff members of the Department’s 2014 Annual Report. 2. By May 1st, Commission members will have received a presentation from staff on the results of the Schmitz-Maki Arena’s season. 3. By August 1st, Commission members will have received a presentation from staff on the first half operations of the Rambling River Center. 4. By October 1st, Commission members will have received a presentation from staff on the results of the summer programs offered. 5. By October 1st, Commission members will have received a presentation from staff about the outdoor pool season. 6. By November 1st, Commission members will have received a presentation from staff about the summer ice season. 7. By November 1st, the Commission will have received a presentation from staff about maintenance and improvements to parks and trails Goal #6: Work with City staff to develop a long-term parks and recreation systems plan for the City of Farmington. Objectives: 1. Develop an outline for the Park and Recreation Chapter in the City’s Comprehensive Plan that can be used as the framework for the city’s 2040 comprehensive plan. 2. Assess and prioritize outdoor athletic field needs by May 1st. 3. Analyze and determine possible future dedicated funding sources for parks and trail development or redevelopment by July 1st. 4. Analyze and determine future direction for the city’s recreational facilities by October 1st. 5. Update the five-year Park Improvement Fund’s Capital Improvement Plan (CIP) to include parks that have been recently acquired and to also rotate existing parks into the five year CIP by June 1st. 6. Through the assistance of the Parks and Recreation Department staff create a five year Capital Improvement Plan for the Farmington Civic Arena and Outdoor Pool by July 1st. 7. Determine timeline for completing initial master plan for Troy Hill, Prairie Pines and Marigold Parks by December 31st. Goal #7: Work with the Heritage Preservation Commission (HPC) to discuss and develop a wayfinding signage program in the park system for historical properties. Objectives: 1. Identify a meeting date with the HPC to discuss and develop a wayfinding signage program by January 13th. 2. Hold a meeting and discuss with the HPC a signage program and possible park locations for the wayfinding signs by March 1st. 3. Coordinate with the HPC and city staff final funding source(s), final design of signage and locations of the signage by June 1st. 4. Work with city staff on the installation of the new wayfinding signage in the locations determined in the parks by December 1st. Goal #8: Participate in a Recreational Facilities Task Force (Task Force). Objectives: 1. By February1st, the Commission will have identified one of its members to be involved on the Task Force. 2. By March1st, the Task Force will have had its first meeting to discuss recreational facilities. 3. By April 1st the Task Force will have had its second meeting to discuss recreational facilities. 4. By May 2nd the Task Force will have had a third meeting and made a recommendation to the City Council about recreational facility needs and identify possible funding sources and which recreational facilities should be constructed. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Heritage Preservation Commis s ion (HPC) Jo int Meeting DATE:February 10, 2016 BACKGROUND The jo int meeting with the HPC has been res c hed uled fo r Tuesday, Marc h 22, 2016. Disc ussion will oc cur o n s eeing who is ab le to attend the meeting and if there are any to p ics b es ides the HPC’s interest in ins talling wayfinding s ignage in parks direc ting p eo p le to his to rical p ro p erties. No formal actio n is required on this item. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Rec reational Facilities Tas k F o rce DATE:February 10, 2016 BACKGROUND Commission memb er Carp entier has been selec ted as the member fro m the C o mmis s io n to s it o n the Rec reational Fac ilities Task F o rce. An update will b e provid ed by him abo ut the Tas k F o rce. Staff will als o b e availab le to ans wer any q uestio ns ab o ut the Tas k Forc e. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:F armington Parks and R ec reatio n Commission Memb ers FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:No rth Creek Park Mas ter Plan and No rth Creek Regional Greenway Master Plan DATE:F eb ruary 10, 2016 BACKGROUND Inc luded in yo ur p acket are master plans for No rth C reek Park and the North C reek Regio nal Greenway. The city d evelo p ed the North Creek Park mas ter plan and Dakota Co unty d eveloped the No rth Creek Regio nal Greenway mas ter plan. Includ ed is a c os t es timate fo r build ing out No rth Creek Park based o n the ap p ro ved mas ter plan. Staff will review b o th p lans and will p ro vide an update o n the status of what facilities and amenities have been c o nstruc ted s o far as they relate to the master plans . ATTACHMENT S: Type Des criptio n Exhibit Approved North Creek Park Master Plan Cost Estimate Exhibit Approved North Creek Park Master Plan Exhibit Approved North Creek Regional Greenway Master Plan Exhibit North Creek Regional Greenway by City Sections North Creek Park Farmington, Minnesota Preliminary Cost Estimate: based on August 22, 2007 master plan Description Qty. Unit Unit Totals Maintenance Hours Price General Improvements Park Signs 3 EA 1,200$ $3,600 28 subtotal $3,600 Pedestrian Access 8' bituminous trails 300 LF 24$ $7,200 28 subtotal $7,200 Outdoor Skating Rink hockey rink/boards/paved surface 1 LS 75,000$ $75,000 200 rink lights 1 LS 10,000$ $10,000 subtotal $85,000 Site Structure shelter w/warming house and restrooms 1 LS 120,000$ $120,000 160 subtotal $120,000 Site Furnishings picnic tables 4 EA 1,000$ $4,000 park benches 12 EA 1,000$ $12,000 bike rack 2 EA 530$ $700 waste container 5 EA 500$ $2,500 52 grills 2 EA 530$ $1,060 subtotal $20,260 Sprayground water features, filtration system, mechanical system, surfacing 1 EA 75,000$ $75,000 100 subtotal $75,000 Playground 2-5 play equipment, safety mulch installed 1 LS 15,000$ $15,000 5-12 play equipment, safety mulch installed 1 LS 35,000$ $40,000 12 conc. play container edger to separate ages 350 LF 18$ $6,300 subtotal $61,300 Fishing Facilities dock 1 EA 20,000$ $20,000 trail 50 LF 24$ $1,200 gazebo 1 EA 20,000$ $20,000 14 subtotal $41,200 Landscaping shade trees 45 EA 300$ $13,500 12 shrubs 21 EA 60$ $1,260 6 turf seeding allowance 5 AC 3,500$ $17,500 216 subtotal $32,260 Total $445,820 828 C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\8E9AA513-90FF-4F14-8108- 387AEC7DE9BA\Farmington.1399.1.North_Creek_Park_improvement_cost_estimates_8_22_07.xls2/3/2016 Farmington, Minnesota North Creek Park BENCH Concept Plan: Approved November 5, 2007 WETLANDYOUTH SOCCER - UNPROGRAMMED GAZEBO WITH FISHING DOCK WEWEWEWEWEWEWEWWEWEWEWEWEWEWEWETLTLTLTLTLTLTLTLLTLLLLLLLLTLTLLLTLTLLTLLLLLLLTLLLLLLLLLLLLLAAAAAAAAAAANANANANANANANANANAANANANANANAAAAAAAAANANANAAAAAAANANANAANAAAANAAAAAADDDDDDDDDDDDDDDDDDDDDDDDDDDD TRAIL DUNBURY CIRCLE POND WETLAND POND D U N B U R Y A V E N U E PARK ENTRY SIGN WARMING HOUSE / SHELTER SPRAYGROUND PLAYGROUND 23 SPACE PARKING LOT TRAIL NORTH CREEK PARK OPPORTUNITIES - ACTIVE PARK AREA -APPROX. 8 AC • PLAYGROUND • SPRAYGROUND • CLIMBING BOULDER • BIKE RACK AT PLAYGROUND • WARMING HOUSE / SHELTER BUILDING WITH RESTROOMS • PICNIC AREA WITH GRILLS • ICE HOCKEY RINK : PAVED W/BOARDS • PLEASURE SKATING RINK • INFORMAL YOUTH SOCCER FIELD (UN- PROGRAMMED) • GAZEBO OVERLOOKING POND • FISHING DOCK TO POND • BENCHES • SHADE TREES AND LANDSCAPING • PARKING LOT WITH 23 STALLS (AL- READY INSTALLED BY DEVELOPER) • PAVED LOOP TRAIL SURROUNDING PARK AND CREEK GREENWAY AND TO OTHER TRAILS IN THE DEVELOPMENT • PARK SIGN AT MAIN ENTRY • SMALL PARK SIGN AT TRAIL ENTRIES SHADE TREE PLEASURE RINK PLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLLPLPPPEAEAEAEAEAEAEAEAEAEAEAEAEAEAEEASUSUSSUSUSUSUSUSUSUSUSURERERERERERERERERERERERERERER RRIRRRRIRIRIRIRIRIRIRRRRRNKNKNKNKNKNKNKNKNKNKNKKKKKKKKKK PAVED HOCKEY RINK W/BOARDS BENCH CLIMBING BOULDER DUNBURY COURT 5 O Q 5 O Q Q Q QIII MAP KEY PAVED TRAIL PARCEL PARK BOUNDARY SMALL PARK SIGN AT TRAIL ENTRY PICNIC AREA GRILL WASTE CONTAINER BIKE RACK BENCH O Q SM PICO 5 III 5 PARK TRAIL ENTRY SIGN PARK TRAIL ENTRY SIGN ") ")") ") ") ") ") ") !!") ") ") !!") ") ") F 010.5 Miles ")Grade Seperated Crossing Needed ")Exising Grade Separated Crossing !!")Railroad Crossing Needed ")Potential Grade Separated Crossing Needed? Other Trail Regional Trail (paved) Alternate Regional Trail (paved) Soft Surface Trail Parks Recreation Destination Activity Center ))""""Eastview Athletic Complex Hegemeister Park Moeller Park Athletic Fields Community Park Future Fairhill Park Future Athletic Fields & Playground Retail Shopping Eastview High School Fields and Swimming Pool Lebanon Hills Regional Park Vermillion River-WMA Loop 7.2 miles Fairhill Park Loop 2.2 miles East Lake Loop 1.7 miles Cobblestone Lake Loop 1.4 miles Farmington Loop 3 miles T ))))))))))"""""""""""""""""""" T )))))))))))))"""""""""""""""""""""""""""""""""""""""T T T T T t t gg t t t t t t ))))))))))"""""""""""""""""""""""""""""t dFFFFFFFFiiiiiiiiieeeeeeellllllllldddddddddlllldd t i i i i i i ))))))))))"""""""""""""""""""""""""""""""""""""))""""""""""""""""""""""""""""""""""""")))))))))))))))))))))))"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""i i )))))))))))))))))"""""""""""""""""""""""""""""""""""i T i dddddddddddd i )))))""i i x t x HHHHHHHHHHHHHHHHHHHHHHHHHHH x x x x x x x x Primary Trailhead Secondary Trailhead Interpretive Stop Trail Intersection Minnesota Zoo Trailhead Eastview Trailhead )))))))))))"""""""""""""""""""""""))))))))))"""""""""""""""""""""Cobblestone Trailhead East Lake Trailhead North Creek Park Trailhead Downtown Farmington Wildlife Management Area Trailhead T Rambling River Park DNR Parking Lot North Creek Greenway Composite Map November 15, 2010 Co Rd 3 8 County R o a d 4 2 County R o a d 4 6 170th S t r e e t W e s t 190th S t r e e t W e s t A k i n R o a d 140th S t r e e t W e s t Co Rd 6 6 Ch i p p e n d a l e A v e W Bis c a y n e Jo h n n y C a k e R i d g e R o a d Hwy 3 5 E Pil o t K n o b R o a d Pil o t K n o b R o a d Dia m o n d P a t h W North Creek Regional Greenway Minnesota Zoo Trail Segment Legend Project Extent Existing Greenway Proposed Greenway Local Trails Bridge (Proposed) Bridge Over CR 38 Lebanon Hills Lebanon Hills Regional ParkRegional ParkSchool of School of Environmental Environmental StudiesStudies Falcon Ridge Falcon Ridge Middle SchoolMiddle School Minnesota ZooMinnesota Zoo Findlay ParkFindlay Park North Creek Regional Greenway Apple Valley Trail Segment EastviewEastview High SchoolHigh School Scott Highlands Scott Highlands Middle SchoolMiddle SchoolJohnny Cake Johnny Cake Ridge Park E.Ridge Park E. Johnny Cake Johnny Cake Ridge Park W.Ridge Park W. Future P.U.D.Future P.U.D. Family Family Aquatic Aquatic CenterCenter Legend Project Extent Existing Greenway Proposed Greenway Local Trails Tunnel (Proposed) North Creek Regional Greenway Farmington Trail Segment Interpretive Stop Bridge over Water (Proposed) i Legend Project Extent Existing Greenway Proposed Greenway Local Trails Bridge (Existing) Downtown FarmingtonDowntown Farmington Rambling River ParkRambling River Park Fairhill Park Fairhill Park (Future)(Future) Mystic Meadows Park Mystic Meadows Park (Future)(Future) Dodge Middle SchoolDodge Middle School Riverview Elementary SchoolRiverview Elementary School Akin Road Akin Road Elementary SchoolElementary School Rambling River Rambling River Senior CenterSenior Center Legend Project Extent Existing Greenway Proposed Greenway Local Trails North Creek Regional Greenway Lakeville Trail Segment i Interpretive Stop Bridge over Water (Proposed) Trailhead i North Trail North Trail Elementary SchoolElementary School North CreekNorth Creek East Lake East Lake Community ParkCommunity Park North Creek North Creek Park Park Brantjen FarmBrantjen Farm EastEast LakeLake North Creek Regional Greenway Empire Township Trail Segment Interpretive Stop Bridge over Water (Proposed) i Legend Project Extent Existing Greenway Proposed Greenway Local Trails Bridge (Existing) Regional ParkRegional Park To Downtown To Downtown FarmingtonFarmington Vermillion RiverVermillion River City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Commission Ro und tab le F o rmat DATE:February 10, 2016 BACKGROUND This agend a item is meant fo r Co mmis s io n members to s hare any info rmatio n they would like or to as k q uestio ns about items not on the agend a City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Projec ts Update DATE:February 10, 2016 BACKGROUND Staff will share informatio n o n the status of the fo llo wing p ro jects : Troy Hill Park playground eq uipment Rambling R iver Center Community Development Blo ck Grant funding Rambling R iver Center entranc e desk area improvements and c hairs City Co unc il meeting update City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Farmingto n Parks and Rec reation Co mmis s io n Members FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:March 16, 2016 Meeting Agenda Topic s DATE:February 10, 2016 BACKGROUND As a remind er the Marc h 2016 meeting has b een mo ved fro m Marc h 9th to Marc h 16th. T he fo llo wing items have been identified by staff to be inc luded on the March 16, 2016 meeting agenda: 1. Troy Hill Park playground eq uipment s elec tion 2. 2016 Work Plan review The Commiss io n is being req uested to identify at the meeting other p o s s ible agend a items for the Marc h 16, 2016 meeting.